HomeMy WebLinkAboutCommittee to Study the Reorganization of the Authority Committee System 1982
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the metropolitan toronto and region conservation authority
minutes
COMMITTEE TO STUDY THE RE-ORGANIZATION OF THE AUTHORITY COMMITTEE SYSTEM #1/82
The above Committee met at the Authority office, 5 Shoreham Drive, Downsview,
on 1982 04.06 0930
PRESENT G. Henderson
W R. Herridge, Q C.
Ms. S. Nimmo
G.B. Sinclair
Mrs N Stoner
Mrs H.D. Sutter
Dr. W.M Tovell
Dr J.K. Reynolds
Mrs F. Gell
K.G. Higgs
Election of Chairman
Nominations were called for the office of Chairman
Mrs H.D Sutter was nominated by G B Sinclair
Res #l
Moved by: W.R. Herridge, .Q.C.
Secondec;1 by:. Mrs. N. Stoner
RESOLVED THAT nominations for the office of Chairman of the Committee to study
the Re-Organization of the Authority Committee System be closed.
CARRIED.
Mrs H D Sutter was declared elected.
The Chairman asked for the result of the survey of members asking if more
meetings could be attended There were 33 replies, 11 no's, 22 yes', some
qualified, and the point was raised whether this Committee should continue in
view of this result, but it was suggested that another poll be taken later when
there is something more positive to suggest
A general discussion followed, at which the following points were raised -
- Aim of this Committee: To restructure for greater satisfaction and more
meaningful involvement of members.
_ Lacking in present structure is follow through after attending an Advisory
Board meeting.
- No continuity with only five Authority meetings a year.
- Needed is a sense of belonging and an opportunity to have input
Training ground needed?
_ Only Executive Committee can make decisions, and therefore only on this
committee does one feel that one is contributing something.
_ Should Boards be able to follow through, and Executive be a co-ordinating body?
- Should a time limit be put on length of service on Executive Committee?
_ Does present committee structure fit into and really mesh with the operations
of the Authority?
- Do we need a Land Acquisition Committee?
- Should Information & Education be split into two?
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- Would an earlier idea work now? viz Disband Flood Control Board and beef up
Watershed Boards, or abolish Watershed Boards and beef up Flood Control
- Excellent presentation at Budget meeting Could this not be done to make
other meetings more meaningful?
- The members of the Authority are appointed by the municipalities and the
Province, and the Authority' has to work its schedule of meetings around the
commitments of members, and sometimes it is even difficult to get a quorum
- Tours are not well attended and neither is Orientation Day
- Advisory Boards are well attended. Authority appointees bring expertise and
special interest to their Board. Should not be abolished
- Is Authority too large for adequate involvement of all members?
- In 25 years Authority has changed and therefore role of committees has changed.
The operation of the Authority is now large and sophisticated and it is more
difficult for individual members to feel personally involved.
- Would changing name of Flood Control to Water Management help to give new
perspeetive?
- Environmentally sensitive matters must go to Watershed Boards because they
are directly involved With the size of Authority, members tend to relate
to their own area only Should this be encouraged?
- What is the purpose of serving on a Board? Is it to acquire information, or
is it to contribute to decision-making?
- One vi our aims should be to improve Authority re1ation~ with member
mUl.icipalities through the municipal political appointees to the Authority:
- Are there any Boards that should be combined?
- Do Chairmen of Boards keep their Vice Chairmen well informed? How do
Chairmen see their terms of reference?
- Is there inadequate communication?
RECOMMENDATIONS
IT WAS AGREED AND THE COMMITTEE RECOMMENDED
THAT a sub-committee meet April 21 to take a whole new look at committee system,
the sub-committee members being Mrs H D. Sutter, Mrs N Stoner, Ms S. Nimmo
and Dr W Tovelli
THAT an analysis of replies to survey be provided;
THAT staff be asked to supply a listing of functions performed by the Authority;
THAT Chairmen of Boards be asked to supply their view of their terms of
reference, and how they see the role of their Vice Chairmen;
r~ THAT the next meeting of the full Committee be held May 17, 1982 at 9 30 a.m.
The meeting adjourned at 12.10 p m.
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ANALYSIS OF SURVEY
Question: "Are you prepared to commit more time for attendance
at additional Committee meetings of the Authority?"
Number mailed out during first week of March 1982 - 51
Number of replies received by letter 20
Number of replies solicited by telephone 13
TOTAL NUMBER OF ANSWERS 33
Executive Committee Vice Chairmen Members TOTAL
NO 5 0 6 11
YES 1 8 13 22
QUALIFIED YES* 1 3
* If an agenda of legitimate items
If ample notice of meetings given
If held at night or on Saturdays
If held on Thursday afternoons.
