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Home My WebLink AboutFinance and Administration Advisory Board 1985 ~ ~-l , the metropolitan toronto and region conservation authority minutes FINANCE AND ADMINISTRATION ADVISORY BOARD lS-MARCH-198S n/8S The Finance and Administration Advisory Board met at the Authority office, 5 Shoreham Drive, North York, on Friday, March 15, 1985, at 10.00 a.m. PRESENT Chairman Sherman Scott vice Chairman William Herridge, Q C. Members William Barber Michael Biggar Brian Harrison Lois Hancey Clarence Jessop Maureen prinsloo Jim Witty ABSENT Members Robert Gillespie william Kelly Eldred King Dick O'Brien Gordon Patterson Betty Suthp.rland William Sutherland The Chairman opened the meeting with a discussion of the function and purpose of this Board. After discussion, certain Rules of Procedure were agre~d upon Res il Moved by Brian Harrison Seconded by: Jim Witty THAT the Advisory Board will report recommendations through the rxecutive Committee for approval by the full Authority CAKRJ;BD Res 112 Moved by "1ichael Biqgar Seconded by Lois Hancey THAT all items deferred or oending will be listed on future agenda, until such time as the items are dealt ~ith. CARRIED PURCHASING POLICIES AND PROCEDURES Res lI3 Moved by Jim Witty Seconded by William Barber THE ADVISORY BOARD RECOMMENDS that the upper limit of Executive Commit~ee approval under para (gl, Policy 1, be SlOO,OOO. CARRIED C-2 - 2 - Res. #4 Moved by: Brian Harrison Seconded by: Jim Witty THE ADVISORY BOARD RECOMMENDS THAT an Executive Committee member be present al all tender openings. CARRIED Res. !IS Moved by William Herridge Seconded by: wi 11 iam Barber THE ADVISORY BOARD RECOMMENDS that Policy 4 "Conflict of Interest" be referred back to staff for re-wording CARRIED NEW BUSINESS Res #6 Moved by: Brian Harrison Seconded by William Barber THE ADVISORY BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE THAT, when there are insufficient items on the agenda, the Chairman, with the approval of the Committee, has the right to cancel the meeting; AND FURTHER THAT the Chairman of the Authority may cancel a meeting for lack of items on the agenda CARRIED Staff are requested (a) to make available to each member of the Board a copy of the current Personnel Policies. (b) to prepare a summary of insurance, banking, legal and audit financial arrangements for the next meeting. (c) to prepare a list of people for whom the Authority pays membership dues and append a copy of the relevant policy (d) to look into a piggy-back arrangement with Metro on certain bulk purchases. TERMINATION ON MOTION, the meeting terminated at 12.15 p.m., Friday, March 15, 1985 Sherman Scott, Chalrman Warren E. Jones, Secretary-Treasurer 1985.03 25 em - ~ C-3 , the metropolitan toronto and region conservation authority minutes FINANCE AND ADMINISTRATION ADVISORY BOARD 19-APRIL-1985 #2/85 The Finance and Administration Advisory Board met at the Authority office, 5 Shoreham Drive, North York, on Fr iday, Apr il 19, 1985, at 10 00 a.m PRESENT Chairman Sherman Scott Vice Chairman William Herridge, Q C. Members Will iam Barber Michael Biggar Brian Harrison Robert Gillespie Clarence Jessop William Kelly Eldred King Jim Witty Authority Chairman W T. Foster ABSENT Members Lois Hancey Dick O'Brien Gordon Patterson Maureen Prinsloo Betty Sutherland William Sutherland MINUTES Res #7 Moved by William Kelly Seconded by Clarence Jessop THAT the Minutes of Meeting #1/85 be approved CARRIED QUARTERLY FINANCIAL PROGRESS REPORT Res #8 Moved by Clarence Jessop Seconded by Michael Biggar THE ADVISORY BOARD RECOMMENDS THAT the Quarterly Financial Progress Report be received and appended as a Schedule to the minutes of Executive Committee Meeting #5 CARRIED C-4 - 2 - 1984 PROGRAM PERFORMANCE REVIEW Res 119 Moved by Michael Biggar Seconded by William Barber THE ADVISORY BOARD RECOMMENDS THAT the staff report "1984 Program Performance Review" be received and appended as a Schedule to the minutes of Executive Committee Meeting 115; THAT the recommendations contained therein be approved; AND FURTHER THAT staff be directed to prepare a comprehensive five-year progress report and update on all Watershed Plan programs. CARRIED REPORTS FOR INFORMATION Res no Moved by Robert Gillespie Seconded by: Michael Biggar THAT the reports as prepared by staff on Personnel POlicies, Insurance Coverage, Aud i.t and Banking, Leg al and Association Memberships be received CARRIED MOTION Moved by Brian Harrison Seconded by Eldred King THAT staff ask the five major banks for proposals in handling Authority business. THE MOTION WAS . . . . . . . . . . . . NOT CARRIED Res Ul Moved by Brian Harrison Seconded by Jim Witty THAT the firms of Gardiner Roberts and Clarkson Gordon be asked to prov ide the Author ity wi th a confidential report on their scale of hourly rates CARRIED ABSTAINED W R Herridge, Q C Mr Herridge requested that he ~ be given a copy of this report Res n2 Moved by Brian Harrison Seconded by William Barber THAT staff look into the advisability of having a corporate membership in the American Public Works Association, or, alternatively, increasing the number of memberships held in this organization CARRIED Staff is requested to provide a report on how many insurance claims there were in 1984, at what cost, and how many arp. still outstanding TERMINATION ON MOTION, the meeting terminated at 12 15 P m , Friday, April 19, 1985 Sherman Scott, Chairman Warren E Jones, Secretary-Treasurer 85 04 22 em ~ c-s , the metropolitan toronto and region conservation authority minutes FINANCE AND ADMINISTRATION ADVISORY BOARD ll-JUNE-198S #3/8S The Finance and Administration Advisory Board met at the Authority office, 5 Shoreham Drive, North York, on Tuesday, June 11, 1985~ at 10.00 a.m. PRESENT Chairman Sherman Scott Members William Barber Robert Gillespie Lois Hancey Brian Harrison William Kelly Dick O'Brien Gordon Patterson Maureen prinsloo Authority Chairman W.T. Foster ABSENT Vice Chairman william Herridge Michael Biggar Clarence Jessop Eldred Kin~ · Betty Sutherland william Sutherland Jim Witty MINUTES Res. #13 Moved by: Dick O'Brien Seconded by William Kelly THAT the Minutes of Meeting #2/8S be approved. CARRIED 1985 REVISED BUDGET On March 1, 1985, at Meeting #2/8S, the Authority adopted the 1985 Budget in the absence of complete provincial cash flow information from the Ministry of Natural Resources. In adopting the budget the Authority recommended that "the Executive Committee be authorized to reduce the said budget and levy, should such action be deemed expedient." Staff has now received an approved grant level from the Province in the amount of $5,025,583 The budget has been revised to incorporate the available provincial cash flow. In summary, total planned expenditures have been reduced by approximately $365,000, to $19,216,000 and, correspondingly, provincial grants have been reduced by approximat.ely $210,000 to the approved level of $S,02S,S83 Capital levy requirements are reduced by $180,000 to $1,894,000, other income increased by $35,000 and revenues decreased by $10,000. The general levy remains at the same level approved by the Authority on March 1, 1985. C-6 - 2 - In particular, Flood Control acquisition expenditures have been reduced by $100,000 to $200,000; Bellamy Road Ravine erosion control project reduced by $13S,000 to a revised expenditure level of $1,215,000; Metro erosion control project reduced by $3S,000 to approximately $440,000; flood plain mapping under the Flood Damage Reduction Program is reinstated at $100,000 gross; waterfront development reduced by $7S,000 gross. The balance of reductions to gross expenditures affects administration and other non-capital accounts. Res. U4 Moved by Brian Harrison Seconded by Maureen prins100 THE ADVISORY BOARD RECOMMENDS THAT the 1985 Budget, as revised, be approved. CARRIED. REPORT tl/8S OF THE SUB-COMMITTEE TO CONSIDER HONORARIA, PER DIEM AND EXPENSES FOR AUTHORITY MEMBERS In reviewing the matter of honoraria, per diem and expenses for Authority members, the Committee followed its mandate from the Executive Committee "To study and report to the Finance and Administration Advisory Board on the honoraria, benefits and expenses to be paid to the Chairman, Vice-Chairman, and the Chairmen of the Advisory Boards, and also the amount of per diem expenses to be paid to members of the Authority" The Committee conducted a survey of the practice of other conservation authorities, and noted that the current practice of The Metropolitan Toronto and Region Conservation Authority with respect to the Chairman's and Vice-Chairman's compensation approximates that of the Grand River Conservation Authority, the second largest Authority in the province, with the difference that a greater proportion of the honoraria is shared with the Vice Chairman. The present practice of The Metropolitan Toronto and Region Conservation Authority is as follows Chairman's Honorarium: $19,000.00 plus the. use of a car, and the same benefits as staff if the Chalrman elects to use them; Vice-Chairman's Honorarium: $7,400.00 plus mileage and accidental death and dismemberment insurance; Members' Honorarium: $48 00 per diem plus mileage and accidental death and dismemberment insurance; Committee Chairmen's Honoraria: Same as members. Res. US Moved by William Kelly Sec.onded by: Brian Harrisc;ln THE ADVISORY BOARD RECOMMENDS THAT honoraria paid to the Chairman and Vice-Chairman of the Authority be increased by 3.6% for 1985; THAT the per diem paid to Members and Committee Chairmen be increased from $48.00 to $50 00 for 1985; THAT the benefits afforded the Chairman, Vice-Chairman and Members continue without change. THAT mileage paid to Members be in accordance with the current provincial rate. AND FURTHER THAT the Sub-Committee study and report back to the Finance and Administration Advisory Board on the 1986 honoraria for Chairman and Vice-Chairman. CARRIED C-7 - 3 - PURCHASING POLICY #4 Res. U6 Moved by: Brian Harrison Seconded by: William Kelly THE ADVISORY BOARD RECOMMENDS THAT the policy, "Purchases from Employees", as set out below, be approved as policy #4, replacing the original "Conflict of Interest" policy, in the Authority's purchasing policies and Procedures: 4. Purchases from Employees - -- For purposes of this policy, employees shall include (1) Authority staff members, their immediate family and any relative, whether by blood or marriage, residing with the staff member or their immediate family, (2) any business, incorporated or not, with which any of the above hold either alone or collectively more than 10% interest. Purchases from employees shall be approved by a senior staff member who will ensure that all other purchasing policies and procedures have been adhered to. A senior staff member shall not approve a purchase from an employee if in his/her discretion: (1) it can be reasonably assumed the completion of a purchase contract would detract from a staff member's ability to carry out his/her normal duties under the contract of employment; (2) the contract is similar in nature to responsibilities and duties contained in the staff member's employment contract; (3) it can reasonably be assumed an employee. had particular knowledge that would allow the competitive process to be undermined. CARRIED TERMINATION ON MOTION, the meeting terminated a~ 11.lS a.m., Tuesday, June 11, 1985. J.S. Scott, Warren E. Jones Chairman Secretary-Treasurer em 1985.06.l3 ~ C-8 , the metropolitan toronto and region conservation authority minutes REPORT #4/85 FINANCE & ADMINISTRATION ADVISORY BOARD 19-JULY-198S #4/85 The Finance & Administration Advisory Board met at the Black Creek Pioneer Village Visitor Centre, Murray Ross Parkway, North York, on Friday, June 19, 1985, commencing at 10 00 a m PRESENT Chairman Sherman Scott Vice-Chairman William Herridge Members William Barber Michael Biggar Brian Harrison Lois Hancey Robert Gillespie Clarence Jessop IHlliam Kelly Dick O'Brien Gordon Patterson Maureen Prinsloo Jim Witty ABSENT ~embers Eldred King Betty Sutherland William Sutherland MINUTES Res #17 Moved by Jim Witty Seconded by IHlliam Barber THAT the Minutes of Meeting #3/85 be approved CARRIED SECTION I FOR CONSIDERATION 1 GUIDELINES FOR THE PREPARATION OF THE 1986 PRELIMINARY BUDGET A report was presented stating that staff has recently begun assess~ng requirements for the 1986 budget year Outlined were iSBues which must be considered for 1986 and which form the guidelines for preparat~on of the 1986 Preliminary Budget ~lOT!ON Mo'ved by Di::k O'Brien Seconded by Brian Harrison THAT the salary schedule increase of 4~%, effective January 1, 1986, be amended to 4~% for budget purposes THE MOTION WAS -------------------------------------------------- NOT CARRIED C-9 -2- - Res #18 Moved by Jim Witty Seconded by Lois Hancey THE BOARD RECOMMENDS THAT the Guidelines for the Preparation of the 1986 Preliminary Budget, as amended and set forth herein, be approved A. Salaries, Wages, and Benefits Salary schedule increase of 4~%, effective January I, 1986 No enrichment to the benefits package B. Inflation . Provide on the basis of 4~% over 1986 C. Pricing Pricing for admissions, programs, and retail operations to reflect market conditions as well as product cost to the Authority Pricing schedule to be presented for approval together with preliminary budget D. Program Priorities All program expansions will be identified and a statement on the consequences of not carrying out each incremental project or program element will be provided Each enrichment to be costed and ranked in order of priority E. Schedule September 6, 1985 Water & Related/Conservation & Related Land Management Advisory Boards September ** 1986 Finance & Administration Advisory Board October 18, 1985 Executive Committee November 1 1985 Authority **Date to be advised . CARRIED 2. STAFF APPOINTMENTS/RECLASSIFICATIONS FOR THE PERIOD JANUARY 1 - JULY 4, 1985 Res #19 Moved by William Barber Seconded by Michael Biggar THE BOARD RECOMMENDS THAT the staff appointments and reclassifications for the perlod January 1st to July 4th, 1985, as set forth herein, be approved Appointments to Regular Staff: January 1st to July 4th, 1985 Name Ti tle Division Reason William Jay Instructor Field Operations Replacement Don Ash Building Superintendent Field Operations Replacement Tim Mathers Resource Mgt Foreman Water Resource Replacement Paul Nowak Lead Hand Field Operations Replacement Doug West Property Officer Finance & Admin Replacement Michael Goldberg Plans Analyst Water Resource Replacement Dennis Potter Supervisor, Maintenance B C P V Replacement Position Reclassifications: Supervisor, Safety & Security The position, formerly called Superintendent of Enforcement, has been reclassified from TP3 to SM2 to reflect the added supervisory responsibilities for Authority-wide Safety and Security programs CARRIED -3- C-IO With the concurrence of the Board, the order of the agenda was varied at this time to consider the following item 3. REVIEW OF THE METROPOLITAN TORONTO & REGION CONSERVATION AUTHORITY -Funding Issues The General Manager presented a report having regard to recommendations concerning funding issues contained in the above-noted Review Res #20 Moved by Michael Biggar Seconded by Clarence Jessop THE BOARD RECOMMENDS THAT the Authority's member municipalities be advised that the Authority has considered the recommendations made in the Review of The Metropolitan Toronto and Region Conservation Authority concerning funding issues, and has following consultation with the municipalities, concluded that it should recommend to the Councils of the member municipalities that (a) equalized assessment remain as the basis for determining benefit for Conservation Area and Heri~age related programs, (b) with the development of an extended Waterfront Project, effective commencing 1987, benefit be apportioned only to those municipalities having frontage on Lake Ontario within the jurisidiction of the Authority, (c) The Municipality of Metropolitan Toronto and The Regional Municipality of Durham be requested to share the apportionment of levy, as follows Works within Metropolitan Toronto - Metro - 100% Works within Durham - Durham - 50% Metro - 50% A~D FURTHER THAT the funding formulae affected by these recommendations be reviewed no later than 1989, for the 1990 budget cycle CARRIED 4. STAFF TRAINING AND DEVELOPMENT POLICY A staff communication was presented advising that a report (March, 1985) of the Association of Conservation Authorities of Ontario (A C A 0 ) on Profesaional Training and Development has been approved, in principle, by all authorities To confirm the commitment of The Metropolitan Toronto and Region Conservation Authority to staff training and development, an internal policy has been developed which, while holding to the spirit of the A C A 0 's document, speaks specifically to the requirements of this organization Res #21 Moved by Maureen Prinsloo Seconded by Lois Hancey , THE BOARDS RECOMMENDS T~AT the Staff Training and Development Policy, as appended as Schedule lIAII of these ~linutes , be approved CARRIED 5 _ GROUP HOMEOWNER/AUTOMOBILE INSURANCE l>. staff report was presented advising that Reed Stenhouse, benefits' consultant, has approached the Authority with a low-cost employee benefit proposal for group household/automobile insurance The employer makes no contribution toward premiums, is indemnified against any claim or liability, and is responsible only for a 'once only' $100 group policy fee, payroll deduction of premium, remittance of premiums to the Insurance Group The program is voluntary, participating employees entering into individual agreements with H B Group Insurance Management Limited, but receiving the benefit of premium payroll deduction and competitive insurance rates C-ll -4- MOTION Moved by Dick O'Brien Seconded by Clarence Jessop THAT the staff report having regard to Group Homeowner/Automobile Insurance be received THE MOTION WAS -------------------------------------------------- NOT CARRIED Res #22 Moved by Maureen Prinsloo Seconded by Michael Biggar THE BOARD RECOMMENDS THAT implementation of a payroll deduction service for employees who wish to participate in a group household/automobile insurance program be authorized, AND FURTHER THAT the staff be made fully aware that the Authority has no control over or responsibility for this program CARRIED 6. AMERICAN PUBLIC WORKS ASSOCIATION CONGRESS, SEPTEMBER, 1985: Attendance at Res #23 Moved by \'lilliam Barber Seconded by Lois Hancey THE BOARD RECOMMENDS THAT Mr Brian Harrison be authorized to attend the American Public Works Association Congress to be held in September, 1985, AND FURTHER THAT his expenses in this connection be paid , CARRIED 7 FINANCIAL PROGRESS REPORT A Financial Progress Report for the period ending June 30, 1985, was presented Res #24 Moved by Brian Harrison Seconded by Maureen Prinsloo THE BOARD RECOMMENDS THAT the Financial Progress Report, as appended as Schedule UBI! of these Minutes, be received CARRIED The order of the agenda was varied to consider the following added item at this time 8 POST-RETIREMENT EXTENSION -Arnold Uhlin A request has been received from Arnold Uhlin, Carpent:er at the Black Creek Pioneer Village, for a post-retirement extension to January 5, 1986 Res #25 Moved by Dick O'Brien Seconded by Robert Gillespie THE BOARD RECOMMENDS THAT Arnold Uhlin be granted a post-retirement extension for the period September l, 1985 to January 5, 1986 CARRIED -5- C-l2 Res ~26 Moved by Gordon Patterson Seconded by Dick O'Brien THAT the following matter be considered in closed session CARRIED 9 SECRETARY-TREASURER The General Manager presented a report concerning the above-noted position Res #27 Moved by Maureen Prinsloo Seconded by Dick O'Brien THE BOARD RECOMMENDS THAT ( a) Effective December 31, 1985, upon the retirement of W E Jones from the Authority, the position of Secretary-Treasurer, as presently constituted, be eliminated (b) Effective January 1, 1986, the General Manager be appointed General Manager and Secretary-Treasurer (c) Effective January 1, 1986, the position Director, Finance and Administration be established and that the Terms of Reference for this position be as dated 1986 06 26, appended (together with the report of the General Manager) as Schedule "elt of these Minutes, and amended with respect to the "Knowledge" requirement to delete the words "under special circumstances" (d) The General Manager be authorized, at his discretion, to continue the post-retirement employment of W E Jones beyond December 31, 1985, under such terms and for such duration as may be agreed upon by the General Manager and W E Jones to ensure a smooth transition to the new organization, provided such employment does not exceed 12 months, and any compensation is in accordance with the Personnel Policy of the Authority CARRIED Res #:28 Moved by Robert Gillespie Seconded by William Kelly THAT the Board rise from closed session CARRIED Res #29 Moved by Dick O'Brien Seconded by Brian Harrison THE BOARD RECOMMENDS THAT all position descriptions which, in the "Knowledge" requirement, include the words "equivalent knowledge under special circur.1stances", be amended to delete the \vords "under special circumstances" CARRIED SECTION II FOR INFORMA TION 10. GUIDELINES FOR THE PREPARATION OF THE 1986 PRELIMINARY BUDGET Arising out of consideration of the above, preparation of a policy for attendance at conventions, conferences, etc \-'as sugg23ted Res #30 Moved by Maureen Prinsloo Seconded by Dick O'Brien THAT the General Manager prepare, for consideration by the Board, a report on a suggested convention policy CARRIED C-13 -6- ~l. AMERICAN PUBLIC WORKS ASSOCIATION -Membership A staff report was presented having regard to the Board's request at its Meeting #2/85 for review of possible group membership in the above-noted organization The report indicated that the relatively small number of Authority staff and members in terms of involvement in engineering works makes a group membership impractical, but that it would be advantageous to increase the number of individual members from one to three Res #31 Moved by Brian Harrison Seconded by Maureen Prinsloo THAT the staff report concerning Authority representation in the American Public Works Association be received CARRIED 12. SUB-COMMITTEE TO EXAMINE THE FUNCTIONING OF THE NEW ADVISORY BOARD AND EXECUTIVE COMMITTEE SYSTEM As an initial step in its evaluation, the sub-committee requested that the advisory boards pass on to it any information or recommendations which will assist in the review Res #32 Moved by Brian Harrison Seconded by Maureen Prinsloo THAT the item "Sub-Committee to Examine the Functioning of the New Advisory Board and Executive Committee System" be tabled and that the Chairman call a f~rther meeting of this Board in August to deal with the matter CARRIED 13 POST-RETIREMENT SERVICE Res #33 Moved by William Kelly Seconded by Gordon Patterson THAT the General Manager prepare a report for the consideration of the Board concerning the proposal that the General Manager be authorized to deal with all staff requests for post-retirement service at his discretion CARRIED TERMINATION On motion, the meeting was terminated at 1 00 pm, July 19 J S Scott W E Jones Chairman Secretary-Treasurer KC <"'-14 SCHEDULE "A" THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY TRAINING AND DEVELOPMENT POLICY The Metropolitan Toronto and Region Conservation Authority recognizes the need for, and the benefits to be derived from an effective Staff Training and Development Programme. The objective of the programme is to maintain high staff performance standards by: - attracting, motivating and retaining competent staff; - enhancing the knowledge and skills of staff for the performance of present and future roles; - ensuring the continuation of a high level of technical expertise required for Authority programmes. STAFF TRAINING Training is detined as those activities which contribute to the achievement of pre-determined performance standards for current positions. On-the-job training is one of the most important ways in which an organization meets its training and development objectives. It is the responsibility of supervisory and management staff to ensure that the employees reporting to them receive quality on-the-job training. STAFF DEVELOPMENT Development is defined as those activities directed toward the evolution of skills and abilities for career enhancement and for meeting future staffing needs. Staff development is an organizational responsibility implemented through the Personnel Office. IDENTIFICATION OF TRAINING AND DEVELOPMENT NEEDS PERFORMANCE APPRAISAL: One of the salient features of the Authority's Performance Appraisal System is the identification of individual training and development needs. In preparation for the appraisal interview both the Supervisor and the employee should ask: a) what training is required to enhance current job performance; b) what development is required to meet future needs. During the appraisal interview, training and development needs should be discussed, resulting in an appropriate plan of action that is recorded on the appraisal form for transmittal to the Personnel Office. -15 - 2 - NEEDS ANALYSIS SURVEY: Every three years the Personnel Office will conduct a needs analysis survey among all levels ot staff. EMPLOYEE SUGGESTIONS: Employee suggestions concerning particular training and development pro~rammes provides a valuable source of information in the development of an overall programme. COMPONENTS OF THE AUTHORITY.S PROGRAMME STAFF ORIENTATION: The initial introduction ot new full-time employees to the organization is the responsibility of the Personnel Office. The orientation programme for full-time staff will consist of: a) a slide presentation outlining the work of the Authority; b) an explanation of personnel policies and benefits; c) annually, a tour of Authority facilities and projects tor new staff. orientation of part-time and seasonal staff is the responsibility of the immediate Supervisor and the hiring Section. ON-THE-JOB TRAINING: The immediate Supervisor must establish performance standards for each job and provide quality on-the-job training that will enable the employee to meet those standards. SAFETY TRAINING: The Authority provides a variety of proyrammes to support its commitment to employee safety: - on-the-job safety training is the on-going responsibility of the Site/Section Supervisor with the assistance of the Safety Officer and in cooperation with the occupational Health and Safety Committee; - an on-going in-house First Aid and C.P.R. programme under the direction of the Safety Officer; - an annual driver awareness progra~ne under the direction of the Satety Officer. C-16 - 3 - CONFERENCES/CONVENTIONS: Attendance at annual professional or Authority related associations' conferences/conventions should be encouraged. IN-HOUSE SEMINARS: A programme of training and development activities organized by the Personnel Office to meet identified needs throughout the Authority. The Authority's In-house programme is fully funded by the organization. EXTERNAL COURSES/SEMINARS: Staff should be encouraged to participate in evening courses and seminars offered by post-secondary institutions or professional associations. If the courses are directly related to the employee's current position, application should be made for tuition reimbursement in accordance with Personnel policy C-2. FILMS AND PUBLICATIONS: . Through the Personnel Office, a staff development film series, open to all staff, will ~e presented in the late Fall of each year; Various professional and managerial publications will also be made available by the Personnel Office. STAFF EVALUATION OF SEMINARS/CONFERENCES All employees who participate in a seminar, conference or post-secondary course that has been sponsored in whole or in part by the Authority must complete an evaluation form. The principal purpose of the evaluation form is to update the employee's personnel file. The form will also assist in determining future training needs. A copy of the evaluation form is attached as Appendix A. COOPERATION WITH OTHER AGENCIES The Authority will cooperate and coordinate with the Association of Conservation Authorities of Ontario and The Ministry of Natural Resources, whenever practicable, in the development and implementation of technically oriented training and development programmes. I '-17 - 4 - FUNDING In-house seminars, training films and publications will be fully funded by the Authority. Participation in conferences, conventions, external seminars and evening courses may be fully or partially funded by the Authority, depending upon the nature of the programme and the availabiity of Divisional funding. EMPLOYEE RESPONSIBIILTY In conjunction with the Authority's financial and programme resources to foster staff development, employees themselves must expect to make a personal and financial contribution to their own career development. 