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Home My WebLink AboutPartners in Project Green 2015.pdfGTAA (a PARTNERS IN PROJECT GREEN A PEARSON ECO- BUSINESS ZONE MINUTES OF THE PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE #3/14 December 10, 2014 The Partners in Project Green Executive Management Committee met at MONTECO, 2 St. Claire Ave West, Suite 2100, Toronto, Ontario, M4V 1 L5 on December 10, 2014. John Coyne called the meeting to order at 4:05 p.m. PRESENT Brad Chittick Voting Member Brian Denney Voting Member Mike Brandt Michelle Brown John Coyne Neil Lacheur Hillary Marshall Learie Miller Voting Member Alternate Interim Chair Voting Member Voting Member Advisory Member STAFF Alex Dumesle TRCA Adele Freeman TRCA Randy McGill GTAA Chandra Sharma TRCA REGRETS Bonnie Crombie Chris Fonseca Jonathan Davies John Kinkead John Sanderson Sean Brady Shelley Carroll Trevor Lui Voting Member Voting Member Voting Member Voting Member Voting Member Advisory Member Voting Member Voting Member Page 1 1 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE i MEETING MINUTES ACTION SUMMARY Meeting ACTION NUMBER TOPIC DESCRIPTION MOVED SECON DED STATUS 4/13 #PPG A14 /13 Membership Recruit or facilitate the recruitment of prospective PPG All 03- Mar -14 ONGOING members ambassadors and eco- solution providers. b Consensus 3/14 #PPG 6 /14 EXECUTIVE MANAGEMENT COMMITTEE Identify 2 -3 organizations that each committee member Mike Brandt Jahn Coyne CARRIED 2/14 #PPG A4/14 Membership will contact at the start of the 2015 Membership All 09- Feb-15 ONGOING campaign. Develop mechanism to create solution provider referral 2/14 #PPG AS /14 Administration Meeting 113/15 July 9,201515X10- 16:30(phone) Alex Dumesle 09- Feb-15 ONGOING list. 3/14 #PPG A7/14 Membership Revise PPG recmitement target list by sector Alex Dumesle 09- Jan -15 COMPLETE 3/14 #PPG A8 /14 Membership Provide PPG summary slides to Executive Committee for Alex Dumesle 09- Jan -15 ONGOING various presentation opportunities. 3/14 #PPG A9 /14 Membership Provide results of member survey to Executive Committee. Alex Dumesle 091 ONGOING Congratulatory statement /letterto senior Pmtt &Whitney 3/14 #PPG A30/14 Membership Alex Dumesle 091 ONGOING executives. Create opportunity to meet with Ministry of the 3/14 #PPG All /14 Waste Managei Chandra Sharma 09- Apr -15 ONGOING Environment regarding waste management. Execute Strategic Recruitment Strategy • Leverage relationship with mayors • Mayors and chairs sustainability panel (PPG and /or 3/14 #PPG A32 /14 Membership Alex Dumesle 09- Apr -15 ONGOING board of trade event) • Leverage ONEIA event (Alex Gill and Bryan Denney) • Set up strategic recruitment task force Execute Regular Recruitment Strategy • Leverage Executive Management Committee contacts • Committee Members to include PPG involvement in their personal Linkedin profiles 3/14 #PPG A13 /14 Membership Alex Dumesle 09- Apr -15 ONGOING • Committee Members to bring PPG summary slides to appropriate speaking opportunities Make use of gamification amongst PPG members and Committee Members RESOLUTION SUMMARY *See Supporting Materials below for more information. SUPPORTING MATERIALS RES. #PPG5 /14 MINUTES OF MEETING To approve the previous meeting minutes. THAT the Minutes of Meeting #2/14, held on October 7, 2014, be approved. CARRIED For Discussion RECRUITMENT Determine Committee's 2015 membership recruitment strategies. Page 1 2 RES. NUMBER TOPIC MOTION MOVED SECON DED STATUS 3/14 #PPG 5 /14 MINUTES OF MEETING THAT the Minutes of Meeting #2/14, held on Oct. Bra d fhittick Neil ac cur CARRIED ],2014 bea roved. b Consensus 3/14 #PPG 6 /14 EXECUTIVE MANAGEMENT COMMITTEE THAT the following Executive Management Mike Brandt Jahn