Elected Officials Citizen Appointees
NO 7 4 11
YES 8 14 22
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the metropolitan toronto and region conservation authority
~ minutes
COMNITTEE TO STUDY THE REORGANIZATION
OF THE AUTHORITY COHHITTEE SYSTEH 1982 06 08 Heeting #2
The above Committee met at the Authority offiee, 5 Shoreham Drive,
Downsview, on 1982 06 08 0930
PRESENT Chairman Mrs H Dianne Sut.ter
Members G Henderson
W.R Herridg.e, Q C
Dr WM Tovell
Authority Viee Chairman Mrs F Cell
I K G Higgs
W.A HcLean
,
ABSENT Members Ms S Nimmo
G.B Sinclair
Mrs N. Stoner
The Committee considered the fOllowing items
1 Report of the Sub-Committee
2. Draft schedule of times of meetings
3 Some suggestions from David Fleet
IT WAS AGREED AND THE COMMITTEE RECOMMENDS THAT the Record of Meeting #3 of
the Sub-Committee be approved, as amended
IT WAS AGREED AND THE cOHMITTEE RECOMMENDS THAT the draft schedule of
meetings be prepared based on the discussions at the meeting
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IT WAS AGREE~ AND THE COMMITTEE RECOMMENDS THAT the Chairman and the
Secretary of the Committee be requested to prepare a draft report whieh
shall be considered at a meeting scheduled for Tuesday, June 29, 1982,
prior to submission to the Executive Committee
ADJOURNMENT
The meeting adjourned at 12 50 P m
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DRAFT REPORT OF THE COMMITTEE TO STUDY THE REORGANIZATION OF TBE AUTHORITY
CO~WITT~E SYSTEM
INTRODUCTION
At Meeting *2/02 held Mareh 12, 1982, the Authority passed the following
resolution recommended by the Executive Committee
Res. #36 Moved by Mrs H D Sutter
Seconded by \'1 R Herridge, Q C
TIiAT Resolution #20 of Executive Committee Meeting #2/82 not be adopted;
THAT a committee be appointed to study the re-organization of the Authority
committee system, and that the cOIDnlittee include
Mr. G Bruce Sine lair
Mrs Dianne Sutter
Dr Walter Tovell
Mr Gavin Henderson
Mrs Norah Stoner
, Mr vT R Herridge, Q C
Ms Sandy Nimmo
Ex officio Chairman and Vice-Chairman of the Authority
TIiAT the ~~airman of tile Authority call the first meeting of the committee
as soon as possible;
TIlAT the eommittee elect a chairman from arnqng its membership at its firs 1:.
meetlng
THAT Mr. K G. Higg s act as secretary to the committee:
THAT the written poll be reviewed by the committee and reported on to the
executive committee;
~~~D FURTHER THAT 1:.he committee report to the Executive Committee prio~ to
1982 09 15, which "'Jill, after discussion with the eommittee, bring
recommendations to the Authority
CARRI.ED:
Minutes of the meetings of the Sub-Committee are appended for information
WATERSHED ADVISORY BOARDS
THE COMMITTEE RECOMMENDS THAT consideration be given to the following
recommendati.ons regarding the Watershed Advisory E>oards
1 A Consideration be given to the realignment of Watershed Advisory
Boards on the following basis
- Etobicoke-Mimico
1.
I 2. Humber
3. Don-Highland
4. Rouge-Duffin-Petticoat-Carruthers
B Responsibilities
1 Review and recommend on the existing program of the Authority
within the area of the Watershed Advisory Boards to the
Functional Advisory Boards
2. Recommend new actions or programs in the area of the Watershed
Advisory Boards to Functional Advisory Boards
3. Provide for citizen input
4. Public forums to advance public knowledge of Natershed and
Authority
5. Provide political advoeacy
6 Make progress reports to municipal eouncils within the ~'latersheds
in person
7 Organize an annual tour of the Watershed for all members of the
Boards and the Authority, and involving elected represen1:.atives
at all levels
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C Organization
1 Chairmen and Vice a.airrnen be elected from appointed members of
the Authority living within the \-1atershed boundaries
2 All me-mbers of the Board should be resident in the \'i'atershed
3 The Board should have the power to recommend the addition of
citizen members resident in the Hatershed, in a voluntary
capaeity
4 The Board should have the power to form Sub-Co~nittees, eomprised
of Authority members and citizen volunteers
5 The Board should meet a minimum of twice a year to carry-out its
responsibilities.
6 The Chairman of Watershed Board should be a member of the
Executive Committee, with the Vice Chairman as the alternate
7 A further review of this process should take place in three
years
FUNCTIONAL ADVISORY BOARDS
THE COMMITTEE RECO~~1ENDS THAT consideration be given to the following
recommendations regarding the Functional Advisory Boards
2 Consideration be given to
a) The following Advisory Boards should be considered as the Functional
Advisory Boards whi~h the Authority requires
Water Conservation (formerly Flood Control & Water
Conservation)
Conservation Land 1>1anagement
Waterfront Conservation (formerly Waterfront)
Heritage Conservat.ion (formerly Historical Sites)
Community Relations (formerly Information and Ed~cation)
Administration and Finance (new)
b) Responsibilities
- Receive, review and recommend programs and. projects included in the
Watershed Plan
- Receive and review items referred to the Advisory Board by the
Authority from the Executive Committee
- Review recommendations of the Advisory Board that have not been
adopted by the Executive Committee
- Consider the annual budgets and amendments to buugetc for programs
which come under the Board's jurisdiction
-
\ - Provide political advocacy
- Organize tours
e} Organization
- Chairmen, Viee Chairmen and the majority of menbers of the
Functional Advisory Boards should be members of the Authority
- Chairmen and Vice Chairmen of the Functional Advisory Boards should
be elected at large by the members of the Authority
- The Chairman of a Functional Advisory Board should be a member of
the Executive Committee, with the Vice Chairman as the i'llternate
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- The maximum number of members for the Functional Boards be 14
- Within the limit. of 14 members and subject to the approval of the
Authority, citizen members may be appointed
- The Advisory Board should have the power to form sub-eommittees
TERMS OF REFERENCE
THE COMtUTTEE RECOMMENDS THAT eonsideration be given to the following
recommendations regarding Terms of Reference
3 a) New Terms of Referenee should be developed for the proposed Watershed
and Functional Advisory Boards and the Terms of Referenee should
reflect the programs in the Watershed Plan
b) Since the recommendations of the Committee are recommendations of
principles of organization, detailed Terms of Reference for the
Boards shou ld be developed by the Committee to St~dy the
Reorganization of the Authority Committee System
OTHER
THE COMMITTEE RECOMMENDS THAT consideration be given to the following
t recommendations
, 4 The appropriate Board Chairmen and Authority members sitting on
municipal councils should receive copies of eorrespondence relating to
project and policy matters forwarded from the Authority to
munieipalities for consideration and approval, and should be briefed
respecting such matters in order that they can better represent the
Authority's position
5 Terms of reference should be developed for Authority members, including
an indication of the number of meetings planned, for the guidance of
municipalities and prospective members
6. Advisory Boards should be appointed annually and members should be
provided -with the Terms of Reference of all Functional Advisory Boards
that they may select the Advisory Board of their choice
APPENDIX A - Functions of the Authority
... B - Authority decision-making process
C - Present Committee System
D - Proposed Committee System
E - Suggested Schedule of Meetings.
