HomeMy WebLinkAboutPublic Use Advisory Board Meeting Minutes 1999
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, THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE PUBLIC USE ADVISORY BOARD #1/99
February 19, 1999 Page E1
The Public Use Advisory Board Meeting #1/99, was held in the North Theatre, Black Creek Pioneer
Village, on Friday, February 19, 1999. The Chair, Donna Patterson, called the meeting to order at
9:09 a.m.
PRESENT
John Adams .............................................................. Member
Maria Augimeri ............................................................ Member
Michael Di Biase ........................................................... Member
Doug Dickerson .......................................................,... Member
Linda Pabst ............................................................... Member
Donna Patterson ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Chair
Richard O'Brien. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair, Authority
Gerri Lynn O'Connor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Vice Chair
REGRETS
Denzil Minnan-Wong . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
RES.#E1 /99 - MINUTES
Moved by: Gerri Lynn O'Connor
Seconded by: Linda Pabst
THAT the Minutes of Meeting #4/98, held on November 13,1998, be approved. . CARRIED
RES.#E2/99 - TOMMY THOMPSON PARK
1999 Annual Operating Program. As part of the ongoing Management
Program at Tommy Thompson Park, staff have outlined the proposed 1999
Annual Operating Program for the Park.
Moved by: Gerri Lynn O'Connor
Seconded by~' 'Michael'Di Biase
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the 1999 Annual Operating Program
for Tommy Thompson Park be approved;
E2 PUBLIC USE ADVISORY BOARD #1/99 February 19, 1999
AND FURTHER THAT staff be authorized to take whatever action is required in connection with
the Annual Operating Program including the execution of any documents and agreements.
................................................................... CARRIED
BACKGROUND
The following briefly outlines the regular activities and special events that have occurred during the
1 998 season.
The Park was open to the public Saturdays, Sundays, and Statutory Holidays commencing January
3,1998. The public hours were as follows: 9:00 a.m. to 4:30 p.m. January 3 to AprilS, 9:00 a.m. to
6:00 p.m. April 10 to October 25, and 9:00 a.m. to 4:30 p.m. October 31 to December 20,1998.
Actual attendance was not recorded in 1998, however, the attendance is thought to be comparable
or slightly higher than the 1997 figures (approximately 55,000). As in previous years the higher
attendance at the Park is being attributed to the mild weather we had through the spring, summer,
and fall of 1998.
Public transportation was provided by means of a single shuttle van, operating during public hours
from May 2nd to October 12th. The Aquatic Park Sailing Club helped defray the cost of the service
by providing a $2,000 contribution towards its operation.
A nature interpretation program was continued in 1998 and operated from June 7th to September
7th. Due to budget considerations, this year's program was reduced to a single guided walk on the
Statutory Holidays focusing on different aspects of the Park's natural history, and the operation of
the "Spit Cart" on Sunday afternoons from 12:00 p.m. to 3:00 p.m.
Wildlife management activities undertaken in 1998 included a ring-billed gull control program,
continuation of the tern nesting raft project with the Canadian Wildlife Service, and control of nesting
Canada geese and mute swans.
In the interest of public safety, security and access, a staff member has been on duty at all times
during public hours. This practice will continue for 1999.
Special Activities
In addition to the regular Park programs, other special events and activities have taken place at
Tommy Thompson during the 1998 season. The following is an outline of these various events:
. Lake Ontario Mid-Winter Waterfowl I nventory (January 11)
. Wildlife Week I nterpretive Trailer Display (April 4, S,1 0,11,12)
. Watershed Week Interpretive Trailer Display (May 23,24,30,31)
. Aquatic~ark.Sailing GIl,Jb-Spit-.Glean-up .gay~ay 23)-
. American Psychoanalytic Association Run-Walk (May 30)
. St. Lawrence University (Canton N.Y.) Field Course (June 5)
. Canadian Anaesthetists Society Fun Walk (June 14)
. Fourth Annual Butterfly Count (July 11)
. American Bar Association Birding Day (August 4)
. University of Toronto Field Courses (September 23, 24, 29, 30, October 1, 8)
. Annual Christmas Bird Count (December 27)
February 19, 1999 PUBLIC USE ADVISORY BOARD #1/99 E3
Staff is of the opinion that the 1998 program was successful in providing year round access to the
park while maintaining a sufficient level of service for Park visitors. In this respect, staff have
prepared the 1999 Annual Operating Program on a similar basis as follows:
1999 Annual Operatino Prooram
In order to reflect significant changes to the Authority's funding arrangements in 1996, a number of
modifications were made to the Tommy Thompson Park operating program in order to reflect a 52%
budget reduction. Where possible the 1999 Program will endeavour to maintain the basic
components of previous year's programs. The basic components include:
. Public access year round on weekends and statutory holidays.
. Public transportation in the form of a single park shuttle van operating from the beginning
of May to Thanksgiving.
. A gull control program
. Summer nature programs on Sundays with guided nature walks on Statutory Holidays from
June to Labour Day.
. A licence agreement with the Aquatic Park Sailing Club
Public Access: The Park will be open year round on weekends and holidays (excluding Christmas
Day, Boxing Day, and New Year's Day) as follows:
January 2 - April 5 9:00 a.m. to 4:30 p.m.
April 1 0 - October 31 9:00 a.m. to 6:00 p.m.
November 6 - December 19 9:00 a.m. to 4:30 p.m.
In the interest of public safety and security, staff will be on site at all times during public hours.
During the spring, summer and early fall seasons, the gate staff will assume responsibility for the
operation of the shuttle van service while continuing to maintain control of access, and act as an
emergency contact on site.
Public Transportation: Will be provided by means of a single passenger van operating from May 1 st
through October 11th, 1999. As in previous years, the service will operate on a half hour schedule
between the main gates and the pedestrian bridge within the Park.
The use of a single staff person at Tommy Thompson Park to maintain gate access during the winter
and operate the shuttle van service from May to October provides a cost savings in the order of
$6,500 a year.
A voluntary contribution of $2,OOO.by~the.Aquatie-Park.sailH:lg ..club.towarEls -this service further
reduces the cost of operation to a total of approximately $4,000 in 1999.
Nature Interpretation: Will be offered to the public at a reduced level from June 6th through
September 7th, 1999. This year's program is proposed to include theme walks presented by a Park
Naturalist on Statutory Holidays and the operation of the "Spit Cart" at the Park on Sunday
afternoons.
E4 PUBLIC USE ADVISORY BOARD #1/99 February 19, 1999
As in previous years, the objective will be to promote information to the public about the Park's
natural features as well as the history, planning, and construction of the site. The operation of this
program by TRCA staff has allowed the integration of other information related to watershed
management, and highlight other Authority projects on the waterfront and in the river valleys.
Wildlife and Resource Management Activities: Will include a ring-billed gull control program,
common tern habitat management, and Canada goose management.
The gull control program will be undertaken from March 29 through July 9, 1999 and will encompass
the same areas controlled in previous years. Control techniques will include staff patrol, owl effigies,
pyrotechnical devices, scarecrows and supplemental egg collection, with con~rol activities being
undertaken on weekdays throughout the duration of the program.
The common tern management program for 1999 will be similar to that of 1998 and will include the
delineation and monitoril')g of nesting areas, signage and patrol, maintenance and monitoring of
artificial nesting rafts in cooperation with The Canadian Wildlife Service, and monitoring overall tern
nesting success.
Management of Canada geese will include the use of barriers at habitat projects, scare tactics
including the use of pyrotechnical devices, and the application of a mineral oil to eggs in active
Canada goose nests under permit from The Canadian Wildlife Service.
Staff will also be conducting Canada goose management activities in the form of egg oiling within
other parklands within the City of Toronto under a cost sharing arrangement with the City of Toronto
Parks and Culture.
RA TI ONALE
The purpose of the Annual Operating Program at Tommy Thompson Park is to maintain the existing
level of public use in accordance with the delegated responsibilities given by the Province. The
proposed 1999 Annual Operating Program is in keeping with the agreement with the City of Toronto
for the Authority to operate the site without establishing any long-term operating procedures.
The provision of a shuttle van service will facilitate access for members of the Aquatic Park Sailing
Club during the periods when vehicular access is restricted. In addition, this service has enhanced
the use of the site for other individuals and groups who could not otherwise enjoy the site because
of the distances within the site.
The use of an Authority operated transportation service augments the Authority's presence on-site
and increases the level of public safety at the Park. The reduction in staffing during the spring,
summer, and early fall seasons allows the Authority to maintain existing Park operating season,
continue the operatiOf'l-oHhe-shuttle-van-service.amtmeet-budgetTeduction targets for Tommy
Thompson Park.
FINANCIAL DETAILS
Costs associated with the 1999 Operating Program have been estimated at $ 95,000. The following
is a breakdown of the 1999 operating budget:
February 19, 1999 PUBLIC USE ADVISORY BOARD #1/99 E5
Program Development and Supervision $40,000
Gate Operations $20,000
Gull Control Program $20,000
Van Service $ 4,000
Nature Program $ 3,500
Equipment Rentals $10,000
Miscellaneous (materials/suppl ies/licenses/i nsurance) $ 6,000
Revenue (APSC Lease and Van Contribution) ($ 8.482)
TOTAL $95,018
Report repared by: Tamara Chipperfield, extension 248
For information contact: Scott Jarvie, extension 312
Date: February 8, 1999 .
RES.#E3/99 - TOMMY THOMPSON PARK
Lease Agreement with Aquatic Park Sailing Club. As part of the ongoing
Management Program at Tommy Thompson Park, staff has outlined the
proposed 1999-2001 lease with the Aquatic Park Sailing Club.
Moved by: Michael Di Biase
Seconded by: Doug Dickerson
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to execute the 1999-
2001 licence agreement with the Aquatic Park Sailing Club;
AND FURTHER THAT staff be authorized to take whatever action is required in connection with
the Aquatic Park Sailing Club lease agreement at Tommy Thompson Park, including the
execution of appropriate documents ....................... '.' . . . . . . . . . . . CARRIED
BACKGROUND
The Aquatic Park Sailing Club (APSC) is a small community sailing club that has leased a portion
of the waterlot and landbase at Tommy Thompson Park since 1976. Historically this lease was
reviewed and executed by the Authority on an annual basis as a component of the Interim
Management Program at Tommy Thompson Park.
In 1997, the APSCiequested'1hat their license agreement'be extended for a three year term with
a set fee schedule for this time period. The rationale for this proposed change was that; the TTP
Master Plan has been approved and includes the APSC in its present form; the APSC would like a
longer term commitment from the MTRCA as a result; and, a 3 or 5 year lease will allow the club the
ability to forecast their budget and fee schedule more effectively. Further, the club was willing to
commit to an annual contribution to the Van Shuttle Service for the lease period.
E6 PUBLIC USE ADVISORY BOARD #1/99 February 19, 1999
Staff was of the opinion that a multi-year lease would be appropriate, and developed a three year
lease agreement in this regard. This lease arrangement was approved by the Authority at its
meeting #12/97, where Res. #A327/97 was adopted:
'THAT the 1998 Annual Operating Program for Tommy Thompson Park be received;
THA T staff be directed to execute the 1998 licence agreement with the Aquatic Park
Sailing Club;
THAT staff be directed to negotiate a formal agreement with the Toronto Harbour
Commissioners regarding access and other such items deemed necessary for the
1998 program;
THA T staff be authorized to take whatever action is required in connection with the
Annual Operating Program including the execution of any documents and
agreements;
AND FURTHER THAT staff determine, in consultation with the Aquatic Park Sailing
Club, a method of consequences to all breaches and violations of the lease
agreement and park rules, such as vehicle use, parking and pets."
Unfortunately, the passing of Bill 25/119, Red Tape Reduction Act was delayed and as a result the
Lease Agreement for the 1998 sailing season was developed for a one year term.
The Red Tape Amendments to the Conservation Authorities Act have now been finalized. A report
outlining the specific changes to the act was brought before the Authority at its meeting #1/99.
Pursuant to these changes, staff have prepared a three year licence agreement (1999 - 2001) for
the Aquatic Park Sailing Club as follows:
The conditions of the license will be the same as used in previous years, however, the term of the
lease and the fee schedule will be set for a three year period (1999-2001). Vehicle parking on-site
and access during public hours will be limited to three (3) weekends in the Spring and three (3)
weekends in the Fall for necessary preparatory work. During public hours outside the above, the
Aquatic Park Sailing Club members must park their vehicles at the Leslie Street parking area. During
non-public hours (Le. Monday to Friday), vehicular access to leased land will be granted to members
of the Club upon proof of membership and key privileges.
A fee schedule for the three year lease period has been established with an annual increase of 3%,
4%, and 5% for the years 1999, 2000, and 2001 respectively. This annual rate increase was based
on previous negotiations.with-the elub-and4s sim Har-to-that-ap proved 'by ,the Authority at its meeting
#12/97. The following is the proposed fee schedule:
1999 $6,482.88 (3% increase from 1998)
2000 $6,753.00 (4% increase from 1999)
2001 $7,108.42 (5% increase from 2000)
February 19. 1999 PUBLIC USE ADVISORY BOARD #1/99 E7
I n addition to the annual lease payments, the APSC has offered to provide the Authority with an
annual $2,000 contribution to help offset the cost of the shuttle van service.
RATIONALE
As in 1997, staff are of the opinion that a three year license agreement would be appropriate,
pursuant to the passing of Bill 25/119, the Red Tape Reduction Act (OMNR) which now allows the
Authority to enter into lease agreements for up to 5 years.
The Tommy Thompson Park Master Plan has been approved and includes the APSC in its present
form. The APSC would like a longer term commitment from the TRCA and a 3 or 5 year lease will
allow the club the ability to forecast their budget and fee schedule more effectively. Further, the club
was willing to commit to an annual contribution to the Van Shuttle
Service for the lease period.
A three year term will also allow the Authority the ability to forecast revenue for Tommy Thompson
Park and will reduce the administration associated with executing the lease on an annual basis.
FINANCIAL DETAILS
Revenue generated from the lease agreement with the club will be used to defray park operating
costs including, staffing, monitoring and interpretive activities. The annual contribution of $2,000
by the club will be used to directly offset the cost of the park Shuttle Service.
Report prepared by: Scott Jarvie, extension 312
Date: January 25, 1999
RES.#E4/99 - GREENWOOD CONSERVATION AREA
Proposed Management Agreement With the Town of Ajax. A proposal to
negotiate a management agreement for the southern portion of Greenwood
Conservation Area, with the Town of Ajax.
Moved by: Doug Dickerson
Seconded by: Gerri Lynn O'Connor
THE BOARD RECOMMENDS TO THE AUTHORITY THAT it approve in principle, the placing of
part of the Greenwood Conservation Area under management agreement with the Town of
Ajax; . .
AND FURTHER THAT staff be authorized to negotiate an agreement for the Town of Ajax to
manage the southern portion of the Greenwood Conservation Area for recreation and
conservation purposes, for a period of one year commencing April 1 , 1999, with an option to
renew by mutual consent ............................................. CARRIED
E8 PUBLIC USE ADVISORY BOARD #1/99 February 19, 1999
BACKGROUND
The Greenwood Conservation Area comprises 283 ha of green space on Duffin's Creek in the Towns
of Ajax and Pickering. Until the beginning of 1997, the Area was operated for active recreation,
including picnicking, swimming, hiking, group camping, snowmobiling and cross country skiing.
During this period, the park was staffed on a full time basis and an -entrance fee was collected.
Since 1996, as part of the Authority's Business Plan, the Conservation Areas Section has moved
toward self-funding of the Authority's outdoor recreation operations. Measures to reach this
objective have included significant increases in revenues from user fees, and cost reductions,
especially in the area of labour expenses. As part of this change in operations, full time staffing was
eliminated at Greenwood, and the area was closed, other than for special events and group
camping, as of Spring 1997. The decision to close Greenwood was based on the need for a high
level of subsidy per visitor because of relatively low attendance and high fixed operating costs.
In the latter part of 1998, Town of Ajax staff began discussions with Authority staff to explore options
for opening the part of Greenwood within the Town to regular public use. These discussions were
motivated by concerns on the part of Ajax residents, and staff, that a valuable recreation resource
was being lost, and by Town's need for additional parks and recreation space, in anticipation of
future residential development.
RATIONALE
Town of Ajax and Authority staff have agreed on the general outline under which a management
agreement would proceed. In addition, Ajax Council has approved, in principle, the development
of an agreement.
The Authority would provide the Town with the use of the lands for recreation purposes and, in
particular, would permit the development of mini soccer fields in existing group picnic areas. In
return, the Town would maintain the Area at its expense. The agreement would be similar in nature
to an existing agreement for the management of Authority lands by the Town at Paulyn Park.
Staff feel that the proposed agreement meets both Authority and Town objectives. Such an
agreement allows for public use of a large recreation area without additional costs on the part of the
Authority. It also provides for an acceptable level of maintenance and allows for public presence
on the lands to reduce unwanted activity and enhance public safety.
From an environmental perspective, the use of existing group picnic areas for mini soccer fields will
not, in the opinion of staff, have any negative impacts. In addition, the minimal level of site
modification required will mean that these areas can easily be shifted to some other type of use, or
be regenerated if desired, in the future.
The Authority has-f1ad a successful-histery with the 1mptementatiorrof management agreements on
Authority lands in the Town of Ajax and we believe that an agreement for Greenwood will serve to
continue and strengthen this positive relationship.
DETAILS OF WORK TO BE DONE
It is hoped that an agreement can be in place for April 1, 1999 to allow site development work to
begin. Staff of the Town of Ajax and the Authority need to finalize the details of the Management
Agreement between now and then.
February 19, 1999 PUBLIC USE ADVISORY BOARD #1/99 E9
FINANCIAL DETAILS
The Town will assume all maintenance costs for the lands under agreement, along with any capital
costs associated with soccer field construction. This will result in a small savings in the Conservation
Areas operating budget, in the neighbourhood of $10,000. Arrangements for property taxes still
need to be negotiated, but it is anticipated that the agreement will result in a net tax savings for the
Authority.
Authority staff have some concerns about the implications for the Conservation Journeys Program,
of providing free access to the Greenwood. The success of Conservation Journeys is dependent
partly upon the pubic being willing to pay, through the passport program, for access to Authority
lands. Staff feel confident, however, that these issues can be addressed through the process of
negotiations with Ajax, and through long term strategic planning for the public use of Authority lands
in general.
For information contact: Andy Wickens, extension 252
Date: February 9, 1999
RES.#E5/99 - CALEDON 2008 OLYMPIC COMMITTEE
Support for Equestrian Site. Endorsement and approval in principle of the
proposal by the Caledon 2008 Olympic Committee and the Equestrian
Management Group to the Toronto Olympic Bid Corporation, to locate
equestrian events for the 2008 Olympic Games at the North Caledon
Equestrian Centre, on lands owned by the Authority.
Moved by: Michael Di Biase
Seconded by: Maria Augimeri
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the proposal by the Caledon 2008
Olympic Committee and the Equestrian Management Group to the Toronto Olympic Bid
Corporation, to locate equestrian events for the 2008 Olympic Games at the North Caledon
~questrian Centre, on lands owned by the Authority be endorsed, and approved in principle;
THAT staff be directed to continue to work with the Caledon 2008 Olympic Committee and the
local community in pursuing this proposal;
AND FURTHER THAT staff keep the Authority informed regarding progress on this project
through periodic reports to the Public Use Advisory Board.
E10 PUBLIC USE ADVISORY BOARD #1/99 February 19, 1999
AMENDMENT
RES.#E6/99
Moved by: Gerri Lynn O'Connor
Seconded by: Richard O'Brien
THAT the lands be returned to such condition that is acceptable to the land owner (TRCA),
subject to any improvements that are acceptable to the TRCA;
AND FURTHER THAT staff be at the table at every meeting held on this project.
THE AMENDMENT WAS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
THE MAIN MOTION AS AMENDED WAS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
In April of 1998, the Canadian Olympic Association approved Toronto as the candidate city for
Canada, in bidding to hold the 2008 Summer Olympic Games. The City of Toronto and the
Canadian Olympic Association entered into a Bid City Agreement and TO-Bid was formed to
develop the bid strategy. Prior to this, preliminary work had been carried out to identify potential
venues for Olympic events, with national sport governing bodies being asked to assist with this
work. In January of 1998, the Equestrian Management Group which operated North Caledon
Equestrian Centre, submitted a proposal to the Canadian Equestrian Federation for the Centre to
be the equestrian site for the 2008 Olympic Bid.
The North Caledon Equestrian Centre, located in Palgrave, currently operates on lands owned by
the Authority. These lands are under agreement with the Town of Caledon, and the Centre operates
under the three-party agreement which includes the Town and the Authority. The equestrian site
proposal covers a large acreage surrounding the current equestrian operation, and includes all of
the lands owned by the Authority.
During the latter part of 1998, the Caledon 2008 Olympic Committee was formed to actively pursue
possible Olympic venues within the Town of Caledon. This committee incl.udes representation from
the community, various sports interests in the Town, Members of Council and the Mayor, and
Caledon staff. A major focus of the Committee has been the pursuit of the North Caledon Equestrian
Centre as the Olympic equestrian venue. In view of the Authority's interests as land owner, Authority
staff were invited to participate on the Committee.
RATIONALE
At present, there are five locations vying to be the equestrian venue for the Toronto 2008 bid. The
Equestrian Management-Group has'carried-otJt-significant-research-and 'design work in developing
their proposal. Given the Authority's role as the owner of much of the land involved in the proposed
equestrian site, approval in principle from the Authority is required before proceeding further.
February 19, 1999 PUBLIC USE ADVISORY BOARD #1/99 E11
Staff believe that the preliminary work done by the Equestrian Management Group is solid, and that
the site would be developed in a way which is sensitive to the Authority's environmental concerns,
and the needs of the community. The Town of Caledon is supportive of the Equestrian Management
Group proposal, and is working with all parties concerned to ensure strong community input. While
there are a number of unknowns involved in the process at this point (including the eventual
success of the Toronto Bid) staff feel that it would be in the Authority's best interests to approve the
Equestrian Management Group proposal, in principle, at this point. Staff will continue to work with
the Caledon 2008 Olympic Committee and will keep the Board apprised as matters progress.
DETAILS OF WORK TO BE DONE
At present, those involved in the Caledon 2008 Olympic Committee are focussed on having the
North Caledon Equestrian Centre proposal chosen as the lead equestrian venue by TO-Bid. Work
continues with refining of the concept and site plans, consultation with the community, and
informing TO-Bid, the Province and others as to the merits of the site. Authority staff have raised a
number of issues related t,o the proposal which are being resolved. These include the site layout
as such, and such issues as the disposition of any site improvements. Specific issues related to the
Caledon bid will be brought before the Board as needed.
For information contact: Andy Wickens, extension 252
Date: February 9, 1999
RES.#E7 /99 - BOYD NORTH AND GLASSCO PARK MANAGEMENT PLAN
Working Terms Of Reference. Endorsement and approval of the Working
Terms of Reference for the Boyd North and Glassco Park Management Plan.
Moved by: Michael Di Biase
Seconded by: Gerri Lynn O'Connor
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Working Terms of Reference for
the Boyd North and Glassco Park Management Plan, as appended, be endorsed and
approved;
AND FURTHER THAT staff be directed to bring the final Management Zones and Plan as
developed by the Boyd North and Glassco Park Advisory Group through the Public Use
Advisory Board to the Authority Board for approval ........................ CARRIED
BACKGROUND
At Authority Meeting #5/98, held on June 26, 1998, staff were directed to proceed with the
development of the Boyd North and Glassco Park Management Plan. This direction included the
establishment of an Advisory Committee, comprised of representatives of the public, community
groups and a number of other interests. Terms of reference for the plan have been developed and
work with the Advisory Committee as established by the Authority is well underway.
E12 PUBLIC USE ADVISORY BOARD #1/99 February 19, 1999
RATIONALE
Prior to embarking on development of the Boyd North and Glassco Park Management Plan, staff
drafted Working Terms of Reference for the planning process. At Advisory Committee Meeting #2
held ot:l November 5, 1998, the committee passed the following motion:
'THA T the Working Terms of Reference, dated October 15, 1998 be adopted by the
Advisory Committee. "
While the scheduling of Advisory Board meetings has meant a delay in bringing the Terms of
Reference to the Public Use Advisory Board and the Authority, it is important that the Authority agree
with the Terms of Reference for the Planning process. Hence, this document is now being
submitted for approval.
DETAILS OF WORK TO BE DONE
The development of the Boyd North and Glassco Park Management Plan is currently in the midst
of Phase 2 as outlined on Page 5 of the Terms of Reference. Draft Management Zones will be
reviewed and discussed at a public meeting scheduled for February 18, 1999, and staff will provide
a verbal report as to the results of this discussion to the Board. Future work will involve finalizing the
Management Zones, drafting the plan itself, and soliciting further public input before the final plan
is brought to the Public Use Advisory Board in the spring or early summer.
For information contact: Andy Wickens, extension 252
Date: February 9, 1999
Attachments (1)
February 19, 1999 PUBLIC USE ADVISORY BOARD #1/99 E13
Attachment 1
WORKING TERMS OF REFERENCE
BOYD NORTH AND GLASSCO PARK MANAGEMENT PLAN
October 15, 1998
The Toronto and.Begion.Conser.L.ation Authority
E14 PUBLIC USE ADVISORY BOARD #1/99 February 19, 1999
WORKING TERMS OF REFERENCE
BOYD NORTH AND GLASSCO PARK MANAGEMENT PLAN
1.0 INTRODUCTION
The Toronto and Region Conservation Authority (TRCA) has initiated the preparation of a
comprehensive management plan for the Boyd North and Glassco Park area. This plan will include
a description and evaluation of the property based on relevant plans and policies; landscape
features and functions; constraints and opportunities. The Plan will identify specific management
zones. These management zones will be areas in which a certain type of activity may be undertaken.
