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Home My WebLink About02-15_Minutes_PPG_EMC_2015-04-09GTAA PARTNERS IN PROJECT GREEN A PEARSON ECO -BUSINESS ZONE MINUTES OF THE PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE #2/15 April 9, 2015. The Partners in Project Green Executive Management Committee met at Palais Royale, 1601 Lake Shore Blvd. West, Toronto John Covne called the meetina to order at 3:00 D.m =1=69A21k1 Sean Brady Voting Member Mike Brandt Voting Member Michelle Brown Voting Member Brad Chittick Voting Member John Coyne Co -Chair Brian Denney Voting Member Mike Layton Voting Member Trevor Lui Voting Member Hillary Marshall Co -Chair Learie Miller Advisory Member Doug Whillans Voting Member STAFF Alex Dumesle Chandra Sharma GUESTS Jeff Bowman Barry MacKinnon Prabh Banga REGRETS Bonnie Crombie Jonathan Davies Chris Fonseca Mike Puddister TRCA TRCA City of Brampton GTAA GTAA Voting Member Voting Member Voting Member Voting Member Page 11 Item 1 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES ACTION SUMMARY NUMBER TOPICACTION DESCRIPTION OWNER ECD STATUS #PPG A34 /33 Membership Recruit or facilitate the recruitment of prospective PPG All 01 -Mar -14 ONGOING members, ambassadors, and eco -solution providers. Identify 2-3 organizations that each committee member #PPG A4 /14 Membership will contact at the start of the 2015 Membership All 09 -Feb -15 ONGOING campaign. #PPG A9 /14 Membership Provide results of member survey to Executive Committee. Alex Dumesle 09 -Jul -15 ONGOING Congratulatory statement/letter to senior Pratt & Whitney #PPG A30 /14 Membership Alex Dumesle 09 -Jul -15 ONGOING executives. #PPG All /14 Waste Managei Create opportunity to meet with Ministry of the Chandra Sharma 09 -Jul -15 ONGOING Environment re2anding waste management. Execute Regular Recruitment Strategy • Leverage Executive Management Committee contacts • Committee Members to include PPG involvement in their Personal Linkedin profiles #PPG A34 /14 Membership Alex Dumesle 09 -Apr -15 ONGOING • Committee Members to bring PPG summary slides to appropriate speaking opportunities Make use of gamification amongst PPG members and Committee Members Facilitate introductions to Financial District Business & Michelle Brown, #PPG A3 /15 Membership 09 -Apr -15 ONGOING Indust Association. Mike La on #PPG A4/35 Membership Task force to identify strategic recruitment targets and B. Denney, John C., 09 -Apr -15 ONGOING potential Committee Member support. H. Marshall Provide breakdown for 2014 surplus ("Prior Year Revenue #PPG A5/15 Budget Alex Dumesle 09 -Jul -15 ONGOING for Future Projects") spending. #PPG A6 /15 Membership Provide list of PPG committee members who are not yet Alex Dumesle 09 -Jul -15 ONGOING formal Partner in Project Green members. #PPG A7 /15 Membership Provide membership blurb for social media. Alex Dumesle 09 -Jul -15 ONGOING RESOLUTION SUMMARY *See Supporting Materials below for more information. SUPPORTING MATERIALS Call to Order MEMBER INTRODUCTIONS Introduce new Executive Management Committee members. The following new members were welcomed to the Committee: Michelle Brown, V -P Property Management & Real Estate Services, Bentall Kennedy Replacing Neil Lacheur Doug Whillans, City Councillor (Ward 2&6), City of Brampton Replacing John Sanderson Page 12 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE i MEETING MINUTES RES. #PPG2/15 MINUTES OF MEETING To approve the previous meeting minutes. THAT the Minutes of Meeting #1/15, held on February 9, 2015, be approved. RES. #PPG3/15 FINANCIAL REPORT To receive the 2015 budget for input THAT the 2015 budget be received. CARRIED CARRIED 19.8% 34.6% 3.6% 9.0% 23.3% 9.6% 74% A $92,000 variation in anticipated Deferred Expenditures was noted and explained by $67,000 in delayed processing of 2014 event and infrastructure project expenses, as well as the previous omission of $25,000 in 2015 infrastructure project expenses. To mitigate the risk associated with this change, a number of expenses will be scheduled later in the year (e.g. Service Centre business plan development, some water infrastructure projects, etc.) For information purposes, Committee Members requested that a breakdown of 2014 "Prior Year Revenue for Future Projects" spending be provided Page 13 Budget Year ended December 31, 2015 2015 REVENUES Self -Generated $ 275,000.00 Municipal $ 480,000.00 Provincial $ 50,000.00 Federal $ 125,000.00 Business $ 322,500.00 * Prior year Revenue for Future Projects $ 133,768.31 TOTAL $1,386,268.31 EXPENDITURES Stakeholder Engagement Programming $ 349,500.00 Energy Performance Programming $ 234,300.00 Waste