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HomeMy WebLinkAboutFood Services Sub-Committee 1983 ~ , FSSC-l the metropolitan toronto and region conservation authority minutes FOOD SERVICES SUB-COMMITTEE 22-JUNE-1983 #l/83 The Food Services Sub-Committee met at the Authority Office, Humber Room, 5 Shoreham Drive, Downsview, Ontario, on Wednesday, June 22, 1983 -- commencing at 8 30 a.m. PRESENT Chairman M. W. H. Biggar Members H. C Lawrie S. A. Macpherson Chairman of the Authority Mrs F E Gell Vice-Chairman of the Authority E V Kolb Staff W. A. McLean T E Barber P B. Flood R. Sgambelluri Food Services Section K Hannan Dalmar Foods Limited G. Waller ABSENT Member Ms. S. Nimmo MINUTES Res. #l Moved by: E. V Kolb Seconded by H. C. Lawrie THAT the Minutes of Meeting #2/82 be adopted. CARRIED; PROGRESS REPORT T. E Barber briefly explained the operation of the present food services system, under management fee and introduced Mr Garfield Waller, Executive Vice President of Dalmar Foods. Messrs. Waller and Hannan discussed the first three months of operation and indicated that they were very pleased with the results thus far Res. #2 Moved by: E. V. Kolb Seconded by: S A. Macpherson THAT the Progress Report presented by G Waller and K. Hannan, be received. CARRIED; FOOD SERVICES EQUIPMENT FUND Res. t3 Moved by H. C. Lawrie Seconded by S. A. Macpherson THAT the staff be authorized and directed to purchase additional food service equipment, furniture, smallwares, mobile catering equipment, and to carry out necessary repairs and improvements at the food service outlets, to a maximum o.f $10,000 00, if required. CARRIED; - FOOD SERVICES EQUIPMENT ACCOUNT - POLICY The recommendations submitted by W A. McLean for the management of the Food Services Equipment Account was reviewed and discussed. Res. t4 Moved by: E. V Kolb Seconded by H C. Lawrie . FSSC-2 Food Services Sub-Committee Meeting i1/83 Wednesday, June 22, 1983 THAT the report on the management of the Food Services Equipment Fund, dated 1983.03.29, and appended as Appendix nln of these Minutes, be adopted as policy for the operation and management of the fund. CARRIED; SURVEYS Res. ijS Moved by S A. Macpherson Seconded by H. C Lawrie THAT the staff report on the interim informal survey that has been administered at Half Way House (Black Creek Pioneer Village) be received CARRIED; FINANCIAL REPORT - MARCH 1 TO MAY 31, 1983 Res H Moved by S. A Macpherson Seconded by H C. Lawrie THAT the statement of operations for the three months ended May 31, 1983, for the Food Services Section be received CARRIED; ADJOURNMENT On Motion, the meeting adjourned at 10 00 a.m , June 22, 1983 'j M. W. H. Biggar - T E Barber Chairman Acting Secretary-Treasurer . Imrp 1983 06.22 FSSC-3 APPENDIX "1" FOOD SERVICES EQUIPMENT FUND l. The Food Services Equipment Fund is to apply to the refreshment facilities of all Conservation Areas, Black Creek Pioneer Village, Half Way House and the Kortright Centre for Conservation. The replacement or repair of all the food services equipment at the Albion Hills, Boyd, Lake St George and Claremont Conservation Field Centres will not be funded from this account 2. The account will be used for the replacement or repair of all existing food services related equipment and furniShings for the facilities included in the account In this regard, the fOllowing guidelines will apply (a) Routine repairs and maintenance will be funded from Operations, rather than the Food Services Equipment Account; (b) Repairs in lieu of replacement, replacement, betterment and improvements will be funded through the account; (c) Betterment/improvement is defined as an increase in capacity of the asset or an extension of the life of the asset beyond the point that could ordinarily be achieved through regular and routine maintenance and repairs. 