HomeMy WebLinkAbout06-18 - Meeting Minutes - Authority - Jul. 20, 2018Toronto and Region
Conservation
Authority
Authority Meeting #6/18 was held at TRCA Head Office, on Friday, July 20, 2018. The
Chair Maria Augimeri, called the meeting to order at 9:33 a.m.
PRESENT
Maria Augimeri
Chair
Kevin Ashe
Member
Jack Ballinger
Member
David Barrow
Member
Ronald Chopowick
Member
Vincent Crisanti
Member
Glenn De Baeremaeker
Member
Jennifer Drake
Member
Paula Fletcher
Member
Chris Fonseca
Member
Jack Heath
Vice Chair
Jennifer Innis
Member
Colleen Jordan
Member
Jim Karygiannis
Member
Maria Kelleher
Member
Giorgio Mammoliti
Member
Mike Mattos
Member
Michael Palleschi
Member
Anthony Perruzza
Member
Gino Rosati
Member
John Sprovieri
Member
ABSENT
Paul Ainslie
Member
Michael Ford
Member
Brenda Hogg
Member
Matt Mahoney
Member
Glenn Mason
Member
Jennifer McKelvie
Member — On Leave of Absence
Linda Pabst
Member
The Chair recited the Acknowledgement of Indigenous Territory.
RES.#A108/18 —
Moved by:
Seconded by:
MINUTES
Ronald Chopowick
Jack Ballinger
THAT the Minutes of Meeting #5/18, held on June 22, 2018, be approved.
CARRIED
390
CORRESPONDENCE
7.1 A letter dated July 9, 2018 from Mr. Mark Curtis, resident, in regard to item 8.1 - Oak
Ridges Corridor Conservation Reserve Trail Planning Projects.
7.2 A letter dated July 12, 2018 from Mr. Neil Garbe, Chief Administrative Officer, Town of
Richmond Hill, in regard to item 8.1 - Oak Ridges Corridor Conservation Reserve Trail
Planning Projects.
7.3 A letter dated July 17, 2018 from Gordon and Patricia Gray, residents, in regard to item
8.1 - Oak Ridges Corridor Conservation Reserve Trail Planning Projects.
7.4 A letter dated July 18, 2018 from Ms. Elaine Pratt, resident, in regard to item 8.1 - Oak
Ridges Corridor Conservation Reserve Trail Planning Projects.
7.5 A letter from Tiziano and Lisa Fantin, residents, in regard to item 8.1 - Oak Ridges
Corridor Conservation Reserve Trail Planning Projects.
RES.#A709/18 - CORRESPONDENCE
Moved by: David Barrow
Seconded by: Kevin Ashe
THAT above -noted correspondence 7.1 — 7.5 be deferred until item 8.1 — Oak Ridges
Corridor Conservation Reserve Trail Planning Projects is reported to the Authority.
CARRIED
Section I — Items for Authority Action
RES.#A110/18 - OAK RIDGES CORRIDOR CONSERVATION RESERVE TRAIL
PLANNING PROJECTS
Approval of Management Plan Addendum. Approval in principle of an
Addendum to the Oak Ridges Corridor Park Management Plan describing
a conceptual trail plan to connect the Macleod's Landing neighbourhood
to the Oak Ridges Corridor Conservation Reserve trail network.
Moved by: David Barrow
Seconded by: Gino Rosati
THAT item 8.1 — Oak Ridges Corridor Conservation Reserve Trail Planning Projects be
referred to staff;
THAT Toronto and Region Conservation Authority (TRCA) staff work with concerned
residents and Town of Richmond Hill staff through detailed site planning and design of
the trail implementation project to ensure an appropriate trail setback from private
property and the incorporation of full season planting buffers and screening for privacy,
as well as safety;
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AND FURTHER THAT TRCA investigate the Vandervoort Drive entrance to the
Conservation Reserve as an entrance to the spine trail.
CARRIED
RES.#A111/18 - BOARD OF DIRECTORS ADMINISTRATIVE BY-LAW
Required Compliance with the Conservation Authorities Act. Approval of
the proposed Board of Directors Administrative By-law, a document
required by the Conservation Authorities Act.
Moved by: Jack Heath
Seconded by: Glenn De Baeremaeker
THAT the item be deferred to Authority Meeting #7/18, scheduled to be held on
September 28, 2018, for a staff presentation.
CARRIED
392
RES.#A112/18 - TORONTO AND REGION CONSERVATION AUTHORITY
ADMINISTRATIVE OFFICE BUILDING PROJECT
Approval in principle to modify Toronto and Region Conservation
Authority's new administrative office building project to adhere to the
available budget.
Moved by: Maria Kelleher
Seconded by: Jack Heath
THAT the project update which proposes to modify the previous Authority approval of the
administrative office building project to adhere to budgetary changes be approved;
THAT staff report back on the outcome of the Site Plan Approval process and
recommendation of the design specifications to be included in the construction tender to
ensure the construction of the project meets Toronto and Region Conservation
Authority's (TRCA) sustainability expectations and City requirements;
AND FURTHER THAT Mike Mattos be added as a Member of the Long Term Office
Accommodation Working Group.
CARRIED
BACKGROUND
The Long Term Office Accommodation Working Group (LTOAWG) was established on May 23,
2008 by Authority Resolution #A126/08, to determine the office accommodation needs of TRCA
over the next 30 years and recommend a comprehensive, cost effective solution. At Authority
Meeting #2/15, held on February 27, 2015, the Authority approved appointment of new members
to the Working Group and the selection of the existing Head Office site at 5 Shoreham Drive as
the preferred site for TRCA's new headquarters. The LTOAWG is currently comprised of the
Chair, Maria Augimeri and the following Authority Members: Glenn De Baeremaeker, Jack Heath,
Colleen Jordan and Anthony Perruzza.
Under the direction of the LTOAWG, and with the assistance of DTAH, staff undertook an
intensive planning and design process, which included the development of a project charter with
objectives for TRCA's long term head office; a sustainability charter to evaluate proposed designs
against; a building program and needs assessment; a preliminary consultation with stakeholders
and potential partners such as York University, Tennis Canada, City of Toronto, Ontario Ministry
of the Environment and Climate Change; design workshops with DTAH's consulting team;
development of independent construction costs by A.W. Hooker and Eastern Construction; and
life cycle cost assessments.
Under the direction of the LTOAWG and staff, DTAH developed a schematic design for a
six -storey, 190,254 ft' (100,000 ft' office and 90,254 three level underground parking garage)
building that featured a low -carbon wood and concrete hybrid structural system and proposed to
achieve Leadership in Energy and Environmental Design (LEED) platinum and WELL Building
silver certification. This concept and a preliminary cost estimate were presented at LTOAWG
Meeting #2/15, held on July 24, 2015. LTOAWG members directed staff to assemble life cycle
cost information for the proposed schematic design and compare it to other options such as
purchase of an existing building and continuing to lease.
393
This information was presented at LTOAWG Meeting #3/15, on November 13, 2015, along with
updated build new option construction cost estimates of $57,841,916 as provided by A.W. Hooker
and $56,549,640 as provided by Eastern Construction (in 2015 dollars). The cost of constructing
the building out of concrete was estimated by Eastern Construction at $51,508,836 which was
also provided for consideration of the Working Group at this meeting, identifying a potential
savings of $5,040,804 in 2015 dollars. The wood option was supported by the Working Group as
it has the advantages of supporting TRCA's sustainability objectives by offering a low carbon,
renewable building material that can be sustainably sourced. Wood construction also allows for
prefabrication to be considered during construction to reduce construction time, reduces the
weight of the building, reduces the amount of material deliveries to the site and reduces the
amount of formwork required which in turn reduces significant amounts of construction waste.
LTOAWG members agreed with the staff recommendation that the continue to lease option was
not a cost effective solution to TRCA's long term head office requirements and that it should be
removed from further consideration. Staff presented that the purchase of an existing building was
comparable in price to the build new option; however, with higher risks and less benefits. The
LTOAWG directed staff to revise the financing proposal and provide more detail on aspects
related to past head office design studies (i.e. Integra 2008), parking, existing buildings for sale,
and funding options.
At LTOAWG Meeting #4/15, held on December 4, 2015, staff provided a draft Authority report for
consideration, which included a project summary, comprehensive justification and
recommendation for Authority approval to proceed with the new build option at 5 Shoreham Drive.
This information was included in a report at Authority Meeting #12/15, held on January 29, 2016
which recommended approval of the project in principle based on the design developed by DTAH,
with a finance proposal for an upset limit of a $70 million capital asset outlay.
RATIONALE
At Authority Meeting #5/16, held on June 24, 2016, Resolution #A85/16 approved the
construction of an administrative office building at a cost of $70,000,000 and directed staff to take
the necessary action to complete the project, including the submission of formal requests for
approval to the participating municipalities and the Province of Ontario. On February 24, 2017,
staff reported at Authority Meeting #1/17 that all six of TRCA's participating municipalities, by way
of their respective Councils, had approved the project and the allocation of $60,000,000 in new
and existing capital funding toward the project.
Following this meeting, TRCA staff began the process of assembling an integrated design team
and reported at Authority Meeting #7/17, held on September 22, 2017, of the Minister of Natural
Resources and Forestry's decision to not grant approval to allocate approximately $10 million to
the project from existing and future land sale disposition proceeds, inclusive of the provincial and
TRCA share of the revenue. Staff also reported at this meeting that other funding for the project
would continue to be explored as well as opportunities to reduce the overall cost of the project
through the final design process. In the fall of 2017 the integrated design team assessed the
DTAH budget and developed a total project budget of $80,876,216, assuming all soft and hard
cost including design, permitting, construction, financing, commissioning, fit -out, staff relocation
and contingences, which exceeds the approved $70,000,000 budget by $10,876,216.
394
Subsequently, at Authority Meeting #4/18, held on May 25, 2018, staff reported on the Minister's
decision on May 8, 2018 to allow the use of $3,538,000 in disposition proceeds towards the
project, for a total budget of $63,538,000. As a result of the refined costing model and in
conjunction with the reduced funding envelope, TRCA challenged the integrated design team, to
realize a highly efficient, cost effective building within a $63,538,000 budget.
The first option to be explored was a reduction in overall on-site parking to achieve the minimum
requirement to meet City of Toronto Zoning By-law 569-2013. Elimination of the underground
parking would result in a reduction in upfront, capital costs, of approximately $8,500,000 and a
reduction in projected annual maintenance costs. Removal of the underground parking also
eliminates the potential risk related to potential cost and schedule delays associated with the
excavation, shoring and dewatering activities required to construct underground parking.
SvN is providing municipal approval services and provided comment on TRCA's draft Site Plan
with zoning boundaries and zoning analysis on March 22, 2018. This zoning analysis confirmed
that the Open Space Natural Area (ON) designation on the lower half of TRCA's property extends
north along a portion of the right-of-way that had been shown as surface parking in the original
DTAH concept as illustrated in Attachment 1. Locating parking in the ON zoned portion of the
public right-of-way has been identified by SvN as being a significant risk in terms of zoning
compliance and approvals. Locating parking in this area would require at a minimum a minor
variance application and possibly a zoning amendment. Based on the zoning and TRCA's further
analysis of the potential impacts of parking on the existing and adjacent tree cover in this area, the
amount of surface parking proposed on-site has been reduced from the original 159 parking
spaces proposed in the DTAH concept to 44 parking spaces.
The result is similar to the original DTAH concept, with surface parking within the right-of-way
between TRCA's property and Tennis Canada, and the balance of TRCA's parking being met
within the adjacent Black Creek Pioneer Village parking lot which has capacity to accommodate
up to 700 vehicles. The refined concept also separates TRCA parking from Tennis Canada's to
address security concerns and prevent operational issues associated with two organizations
sharing a parking lot. This strategy allows TRCA to take advantage of an existing asset without
incurring additional costs and allows more of the site to be protected and restored as part of the
Black Creek ravine system. It also eliminates substantial upfront capital investment in
underground parking which is costly to maintain and operate, which may not be needed in the
future, and will be difficult to repurpose.
For years, TRCA staff has reached out to several organizations in regards to renting space in
TRCA's future office, but no partnership has been confirmed. As such, TRCA staff needed to be
creative in developing a future proofing strategy within the available capital budget. TRCA staff
worked with the integrated design team to review and refine the building program, with
consideration for projected growth by each TRCA business unit. The resultant building program
results in a reduction in size from 100,000 to 80,000 ft2, achieving a greater efficiency in the use of
space by not allocating permanent space to staff that by the nature of the jobs are not in the office
the majority of the time (e.g. education staff that spends more than three days a week out of the
office delivering programs). The design can accommodate future growth through a one floor
addition of 640 to 1,237 m2 (6,889 to 13,315 ft2) should it be needed. It also considers feedback
from staff that the long linear floorplates proposed by the original DTAH concept would result in
staff teams being located on multiple floors, which would inhibit collaboration between teams that
commonly work together. The resultant design takes the original linear floorplates and combines
them over one floor as illustrated in Attachment 1. The result is larger floorplates, over fewer
floors, and a reduction from six to four storeys. The upfront capital cost reduction is estimated at
395
$8,000,000, with a further estimated savings of $250,000 per year in operating and maintenance
costs.
Other elements of the original DTAH concept remain unchanged including ambitions to construct
the building structure with a wood and concrete hybrid system and achieve a design that relies on
low carbon and renewable energies from roof mounted photo voltaic (PV) panels and geothermal
energy exchangers.
At Authority Meeting # 4/18, held on May 25, 2018, the Authority Members directed staff to report
back on the cost comparison of a wood versus concrete structural system and the environmental
impact of using wood. The current approved concrete and wood hybrid structure features cross
laminated (CLT) slabs and glulam columns and beams. The costs of the current structure are
identified below in relation to cost of substituting a concrete structural system, as provided by
Eastern Construction.
Projected Cost of Proposed Hybrid Structural System Versus Concrete
Concrete
$2,141,526
Structural Steel
$238,650
Wood Glue Laminated System)
$5,314,372
Sub -total
$7,694,548
Substitute wood with concrete
$1,722,000
Increase formwork costs on irregular bay sizes and floors
$122,684
Increase foundation
$213,200
Include ceiling finishes
$410,000
Add thermal bridging at windows
$82,000
Tariffs/Market conditions on rebar
$127,920
Increase schedule/site logistics
$100,000
Substitute lost LEED v4 credits
$241,900
Total potential savings*
$424,296
*Note redesign, increased inflation and office lease extension costs would far surpass any
potential savings if pursued at this point in the project.
The wood structure will utilize 2,312.8 m3 of fast growing pine, spruce and fir trees from managed
wood lots. An average tree can produce 1.2 m3 of wood product, therefore it is estimated that
TRCA's office building will require 1,928 trees to be harvested. Based on the rates calculated by
the University of British Columbia in their evaluation of the Brock Commons project, U.S. and
Canadian forests grow the amount of wood required for TRCA's administrative office in six
minutes. The advantages of utilizing a wood structural system are as follows:
1. Reduction of Structure Weight —mass timber is significantly lighter than a steel or
concrete structure. The reduction in weight means smaller foundations resulting in less
cost and time spent "underground" on foundations work and less disruption to TRCA's
sensitive ravine site that supports many mature trees.