Management Programming $ 178,300.00 Water Stewardship Programming r$ 178,200.00 Special Projects $ 7,000.00 Service Centres $ 70,400.00 Program Marketing $ 155,000.00 Program Administration $ 206,000.00 * Deferred Expenditures for Future Projects $ 7,568.31 TOTAL $1,386,268.31 CHANGE IN NET ASSETS $ NET ASSETS AT BEGINNING OF YEAR $ NET ASSETS AT YEAR END $ Figure 1 - 2015 Partners in Project Green Budget 19.8% 34.6% 3.6% 9.0% 23.3% 9.6% 74% A $92,000 variation in anticipated Deferred Expenditures was noted and explained by $67,000 in delayed processing of 2014 event and infrastructure project expenses, as well as the previous omission of $25,000 in 2015 infrastructure project expenses. To mitigate the risk associated with this change, a number of expenses will be scheduled later in the year (e.g. Service Centre business plan development, some water infrastructure projects, etc.) For information purposes, Committee Members requested that a breakdown of 2014 "Prior Year Revenue for Future Projects" spending be provided Page 13 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES Committee Members also agreed that expenditures currently captured under Program Administration and Program Marketing that are directly related to program activities should be considered, where reasonably possible, as program expenses in the 2016 budget exercise. For Discussion RECRUITMENT Review 2015 membership recruitment strategy and status. Committee Members were presented with the following Partners in Project Green member recruitment progress: Number of members (2014 Year-end) 76 Number of members (2015 Year-to-date) 80 Recruitment target (December 2015) 120 Committee Members welcomed the progress report, and were particularly pleased with the current retention rate nearing 80%. The Committee proceeded to review recruitment strategies and tactics approved in prior meetings, and noted some of the Members' progress. It was brought to the attention of the Committee that a number of organizations currently seating on Partners in Project Green governance committees had not yet formalized their membership. It was thus requested that a list of all committee members who are not yet formal Partners in Project Green members be provided to facilitate their recruitment [PPG A6i15]. Renewing with their commitment to include Partners in Project Green as part of their Linkedln profiles, Committee Members also requested to receive a membership blurb that could be used for introductions via social media [PPG A7/15]. For Discussion RESULTS Review 2014 results and 2015 Performance Committee progress. An overview of Partners in Project Green's 2014 annual report was presented to the Committee. www.partnersinpromectqreen.com/2014ResuIts With collective projects underway, a number of program launches, and significant achievements in all programs, 2015 progress presented by Performance Committee and Service Centre Chairs was well received. See attached Item4_Performance_Committee_Report.pdf for more information. Highlights • Officially launched the 2015 People Power Challenge on April 6 (11 teams, 12 facilities). • Twelve organizations now part of the Energy Leaders Consortium including new comers Natrel, Maple Leaf, Bonduelle, and Weston Bakeries. • EV Open Network project well on its way to meet its 2015 target of 100 charging stations (22 stations installed, 60 anticipated by summer). Launch event to take place as part of Toronto Pearson's Street Festival on July 25th. Page 14 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES • Ongoing Ash tree diversion pilot project underway with City of Toronto (432 tonnes diverted in 1 month). • Successful Water event with Coca-Cola, Chrysler, Bloom, Region of Peel, City of Toronto, Provision Coalition, Watermark Solutions and Water Canada (69 attended). • Eric Meliton (Partners in Project Green) nominated as one of four Water Canada's Water's Next 2015 Awards Finalists. • Stakeholder consultation workshop held at GTAA to help identify most valuable services to be offered as part of Partners in Project Green's future Service Centre (16 participants). Challenges • Engagement: Looking for help to boost participation in People Power Challenge. • Energy: Looking for help to encourage Brampton, Mississauga, and Toronto mayors to participate in EV Launch event at Toronto Pearson's Street Festival on July 25`h. • Water: Exploring various models to help improve the replicability of water infrastructure projects. TERMINATION ON MOTION, the meeting terminated at 5:00 p.m., on April 9, 2015. John Coyne Hillary Marshall Co -Chair Co -Chair NEXT MEETING July 9, 2015, Teleconference Page 1 5