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Home My WebLink About04-16_Minutes_PPG_EMC_2016-11-22GTAA PARTNERS IN PROJECT GREEN A PEARSON ECO -BUSINESS ZONE MINUTES OF PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE MEETING #4116 November 22, 2016. The Partners in Project Green Executive Management Committee met at the Bentall Kennedy Conference Centre located at 121 King Street W, Suite 1760 in Toronto. Hillary Marshall called the meeting to order at 9:05 a.m PRESENT Brian Denney (TRCA) Voting Member Michelle Brown (Bentall Kennedy) Voting Member Carrie Aloussis (IESO) Voting Member Doug Whillans (City of Brampton) Voting Member Hillary Marshall (Toronto Pearson) * Co -Chair John Coyne Inilever Canada) * Co -Chair Jon Davies = Canada) Voting Member Learie Miller Legion of Peel) Advisory Member Mike Brandt IONTECO) * Voting Member Paul Pinheiro (Canadian Tire) Voting Member Scott Tudor sobeys)* Advisory Member Alex Dumesle (TRCA) Staff Malaz Sebai 1'RCA) Staff REGRETS Brad Chlttick (Hydrogen Business Council of Canada) Advisory Member Shannon Denny (Coca Cola) Voting Member Chris Fonseca (Region of Peel) Voting Member Chin Lee (City of Toronto) Voting Member Matt Mahoney (City of Mississauga) Voting Member Mike Puddister (CVC) Voting Member *Participants attended via teleconference Page 11 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES ACTION SUMMARY RESOLUTION SUMMARY ACTION NUMBER TOPICMeeting DESCRIPTION 6/16 MINUTES OF MEETING THAT the Minutes of Meeting #3/16, held on July Scott Tudor Paul Pinheiro CARRIED 5, 2016 be approved. Compare actual Statement of Financial Expenses against I by Consensus 7 /16 EXECUTIVE MANAGEMENT COMMITTEETHAT Meeting #5/16 originally scheduled for 4/16 #PPG A31 /16 Budget MEETING SCHEDULE December 8,20161090— 11:30 be canceled. AND Alex Dumesle 28 -Feb -17 ONGOING THAT the Committee reconvene early in February budgeted expenses. Instead. Introduce Staff to key contact at Unilever Canada's 4/16 #PPG Al2 /16 Service Centres Rexdale plant for future consideration of district scale John Coyne 02 -Dec -16 ONGOING anaerobic digestion project. 4/16 #PPG A13 /16 Funding Introduce Staff to Brampton MPs and MPPs to discuss Doug WHillans 31 -Dec -16 ONGOING Strategy Centre for Innovation and eco2cluster proposals. Introduce Staff to contact within Minister of Energy's Funding 4/16 #PPG A34 /I6 office to discuss Centre for Innovation and eco2cluster Jon Davies 31 -Dec -16 ONGOING Strategy proposals. Gather letters from Partners in Project Green community Funding 4/16 #PPG A35 /36 champions in suport of Centre for Innovation and Alex Dumesle 31 -Dec -16 ONGOING Strategy eco2cluster proposals. 4/16 #PPG A16/16 Funding Set up exploratory meeting with Julia Dean from Hillary Marshall 28 -Feb -17 ONGOING Strategy Futurepreneur. Introduce Staffto Morguard to learn from their EV Energy 4/16 #PPG A17 /36 performance charging projects and introduce them to Partners in Michelle Brown 02 -Dec -16 ONGOING Project Green. RESOLUTION SUMMARY 'See Supporting Materials below for more information. NEXT MEETING February 2017 (Location TBD) Page 1 2 TOPICIUMBER . •N MOVED SECONDED STATUS 6/16 MINUTES OF MEETING THAT the Minutes of Meeting #3/16, held on July Scott Tudor Paul Pinheiro CARRIED 5, 2016 be approved. I by Consensus 7 /16 EXECUTIVE MANAGEMENT COMMITTEETHAT Meeting #5/16 originally scheduled for John Coyne Michelle Brown CARRIED MEETING SCHEDULE December 8,20161090— 11:30 be canceled. AND by Consensus THAT the Committee reconvene early in February Instead. 