1985.07.19. - C-18 THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY APPENDIX A SEMINAR/CONFERENCE EVALUATION All employees who have been sponsored by the Authority to participate in a conference or seminar must complete this evaluation form. The information will be placed in the participant's personnel file to: (a) update the employee's qualifications; and (b) determine future development needs. Please attach a copy of seminar/conference prospectus. SEMINAR/CONFERENCE HOSTED BY: TITLE OF SEMINAR/CONFERENCE: PLEASE PROVIDE A BRIEF OVERVIEW OF THE SEMINAR/CONFERENCE PROGRAMME: WHY DID YOU SELECT THIS PARTICULAR SEMINAR/CONFERENCE: WERE YOU SATISFIED WITH THE. PROGRAMME FORMAT AND CONTENT? COMMENT: HOW WILL THE INFORMATION PR0VIDED IN THE SEMINAR/CONFERENCE ASSIST YOU WITH WORK: WOULD YOU RECOMMEND THIS SEMINAR/CONFERENCE TO OTHERS? COMMENT: WHAT OTHER SEMINAR/CONFERENCE TOPICS ARE YOU INTERESTED IN: date name I - TilE MJ::TRUPOLI'fAN 'l'ORONTO AND REXiION alNSERVATION AUfIlORITY FINAOCIAL PROGRFSS REPORT JUNE 30, 1985 . tIl n :c t'l t:l C C" t'l () I al ..... : '" \ I f I i I I ! () I N 0 Page 1 ~ THE M);.'TROroLITAN TORONTO AND REX>ION CONSERVATION Al1fHORITY l:'INANCIAL l'ROGRESS REPORT r ~ June 30, 1985 I I ($000 I 5) I , I DiViSlONAL SUMl1l\R~ ! lHViSlON Annual Y '1'.0. Percentage ProjectErl variance from Budget Budget Actual of Budget to Dee.31,85 over/ (Urrler) $ $ % $ $ % EXp~lldl turt~S FlnallCt:O & I\dU\lnlstrCltlon 2,957 6 1,241.4 42 2,924 0 (33.6) (1) WClter Resourct:O 5,840 5 1,543.2 26 5,667.4 (173 1) (3) Fido Of€rations 5,433 5 2,623.2 48 5,352.0 ( 81.5) (2) i Proyr~n ~rVlces 1,094.8 375.3 34 1,105.4 10.6 1 HlaCK Crt:Oek pion~er Village 2,926.3 1,887.2 64 3,214 3 288.0 10 Other 963.6 567.4 59 963.6 - - - 'l'Otal 19,216.3 8,237.7 43 19,226.7 10.4 1 Revenue (5,227.7) (2,238 3) 43 (5,ll5.9) (lll.8) QL Net ExfellC.Il ture 13,98tl.6 5,999.4 43 l4,llO.8 122 2 2 --------- ----- --------- Grant (4,975 5) (4,947.5) ( 28.0) (1) Levy (7,013 6) (7,013.6) - - OUier fundlOCJ (1,999 5) (1,862 7) (136.8) QL ~lIq>1us/ (lXltic 1 t) lHL (287.0) (287.0) - --------- ------------- ----------- ----- --------- ------------- ----------- - Page 2 FINAOCIAL PR<XiRESS REroRT June 30, 1985 DIVlS!ON: FInance & Admimstration (~OOO's) PHLQ{AM Annual Y 'r. D. Percentage Projected Variance fram Budget Budget J\ctual of Budget to Dee.31,85 Over/(Uooer) Exp:!\1di tuces ~ ~ % ~ $ % Admlnlstrdtlon 1,492 6 7159 48 1,520 0 27.4 2 Genecal Expenses 451 0 168.1 37 390.0 (61.0) (14) P rope r t y ALX.lUISl tIon & M210ilgEsnent 1:,014 0 357 4 35 1,014.0 - -- - 'fotal 2,95'7.6 1,241 4 42 2,924 0 (33.6) (1) [ll:;v",nue (416.0) (222.2) 53 (455 0) 39.0 9 Net Exl~rdl tuce 2,541.6 1,019 2 40 2,469.0 (72.6) (3) --------- ----- --------- GCi:mt (1,10!! 1) (1, lOa .1) -- -- Levy (1,083 5) . (1,083.5) - -- ottltlr fundlO-j ( 350.0) ( 350.0) -- -- - ~urplus/ (DeflCl t) NIL 72.6 726 -- ------,-- -----._--- --------- ----- -------- --------- --------- COrurents - '1'he ov",cexl.€o:ntw:e In lIdministratlOn of ~27.4 will be the result of wlanticipated increases to liability insurance pcaniuns as well as legals 10 ddence of the Scarborough Golf Club Ltd suit. - The unde[eXl~ndltU[e in General expenses wIll be mainly camprised of a curtailment in major maintenance to rental properties. - l~venue IS comprIsed of interest drd cental revenue. A 9% inccease over budget is anticipated at this time - NI al~lysIS of acqUiSItIons is pccsented at page 8 of this report. () I N ~ () I N N Page 3 FINAOCIAL PRrolESS REPORT June 30, 1985 01V1S10N: Water l<esource ($000' s) PHW<J\N Annual Y 'f D. Percentage Projected Variance from Budget Bud'Jet Actual of Budget to Dee 31,85 Over/ (Umer) ~xf€lldl tur:es $ $ % $ $ % Aa.mlllstration 1,217.0 580.1 48 1,217.0 -- -- COnservatlon ~rvices 628 5 226 2 36 525.4 (103.1) (16) Operatlons & Maintenance - Water COntrol Structures 210 0 148 2 71 210.0 -- -- Er:oslon Control 2,401.3 130.8 5 2,401.3 -- -- E'lood COntrol 474.7 21 3 4 404.7 (70 0) (15) Waterfront Developnent 909 0 436.6 48 909 0 - -- - 'l'Otal 5,840.5 1,543.2 26 5,667.4 (173 1) (3) Revenue (269 9) (121.2) 45 (269.9) - - - - - !>let Exrerx.l1 ture 5,570.6 1,422 0 26 5,397.5 (173.1) (3) --------- ------ --------- Grant (2,861.6) (2,833.6) ( 28.0) (1) u,vy (2,482 9) (2,482.9) - - - - Other fundllYJ (226 1) ( 81.0) (145.1) ~ Surplus/(Detlclt) NIL - - - - - -------- ---------- --------- ------ -------- ---------- --------- Ccnu~nts -- - 'l'he urlderexp:ooi t.ur:e In Conservation Services is due to s~ial fundio;J fran the Province tor stredn lJnprovanent aln flsh management which is not expected to materialize - The pr:O](,Cttod Ullderexp:m:li ture in Flood COntrol is exfected to result from a reduced Federal MappiD;J progran, (FDRP) 'l'he d<;jreenent has not been signed YClt am 1 t would be too late to complete the pro)l:'Ct by the year en::J - page 4 FINANCIAL PROGHESS REPORT JUNE 30, 1985 DIVISiON: E'lleld OperdtlOns ($000' s) PHOO<JIM lInnuul Y TO Percentage Projected Variance fram Budget Budget lIctual of Budget to Dee.31,85 Over/ (Urrler) ~)(~o::Jltures $ $ ~ $ $ % AdmInIstration 855 8 404 3 47 855 8 - - - - COn::i€:rvdtlon mueatlon - - - FIeld O;;ntres 1,403.4 659 6 47 1,403 4 - - - - - Kortrl<jht Centre 510.0 277.9 54 523 1 13.1 3 COnservatIon kccreaLion 2,664 3 1,281.4 411 2,569 7 (94.6) ill 'J.'Otdl 5,433.5 2,623 2 48 5,352.0 (81.5) (2) Huvl::llue 2,760 0 (1,172 9) 42 (2,614.2) (145 8) ill- IJet Bxp:!rdl cure 2,673.5 1,450.3 54 2,737 8 64 3 2 --------- ----- --------- Grant ( 520.2) (520.2) - - - - Levy (2,111 3) (2,111 3) - - - - OLl1C r t UrlClInJ ( 42.0) (42 0) - - - - - ~url>lus/ (lkflCI t) Nil ( 64.3) ( 64.3) - - -------- --------- --------- ----- -------- --------- --------- A't' J.'t:;NI:lAOC ~: 19115 Goal 1985 YTD 1984 Actual 1984 YTD Kortr ilJht Centre 90,000 50,831:1 81,244 49,187 Consecvatlon Areas 1,100,000 296,801 882,670 305,744 Canl(12nts - 'j'he PCO]ectEd sllortlal1 In revenue is attcibutable to the Kortright Centre ($46,000) all:l tilt, COnservatIon Areas, ($100,000 ) - 'l'ne COnservatlOn Aceas atteo::Jance is slightly lower than in 1984 ~venue is projected ilt $1,099,700. whICh IS sllyhtly higher than 1984 d~ to price aijustment in user fees - ,!'nt: Koctnyht Centce atLeooance is up slightly over 1984 However, this is due to increases in atteooance in the group (school) programs only. '!he <jelleral atteld.mce oc publIC program atteooance has actually bt..>en declinirg due to baj weather on, the \>oeekeoos. () I N W () I IV "" FINANCIAL PROGRESS REFQR'l' Page 5 JUN!:: 30, 1985 DIV1~10N; Progc~n ~rVlces ($000 I s) PHOQ<AM Annual Y 'r 0 Percentage Projected Variance fram Budget Dudget Actual of Budget to Dee 31,85 (Ner/ (Under) Exp:n:l1 tureb $ $ % $ $ % h.Jmuustratlon 352 I) 11)4 1 44 352.5 - - - - Canmoolty Relatlons - General InfoDnatlon 85 8 23 0 27 85.8 - - - - - M.:u:kellO;j 275 0 142.3 52 275 0 - - - - Planning & Development 381.5 55.9 15 392.1 10 6 3 'foLd! 1,094.8 375 3 34 1,105 4 10 6 1 Revenue - - Net Exp:mJl ture 1,094 8 375 3 34 1,105.4 10.6 1 --------- ----- --------- Grant ( 373.9) (373.9) - - - - Levy ( 597.9) (597.9) - - - - Ot1~r foodlng ( 123 0) (123.0) - - - - - ~U[plUS/(Detlclt) Nil (10.6) (10 6) - - -------- --------- --------- ------ -------- --------- --------- Ca1urents Project~ detlclt ot ~10,60U is a result of work on the site plan for Kortright which had been stc,rtE:d ooo..,r CAnada Works but lack of approval of further Canada \'<<lrks funding necessitated cOUp!etlCY] the plan fcan Authori ty funds - Page 6 FlNAOCIAL PROGHESS RBPOR'f JUNE 30, 1985 UIVltilON: lilack Cr~k P10neer Vilja~e ($OOO's) PHOO(AM Annual Y T D. Percentage Projected Variance from Budget Budget Actual of Budget to Dee 31,85 Over/ (Uooer) Ex fl'! 00 1 tw:es $ $ % $ $ % AdnUnlstrat10n 223 5 90 0 41 223 5 - - - - Oi:..eratlons & Maultenance 1,1:184.8 834 9 44 1,884 8 - - - - ~u Ld<JE; &locatlon 146.0 68 0 47 146 0 - - - - Ca~ltal DevE;lopn~nt 672.0 893 4 133 960 0 288.0 43 'l'otal 2,926 3 1,887.2 64 3,214 3 288.0 10 l~venu<:! (1,162 8) (391 8) 34 (1,157 8) (5 0) - - - Net j,;xiX'ncJ1 tw:e 1,763 5 1,495.1 85 2,056.5 293.0 17 ---------- ----- ---------- Gcant ( 111.7) (111 7) - - - - U;vy ( 718.8) (718 8) - - - - Other fundll"l"J ( 933 0) (941. 3) 8.3 1 ::;W:~lUS/ ([)e11C1t) N1l (284.7) (284.7) - - -------- --------- --------- ----- -------- --------- --------- 1!J85 (",oal 1985 Y.'f D. 1!J84 Actual 1984 Y T D. -- JI'I.l'''NQlU-C f;: 203,000 84,774 245,972 91,252 CUM1:mts -- - 'l'he over-~~ooitUl.e in caLJltal developnent relates entirely to the B.C.P V. Visitor's Centre _ 'rotal revenue 1S up 13% over 1!J84 which ma1nly consisted of a 12% increase at gate admission aoo a 26% increase at the giftshop. - 'l'he decrease 1n total attendance is attributable to the Heritage Etlucation Program General oomission atteooance is up 4%. 0 I IV VI () I N en Page 7 FlNAOCIAL PROGRESS REroRT June 30, 1985 -- DtV1SlON: Other ($000' s) PHOO~AM Annual Y T D Percentage Pl:ojected Variance fram Budget Budget l\ctual of &1dget to Dee.31,85 CRer/ (Urrler) t;xpandl tw:es $ $ % $ $ % Ii'ow 5eJ:V Ice 1,040.0 560 0 54 1,044 0 4 0 - L.;;ss dlVISIOndl recoveries 421 0 252.2 60 425 0 4 0 1 619 0 307.8 -so 619 0 - - Vehlcte & l:quI~'lllent 344.6 259 6 75 344 6 - - bp8clal ProJects - tmplo.rrnent 123 3 363 0 - OUler 546 9 992 0 - SpeCIal ProJects recoveries (670 2) - (1,355.0) - 'l\) teil 963.6 567 4 59 963 6 - - Hevenu" (619.0) (307 &) 50 (619 0) - - - Net Exp:ordl ture 344 6 259.6 75 344 6 - - --------- ----- --------- Levy ( 19.2) ( 19.2) - - Other tUlldIOJ ( 325 4) ( 325 4) - - Surplus/ (DeflCI t) Nil Nil - - -------- --------- --------- -------- -------- --------- --------- -------- CCI1lJrents _ 'the enplo.rrn~nt s[~clal projects relate mainly to the CanaJa \\brks Program arrl the Suilrer Experience '85 Program - 'l'ne other Sl);!CI<i1 projects are fully fundErl b:. the sponsors -. - PROPERTY ACQUISITION Page 8 LAND~ ACQUIRED BY WATERSHED AS OF JUNE 30, 1985 (hectares) I 1 I I FORtS'!' AND FLOOD CONTROL I I I NIAGARA WILDLIFE CONSERVATION AND WATER JwA'l'EIUjlilW IFURESTRrl ESCARPMENT I AREA AREA WATERFRONT CONSERVATION TOTALS ~t:oblcoke Creek I = I - C - 169.213 - 188 969 358 182ha IMImIco Creek - - 38 316 38.316ha - - -IHumber lover 17~6.376 I 101:9~ 318.~~ 1,742.546 - 3,474.530 6,393.698ha loon River I - I 3 784 - 806.742 810 526ha ~lano Creek I - I - . I - 48 008 - 337.655 385.663ha IRouge lover I - - - 108.070 - 851. 388 959.458ha ~uttIn Creek I 37.637 - 701l.102 435.687 - 379.546 1,560.972ha J~ttIco~Creek 1- - - 72.004 - 8.960 80.964ha ILake UntarIo Wdterfront. - - - 20.004 1,101. 759 - 1,121 763ha I I I I TO'l'ALS 1794 013 I 101. 955 1,026.393 2,599.316 1,101. 759 6,086.106 11,709 542ha I . I nil I nil nil nil IAcquIred durIng perIod I I I 0.094 3.678 3.772 IAOJustments durIng I I nil IperIod, sales, I nil I nil I nil nil -0 017 -0.017 ItriJlllifers etc t. 'l'lle major items of progress In the Property AcqUIsition area of activities during the period April, 1, 1985 to June 30, 1985 ~ere (a) completIon of negotiations for the 10 properties required for construction of the Pickering Dyke Flood Control Project. (b) Negotlatlons In progress WIth 30 property owners involved in the Bellamy Road Ravine Erosion Control Project, with executed dgreemunts obtained from approximately 50 percent of owners Land OwnershIp - DurIng the period April 1, 1985 to June 30, 1985 the staff completed the acquisition of 6 new properties contalnlng 3.772 hectares. The total area of lands owned by the Authority as at June 30, 1985 is 11,709.54l hectares. Authority-owned properties total 2,007. () I '" -.J C-28 SCHEDULE "C" TO Chairman and Members of the Finance and Administration Advisory Board Meeting *4/85, July 19, 1985 FROM W.A. McLean, General Manager RE Secretary-Treasurer In the review of the Authority, dealing with 'Financial - Organizational Issues', it was recommended that "the position of Secretary-Treasurer be changed to Director, Administrative Services, and that the General Manager assume the statutory appointment of Secretary-Treasurer" In the General Manager's report to the Executive Committee (Mtg. *15/85, October 3/84) it was recommended that the ~ecretary-Treasurer position remain until December 31, 1985 to coincide with the incumbent's post-retirement service being extended to December 31. It is intended that effective January 1, 1986 the statutory appointment of Secretary-Treasurer will be assumed by the General Manager and that a new position Director of Finance and Administration will be established IT IS RECOMMENDED THAT (a) Effective December 31, 1985 upon the retirement of W.E. Jones from the Authority the position of Secretary-Treasurer as presently constituted be eliminated (b) Effective January 1, 1986 the General Manager be appointed General Manager and Secretary-Treasurer. (c) Effective January 1, 1986 the position Director Finance and Administration be established and that the terms of reference for this position be as dated 1986 06 26 and appended Schedule I of this report. (d) That the General Manager be authorized, at his discretion, to continue the post retirement employment of W E. Jones beyond December 31, 1985 under such terms and for such duration as may be agreed upon by the General Manager and W E Jones to ensure a smooth transition to the new organization, provided such employment does not exceed 12 months, and any compensation is in accordance with the Personnel Policy of the Authority WAM/tf 1985 07 08 -29 SCHEDULE I PAGE: 1 of 2 1 1=0 I EXECUTIVE #: DATE: 1985.06.26. DIVISION: FINANCE AND ADMINISTRATION RESOLUTION: POSITION TITLE: DIRECTOR, FINANCE AND ADMINISTRATION SUPERVISOR'S POSITION TITLE: GENERAL MANAGER SUMMARY OF FUNCTION: - To provide leadership in the direction of divisional activities; - To direct Authority financial management; - To select, train and motivate divisional staff. KNOWLEDGE: - University degree in business administration or commerce and finance; - A minimum of 5 years experience related to major tasks; - Knowledge of provincial and Municipal practices and procedures; - Accounting accreditation (CGA, RIA, or CA) preferred; - Equivalent knowledge under special circumstances. Task No. Examples of Tasks I Assists in the development of the overall goals and objectives of the Authority as a member of the Senior Management Team. 2 Develops and recommends corporate plans and strategies for these programs falling within the purview of the Finance and Administration Division. 3 Develops and recommends policy plans, annual budget and multi-year forecast for the Division. 4 Prepare the Authority's annual budget and multi-year forecast. 5 Directs the development and documentation of all divisional budgeting systems, including the establishment of guidelines, methods and timetables. 6 Directs and monitors the Authority's system of financial management ensuring that proper organization-wide financial controls are in place. 7 Reviews financial aspects of and makes appropriate recommendations on all proposed Authority projects. 8 Directs the Authority's Land Acquisition programme and the development and implementation of plans and programmes for property management. 9 Directs the development and maintenance of the Authority's Personnel policies and practices. C-30 I OJ I Page 2 of 2 Task No. ExamDles of Tasks 10 Directs the Authority's bankers, lawyers, auditors, insurance brokers and other consultants concerning the various financial and administrative interests of the Authority. 11 Reviews and approves subordinates budgets and plans and determines what will go forward for approval. 12 Selects, motivates, trains and evaluates staff. 13 Presents Division's programs to municipal councils and committee meetings, Hearing Boards, public meetings, conferences and seminars. 14 Develops and maintains contacts with municipal and provincial staff. 15 Represents Authority on internal and external Committees, Boards, and Associations, as required. ~ C-31 , the metropolitan toronto and region conservation authority minutes REPORT #5/85 FINANCE & ~~~~NISTRATION 12-AUGUST-1985 #5/85 ADVISORY BOARD The Finance and Administration Advisory Board met at the Authority office, 5 Shoreham Drive, North York, on Monday, August 12, 1985, at 10.00 a m. PRESENT Chairman Sherman Scott Vice Chairman William Herridge Members William Barber Robert Gillespie Lois Hancey Brian Harrison Clarence Jessop William Kelly Eldred Ki ng Maureen Prinsloo ABSENT Members Michael Biggar Dick O'Brien Gordon Patterson ~etty Sutherland William Sutherland Jim Wi tty MINUTES Res #34 Moved by Brian Harrison Seconded by Robert Gillespie THAT the Minutes of Meeting #4/85 be approved CARRIED SECTION I No items SECTION II For information REVI~~ OF ADVISORY BOARD FUNCTIONS The Board had requested that staff submit a report to assist in the Board's discussion of its functions in relation to the Executive Committee and the Authori ty, in order that the Board can consider recommendations to the Sub-Committee established by the Executive Committee to evaluate the performance of the re-organized Authority In various discussions at the Finance and Administration Advisory Board meetings, the following concerns with the organization and structure have been expressed by various members There is duplication of the Board's function with the Executive Committee The Board has no power of its own to act C-32 - 2 - The Board has no clear terms of reference There are too many meetings (referring to the Authority as a whole, not the Finance and Administration Advisory Board.) The Executive Committee still has all the power These concerns can be focused on the single question are both the Executive Committee and the Finance and Administration Advisory Board necessary? There are some considerations which are basic to the discussion a) The Conservation Authorities Act makes it very clear that all power to act rests with either the Authority itself or its Executive Committee if powers are delegated by the Authority The Act makes no provision of delegation of power to Advisory Boards The Act provides for the establishment of Advisory Boards whose sole function is advisory. b) The organization adopted by the Authority as recommended by the Review Committee was intended to make the Authority operate as closely to the municipal system as possible, and was designed for an Authority of 31 members c) It was recognized that, with the present 53 members, the organization would be cumbersome The establishment of the Finance and Administration Advisory Board was not intended to duplicate the operational responsibilities of the Executive Committee These, while time-consuming, do not affect pOlicy or funding It was intended that the Board would function in the same manner as the other two Advisory Boards, i e as a forum in which programs and policy can be developed for recommendation to the Authority Because of the nature of Finance and Administration, there are not as many new initiatives to come before the Board as there are for Water and Land Conservation proorams There have, however, been some important matters dealt with - , a new purchasing policy . budget guidelines banking and insurance employee benefit package reviews budget revisions program performance appraisal staff training Because we have adopted the municipal system used in several Metro municipalities, recommendations made on these matters are forwarded to the Authority through the Executive Committee If it were decided to have the Advisory Board recommend directly to the Authority, it would still be desirable to have an Executive Committee with power to act, as it now does, on operating matters, viz regulation administration direction to staff purchasing within limits set by the Authority administering personnel policy Under the new administrative regulation, the Authority has retained certain powers formerly delegated to the Executive Committee property purchases approving Advisory Board recommendations budget adjustments C-33 - 3 - purchases in excess of $100,000 master plan approvals adoption of policy reports. There is only a duplication between the Finance and Administration Advisory Board and the Executive Committee if the Board perceives itself to have an operating role with power to act This is not possible because the Conservation Authorities Act does not provide for it It is possible to have Advisory Board recommendations go directly to the Authority This does not negate the need for an Executive Committee. The only thing that could negate the need for an Executive Committee would be if the Authority felt that it could effectively deal with the matters now delegated to the Executive Committee The number of meetings is a matter for concern. All matters dealt with at the Advisory Boards are reviewed at the Executive Committee and then again at the Authority Over the past six months, there have been Authority meetings without many substantive items on the agenda. It is important, however, to not have too long a time between meetings of the Authority because so many matters which used to be dealt with by the Executive Committee meeting every two weeks, must now be approved by the Authority. The present regulation requires the Authority to meet ten times a year It may be of some help if this number were reduced to eight and any additional meetings required be at the call of the Chairman Res ~35 Moved by Mrs Maureen Prinsloo Seconded by Robert Gillespie THAT the staff's recommendations, as amended, be submitted to the Sub-Committee established by the Executive Committee to evaluate the performance of the re-organized Authority a) THAT terms of reference for the Finance and Administration Advisory Board be set up, establishing its role to review and make recommendations with respect to budget policy and guidelines personnel policy banking and insurance policy safety and security policy purchasing policy performance appraisal Administrative Regulations and Rules of Conduct of the Authority b) THAT the Authority, when its membership has been reduced in 1986, continue to operate on the existing organization system until sufficient time has elapsed to determine whether the system is effective for a down-sized Authority c) THAT the procedure of having all Advisory Board recommendations considered by the Executive Committee be reviewed. d) THAT Paragraph 5 (a) of the Regulation be amended to read "shall be held to meet the statutory requirements of the Conservation Authorities Act" and the Rules of Conduct of the Authority be amended to include a section stating that each year the Authority shall adopt a schedule of meetings at its Annual Meeting e) THAT for 1986 consideration be given to holding eight meetings of the Authority spaced approximately six weeks apart f) AND FURTHER THAT the Conservation & Related Land Management Advisory Board and the Water & Related Land Management Advisory Board be advised of the Finance and Administration Advisory Board's recommendations. CARRIED C-34 - 4 - Res *36 Moved by Eldred Ki ng Seconded by Robert Gillespie THAT the Finance and Administration Advisory Board invite the Chairmen or Vice Chairmen of the other two Advisory Boards, as a matter of courtesy, to attend the Finance and Administration's Preliminary Budget Meeting on September 24, 1985, in order that they can present and support the budgets for their areas of interest. CARRIED TERMINATION ON MOTION, the meeting terminated at 11.50 a.m., Monday, August 12, 1985 J S. Scott, Warren E. Jones Cha i rman Secretary-Treasurer em 1985 08 12 ~ C-3? , the metropolitan toronto and region conservation authority minutes REPORT #6/85 FINANCE & AD~~NISTRATION 24-SEPTEMBER-1985 i16/85 ADVISORY BOARD . The Finance and Administration Advisory Board