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Home My WebLink About01-17_Minutes_PPG_EMC_2017-02-13GTAA PARTNERS IN PROJECT GREEN A PEARSON ECO BUSINESS ZONE MINUTES OF PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE MEETING #1/17 February 13`h, 2017. The Partners in Project Green Executive Management Committee met at the GTAA head office located at 3111 Convair Drive in Mississauga. Hillary Marshall called the meeting to order at 10:05 a.m JOMMMIlkyl Brad Chittick Hydrogen Business Council of Canada) Advisory Member Brian Denney (TRCA)* Voting Member Chin Lee of Toronto)* Voting Member Chris Fonseca (Region of Peel) Voting Member Doug Whillans (City of Brampton) Voting Member Hillary Marshall (Toronto Pearson) Co -Chair John Coyne Unilever Canada) Co -Chair Jon Davies E Canada) Voting Member Learie Miller ,Region of Peel) Advisory Member Shannon Denny (Coca Cola) Voting Member Alex Dumesle (TRCA) Staff Chandra Sharma (TRCA) Staff Malaz Sebai (TRCA) Staff REGRETS Carrie Aloussis -SO) Voting Member Matt Mahoney of Mississauga) Voting Member Michelle Brown ntall Kennedy) Voting Member Mike Brandt -ECO) * Voting Member Mike Puddister C) Voting Member Paul Pinheiro adian Tire) Voting Member Scott Tudor (Sooeys)* Advisory Member *Participants attended via teleconference Page 11 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES ACTION SUMMARY NUMBER TOPICACTION MOVED John Coyne SECONDED Doug Whillans STATUS CARRIED by Consensus #PP #PPG Al /17 Waste Provide brief description of collection drive to Councillor Malaz Saba! 28 -Feb -17 ONGOING Management Whillans. as presented by Staff and amended by the #PPG A2 /17 Waste Promote Tree and Wood recovery initiative. Malaz Sebai 30 -Apr -17 ONGOING Management MPP 3 /17 ECO2CLUSTERS THAT Staff collect characterization data in key John Coyne Jon Davies Find analysis of electric vehicle network needs and share #PPG A3 /17 Energy with executive Management Committee to provide Adam Vaiya 30 -Apr -17 ONGOING performance perspective and inform future decisions. #PPG A4 /17 Funding Provide Toronto economic Development contacts involved Alex Dumesle 28 -Feb -17 ONGOING Strategy in Don Valley cluster project to Councillor Lee. process framework; Facilitate key introductions with Toronto Economic AND THAT Staff file the appropriate trademarks. Funding #PPG AS /17 Development and Toronto Atmospheric Fund to discuss Chin Lee 28 -Feb -17 ONGOING Strategy centre for innovation adoption and cluster proporals. #PPG A6 /17 Administration Schedule remaining 2017 Executive Management Alex Dumesle 28 -Feb -17 ONGOING Committee meetings. RESOLUTION SUMMARY RES. NUMBER NPP 1/17 MINUTES OF MEETING MOTION THAT the Minutes of Meeting N/16, held on November 22, 2016 be approved. MOVED John Coyne SECONDED Doug Whillans STATUS CARRIED by Consensus #PP 2 /17 ECO2CLUSTERS THAT the eco2cluster visioning process framework John Coyne Jon Davies CARRIED as presented by Staff and amended by the by Consensus Executive Management Committee be approved. MPP 3 /17 ECO2CLUSTERS THAT Staff collect characterization data in key John Coyne Jon Davies CARRIED employment areas around Toronto Pearson by by Consensus sector; THAT Staff refine the details of the consultation process as described in the eco2cluster visioning process framework; AND THAT Staff file the appropriate trademarks. *See Supporting Materials below for more information. NEXT MEETING End of April (City of Mississauga) Page 1 2 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES SUPPORTING MATERIALS RES. #PPG1/17 MINUTES OF MEETING To approve the previous meeting minutes. THAT the Minutes of Meeting #4/16, held on November 22nd, 2016 be approved. CARRIED RES. #PPG2/17 ECO2CLUSTERS To approve ec02cluster visioning process framework. THAT the ec02cluster visioning process framework as presented by Staff and amended by the Executive Management Committee be approved. CARRIED RES. #PPG3/17 ECO2CLUSTERS To approve ec02cluster next steps. THAT Staff collect characterization data in key employment areas around Toronto Pearson; THAT Staff refine the details of the consultation process as described in the eco2cluster visioning process framework; AND THAT Staff file the appropriate trademarks. CARRIED Context Given that the business community accounts for nearly two thirds of Ontario's 170.2 Mt CO2 equivalent