2. "Finished" looking Structural Systems —raw steel or concrete structures require "finishing"
costs to cover ceilings and wall treatments to address fire safety, aesthetics and acoustic
impacts. Mass timber can be left "as is" eliminating the cost and time of "finishing"
required with steel or concrete structures.
• •
3. A Canadian Solution - Canada is a world leader in mass timber development, manufacture
and installation, and thus it is becoming an important job creator in the country as a whole
and in Ontario. The ability to rely on a raw material and manufacturing process within
Canada means that mass timber is not exposed to US tariff uncertainties. There are no
structural steel rolling mills in Canada and most concrete reinforcing steel comes from the
US, therefore, both steel and concrete are at much higher risk of cost escalations due to
an unpredictable US trade environment. By using mass timber, TRCA will be supporting a
technology of which Canada is a world leader and will be creating green, long term and
high tech manufacturing jobs in Canada.
4. Sustainable and Low Carbon — the wood used for mass timber construction comes from
sustainably managed forests. When compared to equivalent concrete or steel products
(steel beams versus wood beams, concrete floors versus wood floors etc.), wood has a
significantly lower carbon footprint over its life cycle. In numerical terms the US
Environmental Protection Agency estimates that the production (harvesting, processing
and transportation) of one tonne of lumber requires only about 15% of the carbon
emissions than the production of one tonne of recycled steel, and 12% of the carbon
emissions than the production of one tonne of concrete. Use of wood results in four LEED
points based on the calculated life cycle impact reduction. A concrete structure results in a
higher carbon footprint which would need to be offset by investing in other strategies, for
example increasing on-site renewable energy production from 5% to 10%.
5. Durable and Low Cost - mass timber structural systems are comparable in terms of
expected servable life and operation and maintenance cost to steel or concrete structures.
Staff met with the LTOAWG on June 8, 2018 to discuss the modifications to the project, as well as
the cost comparison of the approved structural system versus a concrete structural system. The
working group approved the modifications to the project to adhere to the reduced budget in
principle and recommended the addition of Mike Mattos to the Working Group. Staff will convene
the next meeting of the Working Group in early 2019 to discuss the outcome of the Site Plan
process and draft tender specifications to ensure the construction of the project meets TRCA's
sustainability expectations.
FINANCIAL DETAILS
As noted above, TRCA staff revised the original project cost based on the results of recent
procurement of consultant services and with support from the integrated design team and TRCA's
Project Manager, Jones Lang LaSalle. The revised budget shown below in comparison to the
original budget prepared in 2015 identified a difference of $10,922,804 in soft costs required to
deliver the entire scope of the project. This new information on additional soft costs required
changes to the scope of the project to ensure delivery by the June 2021 deadline, within the
approved budget.
397
Budget
Original
Revised
Difference
Construction Cost*
$61,211,316
$61,211,316
$_
Consultant Fees
$3,342,096
$4,595,037
$1,252,941
Permits and Approvals
$400,000
$775,274
$375,274
Other (Contingency)
$5,000,000
$5,000,000
$-
Furniture/Fittings and Equipment
$-
$1,550,000
$1,550,000
Relocation Costs
$-
$1,342,000
$1,342,000
Project Management
$-
$2,575,000
$2,575,000
Financing Costs
$-
$2,515,265
$2,515,265
Non -Recoverable HST 1.76%
$-
$1,312,324
$1,312,324
Total
$69,953,412
$80,876,216
$10,922,804
*includes 10% design contingency and 5% construction contingency and 1.5% escalation/year
Further, in order to meet the project budget of $63,538,000, TRCA has worked with the consultant
team to propose a building that meets TRCA's needs, through refined design and construction
assessments. The total all -in cost to realize construction, office fit out, commissioning and staff
relocation for the proposed ZAS/BMCEA building is estimated as follows:
Budget
DTAH -
Revised
ZAS/BMCEA -
Proposed
Difference
Construction Cost
$61,211,316*
$44,704,505**
$16,506,811
Consultant Fees
$4,595,037
$4,595,037
$_
Permits and Approvals
$775,274
$775,274
$-
Furniture/Fittings and
Equipment
$1,550,000
$1,550,000
$-
Relocation Costs
$1,342,000
$1,342,000
$_
Project Management
$2,575,000
$2,575,000
$_
Financing Costs
$2,515,265
$2,515,265
$_
Non -Recoverable HST
1.76%
$1,312,324
$1,021,805
($290,519)
Contin e-ncy
$5,000,000
$4,459,114
$540,886
Total
$80,876,216
$63,538,000
$17,338,216
*includes 10% design contingency, 5% construction contingency and 1.5% escalation/year
**includes 10% design contingency, 3% construction contingency and 5% escalation contingency
TRCA staff will continue looking for avenues to obtain grant funding, however, in order to advance
the project, the organization must proceed with the planning and design under the assumption
that a $70M project is no longer viable given the $6.5M existing shortfall.
Should any of the estimated contingency not be required or should TRCA be successful in
obtaining grant funding, this money will be applied to reduce the overall term of TRCA's financing.
Major Maintenance Capital funding is available to Site Plan Approval process and tender for
construction under account 006-50.
DETAILS OF WORK TO BE DONE
The key phases of the project are as follows:
Project Phases / Duration
Architectural Design
Site Plan Approval
Building Permit
Tender Contract Documents
Award Construction Contract
Construction (assumes partial bldg. permits)
Occupancy
October, 2017 — July, 2018
July, 2018 — July, 2019
October, 2018 — August, 2019
July, 2018 — March, 2019
March, 2019—July, 2019
April, 2019 — June, 2021
March, 2021 —June, 2021
Staff will report back to the Authority to provide an update on the outcome of the Site Plan
Approval process and recommendations on tender specifications to ensure the construction of
the project meets TRCA's sustainability expectations.
Report prepared by: Laura Stephenson, extension 5296
Emai Is: Istephenson0trca.on.ca
For Information contact: Laura Stephenson, extension 5296
Emails: Istephenson(&trca.on.ca
Date: June 26, 2018
Attachments: 1
399
Attachment 1
To Black
Greek Farm
n
Shoreham Drive
Zone of minlmal
disturbance
ON
f
DTAH Concept
DTAH Concept
159 Surface Parking Spaces
ennis
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to -
ZAS/BMCEA Concept
44 Parking Spaces
ZAS/BMCEA Concept
401
RES.#A113/18 - LOGO, WORDMARK AND MASTER BRANDING IMPLEMENTATION
Toronto and Region Conservation Authority Brand Identification. Approval
of proposed changes to the logo, wordmark and creation of a master brand
which are essential to developing cohesive messaging for TRCA
stakeholders.
Moved by: Jennifer Innis
Seconded by: Maria Kelleher
THAT the new Toronto and Region Conservation Authority (TRCA) corporate logo,
wordmark and master branding be approved, effective immediately;
AND FURTHER THAT Toronto and Region Conservation Foundation (TRCF) be authorized
to utilize the attached logo and wordmark, upon approval by their Board of Directors.
AMENDMENT
RES.#A114/18
Moved by: Jennifer Innis
Seconded by: Maria Kelleher
THAT the first paragraph of the main motion be amended to read:
THAT the new Toronto and Region Conservation Authority (TRCA) corporate logo,
wordmark and master branding be approved, effective immediately, with the exception
that the sign on the TRCA Head Office not be changed due to the impending office move;
THE AMENDMENT WAS CARRIED
THE MAIN MOTION, AS AMENDED, WAS CARRIED
THE RESULTANT MOTION READS AS FOLLOWS:
THAT the new Toronto and Region Conservation Authority (TRCA) corporate logo,
wordmark and master branding be approved, effective immediately, with the exception
that the sign on the Head Office not be changed due to the impending office move;
AND FURTHER THAT Toronto and Region Conservation Foundation (TRCF) be authorized
to utilize the attached logo and wordmark, upon approval by their Board of Directors.
BACKGROUND
At Authority Meeting #4/12, held on May 25, 2012, Resolution #A84/12 approved changing
TRCA's corporate logo and wordmark. At that time, the previous logo which was officially adopted
in 1972, commonly referred to as the "chevron", was replaced with the round icon. The blue,
green and yellow circle represents the connection and continuity designed to reflect the on-going
and ever-changing, interdependence of all TRCA aspires to achieve — healthy rivers and
shorelines, greenspace and biodiversity, and sustainable communities.
The wordmark that accompanies the icon has evolved over the decades, driven primarily by the
organization's name change from "Metropolitan Toronto and Region Conservation Authority' to
"Toronto and Region Conservation Authority" and most recently, in 2001, to incorporate the
wording "for The Living City".
402
In 2011, The Living City Foundation adopted a new logo and wordmark as part of a re -launch of
the Foundation.
RATIONALE
The proposed logo included in Attachment 1 increases the size of the green leaf, blue wave and
yellow hand symbols in the TRCA logo, while eliminating the black stylized "T". While the intention
of the "T" was to integrate the three symbols together in a holistic and complete way, it actually
accomplished the opposite objective — the black was seen as a barrier between the symbols. The
proposed logo provides for a clean, seamless integration of the symbols and acts as a conduit
between the three, which can be perceived to be a trail system, waterway or partnership.
The proposed wordmark included in Attachment 1 intends to eliminate confusion as to what
TRCA stands for, in conjunction with the changes to the Board of Directors Administrative Bylaw.
Although The Living City vision is a vital component of TRCA's objectives, its inclusion in the
TRCA wordmark has distorted branding to the point where stakeholders are unclear as to how to
define the organization. The ambitions of The Living City will continue to help guide the
organization, however, the provincially mandated authority designation is fundamental for
building brand awareness.
Throughout TRCA's history, the organization has never had a comprehensive branding strategy
for its locations and programs. As of 2018, TRCA has approximately 100 unique logos/wordmarks
for its identifiable locations and programs, which makes it difficult to build brand awareness for the
organization. When people are visiting TRCA parks or attending TRCA programming, their
positive experiences should be associated with TRCA's brand, which helps our organization to
build goodwill within the TRCA jurisdiction. The proposed master branding in Attachment 1 will
help the Authority achieve this objective and provide TRCA's corporate services team with
branding options, depending on the sizing of materials.
At Authority Meeting #4/18, held on May 25, 2018, Resolution #A69/18 endorsed The Living City
Foundation's name change to Toronto and Region Conservation Foundation, in part, as follows:
...THEREFORE LET IT BE RESOLVED THAT The Living City Foundation proposal to be
renamed Toronto and Region Conservation Foundation be endorsed,
As noted in the staff report, the name change is essential to helping the Foundation build stronger
ties with the organization and stakeholders. The proposed Foundation logo in Attachment 1 will
help the Foundation achieve this objective.
FINANCIAL DETAILS
The cost for primary signage replacements at TRCA's head office, park locations and TRCA's
fleet is estimated to be $50,000, plus HST. Funds have been identified in TRCA's 2018 operating
budget for this additional cost.
As it pertains to interior park signage, office supplies/inventory (i.e. apparel, stationery, etc),
replacement costs will be deferred whenever feasible until the current stock is depleted. As such,
no additional costs will be incurred by the Authority as a result of this resolution.
DETAILS OF WORK TO BE DONE
TRCA will amend existing operational corporate branding guidelines to support changes to the
corporate logo and implementation of master branding for the organization's properties,
programs, events, etc.
403
TRCA will work with staff and stakeholders to implement the master branding strategy over the
coming months, with the expectation that certain locations/programs may maintain a unique
logo/wordmark for strategic purposes (i.e. Black Creek Pioneer Village), but will find a way to
incorporate TRCA into the logo, in order to build brand awareness.
Report prepared by: Rick Sikorski, extension 5414
Emails: rsikorski0trca.on.ca
For Information contact: Rick Sikorski, extension 5414
Emails: rsikorski(a)trca.on.ca
Date: July 3, 2018
Attachments: 1
i I i
Attachment 1
Logo, Wordmark and Master Branding Modernization
TRCA Logo
Conservation
for The Living City -
Foundation Logo
r The Living'' City`
Foundation
TRCA Location Example
Albion Hills
Conservation Areo
TRCA Program Example
Professional Acces
Into Employments
Toronto and Region
Conservation
Authority
QsyToronto and Region
Conservation
Albion Hills
Conservation Park
I;% Torontoand Region
y' Conservation
Authority
or -
Albion Hills Tononto servdRegion
Conservation
Conservation Park Authority
Professional Access
Into Employment
Toronto and Region
Conservation
Authority
01'
Professional Access
Into Employment
KIP
Toronto and Region
Conservation
Authority
RESMA115/18 - TORONTO DISTRICT SCHOOL BOARD EXCURSION POLICY
Ontario Camps Association Accreditation for Overnight Education Centres.
Request for exemption from Toronto District School Board Excursion
Policy requiring Ontario Camps Association Certification for overnight
education centres at Albion Hills and Lake St. George field centres and
Claremont Nature Centre.
Moved by: Paula Fletcher
Seconded by: Maria Kelleher
WHEREAS Toronto and Region Conservation Authority (TRCA) and the Toronto District
School Board (TDSB) have a history of partnerships and collaboration dating back to 1953
that provide for the provision and delivery of outdoor education and natural -science
based learning programs for students of area schools;
AND WHEREAS TRCA and TDSB have formal agreements for the provision of greenspace,
facilities and support services for TDSB students within TRCA conservation lands;
AND WHEREAS TDSB recently adopted changes to their Excursion policy requiring
Ontario Camps Association Certification for overnight outdoor education centres;
AND WHEREAS TRCA meets and/or exceeds all current Ministry of Education endorsed
excursion safety guidelines related to outdoor education;
AND WHEREAS TRCA education centres that provide overnight accommodations are not
camps;
THEREFORE LET IT BE RESOLVED THAT TRCA, as its current operating standards
adhere to Ministry of Education excursion safety guidelines, request an exemption from
Toronto District School Board's Excursion policy requiring Ontario Camps Association
Certification for facilities providing overnight education programs for TDSB students;
THAT TRCA request the opportunity to strengthen the partnership between TRCA and
TDSB to identify mechanisms to further maximize the efficient use of public assets such
as greenspace and education facilities to enhance student learning in the out-of-doors;
AND FURTHER THAT the TDSB Board of Trustees and the Minister of Education be so
advised.
CARRIED
BACKGROUND
TRC) and TDSB have a long history of partnerships that support and enable TDSB student
learning in the out-of-doors. This partnership extends back to 1953 through a unique collaboration
between York Memorial Collegiate Institute and the then Humber Valley Conservation Authority.
This partnership took the innovative approach of immersing students in the natural environment
for a five day field trip to Bolton, Ontario which served to strengthen student understanding and
learning outcomes related to watersheds and natural systems, and provided a 60+ year
foundation for partnerships between the two organizations.