met at the Visitors Centre, Black Creek Pioneer Village, on Tuesday, September ~4, 1985, at 9.30 a.m. PRESENT Chairman Sherman Scott Vice Chairman William Herridge Members Michael Biggar Lois Hancey Brian Harrison Clarence Jessop Eldred King Dick O'Brien Gordon Patterson Betty Sutherland William Sutherland Jim Wi tty Chairman ~f the Authority william Foster Acting Chairman of the Water & Related Land Management W.G. McLean Advisory Board ABSENT Members William Barber Robert Gillespie William Kelly Maureen Prinsloo UNABLE TO ATTEND Chairman of the Conservation & Related Land Management Emil V Kolb Advisory Board MINUTES Res #37 Moved by Jim Wi tty Seconded by Lois Hancey THAT the Minutes of Meeting #5/85 be approved CARRIED SECTION I POR CONSIDERATION . FEE STRUCTURE 1986 Res. #38 Moved by Eldred King Seconded by Dick O'Brien THE BOARD RECOMMENDS THAT the fee schedule for the 1986 operating season, as appended as Schedule "A", be app:oved. CARRIED C-36 - 2 - 1986 PRELIMINARY BUDGET MOTION Moved by Brian Harrison Seconded by Gordon Patterson THAT the 1986 preliminary budget be received; THAT the recommendation of Conservation & Related Land Management Advisory Board be endorsed and recommended to the Executive Committee THAT the staff priority list for budget improvements under C&RLM programs be altered to include a $20,000 in additional support dollars for Black Creek Pioneer Village Visitors Centre in lieu of the $20,000 seasonal staff allowance; THAT the recommendation of the Water and ~elated Land Management Advisory Board be endorsed and recommended to the Executive Committee; THAT an expenditure budget of $70,000 from F D R.P. Mapping be included in the non-capital budget of the Water Resource division, along with the five other priority items as listed; THAT the 1986 preliminary budget of the Finance and Administration Division be recommended to the Executive Committee; AND FURTHER THAT representatives of the Authority meet appropriate officials of the member municipalities to present and discuss the Authority's 1986 Preliminary Budget prior to the final budget process THE MOTION WAS. , . . . . . . . NOT CARRIED Res #39 Moved b~ Brian Harrison Seconded by Dick O'Brien THE BOARD RECOMMENDS THAT the 1986 Preliminary Budget, as amended by the recommendations of the Conservation & Related Land Management Advisory Board and the Water & Related Land Management Advisory Board, and as appended as Schedule "B" of these Minutes, be approved for circulation to the member municipalities and the Province of Ontario prior to the Authority's considering its 1986 final budget CARRIED FIRE'flOOD SALES Res. HO Moved by William Sutherland Seconded by Brian Harrison THE BOARD RECOMMENDS THAT The Metropolitan Toronto and Region Conservation Authority continue its program of firewood sales as a by-product of the forest management ~rogram and, where appropriate, set prices, including delivery within a radius of 32 km from the point of origin, as follows Zmployee Publ ic Full cord (4 ' x 4 ' x 8') $115.00 $190 00 !ialf cord (4 I x 4' l( 4') -- $100.00 THAT employees and Authority members be restricted to the purchase of one full cord Sler year; AND FURTHER THAT a $20 00 discount per cord be applied to the public for picking IJp the i r own firewood between the hours of 8 00 a m and 4 30 p m , where Slreviously arranged CARRIED C-37 - 3 - M.T R.C.A. CONVENTION/CONFERENCE ?O~ICY Res. Ul Moved by: Brian Harrison Seconded by Eldred King THE BOARD RECOMMENDS the adoption of the staff report and recommendations, as amended and appended as Schedule "C" of these Minutes. CARRIED PURCHASING PO~ICIES - AMENDMENT The present "Purchasing Policies and Procedures", adopted at Authority meeting ~3/85, provide that, after appropriate Authority approval is obtained, designated staff can initiate a purchase order or authorize payment for goods and services received. The experience with the new policy to date indicates that a more efficient operation requires additional staff positions being designated to initiate purchase orders and approve invoices for payment Res. #42 Moved by Brian Harrison Seconded by ~ois Hancey THE BOARD RECOMMENDS THAT Appendix 1 and Appendix 2 of the Authority's Purchasing Policies and Procedures, as amended (additions denoted by *) and as appended as Schedule "0" of these Minutes, be approved. CARRIED SECTION II For information USE OF BUI~DINGS FOR FI~MING ?URPOSES Res H3 Moved by Dick O'Brien Seconded by Eldred King THAT staff be requested to look into liability insurance, such as tha t used by Metropolitan Toronto, when renting buildings for filming purposes CARRIED 1987 BUDGET Res. #44 Moved by Michael Biggar Seconded by: William Herridge T~AT staff be requested, in future years, to add to the Budget presentation to the Finance and Administration Advisory Board a page that would show inflation of prior years' figures to compare ~ore realistically with the current year's proposed budget figures CARRIED C-38 - 4 - ASSOCIATION OF CONSERVATION AUTHORITIES OF ONTARIO IT WAS AGREED THAT a report shall be provided to the members of the Finance and Administration Advisory Board on the funding and spending of The Association of Conservation Authorities of Ontario. TERMINATION ON MOTION, the meeting 'terminated at 12.50 p.m., Tuesday, September 24, 1985. J.S Scott, Warren E. Jones Chairman Secretary-Treasurer em 1985.10 08 C-39 SCHEDULE "A" tnNSERYATlON AREAS METROPOLITAN TORONTO AJID REGION FEE SClEDULE 1- In this Schedule .season" means the sununer season that commences on the 1st day of April and ends on the 31st day of October in any year or the winter season that commences on the 1st day of November and ends on the 31st day of March of the next following year 2 The following fees shall be paid to the Authority for permits issued by the Authority and for the occupation and use of the lands and works, vehicles, boats, recreational facilities and services of the Authority. Proposed 1985 1986 ( 1) For parking in all Conservation Areas except Black Creek, Pal grave, Woodbridge, Claremont, and Humber Trails, (a) for one vehicle carrying less than ten passengers, (;) weekends and holidays, per day . . . S 3.50 S 4.00 ( i1) weekdays, excluding holidays, per day . . , . . . . 2,25 2,50 (b) . . 35 00 40 00 " 20.00 (c) for one vehicle carrying ten or more passengers, per day .. . . . . . . ... ... 20.00 20,00 (2) For a permit at Glen Haffy Extension, (a) for the use of each fishing pond, including vehicle parking for not more than twenty vehi:les, per day . . 125.00 (1) weekends and holidays 125 00 I" ) weekdays f'!""UO' (b) for parking, for each vehicle in addition to the twenty vehicles for which a fee is paid under clause (a), (i) weekends and holidays, per day 3.50 4 00 (i 1) weekdays, excluding holidays, per day . . . . 2,25 2.50 (c) for the use of row boats, inciuding life jackets and oars, when used in conjunction with a permit issued under clause (a) plus Provincial Retail Sales Tax, per pond, per day . . . . , 30 00 30 00 (d) for the use of the cabin, when used in conjunction with a permit issued under clause (a), per day . . 50.00 50.00 3 For the use of the Heart Lake Recreation Building, the Cold Creek Trap Building, the Albion Hills Chalet or the Bruce's Mill Beach Centre, with a minimum fee of $40.00, plus parking fees, per hour . . 20.00 20.00 C-40 - 2 - Proposed ~ 1986 4, (ll For the use of the Cold Creek Conservation Field Centre meeting room with a minimum rental fee of $40 00, plus parking fees, per hour a. .. .... $2000 S 20.00 (2) For the use of kitchen facilities in conjunction with the use of the meeting room for which a fee is paid under sub-item (1). per hour . . .. .. 10,00 10.00 5 ( 1) For the rental of a row boat including life jackets and oars, in a Conservation Area, except Glen Haffy Extension, plus Provincial Retail Sales Tax, (a) per hour . .. . .. .. . . ....... .. . 3.25 3.25 (b) per 1/2 day (4 hours) " .. ... . . 10.00 10 00 (2) For the rental of a canoe, including life jackets and paddles, plus provincial Retail Sales Tax, (a) per hour .. . .... .. .. . . . . . .. . 4.00 4.00 (b) per day , . . . .. .. . 18.00 18 00 (c) per day, for a group with a reservation, per canoe with a minimum of 5 canoes . 10 00 10 00 ( 3) For canoeing instruction courses for individuals including the use of a canoe, life jackets and paddles, per course. per person. 50.00 50.00 6 For a permit authorizing a special event after sunset and up to midnight, not including parking, in any Conservation Area except Black Creek , . . .. . .. .. . 50.00 50 00 7 ( 1) For a permit to occupy a specially designated group overnight campsite, including parking, for up to seven nights, (a) for a group of no more than twenty persons, per night 20.00 20.00 (b) for each person. in addition to the twenty persons for whom a fee is paid under clause (a), per night 65 65 ( 2) For a permit to occupy a group day campsite. including parking, per person, per day . 65 65 8 For a permit to occupy an individual unserviced campsite, (a) at Albion Hills and Cold Creek Conservation Area. per ni ght . 9 00 9 00 (b) at the Indian Line Tourist Campground. per ni ght , . . . . . . 10.00 10.00 (c) at Albion Hills Conservation Area, per season 400 00 400 00 9 For a permit to occupy an individual campsite serviced with hydro and water hookups at the Indian Line Tourist Campground, per night .. . 12.00 12.00 10 For firewood at a Conservation Area named in paragraph 8, per bundle . 2.00 2.00 11 For showers at Albion Hills and Indian Line Tourist Campground, for a controlled time period . . 25 25 C-41 - 3 - Proposed 1985 1986 12 For launching a boat. not including vehicle parking. per day .. ... ... .... ... ..... .. . ... ...... $ 2,00 S 2.00 13. For a permit for the operation of an all-terrain vehicle. not including vehicle parking, per day . , . . . , .. .... .. ........ . ...... 2.00 2 00 14 Except at the Black Creek Pioneer Village, for a permit for a group picnic, not including vehicle parking, (a 1 for a group of not more than 100 persons , 15.00 15.00 (bl for each fifty persons or fewer persons in addition to the 100 persons for whom a fee is paid ,under clause (al ... .... ... . . 5,00 5.00 (cl for the use of a shelter, when available, in addition to any other fees paid under this item, per day . . . . . ..... . ... .... . ... 30.00 30.00 (dl for a fire in a ground fire pit designated for that purpose, in addition to any other fee paid under this item. per day . . . .. .. 15.00 15,00 (el for use of a portable barbeque unit, when available, in addition to any other fee paid under this item, per day . . ...... ...... . 30.00 30.00 15 For use of the Petticoat Creek swimming area, (al per person, per day . .. . . ... . .. . ... .65 .65 (bl for a book of ten tickets .. .. . . . . . . 5 50 5 50 16 For commercial photography or filming in any Conservation Area, except that part of the Black Creek Conservation Area known as Black Creek Pioneer Vl1l age. (al for the use of the grounds and environs, excluding staff and equipment, per hour . . , , 50 00 50 00 (b) for ~articipation by staff of the Authority, (i) during the usual working hours of the staff member! per person, per hour .. 20.00 20.00 ( ii) after the usual working hours of the staff member, per person, per hour 30,00 30 00 (cl for use of Authority vehicles or tractors, including Authority staff to operate such vehicles or tractors, (i) during the usual working hours of the staff member, per vehicle. per hour 35 00 35 00 (i il after the usual working hours of the staff member, per vehicle. per hour . 50 00 50 00 17 For the use of a rifle range at the Cold Creek Conservation Area. (al for a daily permit. per per~on 3 00 4 00 (bl for a group permit. not including weekends or holidays, per season 65.00 70.00 (el for a special event permit . .. 20 00 25 00 - C-42 - 4 - Proposed 1985 1986 18 For the use of an archery range at the Cold Creek Conservation Area. (a) for a daily permit. per person . . . . .. $ 1.50 $ 1.50 (b) for a group permit. not including weekends or holidays. per season . . .......... .. ...... 65.00 70.00 (c) for a special event permit .. . ........... . . 20.00 25.00 19 For a special event permit for the use of the trap range at the Cold Creek Conservtion Area. per event . . ... . .. . . . .. . .... .. . . . 20.00 25.00 20. For the use of an electric trap at the Cold Creek Conservation Area. (a) per round of 25 birds . .. . .......... . . . . . 3.50 3.50 (b) a group permit. per season ... .... . . ...... 130 00 140 00 21. For the use of a manual trap at the Cold Creek Conservation Area for use by up to five persons. (a) on weekends and holidays in the summer season. maximum of one hour .. 5.00 5.00 (b) on weekdays. other than holidays. in the summer season and on any day during the winter season .. .. ... . . . ., , 5 00 5 00 22 For dog trials at the Cold Creek Conservation Area. (a) for a group permit. per season . , .. . 65 00 70.00 (b) for a speCial event permit .. . , . . . 20.00 25.00 23 For the rental of ski equipment. when available, consisting of skis, boots and poles, (a) for cross-country skiing, (i) for individuals fifteen years of age or over, plus Provincial Retail Sales Tax. per day, 1 up to and including 1.00 p m. . . $ 9.00 9.00 2 after 1 00 pl~ . . 6 00 6 00 (i i) for individuals under fifteen years of age, plus Provincial Retail Sales Tax. per day, 1 up to and including 1 00 p.m. . 7.00 7.00 2 after 1 00 P m, . . . . 5,00 5 00 24 For the rental of snowshoes, when available. plus Provincial Retail Sales Tax. per day. (a) for individuals fifteen years of age or over . . 3.50 3.50 (b) for indi~iduals under fifteen years of age . 2 SO 2 50 (c) for each individual in a group. with a reserva ti on . . 2 SO 2.50 C-43 - 5 - Proposed 1985 1986 25 For each individual in a group, with a reservation, for cross-country skiing instruction, including the use of cross-country ski equipment and ski trails, per day .. .... ... ......... ... ... .. .. .. . .... S 6.50 $ 7.00 26 For the use of cross-country ski trails at Albion Hills, Bruce's Mill, and Cold Creek, for an individual equipped with cross-country ski equipment not including vehicle parking, per day, (a) for each person fifteen years of age or over . . . 4.00 4.00 (b) for each person under fifteen years of age . . . . ,75 1,00 27. For a season pass for the use of cross-country ski t~ails at Albion Hills, Bruce~s Mill, and Cold Creek Conservation Areas and Pal grave Forest and Wildlife Area, including vehicle parking, (a) for each person fifteen years of age or over. 35.00 25.00 (b) for each person under fifteen years of age . 6.00 5 00 28 ror entrance to the Palgrave Forest and Wildlife Area during the winter season, per day (a) for each person fifteen years of age or over " 3.00 3 00 (b) for each person under fifteen years of age ,. . , . 75 1 00 29 For group cross-country skiing instruction, other than a group with a reservation, not including trail fees, for a 1 hour lesson, per person , . . . . 6 00 6.00 30. For individual 1 hour lessons for cross-country skiing, when available, per person .. .. .... . . ... 10.00 10.00 31 (1) For entrance to the Black Creek Pioneer Village from the day the buildings open in March to the day the buildings close in January, per day, ( a) for each person over fifteen years of age who is not a student . . . .. 4 00 4,00 (b) for each person fifteen years of age or under or each student with a student card 2.00 2 00 (c) for a family, consisting of one or two adults and their children who are fifteen years of age or under or who are students with a student card, maximum . . 9.00 Delete (d) for each person who is sixty-five years of age or over . . .. 2.00 2.00 (e) for each person over fifteen years of age whO ;s part of a group of 15 persons or more entering as a group 3.20 Delete* (f) for each person fifteen years of age or under or each student with a student card, entering as a group of 15 persons or more . 1 60 Delete* (g) for each person who ;s sixty-five years of age or over entering as a group of 15 persons or more 1.60 Delete* * - See discounted program fees - C-44 - 6 - Proposed 1985 1986 (2) For an annual citizenshi\ for entrance to the Black Creek Pioneer V,l age. (a) for a family consisting of one or two adults and their children who are fifteen years of age or under or who are students with a student card .. ..... . .. . . .......... . $ 30.00 S 35.00 (b) for an individual ............... .. ..... 20.00 20.00 (c) for each person who is sixty-five years of age or over . ..... .... ...... ............ 15.00 Oelete (3) For entrance to the Black Creek Pioneer Village from the day after the buildings close in January to the day before the buildings open in March, per day. (a) for each person over fifteen years of age ". l.00 l.00 (b) for each person fifteen years of age or under ...... ... . ....... ..... ... . . . . 50 .50 32 For a horse-drawn sleigh ride at the Black Creek Pioneer Village. (a) for each person on an individual basis. during open hours. per ride , , .. .... , ,50 ,50 (b) for a reserved group during open hours, per hour . . . . . . . . . , , 20.00 50.00 (c) for a reserved group, from 7 15 p.m. to 8 15 p.m. ..... ...... . . .. .. . . . . . . . 80.00 100.00 33 For the rental of buildings and equipment at Black Creek Pioneer Village. (a) for the use of anyone 1 ocati on for a wedding. including rehearsal .. 175.00 180.00 (b) for the use of a horse and vehicle for a wedding . ,. , . . . 80.00 100.00 (c) security costs for the use of the Half-Way House Dlnlng Room or the Canada West Room . , 100.00 100.00 (d) security costs for the use of a Village Building lather than tor a wedding) . . . 100.00 100.00 (e) includin . . . 750,00 34 For the purposes of commercial photography or filming in that part of the Black Creek Conservation Area known as the Black Creek Pioneer Village, (a) for the use of the grounds and environs, (1) from 8 30 a m. until midnight, ~er hour, including supervision . . 45.00 50.00 ( i1) from midnight until 8 30 a.m., per hour, including supervision . 100.00 100.00 (b) for the use of the interior of the buildings, ( i ) from 8:30 a.m. until midnight, per hour. including supervision . . 65 00 75.00 ( i1) from midnight until 8 30 am., oer hour, - including supervision . . 100 00 C-45 - 7 - Proposed 1985 1986 35 For school visitations at Black Creek Pioneer Village, (a) for conducted tours, Monday to Friday. per student, per tour ., .......... .............. S 2,50 $ 2,50 (b) for the Christmas tour. per student. per tour .. .... ..... ........................ 3.25 3.50 (c) for the Pioneer Life Program, per student, per program ....................... . ........ . 4.25 4,25 (d) for the Dickson Hill School Program, per student. per day ($50.00 min. per day) . . . . . 2,00 2.50 36. For entrance to tne Kortright Centre for Conservation. (a) for each person over fifteen years of age who is not a student. per day.... ..... . . 2 25 2.50 (b) for each person fifteen years of age or under. or each student with a student card. per day ... .... ... ....... ... ....... . . . . . . 1.00 1.00 (c) for a family consisting of one or two adults and their children who are fifteen years of age or under or who are students with a student card, maximum , .. . . .. . . 6.00 Delete (d) for each person fifteen years of age or under or student who is part of a group of twenty persons or more. per person, per half day of program . . ... . . 1 75 1 75 (e) for an annual permit expiring 12 months from date of issue, (f) for a family consisting of one or two adults and their children who are fifteen years of age or under and who are students with a student card, per annum ., . . " , , 35.00 35 00 ( if) for an individual, per annum, . . . , 25 00 25 00 (f) for special programs for students . . . 2.50 2.50 (g) for each person who is sixty-five years ! of age or over , 1 25 37 For a guided tour, during the maple syrup operation at Bruce's Mill Conse~vation Area, per person . . . . ... . 1.00 1.25 38 For the use of Cold Creek Conservation Field Centre, (a) for a day program for students. per person, per day .. . , . . . 7.00 7.00 (b) for overnight camping for a minimum of ten persons to a maximum of thirty persons, including tents, tarps and washroom access, per person, per night . . 3.00 3 00 (c) for the rental of a winter sleeping bag, per ni ght . . . . . 1 00 Z 00 (d) range program for students of grade 7 level or higher, per person, per day 8.00 8.00 <;-46 - 8 - Proposed 1985 1986 39 For the Albion Hills Conservation Area Farm Program, (a) for a Farm Tour lasting approximately two hours, for intermediate senior or college level students, wlth a mlnlmum Charge ot $50,00 per tour and a maximum group size of forty persons, per person, per tour . . . . . . $ 2 50 $ 2.50 (b) for a Farm Tour lasting approximately two hours, tor prlmary or Junlor stuoents wlth a mlnlmum charge of $25 00 per tour and a maXlmum group size of forty persons 1 25 per person, per tour , . . . . . . Discounts The following discounts will apply to the above Fee Schedule (1 ) At BlaCk Creek Pioneer Village and Kortright Centre for Conservation, adult, seniors, youth and tour groups (except school programs) 20' off the regular admission price, (2) At Conservation Areas, adult, seniors, youth, and tour groups, (except for recreational programs and camping) 20' off car tickets purchased in blocks in advance. (3) At Albion Hills, Boyd, Bruce's Mill, Claireville, Greenwood and Petticoat Creek Conservation Areas, from the opening of trout season to Friday preceding Victoria Day weekend, weekend car parking $2.50 per vehicle. ( 4) At all Conservation Areas, except Cold Creek, from the Tuesday after Labour Day to Thanksgiving Day, weekend parking $2.50 per vehicle ( 5) At all Conservation Areas, except Cold Creek and Bruce's Mill during Maple Syrup Program, from the end of winter activities to the opening of trout season and the Tuesday following Thanksgiving Day to the commencement of winter activities, parking fees will not be collected. ( 6) Social, welfare and other benevolent groups. designated special promotions and organized pre-kindergarden children with supervisors, at Black Creek Pioneer Village and Kortright Centre for Conservation, half price on regular admission charges and at Conservation Areas, half price on annual parking pass (7) At Albion Hills and Bruce's Mill Conservation Areas for use of the cross-couhtry ski trails by an organized group with a minimum group size of twenty (20) persons, adults - $3.00 per person, children - $75~ per person nlE METROPOLI'fAU 'l'OROtl'l'O AND REGION CONSERVATION AUTHORITY 1986 PRELIMINARY BUDGET - Executive Committee October 18, 1985 Ul n tI: t'l 0 q t"' t'l n In I ... ..... TilE ME'fROPOLITAN TORONTO AND REGION CONSERVA'rIotl AUTHORI'fY 1986 PRELIMINARY BUDGET I N [J E X Page (s) Page (s) BUDGET REPORT & PROVINCIAL FUHDING 1-1-10 _ Conservation Se~~~~~s - Tree Planting/Forest Management - Program Description V-IO MUNICIPAL LEVIES MID BASIS OF APPORTIONMEN'f 11-1-4 - Program Budget Summary V-ll _ Conservation Services - Soil Conservation/Sediment Control BUDGET SUMMARY 111-1-4 ' - Program Description V-12 - Program Budget Summary V-13 FINANCE AND ADMiNISTRATION _ Conservation Services - Fish/Wildl !.~~ _,:!an~gement - Description - Goals & Responsibilities IV-l - Program Description V-14 - 1984 Achievements - 1985 Priorities IV-2 - Program Budget Summary V-15 - Budget Summary IV-3 - ~peration & Maintenance/Dams, Channels~rosion Control - Administration - Program Description IV-4 Structures - Program Budget Summary IV-~ - Program Description V-16 - General Expenses - Program Description IV-6 - Program Budget Summary V-17 - Program Budget Summary IV-7 - Erosion Control - Property Acquisition, Maintenance & Management - Program Description V-18 - Program Description IV-8 - Program Budget Summary V-19 - Program Budget Summary IV-9 - Flood Control Plannin~L_and Remedial Measures - Program Description V-20 - Program Budget Summary V-21 Waterfront - Program Budget Summary V-22 _ Program Administration - Program Description V-23 WATER RESOURCE - Program Budget Sllmm;HY V-24 Description - Goals & Respondibilities V-l - Lake Ont~~!.~_Wate~~~~~~_~~velopment - 1984 Achievements - 1985 Prior i ties V-2 - Program Description V-25 - Budget Summary V-3 - Program Budget Summary V-26 - Pro~~am Administration - Program Description V-4 - Program Budget Summary V-5 FIELD OPERATIONS _ Conservation Services - Conservation Planning - Description - Goals & Responsibilities VI-l - Program Description V-6 - 1984 Achievements - 1985 Priorities VI-2 - Program Budget Summary V-7 - Budget Summary VI-3 _ Conservation Services - Storm Water Management - Program Administration - Program Description v-a - Program Description VI - ~ - Program Budget Summary V-9 - Program Budget Summary VI-5 - 2 - Page (s) Page (s) FIELD OPERATIONS contd. BLACK CREEK PIONEER VILLAGE --- - Description - Goals & Responsibilities VI lL-l - Conservation Education - Supervision, Operations - 1984 Achievements - 1985 Pr iori ties VI 11-2 & Maintenance - Program Description VI-6 - Budget Summary VIII-3 - Program Budget Summary VI-7 - Program Administration - Program Description VII 1-4 - Conservation Education - Supervision, Operations - Program Budget Summary VIII-5 & Maintenanc~~~ortright - Operations and Maintenance - Program Description VI-8 - Program Description VI 11-6 - Program Budget Summary VI-9 - Program Budget Summary VI 11-7 - Conservation Recreation - Operations & Maintenance - Heritage Conservation - Education - Program Description VI-1O - Program Description VIII-8 - Program Budget Summary VI -11 - Program Budget Summary VI 11-9 Revenue Breakdown - Areas VI-12 - Cae!.