For example, within a Natural Environment Zone, stream rehabilitation may occur; within a Public
Use Zone, intensive recreation may be recommended. The Plan will provide a framework for the
Authority to determine priorities for future initiatives including the protection of natural features and
habitat regeneration. The Management Plan will provide a framework for determining the ecological
appropriateness of any proposed public use locations and ensure that the integrity and diversity of
the area are maintained.
The Mission Statement for the Authority states that with one-third of Ontario's population within its
area of jurisdiction, the Authority acts in the community's interest through advocating and
implementing watershed management programs that:
. maintain and improve the quality of the region's lands and waters;
. contribute to public safety from flooding and erosion;
. provide for the acquisition of conservation and hazard lands; and
. enhance the quality and variety of life in the community by using its lands for inter-
regional outdoor recreation, heritage preservation and conservation education.
Planning efforts have shown that interest and community groups have grown more concerned with
the impact of land use change on the remaining natural landscapes within the GTA. At the same
time, user groups, businesses and municipalities have expressed a growing interest in using public
lands for a variety of outdoor recreation, ecological restoration and other uses. The provision of
public uses on TRCA land must consider economic factors, the needs of the community and the
needs of the natural landscape to ensure it is protected and managed properly.
For the purpose of this project, the Boyd North and Glassco Park area will include the Kortright
Centre for Conservation, Boyd Conservation Field Centre, the Authority's tree nursery, Foster
Woods, and lands under management agreement with the McMichael Canadian Art Collection.
Glassco Park is owned by the ~rovince of Ontario.thro\:lflh the Ontario H~r.itage Foundation and is
managed by the Authority on behalf of the Province.
At meeting #5/98 held on June 26, 1998, the Authority approved the process for preparing a
management plan for Boyd North and Glassco Park:
February 19, 1999 PUBLIC USE ADVISORY BOARD #1/99 E15
Res. #A 130/98
THA T staff be directed to proceed with the development of a Boyd North Management
Plan;
AND FURTHER THAT staff be directed to establish an Advisory Committee, which
would include members of the public, interested community groups, the City of
Vaughan, York Region, the Ontario Heritage Foundation and the McMichael Canadian
M Collection to assist with the development of the plan and facilitate the opportunity
for public input.
2.0 PLANNING AREA
The entire planning area is 688 hectares. Boyd North is 494 hectares and Glassco Park is 194
hectares. The lands are located within the Humber River watershed and follow the course of the
East Branch of the Humber River in the City of Vaughan (Map 1). The planning area is bounded by
Stegman's Mill Road and Teston Road to the north, Rutherford Road to the south, Islington Avenue
to the west, and Pine Valley Drive to the east. Major MacKenzie Drive crosses the site. Within Boyd
North the TRCA owns the Kortright Centre for Conservation, the Boyd Conservation Field Centre,
the Authority's tree nursery, William T. Foster Woods, and lands under management agreement with
the McMichael Canadian Art Collection. Glassco Park, is owned by the Province of Ontario through
the Ontario Heritage Foundation and is managed by the Authority.
Boyd North and Glassco Park are part of the 832 hectare Boyd Complex. The Complex also includes
lands to the north and south of Rutherford Road. The lands south of Rutherford Road, including the
Conservation Area, are not a part of this current planning initiative.
3.0 OBJECTIVE
The objective of the Boyd North and Glassco Park Management Plan process will be to examine the
properties and determine their environmental attributes, and their potential for recreation or other
uses. This review will be used to establish a plan for the development and management of the area.
4.0 ELEMENTS OF A MANAGEMENT PLAN
To ensure that critical elements are considered in all future watershed planning and implementation
within the Humber River watershed, a number of guiding principles and strategies were established
by the Humber Watershed Ta.sIt-Force. These'l'rincip1es -are based on 'an -integrated ecosystem
approach to protect, enhance, and enjoy the watershed. The table below provides examples of
some objectives and actions that the Boyd North and Glassco Park Management Plan may include
to fulfill the guiding principles recommended in the Humber Watershed Strategy "Legacy: A Strategy
for a Healthy Humber".
E16 PUBLIC USE ADVISORY BOARD #1/99 February 19, 1999
GUIDING PRINCIPLES EXAMPLES OF OBJECTIVES AND ACTIONS OF A
MANAGEMENT PLAN
Preserve, regenerate and . All activities and future development should work with natural
celebrate our natural, historical processes to contribute to environmental health
and cultural heritage. . Ensure appropriate land uses for the natural processes and
features of the planning area
. Includes goals and strategies for wildlife
. Includes goals and strategies for protection, restoration and
enhancement of natural features/functions
. Locate development away from areas that are subject to risks
from natural hazards (i.e. risks associated with flooding and
erosion)
Establish linkages and promote . Land uses will be managed through broad partnerships which
partnerships among consider local, regional and inter-regional needs
communities. . Develop and foster partnerships between heritage
organizations, environmental groups and the development
industry
. Support a mix of public and private uses that permit public
access, use and enjoyment of the area
. Encourage action initiatives by community groups
. Promote greater year-round access and use
. Restore and maintain connections with natural and cultural
heritage features 0.e. wildlife habitats and communities)
. Reconnect woodland habitats to facilitate movement and
recolonization by flora and fauna
. Interregional trail development
Protect the Humber Watershed . Minimize the amount of impervious surfaces
as a continuing source of clean . Restore natural stream processes. where possible
. Control and treat runoff by employing stormwater best
water. management practices
. Maintain and where possible, enhance ground water
recharges
. Protect and enhance wetlands
Build a strong watershed . The use of Authority lands will be financially sustainable
economy based on ecological . Provide opportunities for efficient use of limited government
health. and private sector resources
. Ensure planning decisions are based on an evaluation of the
amenity and ecological value of the resource, as well as the
associated dollar costs and benefits
. Integration where possible, of social, environmental, and
economic objectives (i.e, coordination of activities and sharing
resources; multiple benefits)
. Use full cost accounting methods to ensure that long term
environmental and economic costs are included (i.e.
envir6nmerital protection" at outset may reduce the need for
environmental rehabilitation later, thus, improving long term
affordability and sustain ability)
. Provide public use opportunities for all incom'e groups
February 19, 1999 PUBLIC USE ADVISORY BOARD #1/99 E17
GUIDING PRINCIPLES EXAMPLES OF OBJECTIVES AND ACTIONS OF A
MANAGEMENT PLAN
Promote the watershed as a . People should be able access, and enjoy the area on foot or
destination of choice for by bicycle, with improvements made where feasible to
recreation and tourism. overcome the barriers presented
. The Authority will endeavour to make land available,
recognizing and being sensitive to, the diversity of the
community
. Design and landscaping should protect, enhance and create a
distinctive and memorable place within Boyd North and
Glassco Park
. Design should include a range of landscape types
. Maintain existing vistas and views, density and design of
structures should not be permitted when it creates visual
barriers to the natural beauty of the area
. The focus for public use will be on outdoor recreation and
outdoor education
. The area should provide diverse landscapes. places, Wildlife
habitats, uses, programs, and experiences
. Provide a balanced mix of public and private uses, developed
and natural areas. large and small scale, active and passive.
busy and quiet. and free and user pay activities
Increase community . Promote partnerships among environmental, cultural, heritage,
stewardship and take individual recreation and education organizations, private industry and
responsibility for the health of public agencies
. Encourage action-oriented initiatives to protect, conserve and
the Humber regenerate Boyd North and Glassco Park and the Humber
watershed
5.0 PLANNING PROCESS
The Management Plan will be undertaken in two phases. Phase 1 - The Background Report was
undertaken by Authority staff and included a review of existing land use planning designations,
policies and guidelines. The property's natural heritage system, cultural and physical resources,
and existing recreational uses were identified. This report provides the necessary background
information to proceed with the development of management zones and the management plan.
Phase 2 of the Boyd North and Glassco Park Management Plan is the development of the
management plan itself. An Advisory Committee has been established to review the Working Terms
of Reference, to assist staff in the review of the Phase 1 information and the identification of
management zona. options within.the.BGyd-North-and,Glassoo P.ark area;. and to facilitate public
input. The Advisory Committee includes elected representatives, agency staff, interest groups,
private businesses, and Humber Watershed Alliance members.
E18 PUBLIC USE ADVISORY BOARD #1/99 February 19, 1999
STEPS
Phase 1 (TRCA staff)
1. Prepare a background report that provides the following information:
. Review existing plans and studies within the East Humber River subwatershed, of
which Boyd North and Glassco Park are a part (see Humber Watershed Strategy);
. Document existing and proposed land use, municipal services, road classifications
and property ownership;
. Describe the current public uses and types of recreation activities occurring in the
Boyd North and Glassco Park area and surrounding communities; and
. Define the natural, cultural, heritage, recreation and education resources. Identify
any information deficiencies that may exist.
2. Establish an Advisory Committee.
Phase 2 - (TRCA staff with assistance from the Advisory Committee)
1. Identify generally, the purpose of Boyd North and Glassco Park.
2. Evaluate the property based on the available background information.
Identify:
. the natural resources and potential enhancements, existing outdoor
recreation/education uses;
. linkages between the Boyd North and Glassco Park area and surrounding
communities;
. potential access points; and
. the landscape's ability to sustain proposed uses.
4. Facilitate a wide range of opportunities for public input as outlined in Section 7.0 Public
Participation.
5. Document the community's opinion and recommendations for the future management of
the Boyd North and Glassco Park area.
6. Make recommendations to facilitate future management activities and identify potential
management zones.
7. Prepare a Management Plan for the Boyd North and Glassco Park area that will provide a
framework, fGr.-determining -the 'eeologjcaJ~appr{)priateness of any proposed public use
location and ensure that the integrity and diversity of the area are maintained.
February 19, 1999 PUBLIC USE ADVISORY BOARD #1/99 E19
6.0 MANAGEMENT PLAN ADVISORY COMMITTEE
Representatives from the following agencies/groups were invited to participate in the Boyd North
and Glassco Park Area Management Plan Advisory Committee: Humber Watershed Alliance, West
Humber Naturalists, regional and municipal staff, elected representatives, recognized ratepayer
groups, Ministry of Natural Resources, Ministry of Culture, Tourism and Recreation, the York Region
Board of Education, York Catholic District School Board, and Authority staff.
The Advisory Committee will assist the Authority to finalize the Working Terms of Reference, and
determining the management zones and management recommendations. This Committee will
provide technical input and assist the Authority with the public consultation program regarding the
Management Plan.
In summary, the Advisory Committee is be responsible for the following major functions:
1. Provide technical expertise and advice to the TRCA throughout the development of the
Management Plan;
2. Ensure that appropriate staff at their respective municipalities/agencies are adequately
informed throughout the process;
3. Provide comment and input to suggestions brought to the Advisory Committee;
4. Assist in the identification of current outstanding issues involving Boyd North and Glassco
Park area and make suggestions as to appropriate ways of resolving them;
5. Assist the TRCA in presentations and public forums, where appropriate.
The Advisory Committee will follow the Rules of Conduct of the Authority as adopted by Resolution
#3 of Authority meeting #2/86 or as may be amended.
All issues will be resolved through agreement by consensus of the Advisory Committee, however,
if an issue cannot be resolved, there will be a majority vote taken.
7.0 PUBLIC PARTICIPATION
The eventual development and use of the Boyd North and Glassco Park area will be important to
the area residents and consequently, they must have a meaningful way to provide input to the
planning process. To facilitate a wide range of opportunities for input, the Authority will use many
techniques to generate a high level of awareness.
The public participation component will include the following:
* Presentation ..or....discussion&.w~th- key- - interest- greups (Le. -West Humber Naturalists,
Federation of Ontario Naturalists, Humber Watershed Alliance, ratepayer groups), upon
request. This list will be expanded through local municipal planning department and
Advisory Committee input.
* Information sessions/mailings to the public, including ratepayer/user groups to identify a
broad range of potential needs and opportunities for the area.
E20 PUBLIC USE ADVISORY BOARD #1/99 February 19, 1999
* Public meetings to present the background information, proposed management zones and
Advisory Committee recommendations.
* There will be opportunity for public participation at all Authority meetings.
8.0 TIMING
It is anticipated that Boyd North and Glassco Park Management Plan will be presented to the
Authority for approval in February 1999.
9.0 MAINTENANCE OF THE PLAN
The Boyd North and Glassco Park Management Plan will undergo a review approximately every five
years. If major revisions are necessary to reflect changing environmental, social, or economic
conditions, it will only be done after consultation with all affected groups and individuals. Revisions
of the Plan will be in keeping with the original stated goals and objectives of the Plan to protect the
natural heritage values of the property.
Should the Management Plan identify potential public use zones, specific uses within these areas
will be screened and assessed according to The Strategy for Public Use of Conservation Authority
Lands (1995). A community consultation process will also be employed at this stage of planning
to ensure that all local and regional interests are represented in the concept and detailed design
review. The consultative process will include the establishment of a working group with
representatives from citizens, user groups, agencies and elected representatives.
The screening process for specific public uses will ensure that all proposed uses, facilities and
landscape changes will be thoroughly examined and designed to minimize disruption, and to
protect, enhance or restore the area.
RES.#E8/99 - 1999 FEE SCHEDULE
Minor Changes. Minor Changes to the 1999 Fee Schedule for the Kortright
Centre and the Conservation Areas.
Moved by: Maria Augimeri
Seconded by: Doug Dickerson
THE BOARD RECOMMENDS TO THE AUTHORITY THAT changes to the 1999 Fee Schedule
for Public Facilities and Programming, as outlined in the staff report dated February 5, 1999
be approved. .. . .. . .. . .,. . . . ... . ... . . ... . . ... . .. . . .. . . . . . . . . . . . . . . . . CARRIED
February 19. 1999 PUBLIC USE ADVISORY BOARD #1/99 E21
BACKGROUND
At Authority Meeting #9/98, held on October 30, 1998, the 1999 Fee Schedule for Public Facilities
and Programming was approved. Since that time, the need for some minor changes to the
schedule has come to the attention of staff; these changes are outlined below.
RATIONALE
The following changes are proposed to correct discrepancies, or to more accurately reflect how the
fees are being applied. Changes appear in italics in shaded areas; please refer to the appended Fee
Schedule for existing relevant information.
Item Will be amended to read: PST GST Base Gross
3.0 For vehicle admission to Petticoat Creek, per
day
15.0 In addition to basic camping fees as specified
in items 12.0 and 13.0;
15.1 For a permit to park an additional vehicle 0.35 0.30 4.35 5.00
15.2 For a permit to park an additional vehicle, per 3.13 2.74 39.13 45.00
season
17.0 For admission to the swimming area at
Petticoat Creek, exclusive of parking or
general admission;
17.1 Per day, for each person five years of age or 0.00 0.13 1.87 2.00
over.
24.0 For a guided tour at Bruce's Mill during the
maple syrup program, subject to a minimum
group size of twenty persons;
24.1 For each student 0.00 0.23 3.27 3.50
E22 PUBLIC USE ADVISORY BOARD #1/99 February 19, 1999
Items 12.0 and 13.0 will have new items inserted to reflect monthly camping rates at Indian Line
consistent with monthly rates at Albion Hills:
12.0 For a permit to occupy an individual un-
serviced campsite, inclusive of general
admission;
12.5 At Indian Line, per month (28 days). 0.00 24.86 355.14 380.00
13.0 For a permit to occupy an individual serviced
campsite, with water and hydro hook-ups,
inclusive of general admission;
13.5 At Indian Line, per month (28 days). 0.00 31 .40 448.6 480.00
A change is proposed to simplify item 8.0 to read:
8.0 For the rental of boating equipment where 0.70 0.61 8.69 10.00
available, per hour:
A general increase is proposed to school tour rates at Kortright, to be implemented in September
of 1999. The proposed increase is $0.25. Item 32.6 must be changed to read:
32.6 For each student participating in a general 0.00 0.29 4.21 4.50
tour program, subject to a minimum group
size.
FINANCIAL DETAILS
Most of the changes proposed will bring the Fee Schedule in line with practice. Consequently, there
will not be any substantial impacts on Authority revenues resulting from these adjustments.
For information contact: Andy Wickens, extension 252
Date: February 9, 1999
Attachments (1)
February 19, 1999 PUBLIC USE ADVISORY BOARD #1/99 E23
Attachment 1
I I'
3.0 For parking at Petticoat Creek, per vehicle, per day;
8.0 For the rental of boating equipment where available;
12.0 For a permit to occupy an individual un-serviced campsite,
inclusive of general admission;
12.5 on a holiday or other designated date, in addition
to the basic permit fee specified in item 12.1 or
12.4 0.00 0.13 1.87 2.00
13.0 For a permit to occupy an individual serviced campsite,
with water and hydro hook-ups, inclusive of general
admission;
13.5 at Indian Line, per season. 0.00 117.76 1682.24 1800.00
15.0 In addition to basic camping fees as specified in items 12.0
and 13.0;
15.1 for a permit to park an additional vehicle. 0.00 0.33 4.67 5.00
15.2 for each additional person occupying a campsite
over and above the campground's specified site
limit. 0.00 0.26 3.74 4.00
17.0 For admission to the swimming area at Petticoat Creek,
exclusive of parking or general admission;
17.1 per day, for each person two years of age or over. 0.00 0.13 1.87 2.00
24.0 For a guided tour at Bruce's Mill during the maple syrup
program, subject to a minimum group size of twenty
persons; -- .
24.1 for each child fourteen years of age and under. 0.00 0.23 3.27 3.50
32.0 For general admission at the Kortright Centre for
Conservation;
32.6 for each student participating in a general tour
program, subject to a minimum group size. 0.00 0.25 3.50 3.75
------
E24 PUBLIC USE ADVISORY BOARD #1/99 February 19, 1999
MOTION TO DEFER
RES.#E9/99 - BLACK CREEK PIONEER VILLAGE
Business Plan Consultant Support. Report on the consulting support for the
development and implementation of Black Creek Pioneer Village business
plan.
Moved by: Maria Augimeri
Seconded by: Doug Dickerson
THAT the item be deferred to a Special Public Use Advisory Board Meeting to be held on
Friday, February 26,1999 at 9:00 a.m. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
TRCA requires outside consulting expertise to work with staff to deliver an innovative,
entrepreneurial, and practical multi-year business plan that will enable BCPV to achieve a greater
degree of program revenue self-sufficiency. The project scope includes reviewing retail, program,
and operational aspects of BCPV in relation to the implementation of the defined marketing strategy
"Country Living in the City". A copy of the Request For Expressions of Interest is attached.
Six consulting firms were invited to submit proposals:
Forec Ltd./Pannell Kerr Forster
DS-Lea Associates
The Economic Planning Group of Canada
KPMG
Mr. Peter Zarry, Shulich School of Business, York University
Mason Shaw Andrew
These firms were chosen because they have demonstrated experience in the type of business plan
development/implementation in which we have an interest. Three responded with expressions of
interest and were interviewed:
. Forec Ltd./Pannell Kerr Forster
. KPMG
. Mason Shaw Andrew
RATIONALE
Subject to negotiation of a contract satisfactory to the Authority, Staff will be recommending to the
Executive Committee that Mason Shaw Andrew (MSA) Management Consultants, be awarded the
work. MSA has put together a team with breadth of experience and skill, particularly in the areas of
food and beverages services, retailing and business turnaround, tourism and economic
development. Details about th&-Team will be available.to the-8oard at the meeting.
February 19, 1999 PUBLIC USE ADVISORY BOARD #1/99 E25
FINANCIAL DETAILS
The proposal from MSA aside from offering experience and creativity includes an innovative
approach to fees. Their proposal is that the Authority make an initial payment and that the balance
of any .fees agreed to will be based on the successful implementation of their work. MSA and the
Authority will agree as to the revenue improvements projected as a result of implement the results
of the consultant's work. The consultant will receive a percentage share of the proceeds over the
next two to three years. Staff must still work out the details of this revenue sharing and will do so in
time to make a final recommendation to the Executive Committee.
The advantage of this proposal is that MSA becomes a partner with us as we implement the agreed
upon changes. They have a strong incentive to continue to work with us and support
implementation of the business plan since our success will be their success. Because there are
many variables that are beyond the control of both parties, i.e. weather, staff believe a two to three
arrangement will be best. Staff will report to the Board on the final version of the agreement once
it has been approved by the Executive Committee.
DETAILS OF WORK TO BE DONE
Details of the contractual agreement, including fee structure, project deliverables and time frame,
evaluation criteria, and sunset conditions are currently being developed to go forward to the
Executive Committee for approval on Friday, February 26, 1999.
For information contact: Marty Brent, extension 403 or Jim Dillane, extension 220
Date: February 18, 1999
Attachments (1)
E26 PUBLIC USE ADVISORY BOARD #1/99 February 19, 1999
Attachment 1
~
, THE TORONTO AND REGION CONSERVATION AUTHORllY
REQUEST FOR EXPRESSIONS OF INTEREST
CONSULTANT SUPPORT FOR
THE DEVELOPMENT AND IMPLEMENTATION
OF
BLACK CREEK PIONEER VILLAGE BUSINESS PLAN
Released December 10th, 1998
February 19, 1999 PUBLIC USE ADVISORY BOARD #1/99 E27
'.'
REQUEST FOR EXPRESSIONS OF INTEREST
CONSULTANT SUPPORT FOR THE DEVELOPMENT AND IMPLEMENTATION
OF
BLACK CREEK PIONEER VILLAGE BUSINESS PLAN
SUMMARY
The Toronto and Region Conservation Authority (TRCA) is seeking proposals from qualified
individuals or companies to provide consulting support to staff in the development and
implementation of a business plan for the Authority's heritage facility, Black Creek Pioneer
Village,
The TRCA will consider proposals which demonstrate the expertise and ability to deliver an
innovative, entrepreneurial approach to creation of a practical business plan that will enable the
Village to become a uniquely attractive, financially self-sufficient destination for tourists and local
consumers.
BACKGROUND
Black Creek Pioneer Village, a heritage project of the Toronto and Region Conservation
Authority, is located at the south east corner of Jane Street and Steeles Avenue in the City of
Toronto (former City of North York), and extends to the northwest into the City of Vaughan,
regional Municipality of York. A top ten tourist attraction in the Greater Toronto Region, Black
Creek features a living history village public program involving 40 historic buildings, heritage
gardens, livestock, a 50,000 item artifact collection, 25 costumed interpreters who perform daily
tasks and demonstrations, and exhibition gallery with changing exhibitions.
Attendance in past years has averaged about 190,000 visitors annually. In the last ten years,
there has been a steady decline in visitor attendance and in 1998, attendance is projected at
about 160,000.
MARKETING STRATEGY
In 1998, a new marketing strategy was created to enable the Village to focus its activities and
resources to attract a growing consumer segment of the population, the ages 35 to 60, adult, so
called baby boomers. This strategy was tested through programming and consumer surveys
during the 1998 operating season. The marketing theme, Country Living in the City is
summarized in the following paragraph:
There's a place that practices the simpler art of life. Take some of it home with you.
Country Living in the City at Black Creek Pioneer Village.
E28 PUBLIC USE ADVISORY BOARD #1/99 February 19, 1999
Country Living in the City is a new product offering that appeals to the growing consumer
trend for the simpler life as imagined in country lifestyle chwces, natural/country home
decor and furnishings, gardening, holistic health practices, naturalization of one's
environment, herb cultivation and uses etc.
Country living in the City offers a country place, a sanctuary, a country lifestyle
demonstration venue, a beautifully restored country heritage village, a living breathing
prototype with role model personalities who offer you an alternative to the hustle and
bustle of the city and reintroduce you to the charm, authenticity and simple beauty of
country/natural lifestyles.
Conceptually, Country Living in the City is a country lifestyle magazine brought to life for
visitors with a wide range of things to see and do which allows the visitor to fu/fiI/ their
aspirations, curiosIty and experimentation with country lifestyle choices and activities.
Within the backdrop of a fully restored heritage village, visitors are transported by horse
drawn wagons through country lanes, 30 heritage homes, traditional craft and trades
shops, gardens, farms, cookeries etc. all brought to life by informative, costumed country
villagers who hold that special secret of the simpler art of life. Changing seasonal
programs, entertainment, food sampling, participatory demonstrations, special talks and
features by home and garden experts, engaging new experiences, lots of varied retail
opportunities to buy a piece of country lifestyle help to round out a fulfilling consumer
experience designed to attract a broad new range of loyal customers who will be inspired
to return again and again on a seasonal basis.
The Village has created a number of programs and activities around the Country Living Theme.
Enclosed is the 1998 Visitor Guide illustrating this, as well as samples of promotional material.
The consultant is asked to evaluate and comment on the appropriateness and potential of the
"Country Living in the City" marketing strategy.
TOURISM OPPORTUNITIES
Local, regional and international tourism is and must continue to be a significant portion of Black
Creek attendance. Black Creek has staff actively pursuing group travel trade opportunities and
works with Tourism Toronto in promotional opportunities. Along with retail opportunities, the
consultant is asked to explore with the TRCA staff, partnership and other opportunities to
enhance the value of Black Creek as a multiple destination site combining tourism, retail and
recreation/ e ntertai n m ent activities.
RETAIL OPPORTUNITIES
The Village operates a retail gift shop in the Visitor Centre and the Laskey Store Io'cated in the
Village itself. The Village has a restaurant located in the Halfway House and provides wedding,
event planning and banquet services for private and corporate groups. Food and retail sales
total about $1.5 million annually.
February 19. 1999 PUBLIC USE ADVISORY BOARD #1/99 E29
,>
EDUCATION
The Village has a substantial education program serving the historical curriculum needs of
Toronto area school boards through curriculum-based tours and hands-on programs delivered
by part-time guides. About 48,000 school children participate in the program each year.
BUSI NESS PLAN OBJECTIVES
. To achieve a greater degree of program revenue self-sufficiency such that tax supported
funding is limited to approximately 25% of total funding needs or about $1.1 million (1998
dollars); an increase of about $500,000 over 1998 projected actual results.
. To preserve cultural heritage assets which typify pre-Confederation Canada
While the emphasis of the business plan must be on the coming calendar year, 1999, the plan
will recognize and articulate needs to be addressed in the years 2000 and 2001.
