HomeMy WebLinkAboutFinance and Business Development Advisory Board Meeting Minutes 1999
c...
", THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND.BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 .
March 5, 1999 Page C1
The Finance and Business Development Advisory Board Meeting #1/99, was held in the Humber
Room, Head Office, on Friday, March 5, 1999. The Chair, Ron Moeser, called the meeting to order
at 9:06 a.m.
PRESENT
Raymond Cho . . . . . . . . . . . . . . . . .'. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Christine Cooper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Vice Chair
Joan King. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Ron Moeser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .". " Chair
Richard O'Brien. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair, Authority
Paul Palleschi ............................................................. Member
Bill Saundercook. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
REGRETS
Randy Barber ............................................................. Member
Bill Fisch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Maja Prentice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
RES.#C1/99 - MINUTES
Moved by: Richard O'Brien
Seconded by: Christine Cooper
THAT the Minutes of Meeting #7/98, held on January 22,1999, be approved. . . . CARRIED
SECTION I - ITEMS FOR AUTHORITY ACTION
RES.#C2/99 FINANCIAL PROGRESS REPORT #2
For the Period January 1, 1998, to December 31, 1998. Presents the final
1998 Financial Progress Report.
Moved by: Bill Saundercook
Seconded by: Joan King
THE BOARD RECOMMENDS TO THE AUTHORITY THAT Financial Progress Report #2 for the
period January 1, 1998, to December 31, 1998, be received . . . . . . . . . . . . . . . . . CARRIED
C2 FINANCE AND BUSINESS DEVELOPMEl\1T ADVISORY BOARD #1/99 March 5, 1999
BACKGROUND
Each year, as part of the Authority's financial management and control process, financial progress
reports are presented to the Board. The reports describe the financial progress to date in
implementing the approved annual operating and capital budgets.
FINANCIAL DETAILS
Staff has reported on the 1998 Financial results in the report which follows. This information is
additional to that which is reported in the 1998 Financial Statements.
On the operating accounts, there are a number of significant variances, both over and under budget.
Overall, a modest deficit of $36,800 was achieved.
Within the capital program, there were no significant variances from budget, with one major
exception. Fundraising for the Kortright Living Machine Project was not completed resulting in a
shortfall of $523,200.
Total Authority deficit for 1998 is $562,700.
DETAILS OF WORK TO BE DONE
In 1999 and Mure years, the Conservation Foundation will undertake to complete the "funding of the
Kortright Living Machine Project.
For information contact: Jim Dillane, extension 220
Date: March 4, 1999
Attachments (1)
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C3
Attachment 1
THE TORONTO AND REGION CONSERVATION AUTHORITY
FINANCIAL PROGRESS REPORT # 2
FOR THE PERIOD JANUARY 1, 1998 TO DECEMBER 31, 1998
."
'- \
C4 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
Page 1
OPERATING AND CAPITAL BUDGET: VARIANCE OVERVIEW
Operating Deficit: $ 36.8 thousand
Capital Deficit: $525.9 thousand
Total Corporate Deficit $ 562.7 thousand
Operating Overview:
The major components of the operating results are as follows:
. $218.3 thousand shortfall at Slack Creek Pioneer Village. Disappointing attendance
levels resulted in revenues short of the 1998 targets and even slightly below 1997:
Admissions and Giftshop results were $128.0 thousand below target, Food
operations were $125.0 thousand below target, and the Membership campaign
generated $35.0 thousand less than hoped for. Offsetting this were Education results.
that were $30.0 thousand better than budget and about $62.0 thousand less than
budgeted expenditures for direct marketing and marketing staff costs.
. The $252.0 thousand fundraising objective was not achieved. Initiatives were not
launched early enough in the year to show results in 1998 but early results for the
Conservation Journeys campaign and the Corporate campaign suggest that the
outlook is promising for 1999.
. $280.0 thousand surplus in Corporate Services: $100.0 thousand higher interest
earnings because of better rates and $180.0 thousand of lower expenditures
comprised of gapping of the Director position and other miscellaneous items.
. $102.0 thousand net shortfall for the Conservation Areas and Kortright. The Areas
finished the year with a surplus of $98.0 thousand because of good attendance
particularly for camping, swimming, and the Glen Haffy PumpkinFest. In contrast,
revenue at Kortright was below target reflecting attendance below the 1997 level.
This combined with some higher costs, severances, and the loss of funding for the
Renewable Energy program resulted in a $186.0 thousand deficit for Kortright.
. land Use Planning net expenditures were about $30.0 thousand over budget. Plan
review permit fees were up by $63.0 thousand because' of robust development
activity. Revenues from new planning fees were down $170.0 thousand because of
,. delays in establishing a collection mechanism. Legal costs for OMS hearings were
$61.0 thousand higher but gapping and cost containment were used to offset the
overall shortfall.
. Savings of $98.2 thousand for Property Services attributable to lower property tax
costs resulting from the new assessment framework.
. Incorporated in the individual results are about $125.0 thousand of savings coming
form the OMERS premium holiday.
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C5
Pag e 2
. Various Watershed Health items: Watershed Strategies underspent by a net of $38.5
thousand, Resource monitoring underspent by $41.5 thousand, Flood warning
underspent by $65.4 'thousand, and Regeneration activities underspent by $80.1
thousand. Sy and large these items relate to not filling vacant positions and deferring
some initiatives in order to cover off shortfalls elsewhere in the organization.
A few other smaller shortfalls I surpluses are shown on the summary page.
Capital Overview
.Expenditures were in excess of revenues by $525.9 thousand which is almost entirely
attributable to the Kortright living machine which is discussed which is discussed below in
the capital project section.
A complete summary of budgeted and actual results follows the comments section
as well as a list of variances by business component with brief explanations. Also
attached is a report of revenue results for selected program areas.
OTHER ITEMS
Number of Visitors
Target Actual 1998 1997 Final
Black Creek Pioneer Vii/age 199,000 156,114 181 , 1 34
Conservation Areas 546,000 431 .447 478,074
Kortright Centre 140,000 119,933 124,524
Conservation Field Centres 36,000 39,123 37,692
Special Projects
Higher than budgeted year-to-date actuals, particularly in the Regeneration, Resource
Monitoring, and Watershed Strategies programs, are often attributable to this category.
"Special Projects" refer to a variety of activities the Authority carries out where specifically
designated, usually one-time funding, is available for things like research, rehabilitation,
planting, and plant material costs. Sources include:
'or 1) Employment Programs: government sponsored, job-creation programs.
2) Site / Research Specific Initiatives: where special funding is provided from a private
or governmental source to carry out some specific research or site work.
Major projects include Rehabilitation & Planting, Fisheries Plans, Water Qualiw Improvement
Programs, Habit~t Improvement Program, Summer Experience Program and the
- Environmental Youth Corps Program.
,
.
C6 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
Page 3
Vehicle & Eauioment Reserve
$127.4 thousand of unbudgeted reserve usage. Maintenance costs slightly below budget
and overall vehicle I equipment purchase costs about $20.0 thousand over budget. Main
problem though was lower disposal proceeds and $100.0 thousand less of program usage
charges than budgeted. This has been addressed in the 1999 Budget.
CAPITAL BUDGET
Project for Valley and Shoreline Regeneration in the Municipality of Metropolitan Toronto,
1997-2001: $265.0 thousand lower net expenditures than budgeted. Springbank Drive
work and some other sites deferred but unbudgeted Ashbridge's Bay shoreline work
required.
lake Ontario Waterfront Regeneration Projects in Metropolitan Toronto and Durham Region,
1995-1999: Net $1,082.0 thousand under budget. $1 million alone attributable to deferral
of Port Union Road portion of project. Cell 1 Capping at Tommy Thompson also deferred.
Offset by higher than budgeted work at Shelton Point and Humber Say Shores Trail
Administration Office - $42.0 thousand less than budget expended in 1998 and $200.0
reserve funding carried forward to 1999.
Don Valley Brickworks Regeneration Project, 1994-97: - $40.0 underspent re: work to be
completed in 1999.
Etobicoke Motel Strip Waterfront Project: - $595.5 thousand under budget because
negotiations are still in progress to finalize expropriation settlements.
Toronto Remedial Action Plan - $241.7 thousand underspent because of work not
completed in 1998 will be carried forward to 1999.
Public Use Infrastructure Project: - Under budget by $19.0 thousand mostly because of
other funding sources available to cover some of work at SCPV sites.
Kortright Living Machine Project: - Deficit of $ 523.2 thousand. Cost of construction $130.0
thousand higher. than budget but main reason for deficit is that fundraising by the
Conservation Foundation is still in progress.
Waterfront Open Space - $1.537 million of $2.0 million budget spent which is $463.0
thousand less than budget reflecting availability of land sale revenues. Acquisitions include:
" Former Provo Of Ontario lands: 61.013 of l. Ontario shoreline in Etobicoke.
Former Intra corp Developments, Milloy, Brady, .and Appleyard properties: 1.446 acres of L.
Ontario shoreline in Scarborough.
Former McLean, Van Rossem properties: .77 acres of L. Ontario shoreline in Durham.
'- \
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C7
Capital Continued........... Page 4
Greenspace Protection and Acquisition Project 1996 - 2000. $1.575 million of $2.0 million
budget spent which is $425.0 thousand less than budget reflecting availability of land sale
revenues. Acquisitions include:
Former Order of St. Basil property: 57.639 acres of Humber flood plain/valley land in North
York.
Former Ivy Green Homes property: 138.054 acres of Humber flood plain/valley land in
Vaughan.
Former North Humber Investments property: 3.330 acres of Humber flood plain/valley land
in Vaughan.
Former City of North York property: 6.545 acres of Don flood plain/valley land in North
York.
Former Cedarland property: 4.683 acres of Don flood plain/valley land in Vaughan.
Former Nineteenth Dev. property: 4.150 acres of Rouge flood plain/valley land in Richmond
Hill.
Former 24-2 Dev. property: 4.131 acres of Rouge flood plain/valley land in Richmond Hill.
Former Allan property: 1.890 acres of Humber flood plain/valley land in Caledon.
Former Teston Country property: 1.272 acres of Humber flood plain/valley land in Caledon.
Former Barkey Auctions property: 2.148 acres of Duffins flood plain/valley land in. Pickering.
Former Ontario Realty Corp. properties: 2 Conservations easements totalling 8.619 acres of
flood plain/valley land on the Duffins and Rouge in Pickering.
Former Fieldgate Dev.property: 1.036 acres of Humber flood plain/valley land in Vaughan.
Niagara Escarpment land Acquisition - No expenditures. Project deferred to 1999.
Project for the Acquisition of the Canada Post Property - $975.0 thousand below budget
because a more cost-effective method to remediate the site was found and some work
remains to be completed in 1999.
.,.
C8 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
Pag e 5
PROGRESS REPORT AS OF DECEMBER 31.1998
SUMMARY OF ACTUAL VARIANCES AT DECEMBER 31.1998
BUSINESS COMPONENT Expenditures Revenue Net Expenditures Brief Explanation
$ Over/(Under) $ Ol/er/(Under) $ Over/(Under) ($ooo's)
WATERSHED PLANNING
1) Watershed Strategies (19,143) 19,324 (38,467) - Don $20 underspent, Highland $14
underspent AddrtJonal communrty
funding obtained
2) Resource Monitonng 82,565 124,076 (41,511) - Archaeology Rel//Exp. considerably up
due to I/olume Special project funding
3) Educallon' ullhzed.
! a) Conservabon field Centres 21,823 (6,506) 28,328 - Albion $13 shortfall, Claremont $12
I shortfall
b) Kortn9ht Centre 133,081 (52,835) 185,917 - Sel/erances & higher costs. Lower
program rel/enue.
4) Flood Waming (64,015) 1,339 (65,354) -Hydrogeologlst not filled. Mapping
deferred
LAND USE PLANNING SERVICES
5) AdVISOry I Technical Clearance 107,532 (167,109) 274,642 -$170 re.slow startup of planning fees
J +$67 legal, More technical staff assigned
to thiS funcllon
b) Permlttmg/Compliance monrtonng (177,592) 62,908 (240,500) +$63 reI/ due to economy. Gapping and
reassignment of staff to adviSOry funcllon.
j REGENERA TlON
6) Project DeSign & Implementallon 172,282 252,431 (80,149) -Special Projects/plant sales net of staff
reassignment & geotechnical engineer
position gapping.
MANAGEMENT OF PUBLIC ASSETS
Land Management
8) Property Services (94,467) 3,764 (98,231) -property tax reductions
9) CA Land Management 18,778 12,456 6,322 -MISC., Incl filming rel/enue In East Zone
10) Water Management Structures 4,173 0 4,173 -Misc
11) BCPV Infrastructure 16,814 16,814 o -employment program funding.
---I 12) BUSiness Del/elopment 37,174 31,297 5,877 - Higher lease costs associated With extra rel/enue
I WATERSHED EXPERIENCE
13) Recreabon Programs (47,370) 36,055 (83,425) - Expense Gapping and staff reassignment
I Rel/enue. Some areas down but offset by
good camplng,sWlmmlng, maple syrup,
I pumpkin-fest.
14) BCPV Programs 51,185 (167,107) 218,292 $125 Food shortfall. Admlssions/Glft
Shop -$128. +43 exp Xmas prog.
Inl/estment, $30 Educabon surplus, -$35
net on Membership, -$62 markellng
expenditures
14) Marketing & Development 0 (252,100) 252,100 - ReI/ targets not achieved.
Vehicle & Equipment Reserve (Net) 127,351 127,351 o - Higher reserve usage. Vehicle $ Equip acq.
shghdy ol/er budget but mainly lower disposal
15) CORPORATE SERVICES proceeds and $100 lower usage charges
a) Management Services (106,355) 274 (106,629) - Gapping
b) Corporate Secretanat 968 0 968
c) Del/elopment Office 43,208 43,208 o - Redeployment of staff to here, higher CFGT rev
d) Communlcallons (60,168) 42 (60,210) - Mlsc underspent
e) Human Resources I Safety (7,337) (10,962) 3,625 - Gapping & WCB rebate elsewhere
f) Office Services (20,751) 2,453 (23,204) - Postage & misc.
g) Informabon Technology 18,593 13,163 5,430 - Unbudgeted disposal proceeds
i h) Financial Services 1,570 101,028 (99,458) - Interest rates up
OPERATING TOTAL 239,900 191,362 48,538
MNR Transfer Payment 284
Sel/erance funding 0
Municipal Levy 11,442 - Capital levy for Bioengineering project
Operating Deficit I (Surplus) 36,812
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C9
'?
Page 6
PROGRESS REPORT AS OF DECEMBER 31.1998
SUMMARY OF ACTUAL VARIANCES ~T DECEMBER 31.1998
BUSINESS COMPONENT EXDenditures Revenue Net EXDendltures Brief EXDlanation
$ Over/(Under) $ Over/(Under) $ Over/(Under) ($OOO's)
CAPITAL
WA TERSHED PLANNING
1) Watershed Strategies ( Waterfront) (7,709) 20 (7,729)
2) Resource Monitonng (Waterfront) 7,352 0 7,352 -
REGEN ERA nON
Waterfront Regeneration (1,559,716) (477,329) (1,082,387) - Cell 1 Capping & Port Union moved to 1999.
Etobicoke Motel Stnp (907,714) (312,213) (595,501) - expr9priations still in progress. Carned
forward to 1999.
Metro RAP (390,895) (149,158) (241 ,737) - Portion of work carned forward to 1999.
Valley & Shoreline Regen. (169,916) 95,699 (265,614) - Springbank Ave. site work deferred.
Flood Control 0 0 0
Toronto Islands 937 937 0
Brickworks (40,016) (40,016) o - Portion of work camed forward to 1999.
Arsenal Lands Remediation (3,441,184) (2,310,651 ) (1,130,533) - Under budget.Some work remains for 1999.
7) Land Acquisitions & Disposals (1,514,872) (1,514,870) (0) - Escarpment deferred. Available land
sale revenue below budget.
WA TERSHED EXPERIENCE
Public Use Infrastructure Project (5,326) 13,604 (18,930) - additional funding sources found
Kortright Living Machine 130,057 (393,153) 523,210 - fundraising not yet complete
CORPORATESER~CES
Administrative Office (41,815) (200,000) 158,185 - costs lower, reserve allocation carried forward.
CAPITAL TOTAL (7,940,817) (5,287,132) (2,653,684)
MNR Transfer Payment (657,721) - Port Union budget moved to 1999.
Municipal Levy (2,521,887) - Deferred. Arsenal Land, Waterfront,
Capital Deficit I (Surplus) 525,924 Motel Strip, RAP, Erosion
TOTAL AUTHORITY DEFICIT I (SURPLUS) 562,736
~
C10 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5,1999
'$.~ ;F.~~~ '#.;F.;!e.;t:. '#-;F.;F.;F.;F.#...,."$."$. "$."" "j/!.'I-:<~'$';!: ~
'2 ~~ ;::~;;~ ~~: ~ :::~::g~::::::: g ~::r; ;;;;:=~:; :::
~ ...~ ""'''-'N" wid""': CII_~Qce";:""" os c.tg ,..."';.n....."":"": 0
e-~ CII' ~;!,...~ CDtOC"" -~_~C',JO:'....:: ~ ,...... _~CJS~"'CI:t 0
Ul .
~f
....
..
a..~ ~~ ;:~~~ ~g;: 1('1\1'1 ~::::~2~!:;: ~~ ~- ;::&o:;:~~g~~~ ~aJ ~N
ontO tO~tDCO a'lr"'tN r"Ir"'t N....";r)...ll').....,..., Q) N.., Or'tlOOIn..... 1"")_ n.....
~ ~i ~~~m ~m~ ft :~8~~~ ~~ st ~~~~~=~ ~~ ~~
'e ~,... -~-~ ~r"'tm NN ,...~_aJ~~ N~,... ......... ~NonN_q ~,... ~w
....I t!... - N ,... .... M
..... .:.: u
M .
... '"
'"
.c
E ...... ,......tnm 00'0 ..."" ...,.ON a::! <0 r"'IO co <n ,... ...,
~ ~.~_ ;;.~.~~. --- ~_~. ;:g M. ~. ~.~. S_~. ~.~..no 8.
.... to.... (Q............ r"I M ... ..... ... N ,...,,... on.... to ..,
......., ..to m..... \i'lr,('j N N ,., 1"")(",1 <0 co...
0.... .............,........ N N_ N N
055- N
- 0 0
- '"
'"
::l
ti
: ~: ~~ m ~g~ ~~ ~~ ~~ ~~:o ~ ~~~~~~ ~
~e~ rD'~~f gi~'~' ~~'tri' ~.~ NO' ~.~. g'~'~' ;~;;.:2. '8
.,...PI~ "'." M. -('off"') r"'tM _.N. ........ m. nn lOa
.... ~E- ..... N -- NN ... OJ
~ Q, 0:
0:
o
u.. :;:;~ ~;;;:2:: ~:g~ fri~ ~~~::~~ g~ ~~ ~~:g~fci~~~~~ ~
C <: e ;.~- ~.;.2~. ~.~.~. ;.; ~-g.~-~.;-~ ~.;. g.~. ~.;.~.~~.;.;.~.~.:~.
n::::5 :::12 .....cn CO.r<')._O. ""(or"J. r<').f"'I. ,...(,0.....0...... ......_.~..... ~.....NNNonN....I.D. (0.
o 0.. e:g- -..... on "'" N~ on N en
:J: lI) '" ~
h. lI) ill
::l UJ
<:( <:
~ ~ 00 0000 000 CO 000000 00000 co oooooo~ OONOO
Q ffi ~ g~ ~~g~ ~~~ ~~ ~~~~~~ ~~~~ ~~ ~~~~~~; ~~~~
~ ~ ~~~ ~~ ~~~~ ~~~ ~~ ~~~~~~ ~~~~ ~~ ~~~~~~ ~~~~
;:.. - ~ 10,... -"I:2'No) MU)Q) (")(") CDlD....m"l:2'o) MMMM lO.... MNIONNN mr-....
a:: CI)';';C) ~ -~- - N- " r-
UJ UJ ..
lI) () <:
<: <:
o ~ 00 00 0 00 0000 0 0 0 0 M
U ~ 00 00 0 00 000 coo 0 ~
~ <l:( ~ 00 r-LO N (0(0 0............ 0 0 0 Q) r-
0;:" ~~ U'J-O- r--LO- CD co MNLt'J- N- ~ M (0 r-
_ .:::....~ mID Nr-- "'1:1' 00 ONN "'1:1'...... I.l) N CD
C) -J _-:: ...... 10 m -.:r-.:t NMLt'J N NO......
UJ <( ",00 .....
.". h. Cl '"
... - 'C
o ll.. ::l
<: <:( lD
oc::( CJ co 0 00 0 000 00 000 00 0 00 0
o ~ g:EQJ ~it ~_~_;: g_g_g_ ~_~_ ~tg_~~t ~_~_;:_ g_g_ ~
I- (!) ....~~ 0 lOCO ...... 000 NN ,...,tXILQ (XJ(Q "1:2' 00 .q-
~ 3: ~~.,. 10 ~_~ ~_ ~~~ ~~ ~~ ~_~_ ~_ ~~ ~
~ to- cl:~ .... N ,.......... NN 10 Q)
e ffi
~ ~ gg gggg ggg gg gggggg ggggo ggggggggg~ g ~
~ ~ ON ......,....,00 M~.... ~~ ~......c.oc,....m N~OC mQ)OM,....,~IOCDen..... I.l) w
0') : ,2 ~- (D- N ai CD- ,....- aJ- CD- 1.0- ,...., r- ..; N- ~ LD- CD- cn- m- M- N- tn- M- ,..: N- N- an- CD- ai an- C"'; N l.(')
0) 0-5.,. ""'''1:2' r-OM"'l:f ......ON CCaJ r-CDOr-O(9) CDN......O ......,...."I:2'II)MM"I:2'(XJ0) en N
..- "'c: r-cc CDNNm CDCC~,....,.... CCLD......CCr-~ r---...... en ~......N(")NtON"'I:1',.... M
C) ~ .......... ~- ......-...... .... C"') N- M- lD- N m
~ ~
....
~ is::l ~ i '" -
Z -I ..... OJ <U
,. W C ~ g c: r.n ~ .g
ZUl '" 11l ;:: 0 ~ 11l '" ::J
g~!!! ~ u ~g.g B c.2 s ~_
~:::t: cl ~w ~a a3 Eg c ~ ~ 2 ~
;28~ lUI UI u:~ ffi~::;: E ::l"'85 c fLi E _ '* >- ~ -a.
Z C 1lI <U CI:l Cll dV) Co <U 1/)_ C/) - ~
W III U ~ - ~ Cl Q <3 ~ ~ " 0.:JI \2:g c '" E I E 0 z 8 ,'!1 _ ~ 0 - ::J
~rncX: Q:J 2102 - z~~ E aJ ~rodJ~a. co OJ - ~ro~ r.n gLn ~ ~~ ~
~cd !JJl ~~o~:c Zic-a. ;:; uJ_Cf.l~Eu.Q or.n[; 'E OJw!i:IJ)~..c8 Vi <E -
- ~ ::leE m90 ..c::E Zlc: ~>-"U~2~ eEo It) (f).....oa51Jl~' OJ t-~ _
~ ~ D...IU5~ a1::o~'s jaJuo QjQl ~Eai~:g]j~ ~~""~ ijc~c.a5l8>-~ g ga.~>-.g
m :5:j d1j~ c: ~1- ......00 Zwc.._ro..... 00l ~ Q:j<U lllOl1.l',C(f) c:. ........J>Q,I
WdJlll~U~; -~ ~8 w~o~~~~ ~g~c: a OIE2E'2~~Q~ ~ 02~OJO
~~~~ro~~ 5~ ffiu ~~~~~;~ ~~>~ ~ ~~~~E~(f)~g ~ ~~ro~~
a:l ~ 0 " 'C !!! E Z:!!1. 1:::< co Q) iii a.u '" >! a.u ro '" ~ c:: ~ !?: E E 8 (; '" ~ c(.:: a. ',9- :;:
WltJf/l:J >..... Wo :J..... - roow :J--"C a::: Q}(J~
~>2'C ~ ~'C'" U1~ ~ 3:mm n:m:::< \2 U:::<U08IEOSU: R WOCCl~=
~>~w ~ ~~ w~ ro --- ___..c:: w----- __ 0 ~Z5:J~
~=N~ ~ ~~ ~m ~ ~~~ M~~ ~ ~ro~ou<uca..c:: U o~~~o
March 5,1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C11
".". ". ~ ". ". ".". ". ".
~~ : 5 :~~~ ~ ~ ~ :
.~ at 0 ......t"oooo It) ID .. ~
~-
.. .2
~ ~
co
OJ
~ ~ ~ ~~!!~ !2.~ ~::. ~~ ~ ~~~~ ~
~ ~.~. N--;;.,.....~. pi r;!- ~.~.~. ~.N_C'l_(D_ r--
,- ..... (o"'~N.... _14'1.... -N""~ N
....!.... ....- -- .,...." wi q:J"mMt.n C.Q
~~u ~~ ~
~~ ~
..
.0
~ ~gmm ~~ ~ ~ ~~ 0 ~
U <nO ro.." o' 1ft- cri crj ",. ai ID" o'
CGJ",,; ~:g;;;::!;:g r'1 ~S! ~
~ ~ .,,: r"'I' In'
.2 0 8 ~
- '"
co
::l
U
c( 0 Non 1'-0') II')
N O'l<OM (0"- N ,....
CO -. .... M. r'1. M. r-.. ...... ..n.
~E~ ~~M~; ~ .... ~
~ ~ ~
.... n~
~ 0.. 0:
a:
o
1.1.. (ft:;:: ~~:g:; ~:;~ ~ ~ ~rn ~ ~
<: ~:.:. :. ~. ~.~. en~.:. ~ on" ~. ~. rQ_;:'
<q;: ~,.... N OO'lOM "'\ll r'1 t'"I NM I() a'I
..,J~': _._......ID. _M. <(1. _ C"'10'1 N.
0.. e~- N__......... ,... M N
III " .~
::l OJ
3:
~ 0 0 0000 0 0 0 0000
~::> ~ 0 0 1.0000 0 U) 0 &DOlD
I- Ql ~ U) m M.O.O'I.m. Col_ ___ to ~o_....._
0::2; ~~~ ~ ~ ~~~U; g ~ ~ ~~m
Q - '""' T" r--Oo:lLD M V ...... ceccm
J: ~;c, N-~ ~ ('4- a:J- CD ,.:
~ u ;:
~ ;:
~ ~ 0000 00 0 0 00 0 0
2 ~.... :gggg gg ~ g ~g g ~
h ~ ~~ O"O.M-O" me..... 0- ""'-0" 0 OJ
~ -J -S~t04 ~~~~ ~~:g ~ ~~ ~ ~
ffi ~ ~o~ ~ N- In- T"- co
III - 1::J
;: ll.. ::l
o ~ al
UO CD g gg gg
;:'" g:eOJ c. c. c. c. c
o C) .....~~ 0 CJ 0 0 0
(3 ~ g-~~ an In ~_ ID ~
LU ~ ~QI M CO')
a: ~ 0.. II:
Cl llJ
3 ll..o ., c <:) 0000 00 0 0 00 0 <:)
"" CD 0 <:) 0000 00 0 0 co 0' 0
o co W,s CD. Q) "'l:t..o.c>>.cn. 0..0_ No. 0... 0_0_ 0_"'"
I- 0') I') .- ~ T'" "'I:t' 0 ..... ..... Q) 0 CD 0 l.tJ 0 <:) to-.
<:: 0') 0'6... Q;) N (Domo ceo "'l:t It) MO 0 CO')
Q """ ~c:: T'" CD..... "'l:t CD .....00 0 CD MCD N N
n.: C) ~ M- N- .....- ~ ~-.";"; 0
o >< ..... '"
.... III
1Il
:>
...J
a.
en ~ lIll g5
~ _ c: u, lI.I~ ~
'1. W c:_ c::.Q ~ -
Ztn 2 5 g Q) ~ ill t-
Ow 'a3.... (1)=0. ~ -c .!!1 Q.J2 (J
..Ja..- - 't: o~c: 0::: Q) l'tl ~u UJ LL:
<(::;:!:: <ll ~ "''''(jj E Ul '!!.. W
!::o~ 01 ~ ~ eai- ~ ~ 8. e:J - C
~O~ Z] 7;; c:. Q. ~~ ~_~ en is ~ ~ ~ W
(.JCI)~ Zi ~ OJ ~a:::~ oe~ ~ UJI~~ ~ c: c. t-
en I CI c: -- .c:-_Ul "" -- Q) ~
w.., 2'~ ~C:aJ~(J)g~-c~ /JJ ~gTI d) E:J ~
~ ~ -g U~8OC""(,).3~ro 15 Cl::l':::~ ~ -'~ e 0
~ li5 0 C OJ - 0 ~ C:.5: c .- ~ ~ 0 c( 0.. a..
lQ "O::E ~Qro.g-a3=8e2~ .!!! ::i-=g>~.. b~~u a:: \
~ fj ~~~W::E~U:~cii;;: S- ~.s;E ul~ 1-"*.5"i; 0
~. :; W ~ ,<( ~ -= jg...J fa {ij 0 ()
OJ 0 .:z: QJ "C ~ ..c: tn <.... a. _ -J
~ ro ID wg' ~ 0.9' 's !:::l-o.:! ct:
<I ~. OC 01 OC -' 'i5 -= E 11. OC E a. !-
:: ;::- N ~iO r= d:~ ~ ~~:i1u ~
,
C12 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
Attachment to Progress Reoort #2. 1998
THE TORONTO AND REGION CONSERVATION AUTHORITY
REVENUE RESULTS FOR SELECTED PROGRAMS
FOR THE PERIOD JANUARY 1, 1998 TO DECEMBER 31, 1998
."
