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Home My WebLink About03-20-Minutes_RWA_2020-09-16Toronto and Region Conservation Authority Regional Watershed Alliance Meeting #3/20 was held via video conference on Wednesday September 16, 2020, pursuant to section C.12, subsections (3) and (4), of the TRCA's Board of Directors Administrative By -Law. The Chair Jennifer Drake, called the meeting to order at 6:35 p.m. PRESENT Drake, Jennifer Chair Burnett, Neil Member Calvin, Elizabeth Member Craig, Michelle Member Dies, Joanne Member Gomez, Orlando (out at 8:08 p.m.) Member Groves, Annette (out at 8:10 p.m.) Member Hamilton, Jackie Member Keenan, Rosemary Member Kelleher, Maria Member Lockridge, Karen Member Mattos, Mike Member McCullough, Sean Member McDowell, Madeleine Member McGlynn, Chris (out at 8:25 p.m.) Member Ngan, Amory (out at 8:12 p.m.) Member REGRETS Anvari, Alireza Member Bream, Margaret Member Broadbent, Heather Member Dasko, Stephen Member Deawuo, Leticia Member Dyce, Dave Member Felix, Rui Member Heath, Jack Member lacobelli, Tony Member Innis, Jennifer Member Laing, David Member Mallet, Lisette Member Malowany, Mick Member Miller, Learie Member Nonnekes, Joanne Member O'Connor, Kevin Member Olivieri, Sara Member Pickles, David Member Presutti, Michael Member Schulte, Deb Member Vrana, Andrew Member Wickens, Andy Vice -Chair Wright, Doug Member The Chair recited the Acknowledgement of Indigenous Territory. RES.#R17/20 - MINUTES OF MEETING #2/20, HELD ON MAY 20, 2020 Moved by: Madeleine McDowell Seconded by: Neil Burnett THAT the Minutes of Meeting #2/20, held on May 20, 2020, be approved. CARRIED Item for the Action of the Regional Watershed Alliance RES.#R18/20 - ETOBICOKE CREEK WATERSHED PLAN AND ENGAGEMENT STRATEGY To provide information to and seek guidance from the Regional Watershed Alliance on the Engagement Strategy in support of updating the Etobicoke Creek Watershed Plan (ECWP) as part of the Toronto and Region Conservation Authority's (TRCA) next generation of watershed planning. Moved by: Maria Kelleher Seconded by: Elizabeth Calvin WHEREAS TRCA is undertaking an update to the Etobicoke Creek Watershed Plan to provide updated scientific information in support of integrated municipal planning; AND WHEREAS TRCA has developed a draft Engagement Strategy to guide partner and stakeholder engagement throughout this process; THEREFORE, LET IT BE RESOLVED THAT the Regional Watershed Alliance provide recommendations to update the Engagement Strategy, as needed, to ensure effective community engagement as the watershed plan is developed; AND THAT the Regional Watershed Alliance receive the presentation and advise how it wishes to be kept informed about progress made on the Etobicoke Creek Watershed Plan. CARRIED BACKGROUND The previous watershed plan for Etobicoke Creek was completed in 2002, with a Technical Update completed in 2010. This watershed plan combined the Etobicoke and Mimico Creeks into one watershed plan. Since then, watershed science and provincial policies have evolved to necessitate a renewed approach to watershed planning at TRCA. The provincial planning framework emphasizes the importance of watershed planning for integrated and long-term planning by municipalities. Policy direction in the Provincial Policy Statement, encourages a coordinated approach to planning to protect, improve or restore the quality and quantity of water by using the watershed as the ecologically meaningful scale for integrated and long-term planning. The Growth Plan for the Greater Golden Horseshoe and the Greenbelt Plan require municipalities, partnering with conservation authorities as appropriate, to undertake watershed planning to inform the identification of water resource systems, the protection, enhancement or restoration of the quality and quantity of water, decisions on allocation of growth and planning for water, wastewater and stormwater infrastructure. Due to these provincial policy priorities, watershed planning is intended to inform various aspects of municipal land use and infrastructure planning. RATIONALE This report is intended to explain the process Watershed Planning & Reporting (WPR) intends to follow for the development of the ECWP, as part of TRCA's next generation of watershed planning. It will also explain the Engagement Strategy developed as part of this planning process. To develop the ECWP, TRCA will be adhering to a staged process as outlined in Figure 1 Watershed FutureImplementation Characterization Management Planning Scenarios 2020-2021 2021-2022 2022-2023 Figure 1 - Watershed Planning Process To carry out this work, TRCA has established an internal Technical Committee with expert staff from across the organization to compile data and provide analysis on the following technical components in support of watershed characterization and the evaluation of potential management scenarios: • Water Resource System — delineates the features and areas of the system as per provincial policies (e.g. permanent and intermittent streams, seepage areas and springs, ecologically significant groundwater recharge areas), and assess the hydrology and hydrogeology of the watershed • Natural Heritage System (NHS) — delineates the features and areas of the system as per provincial policies and compare existing municipal NHS's to TRCA's recommended NHS • Ecosystem Quality/Quantity — assesses terrestrial and aquatic habitat quality and quantity • Water Quality — identifies parameters of concern (i.e. chlorides, metals, E. coli, etc.) • Natural Hazards — assesses flooding and erosion issues • Stormwater Management — assesses the existing state of stormwater management infrastructure • Restoration Planning — assesses existing identified restoration opportunities and restoration projects that have been completed TRCA has also established a Steering Committee, made up of key watershed partners to support and guide the development of this watershed plan. The Steering Committee for the ECWP consists of: • City of Toronto • Region of Peel • City of Mississauga • City of Brampton • Town of Caledon • Mississaugas of the Credit First Nation • Greater Toronto Airport Authority The Steering Committee will play a key role in reviewing the technical reports and will collaboratively develop a management framework to determine actions to protect, enhance and restore the watershed. Throughout the watershed planning process, TRCA with its Steering Committee partners, will be engaging Indigenous groups, stakeholders and the public to identify issues of concern, receive feedback and develop support for the recommended actions of the watershed plan. Engagement will be guided by the draft Engagement Strategy (attached). The Engagement Strategy will be periodically reviewed and updated to ensure a comprehensive stakeholder list. Records of all engagement activities and correspondence will be maintained by TRCA. Additional details will be provided in the presentation accompanying this report Relationship to Building the Living City, the TRCA 2013-2022 Strategic Plan This report supports the following strategies set forth in the TRCA 2013-2022 Strategic Plan: Strategy 2 — Manage our regional water resources for current and future generations Strategy 4 — Create complete communities that integrate nature and the built environment Strategy 12 — Facilitate a region -wide approach to sustainability FINANCIAL DETAILS Funds to support the development of this watershed plan are from 120-40. DETAILS OF WORK TO BE DONE Staff from W PR will work with internal TRCA technical staff and Steering Committee partners to follow the staged watershed planning process and associated Engagement Strategy with the intent of having a finalized ECWP by 2023. TRCA staff will incorporate feedback and suggestions from RWA members on the Engagement Strategy for the ECW P. If desired by RWA members, TRCA staff would be pleased to share regular updates on the status of the watershed plan at the appropriate stages in the process (e.g. watershed characterization report, scenario analysis report, draft watershed plan). Report prepared by: Tony Morris, extension 5651 Emails: tony.morris(&trca.ca For Information contact: Tony Morris, extension 5651; Laura Del Giudice, 416-278-8344 Emails: laura.delgiudice &trca.ca Date: August 12, 2020 Attachments: 1 Attachment 1: Engagement Strategy: Etobicoke Creek Toronto and Region Conservation Authority Engagement Strategy Etobicoke Creek Prepared by: Watershed Planning and Reporting August 2020 Engagement Strategy - Etobicoke Creek Watershed Plan.docx Purpose: This Engagement Strategy is designed to: • Identify engagement methods that will be used throughout the watershed planning process • Identify key periods within the process for engagement • Identify stakeholders Effective and meaningful engagement can lead to improved watershed planning outcomes by ensuring community buy -in, support from key landowners and stakeholders, political support and facilitate effective implementation by relevant partners. Engagement Objectives: To build partnerships with key stakeholders and landowners within the watershed to maximize opportunities to improve watershed conditions through strategic resource -sharing. To build community awareness on the importance of watersheds and identify opportunities for improved community stewardship of the Etobicoke Creek Watershed. Achieve broad based endorsement of watershed plan goals, objectives and management actions to increase the likelihood of effective implementation. Engagement Methods: Engagement will occur on a spectrum (see Figure 1), which will influence the methods used depending on the stage of the process and interest level of different audiences. Engagement methods will comply with the guidance of public health authorities. ENGAGEMENT OBJI ECTIV ES Create Seek Collaborate Build Partnerships A"ren,ess Feedback Increasing Level of Engagement Figure 1 -Engagement Spectrum Below is a selection of methods that may be used at different stages of the watershed planning process based on the engagement spectrum. Engagement activities will be decided in collaboration with the Steering Last Updated: August 25, 2020 Toronto and Region Conservation Authority Engagement Strategy - Etobicoke Creek Watershed Plan.docx Committee. The collaborate and partnership end of the spectrum is achieved through the Steering Committee, as represented by key watershed management partners. • Fact sheets • Letter/ Email / Social Media notifications • Newsletters, bulletins • Website updates • Public comment periods • Open houses • Focus groups • Surveys • Meetings • Interviews • Consensus -building forums • Working groups • Pilot projects • Joint project planning (e.g. restoration activities) • Co -drafting of management actions • Shared governance (e.g. joint implementation agreements) TRCA will produce engagement materials/notifications and distribute through its website and social media channels. Other Steering Committee members should also distribute notifications through their appropriate distribution processes to ensure maximum public exposure of information related to this watershed planning process (i.e. relevant Municipal Councillors). Engagement Process: The list of stakeholders and interested individuals will be regularly updated as the watershed planning process progresses. A subscribers list will be maintained by TRCA through a project website where individuals can subscribe to be kept notified about this process. A generic email address, etobicoke@trca.ca will be available for questions, comments and information requests. Any correspondence sent about this process will also identify a mechanism for individuals / organizations to be added to this subscribers list by responding to etobicokeC@trca.ca. The subscriber list will be maintained as a MailChimp list within TRCA's databases and not be available for public release. Notifications or correspondence will be distributed by project management staff within Watershed Planning and Reporting (WPR), except where otherwise noted (e.g. Board members and municipal Councillors). The frequency of correspondence will vary throughout the watershed planning process, but follow these general guidelines: • Notification of engagement events at least one month ahead of time, with a reminder the week of. • Notification of public comment periods on technical reports and draft plans, including at least one reminder of comment deadline At any meetings or open houses, attendees will be asked to sign in and whether they wish to receive correspondence from TRCA on this project. Personal information will be kept confidential and made only available to members of the Steering Committee. As part of engagement reporting, general information will be made publicly available, such as number of attendees/comments received, summaries of comments received, and responses provided (not attributed to any particular party) and engagement methods