~~~,_~~velopment - Program Description VIII-1O - Program Budget Summary VIII-ll PROGRAM SERVICES - Description - Goals & Responsibilities VI 1-1 - 1984 Achievements - 1985 Priori ties VII-2 VEHICLE AND EQUIPMENT RESERVES - Budget Summary VII-3 - Program Description IX-l - Program Administration - 1985 Objectives IX-2 - Program Description VI 1-4 - Program Budget Summary IX-3 - Program Budget Summary VII-5 - Community Relations - Information General - Program Description VII-6 - Program Budget Summary VII-7 - Community Relations - Marketing - Program Description VlI-B FOOD SERVICE - Program Budget Summary VII-9 - Program Description X-l - Planning and Development - 1985 Objectives X-2 - Program Description VI I -1 0 - Program Budget Summary X-3 - Program Budget Summary Vll-11-12 Page 1-1 19116 PRELIMINARY BUDGET ---- A AUTHORITY PURPOSE, ACHIEVEMl;alTS AIID OBJEC'rlVES The Metropolitan Toronto anll Region Conservation Aothority adopted a comprehensive Watershed Plan on December 5, 1980, to establish long-range goals in nine program areas speci fic to the 3467 square kilometres within Aothority jurisdiction The adoption of the Plan is in compliance with the direction of the Conservation AuthoritieG Act to undertake a program designed to further the conservation, restoration, development and management of natural resources and of the Province of Ontario to study and investigate the watershed and prepare and file with its member municipalities and the Minister of Natural Resources, a Watershed Plan. The Watershed Plan has been filed wi th, and concurred in by, the Authority's member municipalites and the Director, Central Reg ion, Ministry of Natural Resources The Authority, in the Plan, has identified the river valleys, the Lake Ontar io shoreline and the headwaters of the Oak Ridges interlobate moraine and the Niagara Escarpment as the major resources to which its programs are applied The Watershed Plan is compr i sed of nine (9 ) interrelated programs The basic requirement of the Authori ty is to provide protection to human life and property from the hazards of flooding and erosion The Flood Control Program and three complementary programs, Erosion and Sediment Control, Storm Water Management and Conservation Land Management, establish the means to accomplish this objective and recognize the relationships between rura) and urban drainage, erosion and sedimentation, and floodi ng Flood Control Program - Provides for remedial measures, land acquisition and the adlninistration of regulatory measures to maintain flood plains unobstructed to ensure the passage of flood flows E:rosion and Sediment Control Program - Provides (or corrective works and the administration of regulatory measures to protect li fe and property Storm Water Management Program - Establishes a basis for co-operative action by the Authority and its member municipalities ._~- --- with respect to water management problems and the preparation of master drainage plans Conservation Land Management Program - Promotes conservation qn private and public lands by providing reforestation, habitat improvement, stream improvement and a conservation planning service ~and Acquisition Program - Prov ides for the acquisition of flood plain and valley lands, waterfront lands and environmentally significant lands to ensure proper conservation land management The hectares of land acquired by the Authority are be i ng managed to achieve the objectives of the Watershed Plan Lake Ontario Waterfront Development Program - This program has two components, Shoreline Management to reduce the hazards of flood i ng and erosion at the land/lake interface, and Development to CrBrltA water-oriented recreation opportunities 85 09 12 Page 1-2 Watershed Recreation Program - Enables the development and operations of recreation areas for puhlic use and enjoyment, a valuable ancillary benefit on conservation lands Heritage Conservation Program - Recognizes the special contribution that an historical perspective gives to the understanding of resource management Community Relations Program - Establishes the means by which the Authority can communicate with the commun i ty in order to gain understanding and acceptance of its conservation programs. B FORMAT OF PRESENTATIOtl The 1986 Budget is based on the same program management format as in recent years The format is designed to ident i fy more clearly the programs adopted by the Authority in its Watershed Plan In addition, the estimates are organized into management units to more clearly identify and manage the Authority programs. The principles of program budget management have been used to develop the Budget Authority Programs Finance and Administration (a) Program Administration (b) General Expense (c) Property Acquisition, Maintenance and Management Water Resource (a) Program Administration (b) Conservation Services (Conservation Land Management Program) (c) Erosion and Sediment Control ( i ncl ud i ng Lake Ontario Shoreline Management Program) (d) Flood Control - Planni ng and Remedial Measures - River Forecasting Operations - Maintenance - Small Dams, Channels and Erosion Control Sites (e) Program Administration - Waterfront (f) Waterfront Development Field Operations (a) Program Administration (b) Community Relations - Conservation education (c) Watershed Recreation - Conservation area operations 85 09 12 I Page 1-3 Program Services (a) Program Administration (b) Community Relations - Information (c) Marketing Cd) Program Planning and Development lIer i tage Conservation Program (Black Creek pioneer Village) (a) Program Administration (b) Operations and Maintenance (c) Conservation Education (d) Capital Development C MUNICI PAL FUNDING - CAPI'l'AL The municipal share of expenditures on capital programs are financed as a Capital Levy on municipalities based on levels designated in specific projects. lIazard Land Acquisition Project, 1985-1986 This project was adopted by the Authority and approved by the municipalities on the basis of a 55% grant from the Ministry of Natural Resources and all member municipalities benefiting in proportion to their equalized assessment The project has been approved at an expenditure level of $500,000 for each of the two years. Actual expenditures will be determined by availability of provincial funding Metro Land Acquisition Project This project has been approved by the Authority and the Municipality of Metropolitan Toronto on the basis of a 55% grant from the Ministry of Natural Resources and 45% from the Municipality of Metropolitan Toronto The expenditure level for the first year of the five year project is $3,500,000 Lake Ontario Waterfront Development Project, 1985-1986 This project has been approved by the Authority and member municipalities on the basis of a 50% provincial grant and all member municipalities benefiting in the same proportion as that determined for the 1977-1981 project The project has been approved at an expenditure level of $1,870 for each of the two years. Actual expenditures will be determined by availability of provincial funding 85 09 12 Page 1-4 Lake Ontario Shoreline Management Project, 1984-1986 This project was approved by the Authority and Metropolitan Toronto, the benefiting municipality, at a gross expenditure level of ~730,000 for each of the three years Provincial grant is available at the rate of 55% Projects for Erosion Control and Slope Stabilization in the Municipality of Metropolitan Toronto and the Regional Municipalities of Peel, York and Durham, 1985-1986 - These projects were adopted by the Authority and approved by the municipalities on the basis of a 55% grant and each municipality benefiting for the works carried out in the municipality The 1986 municipal fund i ng requirement is Metropolitan Toronto ~ 221,625 Peel 13,500 York 15,615 $ 250,740 ------- ------- Bellamy Road Project . This project has been approved by the Authority, Municipality of Metropolitan Toronto and the City of Scarborough, at an estimated cost of ~2,500,00O Provincial grant is available at the rate of 55% Metropolitan Toronto is the sole benefiting municipality, with the City of Scarborough contributing $775,000 to the municipal share Other Projects Details of other capital projects are included in the Water R~source section of the budget and at page 11-4 85 09 12 f~I-5 D MUNICIPAL FUNDING - GENERAL The municipal share of expenditures on aJministri'ltion, operations and mainten<lIlce, and current programs comprise the Authority's General Levy on all participating municipalities apportioned on the basis of equalized assessment as supplied by the Province of Ontario A breakdown of programs as between capital and general is presented at section III The Regional Municipalities of Durham, Peel and York are levied an amount equal to 100% of the 1985 taxes paid by the Authori ty for revenue producing conservation areas within these municipalities Within M~tropolitan Toronto, Authod ty lanlls are not subject to taxation an~ consequently no tax adjustment to the ll'!vy i s mad e E PROVINCIAL FUNDING There are five major type::; of Provincial grants available through the Ministry of Natural Resources to Conservation Authorities Grilnt Rate -~-- I Administration 50% of gross expenditures 2 Water and Related Land Management 55% of gross expenditures 3 Conservation and Recreation Land Management 50% of gros5 expenditures 4 Special Projects and Programs nla 5 Supplementary Grants (not applicable to MTRCA) The Ministry of Natural Resources recommends the payment of grants to authorities based on a priority ranking system, using technical criteria, which compares the 'need' for individual projects in a province-wide matrix 85 09 12 pqge 1-6 Rate 1986 Approved Ac tua 1 of Grant Preliminary 1985 1984 % $ $ $ ADMINISTRATION Ai to A6 inclusive 50 811,850 746,315 722,636 --------- --------- --------- --------- --------- --------- WA'rER & RELATED LAND MANAGEMENT PROGRAM ADMINISTRATION Wi Flood Control - Wages, benefits & expenses 55 606,794 548,625 497,213 W2 Operation and maintenance of water control structures 55 136,895 U5,500 U7,562 W3 Conservation services 55 201,039 184,442 182,600 W4 Community Relations 55 134,025 124,520 101,380 W5 Taxes and Insurance 55 159,500 152,900 147,950 W6 General Expenses 55 23,925 ~,222 31,350 SUB TO'rAL 1,262,178 1,161,209 1,078,055 85.10 02 Page 1-7 Rate 1986 Approved Actual of Grant PreliJ!!..inary 1985 1984 -~ $ -r- -- $ WATER & RELATED LAND MANAGEMENT (con t<.:1.:..l CAPITAL/SURVEYS & STUDIES Flood Control Keating Remedial 55 330,000 Hazard Land Acquisiton 55 2,090,000 110,000 220,000 Ajax Remedial 55 8,250 68,750 Pickering Remedial 55 123,750 Goodwood Pumping Station 55 880 96,250 Studies 55 55,000 13,750 11,450 Flood warning & forecasting 55 11,000 44,000 Major Maintenance 55 44,000 8,019 E Humber Stream Gauge 55 2,475 Mapping - F D R P 40 28,000 40,000 SUB-TOTAL 2,558,000 351,124 ~6, 450 F.rosion Control Highland Creek 55 41,910 40,425 40,150 Bellamy Road 55 605,000 668,250 82,500 Studies 55 16,510 22,000 Shoreline Management (incl hazard land acquisition) 55 448,250 390,500 401,500 Major maintenance 55 13,950 59.000 Metro Erosion Control 55 270,875 226,200 218,900 Peel Erosion Control 55 16,500 -- 8,250 York Erosion Control 55 19,085 24,310 11,000 SUB-TOTAL 1,401,620 !,380,145 843,300 TOTAL WATER AND RELATED LAND MANAGEMENT 5,221,798 2,892,478 2,317,805 --------- --------- --------- --------- --------- --------- 85 10.02 Pa9.e 1-8 Rate 1986 Approved Ac tua 1 of Grant Preliminary 1985 1984 --r-- $ $ $ CONSERV.l\TION & RECREA'rlOtl LAND MANAGEMENT PROGRAM ADMINISTRATION Cl Salaries, wages & expenses * 50 903,177 778,990 792,750 C2 Conservation services 50 6,000 10,050 6,000 C3 Information and interpretation 50 5,500 8,000 30,000 C4 Taxes and insurance 50 35,000 26,500 34,650 SUB-TOTAL 949,677 823,540 ~3,400 SURVEYS AND STUDIES Boyd Master Plan 50 12,500 CAPITAL --Outdoor Recreation --------- Conservation area development 50 140,000 151,250 102,787 Waterfront development ( i nc l. open space acquisition) 50 797,316 ~2,000 402,777 SUB-TOTAL 937,316 513,250 -2Q5,564 'l'OTAL CONSERVATION & RECREAT 1011 LAND MANAGEMENT 1,886,993 1,336,790 1,381,464 --------- --------- --------- --------- --------- --------- TOTAL FUNDING 7,920,641 4,975,583 4,421,905 --------- --------- --------- --------- --------- --------- * includes ~dministration budgets for Waterfront Development, Field Operations, Program Services and Black Creek Pioneer Village I 85 10 02 PO:lUe [-9 ._._~ 'filE ME'l'ROPOLITAN 'fORONTO AND REGION CONSERVATION AUTIIOIU'I'Y FOUR-YEAR PROGRAM EXPENDITURE SUMMARY 1983 - 1986 1985 1983 ]984 PROJECTED 1986 PROGRAM ACTUAL ACTUAL ACTUAL BUDGET $ '---$- $ $ FINANCE AND ADMINISTRATION Program Administration 1,464,834 1,533,805 1,504,200 1,623,700 I General Expenses 277,760 364,814 377,000 521,000 Property Acquisition and Maintenance 738,075 1,113,693 1,007,000 4, 5~1, 000 2,480,669 3,012,312 "2;(188,200 ~,735,700 WATER RESOURCE Program Administration 994,605 1,123,412 1,201,150 1,340,387 Conservation Services 443,416 516,918 535,775 563,026 Operation and Maintenanc~ - Water Control Structures 358,105 193,228 209,500 248,900 Erosion Control 1,011,713 1,226,592 1,579,000 2,437,900 Flood Control - Planning and Remedial Works 1,156,864 624,688 390,100 870,000 Lake Ontario Waterfront Development 1,197,029 970,531 _~!.8,000 !.d,~!, 632 5,161,732 4,655,369 4,833,525 6,954,845 FIELD OPERATIONS Program Administration 783,266 870,124 862,260 985,100 Conservation Education 1,629,479 1,794,383 1,913,400 2,048,000 Conservation Recreation 2,108,047 2,344,727 ~L61!,000 2,922,150 4,520,792 1L.009, 234 ~389,660 5,955,25,! PROGRAM SERVICES Program Administration 359,708 269,555 355,500 418,700 Community Relations 176,168 225,990 360,819 397 , 056 Planning and Development 309,479 383,077 381,500 280,000 845,355 -----078,622 1,097,819 1,095,756 DLACK CREEK PIONEER VILLAGE Program Administration 281,324 206,778 221,800 240,600 Operations and Maintenance 1,392,649 1,605,911 1,912,657 2,029,590 lIeritage Conservation - Education 129,440 151,127 138,000 148,000 Capital Development 948,066 l~86, 719 970,000 350,000 2,751,479 5,050,535 3,242,457 2,768,190 85 10 02 Page 1-10 EXPENDITURE SUMMARY contd 1985 1983 1984 PROJECTED 1986 PROGRAM ACTUAL ACTUAL ACTUAL BUDGET $ $ $ $ VEHICLE AND EQUIPMENT FUNDS - 229,946 393,152 422,003 279,200 FOOD SERVICE -2~h.017 611,746 619,000 686,000 SPECIAL PROJECTS 2,255,845 1,616,872 1,590,000 TOTAL 18,782,835 21,227,842 20,082,664 24,474,941 ---------- ---------- ---------- =========c ---------- ---------- ---------- . Expenditures on special and government employment projects cannot be forecast with any degree of accuracy 85 10 02 - Page II-l 1'IIE METROroLITAN 1'ORO~ro AND REUION <DNSERVATION AurllORITY BASIS G' AProR'l'IOtMEJoll' - MlnnCIPAL LEVY - 1986 BASED 011 THE U\TFST mlJALIZED ASSESSiEtlT FIGJRES (DIsroUNTED) AVAILhBLE TO THE AurIlORITY** Discounted % of Discounted Equalized Population Equali zed I'tlnicipali ty Assessment Total In I'tlnicipali ty Assessment In Authod ty In Watershed Population Author i ty 1,000's of $'s 1,000's of $'s Adjala Township 74,792 8 5,983 3,899 312 Durham, Regional M.micipality of 1,551,433 * 1,237,237 75,909 61,103 Metropolitan Toronto 61,592,863 100 61,592,863 2,140,347 2,140,347 Mono Township 102,986 5 5,149 4,126 206 Peel, Regional I'tlnicipality of 14,757,775 * 6,250,866 506,421 219,462 York, Regional I'tlnicipality of 8,402,613 * 7,463,840 202,536 170,214 86,482,462 76,555,938 2,933.238 2,591,644 AUALYSIS <F REUIOl>i\L MUNICIPALITIES * Durham, Regional I'tlnicipality of Ajax, Town of 522,548 86 449,391 25,660 22,068 Pickedrg, Town of 779,418 95 740,447 311,:799 36,859 Uxbridge Township 249,467 19 47,399 H,450 2,176 -- 1,551,433 1,237,237 75,909 61.103 - Peel, Regional I'tlnicipality of Brampton, City of 4,046,274 63 2,549,153 154,9Rl 97,6311 Mississauga, City of 9,952,782 33 3,284,418 324,1153 107,201 Caledon, Town of 758,719 55 417 , 295' 26,587 14,623 14,757,775 6,250,866 ~06,421 219,462 York, Regional I'tlnicipality of Aurora. Town of 439,745 4 17 , 590 16,466 659 Markham, Town of 3,556,379 100 3,556,379 81,932 81 , 932 Rictlloorrl Hi 11, Town of 1,224,160 99 1,211,918 38,488 38,103 Vaughan, Town of 2,279,692 100 2,279,692 36,815 36,815 Whitchurch-Stouffville, Town of 396,306 43 170,412 13,551 5,827 Kirg Township 506,331 45 227,849 15,284 6,878 8,402,613 7,463,840 202,536 170,214 .. As provided by the Ministry of I'tlnicipa1 Affairs arrl Housirg for the 1984 fiscal year 'Ihe 19115 assessment data, which is applicable for the 19t16 budget year will not be available until January of 1986 85 09 13 Page 11-2 THE Mt.'TROroLI'fAN TOROtm) J\tlD RmIOU CDNSERVATlON AUfHORI'l'Y 1986 LEVY AProRTIONMEllT lEING DISCDUN'I'ED EQUALIZED ASSESS1Elff. ~neral alu Capi tal Levy Waterfront Project excluding Waterfront DiscoWlted Assessment Discounted Assessment Proportionate 95% MetrojDurham Proportionate in Watershed Factor 5% Adjala/Mono/Peel/York Factor (l,OOO's of $'5) (l,OOO's of $'s) Adjala 5,983 00007815201 5,983 00002179466 lAIr ham Ajax 449,391 Pickering 740,447 Uxbridge 47,399 1,237,237 1,237,237 01616121534 1,237,237 01870719845 Metro 61,592,863 .80454716654 61,592,863 .93129280155 Mono 5,149 00006725801 5,149 00001875659 Peel Brampton 2,549,153 Mississauga 3,284,418 Caledon 417,295 6,250,866 6,250,866 08165096221 6,250,866 02277043485 York Aurora 17 ,590 Markham 3,556,379 Richroond Hill 1,211,918 Vaughan 2,279,692 Whitchurch-Stouffville 170,412 King 227,849 7,463,840 7,463,840 09749524589 7,463,840 02718901390 76,555,938 1. 00000000000 76,555,938 1 00000000000 . As provided by the Ministry of l1.micipal Affairs arxl Housirg for the 1984 fiscal year 'Ihe 1985 assessment data, Io'hich is a(plicable to the 1986 budget year, will not be available until January of 1986 85.09 13 Page 11-3 THE METROroLITAtI TOROmO AND {ill;IOtI OJNSERVATION AurHORI'IY APOOR'l'IOt-MENT CF 1986 LEVIES CENERAL PROJECTS - CAPITAL PROJECTS - WATERFRON'l' 1 9 8 6 GENERAL LEV Y - CAP I or A L WATERFRONT TOTAL 1985 General PROJECTS Before Tax Total Inc includirg (See page I 1-4 ) Shoreline Tax lIdjust lId~ust 'lax Adjust Tax I\d;ust Dev_elo~.!!.~~~nt $ $ $ $ $ $ Adjala 445 445 382 11 23 479 Durham 92,056 33,468 125,524 155,168 2,327 19,593 147,444 Metro Toronto 4,582,780 4,582,780 3,935,390 2,711,770 975,398 366,750 8,636,698 Mono 383 383 329 10 19 412 Peel 465,092 124,066 589,158 516,078 25,258 23,849 638,265 York 555,342 37,243 592,5115 511,840 29 654 28,477 650,716 5,696,098 194,777 5,890,875 5,119,187 2,769,030 1,047,359 366,750 10,074,014 ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------~---------------------------------------------.---------------------------- 85.J.0.02 - I Page II -4 THE METROroLITAlI TOROtlI'O AND REGION OONSERVATION AIJI'HORITY AProRTIOtMEN'r CF 1986 LEVIES CAPITAL PROOECTS Metro Lard lIa za rd Lard Flood Wamirg E.C. & Slope Bellamy lIighlard Keatirg Acquisition Acquisition System Stabilization Road Creek Olannel 'l'OTAL Adjala 10 1 11 Durham 2,182 145 2,327 Metro Toronto 1,575,000 108,614 7,241 221,625 495,000 34,290 270,000 2,711,770 Mono 9 1 10 Peel 11,023 735 13,500 25,258 York 13,162 877 15,615 29,654 1,575,000 135,000 9,000 250,740 495,000 34,290 270,000 2,769,030 ------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------ 85.09 13 - Page !1I-1 LEXiE lID: Current Itans - " Capital Itans - 00 PRFLIMIl~RY BUDGET SUMMARY - 1986 - 1985 1986 B(Jl)Q;T SornCES CF FINAOCING 1985 BUDG:T PROOOC'fW ACWAi:&'> I her IV ( 'IY NET PROVnCIAL MUNICIPAL EXPENDITURES RE:vENm:S EXPENDITURES GRAUT LEVY OTHER EXPENDITURES REVENUES EXPEIIDI'I'URES REVENUES $ $ $ $ $ $ $ $ $ $ FINAOCE & ADMINISTRATION lIdmi nistration .. 1,623,700 1,623,700 811,850 811,850 1,492,630 1,504,200 General ExP'!nses If 521,000 460,000 61,000 61,000 451,000 416,000 377,000 445,000 , Property: Acquisition, Maintenance & Mal1CJ]ement Flood Control Hazard Land Acquisition 00 300,000 300,000 165,000 135,000 200,000 2CO,000 Metro Land Acquisition 00 3,500,000 3,500,000 1,925,000 1,575,000 Waterfront Hazard Land Acquisition 00 120,000 120,000 66,000 54,000 108,000 108,000 Water.front Open space Land Acqu' n 00 300,000 300,000 150,000 150,000 365,000 365,000 Legal Costs Regulation Enforcement II 11,000 11,000 6,050 4,950 JO,OOO 9,000 Water & Relatoo Taxes .. 265,000 265,000 145,750 119,250 265,000 250,000 Insurance " 25,000 25,000 13,750 11,250 13,000 20,000 Conservation & Recreation Taxes II 45,000 45,000 22,500 22,500 40,000 35,000 Insurance II 25,000 25,000 12,500 12,500 13, 000 20,000 85.10.02 Page 111-2 PRELIMIW\RY BUlXET roMMARY - 1986 1985 1986 BlJIXE'f SOURCES <F FINl\tCItlG 1985 BUDGE'f PROOOCTED ACWAIS ACTIVI'IT NEr PROVItCIAL MUNICIPAL EXPENDITURES REVENUES EXPt;NO['l'llHE GRANT LEVY OTHEH EXPENDITURES REVEtRJES EXPENDITURES REVENUES $ $ $ $ $ $ $ $ $ $ WA'fER RESOmCE progran Administration II 1,043,301 1,043,301 551,996 474,219 17 ,086 963,390 946,150 Conservation Services .. 563,026 185,500 377,526 207,039 170,487 628,526 169,925 535,775 181,000 Operation & Maintenance - Water Control Structures II 248,900 248,900 136,895 112,005 210,000 209,500 - Erosion Control Highlarrl Creek 00 76,200 76,200 41,910 34,290 73,500 73,000 Bellamy Rooo 00 1,100,000 1,100,000 605,000 495,000 1 215,000 400,000 Shoreline Management 00 695,000 695,000 382,250 312,750 602,000 600,000 Metro 00 502,000 9,500 492,500 270,875 221,625 411 273 411,000 Peel 00 30,000 30,000 16,500 13,500 York 00 34,700 34,700 19,085 15,615 44,200 40,000 Surveys & Studies 00 30,018 30,000 Major Maintenance III 25,363 25,000 Flood Control Ranedial Works 00 620,000 620,000 341,000 279,000 330,600 315,600 Studies & non-capital .. 100,000 100,000 55,000 45,000 29, 500 29, 500 Floodplain mappi()J " 70,000 70,000 28,000 7,000 35,000 100,000 30,000 Major Maintenance .. 80,000 80,000 44,000 36,000 14, 580 15,000 Waterfront Administration 00 297,086 297,086 147,043 150,043 253,580 255,000 Development 00 1,494,632 100,000 1,394,632 647,316 747,316 909,090 100,000 918,000 100,000 85.10.02 - Page 111-3 PREJ:.IMII-i\RY I!UIXET SUMMARY - 1986 1985 1986 BUDrnT SOURC~ IF FUi'\OCING 1985 BUDGE'f PROJEC'fm ACTUAIS ACTIVITY Nr.'f PROVHCIAL MutUCIPl\L EXPENDI'l'URES REVENlES EXPENDITURES GRANT I..EW O'rHER EXPENDI'fURES REVENUES EXPENDI'l'URES RJo."'VENUES - $ $ $ $ $ $ $ $ $ $ FIELD OPERATIONS Program Administration Ii 985,100 985,100 499,157 485,943 855,800 862,260 Conservation Etlucation: - Field Centres II 1,500,000 1,350,000 150,000 68,750 81,250 1,403,400 1,285,000 1,408,400 1,290,000 - Kortright Centre .. 548,000 274,000 274,000 22,000 201,000 51,000 510,000 275,000 505,000 240,000 Conservation Recreation Ii 2,922,150 1,200,000 1,722,150 1,722,150 2,1;64,310 1,200,000 2,614,000 1,125,000 PROCRAM SERVICES Program Administration III 271,700 271,700 135,850 135,850 214 , 500 217 , 500 Community Relations Support If 68,000 68,000 34,000 34,000 64,000 64,000 General Infonnation If 89,681 89,681 48,775 40,906 85,819 85,819 Marketirg II 307,375 307,375 257,375 50,000 275,000 275,000 Plannirg (, Develq:ment Support II 79,000 79,000 39,500 39,500 74,000 74,000 Planning (, Development II 280,000 280,000 140,000 140,000 381,500 381,500 85.10.02 Page II 1-4 PREf.IMHf\RY BUDG:T SUI'~'1ARY - 1986 1985 1986 BUDCET SOURCE CF FHf\OCING 1985 DUIXET PRUJEX:TID ACTUAlS ACTIVI'I'Y NET PROITIICIAL MUNICIPAL EXPENDI'l'URFS REVENUES EXffiNDI'l'URFS GRANT LEVY OTHER EXPENDI'l'URFS REVENUES EXPENDI'I'URFS REVE~RJES $ $ $ $ $ $ - $ $ $ $ BlACK CREEK PIONEER VlLlA(E Program Administration .. 240,600 240,600 120,300 120,300 223,500 221,800 Operations & Maintenance II 2,029,590 1,059,100 970,490 738,490 232,000 1,884,800 1,001,800 1,912,657 969,303 Heritage Conservation - Education II 148,000 163,000 (15,000) (15,000) 146,000 161,000 138,000 152,000 Capital - development 00 350,000 350,000 350,000 672, 000 970,000 VEHICLE & EQUlIMEm' row:> .. 