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~1EETING U/82 OF THE FULL COMMITTEE, April 6, 1982
The Committee took the following action
1 Elected Mrs H Dianne Sutter Chairman of the Committee
2 Adopted the following recommendations
THAT sub-con~ittee meet April 21 to take a whole new look at committee
system, the sub-committee members being Mrs H D Sutter, Mrs N Stoner,
Ms S Nimmo and Dr W Tovell:
THAT an analysis of replies to survey be provided:
THAT staff be asked to supply a listing of functions performed by the
Authority;
THAT Chairmen of Boards be asked to supply their view of their terms of
referenee, and how they see the role of their Vice Chairmen;
AND THAT the next meeting of the full Committee be held May 17, 1982, at
9.30 a m
MEETINGS OF THE SUB-COMMITTEE
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At Meeting U/82, April 21, 1982, the Sub-Committee took the following
action
- Reviewed an outline of the functions of the Authority prepared by the
staff.
The Sub-Committee made the following reeommendations
THAT the report of the functions of the Authority as prepared by the staff
be approved as amended;
THAT the staff be asked to prepare an outline of the decisions that must be
made by the Authority and where the responsibility for the making of these
decisions is established in the present organization of the Authority;
THAT a further meeting of this Sub-Committee be held on ~'lednesda.f, May 5,
1982, at 9 30 a m
At Meeting #2/82, May 5, 1982, the Sub-Committee considered the fol~owing
items
1- Review of decision making process within the Authority
2 Structure and responsibilities of Watershed Advisory Boards
3. Required additional meetings
The Sub-Committee made the following recommendations
1- The descriptive eharts outlining the decision making process in the
Authority be appended to this record and forwarded to the Committee for
information
- 2a. Consideration be given to the realignment of Watershed Advisory Boards
\ on tl1e following basis
A 1- Etobicoke-Mimico
2. Humber
3. Don Highland
4. Rouge-Duffin-Petticoat-Carruthers
B Responsibilities:
1- provide for citizen input
2. provide political advocacy
3. review and recommend on the program of the Authority to
the Functional Advisory Boa~ds
4. recommend new actions or programs through to Functional
Advisory Boards
5 make a progress report to the municipal councils in person
6 organize an annual tour of the watershed
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C Organization
1 Chairman and Vice Chairman be elected from appointed members of
the Authority living within the watershed boundaries
2. Committee/Board should have power to add citizen members in a
"volunteer" capacity
3 That Committee would have power to appoint Sub-Committees
4 Committee should meet a minimum of once a year t.o car.ry out their
responsibilties
5 Chairman of Watershed Board would be a member of Executive
Committee
6 A device for ensuring that each Watershed r-dvisory Board is
represented on the Functional Advisory Boards should be
considered
2b In addition to the specifi.c recommendations with respect to Watershed
Advisory Boards, the Committee discussed the need for
1 Terms of Reference for Authority members, including attendance
standards
2 A mechanism for timely briefing of members on issues to be
considered
3 A mechanism for determining and reflecting municipal interests
At Meeting #3/82, May 17, 1982, the Sub-Committee made the following
recommendations
1 The revisions to the Record of Meeting No 2 discussed and agreed on be
included in the report to the full Committee
Dr Tovell made a presentation outlining his analysis of the role of the
Functional Advisory Boards, relating their function to the funetions of the
Authority as set out in the Authority's Watershed Plan
2 a) The following Advisory Boards should be consic.ered as the Functional
Advisory Boards which the Authority requires
Finance and Administration
Water Conservation (formerly Flood Cont~ol)
Conservation Land Management
\'laterfront
Heritage Conservation (formerly Historical Sites)
Community Relations (formerly Information and Education)
b} Responsibilities
- The present terms of reference for the existing Advisory Boards
should be reviewed and consideration given to adding the following
responsibilities
- Receive and review recommendations of Watershed Advisory Boards
- Consider the annual budgets for programs which come under the
Boards' jurisdiction
- - New terms of reference be drawn up
for the proposed Finance and
\ Administration Advisory Board
- Consider items referred back to the Board by the Executive
Committee
c) Organization
- Chairmen, Vice Chairmen and the majority of members of the
Functional Advisory Boards be members of the Authority
- Chairmen and Vice Chairmen of the Functional Advisory Boards be
elected at large by the members of the Authority
- Chairmen of the Functional Advisory Boards have a seat on the
Authority's Executive Committee
- The maximum number of members for the Functional Boards be 14
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- \'lithin the limit of 14 members and Gubje>et to the approval of the
Authority, additional citizen members may be appoint.ec.