Since that initial five day field trip, the relationship between TRCA and TDSB has grown to include
a significant suite of formal leases and collaborations that enhance and support learning
opportunities for TDSB students, including:
n W •
• Three TDSB education centres located on TRCA-owned land:
• Etobicoke Field Studies Centre at Claireville Conservation Area;
• Etobicoke Outdoor Education Centre at Albion Hills Conservation;
• Forest Valley Outdoor Education Centre in the Don River watershed (lease
administered by City of Toronto);.Two TDSB outdoor education centres located
adjacent to and utilizing TRCA-owned, City of Toronto managed, greenspace:
• Warren Park Outdoor Education Centre in the Humber River watershed;
• Hillside Outdoor Education Centre in the Rouge River watershed.
• Participation of over 7,000 students in TRCA in -class programs, including Watershed
on Wheels, Aquatic Plants or Yellow Fish Road annually.
• Participation of approximately 18,000 students in day field trips to TRCA education
centres and conservation areas, including Black Creek Pioneer Village, the Kortright
Centre for Conservation, Tommy Thompson Park and Albion Hills Conservation Area.
• Participation of 1,500 students from TDSB schools in multi -day outdoor education
experiences at TRCA overnight centres: Albion Hills and Lake St. George Field
Centres and Claremont Nature Centre.
RATIONALE
From the inception of the partnership between TDSB and TRCA, leaders within both
organizations, and the Province of Ontario, saw the benefit and efficiency of school boards and
conservation authorities working together to ensure access for students to curriculum -linked
outdoor education lessons that leveraged the value of public assets and public greenspace. This
is to the extent that Section 197 (7 — 9) of the Education Act provides a mechanism for school
boards to establish formal agreements with conservation authorities for the provision of
out -of -class learning experiences.
It is through this mechanism within the Education Act that TRCA and local school boards,
including TDSB, have been successful in creating a learning system where a large number of
students within the region's watersheds have access to world-class outdoor learning centres that
enhances student experiences and creates the foundation for a sustainable future. One example
of the important relationship between TDSB and TRCA was the acknowledgement within TDSB
Operational Procedure PR511 SCH: Excursions, "Appendix A", that TRCA overnight centres, with
the exception of lake studies programs at Lake St. George Field Centre, were identified
specifically as "not high -care", meaning that they are deemed to be of lower risk by TDSB and
acceptable field trip destinations for TDSB schools. However, recent policy changes at TDSB
related to Ontario Camps Association (OCA) accreditation requirements for overnight centres will
result in students from TDSB schools no longer being able to participate in field trips to TRCA
overnight centres at Albion Hills and Lake St. George field centres and Claremont Nature Centre.
OCA certification is an accreditation program for summer camps operating in Ontario designed to
ensure a high standard of operational quality and camp safety for certifying camps. While OCA
certification may be appropriate for camps delivering summer programs for youth and families in
Ontario, TRCA education centres are unique facilities operated by a government agency that
provides curriculum -linked natural -science and watershed -based lessons related to the
conservation authority legislated mandate to advance student understanding related to complex
watershed and ecosystem issues.
407
Additionally, on May 1, 2018 the Ministry of Education, stemming from the Deloitte review and
assessment of school board policies related to outdoor education/excursions following the July
2017 drowning, issued a memo emphasizing the Ministry's expectations that school boards have
policies in place that meet or exceed Ophea's Ontario Physical Education Safety Guidelines. In
keeping with Ministry of Education directives, TRCA, in consultation with school board partners,
adheres to Ministry of Education endorsed Ontario Physical Education Safety Guidelines as
administered by Ophea and has a robust and sophisticated risk -management program supported
by professional risk -managers, TRCA's insurance providers and front-line teachers and staff.
FINANCIAL DETAILS
On average, TRCA hosts 26 TDSB school visits per year at one of the three overnight education
centres. Of this, twenty schools participate in the Environmental Leaders of Tomorrow program,
which provides funding support for classes that would not otherwise be able to access a trip to a
TRCA field centre, and the remaining six schools pay the standard user fees applicable to
overnight excursions to TRCA field centres.
The 20 visits funded under the Environmental Leaders of Tomorrow program have been
re -allocated to classes at other school boards that meet the eligibility criteria, resulting in no
financial implications, while the gross financial impact of the loss of six class bookings is
approximately $31,500.00, though a portion of this has been offset through classes from other
area school boards reserving space historically utilized by TDSB.
Report prepared by: Darryl Gray, extension 416-791-0327
Emails: daravCr�trca.on.ca
For Information contact: Darryl Gray, extension 416-791-0327
Emails: dpray0trca.on.ca
Date: June 26, 2018
RES.#A116/18 - THE MEADOWAY
Parking for Community Access. Update on Executive Committee request
for parking to access The Meadoway in the Lawrence/Brimley/Midland
Avenue area of Scarborough, City of Toronto.
Moved by: Glenn De Baeremaeker
Seconded by: Paula Fletcher
WHEREAS The Meadoway is a transformational opportunity that will revitalize 16 linear
kilometres and over 500 acres of transmission corridor in Scarborough, City of Toronto,
by creating high functioning meadow habitat complete with a connected multiuse trail,
recreation and urban agriculture opportunities;
AND WHEREAS requests to establish community access points and connections to The
Meadoway, including parking, are important to consider when planning a viable multiuse
trail for The Meadoway;
AND WHEREAS a Municipal Class Environment Assessment Schedule C is being initiated
in October 2018, in partnership with the City of Toronto, to determine multiuse trail
alignment options and access points including parking to complete the active
transportation network in The Meadoway;
THEREFORE LET IT BE RESOLVED THAT staff continue to work with City of Toronto,
Hydro One Network Incorporated (HONI) and community stakeholders through the
proposed Class Environmental Assessment process to ensure that the alignment and
connections associated with the proposed multiuse trail meet the needs of the community
in which it will serve while balancing social, economic, cultural and environmental
impacts.
AMENDMENT
Moved by: Glenn De Baeremaeker
Seconded by: Paula Fletcher
THAT the following be inserted after the main motion:
AND FURTHER THAT staff continue to work with the Jame Abu Bakr Siddique Mosque and
the City of Toronto in an effort to secure public parking and access to the butterfly
meadow in this location.
THE AMENDMENT WAS CARRIED
THE MAIN MOTION, AS AMENDED, WAS CARRIED
THE RESULTANT MOTION READS AS FOLLOWS:
WHEREAS The Meadoway is a transformational opportunity that will revitalize 16 linear
kilometres and over 500 acres of transmission corridor in Scarborough, City of Toronto,
by creating high functioning meadow habitat complete with a connected multiuse trail,
recreation and urban agriculture opportunities;
fl' •
AND WHEREAS requests to establish community access points and connections to The
Meadoway, including parking, are important to consider when planning a viable multiuse
trail for The Meadoway;
AND WHEREAS a Municipal Class Environment Assessment Schedule C is being initiated
in October 2018, in partnership with the City of Toronto, to determine multiuse trail
alignment options and access points including parking to complete the active
transportation network in The Meadoway;
THEREFORE LET IT BE RESOLVED THAT staff continue to work with City of Toronto,
Hydro One Network Incorporated (HONI) and community stakeholders through the
proposed Class Environmental Assessment process to ensure that the alignment and
connections associated with the proposed multiuse trail meet the needs of the community
in which it will serve while balancing social, economic, cultural and environmental
impacts;
AND FURTHER THAT staff continue to work with the Jame Abu Bakr Siddique Mosque and
the City of Toronto in an effort to secure public parking and access to the butterfly
meadow in this location.
BACKGROUND
At Executive Committee Meeting #4/18 held on June 4, 2018, Resolution #B56/18 in regard to
Scarborough Butterfly Trail Parking was approved as follows:
THAT Toronto and Region Conservation Authority (TRCA) staff work with local Toronto
City Councillors and community groups, including the Jame Abu Bakr Siddique Masjid
Mosque at 2665 Lawrence Avenue East, as well as City of Toronto staff, other landowners
and other stakeholders, to examine options for parking that allow the public to gain access
to the Scarborough Butterfly Trail in the Lawrence/Brimley/Midland Avenue area;
THAT TRCA request the City of Toronto to consider funding the creation of a parking lot in
the Lawrence/Brimley/Midland Avenue area of the Scarborough Butterfly Trail through its
own capital budget or through an increase in capital funding to TRCA;
AND FURTHER THAT TRCA staff report back to the July 2018 Authority meeting on the
feasibility of creating/increasing parking supply in this area of the Scarborough Butterfly
Trail.
An Overview of The Meadoway
Led by Toronto and Region Conservation Authority (TRCA) and The Living City Foundation in
partnership with the City of Toronto and The W. Garfield Weston Foundation, The Meadoway is
transforming 16 kilometres of transmission corridor in Scarborough into one of the largest urban
linear greenspaces in Canada.
Formerly known as the Gatineau Hydro Corridor Revitalization, The Meadoway will provide a
green, active, east -west link between downtown Toronto and Rouge National Urban Park, while
creating urban agriculture opportunities and connecting greenspaces across Scarborough.
The creation of a system that includes high -functioning meadow habitat on a scale never before
seen in Toronto, combined with the development of active transportation connections, will help
promote low carbon alternatives for the thousands of Torontonians who commute daily in
Scarborough.
410
Toronto is home to some of Canada's most incredible urban parks, from High Park to
Morningside. While these natural areas have well-established north -south connections, they lack
the east -west connections that are required to effectively establish a connected natural system
that is vital to the future of sustainable city building in the Toronto region. At over 500 acres, The
Meadoway will provide a vital east -west linkage between the Don River ravine and Rouge
National Urban Park supporting the City of Toronto's Ravine Strategy (2017).
The Meadoway will also become a key segment of Toronto's cycling network, supporting overall
cycling infrastructure and building a connected link between the East Don Trail and Rouge
National Urban Park. It is an opportunity to transform the relationship between the built structure
of an urban area and the natural spaces that are vital to the overall health of the system.
To assess the viability of a transformational idea like The Meadoway, two revitalization pilot
projects completed by TRCA with funding support from The W. Garfield Weston Foundation were
implemented between 2012 and 2017. The first of these pilot projects, the Scarborough Centre
Butterfly Trail, has been widely recognized as one of the most successful revitalization projects in
Toronto. By transforming a 3.5 kilometre section of the corridor into a naturalized habitat for
biodiversity, an active transportation route, and a beautiful wildflower meadow planted by
community members, the Scarborough Centre Butterfly Trail showcases the immense potential of
The Meadoway.
On April 11, 2018, City of Toronto Mayor John Tory, along with the Directors of The W. Garfield
Weston Foundation and representatives from TRCA and The Living City Foundation, jointly
announced The Meadoway at a ceremony in Scarborough. As part of this announcement The W.
Garfield Weston Foundation announced a pledge up to $25 million to support the project as it
evolves over the coming months, with a firm commitment of $10 million available immediately.
The project has a total proposed budget of $85 million, nearly 40% of the budget has been
pledged to date.
Community Connections and Access Points to The Meadoway
The City of Toronto has committed $6.3 million in its Capital Budget and Plan for infrastructure
investments that will help to realize the shared vision for The Meadoway by supporting the trail
and cycling infrastructure, and will continue its responsibilities for ongoing operations and
maintenance in the corridor.
Establishing effective connections for the community to access the proposed multiuse trail is a
vital component of integrating The Meadoway into the Scarborough community, to determine trail
alignment alternatives along with appropriate community access points and associated parking
along The Meadoway. This will be accomplished through consultation and engagement of local
stakeholders, community and project partners through the Municipal Class Environmental
Assessment process to be initiated in October 2018 by TRCA in partnership with the City of
Toronto.
At TRCA Executive Meeting #4/18 on June 4, 2018, Members requested staff to examine options
for parking that allow the public to gain access to the Scarborough Butterfly Trail in the
Lawrence/Brimley/Midland Avenue area adjacent to the Jame Abu Bakr Siddique Masjid Mosque
at 2665 Lawrence Avenue East.
TRCA staff met with the representatives of Jame Abu Bakr Siddique Masjid Mosque on July 10,
2018 to gain a better understanding of the proposed request, share TRCA's planning process,
and to ensure that this landowner continues to be consulted as part of the proposed Municipal
Class Environmental Assessment Schedule C.
411
Staff will continue to follow-up on initial discussions with the Mosque representatives as well as
other stakeholders such as HONI and City of Toronto to ensure best possible outcomes.
RATIONALE
The Municipal Class Environmental Assessment process is designed to ensure that the alignment
and connections associated with the proposed multiuse trail meet the needs of the community in
which it will serve while balancing social, economic, cultural and environmental impacts.
To effectively manage public interest and provide a transparent process to evaluate proposed
access and associated parking opportunities for the multiuse trail in The Meadoway, staff will
continue to work with stakeholders to ensure these request are addressed through the Municipal
Class Environmental Assessment process.
DETAILS OF WORK TO BE DONE
• In partnership with the City of Toronto, initiate the Municipal Class Environmental
Assessment (October 2018) for the multiuse trail in The Meadoway.
• As part of the Municipal Class Environmental Assessment process, review all public
requests for access to The Meadoway, and establish preferred options for access and
potential parking along the entire trail system.
Report prepared by: Arlen Leeming, extension 5283
Emails: aleeminq(@trca.on.ca
For Information contact: Arlen Leeming, extension 5283, Lisa Turnbull, extension 5645
Emails: aleeming(a�trca.on.ca, Iturnbull(o@trca.on.ca
Date: July 3, 2018
412
RES.#A118118 - DON VALLEY BRICKWORKS MUD CREEK INLET REHABILITATION
PROJECT
Contract #10008402. Award of Contract #10008402 for construction of a
boardwalk, water feature and culvert replacement at the Don Valley
Brickworks in the city of Toronto.
Moved by: Paula Fletcher
Seconded by: Jim Karygiannis
THAT Contract #10008402 be awarded to McPherson -Andrews Contracting for
construction services of a boardwalk, water feature and culvert replacement at the Don
Valley Brickworks Mud Creek Inlet, at a total cost not to exceed $602,648, plus HST, as
they are the lowest bidder that best meets Toronto and Region Conservation Authority
(TRCA) specifications;
THAT TRCA staff be authorized to approve additional expenditures to a maximum of 10%
of the contract cost as a contingency allowance if deemed necessary;
AND FURTHER THAT authorized TRCA officials be directed to take any action necessary
to implement the contract including obtaining any required approvals and the signing and
execution of documents.
CARRIED
BACKGROUND
The Project area is located within the Don Valley Brick Works (DVBW) Park in Toronto, Ontario.
Mud Creek flows adjacent to DVBW, and is a highly altered, flashy watercourse that that carries a
high sediment load. It has been the focus to considerable work in recent years. It is also the main
surface flow input into the DVBW wetlands.