'See Supporting Materials below for more information. NEXT MEETING February 2017 (Location TBD) Page 1 2 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES SUPPORTING MATERIALS RES. #PPG6/16 MINUTES OF MEETING To approve the previous meeting minutes. THAT the Minutes of Meeting #3/16, held on July. 5, 2016 be approved. CARRIED For Information 2016 YEAR-TO-DATE FINANCIAL SUMMARY Receive 2016 year-to-date financial summary for information. Partners in Project Green's Year -to -Date financial summary for the year ending December 315` 2016 was presented (Table 1, 2, 3). Key highlights: • Recognizing that a certain level of uncertainty still remains at this time in the year due to potential bad debt and unforeseen expenses, a modest surplus is still anticipated. • Federal grant funding did not materialize in 2016 as Staff have elected to pursue larger long-term opportunities with the Federal Government.` • Administration expenses were slightly higher than anticipated due to higher levels of absenteeism. • Committee Members requested that we compare actual Statement of Financial Expenses against budgeted expenses in the future. [PPG Al 1/16] Table 1 - 2016 Year -to -Date Statement of Financial Activities vs. 2015 Year -End (Nov. 14) Conserv. Budget Actual Actual Ywr ending December 31, 2016 (YEAR-TO-DATE) 2016 2016 2015 REVENUES Self -Generated $ 300,000.00261w'$ 261,120.69 02 + $ 234,113.97 Municipal $ 460,000.00' 400% $ 35,000.00 8:. $ 480,000.00 Provincial $ 40,000.00 35% $ 1,000.00 0r1 $ 7,500.00 Federal $ 35,000.00 3o%'$ 11,012.50 2uW, $ 21,012.50 Business $ 315,000.00 27 4%'$ 110,000.00 za.+°.n $ 246,692.00 " Prior year Revenue for Future Projects $ - oo%'$ - oo, $ 133,769.23 TOTAL $ 1,150,000.00 $ 418,133.19 $ 1,123,087.70 EXPENDITURES Stakeholder Engagement Programming $ 302,700.00 1,, '$ 194,012.82 r.. $ 371,369.78 Energy Performance Programming $ 193,790.00 $ 147,164.50 $ 169,513.20 Waste Management Programming $ 130,890.00 $ 108,374.46 $ 122,586.61 Water Stewardship Programming $ 216,210.00 $ 118,919.63 $ 147,749.67 Special Projects $ 42,94725 $ 42,088.80 '$ 20,061.47 Service Centres $ 55,060.00 $ 54,203.34 $ 59,712.37 Program Marketing $ 61,610.00 5%'$ 41,272.36 5�< $ 150,641.76 Program Administration $ 152,150.00 +3%'$ 137,681.72 i�,� $ 234,612.09 . Deferred Expenditures for Future Projects $ (5,357.25) $ - $ - TOTAL $ 1,150,000.00 $ 843,717.63 $ 1,276,246.95 CHANGE IN NET ASSETS $ - $ (425,584.44) $ (153,159.25) NET ASSETS AT BEGINNING OF YEAR $ 0 NET ASSETS AT YEAR END $ $ (425,584.44) $ (153,159.25) Page 13 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES Table 2 - 2016 Year -to -Date Statement of Financial Activities with Anticipated Revenues (Nov. 14) Payroll & Benefits Contract Services Training & Events Supplies & Materials Postage Printing Communications Vehicle, Equipment and Other Rentals Promotional Prizes &Advertisement Special Program Contributions Service Fee Agreement Legal & Financial Fees TOTAL OPERATING EXPENSES PERCENTAGE OF TOTAL $ Conserv. Budget $ Actual Anticipated Year ending December 31, 2016 (YEAR-TO-DATE) $ 2016 �$ 2016 2016 12,450.85 �$ REVENUES �$ 67,837.33 $ 9,970.96 '$ Self -Generated $ 300,000.00 2s.i%'$ 261,120.69 624ro Municipal $ 460,000.00 400% $ 35,000.00 8.4, Provincial $ 40,000.00 35% $ 1,000.00 os% $ 32570.00' Federal $ 35,000.00 30%'$ 11,012.50 2&b Business $ 315,000.00 era%'$ 110,000.00 263% ' Prior year Revenue for Future Projects $ - oo%'$ - 00% $ - TOTAL $ 1,150,000.00 $ 418,133.19 $1,092,255.00 - $ EXPENDITURES $ - $ 552.05 S Stakeholder Engagement Programming $ 302,700.00 s,%'$ 194,012.82 re% 571.85 Energy Performance Programming $ 193,790.00 $ 147,164.50 83,222.40 Waste Management Programming $ 130,890.00 $ 108,374.46 $ 134,049.35 Water Stewardship Programming $ 216,210.00 $ 118,919.63 $ 143,703.56 Special Projects $ 42,947.25 $ 42,088.80 $ 51,506.56 Service Centres $ 55,060.00 $ 54,203.34 $ 65,044.01 Program Marketing $ 61,610.00 5%'$ 41,272.36 '$ 49,526.83 Program Administration $ 152,150.00 13%'$ 137,681.72 - ' Deferred