"\
"
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C13
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION: Interest ( excluding interest allocated to reserves)
MONTH-END 1998 1998 1997
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 29 75,928 50,000 46,489
APR. Apr. 26 87,715 65,000 66,150
MAY May 24 91,202 80,000 83,314
JUNE July 05 127,939 100,000 101,600
JULY Aug. 02 188,466 120,000 125,946
AUG. Aug. 30 204,932 150,000 161,732
SEPT. Sept. 27 239,511 175,000 184,639
OCT. Oct. 25 271,394 195,000 210,072
NOV. Nov. 22 319,304 220,000 251,974
DEC. Dec. 31 351,091 250,000 273,916
jlNTEREST REVENUE I
400 I I
1
I I
1
300 I I 1
"' J
...
~
w (5
:J 0
... . .
Z 0
W "' 200
> ~
w c
a:: ~
::;,
0
.J:
t:. 1998
100
I
."
0
Mar. 29 Apr. 26 May 24 July 05 Aug.02 Aug.30 Sept 27 Oct. 25 Nov.22 Dec. 31
MONTH ENDED
_____._____._._ . . .--.... .----.----.-..-.....--- ...----------.-.--... . __A. .__ - . _. .__
C14 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION: Rental/Leases
MONTH-END 1998 1998 1997
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 29 190,186 170,000 168,746
APR. Apr. 26 245,032 220,000 218,607
MAY May 24 305,284 320,000 310,077
JUNE July 05 520,845 545,000 526,593
JULY Aug. 02 543,051 595,000 585,240
AUG. Aug. 30 637,147 720,000 686,585
SEPT. Sept. 27 817,436 770,000 741,407
OCT. Oct. 25' 928,234 930,000 865,022
NOV. Nov. 22 1,006,525 990,000 915,464
DEC. Dec. 31 1,222,773 1,158,000 1,179,398
I Rental/Leases I
1400 .' ':1' I. 1 ! ! I. I J
1200 . ! I
:1:: . '.. "1.1" . '1' . ....... I
Ui 1000 ": .:. ". I . . ,: ., ':: I
~ '" . . ... .
~ : " .~ . ..,. . ,. I .~-~-, .'. .'
w 25 ::,.,: ':-:,:::" . /,...;-- : 1987 Actu'jil
:J - 800 ..... " .'. . . '. ,/ ." 1
Z e . ::." . ". '1 .\.. I 1'".. . .' .
~ ~ :.. :..::'::: ::.:::,,' .:::.... ~:' : ~--. . '..:. . " .'
~ ~ 600 .' .,' .' . ::'.. '. I: ..' . t.. '..:. "'j' .\.. \.
e . : '., I .
-'.. . .
E. 400'\ : .\ ..: t . .. t '. ." . .
.. , .f '[ 1
.,. , ::..:/ ':.'. ! I
wo ,.... " I' '.
o
Mar. 29 Apr. 26 May 24 July 05 Aug. 02 Aug. 30 Sept. 27 Oct. 25 Nov.22 Dec. 31
MONTH ENDED
_.
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C15
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION: Plan Review
MONTH-END 1998 1998 1997
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 29 69,000 94,800 51,857
APR. Apr. 26 92,230 137,000 75,337
MAY May 24 130,781 175,300 92,950
JUNE July 05 177,818 223,700 124,610
JULY Aug. 02 206,777 260,400 140,870
AUG. Aug. 30 222,838 323,800 167,879
SEPT. Sept. 27 263,647 360,200 183,130
OCT. Oct. 25 294,554 406,500 216,011
NOV. Nov. 22 347,729 443,300 232,039
DEC. Dec. 31 395,799 500,000 282,487
I Plan Review I
600 j 1
. i
I
500 1
I 1 1 . j
. I I
. I . .1
III I i .1
:a 400 I .1
w 0
:J Cl
z '0
w III 300
> '0 .' f. . -----~
w c;
0:: ~ ~.--/
::]
,g 200 -r-
t:. 1997 Actual
100 l .: 1
,. 1
i
0
Mar. 29 Apr. 26 May 24 July 05 Aug. 02 Aug. 30 Sept. 27 Oct. 25 Nov. 22 Dec. 31
MONTH ENDED
,
-._~-.- a... _.. __ "_R
-
C16 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION: Conservation Field Centres
MONTH-END 1998 1998 1997
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 29 360,977 391,300 320,709
APR. Apr. 26 492,889 521,700 772,007
MAY May 24 1,068,418 1,099,800 904,520
JUNE July 05 1,288,228 1,231,200 1,116,203
JULY Aug. 02 1,346,757 1,271,900 1,147,899
AUG. Aug. 30 . 1,364,227 1,329,100 1,173,857
SEPT. Sept. 27 1,444,061 1,455,100 1,281,844
OCT. Oct. 25 1,575,074 1,581,100 1,391,981
NOV. Nov. 22 1,703,444 1,707,200 1,591,155
DEC. Dec. 31 1,863,226 1,833,300 1,790,201
I Conservation Field Centre~
2000 1 ..1- .j I
j'
1500 r \.. '. . ...1 t998 ~.Ud
-' '. ..'j. .~9. ~ua . ' .' -'k~/. I.
III
... . . . , ' '-i-::-~1997 Actual
~
UJ '0 .' ~) ~__J~-... ..... . . r ..' . ".!.
::l ~
2 0 /" -r .,. . '.' .... . '.
UJ III 1000
~ 1 .;::::::::........::::.... :
..
. . . .
0
= . .
!::.. ..
. .
500
. . '. '1'
'. .
"',, . ..
..
.' '. .. .
.,.
, .,.. ,-
. . . .
0
Mar.29 Apr.26 May 24 July 05 Aug. 02 Aug. 30 Sept. 27 Oct 25 Nov.22 Dec. 31
MONTH ENDED
. ... .-.. - -
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C17
T.R.C.A. REVENUE REPORT DATA SHEET
LOCA TION: Food Service
MONTH-END 1998 1998 1997
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 29 . 84,043 83,700 97,488
APR. Apr. 26 115,500 113,585 138,673
MAY May 24 197,549 191,545 208,010
JUNE July 05 324,454 357,705 362,677
JULY Aug. 02 397,738 477,457 463,540
AUG. Aug. 30 506,419 632,617 544,591
SEPT. Sept. 27 619,305 736,177 647,648
OCT. Oct. 25 786,498 851,837 ]50,491
NOV. Nov. 22 861,942 933,797 792,267
DEC. Dec. 31 1,059,650 1,119,000 968,008
I Food Service I
1200
'. ,....
. .
" "
1000
en
... 800
C'3
UJ '0 .: :
:J 0 "
- ..
:z 0 .... . .
UJ III 600 .:..:. . . .
> "0
UJ C .. . ....
c:: ~ . .
::l . . .. .
0 .. . ..
.r: 400 . .
t:. ." . . :. .. '. . . . . .
. ... . . . .
. . .. ..
..... '.'
.. .... '.
200
.. . . ,," 1
..'. '
0
Mar.29 Apr. 26 May 24 July 05 Aug.02 Aug. 30 Sept. 27 Oct. 25 Nov. 22 Dec. 31
MONTH ENDED
,
------. -- .--------- -. -- - - ~ -- - --- ~---- - --.- .--
C18 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
T.R.C.A. REVENUE REPORT DATA SHEET
LOCA TION: Kortright -Centre
MONTH-END 1998 1998 1997 .
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 29 187,434 190,000 186,251
APR. Apr. 26 278,918 275,000 262,476
MAY May 24 333,045 338,000 322,673
JUNE July 05 404,815 401,000 400,223
JULY Aug. 02 433,726 427,000 419,762
AUG. Aug. 30 462,900 453,000 439,191
SEPT. Sept. 27 489,847 490,000 470,527
OCT. Oct. 25 560,840 566,000 532,743
NOV. Nov. 22 593,686 607,000 555,461
DEC. Dec. 31 629,287 637,200 580,466
I Kortright Centre J
700 \ I I I
., j j
I j j
600 , 9-8-800
j 1 j j--~.
.1 I 1 _----'
Ui' I ,,/--1-
:;; 500 I j I
W (5 '. f.'997 Actual
:::l 0
2 '0
w III 400 I
> ~
w c: j
a::: :::
::s
"g 300
t:.. I
200 1
j. j
" 1
100
Mar.29 Apr. 26 May 24 July 05 Aug.02 Aug. 30 Sept. 27 Oct. 25 Nov.22 Dec. 31
MONTH ENDED
,
--------. .---- ..--.-. --- - ...... . -
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C19
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION: Conservation Areas
MONTH-END 1998 1998 1997
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 29 231,934 207,100 164,625
APR. Apr. 26 341,592 307,100 245,383
MAY May 24 534,338 497,100 421,300
JUNE July 05 1,071,343 1,047,100 939,643"
JULY Aug. 02 1,636,902 1,597,100 1,494,216
AUG. Aug. 30 2,109,987 '2,137,100 1,899,710
SEPT. Sept. 27 2,319,270 2,337,100 2,037,362
OCT. Oct. 25 2,449,949 2,438,600 2,196,850
NOV. Nov. 22 2,483,899 2,448,600 2,203,292
DEC. Dec. 31 2,484,103 2,458,600 2,212,273
I Conservation Areas I
3000 t .i . I . j
" .., t. ..' '. . . .
2500 ::'::"./-'" .,' l ... . ' . ~'"
. . .
, - ~ " . ,h,
. . .
.' "
, .' , ..., '.,.
.. .
.' . t ".:.::." '.. '.:'1998 Budget
f
" . ! .... j :"! .
Ui' .. . :, ..... '---. . '.,-. .' .'
~ 2000 .. . . :..-...----.~ -.:' 'j., -' ". ::':: . -, :. .' . '
w '0 . ' /l 1997.:Act~cH :':'.:
:;:) 0 . .../ '1 . I . ..' .
", . , ,
.... ./
Z 0 .r . . ..
1II 1500 . .
w " . ...
'.1 ..: I.. . .
> 'C ... --. ....
w c: ... '"
. . . . .. . .
.. ."'. . . ',,:
a:: ::: ' , .. .
'.' .. .-,
J . .. ,,,.
::l
,g 1000
t:.. . . .\. .' .-1." : II
.. ' ., "~ . , ,
'. " .'
. .
. ... ..
.. . . .
r- . ..
. . . .. .'
. ~ . ,'. .
500 . .,
.. !
" ..
.'
0 . .
Mar.29 Apr. 26 May 24 July 05 Aug. 02 Aug. 30 Sept. 27 Oct. 25 Nov. 22 Dec. 31
MONTH ENDED
-.------ _.._.~_.- .._--. --.-. - --------_.- - -.- . -- ... ---..
C20 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
T.R.e.A. REVENUE REPORT DATA SHEET .
LOCATION: Black Creek Pioneer Village
MONTH-END 1998 1998 1997
MONTH MIE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 29 25,567 0 57,530
APR. Apr. 26 35,500 0 63,859
MAY May 24 145,837 162,700 209,601
JUNE July 05 376,181 448,600 467,175
JULY Aug. 02 555,777 659,800 672,472
AUG. Aug. 30 740,691 882,000 888,045
SEPT. Sept. 27 885,136 1,018,200 1,051,380
OCT. Oct. 25 1,045,601 1,189,400 1,249,731
NOV. Nov. 22 1,163,766 1,281,400 1,342,292
DEC. Dec. 31 1,492,749 1,599,000 1,555,659
I Black Creek Pioneer Village J
2000 t 1 .J I I.
I t '
.' ..j.. I I. I.
1500 I .f
III ] I. .1 ~>'1' .
...
~ ..:.~_>_---1~ Act~al
UJ '0
::l 0 /. I'
. ~
2 '0 "
UJ III 1000 I
> "t:l
UJ c:
0:: ::: . .
~ V
0
..c: ..
t:.. t
500
,. .. "
.'
.,.
0
Mar.29 Apr.26 May 24 July 05 Aug.02 Aug. 30 Sept. 27 Oct. 25 Nov.22 Dec. 31
MONTH ENDED
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 . C21
RES.#C3/99 - 1998 AUTHORITY FINANCIAL STATEMENTS
The 1998 financial statements are presented for the Board's approval and
recommendation to the Authority.
Moved by: Bill Saundercook
Seconded by: Joan King
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the transfer of funds into and from
reserves during 1998, as outlined in the statement of continuity of reserves of the financial
statements, be approved;
AND FURTHER THAT the 1998 audited financial statements, as presented, be approved,
signed by the Chair and Secretary-Treasurer of the Authority, and distributed to each member
municipality and the Minister of Natural Resources, in accordance with Section 38 (3) of the
Conservation Authorities Act . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
The 1998 fjnal Financial Progress Report, which provides detail on variances from budget, is
presented elsewhere on the agenda. A representative of the Authority's auditors, KPMG, will be in
attendance to present the Auditor's Report.
RATIONALE
The presentation format for the 1998 "financial statements has been changed to conform to the
recommendations of the GTA Financial Shared Services Committee. This committee is comprised
of senior financial and administrative staff of the GTA authorities. The committee's
recommendations are contained in a document entitled, " Framework for Program Based Costing",
released in 1998. The recommended presentation follows the "business plan" approach adopted
by many authorities in recent years, including the TRCA. Henceforth, the financial statement
presentation is consistent with the Authority's business plan (budget) as well as the financial
progress reports.
Recommended for 1998 is the establishment of a new reserve for the purpose of holding funds
which have been raised by staff over and above the current year's needs or through some very
innovative or special circumstances. Typically, when funds are earmarked by the donor (grantor)
for a specific purpose which has yet to be fulfilled the unspent funds are held on the balance sheet
as deferred revenue, in the liabilities section. Where funding has been received or generated and
there are no remaining conditions to be met the balance can be used for other purposes. To
encourage staff to have a longer term view for the use of the funds and to reward their efforts, it is
recommended that a new reserve entitled, " Reserve for Special Projects" be established. Transfers
to this reserve will be made only after careful consideration of the Authority's total financial health.
With the adoption of the financial statements, the Authority will be approving the following transfers
to/from reserves, as outlined on the statement of continuity of reserves:
C22 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
From Reserves - Vehicle and Equipment $115,870
Provincial Revenue Sharing Policy 453,773
Food Service Equipment 11.479
Tree Donation program 12,497
Recreational Development and Restoration 148,570
742 ,189
To Reserves - lakefill Quality Control 196,755
Special Projects 121,523
318.278
Net decrease in reserves $423,911
The transfer of funds from the Provincial Revenue Sharing Policy Reserve is explained in the notes
to the financial statements.
As at December 31, 1998, the balance in the Recreational Development and Restoration Reserve
amounted to $597,092. The 1998 reserve transactions together with comparatives for 1997 are
itemized below:
Revenue: 1998 1997
* Wild Water Kingdom $416,142 $364,639
* Other leases 52,325 35,508
* Interest 34,773 29,284
$503.240 $429.431
Expenditures:
* Direct (legal, lease administration, utilities, etc.) $55,779 49,256
* Property taxes 79,778 53,604
* Development Office 56,256
* Highland Creek Mapping 37,554
* BCPV Development 2,116 39,668
* Finch/Steeles Site 10,401
* Hwy. 7 lands 20,317
* C.A. Development 46,454
* General Authority Programs 336.965 326.571
651.810 562,909
Increase (decrease) in reserve balance (148,570) (133,478)
Balance, beginning of year 745.662 879,140
Balance, end of year $597,092 $745.662
All other transfers to/from reserves are in accordance with the guidelines established for the use of
reserve funds. The notes to the financial statements provide additional detail.
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C23
The accumulated deficit of the Authority has increased by $562,736, "from $45,613 at the end ot 1997
to $608,349 at the end of 1998. Included in the 1998 deficit of $562,736 is an amount of $523,210
which must still be raised to complete the financing of the Kortright Living Machine project. It is
anticipated that the fundraising may extend beyond 1999.
For information contact: Rocco Sgambelluri, Extension 232
Date: March 2, 1999
Attachments (1)
,
C24 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
Attachment 1
DRAFT #5
March 15, 1999
Financial Statements of
TORONTO AND REGION
CONSERVATION AUTHORITY
(FORMERLY THE METROPOLITAN TORONTO AND
REGION CONSERVATION AUTHORITY)
Year ended December 31, 1998
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C25
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFTFinancial Statements
Year ended December 31, 1998
Auditors' Report
Balance Sheet ....... ............. .......................... ............ .... ........... ........................ ....................................... 1
Statement of Operations and Deficit.......................................................................................... ~........... 2
Statement of Continuity of Reserves ...... ............... ...................... ....... ............................................. ....... 3
Notes to Financial Statements ......... ..................... ..................... ........ .................................................... 4
Schedule 1 - Schedule of Expenditures and Revenues -
Watershed Management and Health Monitoring .............................................................. 9
Schedule 2 - Schedule of Expenditures and Revenues -
Environmental Advisory Services ..................................................... ............................... 10
Schedule 3 - Schedule of Expenditures and Revenues -
Watershed Stewardship................................................ .................................................. 11
Schedule 4 - Schedule of Expenditures and Revenues -
Conservation land Management, Development and Acquisition ...................................12
Schedule 5 - Schedule of Expenditures and Revenues -
Conservation and Education Programming .................................................................... 13
Schedule 6 - Schedule of Expenditures and Revenues -
Corporate Services..... ............................. .............. ..... ................. ................. ........ .... ....... 14
Schedule 7 - Schedule of Expenditures and Revenues -
Vehicle and Equ ipment ................................................................................................... 15
C26 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
AUDITORS' REPORT
To the Members of the Toronto and Region Conservation Authority
We have audited the balance sheet of the Toronto and Region Conservation Authority as at
December 31, 1998 and the statements of operations and deficit and continuity of reserves for the
year then ended. These financial statements are the responsibility of the Authority's management.
Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards. Those standards
require that we plan and perform an audit to obtain reasonable assurance whether the financial
statements are free of material misstatement. An audit includes examining, on a test'basis, evidence
supporting the amounts and disclosures in the financial statements. An audit also includes assessing
the accounting principles used and ~ignificant estimates made by management, as well as evaluating
the overall financial statement presentation.
In our opinion, these financial statements present fairly, in all material respects, the financial position
of the Authority as at December 31, 1998 and the results of its operations and the continuity of its
reserves for the year then ended in accordance with generally accepted accounting principles as
disclosed in note 1.
DRAFT
Chartered Accountants
Mississauga. Canada
February 24, 1999
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C27
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFTsalance Sheet
December 31, 1998, with comparative figures for 1997
1998 1997
Assets
Cash and marketable securities $ 8,808,563 $ 11,068,689
Accounts receivable (note 2) 2,206,900 1,589,560
Prepaid expenses 114,192 114,009
Inventory 597,741 600,722
Property held for sale (note 3) 275,000 275,000
$ 12,002.396 $ 13.647.980
Liabilities
Accounts payable and accrued liabilities $ 3,475,299 $ 2,652,052
Deferred revenue:
Municipal levies 2,570,995 3,583,753
Other (note 4) 3,716,600 4,056,447
Trust funds - Rouqe Park Alliance (note 5) 793,364 922.943
10,556,258 11,215,195
Fund Balances
Reserves 2,054,487 2,478,398
Deficit (608,349) (45,613)
1,446,138 2,432,785
Contingent liabilities and commitments (note 7)
----.----.-
$ 12.002.396 $ 13.647,980
See accompanying notes to financial statements.
On behalf of the Authority:
Chair
Secretary- T reasu rer
C28 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFTStatement of Operations and Deficit
Year ended December 31, 1998, with comparative figures for 1997
1998 1998 1997
Budget Actual Actual
(note 8)
Expenditures (Schedules 1 to 7):
Watershed management and
health monitoring $ 1,961,800 $ 1,984,607 $ 2,179,102
Environmental advisory services 1,425,100 1,345,415 1,271,717
Watershed stewardship 4,868,900 4,316,697 6,103,926
Conservation land management 19,583,500 12,273,572 12,164,569
Conservation and education
programming 8,985,800 9,138,576 9,005,611
Corporate services 2,993,900 2,754,546 2,791,198
Vehicle and equipment, net of
usage charged - 115,870 120.703
39,819,000 31,929,283 33.636,826
Revenue:
Municipal:
Levies 15,640,900 12,563,605 12,836,250
Other 770,000 1,806,339 1,251,310
Government grants:
MNR transfer payments 1,565,900 908,463 1,356,859
Provincial - other 3,124,000 1,084,078 1,756,695
Federal 740,000 632,557 1,145,588
Authority'generated:
User fees, sales and admissions 8,174,500 8,122,030 7,316,705
Contract services 521,500 963,593 527,093
Interest income:
General 250,000 358,023 273,897
Allocated to reserves - 67,388 36,034
Proceeds from sale of properties 3,300,000 1,547,916 3,762,607
The Conservation Foundation of
Greater Toronto 1 ,273,100 995,806 2,005,879
Donations and fund raising - 43,409 545,804
Rental properties 1,158,000 1,343,534 1,136,536
Canada Post Corporation agreement 2,500,000 - -
Other 372,000 505,895 365,173
39,389,900 30,942.636 34.316.430
Excess of revenue over expenditures
(expenditures over revenue) (429,100) (986,647) 679,604
Appropriations from (to) reserves 429,100 423,911 (666,819)
- (562,736) 12,785
Deficit, beginning of year (45,613) (45,613) (58,398)
Deficit, end of year $ (45,613) $ (608,349) $ (45,613)
See accompanying notes to financial statements.
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C29
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Statement of Continuity of Reserves
Year ended December 31, 1998, with comparative figures for 1997
Balance at Appropriations Balance at
December 31, from (to) December 31,
1998 Reserves 1997 deficit 1998
Vehicle and equipment $ 427,644 $ (115,870) $ 311,774
Food service equipment 39,760 (11,479) 28,281
Major office equipment 62,146 - 62,146
Recreation development and restoration 745,662 (148,570) 597,092
Major maintenance 241,833 - 241,833
Lakefill quality control 143,118 196,755 339,873
Funds held under provincial revenue
sharing policy (note 6) 764,154 (453,773) 310,381
Tree donation program 54,081 (12,497) 41,584
Special projects - 121,523 121,523
$ 2,478,398 $ (423.911 ) $ 2,054.487
Balance at Appropriations Balance at
December 31, from (to) December 31,
1997 Reserves 1996 deficit 1997
Vehicle and equipment $ 525,036 $ (97,392) $ 427,644
Food service equipment 37,496 2,264 39.760
Major office equipment 62,146 - 62,146
Recreation development and restoration 879,140 (133,478) 745,662
Major maintenance 95,796 146,037 241,833
Lakefill quality control 132,532 10,586 143,118
Funds held under provincial revenue .
sharing policy (note 6) 26,765 737,389 764,154
Tree donation program 52,668 1,413 54,081
$ 1,811.579 $ 666.819 $ 2.478,398
See accompanying notes to financial statements.
C30 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFTNotes to Financial Statements
Year ended December 31, 1998
The Toronto and Region Conservation Authority (the "Authority") IS established under the
Conservation Authorities Act of Ontario to further the conservation, restoration, development and
management of natural resources, other than gas, oil, coal and minerals for the nine watersheds
within its area of jurisdiction. The watersheds include areas in the City of Toronto, the Regions of
Durham, Peel and Yorl<, and the Townships of Adjala-Tosorontio and Mono.
Effective January 1, 1998, the Conservation Authorities Act was amended to change the name of the
Authority to the Toronto and Region Conservation Authority.
1. Significant accounting policies:
These financial statements are prepared in accordance with Accounting Principles and
Financial Reporting Requirements developed in conjunction with the Greater Toronto area
conservation authorities and endorsed by Conservation Ontario (formerly the Association of
Conservation Authorities of Ontario). The more significant accounting policies are summarized
as follows:
(a) Accrual accounting:
The accrual basis of accounting is used to record expenditures in the period in which costs
are incurred and to recognize revenue in the period in which it is earned, except that sick
leave benefits earned prior to 1981 are recorded as an expenditure when paid (note 6(b)).
(b) Deferred revenue:
Grants, municipal levies and other amounts received in advance of directly related
expenditures are deferred and are recognized as revenue when the expenditures are
inc:...:rred.
(c) Capital expenditures:
The cost of capital assets is charged to operations in the year of acquisition.
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C31
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFTNotes to Financial Statements (continued)
Year ended December 31, 1998
1. Significant accounting policies (continued):
(d) Inventory:
Inventory is valued at the lower of cost and net realizable value except for Central Stores
inventory which is valued at the lower of cost and replacement cost.
(e) Vehicle and equipment:
Internal charges for the use of the vehicle and equipment are made to the various projects
and programs of the Authority and are included in the applicable expenditure categories.
Actual expenditures incurred, net of recovenes from these internal charges, are charged or
credited to operations as other expenditures in the statement of operations and deficit.
(f) Presentation:
A statement of changes in financial position has not been included as it would not provide
additional useful information.
2. Accounts receivable:
1998 1997
Municipal levies $ 293,924 $ 175,958
Other grant and trade receivables 1,912,976 1,413,602
$ 2.206,900 $ 1,589,560
3. Property held for sale:
The Authority purchased a property in 1990 in order that a project could be completed on
adjacent land. It is the intention of the Authority to resell the property. The property is carried at
its estimated realizable value, net of estimated selling costs.
C32 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFTNotes to Financial Statements (continued)
Year ended December 31, 1998
4. Deferred revenue - other:
As described in note 1 (b), grants, municipal levies and other amounts received in advance of
directly related expenditures are deferred and are recognized as revenue when the
expenditures are incurred.
1998 1997
Special Projects $ 1 .428,244 $ 924,506
Capital Projects 2,052,307 2,630,749
Other 236,049 501 ,192
$ 3.716,600 $ 4.056.447
5. Trust funds:
.
The Authority administers funds on behalf of the Rouge Park Alliance, of which the Authority is a
member.
6. Reserve for funds held under provincial revenue sharing policy:
Revenue generated from the sale of properties may be held in a reserve created under the
Ministry of Natural Resource's policy for the disposition of Authority-owned properties. The
Ministry reserves the right to direct the purpose to which the Provincial share of funds may be
applied or to request a refund. The proceeds on the sale of properties are attributed to the
Province and the member municipalities on the basis of their original contribution when the
properties were acquired. The reserve balance must always be maintained in proportion to the
original contribution by the Province and the Authority, represented by the member
municipalities. Interest at prevailing market rates must be imputed on the unspent balance of
the reserve.
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C33
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFTNotes to Financial Statements (continued)
Year ended December 31, 1998
6. Reserve for funds held under provincial revenue sharing policy (continued):
The changes of the reserve in 1998 and 1997 are based upon the following transactions
recorded in operations:
1998 1997
Reserve balance, beginning of year $ 764,154 $ 26,765
Additions:
Proceeds from sale of properties 1,547,916. 3,762,607
Interest 30,092 -
1,578,008 3.762,607
Applications:
Greenspace acquisition project 1,329,429 1,148,419
Waterfront development 702,352 1,203,818
Employee severances - 323,838
Altona Forest - 349,143
2,031,781 3,025,218
Appropriations to (from) reserve (453,773) 737,389
Reserve balance, end of year $ 310,381 $ 764,154
Proceeds from the sale of properties include $29,925 of deposits received on account of sales
of properties of which the closing is to take place in 1999 or is conditional upon receiving
approval of the Minister of Natural Resources pursuant to the Conservation Authorities Act.
7. Contingent liabilities and commitments:
(a) Legal actions and claims:
The Authority has received statements of claims as defendant under various legal actions
resulting from its involvement in land purchases, fatalities, personal injuries, and flooding on
or adjacent to its properties. The Authority maintains insurance coverage against such nsks
and has notified its insurers of the legal actions and claims. It is not possible at this time to
determine the outcome of these claims and therefore no provision has been made in these
financial statements.
C34 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFTNotes to Financial Statements (continued)
Year ended December 31, 1998
7. Contingent liabilities and commitments (continued):
(b) Sick leave:
Prior to 1981, the Authority provided sick leave arrangements for all full-time employees,
under which unused benefits were accumulated and were payable upon termination of
employment after a qualifying length of service. Existing benefits accumulated to
December 31, 1980 are paid upon termination of employment or to supplement short-term
disability benefits. At December 31, 1998, the maximum potential liability for such
payments was approximately $333,000 (1997 - $330,000).
(c) As part of some agreements entered into by the Authority, sites purchased are required to
be remediated. Any unpaid costs associated with these activities have not been reflected in
these financial statements as any costs would be reimbursed through contributions as
required under the agreements.