emissions and that over 100,000 businesses are concentrated in 100 employment areas across the Greater Toronto Area (GTA), Partners in Project Green is uniquely positioned to leverage employment areas in order to help all levels of government achieve their greenhouse gas (GHG) emission reduction visions and targets. To this end, Partners in Project Green is suggesting to expand the Pearson Eco -Business Zone into a network of employment clusters focused on improving GHG performance of the overall industrial ecosystem: the Partners in Project Green "ec026uster" network. Partners in Project Green currently has several proposals circulating with various Ministries for the development of an ec02cluster network. The purpose of the conversation was to explore elements of the ec02cluster implementation strategy to help our ability seize future opportunities. Page 13 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES What are ec02clusters? Ec02clusters are dense employment area communities where champions rally around aspirational GHG reduction targets and collaborate to reduce their GHG footprint. What is the proposed plan? Reposition Partners in Project Green and activate a network of ec02clusters centered around Toronto Pearson in three steps: Strengthen and leverage the Pearson Eco -Business Zone by 2017/2018 (new aspirational goal) 2. Activate Don Valley ec02cluster based on learnings in Pearson by 2018/2019 3. Prepare three other strategic ec02clusters for launch by 2019-2021 Aside from existing programs, four delivery mechanisms are proposed to build and activate a large number of ec026usters: 1. ec02cluster network development [Community building] 2. ec02cluster collaboration groups [Program] 3. ec02cluster project accelerator [Program] 4. eCO2fund [Project funding] Ecozcluster visioning process framework In order to lay the foundation for such a repositioning, it was recommended that Staff develop the following ec02cluster visioning process framework: 1. Executive Management Committee consultation [ongoing] o Characterize the Pearson landscape 2. PPG staff to facilitate business community charrette [upon funding] o Gauge interest + recruit o Identify service gaps 3. PPG staff to facilitate visioning exercise with governance committee members [upon funding] o Set aspirational GHG reduction goal o Create roadmap for future eco2cluster activation Page 14 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES Discussion highlights General support was expressed by all Committee Members with respect to the ecozcluster proposals. Staff were encouraged to exercise caution on a number of fronts: • Committee Members expressed the need for characterization data by sector of the Pearson Eco -Business Zone to facilitate the visioning process as well as to help inform and prioritize future areas of action. It was brought to the attention of the group that considerable amounts of data collected by municipalities (e.g. energy usage maps, business classifications, etc.), and that this information could be made available. • Committee Members also expressed the need to proactively identify other strategic clusters and their champions so as to build momentum early and reduce timeline risks. • Committee Members generally agreed that the value of the Partners in Project Green brand was to be kept intact, and that effectives strategies would be employed to simply reposition the brand in conjunction with the term ecozcluster (e.g. Partners in Project Green: Pearson ecozcluster). Staff were also advised to carefully consider how future plans will align with current funder priorities and how to avoid alienating participants whose sustainability lens is not yet focused on GHG performance. • At last, Committee Members recommended that the possibility of strengthening the existing governance be explored at a more advanced stage of the project. For Information 2016 YEAR-END RESULTS Receive 2016 annual performance summary for information. Partners in Project Green's Year -End performance summary for the year ending December 315` 2016 was presented (Figure 1, 2). Key highlights: • Committee Members were pleased to learn of the City of Mississauga and Bentall Kennedy's participation in Partners in Project Green first a -waste and textile collection drive. Councillor Whillans requested brief description of the collection drive initiative to share with City of Brampton staff. [PPG A1/17j • Committee Members requested that we promote the Tree and Wood Recovery Centre initiative. 