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Home My WebLink AboutBCPV Visitor Centre Building Sub-Committee 1984 \ ~ VCBC-l , V .. the metropolitan toronto and region conservation authority minutes BCPV VISITOR CENTRE BUILDING SUB-COMMITTEE 4-APRIL-1984 #1/84 The Black Creek Pioneer Village Visitor Centre Building Sub-Committee met at the Authority Office, S Shoreham Driv~, Downsview, on Wednesday, 4 April, 1984, commencing at 11 00 a m . PRESENT Chairman E V Kolb Members W G Barber M.W H Biggar J A Bryson Mrs F' E Gell W J Kelly Authority Chairman W T Foster Authority Members C Gibson D Jackson J S Scott Architect Gordon Cheney . 1 APPOINTMENT OF CHAIRMAN Res #1 Moved by Mrs F' E Gell Seconded by W G Barber THAT Mr EmJ.l V Kolb be appointed Chairman of the Black Creek Pioneer Village Visitor Centre Building Sub-Committee for the year 1984 CARRIED UNANIMOUSLY MR KOLB took the Chair - 2 REVIEW OF MINUTES LEADING TO AWARDlNG CONTRACT Events leading to award of the contract for the Visitor Centre were briefly reviewed 3 REVIEW OF' CONSTRUCTION SCHEDULE -Progress Report by Architect Res #2 Moved by 101 W H Biggar Seconded by J A Bryson THAT the progress report on the construction schedule be received CARRIED 4 CHANGE NOTICES AND CHANGE ORDERS - Architect's Review Res #3 Moved by W G Barber Seconded by M W H Biggar THE COMMITTEE RECOMMENDS THAT Change Orders Nos 1 to 36 inclusive, for a net additJ.on to the contract of 532,499 16, be approved -- ----- VCB'C-2 -2- , . 5 FINANCING Res #4 Moved by Mrs F.E Gell Seconded by \'1 G Foster THE COMMITTEE RECOMMENDS THAT Authority and Foundation funds not be considered for financing the Visitor Centre, AND FURTHER THAT should additional funds not be forthcoming, the Executive Committee recommend to the Authority on May 11, 1984, that negotiations be entered into with other agencies for the funding required to complete construction, and to equ~p and furnish the Black Creek Pioneer Village Visitor Centre . CARRIED NEW BUSINESS 6 NEXT MEETING It was agreed that Meeting #2 will be held on Wednesday, April 18, 1984, commencing prompt:y at 8 30 a m , and every second week thereafter . . E V Kclb W E Jones Cha~rman Secretary-Treasurer KC . ~ , VCBC-3 . the metropolitan toronto and region conservation authority minutes BCPV VISITOR CENTRE BUILDING SUB-COMMITTEE l8-APRIL-1984 #2/84 The Black Creek Pioneer Village Visitor Centre Building Sub-Committee met at the Authority Office, 5 Shore ham Drive, North York, on \~ednesday, 18 April, 1984, commencing at 8 30 a m . PRESENT Chairman E V Kolb Members W G Barber M W H Biggar Mrs F E Gell W J Kelly Authority Cha~rman . W T Foster Arch~tect Gordon Cheney ABSENT Member J A Bryson .. MINUTES Res #5 Moved by W G Barber Seconded by M W H B~ggar THAT the Minutes of Meeting #1/84 be approved CARRIED REVIEW OF THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY - Res #6 Moved by M W H Biggar Seconded by W G Barber THE COMMITTEE RECOMMENDS THAT the information as appended as Schedule IlAll of this report be received, AND FURTHER THAT the Authority offer to The Municipality of Metropolitan Toronto ~ts full co-operat~on in working with the mun~cipality to resolve any defic~ts in operating or capital costs with regard to the Black Creek P~oneer Village Visitor Centre CARRIED STAFF REPORT ON VISITOR CENTRE ALTERNATIVES Res #7 Moved by Mrs F Gell Seconded by W J Kelly - THE COMMITTEE RECOMMENDS THAT the staff reoort as amended and appended as Schedule BOO of these Minutes, be rece~ved THAT the phased approach for the complet~on of the Black Creek Pioneer Village VisJtor Centre be reaffirmed and be the basis for negotiat1ons for funding sources for the proJect VCBC-4 -2- . AND FURTHER THAT the staff be directed to prepare d suggested phasing program over a three-year period and ident~fy the cap~tal and operating costs of each phase basis for operating costs to be ~p-dated information from the consultant and staff reports already prepared CARRIED . TERMINATION On motion, the meeting term~nated at 9 50 a m , April 18 . E V Kolb W E Jones Cha~rman Secretary-Treasurer KC .. . . r VCBc-5 . SCHEDULE "A' THE. COUNCIL OF THE MUNIClPAUTY OF METROPOLIT,..\N TORONTO .. . AMENDMENT IN COUNCIL , Moved by: COl"troller ~.torrish Seconded ~y: that report No. .. .5 oi The Parks, Recreation and Property Committee, be not now adopted, but that Clause No. t headed Review of the Metropolitan Toronto and Region . Conservation Authority . . , . . be amended by adding thereto the following: .