utilized. Last Updated: August 25, 2020 Toronto and Region Conservation Authority Engagement Strategy - Etobicoke Creek Watershed Plan.docx Engagement by Watershed Planning Stage Some of these activities may overlap as the stages of the watershed planning process shift from one stage to the next. Stage 1: Preparation and Scoping • Endorsement of Engagement Strategy by Steering Committee • Establishment of project webpage (and subscriber form) Stage 2: Watershed Characterization • Identify issues of concern to stakeholders and members of the public within the watershed • Engage on draft Vision for the watershed • Engage on the outcomes of watershed characterization (i.e. draft Characterization Report) Stage 3: Future Management Scenarios • Seek feedback on draft management scenarios (in conjunction with review of draft Characterization Report) • Engage on results of stage 3 (Scenario Analysis Report) Stage 4: Implementation Planning & Stage 5: Monitoring and Evaluation Framework • Engage on draft management framework Draft Watershed Plan • Engage on draft Watershed Plan • Website updates (project webpage, subscriber submission function) • Survey about issues and key components of a watershed vision to subscribers list and social media channels • Open house on outcomes of watershed characterization and draft management scenarios • Above noted open house • Notifications to stakeholders list, social media channels on draft management scenarios • Open house on draft management framework and results of scenario analysis • Public comment period of draft plan with associated notifications Engagement Record TRCA will maintain a detailed engagement record throughout the watershed planning process that catalogues all correspondence distributed / received. Indigenous Engagement TRCA has included the Mississaugas of the Credit First Nation as partners on the Steering Committee as the treaty holding First Nation within the Etobicoke Creek watershed. As part of project engagement, TRCA will also engage directly with Indigenous groups that have traditional territories within the watershed. This includes Williams Treaties First Nations, the Huron-Wendat Nation, the Six Nations and the Metis Nation of Ontario. Notifications and correspondence to Indigenous groups to be sent out by project management staff within WPR. Last Updated: August 25, 2020 Toronto and Region Conservation Authority 1 3 Engagement Strategy - Etobicoke Creek Watershed Plan.docx Indigenous Group Contact Informatio Williams Treaties First Nations Natasha.charles@georginaisland.com Beausoleil First Nation Mike Smith, Environmental Specialist msm ith@chim nissing.ca Dana Monague, Lands Compliance Officer da namonagueCc@chimnissing.ca Rama First Nation General Consultation Email — consultation@ramafirstnation.ca Nation Sharday James, Community Consultation Worker Hiawatha First Nation shardayi@ramafirstnation.ca Chippewas of Georgina Island First Natasha Charles, Project Consultant Nation Natasha.charles@georginaisland.com Curve Lake First Nation Julie Kapyrka, Lands Resource Consultation Liaison luliek@curvelake.ca Kaitlin Hill, Lands Resource Consultation Liaison kaitlinh@curvelake.ca Mississaugas of Scugog Island First Monica Sanford, Community Consultation Administrative Assistant Nation msanford(a)scueoefirstnation.com Hiawatha First Nation Tom Cowie, Lands Resource Consultation Liaison tcowieC@ hiawathafn.ca Alderville First Nation Dave Simpson, Councillor consultation @alderville.ca Huron-Wendat Nation Maxime Picard, Project Coordinator, Ontario Maxime.picard@cnhw.qc.ca Six Nations of the Grand River Lonny Bomberry, Lands and Resources Director Ion nybom berry@sixnations.ca Metis Nation of Ontario consultations@metisnation.ora Municipal Councillors and TRCA Board Members Engagement notifications and status updates on the development of the ECWP will be sent to relevant municipal Councillors and TRCA Board members via TRCA's clerks office. Project management staff within WPR will prepare the relevant correspondence for approval and distribution. The list below reflects the relevant elected members within the boundaries of the Etobicoke Creek watershed: Last Updated: August 25, 2020 Toronto and Region Conservation Authority 1 4 Engagement Strategy - Etobicoke Creek Watershed Plan.docx Representative Contact Information TRCA Board Members Toronto: Paul Ainslie, Jennifer Drake, To be sent out via TRCA's clerk office as prepared by Watershed Maria Kelleher, Basudeb Mukherjee, Planning and Reporting project management staff. Connie Tang, Shelley Carroll, Paula Fletcher, Cynthia Lai, James Pasternak, Estair Van Wagner, Ronald Chopowick, Xiao Han, Mike Layton, Anthony Perruzza Region of Peel: Dipika Damerla, Michael Palleschi, Chris Fonseca, Rowena Santos, Jennifer Innis City of Toronto Councillors Mark Grimes — Etobicoke Lakeshore councillor grimes@toronto.ca (Ward 3) councillor holyday@toronto.ca Stephen Holyday — Etobicoke Centre To be sent out via TRCA's clerk office as prepared by Watershed (Ward 2) Planning and Reporting project management staff. Region of Peel Councillors Johanna Downey—Town of Caledon johanna.downey@caledon.ca — most of Ward 2 is within the (Ward 2) Etobicoke Creek watershed Paul Vicente— City of Brampton paul.vicente@brampton.ca — most of Ward 1 is within the Etobicoke (Wards 1 and 5) Creek Watershed Rowena Santos —City of Brampton rowena.santos@brampton.ca — most of Ward 1 is within the (Wards 1 and S) Etobicoke Creek Watershed Martin Medeiros — City of Brampton martin.medeiros@brampton.ca — Ward 3 is within the Etobicoke (Wards 3 and 4) Creek watershed Michael Palleschi — City of Brampton michael.palleschi@brampton.ca —Ward 2 is within the Etobicoke (Wards 2 and 6) Creek watershed Pat Fortini —City of Brampton (Wards pat.fortini@brampton.ca — Ward 7 is within the Etobicoke Creek 7 and 8) watershed Gurpreet Dhillon —City of Brampton gurpreet.dhillon@brampton.ca — Ward 9 is within the Etobicoke (Wards 9 and 10) Creek watershed Stephen Dasko — City of Mississauga stephen.dasko@mississauga.ca — Ward 1 is within the Etobicoke (Ward 1) Creek watershed Chris Fonesca — City of Mississauga chris.fonseca@mississauga.ca —Ward 3 is within the Etobicoke Creek (Ward 3) watershed Last Updated: August 25, 2020 Toronto and Region Conservation Authority 1 5 Engagement Strategy - Etobicoke Creek Watershed Plan.docx Carolyn Parrish — City of Mississauga carolyn.parrish@mississauga.ca —Ward 5 is within the Etobicoke (Ward 5) Creek watershed To be sent out via TRCA's clerk office as prepared by Watershed Planning and Reporting project management staff. City of Mississauga Councillors (Only relevant Councillors that aren't also Regional Councillors) Wards 1, 3 and 5 are all represented See above by Regional Councillors City of Brampton Councillors (Only relevant Councillors that aren't also Regional Councillors) Doug Whillans — Wards 2 and 6 Doug.whillans@brampton.ca —Ward 2 is within the Etobicoke Creek Jeff Bowman — Wards 3 and 4 watershed Charmaine Williams — Wards 7 and 8 Jeff. bowman(c@brampton.ca — Ward 3 is within the Etobicoke Creek watershed Harkirat Singh — Wards 9 and 10 Charmaine.williams@brampton.ca —Ward 7 is within the Etobicoke Creek watershed Harkirat.singh@brampton.ca —Ward 9 is within the Etobicoke Creek watershed To be sent out via TRCA's clerk office as prepared by Watershed Planning and Reporting project management staff. Town of Caledon (Only relevant Councillors that aren't also Regional Councillors) Christina Early—Town of Caledon christina.early@caledon.ca Area Councillor (Ward 2) To be sent out via TRCA's clerk office as prepared by Watershed Planning and Reporting project management staff. Stakeholder List This list will be routinely updated as new parties or individuals are identified. Notifications and correspondence will be sent out by project management staff within WPR. Note: for stakeholders that are members of Partners in Project Green, TRCA will coordinate internally to engage with these stakeholders for this watershed planning process with other research related to initiatives through Partners in Project Green. Stakeholder / Individual Contact Information Community Groups / Resident Associations Arsenal Lands area Jim Judge — iiudge@sprayca.com Notes (If applicable) 1 Arsenal lands are former industrial lands just west of Marie Curtis Park in Mississauga now owned by TRCA with the intent of turning into a waterfront park. Last Updated: August 25, 2020 Toronto and Region Conservation Authority Engagement Strategy - Etobicoke Creek Watershed Plan.docx Stakeholder / Individual Citizens Concerned About the Future of the Etobicoke Waterfront (CCFEW) Dayle and David Laing / Bike Brampton Friends of Marie Curtis Park Heart Lake residents group Contact Information Barbara Keaveney— Ba rba ra. keaveney@sym patico .ca david@daylelaing.com Ariadne Angulo — marie.curtis.park@gmail.com Leo O'Brien — friendsofheartlake@ rogers.co m Notes (If applicable) http://www.ccfew.org/ David is a Regional Watershed Alliance member https: //pa rkpeo ple.ca/I isti ngs/groups/?n=friend s -of -m a rie-curtis-park&id=943&tdgra nt=true Very large residential group via Facebook Ontario Khalsa Darbar 7080 Dixie Rd, Mississauga Derry Rd and Dixie Rd, abuts the creek, with lots 905-670-3311 of surface parking and underutilized lands ontariokhalsadarbar7@gmail.c http://ontariokhalsadarbar.org/ am Major Sikh event facility Residents Associations (TBD) (from south to north, just along main branch of creek): • Long Branch • Orchard Heights • Alderwood • Markland Wood • Rockwood Village • Peel Village • Armbro Heights • Snelgrove Long Branch - info@lbna.com Could notfind information forArmbro Heights https://www.ibna.ca/ orSnelgrove. Markland Wood Homeowners Association - M W HAPresident@ M a rkla ndw ood.org httDs://www.marklandwood.o rgZ Rockwood Village — contact form on website, http://www.rockwoodvillage.c 1 Facebook Groups: -Orchard Heights Homeowners Association (270 members) -Alderwood Residents Association (274 members) -Peel Village, Brampton - - Nearly Anything Goes! (1.4k members) Are there other neighbourhoods within the watershed that are missing? Last Updated: August 25, 2020 Toronto and Region Conservation Authority 1 7 Engagement Strategy - Etobicoke Creek Watershed Plan.docx Stakeholder / Individual Michael Harrison Council of Agencies Serving South Asians Hispanic Development Council Chinese Canadian National Council — Toronto Chapter Golf Courses Brampton Golf Club Centennial Park Golf Centre Markland Wood Golf Club Contact Information m iharrison@teksavvy.com samya@cassa.on.ca Duberlisramos.hdc@gmail.co m Notes (If applicable) Concerned individual involved in Lost Creeks of Etobicoke research Suggested addition by City of Toronto Suggested addition by City of Toronto Executivedirector@ccnctoront Suggested addition by City of Toronto o.ca 7700 Kennedy Road, Brampton info@bramptongolf.com Martin Kopp, Golf Course Superintendent 905-457-5700 x.233 mkopp@bramptongolf.com 550 Centennial Park Blvd., Toronto 416-620-1392 info@golfcpgc.com 245 Markland Drive, Toronto Owen Russell — Master Superintendent 411101111- 905-625-2062 Markland owen@rogers.com Alfredo Colalillo —General Manager 416-621-2260 x 232 acolalillo@marklandwood.co m North end of course abuts creek https://www.bramptongolf.com/ https://Www.golfcpgc.com/ On the east side of the creek just south of Eglinton https://ma rklandwood.com/ Runs on both sides of creek between Dundas and Burnhamthorpe. Also certified as part of the Audubon Cooperative Sanctuary Program. Peel Village Golf Course TBD —with City of Brampton https://www.brampton.ca/EN/residents/Recrea (Managed by City of tion/Community-Centres/Pages/Peel- Brampton) Village.aspx Toronto Golf Club 1305 Dixie Road, Mississauga Administration Contact: 905-278-5255 Beside the Brampton Golf Club https://www.torontogolfclub.com/Home Abuts the Creek on the west side just north of Lakeshore Blvd. Last Updated: August 25, 2020 Toronto and Region Conservation Authority 1 8 Engagement Strategy - Etobicoke Creek Watershed Plan.docx Stakeholder / Individual Contact Information= Notes (If applicable) Last Updated: August 25, 2020 Toronto and Region Conservation Authority 1 9 kdaniels@torontogolfclub.co Certification from the Audubon Cooperative m Sanctuary Program for Golf Courses Grounds contact: Practices Integrated Pest Management 905-274-1767 greens@torontogolfclub.com Major Private Landowners Bell (Corporate Office) TBD 5115 Creekbank Rd, Mississauga Large corporate campus on west side of creek just north of Eglinton CAA Centre — Sports and Mike Hardcastle 7575 Kennedy Rd. S, Brampton Entertainment Complex General Manager Caacentre.com, large fields and sports complex mhardcastle@caacentre.com bordered by creek, 407, 410 and Kennedy Rd. 905-459-9340 ext. 106 Canada Bread Member of Partners in Project 10 Four Seasons Place, Burnhamthorpe and East Green Mall Coca-Cola Bottling Kathy Murphy 15 Westcreek Blvd, Brampton Limited