279,200 279,200 21,100 258,100 344,600 422,003 roOD SERVICE ** II 686,000 686,000 619,000 619,000 619,000 619,000 aJRREm' II 15,055,323 5,377,600 9,677,723 3,143,662 5,890,875 643,186 14,002,218 5,127,725 13,807,064 5,021,303 CAPI'fAL 00 9,419,618 109,500 9,310,118 4,776,979 4,183,139 350,000 5,214,171 100,000 4,685,600 100,000 1986 TarAL 24,474,941 5,487,100 18,987,841 7,920,641 10,074,014 993,186 19,216,389 5,227,725 18,492,664 5,121,303 1985 'I'orAL 19,216,389 5,227,725 13,988,664 4,975,583 7,013,633 1,999,448 85.10 02 Page IV-l 1986 PRELIMINhRY BUDGET FINANCE AND ADMINISTRATION To support goals of the Authority, the responsibilities of the Division encompass financial management and monitoring of financial procedures, compilation of budget, multi-year forecast and provision of financial reporting as required The Division is responsible for acquisitions and management of property, management of Authority legal services, management of Authori ty 'personnel services, management of Anthority's administration offices and grounds, and provision of other administrative services to all divisions of the Author! ty The Secretary-Treasurer is required to record the resolutions, decisions and olher proceedings of the Authority and to keep the originals of all minutes of the Authority and ita boards and commi ttees 85 09 09 - Page IV-2 1986 PRELIMINARY BUDGET 1985 ACtlIEVEMEUTS - Participated in negotiations for the lease of Authority lands at Claireville - Prepared a five-year progress report on the implementation of the Watershed Plan and reviewed and updated all Watershed Program goals and objectives. - Implemented new purchasing policies and procedures - Completed an off-site central record retention centre. - Completed study of office layout to meet administration requirements. - Continued to monitor program delivery outputs through Program Performance Appraisals - Improved the financial management and budget reporting systems - Reviewed computer resources with a view to expanding same to allow access to a greater number of programs and procedures. - Acquired property rights, required to facilitate Authority construction projects, and other conservation lands. - Continued negotiations with member municipalities concerning Authority-owned lands within urban areas. -- 1986 PRIORITIES - Circulate, for endorsement, revised Watershed Plan to all funding partners - Implement an office layout plan to meet head office requirements - Strengthen the system of internal audit - Continue to improve financial management and budget reporting systems - Implement a records retention policy - Acquire property rights required to facilitate Authority projects, and other conservation lands 85 09 10 Page IV-3 1986 PHELIMIl~RY BUDGET FIlV\ICE AND MMINISTRATlOtI - - 1985-- 1986 BUDCET somcBS (F FHIMCI NG ~ 1985 BUIJ(ET l'RQJOCTEO AC'1'UA[s l'ROCRAM NEI' PRO'Il l{; 1M. MUNII; I PAL EXPENDITlRlli REVEtlUES EXPEtIDITURES ffiANT LEV\': OTHER EXPENDITURES REVENUES EXPENDITURES REVENUf;S - $ $ $ $ $ - $ $ $ $ $ Program Administration 1,623,700 1,623,700 811,850 811,850 1,492,630 1,504,200 General Expenses 521,000 460,000 61,000 61,000 451,000 416,000 377,000 445,000 Prq:>erty Acquisition, Maintenance & Management 4,591,000 4,591,000 2,506,550 2,084,450 1,014,000 1,007,000 TOfAL 6,735,700 460,000 6,275,700 3,318,400 2,957,300 2,957,630 416,000 2,888,200 445,000 -- 85.09 09 Page IV-4 1986 PRELIMINARY BUDGET FINANCE AND ADMINISTRATION P~OGRAM Administration PURPOSE To provide the administrative and financial services of the Authority 1986 OBJEC'fIVES Continuation of general administration and financial support services for all Authority programs, as well as expenses for Authority members The salaries of the General Manager, Secretary- Treasurer, associated secretarial staff, and the staff of the Finance and Administration Division, wh ich includes Land Acquisition, Personnel, Finance and general office administration, are charged to this program The payment of members' per diem and kilometers and Authority meeting expenses are included in the budget. The cleaning and maintenance of the administration headquarters is also funded FINANCIAL COMMENTS This is a shared program, financed by a grant from the Province of Ontario and the general levy on all participating municipalities Employee salaries, wages and benefits and Administrators' salaries are charged to each program Sa 1 a r y increases are provided fo r on the basis of a 4 5% adjustment on the 1985 salary and wage schedule OBJECTIVE CLASSIFICATIONS Furniture (. Salaries Fr inge Material, Supplies Services Equipment (. Wages Benefits (. Utilities (. Rents Purchases TO'l'AL $ 839,000 118,000 166,000 475,700 25,000 1,623,700 85 09.09 _. ~ Page IV-5 1906 PRELIHI~RY BUDGET FI~OCE AND ArnlNISTAATION Program: IIdministration 1985 1986 BUlXET SOURCES OF FINANCING 1985 BUlXE'f mOJOCTEO ACWALS ACl'IVITY NE'f PROIfItCIAL HUmCIPAL EXPENDI TURES REVENUES EXPENDITURES ffiANT LEVY O'lllER EXPENDI'fURF.S REVENUES EXPENDI TURES REVENUES $ $ $ $ $ $ $ $ $ $ Wages & Benefi ts 957,000 957,000 478,500 478,500 862,000 855,500 Travel Expense & Allowances - Regular 18,000 18, 000 9,000 9,000 16,500 17 , 000 Menbers 76,600 76,600 38,300 38,300 75,000 82,900 Equiprent Purchase & Rental 71,000 71 , 000 35,500 35,500 71 , 000 67,000 Ha tcrials & Supplies 148,000 148,000 74,000 74,000 138,000 145,500 Rent & Utilities 203,000 203,000 101,500 101,500 194,000 190,600 General Expenses Re<)ular 131,100 131,100 65,550 65,550 117,130 127,100 Manbers 19,000 19, 000 9,500 9,500 19,000 18, 600 rorAL 1,623,700 1,623,100 811,850 811,850 1,492,630 1,504,200 85.09 09 P,lfJC IV-6 1986 PRELIMINARY BUDGET FINANCE AND ADMINISTRATION ----- PROGRAM General Expenses PURPOSE To provide for a variety of support costs for which no provincial grant is available 1986 OBJECTIVES To continue to fund maintenance, taxes and insurance on rental properties and other general maintenance To continue to provide an adequate level of service at Authority and staff meetings and functions To commence head office renovations plan FINANCIAL COMMENTS Since no provision for these items i s mad e in the Ministry of Na tur al Resources grant structure, the funding is entirely from mun icipal levy and rental income Net interest income is credited to the member municipalities' general levy OBJECTIVE CLASSIFICATIONS Ma terials Supplies & Services Interest Utili ties & Rents Costs TO'rAL -- $ 51,000 440,000 30,000 521,000 85 09 09 Page IV-7 1986 PRELIMI~RY AUDGF.T ~'I~NCE AND AIA'1INIS'fRA'fION PClYJram: General Expsmses - 1985 1986 BU()(}~T SOURCES <F FItU\OCING 1985 Bl./IXE'f PROJOC'fED AcroAI.S l\Cl'IVITI NE'f PROVI N: IAL ttuNIC I PM. --- -- EXPENDI'fIJRES REVEUUES EXPENDI'l'URFS ffiAUT LEVY OTHER EXPENDITURES REVENUES EXPEND ['I'URES ~~E.'VEI!~~_ $ $ $ $ $ $ $ $ $ $ Authority [, Staff Meetirgs arrl FlIDctions 42,000 42,000 42,000 41,000 42,OUO Vehicles & Equipt Expenses 5,000 5,000 5,000 5,000 5,OUO Safety COmmittee 3,000 3,000 3,000 Staff & Authority tlenbers Lorg Service & Retiranent 6,000 6,000 6,000 6,000 6,000 Insurance 20,000 20,000 20,000 15,000 15,000 Mi a'e11aneous 18,000 18, 000 18,000 18,000 16,000 Rental Properties 297,000 415,000 (118,000) (118,000) 336,000 366,000 268,000 400,000 Office Renova tions 100,000 100,000 100,000 Interest 30,000 45,000 (15,000) (15,000) 30,000 50 , 000 25,000 45,000 - TarAL 521,000 460,000 61,000 61,000 451,000 416,000 377,000 445,000 85.09 09 Page IV-8 1986 PRELIMINARY BUDGET FINANCE AND ADMINISTRATION PROGRAM Property Acquisition, Maintenance & Management PURPOSE: To fund the acquisition of lands required in carrying out various programs of the Au thori ty. To provide for costs associated with taxes on non-revenue producing areas and liability insurance on Authority lands under Water and Related Land Management Programs and Conservation and Recreation Land Management Programs To provide for legal costs associated with the Authority's regulation enforcement 1986 OBJECTIVES The acquisition of lands and property interest - to facilitate construction of flood control projects - at flood vulnerable and priority valley land location~; - to facilitate erosion control works including the purchase of endangered residences along Scarborough Bluffs; To acqufre - key properties along the Lake Ontario Shoreline; - envirolwentally significant areas in the Headwaters of the Watershed FINANCIAL COMMENTS The funding for this program is on a shared basis with 55% (Water and Related Land Management Programs) and 50% (Conservation and Recreation Land Management Program) of the funds being available from the Province of Ontario and the balance being funded by general, capital or Waterfront Plan levy on all participating or benefiting municipalities The funding for realty taxes does not make allowances for any market value assessment tha t may be implemented in 1986 ODJECTIVE CLASSIFICATIONS Real Services Property & Rents 'fOTAL $ 4,220,000 371,000 4,591,000 85 09 09 -- Page IV-9 1986 PRELIMlt~RY BUDGET FIW\t~E AUD Af)1INISTRA'flOtl Program: Prqlerty Acquisition, Maintenance Ii ManagEment ---- 1985 1986 BUDGET SOLRCES CF FIN7\tCING 1985 BUDGET PRQJOC'fED ACl'UALS ACfIVl1Y NE'f PROVHCIAL HUNlC I PI\L EXPENDI'I'lIRFS REVENUES EXPEUDI TURFS ffiAUT LEVY O'l'HER EXPENDI'l'URES REVEtlUES EXPENDl'l'URES REVENUES $ $ $ $ $ $ $ $ $ $ Flood Control Land Acquisition 300,000 300,000 165,000 135,000 200,000 200,000 ~~tro Acquisition 3,500,000 3,500,000 1,925,000 1,575,000 Waterfront Hazard Land Acquisition 120,000 120,000 66,000 54,000 108,000 108,000 Waterfront Open Space Ian:'! Acquisition 300,000 300,000 150,000 150,000 365,000 365,000 Legal Cos ts Regulation Enforcanent 11,000 11,000 6,050 4,950 10,000 9,000 Water Ii Related Taxes 265,000 265,000 145,750 119,250 265,000 250,000 Insurance 25,000 25,000 13,750 11,250 13,000 20,000 Conservation Ii Recreation Taxes 45,000 45,000 22,500 22,500 40,000 35,000 Insurance 25,000 25,000 12,500 12,500 13,000 20,000 TOrAL 4,591,000 4,591,000 2,506,550 2,084.450 1,014,000 1,007,000 85.09.09 Page V-l -~ 1986 PRELIMINARY BUDGET WATER RESOURCE This Division is responsible for the carrying out of the appr.oved water management policies and programs of the Authority, as they apply to the river systems and the Lake Ontario Waterfront, i nc 1 ud i ng - administration of the Flood Control Program; - administration of the Authority's Erosion and Sediment Control Program, including the Lake Ontario Shoreline; - administration of the Storm Water Management Program; - administration of the Wat~rfront Development Program; - administration of the Conservation Land Management Program; - the development and operation of a Flood Warning System; - technical advice and direction concerning the enforcement of the Authori ty' s fill regulations and development control; - the administration of the Authority's plan review function related to the Authori ty' s fill and construction regulations in co-operation with the member municipalities and the Province of Ontario; - long range planning and policy development related to Divisional responsibilities; - environmental monitoring and review of flood control and waterfront projects; - development of programs regarding forest management, wildlife habitat, stream improvement and conservation land planning 85 08 29 Page V-2 1986 PRE~IMINARY BUDGET 1985 ACHIEVEMENTS - Completed flood control remedial measures on Duffin Creek - Completed the replacement of the Goodwood Pumping Station - Continued the operation and development of the flood warning system - Operated and maintained existing erosion and flood control works - Implemented erosion control works on a priority basis in Metropolitan Toronto, Peel, York and Durham, including the Lake Ontario shoreline, Bellamy Road Ravine, and Highland Creek. - Continued development of Colonel Samue 1 Smith, Ajax, and Bluffers Phase II Waterfront Areas. - Continued with the preparation of a master plan for Aquatic Park while managing the interim use program - Increased forestry management programs on Authority owned lands. - Increased sediment control programs, in particular urban management and rural on-st~eam sediment control - Implemented a new flood warning communications system - Completed Phase I of preparing Master Drainage Plan for forwarding to our municipalities 1986 PRIORITIES - Continue the operation and development of the flood warning system. - Operate and maintain existing erosion and flood control works. - Implement erosion control works on a priority basis in Metropolitan Toronto, Peel and York, including the Lake Ontario shoreline, Bellamy Road Rav ine, and Highland Creek - Continue development of Colonel Samuel Smith, Ajax, and Bluffers Phase II Waterfront Areas. - Continue witll the preparation of a master plan for Aquatic Park while managing the interim use program - Increase forestry management programs on Authority owned land s - Increase sediment control programs, in particular urban management and rural on-stream sediment control - Complete the implementation of a new flood warning communications system - Commence the dredging of Keating Channel - Continue predevelopment property management in Pickering/Ajax and at Tommy Thompson Park - Continue to update data acquisition capabilities related to flood forecasting and warning. - Continue programs of tree planting and conservation planning and manage the Authority nursery 85 08 29 Page V-3 1986 PRELIMI~RY BUDGET WATER RESOmCE 1985 1986 BUOCET somcES IF FINMl::ING 1985 BUIn:T PRQJOCTW ACWAlS PR<XJ{AM NET PROVnCIAL MUNICIPAL EXPENDITURES REVENUES EXPENDITURES GWlT lEVY OTHER EXPEIDI'l'URES REVENUES EXPENUITURES REVENUES ~ ~ ~ $ $ $ $ $ $ $ Program Administration 1,043,301 1,043,301 551,996 474,219 17,086 963,390 946,150 Conservation Serv ices 563,026 185,500 377,526 207,039 170,487 628,526 169,925 535,775 181,000 Operation arrl Maintenance - Water Control Structures 248,900 248,900 136,895 112,005 210,000 209,500 Erosion Control 2,437,900 9,500 2,428,400 1,335,620 1,092,780 2,401,354 1,579,000 Flood Control PlanniCJ;l arrl Ranooial Works 870,000 870,000 468,000 367,000 35,000 474,680 390, 100 '~. TOl'AL 5,163,127 195,000 4,968,127 2,699,550 2,216,491 52,086 4,677,950 169,925 3,660,525 181,000 85.10.01 Page V-4 1986 PRELIMINARY BUDGET WATER RESOURCE PROGRAM Program Administration PURPOSE To provide administrative, planning, biological and engineering staff necessary for implementing 1985 programs 1986 OBJECTIVES - To carry out the 1986 work programs within the Flood Control, Erosion Control and Planning and Environmental categories within the funding limits. FINANCIAL COMMENTS 'fhis is a shared program, 55% of the funds being ava ilable from the Province of Ontario and the balance being funded from the general levy on all participating municipalities The Water Theme Co-ordinator is funded by a special agreement between the Ministry of Na tural Resourcp.s and the Authority whereby the Ministry of Natural Resources will provide 50% of Lhe Co-ordinator's salary and benefits The Flood Control Workshop is funded fully by the participating municipalities OBJECTIVE CLASSIFICATIOtlS Materials Salaries Supplies & Services ~Wages Benefits Utilities & Ren ts TOTAL --- $ 764,669 218,202 13,300 47,130 1,043,301 85 10 01 Page y-5 1986 PRELIHI~RY BUDGET WATER RESOWCE Program: Program Administration ----- 1985 1986 BUDrnT SOlRCES <F FINI\OCING 1985 DUDrnT PRQJOCTED ACWAt:.S ACTIVI'lY NF.'T PROVI ~ IAL MUNICIPAL EXPEIDITURES REVENUES EXPENDlWRES rnANT LEVY OTIlER EXPENDITURES REVENUES EXPENDIWRES REVENUES $ $ :; $ $ $ $ $ $ $ Salaries 734,183 734,183 403,801 330,382 659,000 659,000 Benefits 213,516 213,516 117,434 96,082 193,500 193,000 Travel arrl other 23,430 23,430 12,886 10,544 20,600 21,000 Wa ter 'lhane Co-ordinator 34,172 34,172 17 , 086 17 , 086 31,150 31,150 Flood Control Workshop 5,500 5,500 5,500 5,100 5,000 General Expenses Tedmica1 Maps 9,800 9,800 5,390 4,410 9,500 9,000 Data Processirg 7,700 7,700 4,235 3,465 24,540 23,000 Regulations 15,000 15,000 8,250 6,750 20,000 5,000 --- TarAL 1,043,301 1,043,301 551,996 474,219 17 , 086 963,390 946,150 85.10.01 Page V-6 1986 PRELIMINARY BUDGET WATER RESOURCE PROGRAM Conservation Services - Conservation Plannj~ PURPOSE To provide technical advice to private landowners to promote sound land management programs To carry out resource management planning activities for Authority lands and technical advice to agencies managing Authori ty lands in urban areas 1986 OBJECTIVES . - To continue to provide technical advice for reforestation, farm tree and shrub plantings, woodlot management, pond management and stream improvement to private and public landowners - To provide E S A management technical advice to private and public landowners. _ To prepare resource management plans for Authority owned lands _ To provide a program of conservation planning for private landowners FINANCIAL COMMENTS This is a shared program, 55% of the funds being available from the Province of Ontario and the balance being funded from th~ general levy on all participating municipalites OBJECTIVE CLASSIFICATIONS Materials Salaries Supplies & Services & Wages Utilities & Ren ts TO'fAL -- $ 149,386 4,500 8,000 161,886 85 08 27 Page V-7 1986 PRELIMII~RY BU~;T WATER RESOURCE Program COnservation Services - COnservation Planning 1985 __ .!2..~6 DUtaT SOURCES G' FINANCING 1985 BUDGET PROJOCfED ACI'UALS ACfIVI1'Y NET PROVUCIAL MUNICIPAL EXPENDITURES RtVENUES EXPEllDITUHES awn LEVY OTHER EXPENDITURES REVENUES EXPENDI'l'URF.s REVENUES $ $ $ $ $ $ $ $ $ $ COnservation Planning 161,886 161,886 89,037 72,849 144,700 145,000 rofAL 161,886 161,886 89,037 72,849 144,700 145,000 85.08.27 -- Page v-a 1986 PRELIMINARY BUDGET WATER RESOURCE PROGRAM Conservation Services - Storm Water Milna~ement PURPOSE To carry out urban storm water management and master drainage planning studies to minimize the effect of development on erosion and floodi ng 1986 OBJECTIVES To further update and develop the Authority Storm Water Management Program as part of the overall Watershed Plan review being carried out, particularly in light of the new provincial Urban Drainage Guidelines FINANCIAL COMMENTS The Urban/Rural drainage is a generally benefiting program which receives a 55% grant from the Province of Ontario OBJECTIVE CLASSIFICATIONS Materials Salaries Supplies & Services & Wages Utili ties & Rents TOTAL $ 5,000 5,000 10,000 85 08 29 Page V-9 1986 PRF.LlMINARY BUDQ:'f WATER RESOURCE Program Conservation Services - Storm Water Management 1985 1986 BUJX;ET SOURCES <F FINllOCIIIC 1985 BU\JGE'f PROJOC'fED ACWA[S ACfIVI'IT m.--r PROVUC IAL MUNICIPAL EXPEllDITURES REVENUES EXPENDl1'URFS rnANT LEVY OTHER EXPF:NDl1'URES RI':vEllUES EXPENDITURES REVEtlUES $ $ $ $ $ $ $ $ $ $ Urban/Rural Drainage 10,000 10,000 5,500 4,500 15,000 15,000 - - TOl'AL 10,000 10,000 5,500 4,500 15,000 15,000 85.08 29 - Page V-10 1986 PRELIMINARY BUDGET WATER RESOURCE PROGRAM Conservation Services - Tree Planting/Forest Management PURPOSE To provide technical assistance to private landowners to promote sound water conservation programs To carry out resource management programs for Authority lands and public landowners 1986 OBJECTIVES - To continue farm tree and shrub plantings - To increase revenues from plant propagation - To increase woodlot and forest management activities on Authority lands - To increase reforestation programs on private I a nd s . -- FINANCIAL COMMENTS This is a shared program, 55% of the funds being available from the Province of Ontario and the balance being funded from the general levy on all participating municipalities OBJECTIVE CLASSIFICATIONS Materials Salaries Supplies & Services &W~ Ut il i ties & Rents TOTAL $ 209,425 65,875 49,675 324,975 85 08 26 ~ Page V-11 1986 PRFLIMIN!\RY BIJDQ;'l' WA1'ER RESOURCE Program: COnservation Services - Tree Planting/Forest Management 19115 1986 BU!Xl':T SOURCES ~' FItIAOCING 1985 BIJlG:T PROJoc'rrn AC'1'UALS ACTIVI1~ NE'r PROVHCIAL HUlUCIPAL EXPENDITURES REVENUES EXPENDITURES rnANT LEVY OTHER EXPENDITURES REVENUES EXPENDITURES REVENUES $ $ $ $ $ $ $ $ $ $ Plant Propugation 173,000 163,000 10,000 5,500 4,500 155,000 147,000 157,000 149,000 Reforestation 35,000 5,000 30,000 16,500 13,500 32,500 5,725 32,500 6,000 Faun Tree & -- Shrub 7,500 7,500 7,200 7,200 11,000 11, 000 Resource Man-"lgement 16,275 16,275 8,951 7,324 16,275 16,275 Forest Management 93,200 10,000 83,200 45,760 37,440 90,000 10,000 95,000 15,000 TarA!. 324,975 illS, 500 139,475 76,711 62,764 300,975 169,925 311,775 181,000 - 85.08.26 Page .Y=.!l 1986 PRELIMIHARY BUDGET WATER RESOURCE ~ PROGRAM Conservation Services - Soil Conservation/Sediment Control PURPOSE To provide technical assistance to private, public and Authority owned lands for sediment control 1986 OBJECTIVES - To increase programs of stream impr ovement, fencing, tree and shrub plants in rural and urban areas for off-stream and on-stream sediment control FINANCIAL COMMENTS 'I'his is a shared program, 55% of the funds being available from the Province of Ontario and the balance being funded from the general levy on all participating municipalities OBJECTIVE CLASSIFICATIONS Materials Salaries Supplies & Services & Wages Utilities & Rents TOTAL $ 17,195 26,345 10,625 54,165 85 10 01 Page V-13 ~- 1986 PRELIMI~RY BUDGET WATER RESOlRCE Program: Conservation Services - Soil Conservation/Sediment Control 1985 1986 DUlXET SOlRCES <F FIN7\r.cING 1985 DUOO::T PRQJOCTED AC'lUMS ACTIVI'lY NET PROVl tC lAC. MUNICIPAL EXPENDITURES REVENlES EXPEtlHTURES ffiANT LEVY O'fllER EXPENDITURES REVENUES EXPENDITURES REVENUES $ ~ $ $ $ $ $ $ $ $ Stream Improvanent 28,500 28,500 15,675 12,825 64,976 20,000 Urban Management 25,665 25,665 14,116 11,549 24,675 24,000 -- TafAL 54,165 54, 165 29,791 24,374 89,651 44.000 85.10.01 Page V-14 1986 PRELIMINARY BUDGET WATER RESOURCE PROGRAM Conservatio~ Services - Fish/Wildlife Management PURPOSE To carry out a program of fish rearing and stocking for selected Authority Conservation Areas and Forest and Wildlife Areas To carry out a program of fish/wildlife improvement for private and public landowners and on Authority lands To assess fishing opportunities in urban and rural areas of the watershed and target management proj~cts 19865 OBJECTIVES - To produce approximately 45,000 rainbow trout - To increase fisheries management projects on cold water streams in the rural areas of the Duffins and Humber Watershed FINANCIAL COMMENTS This is a shared program, 50% of the funds being available from the Province of Ontario and the balance being funded from the general levy on all participating municipalities. OBJECTIVE CLASSIFICATIONS Materials Salaries Supplies [, Services [, Wages Utilities [, Re n t..a TOTAL $ 1,100 10,650 250 12,000 85 10 01 Page V-IS 1986 PllELIMIN7IRY BU[)(]~'r WATER RESOmCE -- Program Conservation Services - Fish/Wildlife Mara;Jement 1985 1986 BurJQ;T somcES (F FINI\OCING 1985 BIJJ)ffi'l' mooocTEO ACTUALS ACTIVI'lY NET PROITI OC IAL MUNICIPAL EXPENDITURES REVENUES EXPENDITURES ffiANT LEVY OTHER EXPENDITURES REVENUES EXPENDITURES REVENUES $ $ $ $ $ $ $ $ $ $ CJlen J!affy - Fish Rearirl] 9,500 9,500 4,750 4,750 9,000 8.500 Fish Mar~ement 2,500 2,500 1,250 1,250 61,700 4,000 Urban Fisheries Sttrly 7,500 7,500 TarAL 12,000 12,000 6,000 6,000 78,200 20,000 85.10.01 Page V-16 1986 PRELIMINARY BUDGET WATER RESOURCE PROGRAM Operation & Maintenance/Dams, Channels, Erosion Control Structures PURPOSE To maintain existing erosion and flood control capital works, the flood warning system and the operation of major flood control dams 1986 OBJEC'fIVES - To provide regular maintenance for the Authority's flood control, erosion control and shoreline management works FINANCIAL COMMENTS This is a shared program, 55% of the funds being available from the Province of Ontario and the balance being funded from the general levy on all participating municipalities. OBJECTIVE CLASSIFICATIONS Materials Salaries Supplies & Services & Wages Utilities & Rents TOTAr. $ 82,000 65,510 101,390 248,900 85 10 01 ~- - Page V-17 1986 PRELIHIN7\RY BUTlCET WNfER RES<XRCE Program ~ration & HaintenancejOams, Channels, Erosion Control Structures 1985 1986 BUDCET SOmCES (F FIN7\OCING 1985 BUDG:'f PRQJOCTED ACIUAlS ACTIVI'lY NET PIlOVI tc IAL MUNICIPAL EXPENDITURES REVENUES EXPEtvI~~ -, alA/IT LEVY O'rHER EXPBNDl'fURES REVENUES EXPENDITURES Rt.VENUES $ $ $ $ $ $ $ $ $ $ Small Ibms 17 , 000 17 , 000 9,350 7,650 15,000 22,000 Er.osion Works 23,000 23,000 12,650 10,350 22,000 24,500 Regular Mainte- nance - Water Control Structures 102,000 102,000 56,100 45,900 97,000 92,000 Claireville Ibm 19,000 19,000 10,450 8,550 18,000 18,000 G Ross Lord Ibm 37,500 37,500 20,625 16,875 10,000 5,000 Flood Warnirg Systan 50,400 50,400 27,720 22,680 48,000 48,000 TOrAL 248,900 248,900 136,895 112,005 210,000 209,500 - 85.10.01 Page V-18 1986 PRELIMINARY BUDGET WATER RESOURCE PROGRAM Erosion Control PURPOSE To minimize the hazards of erosion to life and property within the valley systems and the Lake Ontario shoreline 1986 OBJECTIVES - To carry out r.:!medial protection works on a priority basis on the major valleys within Metropolitan Toronto - To carry out remedial measures on a priority basis along the Lake Ontario shoreline - To carry out remedial works on a priority basis on the major valleys in the Region of Pee 1. - To carry out remedial works on a priority basis on the major valleys in the Region of York. - To continue to update and augment the current erosion inventories and priority lists - To continue remedial works on the Bellamy Road Rav i ne and the Highland Creek FINANCIAL COMMENTS Highland Creek, Bellamy Road, Metro Erosion Control and the Shoreline Management Projects are Metro Toronto benefiting and receive a 55% grant from the Province of Ontario The Peel and York erosion control projects are Peel and York benefiting respectively and receive a 55% grant OBJECTIVE CLASSIFICATIONS Materials Salaries Supplies & Furniture Services Acquisition & Wages Benefits Utilities & Equipment & Rents of Real proeerty TO'fAL --- $ 330,400 29,800 901,700 10,200 1,135,800 30,000 2,437,900 85 10 01 Page V-19 1986 PREl.IHIl>i\RY BUDCET WATER RESOlRCE Program Erosion Control --- 1985 1986 BUIXET SOlRCfS <F FIl>i\OCING 1985 BIJIXET PROJOCTID ACTUAf.S ACTIVI'IY NE'f PRWIICIAL HUNIC I PAL EXPENDITlRES RE.VENlES EXPENDITURES ffiAtlT lEVY OTHER EXPEtlDITURFS REVENUES EXPENDITURES REVENUES $ $ $ $ $ $ $ $ $ $ Highlarrl Creek 76,200 76,200 41,910 34,290 73,500 73,000 Bellamy Road 1,100,000 1,100,000 605,000 495,000 1,215,000 400,000 Shoreline M:Jt 695,000 695,000 382,250 312,750 602,000 600,000 Metro Erosion 502,000 9,500 492,500 270,875 221,625 411,273 411,000 Peel Erosion 30,000 30,000 16,500 13,500 York Erosion 34,700 34,700 19,085 15,615 44,200 40,000 Erosion Sites Inventory &0 Priorization Studies 30,018 30,000 Hnjor Maintenance 25,363 25,000 f--- TarAL 2,437,900 9,500 2,428,400 1,335 620 1,092,780 2,401,354 1,579,000 85.10.01 Page V-20 1986 PRELIMINARY BUDGET WATER RESOURCE PROGRAM Flood Control Planning and Remedial Measures PURPOSE To undertake a comprehensive program of flood control designed to prevent, eliminate or reduce the risk of hazard to li fe and property, while cognizant of the natural attributes of the valley system 1986 OBJECTIVES - To carry out a Watershed Planning Strategy for the Rouge River Watershed - To continue to upda te topographic mapping in developing areas - To continue to expand and improve flood warning capability - To carry out major maintenance at the York Mills Channel - To commence dredging of the Keating Channel FINANCIAL COMMENTS Surveys and Studies and major maintenance are 55% funded by the Province of Ontario and the balance is funded from the general levy on all participating municipalities. The FDRP Floodplain Mapping is a generally benefiting project, with $50,000 from the Federal Government, $40,000 from the Province of Ontario and $10,000 from the general levy on all participating municipalities. The Keating Channel is Metropolitan Toronto benefiting and receives a 55% grant from the Province of Ontario The Flood Forecasting and Warning is 55% from the Province of Ontario and the balance from the capital levy on all participating municipalities OBJECTIVE CLASSIFICATIONS jtaterials Salaries Supplies & Furni ture Services & Wages Utilities & Equipment & Rents TOTAL $ 15,000 610,000 14,000 231,000 870,000 85 10 01 Page V-21 l'JuG l'RELIIHI'i\RY HULX~'f WA'fER RFSOmCE Program Flood Control Planning and ~noUial Measures -.