(d) The Authority has entered into purchase and sale agreements for the acquisition of lands
within the Etobicoke Motel Strip Wateriront Park Project, title to which has been obtained
through expropriations. Funding for the project is committed by The City of Toronto
(formerly Metropolitan Toronto and the City of Etobicoke) and the Province of Ontario. No
amount has been recorded in the financial statements for the outstanding commitments,
pending the result of the ~ompensation process.
8. Budget figures - 1998:
The 1998 budget figures (unaudited) included in these financial statements are those adopted
by th~ Authority on April 24, 1998.
9. Public Sector Salary Disclosure Act:
In accordance with the Public Sector Salary Disclosure Act, the following is disclosure of
employees who have been paid an annual salary of $100,000 or more for the 1998 calendar
year:
J. Craig Mather, Chief Administrative Officer and Secretary-Treasurer of the Authority, earned a
salary of $108,194 plus taxable benefits of $520.
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C35
TORONTO AND REGION CONSERVATION AUTHORITY /
DRAFT Schedule 1 - Schedule of Expenditures and Revenues -
Watershed Management and Health Monitoring
Year ended December 31, 1998, with comparative figures for 1997
1998 1998 1997
Budget Actual Actual
Expenditures:
Watershed strategies $ 778,000 $ 799,342 $ 1 ,072,277
Resource inventory and environmental
monitoring 846,200 905,703 771,146
Flood forecasting and warning 236,000 173,789 17 4,204
. Flood control structures 101,600 105,773 117,1 46
1,961,800 1,984,607 2,134,773
Capital projects:
Dixie/Dundas Damage Centre - - 44.329
1,961,800 1,984,607 2,179,102
Revenue:
Municipal:
Levies 950,900 950,900 688,500
Other - - 44,839
Government grants:
MNR transfer payments 715,900 553,228 628,508
Provincial - other 35,000 111 ,083 240,623
Federal 100,000 30,614 202,949
Authority generated:
Resource monitoring fees - 8,187 41
Contract services 100,000 166,048 79,447
The Conservation Foundation of
_ Greater Toronto - 73,390 64,073
Donations and fund raising - - 554
Other 60,000 67,840 25,992
1,961,800 1,961,290 1,975,526
Deficit prior to reserve allocations $ - $ (23,317) $ (203,576)
,
C36 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Schedule 2 - Schedule of Expenditures and Revenues -
Environmental Advisory Services
Year ended December 31, 1998, with comparative figures for 1997
1998 1998 1997
Budget Actual Actual
Expenditures:
MunicipaVpublic plan input and review $ 618,300 $ 738,186 $ 634,688
Development plan input and review 806,800 607,229 637,029
1,425,100 1,345,415 1,271,717
Revenue:
Municipal:
levies 925,100 925,100 9870400
Government grants:
MNR transfer payments - 38,750 50,000
Provincial - other - - 903
Authority generated:
Regulation administration fees 500,000 395.799 282,488
1,425,100 1,359,649 1,320,791
Surplus prior to reserve allocations $ - $ 14,234 $ 49,074
-
,
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C37
.~
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Schedule 3 - Schedule of Expenditures and Revenues -
Watershed Stewardship
Year ended December 31, 1998, with comparative figures for 1997
1998 1998 1997
Budqet Actual Actual
Expenditures:
Watershed Stewardship $ 1,187,600 $ 1.434,787 $ 1,634,522
Capital projects, surveys and studies:
Erosion control and slope stabilization
projects:
City of Toronto 1,751,900 1,631,984 1,269,301
Toronto Islands - 937 327
Don Valley Brickworks regeneration
project 188,000 147,984 2,309,719
Metro Toronto Remedial Action Plan 1 ,741 .400 1.101,005 890,057
4,868.900 4,316,697 6,103,926
Revenue:
Municipal:
Levies 2,877,800 2,189,802 2,705,007
Other 470,000 378,013 31,623
Government grants:
MNR transfer payments 300,000 49,697 35,875
Provincial - other 439,000 277,767 327,283
Federal 200,000 578,317 890,611
Authority generated:
Contract services 421,500 797,545 447,646
Interest income allocated to reserves - 2,523 1,754
The Conservation Foundation of
Greater Toronto - 53.488 1,518,075
Donations and fundraising - 16,848 -
Other 149,000 144,700 90,281
4,857,300 4,488,700 6,048,155
Surplus (deficit) prior to reserve allocations $ (11,600) $ 172,003 $ (55,771 )
C38 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Schedule 4 - Schedule of Expenditures and Revenues.
Conservation Land Management, Development and Acquisition
Year ended December 31.. 1998, with comparative figures for 1997
1998 1998 1997
Budget Actual Actual
Expenditures:
Conservation land management:
Property services $ 874,500 $ 780,033 $ 1,266,905
Authority land management 582,100 600,878 558,801
Black Creek Pioneer Village infrastructure 875,000 891,814 881,523
Rental properties 706,700 777 ,415 799,704
3,038,300 3,050,140 3,506,933
Capital projects:
Niagara Escarpment land acquisition 650,000 - 9,560
Greenspace acquisition 2,000,000 1,598,154 1,788,349
Altona Forest Land acquisition - - 270,946
Waterfront development 5,860,200 3,847,801 4,112,238
Etobicoke Motel Strip waterfront project 2,100,000 1,192,286 2,057,216
Conservation area development 275,000 266,091 169,269
Black Creek Pioneer Village development 30,000 34,177 169,366
Conservation education development 30,000 29,591 74,154
Kortright Living Machine project 800,000 930,057 -
Arsenal Lands Project 4,800,000 1 ,325,275 6,538
Greater Toronto Region Trail - - -
19,583.500 12,273.572 12.164.569
Revenue:
Municipal:
l..evies 7,875,500 5,486,203 5,282,832
Other 300,000 1,426,326 1,174,047
Government grants:
MNR transfer payments 550,000 142,582 468,545
Provincial - other 2,450,000 478,847 970,010
Federal 400,000 10,142 14,429
Authority generated:
Tipping fees 50,000 302,514 50,204
Rental properties 1,158,000 1,343,534 1,136,536
Interest - 64,865 29,284
Proceeds from sale of properties 3,250,000 1,547,816 3,288,769
The Conservation Foundation of
Greater Toronto 700,000 564,548 217,670
Donations and fundraising - - 500,000
Canada Post Corporation agreement 2,500,000 - -
Other 82.500 228,841 108,671
19,316,000 11,596,218 13,240,997
Surplus (deficit) prior to reserve allocations $ (267,500) $ (677.354) $ 1,076,428
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C39
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Schedule 5 - Schedule of Expenditures and Revenues -
Conservation and Education Programming
Year ended December 31, 1998, with comparative figures for 1997
1998 1998 1997
Budqel Actual Actual
Expenditures:
Conservation land programming:
Conservation areas $ 2,769,200 $ 2,721,830 $ 2,733,394
Conservation/Heritage education
programming:
Black Creek Pioneer Village 3,135,800 3,198,465 3,193,021
Kortright Centre for Conservation 1,208,700 1,341,781 1,205,945
Conservation field centres 1.872,100 1,876,500 1,873,251
8,985.800 9.138,576 9.005,611
Revenue:
Municipal:
Levies 972,800 1,030,800 944,900
Other - - 800
Government grants:
Provincial - other 200,000 216,581 215;922
Federal 40,000 12,175 36,612
Authority generated:
User fees, sales and admissions:
Conservation areas 2,458,600 2,492,882 2,246,753
Black Creek Pioneer Village 2,566,300 2,418,396 2,349,392
Kortright Centre 726,300 695,044 639,924
Conservation Field Centres 1,873,300 1,809,208 1,747,905
l.nterest income - general .- 6,995 4,996
The Conservation Foundation of
Greater Toronto 79,000 86,440 71,138
Donations and fundraising - 26,561 45,250
Other 69,500 51,753 100,645
8,985,800 8,846,835 8,404,237
Deficit prior to reserve allocations $ - $ (291,741) $ (601,374)
C40 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
.~
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Schedule 6 - Schedule of Expenditures and Revenues - Corporate Services
Year ended December 31, 1998, with comparative figures for 1997
1998 1998 1997
Budqet Actual Actual
Expenditures:
Corporate management $ 691,800 $ 586,414 $ 687,867
Office services 536,800 516,049 570,167
Financial services 485,800 487,370 499,259
Human resources 235,700 228,363 226,055
Information technology 249,500 268,093 287,982
Corporate communications 352,300 292,132 324,456
Fundraisinq 242,000 217,940 191.449
2,793,900 2,596,361 2,787,235
Capital projects:
Administrative office 200,000 158,185 3,963
2,993,900 2,754,546 2,791,198
Revenue:
Municipal:
Levies 2,038,800 1,980,800 2,204,300
Government grants:
MNR transfer payments - 124,206 173,931
Provincial - other - - 1,954
Federal - 1,309 986
Authority generated:
Interest income - general 250,000 351,028 273,897
Proceeds from sale of properties 50,000 - 473,838
The Conservation Foundation of '.
Greater Toronto 494,100 217,940 134,922
Other 11,000 14,661 39,585
2,843,900 2.689,944 3,303,413
Surplus (deficit) prior to reserve allocations $ (150,000) $ (64,602) $ 512,215
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C41
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Schedule 7 - Schedule of Expenditures - Vehicle and Equipment
Year ended December 31, 1998, with comparative figures for 1997
1998 1998 1997
Budget Actual Actual
Expenditures:
Operations:
Fuel, maintenance and repairs $ 243,600 $ 245,568 $ 284,580
Other overhead 42.200 33.383 30.630
285,800 278,951 315.210
Capital:
Purchase of equipment and machinery 142,800 189,324 129,153
Purchase of vehicles 219,000 180,663 140,602
Proceeds on disposals or trade-in (91,500) (73.168) (18,646)
270,300 296,819 251 .109
Net expenditures 556,100 575,770 566,319
Recovery of expenditures by charges
based on usage (556,100) (459,900) (445,616)
Charge to other expenditures - 115,870 120,703
Municipal levies - - 23,311
Decrease in reserve balance $ - $ 115,870 $ 97,392
-
!
~
;JJ
I
~
,
C42 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
SECTION II - ITEMS FOR EXECUTIVE ACTION
RES.#C4/99 - IMPLEMENTATION OF A NEW JOB EVALUATION SYSTEM AND AN
ECONOMIC ADJUSTMENT TO SALARIES AND WAGES
1) Implementation of a new Job Evaluation System (The Universal Job
Evaluation Plan) and the corresponding Salary and Wage Schedule, effective
April 1, 1999.
2) An economic adjustment to salaries and wages effective April 1, 1999.
Moved by: Richard O'Brien
Seconded by: Bill Saundercook
THAT THE BOARD RECOMMENDS TO THE EXECUTIVE ~OMMITTEE THAT the job
classifications resulting from the introduction of the Universal Job Evaluation Plan be effective
April 1 , 1999;
THAT the corresponding Salary and Wage Schedule be implemented effective April 1 , 1999;
AND FURTHER THAT an economic adjustment to salaries and wages of 1.5% be effective April
1,1999 ............................................................ CARRIED
BACKGROUND
In April, 1997 the Authority approved a recommendation that the Universal Job Evaluation Plan be
established as the system to evaluate all jobs at TRCA. The Authority's Job Evaluation System, put
in place in 1980, did not meet the requirements of Pay Equity. In 1991, to ensure compliance with
the Pay Equity legislation we purchased the rights to use the Universal Job Evaluation Plan. Since
1991 we have used the Authority's Job Evaluation System as our formal system with periodic checks
against the Universal Plan, We continued with the dual Job Evaluation systems purely for economic
reasons, There were simply no funds available to implement the new system. Since April 1 997 we
have evaluated all of our positions using the new system. It is now time to implement the results,
Our current Salary and Wage Schedule related directly to our old job evaluation system. It
categorizes jobs into groupings that no longer fit the way we now do our work or design our jobs
and the old salary grid had too many ranges for the number of jobs in our organization. A new
salary structure must be implemented that relates directly to the Universal Job Evaluation Pial}. Our
salaries and wages have remained unchanged since April 1992 and we have lost ground in the
marketplace. Although many of our jobs have changed significantly during the last few years we
have not reclassified positions pending the introduction qf the new Job Evaluation System. The
overall results using the new Job Evaluation System addresses the issues of internal equity, But, due
to cost, our new salary schedule was developed based on 1997 market comparisons less 3%,
March 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C43
The Authority's salaries and wages have remained unchanged since April 1992. Our competitive
position in the market place is being eroded. To remain competitive we must keep pace with
employers in our market area, particularly among our member municipalities. In 1998 a number of
our member municipalities provided economic adjustments ranging from 1 - 2%. For 1999 econor:nic
adjustments are in the range of 2 - 2.5%. As indicated above, our new salary structure is based on
1997 market comparisons less 3%, A 1999 economic adjustment of 1.5% will assist us with market
competitiveness and provide a much needed boost to employee morale.
FINANCIAL DETAILS
The impact on the operating budget to implement the new Job Evaluation System is $479,944 over
four years; $182,640 in 1999, $146,790 in 2000, $122,178 in 2001 and $28,336 in 2002. The total
cost over four years represents 4% of total annual salaries/wages. Funds have been set aside in the
1999 budget pending Executive Committee approval.
The cost of an economic adjustment of 1.5% effective April 1 , 1999 is $146,000. Funds have been
set aside in the 1999 budget pending Executive Committee approval.
For information contact: Kaye MacDonald, extension 219
Date: February 23, 1999
SECTION IV -ITEMS FOR THE INFORMATION OF THE BOARD
RES.#C5/99 - ACCOUNTS RECEIVABLE STATUS REPORT
February 24, 1999. Staff report on accounts receivable,
Moved by: Christine Cooper
Seconded by: Paul Palleschi
THAT the report on accounts receivable of the Authority, as of February 24, 1999, be received.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
At its meeting #3/91 the Board requested that for each of its meetings staff reports on the status of
the Authority's receivables.
ANALYSIS
The schedule below summarizes the status of receivables, including aging and classification. The
schedule excludes $4,004 in accumulated interest arrears on invoices outstanding for more than 30
days.
C44 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
ACCOUNTS RECEIVABLE AGING, BY CATEGORY
(Excluding Municipal Levy and MNR Grant - As at February 24, 1999)
31 TO 61 TO gO PLUS
CURRENT 60 DAYS 90 DAYS TOTAL %-
DAYS
SCHOOLS AND
SCHOOL BOARDS 42,225 36,930 16,110 1,013 96,278 28.1%
GOVERNMENT 55,332 2,689 10,850 11 ,909 80,780 23.6%
CORPORATE,
INDIVIDUAL AND 73,863 28,373 20,598 42,804 165,638 48.3%
COMMUNITY
GROUPS
TOTAL 171,420 67,992 47,558 55,726 342,696 100.0%
% OF TOTAL 50.0% 19.8% 13.9% 16.3% 100.0%
Items in excess of $1,000, included in the 90-plus-days column, are listed on the following page.
These amounts are deemed collectible. Total receivables, at $342,696, are within normal levels.
Receivable balances as reported on each of the previous reports to the Board, after 1995, are
presented as follows:
I DATE I Total I gO-Pius I
$ $
February 24/99 342,696 55,726
August 25/98 368,404 118,340
May 24/98 319,384 20,946
November 4/97 462,630 13,507
August 25/97 309,242 11,420
May 25/97 390,806 79,682
April 27/97 569,509 143,588
February 23/97 624,669 34,911
September 1/96 403,116 65,092
April 20/96 486,981 35,707
February 16/96 531,927 44,382
March 5, 1999 FINANCE AND,BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 C45
The list below itemizes accounts greater than $1,000 included in the 90 day plus category.
ARREARS AGE
CLI ENT NAM E AMOUNT INTEREST (DAYS)
$ $
Environment Canada - Great Lakes 7,395.09 (Note 1) 94
Town of Richmond Hill 4,513.75 495.81 220
Adit Designs Inc. 3,803.63 355.42 206
Dunkeron Nurseries 1,455.75 184.14 255
Frenchmen's Bay Yacht Club 2,536.22 115.84 108
Grizzly Falls Production Inc. 2,000.00 91,36 94
R N Phipps Real Estate 2,834.22 219.04 150
Soil Enrichment Systems Inc. 1,124.13 142.19 262
Wild Water Kingdom 25,246.83 (Note 2) 143
Tobin / Hegennauer (BCPV wedding) 1,122.83 104.92 213
52,032.45 1,708.72
Note 1: Interest not charged on grants receivable
Note 2: Subject to lease agreement
Report prepared by: Rocco Sgambelluri, extension 232
Date: February 24, 1999
RES.#C6/99 - FREEDOM OF INFORMATION ACT
1998 Summary of Requests. This report provides a summary of requests
received under the Municipal Freedom Of Information and Protection of
Privacy Act
Moved by: '" Christine"Cooper
Seconded by: Paul Palleschi
THE BOARD RECOMMENDS THAT the report dated February 23, 1999, on summary of
Freedom of Information Act requests during 1998, be received. . . . . . . . . . . . . . . CARRIED
C46 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/99 March 5, 1999
BACKGROUND
Each year, the Authority provides the Information and Privacy Commissioner/Ontario with a
summary of requests received under the Freedom of Information legislation. This report is
summarized for the information of the Board.
RATIONALE
The Authority received 8 requests for general information in 1998. No requests for personal
information were received.
Two requests were partially exempted from disclosure because the information related to property
matters involving solicitor client privilege, enforcement matters and personal privacy.
r
Four requests were for records which do not exist. One request was abandoned. One request was
completely disclosed.
Because most of the Authority's activities are public, requests for records are usually satisfied
without recourse to the Freedom of information legislation. Aside from the personal privacy
restrictions, property negotiations, legal issues and enforcement matters are the areas where
disclosure is most often restricted.
FINANCIAL DETAILS
The Authority received $40 in application fees and $653 in fees for search time and reproduction of
records.
For information contact: Jim Dillane, extension 220
Date: February 23, 1999
TERMINATION
ON MOTION, the meeting terminated at 10:05 a.m., on March 5, 1 999.
Ron Moeser Craig Mather
Chair Secretary Treasurer
/ks
~
", THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/99
April 9, 1999 Page C47
The Finance And Business Development Advisory Board Meeting #2/99, was held in the Humber
Room, Head Office, on Friday, April 9, 1999. The Chair, Ron Moeser, called the meeting to order
at 9:06 am
PRESENT
Randy Barber ............................................................. Member
David Barrow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Christine Cooper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Vice Chair
Joan King. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Ron Moeser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Chair
Richard O'Brien. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair, Authority
Paul Palleschi ............................................................. Member
Maja Prentice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
REGRETS
Raymond Cho . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Bill Saundercook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
RES.#C7/99 - MINUTES
Moved by: Paul Palleschi
Seconded by: Maja Prentice
THAT the Minutes of Meeting #1/99, held on March 5, 1999, be approved ...... CARRIED
DELEGATIONS
a) Alan Furbacher, Director, Correct Building Corporation (Centennial) Ltd., in regards to item
8.1 - ~Iaireville/Corner of Finch & Steeles Avenue - Lease/Development Initiative.
RES.#C8/99 - DELEGATIONS
Moved by: Maja Prentice
Seconded by: Richard O'Brien
THAT the above-noted delegation be heard and received. . . . . . . . . . . . . . . . . . . . CARRIED
,
C48 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/99 April 9, 1999
SECTION I - ITEMS FOR AUTHORITY ACTION
RES.#C9/99 - PROVlNCIAL SALES TAX CLAIMS
Negotiations with the Ministry of Finance. Staff seeks authorization to reject
the Ministry of Finance's initial offer of settlement on outstanding retail sales
tax claims and to continue negotiations.
Moved by: Maja Prentice
Seconded by: Richard O'Brien
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Ministry of Finance's initial offer
of 20%on all outstanding Provincial sales tax rebate claims be rejected and that staff continue
negotiations with the Ministry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
The Ontario Retail Sales Tax. Act provides sales tax rebates to charitable organizations on capital
investments which result from any construction project that is considered real property upon
completion, generally a building or structure or major renovation to either. The one major exception
to this rule is on capital investment projects for buildings or structures, "owned, leased or controlled
in any way by a municipality or the local board of a municipality. n It is the Ministry's position that the
Authority is a local board under the Retail Sales Tax Act and is not entitled to tax rebates on capital
project expenditures.
Gardiner, Roberts, the Authority's solicitor, is of the opinion that the Authority is not a local board of
a municipality and is eligible for the rebates. This position is supported by Taxsave Consultants
Limited, the firm hired to assemble two of the four claims submitted.
The Authority's first major claim under this provision of the Retail SalesTax Act dates back to 1986,
upon completion of the BCPV Visitors Centre. Since then, three additional claims, which when taken
together with the original claim total approximately $700,000 with arrears interest, have been
submitted for payment. The Ministry continues to disallow these claims, always citing the local
board provisions of the Act.
RATIONALE
Staff and the Authority's solicitor, John Parkinson of Gardiner, Roberts, have been negotiating with
representatives of the Ministry of Revenue for some time. A court date for the hearing of appeal has
been set for May 17, 1999. The hearing of appeal addresses the BCPV Visitors Centre claim only,
as the other claims are more recent.
The Ministry has proposed a settlement which would be 20% of the claims subject to completion
of audit. The Auth'ority's solicitor is 'of the opinion that the "facts of this case are the most favourable
for our position. Accordingly, staff recommend rejection of the Ministry's offer of 20% and to
continue negotiations, failing which we would proceed with the court case.
,
April 9, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/99 C49
FINANCIAL DETAILS
The 20% offer by the Ministry of Finance amounts to approximately $140,000 of the $700,000
outstanding in claims and arrears interest. Since the claims are still subject to audit and allowing
for the tax consultant's commission, this ofter is worth an estimated $115,500. Legal fees paid ~y
the Authority since 1986 amount to about $20,000.
For information contact: Rocco SgambeUuri, extension 232 r
Date: March 29, 1999
RES.#C10/99 - RECORDS RETENTION SCHEDULE AND POLICY
Update. Report recommending updates to the Authority's Records Retention
Schedule and Policy
Moved by: Joan King
Seconded by: David Barrow
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the updated Records Retention
Schedule and Policy be approved ...................................... CARRIED
BACKGROUND
Regularly, the Authority updates its Records Retention Schedule and Policy to reflect various
operational and legislative changes which may occur. The Schedule and Policy are the foundation
of the Authority's records management system. The Records Schedule and Policy meet the
requirements of the Municipal Freedom of Information and Protection of Privacy legislation.
RA TI ONALE
The updated Records Retention Schedule and Policy are attached. There is a summary of the
alterations to the Schedule and the policy remains unaltered.
For information contact: Jim Dillane, extension 220
Date: January 12, 1999
Attachments (1)
CSO FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/99 April 9, 1999
Attachment 1
~
", THE TORONTO AND REGION CONSERVATION AUTHORITY
Records Retention Schedule & Policy
updated
January 12, 1999
Working Together for Tomorrow's Greenspace
April 9, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/99 CS1
RECORDS RETENTION POLICY
1.0 PURPOSE
This policy provides for management of Authority records, ensuring efficiency in the creation,
storage, retrieval and disposition of records. Procedures based on the policy will facilitate the
retaining of Authority records, including the prevention of the creation of unnecessary records and
the appropriate destruction of records upon the conclusion of their retention periods.
2.0 DEFINITIONS AND TERMINOLOGY
For the purpose of this policy:
a) "File" or "Record" shall mean the composition of documents, reports, receipts, vouchers,
instruments, plans, surveys and any other papers, be it in their original form or a micro"form
or an electronic form, that is certified by an authorized officer of the Authority.
b) "Location" is a specified area where records are stored.
c) "Records Retention Schedule" defines the Record Series and retention periods for all records
currently held by the Authority.
d) "Active" files are records which are maintained on-site due to their referal frequency.
e) "Storage" files are those which are referred to infrequently, but which must be retained for
a speci"fied period of time.
3.0 RECORDS RETENTION PRINCIPLES
For purposes of this policy, the following principles shall be applied in the retention of records by
the Authority:
. All records created by the Authority shall be categorized in accordance with the Records
Retention Schedule attached to this policy, and governed by the retention periods defined.
. With the exception of the Financial Records and the Personnel Records, all files shall be
assigned a Central Filing Number (CFN). The Computerized Records Managment Software
will clearly identify the Record Series and retention period of each record.
. At the conclusion of each record's retention period, the record shall be brought to the
attention of the Director responsible, who may extend the retention period by up to one
year.
. Files and records will be reviewed for the purpose of eliminating duplication of documents.
C52 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/99 April 9, 1999
. No records shall be destroyed without written authorization from the Director responsible or
the Chief Administrative Officer.
. Wherever feasible and in accordance with legal requirements, documents shall be
microfilmed in accordance with the National Standard of Canada CAN2-72 11-29 entitled
"Microfilm as Documentary Evidence". Procedures for microfilming will be those generally
accepted by the Govemment of Canada, Ministry of National Revenue. Originals and written
copies of documents, having been microfilmed in accordance with the National Standard
of Canada, may be destroyed. This policy shall apply to documents previously microfilmed.
SUMMARY OF ALTERATIONS
Outlined below is a summary of alterations which have been made to the Records Retention
Schedule & Policy as of January 12, 1999.
