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Home My WebLink AboutPartners in Project Green 2014D1Faula GTAA PARTNERS IN PROJECT GREEN A PEARSON ECO- BUSINESS ZONE MINUTES OF THE PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE #1/14 April 3, 2014 The Partners in Project Green Executive Management Committee met at Mississauga Living Arts Centre located at 4141 Living Arts Drive, Scotia McLeod Board Room, Mississauga, ON 1_513 468 on April 3, 2014. Toby Lennox called the meeting to order at 3:30 p.m PRESENT Sean Brady Advisory Member Mike Brandt Voting Member Michelle Brown Alternate John Coyne Vice -Chair Brian Denney Voting Member Chris Despins Alternate Chris Fonseca Voting Member Neil Lacheur Voting Member Toby Lennox Chair Philip Ling Alternate Trevor Lui Voting Member Learie Miller Advisory Member STAFF Cindy Barr TRCA Alex Dumesle TRCA Adele Freeman TRCA Randy McGill GTAA Chandra Sharma TRCA REGRETS Shelley Carroll Brad Chittick Bonnie Crombie Jonathan Davies John Kinkead John Sanderson Voting Member Voting Member Voting Member Voting Member Voting Member Voting Member Page 1 1 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES ACTION SUMMARY ACTION NUMBER TOPIC DESCRIPTION OWNER ECD STATUS #PPG A14 113 Membership Recruit or facilitate the recruitment of prospective PPG All 01- Mar -14 ONGOING members, ambassadors, and eco- solution providers. #PPG Al /14 Membership Provide Committee members with a list of membership Alex Dumesle 05- May -14 ONGOING prospects which PPG would like help reaching out to. #PPG A2 /14 Strategy Detrmine pilot project funding allocation criteria and Alex Dumesle 05- May -14 ONGOING process. RESOLUTION SUMMARY 1/14 the Minutes of Meeting 44/13, held on Dec. iJohnCoyne INeil Lacheur Supporting Materials below for more information. SUPPORTING MATERIALS RES. #PPG1 /14 MINUTES OF MEETING To approve the previous meeting minutes. THAT the Minutes of Meeting #4/13, held on December 11, 2013, be approved. Item for Information A Guide to Eco- Business Zone Planning & Development A GUIDE TO ECO- BUSINESS ZONE PLANNING & DEVELOPMENT Partners in Project Green has played an instrumental role in the development of A Guide to Eco - Business Zone Planning & Development, which was approved by the Town of Caledon Council on Tuesday April let, 2014 (Council Resolution 2014 -127 RB1) Integrated in the Town's planning process, the Guide will provide a blueprint on the planning, design and subsequent development of eco- business zones in current and future employment lands throughout the Town of Caledon. Although specifically designed for the Town of Caledon, the Guide may also be used by other municipalities wishing to extract the social, environmental and economic benefits associated with eco- business type developments. Page 12 101IRM91a PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES Table 1 — Typical Eco- Business Zone Social, Environmental and Economic Benefits ,"Attract progressive ✓Better integration of -'Meaningful environmental development industrial lands into impact ✓More resilient employment areas ✓Infrastructure and operational savings Town fabric ✓Enhance the culture of conservation -'Building a collaborative business community ✓Demonstrate environmental leadership ,/Resiliency to climate change Moving Forward Moving forward, Partners in Project Green will make the document available to the public, and actively seek opportunities to promote the Town of Caledon's leadership. Marketing opportunity examples: • Municipal Environmental Advisory Committees • The Ontario Environment and Cleantech Business and Policy Forum (April 23) • FCM conference and tradeshow (May 30 — June 2) • CAGBC Conference (June 2 — June 4) • OPPI Excellence in Planning Awards Item for Information PARTNERS IN PROJECT GREEN MARKETING PLAN Receive for information Partners in Project Green Marketing Plan. 2014 - 2015 Objectives "To be an internationally recognized community known for its competitive, high performance