- The Advisory Boards would have the power to form sub-committees
3 The staff be requested to consolidate the reports of the three meetings
held by the Sub-Committee into one report to be considered by the full
Committee at a meeting to be held TueGday, June 8, 1982, eommencing at
9 30 a m in the Authority's Administrative offices
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APPENDIX E
SUGGESTED SCHEDULE OF MEETINGS 1983
Month Week I Watershed Funetional I Executive Authority
- -I I
Jan , 1 I I
I I
2 I I U8 (1982)
I I
3 I I
I I
4 I
I
I
Feb 1 I #1 Meeting I
I I
2 I I I U Annual
I I I
3 I I u I
I I I
4 I I I #2 Dudget
I I I
, I I I
Mar 1 J I #2 Meeting I I
I I I
2 I I I
I I I
3 I #2 I
I I
4 I I
I I
5 I I
I I
I I 1
Apr il 1 -#3 Meeting I I
I I
2 I I I
I I I
3 I #3 I
I I
4 I I
"' I I
I I
May 1 Meetings I I #3 Meeting
I I I
2 I I
I I I
3 I I H
I I
4 I
I
I
June 1 #4 Meeting I
I
- 2 I
I
\ 3 I #5 #4 Meeting
I
4 I I
I I
5 I I I
I I I
I I I
July 1 I I I
I I I
2 , I I I
I I I I
3 1 I I #6 I
I I I I
4 I I I I
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Month Week I Watershed I Funetional I EXE'cutive ~ Aut"horitv
-\ I I I
Aug 1 \ I I I
I I I I
2 \ I I I
I I I - I
3 I I I #7 I
I I I I
4 I I I I
I I I I
5 I I I I
I I I
I I I
Sept. 1 I #5 Meeting I I
I I I
2 I I I
I I I
3 I I #8 I
I i
4 I
I
t I
Oct. 1 I TOUR I
I I
2 I I ~5 Prel Budget
I I
3 I \ #9
I I
4 I I I I
I I I I
I I I 1
Nov. 1 \ I #6 Meeting I I
I I I I
2 I I I I
I I I I
3 I I I HO I
I I I I
4 I I I I
I I I I
5 I I I I
I I I I
I I I 1
Dee 1 I I I I
I I I I
2 I \ I HI 1
I I I I
3 I I I I
I I I I
4 I I I I
NOTE 1 All other meetings of the Functional and Watershed Advisory
-- Boards, Executive committee and Authority at call of the Chairman
\ 2 Where there is insufficient business for a regularly scheduled
meeting of the Functional Advisory Board, the Chairman of the
Board shall have the authority to eancel same
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the metropolitan toronto and region conservation authority
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CC~~ITTEE TO STUDY THE REORGP~IZATION Meeting #3
OF THE AUTHORITY COHMITTF;F. SYSTEH 1982 06 29
The above Committee met at the Authority office, 5 Shoreham Drive,
Downsview, on 1982 06 29 09 30
PRESENT Chairman Mrs. H Dianne Sutter
Members G. Henderson
WR Herridge
Ms S Nimmo
G.B. Sinclair
Dr WM Tovell
Authority Chairman Dr J.K Reynolds
I Authority Viee-Chairman Mrs F Gell
K.G. Higgs
,
ABSENT Member Mrs. N Stoner
The Committee discussed and amended the draft report for presentation
to the Executive Committee
RES *2 Moved by W. R. Herridge
Seconded by Dr. W M. Tovell
THAT Mr David Fleet's letters be received and he be thanked for his
contribution
CARRIED
RES #3 Moved by Ms. S. Nirrnno
Seeonded by G Henderson
THAT the report and recommendations, as amended, be adopted~
THAT the Committee reeommends that the Executive adopt the report and
recommendations in principle~
THAT, subjeet to the adoption of the report and recommendations by the
Executive Committee, this Committee be directed to prepare a report and
recommendations on Authority regulations, on rules for the conduct of the
Authority and Terms of Referenee of the Advisory Boards~
AND FURTHER THAT these recommendations be implemented no later than
January 1st, 1983
IT WAS AGREED k~ THE COMMITTEE RECOMMENDS THAT, subject to approval of the
recommendations by the Executive Committee, a meeting of this Committee be
scheduled for Thursday, !>ugust 5th, 1982, at 9 15 a m
The meeting adjourned at 12 10 P m.
Mrs. H. Dianne Sutter, Chairman K G. Higgs, General Manager
1982 07 06
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REPORT OF THE CO~~ITTEE TO S~UDY THE REORGANIZATION OF THE AUTHORITY
CO~U1ITTE~ SYSTEM
INTRODUCTION
At Meeting #2/82 held March 12, 1982, the Authority passed the following
resolution recommended by the Executive Committee
Res #36 Moved by Mrs H D Sutter
Seconded by W R Herridge, Q C
THAT Resolution #20 of Executive Committee Heeting #2/82 not be adop~ed;
THAT a committee be appointed to study the re-organization of the Authority
committee system, and that the committee include:
Mr G Bruce Sinclair
Mrs Dianne Sutter
Dr. \'lalter Tovell
Mr Gavin Henderson
Mrs Norah Stoner
Mr. W R Herridge, Q C.