In 2014, City of Toronto's Urban Forestry Natural Environment and Community Programs section
requested that TRCA Restoration and Infrastructure staff assist them in addressing concerns with
the water levels in the DVBW wetland pond features, as well as concerns around a failing culvert
between Mud Creek and the wetland ponds. The existing culvert that was intended to draw flow
from Mud Creek into the wetlands is no longer functional, and is blocked with sediment.
In 2016, TRCA retained the services of Cole Engineering Group Ltd. to undertake professional
engineering and landscape architectural design services in support of replacing the failing culvert
and restoring base flow to the wetlands. TRCA and the City of Toronto have been working with
Cole Engineering to develop a plan to re-establish manageable base flow into the wetlands, and
allow for ongoing sediment clean out and management to ensure long term viability. The designs
will cap and decommission the existing culvert, as well as install a new culvert and an inlet
maintenance system to manage sediment. The associated feature will direct the flow of water to
the wetlands preventing erosion from damaging the slope, as well as creating a visual park
amenity.
Currently, at the base of the slope, an informal, unsafe footpath meanders along the wetland edge
through the flow path of the existing culvert. The project also includes the construction of an
elevated boardwalk pathway that will provide safe and formal access to this area of the wetlands.
The new boardwalk will connect with the existing DVBW trail system, and will minimize the impact
by park visitors on the wetlands.
413
RATIONALE
TRCA and the City of Toronto have worked cooperatively on trail infrastructure and trail
improvement projects for many years. Many existing trails and trail infrastructure projects on
City -owned and managed lands were constructed by TRCA, and there is value to the City in
having TRCA provide services that reduce environmental impacts and health and safety concerns
in a prompt, cost-effective and environmentally responsible manner. TRCA is able to provide
effective management of natural environment projects using their highly specialized expertise and
ability to expedite approvals, facilitate community involvement and satisfy sensitive environmental
standards.
Request for Tender (RFT) #10008402 was publically advertised on www.biddingo.com on June 8,
2018, and a mandatory site meeting was held on June 20, 2018. The following contractors
attended this meeting:
• Berkim Construction Ltd.;
• CSL Group;
• Dynex Construction;
• Ground Force Foundations;
• Iron Bridge Fabrication;
• Landtar Construction;
• McPherson -Andrews Contracting;
• Midome Construction;
• Natural Design Landscaping;
• Rain for Rent; and
• UCC Group
The Procurement Opening Committee opened the Tenders on June 28, 2018 with the following
results:
BIDDERS
TOTAL TENDER AMOUNT
excl. HST)
McPherson -Andrews Contracting
$602,648
D nex Construction
$684,257
CSL Group
$735,165
Berkim Construction Ltd
$773,575
Midome Construction
$1,100,000
Members of the Selection Committee, consisting of TRCA staff (James Dickie, Ted Elmhirst and
Ralph Toninger) reviewed the bidders' detailed proposals and evaluated them based on the
lowest submitted bid.
Restoration and Infrastructure staff reviewed the bid received from McPherson -Andrews
Contracting Ltd. against its own cost estimate and has determined that the bid is of reasonable
value and also meets the requirements as outlined in the contract documents. Further
assessment by TRCA staff of McPherson -Andrews Contracting Ltd.'s experience and ability to
undertake similar projects was conducted through reference checks, which resulted in positive
feedback that McPherson -Andrews Contracting Ltd. is capable of undertaking the scope of work.
TRCA staff recommends that Contract #10008402 be awarded to McPherson Andrews
Contracting Ltd. for a total cost not to exceed $602,648, plus a 10% contract contingency, plus
HST as they are the lowest bidder meeting TRCA's specifications.
414
This project is aligned with leadership strategy number two "Manage our Regional Water
Resources for Current and Future Generations', as the culvert replacement and waterfall feature
will contribute to maximizing the resilience of our water systems in preparation for predicted
changes in climate change and assist with reducing the risk of future flooding within the area.
Additionally, this project aligns with enabling strategy number seven "build partnerships and new
business models." TRCA has now completed this work on behalf of the City multiple times
allowing us to demonstrate TRCA's expertise and capability in performing this critical
maintenance thereby increasing TRCA's financial resilience.
FINANCIAL DETAILS
Funding for this project is provided by the City of Toronto through an Offer of Service (OOS) on a
cost recovery basis under account code 117-18.
DETAILS OF WORK TO BE DONE
TRCA will initiate the contract and provide overall project management services. The project
includes the key following steps:
• Construction layout, site preparation, tree protection, and erosion and sediment control;
• Dewatering and sediment removal;
• Decommission existing culvert, install new culvert, manhole and headwalls;
• Construct water feature and boardwalk;
• Fine grading and restoration of all disturbed areas and slopes;
• Restoration plantings.
Prior to commencement of any construction activities, TRCA will seek all necessary permits and
approvals in partnership with the City of Toronto.
Report prepared by: Martina Saverino, extension 6400, Ted Elmhirst, extension 6419
Emails: msaverino(a_)trca.on.ca, telmhirst(a)trca.on.ca
For Information contact: Ted Elmhirst, extension 6419, Ralph Toninger, extension 5366
Emails: telmhirst(&trca.on.ca, rtoninger(aitrca.on.ca
Date: July 5, 2018
415
RES.#A119/18 - DOWNTOWN BRAMPTON FLOOD PROTECTION PROJECT
ENVIRONMENTAL ASSESSMENT
Award of Contracts for Consulting Services to Undertake a Municipal Class
Environmental Assessment with the City of Brampton. Award of contracts
#10007828, #10008216, #10007940 and #10008102 for planning and
engineering; project management; water resources engineering; and
geotechnical, geoenvironmental and hydrogeological consulting services,
respectively, for the Downtown Brampton Flood Protection Project; a
Municipal Class Environmental Assessment undertaken by Toronto and
Region Conservation Authority as a co -proponent with the City of
Brampton.
Moved by: Michael Palleschi
Seconded by: John Sprovieri
THAT Contract #10007828 for Planning and Engineering Consulting Services for the
technical planning and Environmental Assessment management of the Downtown
Brampton Flood Protection Project, in the City of Brampton, be awarded to AECOM, for a
total cost not to exceed $248,870, plus contingency of 30% to be expended as authorized
by Toronto and Region Conservation Authority (TRCA) staff, plus HST, it being the
highest rank proposal for value meeting TRCA specifications;
THAT Contract #10008216 for the retention of a Senior Project Manager to represent TRCA
in the day-to-day project management of an Environmental Assessment (EA) for the
Downtown Brampton Flood Protection Project, in the City of Brampton, be awarded to
Anneliese Grieve Strategic Environmental Planning Solutions, for a total cost not to
exceed $220,590, plus contingency of 30% to be expended as authorized by TRCA staff,
plus HST, it being the only proposal meeting TRCA specifications;
THAT Contract #10007940 for Water Resources Engineering Consulting Services to lead
the hydrologic and hydraulic modelling, flood protection design on behalf of TRCA for the
Downtown Brampton Flood Protection Project, in the City of Brampton, be awarded to
Matrix Solutions Inc., for a total cost not to exceed $173,670, plus contingency of 30% to
be expended as authorized by TRCA staff, plus HST, it being the highest rank proposal for
value meeting TRCA specifications;
THAT Contract #10008102 for Geotechnical, Geoenvironmental and Hydrogeological
Consulting Services on behalf of TRCA for the Downtown Brampton Flood Protection
Project, in the City of Brampton, be awarded to WSP, for a total cost not to exceed $99,983,
plus contingency of 30% to be expended as authorized by TRCA staff, plus HST, it being
the bidder with the highest rank proposal for value meeting TRCA specifications;
AND FURTHER THAT pending an authorized Master Service Agreement between TRCA
and the City of Brampton, staff be authorized and directed to take all necessary actions to
implement the foregoing, including the signing and execution of documents.
CARRIED
BACKGROUND
At Authority Meeting #7/17, held on September 22, 2017, Resolution #At 57/17 was approved, in
part, as follows:
416
...THEREFORE LET IT BE RESOLVED THAT Toronto and Region Conservation
Authority staff, in collaboration with the City of Brampton, be directed to undertake an
Environmental Assessment (EA) in order to confirm a preferred alternative that will
eliminate the risk due to flooding from Etobicoke Creek, to the Downtown Brampton
SPA#3, the EA referenced herein as the Brampton Riverwalk Flood Protection EA (or
BRFP EA);
THAT the BRFP EA be used to further explore, in part: enhancements to aquatic and
terrestrial habitats associated with Etobicoke Creek in the Downtown Brampton area;
integrate with municipal servicing and transit, provide opportunities to enhance the
Downtown Brampton public realm; and to allow the broader revitalization activities called
Brampton Riverwalk to flourish;
THAT TRCA staff be directed to seek $1.5 million in funding from the federal National
Disaster Mitigation Program (NDMP) for the BRFP EA, contingent on matching funds
being provided from TRCA (provided by the Region of Peel's Climate Budget (2018 and
2019) for flood remedial studies) and the City of Brampton (seek $1,000,000 of funding
from the City of Brampton 2018-2020 capital budgets);
THAT, upon authorization of funding, staff be directed to retain consultants deemed
necessary to undertake the BRFP EA, in accordance with TRCA's Purchasing Policy,
THAT staff be directed to explore mechanisms, such as a Memorandum of Understanding
with City of Brampton, outlining the respective roles and responsibilities for each agency
throughout the BRFP EA;...
The City of Brampton and TRCA staff have spent several decades devoted to the mitigation of
flood risk in historical downtown Brampton and in more recent years the revitalization of the
downtown. Between 1854 and 1952, Brampton's historic downtown was subject to near annual
occurrences of flooding. The flood events prompted the Etobicoke-Mimico Creek Conservation
Authority to construct a trapezoidal concrete -lined bypass channel in 1952, which was designed
to convey up to the 100 -year return period storm event. Although the by-pass channel has been
effective in eliminating the occurrence of low to moderate magnitude flooding (including the
remnants of Hurricane Hazel in 1954), 31 hectares of downtown Brampton remains vulnerable to
flooding during flood events above the 350 -year storm.
To mitigate potential risks to public health, safety and property, conservation authorities have
been delegated by the Province of Ontario to define and oversee one -zone floodplain policies.
One -zone floodplain policies are restrictive and are intended to limit the amount of development
that occurs in a floodplain. For areas that have been previously developed within a floodplain, and
where it has been recognized that significant economic hardship would occur if strict one -zone
policies are applied, the Province, through the Ministry of Municipal Affairs (MMA) and the
Ministry of Natural Resources and Forestry (MNRF) may assign a Special Policy Area (SPA)
designation. In 1986, Downtown Brampton SPA 3 was approved by the Province in conjunction
with approval of the City of Brampton's Secondary Plan OP84-58. TRCA supported the SPA
designation and produced a boundary that was reflective of the limit of the floodplain as it was
known at that time.
417
SPA 3 is the fourth most flood vulnerable area in TRCA's jurisdiction. Since 1986, the City of
Brampton has experienced significant growth and development pressures within the SPA. This is
compounded by the fact that downtown Brampton is designated as an Urban Growth Centre
(UGC) in the Province's 2006 Places to Grow Plan (updated in 2017) which articulates specific
intensification targets that overlap with the SPA 3 boundary along Queen Street East.
As a result of significant growth pressure and updated floodplain mapping technology, TRCA and
the City of Brampton submitted a package to the Province to amend the policies and boundaries
of the SPA 3 which included a Flood Protection and Remedial Capital Works Strategy (presented
in Resolution #A88/13 at Authority Meeting #3/13, held on May 24, 2013) and a Comprehensive
Flood Risk and Management Analysis of the Downtown Brampton Special Policy Area (presented
in Resolution #A233/13 at Authority Meeting #11/13, held on January 13, 2014). In 2014, the SPA
amendment was approved by MNRF and MMA. The amended SPA re -focused future
development to the outer edges of the SPA and is used as the guiding policy for development
applications within the area today.
One of the requirements of the SPA Amendment process is that the municipality commits to
undertake studies to mitigate and/or remove the flood risk from the area. TRCA and the City of
Brampton have completed a number of technical feasibility studies since 2014, to address the risk
to public health and safety from flooding within SPA 3. Most recently, the City of Brampton and
TRCA completed the "Downtown Integrated Riverine and Urban Flood Risk Analysis and Urban
Design Study" in 2018 in a lead up to undertaking an environmental assessment and parallel
urban design master plan process.
Furthermore, the City of Brampton completed a major visioning project in May 2018 called,
"Brampton 2040 Vision: Living the Mosaic" (Vision 2040), in which the removal of the downtown
SPA was considered paramount to the revitalization of the downtown core. Vision 2040, details 10
major city transformations, supported by 28 specific and catalytic actions. The downtown area, a
potential public amenity referred to as Riverwalk and urban development (enabled through flood
protection) figure prominently in the Vision and have been identified as a City of Brampton priority.
Building upon the extensive technical and policy related studies completed to date, the City of
Brampton and TRCA are proceeding as co -proponents on an Environmental Assessment to
determine a preferred flood protection solution that will enable the realization of the Brampton
2040 Vision. At the same time, the identification of a permanent flood protection solution will
enable TRCA to advance towards our own vision for Etobicoke Creek, where "...people live in
harmony with the environment, where the water is clean, where green open spaces are vital and
connected, and where fish and wildlife thrive" (Greening Our Watersheds: Revitalization
Strategies for Etobicoke and Mimico Creeks, 2002). Following an internal review of the likely
range of alternatives to be considered in the EA, and in consultation with the Ministry of the
Environment and Climate Change (MOECC) and the Canadian Environmental Assessment
Agency (CERA), the Project will proceed according to the Municipal Class EA (MCEA)
procedures, likely as a Schedule C Class EA; though the decision on the appropriate Schedule
will be reviewed throughout the Class EA process as per the MCEA guidelines.
A Master Service Agreement between TRCA and the City of Brampton is currently under review,
with a current approved budget of $3M, based on funding from the City of Brampton, TRCA,
Clean Water and Wastewater Fund, and the NDMP grant. In order to undertake the Municipal
Class EA, TRCA has released four Request for Proposals (RFP), the results of which are
summarized in Table 1 below.
f
Under a Schedule C MCEA, project planning will proceed through the standard Phases 1 to 4
outlined in the MCEA guidelines, and will include extensive engagement with Indigenous
Communities, agency staff, land owners, and the general public. In addition, the Class EA will
build upon the past feasibility studies, by conducting a high level review and screening process of
all alternatives considered to date in order to develop an initial short-list of alternatives that have
the best potential to meet the flood conveyance requirements for the area.
A landscape architect will provide overview concept drawings of this initial short-list of alternatives
to enable better visualization of the concepts. The short-list of alternatives will be evaluated using
detailed criteria to select a preliminary preferred solution that best meets the need for flood
protection, while taking into consideration the future land -uses envisioned through the Brampton
2040 Visioning process.
Once a preliminary preferred alternative solution has been selected, the City of Brampton will
initiate their public realm master planning process. The preliminary preferred alternative solution
will be provided to the City's design team, at which point they will build upon the preliminary
preferred alternative solution in developing a series of alternative designs. These alternative
designs will form the basis of the Downtown Brampton Flood Protection EA's Phase 3 design
development and evaluation process. Once a preferred alternative design is selected in Phase 3,
the Environmental Study Report (ESR) will be drafted, reviewed and submitted for approval
through the mandated 30 day review period.