kmurphy@cokecanada.com Major facility between 410 and 407, just north Members of Partners in of creek. Project Green Federal Express Canada TBD 5985 Explorer Drive and Matheson Blvd E, Corporate Headquarters Mississauga East side of creek between 401 and Matheson Blvd. E Hewlett Packard Frances Edmonds 5150 Spectrum Way, Mississauga Enterprise Frances.edmonds@hp.com Campus on east side of creek north of Eglinton. Members of Partners in Project Green Kingspoint Plaza Marc Halbach, Leasing 370 Main St. N, Brampton Manager https://www.smartcentres.com/property/bram mhalbach@smartcentres.com pton-kingspoint-plaza-on/ 905-760-6200 ext. 7824 Abuts the creek, north of Vodden St and along Main St. N. Menkes Johanne Jacob 5580 Explorer Drive, Mississauga. Just south of Johanne.iacob@menkes.com the 401 and east of the creek. Member of Partners in Project Green Metro Distribution TBD 170 The West Mall and Dundas Street. Large Centre facility on east side of creek. Last Updated: August 25, 2020 Toronto and Region Conservation Authority 1 9 Engagement Strategy - Etobicoke Creek Watershed Plan.docx Stakeholder / Individual Pratt and Whitney Contact Information Scott Hendershot Scott. henders hot@ pwc.ca Member of Partners in Project Green Notes (If applicable) 1801 Courtneypark Drive E. Just south of the creek and runway at Pearson, east of Dixie Road Sherway Gardens Patrick Murray, Property Beside the Queensway Health Centre — large (Corporate Office) Manager amount of surface parking Patrick.murrav@cadillacfairvie w.com Soda Stream 416-621-1071 ext. 127022 5450 Explorer Drive, Mississauga. Just south of Shoppers World Penny Karas, General Manager 499 Main Street S., Brampton Brampton pkaras@riocan.com West side of creek along Main St S and Steeles 905-459-1337 ext. 53820 Ave, lots of surface parking Green https://shopswb.com/ Note: site is slated to be redeveloped into a dense urban neighbourhood. Currently in the zoning plan submission phase of the planning process. Leverage creek revitalization opportunities in collaboration with City of Brampton. Sobeys Ontario Neela Mistry 4980 Tahoe Blvd. (Corporate Office) Neela.mistry@sobeys.com Beside the TD campus Members of Partners in Project Green Soda Stream Jessica Musselwhite 5450 Explorer Drive, Mississauga. Just south of imusselwhite@sodastream.co 401 and east of creek. m Member of Partners in Project Green TD Corporate Campus TBD 1855 Buckhorn Gate, Mississauga (Creekside Office) Large corporate campus on west side of creek between Eglinton and hydro corridor. Underutilized land between Tahoe Blvd and creek. Unilever John Coyne 307 Orenda Drive, Brampton (Eric said in John.coyne@unilever.com Mississauga, need to confirm right address). East side of Dixie, just north of 407. Member of Partners in Project Green Velcro Canada Andrew Todd 114 East Drive, Brampton atodd@velcro.com Last Updated: August 25, 2020 Toronto and Region Conservation Authority 1 10 Engagement Strategy - Etobicoke Creek Watershed Plan.docx Stakeholder / Individual Weston Forest Products NGO's Greenbelt Foundation Sierra Club Peel (Rosemary Keenan) Toronto Field Naturalists Toronto Green Community David Suzuki Foundation Miscellaneous Hydro One Mayfield West development Other Developers: Fieldgate Homes Mattamy Homes Brookvalley Project Management The Conservatory Group Contact Information Member of Partners in Project Green Steve Rhone srhone@westonforest.com Member of Partners in Project Green 661 Yonge Street, Suite 500, Toronto 416-960-0001 ashortly@greenbelt.ca Research and Policy prmkeenan@gmail.com Notes (If applicable) 7600 Torbram Road, Mississauga. North of Pearson and south of the 407. https://www.green belt. ca/ action @torontofieldnaturalist https:Htorontofieldnaturalists.org/about- s.org tfn/contact-us/ Contact form on website http://www.torontogreen.ca/contact/ msandu@davidsuzuki.org Agnes.reid@hydroone.com Senior Real Estate Coordinator Jason Afonso—jasona@gsai.ca Mara Samardzic— mara@fieldgatedevelopments .com or Rich Mangotich — rickm @fieldgatedeve lopments .com David. aIbanese@mattamycor p com Frank Filippo — ffi l i p po @ b rookva I lev. ca Added in response to comments from Brampton Several hydro corridors cross the creek: 1. one just south of Eglinton that also runs through Centennial Park Golf Centre 2. another follows along the south side of the 407 3. Just south of the Queensway Contact suggested by Corey Wells in PMO. GSAI Planning is the main liaison for the developer's group. Mike Hensel from Croziers is the lead environmental project manager. Other major developers in the watershed. Last Updated: August 25, 2020 Toronto and Region Conservation Authority l 11 Engagement Strategy - Etobicoke Creek Watershed Plan.docx Stakeholder / Individual Peel Federation of Agriculture Contact Information Steve Gutfreund — s.gutfreu nd @conse rvatorygro up com peelfederationofagriculture@ gmail.com Notes (If applicable) https://ofa . o n. ca/fed a ra t io n s/p e e I/ An affiliate of the Ontario Federation of Agriculture Region of Peel also has a Agricultural Advisory Working Group (PAAWG), which acts at the approvals committee for funding applications under the Peel Rural Water Quality Program PRWQP —TRCA is involved in this—Nadine Abrams is staff contact at TRCA Last Updated: August 25, 2020 Toronto and Region Conservation Authority 1 12 Toronto and Region www.trca.ca Conservation Authority Etobicoke Creek Watershed Plan Regional Watershed Alliance Meeting Presented by: Tony Morris, Project Manager, Watershed Planning and Reporting September 16, 2020 Toronto and Region Conservation Authority Outline • Importance of Watershed Planning • Project Introduction • Overview of ECWP Project • Engagement Strategy • Discussion with RWA on Proposed Engagement Approach CALEDON ,r N �,wP PP N °lip +°.p Nw,I VAUGHAN t. 4 5 e 20 �H° 1i k V� oJ�EA AIBIONR° F\NON PVEW � m 'a BRAMPTON 1 55 ¢ \ c 0 F aF �WPEwctAVEWTORONTO Iy HF `rfq�q p W a\ HALTON HILLS I H V03 2F MISSISSAUGA LAKE OV JJ? OJI' 't �I ONTARIO Toronto and Region Conservation Authority 1 2 Ewb¢atrOeek Etobicoke Creek Watershed Plan: C3 WWO1n�BO0^d°re e+'�Mb mmwon •m M1e .v �axx� me ryx �o mw as �mmanw n ar.,nn�e win..r nms. ae",wnn MunM,l.,d., � w Fe mp. oManw q.,Mn ws uapamwt -ti—W°zrtW.z p a�u,w.nx �"SM1ertllrc aq�m �a�'OOR6Rf Oy sreanea¢eauwen Toronto and Region Conservation Authority 1 2 Importance of Watershed Planning Growth Plan (2019) policies require: Upper- and single -tier municipalities, partnering with lower -tier municipalities and conservation authorities as appropriate, will ensure that watershed planning is undertaken to support a comprehensive, integrated, and long-term approach to the protection, enhancement, or restoration of the quality and quantity of water within a watershed. (Policy 4.2.1.1) Additional policies in Section 4.2 on Protecting What is Valuable related to the Water Resource System, Natural Heritage System and watershed planning informing decisions on allocation of growth and infrastructure planning. Toronto and Region Conservation Authority I 3 Importance of Watershed Planning Continued Growth Plan Policy Watershed Planning Output Municipal Planning Output Growth allocation Scenario analysis informing different Appropriate mitigation measures (intensification, development patterns on watershed implemented to manage development. greenfields, SABE) conditions (e.g. increased flooding Appropriate locations for development risk, loss of natural areas) determined. Water Resource System / Delineation of the features and areas Updates to Official Plans to provide Natural Heritage System of both systems appropriate protection to these systems. W/WW Master Plans Water quality and quantity characterization and assessment. Stormwater Master Plans Natural hazards and stormwater assessments Climate change Vulnerabilities of natural systems Identifying targets to reduce lake loads. Water conservation planning. Identification of at risk infrastructure due to erosion. Priority areas for flood mitigation measures (LID, green infrastructure). Infrastructure improvements along stream corridors (i.e. culverts). Municipal adaptation strategies for LID/green infrastructure and priority investments to protect vulnerable natural areas. Toronto and Region Conservation Authority 1 4 Project Introduction • Last Etobicoke Creek Watershed Plan update: 2010 • 3 -year process: • 2020-2021: Scoping and Characterization • 2021-2022: Future Management Scenarios • 2022-2023: Implementation and Monitoring Planning, Watershed Plan Development • Two committees: Steering Committee and Technical Committee ETOBICOKE AND MIMICO CREEKS WATERSHEDS Technical Update Report z.i. Robiool Mimic._ i�0�5¢i'vefinn ^Watersheds Toronto and Region Conservation Authority 5 Etobicoke Creek Issues • Limited or outdated stormwater management infrastructure in large parts of the watershed. • Water quality issues ('D' grade for surface water quality). • Low natural cover (only 14%, with only 5% forest cover). For comparison, the Don River watershed has similar natural cover (approx. 14%), is more urbanized and has 9% forest cover. • Significant issues with failing stream infrastructure (e.g. conveyance channels) and erosion impacting infrastructure and property. • Etobicoke Creek watershed has six Flood Vulnerable Clusters. Toronto and Region Conservation Authority I 6 Watershed Characterization 2020-2021 Identifies the current conditions of the watershed (i.e. habitat and water quality, flooding and erosion issues). Future Management Scenarios POYAMONN Assesses how the watershed will respond to potential future change due to different land use patterns and the effects of climate change. Implementation Planning 2022-2023 Identifies what needs to be done to protect, enhance and restore watershed health. Deliverable: WatershedDeliverable: Scenario Deliverables: draft Characterization Report Analysis Report Management Framework 5 and completed ECWP Engagement Strategy • The Engagement Strategy is designed to: o Identify engagement methods that will be used throughout the watershed planning process o Identify key periods within the process for engagement o Identify stakeholders • Engagement Objectives: o To build partnerships with key stakeholders and landowners within the watershed to maximize opportunities to improve watershed conditions through strategic resource - sharing. o To build community awareness on the importance of watersheds and identify opportunities for improved community stewardship of the Etobicoke Creek Watershed. o Achieve broad based endorsement of watershed plan goals, objectives and management actions to increase the likelihood of effective implementation. Toronto and Region Conservation Authority I 8 Engagement Strategy Continued • Various engagement methods will be used, such as: o Website and social media updates/ notifications o Emails to stakeholder list (website will have a subscriber button function) o Surveys o Open houses o Public comment periods • Engagement will occur with Indigenous groups with traditional territory in the watershed. The Mississaugas of the Credit First Nation are members of the Steering Committee. • Additional identified stakeholders include: o Community groups and residents' associations (e.g. Heart Lake Residents Group, Rockwood Village) o Golf courses (e.g. Brampton Golf Club, Markland Wood Golf Club) o Major private landowners and Partners in Project Green members (e.g. Coca-Cola, Unilever) o NGO's (e.g. Greenbelt Foundation, Toronto Field Naturalists) o Developers (e.g. Mayfield West, Mattamy Homes) o Peel Federation of Agriculture Toronto and Region Conservation Authority I 9 Discussion with RWA Members • Are there any other stakeholders we should engage? • What are the best methods to engage stakeholders? • Other suggestions/ recommendations? Toronto and Region Conservation Authority 10 www.trca.ca Toronto and Region Conservation Authority Item for the Information of the Regional Watershed Alliance RES.