Expenditures for Future Projects $ (5,357.25) $ - $ - TOTAL $ 1,150,000.00 S 843,717.63 $1,085,84263 CHANGE IN NET ASSETS $ - $ (425,584.44) $ 6,41237 NET ASSETS AT BEGINNING OF YEAR $ $ NET ASSETS AT YEAR END $ $ (425,584." $ 6,41237 Table 3 - 2016 Year -to -Date Statement of Functional Expenses (Nov. 14) Year ending December 31, 2016 (YEAR-TO-DATE) PROGRAMS PROGRAM PROGRAM TOTAL MARKETING ADMIN. Payroll & Benefits Contract Services Training & Events Supplies & Materials Postage Printing Communications Vehicle, Equipment and Other Rentals Promotional Prizes &Advertisement Special Program Contributions Service Fee Agreement Legal & Financial Fees TOTAL OPERATING EXPENSES PERCENTAGE OF TOTAL $ 571,004.87 $ 27,923.01 $ 97,788.64 $ 696,716.52 �$ 54,149.92 �$ 12,450.85 �$ 1,236.56 �$ 67,837.33 $ 9,970.96 '$ 69.66 r$ 1,225.78 $ 11,266.40 $ 3,622.19 $ - $ 1,953.81 $ 5,576.00 $ 15.82 $ - $ 7.91 $ 23.73 $ 101.23 $ 276.79 $ - $ 378.02 $ 1,078.40 $ - $ 2,307.02 $ 3,385.42 �$ 2,565.72 �$ - '$ - $ 2,565.72 $ - $ 552.05 S - $ 552.05 �$ 21,500.00 '$ - �$ - '$ 21,500.00 $ - $ - $ 33,162.00 $ 33,162.00 �$ 754.44 �$ - r$ - �$ 754.44 $ 664,763.55 $ 41,272.36 $ 137,681.72 $ 843,717.63 79% 5% 16% 100% `Note that a small amount of Federal funding was secured in the form of fees for service. A portion of these funds are currently presented under Federal grant funding sources but will be reallocated to Self -Generated funds due to the nature of the transactions. Page 14 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES For Input FUNDING STRATEGY Receive funding strategy update for input. Context On April 4, 2015 [EMC #2/16], the Committee explored a wide spectrum of potential funding strategies, and discussed their implications. Two primary strategies were suggested based on the following considerations : a) limited resources available to raise funds; b) existing government funds are largely spoken for; c) difficult to fit in and to gain from existing grant programs; and, d) largest opportunity to come from future government funding around conservation and climate change. 1. Short-term: Focus on partnerships to deliver results. An approach that should aim at generating the fastest returns at scale. 2. Lona -term: Leverage results to obtain larger endowment through unsolicited government and corporate funding proposals. Funding Opportunities Staff currently pursuing 5 promising short -to -medium term opportunities with an estimated dollar value of $1,650,000. Staff in conversations with Ontario Ministry of the Environment and Climate Change regarding the implementation of a plan that would leverage employment area clusters around GHG reduction ambitions. Staff also in talks with the Federal Ministry of Economic Development, Innovation & Science regarding the implementation of a plan to achieve significant GHG reduction targets while helping to boost clean innovation adoption. Both proposals were well received and Staff at both levels of government have been tasked to engage with Partners in Project Green to explore potential models to effectively operationalize the suggested plans. To support the two long-term funding proposals, Committee Members recommended that Staff take on the following actions: • Meet with local Members of Parliament and local Members of the Provincial Parliament to build support. [PPG A13/16] • Share plans with the Ontario Minister of Energy. [PPG A14/16] • Gather letters of support to help define the stakeholders involved and build credibility. [PPG A15116] Page 15 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES • Explore collaboration with organizations in the innovation space like Futurepreneurs. [PPC .416/16] • Explore collaboration opportunities with universities. • Develop case examples that demonstrate how different