and eco- friendly business climate." Target Market — Based on Top PPG User Profiles Looking at the list of top PPG users, i.e., most active with greatest spend, the team identified three prominent users: 1) Bottom Liners; 2) On Board; 3) Leaders Strategy to create strong brand awareness by: 1. Creating online presence for a louder and clearer voice 2. Leveraging partner networks and brands 3. Leveraging events to drive value and engagement Page 13 101IRM91a PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES Major Milestones a m Mar. 2014 \c a J � v CCO�F m v Q`om 0 V0�F �l w F� o� Iz i 000 0 c Monitoring Success Metrics • # active members w� \may S� 3 a Jun. 2014 �oQ O o� yp,Q y �y F � )14 C . �y `az Jc or QQ 0 yo cc Jy oc � Apr. .. 2014 z i ro mF .?" O� Q� 0 a 3 c Apr. �I 2015 # members and non - members attending events /programs Google analytics Frequency — quarterly (review process every Engagement Committee meeting) Page 14 &FASO J* O� Q� 0 a 3 c Apr. �I 2015 # members and non - members attending events /programs Google analytics Frequency — quarterly (review process every Engagement Committee meeting) Page 14 1011m9ca PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES It was suggested that a list of prospects be provided by staff [ #PPG A14;131 to enable members of the Executive Management Committee to reach out to potential new members 11 "PPG Al -'' j 1. It was suggested that the website be moved to the top of the actions list. Alex Dumesle pointed out that timing limitations included limited staff resources and that an external firm would be performing some of the work. Item for Input DISCUSS PPG 2013 YEAR -END FINANCIALS AND 2014 BUDGET Receive 2013 year -to -date budget and 2014 revenue allocation for input. Partners in Project Green Statement of Financial Activities Budget Actual Variance Year ended December 31, 2014 (YEAR -TO -DATE) 2014 2014 2014 REVENUES Self- Generated $ 280,000.00 17.6% $ - o.o% $ (280,000.00) Wnicipal $ 445,000.00 27.9% $ - 0.0% $ (445,000.00) Provincial $ 25,000.00 1.6°% $ - o.o% $ (25,000.00) Federal $ 93,335.00 5.9% $ - o.o% $ (93,335.00) Business $ 325,000.00 20.4 %r$ - ao% $ (325,000.00) . Prior year Revenue for Future Projects $ 426,251.48 26.7 %F$ 426,251.48 ioo.o% $ - TOTAL $ 1,594,586.48 $ 426,251.48 $(1,166,335.00) EXPENDITURES Stakeholder Engagement Programming $ 328,100.00 69 %r$ 49,309.93 66% $ (278,790.07) Energy Performance Programming $ 125,600.00 $ 28,825.46 $ (96,774.54) Waste Management Programming $ 155,600.00 $ 22,353.39 $ (133,246.61) Water Stewardship Programming $ 134,900.00 $ 18,129.92 $ (116,770.08) Special Projects $ 27,500.00 $ 4,276.04 $ (23,223.96) Service Centres $ 80,000.00 $ - $ (80,000.00) Program Marketing & Business Development $ 185,000.00 15 %'$ 11,030.02 6% $ (173,969.98) Program Administration $ 196,100.00 16 %'$ 48,032.84 26% $ (148,067.16) . Defamed Expenditures for Future Projects $ 201,786.48 $ 244,293.88 $ 42,507.40 TOTAL $ 1,434,586.48 $ 426,251.48 $(1,008,335.00) CHANGE IN NET ASSETS $ 160,000.00 $ - $ (160,000.00) NET ASSETS AT BEGINNING OF YEAR $ 160,000.00 $ 160,000.00 NET ASSETS AT YEAR END $ 160,000.00 $ 160,000.00 $ - Figure 1 - 2014 Statement of Financial Activities (as of Apr. 1, 2014) The proposed 2014 budget was well received by Committee members. Recognizing that $160,000 would be available to support the implementation of Performance Committee pilot projects, it was agreed that these resources should be concentrated on the projects with the greatest potential value for Partners in Project Green as a whole. To this end, the Committee tasked staff to develop the criteria and process required for pilot project fund allocation =PPG A2/14]. Page 15 DLJ aIE7Ea PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES TERMINATION ON MOTION, the meeting terminated at 5:25 p.m., on April 3, 2014. Toby Lennox John Coyne Chair Vice -Chair Next meeting Thursday, June 26, 2014 MONTECO 2 St. Clair Ave. West #2100 Toronto, ON M4V 1 L5 Canada Page 16