#R19/20 - UPDATE ON FLOOD RISK OUTREACH PROGRAM AND REMEDIATION PROJECTS Summary of the outreach activities undertaken in flood vulnerable neighbourhoods as part of the National Disaster Mitigation Program (NDMP) funded Flood Risk Public Awareness and Education Program, and overview of flood remediation activities in select flood vulnerable clusters. Moved by: Maria Kelleher Seconded by: Jackie Hamilton IT IS RECOMMENDED THAT the Regional Watershed Alliance members receive this report and presentation, which includes content from the FLOOD RISK PUBLIC AWARENESS AND EDUCATION PROGRAM report originally presented to the Toronto and Region Conservation Authority (TRCA) Board of Directors on June 26, 2020; AND FURTHER THAT Regional Watershed Alliance members continue to participate in the various studies outlined in this report and work with their networks to advocate for funding to support implementation of flood remediation and restoration projects for flood vulnerable communities. CARRIED BACKGROUND Areas in the jurisdiction which contain a high concentration of buildings within the regulatory floodplain are termed Flood Vulnerable Clusters (FVCs). Many of these areas correspond to communities that were developed prior to land -use planning practices for natural hazard management. Through the Flood Risk Assessment and Ranking (FRAR) study, TRCA quantified and ranked the risk in the 41 FVCs within the jurisdiction. In keeping with the strategic plan objectives to reduce flood risks and protect communities, TRCA continues to pursue both structural and non-structural risk reduction opportunities in Flood Vulnerable Clusters. This report provides an update on the implementation of the Flood Risk Public Awareness and Education program, one of the non-structural measures applied in high-risk areas, as well as provides an overview of structural flood remediation projects that are in various stages of planning in FVCs across TRCA's jurisdiction. At Regional Watershed Alliance Meeting #3/19, held on September 11, 2019, TRCA staff prepared a report on Flood Risk Management initiatives, together with a presentation specific to the upcoming outreach project, which were received as part of resolution #R15/19. The Regional Watershed Alliance provided feedback on frequently asked questions, which was incorporated into subsequently developed communications materials utilized in the Flood Risk Public Awareness and Education Program. RATIONALE Outreach Program Update Pro -actively communicating risks to flood -vulnerable communities can lessen the impact of flooding to these areas, as residents can take preparatory steps to protect themselves and their homes. The comprehensive and sensitive delivery of risk communication, in advance of a flood emergency, can support effective crisis communications during a flood emergency. In this context, risk communication is meant to enable audiences to analyze, evaluate, and synthesize information that will be valuable in the face of a potential emergency. Crisis communication, by contrast, is meant to trigger audiences to remember known information, understand simple directions, and apply key actions to lessen the impact of the crisis. The flood messages issued by conservation authorities are an example of crisis communications. Pro -actively providing information to increase awareness in flood prone neighbourhoods is an example of risk communications, which can prime these audiences to follow the protective actions outlined in the flood messages. While the Toronto and Region Conservation Authority (TRCA) has historically made flood risk information available to the public via general website content and partnerships with municipal emergency management activities, the inclusion of flood outreach activities as a method of non- structural flood risk reduction under the National Disaster Mitigation Program (NDMP) presented a unique opportunity for more targeted communication with residents and businesses in FVCs. TRCA successfully secured funding in 2018 through Intake 4 of the NDMP to actively reach out to flood vulnerable communities in TRCA's jurisdiction. Thus, the Flood Risk Public Awareness and Education Program was launched, which included two broad program objectives. First, to disseminate information on flood risk and current initiatives in risk reduction to municipal partners, and second, to jointly deliver (together with municipal partners) risk information to flood vulnerable neighbourhoods via a combination of digital, print, and in-person campaigns. Prior to undertaking public outreach, the Flood Risk Public Awareness and Education Program involved a municipal outreach component, in order to share the results of the FRAR study with municipal partner staff, and set the stage for collaboration on public outreach initiatives in the target neighbourhoods. Internal groups, such as the Government and Community Relations and Sustainable Neighbourhood Action Program teams, were also consulted to help identify target neighbourhood characteristics, and the Regional Watershed Alliance was consulted to identify possible FAQs and information topic areas. TRCA's Communications, Marketing and Events business unit was also a key partner in executing the program. Municipal Partner Engagement In June of 2019, Flood Risk Management staff undertook four full-day workshops with over 100 municipal partner staff, from diverse departments amongst TRCA's municipal partners, including Durham Region, the City of Pickering, Town of Ajax, York Region, City of Markham, City of Richmond Hill, Town of Whitchurch-Stouffville, City of Vaughan, City of Toronto, Peel Region, City of Brampton, Town of Caledon, and City of Mississauga. These workshops provided an opportunity for TRCA to share location specific information on Flood Vulnerable Clusters, review roles and responsibilities, and establish the working groups, and workplans, for the delivery of the public outreach component. Where the planned public outreach events were organized by TRCA, staff liaised with the local and regional councillors in the target areas either through direct meetings or through presentations to council or committee meetings. Local elected officials were often in attendance and highly supportive of the events held. Internal and Industry Partner Engagement In addition to municipal partners, other agencies with active program areas in flood risk outreach were invited to participate in applicable open houses. Attendees included the Electrical Safety Authority to provide information on post -flood recovery practices, the Intact Centre on Climate Adaptation to provide information on lot -level flood protection measures, and the Insurance Bureau of Canada to field questions on insurance coverage options. Each municipal partner's respective Emergency Management staff also attended, thus providing a `one -stop -shop' for residents to inform themselves about various elements of flood risk. Including information about lot -level impacts and homeowner actions was among the suggestions received by the Regional Watershed Alliance Public Outreach Events and Materials Where existing public engagement events were already planned in the area by municipal partners or other TRCA departments, Flood Risk Management staff leveraged the existing event opportunity and attended the related event, providing panels, takeaway materials, and the opportunity to answer questions. Where no public engagement opportunity already existed in the highest priority clusters, TRCA pursued active outreach, with methods that were jointly developed with municipal partners over the course of six months. These tactics included direct mail campaigns, geo-targeted social media advertising, tailored websites for each cluster with more detailed flood risk information, and finally hosting dedicated open houses for the public to provide information and answer questions. Key messages were established to outline risk information, clarify roles and responsibilities, and provide targeted tips for enhancing flood preparedness. Cluster -specific flood risk webpages were developed with this content, with a goal to drive residents and business towards this information. Given the diversity of municipal partner approaches, as well as the unique demographics of each cluster, the engagement methods were tailored for each cluster. and are summarized in the table below. Table 1 — Target cluster and strategy summary Cluster Municipality Outreach strategy- Date of in- Digital Advertising Name (rank) in-person person Content strategy event developed Rockcliffe (1) Toronto Attendance at June 11, Directed to N/A existing event 2019 existing organized by local project councillor page Oak Ridges/ Richmond Hill Attendance at October 5, Dedicated Lake Wilcox existing event 2019 flood risk (8) organized by Fire webpage and Emergency Services Woodbridge Vaughan Attendance at October 12, Dedicated Community (21) existing community 2019 flood risk centre posters; event—Woodbridge webpage geo-targeted Fall Fair social media campaign Pickering Pickering/Ajax Attendance at October 30, Directed to N/A — note that Village (4) existing Public 2019 existing the PIC itself Information Centre project was advertised (PIC) related to flood page per infrastructure Environmental improvements Assessment (EA) requirements Cluster Municipality Outreach strategy- Date of in- Digital Advertising Name (rank) in-person person Content strategy event developed Jane -Wilson Toronto Attendance at December Dedicated Geotargeted (2) existing PIC for 11, 2019 flood risk social -media Basement Flooding webpage campaign (PIC Area 45 Master Plan itself was and Black Creek advertised by Trunk Sewer the City of Improvement Study Toronto Bolton Core Caledon Dedicated flood risk January 7, Dedicated Hand -delivered (5) public open house 2020 flood risk invitation letters webpage Stouffville Whitchurch- Dedicated Town Centre (27) Stouffville flood risk recreation Dedicated flood risk January 20, webpage guide; geo- public open house 2020 targeted social media campaign Avondale Brampton Dedicated Hand -delivered /Spring flood risk lenticular Creek (6) Dedicated flood risk January 30, webpage postcards; public open house 2020 geotargeted social media campaign Vellore Vaughan Attendance at Community Woods (29) existing community centre posters event — Vaughan February 9, Winterfest 2020 Dixie- Mississauga Dedicated Mailed letter Dundas (3) Dedicated flood risk March 2, flood risk invites; public open house 2020 webpage geotargeted social media campaign Markham Markham Dedicated door -to- Dedicated Door-to-door Industrial / door information flood risk delivery of Don Mills campaign March 5 & 6, webpage employee Channel 10 2020 safety poster Where Flood Risk Management staff hosted dedicated public open houses, the format included informational panel displays with staff on -hand to answer questions, followed by a short presentation, and question and answer session. A professional facilitator was engaged as a neutral point of contact, to guide the question and answer sessions, and to collect qualitative feedback. Event summaries, panels, and presentation slides were posted online to ensure continued access to the information for members who were not able to attend in-person. A variety of methods were used to advertise the open houses, including geo-targeted social media campaigns, community centre posters, and print invitations whose format varied from formal letters to visually arresting postcards. Each of the print materials were equipped with links and QR codes to direct readers towards the online information; this also allowed for the collection on the effectiveness of the campaigns, as it was possible to determine how many website visits originated from these print campaigns. Overall traffic to the Flood Risk Management sections of TRCA's website was also tracked. Summary of Program Reach Over the course of a 10 -month period; Flood Risk Management staff hosted or attended events with an attendance of over 2,400 people combined, and created campaigns that reached 50,000 people digitally, and 1,949 people by mail. From these, 3,100 people accessed the flood risk specific webpages to learn more about their risk, and there were over 200 meaningful in-person conversations with residents and business owners living in TRCA's flood vulnerable clusters. Furthermore, the number of new public signups to receive flood forecasting and warning messages between January and March 2020 (the most active period of the campaign) was more than four times the average of new self -subscriptions in a given quarter. Attendance at open houses can be influenced by a variety of factors, ranging from the weather on the day to the demographics of the audience, to whether or not the community was already'over- engaged'. Of the public open houses that were organized specifically for this campaign, the two that were the most well -attended were where: • There had recently been a major flood event (Bolton Core) • The direct mail campaign was the most visually arresting (Avondale/Spring Creek) While the attendance at open houses on average corresponded to only 10% of the target audiences, the continued presence of the key information on the cluster specific webpages will allow for growth, over time, in the proportion of residents and businesses that are aware of their flood risk. Key Themes Attendees at the dedicated open houses hosted by Flood Risk Management staff were given a simple survey to determine their prior risk knowledge as well as the degree to which the information presented was useful. Although approximately only 25% of attendees completed surveys, the facilitator hired by TRCA for these events also captured qualitative information on key themes. From the survey, it was possible to glean that: • Most respondents heard about the open house through TRCA's direct mail efforts • Most respondents (75%) now know what to do during a