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Home My WebLink About01-13_Minutes_PPG_EMC_2013-05-09,,.AA Item 1 Partners in Project Green A PEARSON ECO -BUSINESS ZONE MINUTES OF THE PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE #1/13 May 9, 2013 The Partners in Project Green Executive Management Committee met at the General Electric head office located at 2300 Meadowvale Blvd., Mississauga, ON L5N 6P9 on May 9, 2013. Brian Denney called the meeting to order at 3:10 p.m. PRESENT Mike Brandt Brad Chittick Bonnie Crombie Jonathan Davies Brian Denney Neil Lacheur Toby Lennox Trevor Lui Learie Miller Mike Puddister John Sanderson Voting Member Voting Member Voting Member Voting Member Voting Member Voting Member Chair Voting Member Advisory Member CVC Alternate Voting Member STAFF Alex Dumesle TRCA Adele Freeman TRCA Chandra Sharma TRCA Phil James CVC REGRETS Shelley Carroll Voting Member John Coyne Vice -Chair Chris Fonseca Voting Member John Kinkead Voting Member Philip Lino Votina Member Page 1 1 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES ACTION SUMMARY ACTION NUMBER TOPIC DESCRIPTION Jonathan Davies Bonnie Crombie CARRIED #PPG Al /13 Strategy Revisit key elements of new strategy in future Executive Alex Dumesle 06 -tun -13 ONGOING by Management Committee meetings. Committee be assumed bv Tobv Lennox. Acclamation #PPG 1/13 Refine KPI's with John Coyne and Toby Lennox based on THAT the responsibilities of Vice -Chair for the Bonnie C..ble Toby Lennox #PPG A2 /13 Governance comments provided during meeting #1/13. Seek advice Alex Dumesle 06 -Jun -13 ONGOING by from Learie Miller. Committee be assumed by John Coyne. #PPG A3 /13 Governance Contact former steering committee members to gauge Alex Dumesle 06 -Jun -13 ONGOING CARRIED their interest in'oinin the Performance Committees, Chairs of Partners in Project Green Performance RESOLUTION SUMMARY NUMBER TOPIC ELECTION OF EXECUTIVE MANAGEMENT MOTIONRES. THAT the responsibilities of Chair for the Partners Jonathan Davies Bonnie Crombie CARRIED #PPG 1/13 COMMITTEE OFFICERS in Project Green Executive Management by Committee be assumed bv Tobv Lennox. Acclamation #PPG 1/13 ELECTION OF EXECUTIVE MANAGEMENT THAT the responsibilities of Vice -Chair for the Bonnie C..ble Toby Lennox CARRIED COMMITTEE OFFICERS Partners in Project Green Executive Management by Committee be assumed by John Coyne. Acclamation #PPG 2/13 PERFORMANCE COMMITTEE AND SERVICE THAT the following members be appointed as Bran Denney Leade Miller CARRIED CENTRE APPOINTMENTS Chairs of Partners in Project Green Performance Committees: - Communications & Engagement: Trevor Lui - Energy Performance: Brad Chittick - Waste Management: Neil Lacheur - Water Stewardship: Mike Brandt #PPG 2/13 PERFORMANCE COMMITTEE AND SERVICE AND THAT the following members be appointed as Bran Denney Learie Miller CARRIED CENTRE APPOINTMENTS Vice -Chairs of Partners in Project Green Performance Committees: - Communications & Engagement: Bonnie Crombie - Energy Performance: Shelley Carroll - Waste Management John Sanderson - Water Stewardship: Chris Fonseca #PPG 2/13 PERFORMANCE COMMITTEE AND SERVICE AND THAT the following members be appointed to Bran Denney Leare Miller CARRIED CENTRE APPOINTMENTS Partners in Project Green Service Centres: - Brad Chittick -Johnathan Davies #PPG 3/13 EXECUTIVE MANAGEMENT COMMITTEE THAT the following Executive Management Brad Chittick Jonathan Davies CARRIED MEETING SCHEDULE Committee meeting schedule be approved: Meeting #1/13 May 9, 2013 1510-16:00 Meeting #2/13 Jun 6, 2013 16:00-1730 Meeting #3/13 Sep 12, 2013 TBD Meeting #413 Dec 12,2013 TBD `See Supporting Materials below for more information. SUPPORTING MATERIALS RES.#PPG1/13 ELECTION OF EXECUTIVE MANAGEMENT COMMITTEE OFFICERS To elect an Executive Management Committee Chair and Vice -Chair that will provide leadership in building a shared vision and community commitment for moving forward with a blueprint for action. THAT the responsibilities of Chair for the Partners in Project Green Executive Management Committee be assumed by Toby Lennox THAT the responsibilities of Vice -Chair for the Partners in Project Green Executive Management Committee be assumed by John Coyne Page 1 2 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES BACKGROUND With the inauguration of the new Executive Management Committee replacing both former Steering and Executive committees, and as per the new committee's terms of reference, voting members of the Executive Management Committee are required to elect two committee officers: a Chair and a Vice - Chair. Embracing the potential of innovation and multi -stakeholder collaboration Executive Management Committee officers are expected — over the course of their two (2) year mandate — to lead the way by means of support, facilitating progress and ensuring the project's effectiveness, and acting as Partners in Project Green's primary spokespersons. Partners in Project Green leadership is entrusted to individuals that will spark enthusiasm and ensure steady progression towards the realization of the Pearson Eco -Business Zone vision in this next chapter of the project's history. RES.