A copy of the Authority's 1998-2000 Business Plan is enclosed (note pages 34 and 42)
Revenue is generated from the following sources (see enclosed spread sheet):
Admission fees
Parking
Gift Shop and Laskay Emporium
Village-made products
Restaurant and Catering Service
Special Functions and Meeting Facilities
Weddings
Commercial Photography
Artifact and Costume rental
PERFORMANCE MEASURES
Among key performance indicators to be identified in the business plan will be:
. attendance targets by various category
. group tour/corporate event revenue targets
. retail/food sales volume and per capita revenue targets
. parking revenues
. visitor satisfaction standards by survey
. expenditure efficiencies in terms of cost of sales/labour in relation to internal and external
standards
E30 PUBLIC USE ADVISORY BOARD #1/99 February 19, 1999
TERMS OF REFERENCE
Selection Process
Until 12 noon on December 31 st, 1998, TRCA will receive, at its offices at 5 Shoreham
Drive, Downsview, proposals from selected consultants. The Authority will select from
among those submitted, proposals that demonstrate understanding of our needs, expertise and
skills in retail/marketing and innovative thinking about the process to create and deliver the
business plan. Interviews will be conducted only with those who can best demonstrate the
qualities we are seeking. Staff will recommend to the Authority in January the consultant to be
awarded the contract.
Timeframe
Work shall commence as soon as possible after approval of the Authority in January, 1999. The
Authority wishes to have a detailed business plan in place in time to commence the 1999
operating season which begins on May 1 st, 1999. Portions of the Plan will be required in order
to finalize the 1999 Budget in March of 1999. Following award of the contract, the Authority will
work with the selected proponent to establish firm time lines for all deliverables
Scope
The consultant(s) is expected to work in a facilitative role with Authority staff in reviewing retail,
program and operational aspects of Black Creek Pioneer Village in relation to implementation of
the defined marketing Strategy, Country Living in the City. The consultant(s) will share their
tourism/marketing/retail expertise, knowledge and experience with staff to deliver a well defined
business plan to implement in 1999 the Country living in the City strategy.
The consultant(s) will assist staff in evaluating existing programs, activities and retail strategies
and developing new ones. Creativity and innovation are key elements of what we are seeking.
The consultant might wish to think of this assignment as though Slack Creek Pioneer Village
were recently acquired by a new owner whose objectives were to create a profitable enterprise
by re-building the business within the context of the existing heritage site, and in ways that will
bring back customers again and again to sample the delights of the country living experience.
Authority Resources
The Authority business planning team will consist of key management and supervisory staff from
Black Creek Pioneer Village, Marketing and Development and Finance and Business
Development divisions of the organization. The Authority is prepared to provide all necessary
logistical support for this assignment.
On-site meetings to tour Black Creek Pioneer Village prior to submission of the proposal will be
arranged by contacting Ms. Marty Brent, Manager, Black Creek Pioneer Village, (416) 661 6600
ext 403.
February 19, 1999 PUBLIC USE ADVISORY BOARD #1/99 E31
Consult:mt Information
The proposal shall include the following:
. Synopsis of key elements of this assignment and how the consultant proposes to meet
the needs of the Authority.
. Summary of relevant project experience/expertise including references.
. List of staff,- including brief resume of experience/qualifications, who would be assigned.
. Hourly or per diem costs of staff to be assigned.
Budget
The budget for this will be determined by the potential value added of the work itself.
The TRCA is prepared to invest in Black Creek Pioneer Village in proportion to anticipated
revenue growth. The need to invest in programs, infrastructure, retail services and marketing is
recognized. The cost of this assignment is one of the investments the TRCA is prepared to make
to achieve the business plan objectives. Proponents are asked to demonstrate what value they
will add, how this will enable the Village to achieve its business plan objective and what level of
investment we should be prepared to make.
The TRCA will consider a phased approach to the assignment which recognizes various levels of
investment depending on the value added at each stage
For I nformation Contact:
Jim Dillane
Director, Ffnance and Business Development
Toronto and Region Conservation Authority
5 Shoreham Drive
Downsview Ontario M3N 1 S4
December 10th, 1998
416 661 6600 ext 220
E32 PUBLIC USE ADVISORY BOARD #1/99 February 19, 1999
TERMINATION
ON MOTION, the meeting terminated at 9:42 a.m., on February 19, 1999.
Donna Patterson Craig Mather
Chair Secretary Treasurer
/ks
~
, THE TORONTO AND REGION CONSERVATION AUTHORITY
SPECIAL MEETING OF THE PUBLIC USE ADVISORY BOARD #2/99
February 26, 1999 Page E33
The Special Public Use Advisory Board Meeting #2/99, was held in the South Theatre, Black Creek
Pioneer Village, on Friday, February 26,1999. The Chair, Donna Patterson, called the meeting to
order at 9:14 am.
PRESENT
John Adams .............................................................. Member
Maria Augimeri .........................;.................................. Member
Doug Dickerson ........................................................... Member
Denzil Minnan-Wong . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Richard O'Brien. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair, Authority
Gerri Lynn O'Connor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Vice Chair
Donna Patterson .... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Chair
REGRETS
Michael Di Biase ........................................................... Member
Linda Pabst. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
RES.#E10/99 - MINUTES
Moved by: Doug Dickerson
Seconded by: Maria Augimeri
THAT the Minutes of Meeting #1/99, held on February 19,1999, be approved. . . CARRIED
SECTION IV - ITEMS FOR THE INFORMATION OF THE BOARD
RES.#E11 /99 - BLACK CREEK PIONEER VILLAGE
Business Plan Consultant Support - Additional information. Additional
information on the proposed selection of consulting support for the
development and implementation of Black Creek Pioneer Village business
plan.
Moved by: Doug Dickerons
Seconded by: Maria Augimeri
IT IS RECOMMENDED THAT the report dated February 25th, 1999, on Business Plan
Consultant Support for Black Creek Pioneer Village - additional information, be received.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
E34 SPECIAL PUBLIC USE ADVISORY BOARD #2/99 February 26, 1999
BACKGROUND
TRCA requires outside consulting expertise to work with staff to deliver an innovative,
entrepreneurial, and practical multi-year business plan that will enable BCPV to achieve a greater
degree of program revenue self-sufficiency. The project scope includes reviewing retail, program,
and operational aspects of BCPV in relation to the implementation of the defined marketing strategy
"Country Living in the City". A copy of the Request For Expressions of Interest was distributed to
the Board at its meeting held on February 19th.
Six consulting firms were invited to submit proposals:
Forec Ltd./Pannell Kerr Forster
DS-Lea Associates
The Economic Planning Group of Canada
KPMG
Mr. Peter Zarry, Shulich School of Business, York University
Mason Shaw Andrew
These firms were chosen because they have demonstrated experience in the type of business plan
development/implementation in which we have an interest. Two of the firms were among those
short listed by the Metro Zoo in seeking consultants for a recent assignment. KPMG and the
Economic Planning Group have worked successfully with the Authority previously.
RATIONALE
Three firms responded with expressions of interest and were interviewed:
Forree Ltd./Pannell Kerr Forster
- recently completed major assignment for the Metro Zoo
- experience with several historic sites and other attraction
- proposed two phase approach; phase one leading to interim report on development/financial
opportunities at a cost of $25,000
- phase two to be decided after phase one
Analysis
- not able to offer depth of experience required
- Forrec strength is in site development and architectural issues which are not a priority at BCPV
during this exercise
- did not demonstrate clear understanding of the needs of BCPV business plan process
- phase one consistent with other proposals but represents only one quarter of what is needed
KPMG
- has worked successfully with TRCA in evaluation of food an retail opportunities at BCPV in 1997
- approach concentrated heavily on experience with other historic sites; BCPV is well established
as a heritage site...need support to address its role as an attraction with strong financial self
sufficiency
- proposed staffing for this assignment did not demonstrate the same depth of experience offered
by MSA
- recommended 4 phase approach; minimum cost $69,000..Maximum $81,000 plus taxes and
expenses (would firm up fixed fee at start of each phase)
February 26, 1999 SPECIAL PUBLIC USE ADVISORY BOARD #2/99 E35
Mason Shaw Andrew (MSA)
- offered the most innovative approach and depth and breadth of experience not demonstrated in
either of the other firms.
- demonstrated project experience with a wide variety of attractions; did not confine their approach
to the role of BCPV as a museum
- consulting team is the strongest of the three with expertise in key areas: food, retail, tourism,
marketing, financial planning and business turn around
Subject to negotiation of a contract satisfactory to the Authority, Staff will be recommending to the
Executive Committee that Mason Shaw Andrew (MSA) Management Consultants, be awarded the
work.
FINANCIAL DETAILS
The proposal from MSA aside from offering experience and creativity includes an innovative
approach to fees. Their proposal is that the Authority make an initial payment and that the balance
of any fees agreed to will be based on the successful implementation of their work. MSA and the
Authority will agree as to the revenue improvements projected as a result of implementation of the
results of the consultant's work. The consultant will receive a percentage share of the proceeds over
the next two to three years.
The proposal is that MSA receive a fee of $30,000 to cover initial work which will be decided by the
Management Team and the consultant.
The Consultant estimates that the fixed price value of their work would be about $90,000. They
propose that the balance of their fees be tied to successful revenue generation through
implementation of a business plan which the consultant will work with us to create. The balance of
their fees is $60,000. They propose that if there is no increase in revenue in agreed upon
categories, they receive nothing more than the base fee of $30,000. If the revenue generation is
successful, they propose that they receive 20% of the increase in revenues to a maximum of
$120,000. This means that they have the potential to be paid as much as $150,000 or as little as
$30,000.
Staff propose to cap this amount...that is, the most they can ever receiv~ is $150,000 and that this
arrangement will conclude no later than December 31, 2001. This gives them 3 years to reach their
$150,000 threshold and spreads the Authority costs over the three years.
To achieve $150,000 at 20%, revenues as a result of the consultants' recommended strategies
would have to improve by $750,000. This is a very ambitious target given that not all of the growth
in BCPV revenues will necessarily be attributed to this exercise.
The advantage of this proposal is that MSA becomes a partner with us as we implement the agreed
upon changes. They have a strong incentive to continue to work with us and support
implementation of the business plan since our success will be their success. BeGause there are
many variables that are beyond the control of both parties, i.e. weather, staff believe a 2 to 3 year
arrangement will be best. It allows a fair time for implementation and averages results.
E36 SPECIAL PUBLIC USE ADVISORY BOARD #2/99 February 26, 1999
DETAILS OF WORK TO BE DONE
Details of the contractual agreement, including fee structure, project deliverables and time frame,
evaluation criteria, and sunset conditions are currently being developed to go forward to the
Executive Committee for approval on Friday, March 5, 1999.
As part of the process, the Public Use Advisory Board and other interested Authority members will
be consulted. The final business plan will be presented to the Public Use Board for review prior to
implementation.
For information contact: Jim Dillane, ext. 220
Date: February 25, 1999
TERMINATION
ON MOTION, the meeting terminated at 9:30 a.m., on February 26, 1999.
Donna Patterson Craig Mather
Chair Secretary Treasurer
/ks
~
, THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE PUBLIC USE ADVISORY BOARD #3/99
April 9, 1999 Page E37
The Public Use Advisory Board Meeting #3/99, was held in the Humber Room, Head Office, on
Friday, April 9, 1999. The Chair, Donna Patterson, called the meeting to order at 11 :24 am
PRESENT
John Adams .............................................................. Member
Maria Augimeri ............................................................ Member
Michael Di Biase ........................................................... Member
Doug Dickerson ........................................................... Member
Richard O'Brien . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair, Authority
Linda Pabst ............................................................... Member
Donna Patterson . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Chair
REGRETS
Denzil Minnan-Wong . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Gerri Lynn O'Connor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Vice Chair
RES.#E12/99 - MINUTES
Moved by: Doug Dickerson
Seconded by: John Adams
THAT the Minutes of Meeting #2/99, held on February 26,1999, be approved. . . CARRIED
DELEGATIONS
a) Carol Seglins, Mayor, Town of Caledon, speaking in regards to item 7.2 - Caledon 2008
Olympic Committee, Equestrian Venue.
b) Craig Collins, Equestrian Management Group, speaking in regards to item 7.2 - Caledon
2008 Olympic Committee, Equestrian Venue.
c) Richard Whitehead,'Councillo(Tovln-of Cciledon, speaking in regards to item 7.2 - Caledon
2008 Olympic Committee, Equestrian Venue.
E38 PUBLIC USE ADVISORY BOARD #3/99 April 9. 1999
RES.#E13/99 - DELEGATIONS
Moved by: Maria Augimeri
Seconded by: Linda Pabst
THAT the above-noted delegations a), b) and c) be heard and received ........ CARRIED
RES.#E14/99 - ALCOHOL BAN AT INDIAN LINE AND ALBION HILL CAMPGROUNDS
Labour Day and Victoria Day Weekends. Continuation of a ban on the
consumption of alcohol at the Indian Line and Albion Hills Campgrounds for
the Labour Day and Victoria Day Weekends at staffs' discretion without time
line limitation.
Moved by: Michael Di Biase
Seconded by: Maria Augimeri
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the consumption of alcohol at the
Albion Hills and Indian Line Campgrounds be designated as a prohibited activity under The
Trespass to Property Act;
THAT this designation be applied at the discretion of Authority staff;
THAT a ban on the consumption of alcohol be put in place for the Labour Day and Victoria Day
weekends for the foreseeable future at the discretion of staff;
THAT the Board's direction to staff as stipulated at meeting #2/98 be reaffirmed, specifically,
staff explore the use of a Regulation made under The Liquor Licence Act or an amendment to
the Authority's Conservation Areas Regulation to allow for a ban on the consumption of
alcohol at Authority campgrounds;
AND FURTHER THAT staff report back to the Board at a future date regarding the outcome of
t~e Regulatory initiative. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
Historically, the Authority's campgrounds at Indian Une and Albion Hills have experienced problems
with unruly behaviour by visitors. Incidents have included dangerous driving, thefts, domestic
violence and fights between patrons. There have also been incidents where Authority staff was
threatened and exposed to the potential for physical harm.
While incidents have occurred from time to time throughout the camping season, a majority of
problems have occurred during the Victoria Day and Labour Day long weekends. Aside from the
obvious issues of protecting both staff and visitors from physical harm, comments and complaints
received from visitors would suggest that the prevalence of unruly behaviour at the campgrounds
has driven away the type of clientele the Authority wishes to attract.
April 9, 1999 PUBUC USE ADVISORY BOARD #3/99 E39
Staff is of the opinion that most of the problems with inappropriate behaviour at the campgrounds
have been associated with excessive consumption of alcohol. A number of initiatives have been
tried over the years to curb this problem, including strict enforcement of The Liquor Licence Act, the
use of paid duty police officers, restriction of visitors to campsites, regular patrols and the issuing
of tickets by staff 'qualified to do so. Unfortunately, these measures have proven ineffective,
particularly on the long weekends noted above.
RATIONALE
In 1998, staff felt more radical measures than those used in the past were needed to resolve the
problems which are occurring at Authority campgrounds, and therefore proposed a ban on alcohol
consumption during the Victoria Day and Labour Day weekends. This would eliminate some of the
root causes for the inappropriate behaviours encountered and would serve to make the
campgrounds less attractive for many of the campers who have created problems in the past.
Similar bans have been pursued with some success at Provincial Parks, and at other Authorities.
The Authority's Conservation Areas Regulations (Ontario Regulation 119) do not currently address
the issue of alcohol use on Authority lands. We have, in the past relied on the provisions of The
Liquor Licence Act and The Trespass to Property Act in managing the use of alcohol at our public
facilities. In order for an alcohol ban to be put into effect under this legislation, the consumption of
alcohol must be declared a prohibited activity by the Authority. The recommendation contained in
this report gives effect to such a prohibition.
Staff has consulted the Authority's solicitors regarding the enforceability of an alcohol ban at
Authority Campgrounds. It is their opinion that, while it is possible to enforce a ban on alcohol
consumption under The Trespass to Property Act, the preferred route would be to use either the
Authority's own Regulation 119, or to have a regulation enacted under The Liquor Licence Act as
has been done by The Niagara Parks Commission, and the Halton Region Conservation Authority
in the past. The legislative changes required to do this would require some time. Staff, therefore,
are proposing that we use the Trespass to Property Act to allow us to enforce an alcohol ban on the
Victoria Day and Labour Day Weekends.
The proposed ban was approved by the Board at meeting #2/98 as a pilot project with the provision
that if the project received the desired results, staff would then pursue the aforementioned options
with our solicitors. In addition, the recommendation directed that staff report back to the Board at
a Mure date regarding the impact of the alcohol ban. The Supervisor of Enforcement and Security
p~epared a report pursuant to the 1998 Labour Day Weekend which indicated the Ban was a
success.
The preplanning and implementation of the Ban by staff produced a significant shift in clientele and
reduction in unacceptable activity associated with excessive alcohol consumption.
The success of this project is the re~n staff is-before the Board today'requesting the continuance
of the Ban.
E40 PUBUC USE ADVISORY BOARD #3/99 April 9, 1999
DETAILS OF WORK TO BE DONE
Staff wishes to reiterate the importance of informing campers of the implementation of an alcohol
ban. A comprehensive information program to publicize this measure is planned. Individuals
reserving for the Victoria and Labour Day Weekends will be informed that an alcohol ban will be
imposed and staff will ensure that anyone registering at the two sites is well aware of the situation.
FINANCIAL DETAILS
For 1998. staff had indicated that a ban on alcohol consumption at the Authority's Campgrounds
would reduce visitation and produce a revenue loss in the short run. The actual revenue loss was
$12,000 or 30% of the normal Labour Day Weekend gross campground revenue. In 1999, it is
anticipated that the Ban will produce a Joss over both the Victoria Day and Labour Day Weekends
of $30,000 or 4.7% of the seasonal gross. Despite this short term loss, staff feels that, if we can gain
control of current problems, we will begin to attract a more desirable clientele and will, in the long
term increase visitation while reducing security costs.
For information contact: Brian Denney, extension 242
Date: March 24, 1999
RES.#E15/99 - CALEDON 2008 OLYMPIC COMMllTEE
Equestrian Venue. Receipt of additional information related to the proposal
by the Caledon 2008 Olympic Committee and the Equestrian Management
Group, to locate equestrian events for the 2008 Olympic Games on lands
owned by the Authority, and approval in principle for the proposal to be
submitted to T-O Bid.
Moved by: Linda Pabst
Seconded by: Maria Augimeri
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the pres~ntation by the Town of
Caledon and the Equestrian Management Group be received;
THAT the staff report with regard to the agreement between the Authority, the Town of Caledon
and the Equestrian Management Group, and providing additional information with regard to
environmental issues associated with the proposal, be received;
AND FURTHER THAT the Authority approve in principle the submission of the proposal, to
locate equestrian-events for the 2008 OlympiC Games -on lands owned by the Authority, to T-O
Bid.
April 9. 1999 PUBLIC USE ADVISORY BOARD #3/99 E41
AMENDMENT
RES.#E16/99
Moved by: Linda Pabst
. Seconded by: Maria Augimeri
THAT the following paragraph be inserted after paragraph two of the main motion:
THAT if the proposal to locate equestrian events for the 2008 Olympic Games on lands owned
by the Authority is successful, negotiations continue with the Authority, the Equestrian
Management Group and the Town of Caledon to develop a new lease agreement;
THE AMENDMENT WAS .............................................. CARRIED
THE MAIN MOTION, AS. AMENDED WAS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
At Authority Meeting #2/99 the Board considered a report with regard to the proposed use of
Authority lands currently under agreement with the Town of Caledon, and leased to the Equestrian
Management Group, as the site for equestrian events for the 2008 Olympics. The item was referred
back to staff with direction that:
"A report be brought to the next Public Use Advisory Board meeting, scheduled for Friday,
April 9, 1999, to which representatives from the Town of Ca/edon and the Equestrian
Management Group be invited to attend"
The Board requested additional information regarding the matter so as to address concerns and
questions regarding:
. The existing agreement between the Town of Caledon, the Authority and the operators of
the North Caledon Equestrian Centre;
. What form any future agreement related to the Olympic bid miQht take;
. The status of the Caledon 2008 Olympic Committee and the level of commitment on the part
of the Town of Caledon with regard to the Olympic bid proposal;
. Current support in the community, and plans for future community consultation;
. Plans to deal with environmental impacts associated with the proposal;
. Details of the site proposal.
E42 PUBLIC USE ADVISORY BOARD #3/99 April 9, 1999
Representatives of the Town of Caledon and the Equestrian Management Group will, as requested,
be present at the Public Use Advisory Board meeting to address most of these issues and respond
to questions. Since the February Authority Meeting, staff have met with the principals involved in
the CaI,edon proposal for the use of the North Caledon Equestrian Centre and have discussed many
of the points raised by the Authority. Two areas which need to be reported on directly by Authority
staff are the existing agreement for the lands in question, and Authority involvement in
environmental issues, related to the site, raised in the past.
THE EXISTING AGREEMENT
At Authority Meeting #9/97, held on October 31, 1997, a resolution was passed approving a license
agreement between the Town of Caledon, the Equestrian Management Group and the Authority for
the lands operated as the North Caledon Equestrian Centre as follows:
Res. #A229/97
"THAT WHEREAS the Authority entered into a management agreement with the Town of
Caledon for these lands for park and recreational activities on December 29, 1979, with the
subject lands being used for horse show purposes since 1981;
AND WHEREAS THE Authority is in receipt of a request from The Corporation of the Town of
Caledon to enter into a licence agreement for a 17 year term, commencing September 1,
1997, with the Equestrian Management Group Inc.;
THA T the Authority concur with the Town of Caledon entering into a licence agreement with
the Equestrian Management Group Inc. substantively in accordance with the terms and
conditions set out in the agreement;
AND FURTHER THAT the appropriate Authority officials be authorized and directed to take
whatever action may be required to give effect thereto including the obtaining of necessary
approvals and the execution of any documents. ..
The Authority entered into a management agreement with the Town of Caledon for the subject
lands in 1978. In 1981, the Authority permitted the lands to be licenced to the Bolton Horse Shows
Inc., for horse shows and related activities, subject to the provisions of the original management
agreement with the Town of Caledon. In 1989, the Town was advised that due to the decrease in
the number of volunteers in recent years, the Bolton Horse Shows Inc., were no longer able to
operate the shows and assigned the operation to the Equestrian Management Group Inc. The
assignment was in breach of the licence agreement and the Town of Caledon terminated the
agreement. In late 1989, the Town of Caledon received a request from the Equestrian Management
Group Inc. to enter into a licence agreement for use of the property.
April ,9, 1999 PUBLIC USE ADVISORY BOARD #3/99 E43
The Authority was involved in negotiations with the Town of CaJedon and The Equestrian
Management Group Inc. with regards to the use of the subject parcel of land for equestrian activities
over a period of years. Both the Town of Caledon and the Equestrian Management Group Inc.
addressed and complied with all of the Authority's concerns during the course of this negotiation
process, and agreement was reached as to the form of a licence agreement for the property.
The Town of Caledon has been very supportive of Authority activities in taking a number of parcels
of Authority land under management agreement at various locations for open space purposes and
relieving us of tax and maintenance costs. Under the arrangement, all provisions of the original
management agreement between the Town and the Authority remained in force
The current licence agreement is based on a development plan for the site provided by the
Equestrian Management Group. If EMG were successful in having the Palgrave site named as the
equestrian venue for the Toronto 2008 Olympic Bid, it would be necessary to negotiate a new
agreement for the lands, based on a revised development plan.
ENVIRONMENTAL ISSUES
At the February 19, 1999 Authority Meeting, the issue of environmental impacts related to the
proposal was raised. It was noted that some residents have expressed concerns with regard to
environmental matters associated with the current operation. In 1993, similar issues were brought
before the then Conservation and Related Land Management Advisory Board and the Authority.
Staff provided reports on manure and sewage disposal at the North Caledon Equestrian Centre, and
on environmental conditions at Gibson Lake. Copies of these staff reports are attached.
In examining the issues raised in 1993, Authority staff concluded that manure and sewage disposal
on site were acceptable. Some recommendations regarding the handling of manure were provided
to the operators of the North Caledon Equestrian Centre, and these operating procedures have been
adopted.
Wrth regard to the additional concerns raised, the Town of Caledon was informed by letter on May
27, 1994 of Authority Resolution #A78/94:
'THA T the staff report, dated April 6, 1994, on environmental conditions at Gibson
Lake, be received;
THAT the Town of Ca/edon be informed of concerns related to sediment loading at
Gibson Lake resulting from soil erosion of the North Ca/edon Equestrian Centre;
THAT the Town of Ca/edon be requested to undertake revegetation of the site and
investigate other remedial measures;
THA T the Authority staff offer to be involved in the Palgrave Secondary Plan Study
currently being undertaken by the Town of Ca/edon."
E44 PUBUC USE ADVISORY BOARD #3/99 April 9, 1999
Since 1994, Authority staff have continued to work with both the Town of Caledon and the
Equestrian Management Group to resolve operational issues, and concerns raised by neighbours.
Authority staff have made clear to those involved in the Olympic bid proposal that any development
will have to meet the Authority's environmental requirements related to both on-site and off-site
impacts. Staff have agreed to carry out an audit of the site and provide some preliminary
recommendations related to environmental issues to the proponents.
RATIONALE
T -0 Bid has indicated that a decision with regard to the venue for equestrian events to be included
as part of Toronto's Olympic bid will be made within the next few months. The proponents for the
Palgrave site will be required to present to T -0 Bid within this time frame. It is important that they can
address the position of the Authority related to their proposal given the that the lands owned by the
Authority are integral to the site proposal. Consequently the Authority needs to provide approval
in principle to allow the process to move forward.
DETAILS OF WORK TO BE DONE
Staff will continue to participate in the work of the Caledon 2008 Olympic Committee and will raise
issues related to the interests of the Authority as needed. Specific issues related to the Caledon bid
will be brought before the Board as needed.