FINANCIAL
The following File Series have been added:
7 years Accounts Receivable Audit Trail Reports
7 years Customer Invoice Copies
5 years Deposit Ustings
7 years Food & Area Weekly Revenue Reports
7 years Invoice Authorization Report
7 years Monthly Visa Logs
7 years Receipt Books
7 years US Vendor File
7 years Vehicle/Equipment
PERSONNEL
The following File Series have been added:
7 years Canada Pension Plan
2 years Employer Copies of Pay Stubs
7 years Employer Health Tax
5 years Expense Sheets
Permanent Omers Statements
2 years ".Payroll Benefit Copies
7 years Payroll Registers
7 years TD1s
Permanent Teachers Pension
7 years Workers Compensation Board
April 9, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/99 C53
LAND MANAGEMENT
The following File Series have had the attached condition added:
Permanent Assessment Appeals & Notices*3
Permanent Leases*3
Permanent Legal Surveys*3
*3 Sub-Series of General exists
PLANNING
The following File Series have had the attached conditions added:
Permanent Environmental Assessment Act Submissions *3 *7
25 years Solicitor/Realtor Written Responses *3
Permanent Storm Water Management *3 *7
*3 Sub-Series of General exists
*7 Sub-Series of Durham Region, Peel Region, Metro Toronto, Toronto & York
Region exist
The following new section has been added:
REGENERATION PROJECTS
The following are the Main Series titles:
Permanent Aquatic Habitat
Permanent Terrestrial Habitat
Permanent Wetland Habitat
Permanent Water Quality
Permanent Water Quantity
Listed below are the Sub-Series which will be under each Main Series:
. Carruthers Creek Watershed
. Don River Watershed
. Duffin Creek Watershed
. Etobicoke Creek Watershed
. Highland Creek Watershed
. Humber River Watershed
. Mimico Creek Watershed
. Petticoat Creek Watershed
. Rouge River Watershed
. Waterfront
,
C54 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/99 April 9, 1999
ADMINISTRATIVE SUPPORT
5 years Administration
Perman~nt Authority Boards & Committees, Original Minutes & Agendas
Permanent Central Filing Information
10 years Conservation Authorities Act and Related Legislation
6 years Contingent Liability*1
Permanent Contracts & Agreements
2 years Day Files
7 years Day Planners
Permanent Freedom of Information Requests*2
Permanent Historical Reference Material
6 years Insurance Claim Settlement
Permanent Insurance Policies
10 year Legal Opinions
Permanent Litigation Claims
Permanent Orders-in-Council
Permanent Policies & Regulations
1 year Printing & Office Supplies
Permanent Safety Officer's Reports
5 years Staff & Committee Meetings
Permanent Statistics
7 years Tenders - Successful
2 years Tenders - Unsuccessful
*1 Longer if party injured is Under the Age of 18
*2 Contains Confidential Information
CONSERVATION AREAS & FIELD CENTRES
The following are the Main Series titles:
10 years Concession Operations *3
5 years Correspondence *3
Permanent Maintenance & Development
10 years Recreation Programs *3
10 years Special Functions
Listed below are the Sub-Series which will be under each Main Series:
. Albion Hills Conservation Area
. Albion Hills Field Centre
. Black Creek Pioneer Village
. Boyd Conservation Area
. Boyd Field Centre
. Bruce's Mill Conservation Area
. Claireville Conservation Area
April 9, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/99 C55
. Claremont Field Centre
. Cold Creek Conservation Area
. Glen Hatty Conservation Area
. Glen Major Conservation Area
. Greenwood Conservation Area
. Heart Lake Conservation Area
. Kortright Centre
. Lake St. George Field Centre
. Nursery
. Other Conservation Areas
. Other M.T.R.C.A. Properties
. Petticoat Creek Conservation Area
. Watertront Areas
*3 Sub-Series of General exists
FINANCIAL
7 years Accounts Receivable Audit Trail Reports
Permanent Annual Returns Revenue Canada
Permanent Audited Financial Statements
Permanent Authority Budget
7 years Automatic Disbursement Cheque Register
7 years Bank Statements, Cancelled Cheques & Bank Reconciliation Files
Permanent Budget Status
7 years Budget Working Papers
3 years Cash Requirements Creation, Reports & Automatic Cash Disbursement
2 years Central Stores Material Requisitions
Permanent Computerized Area Weekly Revenue Reports
7 years Customer Invoice Copies
2. years Daily Cheque Listing
5 years Deposit Listings
7 years Distribution Reports, Intertaces & Purges
4 years Duplicate Cash Receipts, Vouchers & Customer Cheque Copies
2 years Duplicate Cheque Copies
7 years Federal Gas Tax Rebates Application Copies
Permanent Financial Statement Working Papers
7 years Food & Area Weekly Revenue Reports
7 years ....Food Service Purchase Summary Reports
7 years GST Distribution Report
7 years Investments
7 years Invoice Authorization Report
7 years Journal Entries/General Journals
7 years Journals & Registers
7 years Manual & US Cheque Register
7 years Metro/MNR Budget Working Papers
C56 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/99 April 9, 1999
10 years MNR Claim Files
3 years Month-to-Date Detailed General Ledger
7 years Monthly Aged Trial Balance Reports
7 years Monthly PST Remittance Copies
7 years Monthly Visa Logs
7 years Operating Statements
1 years Outstanding Purchase Orders by Account Report
7 years Payables Voucher Registers with Approved Invoice Registers
10 years Project Files - Budgeting
7 years Property Tax Information
Permanent PST Support Files
1 year Purchase Order Reports & Registers
7 years Receipt Books
10 years Revenue Sharing Policy Files
7 years US Vendor File
7 years Vehicle/Equipment
3 years Vendor Audit Trail Reports
7 years Vendor Files
7 years Vendor History Purge Report
7 years Voided Purchase Orders File
Permanent Year-to-Date Detailed General Ledger/Balance Sheets
7 years Year-to-Date Vendor Usting Report
LAND MANAGEMENT
The followinq are the Main Series titles:
Permanent Acquisitions*3
8 years Appraisals
Permanent Assessment Appeals & Notices*3
Permanent Dams & Reservoirs*3
Permanent Deeds
Permanent Easements
Permanent Encroachments
Permanent Erosion Control Maintenance*3
Permanent Erosion Control Properties
5 years Erosion Control Studies*3
Permanent ESA Study
Permanent ESAs*3
Permanent Expropriations
Permanent Hazard Tree Removal
Permanent HEC-II Revisions Files*3
Permanent Land filling*3
Permanent Leases*3
Permanent Legal Surveys*3
Permanent Property Management*3
Permanent Reforestation*3
April 9. 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/99 C57
Permanent Rental Tenancies
Permanent Sales
Permanent Sediment Control
Permanent Site Specific Projects
10 years Strategy & Implementation *4
10 years Vegetation Man;:lgement
Listed below are the Sub-Series which will be under each Main Series:
-
. Carruthers Creek Watershed
. Don River Watershed
. Duffin Creek Watershed
. Etobicoke Creek Watershed
. Highland Creek Watershed
. Humber River Watershed
. Mimico Creek Watershed
. Petticoat Creek Watershed
. Rouge River Watershed
. Wateriront
*3 Sub-Series of General exists
*4 Sub-Series of M.T.R.C.A. Jurisdiction exists
PERSONNEL
Permanent Annual TA Reports & Duplicate T-4's
Permanent Attendance Records
7 years Benefit Plan Administration Files
Permanent Benefit Plan Enrolment Cards
7 years Canada Pension Plan
5 years Canada Savings Bond Purchase Applications
Permanent Employee Accident Reports
2 years Employer Copies of Pay Stubs
7 years Employer Health Tax
6 months Employment Applications
Permanent Employment History Cards
10 years Employment Programs
7 years Employment Programs Working Papers
5 years Expense Sheets
Permanent Omers Statements
2 years Payroll Benefit Copies
7 years Payroll Registers
10 years Personnel Administrations
Permanent Position Descriptions
10 years Staff Training Programs
7 years TD1s
C58 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/99 April 9, 1999
Permanent Teachers Pension
5 years Time Sheets
7 years Workers Compensation Board
PLANNING
The followina are the Main Series titles:
Permanent By-law Development Applications - Comments
1 year By-law Development Applications - No Objections
Permanent Comprehensive Zoning By-laws
25 years Concept Development/Regulation Property Enquiries - Non-Actioned
25 years Condominium Applications - Comments
1 year Condominium Applications - No Objections
Permanent Environmental Assessment Act Submissions *3 *7
Permanent Fill, Construction & Alteration to Waterways Regulation Applications - Actioned *6
25 years Fill, Construction & Alteration to Waterways Regulation Applications - Non-Actioned
Permanent . GIS - Geographic Information System
Permanent Land Divisions (Consents) - Comments
1 year Land Divisions (Consents) - No Objections
Permanent Mapping *3
25 years Niagara Escarpment Commission - Comments*5
1 year Niagara Escarpment Commission - No Objections*5
Permanent Official Plan Amendments - Comments *7
1 year Official Plan Amendments - No Objections *7
Permanent Official Plans *7
25 years Parkway Belt Exemptions - Comments*5
1 year Parkway Belt Exemptions - No Objections*5
Permanent Property Clearances
Permanent Secondary Plans/Land Use Studies
Permanent Site Plan Control (S.41) - Comments
1 year Site Plan Control (S.41) - No Objections
25 years Solicitor/Realtor Written Responses *3
Permanent Specialized Municipal By-laws
Permanent Storm Water Management *3 *7
Permanent Studies & Reports *3
Permanent Subdivision Applications
Permanent Sub-watershed Planning
25 years Variances - Comments
1 year Variances - No Objections
Permanent Violations
Permanent Zoning Amendments - Comments
1 year Zoning Amendments - No Objections
Listed below are the Sub-Series which will be under each Main Series:
. Adjala-Tosorontio, Township of . Ajax, Town of
. Aurora, Town of . Brampton, City of
April 9. 1999 FINANCE AND BUSINESS DEVELOPMENT- ADVISORY BOARD #2/99 C59
. Caledon, Town of . East York, Borough of
. Etobicoke, City of . King, Township of
. Markham, Town of . Mississauga, City of
. Mono, Town of . North York, City of
. Pickering, Town of . Richmond Hill, Town of
. Scarborough, City of . Toronto, City of
. Uxbridge, Township of . Vaughan, City of
. Whitchurch-Stouffville, Town of . York, City of
.3 Sub-Series of General exists
.5 Sub-Series are not applicable
.6 Sub-Series of Permit Appeals exists
.7 Sub-Series of Durham Region, Peel Region, Metro Toronto, Toronto & York
Region exist
PROGRAMS
Permanent Archaeology
Permanent Fisheries Management
Permanent Recreational Vehicles
5 years Special Projects/Events
Permanent Water Management
Permanent Wildlife Management
PUBLIC RELATIONS
Permanent Annual Reports
5 years Authority Brochures & Publications
5 years B. Harper Bull Conservation Fellowship Award
10 years Charitable Programs
5 years Donations
5 years Exhibits
5 years Films
5 years Marketing
5 years Membership
3 years Newspapers & Magazines
Permanent Official Openings
5 years Presentations/Public Meetings/Workshops - External
5 years . Presentations/Public Meetings/Workshops - Internal
Permanent Special Functions
\
,
C60 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/99 April 9, 1999
REGENERATION PROJECTS
The following are the M'ain Series titles:
Permanent Aquatic Habitat
Permanent Terrestrial Habitat
Permanent Wetland Habitat
Permanent Water Quality
Permanent Water Quantity
listed below are the Sub-Series which will be under each Main Series:
. Carruthers Creek Watershed
. Don River Watershed
. Duffin Creek Watershed
. Etobicoke Creek Watershed
. Highland Creek Watershed
. Humber River Watershed
. Mimico Creek Watershed
. Petticoat Creek Watershed
. Rouge River Watershed
. Waterfront
April 9, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/99 C81
RES.#C11/99 - 1999 BUDGET
Operating and Capital. This report recommends the 1999 Budget, Operating
and Capital, within the context of the three year business plan starting in
1999.
Appendix FBD1/99
Moved by: Randy Barber
Seconded by: Joan King
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the 1999 Operating and Capital
Budget, and all projects therein, be adopted;
AND WHEREAS the Conservation Authorities Act provides that an Authority shall have the
power to detennine the portion of total benefit afforded to all participating municipalities that
is afforded to each of them in establishing the annual levy, the Toronto and Region
Conservation Authority resolves as follows, subject to such regulations under the Act as may
be approved by the Lieutenant- Governor-in-Council:
(I) That all member municipalities be designated as be'nefiting for all projects
included in the 1999 Operating Budget;
(ii) That the Authority's share of the cost of the programs included in the 1999
Operating Budget shall be raised from all member municipalities as part of the
General Levy;
(Hi) That the 1999 General Levy be apportioned to the participating municipalities
in the proportion that the equalized assessment of the whole is under the
jurisdiction of the Authority, unless otherwise provided in the levy or a project
and as adjusted to meet the individual funding requirements of the participating
municipalities;
(iv) That the 1999 General Levy for the operation, maintenance and development of
the Conservation Areas, Black Creek Pioneer Village and the Kortright Centre
for Conservation be in accordance with the funding formula adopted by the
Authority at its meeting #8/88 held on December 2, 1988, continued at the 1993
apportionments and excluding asset management and other costs as set out in
the Business Plan, if applicable;
(v) That the appropriate Authority officials be directed to advise the participating
municipalities pursuant to the Conservation Authorities Act and the regulations
'..made thereunder, and to levy the said' municipalities the amount of the General
Levy set forth in the 1999 Operating Budget;
C62 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/99 April 9. 1999
(vi) That the appropriate Authority officials be directed to advise the participating
municipalities pursuant to the Conservation Authorities Act and the regulations
made thereunder and to levy the said municipalities the amount of the Capital
Levy set forth in the 1999 Capital Budget and in the approved projects of t~e
Authority;
THAT staff be authorized to amend the 1999 Operating and Capital Budget to reflect 1999
provincial grant allocations in order to determine the amount of matching levy governed by
regulation;
THAT except where statutory or regulatory requirements provide otherwise, staff be authorized
to enter into agreements with private sector or government agencies for the undertaking of
projects which are of benefit to the Authority and funded by a sponsor;
AND FURTHER THAT, as required by Ontario Regulations 139/96 and 231/~7, this
recommendation and the accompanying budget document, including the schedule of matching
and non-matching levies, be approved by recorded vote.
BACKGROUND
Chief Administrative Officer's Comments
In Appendix FBD1/99 are the comments of the Chief Administrative Officer which summarize the key
issues addressed in the 1999 Budget.
Member Municipalities
Staff has met with representatives of the Regions of Peel, York and Durham and the City of Toronto
to present and discuss the Authority's 1999 budget and municipal levy requirements. The
municipal levy requirements as presented in the accompanying budget document are the levy
amounts which have been communicated to each of the Authority's municipal funding partners.
Although not all of the Authority's municipal funding partners have approved their 1999 Budgets,
the levy amounts presented herein are those that staff of the member municipalities have
recommended for approval by their respective municipal councils.
Provincial Legislation
By regulation, the TRCA has provided 30 days written notice to its member municipalities of the date
of the meeting at which the Authority will approve the municipal levy. At the April 30th Authority
meeting, a recorded vote on the budget recommendation including the non-matching municipal
levy is required. The weighted voting procedure prescribed by regulation will be used.
For information contact: Jim Dillane, extension 220
Date: April 7th, 1999
April 9, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/99 C63
COMMITTEE OF THE WHOLE
RES.#C12/99
Moved by: Paul Palleschi
Seconded by: David Barrow
THAT the committee move into closed session to discuss item 8.1 - Claireville/corner of Finch
& Steeles Avenue Lease/Development Initiative ........................... CARRIED
ARISE FROM COMMITTEE OF THE WHOLE
RES.#C13/99
Moved by: Randy Barber
Seconded by: Maja Prentice
THAT the Committee arise and report .from closed session .................. CARRIED
RES.#C14/99 - CLAI REVI LLE/CORNER OF FINCH & STEELES AVENUE-
LEASE/DEVELOPMENT INITIATIVE
Status Update - Agreement to Negotiate Exclusively, CFN 28965A. Status
update regarding the exclusive negotiations with representatives of Correct
Building Corporation (Centennial) Umited to attempt to negotiate a suit~e
lease/development arrangement for the utilization of Authority owned lands
at the subject location.
Moved by: Paul Palleschi
Seconded by: Richard O'Brien
THE BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE THAT staff be authorized to
extend the agreement to negotiate exclusively with Correct Building Corporation (Centennial)
Limited to May 31, 1999, on the terms and conditions set out in Attachment 1, and Correct
Building Corporation (Centennial) Limited be required to execute said agreement no later than
April 15, 1999;
THAT if a suitable lease/development arrangement for the use of the subject lands is not
achieved by May 31, 1999, then the agreement to negotiate exclusivelywith Correct Building
Corporation (Centennial) Limited becomes null and void;
AND FURTHER THAT staff be directed to provide a status update report to the Members of the
Finance and Business Development Advisory Board no later than June 4, 1999, with respect
to this matter.
C64 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/99 April 9, 1999
SECTION IV - ITEMS FOR THE INFORMATION OF THE BOARD
RES.#C15/99 - ACCOUNTS RECEIVABLE STATUS REPORT
March 29, 1999. Staff report on accounts receivable.
Moved by: Maja Prentice
Seconded by: Randy Sarber
IT IS RECOMMENDED THAT the report on accounts receivable of the Authority, as of March
29, 1999, be received ................................................ CARRIED
BACKGROUND
At its meeting #3/91 the Board requested that "for each of its meetings staff reports on the status of
the Authority's receivables.
ANALYSIS
The schedule below summarizes the status of receivables, including aging and classification. The
schedule excludes $5,490 in accumulated interest arrears on invoices outstanding for more than 30
days.
ACCOUNTS RECEIVABLE AGING, BY CATEGORY
(Excluding Municipal Levy and MNR Grant - As at March 29, 1999)
31 TO 61 TO 90 PLUS
CURRENT 60 DAYS 90 DAYS TOTAL %.
DAYS
SCHOOLS AND
SCHOOL 80,440 17,775 166 10,751 1 09,132 23.5%
BOARDS
GOVERNMENT 187,945 15,910 2,689 6,239 212,783 45.8%
CORPORATE,
INDIVIDUAL AND 30,045 50,893 17,381 44,546 142,865 30.7%
COMMUNITY
GROUPS
TOTAL 298,430 84,578 20,236 61,536 464,780 100.0%
% OF TOTAL 64.2% 18.2% 4.4% 13.2% 100.0%
Items in excess of $1~000, included in the 90-plus-days column, are listed on the following page.
With minor exception, these amounts are deemed collectible. Total receivables of $464,780, are
within normal levels. There has been a modest increase within the government category reflecting
invoicing prior to the federal and provincial "fiscal year ends. Receivable balances, as reported on
each of the previous reports to the Board, after 1995, are presented on the following page:
April 9, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/99 C65
I DATE I Total I gO-Pius I
$ $
March 29/99 464,780 61,536
February 24/99 342,696 55,726
August 25/98' 368,404 118,340
May 24/98 319,384 20,946
November 4/97 462,630 13,507
August 25/97 309,242 11,420
May 25/97 390,806 79,682
April 27/97 ' 569,509 143,588
February 23/97 624,669 34,911
September 1/96 403,116 65,092
April 20/96 486,981 35,707
February 16/96 531,927 44,382
,
C66 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/99 April 9, 1999
The list below itemizes accounts greater than $1,000 included in the 90 day plus category. .
ell ENT NAM E AMOUNT ARREARS AGE
$ INTEREST $ (DAYS)
Town of Richmond Hill 1,725.00 105.86 120
Town of Richmond Hill 4,513.75 . 570.95 253
Adit Designs Inc. 3,803.63 417.81 239
Dunkeron Nurseries 1,455.75 208.74 288
Frenchmen's Bay Yacht Club 2,536.22 155.62 141
Grizzly Falls Production Inc. 2,000.00 122.73 127
R N Phipps Real Estate 2,834.22 264.84 183
Soil Enrichment Systems Inc. 1,124.13 161.18 295
York Region Board of Education 9,058.62 413.80 99
McMichael Canadian Art Collection 1,332.00 60.84 113
Wild Water Kingdom 25,246.83 (Note 1) 176
Tobin / Hegennauer (BCPV wedding) 1,122.83 142.03 246
56,752.98 2,624.40
Note 1: Subject to lease agreement
Report prepared by: Rocco Sgambelluri, extension 232
Date: March 29, 1999
TERMINATION
ON MOTION, the meeting terminated at 10:16 am, on April 9, 1999.
Ron Moeser Craig Mather
Chair Secretary Treasurer
/ks
,
~
", THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/99
June 4, 1999 Page C67
The Finance and Business Development Advisory Board Meeting #3/99, was held in the Humber
Room, Head Office, on Friday, June 4, 1999. The Vice Chair, Christine Cooper, called the meeting
to order at 9: 11 a.m.
PRESENT
Christine Cooper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Vice Chair
Joan King. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Richard O'Brien. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair, Authority
Paul Palleschi .............................................................. Member
Maja Prentice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . Member
REGRETS
Randy Barber .......,.............................,....................... Member
David Barrow. . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . Member
Raymond Cho . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Ron Moeser . . . , . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . .. Chair
Bill Saundercook. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
RES.#C16/99. MINUTES
Moved by: Joan King
Seconded by: Maja Prentice
THAT the Minutes of Meeting #2/99, held on April 9, 1999, be approved . . . . . . . CARRIED
DELEGATIONS
(a) Mr. Alan Furbacher, Correct Building Corporation, speaking in regards to item 7.1 -
Claireville/Corner of Finch & Steeles Avenue-Lease/Development Initiative.
RES.#C17/99. DELEGATIONS
Moved by: Joan King
Seconded by: Maja Prentice
THAT the above-noted delegation (a) be heard and received. . . . . . . . . . . . . . . . . CARRIED
C68 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/99 June 4, 1999
COMMITTEE OF THE WHOLE
RES.#C18/99
Moved by: Maja Prentice
Seconded by: Paul Palleschi
THAT the committee move into closed session to discuss item 7.1 - Claireville/Corner of Finch
& Steeles Avenue-Lease/Development Initiative ........................... CARRIED
ARISE FROM COMMITTEE OF THE WHOLE
RES.#C19/99
Moved by: Maja Prentice
Seconded by: Paul Palleschi
THAT the committee arise and report from closed session. . . . . . . . . . . . . . . . . . . CARRIED
SECTION I - ITEMS FOR AUTHORITY ACTION
RES.#C20/99 - CLAIREVILLE/CORNER OF FINCH & STEELES A VENUE-
LEASE/DEVELOPM ENT I NITIA TIVE
Status Update - Agreement to Negotiate Exclusively, CFN 2S965A. Status
update regarding the exclusive negotiations with representatives of Correct
Building Corporation (Centennial) Limited to attempt to negotiate a suitable
lease/development arrangement for the utilization of Authority owned lands
at the subject location.
Moved by: Paul Palleschi
Seconded by: Joan King
THE BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE THAT staff be authorized to
extend the agreement to negotiate exclusively with Correct Building Corporation (Centennial)
Limited to June 30, 1999;
THAT if a suitable lease/development arrangement for the use of the subject lands is not
achieved by June 30, 1999, then the agreement to negotiate exclusively with Correct Building
Corporation (Centennial) L1mlted becomes null ailCf void;
AND FURTHER THAT staff be directed to provide a status update report to the Executive
Committee by no later than July 9, 1999, with respect to this matter ........... CARRIED
June 4, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/99 C69
SECTION IV - ITEMS FOR THE INFORMATION OF THE BOARD
RES.#C21 199 YEAR 2000 COMPLIANCE
Status Report. This communication is an update on action to date dealing
with Year 2000 compliance.
Moved by: Joan King
Seconded by: Richard O'Brien
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the communication dated May 28th,
1999, on Year 2000 compliance be received .............................. CARRIED
RATIONALE
Staff continues to work through a program to determine Year 2000 compliance of all major
equipment that potentially may be affected. The work program is at two levels: field operational
locations and corporate issues.
Each manager has been directed to inventory all equipment that may be susceptible to Y2K
problems. Given the limited resources of the TRCA, managers have been directed to contact
directly equipment suppliers or companies responsible for maintenance, to determine if their are
potential problems. Examples are heating and cooling equipment, refrigeration equipment,
scientific monitoring equipment, alarm and security systems etc.
This process is proceeding and should be complete by the fall.
At the corporate level, staff has monitored activities of the Authority's municipal partners. The City
of Toronto is providing assistance in the form of information and, potentially, some technical support.
Staff has been in contact with the Region of Peel and a meeting with their staff is planned.
The Members will appreciate that many Authority systems depend on outside infrastructure such
as electrical utilities and telephone systems. The Authority's Auditors, KPMG, and our bank, The
Royal Bank, have advised that in general Y2K preparedness among major financial institutions and
utilities is place. Staff is satisfied that the Authority does not need to undertake extraordinary,
emergency measures to prepare for significant breakdown of public infrastructure. Staff continue
to monitor these issues and will take appropriate action if this becomes necessary.
In terms of computer systems, the Authority has taken the following action:
1. Telecommunications
A contract for installation-of a new telephone' system-at head-office7BCPV and at Kortright Centre for
Conservation has been awarded. The installation will be complete by fall and the new systems will
be fully compliant. Bell Canada will be contacted concerning equipment in various remote locations.
The TRCA facilities in the City which use the City of Toronto's Centrex System will be addressed as
part of the City of Toronto's preparations. Cellular phones and pagers are provided through several
suppliers. We have yet to confirm the Y2K compliance on company's such as Cantel and Clearnet.
C70 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/99 June 4, 1999
2. Network Applications
The Authority has 6 Novell Servers, 1 UnixWare Server and 2 Windows NT Servers. A plan is in
place to test the servers and their operating systems. A planned upgrade of Novell softw'are will
address compliance issues. Consultant support will be required to ensure appropriate software
patches and updates are in place. This will occur by September.
Some software such as Lotus Notes and the Foundation's Raiser's Edge is compliant. Other
products such as WordPerfect 6.1 has yet to be confirmed. FoxPro and Goldmine data base
packages are not compliant and work is underway to try to address these applications.
Database integrity is a key issue. Failure of a major data base would be very disruptive. Because
Lotus Notes is Y2K compliant, a significant part of database is compliant. We have several other
database applications, notably the customer service reservations system which must be addressed.
3. Stand Alone Personal Computers
The TRCA manages about 165 individual units of which 139 are at head office and BCPV. About
two-thirds have been tested. Preliminary testing has identified non-compliance of many units. Staff
is considering various methods of dealing with this including software fixes and outright
replacement. In some cases, non-compliance simply means that the date must be manually set
after December 31,999. In other cases, the problem is more complicated.
The age of some units suggests that replacement will be most cost effective solution. This is a
solution being used in Peel Region and being considered by the City of Toronto.
Staff. anticipate resolving the compliance issues on all units by the fall of 1999. Units required for
specific mission critical purposes such the flood warning system will be compliant well in advance
of year end.
4. Other Devices
Printers, scanner, switching hubs, monitors, modems and other devices are being evaluated. Those
which are critical to operation of the network will be addressed as a high priority. Potential failure
of stand alone printing or scanning devices is not a high priority because such a disruption will have
minimal impact.
Other Issues
The Authority's insurers have included clauses in our insurance policies excluding Y2K compliance
issues. This means that we are not protected in the event there are losses directly associated with
failure of a system due .to..Y2K.problems. ,:rhare is GOverage-for eveRts such as a fire which might
result because of the failure of a computerized unit. The fire damage would be covered.
We continue to receive letters from suppliers and other business partners seeking information about
the Authority's Y2K readiness. We will respond to such requests in the fall. Similarly, we continue
to write to key suppliers of services and equipment to determine their readiness.
June 4, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/99 C71
FINANCIAL DETAILS
Only a small amount has been designated for computer Y2K compliance issues, $10,000, This may
prove inadequate and reserves will have to be used. The Telephone System is budgeted for
replacement ($200,000).
DETAilS OF WORK TO BE DONE
A further report will be presented to the Board in September.
For information contact: Jim Dillane, ext 220
Date: May 27, 1999
RES.#C22/99 ACCOUNTS RECEIVABLE STATUS REPORT
May 23, 1999. Staff report on accounts receivable.
Moved by: Maja Prentice
Seconded by: Paul Palleschi
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the report on accounts receivable of
the Authority, as of May 23,1999, be received . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
At its meeting #3/91 the Board requested that for each of its meetings staff reports on the status of
the Authority's receivables.
ANALYSIS
The schedule below summarizes the status of receivables, including aging and classification, The
schedule excludes $5,543 in accumulated interest arrears on invoices outstanding for more than 30
days.
I
C72 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/99 June 4, 1999
ACCOUNTS RECEIVABLE AGING, BY CATEGORY
(Excluding Municipal Levy and MNR Grant - As at March 29, 1999)
31 TO 61 TO 90 PLUS
CURRENT 60 DAYS 90 DAYS TOTAL %
DAYS
SCHOOLS AND
SCHOOL BOARDS 151,127 24,415 4,577 10,315 190,434 48.6%
GOVERNMENT 62,551 58,868 34,313 156 155,888 39.7%
CORPORATE,
INDIVIDUAL AND 29,593 3,330 1 ,455 11,370 45,748 11.7%
COMMUNITY
GROUPS
TOTAL 243,271 86,613 40,345 21,841 392,070 100.0%
% OF TOTAL 62.0% 22.1% 10.3% 5.6% 100.0%
Items in excess of $1 ,000, included in the 90-plus-days column, are listed on the following page.
The balance in the 90-day plus category is the lowest it has been in almost two years. With minor
exception, these amounts are deemed collectible.
Total receivables of $392,070, are within normal levels. Receivable balances, as reported on each
of the previous reports to the Board, after 1995, are also presented on the following page:
I DATE I Total I 9O-Plus I
$ $
May 23/99 392,070 21,841
March 29/99 464,780 61,536
February 24/99 342,696 55,726
August 25/98 368,404 118,340
May 24/98 319,384 20,946
November 4/97 462,630 13,507
August 25/97 309,242 11 ,420
May 25/97 390,806 79,682
April 27/97 569,509 143,588
February 23/97 624,669 34,911
September 1/96 403,116 65,092
April 20/96 486,981 35,707
February 16/96 531,927 44,382
,
June 4, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/99 C73
The list below itemizes accounts greater than $1,000 included in the 90 day plus category.
ARREARS AGE
CLI ENT NAM E AMOUNT INTEREST (DAYS)
$ $
Adit Designs Inc. 3,803.63 545.40 294
Frenchmen's Bay Yacht Club 2,536.22 236.98 196
R N Phipps Real Estate 1,834.22 201.47 238
Soil Enrichment Systems Inc. 1,124.13 200.03 350
York Region Board of Education 9,058.62 700.10 154
18,356.82 1,883.98
Report prepared by: Rocco Sgambelluri, extension 232
Date: May 27, 1999
TERMINATION
ON MOTION, the meeting terminated at 10:00 a.m., on June 4, 1999.
Christine Cooper Craig Mather
Vice Chair Secretary Treasurer
/ks
~
", THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99
September 1 0, 1999 Page C74
The Finance and Business Development Advisory Board Meeting #4/99, was held in the Humber
Room, Head Office, on Friday, September 10, 1999. The Vice Chair, Christine Cooper, called the
meeting to order at 9: 11 a.m.
PRESENT
Randy Barber .............................................................. Member
Raymond Cho . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . , . . . . . . . . , . . . . . . . . . . . . . . . . . . . Member
Christine Cooper . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . .. Vice Chair
Joan King. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . Member
Dick O'Brien . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair, Authority
Paul Palleschi ..........................................,.................. Member
Maja Prentice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Bill Saundercook. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
REGRETS
David Barrow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Peter Li Preti .............................................................. Member
Ron Moeser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Chair
RES.#C23/99 - MINUTES
Moved by: Maja Prentice
Seconded by: Randy Barber
THAT the Minutes of Meeting #3/99, held on June 4, 1999, be approved ....... CARRIED
RES.#C24/99 - ACCOUNTS RECEIVABLE STATUS REPORT
August 29, 1999. Staff report on accounts receivable.
Moved by: Randy Barber
Seconded by: Maja Prentice
THAT the report on accounts receivable of the Authority, as of August 29, 1999, be received.
. . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
At its meeting #3/91 the Board requested that lor each of its meetings staff reports on the status of
the Authority's receivables.
C75 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 September 10, 1999
ANALYSIS
The schedule below summarizes the status of receivables, including aging and classification. The
schedule excludes $5,875 in accumulated interest arrears on invoices outstanding for more than 30
days.