----- - 1985 1986 BUlXET SOUlCES <F FINI\tCWG 1985 BUIXET PROJECT~ ACTUALS ACTIVI TI NE'I' PROVHCIAL MU1UC I PAL EXPEND I'I'URF.s REVENUES ~~NDI'l'IJRF.s own LEVY O'l1IER EXPENDIWRFS REVENUES EXPENDI'I'URF.s REVENUES $ $ c-=-' $ --$"- $ $ $ $ $ $ Surveys & StlXlies 100,000 100,000 55,000 45,ono 25,000 25,000 Lower ():)n - Keatir)] 600,000 600,000 330,000 270,000 I:'100dplain ~Iapping - FOOP 70,000 70,000 28,000 7,000 35,000 100,000 30,000 - Non FmP 9,000 9,000 Flood Forecasting & Warning 20,000 20,000 11,000 9,000 80,000 80,000 Major Maintenance 80,000 80,000 44,000 36,000 14,580 15,000 Ajax RanaHal WIts 15,000 15,000 Pkkering R.W 225,000 210,000 Goodwood 1,600 1,600 E.Humber Stream Gauqe 4.500 4,500 --- TOTAL 870,000 870,000 468,000 367,000 35,000 474,680 390,100 85.10.01 Page V-22 1986 PRELIMIt~RY BllIJQ;T WA'rER RESOURCE 1985 1986 BllIJQ;T SOURCES (F FINAOCING 1985 BUIXET PROJOC'I'ED ACTUALS PROCRAM NET PROVI ~r: IAL MUNICIPAL EXPENDITURES REVENUES EXPENDI'lURES ffiANT LEVY OTUER EXPENDI'lURES REVENUES EXPENDITURES REVENUES ~ ~ ~ ~ ~ ~ ~ ~ $ $ Waterfront Administration 297,086 -297,086 147,043 150,043 253,580 255,000 Lake Oltario Waterfront DeveloplOOnt 1,494,632 100,000 1,394,632 647,316 747,316 909,000 100,000 918,000 100,000 rorAL 1,791,718 100,000 1,691,718 794,359 897,359 1,162,580 100,000 1,173,000 100,000 85.08 29 Page V-23 1986 PRELIMINARY BUDGET WA'fER RESOURCE PROGRAM Waterfront Administration PURPOSE To provide administrative, planning, biological and eng i neer i ng s ta f f necessary for implementing Waterfront projects 1986 OBJECTIVES - To proceed with design and construction of waterfront areas - To proceed with planning and approval submissions for future waterfront works FINANCIAL COMMENTS This is a shared program, 50% of the funds being available from the Province of Ontario and the balance being funded from the general levy on all participating municipalities The Waterfront Workshop is fully funded by participating municipalities OBJECTIVE CLASSIFICATIONS Materials Salaries Supplies & Services Furniture & Wages Benefits Utilities & Ren ts ~~ipment TO'i'AL $ 195,100 60,610 4,000 22,376 15,000 297,086 85 06 29 P'dge V-24 1~86 PRELIMI~~RY BUDGET WATER RESOURCE Program Waterfront Administration 1985 1986 BUDGET SOURCES OF Fl~ING 1985 BUDGET PROJOC'rED ACTUMS ACfIVI'l'\' NE'r PROVItCIAL MUNICIPAL EXPENDITURES REVENUES EXPENDITURES ffiAUT LEVY OTHER EXPENDITURES REVENUES EXPEIIDITURES REVENUES $ ~ $ $ $ $ $ $ $ $ Salaries 194,100 194,100 97,050 97,050 177 , 500 179,000 Benefi ts 60,610 60,610 30,305 30,305 53,500 54,000 Travel 9,976 9,976 4,988 4,988 9,500 9,000 Data Processirq 3,700 3,700 1,850 1,850 3,000 3,000 General Expenses 4,700 4,700 2,350 2,350 7,000 7,000 WF Workshop 3,000 3,000 3,000 3,000 3,000 W F Pickerirq Works 6,000 6,000 3,000 3,000 W F Canmun i- cation 15,000 15,000 7,500 7,500 TarAL 297,086 297,086 147,043 150,043 253,580 255,000 - 85.08.29 Page V-25 1986 PRELIMI~ARY BUDGET WATER RESOURCE PROGRAM Waterfront Development I PUR POSE 'fhe purpose of the Waterfront Plan is to create, on the Lake Ontario shoreline, within the area of the Au thori ty' s jurisdiction, a handsome waterfront, balanced in its land uses, wh ich wi 11 complement adjacent areas, take cognizance of ex i sting residential development and make available, wherever possible, features which warrant public use 1986 OBJECTIVES - To continue the construction of Colonel Samuel Smith Waterfront Area - To continue the development of the marina site and complete the remainder of Phase I J , Blnffers Park _ To maintain navigation aids at all sites - To continue improvements to the Ajax Waterfront - To continue the environmental monitoring program _ To prepare a master plan for Aquatic Park and manage an interim use program - To dinitiate development of East Point Park to accommodate safe public use - To undertake channel dredging and shoreline improvements at Ashbridges Bay FINANCIAL COMMENTS This is a shared program, 50% of the funds being available from the Province of Ontario and the balance being funded from the Waterfront Capital Levy on all participating municipalities. OBJECTIVE CLASSIFICATIONS Materials Salaries Supplies & Services Furniture & Wages Benefits Utilities & Rents & Equipment TO'fAL $ 207,680 24,852 436,800 822,300 3,000 1,494,632 85 08 29 Page V-26 1986 PRELIMI~RY BUDGET WATER RESOURCE Progr<;i/ll Waterfront Development 1905 1986 BUr.n:T SOURCES CF FINAOCING 1985 BUDG:T PROJECTED AClUAW AcrIVITY' NET PROVItCIAL MUNICIPAL EXPENDI'l'URES R~"VENUES EXPENDITURES rnANT LEVY OTIfER EXPENDIWRES REVENUES EXPENDIWRES REVENUES $ $ $ $ $ $ $ $ $ $ Sam Smith 580,000 100,000 480,000 190,000 290,000 500,000 100,000 500,000 100,000 Hl.Dl1ber Bay West 15,000 15,000 7,500 7,500 30,000 30,000 Bluffers Park 160,000 160,000 80,000 80,000 65,000 65,000 Aslbridge's Bay 281,000 281,000 140,500 140,500 East Point Park 155;000 155,000 77,500 77,500 I Pre-Property Mgt 38,300 38,300 19,150 19,150 25,000 25,000 Ajax Waterfront 60,000 60,000 30,000 30,000 25,000 25,000 Env Stuiies 70,000 ~-70,000 35,000 35,000 66,000 63,000 Tanmy 'Ihcxnpson Park 135,332 135,332 67,666 67,666 138,000 150,000 Sundry Sites 45,000 45,000 Visitor Survey 15,000 15,000 TOl'AL 1,494,632 100,000 1,394,632 647,316 747,316 909,000 100,000 918,000 100,000 85.08 29 Page VI-l 1986 PRELIMINARY BUDGET FIELD OPERATIONS This Division is responsible for the administration, operation and maintenance of recreational uses of conservation lands including conservation areas, forest and wildlife areas, and resource management tracts, a nd a 11 related activities, including the operations of the lIuthority's central Stores, historical sites other than pioneer Village, and the safety and security of the lIuthority's land holdings The Division is responsible for the administration, operation and maintenance of the Authority's educational facilities, including the four residential field centres and day US€! opportunities at Cold Creek Conservation Field Centre, Black Creek pioneer village, Bruce's Mill and the Kortright Centre for Conservation 85 08 01 Page VI-2 1986 PRELIMINARY BUDGET 1985 ACHIEVEMENTS Conservation Recreation - Operated conservation areas and forest and wildlife areas to provide 1.1 million user days - Continued self-supporting visitor services programs to increase accessibility for recreational opportunities - Maintained a high level of visitor safety - Commenced a security program for all Authority lands - Commenced a major maintenance program to refurbish buildings, roads and furnishings in order to continue to provide visitors with a satisfactory recreational experience. Conservation Education - Maintained the number of residential opportunities at the residential field centres and the day use opportunities for education and interpretive programs - Accommodated 90,000 visitors at the Kortright Centre for Conservation - Continued to provide general interpretive programs at program cost 1986 PRIORITIES Conservation Recreation - To operate and maintain seven Conservation Areas and three Forest and Wildlife Areas to prov ide 1 1 million user days - To maintain two For~st and Wildlife Areas and the Woodbridge Flood Plain for non-revenue recreational use - To continue self-supporting visitor services programs to increase accessibility of recreation opportunities - To continue a major maintenance program to refurbish buildings, roads and furnishings in order to continue to provide visitors with a satisfactory recreational experience - To maintain a high level of visitor safety Conservation Education - To maintain the number of residential opportunities at the residential field centres and the day use opportunities for education and interpretive programs - To accommodate 95,000 visitors at the Kortright Centre for Conservation - To continue to provide general interpretive programs at program cost. - To continue to maintain a volunteer staff at Black Creek Pioneer Village and to establish a volunteer program and staff at Ko r t rig h t to increase funds available for operation - To establish a major maintenance program for all education facilities, in order that they be maintained at both the expected as well as the acceptable level 85 08 27 I Page Vl-3 1986 PRF.LIMI~RY BUDGET FIELD OPERATIONS 1985 1986 BUlXET SOmCES (F FINI\OCING 1985 BLJDG:T PROJOC'I'ED ACTUAlS mornAM NET PROVI N:IAL MUNICIPAL EXPENDI'l'URES REVENUES EXPENDITURES GWIT LEVY O'rHER EXPENDl'lURES REVENUES EXPENDITURES REVENUES $ $ $ $ $ $ $ $ $ $ Program Administration 985,100 985,100 499,157 485,943 855,800 862,260 Conservation Education: -<.'onservation Field Centres 1,500,000 1,350,000 150,000 68,750 81 , 250 1,403,400 1,285,000 1,408,400 1,290,000 -Kortdght Centre 548,000 274,000 274,000 22,000 201,000 51,000 510,000 275,000 505,000 240,000 Conservation Recreation 2,922,150 1,200,000 1,722,150 1,722,150 2,664,310 1,200,000 2,614,000 1,125,000 T<Yl'AL 5,955,250 2,824,000 3,131,250 589,907 2,490,343 51,000 5,433.510 2,760,000 5,389,660 2,655,000 85.10.07 I Page VI -4 1906 PRELIMINARY BUDGET FIELD OPERATIONS PROGRAM P~og~am Administ~ation PURPOSE To p~ovide suppo~t se~vices to administe~, ope~ate and maintain Autho~ity owned conse~vation lands and education p~og~ams Administ~ation of the Cent~al Services Wo~kshop, and enforcement of regulations and safety prog~ams 1986 OBJECTIVES - To provide adequate staff and se~vices to implement the 1986 program - To provide severance fund fo~ ~eti ri ng long se~vice staff - To develop an Authority wide secu~ity p~ogram - To complete and implement a majo~ maintenance p~og~am. FINANCIAL COMMENTS This is a shared p~ogram, 50% of the funds fo~ suppo~t services being available from the P~ovince of Onta~io and the balance being funded f~om the general levy on all pa~ticipating municipalities Community Relations and enforcement p~og~ams a~e funded wi th 55% ava il able from the province and 45% f~om pa~ticipating municipalities. OBJECTIVE CLASSIFICATIONS Mate~ials Salaries, Supplies & Services & Wages Benefits Util i ties & Rents 'l'OTAL 418,261 498,289 27,150 41,400 985,100 85 10 07 - Page VI-5 1986 PRELIHlt~RY BUDGET FIELD OPERATIONS Program Program Administration 1985 1986 BUOCET SornCES CF FIN1\ICING 1985 BlJIXF.T PROJECfm AC'IUAlS AcrIVITY NET FROVHCIAL MUNICIPAl. EXPENDITURES REVENLES EXPENDITURES rnANT LEVY OTHER EXPgNDI'I'URm REVENUES EXPENDITURES REVENUES $ $ $ $ {; $ $ $ $ $ Heal Office Salaries & Wages 196,110 196,110 98,055 98,055 204,100 230,065 'rravel 5,810 5,810 2,905 2,905 7,300 7,500 Dcnefits 480,122 480,122 240,061 240,061 409,200 381,685 Utilities & Se rv ices 18,650 18,650 9,325 9,325 14,000 15,000 Central Services Salaries & Wages 129,091 129,091 64,546 64,545 76,400 83,520 Travel 3,600 3,600 1,800 1,800 3,600 2,970 Utilities & Services 19,585 19,585 9,792 9,793 16,80Q 17 ,400 ~nforcement Staff Salaries 93,060 93 , 060 51,183 41,877 89,000 90,252 Benefits 18,167 18, 167 9,992 8,175 15,400 15,505 Travel 20,905 20,905 11,498 9,407 20,000 18,363 TarAL 985,100 985,100 499,157 485,943 855,800 862,260 85.10.07 Page ~ 1986 PRELIMINARY BUDGET FIELD OPERATIONS PROGRAM Conservation Education - Supervision, Operations & Maintenance PURPOSE To provide an outdoor conservation education program for school students and other community groups at four (4 ) residential consexvation field centres and a variety of outdoor and conservation education opportunities for the general public and school groups at Cold Creek, Bruce's Mill and Rlack Creek 1986 OBJEC'l'IVES - To continue the program at the same level of services as in 1985 - To provide an outdoor and conservation education program for the following estimated number of students and adults Conservation Field Centres 13,500 (Residential) Cold Creek, Black Creek & General Interpretive Programs 78,000 - T.o provide for a major maintenance program for all education facilities. FINANCIAL COMMENTS The operations and maintenance expenditures are funded by revenue generated A surplus or deficit on the operations of the Boyd and Lake St. George Conservation Field Centres will, by agreement, be charged or credited to the participating Boards of Education The cost of supervisory staff at Albion Hills, Boyd, r.ake St. George and Claremont is funded by a 55% grant from the Province of Ontario, 45% being funded from the general levy on all participating municipalities OBJECTIVE CLASSIFICATIONS Materials Furniture & Salaries Supplies & Services Equipment & Wages Util i ties & Rents Purchases TOTAL $ 567,000 163,000 756,000 14,000 1,500,000 85 10 07 Pa<je VI-7 1986 PHELIMUi'lRY B~T FlEW OPERATIONS ProgriJn Conservation Fducation - SlIpc'rvision, cperations am Maintenance - 1985 1986 BIJIXET SOmCES <F FINI\IK:ING 1985 BUIXET PROOECTED ACrtJArs ACfIVI TY NET PROVI II: IAL MUNICIPAL EXPENDITURES REVENUES EXPENDIWRES mANT LEVY OTHER EXPENDIWRES REVENUES EXPENDIWRES REVENllliS $ $ $ $ $ $ $ $ $ $ Program 56,250 Superv i sion 125,000 125,000 68,750 118,400 118,400 Boyd C.F C. 255,000 255,000 240,000 240,000 248,000 248,000 Lake St. George 459,000 459,000 433,000 433,000 433,000 433,000 Albion Hills 313,000 313,000 297,000 297,000 306,000 306,000 Claranont 255,000 255,000 247,000 247,000 234,000 234,000 Cold Creek F C. 40,000 40,000 41,000 41,000 42,000 42,000 Gen. Interpretive 28,000 28,000 27.000 27,000 27,000 27,000 Major Maintenance 25,000 25,000 25,000 B.C.P V - - Tours & P L.P · 148,000 · 163,000 · (15,000) · 146,000 · 161,000 · 138,000 · 152,000 TOfAL 1,500,000 1,350,000 150,000 68,750 81,250 1,403,400 1,285,000 1, 408,400 1,290,000 · These amounts are included in the Black Creek Pioneer Village Budget, an::) do not irld to totals here 'I\le Food Services revenue an::) expeo:litures of $410,000 each are incorporate:') in this budget. 85.10.07 - Page VI-8 1'.186 PRELIMINARY BUDGET FIELD OPERATIONS PROGRAM Conservation Education - Supervision, Operations and Maintenance - Kortright PURPOSE To provide a conservation education program for the public, school and other community groups at the Kortright Centre for Conservation 1986 OBJECTIVES _ To provide program opportunities for approximately 90,000 visitors - To initiate a major maintenance program FINANCIAL COMMENTS Direct program costs are funded from fees, revenues for services, food, sale of merchandise, and general levy Basic operations are funded by a Ministry of Natural Resources grant of 55% on the Supervisor's salary, a Metropolitan Toronto and Region Conservation Foundation grant of $18,000 from the Growth Endowment Fund, and $33,000 from the Ministry of Natural Resources for the development and operation of the Fish and Wildlife Interpretive Program at the Centre (under Agreement), with the remainder from the general levy on all participating municipalities OBJECTIVE CLASSIFICATIONS Materials Salaries Supplies & Services Furniture & Wages Utilities & Rents & Equipment TOTAL $ 351,200 72,300 118,300 6,200 548,000 85 10 07 Page VI-9 1986 PRELIMI~RY BUDGET FIELD OPERATIO~~ Progr<ITI: Conservation Wocation - .supervision, cperations arrl Maintenance - Kortdght 1985 1986 BUIXET SOmCES CF FI~OCING 1985 BUlXE'f PROOOCTED AC'l\JALS ACTIVI 'IY NE'f PROVHCIAL MUNICIPAL EXPENDITURES R~.:vENlES EXPENDI'l'URES rnANT LEVY OTHER EXPENDI'lURES REVENUES EXPENDITURES REVENUES $ $ $ - $ $ $ $ $ $ $ Basic cperations 253,000 253,000 22,000 180,000 51,000 235,000 235,000 Programs - General 295,000 * 274,000 21,000 21,000 275,000 275,000 270,000 240,000 Kortdght Renewable Energy progran ** 90,000 ** 90,000 **90,000 - rorAL 548,000 274,000 274,000 22,000 201,000 51,000 510,000 275,000 505,000 240,000 * Revenue of $9,000 fran Food Services is included ** Fundirg fran Ontario Ministry of Natural Iesources 'Ihese amounts do not add to totals 85.10.08 Page VI-10 1986 PRELIMINARY BUDGET FIELD OPERATIONS PROGRAM Watershed Recreation - Operations and Maintenance PURPOSE To provide funding for the operations and maintenance component as identi fied in the Watershed Plan for providing recreation opportunities on Authority lands 1986 OBJECTIVES - To operate and maintain seven Conservation Areas and three Forest and Wildlife Areas to provide 1 1 million user days - To maintain two Forest and Wildlife Areas and the Woodbridge Flood Plain for non-revenue recreational use - To continue self-supporting visitor services programs to increase accessibility of recreation opportunities. - To maintain a high level of visitor safety - To continue a major maintenance program to refurbish buildings, roads and furnishings in order to continue to provide visitors with a satisfactory recreational exper ience. FINANCIAL COMMENTS Program revenues provide approximately 41 1% of required funding, the balance being a general levy on all participating municipalities OBJECTIVE CLASSIFICATIONS Materials Salaries Supplies & Services & Wages Utilities & Rents TOTAL $ 1,701,300 524,600 696,250 2,922,150 85 10 07 Page VI-ll 1986 PRELIMINARY BllIXET FIELD OPERATIOtlS Program: Conservation Recreation - Operations and Maintenance 1985 1986 BUIXET SOlRCES CF FINAI'CHIG 1985 BUDrnT PROJEX:;'I'FD AC'l'IJALS ACTIVI'lY NF.'r - PROVHCIAL MUNICIPAL EXPENOI'I'URES REVENUES EXPENDIWRES ffiANT LEVY OTHER ElU'ENDI'l'URES REVENUES EXPENDITURES REVENUES $ $ $ $ $ $ $ $ $ $ Albion Hills 439,000 214,700 224,300 224,300 396,800 240,200 424,000 200,000 Boyd 234,200 65,300 168,900 168,900 228,950 73,300 220,000 70,000 Bruce's Mill 353,750 163,300 -190,450 190,450 331,350 167,800 321,000 148,000 C1arsnont 11,800 11,800 11,800 11,250 7,000 Claireville 424,350 288,400 135,950 135,950 394,950 288, 100 392,000 276,000 Cold Creek 299,200 158,700 140,500 140,500 241,150 99,900 242,000 126,000 Glen fa ffy 182,750 49,300 133,450 133,450 162,100 48,500 160,000 43,000 Greenwood 184,700 37,400 147,300 147,300 175,000 42,100 170,000 27,000 Heart Lake 251,150 62,600 188,550 188,550 226,150 73,100 220,000 61,000 Humber Trails 4,650 4,650 4,650 6,000 2,000 Pal grave 20,000 18,200 1,800 1,800 18,900 16,000 14,000 19,000 Petticoat Creek 330,500 142,100 188,400 188,400 297,800 151,000 280,000 155,000 Woodbridge 13,850 13,850 13,850 13,100 11,000 General 172,250 172,250 172,250 160,810 151,000 T<YrAL 2,922,150 1,200,000 1,722,150 1,722,150 2,664,310 1,200,000 2,614,000 1,125,000 Revenue of $10,000 fran Food Services is includoo in the program revenues 85.10.07 Page VI-12 1986 PRELIMINARY BUDGET FIELD OPERATIONS RETAIL SALES AREA GATE REVENUES PROGRAM REVENUES REVENUES 'rO'rAL $ $ $ $ Albion Hills 64,600 135,700 14,400 214,700 Boyd 55,900 6,400 3,000 65,300 Bruce' s Mil i 86,800 49,200 27,300 163,300 Claireville 51,800 225,600 11,000 288,400 Cold Creek 40,300 69,300 49,100 158,700 Glen lIaffy 32,600 12,700 4,000 49,300 Greenwood 26,100 11,300 37,400 Heart Lake 51,800 8,700 2,100 62,600 Pa1grave 18,200 18,200 Petticoat Creek 92,300 46,300 3,500 142,100 'rOTAL 502,200 583,400 114,400 1,200,000 85 08 14 Page VII-l 1986 PRELIMINARY BUDGET - PROGRAM SERVICES This Division is responsible for Program, Planning and Development; Community Relations and Marketing; Food Services Program, Planning and Development - the development of all programs, concept, master and site planning and development of community use facilities on Authority lands Community Relations and Marketing - the implementation of the general information programs, including the provision of both internal and external communications - marketing Food Service - the provision of food service to the Authod ty including refreshment stands, Black Creek Pioneer Village, the Kortright Centre for Conservation, Conservation Field Centres and Authority functions 85 08 14 Page VII-2 1986 PRELIMINARY BUIXET OO1MUNI'lY RElATIONS - HFOIl1ATION AND MARKETING 1985 Achievements - Provided a Canmooications Program for all aSp3cts of the Authority's operations - Reviewed and revisErl the Canmooications Program for the Authority's public use facilities, as requiroo by the results of the Visitor Surveys. - Implemented the 1985 Marketing Canmunications Plan - Provided information through tours, seminars, brochures and news releases on the Authority's resource management programs - Canpleted audio visual presentations - Employment programs provided for Visitor Surveys and permitted greatly increasffl information dissemination 1986 Priorities - To provide in 1986 a Conservation Information Program. - To continue to review and revise the Canmunications Program for the Authority's public use facilities as required by the results of the Visitor Surveys. - To implement an enriched 1986 Marketing Canmooications Program to include the Conservation Areas and Kortright Centre for Conservation - To provide information through tours, seminars, brochures, technical bulletins and audio visual presentations, on Authority's resource management program l'RClrnAM PlANNING AND DEVELOPMENl' 1985 Achievements Major Development Constructed a new washroan building and picnic shelter at Heart Lake; canpleted a pedestrian path linking Indian Line Campground with Clairevi11e; upgraded boat docking facilities at Claireville; reconstructed rifle range building at Cold Creek; relocated and expanded the cross country ski centre at Bruce's Mill; initiated development of final phase of the Indian Line Campground Sundry Developnent Constructed a service road and p3tio area to canplete the construction of the washroan and refreshnent building initiated in 1984; eXp3nded the shower facilities at Albion Hills Campground; installed an algae control curtain in the swimming area at Heart Lake; upgraded the Maple Syrup demonstration at Bruce's Mill; constructed fishing platforms at the Glen llaffy Extension; and improved entrance and information signage at Heart Lake, Claireville and Albion lIills. 1986 Priori ties Initiate site planning and design to re-establish swimming at Boyd; install swimming curtain at Albion Hills; canplete rifle range at Cold Creek; canplete ski centre at Bruce's Mill; construct service vehicle entrance and p3ssenger drop-off at the Kortright Centre and upgrade main trail; continue picnic area development off Highway 50 entrance at Claireville; eXp3nd ski trails and provide for additional p3rking at Albion Hills 85.10 02 - Page VII-3 1986 PRELIMINARY BlJI)Q:T mOCRAM SERVICES 1985 1986 BUIXET SOURCES CF FINAI'CHIG 1985 BUUCET PRQJEC'rm ACTUALS l'RornAM NET PROVItCIAL MUN1C I PAL EXPENDl1'IJRES REVE/<<ES EXPENDITURES ffiAllT LEV'l O'rHER EXPENDI'l1Jf<ES REVENlES EXPENDI'l'IJRES REVENUES $ $ $ $ $ $ $ $ $ $ Program Admin General 249,700 249, "/00 124,850 124,850 194,000 194 , 500 Canmun i ty Rels. - SUp(Xlrt 68,000 68,000 34,000 34,000 64,000 64,000 Planning & Dev - SUp(Xlrt 79,000 79,000 39,500 39,500 74,000 74,000 Data Processing 22,000 22,000 11,000 11,000 ~,500 23,000 418,700 418,700 209,350 209,350 352,500 355,500 Canmm i ty Relations General Inform 89,681 89,681 48,775 40,906 85,819 85,819 Marlt~ting 307,375 307,375 257,375 50,000 275,000 275,000 Program, Planning (. Development 280,000 280,000 140, 000 140,000 381,500 381,500 Food Service. 1,139,000 1,203,000 1,031,500 1,102,500 1,044,000 1,105,000 T<YrAL 1,095,756 1,095,756 398,125 647,631 50,000 1,094,819 1,097,819 . Does not add to total Refer to Section X of budget for further details 05.10.02 I Page VII-4 1986 PRELIMINARY BUDGET PROGRAM SERVICES PROGRAM Program Administration PURPOSE To provide an administrative, supervisory and support service staff to implement Program, Planning and Development, Community Relations, Marketing and Food Service 1986 OBJECTIVES To continue the programs carried out in 1985 FINANCIAL COMMENTS This is a shared program, 50% of the funds from the Province of Ontario and 50% from the general municipal levy OBJECTIVE CLASSIFICATIONS Salaries Fringe Services & Wages Benefits & Rents TOTAL $ 301,000 84,700 33,000 418,700 85 08.20 Page VI1-5 1986 PRELIMIti\RY BUDGET PRCX1W1 SERVICES Program: Program Administration I 1985 1986 BUDCET SOURCES GJ' FINAII::ltlG 1985 BUlXiET PROJOC'rFD ACTUALS ACTIVI'I'Y NET PROVltCIAL MUNICIPAL EXPENiYI'l'llliF:s . REVENUES EXPEIIDlTURES GRAtIT LEVY OTUER EXPENDITUHES REVENUES EXPENDITURES RE.VENUES $ $ $ $ $ $ $ $ $ $ General Salaries 159,000 159,000 79,500 79,500 116,000 116,000 Expenses 6,000 6,000 3,000 3,000 6,000 6,500 *Benefi ts 84,700 84,700 42,350 42,350 72,000 72 , 000 249,700 249,700 124,850 124,850 194,000 194, 500 Canmun i ty Relations Support Salaries 67,000 67,000 33,500 33,500 63,000 63,000 Expenses 1,000 1,000 500 500 1,000 1,000 68,000 68,000 34,000 34,000 64,000 64,000 Program, Planning & Development Sup(X>rt Salaries 75,000 75,000 37,500 37,500 70,000 70,000 Expenses 4,000 4,000 2,000 2,000 4,000 4,000 79,000 79,000 39,500 39,500 74,000 74,000 Data Processing 22,000 22,000 11,000 11,000 20,500 23,000 T<YI'AL 418,700 418,700 209,350 209,350 352,500 355,500 - * Benefits - includes benefits for all full-time, contract and part-time employees of the division 85.08 20 Page VII-6 1986 PRELIMINARY BUDGET PROGRAM SERVICES PROGRAM Community Relations - Information PURPOSE To provide brochures, still and motion picture photographic materials, exhibits and special functions to implement the internal and external general information program of the Authori ty 1986 OBJECTIVES - '1'0 provide the materials necessary to implement a satisfactory communications program in 1986 FINANCIAL COMMENTS This is a shared program, 55% of the funds being available from the Province of Ontario and 45% being funded from the general levy on all participating municipalities for publications and printing, photographic materials, tours and special days, applicable to Water and Rcl~ted Land Management programs; and financed on a 50% Province of Ontario grant and 50% general levy for all Conservation and Related Land Management programs OBJECTIVE CLASSIFICATIONS Materials Salaries Supplies & Services & Wages Utili ties & Rents TO'rAL $ 19,500 48,081 22,100 89,681 85 08 20 Page Vll-7 1986 PRELIHINARY BUDGET PROGRAM SF.RVICtS Program Oammunity Relations - Infocnation - - 1985 1986 BUru;T SOURCES CF FINMCING 1985 BUDGET PROJ OC'rED AC'l'IJALS ACTIVITY NET PIWVHCIAL MUNICIPAL EXPENDITURES REVENUES EXPEUDI'I'URES rnANT LEVY OTHER EXPENDITURES REVENUES EXPENDITURES REVENUES $ $ $ $ !::- -S- $ $ $ $ , Publications & Printing 35,181 35,181 ;1.9,350 15,831 21,819 21,819 Photographic 22,000 22,000 12,100 9,900 22,000 22,000 Tours & Special Days 9,500 9,500 5,225 4,275 14,000 14,000 Semi-Technical Publications re Watershed Programs 12,000 12,000 6,600 5,400 12,000 12,000 tlotion Picture Program 5,000 5,000 2,500 2,500 6,000 6,000 Exhibits 4,000 4,000 2,000 2,000 8,000 8,000 Pranot ional Contingency 2,000 2,000 1,000 1,000 2,000 2,000 , - TOTAL 89,681 89,681 48,775 40,906 85,819 85,819 85.08 13 Page VI 1-8 1986 PRELIMINARY BUDGET PROGRAM SERVICES PROGRAM Community Relations - Marketing PURPOSE To provide an effective communications program to maintain a high level of awareness of Authority public use facilities. 1986 OBJEC'rIVES - To implement a comprehensive marketing program FINANCIAL COMMENTS Funding is provided by municipal levy on all participating municipalities OBJECTIVE CLASSIFICATIONS Materials Salaries Supplies & Services & Wages Utili ties & Rents TO'rAL $ 99,200 40,000 168,175 307,375 85 08 20 - Page VII-9 1986 PRELIMI~RY BUDGET PUornJ\M SERVICES Program: Community Relations - Marketing 1985 1986 BlJI)Q;T SOURCES CF FIN.l\tCING 1985 BUDrnT PROJOCTID AC'l'IJALS ACTIVITY NET PROVItCIAL MUNICIPAL EXPENDI'I'URES REVENUES EXPENDIWRES GRANT LEVY OTIIER EXPENDITURES REVENUES EXPENDl'l'IJRES REVENUES $ F; $ $ $ $ $ $ $ $ Program Supervision & Support 99,200 99,200 99,200 76,000 76,000 Supplies 40,000 40,000 40,000 32,000 32,000 Prauotion and Advertising 118,175 118,175 118,175 117,000 117,000 Travel Trade Development/ Implementa t ion 50,000 50,000 50,000 50,000 50,000 T<YrAL 307,375 307,375 257,375 50,000 275,000 275,000 85.08.28 Page VII-IO 1986 PRELIMINARY BUDGET PROGRAM SERVICES PROGRAM Planning and Development - ---.