-. "It is further recommended that the Mar.agement Services Depart:nert be ~ .I requested to corsult with The Metropolitar Toro~to ard Regio~ Corservatior IS Authority ard ~erfcr~ a detailed fi~arcial ar.d ad~iristra~ive review of the Black Creek Pior.eer Village which should l~cluae. (1) progress of corstructior ard sources of furdir.g ~o ccmplete ... the Visitors C~~tr~ to cermit its full operatioI"' as was - -~riginally ervisaged; (2) if furdil"g is rot corfirmed, ar. aralysis of the shortfall ard the corsequerces or same; (3) at! uoaate of l_~ely ooeratirg results for the rext three years of ~he Visi~ors Centre ana l~S l~pac~ cn ~ne ~l~lag~i - (4) a statemert as to potertial fur.di!"!g requireme1"ts vsith which Metro migh~ oe iacec, in both Capital and Curren~ accour.~~, ar.d (5) ar. a1"alY51s as to how the Visitors Ce~t:-e '..Jill be admi1"istered, ard that a full report thereor be forwarded to the Budget Sub-Committee. ~ ,# . . - April 10, 1934. Dated Chalrmz.n. VCBC-6 SCHEDULE IIB" TO The Chairman and Members of BCPV Visitor Centre ~ub-Committee Meetiny #2/84, Wednesday, April IH, 19H4 . FROM W A McLean, Acting General Manager RE STAFF REPURT ON VI~ITOR CI:.NTRE ALTERNATIVES At the last meeting of the Building Sub-Committee a report outlining the status of financing for the Black Creek Pioneer Village Visitor Centre was considered The Building ~ub-Committee has recommended in ()art to the Executive Committee that "Should additional funds not be forthcominy, the Executive Committee recommend to the Authority on May 11, 1984, that negotiations be entered into with other agencies for the funding required to complete construction, and to equip and furnish the Black Creek Pioneer Village Visitor Centre." Another report on the agenda for this meeting advises that the Metropolitan . Toronto Council has adopted a resolution requesting their Management Services Department to consult with the Authority and prepare a report on Pioneer Village financing The Authority has two alternatives in approaching the negotiations referred to in the Building Sub-Committe& recommendation and the consultations referred to in the Metropolitan Toronto Council resolution The first alternative is to reaffirm the phased approach which the Authority has taken to building and bringing the Visitor Centre into service The second alternative is to seek sufficient funding to bring the building into full service at one time (a) The Phased Approach The original decision by the Authority was to build the Visitor Centre in two phases The first phase housing basic needed services and the second . phase housing space for expansion of the basic services, and the introduction of additional services which it was felt would enhance the enjoyment of visitors to the year round use of Pioneer Village When it was determined that there would be substantial cost saving in building the entire structure in one phase, and that substantial funding from Lottario was available to enable the construction of the building in one phase, the decision was made to build the entire building The funding available was insufficient to bring all of the services for Phase I and Phase II into operation upon completion of the building and the Authority was advised that it would be necessary to seek additional funds lur these and ()hase them in as funds became available 'b) Completinq the Entire facility in One Phase In the report considered oy the Building Sub-Committee at its last meeting, . it was noted that in addition to the $3 6 million provided for in the present phase, $1,200,OUO is required to complete the building and all of the facilities envisaged in one stage If this approach was taken it would require staff, funding and bringing into a serviceable condition, all programs in one budget year Staff has given consideration to the two alternatives and while there is a certain attraction to being able to complete the job in one budget year, we are of the opinion that it is in the best interest of the Authority to reaffirm the phased approach, for the following reasons (1 ) The Review of the Mandate and Organization of the Authority, which has just recently been circulated to the municipalities and the Authority points out that the Authori ty is in need of a stable funding base for the ~lack Creek Pioneer Village and in view of Provincial grant policies which limit Provincial funding support for the ~lack Creek Pioneer Village, that municipalities will be required to give strong support The report also recommends that the Authority prepare and provide the municlpalities with a three year Marketing Plan for the Vi 11age in order that the munici()alities can be informed as to the funding needs The provision at services in the I Visitor Centre are intimately tied to the Autho~ity's Mar~cting Plan and thc' Authority's neyotiations and consultations should be tied Into the three year period recommended in the Review (2 ) If funds arc souCJht to LOInple.:te the.: entire project In one phase it is most pr-obahle th<lt t tip ,n tire slim Will l~nll1t I r, 'III 1 i' III >I i I I IX h.