For information contact: Gary Wilkins, extension 211, Don Prince, extension 221
Date: March 31, 1999
Attachments (2)
April 9. 1999 PUBUC USE ADVISORY BOARD #3/99 E4S
.
Attachment 1
, ~
E2 CONSERVATION AND RELATEDLAND MANAGEMENT ADVISORY BOARD #1/94. APRIL 15,1994 I
-
SECTION I -ITEMS FOR AUTHORITY CONSIDERATION .1
1. GIBSON LAKE
-Report on Environmental Conditions " ~
.....
:
KEY ISSUE ~
A staff report on the environmental condition of Gibson'lake- is provided based on investigations
carried out at the request of the Board.
Res. #C2/94 Moved by: Gerri Lynn O'Connor
Seconded by: Deborah Sword
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the staff report. dated April 6.1994. on
environmental conditions at Gibson Lake. be received.
AMENDMENT Moved by: Richard Whitehead
Res. #C3/94 Seconded by: Donna Patterson
THAT the Town of Caledon be informed of concerns related to sediment loading at Gibson Lake
resulting from soil erosion of the North Caledon Equestrian Centre;
THAT the Town of Caledon be requested to undertake revegetation of the site and investigate other
'"'"' , remedial measures;
- THAT the Authority staff offer to be involved in the Pal grave Secondary Plan Study currently being
undertaken by the Town of Caledon.
THE AMENDMENT WAS .. .." .... .. .. .... .... .. .... .... ................ .............. ............................ ...... CARRIED
THE MAIN MOTION. AS AMENDED. WAS .......... .... ................ ........ ........ .......... .. ...... .. .. .. CARRIED
.-
BACKGROUND
At Authority Meeting #8/93, staff was directed to "investigate the condition of Gibson lake.
recommending procedures and costs involved to deal with the environmental concerns and report back
to the Conservation and Related Land Management Advisory Board." Staff has carried out an
examination of historical data related to the condition of Gibson Lake and has carried out a survey of
past development approvals in. or adjacent to. the Gibson Lake catchment area. Some estimates have
also been made as to the costs of undertaking further investigations.
ENVIRONMENTAL CONDITIONS
Gibson Lake is a shallow kettle lake. approximately three metres at its deepest point. at the north end,
and 20 hectares in area. The drainage basin for the lake is relatively small and there are no stormwater
outfalls evident. Inflow into the lake is primarily through surface water runoff and springs. Historically.
the lake drained in a northwest direction into the Mill Pond. however no evidence of outflow has been
observed in the last ten years.
-- .
E46 PUBLIC USE ADVISORY BOARD #3/99 April 9, 1999
-
APRIL 14. 1994. CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #1/94 E3
-
SECTION 1 -ITEMS FOR AUTHORITY CONSIDERATION
1. GIBSON LAKE ICONTD.1
-Recort on Environmental Conditions . ....
....
Pine plantations and hardwoods surround the lake. with some of this vegetation being introduced by .
the Authority since the property was purchased. The southem end of the lake is characteristic of a bog
with floating mats of woody and herbaceous material present..
Water temperatures in Gibson Lake are relatively warm 1250C measured in July 19931. Fish such as
catfish, common shiner and minnows have been observed in the lake. Such species are usually found in
stagnant, vegetated ponds: Birds such as ducks and geese have also been sighted at Gibson Lake.
Land use surrounding Gibson Lake has traditionally been agricultural. When the Authority acquired the
Gibson Lake property, agricultural activity immediately surrounding the lake was discontinued and
reforestation was undertaken. As a result, a fairly significant buffer now exists around most of the
lake. Some residential development exists around the south-west portion of the lake.
Background water quality information for Gibson Lake is available in three separate studies completed
in 1978. 1984 and 1993. Each study examined pH, dissolved oxygen. and temperature levels within
the lake. Analysis of the findings reveals that levels were within the Provincial Water Quality
Objectives and did not change significantly between 1978 and 1993. The levels found are not limiting
to existing fish species in the lake.
Gibson Lake is undergoing the process of eutrophication. This process occurs naturally as nutrients
accumulate in the lake. Historical sources of nutrients would include wildlife faeces, decomposed
.- vegetation, and agricultural field runoff. Over time, sediments from the surrounding drainage basin have
also filtered into the lake. The results of nutrient and sediment loadings are a reduced depth of the
lake, relatively high water temperatures, and increased plant and algae growth.
It is a possibility that salt spread on residertial roads at the south-west end of the lake may have found
its way into Gibson Lake. This could impede the growth and reproductive rate of fish in the lake. Since
no historical data related to lake salinity is available. any influence on the lake is impossible to
substantiate.
Resampling of Gibson Lake to obtain current data is possible at an estimated cost of $17,650. Since
this would only provide information representing a single point in time and would therefore not help a
great deal in evaluating trends over time, staff would not recommend that this work be undertaken. A
more comprehensive study would be required in order to reach any conclusions regarding the extent to
which deforestation, agricultural activity and urban development have affected water quality at Gibson
Lake. This would require a consultant to collect information on the surrounding groundwater aquifers
and would be considerably more costly.
RESIDENTIAL DEVELOPMENT
As noted above, some residential development has taken place near Gibson Lake. particularly to the
south-west. Since 1969. the Authority has commented on six plans of subdivision impinging on the
Gibson Lake catchment area. The Authority has generally requested sediment and erosion' control
measures to be in place during construction and in several instances had additional concerns related to
erosion or water quality. In one instance, comments noted that health unit approval was required for
sewage disposal systems.
, April 9. 1999 PUBUC USE ADVISORY BOARD #3/99 E47
E4 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #1/94. APRIL 15.1994
..
- .- SECTTON I -ITEMS FOR AUTHORITY CONSIDERATION
1. GIBSON LAKE (CONTO.)
-Recol"! on Environmental Conditions ~
All Authority comments related to development in the Gibson Lake area have been provided within th6
context of our overall program and policy interests. Authority staff have had extensive involvement in
the development and review of policy documents such as the Town of Caledon's Official Plan, the Oak
Ridges Moraine Guidelines and the Palgrave Policy Area Review. These documents are supported by
numerous environmental reports dealing with the full spectrum of Authority interests.
CONCLUSION
In reviewing the current and historical environmental conditions at Gibson Lake and the development
which has occurred in the surrounding area, staff concludes that the existing condition of the lake is
not out of the ordinary and has not been unduly affected by residential development. As noted above,
the eutrophication process is a natural one, and has likely been a factor in the condition of Gibson lake
since well before any development took place.
Development which has been carried out in the Gibson lake area has been subject to the
environmental policies and guidelines of the day and, any concerns raised by the Authority have been
met as part of the development process. In addition, because of the small drainage area of the lake,
any effects on the lake from surface runoff have been local in nature.
In order to obtain sufficient data to draw conclusions regarding the long term environmental prognosis
for Gibson lake, considerable expense would be required. Given that the current condition of the lake
- is acceptable by provincial standards, the expenditure involved in this work is not warranted at present.
-
E48 PUBUC USE ADVISORY BOARD #3/99 April 9. 1999
Attachment 2
TO: The Chair and Members of the Conservation and Relatcd Land Management Advisory Board. MTRCA,
Meeting 113, September 17. 1993
'"
FROM: 1.0. Agnew. Director. Field Operations
RE: North Caledon Equestrian Centre
-
. . KEY ISSUE
Staff has been asked to review the sewage and manure disposal at the North Caledon Equestrian Centre, loca.a:d in the Palgrave
FOn:3t & Wildlife Area, and report to the Board.
RECOMMENDATION
TIlE BOARD RECOMMENDS TO THE AUfHORlTY THAT the staff report reg:u:ding manure and sewage disposal
at the North Caledon Equestrian Centre be received.
BACKGROUND
At Authority Meeting #5/93, Resolution #A1l4/93 directed staff to review the sewage and manure disposal at the North Caledon
Equestrian Centre and report back to the Conservation and Relatcd Land Management Advisory Board on their findings.
The C.:ntre is operated under a three party agreement between the Town of Caledon, Bolton District Horse Shows Inc., and the
Authority. The land on wrnch the Cenrre is located is owned by the Authority and is part of the Palgrave Forest & Wtldlife
Area, but is under agreement with Caledon. The site includes a permanent grandst:lI1d:u;d support facilities and is host to several
major equestrian events each season.
STAFF FINDINGS
Authority staff has reviewed the approvals involved in the original site development, has discussed site operations with Caledon
suff. and has visited the site to assess disposal practices. Based on these investigations. staff feels that current disposal practices
are acceptable.
The North Caledon Equestrian Centre development includes permanent washroom and kitchen facilities which are served by a
septic system. This system has been approved by the Peel Region Health Department, and a permit for the system was issued
in April of 1992. Recognizing that the permanent septic system does not have sufficient capacity to accommodate the largest
events, the three party agreement calls for portable toilets to be brought in for these events so as to provide capacity acceptable
to Peel Region. The operators of the Centre have complied with this requirement.
Manure produced on the site is currently being stored on a temporary basis in an abandoned gravel pit on Authority land. It is
then disposed of annually in the Fall following the conclusion of the equestrian events. Technical staff from the Authority's
ResouC'Ce Management Section have reviewed the storage and disposal arrangements and do not have any concerns with the site
or the methods being used. In addition, staff has confirmed. through'test results from the well on site, that there are no concerns
regarding ground water.
1993.09.09
IDA:AT\V:ds
April 9, 1999 PUBLIC USE ADVISORY BOARD #3/99 E49
NEW BUSINESS
RES.#E17 /99 - CALEDON 2008 OLYMPIC COMMITTEE
Moved by: Linda Pabst
Seconded by: Maria Augimeri
THE BOARD RECOMMENDS TO THE AUTHORITY THAT should the Equestrian Management
Group come forward with any capital improvement requests, that the Authority and the Town
of Caledon bring lease discussions forward to the Board. . . . . . . . . . . . . . . . . . . . CARRIED
TERMINATION
ON MOTION, the meeting terminated at 12:18 am, on April 9, 1999.
Donna Patterson Craig Mather
Chair Secretary Treasurer
/ks
~
, THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE PUBLIC USE ADVISORY BOARD #4/99
June 4, 1999 Page E50
The Public Use Advisory Board Meeting #4/99, was held in the Humber Room, Head Office, on
Friday, June 4, 1999. The Chair, Donna Patterson, called the meeting to order at 11 :09 a.m.
PRESENT
John Adams .............................................................. Member
Maria Augimeri ............................................................ Member
Michael Di Biase ........................................................... Member
Richard O'Brien. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair, Authority
Donna Patterson . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Chair
REGRETS
Doug Dickerson ........................................................... Member
Denzil Minnan-Wong . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Gerri Lynn O'Connor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Vice Chair
Linda Pabst ............................................................... Member
R!=S.#E18/99 - MINUTES
Moved by: Richard O'Brien
Seconded by: Michael Di Biase
THAT the Minutes of Meeting #3/99, held on April 9, 1999, be approved ....... CARRIED
PRESENTATION
(~) A presentation by Stephen Andrew, Partner, Mason Shaw Andrew Management Consultants
on the Black Creek Pioneer Village Business Strategy.
RES.#E19/99 - PRESENTATION
Moved by: John Adams
Seconded by: '--Richard'O'Brien
THAT presentation (a) be heard and received;
AND FURTHER THAT the attached Black Creek Pioneer Village - Strategy Project Interim
Report be received .................................................. CARRIED
E51 PUBUC USE ADVISORY BOARD #4/99 June 4. 1999
Attachment 1
MSA June 3,1999
BLACK CREEK PIONEER VILLAGE - STRATEGY PROJECT
INTERIM REPORT
Project Objectives, Scope and Roles
The objective of the Strategy Project for the Black Creek Pioneer Village (Project) is to
develop both an overall strategy and implementation plan for the future direction of the
Village. The primary purpose of such a strategy and plan is to accomplish sustainable
financial "self-sufficiency" for the Village while respecting the nature of, and public
access to, its historical and environmental mandate and assets.
An action plan, along with a schedule and estimated capital and operating costs required
for. and estimated revenues resulting from, implementation of such a Strategic Plan will
be prepared in line with the strategy emerging from the early stages of the Project.
The Projects scope covers all aspects of, and activities undertaken within, the Village site.
The Project is being undertaken by ajoint Project team. This team combines
representatives from the Authority and Village management with a five-member group of
consultants lead by two partners of MSA - a strategy consulting firm based in Toronto.
The consulting group have extensive experience in economic, strategy and program
development, marketing, and in the retail, and food and beverage sectors.
The role of the consultants is two-fold: to lead the process to be followed by the Project
Team; and to initiate the development, present and validate potential changes in Village
strategy and specific implementation initiatives. The role of the Village / Authority team
members is also two-fold: to provide information and context about the Village to the
consultants; and to respond to, supplement and help validate potential changes in the
strategic, programmatic and support infrastructure of the Village presented to them.
The Project started in March 1999. and will be completed in time for its results to be
presented to the Board in September. Their decision regarding the Projects results will
then be incorporated into the Authority's Year 2000 Corporate Strategy.
Project Activities
To date. the whole Project team has met on three occasions. The initial meeting involved
a review the background and context of the Village, along with its programatic activities
and attendance and financial outcomes. Subsequent sessions focussed on developing
proposed changes to the Village's vision, its overall strategic direction and future
priorities. These plenary sessions have been supplemented by meetings of, and research
by, individuals from the Village and/or consultant team to address specific issues, ideas
and next steps.
1
June 4, 1999 PUBUC USE ADVISORY BOARD #4/99 E52
.
MSA June 3,1999
Interim Results
The primary results of the Project to date are as follows:
. Confirmed that the Financial Target is to achieve $600,000 in incremental
revenues over base year, and to sustain this level once achieved;
. Identified the current key financial and operating performance indicators for
~e Village and the recent levels and trends thereof.
. Proposed Vision for the Village for 2000 and Beyond, as a "working
version" to guide the Project team:
"The Black Creek Pioneer Experience will be a vibrant,
entertaining and relevant historical attraction that appeals
to people of all ages and generates revenues sufficient to pay
for the cost of its marketing and operations as well as required
reinvestment."
. A sUn'ey-based assessment of strengths and weaknesses of the Village
and the direction and extent to which it needs to change. along with
perceived impediments thereto.
. A provisional market research evaluation of the current and prospective
market / audiences for the historic programming and related attractions
provided by the Village, and of competing attractions that have been created
since the Village opened.
. Identification and extensive discussion of 4 scenarios for the future Village-
along a continuum of change options - from the least amount of change that
might achieve the Project's purpose to the most radical. A copy of the
discussion document outlining these scenarios is attached as Appendix A.
. Development of change scenarios 2 and 3, in terms of physical and program
changes envisaged by the consultant team and the guiding principles
underlying them. These are to be presented to and discussed by the whole
Project Team at their next meeting on June 7th.
. The two change scenarios under development. and a composite scenario
derived from them, will be presented to the Public Use Advisory Board at its
meeting on June 4th, with the objective of obtaining their input to these
scenarios and other aspects of the Project to date.
E53 PUBLIC USE ADVISORY BOARD #4/99 June 4, 1999
SECTION I - ITEMS FOR AUTHORITY ACTION
RES.#E20/99 - BOYD NORTH AND GLASSCO PARK MANAGEMENT PLAN
Approval of the Boyd North and Glassco Park Management Plan.
Moved by: Michael Di Biase
Seconded by: Richard O'Brien
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Boyd North and Glassco Park
Management Plan, dated May 1999, as attached, be approved;
THAT staff be directed to assist in the establishment of a community stewardship committee
for Boyd North and Glassco Park made up of interested citizens, interest groups and
organizations, to help the Authority with the detail planning, management and implementation
of the Boyd North and Glassco Park Management Plan;
THAT staff circulate the Boyd North and Glassco Park Management Plan to the Ontario
Heritage Foundation, the McMichael Canadian Art Collection and the City of Vaughan for
endorsement;
THAT staff send a letter of thanks to the members of the Boyd North and Glassco Park
Advisory Committee for their assistance with the preparation of the Management Plan;
THAT copies of the Boyd North and Glassco Park Management Plan be circulated to the
members of the Boyd North and Glassco Park Advisory Committee, the City of Vaughan, and
other appropriate agencies, groups and individuals;
AND FURTHER THAT staff be directed to utilize the Strategy for Public Use on Conservation
Authority Lands (1995) when considering new public uses on the Authority's Boyd North lands
. . . . . . . . . . . . . . . . ; . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
Boyd North and Glassco Park are located within the Humber River watershed and follow the course
of the East Branch of the Humber River in the City of Vaughan. The planning area is bounded by
Stegman's Mill Road and Teston Side Road to the north, Rutherford Road to the south, Islington
Avenue to the west, and Pine Valley Drive to the east. The entire planning area encompasses 688
hectares. Boyd North is 494 hectares and Glassco Park is 194 hectares in size.
Boyd North is owned by The Toronto and Region Conservation Authority. This property includes
the Kortright Centre for Conservation, the Boyd Conservation Field Centre, the Authority's tree
nursery, William~T:rosterWoods,'-and 'Iarrds under management agreement' with the McMichael
Canadian Art Collection. Glassco Park is owned by the Province of Ontario, through the Ontario
Heritage Foundation, and is managed by the Authority on behalf of the Province. Currently, 43
percent (299 ha) of the property is undeveloped and can be considered a "natural area". Also, 28
percent of the area is leased and used for residential or agricultural purposes.
June 4. 1999 PUBLIC USE ADVISORY BOARD #4/99 E54
At Meeting #3/98, held on June 26, 1998, the Authority approved the process for preparing a
management plan for the Boyd North and Glassco Park.
. Res.#A130/98
'THAT staff be directed to proceed with the development of a Boyd North Management Plan;
AND FURTHER THAT staff be directed to establish an Advisory Committee which would
include members of the public, interested community groups, the City of Vaughan, York
Region, the Ontario Heritage Foundation and the McMichael Canadian Art Collection to assist
with the development of the plan and facilitate the opportunity for public input. "
The purpose of completing the Boyd North and Glassco Park Management Plan was to examine the
lands in detail and establish an appropriate type and level of management to ensure environmental
sustainability of the property into the future. Please refer to the full management plan document
which has been appended as Attachment 1 to this report.
At the start of the management plan process, TRCA staff invited thirty individuals to be members of
an Advisory Committee. Approximately twenty people came to one or more of the committee
meetings, representing a broad cross section of interests. The active committee members included
representatives from the Ontario Heritage Foundation, Ministry of Natural Resources (Ontario
Streams), McMichael Canadian Art Collection, York Regional Police, York Catholic District School
Board, City of Vaughan, City of Vaughan Regional and local Councillors, Federation of Ontario
Naturalists, West Humber Naturalists, Humber Watershed Alliance, Action to Restore a Clean
Humber, Vaughan Wood Ratepayers Association, North Woodbridge Ratepayers Association and
Kleinburg and Area Ratepayers Association. The Advisory Committee met on nine occasions since
October 1998 and assisted Authority staff with the development of the management plan. The
Committee was actively involved in drafting a vision statement, determining management zones and
developing management recommendations. The committee also provided technical input and
assisted with the public consultation program.
The public consultation program for this project consisted of one public information session and two
public meetings where the vision statement, proposed management zones, management guidelines
and recommendations were presented. In addition, two public information displays, newsletters and
questionnaires were provided to describe the project and invite public input.
Plan Vision Statement
The Vision Statement was developed by the Boyd North and Glassco Park Advisory Committee and
is accompanied by five values which should guide future actions.
Vision: -Boyd-North'anrtG/assco~Park will be"a "spec1a"1 p'face"fof'fllture" generations to enjoy
environmental learning, recreational activity, natural, cultural and heritage
experiences. Public activities will occur in association with preseNing and enhancing
the natural, cultural and heritage resources of the area.
E55 PUBLIC USE ADVISORY BOARD #4/99 June 4, 1999
Values:
. Ensure that an extensive and diverse ecosystem is protected and enhanced.
. Ensure that the community is integrated with nature through opportunities for acceptable
public uses.
. Ensure that we create an exceptional legacy for future generations.
. Ensure that the lands will provide for opportunities to learn about the natural, cultural, and
heritage resources.
. Ensure that Legacy: A Strategy for a Healthy Humber is supported in the Boyd North and
Glassco Park Management Plan, including the preservation, restoration and celebration of
the natural, cultural, and heritage resources.
Plan Description
The Boyd North and Glassco Park Management Plan was based on the management zoning
approach which was used for the 1997 Claireville Conservation Area Management Plan. The
Management Plan was developed by using an ecosystem approach which identified and ranked the
natural, cultural, heritage and recreational resources for the entire property. The Advisory
Committee also reviewed and endorsed the existing Conservation Authority land uses on the
property including Kortright, the Nursery, the Boyd Field School and the proposed inter-regional
trail. All of the resource information was integrated to define the management zones and their
boundaries.
A total of eight varied management zones, which identify appropriate uses within each zone, were
developed for the property. The zones included a Nature Reserve, Natural Environment, Primary
Restoration, Heritage Preserve, Agricultural Reserve, Public Use: Low Intensity, Public Use: Low to
Moderate Intensity and Public Use: Moderate to High Intensity. Almost 85 percent (583 ha) of the
property has been defined as Natural Reserve, Natural Environment or Primary Restoration Zones.
Permitted resource uses in these zones will range from no formal public use to low intensity
recreational and educational use, with the exception being the approved inter-regional trail. The
routing of the inter-regional trail will be field checked to ensure least impact. The designated Public
Use zones amount to 8 percent (57 ha) of the total property area, with the majority consisting of
existing public uses, such as Kortright, Boyd Field Centre and Foster Woods. Only 9.2 hectares of
the Public Use zones can be considered to be a new area for public use on the property.
Through research, analysis and consultation, detailed management guidelines, which have been
separated into Natural Heritage, Archaeological and Historic, and Outdoor Recreation, Education
and Tourism, were-deveJoped.aAd-are1nclLtded intheiJlan.-AIso;-recommendations specific to each
management zone and the future management of the property are included.
At the final meeting of the Boyd North and Glassco Park Advisory Committee, held on May 6, 1999,
the Committee recommended that the Management Plan be sent to The Toronto and Region
Conservation Authority for approval.
June 4, 1999 PUBLIC USE ADVISORY BOARD #4/99 E56
RATIONALE
A Management Plan for Boyd North and Glassco Park was needed for the following reasons:
. to provide a framework for determining the ecological appropriateness of any proposed
public use to ensure that the integrity, diversity and sustainability of the Area will be
maintained;
. to prepare for the major land use changes expected in the surrounding area including
residential and commercial development; and
. to ensure that the property will be a special place for future generations to enjoy
environmental learning, recreational activity, natural, cultural and heritage experiences.
Authority staff have led the development of the Management Plan with the Advisory Committee
providing input and direction into the vision for the property, establishment of management zones
and management recommendations. The Advisory Committee fully supports the Management Plan
and in particular the recommendation for the creation of a community stewardship committee to be
involved with the implementation of the Plan.
The proposed Management Plan guidelines and recommendations are consist'ent with the
Authority's Valley and Stream Corridor Management Program, the Strategy for Public Use of
Conservation Authority Lands, as well as the watershed management objectives outlined in Legacy:
A Strategy for a Healthy Humber.
The public, who have responded at the public meetings, through letters and questionnaires, also
support the proposed Management Plan in order to protect the significant greenspace and only
allow appropriate public use of the property. The public also indicated that any alterations to the
Plan must be subject to a public process.
The Boyd North and Glassco Park Management Plan has recommended eight management zones.
These zones are intended to preserve, protect and enhance the natural, cultural and heritage
resources of the area, while directing the kinds of compatible and appropriate uses that may occur
within them. The Management Plan also recommends the establishment of a community
stewardship committee to undertake implementation actions with support of the Conservation
Authority. Significant community appreciation, enjoyment and stewardship of Boyd North and
Glassco Park's unique resources can be achieved through the proposed Management Plan.
DETAILS OF WORK TO BE DONE
The Management Plan should be forwarded to the Ontario Heritage Foundation, McMichael
Canadian Art Collection and the City of Vaughan for endorsement. Authority staff will establish a
Boyd North and Blassco-fJark-stewardship-committee1o help'with ~etail'planning, management and
implementation of the Management Plan. Authority staff will also seek other partners and resources
to contribute to the implementation of priority projects.
E57 PUBLIC USE ADVISORY BOARD #4/99 June 4. 1999
FINANCIAL DETAILS
A portion of the revenues generated from uses on the Boyd North and Glassco Park property will
be returned to implement priority management activities. Also, funding commitments from the City
of Vaughan, $100,000 in 1999, will be devoted to the development of the inter-regional trail and
associated environmental enhancement works.
Opportunities to match funds with funding from other sources such as the provincial and federal
governments, The Conservation Foundation of Greater Toronto and other private foundations, local
community groups and private funding sources, will be pursued.
Report prepared by: Michael Bender, extension 287
For information contact: Brian Denney, extension 242 or Michael Bender, extension 287
Date: May 19,1999
Attachments (1)
June 4, 1999 PUBLIC USE ADVISORY BOARD #4/99 E58
Attachment 1 EXECUTIVE SUMMARY
INTRODUCTION
The Toronto and Region Conservation Authority (TRCA) initiated the preparation of a comprehensive
management plan for Boyd North and Glassco Park study area in the fall of 1998. This plan includes
a background report which provides a description and evaluation of the property based on relevant
plans and policies, existing resource inventories and environmental conditions, site limitations and
opportunities. The Management Plan itself identifies specific management zones for the site, which
determine the types of activities that will be permitted on the different areas of the property. The
Plan provides a framework for the Authority to determine priorities for future initiatives, including the
protection of natural features and habitat regeneration based on an ecosystem approach to
management. The Management Plan will also provide a framework for determining the ecological
appropriateness of any proposed public use locations and ensure that the integrity and diversity of
the area are maintained.