flood • Almost all attendees found the information presented to be useful From the qualitative observations provided by the facilitator, several themes emerged with respect to public perception around flood risk, as well as roles and responsibilities. Key themes included that: • Residents wanted to share their anecdotal experience of flood risks and have a desire to supplement the data gathered during real flood events with their'eyes on the ground' information. • Residents sought clarity on whom to call (TRCA, the municipality, or first responders) for flooding situations; residents did not see a distinction between urban or riverine flooding • Many residents expressed concerns around debris removal and channel cleanups • Residents and business owners sought information on specific measures they could take on their own properties • Attendees were appreciative of the information being shared As this program represented the first opportunity of its kind, the lessons learned from each outreach event were applied to subsequent events where possible and will continue to be applied towards future flood risk communications initiatives. Content to directly address the key themes above is already being generated. Next Steps - Outreach The Flood Risk Public Awareness and Education Program was in its final stages when the new Ontario Flooding Strategy was released, which underscored the importance of increasing awareness as a method to reduce flood risk. Ensuring Ontarians are aware of flood risks is one of five overarching objectives within the strategy, and TRCA has exhibited leadership in this realm through the delivery of the Flood Risk Awareness and Education Program. While the ability to undertake dedicated public open houses and door-to-door in-person campaigns will be limited in the absence of follow-up funding to the National Disaster Mitigation Program, education and outreach remains a key program area within the Flood Risk Management group. Broad -range activities in this realm that are expected to continue in collaboration with municipal partners. Key activities for this year include the continued development of tailored web content for high-risk flood vulnerable clusters, with expanded information on remediation and infrastructure projects, as well as an overhaul of the main Flood Risk Management website to incorporate the key areas in which residents and business owners seek information. Objectives also include the development of informational videos explaining concepts like the '100 -year storm', flashy watersheds, and the process of creating floodplain maps, as well as factsheets on seasonal flood risks, such as ice -jams and thunderstorms. Social media campaigns will continue to be developed to address the key theme areas identified from the public open houses, such as clarity on roles and responsibilities during flood events. Additional engagement with flood vulnerable cluster residents will continue to occur as opportunities arise. A key target audience for the coming years includes the real estate and insurance industry, whose touchpoints with homeowners can be leveraged in order to increase awareness of flood risks, a tactic that is explicitly identified within Ontario's Flooding Strategy. Although this year's Emergency Preparedness Week events were cancelled due to COVID-19, Flood Risk Management staff will continue to work with municipal partners to identify unique opportunities to increase awareness amongst residents and business owners living in flood vulnerable neighbourhoods. Onpoinn Flood Remediation Projects While education and outreach efforts represent a non-structural approach to flood risk reduction, TRCA undertakes flood risk management efforts throughout the full spectrum of the emergency management cycle. In the realm of flood mitigation, TRCA and partner municipalities are pursing flood remediation capital projects in several flood vulnerable clusters. The following section provides an overview of select projects that are at various stages of planning across TRCA's jurisdiction. Rockcliffe (City of Toronto) The Rockcliffe neighbourhood is located in Ward 5 (York South -Weston) of the City of Toronto and within the regulatory floodplain of Black Creek. Historical development in the floodplain and alterations to the river channel prior to modern floodplain management practices has resulted in significant risk. It is an area with a high concentration of structures in the floodplain, and is the highest ranked Flood Vulnerable Cluster in TRCA's jurisdiction in terms of flood risk and consequence, according to the 2018 FRAR study. TRCA and the City of Toronto have been coordinating efforts to reduce flooding risks in the Rockcliffe area. In 2014, the TRCA and the City completed two separate Environmental Assessment (EA) studies that examined options to reduce riverine and sewer system related flooding, respectively. Leveraging NDMP funding, the Black Creek at Rockcliffe Special Policy Area Flood Remediation and Transportation Feasibility study in partnership with the City of Toronto was recently completed. The objective of the Feasibility Study was a thorough re -assessment of the flood remediation alternatives developed in TRCA's 2014 riverine flooding EA, in light of model refinements, infrastructure considerations and flood observations. The study examined the performance of the recommended flood remediation solutions using a new MIKE FLOOD 2D hydraulic model, which explicitly considers the influence of the Lavender Creek tributary, as well as the updated watershed flows from the 2018 "Humber River Hydrology Update Addendum". The Feasibility Study also comprehensively assessed traffic impacts (using Synchro and SimTraffic Models) and included site investigations (Boreholes and Sub -Surface Engineering). Through the Feasibility Study, an improved flood remediation solution was identified, which significantly reduces the number of properties in the floodplain under all storm events. The feasibility study identified the following flood protection works, which will be further fleshed out through the EA process, which is slated to begin in the fall: • Conveyance improvements through increased water crossing sizes at Jane Street, Rockcliffe Boulevard, and Symes Road, • Channel conveyance improvements through channel lowering and widening of Black Creek from Jane Street to Alliance Boulevard, and Lavender Creek from Symes Road to the confluence with Black Creek, and, • A flood wall at Weston Road. Details from the feasibility study were outlined in the report adopted as Resolution #A77/20 at TRCA Board of Directors Meeting #5/20 held on June 26, 2020. Pickering -Ajax Dyke (Pickering/Ajax — Region of Durham) The Pickering Village Flood Vulnerable Cluster spans the Pickering/Ajax border in the Region of Durham, and is ranked #4 in terms of riverine flood risk in TRCA's jurisdiction. Studies completed in 2018 revealed that the Pickering and Ajax Dykes, which were constructed in the 1980s to provide functional flood protection to these areas, do not meet current engineering design standards for stability, and that infrastructure upgrades would be required to bring them to a level of service that would provide 100 -year flood protection. The ensuing Pickering and Ajax Dyke Restoration Conservation Ontario Class Environmental Assessment was undertaken to identify the preferred alternative for the rehabilitation of the existing Pickering and Ajax Dykes to meet current engineering standards and factors of safety while maintaining the existing level of flood protection. The preferred solution consists of a 'hard engineering solution', which includes a structural component such as sheet piles (corrugated metal plates) driven through the dyke and rock embankments to ensure the required stability factors are met. This type of solution was selected for areas of the Pickering Dyke where space limitations provide little room for rehabilitation works between the creek and private properties. For areas along Pickering Dyke where space was available, and for the Ajax Dyke, a 'soft engineering solution' was preferred, utilizing earthen embankment slopes that are stable and more gradual than those of the existing dyke. The EA also included the preparation of 30% design level drawings, supporting calculations/modelling and a capital construction cost estimate reflecting a feasible design of the preferred alternative. The ESR has been posted for public review and commenting. Details from the EA process were outlined in the report adopted as Resolution #A89/20 at TRCA Board of Directors Meeting #5/20 held on June 26, 2020. Downtown Brampton Flood Protection Environmental Assessment The City of Brampton's downtown is subject to flooding during extreme storm events (the Regulatory Flood event). It is, therefore, subject to land use development restrictions under a Special Policy Area designation. The City of Brampton and TRCA have considered alternative ways to protect downtown Brampton from future flood events and unlock potential for revitalization through the Downtown Brampton Flood Protection Environmental Assessment (DBFP EA). The purpose of the DBFP EA was to identify a preferred alternative for providing flood protection for the City of Brampton's downtown while considering urban design and land use opportunities for the City of Brampton. The flood risk is caused by two distinct spills, an upstream spill into the historic creek valley north of Church Street, and a downstream spill south of the CN rail bridge. While alternative solutions to the downstream spill did not provide a level of benefit to warrant implementation, several elements of a preferred alternative for the upstream spill were identified to improve conveyance, which has a positive impact on both the upstream and downstream spill areas. The preferred alternative consists of the following components: • Widening and deepening the by-pass channel • Re -aligning Ken Whillans Drive and re -grading Church Street and the valley north of Church Street • Bridge replacements at Church Street, Scott Street, and Queen Street along with modifications to the CN rail bridge • Relocation or replacement of the pedestrian bridge in Centennial Park With the implementation of the DBFP EA project, partial or full removal of the downtown SPA north of Wellington Street can be achieved. The removal of the downtown SPA is paramount to attaining the goals of Vision 2040 and Riverwalk plans and will allow for the revitalization of the downtown core by lifting the restrictions to development. Details from the EA process were outlined in the report adopted as Resolution #A78/20 at TRCA Board of Directors Meeting #5/20 held on June 26, 2020. Bolton Berm Maior Maintenance Proiect As a low-lying area developed in the floodplain prior to land -use planning practices to limit the risk from natural hazards, the Bolton Core area in the Town of Caledon has historically been susceptible to flooding — with open water flooding events impacting the area prior to the construction of flood infrastructure in the area in the 1980s. Bolton Core is currently ranked #5 in terms of riverine flood risk in TRCA's jurisdiction. In 2016, TRCA undertook an engineering study to investigate the berm's current condition and level of service. The recommendations from this study identified several upgrades required to bring the berm to current safety standards and provide the design flood protection against the 500 -year storm. The major maintenance project involves increasing the height of the berm by removing the topsoil and adding compacted, engineered fill. Stone will be added to the river side of the berm to protect it from erosion. The berm will be raised 20 to 70 centimetres, depending on the location along the crest. Restoration will include seeding the berm with grasses and planting riparian shrubs along the riverbank. Due to the length of the berm, TRCA will be conducting this work in phases: • Phase I, between 181 King Street East and 211 King Street East, beginning September 2020 • Phase 11, between Queen Street and Humber Lea Road, expected to begin in 2021 Dixie -Dundas Special Policy Area Flood Remediation Environmental Assessment The lands south of Little Etobicoke Creek surrounding Dixie Road, also known as the Dixie - Dundas Flood Vulnerable Cluster, are subject to flooding as a result of spilling from the creek during high flow conditions. This area is ranked #3 in terms of riverine flood risk within TRCA's jurisdiction, and the area consists of a variety of commercial, industrial, residential, and park land uses. The City of Mississauga has commenced the Dixie -Dundas Flood Mitigation Feasibility Study and subsequent Schedule `C' Municipal Class Environmental Assessment (EA) process to seek solutions to mitigate flooding risks from Little Etobicoke Creek at the project area. TRCA staff continue to support this endeavour, providing funding as well as technical