ACCOUNTS RECEIVABLE AGING, BY CATEGORY
(Excluding Municipal Levy and MNR Grant - As at August 29, 1999)
31 TO 61 TO 90 90 PLUS
CURRENT 60 DAYS DAYS DAYS TOTAL %
SCHOOLS AND
SCHOOL BOARDS 1,996 3,547 23,219 19,392 48,154 8.5%
GOVERNMENT 69,837 37,915 16,198 68.362 192,312 34.0%
CORPORATE,
INDIVIDUAL AND 242,634 30,534 41,781 10,196 325,145 57.5%
COMMUNITY GROUPS
TOTAL 314.467 71,996 81,198 97,950 565,611 100.0%
% OF TOTAL 55.6% 12.7% 14.4% 17.3% 100.0%
Items in excess of $1,000, included in the gO-plus-days column, are listed on the following page.
While the balance in the 90-day plus category is higher than normal every item listed, with minor
exception, is deemed collectible.
Total receivables of $565,611, are higher than the average balance expected for this time of the year.
However, included in this total is an invoice to the Canada Post Corporation for $164,621, which 'is
owed by the Corporation as its interim contribution towards the site restoration costs on the property
sold to the Authority in 1 992. Receivable balances, as reported on each of the previous reports to
the Board, after 1 995, are also presented on the following page:
September 10, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 C76
I DATE I Total I 9O-Plus I
$ $
Auqust 29/99 565,611 97,950
May 23/99 392,070 21,841
March 29/99 464,780 61,536
February 24/99 342,696 55,726
August 25/98 368,404 118,340
May 24/98 319,384 20,946
November 4/97 462,630 13,507
Auqust 25/97 309,242 11 ,420
Mav 25/97 390,806 79,682
April 27/97 569,509 143,588
February 23/97 624,669 34,911
September 1/96 403,116 65,092
April 20/96 486,981 35,707
February 16/96 531,927 44 ,382
The list below Itemizes accounts greater than $1,000 included in the 90 day plus category.
ARREARS AGE
CLIENT NAME AMOUNT INTEREST (DAYS)
$ $
Adit Designs Inc. 3,803.63 812.28 392
Toronto Board of Education 3,115.84 142.33 105
Toronto Board of Education 5,992.00 273.71 105
Toronto Board of Education 4,170.43 190,50 119
Environment Canada - GLCF 68,002.83 n/a 140
Waterfront Reqeneration Trust 2,500.00 n/a 140
Meadowcrest Public School 3,550.59 217.88 126
-
91,135.32 1,636.70
Report prepared by: Rocco Sgambelluri, extension 232
Date: September 1, 1999
cn FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 September 10, 1999
RES.#C25/99 - FINANCIAL PROGRESS REPORT NO.1
For the Period January 1, 1999, to August 1, 1999. Presents 1999 Financial
Progress Report NO.1
Moved by: Bill Saundercook
Seconded by: Dick O'Brien
THE BOARD RECOMMENDS TO THE AUTHORITY THAT Financial Progress Report No.1 for
the period January 1, 1999, to August 1, 1999, be received;
AND FURTHER THAT staff be directed to report to the Board as necessary on actions taken
to complete the 1999 Business Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
Each year, as part of the Authority's financial management and control process, financial progress
reports are presented to the Board. The reports describe the financial progress to date in
implementing the approved annual operating and capital budgets.
RATIONALE
The Financial Progress Report which follows provides details of major variances from the approved
budget. In total, the projected operating budget variance is a shortfall of $297,400. Major
components of the projected operating results are described on page 1 of attached report.
FINANCIAL DETAILS
See the report which follows.
DETAILS OF WORK TO BE DONE
As in past years, staff has initiated reviews of operational expenditures anticipated between now and
year end to determine if there are savings to be found to ensure a balanced budget.
Because so much of the Authority's recreation and watershed activity takes place by the end of
August, the opportunity to secure significant expenditure reductions is limited. The conservation
areas, for example, enjoy their busiest times during the summer with swimming, camping and
picnicking. When summer is over, the expenses have been incurred and the revenue hopefully
achieved. For the most part, the areas are closed at the end of October so there are few savings to
be achieved after that. Major fall programs like the Pumpkinfest are committed and with 'good
weather may create some opportunity to improve projected revenues. The projected revenues are
conservatively estimated in the financ.ial progress report so that there is an opportunity for
improvement is some areas such as Black Creek Pioneer Village.
The capital program-was-constn:lcted.to-eehieve'1!t'$200,ooe sl:1fplus to cover11:1e first year of a three
year program to eliminate the Kortright centre Living machine project deficit of $600,000. The
projection to year end will not achieve this surplus.
For information contact: Jim Dillane, extension 220
Date: September 2, 1999
Attachments (1)
September 10,1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 C7B
Attachment 1
THE TORONTO AND REGION CONSERVATION AUTHORITY
FINANCIAL PROGRESS REPORT # 1
FOR THE PERIOD JANUARY 1,1999 TO AUGUST 1,1999
C79 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 September 10, 1999
Page 1
OPERATING AND CAPITAL BUDGET: VARIANCE OVERVIEW
Projected Operating Deficit: $297.4 thousand
Projected Capital Deficit: $ 0.0 thousand
Total Corporate Deficit $ 297.4 thousand
Operating Overview:
The major components of the operating results are as follows:
. $130.8 thousand shortfall at Black Creek Pioneer Village is projected. Attendance !evels and
per visitor spending have improved considerably over 1998. Filming revenue is up
considerably as well resulting in core operations projected to be about $12.0 - $20.0
thousand better than budget. However the budget was constructed around the assumption
that a higher amount of Provincial Grant could be secured in 1999 but this now does not
seem likely and $58.0 thousand shortfall is projected. The surplus from the Food operations
at BCPV is projected to come in about $40.0 thousand less than budgeted because the
ambitious target for Corporate bookings is not likely to be achieved. In addition in order to
sustain the momentum in restoring lost visitation an extra $30 thousand has been authorized
for marketing.
. $180.0 thousand net shortfall for the Conservation Areas and Kortright. The Areas are
projecting a surplus of $9.0 thousand because of good attendance particularly for camping
and swimming. In contrast, revenue at Kortright will likely fall over $110.0 thousand short of
its ambitious targets. This coupled with some unexpected maintenance items is projected
to result in a an overall $188.9 shortfall.
. Land Use Planning projected to be $132.1 thousand over budget. New planning fees
projected to be down $108.0 thousand because o"f delays in establishing a collection
mechanism. Legal costs for OMB hearings projected to be $65.0 thousand higher but
gapping and cost containment will be used to offset the overall shortfall.
. Various Watershed Health items: Watershed Strategies underspent by a net of $32.1
thousand, Resource monitoring underspent by $31.0 thousand, and Regeneration activities
underspent by $51.1 thousand. By and large these items relate to not filling vacant positions
and deferring some initiatives in order to cover off shortfalls elsewhere in the organization.
. Fundraising for Conservation Journeys campaign and the Corporate campaign are projected
to be under budget by about $1 00.0 thousand. Cost containment and deferrals are expected
to offset the shortfall.
A few other smaller shortfalls / surpluses are shown and noted on the summary page.
September 10, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 COO
Page 2
Capital Overview
The 1999 Capital Budget was constructed to produce a $200.0 thousand surplus which was to be
the first year of a three year fund raising effort to cover the deficit incurred on the construction of the
Kortright Uving Machine. This year's portion is not likely to be secured before year-end. This results
in a $200.0 thousand variance but not a deficit.
A complete summary of budgeted and actual results follows tfle comments section as well
as a list of variances by business component with brief explanations. Also attached is a
report of revenue results for selected program areas.
OTHER ITEMS
Number of Visitors 1999 At Aug.' 1 Total
Target Actual 1999 Actual 1998
Black Creek Pioneer Villaga 90,000 68,030 156,114
ConselVation Areas 546,000 297,853 431,447
Kortright Centre 140,000 90,993 119,933
ConselVation Field Centres 36,000 21,226 39,123
Special Projects
Higher than budgeted year-to-date actuals, particularly in the Regereration, Resource Monitoring,
and Watershed Strategies programs, are otten attributable to this category. "Special Projects" refer
to a variety of activities the Authority carries out where specifically designated, usually one-time
funding, is available for things like research, rehabilitation, planting, and plant material costs,
Sources include:
1 ) Employment Programs: government sponsored, job-creation programs.
2) Site / Research Specific Initiatives: where special funding is provided from a private or
governmental source to carry out some specific research or site work.
Major projects include Rehabilitation & Planting, Fisheri~s Plans, Water Quality Improvement
Programs, Habitat Improvement Program, Summer Experience Program and the Environmental
Youth Corps Program.
Vehicle & Equipment Reserve
$34.0 more projected to go into reserve. Some unexpected expenditures but higher than expected
proceeds on disposals.
C81 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 September 10, 1999
Page 3
CAPITAL BUDGET
Project for Valley and Shoreline Regeneration in the Municipality of Metropolitan Toronto,
1997-2001: $72.0 thousand lower net expenditures than budgeted. Fishleigh and Prince of Wales
de"ferred. Extra work on Ashbridge's Bay shoreline and in Toronto Parks.
Lake Ontario Waterfront Regeneration Projects in Metropolitan Toronto and Durham Region,
1995-1999: Net $171.8 thousand under budget. Mimico Apartment Strip and Brimley Road sidewalk
deferred. Ashbridge's Bay work enhanced.
Administration Office - as budgeted.
Office for Greater Toronto Services Board - unbudgeted $300.0 thousand proposed. To be
fUllded from reserves and recovered from rents.
Don Valley Brickworks Regeneration Project, 1994-97: - as budgeted.
Etobicoke Motel Strip Waterfront Project: - as budgeted.
Toronto Remedial Action Plan - Projected extra $288.4 thousand of work, principally on Humber
River, covered from additional non-levy funding.
Peel Natural Heritage Project -Projected extra $191.0 thousand of work covered from additional
non-levy funding.
York Natural Heritage Project - Projected extra $227.3 thousand of work covered from additional
non-levy funding.
Public Use Infrastructure Project: - as budgeted.
Kortright Living Machine Project: -$30.0 extra expenditures for roads and landscaping. $200.0 of
fundraising not expected to be found in 1999.
Waterfront Open Space - Projected as budgeted.
Acquisitions include:
Former CNR Lands: 8.382 acres of L. Ontario shoreline in Scarborough.
Former Campbell, Brown, Annis properties: 2.01 acres of L. Ontario shoreline in Scarborough.
Former Scudellari, ...Q e.aAe-13roperties: ":"6-1 o-acres-of-L-:-Ontario'shoreline in.pickering.
September 10, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 C82
Capital Continued........... Page 4
Greenspace Protection and Acquisition Project 1996 - 2000. Projected as budgeted.
Acquisitions include:
Former Kuipers: .227 acres of Etobicoke Creek flood plain/valley land in Brampton.
Former Lenglet property: .389 acres of Humber flood plain/Valley land in North York.
Former 752872 Ontar.io Ltd. property: 1.275 acres of Humber flood plain/Valley land in Vaughan.
Former Trophy Homes property: 2.738 acres of Humber flood plain/valley land in Vaughan.
Former Novastar Dev. property: .504 acres of Humber flood plain/Valley land in Vaughan.
Former Petro-Canada property: .420 acres of Humber flood plain/valley land in Toronto.
Former Canadian-Pacific property: 4.382 acres of Humber flood plain/Valley land in Caledon.
Former Woodbine Humber Dev. property: 2.767 acres of Humber flood plain/valley land in
Etobicoke.
Former Canadian National property: 1.654 acres of Don flood plain/valley land in Toronto.
Former Forster property: .436 acres of Don flood plain/Valley land in North York.
Former Leopard Dev. property: .910 acres of Don flood plain/valley land in Richmond Hill.
Former Grayiive Dev. property: .140 acres of Rouge flood plain/Valley land in Richmond Hill.
Former Clarke property: 3.220 acres of Rouge flood plain/Valley land in Markham.
Former Young, Dick, St.Lawrence property: 95.525 acres of Duffins flood plain/Valley land in
Uxbridge.
Former Martin property: 26.0 acres of Duffins flood plain/Valley land in Pickering.
Rouge Natural Heritage Project - unbudgeted acquisition of the former Twyne River property
consisting of 10.7 acres of Rouge watershed land in Scarborough. $6.112 million funded
provincially, federally, and municipally.
Niagara Escarpment Land Acquisition - Project deferred.
Arsenal Land.s Remediation - $300.0 thousand higher expenditures. Funded by Canada Post.
,
C83 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99
September 10, 1999
.EB.QQBESS REPORT AS OF AUGUST 1, 1999
SUMMARY OF PROJECTED VARIANC~AIJlE~.EM.ElER.11~.
BUSINESS COMPONENT ~ ~ ~EAl1enditures IlliillllJllilllilfum
$ Over/(Under) $ Over/(Under) $ Over/(Under)
'!IA[J:RSHED PLAf;lW/iSi
1) Watershed Strategies (63,500) (31,400) (32,1 (0) Some gapping and some rtems deferred.
2) Resource Monitonng 41,100 72,100 (31,000) Some gapping and some rtems deferred.
3) Education:
a) Conservation Field Centres 16,000 7,600 8,400 Food costs & misc.
b} KOrtnght Centre . 69,480 (119,400) . 188,880 Higher Maint & Prog costs, lower prog revenues
-also Eco- Tours -$40k for slow start up
4) Flood Warning 0 0 0
~B.YJ..c.E.S
5) Advisory 1 Technical Clearance 62,500 . (108,000) .170,500 Legal costs up,Plannlng fees collection problems.
b) Pel1)1lttinglCompliance.monrtonng' (37,500) 900 '. (38,400) Cost constraint
BEJ;.ftiI; BAIIS:lli
6) Project Design & Implementation 273,600 324,600 (51,000) Some gapping and some ilems deferred.
~NT OF PUEiL~EI.S.
Land Management
8) Property Services 0 0 0
9) CA land Management (16,575) 0 (16,575) Greenwood Management agreement & misc
10) Water Management Structures 0 0 0
11) BCPV Infrastructure 5,000 0 5,000 Natural Gas costs up.
12) Business Development 18,450 0 18,450 Extra Central Servo staff
WATERSH~B1Eli.GI;
13) Recreation Programs (247,295) (239,100) (8,195) Dnving range rev down, gapping
14) BCPV Programs 28,790 (102,000) 130,790 -$60 Provo Grant,-$40 Food ,+30 Marketing
.b) Marketing & Development Inrtiatives 0 16,600 (16,600)
Vehicle & EqUipment Reserve (Net) (34,000) (34,000) 0
~PORA TE SERV/CE~ 0 0 0
a) Management Services 1,900 400 .1,500
b) Corporate Secretariat 0 0 0
c) Development Office 13,400 13,400 0
d) Communications (32,200) 0 (32,200) -sapping & cost constraint
e) Human Resources / Safety 0 0 0
f) Office Services (40) 0 (40)
g) Information Techn~logy 80,000 80,000 o Phone system costs up
h) Financial Services 0 0 0
OPERATING TOTAL 179,110 (118,300) 297,410
MNR Transfer Payment 0
Municipal Levy (0)
Operating Deficit/ (Surplus) 297 ,410
CAPITAL
WM~EJ) PLANNING
1) Watershed Strategies ( Watertront) 12,034 0 12,034
2) Resource MOnltonng (Watertront) 0 0 0
BESiEHfBMlQ.tJ.
6) Regeneration Capital Projects 773,766 1,041,300 (267,534) RAP projects. Can Post, ErOSion up, Watertront down
7) Land Acquis1tion~ Disposals ..", 5,46t,194-' -~,offi1,7S4 .. . ..-{) -Glen <=:agles less Niagara Escarpment deferral
WA TERSHl;IL.EXeEB/~
Public Use Infrastructure Project 6,400 6,400 0
Kortnght LJVJng Machine 30,000 (170,000) 200,000 Fundralslng not completed yet.
.s;QBPORA TE s~s.
Administrative Office 300,000 300,000 o GTSB office.
CAPITAL TOTAL 6,590,394 6,639,494 (49,100)
MNR Transfer Payment 0
Municipal Levy (249,100)
Capital Deficit I (Surplus) 200,000
TOTAL AUTHORITY 497,410
September 10,1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 C84
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
t~ ~~ QOO .,; ;i~~;l ~ of"io ~ci..;.... 0 ~ ~ :: "
.E '$ . 11I_- .. _r'1_:: _ . _
~ gg g~ ggg 0 g~~ :;:~g~ 0 g 0 eo
&,- .....0..., .,.,...... 8 ...., C.1lI .......cttcn II') N - .,...
'\'- ~ ~ ~ a E ..; ~ ~~;1 ~ _ v2 0(1- =.r ~ ~ t ~- a a E ~
Ifo? ... . en
~~> N
..
~, 8~ ~~~~ ~~: ~~ gE~8~~ t:gg~Cl ~~~~~=~ ;::5 g~
~!t ~~ ~g~~ ~~~ ~~ ~~e~~i ~ ~~ g~~~~g~ c~ :~
~~5" 1011'-..... N:J- .....0"" ............_<D .,.. ...,... "N....NN;:l ~~ ;;_~
~ ~
2
13: ~g gg ~ ~~ ~g Og~~~ 0 0 ~ 0
N ~!j" ~-; ~:!- ~~ t~ ~ ~-g ~;;~~ E E ~ ri
" -
~ Cl.. gg gS! 0 ggg gg gS! gg 00
.. cni;:::. ....._ ~o_ Qo;>O..... ,,".n 0_0_ ...,.~ _... 0...,
CIl cn~t: .......-"Cl N NO.... l""N 00 __ 0
~ cnS-l!''' .., .......... <:> ...~." ""'N 00 _0 ....
Do. -t~ ::.- ri .... " ...... ~::- ~~ ;;- ~-
~ ~~ !lUq :H~ ~~ g:;:~g:!; ~o ElI ~~~~~~~!n~ 0
~~_ ~~ ~~~~ ~ii ~~ ~~~g:; ~~;Q ~g;~~~~:~~ ~
..... ",~ "".. _......~ III,........ID l;;......._....1; ,"on...t:::. ..._N"...........",....... ....
'oC( N -.,- .: ..: ,..; ,.; ~- iii N ei
~ N
~ ~~ ~~ ~~~~ ~-r.;#: ~ ~~~~E~;r.~ ~ == ~~~;~~ ;r.
ll.. S'Oj ~~ ::~~:; ~~~ :~~~~:: ....." ~ ~~ ~:;;~~;:j ....
~ ~! ., ~
~, aa ~~i.~. :.~.~. on_g,. E_~.:g_=.~.;. 5_~_~... ~:ct ~.~.:3.~_~.~.~ U>Q om
~ CI) t- ~::i ~:;(;;::: ~_n:;::;: ;;::;gj;;;;::;;; :::;is.::lr::: ~:;: ~~:;;t;;;;:g;; 0 ;1;
a: ~ ~~- .... - (TI ~e ,"" ........- -"::,. N..- ....-.....--:. n 0
o ii) i;~ ~-
~;:, :J _
:::l CO u WI ~~ g:;; ClCICI""" 0 ~g~ e.;;:~~e lOon CI 0 :g
~ ~ '<<!~ ~:. air"; ..;n. ~~::. ::.~~. ('iN ~. vi
~ ~ ~o~.... :::~ ~- 0 ~~ __...00 ~ : 5
i:: ~ __
~: ~. :_: :.:. ~ !.g.~. .; s::. ~.~.:o N' .., fD'~'~' 10'
ll:llJ..... ..~- ~n _~ ~ ~F:o ~o ~N - _ _~~ n
~~ -:Jon.... _..... 00 '"CD 10_ C;I __ ....
CI) CI) Q, a:": ..: -' ...... rD.
<: ;:,
8 g ~~ ;~ g~3S ;;;~. SS~~~~ ~~:: ~S~~~~~S~:.
<: <( ~l- ~:\ -~~~ -~~:g~ _.~~N_ ~~ :eo~-.~-~::l ~
o g Q.~ ....... Non V") ~ <D _'~. w.., ...n:. ::-::,.-;_ -....--..............:. ~
a ~ -
~ ~ ~ gg gggg ~~g gg gggggg ggggo gg gggggg~ gg~go
ll::: 4ft; 'r..... tov,......... tovM O"l2",....OMCO 0..........0 I,QM l.tl""LOMm-.;f~ t--.COCOO1
~ ~ I.:J E ~ ",,- N- r:ri M ..,; .....- al m m- "",.... ~ lti 0- It)- ,..: .,.z- ai ID- .....- N- cD 0- ~ en '" en OJ- ~ I.()- ui to? ai
~ ~ ~C) ~~ ::~N~_ ~~~~!;; ~m;::;;~~_ ~!;;ecn ~~ ;;~~~~~_ :J_~CO;;;_
g~ ~ N ..... N I'- to
~.... ~ gg gg g gg g g ogggg g g g g ~
~ ~ ~~ ~~ ~~ ~ ~~ ~ ~ ~~~~ ~ ~ ~ : ~
p 0 Qj~o::J- 1"--0 (0..... 10 ,....,.... ,....0,....("') to ..... c:o to lO
,... n. CD ~ ("')..... to 0_ ""'~ MlOoo N N ~ 00.....
lU "..... N
ll: :J
lI) m 00 0 000 00 00 00 0 00 0
CI) O1Eg g~ :;;:: ~~g ~g gg ~g g gg ~
~ g;e;.... 0-171- ci 0-0-0 00- 10-10- ""'-10- N- 00- co
<-' - e ~ .. !;; ~ ~ ~ ~ ~ f5 ~ ;;; ;:; :2 ~ ~ ~ ~ ~
o 11.0: - coi ..,:_. NC"'; &D '0
ll: ~
~ : 0'0 0'00'0 0'0'0 co '0'00'000 00 CO ooooooooo~ '0 ~
~5 ~~ ~~~~ ~~~ ~~ g~~g~~ ~~ ~~ ~~~~~~~~~~ ~ ~
~~ ~N OOO~M mmm mm ~wo~~~ ~~,..:~ wom~m~~row ~ ~
~~ ~~ OM~OO we~ MM ~~~,....~o N~ WI~ OWW~~MWmN W N
~e ~~ ~~N~ ~CO~ ~~ w~.....oo,....~ ~M ~ ~""'NMNW~~~ ~
~ N
" ~ "~" -
QJ - . ~ ~
~ ~ c: ~~ C ,,'llJ"" "
U gB ~ c~ ct ~ ~
O~lIl L :!2 i!!C c: "'u c: '" z:. T!! ~
~~~ I" ~~ I~~ i ~i~ ~ ~" [ '" ~"'h ~ ~ ~ i
ffiu~ ~~ ~~ ~~ E ~~ai~~ @ ~ ~ ~~~ '; gV) ;!. -113 e
Q..U1~ ~o c:=.c -0. ~ ......~:::EEu_ OV)QJ c: QJEfJ:I~.c~ II) c:(E _
O~.o ~g ~~~ ~~ ~ ~~~g~o~ L:~:; K ~M~g~~~~ ~ gi~ ~
~ ~ 0 t-U l.I1 QJ~....Jiii~ c:g'Ol:S 11l QJ!'CI:fiUc:U) 2:. ....aj ~
; i"~,,, -i'~' ~.",.. ~.^' '1IH[~a:~g~ Ji g~~!a
iii J:l~"_=,,.c;s: ~8 UI- l:iill.u~>:g :<1"'fi:'" "" "'-.Q~ClIl~~ '" ;::C<o_g'
~6~ ~ ~~~E ~~ I~~mrou~~ ~~u~ ~ ~g~EE~o~ e c:(~~~=
llJU)::l "d.... wo >::J -<:: - m5Co10::J="-C 0 a: aJUN
~~QJ~ - ~ QJ~"" ~ >mm ocm~ Q ~UOU~oE~ e wocOc;
~~~~ ~ ~~~ ~~ ~ ~~~ MVD ~ mDO~~CO~ 8 ~~~~g
C85 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 September 10, 1999
~
~ "I- ~ ~ ~ g go
'g . g 0 g 0
0
~ 0 _0 ~
S~- .;: ,;: ~ ;;. ~f ;' :" 01_ "',
~ NO ....
-~ '"
'" ~~ ...
.. 0
N .0 = g g ~ g g ~ g 0 00010 0
E !~- 8",", :;
'0 .. :f !~!1{~~5 g E ;- ,~- ~ r--_N.
N U - ~om ....
G .. N- N"'", '"
0 ~ u ~ "', '"
~ .s>: ....
lL
1J ~ g g g g ~ ~ o 0 ? o 0 0
.. , . o 0 N 0
(j ~ ~- "gg;;-.;;:i;j ~~ ~- ~
.. :::. 0 _ .., "" ... ..,
0 o 0 N": ~ ~ ~
..
ct 0 0 ~
'" E . 0
a> ~ ~ ~. ::f ::- ..
~ n- -
.. 0:
~ 0 :;; is g is 8 g g o 0 0 01 o 0 il
o 0 0
~f- ~ .... 0 QI .. 0 " .... o 0 0 ~ 0
:f ;- g- ~ ~ ~- ~- ':" g.,; .; ~- ~. ~
..... N 0
~ ..; ",,- N ~ ....- - :i ~
~1: '" ;t:. ~ ;1:. ~ :f:. '" '" -- ~ '"
ll: ~ J ::! = ~ ;J; ~
1r t~ ;i ...; u:i" ., ~ N ,.; N ;:j
::<!: " - '7 -
'<I; ~f
-.J
<l. ~ ~ E ~ ~ ~ ~ ~ ;; ;<: ill "' ;:l;
C/J te 0 '"
t !!i- ~-:g~S;g ; ~ ~ g ;- E .; "'
f1l 0 ~ ~ '"
i'i: ~ ~- " - "'
0 3; 0:" on
il.: C/J ..>:
::> ::J .. N 0 ~ 0
::> III ~ ... : ~ G 0 " 0
'<I; 3: ~ ~- ~- ~ ~ ~ @
::<!: ~ ~ ~-
0 '" ~ .. .,'
;:: '"
'"
::;: ~ E . :ol N 0 ~
~ g g ~ ..
lli ~- . . ;' ~ ;n- ~. ::1' ~-: ~- .; ~
..... n-
C/J C/J a. 0:
"" ::;,
0 g . <0 or 00 ... :'! N 0 ~ !:
N ... ." ('l
(J ~1- ..... ..... ..."" 6 :: ~: 0;; <i s::i .;
"" '<I; '!i t ~- ~ ~
0 ~ ..; ~. -
a
llJ ~ 0 0 001010,0001 0 0 00 0000
It: >- ~- 0 0 0,000000 '" '" 000 Ol.OlllO
It: "' '" r-oocoooo 0 "'- '" 0 ..... r- M o.
0 ~~ ::: I.D-O~o....:o-o-o- on a> 00 en c. co. g
"" ~ ~- '" OJOOMOQUl '" '" ... 0 mco"-N
'<I; "" ~ ~~;:(J)NN~ a> "', ~~ LO ...... CD -
::<!: ~ .... .... ,.:
~ ::; 001000010 00 0 0 00 0 0
::<!: .. 0000010101 00 0 0 00 0 0
0 ..... , Q NOCNOaO 000 ... 0 NO 0 "'
It: ll: ..u_ NC;OIO-O-O.N- ID- an- a> 0' ~o- 0" 0
0 0 _S~ (OCCOClOM ....~ '" "' ,,'" "' '"
..... fu .. 0 0 lDO.,-('IolNN"lf> ~ '" "' ~ '" ~ 0
OJ '" N-~ ...' '"
1J
It: ::J 0 0
C/J In 0 0
0 0 00 0
C/J a> ~ .. 0 0 0 0
lU O'J g.... 0" 0" 0' 0
It: ~ ~~ ~ ~ 0 0
~ 0 ~
0 lL<>: ..; ..,.
It:
<l. .. 0 0 0100010010 00 0 0 00 0 0 0
. 0 0 0000000000 00 0 00 0 00 0 0
, tnOOOOOO 00 a> 0 co 0, ....
.. ~ "' "'.
e~- .... rn-r:::io~Mo-O-N- tl)-O- ",- 0' N-O 0 a>
.... N ::OO~OOa:l .... 0 ~ '" ~"' "' ....
" R ON""~~W "' ~ .... ii)
NMN": r- ~ N ..; ....
.:ll ~ ~ =>
...J
C n.
14 a:
=>
.. ~
> ~
~ c o c j::
fffi 0 c 5 ~ ~ ~ U
t 0 '" ..
~cn " t ~~iE &: ~ 1X ~ u:
"'iii 2 w
..J~~ s: i 'e-~~~ ~ In &: 8. e ii 0
<( .... ~ .5 n. '" W
t:02: '" ~&~~CL ~e~ ~ i!! " :J
" 1;' .. :J oS C "ii I-
lLU.... ~ Ii:' 5.cC:41C2Cl.Cl.65E~~~ U.c " 5 ~
<("'u ~ '" 2 ~ E ~
u"'<( :g ~~~~~B<(i'2"8B];;; c ..J ~ 0
E 0 <;;::;; <(~
W,. Q.J g~~~e~~~8eu~ n.