RATIONALE
All four Requests for Proposals seeking consulting services in support of the Downtown Brampton
Flood Protection Class EA were released via Biddingo (www.biddingo.com) to facilitate a
competitive bidding process. The table below summarizes the procurement process for retaining
each of the four technical consultant teams (Table 1). Table 2 summarizes each of the bids for the
various RFP competitions, including price.
Table 1 - Procurement Summary
Contract#
Consulting
Services
Required
Advertised
Proposal
Deadline
Number
of Bids
Received
Reason for Services
#10007828
Planning and
May 31,
June 21,
3
Primary EA planning, design and
Engineering
2018
2018
engineering consultant team
required to undertake the bulk of
the work for the EA
development. This Consultant
Team is anticipated to report to
the PMO Senior Manager
through the Senior Project
Manager retained through the
RFP #10008216.
#10008216
Senior Project
May 31,
June 21,
1
Due to current resource
Manager for
2018
2018
limitations, TRCA was required
Leading an
to release a Request for
Environmental
Proposals for a consultant to
Assessment
undertake the day-to-day Project
Management on behalf of
TRCA. This consultant will report
directly to the PMO Senior
Manager, Special Projects.
419
#10007940
Water Resources
June 6,
June 19,
2
A separate RFP for the water
Engineering
2018
2018
resource engineers was
released to ensure that TRCA
was able to retain the most
suitable and experienced water
resource engineering team to
perform these critical services.
The water resource engineering
team will be responsible for
undertaking the requisite
hydraulic model runs, and flood
protection design for Phases 2
and 3. This team will report to
the PMO Senior Manager,
Special Projects through the
Senior Project Manager retained
through RFP #10008216, but will
receive technical instructions
from TRCA/City of Brampton
staff. Water Resource Engineers
will also collaborate with the
Planning and Engineering Team
as per RFP# 10007828.
#10008102
Geotechnical,
May 23,
June 11,
6
This RFP was released to
Geoenvironmental
2018
2018
characterize the subsurface
and
existing conditions in the Project
Hydrogeological
area. This scope of work is for
baseline environmental date
collection purposes only — the
successful firm will not
participate in the EA process
other than provide a technical
document to inform the existing
conditions portion of the EA.
This team will report to the PMO
Senior Manager through the
Senior Project Manager retained
through the RFP #10008216, but
will receive technical instructions
from the TRCA Senior Manager,
Hydrogeology.
In all cases, at least three members of staff (from TRCA and/or City of Brampton) participated in
the review and evaluation of proposals. Proposals were submitted during the weeks of June 11
and June 18, 2018 as outlined in Table 1. At the proposal evaluation meetings, consensus was
reached between all members of the evaluation committee that the highest ranked proposal
offered the best service for the best value.
The criteria used to evaluate the submissions and to select the successful consultant included the
following:
• Overall conformance of proposal submission package with the terms of the RFP;
• Understanding of project scope of work;
• Experience of firm working on projects of similar scope and budget;
• Expertise of staff and appropriate allocation of resources;
420
• Approach and methodology of work plan, including innovative ideas, identification of
project limitations, and proposed solutions;
• Clear and well thought out schedule and timelines to achieve project objectives; and
• Detailed cost breakdown, including an itemized cost of additional works anticipated
beyond the approved budget.
In addition, for all RFP processes, except the subsurface investigation process, bid submissions
were only opened if the technical proposal submissions met a minimum score during the
evaluation. Furthermore, as per Attachment 1 — Item 2 of the Request for Proposals, proposals
are not considered a binding contract, and as such TRCA, is permitted to seek clarification and
otherwise discuss or negotiate with 1 or more of the consultants regarding their proposed
technical and budget submissions.
Table 2 - RFP Submission Details
RFP #
Consultant
Minimum
Initial Bid
Revised
Rank
Discussion
Team
Scores Met
Price
Bid
During
($)
Price ($)
Technical
Evaluation
(Y/N)
#10007828
AECOM
Y
$248,870
n/a
1
AECOM had the
highest technical
score and lowest
-----------------------------
------------------------
---
-------------------
---------------------
bid price.
-------------- ----- -----------------
Jacobs &Matrix
Y
$757,,460 460
n/a
2
Wood &The Planning
N
r46tT6nsidered
n/a
-
Not incorporated in
Partnership
the final evaluation -
did not receive 60 pts
in technical proposal
review
#10008216
AG Strategic
Y
$287,280
$220,590
1
While AG was the
Environmental
only submission,
Planning Solutions
AG's technical and
fee submissions
offer excellent
value for services
#10007940
Matrix Solutions
Y
$219,980
$173,670
1
Matrix Solutions
was deemed to
provide the best
proposal for value.
valdor Proposal
N
Not considered
n/a
-
Not incorporated in
the final evaluation -
did not receive 60 pts
in technical proposal
review.
#10008102
AECOM
n/a
$150,164
n/a
2
Not Selected:
Highest bid price by
far. Over allocated
and over -scoped the
����n%a��
_______
__
________ ---------______
� _ Project
EXP
Fla a
3
Not Selected:Details
on understanding
and work plan
insufficient
----- - ------------------
Geomzple
------- ------
n/a
--------------
$60,140
- - -- -- ---- -- ----
n/ -a-
5
- - - - - -
Not Selected:
Geotechnics
Missing key
elements of proposal
submission, and
details on
understanding and
._._._._._._._._._._._._._._.
____________
._._._._._._._._.
.______._._._.workplan
insufficient
421
The selected proponent for the individual RFP competitions have been summarized as follows:
• AECOM for contract #10007828, evaluated on June 2811, 2018;
• AG Strategic Environmental Planning Solutions for contract #10008216, evaluated on
June 2611, 2018;
• Matrix Solution Inc. for contract #10007940; evaluated on June 26t1, 2018; and
• WSP for contract #1008102; evaluated on June 1811, 2018.
Staff recommends a project contingency of 30% on all contracts given the uncertainty involved
with Environmental Assessments.
FINANCIAL DETAILS
Four sources of funding are available to cant' out the DBFP EA. The proposed budget and
confirmed available funding is as follows:
Funding Source
---------
Sirati and Partners
---------------
N
Not opened
n/a
-
----
Disqualified
Consultants Ltd.
$300,000
Climate Budget)
Proposal submitted
City of Brampton
$1,100,000
$700,000 ask
$1,000,000 ask
$1,100,000
after 12:00 noon
$100,000
$100,000
Wastewater Fund
Deadline
-_-_-_-_-_-_-_-_-_-_-_-_-_-_-
Terraprobe
-_-_-_-_-_-_-_-_-____
n/a:
-_-_-_-_-_-_-_-_-_-_-
$91,790
n/a
4
Not Selected:
of Brampton) —for
Subsurface
Missing key
Investigation
elements of proposal
Federal Government
$700,000
$800,000
$1,500,000
submission and work
Mitigation Program
plan details
Funding)
insufficient
CONFIRMED TOTAL
WSP-----------------------
------
-----nla
-----599,982 -----
---n%a --
---- 1---------
_
- - - - - - - - - - - —
�---Selected: Best
technical
submission —
reasonable price
The selected proponent for the individual RFP competitions have been summarized as follows:
• AECOM for contract #10007828, evaluated on June 2811, 2018;
• AG Strategic Environmental Planning Solutions for contract #10008216, evaluated on
June 2611, 2018;
• Matrix Solution Inc. for contract #10007940; evaluated on June 26t1, 2018; and
• WSP for contract #1008102; evaluated on June 1811, 2018.
Staff recommends a project contingency of 30% on all contracts given the uncertainty involved
with Environmental Assessments.
FINANCIAL DETAILS
Four sources of funding are available to cant' out the DBFP EA. The proposed budget and
confirmed available funding is as follows:
Funding Source
2018 Budget
2019 Budget
2020 Budget
Confirmed Total
TRCA (Region of Peel
$300,000
$300,000
Climate Budget)
City of Brampton
$1,100,000
$700,000 ask
$1,000,000 ask
$1,100,000
Clean Water and
$100,000
$100,000
Wastewater Fund
(CWWF Grant to City
of Brampton) —for
Subsurface
Investigation
Federal Government
$700,000
$800,000
$1,500,000
(National Disaster
Mitigation Program
Funding)
CONFIRMED TOTAL
$2,200,000
$800,000
$3,000,000
Project costs will be tracked through the 193-00 series of accounts established for this project.
422
DETAILS OF WORK TO BE DONE
TRCA and City of Brampton as co -proponents will be delivering this project, with TRCA taking the
lead on fulfilling the requirements of the EA process which will include a comprehensive
communication and public consultation program. TRCA will oversee management of the
consultant teams and facilitate an integrated design process, involving the expertise of the
comprehensive engineering and planning team, key TRCA staff, the City of Brampton's Master
Plan and Urban Design team and other specialists to realize a highly efficient, cost effective and
technically proficient Municipal Class EA process.
The communication and consultation plan will be developed to exceed the standard requirements
of public consultation under the Municipal Class EA Process. This plan will outline the various
workshops, public information centres and focus group meetings that will be organized to engage
First Nations, the public, government agencies, landowners and other additional interested
persons and groups to participate in the planning process. It will also detail the communication
strategy that will be utilized to ensure that the EA notification requirements are met and that
ongoing information and updates are readily available to any interested parties throughout the
process. The DBFP EA will also include an extensive Indigenous Engagement Program based on
direction from the MOECC. In addition, TRCA will engage the expertise of an independent third
party facilitator during the EA to ensure that members of the public and members of a Community
Liaison Committee are engaged frequently and effectively throughout the project. An RFP for the
third party facilitator will be released in July 2018.
The key phases and project milestones of the DBFP EA are as follows:
• Pre -EA (Project Award and Project Set-up): July -August, 2018
• Notice of Commencement: July 2018
• Phase 1 (Problem Opportunity and Existing Conditions): August — Fall, 2018
• Phase 2 (Identify Alternative Solutions and Select Preliminary Preferred Alternative
Solution: Fall, 2018 — Spring/Summer, 2019
• Phase 3 (Examine Alternative Design Concepts for Preferred Solution): Spring/Summer
2019 — December 2019
• Phase 4 (Draft and Final ESR): December 2019 to March 2020
• Notice of Submission: March 2020 with Approvals by May 2020.
Report prepared by: Christine Furtado, extension 5359
Emails: cfurtado(&trca.on.ca
For Information contact: Ken Dion, extension 5230
Emails: kdion(abtrca.on.ca
Date: June 28, 2018
423
RES.#A120/18 - FRANKLIN CHILDREN'S GARDEN WETLAND RESTORATION
PROJECT
Contract #10008321. Award of Contract #10008321 for supply of all labour,
equipment and materials necessary for enhancement works at Franklin
Children's Garden at Toronto Island Park, Centre Island, in the City of
Toronto.
Moved by: Paula Fletcher
Seconded by: Jim Karygiannis
THAT Contract #10008321 for supply of all labour, equipment and materials necessary for
enhancement works at Franklin Children's Garden at Toronto Island Park, Centre Island,
in the City of Toronto be awarded to CSL Group Ltd. at a total cost not to exceed
$1,318,555, plus HST, as they are the lowest bidder that best meets Toronto and Region
Conservation Authority (TRCA) specifications;
THAT TRCA staff be authorized to approve additional expenditures to a maximum of 15%
of the contract cost as a contingency allowance if deemed necessary;
THAT should staff be unable to execute an acceptable contract with the awarded
contractor, staff be authorized to enter into and conclude contract negotiations with the
other contractors that submitted tenders, beginning with the next lowest bidder meeting
TRCA specifications;
AND FURTHER THAT authorized TRCA staff be directed to take any action necessary to
implement the contract including obtaining any required approvals and the signing and
execution of documents.
CARRIED
BACKGROUND
Toronto Island Park is one of the jewels of the City of Toronto's park system, welcoming over 1.2
million visitors annually. One of the main attractions within the park is Franklin Children's Garden,
located on the south side of Centre Island, designed to educate park visitors about wetland
ecosystems and species through observation, experience and interpretation. As the popularity of
this attraction grows, so does need to provide an improved space for programming and activities
at the site.
The Franklin Children's Garden Wetland Restoration Project is a City of Toronto initiative being
implemented by TRCA. The objective of this project is to provide a more interactive interpretive
centre, and to enhance the existing pond's aquatic and terrestrial features and its supporting
infrastructure. Currently, the pond is obstructed by shoreline vegetation and is only viewable from
its eastern edge, and there is a lack of seating, shade and interpretive signage for visitors. The
first phase of the project involves a clean-out of the existing pond complete with grading and clay
liner installation, creation of turtle nesting habitat, and aquatic and emergent plantings. The
proposed design incorporates two boardwalk platforms at water level, and a helical supported
cantilevered lookout over the pond. The commissioning of a new well and mechanical pump
system will augment water levels within the pond through a waterfall cascade feature, and
armourstone walls, and additional hardscaping will complement the new structures and the
revitalized pond.
424
RATIONALE
Request for Pre -Qualification (RFPQ) statements for general contractors to pre -qualify for
construction services was publicly advertised on the electronic procurement website Biddingo
(www.biddingo.com) on June 1, 2018. General contractors interested in pre -qualifying were
advised that the criteria for evaluation would include the following in order to receive a tender
package:
• Experience with construction within environmentally sensitive areas;
• Experience working in and around watercourses on erosion control works;
• Experience with construction of boardwalk structures;
• Experience dealing with projects on an annual basis with construction budgets of
$500,000 to $1,000,000;
• Experience with the construction of armourstone walls and other hard and soft
landscaping features; and
• Experience working on groundwater wells including all mechanical and electrical
components.
On June 14, 2018, TRCA received pre -qualification submissions from the following eight general
contractors:
• Berkim Construction Inc.;
• CSL Group;
• Dynex Construction Inc.;
• Hobden Construction Company Limited;
• McPherson -Andrews Contracting Ltd;
• Ontario Construction;
• Pine Valley Corporation.; and
• UCC Group.
Following receipt of the submissions, pre -qualification documents were reviewed by the Selection
Committee, comprised of TRCA staff, using the aforementioned evaluation criteria. Based on the
results of this evaluation process, Request for Tender documents were made available on June
25, 2018, to the following five general contractors:
• CSL Group;
• Dynex Construction Inc.;
• McPherson -Andrews Contracting Ltd;
• Ontario Construction; and
• UCC Group.