Ms. Sandy Nimmo
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Ex officio Chairman and Vice-Chairman of the Authority
THAT the Chairman of the Authority call the first meeting of the co~~ittee
as soon as possible;
THAT the eommittee elect a chairman from among its membership at .its first
meeting
THAT Mr K G Higgs act as secretary to the committee;
THAT the written poll be reviewed by the committee and reported on to the
exeeutive committee;
AND FURTHER THAT the committee report to the Executive Committee prior to
1982 09 15, which will, after discussion with the committee, bring
recommendations to the Authority
CARRIED;
WATERSHED ADVISORY BOARDS
THE CONMITTEE RECOMMENDS THAT consideration be given to the following
recommendations regarding the Watershed Advisory Boards
1 A Consideration be given to the realignment of Watershed Advisory
Boards on the following basis
1- Etobicoke-Mimico
2. Humber
3 Don-Highland
4. Rouge-Duffin-Petticoat-Carruthers
B Responsibilities
1 Review and recommend on the existing program of the Authority
within the area of the Watershed Advisory Boards to the
Functional Advisory Boards
2. Recommend new aetions or programs in the area of the Watershed
Advisory Boards to Functional Advisory Boards
3. Provide for citizen input
4 Public forums to advance publie knowledge of Watershed and
Authority
5. Provide political advocacy
6. Make progress reports to municip~l councils within the Watersheds
in person
7. Organize an annual tour of the Watersheu for all members of the
Boards and the Authority, and involving elected representatives
at all levels
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c Organization
1. Chairmen and Vice Chairmen be elected from appointerl members of
the Authority living within the Watershed boundaries
2 All members of the Board should bE' re:;ident in the Watershed
3. The Board should have the power to reeornmer.d to the full
Authority the addition of citizen members rp.sident in the
Watershed, in a voluntary cupacity
4. The Board should have the power to create Sub-Committe~s, and
appoint members thereof, composed of Authority members and
citizen volunteers
5. The Board should meet a minimum of twice a year to carry out its
responsibilities.
6. The Chairman of Watershed Board should be a member of the
Executive Committee, with the Vice Chairman as the alternate.
7. A further review of this process should take place in three
years.
FUNCTIONAL ADVISORY BOARDS
THE COMMITTEE RECOMMENDS THAT consideration be given to the follo~ing
recommendations regarding the Functional Advisory Boards
2. Consideration be given to:
a) The following Advisory Boards should be considered as the Functional
Advisory Boards which the Authority requires:
Water Conservation (formerly Flood Control & Water
Conservation)
Conservation Land Management
* Wate~front Conservation (formerly Waterfront)
Heritage Conservation (formerly Historica~ Sites)
Community Relations (formerly Inform~tion and Education)
Administration and Finanee (new)
b) Responsibilities
- Receive, review and recommend programs and projects included in the
Watershed Plan, and new iniatives
- Receive and review items referred to the Advisory Board by the
Authority from the Executive Committee
- Review recommendations of the Advisory Board that have not been
adopted by the Executive Committee
- Consider the annual budgets and amendments to budgets for programs
which come under the Board I s jurisdietion
- Provide political advocacy
- Organize tours
c) Organization
- Chairmen, Vice Chairmen and ele majority of members of the
Functional Advisory Boards should be members of the Authority
- Chairmen and Vice Chairmen of the Functional Advisory Boards should
be elected at large by the members of the Authority
* It is recommended that the role of the Waterfront Board be reviewed when
the Minister indicates the future role of the M.T.R C A. in the
Waterfront.
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- The Chairman of a Functional Advisory Board should be a member of
the Executive Committee, with the Vice Chairman as the alternate.
- The maximum number of members for the Functional Boards be 14
- Within the limi t of 14 members and subject to the approval of the
Authority, citizen members may be appointed
- The Advisory Board should have the power to fonn sub-eommittees
'fERMS OF REFERENCE
THE COMMITTEE RECOMMENDS THAT consideration be given to the following
recommendations regarding Terms of Reference:
3. a) New Terms of Reference should be developed for t~e proposed \olatershed
and Functional Advisory Boards and the Terms of Reference should
reflect the programs in the Watershed Plan
b) Since the recommendations of the Committee are recommendations of
principles of organization, detailed Terms of Reference for the
Boards should be developed by the Committee to Study the
Reorganization of the Authority Committee System
OTHER
THE CmlMIT1'EE RECOMMENDS THAT consideration be given to the following
recollllnenda tions:
4 The upp~opriate Board Chairmen and Authority members sitting on
rllunicipal councils should recelve eopies of corresponde~ce relating to
project and poliey matters forwarded from the A~thorlty to
municipalities for consideration and approval, and should be briefed
respecting such matters in order that they can better represent t:he
Authority's position
5 Terms of reference should be developed for Authority members, including
an indication of the number of meetings planned, for the guidance of
munieipalities and prospective members
6 Advisory Boards should be appointed annually and members should be
provided with tpe Terms of Reference of all Functional Advisory Boards
that they may select the Advisory Board of their choice
APPENDIX
A - Suggested Schedule of Meetings
B - Proposed Committee System
C - Present Committee System
D - Authority decision-making process
E - Functions of the Authority
F - Municipal Representation in proposed Watershed Advisory
Board areas
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APPENDIX "A"
SUGGESTED SCHEDULE OF MEETINGS 1903
Month \'leek I Watershed I Funetional I Exeeutive I Author i ty.