An Advisory Committee was established to undertake the Boyd North and Glassco Park
management planning process. The Boyd North and Glassco Park Management Plan is the product
of over seven months of work by the TRCA and Advisory Committee. The Advisory Committee has
taken action to ensure the preservation and enhancement of this property. The Management Plan
was based on the Advisory Committee's vision that:
"Boyd North and Glassco Park will be a special place for future generations to enjoy
environmental learning, recreational activity, natural, cultural and heritage
experiences. It will also be a place where public activities will occur in association
with the preservation and enhancement of the natural, cultural, and heritage resources
of the area ".
There have been a number of opportunities for the public to provide input into the Management
Plan. An information session, two public meetings, information displays and discussions with TRCA
staff were some of the methods of input. The public realized the need for and have fully supported
the Management Plan planning process. In general, the public response to the proposed
Management Plan was very favourable. The public indicated that they prefer to keep as much of the
planning area as natural as possible with some members of the public Iloting that open tableland
areas should be planted and regenerated immediately to discourage future development. Other
members of the public thought that a passive public use on these tablelands would create greater
public ownership and also discourage future intensive development. Finally, it was also suggested
that any alterations to the approved Management Plan be subject to a public process.
Boyd North and Glassco Park Management Plan
May 1999
E59 PUBLIC USE ADVISORY BOARD #4/99 June 4, 1999
MANAGEMENT ZONES
To apply the appropriate management zone to a particular area, the Advisory Committee and TRCA
staff reviewed, inventoried, analyzed and ranked the environmental features and functions for the
entire. property. Authority policies (e.g., Valley and Stream Corridors), cultural, heritage, and
recreational resources were identified. The Advisory Committee endorsed the continuation of the
existing Conservation Authority land uses including Kortright, the nursery, and the Boyd Field
Centre. The Advisory Committee also endorsed the concept of the proposed Inter-Regional Trail.
The existing land use areas were reviewed and applied as a final layer of information to define the
management zone boundaries.
The Advisory Committee identified eight management zones for Boyd North and Glassco Park. They
are Nature Reserve, Natural Environment, Frimary Restoration, Heritage Preserve, Agricultural
Reserve and Public Use: Low, Low to Moderate, and Moderate to High. For each management
zone, the Advisory Committee also determined the acceptable level of recreational, outdoor
educational, and other resource uses. Within the eight management zones, specific resource
management activities are identified and encouraged.
Any proposal for particular resource use within Authority lands must be in keeping with the
provisions outlined in the TRCA's Valley and Stream Corridor Management Program and the Strategy
for Public Use of ConseNation Authority Lands. Any proposal for particular resource use W1thin the
Glassco Park area would require the approval of the Ontario Heritage Foundation.
PROPOSED RESOURCE USES
Once the proposed management zones for Boyd North and Glassco Park were defined, a
geographic analysis was performed on the newly zoned areas. Approximately 85 percent of the
property will be zoned as Nature Reserve, Natural Environment, or Primary Restoration. Permitted
resource uses in these areas will range from no formal public use to low intensity recreational and
educational uses. This is in keeping with the Boyd North and Glassco Park Advisory Committee's
vision to ensure there is a balance between preservation and enhancement of the natural, cultural,
and heritage resources of the property and public use of the lands, with the scales tipping in favour
of nature.
In comparison to current land uses, the resource uses proposed within the Boyd North and Glassco
Park management zones will result in the amount of natural lands increasing by approximately 45
percent. This will be achieved mainly, by implementing the Primary Restoration Zone in the
Management Plan by creating meadows and forest regeneration on agricultural lands and old fields.
The Management Plan Zone Map has designated 8 percent (57.1 ha) of the total land area to Public
Use Zones. A majority of these lands, 84 percent (47.9 ha) are existing public use areas, such as
Kortright Centre for Conservation or the Boyd Conservation Field Centre. Therefore, only 16 percent
(9.2 ha) of Public..Use ZOl1es has-beeRocreated-thrGugMhis-planniRg precess and are considered
to be a new area for public use.
Boyd North and Glassco Park Management Plan
May 1999
June 4, 1999 PUBLIC USE ADVISORY BOARD #4/99 E60
FUTURE MANAGEMENT OF BOYD NORTH AND GLASSCO PARK
It is imperative that the management of Boyd North and Glassco Park be based on a balance
between the environmental, social, and economic elements of this fragile ecosystem. As discussed
in the phase 1: Background Report, the population surrounding Boyd North and Glassco Park will
grow dramatically over the next 20 years. As outlined in the City of Vaughan's Official Plan, three new
defined urban areas will be created adjacent to or near Boyd North and Glassco Park: the
Woodbridge Expansion Area, Urban Village Area 1 (Vellore Village), and Urban Village Area 2. It is
expected that these communities will accommodate a population of approximately 265,000 people.
The proposed Public Use Zones within Boyd North and Glassco Park could satisfy some of the
outdoor recreational needs for these new communities and for the existing residents of Kleinburg
and Woodbridge. The property will also continue to provide recreational and outdoor educational
opportunities for the Greater Toronto Area population through destination attractions, for example,
the Kortright Centre for Conservation and through the development of new features, such as the
proposed Humber Inter-Regional Trail. It is also important to note that the integrated planning
process for the Management Plan identified no surplus land and that public ownership of these
lands will become more important in the future.
It is anticipated that Boyd North and Glassco Park will become a major environmental, recreation,
outdoor education, and tourism centre due to its strategic location and large size. It is also
anticipated that Boyd North and Glassco Park could be significantly influenced by the character and
activities of the surrounding communities.
Community Stewardship Committee
One of the recommendations coming out of the Management Plan was the establishment of a
community stewardship committee to assist in the implementation of the management plan.
Representation from the current Boyd North and Glassco Park Advisory Committee is critical to
provide continuity and ensure the vision of the Committee is being implemented as envisioned. This
community stewardship committee would assist in the review of all proposed public uses and
related activities for the property. Another important role of the community stewardship committee
is to assist the Authority in raising funds to facilitate site development, such as trail construction and
signage.
Integration with the Community
The natural, cultural, recreational, and heritage resources that exist within Boyd North and Glassco
Park provide benefits beyond the TRCA property boundaries. As illustrated by the resource
mapping, these resources extend into the surrounding landscape and integration with the
community was considered throughout the planning process. In the future, much of the land
surrounding Boyd North and Glassco Park will be developed for primarily residential purposes. In
support of the policies of the Authority, municipalities should be encouraged to support the Authority
when planning new developments, by having regard to the following recommendations when
considering community design.
Boyd North and Glassco Park Management Plan
May 1999
E61 PUBUC USE ADVISORY BOARD #4/99 June 4, 1999
The opportunities for outdoor recreation, conservation education, and nature appreciation available
within Boyd North and Glassco Park will provide many health and economic benefits to the
community. They will also complement the existing municipal and private recreational lands and
facilities in the City of Vaughan. Many activities that new residents can do to ensure these new
developments positively impact Boyd North and Glassco Park are included in the Management Plan.
Safety and Security
Discussion have taken place with Police and other emergency service providers to identify their
concerns and questions regarding accessing the lands for patrol and emergency response
purposes. As a result of the lands natural character, many areas are inaccessible by conventional
response vehicles (fire, ambulance and police). The Management Plan recommend the
development of a detailed emergency response plan with involvement from local and neighbouring
emergency service providers. In addition, security patrol and attended security stations should be
considered for Kortright Centre, Boyd Field Centre and the Nursery.
Maintenance of the Management Plan
The Boyd North and Glassco Park Management Plan will undergo a review every five years. If major
revisions are necessary to reflect changing environmental, social, or economic conditions, they will
only be done after consultation with affected groups and individuals. Revisions of the Plan will be
in keeping with the original stated vision and objective of the Plan to protect the natural and heritage
values of the property.
The Management Plan identifies potential public use zones. Any specific uses proposed within these
areas will be screened and assessed according to the Strategy for Public Use of Conservation
Authority Lands (1995). A community consultation process will also be employed at this later stage
of planning to ensure local and regional interests have input into the concept and detailed design
review. The consultative process will include the establishment of a working group with
representatives from citizens, user groups, agencies, and elected representatives.
The screening process for specific public uses will ensure that all proposed uses, facilities, and
landscape changes will be thoroughly examined and designed to minimize disruption, and to
protect, enhance, or restore the natural values of the area.
Boyd North and Glassco Park Management Plan
May 1999
June 4, 1999 PUBLIC USE ADVISORY BOARD #4/99 E62
\ ' \--------
II' MAP I 3 - BOYD NORTH AND GLASSCO PARK MANAGEMENT PLAN
MANAGEMENT ZONES
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~ Public Use: low "" l-,F
m Public Use: low-moderate ' , ' ,_'
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250 0 250 500 750 1000 Melles \;H .,
v -.,;;;;;;;;;;; , :;- L..- . THE TORONTO AND REGION
I '\ CONSERVATION AUTHORITY
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E63 PUBLIC USE ADVISORY BOARD #4/99 June 4, 1999
Table 2.1: Permitted Resource Uses
I Msnsgement ZOIHl I P8rmHt8d Intensity of UH6 I R8S0urce US6S I
Nature Reserve None to Low Intensity. Local and inter-regional trails, nature
viewing/interpretation, research, education,
photography and cross-country skiing.
Natural Environment Low Intensity. Local and inter-regional trails, nature
viewing/interpretation, research, education,
photography, and cross-country skiing.
Primary Restoration Low Intensity. This Zone will be Local and inter-regional trails, nature
allowed to evolve into Nature viewing/interpretation, research, education,
Reserve or Natural photography, and cross-country skiing.
Environment.
Heritage Preserve LoW to Moderate Intensity. Local and inter-regional trails, nature
viewing/interpretation, research,
photography, and cross-country skiing.
Archaeological excavations and education
opportunities.
Agrlcuhural Reserve Low to Moderate Intensity. Crops, nursery operations, and associated
buildings.
Public Use: Low Low Intensity. Local and inter-regional trails, nature
Intensity viewing/interpretation, research,
photography, and cross-country skiing.
Public Use: Low to Low to Moderate Intensity. Local and inter-regional trails, nature
Moderate Intensity viewing/interpretation, research,
photography, and cross-country skiing.
Outdoor education facility, sports fields,
picnic grounds, group camping facilities,
nature retreat, native woody gardens, and
property associated with the Kortright
Centre for Conservation and the McMichael
Canadian Art Collection.
Public Use: Moderate to High Intensity. Low rise conference centre, nature
Moderate to High interpretation centre, restaurant and
Intensity accommodation (Bed and Breakfast).
Buildings and facilities associated with the
Kortright Centre for Conservation and the
McMichael Canadian Art Collection,
community centre, arena,.group picnic
grounds (i.e. the Boyd Conservation Area),
a special events/attractions area, and a
destination attraction
NOTE: The list of resource use provides examples of the types of uses permitted. This is not an all inclusive
list.
Boyd North and Glassco Park Management Plan
May 1999
June 4. 1999 PUBLIC USE ADVISORY BOARD #4/99 E64
RES.#E21 /99 - BLACK CREEK PIONEER VILLAGE
Business Strategy Consultant Contract. Presentation of the consultant's
interim report and approval of the final contract terms and conditions.
Moved by: John Adams
Seconded by: Richard O'Brien
THE BOARD RECOMMENDS TO THE AUTHORITY THAT a contract be entered into between
Mason Shaw Andrew, Management Consultants, (MSA) and TRCA to assist in the development
and implementation of a business strategy for Black Creek Pioneer Village, commencing
March 1, 1999;
THAT subject to terms and conditions acceptable to TRCA, MSA shall be eligible to receive
a "success fee" equal to 20% of the increase in eligible BCPV revenues up to a total maximum
of $120,000, to be achieved no later than December 31st, 2002;
AND FURTHER THAT staff be directed to take the necessary action to complete and implement
an agreement satisfactory to the Authority, including signing of documents. . . . . CARRIED
BACKGROUND
At its meeting held on March 5th, 1999, the members of the Executive Committee adopted
Res. #834/99:
THA T the Authority retain the services of Mason Shaw Andrew, Management Consultants
(MSA), to assist in the development and implementation of a business plan for Black Creek
Pioneer Village at an initial fee not to exceed $30,000 subject to terms and conditions
satisfactory to the Authority;
THA T the Authority staff be directed to negotiate an agreement with MSA for the balance of
the fees payable, such an agreement to be subject to further approval of the Executive
Committee and the Authority;
AND FURTHER THAT staff be directed to take such action as is nf!cessary to complete and
implement an agreement satisfactory to the Authority, including signing of documents.
A staff team has met with the consultants and the consultant team has prepared an initial
assessment of the issues and direction for the BCPV Business Strategy. As previously agreed to
by the Authority, staff has proceeded to negotiate a final contract with MSA which includes the
"success fee" ordinally outlined in their proposal.
RATIONALE
The terms and conditions of the proposed agreement with MSA include the following:
. the contract for services shall have two components; a fixed fee of $30,000 and a "success
fee" which shall be payable only to the extent that BCPV achieves increased revenues
following implementation of the Business Strategy;
. the "success fee" shall be achieved over a multi year period ending December 31, 2002;
E65 PUBUC USE ADVISORY BOARD #4/99 June 4, 1999
. the"success fee" shall not exceed $120,000 in total over the term of the agreement and shall
be based on 20% of the increase over the "base year" in eligible revenues as defined by the
TRCA and MSA under the terms of the contract;
. . the "base year" in each category of eligible revenues shall be defined as either specific to
an actual calendar year, i.e 1998, or an average of two or more years if the parties agree that
such an average is most representative of revenue activity in that category;
. eligible revenues shall include those categories of revenues specific to BCPV operations
excluding government funding of any kind, charitable or other donations through the
Conservation Foundation or other charitable sources;
. eligible revenues shall not include revenues received as part of the education program,
film/photo projects or rental of artifacts;
. if as a result of specific recommendations from the consultant team, measurable and
significant expenditure reductions are achieved, 20% of the value of the expenditure
reductions shall be considered eligible to be included as part of the "success fee";
. eligible revenues shall include revenues from admissions and parking, food and retails sales
that are directly related to increased attendance which can be attributed to implementation
of the business strategy; also included shall be revenues associated with special events or
other new and innovative activities which occur as a result of implementation of the Business
Strategy;
. the "success fee" shall be payable on or before January 31, in each year following the
calendar year in which the increased revenues are earned; such "success fee" to total a
maximum of $120,000 over the term of the contract;
. the parties agree that should the maximum "success fee" be achieved prior to the end of the
term of the contract, no additional fees shall be payable, the terms and conditions of the
contract shall be deemed to have been satisfied and the TRCA shall have no further
obligations to MSA;
. MSA and TRCA agree that both parties shall do everything within their reasonable powers
to ensure that timely decisions are made on the recommendations for implementation of the
Business Strategy; certainly, that implementation commences no later than May 1, 2000 or
the opening of BCPV in 2000 whichever occurs first.
The contract with MSA recognizes that to achieve the maximum return, an improvement of $600,000
in annual revenues must be achieved. This is to be achieved on an annual, ongoing basis. Both
staff and the consultant understand that one-time, non-recurring solutions which may become
apparent, while helpful in the short term, are not meaningful solutions to the long term needs of the
Village.
The Village requires about $400,000 in new revenues to achieve the target of program "self-
sufficiency" as set out in the 1997 Business Plan. There is a need for continuing new investment
in the Village which will be addressed as part of the Business Strategy.
DETAILS OF WORK TO BE DONE
At the June 4th meeting, representatives of MSA will be present to review their work to date and to
consider ideas and suggestions from the members. The consultants' interim report will be available
by May 31st and will be sent to Members of the Board as a separate item.
June 4, 1999 PUBUC USE ADVISORY BOARD #4/99 E66
The joint MSNBCPV Business Strategy Team meets on June 7th to finalize the schedule for
completion of the Business Strategy. The Business Strategy will be completed by August, 1999, and
will form part of the Authority's Year 2000 Corporate Strategy. The BCPV Business Strategy will be
presen.ted to the Board at its meeting in September.
For information contact: Jim Dillane, extension 220
Date: May 26th, 1999
TERMINATION
ON MOTION, the meeting terminated at 11 :53 a.m., on June 4, 1999.
Donna Patterson Craig Mather
Chair Secretary Treasurer
/ks
~
, THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE PUBLIC USE ADVISORY BOARD #5/99
September 10, 1999 Page E67
The Public Use Advisory Board Meeting #5/99, was held in the Humber Room, Head Office, on
Friday, September 10, 1999. The Chair, Donna Patterson, called the meeting to order at 11 :05 a.m.
PRESENT
Maria Augimeri ............................................................ Member
Michael Di Biase ........................................................... Member
Doug Dickerson ........................................................... Member
Dick O'Brien ........................................................ Chair, Authority
Gerri Lynn O'Connor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Vice Chair
Linda Pabst ............................................................... Member
Donna Patterson . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Chair
REGRETS
John Adams .............................................................. Member
RES.#E22/99 - MINUTES
Moved by: Michael Di Biase
Seconded by: Linda Pabst
THAT the Minutes of Meeting #4/99, held on June 4,1999, be approved ....... CARRIED
PRESENTATIONS
(a) A presentation by John Swick, East Zone Superintendent, TRCA, on the fall programs at the
Bruce's Mill and Heart Lake Conservation Areas.
(b) A presentation by Derek Edwards, North Zone Superintendent, TRCA, on the Glen Hatty
Pumpkinfest.
(c) A presentation by Mike Bender, Landscape Architect, TRCA, on the Glen Major Complex
Management'Agreement.
E68 PUBLIC USE ADVISORY BOARD #5/99 September 10. 1999
RES.#E23/99 - PRESENTATIONS
Moved by: Gerri Lynn O'Connor
Seconded by: Linda Pabst
THAT the above-noted presentations (a), (b) and (c) be heard and received . . . . CARRIED
RES'#E24/99 - DURHAM DISTRICT SCHOOL BOARD
Day Centre Lease Renewal, Claremont Conservation Area. Renewal of the
Ucence Agreement with the Durham District School Board for the operation
of the Duffins Creek Environmental Education Centre (formally named the
Clar.emont Environmental Education Centre) located within the TRCA
Claremont Conservation Area.
Moved by: Doug Dickerson
Seconded by: Linda Pabst
IT IS RECOMMENDED THAT the Licence Agreement with the Durham District School Board
for the operation of the Duffins Creek Environmental Education Centre as located within the
TRCA Claremont Conservation Area be renewed for a further 5 years based on the continued
use by the School Board of their non-permanent, portable structure;
THAT staff be directed to continue to review and discuss with the Durham District School
Board, through the Durham Staff Advisory Committee established under the original
agreement, opportunities to construct permanent facilities;
AND FURTHER THAT the appropriate Authority officials be authorized and directed to take
whatever action may be required to give effect thereto, including the obtaining of any
necessary approvals and the execution of any documents. . . . . . . . . . . . . . . . .. CARRIED
BACKGROUND
In 1989, the Durham District School Board requested permission to construct an outdoor education
facility on Authority lands for the purpose of providing outdoor education programs to Durham
Board students. The School Board indicated their objective to provide a facility to accommodate
both residential and day programs; however, given the economic situation of the day, the Board
wished to proceed with a portable, day-use facility only within the first five year term of the lease.
The Authority considered this use compatible with the Claremont Conservation Area (where the
Authority owns and operatesits'owmesidentiateducation'1ie1d centre) and in July of 1989, directed
staff to prepare the necessary agreement document to allow for the construction of a portable
structure by School Board. The term of this lease agreement was for five years with provision for
renewal for a further 21 years based on receipt of plans for the development of permanent facilities.
September 10, 1999 PUBLIC USE ADVISORY BOARD #5/99 E69
The School Board was unable to proceed with the construction of permanent facilities within the first
five years of operation at Claremont because of economic demands and constraints. At their
request, in 1993, the Authority approved the renewal of the lease for a further 5 years based on the
continued use by the School Board of their non-permanent, portable structure.
RATIONALE
Staff from the Authority and the School Board formally meet on an annual basis to review the
operation. The School Board advised that they wished to renew the lease for a further 5 years;
however, their operation would again be dependent on the continued use of the portable structure.
The portable facility is very well maintained and has been subject to regular improvements both
inside and outside. The working relationship with the Durham District School Board over the last
ten years has also been excellent in both quality of programming and personnel. The centre is well
attended by Board students Uust under 4800 students attended in 1998) which greatly enhances
the delivery of conservation education within the region. Authority staff do not hesitate
recommending that the leC3$e be renewed.
In addition, the Authority's partnership with the Durham School Board extends beyond this lease
agreement as the Board is the primary user of the Authority's Claremont Conservation Education
Field Centre which provides students with a residential education experience.
FINANCIAL DETAILS
Under the current lease, the School Board pays a per diem rate based on the number of students
per day and the number of days per year the Board uses the area. The per diem rate is the rate set
by the Authority for day camp use at a conservation area which is adjusted from time to time. The
School Board also pays for site its share of site services and partners with the Authority on joint
development/maintenance projects. In reviewing the agreement, staff did not identify the need to
change this rental formula. The licence agreement document has been reviewed and updated by
staff and has been authorized for execution by the School Board on this basis.
For information contact: Renee Jarrett, extension 315
Date: August 27, 1999
RES.#E25/99 - YEAR 2000 FEE SCHEDULE
Approval. The Year 2000 Fee Schedule is recommended for approval.
Moved by: Doug Dickerson
Seconded by: .-t.indai'abst
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the year 2000 Fee .Schedule as
proposed be approved ............................................... CARRIED
E70 PUBLIC USE ADVISORY BOARD #5/99 September 10. 1999
BACKGROUND
Planning for year 2000 events at the Toronto and Region Conservation Public Facilities is well under
way. Approval of the Fee Schedule early will ensure the accuracy of all our printed materials and
other promotional items.
RATIONALE
Two price increases are recommended by staff, both relating to the educational component of the
Sugarbush Maple Syrup Festival. Changes appear in the black boxes; please refer to the
appended Fee Schedule for existing relevant information.
24.0 For a guided tour at Bruce's Mill during the
maple syrup program, subject to a minimum
group size of twenty persons;
24.1 for each student. 0.00 0.26 3.74
24.2 for each adult fifteen
years of age or over. 0.00 0.29 4.21 4.50
And at Kortri ht:
32.7 for each student
participating in a
specially designated tour
program, subject to a
minimum group size. 0.00 0.34 4.91
Where the specially designated tour programs include, at present, the Maple Syrup Tours and the
Honey Bee Programs.
September 10. 1999 PUBLIC USE ADVISORY BOARD #5/99 E71
Also the following items are to be deleted, as our annual pass system has been replaced by the
Conservation Journeys Passport program:
4.0 For an annual pass valid at any Conservation Area;
4.1 for a family of one or two
adults and their children who
are fourteen years of age or
under. 0.00 4.71 67.29 72.00
4.2 for each adult from fifteen to
sixty-four years of age. 0.00 2.09 29.91 32.00
4.3 for each child from five to
fourteen years of age. 0.00 1.05 14.95 16.00
4.4 for each child four years of
age or under. 0.00 0.00 0.00 0.00
4.5 for each senior sixty-five
years of aoe or over. 0.00 1.44 20.56 22.00
18.0 For a seasonal pass for admission to the
swimming area at Petticoat Creek, inclusive of
vehicle or general admission, valid any
operating day;
18.1 for a family consisting of
one or two adults and
their children who are
fourteen years of age or
under. 0.00 6.54 93.46 100.00
18.2 for each adult from fifteen
to sixty-four years of age. 0.00 2.62 37.38 40.00
18.3 for each child from five to
fourteen years of age. 0.00 1.77 25.23 27.00
18.4 for each child four years
of age or under. 0.00 0.00 0.00 0.00
18.5 for each senior sixty-five
, . _, . _ years.oLage.or ..over. .....0.00 .1.96 28.04 30.00
18.6 for a family consisting of
one or two adults and
their children who are
fourteen years of age or
under, valid weekdays
onlv. 0.00 4.57 70.43 75.00
E72 PUBLIC USE ADVISORY BOARD #5/99 September 10, 1999
FINANCIAL DETAILS
These changes represent a $0.50 increase to 1999 fees. It represents, in total, additional revenues
of approximately $3.500.00 at Bruce's Mill, and $5,000.00 at Kortright. This additional revenue will
be used to offset the high costs associated with the educational component of the Sugarbush Maple
Syrup Program.
For information contact: Susan O'Neil extens,ion 298
Date: August 30, 1999
Attachments (1)
. .. . .. ~- .... .. - - -....- . ..
September 10, 1999 PUBLIC USE ADVISORY BOARD #5/99 E73
Attachment 1
TACA 1999 Fee Schedule Public Facilities and Programming Vl.0 99.03.01
Conservation Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . items 1 to 24
Black Creek Pioneer Village ........................................................ items 25 to 31
Kortright Centre for Conservation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . items 32 to 33
Miscellaneous ........................................................................ item 34
Discounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. items D1 to D2
The TRCA's 1999 Fee Schedule was approved by the Authority on February 26, 1999 (Meeting #2/99, Res.
#A6799). Most fees listed in this Schedule take effect January 1, 1999. Those fees related to winter activities will
take effect with the commencement of winter operations late in 1998.
Gross fees listed in the Schedule and printed in bold face are those amounts to be quoted to the public. These
fees include any applicable federal or provincial taxes. Detail is provided as to actual base fees and related tax
amounts.
Additional copies of this Fee Schedule may be obtained from Watershed Management / Conservation Areas. This
document may be found online as f:\fo\public\fees\fee99 in WordPerfect v6.1 (Windows / fee99.wpd).
Supplementary information related to pass programs at Black Creek Pioneer Village, Conservation Areas and
Kortright is also available at f:\fo\public\fees\pass99.
Updated material may be distributed from time to time to include supplementary fees which are related to specific
program activities or to reflect changes to the Schedule.