A mandatory bidders meeting/site tour was held on June 26, 2018. The following four contractors
attended the meeting:
• CSL Group;
• Dynex Construction Inc.;
• McPherson -Andrews Contracting Ltd; and
• UCC Group
The Procurement Opening Committee opened the Tenders on July 6, 2018 at 12:OOpm, with the
following results:
425
BIDDERS TOTAL TENDER AMOUNT
EXCL. HS
CSL Group $1,318,555
UCC Group $1,353,560
D nex Construction Inc. $1,480,575
Project Management Office staff reviewed the bid received from CSL Group Ltd. against its own
cost estimate and has determined that the bid is of reasonable value and also meets the
requirements as outlined in the contract documents. Further assessment by TRCA staff of CSL
Group Ltd.'s experience and ability to undertake similar projects was conducted through
reference checks which resulted in positive feedback that CSL Group Ltd. is capable of
undertaking the scope of work.
TRCA staff recommends that Contract #10008321 be awarded to CSL Group Ltd. for a total cost
not to exceed $1,318,555, plus a 15% contract contingency, plus HST as they are the lowest
bidder meeting TRCA's specifications.
FINANCIAL DETAILS
Funding for this project is provided by the City of Toronto on a cost recovery basis, with costs
being tracked within account 117-00. The City of Toronto has received some funding in support
of this project from the Weston Foundation.
Award of Contract #10008321 by TRCA is subject to prior execution of an agreement for services
with the City of Toronto, which was in process at the time this report was prepared.
DETAILS OF WORK TO BE DONE
TRCA's assigned project manager will ensure that all works to be undertaken will be coordinated
with the contractor and City staff from both the management and operation of the Toronto Islands,
as well as from Parks, Forestry and Recreation Capital Projects. The work schedule has been
coordinated by City staff in consultation with Island programming, and is scheduled to commence
after Labour Day when the volume of visitors to the Toronto Islands significantly decreases. This
measure will help to minimize potential impacts and sustain normal operations, access and
program delivery during construction and commissioning.
The scope of work includes the supply of all labour, material, supervision and equipment
necessary to implement the project as per the detailed design drawing set prepared by WSP, in
coordination with TRCA and City of Toronto.
TRCA will be implementing the pond rehabilitation which includes dredging activities, bentonite
clay liner installation, creation of turtle nesting habitat (sand dunes), and all emergent and aquatic
plantings.
The contractor will be required to provide, at a minimum the following services:
• Installation of perimeter safety fence, signage, erosion and sediment controls, and tree
protection fencing through environmentally sensitive areas;
• Removal of existing pump, pump chamber and associated piping;
• Construction of boardwalk structures, railings and supporting helical foundations;
• Installing seating areas, sheltered structures and signage;
rA We
Landscaping utilizing various pavers, aggregates, armourstone and terraced planter
walls;
Installation of a groundwater well with all mechanical and electrical components; and
Site restoration including fine grading and top soiling.
Implementation of the boardwalk structures and associated works is scheduled for October 2018.
The impact to the public is anticipated to be minimal as material will be delivered and transported
utilizing conventional off loading docks and transportation routes, respectively, and during the
time park usage significantly decreases.
City of Toronto will be taking the lead in project communications with the public and stakeholders.
Project updates, including construction start date, duration and any delays will be communicated
to primary stakeholders, such as the City Councillor, City Parks Supervisor and programming, the
Weston Foundation, and public users through on-going email correspondence and site meetings.
The City will also be leading the broader consultation through project signage, notices and the
Toronto 311 program.
TRCA will complete the final planting and in the spring of 2019, and an official opening will be
scheduled at that time.
Report prepared by: Martina Saverino, extension 6400, Ralph Toninger, extension 5366
Emails: msaverino(a)trca.on.ca, rtoninger(cDtrca.on.ca
For Information contact: Ralph Toninger, extension 5366
Emails: rtoninger(cDtrca.on.ca
Date: July 5, 2018
427
RES.#A121/18 - EASTERN BEACHES EMERGENCY WORKS
Contract # 10007978 for the Supply and Delivery of 3-5 Tonne Stackable
Armourstone. Award of Contract #10007978 for armourstone for the
Eastern Beaches Emergency Works project.
Moved by: Paula Fletcher
Seconded by: Jim Karygiannis
THAT Contract 910007978 for the supply and delivery of approximately 5,796 tonnes of 3 -
5 tonne piece stackable armourstone for Eastern Beaches Emergency Works in the City of
Toronto, be awarded to Lafarge Canada Inc., subject to receiving City of Toronto funding
approval, for a total unit cost of $75 per tonne and a total cost not to exceed $434,700, plus
HST, it being the lowest bid meeting Toronto and Region Conservation Authority (TRCA)
specifications;
THAT TRCA staff be authorized to approve additional expenditures to a maximum of 10%
of the total cost of the contract as a contingency allowance, if deemed necessary;
AND FURTHER THAT authorized TRCA officials be directed to take all necessary actions
to implement the contract, including the signing and execution of any documents.
CARRIED
BACKGROUND
In spring of 2017 Lake Ontario experienced the highest water levels recorded at any time since
1918. The high lake levels and wave uprush caused shoreline erosion and flooding, and
threatened public infrastructure along the Lake Ontario shoreline. The effect of flooding was
experienced along the entire length of the City of Toronto's waterfront. Many waterfront parks in
Toronto suffered significant shoreline erosion, damage and debris accumulation. Emergency
works were undertaken by both City of Toronto and TRCA staff to help protect Toronto shoreline,
infrastructure and property. The works were deemed to be emergency works and were completed
on a priority basis. The work involved protection of infrastructure including boardwalks, buildings
and park amenities, including public safety.
The objective of the 2018 continuation of emergency works is to further address the protection of
waterfront infrastructure and public safety through the installation of a beach curb protection and
wave breaks to protect the beach and city infrastructure along the Eastern Beaches. As future
water levels are unpredictable, the City of Toronto and TRCA are taking a proactive approach to
prepare for future high water level conditions in Lake Ontario. Continued work is necessary in
order to help protect the City of Toronto shoreline areas and its users.
As a continuation of the 2017 emergency works additional beach curb protection is planned for
2018. In 2017 approximately 315 metres of beach curb was installed at the Eastern Beaches and
in 2018 the installation of approximately 850 metres of beach curb is planned to help protect the
boardwalk and building infrastructure from high water and wave action. The beach curb will be
constructed of armourstone and rip -rap as per engineered specifications.
RATIONALE
The Request for Tender (RFT) #10007978 was publically advertised on the electronic
procurement website www.biddinclo.com on April 27, 2018 for the supply and delivery of 3 - 5
tonne piece stackable armourstone. The document was downloaded for review by 11 vendors.
MA
The Quotations were received on May 18, 2018 and formally opened by TRCA staff (Lisa Moore,
Leena Eappen and Danielle Dellandrea) on the same day with the following results:
The three bids received were evaluated and scored based on the bidder's price and it has been
determined that the lowest bid is of reasonable value and also meets the requirements and
deliverables as outlines on the contract documents. Lafarge Canada Inc. is capable of
undertaking the scope of work.
Based on the bids received, staff recommend that Lafarge Canada Inc. be awarded Contract
#10007978, subject to receiving City of Toronto funding approval, for the supply and delivery of
approximately 5,796 tonnes of 3-5 stackable armourstone for a unit cost of $75 per tonne and a
total cost not to exceed $434,700 plus 10% contingency to be expended as authorized by TRCA
staff, plus HST.
This project is in line with TRCA's 10 Year Strategic Plan # 2 'Manage our regional water
resources for current and future generations' and Strategic Plan # 3 'Rethink greenspace to
maximize its value' as the Eastern Beaches Emergency Works will reduce flood risks through the
protection of city infrastructure and shoreline from future high water levels and wave action, as
well as strengthen TRCA's partnership with the City of Toronto.
FINANCIAL DETAILS
Subject to City of Toronto approval of the project, funding will be available from the City of Toronto
via account 251-21.
TRCA will execute the contract, including: management of the awarded supply and delivery
contractor on site.
Report prepared by: Danielle Dellandrea, extension 5240
Emails: ddellandrea(@trca.on.ca
For Information contact: Karen McDonald 5248, John DiRocco extension 5231, Ryan
Bolton, extension 5950
Emails: kmdonald(a�trca.on.ca, jdirocco(dtrca.on.ca, rbolton(dtrca.on.ca
Date: June 25, 2018
429
Unit Price per
Total
Bidders
Tonne
Approximately 5,796
(Includes delivery)
tonnes
(Plus HST)
Lafarge Canada Inc.
$75
$434,700
Atlantis Marine Construction
$79
$457,884
Canada Inc.
Glen Windrem Trucking
$84
$ 486,284
The three bids received were evaluated and scored based on the bidder's price and it has been
determined that the lowest bid is of reasonable value and also meets the requirements and
deliverables as outlines on the contract documents. Lafarge Canada Inc. is capable of
undertaking the scope of work.
Based on the bids received, staff recommend that Lafarge Canada Inc. be awarded Contract
#10007978, subject to receiving City of Toronto funding approval, for the supply and delivery of
approximately 5,796 tonnes of 3-5 stackable armourstone for a unit cost of $75 per tonne and a
total cost not to exceed $434,700 plus 10% contingency to be expended as authorized by TRCA
staff, plus HST.
This project is in line with TRCA's 10 Year Strategic Plan # 2 'Manage our regional water
resources for current and future generations' and Strategic Plan # 3 'Rethink greenspace to
maximize its value' as the Eastern Beaches Emergency Works will reduce flood risks through the
protection of city infrastructure and shoreline from future high water levels and wave action, as
well as strengthen TRCA's partnership with the City of Toronto.
FINANCIAL DETAILS
Subject to City of Toronto approval of the project, funding will be available from the City of Toronto
via account 251-21.
TRCA will execute the contract, including: management of the awarded supply and delivery
contractor on site.
Report prepared by: Danielle Dellandrea, extension 5240
Emails: ddellandrea(@trca.on.ca
For Information contact: Karen McDonald 5248, John DiRocco extension 5231, Ryan
Bolton, extension 5950
Emails: kmdonald(a�trca.on.ca, jdirocco(dtrca.on.ca, rbolton(dtrca.on.ca
Date: June 25, 2018
429
RES.#A122/18 - PLANT MATERIALS FOR 2018-2020 PLANTING SEASONS
Award of Vendors of Record Contract #10008127 for Procurement of
Native Trees and Shrubs for Period of July 1, 2018 to June 30, 2020. To
obtain preferred vendors in order to establish a Vendors of Record list
comprising vendors suitable to supply large volumes of various plant
materials to Toronto and Region Conservation Authority so that it may
fulfill its restoration and environmental initiatives.
Moved by: Paula Fletcher
Seconded by: Jim Karygiannis
WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a variety of
restoration and environmental initiatives that require the procurement of a significant
volume of native trees and shrubs;
AND WHEREAS in June 2018, TRCA issued through a publicly advertised process a
Request for Proposal for the supply and delivery of various plant material, and evaluated
the Proposals based on corporate experience and resources, plant material quality,
reference checks and cost;
THEREFORE LET IT BE RESOLVED THAT TRCA establish a Vendors of Record (VOR)
arrangement with seven suppliers for a contract value of less than $50,000 per
occurrence, for a two-year period from August 1, 2018 to July 31, 2020;
AND FURTHER THAT authorized TRCA officials be directed to take such action as is
necessary to implement the contract, including obtaining any required approvals and the
signing and execution of any documents.
CARRIED
BACKGROUND
TRCA engages in habitat restoration and engineering projects as well as education and
outreach initiatives with municipal, regional and community partners. Large volumes of native
trees and shrubs are required to carry out these projects and programs, which restore
ecosystem and watershed health across the jurisdiction. TRCA's nursery staff at Restoration
Services Centre (RSC) manages the purchasing, delivery, interim care, storage and distribution
of this plant material through the Indigenous Plant Propagation Program. In 2017, approximately
74,000 one and two gallon potted trees and shrubs flowed through the facility. This number has
been increasing every year.
To improve efficiency and reduce administrative staff time, TRCA staff would again like to
establish a Vendors of Record (VOR) arrangement for the supply and delivery of various plant
materials for one-time purchases of up to $50,000. This VOR will allow staff to ensure that plant
materials are procured from qualified vendors at a competitive price, and that administrative
costs associated with conducting multiple requests for quotations are reduced. The VOR list will
be subject to an annual review to confirm that suppliers are providing adequate service and
quality plant material.
At Authority Meeting #5/17, held on June 23, 2017, Resolution #A109/17 was approved, in part,
as follows:
430
THEREFORE LET IT BE RESOLVED THAT TRCA staff establish a Vendors of Record
(VOR) arrangement with five suppliers for a contract value less than $50,000 per
occurrence, for a one year period for July 1, 2017 to June 30, 2018,-
AND
018;
AND FURTHER THAT authorized TRCA officials be directed to take such action as is
necessary to implement the contract, including obtaining any required approvals and the
signing and execution of any documents.
As last year's VOR (Contract #10004318) has ended, staff has undertaken a Request for
Proposal (RFP) process to establish a new VOR list for the procurement of plant materials.
RATIONALE
RFP #10008127 was publicly advertised on the electronic procurement website Biddingo
(www.biddingo.com) on June 5, 2018. The bid document provided specifications for
approximately 79 native species of one, two and 15 -gallon potted native trees and shrubs.
Suppliers were advised that they would be evaluated on the following weighted criteria:
• Completeness of submission;
• Availability, quantity and quality of requested plant material (site visit);
• Corporate profile and experience;
• Reasonableness of cost; and
• References.
Eight suppliers received the RFP documents and seven of those suppliers submitted a bid. The
Procurement Opening Committee opened the tenders on June 18, 2018. The Selection
Committee, consisting of TRCA staff (Waylon D'Souza and David Owen), reviewed and
evaluated submissions based on the criteria above. The results of the evaluation are as follows:
Bidders
Weighted Score (out of 100)
Baker Forestry Services
90
Hillen Nursery LTD
83
Neil Vanderkruk (NVK) Holdings Inc.
78
Verbinnen's Nursery
78
St. Williams Nursery & Ecological Centre
73
Dutchmaster Nurseries LTD
67
Sheridan Nurseries
67
Through the evaluation process, it was determined that all vendors who submitted a bid meet
TRCA's requirements for available, high-quality, competitively priced plant material. This
provides nursery staff with a robust VOR list of qualified, highly recommended and experienced
vendors, ensuring that increasing demand for native trees and shrubs can be met. Therefore,
staff recommends that Contract #10008127 be awarded to all seven of the qualified vendors
listed above, they being vendors that best meet TRCA's requirements.
431
FINANCIAL DETAILS
The total value of this contract is estimated to be $1,500,000. This value is based on a review of
purchases made in 2017 and spring 2018, and on demand forecasting. As annual pricing
changes are common in the industry (due to severe weather conditions, increases in operational
costs, production demand and increases in labour and shipping costs), the RFP includes an
option to review pricing in summer 2019. Staff is recommending that the VOR be for the period
of August 1, 2018 to July 30, 2020, subject to satisfactory 2019 pricing.