- -, I I I
Jan 1 I I I I
I I
2 I U8 (1982) I
I I
3 I I
I I
4 I I
I I
I I
Feb 1 , U Meeting I ,
I I I
2 I I I #1 Annual
I I I
3 I I I u
I I I
4 , , #2 Budget
, I I
I I
Mar 1 I #2 Meeting I
I I
2 I I ,
I I
3 I I #2
I
4 1 I
I
5 I
I
I
April 1 t3 Meeting I
2
3 #3 I
I
4 I , .
I I
I I
May 1 I Meetings I #3 Meeting
I I
2 I I
I I
3 I #4 I
I I
4 I I
I I
I I I
June 1 I #4 Meeting I
I I
2 I I
I I
3 I #5 I #4 Meeting
I I
4 I I
I I
5 I I
I I
CR-18
- 2 -
Month Week I Watershed I Functional I Executive I Authority
- -I I I I
Aug 1 I I I I
I I I I
2 1 I I
I I I
3 I I I *7
I I I
4 I I I
I I
5 I I
I I
I I
Sept 1 I #5 Meeting I I
I I I
2 I I I
I I I
3 I I *8 I
I I I
4 . I I ,
I I I I
I I I
Oct 1 I TOUR I I
I I I
2 I I *5 Pre1 Budget
I I
3 1 i9 I
I
4 I
Nov 1 *6 Meeting
2
3 I *10.
I
4 I I
I .
5 I
I
I
Dec 1 I I
I I
2 I I
I I
3 I I Ul
I I I
4 1 I I
NOTE 1 All other meetings of the Functional and Watershed Advisory
Boards, Executive Committee and Authority at call of the Chairman
2 Where there is insufficient business for a regularly scheduled
meeting of the Functional Advisory Board, the Chairman of the
Board shall have the authority to cancel same
3 Schedule dates be arranged to avoid conflict with Council
meetings
PKU~U~EU ~UMM~llE~ ~r~l~M
Watershed Advisory Functional Advisory
Boards Boards
Authority Etobicoke-Mimico - Finance and
I--- Administration
Humber Water Conservation
- 10-
'-
7
/ " ~
Don Highland Waterfront
f--- - 'U
tIj
Z
0
H
X
Rouge Duffin I-- - Conservation Land =
Petticoat Carruthers Management 0::1
=
Executive Committee
f--- Heritage
Conservation
- Community Relations
./ "- ~
....... /'
I-'
\.0
PRESENT COMMITTEE SYSTEM ~
tv
0
Watershed Advisory Functional Advisory
Boards Boards
-
Authority Etobicoke-Mimico - Flood Control
f-
I Humber - Waterfront
f-
:t:'
"tI
"tI
tI:l
J \ z
Don Conservation Land 0
- - H
Management x
n
=
,
Rouge Duffin - Historical Sites
Highland Petticoat -
Executive Committee --
- - -.- - - - - - - - / Information and
F1nance and
Personnel "- Education -
<;
AUTHORITY DECISION MAKING PROCESS
Watershed Advisory Board Functional Advisory Board
Conslders Determines Actlon Taken Conslders Determines Action Taken
Program Inputs response to matters recommends to Executive I npu ts - weight to be - amend
- tours of special interest or Functional Advisory - citizen given inpu ts - re conune nd
- staff reports Board - municipal - goals - not reconunend
- seminars - provincial - objectives - refer back
- members - policy
- staff - eriteria
- standards
- content
- problem analysis
- alternatives ~
'0
t'l
z
Budget I npu ts - weight to be - as above 0
H
projeets - municipal given inputs X
Master Plans - provincial - cos ts =
- members - priorities 9
N/A N/A N/A - s taf f - technical content
- eonsistency with
program
- impact on future
- alternatives
Activity progress reports work program priority - as above
progress receives
report
RECOMMEND TO EXECUTIVE COMMITTEE ~
N
~
~
tv
N
- 2 -
Executive Committee Authority
Considers DetermInes Actfon Taken ConsIders DetermInes ActIon Taken
Program Inputs inter program impacts - amend - Exeeutive Committee - policy - approve
- advisory board - recommend report - priority - not approve
report - not recommend - direction - refer back
- mandate - refer back - political accepta- - amend
- consistency bility
- manda te
Budget Inputs - inter-division - as above - Executive Co~~ittee - priority - as above
Projects - advisory board - priorities report
11aster Plans report - funding - politieal accepta-
- mandate bility
- financial impact - finaneial impacts
on funding agencies
- future impacts
Activity - staff reports - financial control - approves* - Exeeutive Committee - multi-year - as above
finaneia1 impact - contracts - approves report agreements - reeei ve for
approvals required - property acquisition - approves - Executive decisions - Authority information
required - agreements - approve/reeommend proeedures
- procedures - approve/recommend - personnel
- fill & construetion - approves policy
permits
- personnel policy - approves
- salarIes and wages - approves
- food service - recomends
- security - approves
RECOMMEND TO AUTHORITY
....
CR-23
APPENDIX '-E"
TO: COlluni t tee to Study the Re-Organization of the Authority
Committee System.
DATE: 1982.04.15
FROM: General Manager
Re: FUNCTIONS OF THE AUTHORITY
As a result of discussion at the first meeting of this
cOITIlni t tee, staff were requested to prepare a report outlining the
'Functions of the Authority'.