input in the following areas: • Technical Advisory Committee (TAC) and Steering Committee members, • Hydraulic modelling support and review • Technical review and provision of comments on technical submissions • Public consultation support Highland Creek (Markham Branch) Corporate Drive Flood Remediation Assessment In co-ordination with various divisions of the City of Toronto, including City Planning, Toronto Water, Transportation Services, and Engineering and Construction Services, TRCA is undertaking the Highland Creek (Markham Branch) Corporate Drive Flood Remediation Assessment, following a two-stage process whereby the technical study mirroring Phases I and 11 of the Municipal Class EA process is completed, with a second stage to complete the formal Municipal Class EA if directed to proceed. The feasibility study, which is nearing completion, aims to more accurately characterize existing riverine flood risk and develop appropriate flood remediation alternatives that eliminate the risk of flooding within the study area, allowing for potential redevelopment opportunities. The study will also identify design considerations, implementation constraints, and approximate costs to minimize uncertainty for future design phases, as well as identify opportunities to undertake stream restoration within the study limits, while supporting the primary goal of flood risk reduction. With many of the capacity constraints stemming from crossings, the following remediation options are being investigated: • Relief Culverts at all crossings • Relief Culverts at Progress and Bellamy • Arch Culverts at Progress and Bellamy • New Bridges at all crossings • New Bridges at Progress and Bellamy The technical report is expected to be completed in the fall of 2020, which will inform the City of Toronto decision on whether to proceed with the EA. Summary In summary, TRCA continues to work towards reducing flood risk, utilizing both structural approaches such as remedial capital works, and non-structural approaches such as enhanced public awareness and outreach. The members of the RWA are encouraged to participate in the ongoing flood remediation projects discussed in this report and to support TRCA and partner efforts to advocate for funding from senior levels of government to advance these projects which will benefit flood vulnerable communities. Relationship to Building the Living City, the TRCA 2013-2022 Strategic Plan This report supports the following strategies set forth in the TRCA 2013-2022 Strategic Plan: Strategy 4 — Create complete communities that integrate nature and the built environment Strategy 2 — Manage our regional water resources for current and future generations Strategy 8 — Gather and share the best sustainability knowledge FINANCIAL DETAILS General flood risk awareness and communications activities are funded through the Flood Risk and Communications operating account 115-62. The specific Flood Risk Public Awareness and Education Program was completed using funds provided by the National Disaster Mitigation Program, City of Toronto, and the regional municipalities of Peel, York and Durham. Funding was allocated in account 107-54. The various flood remediation projects are funded through TRCA's Flood Protection and Remedial Studies programs, as well as the National Disaster Mitigation Program. Report prepared by: Rehana Rajabali, extension 5220 Emails: Rehana.Rajabali@trca.ca For Information contact: Rehana Rajabali, extension 5220 Emails: Rehana.Rajabali@trca.ca Date: August 21, 2020 Flood Outreach & Downtown Brampton Flood Protection Report Regional Watershed Alliance — September 2020 Presented by: Rehana Rajabali, P.Eng., MUDS Associate Director, Engineering Services Development and Engineering Services Toronto and Region Conservation Authority September 161h,2020 Michael Heralall, P.Eng. Senior Manager, Environment City of Brampton, Engineering Division Public Works & Engineering Dept Toronto and Region Conservation Authority Presentation Outline • Overview of TRCA's remediation and outreach projects in 2020 • Focus on municipal partnership —flood risk reduction in Brampton Downtown Brampton flood protection environmental assessment (DPFP EA) Flood Risk Outreach in Brampton Toronto and Region Conservation Authority 2 i f 11 . 1, 7A d 5; r Flood Risk Public Education and Awareness Program Updates Toronto and Region Conservation Authority 7� 0 Attendance at existing Public Information Centre (PIC) Y r Willi, City of Toronto: Rockcliffe (June 11, 2019) Jane/Wilson (December 11, 2019 City of Pickering: Pickering/Ajax dyke (December 11, 2019) Attendance at existing community event .oma W nseryvaatir.,on7, Co - a�no.gy City hmond Hill Fire Hall Open House (October 5, 2019) City of Vaughan, Woodbridge fall fair (October 12, 2019) Door-to-door delivery of employee safety poster 0 Town of Caledon: Bolton i• � GO cy 01, 00 1 Town of Whitchu Stouffville MtiSS15SaC.IGa City of Mississauga LM one POWERING . . oWwoty Saagy_ esasafe,mm s � 1 kyr Leadership '411% i I ` ® g i Leaders hip rr�=T, ply l 6 Af �c M44 T -e iM Staff from Intact and Irr IC I CLN I Rk TDrN D A C saILI e hvd n A YOUR HOME IS IN A ,m FLOOD RISK AREA, What would you do if:.. trca.ca/Oaod-risk YOUR HOME IS IN A FLOOD RISK AREA. — — What would you do L. trca.W food -risk -spring -creek - raTHCA_Flood Conservalim M1utAwlb I NOT TO ALARM YOU, RUT YOU MAY LIVE IN AN AREA THAT 6 AT RISK OF RIVERINE FLOODING. We u¢ help you u¢mm¢ uert¢r pmpmE. s a ■ r . . r r . ■ �� ■WWI Summary of Program Reach Toronto and Region Conservation Authority 8 Key Themes • Residents wants to be the 'eyes on the ground' • Residents sought clarity on whom to call • Many residents expressed concerns around debris removal and channel cleanups • Residents and business owners sought information on specific measures they could take on their own properties • Attendees were appreciative of the information being shared Of respondents heard about the open house through TRCA's direct mail efforts. Almost all attendees found the information presented to be useful. Of respondents now know what to do during a flood. Toronto and Region Conservation Authority tr'y BAL w ' C (• w s. L-1 Ongoing Flood Remediation Projects Toronto and Region Conservation Authority Black Creek at Rockcliffe Flood Remediation and Transportation Feasibility Study Regional Storm 350 -Yr 100 -Yr 50 -Yr 25 -Yr 10 -Yr 5 -Yr 2 -Yr Toronto and Region Conservation Authority 1 11 r, Y, y Black Creek at Rockcliffe - Preferred'' IK 5 ry Alternatives Plan'C ➢y- M-Mt, f, ; Y.� Vw,Fe' v4 t P`� iiP L47 =s _ �CAPO et r i t1i u , +RS, M,.9F, � p lE�17 f � ~ � 'Lys... siuor xz� rwu v. si .H'6rFIGwn � FLOOD REMEDIATION AND smie td500 TRANSPORTATION FEASIBILITY PREFERRED F V Leneulbrv! Flb N . STUDY OF ROCKVILLE ALTERNATIVES 1. TP8198079 V wood. SPECIAL POLICY AREA PLAN TRCN NM N"n""11ZE° " NAY BR0Ss40 (MOCFIaL` U) ■ NN RnuRnc wus NC40lE crmssiNc Black Creek at Rockcliffe - Reduction of flood risk with preferred alternatives 350 -YEAR FLOOD REGIONAL STORM FLOOD Toronto and Region Conservation Authority Pickering Ajax Dyke Rehabilitation Toronto and Region Conservation Authority 1 14 l'. n y41- i yyy} =;tr IL _f —fllELE SS „ — --- Kin :StreetE '\ • • • ' • • • • ' 1 1 - _ v' � :rte^" �'"� IWO Y 4 � i Dixie=Dundas Special Policy Area Flood Remediation Environmental Assessment Spill from Little Etobicoke Creek extends south past TRCA Watershed Mississauga has commenced Schedule C Municipal Class EA— PIC #1 was in July 2020 TRCA support through funding, technical input, hydraulic modelling support, review of consultant submissions, etc. Spill at Queen Frederica Drive during the c Regional event j` W Mississauga 16 apt Highland Creek (Markham Branch) Corporate Drive Flood Remediation Assessment Technical study to determine feasibility of relief culverts, bridges, and other improvements to reduce flood risk, to be completed shortly Decision on whether to proceed with EA to follow Toronto and Region Conservation Authority 17 DOWNTOWN BRAMPTON FLOOD PROTECTION ENVIRONMENTAL ASSESSMENT (DBFP EA) Michael Heralall, P.Eng. Senior Manager, Environment City of Brampton Engineering Division / Public Works & Engineering Dept. PRO'E.'1.11'.. �:.1 PTdm laaion C W Wa" N wnumre. S PKWY VODDENs QUEEN ST W M.. M.......... A.. 9-7-1 -_J 0 E Existing flood protection (a concrete -lined bypass channel) protects the downtown area from most storm events. It does not provide protection during extreme weather events such as during the Regulatory Flood, and it does not account for future flooding due to climate change. This Project will consider alternative ways to reduce flood risk which will, in turn, unlock the potential for revitalization and redevelopment to its full potential of the Downtown Core. By-pass Channel REGULATORY FLOOD In Southern Ontario, this is the extent of the flood plain that is used to regulate development and define risk. It is based on rainfall from Hurricane Hazel—the largest storm of record. WHAT IS THE PROBLEM? UPSTREAM 1 DOWNSTR J �4 °- � 'µms ' ; '�A.""� 4� >✓!� Y Y UPSTREAM AREA (north of Church St): DOWNSTREAM AREA (through Centennia Development is restricted in downtown Brampton because of flood risk. Reducing flood risk will create the opportunity to remove the Special Policy Area (SPA) designation (as a whole, or in part) which would allow revitalization of the downtown core and reconnect the public to the river and enhanced open space. W Wk STAY TUNED... An Urban Design (Open Space) Master Plan is being developed to complement the EA with focus on the open space and public realm opportunities. PRELIMINARY ALTERNATIVE SOLUTIONS UPSTREAM AREA DOWNSTREAM AREA KEY MAP Once a Preliminary Alternative Solution was chosen, Alternative Design Concepts were evaluated. This resulted in the Preferred Alternative, which includes the following components: Upstream Widening (maximum 50 m) and deepening (1.2 m) of the By-pass channel Re -aligning Ken Whillans Drive and re -grading Church Street (raising by approximately 1.25 m) Bridge replacements at Church Street, Scott Street, and Queen Street Modifications to the CN rail bridge, should TRCA and the City of Brampton be responsible for implementation Relocation or replacement of the pedestrian bridge in Centennial Park Downstream Do -Nothing approach was selected as it was determined that none of the downstream alternative solutions would eliminate the downstream spill, the upstream alternative solution would have a positive impact on the downstream spill, and the limited benefit of implementing any of the downstream alternative solutions does not outweigh the impacts and cost. Assumption • All road bridges and Ken Whillans Drive will remain the same level of service To achieve flood protection, there are several Fixed and Flexible project components By-pass channel Flow volume Amount of cover overtop of existing sanitary trunk sewer Channel alignment and width of 50 m Valley System Area, dimension, and elevation of the valley system Alignment and profile of Ken Whillans Drive Bridges/Culverts Abutments must span design flow water elevation Vertical clearance above design flow water elevation Location and treatment (e.g., provision of fish habitat) of low flow channel within By-pass channel Steepness of By-pass channel side slopes (provided that future geotechnical investigations support increasing slope) Type and amount of vegetation planted within the low flow channel and above the Regulatory Floodline Treatment of By-pass channel slopes Location of trails within and adjacent to By-pass channel Type and amount of vegetation planted within valley system Type of park programming within valley system Location of sidewalks, bike paths, and other elements of Ken Whillans Drive cross-section Type of bridge Design elements of bridge Changes made to the Fixed Components will require model confirmation to ensure flood protection is not compromised. OCombination of 2 and 3 = Create more room in the valley + Create more room in the channel Re -aligned =d � fff EERt i EEi RR p ..'' Sceet Bridge RES RSM Bridge Queen Street Bridge �CN RE T 4 Pedestrian bridge L WIDENING: the base of the channel by 5 m and the top of the channel by 20 m, for a total corridor width of 50 m DEEPENING: by a total of approximately 1.2 m ,CCTV 1" Do nothing alternative GEORG-`SIN 6EOPGE ST S E(Ne"�,S,N cuzneErry ,s Mrtt yTN ¢ 3 l7 - -. MASCEMEREA�E n w eEarTi.A� •, LEGEND LOW FILM C EL BYPASS CHANNEL 4 - NAMRALIZEDCHANNEL SCA PROPOSED REGRADING TO RAISE THE ROAD fa; Ilu 4' - •ly-All: ;tr, hl�l EA- I n, �hn ,g 5" o,goPom,� WIDENING: the base of the channel by 5 m and the top of the channel by 20 m, for a total corridor width of 50 m DEEPENING: by a total of approximately 1.2 m ,CCTV 1" Do nothing alternative GEORG-`SIN 6EOPGE ST S E(Ne"�,S,N cuzneErry ,s Mrtt yTN ¢ 3 l7 - -. MASCEMEREA�E n w eEarTi.A� The Notice of Completion for the Downtown Brampton Flood Protection Environmental Assessment (DBFP EA) was released on June 4, 2020. The Final Environmental Study Report (ESR) was deemed approved by MECP in September 2020 The Downtown Brampton Flood Protection Project Environmental Assessment has been completed. RAW Problem Alternative Design Concepts Opportunity Solutions for Preferred Environmental Solution ^ Study Report Fall 2018 Spring 2019 Summer/ Fall 2019 Fall 2019 - Winter 2020 O Approval of EA September 2020 Next Steps Detailed Design will begin fall 2020, pending funding The City of Brampton and partners are currently looking for funding opportunities from senior levels of government The City of Brampton has commenced the Urban Design Master Plan for the Riverwalk Area which will integrate the flood protection solution presented in the EA with the surrounding public spaces, make recommendations for surface treatments within the By -Pass channel, trail networks, active transportation, and other recreational amenities. What does this all mean? By implementing flood protection measures, the City may have the opportunity to remove the SPA designation (as a whole, or in part) subject to Provincial approvals. This would allow greater economic growth within the downtown core, reconnect the public with Etobicoke Creek by enhancing open space amenities adjacent to the river, and create a more vibrant and liveable City. The completion of the DBFP EA is a critical step towards achieving the City's Riverwalk project, a transformative opportunity for the City to envision a revitalized future downtown core. Riverwalk's overarching goal is to create a healthy, sustainable and resilient downtown Brampton. Structural and non= structural approaches to flood risk reduction AEGION of FEEL IBM iftaffwtonl wi r�r% -. e�-t '),e MW DOW ONcbsl Mi Toronto and Region Conservation Authority FLOOD VULNERABLE CLUSTERS IN THE CITY OF BRAMPTON iim r ,At ,t�q, �V �9 1 Y `!f1 M • �14� ♦� `/i n km Z6 It --A d!