Printing history
v1.0 99.03.01 original release date
v1.1 99.04.30 reproduced with changes, see below
Significant changes
Please be sure to review this updated Fee Schedule in its entirety in order to familiarize yourself with it. Note that
several significant changes have been made as follows:
. general increase to parking fees at Black Creek Pioneer Village. (item 25.0)
. general increase to school tour rates at Kortright (item 32.6)
. fees for the use of the pool rolled back to exclude children two to four years of age. (Item 17.1)
. a change -in-wording-tO'1'nere-accurately-reflect 'hovnrdmission is'charged at 'Petticoat Creek (item 3.0)
. consolidation of the boat rental rates (item 8.0)
. inclusion of the monthly camping rate at Indian Line (items 12.5 Bnd 13.5)
. correction to parking fees - to include PST (items 15.1 Bnd 15.2)
. item 24.1 - wording is changed to read "student" instead of "child"
. item 5.0 - changed to include angling fees at Heart Lake
Items for clarification or notice of error or omissions may be directed to the attention of Sue O'Neil, ext. 298.
TRCA 1999 Fee Schedule. Public Facilities and Programming v1.0 99.03.01
E74 PUBLIC USE ADVISORY BOARD #5/99 September 10. 1999
mCA 1999 Fee Schedule - Definition of Terms
1 Age categories
Four general age groups are used throughout the fee schedule as follows:
Adult - any person from fifteen to sixty-four.
Child - any person from five to fourteen.
Child (pre-schoolers) - any person four years of age or under.
Senior - any person sixty-five years of age or over.
Some exceptions to this general categorization apply to specific fee schedule items and are detailed under those
items.
2 Conservation Area
The term Conservation Area applies to Albion Hills, Bruce's Mill, Boyd, Glen Hafty, Greenwood, Heart Lake and
Petticoat Creek. Also included in this definition are the public campgrounds at Albion Hills and Indian Line. For
the purposes of this fee schedule the definition does not include the Kortright Centre for Conservation or Black
Creek Pioneer Village.
3 General admission
General admission allows for basic access to a specified TRCA venue(s) during a designated operating period(s).
Other fees may be charged in addition to, or in lieu of, general admission fees for certain facilities, programs or
operating periods as identified in this fee schedule or under various operating policies.
4 Group Camper
Applies to members of an organized group staying overnight at a Conservation Area by permit.
S Day Campsr
Applies to members of day cares, day camps, schools or the like, who are visiting a Conservation Area during the
regular operating day.
6 Operating policies
This fee schedule is provided as a general summary of fees applied by the TRCA at it various operating venues.
It does not provide, nor is it intended to provide, complete information as to the various regulations and operating
policies in effect at theses venues which may relate to individual fee schedule items. Daily, seasonal and program
operating schedules and minimum group size requirements are among these policies.
7 Discounts and premiums
Any fee may be subjec1.tCl.A.disco.unt,oL.plemjum.at the.discreticm.of.the.appropriate.Manager.
8 Supplementary fees
Not all fees are considered to be part of the TRCA's fee schedule as approved by the Authority. Some are set
independently of that schedule. The sale of retail merchandise or the provision of incidental services represent the
most common examples of such fees.
TRCA 1999 Fee Schedule - Public Facilities and Programming v1.0 99.03.01
September 10, 1999 PUBLIC USE ADVISORY BOARD #5/99 E75
TRCA 1999 Fee Schedule - Contents
after-hours use . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. BCPV....................................... 28.0
after-hours use . . . . . . . . . . . . . . . . . . . . . . .. Conservation Areas . . . . . . . . . . . . . . . . . . . . see late permit (9.0)
Albion Hills farm. . . . . . . . . . . . . . . . . . . . . . . . . . . Albion Hills .................................... 34.0'
angling fee .. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Glen Hafty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.0
annual pass ................................ BCPV...................................... 27.0
see also memberships
annual pass .......................... Conservation Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.0
annual pass ............................... Kortright ...... see BnnuBI pBSS - ConservBtion Area (4.0)
barbecue / corn pot rental . . . . . . . . . . . . .. Conservation Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 16.6
boat equipment rentals ....... . . . . . . . . .. Conservation Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8.0
camping - day campers . . . . . . . . . . . . . . .. Conservation Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11.0
camping - group campers. '. . . . . . . . . . . . .. Conservation Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 10.0
camping - group campsite .............. Conservation Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10.0
camping - monthly site ..................... Albion Hills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 12.2, 13.2
camping - group / Pleasantview . . . . . . . . . . . . . . Albion Hills ........ ..... ... .... .... .... . ..... . . 14.0
camping - public camping ... . ........ . Albion Hills, Indian Line ......................12.0,13.0,14.0
camping - seasonal site . . . . . . . . . . . . . . . Albion Hills, Indian Line ......................12.3,13.3,13.5
camping - serviced site. . . . . . . . . . . . . . . . Albion Hills, Indian Line ............................... 13.0
camping - supplementary fees .......... Albion Hills, Indian Line ............................... 15.0
fees for extra campers and parking for extra cars
camping - unserviced site . . . . . . . . . . . . . . Albion Hills, Indian Line ..... .... .. . ... .... ... ... ...... 12.0
chalet rental . . . . . . . . . . . . . . . . . . . . . . . . . Albion Hills, Bruce's Mill ................................ 7.0
canoe rentals . . . . . . . . . . . . . . . . . . . . . . . . . Conservation Areas . . . . . . . . . . see bOBt equipment rentals (B.O)
commercial photography ........... Conservation Areas, Kortright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19.0
commercial photography ..................... BCPV....................................... 30.0
cross-country skiing - equipment rentals. . . . . . . Albion Hills ....................................23.0
cross-country skiing - group rate ............. Albion Hills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 23.5,23.6
cross-country skiing - trail fees / full-day ....... Albion Hills ....................................20.0
cross-country skiing - trail fees / half-day. . . . . . . Albion Hills ..... . ...... ... ... .. . .... . .. ..... ... 21.0
cross-country skiing - seasonal pass . . . . . . . . . . Albion Hills .................................... 22.0
day campers......................... Conservation Areas........ see campers - day campers (11.0)
Dickson Hill School ......................... BCPV...................................... 26.10
educational tours - BCPV activity program ....... BCPV.................................. 26.8,26.9
educational tours - BCPV tour program. . . . . . . . .. BCPV....................................... 26.7
fire permit . . . . . . . . . . . . . . . . . . . . . . . . . . . . Conservation Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16.5
fIShing - cabin rental ............. Glen Hafty Headwaters Trout Ponds ........................... 6.3
fIShing - public ponds ...................... Glen Hafty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.0
fIShing - pond rentals.. ... _ _ . . _ .,. '. ....Glen.Haffy.,i,jeadwaters .:rrout.Ponds ........................... 6.0
general admission - BCPV .................... 8CPV....................................... 26.0
general admission, weekends. . . . . . . . . . .. Conservation Areas . . . . . . . . . . . . . . . . . . . '. . . . . . . . . . . . . .. 1.0
general admission, weekdays. . . . . . . . . . .. Conservation Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.0
general admission . . . . . . . . . . . . . . . . . . . . . . . . .. Kortright ..................................... 32.0
group discounts. . . . . . . . . . . . . . . . . . . . . . . .. BCPV, Kortright ...................................0.1
guided tour . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. BCPV....................................... 31.0
handicapped persons ........... BCPV, Conservation Areas, Kortright . . . . . . . . . . . . . . . . . . . . . . . . . . . D.2
TRCA 1999 Fee Schedule - Public Facilities and Programming V1.0 99.03.01
E76 PUBLIC USE ADVISORY BOARD #5/99 September 10, 1999
late permit ........................... Conservation Areas. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9.0
maple syrup tours - student ................. Bruce's Mill .................................... 24.1
maple syrup tours - adult ................... Bruce's Mill .................................... 242
membe~ships . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. BCPV....................................... 27.4
memberships . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Kortright ..................................... 33.0
parking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8CPV ......................................25.0
parking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . Albion Hills, Indian Une . see cBmping, supplementBry fees (15.0)
pedal boat rentals ..................... Conservation Areas . . . . . . . . . . see boat equipment rentBIs (8.0)
picnics - additional picnickers. . . . . . . . . . .. Conservation Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
picnics - picnic shelter. . . . . . . . . . . . . . . . .. Conservation Areas. . . . . . . . . . . . . . . . . . . . . . . . . . ., 16.3,16.4
picnics - picnic site .................... Conservation Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16.0
pool pass .......................... . . .. Petticoat Creek. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 18.0
rowboat rentals ....................... Conservation Areas . . . . . . . . . . see boat equipment rentBIs (8.0)
skiing .............................................. see cross country skiing (20.0, 21.0, 22.0, 23.0)
swimming - annual pass .................. Petticoat Creek. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 18.0
swimming - daily admission ............... Petticoat Creek. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 17.0
vehicle admission ....................... Petticoat Creek. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3.0
wagon / sleigh rides ......................... BCPV....................................... 29.0
TRCA 1999 Fee Schedule - Public Facilities and Programming v1.0 99.03.01
September 10. 1999 PUBLIC USE ADVISORY BOARD #5/99 E77
TRCA Fee Schedule / 1999
PST GST 1999 1999
Item description 8% 7% Base Gross
1.0 For general admission at all Conservation Areas
except Petticoat Creek, per day, on weekends and
holidays, or for designated special programs;
1.1 for each adult from fifteen to sixty-four years of
age. 0.00 0.26 3.74 4.00
1.2 for each child from five to fourteen years of age. 0.00 0.13 1.87 2.00
1.3 for each child four years of age or under. 0.00 0.00 0.00 0.00
1.4 for each senior sixty-five years of age or over. 0.00 0.20 2.80 3.00
2.0 For general admission at all Conservation Areas
except Petticoat Creek, per day, on weekdays;
2.1 for each adult from fifteen to sixty-four years of
age. 0.00 0.23 3.27 3.50
2.2 for each child from five to fourteen years of age. 0.00 0.13 1.87 2.00
2.3 for each child four years of age or under. 0.00 0.00 0.00 0.00
2.4 for each senior sixty-five years of age or over. 0.00 0.16 2.34 2.50
3.0 For vehicle admission to Petticoat Creek, per day;
3.1 on weekends and holidays. 0.00 0.59 8.41 9.00
3.2 on weekdays. 0.00 0.46 6.54 7.00
3.3 for a vehicle carrying more than ten persons, per
person. 0.00 0.13 1.87 2.00
4.0 For an annual pass valid at any Conservation Area;
4.1 for a family of one or two adults and their
children who are fourteen years of age or under. 0.00 4.71 6729 72.00
4.2 for each adult from fifteen to sixty-four years of
age. 0.00 2.09 29.91 32.00
4.3 for each child from five to fourteen years of age. 0.00 1.05 14.95 16.00
4.4 for each child four years of age or under. 0.00 0.00 0.00 0.00
4.5 for each senior sixty-five years of age or over. 0.00 1.44 20.56 22.00
TRCA 1999 Fee Schedule - Public Facilities and Programming V1.0 99.03.01
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TRCA Fee Schedule / 1999
PST GST 1999 1999
Item description 8% 7% Base Gross
5.0 For fishing at Glen Hafty or Heart Lake;
5.1 per day, for each person fifteen years of age or
over, exclusive of general admission. 0.00 0.23 3.27 3.50
5.2 per day, for each person from five to fourteen
years of age, exclusive of general admission. 0.00 0.07 0.93 1.00
5.3 per day, for each person four years of age or
under, exclusive of general admission. 0.00 0.00 0.00 0.00
6.0 For a permit for the use of a fishing pond at the Glen
Hafty Headwaters Trout Ponds, including general
admission and the use of row boats, per day;
6.1 on weekends and holidays. 0.00 16.36 233.64 250.00
6.2 on weekdays. 0.00 9.81 140.19 150.00
6.3 for the use of the cabin in conjunction with a
permit issued under 6.1 or 6.2. 0.00 523 74.77 80.00
7.0 For a permit for the use of the chalet building at
Albion Hills or Bruce's Mill, exclusive of general
admission;
7.1 for a half day (four hours). 0.00 9.81 140.19 150.00
7.2 for each additional hour for a youth group. 0.00 2.62 37.38 40.00
7.3 for each additional hour for other groups. 0.00 3.27 46.73 50.00
7.4 for the use of kitchen facilities, where available,
in conjunction with a permit issued under item
7.0. 0.00 3.27 46.73 50.00
8.0 For the rental of boating equipment w~ere available,
per hour: 0.70 0.61 8.69 10.00
9.0 For a permit authorizing a special event extending
past regular operating hours and up to midnight,
exclusive of parking or general admission, per hour,
subject to a three hour minimum. 0.00 3.27 46.73 50.00
TRCA 1999 Fee Schedule - Public Facilities and Programming v1.0 99.03.01
September 10, 1999 PUBLIC USE ADVISORY BOARD #5/99 E79
TRCA Fee Schedule / 1999
PST GST 1999 1999
Item description 8% 7% Base Gross
10.0 For a permit to use a designated group campsite,
subject to a limit of seven nights use, per night;
10.1 for each person, subject to a minimum charge of
$50.00 0.00 0.16 2.34 2.50
11.0 For each day camper, not overnight, per day,
inclusive of general admission. 0.00 0.10 1.40 1.50
12.0 For a permit to occupy an individual un-serviced
campsite, inclusive of general admission;
12.1 at Albion Hills, per night. 0.00 1.18 16.82 18.00
12.2 at Albion Hills, per month (28 days). 0.00 23.55 336.45 360.00
12.3 at Albion Hills, per season. 0.00 63.13 901 .87 965.00
12.4 at Indian Line, per night. 0.00 124 17.76 19.00
12.5 at Indian Line, per month (28 days). 0.00 24.86 355.14 380.00
12.6 on a holiday or other designated date, in
addition to the basic permit fee specified in item
12.1 or 12.4 0.00 0.13 1.87 2.00
13.0 For a permit to occupy an individual serviced
campsite, with water and hydro hook-ups, inclusive
of general admission;
13.1 at Albion Hills, per night. 0.00 1.37 19.63 21.00
13.2 at Albion Hills, per month (28 days). 0.00 27.48 392.52 420.00
13.3 at Albion Hills, per season. 0.00 87.50 1250.00 1337.50
13.4 at Indian Line, per night. 0.00 1.57 22.43 24.00
13.5 at Indian Line, per month (28 days). 0.00 31.40 448.60 480.00
13.6 at Indian Line, per season. 0.00 117.76 1682.24 1800.00
13.7 on a holiday or other designated date, in
addition to the basic permit fee specified in item
13.1 or 13.4 0.00 0.13 1.87 2.00
TRCA 1999 Fee Schedule - Public Facilrties and Programming V1.0 99.03.01
E80 PUBLIC USE ADVISORY BOARD #5/99 September 10, 1999
TRCA Fee Schedule / 1999
PST GST 1999 1999
Item description 8% 7% Base Gross
14.0 For a permit to occupy the Pleasantview group
campsite at Albion Hills, inclusive of general
admission;
14.1 for up to ten camping units, for an adult group. 0.00 11.78 16822 180.00
14.2 for each addtional camping unit, in conjunction
with a permit issued to an adult group under
item 14.1 0.00 1.18 16.82 18.00
14.3 for up to ten camping units, for a youth group. 0.00 9.81 140.19 150.00
14.4 for each addtional camping unit, in conjunction
with a permit issued to youth group under item
14.3 0.00 0.98 14.02 15.00
15.0 In addition to basic camping fees as specified in
items 12.0 and 13.0;
15.1 for a permit to park an additional vehicle. 0.35 0.30 4.35 5.00
15.2 for a permit to park an additional vehicle, per
season 3.13 2.74 39.13 45.00
15.3 for each additional person occupying a
campsite over and above the campground's
specified site limit. 0.00 0.26 3.74 4.00
16.0 For a permit for the use of a group picnic site at any
Conservation Area, exclusive of vehicle or general
admission, per day;
16.1 for a group of up to 100 persons. 0.00 3.93 56.07 60.00
16.2 for each additional fifty or fewer persons, in
conjunction with a permit issued under item
16.1. 0.00 0.98 14.02 15.00
16.3 for the use of a picnic shelter with electrical
-, --setviee,in<:efljunotion with-a-permit- issued
under item 16.1. 0.00 3.93 56.07 60.00
16.4 for the use of a picnic shelter without electrical
service, in conjunction with a permit issued
under item 16.1 0.00 3.60 51 .40 55.00
16.5 for a permit for a fire in a designated ground fire
pit, in addition to any fees paid under item 16.0. 0.00 3.93 56.07 60.00
TACA 1999 Fee Schedule - Public Facilities and Programming v1.0 99.03.01
September 10. 1999 PUBLIC USE ADVISORY BOARD #5/99 E81
TRCA Fee Schedule / 1999
PST GST 1999 1999
Item description 8% 7% Base Gross
16.6 for the use of a portable barbecue unit or corn 40.00
pot, in addition to any fees paid under item 16.0. 2.78 2.43 34.79
17.0 For admission to the swimming area at Petticoat
Creek, exclusive of vehicle or general admission;
17.1 per day, for each person five years of age or
over. 0.00 0.13 1.87 2.00
17.2 for each child under four years of age. 0.00 0.00 0.00 0.00
17.3 for a book of ten pool passes. 0.00 1.14 16.36 17.50
18.0 For a seasonal pass for admission to the swimming
area at Petticoat Creek, inclusive of vehicle or
general admission, valid any operating day;
18.1 for a family consisting of one or two adults and
their children who are fourteen years of age or
under. 0.00 6.54 93.46 100.00
18.2 for each adult from fifteen to sixty-four years of
age. 0.00 2.62 37.38 40.00
18.3 for each child from five to fourteen years of age. 0.00 1.77 25.23 27.00
18.4 for each child four years of age or under. 0.00 0.00 0.00 0.00
18.5 for each senior sixty-five years of age or over. 0.00 1.96 28.04 30.00
18.6 for a family consisting of one or two adults and
their children who are fourteen years of age or
under, valid weekdays only. 0.00 4.57 70.43 75.00
19.0 For commercial photography or filming in any
Conservation Area or at the Kortright Centre,
including the use of grounds and environs and
supervision, minimum per hour;
19.1 during normal operating hours. 0.00 4.25 60.75 65.00
19.2 outside normal operating hours. 0.00 5.89 84.11 90.00
TRCA 1999 Fee Schedule - Public Facilities and Programming V1.0 99.03.01
E82 PUBLIC USE ADVISORY BOARD #5/99 September 10, 1999
TRCA Fee Schedule 11999
PST GST 1999 1999
Item description 8% 7% Base Gross
20.0 For the use of cross-country ski trails at Albion Hills,
inclusive of general admission;
20.1 for each person fifteen years of age or over. 0.00 0.65 9.35 10.00
20.2 for each child five to fourteen years of age. 0.00 0.33 4.67 5.00
20.3 for each child four years of age or under. 0.00 0.00 0.00 0.00
20.4 for each senior sixty-five years of age or over. 0.00 0.52 7.48 8.00
20.5 for a family of one or two adults and their
children who are fourteen years of age or under. 0.00 1.64 23.36 25.00
21.0 For the use of cross-country ski trails at Albion Hills,
inclusive of general admission, after 1 p.m.;
21.1 for each person fifteen years of age or over. 0.00 0.52 7.48 8.00
21.2 for each child five to fourteen years of age. 0.00 0.20 2.80 3.00
21.3 for each child four years of age or under. 0.00 0.00 0.00 0.00
21.4 for each senior sixty-five years of age or over. 0.00 0.39 5.61 6.00
22.0 For a seasonal pass for the use of cross-country ski
trails at Albion Hills, including general admission;
22.1 for each person fifteen years of age or over. 0.00 3.27 46.73 50.00
22.2 for each child fourteen years of age or under. 0.00 0.98 14.02 15.00
22.3 for each senior sixty-five years of age or over. 0.00 2.62 37.38 40.00
22.4 for a family of one or two adults and their
children who are fourteen years of age or under. 0.00 7.20 102.80 110.00
23.0 For the rental of a cross-country ski equipment
.package...co.DS isting.of.s kis.. boots. and poles;
23.1 for each person fifteen years of age or over, per
day. 0.90 0.79 11.31 13.00
23.2 for each person fifteen years of age or over, per
day, after 1 :00 p.m. 0.63 0.55 7.82 9.00
23.3 for each child fourteen years of age or under,
per day. 0.70 0.60 8.70 10.00
TRCA 1999 Fee Schedule - Public Facilities and Programming V1.0 99.03.01
September 10. 1999 PUBLIC USE ADVISORY BOARD #5/99 EB3
TRCA Fee Schedule / 1999
PST GST 1999 1999
Item description 8% 7% Base Gross
23.4 for each child fourteen years of age or under,
per day, after 1 :00 p.m. 0.52 0.46 6.52 7.50
23.5 for each person fifteen years of age or over, in a
group with a reservation, including trail fees, per
day, subject to a minimum group size. 0.91 0.79 11.30 13.00
23.6 for each person fourteen years of age or under,
in a group with a reservation, including trail fees,
per day, subject to a minimum group size. 0.55 0.49 6.96 8.00
24.0 For a guided tour at Bruce's Mill during the maple
syrup program, subject to a minimum group size of
twenty persons;
24.1 for each student. 0.00 0.23 3.27 3.50
24.2 for each adult fifteen years of age or over. 0.00 0.29 4.21 4.50
25.0 For parking at Black Creek Pioneer Village, per
vehicle, per day, exclusive of general admission. 0.35 0.30 4.35 5.00
26.0 For general admission to the Black Creek Pioneer Village,
during the regular operating season, per day;
26.1 for each adult from fifteen to sixty-four years of age. 0.00 0.59 8.41 9.00
26.2 for each child from five to fourteen years of age. 0.00 0.33 4.67 5.00
26.3 for each child four years of age or under
accompanying their family. 0.00 0.00 0.00 0.00
26.4 for each child four years of age or under visiting
as part of an organized group under supervision. 0.00 0.26 3.74 4.00
26.5 for each senior sixty-five years of age or over. 0.00 0.46 6.54 7.00
26.6 for each student fifteen years of age or over,
with student identification. 0.00 0.46 6.54 7.00
26.7 for each student participating in a general tour
program. 0.00 0.36 5.14 5.50
26.8 for each student participating in a specially
designated tour program, subject to a minimum
group size. 0.00 0.41 5.84 6.25
TRCA 1999 Fee Schedule - Public Facilities and Programming V1.0 99.03.01
E84 PUBLIC USE ADVISORY BOARD #5/99 September 10, 1999
TRCA Fee Schedule / 1999
PST GST 1999 1999
Item description 8% 7% Base Gross
26.9 for each student participating in a designated activity
program, subject to a minimum group size. 0.00 0.59 8.41 9.00
26.10 for each student participating in the Dickson Hill
School program, per day, subject to a minimum
group size of twenty persons. 0.00 0.36 5.14 5.50
27.0 For an annual pass valid for general admission,
exclusive of parking fees, for the Black Creek
Pioneer Village;
27.1 for a family of one or two adults and their
children who are fourteen years of age or under. 0.00 2.94 42.06 45.00
27.2 for a person five years of age or over. 0.00 1.64 23.36 25.00
27.3 for a corporate citizenship. 0.00 0.00 1000.00 1000.00
27.4 for a premium citizenship, refer to program
specific promotional pieces for pricing.
28.0 For the after-hours use of Black Creek Pioneer
Village, including staffing, commencing within one-
half hour of normal closing time and subject to a
three-and-one-half hour maximum;
28.1 for the use of the Village grounds only from May
to September. 0.00 24.50 350.00 374.50
28.2 for the use of the Village grounds only from
October to April. 0.00 31.50 450.00 481.50
28.3 including the use of three buildings. 0.00 90.65 1295.00 1385.65
28.4 including the use of four buildings. 0.00 111 .65 1595.00 1706.65
28.5 including the use of six buildings. 0.00 132.65 1895.00 2027.65
28.6 including the use of eight buildings. 0.00 153.65 2195.00 2348.65
29.0 For a horse-drawn wagon or sleigh ride at the Black
Creek Pioneer Village;
29.1 in conjunction with an after-hours function as
identified in item 28.0, with completion of wagon
rides within 90 minutes of regular closing time,
per wagon. 0.00 12.25 175.00 187.25
TRCA 1999 Fee Schedule - Public Facilities and Programming V1.0 99.03.01
September 10. 1999 PUBLIC USE ADVISORY BOARD #5/99 E85
TRCA Fee Schedule /1999
PST GST 1999 1999
Item description 8% 7% Base Gross
292 items 292 and 29.3 subject to alate charge of
$50.00 per half-hour per wagon; gross charges
not to exceed a maximum of $500.00. 0.00 3.27 46.73 SO.OO
29.3 in conjunction with an after-hours function as
identified in item 28.0 for rides scheduled more
than 90 minutes after regular closing. 0.00 35.00 500.00 535.00
30.0 For commercial photography or filming in the Black
Creek Pioneer Village, including supervision,
minimum per hour;
30.1 for the use of grounds and environs, during the
period from 8:30 a.m. until midnight. 0.00 8.18 116.82 125.00
30.2 for the use of grounds and environs, during the
period from midnight until 8:30 a.m. 0.00 11 .45 163.55 175.00
30.3 for the use of the interior of buildings, during the
period from 8:30 a.m. until midnight. 0.00 9.81 140.19 1SO.OO
30.4 for the use of the interior of buildings, during the
period from midnight until 8:30 a.m. 0.00 11.45 163.55 175.00
31.0 For a guided tour at the Black Creek Pioneer Village,
as part of a tour group with a reservation, including
general admission;
31.1 for each adult from fifteen to sixty-four years of
age. 0.00 0.72 1023 10.95
31.2 for each senior sixty-five years of age or over. 0.00 0.59 8.36 8.95
32.0 For general admission at the Kortright Centre for
Conservation;
32.1 for each adult from fifteen to sixty-four years of
. age. -0:00 0.33 4.67 5.00
32.2 for each child from five to fourteen years of age. 0.00 020 2.80 3.00
32.3 for each child four years of age or under
accompanying their family. 0.00 0.00 0.00 0.00
32.4 for each child four years of age or under visiting
as part of an organized group under supervision. 0.00 0.15 2.10 2.25
TRCA 1999 Fee Schedule - Public Facilities and Programming v1.0 99.03.01
E86 PUBLIC USE ADVISORY BOARD #5/99 September 10, 1999
TRCA Fee Schedule / 1999
PST GST 1999 1999
Item description 8% 7"10 Base Gross
32.5 for each senior sixty-five years of age or over. 0.00 020 2.80 3.00
32.6 for each student participating in a general tour
program, subject to a minimum group size. 0.00 0.29 4.21 4.50
32.7 for each student participating in a specially
designated tour program, subject to a minimum
group size. 0.00 0.31 4.44 4.75
33.0 For Kortright Memberships refer to program specific
promotional pieces for information.