I. The Authority functions within the context of the Conservation
Authorities Act R.S.O. 1980 Chapter 85. The most general e>..pression
of the function of the Authority is set out in the Act, Section 20:-
"The objects of an Authority are to establish, and undertake,
in the area over which it has jurisdiction, a program designed
to further the conservation, restoration, development and
management of natural resources, other than gas, oil, coal and
minerals. "
II. The program of the Authority is set in the Watershed Plan which
describes the next level of function in terms of the follm'ling
program components.
EROSION & SEDUmNT CONTROL
The goal of the" E~osion and Sediment Control Program is to m~nimize
the hazards of erosion to life and property, and to improve the
quali ty of the streams and lakes through selective controls on
sediment sources.
FLOOD CONTROL
To undertake a comprehensive program of flood control designed to
prevent, eliminate, or reduce the risk of hazard to life and
property, wh i Ie cognizant of the natural attributes of the valley
system.
STORM WATER MAlJAGEMENT
It is the goal of the Authority to promote sound storm water
management practices which will ensure adequate flood and erosion
protection and will enhance the environmental, aesthetic, and
recreational potential of urban watercourses.
WATERFRONT DEVELOPMENT
The goal of the Waterfront Development Program is to create a
handsome waterfront, balanced in its land uses, which will
complement adjacent areas taking cognizance of existing residential
development and making accessible, wherever possible, features which
warrant public use, and to undertake comprehensive shoreline
management designed to prevent, eliminate, or reduce the risk of
hazard to life and property, while cognizant of the natural
attributes of the lake front se r. ting.
CR-24
CONSERVATION LAND ~\NAGEMENT
The goal of the Conservation Land Management Program is to
contribute to the quality of land and water resources through a
comprehensive program of conservation land management, including
forest management, wildlife habitat improvement, stream improvement,
source area protection and conservation land planning.
WATERSHED RECREATION
The Watershed Recreation Program's goal is to continue to provide
opportunities for public access to Authority lands, whe re the public
can engage in ou'tdoor activities requiring a natural setting and
acquire an appreciation of the Region's resources through
recreation.
HERITAGE CONSERVATION
The Authority's goal is to protect the heritage conservation
resources which occur on its lands where such resources are shown to
be of regional significance; and to restore and interpret to the
public the historical importance of selected heritage conservation
resources.
In addition to these direct conservation functions, the Authority
performs service functions which promote and administer the
conservation func'tions.
COMMUNITY RELATIONS PROGRAM
The goals of the Community Relations Program are to communicate
.- objectives to watershed residents,
Authority goals, and programs
report on achievements through public support, create a\vareness of
the importa~ce of the watershed concept of conservation and engender
a positive attitude toward the Authority and its programs.
L.1\ND ACQUISITION
The goal of the land acquisition program is to service the flood
control, waterfront, and conservation land management programs
through acquiring hazard and c::onservation land in order to protect
it against unwise land use which would affect the ability of the
land to perform its natural functions and to conserve significant
and sensitive land for the benefit of the people of the region.
FINANCE & ADMDHSTRATION, AND SENIOR ~VU~AGEMENT
The goal of the Finance & Administration and Senior Management
program is to provide management direction, financial, accounting,
property, payroll, legal and office management services for the
administration of the Authority's conservation programs.
CR-25
III The most detailed description of Authority functions is set out
in the description of acti~ities in the program components which
make up the watershed plan:
FLOOD CONTROL AND WATER CONSERVATION ADVISORY BOARD
Erosion and Sediment Control
- administration of Authority regulations
- review municipal and provincial plans
- review subdivisions
- plan, design, and undertake remedial measures
- environmental monitoring
- land acquisition
- for construction of works
Flood Control
- administration of Authority regulations
- review municipal & provincial plans
- review subdivisions
- operate Flood Warning system
- operate Flood Forecasting system
- co-ordinate municipal flood emergency response
- plan, design, construct remedial measures, maintain and
operate
- hydrologic modeling - environmental monitoring.
- land acquisition
- for hazard lands
- for construction of works
Storm Water Management
- review of municipal plans
- review of subdivisions
- preparation of Master Drainage Plan, Part I
- innovation of Storm Water Management policy and
technology.
WATERFRONT ADVISORY BOARD
Waterfront Development
- administration of Authority regulations
- review of municipal, provincial & federal plans
- review of subdivisions
- environmental monitoring
- market analysis and recreation needs study
- coastal engineering
- plan, design, construct waterfront area
- plan, design, construct, shoreline management
remedial measures
- advise and co-ordinate waterfront interests with
other agencies
- land acquisition
- for shoreline hazard lands
- for construction of works
U{-~b
CONSERVA'1'ION Ll\ND Mi\Nl\GEHENT l\DVISORY BOARD
Conservation Land Hanagement
_ conservation planning and management of Authority
lands including reforestation, tree and shrub planting,
stream improvements.
_ reforestation: tree and shrub planning and planting
services for private and municipal lands
- woodlot management on Authority lands
- environmental monitoring and inventory
- land acquisition
_ environmentally sensitive areas and critical source
areas
- research
- agricultural land leases
_ management services for Metro Toronto land fill restor~tion
- agent for M.N.R. - SPOF program
- operate Authority nursery
- liaise with M.N.R. for program delivery
Watershed Recreation
- market research and recreation needs study
- plan, design and construct Conservation Areas
- maintain and operate Conservation Areas
- supervise food services
_ provide central maintenance services for Authority
- provide safety services for Authority
- manage rec(eation skills programs
- liaise with mun~cipalities for municipal recreation
use of Aue"lOri ty lands
- environmental monitoring and inventory
- manage vehicle and equipment inventory
- archeology surveys '
- promotion of programs and facilities
- land acquisition
- for buffer lands to preserve integrity of
conservation areas.