3. All withdrawals from the account will be on the recommendation of the Food Services Steering Committee and approved by the Secretary-Treasurer or his designate and will be subject to adherence to the Authority's Purchasing POlicy as it exists or as it may be amended 4. Prior to the completion of the preliminary budget process for the 1984 Budget, the General Manager, in consultation with the Food Services Steering Committee and Secretary- Treasurer, will make a recommendation concerning the means by which the operating fund will contribute to the Food Services Equipment Fund Such contribution will be based on a percentage of gross sales or equivalent criteria. 5 The replacement of consumable equipment and materials, breakages, repairs, new food service facilities and renovations will not be funded from the Food Services Equipment Fund 1983 03 29 WAM/mm/mrp t\.. , FSSC-4 the metropolitan toronto and region conservation authority minutes FOOD SERVICES SUB-COMMITTEE OCTOBER-24-l983 i2/83 The Food Services Sub-Committee met at the Authority Office, Humber Room, 5 Shoreham Drive, Downsview, Ontario, on Monday, October 24, 1983 -- commencing at 3 00 P m. PRESENT Chairman M. W. H Biggar Members H. C Lawrie S. A. Macpherson Ms S Nimmo Chairman of the Authority Mrs F. E. Gall Vice-Chairman of the Authority E. V. Kolb Staff W. A McLean T E Barber R K Cooper P B Flood R Sgambelluri Food Services Section K. Hannan Dalmar Foods Limited G. Wal.ler M. Ruano MINUTES Res. #7 Moved by: S. A. Macpherson Seconded by: H. C. Lawrie THAT the Minutes of Meeting #1/83 be adopted. CARRIED; FINANCIAL REPORTS T E Barber presented the statement of operations for the seven months ended October 2, 1983 and briefly summarized each page, highlighting the comparison of net revenues in 1982, versus 1983 Res. #8 Moved by S. A. Macpherson Seconded by Ms. S. Nimmo THAT the Financial Reports on the Food Services Program, for the seven months ended October 2, 1983, be received. CARRIED; VISITOR SURVEY DATA T E. Barber distributed copies of a letter received from Woods Gordon, dated October 19, 1983, summarizing the results of the 1983 Summer Visitor Survey as it relates to the reaction of visitors to food services. He indicated that the Authority has been monitoring the- Food Services Program with respect to its financial performance and the quality of the services, or visitor satisfaction. Changes in visitor attitude have been carefully monitored and the preliminary survey results indicate that food services appear' to have- imp~oved. in the view of the users. Res. H Moved by: Ms. S Nimmo :L- Seconded by: S. A. Macpherson THAT the preliminary report on the 1983 Summer Visitor Survey as it relates to the reaction of visitors to food services, prepared by Woods Gordon and dated October 19, 1983, be received. CARRIED; FSSC-5 Food Services Sub-Committee Meeting #2/83 Monday, October 24, 1983 1983 OPERATIONS AND PROPOSALS FOR 1984 Mr Garfield Waller, Executive Vice-President of Dalmar Foods Limited distributed copies of a brief report of the 1983 Operations, including a summary of 1984 objectives and a summary of Da1mar's ongoing services provided for a Management Fee He verbally presented the report and highlighted its main components, indicating that the financial results in 1983 were basically within budget, or would even exceed it Res no Moved by Ms. S. Nimmo Seconded by H C Lawrie THAT the report on 1983 Operations and Proposals for 1984, prepared and presenced by Dalmar Foods Limited, dated October 20, 1983 be received; Res ill Moved by l-'.s S. Nimmo Seconded by Mrs F E Gell THAT the agreement dated January 12, 1983, between The Metropolitan Toronto and Region Conservation Authority and Da1mar Foods Limited, for the management of the Authority's food service facilities, be renewed for a one-year periOd, commencing March 1st, 1984 and concluding February 28, 1985; AND THAT the management fee stipulated in the agreement be amended to 4 25% of net sales, for the period of the renewal; ftND FURTHER THAT the appropriate Authority officials be authorized and directed to take whatever action is required to give effect thereto, including the execution of any documents CARRIED; ADJOURNMENT . On Motion, the meeting adjourned at 4 05 pm., October 24, 1983. I M W. H Biggar W. A. McLean Chairman Acting Secretary-Treasurer Irnrp 1983.10 26 -