34.0 For a farm tour at the Albion Hills Farm, for a group
of up to forty persons;
34.1 for a half-day program. 0.00 6.54 93.46 100.00
34.2 for a full-day program. 0.00 13.08 186.92 200.00
TRCA 1999 Fee Schedule - Public Facilities and Programming v1.0 99.03.01
September 10, 1999 PUBLIC USE ADVISORY BOARD #5/99 E87
TRCA Fee Schedule / 1999
PST GST 1999 1999
Item description 8% 7% Base Gross
D.1 At Black Creek Pioneer Village and the Kortright
Centre, twenty percent (20%) off regular per person
admission fees, subject to a minimum group size of
twenty persons, exclusive of guided tours.
D.2 At Black Creek Pioneer Village fifty percent (50%) off
general admission fees for disabled persons and
their attendants to a maximum ratio of 1 :1.
At Conservation Areas and the Kortright Centre
attendants for disabled persons will not be subject to
general admission fees.
TRCA 1999 Fee Schedule. Public Facilities and Programming v1.0 99.03.01
EBB PUBLIC USE ADVISORY BOARD #5/99 September 10, 1999
RES.#E26/99 - GLEN MAJOR COMPLEX MANAGEMENT PLAN
Planning Process. The preparation of a Management Plan for seven
properties which comprise the Glen Major Complex.
Moved by: Doug Dickerson
Seconded by: Michael Di Biase
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to proceed with the
development of a Glen Major Complex Management Plan;
AND FURTHER THAT staff be directed to establish an Advisory Committee, which would
include members of the public, interested community groups, the Township of Uxbridge, Town
of Pickering, and Durham Region to assist with the development of the Management Plan and
facilitate the opportunity for public input ................................. CARRIED
BACKGROUND
The Glen Major Complex totals 1,950 ha of lands which are located within the headwaters of the
Duffins Creek watershed. The complex comprises seven individual properties including Goodwood
Resource Management Tract, Secord Forest and Wildlife Area, Clubine Tract, Walker Woods, Timber
Brothers Gravel Pit, Glen Major Resource Management Tract and Claremont Field Centre. The first
five properties mentioned above and most of Glen Major are
located within the Township of Uxbridge. A small portion of the south end of Glen Major and the
entire Claremont Field Centre are located within the Town of Pickering.
The Toronto and Region Conservation Authority (TRCA) started purchasing the Glen Major Complex
lands as early as 1957. Two of the most recent properties acquired by the TRCA include the Secord
Property in 1997, and the Timber Brothers Gravel Pit in 1999. The TRCA purchased the Glen Major
Complex lands to protect significant natural heritage and to provide environmental education and
outdoor recreation opportunities.
Over the years the TRCA developed numerous Resource Management, Restoration and Concept
Plans for the individual properties soon after the lands were acquired. Following the more recent
acquisitions the TRCA developed an interim Management Plan for the Secord Property and a
Restoration Plan for the Timber Brothers Gravel Pit property.
RATIONALE
Many of the Plans which the TR9A develqped for.properties within the Glen Major Complex are over
ten years old. All of the plans, including the most recently developed for Secord and Timber
Brothers have also focused on site specific or interim management issues. The changes in the
availability of public funds, evolving concepts in conservation and recreation planning, and
advances in ecosystem based planning have highlighted the need to review previous plans and
prepare an updated comprehensive and integrated management plan for the subject properties.
September 10. 1999 PUBLIC USE ADVISORY BOARD #5/99 E89
A management planning process for the Glen Major Complex is also timely and will complement a
number of TRCA initiatives:
. .At Meeting #2/99, the TRCA approved the development of a work plan and an investigation
of funding opportunities for a watershed management strategy for Duffins Creek. The
strategy development is a multi-stakeholder exercise that follows similar steps as the
management plan process. It is timely and efficient to have both processes proceed at the
same time.
. At Meeting #6/99, the Authority approved that TRCA staff consult with our partners, other
agencies and groups regarding the status of groundwater management within TRCA
jurisdiction and that TRCA facilitate the completion of Phase One of a work program for
developing a Groundwater Management Strategy for York, Durham and Peel Regions.
Groundwater issues and impacts will be a consideration in both the Glen Major Complex
Management Plan and the Duffins Creek Watershed Management Strategy. Phase One of
the Groundwater Strategy addresses the compilation of existing policy information, the
development of overall planning goals and objectives for the study and an inventory of
existing data sources.
. The TRCA are facilitators on a multi-stakeholder group who are involved in the planning of
the Trans Canada Trail and its alignment through and adjacent to the subject lands. As
recreation will be addressed as one of the issues in the Glen Major Complex Management
Plan, the current planning and analysis related to the Trans Canada Trail alignment will
compliment the work associated with the future development of a management plan.
The objective of the Glen Major Complex management planning process will be to examine the
lands and determine their environmental features and functions, heritage values, and their potential
for recreation or other uses in order to establish a plan for the future management of the properties.
Staff have recommended the establishment of an Advisory Committee to provide an integrated
approach to the development of the management plan. The Advisory Committee will be made up
of various stakeholders who are currently involved or interested in the subject lands. TRCA staff will
consult with the Town of Uxbridge and the Town of Pickering to ensure appropriate stakeholder
involvement. The Advisory Committee will include representation from:
E90 PUBLIC USE ADVISORY BOARD #5/99 September 10, 1999
. Ratepayer groups
. Public interest groups
. Local and regional councillors
. Duffins Task Force
. Durham Region staff
. T own of Uxbridge staff
. Town of Pickering staff
. Separate and public school boards
. TRCA staff.
The Advisory Committee will provide technical input and assist the Authority with the public
consultation program, determining management zones and management recommendations.
DETAILS OF WORK TO BE DONE
TRCA staff will compile and synthesize all background material on the subject lands into a
background report. The Town of Uxbridge and the Town of Pickering will be requested to provide
appropriate Advisory Committee contacts. A target date for initiating the establishment of the
Advisory Committee and begin to develop a management plan is mid October 1999. It is anticipated
that the Management Plan will be completed in June 2000.
FINANCIAL DETAILS
Provision for the development of the Glen Major Complex Management Plan has been included in
the Authority's 1999 Capital Budget.
For information contact: Mike Bender, extension 287, Dave Dyce, extension 250.
Date: August 25, 1999
Attachments (1)
September 10, 1999 PUBLIC USE ADVISORY BOARD #5/99 E91
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E92 PUBLIC USE ADVISORY BOARD #5/99 September 10, 1999
RES.#E27/99 - BLACK CREEK PIONEER VILLAGE FUTURE DIRECTIONS STRATEGY
Moved by: Maria Augimeri
Seconded by: Gerri Lynn O'Connor
THAT the Black Creek Pioneer Village Future Directions Strategy be received ... CARRIED
TERMINATION
ON MOTION, the meeting terminated at 12:40 p,m" on September 10,1999.
Donna Patterson Craig Mather
Chair Secretary Treasurer
/ks
~
, THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE PUBLIC USE ADVISORY BOARD #6/99
November 5, 1999 Page E93
The Public Use Advisory Board Meeting #6/99, was held in the Humber Room, Head Office, on
Friday, November 5, 1999. The Chair, Donna Patterson, called the meeting to order at 11 :05 a.m.
PRESENT
John Adams .,.....................,..................................,... Member
Maria Augimeri ...............,............................................ Member
Michael Di Biase ........................................................... Member
Doug Dickerson .......,......................................,............ Member
Dick O'Brien ......,......................................."........, Chair, Authority
Donna Patterson .... , . . . . . . , . . . . . . . . , . . . . . . . . . . . . . . . , . . . . . . . . , . . . . . . . . . . . . . .. Chair
REGRETS
Gerri Lynn O'Connor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . .. Vice Chair
Linda Pabst ..........,.......,..................................,.....",. Member
RES.#E28/99 - MINUTES
Moved by: Dick O'Brien
Seconded by: Doug Dickerson
~
THAT the Minutes of Meeting #5/99, held on September 10,1999, be approved . CARRIED
PRESENTATIONS
(a) Presentation by Derek Edwards, North Zone Superintendent, presenting a review of the 1999
camping program.
RES.#E29/99 - PRESENTATIONS
Moved by: Michael Di Biase
Seconded by: Doug Dickerson
THAT the above-noted presentation (a) be heard and received ............... CARRIED
E94 PUBLIC USE ADVISORY BOARD #6/99 November 5, 1999
RES.#E30/99 - YEAR 2000 FEE SCHEDULE
Changes to the 2000 Fee Schedule as outlined below.
Moved ,by: John Adams
Seconded by: Michael Di Biase
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Year 2000 Fee Schedule, as
proposed, be approved. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
BACKGROUND
At Authority Meeting #9/99, held on Friday, September 24, 1999, the 2000 Fee Schedule for Public
Facilities and Programming was approved. Since that time, the need for an addition to the existing
Fee schedule has arisen. The addition represents a change to our Conservation Area and Black
Creek Pioneer Village pass programs, and it is outlined below.
Furthermore, in preparing the 2000 operating budget, it has become apparent that the school
programs at Kortright still do not contribute to overhead expenditures there, and so staff are
recommending a price increase, effective July 1,2000. Details are outlined below.
RATIONALE
The following changes are required to implement our new site specific Conservation Area pass and
support the efforts of the Conservation Journeys program.
Add..
Item PST GST Base Gross
4,0 For an annual pass valid ONLY for admission
to the Conservation Area for which it is
purchased;
4.1 For each individual 0.00 1.31 18.69 20.00
4.2 For a family of two adults and two children 0.00 1.96 28.04 30.00
and add..
Item PST GST Base Gross
33.0 For an annual pass valid ONLY for admission
to the Kortright Centre;
33.1 For each individual 0.00 1.31 18.69 20.00
33.2 For a family of two adults and two children 0.00 1.96 28.04 30.00
.. and furthermore, to clarify, the following will be inserted in the "Definition of Terms";
November 5, 1999 PUBLIC USE ADVISORY BOARD #6/99 E95
2 Annual Pass Categories
Two passes are offered at the Conservation Areas and Kortright:
Individual - any person over five years of age
Family - Maximum two adults, and two
children from five to fourteen in one
vehicle
Also, Item 21 will be amended to read:
21.0 Albion Hills Cross Country Ski passes have been
replaced by the Conservation Journeys program,
administered by the Marketing and Development
Department.
Also, Item 27 will be amended to read:
Item PST GST Base
Gross
27 For an annual pass valid for general
admission, inclusive of parking fees,
for the Black Creek Pioneer Village;
27.1 For a family of one or two adults and
their children who are fourteen years
of age or under 0.00 3.93 56.07 60.00
27.2 For a person five years of age or over 0,00 1.64 23.36 25.00
The Kortright items are to be increased as follows:
Item PST GST Base Gross
32,0 For general admission at the Kortright Centre
for Conservation:
32.6 For each student participating in a general 0.00 0,36 5.14 5.50
tour program, subject to a minimum group
size.
32.7 For each student participating in a specially 0.00 0.43 6.07 6.50
designated tour program, subject to a
minimum group size.
E96 PUBLIC USE ADVISORY BOARD #6/99 November 5, 1999
FINANCIAL DETAILS
The restructuring of the annual pass system will allow us to provide a wide range of products from
the "Best Value" Conservation Journeys Passport to the "Next Best Value" Conservation Area Annual
Pass. This new structure will make us accessible and affordable to all income levels. Also, our new
annual passes will increase attendance at the Conservation Areas, Black Creek Pioneer Village and
Kortright, and potentially provide us with the loyal, community based "friends of" groups we have
yet to attract.
Historically, Conservation Area Pass and Kortright Pass sales average 1600 units annually. We
would hope to double sales in the first year resulting in revenues indicated below:
Year Unit Sales Revenues
Average 1997 to 1999 1600 $25,300
2000 3200 $75,500
The increase to the Kortright fees will conservatively net us $16,600 in 2000, assuming an average
visitation of 20,000 students from July 1 to December 31. This will result in a surplus in our
education program which will help to offset the substantial overhead costs at Kortright.
For information contact: Susan O'Neil, extension 5298
Date: October 19, 1999
Attachments (1)
November 5, 1999 PUBLIC USE ADVISORY BOARD #6/99 E97
Attachment 1
TRCA 2000 Fee Schedule Public Facilities and Programming V1.0 2000.09.24
Conservation Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . , . . , . . , . . . , , . . , items 1 to 24
Slack Creek Pioneer Village ,'..........,....................,....,......,..,...,... items 25 to 31
Kortright Centre for Conservation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . , , . . items 32 to 33
Miscellaneous ...........,........,.........................................."...,... item 34
Discounts. . . . . . . . . , . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . , . . . . . . . . . . ., items 01 to D2
The TRCA's 2000 Fee Schedule was approved by the Authority on September 24, 1999 (Meeting #9/99, Res.
#A245/99). Most fees listed in this Schedule take effect January 1,2000. Those fees related to winter activities
will take effect with the commencement of winter operations late in 1999,
Gross fees listed in the Schedule and printed in bold face are those amounts to be quoted to the public. These
fees include any applicable federal or provincial taxes. Detail is provided as to actual base fees and related tax
amounts.
Additional copies of this Fee Schedule may be obtained from Watershed Management / Conservation Areas. This
document may be found online as f:\fo\publlc\fees\feeO in WordPerfect v6.1.
Updated material may be distributed from time to time to include supplementary fees which are related to specific
program activities or to reflect changes to the Schedule.
Printing history
v1.0 99,09.24 original release date
Significant changes
Please be sure to review this updated Fee Schedule in its entirety in order to familiarize yourself with it. Note that
the following significant change has been made:
. general increase to Maple Syrup Program Guided Tours
liems for clarification or notice of error or omissions may be directed to the attention of Sue O'Neil, ext.
5298.
TRCA 2000 Fee Schedule - Public Facilities and Programming v1.0 2000.09.24
E98 PUBLIC USE ADVISORY BOARD #6/99 November 5, 1999
TRCA 2000 Fee Schedule - Definition of Terms
1 Age categories
Four general age groups are used throughout the fee schedule as follows:
Adult - any person from fifteen to sixty-four.
Child - any person from five to fourteen.
Child (pre-schoolers) - any person four years of age or under.
Senior - any person sixty-five years of age or over.
Some exceptions to this general categorization apply to specific fee schedule items and are detailed under those
items.
2 Conservation Area
The term Conservation Area applies to Albion Hills, Bruce's Mill, 80yd, Glen Hafty, Greenwood, Heart Lake and
Petticoat Creek. Also included in this definition are the public campgrounds at Albion Hills and Indian Line, For
the purposes of this fee schedule the definition does not include the Kortright Centre for Conservation or Black
Creek Pioneer Village.
3 General admission
General admission allows for basic access to a specified TRCA venue(s) during a designated operating period(s).
Other fees may be charged in addition to, or in lieu of, general admission fees for certain facilities, programs or
operating periods as identified in this fee schedule or under various operating policies.
4 Group Camper
Applies to members of an organized group staying overnight at a Conservation Area by permit.
5 Day Camper
Applies to members of day cares, day camps, schools or the like, who are visiting a Conservation Area during the
regular operating day.
6 Operating policies
This fee schedule is provided as a general summary of fees applied by the TRCA at it various operating venues.
It does not provide, nor is it intended to provide, complete information as to the various regulations and operating
policies in effect at theses venues which may relate to individual fee schedule items. Daily, seasonal and program
operating schedules and minimum group size requirements are among these policies.
7 Discounts and premiums
Any fee may be subject to a discount or premium at the discretion of the appropriate Manager.
S Supplementary fees
Not all fees are considered to be part of the TRCA's fee schedule as approved by the Authority. Some are set
independently of that schedule. l11e sale of retail merchandise or the provision of incidental services represent the
most common examples of such fees.
TRCA 2000 Fee Schedule - Public Facilities and Programming V1.0 2000.09.24
November 5, 1999 PUBLIC USE ADVISORY BOARD #6/99 E99
TRCA 2000 Fee Schedule - Contents
after-hours use . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. BCPV....................................... 28.0
after-hours use . . . . . . . . , . . . . . . . . . . , . . ., Conservation Areas . . . . . . . . . . . , . . . . . . , , see late permit (9.0)
Albion Hills farm. . . . . . . . . . . . . . . . . . . . . . . . . . . Albion Hills ...,.....................,.........,34.0'
angling fee .... . . . . . , , . . . . . . . , , . . . . . . . . . .. Glen Hafty . . . . . . . . . . . . . . . . . , . . , . . . . . . . , . . . . , . . . . 5.0
annual pass ................,...........,... BCPV...".....,...."..".,...,...,....,.. 27.0
see also memberships
annual pass .,............,........... Conservation Areas . . . . . . . . . . . . , . . . . . . . , . . . . . . . . . . . . . 4.0
annual pass ,......................,....... Kortright ...... see annual pass - Conservation Area (4.0)
barbecue / corn pot rental , . . . . . . . . , . . .. Conservation Areas . . . . . . , , , . . . . . . . . . . . . . . , . . , , . . . .. 16,6
boat equipment rentals ................. Conservation Areas . . . . . . . . . . . . . . . . . . . . , . . . . , . . . . , . . . 8.0
camping - day campers . . . , . . . . . . . . . . .. Conservation Areas . . . . . . . . , . . . . . . . . . . . . . , , . . , , . . . . . 11,0
camping - group campers. ',' . . . . . . . . . . .. Conservation Areas. . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . , , 10.0
camping - group campsite ....,......... Conservation Areas ..............,..................10.0
camping - monthly site ..................... Albion Hills . . . . . . . . . . . . . . . . . . . . . . , . . . . , . .. 12.2, 13.2
camping - group / Pleasantview . . . . . . . . . . . . . . Albion Hills ........ .... ... , '" ... .. , .... ....... 14.0
camping - public camping . , . . . . . . . . . . . Albion Hills, Indian Line ..,...,.........,..',. 12.0, 13.0, 14,0
camping - seasonal site ... ........ , , .. Albion Hills, Indian Line ..,...,..,....,.......12.3,13,3,13,5
camping - serviced site . . . . . . . . . . . . , . . . Albion Hills, Indian Line ..... , .. , ... , .. , .. , ... ... , , .... 13.0
camping - supplementary fees ....,..... Albion Hills, Indian Line ...............'............... 15.0
fees for extra campers and parking for extra cars
camping - unserviced site. . . . . . . . . . . . . . Albion Hills, Indian Line ...................,.........,. 12.0
chalet rental . . . . . . . . . . . . . . . . . . . . . . . . . Albion Hills, Bruce's Mill ........,...,................... 7.0
canoe rentals . . . . . . . . . . . . . . . . . . . . . . . .. Conservation Areas . . . . . . , . . . see boat equipment rentals (8.0)
commercial photography ........... Conservation Areas, Kortright , . . . . . . . . . . . . . . . . . . . , . . . . . . . . 19.0
commercial photography ..................... BCPV.................,..................... 30,0
cross-country skiing - equipment rentals . . . . . . . Albion Hills ..........,.........,.......,.......23.0
cross-country skiing - group rate ............, Albion Hills . . . . . . . . . . . . . . . . . . . . . . . . . . , . . .. 23,5,23,6
cross-country skiing - trail fees / full-day .....,. Albion Hills ............,..,.....,......,...,...20.0
cross-country skiing - trail fees / half-day. . . , . . . Albion Hills ... ..... , .... ... ... , .. .., , .. , ..... , , 21,0
cross-country skiing - seasonal pass . . . . . . , , . . Albion Hills ..,.....,............,...,.......,..22.0
day campers ......................... Conservation Areas . . . . . , .. see campers - day campers (11.0)
Dickson Hill School . . . . . . . . . . . . . . . . . . . . . . . .. BCPV...................................." 26.10
educational tours - BCPV activity program ....... BCPV..............................,... 26.8, 26.9
educational tours - BCPV tour program. . . . . . . . .. BCPV...............,...,......,............ 26.7
fire permit. . . . . . . . . . . . . . . . . . . . . . . . . . .. Conservation Areas . . . . . . . . . , . . , . . . . . . . , . . . , . . . , . . . . 16.5
fIShing - cabin rental ............. Glen Hafty Headwaters Trout Ponds ........................... 6.3
fIShing - public ponds ...................... Glen Hafty . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . 5,0
fIShing - pond rentals. , . . . . . . . . . . . Glen Hafty Headwaters Trout Ponds ..........,....,.......,... 6.0
general admission - BCPV ........,.......,... BCPV..,...........,.........,..".......... 26.0
general admission, weekends. . . . . . . . . . . . Conservation Areas . . . . . . . , , . . , . . , . . , . . . . . . , . . . . . . . .. 1.0
general admission, weekdays. . . . . , . . . . . . Conservation Areas . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . 2.0
general admission . . . . . . , . . . . . , . . . . . . . . . . . .. Kortright ....,....,................,.......... 32.0
group discounts. . . . . . , . . . . . . . . . . . . . . . . .. BCPV, Kortright ................................... D.1
guided tour . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . .. BCPV..........................,............ 31.0
handicapped persons ........... BCPV, Conservation Areas, Kortright . . . . . . . . . . . . . . . . . . . . . . . . . . . D.2
TRCA 2000 Fee Schedule - Public Facilities and Programming V1.0 2000.09.24
E100 PUBLIC USE ADVISORY BOARD #6/99 November 5, 1999
late permit ........................... Conservation Areas. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9.0
maple syrup tours - student ................. Bruce's Mill .................................... 24.1
maple syrup tours - adult ................... Bruce's Mill .................................... 24.2
mem~rships ........................... . ... BCPV....................................... 27.4
memberships. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Kortright ..................................... 33.0
parking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . BCPV ......................................25.0
parking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . Albion Hills, Indian Line . see camping, supplementary fees (15.0)
pedal boat rentals ..................... Conservation Areas . . . . . . . . . . see boat equipment rentals (8.0)
picnics - additional picnickers. . . . . . . . . . .. Conservation Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 16.2
picnics - picnic shelter. . . . . . . . . . . . . . . . ., Conservation Areas . . . . . . . . . . . . . . . . . . . . . . . . . . .. 16.3, 16.4
picnics - picnic site .................... Conservation Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 16.0
pool pass . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Petticoat Creek. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 18.0
rowboat rentals ....................... Conservation Areas . . . . . . . . . . see boat equipment rentals (8.0)
skiing .............................................. see cross country skiing (20.0, 21.0, 22.0, 23.0)
swimming - annual pass .................. Petticoat Creek. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 18.0
swimming - daily admission ............... Petticoat Creek. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17.0
vehicle admission ....................... Petticoat Creek. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.0
wagon / sleigh rides ......................... BCPV....................................... 29.0
TRCA 2000 Fee Schedule - Public Facilities and Programming v1.0 2000.09.24
November 5, 1999 PUBLIC USE ADVISORY BOARD #6/99 E101
TRCA Fee Schedule /2000
PST GST 2000 2000
Item description 8% 7% Base Gross
1.0 For general admission at all Conservation Areas
except Petticoat Creek, per day, on weekends and
holidays, or for designated special programs;
1.1 for each adult from fifteen to sixty-four years of
age. 0.00 0.26 3.74 4.00
1.2 for each child from five to fourteen years of age. 0.00 0.13 1.87 2.00
1.3 for each child four years of age or under. 0.00 0.00 0.00 0.00
1.4 for each senior sixty-five years of age or over. 0.00 0.20 2.80 3.00
2.0 For general admission at all Conservation Areas
except Petticoat Creek, per day, on weekdays;
2.1 for each adult from fifteen to sixty-four years of
age. 0.00 0.23 3.27 3.50
2.2 for each child from five to fourteen years of age. 0.00 0.13 1.87 2.00
2.3 for each child four years of age or under. 0.00 0.00 0.00 0.00
2.4 for each senior sixty-five years of age or over. 0.00 0.16 2.34 2.50
3.0 For vehicle admission to Petticoat Creek, per day;
3.1 on weekends and holidays. 0.00 0.59 8.41 9.00
3.2 on weekdays. 0.00 0.46 6.54 7.00
3.3 for a vehicle carrying more than ten persons, per
person. 0.00 0.13 1.87 2.00
4.0 Annual Passes are no longer available for
Conservation Areas
TRCA 2000 Fee Schedule - Public Facilities and Programming V1.0 2000.09.24
E102 PUBLIC USE ADVISORY BOARD #6/99 November 5, 1999
TRCA Fee Schedule /2000
PST GST 2000 2000
Item description 8% 7% Base Gross
5.0 For fishing at Glen Hatty or Heart Lake;
5.1 per day, for each person fifteen years of age or
over, exclusive of general admission. 0.00 0.23 3.27 3.50
5.2 per day, for each person from five to fourteen
years of age, exclusive of general admission. 0.00 0.07 0.93 1.00
5.3 per day, for each person four years of age or
under, exclusive of general admission. 0.00 0.00 0.00 0.00
6.0 For a permit for the use of a fishing pond at the Glen
Hatty Headwaters Trout Ponds, including general
admission and the use of row boats, per day;