#PPG2/13 PERFORMANCE COMMITTEE AND SERVICE CENTRE APPOINTMENTS To appoint Partners in Project Green Executive Management Committee members to both Partners in Project Green Performance Committees and Service Centres in order to lead and drive results throughout Partners in Project Green's main areas of activity. THAT the following members be appointed as Chairs of Partners in Project Green Performance Committees: PERFORMANCE COMMITTEES CHAIR Communications & Engagement Trevor Lui Energy Performance Brad Chittick Waste Management Neil Lacheur Water Stewardship Mike Brant AND THAT the following members be appointed as Vice -Chairs of Partners in Project Green Performance Committees: 'PERFORMANCE COMMITTEES C Communications & Engagement Energy Performance Waste Management Water Stewardship VICE-CHAIR*� Councillor Bonnie Crombie Councillor Shelley Carroll Councillor John Sanderson Councillor Chris Fonseca *Vice -Chair responsibilities may be delegated to senior staff members. Page 13 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES AND THAT the following members be appointed to Partners in Project Green Service Centres: SERVICE CENTRES BUSINESS LEADERS Brad Chittick Jonathan Davies Performance Committees and Service Centres will be established as task -oriented subcommittees to the Executive Management Committee. While Performance Committees will focus on the design and delivery of innovative Partners in Project Green programs, Service Centres will direct their efforts towards the development and implementation of new self- sustaining revenue streams. Despite this fundamental difference, both Performance Committees and Service Centres will work together in the pursuit of common goals. That is, to drive positive environmental, social and financial outcomes in the areas of energy performance, waste management, water stewardship, and stakeholder engagement. PERFORMANCE COMMITTEE CHAIRS AND VICE -CHAIRS Over the course of their two (2) year mandate, Chairs and Vice -Chairs will act as spokespersons for their respective Performance Committees. Chairs are also expected to provide leadership on specific initiatives and effective communication between the Executive Management Committee and Performance Committee, and among committees as appropriate. As per the Performance Committee terms of reference, municipal councillors appointed to the role of Vice -Chair will be granted the right to delegate the operational responsibilities of Vice - Chair to a senior member of their staff so long as it is communicated to the Executive Management Committee in writing, and with the understanding that councillors will remain committed to actively supporting their delegates in the performance of these responsibilities. SERVICE CENTRE BUSINESS LEADERS Making use of their expertise, networks and available resources, Service Centre Business Leaders will — over the course of their two (2) year mandate — work together with Partners in Project Green staff to facilitate the development of innovative business models and business plans that are in line with the Pearson Eco -Business Zone vision and Partners in Project Green's strategic objectives. Page 14 PARTNERS IN PROJECT GREEN EXECUTIVE MANAGEMENT COMMITTEE I MEETING MINUTES RES.#PPG3/13 EXECUTIVE MANAGEMENT COMMITTEE MEETING SCHEDULE To approve a schedule establishing the Executive Management Committee's main quarterly meetings. THAT the following Executive Management Committee meeting schedule be approved: Meeting #1/13 Meeting #2/13 Meeting #3/13 Meeting #4/13 BACKGROUND May 9, 2013 Jun 6, 2013 Sep 12, 2013 Dec 12, 2013 15:00 —16:00 16:00 —17:30 TBD TBD As per the terms of reference, the Executive Management Committee will meet in person at least four (4) times per year, roughly every three (3) months. Meetings are anticipated to be approximately two (2) hours in length — at the discretion of the Executive Management Committee — and an agenda will be distributed in advance of meetings. The Chair will have the discretion to call additional conference call meetings if required. TERMINATION ON MOTION, the meeting terminated at 4:15 p.m., on May 9, 2013. Toby Lennox John Coyne Chair Vice -Chair Page 1 5