The VOR list will be used predominantly by RSC nursery staff. Plant material will be purchased
from suppliers offering lowest unit cost, greatest availability and best quality. Should the supplier
with the lowest unit cost not be able to supply the requested quantity, the supplier offering the
second lowest cost will be contacted, and so on. There may be situations where large orders
may need to be fulfilled using several suppliers. Funds for the purchase of plant materials are
available in account 125-30, Outside Sourced Plant Material. Costs to these accounts are
recoverable from end user projects and programs.
Report prepared by: Martina Saverino, extension 6400
Emails: msaverino(cDtrca.on.ca
For Information contact: Waylon D'Souza, extension 6408
Emails: wdsouza(a)trca.on.ca
Date: June 21, 2018
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RES.#A123/18 - AUTOMATED WATER QUALITY SAMPLERS
Award of Contract #10008455. Award of Contract #10008455 for the
purchase of 10 Teledyne ISCO Avalanche automated water quality
samplers for the Toronto Wet Weather Flow Tributary Monitoring Project.
Moved by: Paula Fletcher
Seconded by: Jim Karygiannis
THAT Contract #10008455 for the purchase of 10 Teledyne ISCO Avalanche automated
water quality samplers for the Toronto Wet Weather Flow Tributary Monitoring Project be
awarded to Avensys Solutions Incorporated on a sole source basis at a total cost not to
exceed $127,068.10, plus HST;
AND FURTHER THAT authorized Toronto and Region Conservation Authority (TRCA) staff
be directed to take such actions as is necessary to implement the contract including the
signing and execution of documents.
CARRIED
BACKGROUND
In 2003, Toronto City Council approved the Wet Weather Flow Management Master Plan
(WWFMP). The Plan was initiated to address poor water quality, loss offish habitat, erosion and
other impacts from urban runoff. The Plan consists of four categories with 13 objectives:
Water Quality in Local Waterways
• Meet guidelines for water and sediment quality.
• Eliminate toxins through pollution prevention.
• Improve water quality in rivers and the Lake so that they are healthy for swimming.
• Improve aesthetics.
Water Quantity
• Preserve and re-establish a natural hydrologic cycle.
• Reduce erosion impacts on habitats and property.
• Eliminate or minimize threats to life and property from flooding.
Natural Areas & Wildlife
• Protect, enhance and restore natural features (eg., wetlands) and functions.
• Achieve healthy aquatic communities.
Reduce fish contamination.
Sewer System
• Eliminate combined sewer overflow sanitary sewage.
• Reduce infiltration and inflow to sanitary sewers.
Reduce basement flooding.
Since 2003, significant progress has been made in the implementation of recommendations from
the WWFMP including the citywide implementation of mandatory downspout disconnection,
infrastructure improvements through the basement flooding protection program and the
construction and upgrade of stormwater management facilities.
In order to quantify the reduction of contamination in the watercourses from these projects, the
WWFMP required the establishment of a water quality monitoring program. Every10 years
during the implementation of the WWFMP, water quality data would be collected for a period of
three years. During rain or snow melt events, water quality would be monitored at locations
where major watercourses flow into Toronto and where the watercourses flow into Lake Ontario.
By taking water samples at the upstream and downstream limits of Toronto's watercourses, it can
then be determined what impact the City has on water quality and whether mitigation has been
effective or not.
433
In 2008, Toronto Water retained TRCA to undertake the first three year period of water quality
monitoring. For this project, TRCA installed and maintained 14 water quality stations. Sampling
started in 2009 and was completed in 2011. Approximately 12 precipitation runoff events were
sampled in each of the three sampling years. The data was entered into a database and a
summary report was submitted to Toronto Water.
For the 2009-2011 sampling cycle, Toronto Water purchased 14 Teledyne ISCO Avalanche
automated water quality samplers to collect water samples during rain events. These samplers
allow water samples to be taken at predetermined intervals during a rain event so that the entire
contaminant profile of the watercourse can be examined. These samplers also have integrated
refrigerator systems to prevent certain chemical and biological parameters from degrading before
they can be analyzed in the laboratory.
The second three year round of water quality monitoring is scheduled to begin in 2019. As a
result of the success of the first round of monitoring, Toronto Water has requested that TRCA
conduct the second round of sampling with installation of stations to begin in 2018 and an
anticipated start date for sampling in January 2019. The project scope has been expanded to
include 21 fixed water quality monitoring stations and three mobile stations that can be rotated
around different watercourses at the request of Toronto Water.
RATIONALE
TRCA currently has 14 ISCO Avalanche automated samplers left from the 2009 -2011 sampling
cycle. As the 2019-2021 sampling cycle requires 24 stations to meet the objectives of the
project, an additional 10 units are required. Keeping all the samplers the same type will let TRCA
use the same telemetry communications across the sampling network and allow for
interchangeability of peripheral equipment such as sample bottles and dataloggers. Avensys
Solutions Incorporated is the sole distributor of Teledyne ISCO products in Canada. All
samplers will remain the property of Toronto Water. Staff therefore recommends award of the
contract on a sole source basis as per Section
9.2 of TRCA's Purchasing Policy which states:
The goods or services are unique to one supplier and no practical alternatives or
substitutes exist.
FINANCIAL DETAILS
Funds are available in the Toronto Wet Weather Flow Account 120-35 which is 100% funded by
City of Toronto's Toronto Water Division.
Report prepared by: Craig Mitchell, 647-212-2410
Emails: cmitchell(abtrca.on.ca
For Information contact: Craig Mitchell, 647-212-2410
Emails: cmitchell(a)trca.on.ca
Date: June 14, 2018
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RES.#A124/18 - SIGN PRODUCTION SERVICES
Vendors of Record. Award of Contract #10007984 for the supply of sign
production services from August 2018 for a two year term.
Moved by: Paula Fletcher
Seconded by: Jim Karygiannis
WHEREAS Toronto and Region Conservation Authority (TRCA) operates numerous
properties and programs that require a range of services for the production of signs;
AND WHEREAS in April 2018, TRCA solicited proposals through a publicly advertised
process and evaluated the proposals based on experience, technical capabilities/type of
services offered, key personnel, references and rates;
THEREFORE LET IT BE RESOLVED THAT TRCA establish a Vendors of Record (VOR)
arrangement with six sign production providers for the supply of services for a two year
time period beginning August 2018;
AND FURTHER THAT authorized TRCA officials be directed to take necessary action to
implement the contract, including obtaining any required approvals and the signing and
execution of any documents.
CARRIED
BACKGROUND
To improve efficiency and reduce administrative staff time, TRCA staff is recommending
establishment of a VOR arrangement for sign production services for all TRCA sign requirements.
This VOR arrangement will help ensure qualified suppliers are able to provide services at a
competitive price while meeting TRCA's specifications and reducing administrative costs
associated with conducting multiple requests for quotations. By establishing a VOR list for sign
production services, vendors are authorized to provide these services for a defined period of time
at a competitive price. Staff may contact a vendor on the list to provide sign production services.
Vendors will be required to provide all labour, materials, equipment and supervision necessary to
complete the work in accordance with applicable laws, codes, standards, terms and conditions of
the Vendors of Record Agreement.
RATIONALE
Request for Proposal (RFP) for Contract #10007984 was publicly advertised on the electronic
procurement website Biddingo (www.biddingo.com) on April 27, 2018. Suppliers were advised
that they would be evaluated on the following weighted criteria:
• Experience and qualifications;
• Quality and timelines;
• References;
• Rates.
Suppliers were required to submit a Schedule of Rates comprised of rates and turnaround times
for four distinct production projects. TRCA staff received a total of 16 responses that met all
requirements.
The Procurement Opening Committee opened the quotations on May 19, 2018. Members of the
selection committee, consisting of TRCA staff (Stephanie Brown, Lisa Peng, Rick Sikorski and
Laura Vanderluit) reviewed the proposals based on a weighted scoring system consisting of 75%
capabilities and 25% cost.
435
The results of the evaluation are as follows:
Vendor
Score out of 400
Fontasy Signs & Display Inc.
383
Re roart
368
Bullse a
351
Creative Path
342
Astley Gilbert
338
Alpine Graphics
311
St. Joseph Communications
299
Regional Sign Inc.
289
Ricter Web Printing Ltd.
259
The Printing House
250
Fast Signs
246
Cityscape Displays
243
Swiss Print International
204
Kickstart Marketing & Design
194
Lowe -Martin Group
159
Ima eon Print Inc.
120
The extent of the VOR list will ensure that a vendor will be available to provide services in short
order and the range of capabilities will ensure efficient provision of all sign production
requirements. Staff will be provided all of the information to be able to contact a vendor based on
their experience/qualifications, geographical location, cost or a combination of the three.
Therefore, staff recommends Contract #10007984 be awarded to Fontasy Signs & Display Inc.,
Reproart, Bullseye, Creative Path, Astley Gilbert and Alpine Graphics as they best meet TRCA's
requirements.
FINANCIAL DETAILS
The total value of this contract is estimated to be $300,000 based on a review of previous work
orders completed in 2017. An increase or decrease in workload will have an impact on the amount
of this contract. The services will be provided on an "as required" basis with no minimum hours
guaranteed. Funds required for the contract are available through numerous TRCA operating
budgets.
Report prepared by: Rick Sikorski, extension 5414
Email: rsikorski(dtrca.on.ca
For Information contact: Rick Sikorski, extension 5414
Email: rsikorski(&trca.on.ca
Date: June 29, 2018
fficre
RES.#A125/18 - PRINTING SERVICES
Vendors of Record. Award of Contract #10007015 for the supply of printing
services from August 2018 for a two year term.
Moved by: Paula Fletcher
Seconded by: Jim Karygiannis
WHEREAS Toronto and Region Conservation Authority (TRCA) operates numerous
programs that require a range of services for the production of printed materials;
AND WHEREAS in May 2018, TRCA solicited proposals through a publicly advertised
process and evaluated the proposals based on experience, capabilities/type of services
offered, environmental scorecards, references and rates;
THEREFORE LET IT BE RESOLVED THAT TRCA establish a Vendors of Record (VOR)
arrangement with six print services providers for the supply of services for a two year
time period beginning August 2018;
AND FURTHER THAT authorized TRCA officials be directed to take necessary action to
implement the contract, including obtaining any required approvals and the signing and
execution of any documents.
CARRIED
BACKGROUND
To improve efficiency and reduce administrative staff time, TRCA staff is recommending
establishment of a VOR arrangement for print production services for all TRCA paper printing
requirements. This VOR arrangement will help ensure qualified printers are able to provide
services at a competitive price while meeting TRCA's specifications and reducing administrative
costs associated with conducting multiple requests for quotations. By establishing a VOR list for
print services, vendors are authorized to provide these services for a defined period of time at a
competitive price. Staff may contact a vendor on the list to provide printing services. Vendors will
be required to provide all labour, materials, equipment and supervision necessary to complete the
work in accordance with applicable laws, codes, standards, terms and conditions of the Vendors
of Record Agreement.
RATIONALE
Request for Proposal (RFP) for Contract #10007015 was publicly advertised on the electronic
procurement website Biddingo (www.biddingo.com) on April 27, 2018. Suppliers were advised
that they would be evaluated on the following weighted criteria:
• Environmental scorecard;
• Experience and qualifications;
• Quality and timelines;
• References;
• Rates.
Suppliers were required to submit a Schedule of Rates comprised of rates and turnaround times
for four distinct print projects. TRCA staff received a total of 14 responses that met all
requirements.
437
The Procurement Opening Committee opened the quotations on May 13, 2018. Members of the
selection committee, consisting of TRCA staff (Stephanie Brown, Lisa Peng, Rick Sikorski and
Laura Vanderluit) reviewed the proposals based on a weighted scoring system consisting of 75%
capabilities and 25% cost.
The results of the evaluation are as follows:
Vendor
Score out of 400
Warren's Waterless Printing
385
Creative Path
367
Canadian Printing Resources
308
Gilmore Printing Services
308
Swiss Print International
292
Astley Gilbert
290
Northview Print
272
Ricter Web Printing
264
Lowe -Martin Group
236
Avant Imaging & Integrated Media Inc.
233
Re roArt
210
Ima eon Print Inc.
187
KickStart Marketing & Design Inc.
177
The Printing House
132
The extent of the VOR list will ensure that a vendor will be available to provide services in short
order and the range of capabilities will ensure efficient provision of all printing requirements. Staff
will be provided all of the information to be able to contact a vendor based on their
experience/qualifications, geographical location, cost or a combination of the three. Therefore,
staff recommends Contract #10007015 be awarded to Warren's Waterless Printing, Creative
Path, Canadian Printing Resources, Gilmore Printing Services, Swiss Print International and
Astley Gilbert as they best meet TRCA's requirements.
FINANCIAL DETAILS
The total value of this contract is estimated to be $300,000 based on a review of previous work
orders completed in 2017. An increase or decrease in workload will have an impact on the amount
of this contract. The services will be provided on an "as required" basis with no minimum hours
guaranteed. Funds required for the contract are available through numerous TRCA operating
budgets.
Report prepared by: Rick Sikorski, extension 5414
Email: rsikorskiptrca.on.ca
For information contact: Rick Sikorski, extension 5414
Email: rsikorski(a)trca.on.ca
Date: June 27, 2018
RESMA126/18 - INFORMATION TECHNOLOGY CONSULTING SERVICES
Award of Preferred Source Contract. Contract for information technology
consulting services related to TRCA migration from on premise physical
data centre to the Microsoft Azure cloud and IBM Notes to Microsoft Office
365.
Moved by: Paula Fletcher
Seconded by: Jim Karygiannis
THAT a preferred source contract for professional information technology consulting
services for a period of 18 months be awarded to DeVries Technical Services for a total
cost not to exceed $100,000 plus HST;
THAT Toronto and Region Conservation Authority (TRCA) staff be authorized to approve
additional expenditures to a maximum of 10% of the contract cost as a contingency
allowance if deemed necessary;
THAT the contract be on terms and conditions satisfactory to TRCA staff and, as
necessary, solicitor;
AND FURTHER THAT authorized TRCA officials be directed to take the action necessary
to implement the contract including signing and execution of documents.
CARRIED
BACKGROUND
TRCA is undergoing a major transformation in how it utilizes information technology (IT) through a
migration from on premise IT infrastructure to a cloud based IT environment. Over the last decade
TRCA has relied on industry standard virtual server based IT infrastructure to host all of its
business applications and data storage. This IT infrastructure was replaced during the Head
Office move to 101 Exchange Avenue and has since undergone major maintenance and
upgrades. Organizational growth, increased reliance on technology, as well as demands for new
business applications, has resulted in the current infrastructure reaching capacity and end of life.
TRCA staff made the decision not to replace the physical infrastructure and migrate all on premise
servers and business applications to the Microsoft Azure cloud. Migrating to a cloud based IT
environment will eliminate the need for a formal data centre in TRCA's new headquarters as well
as allow for better staff access to applications from any location over the internet and improved
reliability and business continuity.