6.1 on weekends and holidays. 0.00 16.36 233.64 250.00
6.2 on weekdays. 0.00 9.81 140.19 150.00
6.3 for the use of the cabin in conjunction with a
permit issued under 6.1 or 6.2. 0.00 5.23 74.77 80.00
7.0 For a permit for the use of the chalet building at
Albion Hills or Bruce's Mill, exclusive of general
admission:
7.1 for a half day (four hours). 0.00 9.81 140.19 150.00
7.2 for each additional hour for a youth group. 0.00 2.62 37.38 40.00
7.3 for each additional hour for other groups. 0.00 3.27 46.73 50.00
7.4 for the use of kitchen facilities, where available,
in conjunction with a permit issued under item
7.0. 0.00 3.27 46.73 50.00
8.0 For the rental of boating equipment where available,
per hour: 0.70 0.61 8.69 10.00
9.0 For a permit authorizing a special event extending
past regular operating hours and up to midnight,
exclusive of parking or general admission, per hour,
subject to a three hour minimum. 0.00 3.27 46.73 50.00
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November 5, 1999 PUBLIC USE ADVISORY BOARD #6/99 E103
TRCA Fee Schedule /2000
PST GST 2000 2000
Item description 8% 7% Base Gross
10.0 For a permit to use a designated group campsite,
subject to a limit of seven nights use, per night;
10.1 for each person, subject to a minimum charge of
$50.00 0.00 0.16 2.34 2.50
11.0 For each day camper, not overnight, per day,
inclusive of general admission. 0.00 0.10 1.40 1.50
12.0 For a permit to occupy an individual un-serviced
campsite, inclusive of general admission;
12.1 at Albion Hills, per night. 0.00 1.18 16.82 18.00
12.2 at Albion Hills, per month (28 days). 0.00 23.55 336.45 360.00
12.3 at Albion Hills, per season. 0.00 63.13 901 .87 965.00
12.4 at Indian Line, per night. 0.00 1.24 17.76 19.00
12.5 at Indian Line, per month (28 days). 0.00 24.86 355.14 380.00
12.6 on a holiday or other designated date, in
addition to the basic permit fee specified in item
12.1 or 12.4 0.00 0.13 1.87 2.00
13.0 For a permit to occupy an individual serviced
campsite, with water and hydro hook-ups, inclusive
of general admission:
13.1 at Albion Hills, per night. 0.00 1.37 19.63 21.00
13.2 at Albion Hills, per month (28 days). 0.00 27.48 392.52 420.00
13.3 at Albion Hills, per season. 0.00 87.50 1250.00 1337.50
13.4 at Indian Line, per night. 0.00 1.57 22.43 24.00
13.5 at Indian Line, per month (28 days). 0.00 31.40 448.60 480.00
13.6 at Indian Line, per season. 0.00 117.76 1682.24 1800.00
13.7 on a holiday or other designated date, in
addition to the basic permit fee specified in item
13.1 or 13.4 0.00 0.13 1.87 2.00
TRCA 2000 Fee Schedule. Public Facilities and Programming v1.0 2000.09.24
El04 PUBLIC USE ADVISORY BOARD #6/99 November 5, 1999
TRCA Fee Schedule /2000
PST GST 2000 2000
Item description 8% 7% Base Gross
14.0 For a permit to occupy the Pleasantview group
campsite at Albion Hills, inclusive of general
admission:
14.1 for up to ten camping units, for an adult group. 0.00 11.78 168.22 180.00
14.2 for each addtional camping unit, in conjunction
with a permit issued to an adult group under
item 14.1 0.00 1.18 16.82 18.00
14.3 for up to ten camping units, for a youth group. 0.00 9.81 140.19 150.00
14.4 for eaah addtional camping unit, in conjunction
with a permit issued to youth group under item
14.3 0.00 0.98 14.02 15.00
15.0 In addition to basic camping fees as specified in
items 12.0 and 13.0;
15.1 for a permit to park an additional vehicle. 0.35 0.30 4.35 5.00
15.2 for a permit to park an additional vehicle, per
season 3.13 2.74 39.13 45.00
15.3 for each additional person occupying a
campsite over and above the campground's
specified site limit. 0.00 0.26 3.74 4.00
TRCA 2000 Fee Schedule - Public Facilities and Programming V1.0 2000.09.24
November 5, 1999 PUBLIC USE ADVISORY BOARD #6/99 El05
TRCA Fee Schedule /2000
PST GST 2000 2000
Item description 8% 7% Base Gross
16.0 For a permit for the use of a group picnic site at any
Conservation Area, exclusive of vehicle or general
admission, per day;
16.1 for a group of up to 100 persons. 0.00 3.93 56.07 60.00
16.2 for each additional fifty or fewer persons, in
conjunction with a permit issued under item
16.1. 0.00 0.98 14.02 15.00
16.3 for the use of a picnic shelter with electrical
service, in conjunction with a permit issued
under item 16.1. 0.00 3.93 56.07 60.00
16.4 for the use of a picnic shelter without electrical
service, in conjunction with a permit issued
under item 16.1 0.00 3.60 51.40 55.00
16.5 for a permit for a fire in a designated ground fire
pit, in addition to any fees paid under item 16.0. 0.00 3.93 56.07 60.00
16.6 for the use of a portable barbecue unit or corn 40.00
pot, in addition to any fees paid under item 16.0. 2.78 2.43 34.79
17.0 For admission to the swimming area at Petticoat
Creek, exclusive of vehicle or general admission;
17.1 per day, for each person five years of age or
over. 0.00 0.13 1.87 2.00
17.2 for each child under four years of age. 0.00' 0.00 0.00 0.00
17.3 for a book of ten pool passes. 0.00 1.14 16.36 17.50
18.0 Petticoat Creek Swim passes have been replaced by
the Conservation Journeys program, administered
by the Development and Marketing Department
TRCA 2000 Fee Schedule - Public Facilities and Programming v1.0 2000.09.24
El06 PUBLIC USE ADVISORY BOARD #6/99 November 5, 1999
TRCA Fee Schedule /2000
PST GST 2000 2000
Item description 8% 7% Base Gross
19.0 For commercial photography or filming in any
Conservation Area or at the Kortright Centre,
including the use of grounds and environs and
supervision, minimum per hour;
19.1 during normal operating hours. 0.00 4.25 60.75 65.00
19.2 outside normal operating hours. 0.00 5.89 84.11 90.00
20.0 For the use of cross-country ski trails at Albion Hills,
inclusive of general admission;
20.1 for each person fifteen years of age or over. 0.00 0.65 9.35 10.00
20.2 for each child five to fourteen years of age. 0.00 0.33 4.67 5.00
20.3 for each child four years of age or under. 0.00 0.00 0.00 0.00
20.4 for each senior sixty-five years of age or over. 0.00 0.52 7.48 8.00
20.5 for a family of one or two adults and their
children who are fourteen years of age or under. 0.00 1.64 23.36 25.00
21.0 For the use of cross-country ski trails at Albion Hills,
inclusive of general admission, after 1 p.m.;
21.1 for each person fifteen years of age or over. 0.00 0.52 7.48 8.00
21.2 for each child five to fourteen years of age. 0.00 0.20 2.80 3.00
21.3 for each child four years of age or under. 0.00 0.00 0.00 0.00
21.4 for each senior sixty-five years of age or over. 0.00 0.39 5.61 6.00
22.0 For a seasonal pass for the use of cross-country ski
trails at Albion Hills, including general admission;
22.1 for each person fifteen years of age or over. 0.00 3.27 46.73 50.00
22.2 for each child fourteen years of age or under. 0.00 0.98 14.02 15.00
22.3 for each senior sixty-five years of age or over. 0.00 2.62 37.38 40.00
22.4 for a family of one or two adults and their
children who are fourteen years of age or under. 0.00 7.20 102.80 110.00
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November 5, 1999 PUBLIC USE ADVISORY BOARD #6/99 El07
TRCA Fee Schedule /2000
PST GST 2000 2000
Item description 8% 7% Base Gross
23.0 For the rental of a cross-country ski equipment
package consisting of skis, boots and poles;
23.1 for each person fifteen years of age or over, per
day. 0.90 0.79 11.31 13.00
23.2 for each person fifteen years of age or over, per
day, after 1 :00 p.m. 0.63 0.55 7.82 9.00
23.3 for each child fourteen years of age or under,
per day. 0.70 0.60 8.70 10.00
23.4 for each child fourteen years of age or under,
per day, after 1 :00 p.m. 0.52 0.46 6.52 7.50
23.5 for each person fifteen years of age or over, in a
group with a reservation, including trail fees, per
day, subject to a minimum group size. 0.91 0.79 11.30 13.00
23.6 for each person fourteen years of age or under,
in a group with a reservation, including trail fees,
per day, subject to a minimum group size. 0.55 0.49 6.96 8.00
24.0 For a guided tour at Bruce's Mill during the maple
syrup program, subject to a minimum group size of
twenty persons;
24.1 for each student. 0.00 0.26 3.74 4.00
24.2 for each adult fifteen years of age or over. 0.00 0.29 4.21 4.50
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E108 PUBLIC USE ADVISORY BOARD #6/99 November 5, 1999
TRCA Fee Schedule /2000
PST GST 2000 2000
Item description 8% 7% Base Gross
25.0 For parking at Black Creek Pioneer Village, per
vehicle, per day, exclusive of general admission. 0.35 0.30 4.35 5.00
26.0 For general admission to the Black Creek Pioneer Village,
during the regular operating season, per day;
26.1 for each adult from fifteen to sixty-four years of age. 0.00 0.59 8.41 9.00
26.2 for each child from five to fourteen years of age. 0.00 0.33 4.67 5.00
26.3 for each child four years of age or under
accompanying their family. 0.00 0.00 0.00 0.00
26.4 for each child four years of age or under visiting
as part of an organized group under supervision. 0.00 0.26 3.74 4.00
26.5 for each senior sixty-five years of age or over. 0.00 0.46 6.54 7.00
26.6 for each student fifteen years of age or over,
with student identification. 0.00 0.46 6.54 7.00
26.7 for each student participating in a general tour
program. 0.00 0.36 5.14 5.50
26.8 for each student participating in a specially
designated tour program, subject to a minimum
group size. 0.00 0.41 5.84 6.25
26.9 for each student participating in a designated activity
program, subject to a minimum group size. 0.00 0.59 8.41 9.00
26.10 for each student participating in the Dickson Hill
School program, per day, subject to a minimum
group size of twenty persons. 0.00 0.36 5.14 5.50
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November 5, 1999 PUBLIC USE ADVISORY BOARD #6/99 El09
TRCA Fee Schedule /2000
PST GST 2000 2000
Item description 8% 7% Base Gross
27.0 For an annual pass valid for general admission,
exclusive of parking fees, for the Black Creek
Pioneer Village;
27.1 for a family of one or two adults and their
children who are fourteen years of age or under. 0.00 2.94 42.06 45.00
27.2 for a person five years of age or over. 0.00 1.64 23.36 25.00
27.3 for a corporate citizenship. 0.00 0.00 1000.00 1000.00
27.4 for a premium citizenship, refer to program
specific promotional pieces for pricing.
28.0 For the after-hours use of Black Creek Pioneer
Village, including staffing, commencing within one-
half hour of normal closing time and subject to a
three-and-one-half hour maximum;
28.1 for the use of the Village grounds only from May
to September. 0.00 24.50 350.00 374.50
28.2 for the use of the Village grounds only from
October to April. 0.00 31.50 450.00 481.50
28.3 including the use of three buildings. 0.00 90.65 1295.00 1385.65
28.4 including the use of four buildings. 0.00 111 .65 1595.00 1706.65
28.5 including the use of six buildings. 0.00 132.65 1895.00 2027.65
28.6 including the use of eight buildings. 0.00 153.65 2195.00 2348.65
.29.0 For a horse-drawn wagon or sleigh ride at the Black
Creek Pioneer Village;
29.1 in conjunction with an after-hours function as
identified in item 28.0, with completion of wagon
rides within 90 minutes of regular closing time,
per wagon. 0.00 12.25 175.00 187.25
29.2 items 29.2 and 29.3 subject to a late charge of
$50.00 per half-hour per wagon; gross charges
not to exceed a maximum of $500.00. 0.00 3.27 46.73 50.00
29.3 in conjunction with an after-hours function as
identified in item 28.0 for rides scheduled more
than 90 minutes after regular closing. 0.00 35.00 500.00 535.00
TRCA 2000 Fee Schedule - Public Facilities and Programming v1.0 2000.09.24
Ell0 PUBLIC USE ADVISORY BOARD #6/99 November 5, 1999
TRCA Fee Schedule /2000
PST GST 2000 2000
Item description 8% 7% Base Gross
30.0 For commercial photography or filming in the Black
Creek Pioneer Village, including supervision,
minimum per hour;
30.1 for the use of grounds and environs, during the
period from 8:30 a.m. until midnight. 0.00 8.18 116.82 125.00
30.2 for the use of grounds and environs, during the
period from midnight until 8:30 a.m. 0.00 11 .45 163.55 175.00
30.3 for the use of the interior of buildings, during the
period from 8:30 a.m. until midnight. 0.00 9.81 1 40.19 150.00
30.4 for the use of the interior of buildings, during the
period from midnight until 8:30 a.m. 0.00 11 .45 163.55 175.00
31.0 For a guided tour at the Black Creek Pioneer Village,
as part of a tour group with a reservation, including
general admission;
31.1 for each adult from fifteen to sixty-four years of
age. 0.00 0.72 10.23 10.95
31.2 for each senior sixty-five years of age or over. 0.00 0.59 8.36 8.95
32.0 For general admission at the Kortright Centre for
Conservation:
32.1 for each adult from fifteen to sixty-four years of
age. 0.00 0.33 4.67 5.00
32.2 for each child from five to fourteen years of age. 0.00 0.20 2.80 3.00
32.3 for each child four years of age or under
accompanying their family. 0.00 0.00 0.00 0.00
32.4 for each child four years of age or under visiting
as part of an organized group under supervision. 0.00 0.15 2.10 2.25
32.5 for each senior sixty-five years of age or over. 0.00 0.20 2.80 3.00
32.6 for each student participating in a general tour
program, subject to a minimum group size. 0.00 0.29 4.21 4.50
32.7 for each student participating in a specially
designated tour program, subject to a minimum
group size. 0.00 0.34 4.91 5.25
TRCA 2000 Fee Schedule - Public Facilities and Programming V1.0 2000.09.24
November 5, 1999 PUBLIC USE ADVISORY BOARD #6/99 E111
TRCA Fee Schedule /2000
PST GST 2000 2000
Item description 8% 7% Base Gross
33.0 For Kortright Memberships refer to program specific
promotional pieces for information.
34.0 For a farm tour at the Albion Hills Farm, for a group
of up to forty persons;
34.1 for a half-day program. 0.00 6.54 93.46 100.00
34.2 for a full-day program. 0.00 13.08 186.92 200.00
D.1 At Black Creek Pioneer Village and the Kortright
Centre, twenty percent (20%) off regular per person
admission fees, subject to a minimum group size of
twenty persons, exclusive of guided tours.
D.2 At Black Creek Pioneer Village fifty percent (50%) off
general admission fees for disabled persons and
their attendants to a maximum ratio of 1 :1.
At Conservation Areas and the Kortright Centre
attendants for disabled persons will not be subject to
general admission fees.
TRCA 2000 Fee Schedule - Public Facilities and Programming v1.0 2000.09.24
El12 PUBLIC USE ADVISORY BOARD #6/99 November 5, 1999
RES.#E31 /99 - BLACK CREEK PIONEER VilLAGE
Future Directions Strategy. Presents the Black Creek Pioneer Village Future
Directions Strategy.
Moved by: Doug Dickerson
Seconded by: Michael Di Biase
THE BOARD RECOMMENDS TO THE AUTHORITY THAT:
1. The new mission statement for Black Creek Pioneer Village be:
THE BLACK CREEK PIONEER EXPERIENCE Will BE A VIBRANT,
ENTERTAINING AND RELEVANT HISTORICAL ATTRACTION THAT APPEALS
TO PEOPLE OF All AGES AND GENERATES SUFFICIENT INCOME TO
SUPPORT ITS OPERATIONAL, MARKETING AND RE-INVESTMENT
REQUIREMENTS.
2. Staff be directed to implement the recommendations of the Black Creek Pioneer Village
Strategy Project through the fonnation of planning and implementation task groups, and to
report the progress of this work regularly to the Public Use Advisory Board;
3. The Black Creek Pioneer Village Retrofit Project and Development Project totalling $6
million be included in the Authority's Year 2000 Budget and multi year business plan; staff
be directed to prepare detailed project plans;
4. Staff be directed to seek the necessary funding for these capital projects from the City of
Toronto, the Province and such other sources as may be available;
5. Staff be directed to prepare estimates of the operating budget impact of the additional
marketing, programs, retail and other services and capital infrastructure required to
implement the Strategy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
As members will recall, the Authority approved the hiring of consultants to assist the Authority in the
development of a strategic business plan for Black Creek Pioneer Village. Early in 1999, a decision
was made to contract with the firm of Mason Shaw Andrew (resolution #B34/99) to provide this
support. The process has been underway since march. Staff and the consulting team have met a
number of times and reported to the Board on a regular basis. On October 29th, staff presented
the final concept plan to Authority at its meeting and advised that the final report and
recommendations would be presented to the Public use Advisory Board on November 5th.
November 5, 1999 PUBLIC USE ADVISORY BOARD #6/99 El13
RATIONALE
Summary of Key Options
Over the past several years, the Authority has struggled to create a business strategy for Black
Creek Pioneer Village which would provide future direction and be financially sustainable. In 1996,
a goal of financial self-sufficiency was established and staff began a process internally to make the
necessary changes to achieve this. Continually declining attendance, the failure to raise significant
funds through private gifts and sponsorships and the on-going decline of the infrastructure were
balanced by modest gains in revenue, increased efficiency and, in 1999, a modest turnaround in
attendance.
The work up to 1998 recognized that the objectives of the Village strategy should be to reduce the
amount of tax dollars spent on the Village by increasing revenue and to protect the Village as a major
heritage site.
There are several options for the Mure of the Village. These options constitute a kind of continuum
reflecting potential strategies for the future of the Village:
INVESTMENT ---------------------------ST A TUS QUO --------------------DIVESTMENT
DIVESTMENT
This option surfaced in 1996 as part of the Authority's 1997-1999 Business Plan process.
Essentially, it is to close the Village other than the summer months when a modest, student staffed
interpretive program could be offered to tourists. Buildings would be "moth-balled", the collections
deaccessioned and/or stored and the site generally secured against vandalism. Costs of this option
would be high since there would be little or no revenue and much higher site securement
expenditures. Deterioration of the buildings would continue.
This option was unacceptable because it does not resolve the financing issue..that is, there are no
savings of tax dollars, nor does it enable the Authority to fulfil its obligations of protecting the
heritage asset.
STATUS QUO
The Authority has operated the Village and can continue to do so. In 1999, some improvement in
revenues has been achieved and there is every reason to believe that this can continue for some
years. School groups still come and there is a loyal if modest following of supporters who attend
regularly.
The incremental revenue growth we have achieved has been entirely used up to meet the costs of
increased marketing, programs, etc. There is still no "new" funding to meet the major maintenance
or reinvestment needs of the Village. Deterioration of the Village as an heritage asset continues with
no prospects of achieving its potential as a major tourist attraction.
El14 PUBLIC USE ADVISORY BOARD #6/99 November 5, 1999
The 1997 goal of "financial self-sufficiency" is possible under this scenario, but the level of self
sufficiency will mean a much higher tax dollar contribution. Also, this option does not enable the
Village to invest to protect the heritage assets.
INVESTMENT
The essence of this option is the ability to achieve financial sustainability. It is the focus of the MSA
consulting group report. It is the option which offers the best opportunity to reduce tax supported
funding, protect and enhance the heritage asset and offer an exciting heritage attraction to the
public.
The foregoing options can be implemented in different ways within different time frames and with
emphasis on different aspects of the option depending on the level of investment available. The
recommended option, INVESTMENT, has the best chance of success and that is the option staff
wish to explore in this report to the Board.
BLACK CREEK PIONEER VilLAGE FUTURE DIRECTIONS STRATEGY
Enclosed as a separate document is the Final Report of the Black Creek Pioneer Village Strategy
Project. Staff supports the recommendations of the Report and makes the following
recommendations for its implementation:
1. A New Mandate
Staff recommends that the Authority approve a new mission statement for Black Creek Pioneer
Village:
THE BLACK CREEK PIONEER EXPERIENCE Will BE A VIBRANT, ENTERTAINING AND
RELEVANT HISTORICAL ATTRACTION THAT APPEALS TO PEOPLE OF All AGES AND
GENERATES SUFFICIENT INCOME TO SUPPORT ITS OPERATIONAL, MARKETING AND
RE-INVESTMENT REQUIREMENTS.
2.. New and expanded Special Events Programming
To implement the recommendation requires creation of a Task Group on Events and Programs to
be created. Their mandate is to prepare a detailed implementation plan for events programming
in the year 2000 and in future years assuming that new investment in facilities is forthcoming. This
group has to plan not only for next year in the context of the new"new Village", but identify the
resources needed, timing and implementation issues/solutions for the Village to handle a full slate
of 22 events in the proposed new venues.
November 5, 1999 PUBLIC USE ADVISORY BOARD #6/99 E115
3. New Facilities to Accommodate More Events and Extra Visitors
This is the most capital intensive part of the Strategy. Appendix B in the Consultant's report
identifies $3.4 million in new development costs. Staff has included in the Authority's preliminary
estimates $3 million in capital over 4 years to implement this. The balance, $400,000, will come from
earned revenues within the new Village or may relate to retrofitting identified in the next
recommendation. There will be overlap between these two projects.
Staff recommends that the Board approve the Black Creek Pioneer Village Development Project in
the amount of $3 million (2000 $1 m., 2001 $1 m., 2002 $.5 m., 2003 $.5)
Also, it is necessary to create Task Group on Facilities Development to identify the specific allocation
of resources needed to implement this recommendation, the actual costs of the facilities, the exact
locations, infrastructure issues, timing of construction, and a host of details relating to how this can
be achieved.
Senior staff and members of the Authority will be responsible for development and implementation
of the capital financing plan to make this happen.
4. Retrofit of Existing Buildings
The need to protect the existing heritage buildings is well known. $2.6 million is identified in the
consultants report but staff expect that more will be needed. There has been no significant
investment in buildings in the least 15 to 20 years.
Staff recommend the approval of the Black Creek Pioneer Village Retrofit Project in the amount of
$3 million ($600,000 in each of five years starting in 2000).
A task Group will be formed to set priorities and guide the implementation of the Retrofit Project.
5. Current Parking and Admission Rates Unchanged
Consistent with the consultant report, staff recommend no change in parking or admission fees,
assuming that the necessary investment in retail, food and other revenue opportunities can be
achieved.
El16 PUBLIC USE ADVISORY BOARD #6/99 November 5, 1999
.
6. Improve Opportunities for Food, Beverage and Retail Spending
This is a key part of the strategy. Evidence from the consultants study demonstrates that there is
a significant opportunity to improve visitor spending at the Village. While significant capital spending
to create food and retail facilities is needed, there are immediate opportunities to accomplish this
objective. A task group with some outside support is needed to develop the plan to implement this
recommendation in relation to year 2000/2001 operations and in the event that new capital facilities
are available.
7. Marketing and Management Skills to Match Mandate
There is need for a strong, integrated marketing strategy to accomplish successfully present the
"new village experience". The Task Group for this will include Key staff of the Authority's Marketing
and Development Division..ln the course of discussion, the consultants have been clear about the
lack of sufficient marketing resources for an enterprise of this size. Increased marketing is reflected
in the financial model included as Appendix A in their report. The Task Group has to address both
long term and immediate marketing needs.
The Director, Finance and Business Development, and the Chief Administrative Officer have
responsibility for determining staffing needs in relation to implementation of the report.
8. Seek Financing Sufficient to Enable Revitalization in One Step
Senior staff recognize the difficulty in raising $6 million for this enterprise in a short time. Staff agree
with the consultants that this level of investment is needed in a compressed time frame to enable
the Village to fully realize its value and move to the proposed attendance/revenue threshold. There
are significant legal constraints on the ability of the Authority to raise such funds other than through
its funding partners who are themselves burdened with competing demands for capital investment.
Staff has proposed the necessary level of funding in the Authority's budget but within a time frame
that we believe will be more politicly acceptable. Every effort is being made to bring the money to
the table in a more expeditious manner. Staff is responsible for seeking all opportunities, federal,
provincial, municipal, private, to achieve the financial support.
FINANCIAL DETAILS
As mentioned, $6 million has been included in the Authority's Preliminary Capital Estimates and
Forecast. Funding for this has been requested from the City of Toronto. Staff is exploring other
funding options. A meeting has been held with the Minister of Culture.
November 5, 1999 PUBLIC USE ADVISORY BOARD #6/99 E117
The 2000 Preliminary Operating Estimates include very limited funding to implement the strategy.
In finalizing the 2000 Budget, consideration will be given to the additional costs and revenues
associated with implementation of various aspects of the strategy. As the financial model
demonstrates, some $1 million in additional marketing, programming and other expenditures will
be needed to implement the Strategy. Ultimately, this will be funded from new revenues as a result
of higher attendance. The issue for now is the transition period during which additional operating
costs are incurred but with limited revenue growth. This "ramp-up" period could be 3 to 4 years.
DETAILS OF WORK TO BE DONE
As noted, there is a significant volume of implementation work to be done. With the adoption of the
recommendations staff will implement the Task Groups and proceed to determine the detailed
implementation plans.
The MSA Consulting Team is committed to work with staff during the implementation period. As
Members will recall, a significant portion of their fee, as much as $120,000 is tied to the revenue
success achieved as a result of implementation of the Strategy. A process is being established to
enable them to monitor and assist the Task Groups.
For information contact: Jim Dillane, Ext 6292, Marty Brent, Ext. 5403
Date: November 4, 1999
TERMINATION
ON MOTION, the meeting terminated at 11 :44 a.m., on November 5, 1999.
Donna Patterson Craig Mather
Chair Secretary Treasurer
/ks