2.171 • Committee Members were also pleased to learn of the ongoing success of the Open EV Network and expressed enthusiasm with respect to 2017 plans. John Coyne requested that Staff find analyses of electric vehicle network needs in Ontario to provide perspective and inform future decisions. [PPG A3/17] Page 15 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES Figure 1 - 2016 Year -End Performance Summary PROJECT aRIEEN Top stories (2016) People Power Challenge 12 teams; 16,637 pledges; 2,011 suggestions; and 379 projects, 83 of which were joint initiatives (70%, 82%, 51% and 1,975% increase over 2015 results, respectively). Energy Leaden • +4,570 tonnes in eCO, emission +132 million litres of water reduced by Energy Leaders with 107 projects implemented ($4.16 million annual savings). Wood Recovery Centre 4,556 tonnes of tree waste diverted thanks to the launch of the first regional Tree and Wood Recovery Centre in Canada (partnership with Sawmill Sid). Recycling Collection Drive 6.1 tonnes of clothing and a -waste collected from 15 organizations (representing 30 locations and over 8,000 employees). WE W N Figure 2 - 2016 Year -End Top Stories 71 Page 16 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES For Information 2016 YEAR-END FINANCIAL SUMMARY Receive 2016 financial summary for information. Partners in Project Green's Year -End financial summary for the year ending December 315` 2016 was presented (Table 1, 2, 3, 4). Key highlights: • Some minor adjustments in expenses are still expected due to late supplier invoices and final service fee calculations. • Largest variance attributed to electric vehicle network capital infrastructure project. $2.685 million in grant funding obtained on June 30th from the Ministry of Transportation (MTO) to procure and install electric vehicle charging stations at Toronto Pearson. The funds are currently in a holding account as per agreement with MTO. $553,473 of these funds were transferred to Partners in Project Green account to cover capital expenses related to phase one of the Toronto Pearson project. • Modest results in federal grant funding, sponsorship and corporate donations in the first portion of the year forced a revision of revenue projections. Notably the delay of a $42,300 donation for the development of a low impact development project at the Tom Longboat Junior Public School now expected in 2017. • Marketing expenses were adjusted down to counter anticipated revenue shortfalls. Total expenses represented 3% of overall spending, which corresponds to the minimum amount for mature not-for-profit programs. • In-kind support to be provided as part of annual report. Table 2 - 2016 Year -End Statement of Financial Activities vs. 2015 Year -End (Dec. 31) •lgrvm ale,w4rcpm P"for IUWre and Call psseurc9 FaufillTa6en Pmgmmmang, ervE CellBcfi,e Rlei Pzea[m_ rua, Page 17 Conserv_ Budget Actual Actual Year ening Decem6er3f, SM(YEAR-END) 2016 2016 2015 REVENUES Self -General $ 300.000.00,E '$ 343.975.49 $ 234,113.97 Meucipal $ 466.000.00 $ 460,006_-00 $ 480000no Provincial S 40.WC.00 I ; „ 5 567.M.05 $ 7,500.00 Federal $ 35.000.00 °-'$ - $ 21,012.50 Business S 315.000.00 '$ 220.000.00 $ 246,692.00 ' Poor year Revenue for Future Projects $ - -,I '$ - $ 133,769.23 TOTAL $ 1,150,000.00 1 1,611,019.54 $ 1,123,087.70 EXPENDITURES Stakeholder Engagement Programming $ 302,700.00 nrv�'$ 237,194.95 $ 37136978 Energy Performance Pragremming $ 193.790.00 $ 738,396.10 $ 169,51320 Waste Management Programming $ 130,890.00 $ 132,61056 $ 122,586.61 Water StewemaNip Programming $ 216,21C 00 $ 134,60893 $ 14774967 Spetlal Projects $ 42,947.25 $ 51.516.05 '$ 20,061.47 Service Centres $ 55,060.00 $ 74,004.43 $ 59,712.37 Program Marketing $ 61,610.00 oro'$ 49,719.94 ^:. $ 150,641.76 Program Administration $ 152,150.00 13%% 172,509.32 II`. $ 234,512.09 - Deferred Expenddures for Future Prgects $ (5.357.25) $ - TOTAL A:1,150,000.00 $ 1,5905a2.2B $ 1,276,24a.95 CHANGE IN NET ASSETS $ - $ 20,6$8.25 $ (153,158.25) NET ASSETS AT BEGINNING OF YEAR $ 0 NET ASSETS AT YEAR END It $ 20,45895 It (153,158.25) •lgrvm ale,w4rcpm P"for IUWre and Call psseurc9 FaufillTa6en Pmgmmmang, ervE