This project is also being completed in conjunction with a migration from IBM Notes to Microsoft
Office 365. TRCA requires consulting expertise to move forward with Azure and Office 365
migrations as this is a complex new technology which will be the key platform for all IT activities
going forward; TRCA does not have the staff resources or expertise to handle this migration
in-house. Further, experienced consulting advice will ensure TRCA minimizes downtime and
maintains business continuity.
RATIONALE
TRCA has utilized the services of DeVries Technical Services for over 20 years. DeVries has
extensive knowledge of TRCA business processes and technology infrastructure and has been
involved in the setup and implementation of all existing server and networking technology at
TRCA. This knowledge is critical for the successful migration of the existing virtual machines, file
servers and business applications while maintaining ongoing business continuity.
439
DeVries has demonstrated expertise in Azure cloud implementations and Office 365 deployment
with over 25 years consulting experience in Microsoft based architecture implementations in a
wide range of settings, from small business, national banks to multinational corporations.
Previous projects which TRCA has engaged DeVries in have always been successfully
completed on time and on budget, while minimizing any system downtime. DeVries staff has
demonstrated expertise, availability 24/7 and developed absolute trust with TRCA IT staff. In all
previous projects in which DeVries has been engaged, a key aspect has been training and
knowledge transfer to TRCA staff. Knowledge transfer is essential to TRCA IT staff as it allows for
future implementations and maintenance of systems while minimizing ongoing support costs.
Therefore, staff is recommending that DeVries be awarded the contract for IT consulting services
as per Section 9.3.3 of TRCA's Purchasing Policy as follows:
The required goods and services are to be supplied by a vendor or supplier having
specialized knowledge, skills, expertise or experience that cannot be reasonably provided
by any other supplier.
FINANCIAL DETAILS
The upset limit for this project is $100,000, plus HST. Funds are to be split $50,000 for the
remainder of 2018 with the remaining $50,000 to be spent in 2019. Funds are identified in TRCA's
2018 preliminary capital budget from TRCA's municipal partners in the IT capital budget account
014-01.
DETAILS OF WORK TO BE DONE
2018
• Office 365 migration training and support for mail, calendar, resources;
• Azure server migration technical support and knowledge transfer.
2019
• Azure server migration technical support and knowledge transfer;
• Office 365 future deployments — file storage, teams, Sharepoint;
• ITL (IT Infrastructure Library) implementation and training — Framework for IT service
delivery.
Report prepared by: Chris Gerstenkorn, extension 5347
Emails: ccierstenkornC&trca.on.ca
For Information contact: Chris Gerstenkorn, extension 5347
Emails: ccierstenkornC&trca.on.ca
Date: June 29, 2018
CONFIDENTIAL — AS IT PERTAINS TO ONGOING PROPERTY NEGOTIATIONS
RESMA127/18 - TOMMY THOMPSON PARK
Aquatic Park Sailing Club License Agreement Negotiations Update. To
provide an update regarding the License Agreement negotiations between
TRCA and the Aquatic Park Sailing Club at Tommy Thompson Park.
Moved by: Glenn De Baeremaeker
Seconded by: Jim Karygiannis
THAT the information regarding the Aquatic Park Sailing Club License Agreement
negotiations be received.
AMENDMENT
RES.#A128/18
THAT the main motion be replaced with the following.
THAT staff defer any changes to the current access or the licence agreement and report
back in the first quarter of 2019;
AND FURTHER THAT the Toronto and Region Conservation Authority Chair or designate
convene a meeting with the parties as a follow up to the June 4th meeting to create a
process, table an issues list related to access and determine a meeting schedule for
further discussions.
THE AMENDMENT WAS CARRIED
THE MAIN MOTION, AS AMENDED, WAS CARRIED
THE RESULTANT MOTION READS AS FOLLOWS:
THAT staff defer any changes to the current access or the licence agreement and report
back in the first quarter of 2019;
AND FURTHER THAT the Toronto and Region Conservation Authority Chair or designate
convene a meeting with the parties as a follow up to the June 4th meeting to create a
process, table an issues list related to access and determine a meeting schedule for
further discussions.
RES.#A129/18 - GREENLANDS ACQUISITION PROJECT FOR 2016-2020
Flood Plain and Conservation Component, Rouge River Watershed
Condor Properties Ltd. (CFN 59887). Acquisition of property located on the
west side of Ninth Line and north of 191h Avenue, municipally known as
11750 and 11782 Ninth Line, in the Town of Whitch urch-Stouffville,
Regional Municipality of York, under the "Greenlands Acquisition Project
for 2016-2020," Flood Plain and Conservation Component, Rouge River
watershed.
(Executive Res.#858/18)
Moved by: Colleen Jordan
Seconded by: David Barrow
441
THAT 0.42 hectares (1.04 acres), more or less, of vacant land, located on the west side of
Ninth Line and north of 191" Avenue, said land being Part of Lot 32, Concession 8 and
designated as Part 2 and Part 7 on Plan 65R-37518, municipally known as 11750 and 11782
Ninth Line, in the Town of Whitch urch-Stouffvi lie, Regional Municipality of York, be
purchased from Condor Properties Ltd.;
THAT the purchase price be $2.00;
THAT Toronto and Region Conservation Authority (TRCA) receive conveyance of the land
free from encumbrance, subject to existing service easements;
THAT the firm Gowling WLG, be instructed to complete the transaction at the earliest
possible date and all reasonable expenses incurred incidental to the closing for land
transfer tax, legal costs, and disbursements are to be paid by TRCA;
AND FURTHER THAT authorized TRCA officials be directed to take the necessary action
to finalize the transaction, including obtaining any necessary approvals and the signing
and execution of documents.
CARRIED
RES.#A130/18 - ARGO CALEDON CORPORATION AND TOWN OF CALEDON
Request for a Permanent Easement for a Storm Water Outlet, Town of
Caledon, Regional Municipality of Peel, Etobicoke Creek Watershed (CFN
59886). Receipt of a request from Argo Caledon Corporation and the Town
of Caledon, for a permanent easement required for a storm water outlet,
located east of Highway 10 and south of Old School Road, in the Town of
Caledon, Regional Municipality of Peel, Etobicoke Creek watershed.
(Executive Res.#859/18)
Moved by: Colleen Jordan
Seconded by: David Barrow
WHEREAS Toronto and Region Conservation Authority (TRCA) is in receipt of a request
from Argo Caledon Corporation and the Town of Caledon for a permanent easement
required for storm water outlet, located east of Highway 10 and south of Old School Road,
in the Town of Caledon, Regional Municipality of Peel, Etobicoke Creek watershed;
AND WHEREAS it is in the best interest of TRCA in furthering its objectives as set out in
Section 20 of the Conservation Authorities Act to cooperate with Argo Caledon
Corporation and the Town of Caledon in this instance;
THEREFORE LET IT BE RESOLVED THAT a parcel of TRCA-owned land containing 0.07
hectares (0.17 acres), more or less, of vacant land, required for a storm water outlet being
Part of Block 416, Plan 43M-1961, designated as Part 1, on a draft reference plan prepared
by Rady-Pentek & Edward Surveying Ltd., Job No. 14-077, CAD FILE No. 14077r01, Town
of Caledon, Regional Municipality of Peel, be granted to the Town of Caledon;
THAT consideration be the nominal sum of $2 and all legal, survey and other costs to be
paid by Argo Caledon Corporation;
442
THAT Argo Caledon Corporation and the Town of Caledon are to fully indemnify TRCA
from any and all claims from injuries, damages or costs of any nature resulting in any way,
either directly or indirectly, from this conveyance or the carrying out of construction;
THAT an archaeological investigation be completed, with any mitigation measures being
carried out to the satisfaction of TRCA staff, at the expense of Argo Caledon Corporation;
THAT a landscape plan be prepared for TRCA staff review and approval, in accordance
with existing TRCA landscaping guidelines at the expense of Argo Caledon Corporation;
THAT a permit pursuant to Ontario Regulation 166/06, as amended, be obtained by Argo
Caledon Corporation prior to the commencement of construction, if required;
THAT said conveyance be subject to the approval of the Minister of Natural Resources
and Forestry in accordance with Section 21(2) of the Conservation Authorities Act, R.S.O.
1990, Chapter C.27, as amended, if required;
AND FURTHER THAT authorized TRCA officials be directed to take the necessary action
to finalize the transaction, including obtaining any necessary approvals and the signing
and execution of documents.
CARRIED
RES.#A131/18 - CITY OF TORONTO
Request for a Permanent Easement Required for the Ashbridges Bay
Wastewater Treatment Plant Outfall, City of Toronto, Lake Ontario
Waterfront (CFN 59941). Request from the City of Toronto, for a
permanent easement located offshore of Lake Ontario, south of Lakeshore
Boulevard East and east of Leslie Street, in the City of Toronto, required for
the Ashbridges Bay Wastewater Treatment Plant Outfall, Lake Ontario
Waterfront.
(Executive Res. #B60118)
Moved by: Colleen Jordan
Seconded by: David Barrow
WHEREAS Toronto and Region Conservation Authority (TRCA) is in receipt of a request
from the City of Toronto to grant a permanent easement located offshore of Lake Ontario,
south of Lakeshore Boulevard East and east of Leslie Street, in the City of Toronto,
required for the Ashbridges Bay Wastewater Treatment Plant Outfall, Lake Ontario
Waterfront;
AND WHEREAS it is in the best interest of TRCA in furthering its objectives as set out in
Section 20 of the Conservation Authorities Act to cooperate with City of Toronto in this
instance;
443
THEREFORE LET IT BE RESOLVED THAT a parcel of TRCA-owned land containing 5.79
hectares (14.30 acres), more or less, of vacant land, required for the Ashbridges Bay
Wastewater Treatment Plant Outfall, said lands being Part of Water Lot Location CL3845,
in front of Marsh Lands Patented to the City of Toronto, May 18, 1880, in the City of
Toronto, be granted to the City of Toronto;
THAT consideration be the nominal sum of $2 and all legal, survey and other costs to be
paid by the City of Toronto;
THAT the City of Toronto is to fully indemnify TRCA from any and all claims from injuries,
damages or costs of any nature resulting in any way, either directly or indirectly, from this
conveyance or the carrying out of construction;
THAT a permit pursuant to Ontario Regulation 166/06, as amended, be obtained by City of
Toronto prior to the commencement of construction, if required;
THAT said conveyance be subject to the approval of the Minister of Natural Resources
and Forestry in accordance with Section 21(2) of the Conservation Authorities Act, R.S.O.
1990, Chapter C.27, as amended, if required;
AND FURTHER THAT authorized TRCA officials be directed to take the necessary action
to finalize the transaction, including obtaining any necessary approvals and the signing
and execution of documents.
CARRIED
RES.#A132/18 - CITY OF TORONTO AND PHANTOM DEVELOPMENT LTD.
Proposal to Enter into a Park Management Agreement for the Rear of 2175
Lakeshore Boulevard, City of Toronto, Lake Ontario Waterfront (CFN
54024). Proposal from the City of Toronto and Phantom Development Ltd.
to enter into an agreement for management of a park located on Toronto
and Region Conservation Authority -owned land located at the rear of 2175
Lakeshore Boulevard West, in the City of Toronto, Lake Ontario
Waterfront.
(Executive Res.#661/18)
Moved by: Colleen Jordan
Seconded by: David Barrow
WHEREAS Toronto and Region Conservation Authority (TRCA) is the owner of Part of the
Bed of Lake Ontario in front of Lot 29, Registered Plan 1176, City of Toronto (TRCA
Lands);
AND WHEREAS the TRCA Lands have been previously turned over to the City of Toronto
for management purposes, in accordance with the terms of an agreement dated October
11,1972;
THEREFORE LET IT BE RESOLVED THAT TRCA concur with the City of Toronto entering
into an agreement with Phantom Development Ltd. for the management of a park located
on TRCA Lands;
ME i
AND FURTHER THAT the authorized TRCA officials be directed to take the necessary
action to finalize the transaction including obtaining any necessary approvals and signing
and execution of documents.
CARRIED
RES.#A133/18 - GIBRALTAR POINT EROSION CONTROL PROJECT
Contract #10007876. Award of Contract #10007876 for construction
services relating to the Gibraltar Point Erosion Control Project, Toronto
Islands.
(Executive Res.#862/18)
Moved by: Colleen Jordan
Seconded by: David Barrow
THAT Contract #10007876 for the construction of a nearshore reef and groyne relating to
the Gibraltar Point Erosion Control Project be awarded to Galcon Marine Ltd. for a total
cost not to exceed $9,077,161, plus 15% contingency to be expended as authorized by
Toronto and Region Conservation Authority (TRCA) staff, plus HST, it being the lowest
bidder meeting TRCA specifications;
AND FURTHER THAT authorized TRCA officials be directed to take all necessary actions
to implement the foregoing, including the signing and execution of any documents.
CARRIED
RES.#A134/18 - RENTAL OF CONSTRUCTION EQUIPMENT
Vendor of Record Contract #10007626. Award of contract #10007626 for
rental of construction equipment from August 111, 2018 to July 31th, 2019.
(Executive Res.#863/18)
Moved by: Colleen Jordan
Seconded by: David Barrow
WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a variety of
environmental initiatives that require the rental of small and specialty construction
equipment;
AND WHEREAS on May 10, 2018, TRCA issued a Request for Proposal for a Vendor of
Record for Rental of Construction Equipment through a publicly advertised process and
evaluated the bids based on organizational experience and servicing locations,
maintenance and repair policy, and cost;
THEREFORE LET IT BE RESOLVED THAT TRCA establish a Vendors of Record (VOR)
arrangement with five (5) suppliers for a contract value of less than $75,000 per
occurrence, for a one year period, with the option to extend the contract for an additional
period of 12 months, upon written notification by TRCA;
MR
AND FURTHER THAT authorized TRCA officials be directed to take such action as is
necessary to implement the contract, including obtaining any required approvals and the
signing and execution of any documents.
CARRIED
Section IV — Ontario Regulation 166/06, As Amended
RES.#A135/18 - ONTARIO REGULATION 166/06, AS AMENDED
Moved by: Vincent Crisanti
Seconded by: Kevin Ashe
THAT Section IV item 11.2 — Ontario Regulation 166/16, as amended, contained in
Executive Committee Minutes #5/18, held on July 6, 2018, be received.
CARRIED
NEW BUSINESS
COMMITTEE OF THE WHOLE
RES.#A136/18
Moved by: Glenn De Baeremaeker
Seconded by: David Barrow
THAT the Committee move into closed session to discuss personnel matters.
RISE AND REPORT
RES.#A137/18
Moved by: Jack Ballinger
Seconded by: Jack Heath
THAT the Committee rise and report from closed session.
CARRIED
RES.#A138/18 - PERSONNEL MATTERS
Moved by: Glenn De Baeremaeker
Seconded by: David Barrow
THAT the Authority receive the information and support the actions of the Chief Executive
Officer on the personnel matters.
CARRIED
Ems s
TERMINATION
ON MOTION, the meeting terminated at 11:14 a.m., on Friday, July 20, 2018.
Maria Augimeri
Chair
/ks
447
John MacKenzie
Secretary -Treasurer