types of partnerships led to outcomes that are of interest to the various ministries. • Meet with ministerial staff of relevant ministries to discuss how our proposals might be operational ized. While all tactics identified were deemed valuable, there was a clear consensus that Staff should focus on gathering letter of support if constrained by time and resources. All Committee Members agreed to work with Staff to secure such support from their respective organizations. For Information Performance Committee Updates Review Performance Committee progress and discuss challenges. Progress presented by Performance Area Project Managers was well received. See attached "EMC4-16_Item4_Performance_Committee_Report_2016_V03.pdf' for more information. Highlights • 105 members recruited (90% of target) • New membership structure released. • People Power Challenge: 2016 Challenge completed Sept 15. Late entry of UPS brought total competitors to 12. Final results: 16,637 pledges; 2,011 great green ideas; and, 379 projects, 83 of which are joint initiatives. This represents increases of 70%, 82%, 51 % and 1,975% over 2015 results, respectively. • Secured $2.685 million from Ministry of Transportation Ontario for the installation of 32 electric vehicle charging stations at Toronto Pearson, and finalized agreement with Koben Systems Inc. to install 21 additional stations across 14 TRCA sites. It was suggested that Staff reach out to Morguard to learn from their EV charging projects and introduce them to Partners in Project Green. A17116] • Keuhne and Nagel is pre -approved for a $125,000 incentive, through Enersource Hydro and thanks to Partners in Project Green, for lighting retrofits at three of their locations estimated to result in 1.5 GWh saved annually. • First Recycling Collection Drive for Waste Reduction Week in Canada. 16 organizations from across the GTA (representing 30 locations and over 8,000 employees) collected 6.9 tonnes of clothing and e -waste. • Growing Forward 2 projects: Secured capital grant funding ($160k) with Energy team for Campbell's & Molson-Coors, representing 52.9 M litres of water savings. • Completed Anaerobic Digestion market viability study for potential centralized anaerobic digestion facility in the GTA. Page 16 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES Networking Event PROJECTG EEN Exclusive PPG networking event Celebrating community achievements! Naw ln. Dtir0a, A,aaveaat vaaa Partners in Project Green invites you to an evening of networking and celebration at Toronto Pearson. Pearson multi -modal hub This invitation only event features inspiring keynote speakers on announcements Climate Change &Transportation in the GTA. People Power Challenge Date: Thursday, December 11, 2016 Awards Time: 5:00— 730 p:m. Community success stories Location: Sheraton Gateway, Toronto Pearson (Terminal 3 Presented by 1� Toronto Pearson For You, The World Cost: Free - Refreshments provided, Drinks available for purchase REGISTER TODAY! www.partnersinpromectgreen.com/events/ 4" j RES. #PPG7/16 EXECUTIVE MANAGEMENT COMMITTEE MEETING SCHEDULE To approve cancellation of meeting 5/16. THAT Meeting #5/16 originally scheduled for Dec 8, 201510:00 —11:30 be canceled. AND THAT the Committee reconvene early in February instead. CARRIED Context Due to the rescheduling of Meeting #4/16 from October 4`h to on November 22"d, 2016 and the close proximity to Meeting #5/16 scheduled for December 8`h, it is recommended that Meeting #5/16 be canceled in favour of an early Meeting #1/17 to be scheduled in February of 2017. Staff to work with Co -Chairs to find appropriate time and place for next meeting. TERMINATION ON MOTION, the meeting terminated at 10:45 a.m., on November 22"d, 2016. Hillary Marshall John Coyne Co -Chair Co -Chair Page 17