Coyne CARRIED MEETING SCHEDULE Committee meeting schedule be approved: by Consensus Meeting#1 /15 Feb9,2015 15:00 -16:30 Meeting #2/15 Apr 9,201515:00 -16:30 Meeting 113/15 July 9,201515X10- 16:30(phone) Meeting U/15 Sep 24, 2015 15:00 — LEM Meeting #5/15 Dec 9,201515:00 -16:30 *See Supporting Materials below for more information. SUPPORTING MATERIALS RES. #PPG5 /14 MINUTES OF MEETING To approve the previous meeting minutes. THAT the Minutes of Meeting #2/14, held on October 7, 2014, be approved. CARRIED For Discussion RECRUITMENT Determine Committee's 2015 membership recruitment strategies. Page 1 2 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES In order to help expand the Pearson Eco- Business Zone community, it was decided that Committee Members would personally help recruit or facilitate the recruitment of new prospective Partners in Project Green members To this end, a segmented list of prospective members was created and a number of resources (e.g. Linkedin instructions, sample letters and emails) were provided to assist Committee Members in their efforts. After consideration from the Committee, two (2) strategic paths were identified and the following tactics were suggested: Strategic Recruitment (C -Suite Executives, funding partners, etc.) • Leverage relationship with mayors. • Organize mayors and chairs sustainability panel (PPG and /or board of trade event). • Leverage Ontario Environment & Industry Association (ONEIA) event - Alex Gill and Bryan Denney. • Set up strategic recruitment task force. Regular Recruitment • Leverage Executive Management Committee contacts. • Committee Members to include PPG involvement in their personal Linkedin profiles. • Committee Members to bring PPG summary slides to appropriate speaking opportunities Make use of gamification amongst PPG members and Committee Members. • PPG staff to provide secretariat support. For Information PERFORMANCE COMMITTEE UPDATES Present Performance Committee and Service Centre progress and discuss challenges With three (3) successful collective projects underway, the Service Centre feasibility launch and significant achievements in all programs, progress presented by Performance Committee and Service Centre Chairs was well received. See attached Item3_ Performance _Committee_Report.pdf for more information. Highlights • Partners in Project Green hosted 1,092 participants at its 2014 events. • Energy Leaders Consortium members found $1.5 million in new annual energy savings. • Twenty two (22) material exchanges completed in 2014 compared to three (3) in 2013. Page 13 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES • Stormwater collective infrastructure project set to offset 3.2 million liters of water annually at Calstone Inc. near Highland Creek is 90% complete. • Consultant Ideovation selected to assess the feasibility of Partners in Project Green's new Service Centre model. For Information FINANCIAL REPORT Receive year -to -date 2014 financial report for information Because of time constraints, this topic was postponed to 2015. RES. #PPG6 /14 2015 EXECUTIVE MANAGEMENT COMMITTEE SCHEDULE THAT the following Executive Management Committee schedule be approved: The following 2015 Executive Management Committee schedule was approved with amendments and the understanding that the schedule could be revisited at a later date. Meeting #1/15 Feb. 9, 2015 15:00 — 16:30 Meeting #2/15 Apr. 9, 2015 15:00 — 16:30 Meeting #3/15 July 9, 2015 15:00 — 16:30 (phone) Meeting #4/15 Sep. 24, 2015 15:00 — 16:30 Meeting #5/15 Dec. 9, 2015 15:00 — 16:30 TERMINATION ON MOTION, the meeting terminated at 5:42 p.m., on December 10, 2014. John Coyne Interim Chair NEXT MEETING Feb. 9, 2015, Bentall Kennedy CARRIED Page 14