--'- PURPOSE To plan, design and develop grounds, facilities and services to provide outdoor recreation opportunities in accordance with the policies and program direction established in the Watershed Plan 1986 OBJEC'rIVES Planning Projects - initiate site planning and detail design for the redevelopment of the day use recreation area at Boyd, including pool complex, entrance improvement and servicing; Development Projects - install vinyl curtain and chlorination system in Albion ltills swimming area; - complete the rifle range reconstruction at Cold Creek and the cross country ski centre at Bruce's Mill; - provide an additional 5 km of cross country ski trails and separate parking lot for this program at Albion Hills; - continue picnic area development off Highway 50 entrance road into Claireville; - redevelop main trail at Kortright and provide for a separate service vehicle entrance and passenger drop-off to Centre FINANCIAL COMMENTS This is a shared program, 50% of the funding being ava il able from the Province of Ontario and 50% being funded from the general levy on all participating municipalities OBJECTIVE CLASSIFICATIONS Materials Supplies & Services -otil i ties & Rents TOTAL $ 140,000 140,000 280,000 85 10 02 Page VIl-ll 1986 PREr.IMIN!\RY Buoo;'r l'RDrnAM SERVICE3 ProgrCl11 Planning and Development .---- ~----- 1985 1986 BlJr<ET SOlJRCES G' FINhOCING 1985 IJUDG:T l'ROJOCOrFD ACTUALS ACTIVITY NE'r PROVHCIAL MUNICIPAL EXPEUDIWRES REVENUES EXPENDI'l'UHE3 ffiAtlT _-c- __ LEVY O'rHER EXPENDITURES REVENUES EXPENDITURES REVENUES Boyd C.A. $ $ $ $ ~- -r --"$-- $ $ $ - site planning & design-pool 64,000 64,000 32,000 32,000 Albion IIills C.A. - swimming curtain 60,000 60,000 30,000 30,000 - cross-country sid trails and purking lot 11,000 11,000 5,500 5,~OO - - showers 15,000 15,000 Cold Creek C.A. - complete rifle range 40,000 40,000 20,000 20,000 31,500 31,500 Bruce's Mill C A. - c01lplete ski centre 35,000 35,000 17 , 500 17 , 500 32,000 32,000 - IIOple syrup 7,500 7,500 Heart Lake C A. - algae curtain 3,500 3,500 - washroomjshelt. 121,000 121,000 Kortright Centre 79,000 79,000 - redevelop main trail 10,000 10,000 5,000 5,000 - serv ice road 25,000 25,000 12,500 12,500 Claireville C A. - picnic site development 35,000 35,000 17 , 500 17 , 500 - serv ice road 8,000 8,000 - path boat docks 17 , 500 17 , 500 Page VII-12 1986 PRELIMINnRY BUDGET PRornAM SERViCES Program: Planning and Developnent continued 1985 1986 BUIXET SOURCES CF FINI\I'CING 1985 BUDGE1' PROJOCTED ACTUALS ACTIVI'lY NET PROVItCIAL MUNICIPAL EXPENDIWRES REVENUES EXPBNDIWRES GRANT LEVY OTHER EXPENDITURES. REVENUES EXPENDI1'URES REVENUES $ $ $ $ $ $ $ $ $ $ Glen llaffy - Fishing Platforms 4,500 4,500 Area Signage 17 , 000 17,000 Indian Line Camp- ground l'hase III 45,000 45,000 TOI'AL 280,000 280,000 140,000 140,000 '- 381,500 381 , 500 85.10.07 Page VIII-l 1986 PRELIMINARY BUDGET BLACK CREEK PIONEER VILLAGE This Division is responsible for the delivery of the heritage conservation program 85 08 28 -- Page VI 11-2 1986 PRELIMINARY BUDGET 1985 AClIIEVEMENTS _ Established Visitors Centre and ensured its profitable operation. - Increased Village attendance by 7%. - Further refined special events and programming - Opened the Tinsmith Shop - Continued to develop staff skills in interpretation and conservation techniques. _ Controlled costs and ensured most effective use of available funds 1986 PRIORITIES - Further refine the Visitors Centre operation _ Increase Village attendance by 7% - Change some special events and programs - Continue to develop staff skills in interpretation and conservation techniques - Control costs and ensure the most effective use of available funds 85 10 01 Page VIll-3 1986 PRI::LIMItv\RY BUIXET DIACK CREEK PIONEER VI LIACE - ----- 1985 1986 DUIXET SOlRCES CF FINMJ::ING 19R5 BUDrnT PROJECTFll ACTUALS PRClrnAM NE'r ~<NIN::IAL MUNICIPAL EXPENDITUHES REVENlES EXPENDl'rURES ffiAtI'P LEVY O'l'HER EXPENDI'l'URl'S REVENUES EXPENDITURES REVENlJJ::S $ $ -e_---:r--- $ $ $ $ $ $ $ Program Administration 240,600 240,600 120,300 120,300 223,500 221,800 Operations & Maintenance 2,029,590 1,059,100 970,490 738,490 232,000 1,884,800 1,001,800 1,912,657 969,303 Heri tage Conscrvation - Education 148,000 163,000 (15,000) (15,000) 1-16,000 161,000 138,000 152,000 Capi tal Development 350,000 350,000 350,000 672,000 970,000 TOl'AL 2,768,190 1,222,100 1,546,090 120,300 843,790 582, 000 2,926,300 1,162,800 ~~42,457 1,121,303 85.10.01 Page VIIl-4 1986 PRELIMINARY BUDGET BLACK CREEK PIONEER VILLAGE PROGRAM Administration PURPOSE To provide supervisory and support services to implement the heritage conservation program 1986 OBJECTIVES - To provide the support services at the same level as in 1985. FINANCIAL COMMENTS This is a shared program, funds being available from the Province of Ontario and from the general levy on all participating municipalities OBJECTIVE CLASSIFICATIONS Salaries Services & Wages Benefits & Rents TO'rAL $ 52,000 186,500 2,100 240,600 85 08 20 1986 PRELIMINARY BUDGET Page ~!!I-5 BLACK CREEK PIONEER VILLAGE Program l\drninistration 1985 1986 BUDrnT SOURCES CF F lNANC I NG 1985 BUurnT PROJEC'rED ACl'lJALS ACTIVI'lY NF.T PR<NUCIAL MUNICIP~ EXPENDITURES REVENUES EXPENDITURES ffiANT LEVY O'l'IlER EXPENDITURES REVENUES EXPENlJITURES REVEtlUES $ $ $ $ $ $ $ $ $ $ Salaries 52,000 52,000 26,000 26,000 49,500 49,400 Benefits. 186,500 186,500 93,250 93,250 172,000 170,900 Travel 2,100 2,100 1,050 1,050 2,000 1,500 TO'l'AL 240,600 240,600 120,300 120,300 223,500 221,800 . Budget for entire divisional staff 85.08.20 Page VIII-6 1986 PRELIMINARY BUDGET BLACK CREEK PIONEER VILLAGE PROGRAM Operations and Maintenance PURPOSE To provide a li v i ng portrayal of a crossroads village .n pre-Confederation Ontario 1986 OBJECTIVES - To continue to provide an educational, recreational experience for visitors to the Village - To increase attendance by 7% - Increase visitor spending in food and material purchases by impr oved service and facilities. _ To ensure most cost effective operation of Village - Provide and encourage staff development and training in all aspects of museum (Village) operation and conservation techniques FINANCIAL COMMENTS Approximately $1,059,000 of the funding is generated from admission receipts, sales outlets and other Village operations The remainder comes from mun icipal levy, grant from t~e Ontario Ministry of Citizenship and Culture, and $22,000 from the Growth Endowment Fund from The Metropolitan Toronto and Region Conservation Foundation OBJECTIVE CLASSIFICATIONS Materials Salaries Supplies & Services & Wages Utilities & Rents TOTAL $ 1,473,987 450,730 104,873 2,029,590 85 10 01 Page VlII-7 1986 PRELIMlt~RY BUlXET BlACK CREEK PIotlEF.R VIr.IAffi Program C{lerations and Maintenance 1985 1986 BUlXET SomCfS CF FW/\I'CING 1985 BUOCET PROJ ECIID ACTUAIS ACTIVITY NE'/' PRO\Tl N:: IAL MUNICIPAL EXPENDITmES REVENlES EXPEND 1 'l'IJRES ffiANT LEVY O'l't1ER EXPENDITURES REVENUES EXPENDIWRES REVENUES $ $ $ $ $ $ $ $ $ $ Administration 128,100 128, 100 106,100 22,000 121,700 121,400 Curatorial 141,600 2,000 139,600 139,600 128,800 2,000 133,197 1,500 Admi ssions 21,500 473,000 (451,500) (451,500) 20,500 442,000 20,100 442,356 Gift Shop 242,400 329,000 (86,600) (86,600) 231,800 308,000 255,851 303,460 Bldg l\ctivi ties - Operations 576,740 155,100 421,640 421,640 552,100 147,000 553,412 132,731 - Maintenance 590,000 5,200 584,800 374,800 210,000 567,800 5,000 571,760 5,000 lieddings 9,500 20,800 (7,700) (7,700) 12,600 20,000 7,437 16,644 Photography 3,600 7,300 (7,300) (7,300) 7,000 4,835 Special Events 31,350 10,400 20,950 20,950 30,000 )0,000 30,000 10,000 Visitors Centre 284,800 11,300 273,500 273,500 219,500 10,800 219,500 7,777 Food cperations 45,000 (45,000) (45,000) 50,000 45,000 - - TarAL 2,029,590 1,059,100 970,490 738,490 232,000 1,884,800 1,001,800 1 912,657 969,303 85.10.01 Page VIII-8 1986 PRELIMINARY BUDGET BLACK CREEK PIONEER VILLAGE PROGRAM lIeritage Conservation - Education PURPOSE To provide conservation education opportunities for school groups by group tours and by a Pioneer Life program 1986 OBJECTIVES To maintain existing levels of service for 54,000 students combined in both Tour and Pioneer Life Programs FINANCIAL COMMENTS The program is planned to be self-sustaining OBJECTIVE CLASSIFICATIONS Materials Salaries Supplies & Services Furniture & & Wages Utili ties & Rents Equipment TOTAL Pioneer Life Program $ 41,475 6,300 5,225 1,000 54,000 Educational Tours $ 87,000 5,150 1,350 500 94,000 85 08 20 Page ~ 1986 PRELIMHll'\RY BUDGET BrACK CREEK PIONEER VILlAGE Program Heritage COnservation - Education 1985 1986 BUDGET SOUl<<:ES CF FHlMCING 1985 BUDGET PROJOC'l'FD AC...'TUALS ACTIVI 'ly NET PROVItCIAL MUNICIPAl. EXPENDITURES REVENUES EXPENDITlJHES GRANT LEVY OTIIER EXPENDITURES REVENUES EXPEIIDITURES REVENUES $ $ $ - $ $ $ $ $ $ $ Pioneer Life Program 54,000 44,500 9,500 9,500 53,000 45,500 47,500 40,500 Educational 'rours 94,000 118,500 (24,500) (24,500) 93,000 116,500 90,500 111,500 T<YI'AL 148,000 163,000 (15,000) (15,000) 146,000 161,000 138,000 152,000 - 85.08 16 -- Page VII 1-10 1986 PRELIMINARY BUDGET BLACK CREEK PIONEER VILLAGE PRQGRAM Capital Development PURPOSE To carry out restoration and development work at the Black Creek Pioneer Village in accordance with approved plans 1986 OBJECTIVES - To complete the Manse, Sawyer's House and the Nesbitt Sawmill. - To continue development of the Visitors Centre, including a maintenance building, exterior light i ng and student gift shop furnishings FINANCIAL COMMENTS Partial funding will be provided by provincial aid from Wintario and completion will depend upon matching funds from 'rhe Metropolitan Toronto and Region Conservation Foundation Fund i ng for the continued development of the Visitors Centre has not been secured OBJECTIVE CLASSIFICATIONS Materials Supplies & Services Utilities & Rents TOTAL $ 100,000 250,000 350,000 85 08 21 Page VIII-ll 1986 PRELIMUv\RY BUOCET BLACK CREEK PIONEER VILLAGE Program: Capital Development 1985 1986 BUDCET SOURCES ~ FINAOCING 1985 BUDGET PROJOCTED AC'l'IJALS ACTIVITY NET PROVIlCIAL MUNICIPAL EXPENDITURES REVENUES EXPEND I 'lURES GRANT LEVY O'rHER EXPENDITURES REVENUES EXPENDITURES REVENUES $ $ $ $ $ $ $ $ $ $ Nesbi tt Sawnill 40,000 40,000 40,000 50,000 10,000 Visitors Centre 300,000 . 30U,000 300,000 600,000 950,000 Tinsmith 7,000 5,000 Richllpnd lIill Manse 8,000 8,000 8,000 10,000 3,000 Sawyer's llouse 2,000 2,000 2,000 5,000 2,000 - TOrAL 350,000 350,000 350,000 672,000 970,000 85.08.28 -- Page IX-l 1986 PRELIMINARY BUDGET VEHICLE AND EQUIPMENT RESERVES VElIICLE AND EQUIPMENT RESERVE The reserve provides for the acquisition of replacement vehicles and cquipment required to support various operating and maintenance activities The reserve is replenished by charges to operating dnd maintenance budgets The level of recoveries is approved by the Ministry of Iia tur al Resources and is intended to prov ide for the recapture of the original cost as well as for daily operating expenscs ~OOD SERVICE EQUIPMENT RESERVE The reserve provides for the acquisition of new and replacement capital equipment required for the operation of food facilities, in accordance with policy adopted by the Authori ty in 1983 The reserve is replenished by recoveries from the food service operating budgct; 4% of gross sales. 85 09 13 Page IX-2 1986 PRELIMINARY BUDGET VElIlCLE AND EQUIPMENT RESERVES PURPOSE To sustain the Authority's vehicles and maintenance equipment and food service equipment complement at adeq~ate levels to assure economy, efficiency and productivity in various programs 1986 OBJECTIVES To acquire the following Division/Program Replacement Vehicle New Vehicle New Equipment Replacement Equipment $ $ $ $ Water Resource 20,000 14,200 31,000 Field Operations 16,000 6,900 127,350 Food Service 40,000 Black Creek Pioneer Village 23,750 36,000 21,100 222,100 ------ ------ ------ -------- ------ -------- FINANCIAL COMMENTS Replacement vehicles and equipment are funded through recoveries (based on use) from operating divisions and include provincial grant and municipal levies as applicable depending on the project or program New equipment and vehicles (excluding Food Service equipment) are funded from municipal levy. No recovery is available from the Ministry of Natural Resources for Food Service Equipment It is necessary to derive funds for Food Service Equipment from Food Service operating revenues 85 09 13 Page IX-3 1906 PHELIMINARY BUDG:'r vr.IIICLE /\NO ~IPMENT RF..5ERVES 1985 1986 BllIXET SOURC"-S CF FINIU~IllG -~ 1985 BUDmT PROJ EX;'rFD AC'l'UALS ACTIVI'lY NET PHOVItCIAL MUNICIPAL EXPENDITURES REVENUES EXPEIIDITlJR&,) ffi/\N'l' LEVY O'I'HF.R EXl'EIIOITIJRES REVENUES EXPENDITURES RE.VENUJ::S $ $ $ $ $ (; S $ $ $ Vehicles - New 11 , 000 10,773 - Replacement 36,000 36,000 36,000 91 ,000 85,921 F.:quipnent - New 21,100 21,100 21,100 8,200 1,175 - Rcplacanent 182,100 182, 100 182,100 194,400 2"/2,134 ~'ood Service - Equipnent 30,000 30,000 30,000 30,000 47,000 - Sma11wares & other 10,000 10,000 10,000 10,000 5,000 -~ TarAL 279,200 279,200 21,100 250,100 344,6UO 422,00] 85.09 13 I Page X-I 1986 PRELIMIHARY BUDGET FOOD SERVICE This section of the budget brings together the total food service program of the Authori ty; net revenue is incorporated into the respective operating budgets, where it is applied to reduce operating costs The program is administered by the Program Services Division of the Authority 85 09 13 Page X-2 1986 PRELIMINARY BUDGET FOOD SERVICE PROGRAM Food Service - Operations ...- .. PURPOSE I To provide food services at the refreshment stands, Visitors Centre, "lIal f Way lIouse"-, Kortright Centre for Conservation, the Conservation Field Centres, Authority lunchroom and for various Authority functions 1986 OBJECTIVES - To provide a high quality food service that is attractive to all visitors - To maximize net revenue from the food operation FI NANC IAL COMMEI~TS The net revenues will be used to offset operating costs at the location where the revenues are generated The 1986 estimates provide for a contribution to the Food Service Equipment Reserve equal to 4 % of sales, as well as for routine facility maintenance OBJECTIVE CLASSIFICATIONS Ma terials Salaries Supplies & Services Financial & Wages Utilities & Rents Expenses TOTAL $ 540,000 467,000 84,000 48,000 1,139,000 85 09 13 1986 PRELIMI~RY BUDGET Page X-3 FOOD SERVICE Program: Food Serv ice. 1986 BllIXE'l' 1985 BlJDG:T 1985 PUOJOCTF.D AC'l'IJALS ACTIVITY EXPENDITURE REVENUE NET HEVENUE* EXPENDITURE REVENUE NET HEVENUE* EXPENDITURE REVENUE NJ::'r REVENUE $ $ $ $ $ $ $ $ $ Refresrunent Stands and Group Catering 125,000 135,000 10,000 141,000 155,000 14,000 116,000 125,000 9,000 COnservation Field Centres 410,000 410,000 381 ,000 381 ,000 385,000 385,000 Kortright Centre - Refreshment Stand, Dining Roan and Group Catering 81 , 000 90,000 9,000 78,000 85,000 7,000 78,000 85,000 7,000 Hal f Way House an:} 480,000 525,000 45,000 400,000 450,000 50,000 425,000 470,000 45,000 visitors Centre I Authority Lunchroam 43,000 43,000 40,000 40,000 40,000 40,000 'rorAL 1,139,000 1,203,000 64,000 1,040 000 1,111,000 71 , 000 1,044,000 1,105,000 61,000 . Net revenue has been incorporated into operating budgets 85.09 13 C-48 SCHEDULE "e" TO: The Chairman and Members of the Finance and Administration Advisory Board Meeting #6/85 FROM A.C. Deans, Planning & Policy Coordinator RE: M.T.R.C.A. CONVENTION/CONFERENCE POLICY At its Meeting #4/85, held July 19, 1985, the Board requested the preparation of a "report on a suggested convention policy" The current practice of the Authority is identified in Personnel Policy A-lO "Travel Expenses" which is attached for your information Monies are included in each Division's budget to cove~ anticipated convention/conference attendance as well as staff development and training expenses Any request for attendance must be approved by the General Manager and the General Manager's attendance must be approved by the Executive Committee. No individual annual per person limit has been established and the fair and equitable distribution of annual funds has been at the discretion oF. the Division Director to recommend to the General Manager. No specific policies or procedures apply to Authority members except that Executive Committee approval is required In order to determine the practice of other relevant public bodies, a survey of "Convention/Conference Allowances and Expenses" was undertaken. Attached are the results of this survey, for reference a) Annual Allowance The majority of sources sampled do not establish an annual per person limit for attendance at conventions/conferences but, as with the Authority, each department/committee includes an amount in its annual budget and approves expenditures to ensure an equitable distribution. RECm1MENDATIONS IT IS RECOMMENDED TSAT the Authority not establish a per person annual financial limit fo~ attendance at conventions/conferences; and THAT the annual b~dget continue to be the method by which monies are provided for such uses ~ubject to the necessary authorizations b) Per Diem Allowance Each of the sources sampled has an established per diem allowanca ranging from 526 75 (meals only) to 575 00 The Authority's policy does not establish a per diem rate but allows "reimbursement for expenses" referred to :\s "reasonable" All expense statements must be approved by an employee's Supervisor who is responsible for ensuring only allowable items are declared and that the amounts expended are "reasonable" Where per diem allowances are provided in lieu of requiring documentation of actual expendi~ures, in certain instances when actual expenditures exceed the daily allowance, these are permitted if supported by receipts. It would seem that the practice of requiring receipts for expenditures would be a more valid method of controlling expenditures than establishing a specific daily allocation RECOMMENDATION IT IS RECOMMENDED THAT the Authority's current Personnel Policy ;-10 continue as the guideline for reimbursement of expense requests related to staff convention/conference attendance and that item (2 ) of the C-49 - 2 - policy be amended to add "meals" to the list of required receipts to read "Expense claims shall be supported by receipts for ~, accommodation, transportation (i.e. air, bus, or train fare) and registration fees, when applicable" c) Accommodation The sources sampled generally refer to accommodation expenses being "at the single room rate, at the convention headquarters or. equivalent" This has been the practice of the Authority although it is not stated in the Personnel Policy RECOMMENDATION IT IS RECOMMENDED THAT a section be added to Personnel Policy A-lO stating that accommodation will be paid "at the single room rate in the convention/conference headquarters or equivalent" d) Transportation All sources sampled pay economy air fare and have established mileage rates for those using personal vehicles Some variation occurs in payment for rail transportation including no indication of a rate, presumably because this form of transportation is not frequently used It would appear adequate to provide for travel to conferences/conventions at the lowest available rail or air fare or at the current rate for privately-owned vehicles. RECOMMENDATION IT IS RECOMMENDED THAT Personnel Policy A-IO be amenoed to ado a section stating that "Air or rail transportation expenses will be paid at the lowest available fare and the use of a personal vehicle may be allowed provided that the total metrage charge is no greater than the fare for the most economical type of public conveyance" e) Authoritv ~embers The Authority's "Personnel Manual" properly addresses only I matters related to staff compensation, benefits and responsibilities of employment The practice of other organizations with regard to Council and Committee members is to have a Council policy referencing attendance at "Conventions/Conferences" which generally reflects those conditions applicable to staff RECOMMENDATIONS IT IS RECOMMENDED THAT the Authority's Personnel Manual continue to address only those matters related to staff compensation, benefits and responsibilities of employment: and TH~T, t considering requests for Authority member attendance at convent ons/conferences, the same principles as established for staff be appl ed ACD/jw att 1985 Q9 25 .- C-SO THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY PERSONNEL MANUAL SECTION A - WORKING CONDITIONS Executive Mtg. '9/82 PERSONNEL POLICY A-10 Resolution No. 186 TRA VEL EXPENSES Date: 1982 06.30 (1 ) Employees, when authorized by .their supervisor to travel on normal duty or when authorized by the General Manager to attend conferences, meetings, courses of instruction and trips of a similar nature shall be entitled to reimbursement for expenses as follows: (a) kilometre rate equivalent to the prevailing provincial rate established for Southern Ontario When using a privately-owned vehicle, or fare for public transpor- tation: (b) reasonable out-of-pocket expenses for meals, overnight accommodation and gratuities: (c) taxi fare', telephone and telegraph expenses; parking charges: I (d) re.;istration or other fees: (e) such incidental expenses not covered herein as may from time to time occur (2 ) Expense claims shall be supported by receipts for accommodation, transportation (i e air, bus or train fare) and registration fees, when applicable ( 3 ) When the General Manager has been authorized to travel by the Executive Committee, his expense claims shall be submitted to the Authority Chairman for signature. (4) Travel requests exceeding the approved budget limitations shall normally be referred to the Executive Committee at least one month prior to the date of the proposed expenditure ~ - 1'3 - 0 I U1 <U4\lEHTICf.V'<XM~ Al.l.lW\fO!S /IND EXl'I:HiES ..... DJR11AM M 1:,'0<0 PEEL Yl4<K 1:.1UnCOKI:: NffiTH YlJt{K tiCAlUUUAJGH M.N.R. ANNUAL ALliklANCl:. - Staff NO limit* 2,500 No limit* No limit* 2,000 No 1 imit* 1.,00U NO limit* - Councillor/Membec No limit* 2,500 - NO limit* N/A No limit* 2,000 - pm DUM AU.a.lANCE - Statt ~30 (1) 60 40 (1)(5) 75 50 35 30 (5) 2b 75 (4) - Councilloc/Manbec ~30 (1) 60 4U (1)(5) 75 N/A 35 30 (5) ACCU1MO~nOO (2) sirqle Rate Sinjle Rate At Cost sirqle Rate SirxJle Rate Single Rate ti ~rlCJle Rate I WANSPffiTATIOO (3) - Rail First Class Econany - - - At Cost I:;conany Club Car - Air Econcmy ECOncrny Econcmy Econany I:;concmy At Cost Econany Econcmy - Car Current Rate Cucrent Rate Current Rate Curcent Hate Current Rate Current Rate Current l<ate Current Hate (1) Where ~r diem insuUicient - actual expenses suppocted by receipts (2) In convention hotel oc equivalent (3) "Heasonable" gcound tcansport expenses also pcovided Receipts may be required (4) Meals only (5) U.S. or Canadian, as applicable * Funds must be available in appropciate department/committee budget C-52 Page 5 SCHEDUT.E "D" APPENDIX 1 DESIGNATED STAFF AUTHORIZED TO PURCHASE GOODS OR SERVICES Staff Position ~ General Manager $25,000 and under Secretary-Treasurer $25,000 and under Di rec tor, $25,000 and under Administrator, BCPV $25,000 and under Manager, $10,000 and under Curator, BCPV $10,000 and under Planner, Program Services $10,000 and under Supervisor, $ 2,500 and under Administrative Assistant, BCPV $ 2,500 and under Accounting Assistant, BCPV $ 2,500 and under Erosion & Sediment Control Technician, Water Resource $ 2,500 and under Planning Technician, Program Services $ 2,500 and under * Superintendent, Projects, W R $ 2,500 and under * Project Engineer, W R. $ 2,500 and under Superintendent, $ 500 and under Asst Superintendent, $ 500 and under * Design Dra:tsperson, W R S 500 and under * Project Biologist, W R S 500 and under * Resource Management ?oreman, W R S 500 and under Lead Hand, Water Resource $ 200 and under The delegation of authority to dutho=ize purchase orders for staff at the Director level and lower does not extend to purchases of goods and services that are not related to the programs under which the staff is employed The above delegation does not remove the requirement of obtaini~g Executive Committee or Authority approval as required under approved Purchasing Policies 85.10 08 C-S3 Page 6 APPEND IX 2 DESIGNATED STAFF AUTHORIZED TO APPROVE INVOICES FOR PAYMENT IN RESPECT OF GOODS OR SERVICES Staff Position !d.!!lll Secretary-Treasurer Onlimi ted General Manager Onlimited Director, On1 imi ted Administrator, BCPV Unlimi tad Manager, $10,000 and under Curator, BCPV $10,000 and under '" Planner, Program Services $10,000 and under Delegation of authority at the Director level and lower applies only to payment of goods or services for programs under which staff is employed. It is the responsibility of designated staff to ensure purchasing policies have been adhered to prior to submi tting invoices for payment. I 85 10 08 ~ C-54 , the metropolitantoronto and region conservation authority minutes REPORT # 7 FINANCE AND ADMINISTRATION 27-NOVEMBER-l985 #7/85 ADVISORY BOARD The Finance and Administration Advisory Board met in the Humber Room, at the Authority Head Office, 5 Shoreham Drive, Downsview, on Wednesday, November 27, 1985 at 10.00 a.m. PR ES ENT Chairman Sherman Scott Members Michael Biggar Robert Gillespie Lo i s Ha ncey Br ian Harr ison William Kelly Eldred Ki ng Dick O'Brien Gordon Patterson Jim liitty ABSEt1'r -- Vice Chairman William Herridge Members William Barber Clarence Jessop Maureen Prins100 Betty Sutherland William Sutherland MINUTES Res. #45 Moved by Jim Witty Seconded by Lois Hancey THAT the Minutes of Meeting #6/85 be approved CARRIED SECTION I FOR CONSIDERATION COMPLEMENT POSITION, RESOURCE MANAGEMENT SECTION Within the Resource Management Section of the Water Resource Division, there i3 one full-time labourer position. With the expansion of the resource management program and the corresponding increase in seasonal staff over the past five years, the position of labourer has been =equired to function at the lead hand level, providing supervision and training to seasonal work crews Although the incumbent has been working at the lead hand level since 198 3, this has not been formally recognized in job title or salary level Since it is now apparent that the position will continue to be required as a supervisory one, approval is sought to create a lead hand complement position and to eliminate the position of labourer C-55 - 2 - Res #46 Moved by Brian Harrison Seconded by Lois Hancey THE BOARD RECOMMENDS THAT the Resource Management Section's complement position, "labourer", be eliminated and that a "lead hand" complement position be created as of January 1, 1986 CARRIED Res !t47 Moved by Brian Harrison Seconded by Lois Hancey THAT the Board" move into closed session to discuss certain personnel items CARRIED The Board rose from closed session. 