~ d Cf) 0 ~ I!! 0> b ~ ~ u a:
"0 ~ '5 E~ 0
~ U1 '" " ~~~w~~:e~u:~lii< 8" .... "'..J C
~ ~ u 81-' -,c_ O ()
~ U1 c <( ::>:E ex: ~ ~ ...J
.. ifP. ~ u 00 c it ~ g 3 <(
~ <0
s: ~~ :3~ E "ii I-
cr ..J :J 0 "0 <( Z :J U 0
::- N ;::: n.>: <( (J::E::E I-
September 10, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 C86
Attachment to Progress Report #1. 1999
THE TORONTO AND REGION CONSERVATION AUTHORITY
REVENUE RESULTS FOR SELECTED PROGRAMS
FOR THE PERIOD JANUARY 1, 1999 TO AUGUST 1, 1999
~
C87 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 September 10, 1999
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION: Interest ( excluding interest allocated to reserves)
.
MONTH-END 1999 1999 1998
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 28 71,677 50,000 75,928
APR. Apr. 25 86,939 65,000 87,715
MAY May 23 96,482 80,000 91 ,202
JUNE July 04 117,459 100,000 127,939
JULY Aug. 01 150,660 120,000 188,466
AUG. Aug. 29 150,000 204,932
SEPT. Sept. 26 175,000 239,511
OCT. Oct. 24 195,000 271,394
NOV. Nov. 21 220,000 319,304
DEC. Dec. 31 250,000 351,091
I Interest ( excluding interest allocated to reserves) I
400
------
,-...-.......... /
300 ../
//
Vi' I I /'
//
~ .........----~ '
~
UJ '0 ...........-
--
::l ~ ....-'"
z 0 _..-'
/-
UJ '" 200 ;]--.-
> ""C
UJ <:: 1999' Actual
0:: ~ /"
:J /'
0 /'
.<: ,/"
!:::.
100
0
Mar. 28 Apr. 25 May 23 July 04 Aug. 01 Aug. 29 Sept 26 Oct 24 Nov. 21 Dec. 31
MONTH ENDED
.~
September 10, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 CBS
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION: Interest ( excluding interest allocated to reserves)
MONTH-END 1999 1999 1998
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 28 71,677 50,000 75,928
APR. Apr. 25 86,939 65,000 87,715
MAY May 23 96,482 80,000 91,202
JUNE July 04 117,459 100,000 127,939
JULY Aug. 01 150,660 120,000 188,466
AUG. Aug. 29 150,000 204,932
SEPT. Sept. 26 175,000 239,511
OCT. Oct, 24 195,000 271,394
NOV, Nov. 21 220,000 319,304
DEC. Dec. 31 250,000. 351,091
!Interest ( excluding interest allocated to reserves) I
400
300
~
..!!!
w "0
::J ~
Z 0
W III 200
> "0
w t:
~ ~
:J
0
J:
t:.
100
0
Mar. 28 Apr. 25 May 23 July 04 Aug. 01 Aug. 29. Sept. 26 Oct 24 Nov. 21 Dec. 31
MONTH ENDED
---- r
~
C89 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 September 10, 1999
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION: Rental/Leases
MONTH-END 1999 1999 1998
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 28 151,731 190,000 190,186
APR. Apr. 25 222,146 250,000 245,032
MAY May 23 331,285 320,000 305,284
JUNE July 04 404,672 545,000 520,845
JULY Aug. 01 587,612 595,000 543,051
AUG. Aug. 29 710,000 637,147
SEPT. Sept. 26 910,000 817,436
OCT. Oct. 24 1,030,000 928,234
NOV. Nov. 21 1,110,000 1,006,525
DEC. Dec. 31 1,315,000 1,222,773
l Rental/Lease~
1400
1200
- 1000
~
~
UJ <5
::> :: BOO
Z 0
UJ III :: .
;::> '0
UJ c: 600
0:: ~ 1998.Actual::
:J
0 .1
.t: .. ...
e.. 400
T
. ."
200
0 . ~........
Mar. 28 Apr. 25 May 23 July 04 Aug. 01 Aug. 29 Sept. 26 Oct. 24 Nov. 21 Dec. 31
MONTH ENDED
'~
September 10, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 COO
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION: Plan Review
MONTH-END 1999 1999 1998
MONTH DATE YTD TOTAL YTD BUDGET YTO TOTAL
$ $ $
JAN.-MAR. Mar. 28 63,637 113,852 69,000
APR. Apr. 25 89,042 151,667 92,230
MAY May 23 112,442 200,922 130,781
JUNE July 04 155,243 255,614 177,818
JULY Aug. 01 205,507 298,907 206,777
AUG. Aug. 29 333,737 222,838
SEPT. Sept. 26 376,747 263,647
OCT. Oct. 24 415,011 294,554
NOV. Nov. 21 458,366 347,729
DEC. Dec. 31 500,000 395,799
I Plan Review I
600
500
-;;-
~ 400 .,,-.........,.........-.....
w 0
0
::J '0 .....-
z .,...........-
w '" 300
> 'C ------...-- j
w c
~ ::;
:J
0
t. 200
100
0
Mar. 28 Apr. 25 May 23 July 04 Aug. 01 Aug. 29 Sept. 26 Oct. 24 Nov. 21 Dec. 31
MONTH ENDED
-
C91 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 September 10, 1999
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION: Conservation Field Centres
MONTH-END 1999 19"99 1998
MONTH DATE YTD TOTAL YTD BUDGET YTO TOTAL
$ $ $
JAN.-MAR. Mar. 28 346,608 382,364 360,977
APR. Apr. 25 477,293 509,818 492,889
MAY May 23 619,668 639,673 1,068,418
JUNE July 04 1,235,388 1,250,394 1,288,228
JULY Aug. 01 1,267,466 1,317,188 1,346,757
AUG. Aug. 29 1,402,582 1,364,227
SEPT. Sept. 26 1,530,036 1,444,061
OCT. Oct. 24 1,657,491 1,575,074
NOV, Nov. 21 1,784,945 1,703,444
DEC. Dec. 31 1,981,700 1,863,226
I Conservation Field Centres J
2500
.. .
.. I
. .
III 2000 . . ., I
~ ... I
w '0 1500 ,9.9-.Budge: __. .--
~ ~... .. ----.- n.___II -----:~r,.l.98 Actual' "..
Will' ., . '.
> ~ . . , .
wi. .
IX: III 1000 ' ,
l I
500
O' -
Mar. 28 Apr. 25 May 23 July 04 Aug. 01 Aug. 29 Sept. 26 Oct. 24 Nov. 21 Dec. 31
MONTH ENDED
'.
September 10, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 C92
J
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION: Food Service (excl. food in 1999)
MONTH-END 1999 1999 1998
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 28 51,769 53,240 84,043
APR. Apr. 25 87,090 115,010 115,500
MAY May 23 151,548 176,780 197,549
JUNE July 04 312,608 316,180 324,454
JULY Aug. 01 484,991 434,490 397,738
AUG. Aug,29 566,050 506,419
SEPT. Sept. 26 722,170 619,305
OCT, Oct. 24 865,810 786,498
NOV. Nov. 21 956,470 861,942
DEC. Dec. 31 1,134,300 1,059,650
I Food Service (excl. food in 1999) I
1200
.. . . . . . . I ..
", '".
1000 ... ..
, ,..1 I
~ 800 .1.
w ;3
=> -
z 0
~ -l!l 600 .. . . .. .,
we.., . . .
0:: ~.'.'. ..: ".:' ....:. ..
f 400: .'. . . . .!l..... . .... .
'." , '
. ..
200 . .. _------
o ... . . . .
Mar. 28 Apr. 25 May 23 July 04 Aug. 01 Aug. 29 Sept 26 Oct 24 Nov. 21 Dec. 31
MONTH ENDED
-
C93 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 September 10, 1999
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION: Kortright Centre (incl. food in 1999)
MONTH-END 1999 1999 1998
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 28 273,443 225,000 187,434
APR. Apr. 25 369,351 332,800 278,918
MAY May 23 446,923 410,800 333,045
JUNE July 04 525,084 488,800 404,815
JULY Aug. 01 543,896 529,800 433,726
AUG. Aug. 29 570,800 462,900
SEPT. Sept. 26 622,800 489,847
OCT. Oct. 24 713,800 560,840
NOV. Nov. 21 769,800 593,686
DEC. Dec. 31 815,000 629,287
I Kortright Centre (incl. food in 1999) I
1000
'. .. .
800
..
F
!:!
w ;3 600 -----
---
::l _ 1 ' : . .:. ...---'.....---1 ----
z 0
w '" L. ,......
> '0 _ --,-----.1
w C _-- .----. - '. 1998 Actua
a:: ::l 400
~ '.: ~>/r------
0
.r:
!:.
200 ..,.,,~~~: .' . -
". . .
. '.
. :,
0 . .. , .,... .... '," ".
Mar. 28 Apr. 25 May 23 July 04 Aug. 01 Aug. 29 Sept. 26 Oct. 24 Nov. 21 Dec. 31
MONTH ENDED
-
September 10, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 C94
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION: Conservation Areas
MONTH-END 1999 1999 1998
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 28 242,476 218,100 231,934
APR. Apr. 25 356,336 348,100 341,592
MAY May 23 565,546 570,100 534,338
JUNE July 04 1,110,420 1,137,100 1,071,343
JULY Aug. 01 1,664,505 1 ,715,100 1,636,902
AUG. Aug. 29 2,269,500 2,109,987
SEPT. Sept. 26 2,489,500 2,319,270
OCT. Oct. 24 2,658,900 2,449,949
NOV. Nov. 21 2,688,900 2,483,899
DEC. Dec. 31 2,698,900 2,484,103
I.Conservation Areas J
3 I
1999:Sud e '1 ...
. . " .,
.... ; -~~~- .-....--r.-.........
. . .....>-r--
-;;;- . .. /' /--- 1998 Actual '.
~ 2 ..... . .
w 0 . .
.. .' ..., ...
~ ~ . . . .. . . ..
z 0
w VI ...
> 1J .' :.;.
w c:
c:: ~
::l .. . .. .
0
.c: 1. . . . .
t. : . ..' .... :;' " .'
. .
.. .
.... .~...~-,..- .'
." ,
'" " . .
0 . .
Mar. 28 .Apr...25 .May 23 July. 04._ . .JWg..1)1..,.. AU9..29 . .Sept. 26 . Oct. 24 Nov. 21 Dec. 31
MONTH ENDED
,
.~
C95 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 September 10, 1999
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION: Black Creek Pioneer Village
MONTH-END 1999 1999 1998
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 28 19,224 0 25,567
APR. Apr. 25 45,215 0 35,500
MAY May 23 197,875 148,100 145,837
JUNE July 04 490,124 357,100 376,181
JULY Aug. 01 668,250 533,275 555,777
AUG. Aug. 29 738,775 740,691
SEPT. Sept. 26 935,275 885,136
OCT. Oct. 24 1,100,025 1,045,601
NOV. Nov. 21 1,215,675 1,163.766
DEC. Dec. 31 1,498,900 1,492,749
I Black Creek Pioneer Village I
2000
... .1
1500 I
'0' .'7'
!:! "/
,/"
W "0 ./
:::l ~ ---
z 0 ---...--....- .
w '" 1000 .....1 .
> "C
W J::
III
a:: III t999 Actual. .
::l
0 I . .
.<:
!:..
500
, .. , .. .
, "".
~ .':'
0
Mar. 28 Apr. 25 May 23 July 04 Aug. 01 Aug. 29 Sept 26 Oct 24 Nov. 21 Dec. 31
MONTH ENDED
September 10, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/99 COO
TERMINATION
ON MOTION, the meeting terminated at 10:00 am., on September 10, 1999.
Christine Cooper Craig Mather
Vice Chair Secretary Treasurer
/ks
~
", THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETJNG OF THE FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/99
October 15, 1999 Page C97
The Finance and Business Development Advisory Board Meeting #5/99, was held in the Humber
Room, Head Office, on Friday, October 15, 1999. The Chair, Ron Moeser, called the meeting to
order at 9:08 a.m.
PRESENT
David Barrow. . . . . . . . . . . . . . . . . , . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Raymond Cho . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . Member
Christine Cooper. . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . .'. . . . , . ., Vice Chair
Peter Li Preti ..........................,.......................,........... Member
Ron Moeser . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Chair
Maja Prentice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Bill Saundercook. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Dick O'Brien . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair, Authority
REGRETS
Randy Barber .......................,.........................,........... Member
Joan King. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Paul Palleschi .............................................,............... Member
RES.#C26/99 - MINUTES
Moved by: Dick O'Brien
Seconded by: Christine Cooper
THAT the Minutes of Meeting #4/99, held on September 10, 1999, be approved . CARRIED
PRESENTATIONS
a) Presentation by Tim Feher, Director, Development and Marketing in regards to A New
Strategy for the Year 2000 and Beyond.
RES.#C27/99 - PRESENTATIONS
Moved by: Bill Saundercook
Seconded by: David Barrow
THAT the above noted presentation (a) be heard and received ............... CARRIED
C98 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/99 October 15, 1999
RES.#C28/99 - 2000 PRELIMINARY ESTIMATES - OPERATING AND CAPITAL
Special Meeting. A special meeting of the Finance and Business
Development Board will be held to consider the 2000 Preliminary Estimates,
Operating and Capital, and to receive a presentation on the Year 2000
Business Strategy.
Moved by: Christine Cooper
Seconded by: Bill Saundercook
THE BOARD RECOMMEDS TO THE AUTHORITY THAT the communication dated October 5th,
1999, on the 2000 Preliminary Estimates, Operating and Capital, be received . . . CARRIED
BACKGROUND
Each year, staff prepare preliminary estimates as part of the annual budget process. The preliminary
estimates form the basis for discussion with the Authority's iunding partners as to the their
contribution to the work of the Authority in the coming year.
RATIONALE
The timing of the preparation of the estimates and their approval by the Board and the Authority
must coincide with the requirements of the Authority's funding partners, particularly the City of
Toronto which is the largest single funding partner. Given the operational needs of the Authority,
staff work through August and September to prepare preliminary estimates that are considered by
senior management in qctober. The CAO's recommended estimates will be sent to the members
of the Finance and Business development Board on October 13th for consideration at the October
15th meeting. The Board will make its recommendation to the October 29th Authority meeting.
On October 15th, staff will present the proposed Business Strategy for the year 2000 and beyond,
Members will recall that in 1996, the Authority approved its 1997 to 1999 Business Plan which has
formed the basis of the Authority's budget plans since that time. In the year 2000, a new, multi year
plan is needed which will iocus on an overall strategy as well as strategic business plans ior Black
Creek Pioneer Village, the Kortright Centre for Conservation and the education program.
FINANCIAL DETAILS
The detailed preliminary estimates will sent as a separate report prior to October 15th.
For information contact: Jim Dillane, extension 6292
Date: October 5, 1999
RES.#C29/99 - STRATEGIC DIRECTIONS - NEXT THREE YEAR BUSINESS PLAN
The current three year business plan, 1997 to 1999 is completed this year,
A new business plan is required which will set forth a vision for the future and
a new set of priorities and integrated with the new fund raising strategies of
our Foundation.
,
October 15, 1 999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/99 C99
Moved by: Peter Li Preti
Seconded by: Raymond Cho
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to develop a new
three year business plan for the period 2000 to 2002 as outlined in the staff report;
AND FURTHER THAT the Authority support the Foundation's Living City and Countryside fund
raising campaign and its integration with the 2000 to 2002 Business Plan . . . . . . CARRIED
BACKGROUND
During the period 1993 to 1996 the Authority, like all public sector organizations, was struggling to
meet the significant budget constraints imposed by our traditional funding partners. With the largest
percentage of the cuts occurring in 1996 and 1997, the total impact on the Authority included a
75% provincial funding cut as well as significant reductions required by the City of Toronto.
Our response to these cuts included:
. A review of all our Programs and Services with respect to should we still be delivering these,
should we be the ones to do it and are there other ways to deliver them,
. A 20% reduction in staff.
. An investment in key technologies that would allow us to build for the future.
. The identification of new partners.
. Changing our thinking from an public sector organization to a more market driven
organization.
. A restructuring of our Foundation.
We also recognized that in order for the Authority to be able to continue to deliver its programs and
services during this period, priorities needed to be set, new funding strategies had to be identified,
revenue targets determined, various cost cutting opportunities as well as other mechanisms to
improve productivity and effectiveness needed to be identified. It was determined that the best way
to address these issues and begin to develop a plan for the future would be through the
development of a multi year business plan. This plan would be used to demonstrate to our funding
partners that we had a strategic vision for the future and more importantly that we had a plan of
action to deliver this vision. Our position was that we were not going to complain about how much
money we lost but rather identify what we were going to do with the money we had and how we
would continue to build for the future.
Thereiore in 1996, the Authority adopted a Three Year Business Plan which would guide us for the
period 1997 to 1999. The Business Plan set budget targets for the three years represented in the
document and it set clear strategic directions for the Authority. The Business Plan was well
received by our-funding partners-end -proved,to be'very effective in -helping us meet the funding
reductions while continuing to deliver our valued added programs and services.
As we approach the end of the Business Plan's three year program, we can say for the most part .
we have delivered on the commitments made in the Plan.
C100 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/99 October 15, 1999
NEED FOR A NEW VISION AND BUSINESS PLAN
Some have described our Business Plan as a "survival plan" and in many ways this is an accurate
representation. It has allowed us however to deal in a business like fashion, with the funding realities
we were facing. It is now time however to now begin to think of the future and to develop the next
three year plan which will provide us with the vision and strategies that will allow us to not only
survive over the next three years, but will allow us to grow our businesses in a strategic way.
One of the key strategies contained within the 1997-1999 Business Plan was the restructuring of the
Foundation and challenging it to change from a capital or project specific fund raiser to a Foundation
which could raise significant dollars that were non project specific and could be used to augment
our operating budgets. This is a very different kind of fund raising and one which requires the
Authority to define itself and what it does in a way that can be used to create compelling "cases for
support" which can then be used to solicit corporations, individuals and other Foundations.
These "cases for support" must not only provide compelling arguments as to why those being
solicited should support the work of the Authority, they must accurately reflect how the Authority
would spend the moneys donated. They must be visionary but implementable. They must not set
a direction or make promises which the Authority is either unwilling or unable to follow or deliver.
It is for this reason that the development of the fund raising campaigns for the Foundation must be
coordinated with the Authority. In this regard, the new fund raising strategies and campaigns
developed by the Marketing and Development staff and the preparation of the Authority's next
Three year Business Plan must now come together.
To date the major corporate fund raising campaign has been developed and adopted by the
Foundation. This campaign is built around the Authority's core programs and identifies how, with
additional funding we could speed up our progress in delivering on our watershed strategies and
in the ground remedial or regenerative work. It also identifies some growth areas for the Authority
particularly in the education program and at the Kortright Centre.
The two key strategies of the 1997-1999 Business Plan were, support core business areas and work
toward self sufficiency in our Areas and Black Creek Pioneer Village. The next three year Business
Plan will build on these same key strategies. However, the new Plan must now better identify our
vision for the future and how we are going to grow our businesses to deliver on this vision. The new
Plan must also include measurables which will allow us to test whether we are in fact moving forward
in the fulfilment of our vision. It is staffs intention to have the next Three Year Business Plan in place
as part of the 2000 budget.
NEW FUND RAISING STRATEGIES
The Foundation and its staff have developed and implemented the Conservation Journeys program
as its primary public fund raising campaign. This program has been in place since the beginning
of the 1999 and is still in its developmental stage, however1he-early results are very promising.
At the same time staff have been working on the design of a corporate campaign which will be used
to attract corporate support for the work of the Authority. The working title of this corporate
campaign which has been adopted by The Conservation Foundation of Greater Toronto is The
Living City and Countryside campaign. The purpose of this campaign is to raise funds for the core
programs of the Authority but in order to do so it must position the Authority and its work in a way
which will be compelling to potential donors and therefore this campaign will also be a marketing
tool.
October 15, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/99 C101
The Uving City and Countryside campaign has been developed over the past year with a great deal
of input from Authority staff and as such represents the combined thinking of what the Authority's
priorities are for the future and what the Foundation needs are with respect to developing a
compelling cas~ for support which will have some assurance of attracting the corporate donor. It
'is essential therefore that the Authority's business planning be integrated with the Foundation's
planning in order to ensure that we will be able to deliver what we promise our donors while also
meet the expectations of our traditional funding partners and the general public.
THE NEED TO MEASURE OUR PROGRESS
The new Business Plan will define how each business unit contributes to the overall vision for the
future and it will also identify how we will meaSure our performance and progress. The need to
measure how we are doing builds on work initiated in the 1997 to 1999 Plan and will incorporate
additional measurables. This is not only important to the Authority but it also important to
demonstrate to our municipal partners that we are delivering value added products and that we
are providing relevant services to them. Staff have suggested the following categories under which
specific measurables will be identified and measured.
. The 1997 to 1999 Plan concentrated on ensuring the capability of delivering programs and
services by business unit. The new Plan must now ensure that all business unit are
integrated in order to deliver on the new vision. Performance measures will be developed
which will allow us to measure the level of integration over the life of the Plan.
. The new Plan will identify how each business unit will achieve its self sufficiency target set
in the old plan which is defined as a break even strategy.
. The new Plan will also identify how each business unit will grow beyond the "break even"
goal and to what level over the life of the Plan. This will begin the important shift to an
approach which requires new strategies that will generate net revenues which can be used
to reinvest in the business.
. The new Plan will identify various efficiency measures which can be used to determine how
well the various programs are being delivered so that changes can be made if necessary.
. Finally the new Plan will begin to identify ways in which we can ensure that we are providing
programs and services that are relevant to our funding partners, our customers and the
public. This will require us to think about mechanisms to better understand our customers
and potential customers or making sure we are providing programs which are consistent
with the public's expectation around environmental programs or recreational facilities.
CONCLUSION
Financial constraint will continue to be an issue for the Authority over the next three years, especially
from our traditional funding partners. It is important therefore that we continue to 00 our business
planning with this in mind. However as in any good business, we must not lose site of where we
want to be in the future and identify what we need to do now to ensure that our vision can be
achieved. We must identify where we can grow our business and what are our priorities in the short
and long term.
C102 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/99 October 15, 1999
The 1997 to 1999 Plan identified the need to restructure our Foundation in order that they would be
better equipped to raise dollars for the important work of the Authority and the Foundation has
begun to develop strategies to do this. It is important therefore that our next Business Plan
incorporate and be integrated with these strategies.
The new business plan will identify what we are able to achieve with the funding from our traditional
sources as well as what we can do with additional funds raised through the Foundation through its
Living City and Countryside campaign.
A 2000 to 2002 Business Plan will help us build for the Mure and how with the help of our municipal
partners our Foundation and the community we can move to healthier watersheds and a more
sustainable future.
DETAILS OF WORK TO BE DONE
Staff will be working on the preparation of the 2000 to 2002 Business Plan over the next few months.
The final business plan will be completed and will form part of the 2000 budget approval.
For information contact: J. Craig Mather, extension 6289
Date: October 18, 1999
MOTION TO REFER
RES.#C30/99 - 2000 PRELIMINARY ESTIMATES
Operating and Capital. Presentation to the Board on the 2000 preliminary
operating and capital estimates.
Moved by: Christine Cooper
Seconded by: Bill Saundercook
THA T the communication dated October 14, 1999, with the following recommendations be
referred to Authority Meeting #10/99, to be held October 29, 1999:
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to
advise the Authority's funding partners of the levy requirements contained in
the 2000 preliminary estimates, operating and capital;
AND FURTHER THAT staff, including the Chair if available, be directed to meet
with rel3resentatives of .Authority's funding .partners. to present the 2000
preliminary estimates, operating and capital ........................ CARRIED
RATIONALE
Staff will make a presentation to the Board identifying the 2000 pressures, both operating and
capital, as well as the key revenue and expenditure issues which will need to be addressed in the
coming year. In addition to the budget presentation, staff will introduce the "Living City" concept,
the main strategic direction of the 2000-2002 Business Plan.
October 15, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/99 C103
The 2000 Estimates are scheduled to be presented to the Authority at its meeting to be held October
29, 1999. Assuming the estimates are approved by the Authority, this information will form the basis
for discussion with the Authority's municipal funding partners about the level of support needed in
2000. .
For information contact: Jim Dillane, extension 220
Date: October 14, 1999
Attachments (1)
C104 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/99 October 15, 1999
Attachment 1
....
l- e:
~
W E
C-cn
>- (9 Oen
-en
- ~.....
'- 0 ~ -
0 oln
=>i- .....
..c fJJ ....
- fJJ ~
:J al-d: ~..c
e: 0
<t .- ....
..J:2: III u
C ='0
<(~ CD _
0 ""en
en
- cO ~-
CU oln
c:=lt
t: a..u. I':l OJ
c: e:
0) -d:z u......
(f) ~
~ ~
c U<c :;:;:2:
0 o .
U O..J ...."E
"0 m
C zo. ~ 0
:t;::ro
0 -d:cn 'f ~
rn ..c 0
(9cn =' en
0) III .-
>
c: lJl"O
ZW <t:<t:
"C _Z
c i--
<t -d:cn
0 o:::=>
-
c wCC
0
~ o.z
0
l- a-
0)
..c 0
.-- 0
~, 0
-N
October 15. 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/99 C105
.--- -
" '. ,j C
: , , ':" ',0 " ~
0 1lI
~ " 1lI 0 <; E
" e,j'"lJ " N
'" 1lI C " 'OJ 1lI
" 'E '3 '" .5 " u
.. " a. '"
J:' >< 1lI .1: a.
() III .... ,06 ~' co ri>
1lI 1lI 1lI 1lI 1lI
o .. ~,QJ . co (i C .0 0 'E ....
" :,:",,:,:~:.t "J]',: 1lI ~, ii.- ,a. E
,g E )( " " " ", '0, , ~
'2 : ,0 . "ii' '"
~ ,. 0> 0 " >.
:" . ..!: ~ ~,. ~. ,'" >:
.. ',. , C >., U. 1lI '"
0\ ~ '" t: '0 ' , ", '1lI
.. ~ ni 'j;, U :;: 1lI 1lI 1lI, "C
0.. W '0 ~ :;: ,0>' a. '0 0
,C E' :~.~ :.' -:;; 0 C ~U;, .c
'" .... '" C. to '.0, a.
..co (; a. 1lI
'.', .~ Vi 'n!. tU""" . ,0" )(' 1lI ]
',~ '';i,.- u. 'C 1lI "~ '
.' .
.. 00 000<:) 000 00 00 00 0000 00 000000 0 NOO
00 Oll)OU') III III 0 00 o III o III 0000 00 0'00000 0 t- 0-
0\ al M 1ll0..-CO IllN t:- al al N co .... al III co N III MOo N_ O"J COC.D 0101.() O. CO_ o_
m " r-:ui cD ll)- ,...: aD 0" 0'1- (0- ~:::;-~ CD- ~ M- M- co" ,...:
O! .. .... N .... .... co .... .... 0 MO
_J:.. N~ t- .... lO .... .... .... .... lO .... -lO M .... co .... M.... - 0 co 0
g~ .... N - - - M M
I- dj ..
~ 0> Z
"C
:J
ll: III ~ 00 0000 000 00 000000 000 00 00 cocco 0-:'- CONoa
0 0 00 0, \l') 0 l.l) 000 00 OLlJOOOLO 0000 00 00000 0'" o 0 ~ 0
u. " - O~ Mvcom ~.. "'- lO 00 NNr--O"'l;f t- IOMM 10 co 10 (0_ "'_ ...-_ ("')_ "'I;f_ en.. ;: ,.... co co 01
0 0" aJ- ,..: 00- ~ co" ai 0"1- en- f.D- cD 0" to- CD- It)-'''': en- U') CD- M co"
~ 0 .. c: .... t- .... M t- .... ;:g..-cnN,.... M
N -'{!... .... .... m CD ..- <:) co al t- M M <DO.....,...........C:O wmoUl o t- N~~~~ co "l::tNOO_
<:( ;';Cl t- co ...-l.l)Nll) NlOco ~~ (Qf.D..-CO!!!..<<D.. ..-M~ ~ .... .... t- lO ....
....l .. N .... N t- t-
Cl :;:;
U)
~ U) 00 00 0 00 00 00' 0 0 0 0 M
1IJ ... ::: 00 00 0 00 00 00 0 0 0 0 ~
~ 00 lO III .... .... .... 10 M co co t- o_ t-_ al r-
Ci: ii'i ~ u .. 0" 0- Oal 0 ai co" I.D- m- l()-~ M- 0 M III ....-
0 ::. 'S5 lO 0 N al 00 al 0 OM al N ;;; co lO
i:: Ql 00 ~ .... lO ~ ~ Mill al - N r- ....
en .... N
::. 3:
<:( 0000 000 00 00 00 00 0 00 0
~ U) 0000 000 00 00 00 100 10 00 III
0 ~ E ~ .... t- 0 co 00 0 co co 0.... IOlO CO.. ,...._ 10 00 r-
i:: <:( ~ c: O! .... .... .... 0" co" co I.l)- I,()- .... O! aJ- 00- ~.... lO 00 0
"'.... al co co 000 M M t- ~N t- 0 r- III III CO
~ ~ o " MCO N M N 10 III 10 M_.q-.. IO~ al N N al
i:: ... .. .,..: N .... .... NM 10- 0
ll: l1.0:
U) ....