� YOUI HOME IS IN A LOOD RISK AREA, 0ufldyoudoif. . At L9r(d, nsk.lPnn9'treey �iA(A_Fivq,, oh -' CO�geryayl� -low - - - lavii"Imat OUR HOME: IS IN A _ LOOD RISK AREA. l.'� yaouldyou tlo if.Spring reek ad Dfxieurary d the water level in your of gh our ootid sttartedFto rise?* verflowed KA_Flood �Cdnsarvaljpn Multi- disciplinary approach to risk communication Attendees included the local councillor, Brampton Emergency Management Office, Dillon (facilitation services), TRCA, Brampton Public Works & Engineering 6 tzinfl% HAPPEN ewak com +ww n are you ready' can 1 1� r Toronto and Region Conservation Authority . ®r., $ r_ - wew�u. i t•� 1 1� r Toronto and Region Conservation Authority Outcomes Where did visitors click on the page? e prepared, 121. Link to definitions, 2i— ■Flsodrisk map ■Thumbnail al' risk map onpage EQ&A ■ Panels ■ Link to definitions ■ Be prepared ■ Stay informed ■Rirerineflood definition ■Know the risks 35 Residents Attended 7 New Flood Message Subscribers 277 Digital Handbook Views 31 Flood Risk Map Downloads Toronto and Region Conservation Authority 1 32 Questions? Presented by: Rehana Rajabali, P.Eng., MUDS Associate Director, Engineering Services Development and Engineering Services Toronto and Region Conservation Authority Michael Heralall, P.Eng. Senior Manager, Environment City of Brampton, Engineering Division Public Works & Engineering Dept Toronto and Region Conservation Authority Section III — Items for the Information of the Regional Watershed Alliance COVID-19 UPDATE To provide an update to the Regional Watershed Alliance regarding the ongoing strategic and tactical response to COVID-19 and the mitigation of risks to employees and members of the public. Moved by: Elizabeth Calvin Seconded by: Karen Lockridge IT IS RECOMMENDED THAT this COVID-19 Update report be received. CARRIED BACKGROUND Since the commencement of COVID-19's impact on TRCA operations in March 2020, staff have provided updates to the Board of Directors regarding the ongoing response to the pandemic in the form of reports, memos, and presentations. Staff have also provided updates to the Regional Watershed Alliance, as an advisory committee to the Board, through information reports. These updates provide an overview of the changing circumstances around the work environment, financial implications, and operational restrictions that TRCA continues to face. These updates outlined TRCAs response through prevention, control, and recovery to manage the uncertain and constantly changing circumstances as part of the pandemic response. Below is a list of previous reports that have contained information regarding COVID-19 impacts and response: • April 24, 2020 Presentation: Board of Directors COVID-19 Briefing — N. Blake • April 24, 2020 Board Report: 2020 Budget— M. Tolensky • April 24, 2020 Board Report: 2020 Budgetary Update COVID19 Impact— M. Tolensky • April 24, 2020 Board Report: TRCA Administrative Office Building Project — M. Tolensky • May 1, 2020 Executive Report: 2020 Three Month Financial Report— M. Tolensky • May 20, 2020 Regional Watershed Alliance: TRCA Response to COVID-19 —V. Kramkowski • May 22, 2020 Board Report: TRCA Administrative Office Building Project - M. Tolensky • May 22, 2020 Board Report: TRCA Enforcement and Compliance During COVID-19 - S. Dhalla • June 26, 2020 Board Report: COVID-19 Update — M. Tolensky Bill 195 received Royal Assent on July 21, 2020, ending the State of Emergency in Ontario, while continuing certain orders made under the Province's COVID-19 emergency legislation. All partner municipalities within TRCA's jurisdiction have now entered Stage 3 of the Framework for Reopening our Province. The health and safety of employees and the public continue to be TRCA's top priority. The Senior Leadership Team established TRCA's COVID-19 Recovery Playbook which lays the foundation for TRCA's staged approach to reopening, which directly aligns with the Provincial direction and their Framework for Reopening our Province. The Senior Leadership Team will continue to review Provincial directions to determine the course of action on how to safely reopen elements of operations and move through our Recovery Playbook. RATIONALE The COVID-19 pandemic and Provincially declared emergency has resulted in closures of TRCA facilities as well as the cancellation of TRCA events and regularly scheduled programming. Continued restrictions have dramatically impacted TRCA's business models and associated revenues, primarily in the Education and Training and Parks and Culture Divisions. With the safety and wellbeing of employees and members of the public being the top priority for TRCA, procedures to mitigate risks for all staff. This includes alternative working arrangements for all staff with the ability to perform their duties from home. At this time, minimal impacts to business continuity related to working from home are anticipated. TRCA will continue to follow provincial and municipal guidelines for public health and safe re- opening procedures. Across TRCA's vast service offerings, adjustments have been made to conventional operations — everything from sanitary protocols, health and safety protocols, social distancing protocols and fee adjustments — to allow for the gradual re-opening in accordance with the recovery playbook and government direction. The following addresses the major COVID-19 impacts on select TRCA service areas and employees: Employee Redeployment To mitigate the impacts of COVID-19 on displaced employees, the Senior Leadership Team with Human Resources rolled out a robust Redeployment Program on April 8, 2020 to lessen the financial impact on employees resulting from COVID-19. All displaced employees were offered an opportunity to participate in TRCA's Redeployment Program. Human Resources received approximately 14% uptake in participating in the program with twelve displaced employees successfully being temporarily redeployed to other TRCA positions. A second call out to displaced employees for redeployment opportunities was issued May 26, 2020 which resulted in a much smaller interest rate of approximately 2%. Human Resources reviewed redeployment displacement opportunities and 2 to 3 individuals were placed in these second round redeployment roles. Employee Reskilling Employees have been organically participating in reskilling through the support of their supervisors to address skills gaps and meet ongoing operational needs. This exercise has increased the transferrable skills of our workforce, while mitigating impacts resulting from COVID-19. Organic reskilling has enabled the Senior Leadership Team to keep displacement at a level having the least impact on staff and operations, while remaining fiscally prudent in workforce budgeting. Water Risk Management and Regional Biodiversity For those staff performing field work, additional protocols have been put in place including additional required communication, awareness and required training; personal hygiene and illness monitoring; general safety procedures, vehicle usage and fueling protocols; safety standards for working around the general public and all contractors and deliveries; as well as additional safety meetings and document Management. Greenspace Securement and Management TRCA originally closed all parking lots at trail head locations on March 30, 2020 to minimize the opportunity for social gatherings and transmission of the virus. All green spaces in parks, trails, ravines, and conservation areas remained open for walkthrough access only with instructions to users to maintain the safe physical distance of at least two meters from others as per the Provincial directives. Additional signage was installed at all parking lot entrances, and trail access points which included standard information regarding ways to reduce exposure and transmission of the virus. TRCA began to reopen parking lots at trail head locations on May 22, 2020. Protocols will continue to be updated in alignment with Provincial directives and partner municipality guidelines. Tourism and Recreation Effective Saturday, May 30, 2020 TRCA opened Conservation Areas and parking lots for passive use, walking, and hiking without access to any additional facilities. Glen Haffy, Albion Hills, Heart Lake, Boyd, Bruce's Mill and Petticoat Creek Conservation Areas are open to members of the public, for paid access. Senior Leadership Team made the decision to open these facilities without full media recognition to limit the number of visitors to these facilities. Health and safety protocols and procedures have been established for staff working in the conservation areas including personal hygiene and illness monitoring; general safety procedures and required personal protective equipment, vehicle usage and fueling protocols; safety standards for working around the general public; as well as additional safety meetings and document Management. Protocols have also been established around the management and cleanliness of washroom facilities within Conservation Parks. These protocols are aligned to partner municipality guidelines. TRCA suspended the opening of water recreational facilities, such as outdoor splash pads, wading pools, and swimming pools, for the 2020 season. TRCA will continue to work with partner municipalities to develop potential protocols that will be required to ensure the safety of staff and public. All third -party agreements, partnerships, and events including filming contracts and Tree Top Trekking, were on hold with operations being limited due to the Provincial directives. This has had a significant impact on revenues which is forecasted to continue throughout the remainder of 2020 while restrictions are still in place. As of September, under Phase three Provincial regulations, film and television production activities have once again begun to pick up. Partners such as Tree Top Trekking also were able to open in Heart Lake and Bruce's Mill Conservation Areas Limited YMCA camps were also able to begin. All of these partnerships have been operating successfully although at far lower than normal capacity due to distancing requirements. It is clear that the general public greatly appreciates all the services which are open in Conservation Parks. Camping Initiated in early May, in accordance with Provincial criteria being met, seasonal camping was opened for those users that do not have alternative residence in Canada and could provide their own access to utilities. Once the protocols surrounding the management and cleanliness of facilities was established, TRCA campgrounds for short-term users reopened on August 7, 2020. This included re -opening washrooms, but not showers, pools or laundry facilities which remain closed. Golf Course On May 23, 2020 following a Provincial announcement regarding the opening of golf courses, Bathurst Glen Golf Course and Driving Range, along with Bruce's Mill Driving Range were opened in a phased manner with reduced hours and staffing. Following this successful reopening and utilizing the additional training and health and safety