\ t', 1 i kl' 1 Y VCBC-7 - 2 - municipal By developing the Village i tse 1f in stages, as well as other similar projects (Kortright), the Authority has been able to significantly . reduce the call on municipal taxes by making possible, donations from publi< spirited individuals and companies A phased approach will continue this opportunity in respect of the Visitor Centre, to the benefit of the municipalities It is acknowledged that significant assistance from the ta' base will be requ ired, but again a phased approach will ease this burden in anyone year (3 ) In making the recommendation to the Authority that the entire building be constructed but that certain facilities and services be phased in upon completion of the building, it was recognized that the phasing would have all advantage in terms of bringing a very large facility on stream. The new facilities could be put into use in steps, allowing in each step, for the facility to be completed and operating properly before moving on to the next Our assessment of operating costs envisaged this phased approach When the present phase of the building is complete the entire structure with the . following functions will be available for public use Main Floor Two Entrance Vestibules Ticket Booths Mall Snack Bar One Lecture Room/Theatre Offices Student Assembly Area Main Gift Shop Mechanical Room Washrooms McNair Gallery (partial) Elevator Lower Floor Staff Room Registrar's Area Workshop Curator of Textiles' Area ... Artifact Storage (pa rt i a l) Exterior Landscaping (partial) Service Road ( pa r t i a 1 ) The operating costs for these facilities are provided for in the Operations and Maintenance Budget In the phased proposal the remaining facilities costing ~l 2 million would be brought on stream over three years or as funds are available Main Floor - Second Lecture Theatre Meeting Room Furniture - Furnishings and Equipment Complete Furnishings in the Student Gift Shop - Furniture McNair Gallery Office Area, Library Equipment and Furniture Lower Floor Kitchen Equipment Dining Room Cafeteria Equipment and Furniture Furniture, Trellis, Lighting Dumb Waiter for Outside Patio Registrar and Curator of Textiles Final Storage Area and - Equipment and Furniture Permanent Shelving for all Skate Change Room Storage areas Ice Mechanical Room Conservation and Lab Equipment Exterior Landscaping Skating Rink Landscape Rink Area - Maintenance Building c.... .. V VCBC-' the metropolitan toronto and region conservation authority minutes BCPV VISITOR CENTRE BUILDING SUB-COMMITTEE l3-JUNE-1984 #3/84 The Black Creek Pioneer Village Visitor Centre Building Sub-Committee met at the Authority Office, 5 Shoreham Drive, North York, on wednesday, June 13, 1984, commencing at 7 30 a.m. · PRESENT Chairman E V. Kolb Member s w. G. Barber M. W H. Biggar J A. Bryson Mrs. F E Gell Authority Chairman w. T Foster ABSENT Member W J Kelly The Sub-Committee discussed ehe provision of food services at the · Visitor Centre, and the requirement for furnishings and equipment for the kitchen, cafeteria and snack bar VISITOR CENTRE - KITCHEN, CAFETERIA, SNACK BAR - Furnishings and Equipment Res #8/84 Moved by Mrs F E Gell Seconded by M. W H. Biggar THE COMMITTEE RECO~~ENDS THAT Authority staff be authorized and directed to acquire the necessary furnishings and kit=hen equipment to permit the full operation of the snack bar, cafeteria and dining room as banquet hall at the Visitor Centre - Black Creek Pioneer Village; and THAT an open lease/purchase agreement be made with Dalmar Foods Limited, to - acquire the major appliances and equipment at their net cost (not including overhead or processing allowance), as provided in the current agreement between Dalmar Foods Limieed and the Authority; and THAT the smallwares and furnishings be funded from the Food Service reserve fund i AND FURTHER THAT the funding for the lease/purchase from Calmar Foods Ltd., and the replenishment of the Food Service reserve fund be from revenues received from the Food Service operations ADJOURNMENT On Motion, the meeting adjourned at 8 25 am, June 14, 1984 E. V Kolb W E Jones .. Chalrman Secretary-Treasurer TEB/mrp