1IJ 1IJ
U) 00 000000 00 00' 0-:'- 0 on
~ ....l '" 00 0000 000 0'0000000
0 ~ .. 00 OLllOlt) 000 00 OlOOOOLO 10 0 100 0,0000000 o ~ III ;;;
.... O_'V_ OlOCO co ~ N lO al al NMI"'-O"l""" M Mill coco OOIDr-CDN..--M'V lO ~ M
'" "
U a: CI') .~ o co ,...: m- L1i 0 ..-- ..0 to N N r-- l,{)- ci l,{)- N- O o. Lt)- ul -r-- ~~~i~~~f~ t- N on
~ e.]~ t- ..... -r-lt)-r-CO COO co CD CO c'oa:lT'"t--"""r ~al M M ~ .... N
0 t'i Cl R .... al N~ ""'tt_ N al lOCO M M M (D(DT'"a:lr- .... t- .... al - -V-r-NNNl/)Ml,{) r- 10.
G .... N .... 10- .... .... .... M N-~ lO N ....
Cl ,lj N
1IJ ~
ct <:( " " o 0 0 0 " " " " " 000 000 g " " g 0 :R g 00000 ~ ~ R8 0
" " ~~~ " ~ '" " " " g~~gg " " " :R 0 0 0 0
Cl ~ 'to ~ ~ n ~ " - - ... 1.0 n U'l 8
~ @ ~ ~ ~ 5 ~~ ~.~'~-~"~ ~' ~ ~f ~ [;f ~ ~' , . " ' . ;;;' :!. ..n co.
_ 0'1 .0 m en
~ ..,. ....- n .... ..,. ~ <D oj
oq: .... e - N ~ n N ll'l N N ~- N
0 i:: i U N N ~ <D ro
'- lli '" <D-
~
0 " " ~ 8 " " " " g " " " g ~ " " g "
Q. l'l g " " " " ~- ~ " " ~
ll: 0 ~ ~ ~ "' " '" "
12 ~ e" ~" ~- ~ ~- ~ ~- ~' ~- ",- ~. ~'
>- Q:i .s ~- ~ ~ M '" ~ - N
ct OJ 0 0 N
<:( "C '"
~ :J
~ III ~ ~ g g g " g g " " g g ~ 0 " " "
~ ~ ~ " " " " " "
N " " " '" '" " " '" M " " '"
~ 3~ ~ g' ~ ~ ~" ~ 5 ~~ ~ ~ ~ ~" ~- ~-
ct ~ n- N ,...i N- .n ';!,-
Cl n. a:
<:> g g g g g g ~ ~ " " " 88888 " g g g g g g g g g g g g g ~ "
<:> E " " " " "
<:> M _ '" ~ ~ ~ n "' "' o ..,. ,... 0 ,..... ~ '" '" ~ ~ I(') M m <oil ..,. on n OJ
'" ~ ~- ~ ~. 8" ~; ..,." ~ a'J' a'J- ~ al ai ~g~~~. ~' ~ ; r..: ui woai"':c;.r;..;.o ~' ~ j,
M _ ~ " M M 0 ~ n o (0 (0 ..,. ..,. n to 0') N
"- ~ _ M N '" ~ M 1""). rl, (0 III .... co ,.... " ~ '" M - ..,. .... N M N '" .. .. '" '"
" ~ N _" ",' M- N- ri ~- N ~
.n
Ul ~ LI.J Ul
en i: !!! u 1lI OJ
f- C ~ 0 " ~ ~ 0\
c:: Ul ro '0
Z :q OJ 1lI "' 0 QJ :J
W U u 0 ro ';] - :; E III
Cl5~ " -:=
~ '0 ~ " c " - ~ ~ ro u;
<i OJ ~ QJ " C
Zo..- w m ~ 1lI E 2 1lI U '* >- 0 "
-~f- Cl tI "" E Ul OJ - C E f- a.
f-.::- Cl Z tI) c: @ en U 1lI QJ QJ ClUJ OJ Ul a. OJ :fico en?f "6 ~
;20::: ~ ~ ~~ ~u CJCijg (i .:J 0 ro ..... Q.l E E 0 6 c
u.... E c: ~:iia;"a. .9: -= Q) - - II)
Wen() ~ iH - '" OJ rH'Lli ;F. ..J QJ -
~ 2 ~ 2::E LLcUJ::';~g~ 0, Ul > c <l: E -
"-en<l: ~ ~ ~.~ Q II e ~ ~ OJ Ul .... >-
OW06 ~ J: E O(l)>-"'O03~> E QJ g ~ ~ u
l:J Ujo "1::E " 0 ~EtCIOUlCl.l 0.. ~ "" clll"E";:::OQJ~~ "
Z a. ~ ""
Vi ~ "1;) ~ 0 Q C ~ ~ r~~H~ ~~~~ :; {l)U)a.I~::n.9:cen Cl Qj --' ~ ..
g (lJ QJ C: U ~ ro - Ol cr o ~ * 5.'c 0: ~ ,g ro '" 0
:::J ~~,gro:05: W 2:''' ~~~Qj;~ ill UJ ZU;~~
CD ~ en 0 ::2 w 13 ~ !!! it ~ g'o.2E~U)Eg QJ i=~coro Cl
~ " '" "" ro "
~gg "8, :::J ~~ 1lI CJ:E COOl mt3'oo ~ 0 co QJ c: e- g! E E ~ 0 co ;2~n.n e
::' 0' 8roQQJO:::JE'"-S (; w ~ ~ ~
Slll'O .2 <.:lQ: -g SIll<il o:m::2 U a.
ocw Ii. ~Q E :2\.)O\.)IO=U. ..
~ ro --- M"V':O <3 0.. Z E ::J a.
--- - Ui":O <D ..J S::~ OJ l4")roDuulllco;:c
~NM '" ~ - > 0::';0:::'; 0
C106 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/99 October 15, 1999
.. ..
.:: .~
(U rv
c: .~ ~ :E.~
~ ta 1J-of;
a.. .. ..
.- "0 mJ'-
.E c 'c.E
~ ~ ~ ~
~ x x ~
C GJ GJ C
~ g g g gggggg g g g g g~~
c ~ 00 N 0000000 WON 0 ~~N
~~~ m'~ ~ ~ggggg i g g g ~g~
OU N ~_~N-M ~ 0 W ___
_0 _ _ _
..... 4J a:i N "I""" co') M
"1: Cl Z
:: -g
0:: a) 0 0 000000000 0 0 000 0000
~ O~ ~ g ~gggggggg ~ g ggg ~g~g_
__ gG.lc: (0- u) ";00.0.0. 0.0.0. ci ~ 0 _.0.0. ,....0,....8
~ N~E~ 00 N <000000000 <D 0 moo WW_N
"l::( '. Cl ..... 0 0 ..- ID M M N N M m 0 ,... N CD to- ...... CD _
~ ~ N-~~ ~ (0 N -..,: ~~-
U)
~ ~ 0000000 0 0 0 0
l- UJ.., 0000000 0 0 0 0
~....Gl _000000 ..- 0' 0......
ct (;) 2~ oo-cio.cno.c;;..n en o. o. OJ
O::l ~::J- <DOONOO~ M ll) 0 co
~ en o~ f.O~~r-MM"'" ~ N N ~
::! ~
q;: ~ 0 0 0 0
~ ~ E~ g :5. :5. g
i:: q: ~ ~~ g g g g
'c:(::; 0:::" "I""" .,... 0 ......
~ ~ Q:~ ~ oq
LU U)
U) LU
<: -J Cl') 0 0 000000000 0 0 000 0 0
o ~ lI)~ ::::5. :5_g_g_:5.:5.g.g.2tg. :5.:5. ~tg_2t :5.:::
(J - CI).':;: U) l.t) (")00<0001/)00 -.::t 0 _00 0 to
<: a... e."'tl""" OJ N MOO'N00-.::100 0 0 cnLOO 0 IJ')
Q q: C)C ...... COONNCDWMNM C"') 0 "I""" to N LO
- U ~ NMN"- ~ ('.1- (0- ~ 0
Cl Q ~ ~ N
LU ~ '"
0:: oc:r:: :5 g goog80 g g g go g~~g
o ~ ~_ ~. N ~.8_~.~.o.~ 6- ~-~" ~.~. ;;:"6-~.0-
~:<:; 'I:: ,.... N <Q8o,..,8o.., ..,.., ~o 0'1<0.....8
q;: i:: -:-:~~ ~~:"C\NN N. m;::_ ....~ ~~""'~or!,
o '" Q;
h ct :>:
~ ~ 080000 0 00 0 0 00 0 g
0: 0 ~~ ~'6'~~'~-~ ~ ~.~;. ~_ :.~. ~~_
e >- 4i~~~ ~ge.g~~ ~ ,........~. ~ :!~ III ~~
ct 0'100 N...... .... to
"1: "0 '"
~ :l
::;; OJ 8 gg og
<: OlE" 0 0 0 :5 0
:J OlE!g g" g' g- :if ~.
UJ ~21~...,..... q....o .
a:: ~ cr .......
ll. 0..11:
8 ~ g g gg88gg g gg g g gg g g
o ~ to N encoooo 0 00 m 0 00 0,....
'" ~:J ,...... CO'O'O"(1'O'O' N' I('J.O co' o. NO' 0.0'1-
~ ,.... N -.roo.oo <0 ,....0 ~ lI'l ..,on 0 N
<>l~ ~::::.:::i::'~~"', 2 ~ N N ~
C
~ ~
'" - e 5 ~ u~
t- a c CEO. ~ ~ ~ ~
Z tOO CJ) - Ul O~
~ ~ -t 2~~g. &!. ] -*3 u a:
en ro 2 ~Qjo-= ll.l E ~ ~ C
...JO~ S: ro aCJ:{f) c IV ~ e IV _
<( a.. t- ell _ ~ ~ <lJ .!!! - = <II 0:: Ul a. E (ij III
t-5> ~ U) ~arro-E o..eo-g ~ c5 l!!ll.lg- ~ _ 2
ii:uL: ZI III 0) roO:::5:"",=a. _.cOI-\1J C -Jt. ~::lC- C ~
..-- - c :=: _ ...:::; <::( ...... - _ U) "'V _ ,- Q) ll.l 10..
<("'u I :? I- o.ccQJa:::a.a..O:::(f)cU)"y':.5 U) U~>~.. E '"
U q;: -- 0 CO 0 0..:.:: 0-..... c 2'-'(1) u en
~ ! ~ ~U~Eo~~~E~USi~ E -~o OE ~~ -
z~ m 0 ~g~~~g~~~~~g~~ ~ ~~CJ)~ QO ~~ "_
in 5:l u::;: I"":\':'OSO"O"'~.QO-;::i!! ::; ftc.~;:: o:!lI O.J!!~.g
:::J ~ ~ ~>a..Wt-a..>-O>LL'-aJ<{ ff ~-~e ~-= t-Ul-l4l
al Ul "- llJ <{ ~~-lQJ ""'~ ...,jC-c
w 5 ffi ~ ~~~a:: ~ ~~[_
W ro II) w en c 0 ,9'l > E t: u.!9
t- ~ ~ o~ ~ ~~~ .~ ~~zE~
;:'00 -0 c( :J1"IlI
~ ~ N ~~ ~ a.~rn 4 UZZU
October 15, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/99 C107
to- <D <D 0 co III 1'1 00 1'1
.... 1'1 co co .... .... v N '"
M en~~>- v .... ...... III <D_ M 1'1 m ....-
QJ :; 0 .... <D 0 0 ......
01 en<(l->w III ...... 0 ...... .... 1'1
ra ~O:Ow M 0_ v_ <D v. ...... III
0. ~I-...J en .... .... 1'1 N v
.... ....
~ ~ ~ ~ ~ ~ ~ ~
C! C! III 0 0 0 ~ ~
01 ~ 0 0 to- o 0 0 v v
.:: QJ
.- C') Ol
~;~ 0 0 0 0 0 0 0 0
QJ..c:o 0 0 0
C.Uo 0 o. 0
0 .,. 0 0 <:>
0 0 0
M M M
(9 .1- ...... v N v L.() v 0 0
z...JU) 0 v <0 <0 Ol (") 0 0
Olf=~;; v Ol. N L.() <0_ o. Ol_ m
v <0 L.() m <0 ""
m<(-o w "" m "- L.() ......
0l0:~<( N m_ ..... ("). "". "".
......w (") .... ...... <0 <0
o.w~
O...JI-
>- L.() (") "'" "- (") 0 N 1'1
>- 0: w~ m N N N "- 'to-
...... Ol. <0_ .... "" co
I- <( ~o: M-
e:: N "" 00 v (")
~ ::><( lJ') .... <0 co
0 ~ 00.
J: ::> 0:
l- t/)
::>t/) t/) 1'1 M 1'1 M III III 0 0.0 .0
<(w I- .... .M <D to- en en "- M 0
z- U o'~'~ >- v en. . 1'1 III en .... M. .... ..,
O~ w co <0 1'1 N- .... in. <0
...., g.<( I- ~ .,. M III 0 en en v M
f=...J 0 1'1.0: O....J o. N' 0 .... v_ v en
<(0 0: .~ I- .... 1'1 1'1 1'1 to- to-
>0 ...... ...... ......
0:0 0.
WN ...J
t/)ll. <( ~
zO I- ...... m a m a .... 0 00 0
ii: t/)
01- ...JI- .... 00 a 0 <0 "- (") 0
uz <( o<(Uv m 0_ (") .... "'". <0.
ZW U ol-w (") "" "- M N L.() "-
W L.() L.() N (") "- v
O~ o/l oii:...., ~ "- m_ "" 00 (") v 00.
-z t/) N<(Ora t-- 0 0
~O ~ UO:o. .... ....
W- 0.
0:1- <(
0: 0: i
00 ~ , ~
Zo. 0
0 0
<(0. 0 ...... V N V III v 0 0
0<( 0: I ....J 0 v '" <0 en M 0 0
0. ,...J<(S v en N .., <0 0 en en
I- ....J S<(O: ..; ",j U'). en- co- co-
Z <( I-Ww - co en to- ll') .... ......
0 0: ~g~....J N N ......- M_ .... ......
0: W v. ...... ...... to- to-
0 Z ...J ~.
I- W ~
t:l ~ ...... "'" "'" 0 0
W 00 0 ...... 0 0
Z ~~ (") "- v. L.(). lJ'J.
W W L.() 00 N <0 <0
t:l 1-"'" (") N (") m m
0
0 <(
0
0 ~ ...... (") .... "'" .... 0 0 0
N 0 <0 (j) (j) Q) N 0 0
Z...., v lJ'J N lJ'J m, <0. v. v.
l~oO m 00 <0 <0 N N
: :J <( w v m "'" N N N
'~d~ N N_ ......- ("). 0_ o.
"'" ...... .... "- "-
v XI-
W
0
f=
z
0 0
0: Z
0 <(
t/) I
0 0 Z
l-
S ~ I- 0
<( Z 0 U)
<( I 0 ....J ~ W
...., 0: 0: Z W 0: :>
0 ::> 0 0 W 0 W
<( 0 I- ~ 0. >- ...J
C108 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/99 October 15, 1999
~ O'l 0 O'l 0 ;';; 0 000 0 00 0
~ co 0 0 .... C'"l 0 00 0
O'l 0 M. ~ ~ to ~ 0 r-
...J M ori .... M oj co' r- aio <ri
~ <l: '" N N M M r- ;; C'"lll"J 0
~ Of} .... co co co N ll"J C'"l ~ C'"l
Cll 0 ..... ci 0 <o"~ 0
Cl ~ ..... ~ '"
""
Cl.
"" 0 0 0 0 00 0
0 0 0 0
> 0 . 0 a 0 0
Cl.o:> 0" a. 0 a"
U~w 0 0 0 0
IOwO "', <0. to "',
0: ~
~ en 0 en 0 ;';; 0 0 0 00 0
. w ~ ll"J 0 0 ~ to 0 0
u~g5 C'"l 0 C'"l ~ co ~ 0 a.
ll"J' ll"J- ,..: C'"l 0" ~
:Ju.~ ~ N M O'l en en
IOZUOf} ~ ~ .....
::J~::J
Cl.UlO::
::J~
Ul
Z 0 0 0 0
0(/)0 0 0 0 0
000 0 0 0 0
0" ci 0 0
~ZOOf} a 0 0 0
Ul<l:...J M M C'"l C'"l
W...Ju.
3:
0 0 0 0 a 0 00 0
...J 0 0 0 0 0 0 0 0
:S;ZUl 0 0 0 0 0 0 0 0
~~ OOz 0 0" 0" 0 ci 0
0 0 0 0 'a 0 r- r-
0::> wi=<l:Of} '" ll1 C'"l C'"l M C'"l <T r-
OW ::;:u...J ~ ..... ","
:I:...J w<l:Cl.
~~ 0:
::JU 0
<l:w Z 0 0 0 00
z-' ""wQ 0 0 0 0
0 a 0 0
00 Z~ 0" ci 0 0
_0:: >--~ 0 0 0 0
~Cl. w...J N, N '" "',
<l:...J ..JWUJtA- ~ ~ ~
><l: ...JO::z
o::~ <l:Ow <1J
w- >:I:c.:>
UlCl. -'"
z<l: Ulw 0
Ou 0: u
ii
Ua 0 0 0 0 00 0 0
0 0 a 0 0 0 0 w
Zo w 0 0 0 0 0 0
ON 6...JCl. o"~ ci 0 0 0 0 '0
- u. o <1J 0 0 0 0 0
c.:>o ~~0::0f} "'0 <0 ll1 ..... N .q
w~ IOO~ Z ..... ~ ",' U
O::z O::;:Ul <1J ~
Ow <1J
~ <1J E
z::;: w ~
<l:Z ~
00 ~ 0 0 0 00 0 <1J
5:i= z 0 0 0 00 0 ,;;
0 0 0 0 00 0
00:: ~zo:: 0 a. 0 00 0 >-
0:0 .0
0:0u.. 0 0 0 00 0
0& OzO:: 0 0 0 00 0 -0
..: ~ ~ ~ M OJ
~<l: Cl.::J~ :;
.0
<l: c
s: c
0
~z 0 0 0 0 0 00 0 u
C'"l 0 M r- 0 00 0 OJ
zQ~ "', 0, <0 en '" ~ 0 r-_ .0
O~U <0 0 co- r-- '" 00- 0- <T .8
E~w <T 0 ~ r- N to ll"J <T
0 0 ..... r- ~ 0
o:w-, Of} ",- N '" N- ori -0
c
wZO '"
~wo: <J)
<l:c.:>Cl. ::J
0
3:w ,;;
0: 0
0 0 0 0 a 0 00 0 0
zw 0 0 0 0 0 0 0 0 <D
0 0 0 0 a 0 0 0 Of}
wUO 0 0 0 0 ci ~i 0 0 <J)
w<l:u 0 0 0 0 0 0 0 <1J
0:Cl.<l: ll"J ll1 ll"J ll"J 0 0 0 -0
c.:>Ul N ",' -.i ::J
U
.~
0 OJ
i= :;
~ z OJ
""
0 c.:> 0
:J 0: ,0 Z C
<:( 0 w I- 0-, 0
Cl. Ul U W W I- "
U 0 0 -' C> Z<l: (fJ I-
~ 0 0 aJ 0 :J- 0
Z o:i: ~ I- > Z <l: :J u..U U OJ
z 2 o:~ L
::J ...J <l: 2 - CfJ<l: aJ ...J I-
~ <l: :I: 0 0 ...J ~ S WI W S W> <l:
0:: 0:: 2 0:: >2 U IO ~ OJ
-, W 0
0 ::J 0 0 w 0 w ~O W W 1-0: 0
<l: 0 ~ ~ Cl. >- ...J 0: -' Ou. I- Z
October 15, 1999 FINANCE AND,BUSINESS DEVELOPMENT ADVISORY BOARD #5/99 C109
TERMINATION
ON MOTION, the meeting terminated at 10:07 a.m., on October 15, 1999.
Ron Moeser Craig Mather
Chair Secretary Treasurer
/ks
~
V THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/99
November 5,1999 Page C 110
The Finance and Business Development Advisory Board Meeting #6/99, was held in the Humber
Room, Head Office, on Friday, November 5, 1999. The Chair, Ron Moeser, called the meeting to
order at 9:02 a.m.
PRESENT
David Barrow. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Raymond Cho . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Christine Cooper. . . . . . . . . '.' . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Vice Chair
Joan King. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Peter Li Preti .............................................................. Member
Ron Moeser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., Chair
Dick O'Brien ........................................................ Chair, Authority
Bill Saundercook. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
REGRETS
Randy Barber ............................................................. Member
Paul Palleschi ............................................................. Member
Maja Prentice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
RES.#C31 /99 - MINUTES
Moved by: Christine Cooper
Seconded by: Joan King
THAT the Minutes of Meeting #5/99, held on October 15, 1999, be approved. . . . CARRIED
RES.#C32/99 - FINANCIAL PROGRESS REPORT
Update to October 25th. Presents an update of the Authority's 1999 financial
situation as projected to year end.
Moved by: Joan King
Seconded by: 'Christine Cooper
THE BOARD RECOMMENDS TO THE AUTHORITY THAT Financial Progress Report, Update
October 25th, 1999, be received .................................:..... CARRIED
C111 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/99 November 5, 1999
BACKGROUND
Each year, as part of the Authority's financial management and control process, financial progress
reports are presented to the Board. The reports describe the financial progress to date in
implementing the approved annual operating and capital budgets. The last full update was to
August 1, 1999, and was presented to the Board in September.. At that time, staff projected a
potential operating budget shortfall of $297,400.
RATIONALE
Staff has continued to monitor financial activities. Based on available information and projections of
revenue and expenditures, there is the possibility of an operating budget shortfall of as much as
$360,000 . The following is a summary of the significant components of the projected operating
result and the actions being taken to deal with it.
FINANCIAL DETAILS
Major projected variances are as follows:
Pioneer Village $90.0 thousand shortfall (grant revenue shortfall of $60,000;
additional marketing of $30,000)
Plan Review $70.0 thousand shortfall (Shortfall in fee revenues; legal fees)
Fundraising $300.0 thousand shortfall (shortfall in fundraising revenues)
CA's/KCC $100.0 thousand shortfall (KCC revenue targets not achieved;
unanticipated expenditures)
Various Cost constraints -$200.0 thousand savings
Total Projected Deficit $360.0 thousand
DETAILS OF WORK TO BE DONE
As in past years, staff has initiated reviews of operational expenditures anticipated between now and.
year end to determine if there are savings to be found to ensure a balanced budget.
Because so much of the Authority's recreation and watershed activity takes place by the end of
August, the opportunity to secure significant expenditure reductions is limited. The conservation
areas, for example, enjoy their busiest times during the summer with swimming, camping and
picnicking. When summer is over, the expenses have been incurred and the revenue hopefully
achieved. For the most part, the areas are closed at the end of October so there are few savings to
be achieved after that.
Major fall programs like the Pumpkinfest are committed. In 1999, the Pumpkinfest met its revenue
target but poor weather meant that the program achieved no additional revenue. Projected
revenues are conservatively..estimated-in-the financial-progress'report-(and in budget) because of
the weather dependency. There is still an opportunity for improvement at Black Creek Pioneer
Village during the Christmas program if the weather cooperates.
November 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/99 C112
The capital program was constructed to achieve a $200,000 surplus to cover the first year of a three
year program to eliminate the Kortright centre Living machine project deficit of $600,000. The
projection to year end will not achieve this surplus. As at the end of 1998, there will be a capital
deficit of about $600,000.
The Chief Administrative Officer has directed staff to .eliminate all discretionary spending for the
balance of the year.
For information contact: Jim Dillane, extension 6292
Date: October 27, 1999
RES.#C33/99 - ACCOUNTS RECEIVABLE STATUS REPORT
October 26, 1999. Staff report on accounts receivable.
Moved by: Dick O'Brien
Seconded by: Joan King
THAT the report on accounts receivable of the Authority, as of October 26, 1999, be received.
............. ...................................................... CARRIED
BACKGROUND
At its meeting #3/91 the Board requested that for each of its meetings staff reports on the status of
the Authority's receivables.
ANALYSIS
The schedule below summarizes the status of receivables, including aging and classification. The
schedule excludes $6,389 in accumulated interest arrears on invoices outstanding for more than 30
days.
ACCOUNTS RECEIVABLE AGING, BY CATEGORY
(Excluding Municipal Levy and MNR Grant - As at October 26, 1999)
31 TO 61 TO 90 90 PLUS
CURRENT 60 DAYS DAYS DAYS TOTAL %
SCHOOLS AND
SCHOOL BOARDS 95,582 36,063 391 6,950 138,986 26.2%
GOVERNMENT 16,746 32,844 8,998 68,076 126,664 23.8%
CORPORATE,
INDIVIDUAL AND 53,275 184,693 12,896 14,604 265,,468 50.0%
COMMUNITY
GROUPS
TOTAL 165,603 253,600 22,285 89,630 531 ,118 100.0%
% OF TOTAL 31.2% 47.7% 4.2% 16.9% 100.0%
C113 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/99 November 5, 1999
Items in excess of $1 ,000, included in the 90-plus-days column, are listed on the following page.
While the balance in the 90-day plus category is higher than normal every item listed, with minor
exception, is deemed collectible.
Included in receivables is an amount of $100,596 due from Wild Water Kingdom, mostly at the end
of September. (This amount is in addition to the $100,000 the company is entitled to defer to June
30,2000, as per the lease agreement.) Excluding the amount due from Wild Water Kingdom, total
receivables are within normal limits. Receivable balances, as reported on each of the previous
reports to the Board, after 1995, are also presented on the following page:
I DATE I Total I gO-Pius I
$ $
October 26/99 531,118 89,630
August 29/99 565,611 97,950
May 23/99 392,070 21,841
March 29/99 464,780 61,536
February 24/99 342,696 55,726
August 25/98 368,404 118,340
May 24/98 319,384 20,946
November 4/97 462,630 13,507
August 25/97 309,242 11,420
May 25/97 390,806 79,682
April 27/97 569,509 143,588
February 23/97 624,669 34,911
September 1/96 403,11 6 65,092
April 20/96 486,981 35,707
February 16/96 531,927 44,382
November 5. 1999 FINANCE AND BUSINES.S DEVELOPMENT ADVISORY BOARD #6/99 C114
The list below Itemizes accounts greater than $1,000 Included in the 90 day plus cateoory.
ARREARS AGE
CLIENT NAME AMOUNT INTEREST (DAYS)
$ $
Adit Designs Inc. 3,803.63 951.80 450
Lu-Anne Adams 1,739.58 106.75 142
City of Toronto 41,184.80 n/a 205
Gordon A Brown Jr. HS 1,848.50 84.44 114
Michael Kovach 1,322.50 60.42 93
Waterfront Regeneration Trust 2,500.00 n/a 198
Meadowcrest Public School 3,550.59 331.79 184
Susan Murray 1,121.25 51.22 93
Town of Pickering 25,000.00 n/a 93
Town of Richmond Hill 2,000.00 n/a 107
84,070.85 1,586.42
Report prepared by: Rocco Sgambelluri, extension 5232
Date: October 27,1999
RES.#C34/99 - YEAR 2000 READINESS
Status Report NO.2. This communication is the second update on action to
date dealing with Year 2000 (Y2K) readiness.
Moved by: Bill Saundercook
Seconded by: David Barrow
THAT the communication dated October 26th, 1999, on Year 2000 readiness be received.
................................................................... CARRIED
BACKGROUND
Staff has continued to work through a program to ensure Year 2000 compliance of all major
equipment that potentially may be affected. The work program addresses issues at field locations
as well as corporate affairs.
C115 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/99 November 5, 1999
Each manager has been directed to inventory all equipment that may be susceptible to Y2K
problems. Given the limited resources of the TRCA, managers have been directed to contact
directly equipment suppliers or companies responsible for maintenance, to determine if there are
potential problems. Examples are heating and cooling equipment, refrigeration equipment,
scientific monitoring equipment, alarm and security systems etc.
At the corporate level, staff has monitored activities of the Authority's municipal partners. The City
of Toronto is providing assistance in the form of information and some technical support.
The Members will appreciate that many Authority systems depend on outside infrastructure such
as electrical utilities and telephone systems. The Authority's Auditors, KPMG, and our bank, The
Royal Bank, have advised that in general Y2K preparedness among major financial institutions and
utilities is in place. Staff is satisfied that the Authority does not need to undertake extraordinary,
emergency measures to prepare for a significant breakdown of public infrastructure.
RATIONALE
Operational staff has assessed Y2K readiness in terms of the various facilities for which they are
responsible. To the extent possible, staff has determined that all critical systems are Y2K ready.
For example, all fire and security alarm systems and heating/cooling control systems at head office,
Black Creek and Kortright are Y2K ready. In many case, suppliers have provided partial responses
or failed to respond. At this time, it appears that the Authority's operations will be normal. The fact
that much of our equipment is pre-computer has, for once, served us well.
In terms of computer systems, the Authority has taken the following action:
1. Telecommunications
New telephone systems, one serving head office and Black Creek Pioneer Village, and one serving
Kortright, have been installed. They are Y2K ready and will provide a solid base for future
telecommunications needs.