CellBcfi,e Rlei Pzea[m_ rua, Page 17 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES Table 3 - 2016 Year -End Statement of Financial Activities with Anticipated Revenues (Dec. 31) Yearending Dee Aer31,2016(YEAR-END) Conserv. Budget 2016 Actual 2016 Anticipated 2016 REVENUES $ 302.700.00 Lr-'$ 237,194.95 '$ 245,194.96 Selficipal atetl $ 300,00000 '$ 343,97549 Ir^�■ na% F4micipal $ 400,00000 - $ 460,00000 a�n zeas Provinclal S 4000000 S 56704305 I ve 354% Federal $ 3500000 '$ $ 51,518.05 lure g.U% Business $ 315,00000 $ 220,000 00 "ro ta7% ' Prior year Revenue for FuturePrgacts $ - '$ - . u,n. $ - „r TOTAL $ 1,150,000.00 E 1,611,018.54 $1,011,018.54 EXPENDITURES Stakeholder Engagem ent Programming $ 302.700.00 Lr-'$ 237,194.95 '$ 245,194.96 Energy Performance Programming $ 193.790.00 $ 738,398.10 $ 733.398.10 Waste Management Programming $ 130,890.00 $ 132,610.56 $ 13261056 Water Stewardship Programming S 215,210.00 S 134;605.93 $ 134.608.93 Special Pmiects $ 42,94725 $ 51,518.05 $ 5151605 Service Centres $ 55050.00 S 74,004.43 - Program Marketing $ 61,610.00 --'$ 49,719.94 -$ 49,719.94 Program Administration $ 152,15000 172,509.32 '$ 17703332 - Deferred Expenditures for Future Prgects $ (5,357.25) $ - TOTAL $ 1,150,000.00 S 1,500,55229 $7,6113,086.29 CHANGE IN NET ASSETS $ - $ 20,456.25 $ 7,932.25 NET ASSETS AT BEGINNING OF YEAR $ $ - NETASSETSATYEAREND $ - E 20/158.25 E 7,932.25 'Fonda reaervadkammiucd br luaure prAetEa. €.g. Eco-Etficiancg pregmmming, Resourm Reu4f M1on Pmgramming, antl Calla[II,e RIMProJeC6. Table 4 - 2016 Year -End Statement of Functional Expenses (Dec 31) Yearend/ng December31,2016(YEAR-END) PROGRAMS PROGRAM PROGRAM TOTAL MARICETING ADMIN. Payroll & Benefits $ 692,242.41 $ 34,015.86 $ 122,734.68 $ 848,99295 Contract Services �$ 610,003.13 r$ 14,646.39 r$ 438.64 r$ 625,098.16 Training & Events $ 14,506.20 r$ 228.85 r$ 1,377.53 $ 16,112.58 Supplies & Materials r$ 4,631.39 r$ - r$ 1,983.82 r$ 6,615.21 Postage $ 15.82 $ - $ 11.90 $ 27.72 Printing $ 279.31 $ 276.79 $ - $ 556.10 Communications $ 1,161.22 $ - $ 2,529.75 $ 3,690.97 Vehicle, Equipment and Other Rentals r$ 3,033.75 r$ - r$ - $ 3,033.75 Promotional Prizes&Advertisement $ - $ 552.05 $ - $ 552.05 Special Program Contributions r$ 41,500.00 r$ - .$ - '$ 41,500.00 Service Fee Agreement $ - $ - $ 43,433.00 $ 43,433.00 Legal & Financial Fees r$ 959.80 r$ r$ r$ 959.91 TOTAL OPERATING EXPENSES $1,368,333.03 $ 49,719.94 $ 172,509.32 1111,590,562.29 PERCENTAGE OF TOTAL 87% 3% 11% 101 Page 18 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES Table 4 - 2016 Year -End Statement of Functional Expenses vs. Budget (Dec 31) Year ending December 31, 2016 (YEAR-END) Payroll & Benefits Contract Services Training& Events Supplies & Materials Postage Printing Communications Vehicle, Equipment and Other Rentals Promotional Prizes&Advertisement Special Program Contributions Service Fee Agreement Legal & Financial Fees TOTAL OPERATING EXPENSES BUDGET ACTUAL VARIAAICE $ 875,200.00 $ 848,992.95 $ 26,207.05 $ 68,400.00 $ 625,088.16 $ (556,688.16) $ 10,400.00 $ 16,112.58 $ (5,712.58) $ 5,000.00 $ 6,615.21 $ (1,615.21) $ 300.00 $ 27.72 $ 272.28 $ 100.00 $ 556.10 $ (456.10) $ 6,100.00 $ 3,690.97 $ 2,409.03 $ 2,600.00 $ 3,033.75 $ (433.75) $ 20,000.00 $ 552.05 $ 19,447.95 $ 103,900.00 $ 41,500.00 $ 62,400.00 $ 56,000.00 $ 43,433.00 $ 12,567.00 $ 2,000.00 $ 959.80 $ 1,040.20 $ 1,150,000.00 $ 1,590,562.29 $ (440,562.29) For Input EXECUTIVE MANAGEMENT COMMITTEE MEETING SCHEDULE To advise on the timing of 2017 Executive Management Committee meetings Context The draft schedule of 2017 Executive Management Committee meetings was well received by Committee Members. • Staff were instructed to schedule remaining 2017 Executive Management Committee meetings respecting the guidelines set out in Table 5. [PPG A6/17] Table 5 — Proposed 2017 Executive Management Committee meeting schedule TERMINATION ON MOTION, the meeting terminated at 11:45 a.m., on February 13`h, 2017. Hillary Marshall John Coyne Co -Chair Co -Chair Page 19 -9 Feb. 13 10:00 — 11:45am GTAA 2 Apr. 24 10:00 — 11:45am Mississauga 3 Jun. 19 10:00 — 11:45am Call 4 Sept. 25 10:00 — 11:45am GTAA (Terminal 3) 5 Nov. 27 10:00 — 11:45am IESO TERMINATION ON MOTION, the meeting terminated at 11:45 a.m., on February 13`h, 2017. Hillary Marshall John Coyne Co -Chair Co -Chair Page 19