1986 SALARY AND WAGE SCHEDULE Res #48 Moved by Jim Wi tty Seconded by Dick O'Brien THE BOARD Ri::COMMENDS THAT the 1986 Salary and Wage Schedule, appended as Schedule "Au of these Minutes, be recommended to the 1986 Authority for consideration at the 1986 budget meeting to be held on February 28, 1986 ON A RECORDED VOTE, VOTING "YEA" = 9 VOTING "NAY" = 1 Sherman Scott Brian Harrison Michael Biggar Robert Gillespie Lois Hancey William Kelly Eldred Ki ng Dick O'Brien Gordon Pa t ter son Jim Witty THE MOTION I'lAS . . CARRIED CLASSIFICATION OF SENIOR MANAGEMENT POSITIONS Executive Resolution #356, Meeting #22/84, approved an administrative restruc- t ur i ng of the organization in accordance with recommendations of the Review of Financial and Organizational Issues, appointed Divisional Directors and autho- rized the General Manager to take the necessary action to effect internal staff transfers All components of reorganization are now in place with the exception of compensa- tion for those senior management positions most affected A review of senior management compensation has now been completed C-56 - 3 - As a result of reorganization - the position of Deputy General Manager was eliminated; - the position(s) of Director was realigned and upgraded to include the corporate responsibility to dlrect and coordinate Authority programs, formerly vested in the "Deputy" position; - the position of Planning Coordinator was upgraded to Planning and Policy Coordinator responsible for corporate planning and policy preparation/analysis, tasks formerly vested in the "Deputy" position; - the position of Manager, Waterfront Development was upgraded to include responsibility for flood control remedial works, erosion control remedial works, flood warning and flood forecasting These responsibilities were formerly vested in the position, "Manager, Flood Control and Water Conservation" which has been eliminated. The revised position was re-titled Manager, Engineeri~g and Development New job descriptions were prepared for each of the above-noted positions and an external Job Evaluation Committee was established to review each of the positions for the purpose of ranking them equitably within the organization The Committee recommended the following ranking Planning and Policy Coordinator SM4 Manager, Engineering & Development SM6 Director, Program Services SM7 Director, Field Operations SM7 Director, Water Resource SM8 Director, Finance and Administration SM8 General Manager SM9 Based on the Committee's recommendations and on current market salary data, the following salary admini3tration structure is proposed for the senior managemnent group (1985$) SM4 (currently SM4A) and SM6 (currently SM5A) to remain as is. S~7 $44,636 $47,426 $50,216 $53,005 $55,795 SM8 $48,653 $51,694 $54,734 $57,775 $60,816 SM9 $54,978. $58,415 $61,851 $65,287 $68,723 The proposed salary adjustments should be effected 23 January, 1985. The 1985 cost of the adjustments will be $7,200 00; 1986 cost 56,500 00 Res *49 Moved by Jim Witty Seconded by Dick O'Brien THE BOARD RECOMMENDS THAT the proposed adjustments in ranking and salary levels of the positions of Planning and Policy Coordinator, Manager, Engineering and Development, Directors of Program Services, Field Operations, Water Resource, Finance and Administration and the General Manager, be approved effective 23 January 1985 CARRIED POSITION RECLASSIFICATION Supervisor, Enforcement, Safety and Security re-classified from the SM2 to the SM3 level to properly reflect the additional responsibilities of the supervision of the Authority's Safety Program and for the development and implementation of an Authority-wide security program Res #50 Moved by Jim Witty Seconded by Dick O'Brien THE BOARD RECOMMENDS THAT the classification of the position, Supervisor, Enforcement, Safety and Security at the SM3 level be approved, effective January 23, 1985 CARRIED C-57 - 4 - OPTIONAL EMPLOYEE TERM LIFE I NSURANC E Under the current employee benefit package, all full-time employees are provided, at no cost to the employee, term life insurance coverage at an amount equal to two times the employee's salary, such amount not to exceed $100,000 Staff has investigated, with the assistance of Reed Stenhouse, our benefits consultants, an opportunity for employees to augment this coverage at their own expense and strictly on a voluntary basis. Thirteen insurance underwriters were asked for quotations and of the seven who responded, staff is prepared to recommend Maritime Life Assurance Company, basing its decision on ease of enrolment, available options, ease of administration and competi ti ve rates (Maritime Life's quotation came in third lowest at $0 393 per month per each $1,000 of additional insurance, while Great West Life was second at $0 378 and Seabord Trust lowest at $0 360 ) Maritime Life is the current carrier of the employees' term life insurance coverage There are no set-up or group policy fees to either the employee or employer The employer's responsibility is for payroll deduction of premiums and remittance of same to the underwriter on a monthly basis. Res #51 Moved by Robert Gillespie Seconded by William Kelly 'I'HE BOARD RECOMMENDS THAT additional term life insurance coverage be made available to full-time staff through Maritime Life Assurance Company, effective January 1, 1986 CARRIED It was suggested chat staff consult with Maritime Life regarding limiting this optional term life insurance to $100,000 00 to be in li ne wi th the company coverage . STATUTORY RESOLUTIONS FOR THE THIRTIETH ANNUAL MEETING OF THE AUTHORITY Res #52 Moved by Brian Harrison Seconded by Gordon Patterson THE BOARD RECOMt1ENDS THAT the fo 11 owi ng be recommended to the Annual Meeting of the Authority, scheduled for Friday, January 24, 1986 (al Appointment of Auditors THAT Clarkson, Gordon & Company be re-appointed as Auditors of the Authority for the year 1986; (b) Borrowing Resolution - 1986 WHEREAS it is necessary for The Metropolitan Toronto and Region Conservation Authority (hereinafter called 'the Authority') to borrow up to the sum of TEN MILLION DOLLARS ($10,000,000 00) required for its purposes un t i 1 payment to the Authority of any grants and of sums to be paid to the Authority by the participating municipalities designated as such under The Conservation Authorities Act, R S O. 1980, Chapter 85, as amended; BE IT THEREFORE RESOLVED 1 THAT the Authority may borrow from The Royal Bank of Canada or the Authority's member municipalities up to the sum of TEN MILLION DOLLARS ($10,000,000 00) necessary for its purposes on the promissory note or notes of the Authority until payment to the Au tho ri ty of any grants and of sums to be paid to the Authority by participating municipalities at such rate of interest as the Minister of Natural Resources approves; C-58 - 5 - '" 2. THAT the signing officers of the Authority are hereby authorized to execute for and on behalf of the Authority a promissory note or notes for the sum to be borrowed under paragraph numbered 1 hereof and to affix thereto the Corporate Seal of the Authority; 3. THAT the amount borrowed pursuant to this resolution, together with interest thereon at the rate approved by the Minister of Natural Resources, be a charge upon the whole of the monies received or to be received by the Authority by way of grants as and when such monies are received and of sums received or to be received by the Authority from the participating municipalities as ar.d when such monies are received; 4. THAT the signing officers of the Authority are hereby authorized and directed to apply, in payment of the monies borrowed pursuant to this resolution, together with interest thereon at the rate approved by the Minister of Natural Resources, all monies received by the Authority by way of grants or sums received by the Authority from the participating muncipalities. - -- CARRIED SECTION II For informa tion. REPORT ON AUTHORITY'S SAFETY PROGRAM Res. #53 Moved by Robert Gillespie Seconded by: Michael Biggar THAT staff report on the Authority's Safety Program be received. CARRIED STAFF APPOINTMENTS FOR THE PERIOD SEPTEMBER 1st TO NOVEMBER 15, 1985 Res #54 Moved by Lois Hancey Seconded by Michael Biggar THAT the report on Staff Appointments for the period September 1 to November 15, 1985 be received CARRIED ASSOCIATION OF CONSERVATION AUTHORITIES OF ONTARIO Res *55 Moved by Lois Hancey Seconded by Robert Gillespie THAT the 1984 Annual Report of the Association of Conservation Authorities of Ontario be received; AND FURTHER THAT a copy of this report be sent to each Authority ~ember CARRIED C-59 - 6 - FINANCIAL PROGRESS REPORT #3 (THIRD QUARTER) Res. #56 Moved by Michael Biggar Seconded by Jim Witty THAT Financial Progress Report #3 (Third Quarter), appended as Schedule "B" of these Minutes, be received CARRIED Res. i57 Moved by Brian Harrison Seconded by: Michael Biggar THAT the confidential report on Scale of Hourly Rates charged, by Gardiner Roberts and Clarkson Gordon be received. CARRIED TERMINATION ON MOTION, the meeting termin~ted at 11 SO a m., Wednesday, November 27, 1985. J S Scott, Warren E Jones Chairman Secretary-Treasurer em 1985 12.02 \..-Uu SCHEDULE "A" THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY PERSONNEL MANUAL SCHEDULE B contd. Executive Mtg. Resolution No. SALARIES/WAGE S Date: 1986 CLASS LEVEL RANGES Hour ly Ra te Class Mid Job Mid Job Level En try Point Rate Entry Point Rate GOl 15,822 16,701 17,581 G02 17,247 18,205 19,162 G03 20,490 21,627 22,766 G04 22,335 23,575 24,817 G05 24,345 25,697 27,051 GFl 20,432 21,540 22,692 9.82 10.36 10.91 GF2 22,279 23,497 24,736 10.71 11.30 11.89 GF3 24,279 25,627 26,953 11.67 12.32 12.96 TPl 18,799 19,844 20,887 TP2 23,588 25,062 26,537 28,010 29,486 TP3 28,025 29,776 31,527 33,279 35,030 TP4 33,295 35,378 37,458 39,539 41,620 SM1 25,710 27,317 28,926 30,532 32,138 SM2 30,544 32,455 34,364 36,274 38,183 SM3 33,295 35,378 37,458 39,539 41,620 SM4 36,293 38,561 40,829 43,097 45,367 SM5 39,557 42,035 44,502 46,976 49,447 SM6 41,709 44,187 46,653 49,126 51,598 SM7 46,645 49,560 52,476 55,390 58,306 SM8 50,842 54,020 57,197 60,375 63,553 SM9 57,452 61,045 64,634 68,225 71,816 B-2 :-61 ':'HE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY PERSONNEL MANUAL SCHEDULE B contd. Executive Mtg. Resolution No. SALARIES/WAGES Date: 1986 Wage Rates - Supplementary Service Staff Students $4.00-4.50-5.00-5.50-6.00/hr Student rates are applicable to those supplementary employees who are currently students, or who have been students within the four month period preceding the date of hire. These rates do not apply to recent post-secondary graduants. Rates apply to students performing general service duties such as gate/building attendants, shop sales/rentals, or unskilled labour. General Service (non-student) (gate/building attendants, cleaners, unskilled labour) $4.20-4.70-5.20-5.70-6.20/hr. Labourer (machinery/equipment) $6.65-7.50-8.30 Lead Hand (seasonal) $8.90 Junior Clerk/Secretary $6.65-7.50 Senior Clerk/Secretary $8.30-8.90 Gift Shop Clerk (seasonal) $6.65-7.50-8.30 Gift Shop Clerk (part-time) $5.45-6.00-6.55 1986 Wage Rates - Supplementary Program Staff Recreation Programs Campground Supervisor (Albion) $82-86.00/diem Campground Supervisor (Claireville) $86-90.00/diem Recreation Program Supervisor $82-86.00/diem Assistant Recreation Program Supervisor $7.80-8.l0/hr. Recreation Program Instructor $6.80-7.10-7.40/hr. Lead Hand, Recreation (GF 2) $10.71-l1.30-l1.89/hr. Water Safety Coordinator $63-68.00/diem Head Li feguard, Level I $6.l0-6.30-6.50/hr. Level II $6.30-6.50-6.70/hr. B-3 C-62 THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY PERSONNEL MANUAL SCHEDULE B contd. Executive Mtg.# Resolution No. SALARIES/WAGES Date: 1986 Wage Rates - Supplementary Program Staff contd. Recreation Programs contd. Assistant Lifeguard, Leve 1 I $S.3S-S.S0-S.6S/hr. Level II $S.SO-S.6S-S.80/hr. Lifeguard, Level I $4.90-S.0S-S.20/hr. Level II $S.OS-S.20-S.3S/hr. Range Officer $6.l0-6.40/hr. Ski Patroller, Level I $4.7S-S.l0/hr. Level II $4.90-S.20/hr. Education Programs Education Program Coordinator $66-72.00/diem Education Assistants (Level I) $28-30-32.00/diem Education Assistants (Levels I I - IV) $46-Sl-S8-66.00/diem Guest Lecturers $60. to $200./diem Interpreter/Artisan Programs Administrative Assistant, Interpreters $lO.7l-ll.30-ll.89/hr. Interpreter/Artisan (seasonal) l. $10.7l-ll.30-ll.89/hr. 2. $11.69-l2.32-l2.96/hr. Artisan (part-time) $7.l0/hr. Interpreter (seasonal) $7.40-7.70-8.70-9.3S/hr. Interpreter (part-time) $6.00/hr. Technical positions Technical (undergraduate) $6.l0-6.40-6.7S/hr. Technical (graduate) (TP) * $lO.30-l0.8S-ll.40/hr. * where greater skills are required, other TP levels may be used. B-4 C-63 THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY PERSONNEL MANUAL SCHEDULE B contd. Executive Mtg.# Resolution No. SALA RI ES/WAGE S Da te : 1986 Wage Rates - Supplementary Food Service Staff Bus Person $4.00-4.40-4.80/hr. Cleaners $4.20-4.70-5.20-5.70-6.20/hr. Counter Server $4.00-4.40-4.80/hr. Dining Room Server $4.00 (+ gratuities) Cashier, Snack Bar $4.00-4.60-4.85/hr. Cashier, Dining Room $4.60-4.85-5.20/hr. Bartender $4.00 to 6.25/hr. Assistant Cook $4.00 to 6.25/hr. Cook - I $5.70 to 7.90/hr. Cook - II $16,432 to $22,672/year Chef $24,440 to $29,120/year Supervisory Personnel: Level I $4.80-6.20-7.35/hr. Level II $7.35-7.90-8.55/hr. Level III $17,247-18,205-19,162/year Level IV $20,490-21,627-22,766/year Field Supervisor $22,335-23,575-24,817/year B-5 I I- TIlE METROOOLITAN 'l'ORONTO AND REXiION OONSERVATION AUl'HORI'lY E'INAtCIAL PRClrnESS REroRT 13 (TlIIRD QUARTER) OCTWER 6, 1985 (/) 0 i:i tI C ti tot ni 0 I 0'1 ... I I () I 0\ U1 Page 1 THE METROOOLITAN TORONTO AND REGION CDNSERVATION AUfHORITlC FINAOCIAL l'ROCRESS REOORT October 6, 1985 ($000' s) DIVISIO~L SUMMARY DIVISION Annual Y.T D. Percentage Projected Variance fran Budget Budget Actual of Budget to Dec.31, '85 Overl (Under) $ $ % $ $ % EXfendi tures Finance & Administration 2,957 6 2,362 7 flO 2,888.2 (69.4) (2) Water Resource 5,840.5 2,546.6 44 4,834.1 (1,006.4) (17) Field Operations 5,433 5 4,234 5 78 5,431. 9 (1. 6) Program Services 1,094 8 741 8 68 1,097.8 3.0 Black Creek Pioneer Village 2,926 3 2,757 9 94 3,372 5 446.2 15 other 963.6 971 9 101 1,196.0 232.4 24 Total 19,216.3 13,615.4 71 18,820 5 (395 8) (2) Revenue (5,227 7) (4,223.1) 81 (5,312.5) 84 8 2 Net Expendi ture 13,988 6 9,392 3 67 13,508.0 (480 6) (3) ------- --- ------- Grant (4,975.5) (4,488 0) (487.5) (10) Levy (7,013.6) (6,636 8) (376.8) (5) Other funding (1,999 5) (2,154.3) 154.8 8 Surplus/(Deficit) NIL (228.9) (228 9) - --------- ------- ----- --- --------- ------- " I j' . ~ Page 2 FINAl'CIAL PRornESS REroRT October 6, 1985 DIVISION: Finance & Administration ($GOO's) PROCRAM Annua 1 Y.T O. furcentage ProjectaJ Variance fron Budget BudlFt Actual of BUdlFt to Dec.31, '85 (Ner/ (Under) Expen:1i tures $ $ % $ $ \ Administration 1,492 6 1,161 3 78 1,504.2 11.6 1 General Expenses 451. 0 288.4 64 377.0 (74 0) (16) Property Acquisition 673 Q 599 8 89 673.0 -- -- Management 341 0 313 2 92 334.0 --1lJ!L ~) Total 2,957 6 2,362.7 80 2,888.2 (69 4) (2) Revenue (416 0) (338 9) 81 ~.O) 29.0 7 Net Expendi ture 2,541 6 2,023 8 80 2,443.2 (98.4) (4) ------- ---- ------- Grant (1,108.1) (1,108.1) - - Levy (1,083 5) (1,083.5) - - Other funding ( 350 0) ( 350.0) - - - - Surplus/(Deficit) NIL 98.4 98.4 - -------.- ------- ----- co== -------- ------- Canrrents -- General Expenses - the underexpendi ture is mainly canpr ised of a curtailment in major maintenance to rental properties. Revenue - comprised of interest and rental revenue 'Ihe projected increase in revenue over budget is attributable to rental revenue. An analysis of acquisitions is presented at page 8 of this report (') I 0\ 0\ 0 I '" ..... Page 3 FINAOCIAL PROCRESS REEORT October 6, 1985 DIVISION: Water Resource (SOOO's) PROCRAM Annua I Y T.D. Percentage Projected Variance frall Budget Budget Actual of Budget to Dec.31, '85 Over/(Under) ExpeoJi tures $ ----r- % $ $ % Administration 1,217 0 936.4 77 1,201. 2 (15.8) (1) Conservation Services 628 5 366.9 58 535.8 (92.7) (15) Operations & Maintenance - Water Control Structures 210 0 168 7 80 210 0 - -- Erosion Control 2,401 3 373 3 16 1,579.0 (822.3) (34) Flood Control 474 7 189 5 40 390.1 (84 6) (18) Waterfront Development 909 0 511. 8 56 918 0 9.0 1 I Total 5,840 5 2,546.6 44 4,8341.1 (1,006.4) (17) I Revenue (269 9) (209 6) 78 (281 0) 11.1 4 Net Expendi ture 5,570 66 2,337 0 42 4,553.1 (1,017 5) (18) ------- --- ------- Grant (2,861 6) (2,373.4) (488 2) (17) Levy (2,482 9) (2,106 1) (376 8) (15) Other funding (226 1) (81 5) (144.6) ~) Surplus/(Deficit) NIL 7 9 7 9 - -------- ------- ------- --- -------- ------- ------- CanIrents Conservation Services - the underexpenditure is mainly in the areas of stream improvement and fish management. Special funding frail the Province of Ontario has not been made available ~ Erosion Control - the underexpenditure is due to delays with envirormental assessment and property title Oajotiations in the Bellamy Road project. Flood Control - the underexpendi ture is mainly due to the Fooeral Mapping Program (EmP). 'lhe agreallent has been delayed and it would be too late to canplete the project by the year end Revenue - it is canp::isErl of landfill revenue fran Sam Snith and fran the operations of Tree Planting and Forest Management The increase is all attributoo to tree planting and forest management Other FundiO::J - the shortfall is due to a) special funding fran the Province of Ontario for conservation services not beirg available; b) FWP mapping program is not expecte::l to be canpleted this year, therefore full funding will not be available fran the Federal Governnent ~ Page 4 FINMCIAL PRClrnESS REroRT October 6, 1985 DIVISION: Field Operations ($OOO's) PRClrnAM Annua 1 Y T D. furcentage Projected Variance frOD Budget Bud<J2t l\ctual of Budget to Dec.31, '85 Overl (Under) Expendi tures $ $ % $ $ % Administration 855.8 631.1 74 854.2 (1. 6) - Conservation Education: - Field Centres 1,403 4 1,033.8 74 1,408 4 5.0 - - Kortright Centre 510 0 399 7 78 505.0 (5.0) (1) Conservation Recreation 2,664 3 2,169 9 81 2,664.3 - - - - Total 5,433.5 4,234.5 78 5,431. 9 (1. 6) - Revenue (2,760 0) (2,116.4) 77 (2,662.6) (97. 4) -1!) Net Experrli ture 2,673.5 2,118 1 79 2,769.3 95.8 2 ------- --- ------- Grant ( 520.2) (520.2) - - Levy (2,111.3) (2,111.3) - - Other funding ( 42.0) (42.0) - - - - Surplusj(Deficit) Nil (95.8) (95.8) - ------- ------- ----- --- ------- ------- A 'PI'ENI1\1'C E: 1985 Goal 1985 YTD 1984 Actual 1984 YTD Kortright Centre 90,000 62,933 81,244 63,882 Conservation Areas 1,100,000 657,906 882,670 705,633 Camnents Reverue - the projected shortfall is attributable to the Kortright Centre ($35,000) and the Conservation Areas ($68,000), due to atteOOiince not being up at the bud<J2t level. t1o~lever, revenue at the Kortright Centre is projecte:l at $240,000, 6% over 1984 actual, and the Conservation Areas is projected at $1,133,000, 4% over 1984 actual The increase is mainly a result of price adjustment in user fees Attelrlance - the Kortright Centre attendance is down slightly fran 1984. This is due to a canbination of a 23% increase atteOOiince in the group (school) programs and a 20% decrease in attendance in the general or public programs - the Conservation Areas attendance is down 7% from 1984 due mainly to less than desirable weather on some weekends. 0 I 0\ co 'I () I 0\ \D FINAOCIAL PRornESS REroRT Page 5 <X:tober 6, 1985 DIVIS IOU: Program Services ($OOO's) PR<XRAM Annual Y T D. I\:!rcentage Project€d Variance fran Budget Bud~t Actual of Budget to Dec.31, '85 Over/(Under) Expendi tures $ $ % $ $ % Administration 352 5 241 6 69 355 5 3.0 1 Community Relations - General Information 85.8 32 9 38 85.8 - - - Marketing 275 0 249 8 91 275 0 - - Planning & Development 381 5 217 5 68 381. 5 - - - - Total 1,094 8 741 8 68 1,097.8 3 0 - Revenue - - - Net Exrendi ture 1,094 8 741 8 68 1,097.8 3.0 - ------- --- ------- Grant (373.9) (375 4) 1 5 - Levy (597 9) (597 9) - - Other fundi rg (123 0) (123.0) - - - - Surplus/(Deficit) Nil (1.5) (1 5) - ------- ------- ----- --- ------- ------- Cannents The small deficit is solely attributable to dlarges on usage of the Data Processing equipoont ~ich will be higher than budget .? " Page 6 FJNAI'CIAL PRClrnESS REroRT October 6, 1985 DIVISION: Black Creek Pioneer Village ($GOO's) PROO~AM Annual Y T D. r\3rcentage Projected Variance fran Budget Budget ActU'lI of Budget to Dec.31, '85 Over/(Under) Expen:U tures $ $ % $ $ % Admi nistration 223.5 152.6 68 221. 8 (1. 7) (1) Op3rations & Maintenance 1,884 8 1,440 b 76 1,912.7 27.9 1 lied tage &Iucation 1460 85.8 59 138.0 (8 0) (5) Capital Development 672 0 1,078.9 161 1,100.0 428.0 64 -- Total 2,926.3 2,757 9 94 3,372.5 446.2 15 Revenue (1,162 8) (909 7) 78 (1,149.9) (12.9) -1!) Net Expendi ture 1,763.5 1,848.2 105 2,222.6 459 1 26 ------- --- ------- Grant ( 111 7) (110.9) ( .8) (1) Levy ( 718 8) (718.8) - - Otl~r fundi ng ( 933.0) (1,155.0) 222.0 24 Surplus/ (Defici t) Nil (237.9) (237.9) - -------- ------- ----- --- -------- ------- 1985 Goal 1985 Y T D. 1984 Actual 1984 Y.T.D. ---- ATI'ENffitCE: 263,000 200,860 245,972 187,906 ~a~nts Bed tage &lucation _ the underexpendi ture and under-revenue is a result of decrease in attendance in the Heritage &Iucation Program (school groups). Capital Development - the overexpenditure is entirely related to the Black Creek pioneer Village Visitors Centre. Revenue _ although the projected revenue is slilJht under-budget due lIlainly to decrease in attendance in the Heritage &Iucation Program, actual year-to--date revenue is 23% over 1984 which consists of an 18% increase at gate admissions and a 42% increase in Giftshop retail sales. Other foodi ng - projected fooding is $222,000 over budget and is can\,X isErl as follow> $270,000 raised by the FOundation towards its $1.183 million cmunitment for the construction of the Visitors Centre Cleaving a balance of $271,000 still to be raised) less $48,000 which the Foundation has not been able to raise towards the further development of the Manse and Nesbitt Sawmill. 0 I -.J 0 0 I ..... Page 7 .... FINI\I'CIAL PRClrnESS REOOR'r October 6, 1985 DIVISION: Other ($COO's) PIUXRAM An nual Y T.D. Percentage Projected Variance fran Budget Budget Actual of Budget to Dec.31, '85 Over/(Under) Expendi tures $ $ % $ $ % Fo<4 Service 1,040 0 1,001.2 96 1,244 0 204 0 20 [ess divisional recoveries 421 0 352.7 84 470.0 49.0 12 619 0 648.5 105 774.0 155.0 25 Vehicle & Equipment 344 6 323.4 94 422.0 774 22 Special Projects - finployment 274.0 360.0 - Other 1,078.2 1,230.0 - Special Projects recoveries (1,352.2) - (1,590.0) - - Total 963.6 971 9 101 1,196.0 232.4 24 Revenue (619 0) (648.5) 105 ---1I74 0) 155.0 25 Net Ex[endi ture 344 6 32~.4 94 422.0 77.4 22 ------- --- ------- Levy ( 19 2) (19.2) - - Other funding ( 325.4) (402.8) 77.4 24 Surplus/(Deficit) Nil Nil Nil - ------- ------- ------ --- ------- ------- Canrrents Food Se rv ices - although food services expendi tures is 20% over budget due to the Visitors Centre ~ning Day and special event bookirgs at the conservation areas and the Village, projected revenue is 25% higher than budget to cover the over-expendi ture. In addi tion, projected net revenue of $61,000 is incorporated into the projected divisional operating results Vehicle & Equipment - The overexpendi ture is a result of unexpected needs to replace certain equipment However, it wi 11 be covered by the V&E Reserve (Other funding) Special Projects - the employment projects relate mainly to the Canada Works Programs and the Summer Experience Program. 'lbe other sp=cial projects are fully fl.l1ded by the sponsors .., I . PROPERTY ACQUISITION Page 8 LANDS ACQUIRED BY WATERSIiED AS or SEPTEMBER 30, 1985 (hectares) FORES'r AND FLOOD CONTROL NIAGARA WILDLIFE CONSERVATION AND WATER iiATERSIIED FORESTRY ESCARPMENT AREA AREA WATERFROtlT CONSERVATION TOTALS Etobicoke Creek - - - 169.213 - 188.969 358.182ha Mimico Creek - - - - - 38.316 38.316ha Humber River 756 376 101 955 318 291 1,742.546 - 3 477.801 6 396.969ha Don Rlver - - - 3 784 - 806.742 810.526ha Highland Creek - - - 48.008 - 337.655 385.663ha Rouge River - - - 108.070 - 856.628 964.698ha Duffin Creek 37 637 - 708.,102 435 687 - 379.730 1. 561.156ha Petticoat Creek - - - 72.004 - 8.960 80.964ha Lake Ontario Waterfront - - - 20 004 1.110.940 - 1.130.944ha TOTALS 794 013 101 955 1,026.393 2,599.316 1,110.940 6,094.801 11,727 418ha Acquired during period nil nil nil nil 9.181 8.729 17 910 Adjustments during period, sales, nil nil nil nil nil -0.034 -0.034 transfers etc The major items of progress in the Property Acquisition area of activities during the periOd July 1, 1985 to September 30,1985 were (a) Completion of acquisition of the final 7 properties required for construction of the Pickering Dyke Flood Control Project. (b) Completion of acquisition Estate of Harry Newman property, containing 9.181 hectares, located at the waterfront on the west side of Frenchman's Bay in the Town of Pickering. (c) Executed agreements have been obtained from a majority of the property owners involved in the Bellamy Road Ravine Erosion Control Project, with negotiations in progress with the remaining 5 owners Land Ownership - During the period July 1, 1985 to Septemer 30, 1985 the staff completed the acquisition of 11 new properties containing 17 910 hectares The total area of lands owned by the Authority as at September 30, 1985 is 11,727.418 hectares Authority-owned properties total 2,018 0 I -! N