The TRCA facilities in the City which use the City of Toronto's Centrex System have been addressed
as part of the City of Toronto's preparations.
Cellular phones and pagers are provided through several suppliers. Staff is advised that Cantel and
Clearnet are Y2K ready.
2. Network Applications
The Authority has 6 Novell Servers, 1 UnixWare Server and 2 Windows NT Servers. The servers and
their operating systems have.been tested-end upgraded.-AU-work-will be complete by Nov. 1 st and
the servers will be Y2k ready.
Some software such as Lotus Notes and the Foundation's Raiser's Edge are compliant.
Staff are still working to complete upgrades to certain data bases. It is anticipated that these
changes will be complete by year end. The only system considered'critical which has not been
addressed is the reservations system. Staff is working with the City of Toronto to ensure the
necessary change is in place.
,
November 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/99 C116
The accounting system has been upgraded and is Y2K ready. The Authority's outside payroll
supplier, Ceridian, has confirmed that their system is Y2K ready. The Royal Bank's systems
including cash command and Visa are Y2K ready. The Bank of Montreal Mastercard system is Y2K
ready.
3. Stand Alone Personal Computers
The TRCA manages about 165 individual units of which 139 are at head office and BCPV. Staff has
completed an inventory of all systems. In some cases, non-compliance simply means that the date
must be manually set after December 31, 1999. In other cases, the problem is more complicated.
All systems which can be corrected with a software patch have been fixed, or will be by the end of
November
The age of some units suggests that replacement will be the most cost effective sofution. There
appear to be only a few units which cannot be "fixed" or for which a manual adjustment is not
possible. Some purchase will be completed before year end to remedy this and the few remaining
units that are not compliant are not critical to any operations.
Units required for specific, mission critical purposes such the flood warning system are compliant.
4. Other Devices
Printers, scanner, switching hubs, monitors, modems and other devices have been evaluated. Most
are Y2K ready and those which may be problematic involve no critical functions which may be
disrupted by the failure of these units.
Other Issues
The Authority's insurers have included clauses in our insurance policies excluding Y2K compliance
issues. This means that we are not protected in the event there are losses directly associated with
failure of a system due to Y2K problems. There is coverage for events such as a fire which might
result because of the failure of a computerized unit. The fire damage would be covered.
FINANCIAL DETAILS
Staff has worked within the existing information systems budget to complete Y2K preparations. The
t~lephone system was budgeted from reserves.
DETAILS OF WORK TO BE DONE
Staff will complete Y2K preparations by year end. Any significant, unanticipated problems will be
reported to the Executive Committee prior to year end.
For information contact: Jim Dillane, extension 6292
Date: October 26, 1999
C117 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/99 November 5, 1999
RES.#C35/99 - FEES FOR PLANNING SERVlCES
Status report on the collection of fees for planning services.
Moved by: Christine Cooper
Seconded by: David Barrow
THAT the status report on fees for planning services be received for information CARRIED
BACKGROUND
TRCA planning service fees for development applications within the Regions of Peel, York and
Durham became effective March 1,1998. In 1997, the Authority approved the adoption of fees for
CA plan review services in these same Regions at Meeting #4/97, Meeting #5/97, and Meeting
# 10/97 respectively. These fees were developed in consultation with GT A Conservation Authorities,
watershed municipalities and the Urban Development Institute (UDI). The fees were consistent with
the Provincial initiatives to streamline the Land Use Planning and Development Process in Ontario
and the financial details of the TRCA 1997-1999 Business Plan.
To ensure consistency within each Regional Municipality, the GTA Conservation Authorities (CA's)
adopted the same "Flat Fee" Schedule for plan review and technical clearance services [see
attachment 1]. The fees were developed based on the assumption that the total revenue generated
would cover 50% of the planning service costs; the other 50% would be covered by municipal levy.
The fee amount is based on the type of development applications submitted and the level of work
required of staff to review, provide comments, and clear conditions. The fees are divided into three
categories:
1) Preliminary Analysis Fee - This is the minimum base fee for review. It is collected by the
municipality and forwarded to the Authority with a request for comments on the development
application;
2) Processing/Preliminary Approvals Fee -This fee is collected when technical field work is
required or when conditions are imposed. It is collected by Authority staff through direct
follow-up with the applicant; and
3) Final Clearance Fee - This fee is collected when a clearance for conditions is required or
where approval is given in stages. Final clearance fees usually apply to subdivision
applications when an applicant is clearing the conditions of draft approval and requires a
sign-off from the Authority. TRCA staff collect this fee directly from the applicant.
To reduce the volume of applications circulated unnecessarily to the Authority, the TRCA and other
CA's have developed CA Screening Zone maps for the watershed municipalities. The screening
maps were intended to help-municipal staff-determine-which~evelopment applications need to be
circulated to the CA. The maps act as a tool for streamlining the development approval process.
For the past two years, TRCA Development Services Section (DSS) staff have been meeting with
municipal planning staff to discuss the implementation of planning service fees along with
streamlining initiatives such as the pre-screening of development applications.
November 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/99 C118
The successful implementation of the Streamlining and Fee Collection initiatives relies on the
following:
. Municipal assistance in the collection of the preliminary analysis fee, since they are the initial
and primary contact for the applicant in the planning approvals process;
. The simultaneous pre-screening of development applications to reduce the number of
applications reviewed unnecessarily by the Authority; and
. Successful collection of fees by the Authority where applicable
RATIONALE
There have been several challenges in implementing and collecting the required planning service
fees throughout our jurisdiction. The primary issues with the implementation of this program are as
follows:
Phasing in the Fee Collection and Streamlining
Although the TRCA's planning service fees have been in effect since March 1998, the start of fee
collection has varied based on the progression of the screening maps (see attachment 2).
Developing and finalizing the screening maps with municipal input has taken longer than previously
intended. While municipalities are generally supportive of pre-screening, priority is often given to
other pressing municipal matters. In the City of Toronto, for instance, TRCA staff had to delay
discussions due to amalgamation. Currently, the City is standardizing their development approval
process which is currently being reviewed by Community Councils. We have met with the City and
will continue to discuss our streamlining initiatives so that it can be incorporated into their process.
Within the 905 Regions we have finalized most municipal screening maps, however, discussions are
still underway with the City of Vaughan which represents a significant number of applications
reviewed by staff. Due to the delay in finalizing the screening maps the preliminary analysis fee is
not currently being collected by Vaughan. Discussions are still being finalized with the following
municipalities which represent a low number of applications: Town of Caledon; Whitchurch-
Stoufville; and Uxbridge. Although the screening maps have not been finalized, the Town of
Caledon, Whitchurch-Stoufville and Uxbridge are collecting the preliminary fee on all circulated
applications.
In addition to the delay in implelpenting the planning service fees throughout our jurisdiction, there
is a delay in collecting the processing fee and final clearance fee as many applications take several
years to complete. The impact of this delay is reflected in the planning fees collected in 1998 and
1999. In the first year of implementation planning fees resulted in a revenue of $130,000 compared
to a targeted budget of $300,000. During 1999 both the collection of fees increased as more
applications proceeded through the planning process and the coverage among the member
municipalities increased as well. The result was thatplanning fee revenues increased to an estimate
of $230,000 compared to a budget of $300,000.
Lack of Municipal Support for Fee Collection and Screening
The ongoing success in implementing the planning fees and screening maps is dependent on
municipal cooperation. In municipalities such as the Town of Whitchurch-Stquffville, the Town of
Uxbridge, the Regional Municipality of York, and the Regional Municipality of Peel, collection of the
fee has been minimal in part due to the low number of applications circulated from these
municipalities. It is anticipated that support will be provided once the screening maps are finalized.
C119 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/99 November 5, 1999
Major revenue loss is experienced in municipalities that forward a large volume of development
applications and that do not to collect CA fees, e.g. the Town of Markham, the Town of Richmond
Hill, the City of Vaughan, and to a lesser extent the Town of Ajax. In these municipalities, DSS staff
are responsible for collecting all of the planning fees. The Town of Markham and the Town of
Richmond Hill have specifically stated that they cannot assist us with preliminary fee collection. The
Town of Markham, however, was the first municipality to implement the pre-screening of
development applications and as a result the volume of applications has decreased significantly.
It is hoped that a similar situation will apply in Richmond Hill and in Ajax now that their screening
maps are finalized.
Problems remain in municipalities such as Vaughan and Toronto where neither pre-screening nor
fee collection is available. Staff are attempting to finalize a screening map with Vaughan, but
Vaughan has not indicated whether they will be collecting the preliminary analysis fee. Discussion
with the City of Toronto has just begun and their level of support has not yet been determined.
Difficulty Enforcing Fee Payment
The Authority's ability to enforce the collection of fees is not entirely within our control. With our
permits, we have the ability to not proceed with a report to our Executive until the required fees are
paid. Under the Planning Act, the time frame available to an applicant to refer their application to
the OMS is not applicable until they have submitted a complete application to the municipality.
However, our fees are not part of the municipal requirements for a complete application. If we
choose to not provide comments to a municipality, given the response time required within the
Planning Act, the municipality may have no other option then to proceed without our comments.
Our practice has been to forward our comments to the municipality in order to meet their time frame
and then inform the applicant of any outstanding fees.
Where an applicant requires a clearance of conditions, such as the case in a subdivision, we then
have an opportunity to withhold our clearance until the necessary fees are collected. This
opportunity is available on most subdivision application and some site plan applications. However,
approximately 70% of our total applications reviewed do not have a similar clearance process and
we are left to rely on the applicant to submit their fees, upon receipt of our letter.
Inability to Track/Monitor Fees
Another difficulty in following up with clients is that there is no tracking system for planning service
fees. Although revenue for planning fees are recorded, no distinction is made between preliminary
and processing/clearance fees and there is no way to identify which applications have been
completely paid. Without a centralized database, it is difficult to determine files with outstanding
fees and it is difficult to keep track of what fees are owed on files that take several months or years
to complete. At present, the monitoring of fees is undertaken by the individual staff handling the
file. However, when considering staff turnover and that many applications take several years to
complete this is-not-the-most effective, methad....ln order-to-monitor and keep track of planning
service fees, DSS staff have asked Microdea Consultants to prepare a proposal for a fee tracking
database that would be linked with corporate records. A computerized system would enable staff
to look up fee information while talking to a client and to keep track of fees owed or paid by the
applicant. It would also enable DSS staff to generate budget statistics for variance reports and
projections. With a complete picture of our revenue potential other mechanisms for collection can
be considered.
November 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/99 C120
NEXT STEPS
Immediate Steps
In orde,r to facilitate the collection of planning service fees staff will:
. Proceed with finalizing the streamlining initiative with the City of Vaughan and Toronto.
. Continue to request municipal assistance for the collection of the preliminary analysis fee
and the pre-screening of development applications.
. Develop and establish a computerized tracking and monitoring system for planning service
fees. This system would facilitate follow-up phone calls and invoicing for outstanding fees.
It would also enable us to gather statistics for budget projection and variance reports.
Long Term Steps
Recently, Central Lake Ontario Conservation Authority (CLOCA) has brought up the issue of. CA
planning service fees in the Region of Durham. There is concern by CLOCA that they are not
generating sufficient revenue to cover the costs in the plan review function. Speculation on the
reasons include: lack of municipal support for preliminary fee collection; and, fees not adequate
enough to cover the costs of planning services. In order to gain a better understanding of the
problems involved and what we can do to address them, the TRCA is pursuing discussions with
other GTA CA's to; identify common problems in the implementation of planning service fees; and
to devise effective ways of improving fee collection, e.g. better tracking and enforcement of fees,
a revision to the fee schedule or collection of fees under the Planning Act.
For information contact: Jane Clohecy, extension 5214
Date: 27 October 1999
Attachments (2)
--
C121 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/99 November 5. 1999
Attachment 1
CONSERVATION AUTHORITY FEE SCHEDULE FOR PLANNING SERVICES
; ..::~:.r.~~i!..; ti.~" E~.: J;;::l. ~,:i 1~:7~ f":l:-" ..:.f- .~' . ,~~..;. :.....:i:;=- '7, 3'J~':f::;-1:"~';~~;~:':*:;;if,;.ijri~~0~ '",'-, - . ,..^" "_'H'" ,-"~,, ";till t':~t : . ~-i::' ;'-'"fi1' 'Il , -,...... :'I' J ....fr ~. ~~ 1 -,
ltP.'R0:eE~si'~~~..(~t!,1~ ;1,"~? .'#nt:i-A!l?t€[EAiiANce"'FEE ~
-;AP. P Ll QAT.! 0.N.-;1)'P Ei i~;:li:1.'! i~eRELlMlNA.JW: ..~~'-)1:'~'!(:1~!i.!1i; l " fJ"~ 1- "'tj- 1.."
31~~~Tf'f~~{jlilll~1 ,:,,'1:.f.P'-'".....~~1-'l)~.'" ~;..<.'..r: ..:::~.;~!L:~I;-t-.,<-r.".~~ i ..:f.......:J;'''';'"~.:lt~,:.t''lotl:;;........'.' ~I...:t~.\.,;;...l ...ftt....~: _:-=If.:t~r'I~H~~~~il~~'~';':' i;r::.:.., -:\~::<'~'. it n, '1
-;'~NAL:YSI S,;~EE,,~<7' ;:.,;1:'rl.,,,r~~l :: P R EtI M rNAR~&-~-!:r;;!\1i;,}.(::",;r.: It,*'only,:;i Jtechnlcal, t:;. ''''J.''".:,'.
~~}~i~~~~l~~~rrti~~~rrj~Wt~~~\~J ~..,: \'-'. ~'.1U'... ,1." '"... tf'-1~~i.,~~1f~r!!~~':I~r:~).~:,l ~;~\:t'iji.:tL;'/fi) 'fa:7('" \i:~~ ,[ .':.~ .t:r.
:!;A:RP.R0.v AL::::S',fEE~";lJ1I':, :ii"lj,t" i's u es Ie wor '",..' :.~ .,-
~ql'J'It..~l' :i:a....,..,..~{,;_,.t~;: ~ ~.: ~;.K:~~;ifrr ~. J ~~t~~~f-:-I.9:'~;" ~~~~'f,~liS~',: r:".,: t':I~~ ~'1 ;:~"
;itzonlY.;it;technlcal "'c,~>.;f'iH~.l ."regUlr.ed'''''''&'i!'[:, 1M''';' ;"
"JkF.f""f"U ':iJ;J ",'~ r., I."".' iC.;~iti;""i! ~:r't !ldi "'''1tF' rd;:,",:r-";~~t f~j f.,f;',J,j:' : >;'"';l<>-" 'u.....;...'l~jrf.i;~jh f,,:' :':r ,,". ~ r~ ". "
I 1 t'r;!\.1"t,..l.j..~.,ji.. ;."'J~~'''''1!'r'a~lh.r;..IJ#:1 . "'J '"', ,'-'''''' -"19' ~.~ "....'" ~~1!!~~t~~\~~~rJ~~.j~:1~.; ~;~~ ;:.:; :;:;
~t>~~,~ ~~~'~I~: JJt!'~~7~~: -;.', '..5. .;~ P lJ;J~"r.;-t
~t~r~1:~t~;#~~:~~~~[;'~:~~~~.t~~%~1 I!i:' ",,,,","1' "'~t,l.t,. l';j--"oo, j.',~"lI,+-, es ii:.~-- : ~er.- ~g.'Y' ~:\:g, .j}
J ,--t \,1' ~~).":-,, p.lci1~':"'r-~ ~. 1':'l.' j t~f .:tl~; ;.-~,....'it',-,u"J.i:Wdt:r~jtl\lt~.,.,..:..t:i~.~:r;l~ ~:,!f.~
~~t-:;~~~/~ j;' ~::~J~( :;{:~~~;t~.: ~l\..:l~~{fJ: ~i~~9H !~~~.~~it~;:~~.~~:i!~Jl:i~ t~~:~~
Variances $100 n/a n/a
Site Plan
* or comparable $150 $1500 Included in
condominium applic. Processing/PA Fee
Official Plan Included in
Amendment (OPA) $150 $1500 Processing/PA Fee
unless a staged approval
is required then $1500
Zoning By-law Included in
Amendment / Rezoning Processing/PA Fee
(ZBA/RZ) $150 $1500 unless a staged approval
is required
(e.g. Golfcourse in valley)
then $1500
Special By-law n/a $1500 Included in
Application Processing/PA Fee
Consent / Severance/ $150 $750 Included in
Land Division Processing/PA Fee
Subdivision $500 $250 if no technical
* or comparable studies/field work
condominium appllc. required
$2000 if preceded by Included in
approved MESP or Proce9sing/PA Fee
subwatershed study $2000 if preceded by
approved MESP or
subwatershed study
$2500 if not preceded by Included in
approved MESP or Processing/PA Fee
subwatershed study $2500 if not preceded by
approved MESP or
subwatershed study
--
November 5, 1999 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/99 C122
Attachment 2
STATUS OF MUNICIPAL/CA PRE-SCREENING OF DEVELOPMENT APPLICATIONS
MUNICIPALITY STATUS DATE IMPLEMENTED
Peel Region initiated
Mississauga v August 1999
Brampton v March 1999
Caledon pending
York Region initiated
King v March 1999
Vaughan ~
Richmond Hill v September 1999
Markham v June 1998
Wh itch u rch-Stouffvi II (v)
Durham v November 1998
Ajax v October 1 999
Pickering v January 1999
Uxbridge (v)
Toronto initiated
Mono pending
Adjala-Tosorontio pending
pending - initial meeting pending
initiated - initial meeting held
oj' - discussions underway
(v) - discussions complete, map & notice letter almost complete
v - formally implemented
C123 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/99 November 5, 1999
TERMINATION
ON MOTION, the meeting terminated at 9:51 a.m., on November 5, 1999.
Ron Moeser Craig Mather
Chair Secretary Treasurer
/ks
,
~
V THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/99
January 14, 2000 Page C124
The Finance and Business Development Advisory Board Meeting #7/99, was held in the Humber
Room, Head Office, on Friday, January 14, 2000. The Chair, Ron Moeser, called the meeting to
order at 9:06 a.m.
PRESENT
David Barrow. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Raymon Cho . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Christine Cooper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Vice Chair
Joan King. . . . . . . . . . . . .' . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Ron Moeser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Chair
Dick O'Brien ........................................................ Chair, Authority
Paul Palleschi ............................................................. Member
MaJa Prentice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Bill Saundercook. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
REGRETS
Randy Barber ............................................................. Member
Peter Li Preti .............................................................. Member
RES.#C36/99 - MINUTES
Moved by: MaJa Prentice
Seconded by: Bill Saundercook
THAT the Minutes of Meeting #6/99, held on November 5,1999, be approved. . . CARRIED
SECTION I - ITEMS FOR AUTHORITY ACTION
RES.#C37 /99 - STATUTORY BORROWING RESOLUTION - 2000
The Authority's Rules of Conduct require approval annually of a resolution to
provide for borrowing of funds, if necessary.
Moved by: Dick O'Brien
Seconded by: Joan King
C125 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/99 January 14. 2000
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Authority may borrow from the
Royal Bank of Canada, or the Authority's member municipalities or other institutions as may
be specifically approved by the Authority, up to the sum of TEN MILLION DOLLARS
($10,000,000) on the promissory note or notes of the Authority until payment to the Authority
of any grants and of sums to be paid to the Authority by participating municipalities
designated as such under the Conservation Authorities Act R.S.O. 1990, Chapter 27, at such
rate of interest as the Minister of Natural Resources approves;
THA T the amount borrowed pursuant to this resolution, together with interest, be a charge
upon the whole of the monies received or to be received by the Authority by way of grants,
etc., .and when such monies are received, and of sums received or to be received by the
Authority from the participating municipalities, as and when such monies are received;
AND FURTHER THAT the signing officers of the Authority are hereby authorized to take such
action as may be necessary to give effect thereto. . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
The Authority's Rules of Conduct, Section XVIII, Banking and Borrowing, require that the borrowing
of money by the Authority shall be authorized by a resolution of the Authority. At each annual
meeting, a resolution is presented to authorize borrowing for the coming year.
The Authority's borrowing resolution provides that the Authority may borrow up to
$10 million. This amount is necessary in the event that certain land acquisitions proceed prior to the
actual receipt of funding from the Authority's funding partners. The Authority has not borrowed from
the Bank in several years.
The Authority entered into a five-year banking agreement with the Royal Bank of Canada, effective
September 1995.
For information contact: Jim Dillane, 667-6292 or Rocco Sgambelluri, extension 5232
Date: January 4, 2000
RES.#C38/99 - APPOINTMENT OF AUDITORS
Continuation of the appointment of KPMG, Chartered Accountants, as the
Authority's auditors
Moved by: Joan King
Seconded by: Christine Cooper
THE BOARD RECOMMENDS TO THE AUTHORITY THAT KPMG, Chartered Accountants, be
appointed auditors of the Authority for the year 2000, as required by Section 38 of the
Conservation Authorities Act and subject to satisfactory performance ......... CARRIED
Janu.ary 14, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/99 C126
BACKGROUND
In 1995, the Authority undertook a comprehensive proposal call process for audit services. As a
result of that process, KPMG, Chartered Accountant's, were awarded the audit services contract for
a period of five years, 1995 to 1999, inclusive, subject to satisfactory performance.
In 1998, this Authority participated with other GT A authorities in a GT A-wide proposal call process
for audit services. As a result of that process the Authority agreed to extend the audit services
contract of KPMG to cover the years 1998 to 2002, inclusive, again, subject to satisfactory
performance.
The appointment of auditors is required by section 38 of the Conservation Authorities Act.
RA TI ONALE
Staff recommend the continuation of KPMG's appointment.
FINANCIAL DETAILS
The fees for the 1999 Audit are $32,400 and include audit of the Conservation Foundation.
DETAILS OF WORK TO BE DONE
The 1999 Draft Financial Statements will be tabled with the Board at its meeting on March 3, 2000.
For information contact: Jim Dillane, 667-6292, Rocco Sgambelluri, extension 5232
Date: January 4, 2000
SECTION IV -ITEMS FOR THE INFORMATION OF THE BOARD
RES.#C39/99 - ACCOUNTS RECEIVABLE STATUS REPORT
December 30, 1999. Staff report on accounts receivable.
Moved by: Joan King
Seconded by: Bill Saundercook
IT IS RECOMMENDED THAT the report on accounts receivable of the Authority, as of
December 30, 1999, be received ....................................... CARRIED
BACKGROUND
At its meeting #3/91 the Board requested that for each of its meetings staff reports on the status of
the Authority's receivables.
ANALYSIS
The schedule below summarizes the status of receivables, including aging and classification. The
schedule excludes $3,679 in accumulated interest arrears on invoices outstanding for more than
30 days.
C127 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/99 January 14, 2000
ACCOUNTS RECEIVABLE AGING, BY CATEGORY
(Excluding Municipal levy and MNR Grant - As at December 30, 1999)
31 TO 61 TO 90 90 PLUS
CURRENT 60 DAYS DAYS DAYS TOTAL %
SCHOOLS AND
SCHOOL BOARDS 188,205 12,528 15,295 326 216,354 31.2%
GOVERNMENT 194,351 45,899 15,764 66,858 322,872 46.5%
CORPORATE,
INDIVIDUAL AND 118,034 15,565 7,057 14,316 154,972 22.3%
COMMUNITY
GROUPS
TOTAL 500,590 73,992 38,116 81,500 694,198 100.0%
% OF TOTAL 72.1% 10.7% 5.5% 11.7% 100.0%
Items in excess of $1 ,000, included in the 9O-plus-days column are listed on the following page and
with the exception of the amount due from Adit Design, are all deemed collectible.
Total receivables at $694,198 are higher than the usual amounts reported to the Board. In fact, there
are probably a number of invoices which have as yet not been processed and therefore not reflected
on this report. At the end of the fiscal year receivables are at their highest level.
Receivables balances, as reported on each of the previous reports to the Board, after 1995, are also
presented on the following page:
,
January 14, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/99 C128
I DATE I Total I 9O-Plus I
$ $
December 30/99 694,198 81,500
October 26/99 531,118 89,630
August 29/99 565,611 97,950
May 23/99 392,070 21,841
March 29/99 464,780 61,536
February 24/99 342,696 55,726
Auqust 25/98 368,404 118,340
May 24/98 319,384 20,946
November 4/97 462.630 13,507
August 25/97 309.242 11 ,420
May 25/97 390.806 79,682
April 27/97 569,509 143,588
February 23/97 624,669 34,911
September 1/96 403,116 65,092
April 20/96 486.981 35,707
February 16/96 531,927 44,382
The list below itemizes accounts greater than $1,000 included in the 90 day plus category.
ARREARS AGE
CLIENT NAME AMOUNT INTEREST (DAYS)
$ $
Adit Desiqns Inc. 3,803.63 1,095.53 515
City of Toronto 1,050.00 n/a 95
City of Toronto 63,563.00 n/a 95
Cumann Na Gaelachta 2,464.00 112.55 95
Renee Plitcha 1,171.22 71.87 123
Polson street Productions 1,284.00 78.79 123
T own of Richmond Hill 2,000.00 n/a 107
75,335.85 1,358.74
Report prepared by: Rocco Sgambelluri, extension 5232
Date: January 5, 2000
C129 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/99 January 14, 2000
RES.#C40/99 - PROVINCIAL SALES TAX REBATE HEARING - UPDATE
Report on a favourable ruling for the TRCA in the Ontario Superior Court of
Justice.
Moved by: Raymond Cho
Seconded by: David Barrow
IT IS RECOMMENDED THAT the report dated January 5th, 2000, on Provincial Sales Tax
Rebate Hearing Update be received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
In 1986, the Authority filed a claim for rebate of sales tax paid in connection with the construction
of the Black Creek Pioneer Village Visitors Centre, in the amount of $127,355. The Retail Sales Tax
Act provides rebates of Provincial sales tax paid by charities on capital improvements, as defined.
The Ontario Ministry of Finance disallowed the claim on the grounds that the Authority is a local
board of a municipality, an exception under the criteria for rebate eligibility.
At meeting #2/99 held on April 9, 1999, staff reported to the Board on the status of the claim noted
above, as well as three other claims which had been submitted to the Ministry since then. The
Board was advised of the Ministry's offer to settle all claims for 20% of the amounts claimed by the
Authority. Staff was advised to reject this offer and to continue negotiations with the Ministry's
solicitors. As there were no further offers, the matter was heard on November 3, 1999 at the Ontario
Superior Court of Justice.
On November 18, 1999, the court delivered a detailed decision in favour of the TRCA. The Authority
was represented by John Parkinson, a.c. of Gardiner, Roberts. The 30-day appeal period has now
expired.
Although the Hearing dealt with the Visitors Centre case only, there is hope that the other three
claims may also be approved.
FINANCIAL DETAILS
The Visitors Centre claim has grown to approximately $400,000 with accumulated interest. The
other three outstanding claims amount to approximately $300,000. There may be some delay in
receiving payment of the Visitor Centre claim as the Ministry is now asserting its right to audit the
original claim. This matter is currently with our solicitors.
DETAILS OF WORK TO BE DONE
Staff has been in contact with Conservation Ontario to ensure the details of this favourable ruling are
made available to other eligible conservation authorities.
For information contact: Jim Dillane, 667-6292, Rocco Sgambelluri, extension 5232
Date: January 5, 2000
January 14. 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/99 C130
RES.#C41/99 - AGENDA ITEMS FOR 2000
Request for direction from the Members of the Board about agenda items for
2000.
Moved by: Joan King
Seconded by: Paul Palleschi
THAT the report dated January 4th, 2000, on Agenda Items for 2000, be received.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
The Finance and Business Development Advisory Board has as its mandate to report on and advise
the Authority about the following:
+ multi year business plans and annual budgets
+ marketing of revenue generating initiatives
+ annual fee schedule for use of Authority facilities
+ contractual aspects of sponsorships and private sector partnerships
+ funding arrangements for municipal/provincial/federal/Foundation/private cost sharing
+ vehicles and equipment
+ financial reporting
RATIONALE
Staff is seeking direction from the Members of the Board about items to be considered by the Board
in the coming year. The following items are routinely dealt with by the Finance and Business
Development Board:
+ Annual Budget/Business Plan (April)
+ Financial Statements (March)
+ Freedom of Information Annual Report (March)
+ Appointment of Auditors/Statutory Borrowing Resolution (January)
+ Financial Progress Reports (September, November, March)
+ Accounts Receivable (at each meeting)
+ Business Development/Leasehold Proposals (as they arise)
+ Marketing and Development Strategy (as needed)
In 1999, reports on changes to the Conservation Authorities Act, Year 2000 compliance, and
salary/wage/benefits changes were considered. In past years, the Authority's property insurance
brokers, AON Reed Stenhouse, have provided a risk management briefing presentation.
For information contact: Jim Dillane, 667-6292
Date: January 4, 2000
C131 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/99 January 14, 2000
TERMINATION
ON MOTION, the meeting terminated at 9:56 a.m., on January 14, 2000.
Oe
Ron Moeser Craig Mather
Chair Secretary Treasurer
/ks