protocols that were put in place, both facilities have since been open with full seasonal hours. As with Parks, the demand for golf has reached record numbers this year as the public have sought healthy recreational activities outdoors. Black Creek Pioneer Village (BCPV) - Public Use BCPV opened to the public on August 8th for 5 days/week (Wednesday -Sunday) from 11:00 a.m. — 3:00 p.m. in August and on fall weekends, and for pre -booked tours on fall weekdays. Moving forward, staff are continuing to explore ways to maintain the health and safety of staff and visitors while increasing offerings such as picnics, where all visitors will be required to sign - in for tracking purposes; and byPeterandPauls.com which is exploring a gradual reopening with restrictions for events and weddings to ensure alignment with provincial and corporate guidelines. Planning and Development Review Development and Engineering Services staff quickly adapted to the COVID-19 environment to maintain business continuity by requiring and receiving applications and supporting documents in an electronic format. The Division along with Policy Planning Division working with Human Resources staff also adopted modified site visit protocols with strict safety measures to allow work including field stakings to continue. Based on current workload, revenue targets for Planning and Development are anticipated to meet 2020 targets. Education and Outreach Education and Outreach staff have developed flexible reopening plans designed to meet varying visitation levels, in addition to COVID-19 Mitigation Plans and revised Health and Safety procedures. Staff have prepared for all scenarios to ensure the safety of visitors and are prepared to adapt to low visitation at the facilities. In order to adapt programming and visitation, Kortright re -opened for visitors August 8, 2020 for reserved self -guided Day Use and reserved guided programs, with enrollment for early years programs and The Nature School at Kortright seeing significant interest. Plans are underway to accommodate the safe delivery of a number of fall and winter events at Kortright, including Kreepy Kortright and Magical Christmas Forest, along with other smaller nature -based events, to continue to engage the community in the programs and activities at the Kortright Centre. To adapt to current levels of uncertainty, particularly within the formal education system, over the past several months TRCA has initiated alternative programming and delivery methods as a means of adapting business operations to the changing circumstances while continuing to stay relevant. This includes inviting participants to take part in TRCA's #AtHomeWithNature and #VillageAtHome series on Facebook, along with several other home-based family activities, live interactive workshops, learning modules for students, and online exhibits. The following are representative examples of these adapted programs: Virtual Aquatic Plants Program The Aquatic Plants Program (APP) is being adapted to a curriculum -linked, hands-on educational experience offered at no charge to teachers and students. Participating teachers will receive e -learning resources to share with their students through online classroom platforms like Google Classroom. Teachers will also have opportunity to receive native plant seeds for them to grow or share with their students. Once mature, participants are invited to transplant their plants into their backyard, balcony, or windowsill. Pre -Booked Public Programs (You Come To Us) TRCA is offering guided, pre -booked nature and cultural heritage experiences for small groups within the same social or family bubble. Highlighting the unique ecological and heritage assets of TRCA, these programs will be delivered at TRCA sites in compliance with provincial health directives. Opportunities (examples) include: • Guided nature hike of the Kortright Centre • Guided tour of Black Creek Pioneer Village Personalized canoe tour of Lake St. George Mountain bike excursion at Albion Hills CA Campfire at Claremont Field Centre Virtual At Home Camps TRCA has provided daily pre -booked virtual camp experiences covering a range of topics. Camp sessions will provide programming from unique natural and cultural heritage learning centres (Kortright, Black Creek, Tommy Thompson Park, Field Centres) that engages children and families in interactive activities. Participating families will receive tailored resources for home activities. This model is being adapted for use with classes upon the safe return to school. BCPV also adapted their education programming through the creation of several well received home-based alternative activities and offerings including: • Virtual camps and activities created in partnership with environmental educators at Toronto and Region Conservation Authority creating a unique way to explore the cultural and natural heritage of the region; • Workshops and activities for participants to complete at home, including 19th century recipes; • Online exhibits featuring rarely seen items from the collection of artifacts showcasing the history of the Toronto region; and • Virtual "field trips" for classes with grade -specific educational activities launching in fall 2020. Sustainable Communities With physical distancing requirements in place, all regularly scheduled events and in-person meetings have either been cancelled or adapted for a virtual audience. This includes Partner in Project Green, SNAP, and the TRIECA conference (March) which is being adapted to online events (31 in total) that feature webinars and online resources rather than an in-person conference. Many of the community and industry focused programs have adapted to allow for an online presence and learning opportunities, minimizing the impacts to business continuity. Corporate Services With the safety and wellbeing of employees and members of the public being the top priority for TRCA, procedures to mitigate risks have been developed for all Corporate Services staff. This includes alternative working arrangements for all staff with the ability to perform their duties from home. TRCA's Health and Safety Specialist is facilitating the bulk purchasing of COVID-19 related personal protective equipment (PPE) on behalf of the organization. Health and Safety is continuing to work in partnership with Procurement Services and key representatives from each division to identify needs and distribute supplies appropriately to ensure that all safety protocols can be followed using the required resources. Relationship to Building the Living City, the TRCA 2013-2022 Strategic Plan This report supports the following strategies set forth in the TRCA 2013-2022 Strategic Plan: Strategy 3 — Rethink greenspace to maximize its value Strategy 7 — Build partnerships and new business models Strategy 10 — Accelerate innovation FINANCIAL DETAILS Since March 2020, staff have continued to track the year to date impacts of the COVID-19 restrictions on TRCA's revenues to adjust and appropriately scale ongoing operations. This is inclusive of generating and revising the financial forecasts for the remainder of 2020 to facilitate related operational decisions. As previously reported 169 staff were placed on emergency leave in April with 12 staff being redeployed and nine (9) returning to their base position to date. As of September 1, 2020, 68 staff were on emergency leave and it is expected that these numbers will remain fluid for some time. Moving forward, staff will continue to prepare these reports and forecasts as the restrictions are adjusted and operations begin to reopen. As noted in the April 24, 2020 Board Report entitled '2020 Budgetary Update COVID-19 Impact', TRCA's 2020 budgeted operating revenues were anticipated to drop more than $20 million due to prolonged COVID-19 restrictions. In this worst- case scenario, TRCA staff anticipated that the organization's non-core undertakings would be severely impacted, due to their inability to generate revenue from non-governmental sources. TRCA will also maintain ongoing communications with partner municipalities to ensure that the impacts continue to be reported accordingly. ONGOING WORK The Human Resources team established TRCA's COVID-19 Recovery Playbook that the Senior Leadership Team has developed and is in the process of implementing. The Playbook lays the foundation for TRCA's staged approach to reopening its offices and facilities, which directly aligns with the Provincial direction and their Framework for Reopening the Province. The Playbook details the criteria that TRCA will utilize on this staged recovery approach and highlights the agility of the Recovery Playbook to be able to adapt to changing legislative and public health recommendations and requirements during this period of transition. The Playbook also provides flexibility to address any future COVID-19 outbreaks which may necessitate TRCA reverting to previous stages to manage. As outlined in the COVID-19 Recovery Playbook, each corporate division is required to implement a staggered return plan, aligned to each of the facilities plan to ensure employees are adhering to physical distancing requirements. This plan is required to ensure adherence to recommendations, requirements and as a means of risk reduction. The divisional plans will need to determine which employees are required to return to work immediately and those who may gradually be brought back. Consideration around the reopening of schools, daycare centers and other priority services will influence the timelines around reopening and the return of staff to the office. TRCA's Human Resources team will continue to lead the monitoring of public health, legislative changes, and partner municipality practices to ensure TRCA is legislatively compliant, and has adopted the most current public health requirements and recommendations, and is aligned to our partners. Environmental scanning and best practice reviews will continue with our peer conservation authorities, municipalities, not -for -profits, and related associations. This will ensure the sharing of information and alignment of practices with peers and partners. Additionally, TRCA will continue to review and update TRCA's Pandemic Flu and Infectious Illness Policy as required. Additionally, a report on the financial implications of COVID-19 on the organization will be included in the Six -Month Financial Report which is scheduled to be provided to the Executive Committee in September 2020. Over the final six months of the year and looking out to a modified operating landscape, which is expected to continue for the foreseeable future, TRCA's Senior Leadership Team is actively working to mitigate the continued financial impacts of COVID-19 and adapt the organization's programming and facilities. As the COVID-19 situation evolves, the health and safety of our staff and stakeholders remains at the forefront of our operational decision-making. Additional work is being undertaken, primarily through Education and Outreach, with support of the Education Task Force, to strengthen the relationships that may result in fee for service agreements with agencies, professional organizations and School Boards. Staff will continue to monitor the financial health of the organization and report to the Board of Directors and TRCA's partner municipalities on the impacts of COVID-19. Report prepared by: Michael Tolensky, extension 5965, Victoria Kramkowski, extension 5707 Emails: michael.tolensky&trca.ca; victoria.kramkowski(a)trca.ca For Information contact: Michael Tolensky, extension 5965, Victoria Kramkowski, extension 5707 Emails: michael.tolensky(a)trca.ca; victoria.kramkowski(aD_trca.ca Date: August 31, 2020 NEW BUSINESS AND GOOD NEWS STORIES Staff provided an update to the RWA on the Youth Council's recent work. The Youth Council was motivated to rethink their engagement opportunities in light of the COVID-19 pandemic, as they moved from in-person to online webinars. They recently held two highly successful webinars regarding invasive species and systemic racialized barriers in conservation and outdoor spaces, with participation from the public, TRCA staff and York Region. Staff apprised the RWA on upcoming Youth Council programs, such as online movie screenings and panel discussions on various environmental topics. The Youth Council and the public look forward to sharing stories on the changed use of green spaces as a result of COVID-19 pandemic. Further updates will be provided at the next meeting. The Chair requested circulation of the online webinars, to be circulated by the Clerk's Office. Note: At approximately 8:25 p.m., after the approval and receipt of all items and during the New Business portion of the meeting, the meeting lost quorum. The approval and receipt of items prior to the loss of quorum were not affected. ADJOURNMENT ON MOTION from Elizabeth Calvin, the meeting adjourned at 8:35 p.m., on Wednesday, September 16, 2020.