HISTORICAL SITES ADVISORY BOARD
Heritage Conservation
- plan, design, construct Black Creek pioneer Village
- research and advise on management of Authority
historical sites
- operate and maintain Black Creek Pioneer Village
- supervise food services Black Creek Pioneer Village
_ historical research for authenticity of Black Creek Pioneer
Village
- develop and maintain historical collection
- develop and manage visitor programs
- major source of historical information for study and
researches
- market analysis
- promotion of programs and facilities
J CR-27
INFORMATION AND EDUCATION ADVISORY BOARD
- Community Relations Program
- co-ordinate and provide technical service for Division
promotion of programs
- Public Relations
- public information reports and brochures
- public information programs
- audio visual services
- photographic and graphic services
- news releases
- staff and member information
- plan, design, develop Conservation Education services and
facilities
- supervise food services
- plan, design, develop facilities and programs at
Kortright Centre
- manage, maintain and operate Conservation Education
centres and Kortright
- liaise with school boards for conservation education
interpretive program
EXECUTIVE COMMITTEE AND AUTHORITY
Finance, Administration and Senior Management Program
- guidelines for the preparation of preliminary budget
estimates
- preparation and review of Authority preliminary budget
and multi-year forecast
- preparation of the Authority annual budget
- review and recommend budget adjustments
- review program and financial progress on a quarterly basis
- consider and recommend fees for permits issued by the
Authority for the occupation and use of lands and ,"orks,
vehicles, recreation, educational and historical services
of the Authority
- presentation of Authority budgets and other matters of a
financial nature to the Ministry of Natural Resources
and member municipalities of the Authority as required
- review and recommend the annual Authority audit,
MNR audit and any other audits as required
- review and recommend accounting controls to ensure the
safeguarding of Authority assets and testing the accuracy
and reliability of financial records
- review and recommend administrative controls for evaluation
procedures for measuring effectiveness of POlicies, programs
and operations
- review and recommend Authority financial management systems,
including data processing, purchasing POlicies and
procedures, and policies and procedures for the disposal of
assets
- review and recommend Authority personnel policies and
personnel management systems, including staff organization
system, job evaluation and classification, salary and wage
adjustments, benefit program, occupational health and
CR-28
safety, s~aff appointments und ten:lina t.Lons, employee
suggestion awards, and employee recognition policy
- land acquisition, including property valuation, negotiation
for acquisition, legal services, property records, property
administration, taxes, leases, rents, maintenance, landlord
function of Authority, easements, and sale of land.
- agendus and minutes of Authority Executive Committee,
advisory boards, and all st.anding and special committees
- insurance
- legal services (legal services are provided to various
programs of the Authority, i.e. land acquisition,
regulations, as well as general legal services of the
Authority)
- operations and maintenance of the administrative
headquarters of the Aut.hority
- provision of administrative services, printing, duplicating,
copying to all Divisions of the Authority, including tele-
phone and mailing services, supplies and office equiprllen t
- food services
- inventory
- library
In addition to the specific functions that are set out by
program, there are functions which are common to all programs:
Problem definition
Planning
Program and Project proposals
Budget Preparation and Management
Operation and Maintenance of facilities
Environmental assessment
Employee training
Service on inter-agency committees
.-
IV TPe Authority carries out its function as follows:
( - citizen participation
( - municipal councils
( provincial ministries and agencies
INPUTS ( - Authority members (individually and committees)
( - staff ( problem analysis
( ( technical expertise
( ( planning
( ( recommendation
DECISION - Authority members adopt policies
programs
projects
Annual Budget
IMPLEMENTATION - Executive Committee and Staff.
CR-29
APPENDIX "F"
WATERSHED/MUNICIPALITIES
(No. of Authority Members Resident)
'J'ERSHED PROV.ONT. METROIPEELIYORKIDURHAMIMONO/ADJALAI
- I I I I
obicoke-Mimico (10) - 5 5 I - I - I - I
I
I I I I
mber (15) 2 5 3 I 4 I - I 1 I
, I I I I
n-Highland (17) 1 13 - I 3 I - I - I
I I I I
uge-Duffin-Petticoat- I I I I
rruthers (9) - 1 - I 3 I 5 I - I
I I I I
I I I I
TALS (51) 3 24 8 110 I 5 I 1 I
.
AREA OF WATERSHED IN MUNICIPALITY (as percentage)
TERSHED I PEEL I YORK I DUP~ I METRO I MONO/ADJALA I
I I I I I I
obicoke-Mimico I 78 I -- I -- I 22 I -- I
I I I I I I
,fiber I 44 I 36 I -- I 16 I 4 I
I I I I I I
n-Highland I -- I 33 I -- I 67 I -- I
I I I I I I
uge-Duffin-Petticoat- I I I I I I
rruthers I -- I 45 I 50 I -- I 5 I
--
) -- - _. .---,
CR- 30 --
... -
the metropolitan toronto and region conservation authori!y
minutes
CO~!ITTEE TO STUDY THE REORGM~IZATION
OF THE AUTHORITY CO~~!ITTEE SYSTEM 1982 08 05 Meeting #4
The above Committee met at the Authority office, 5 Shoreham Drive,
Downsview, on 1982 08 05 09 15
PRESENT Chairman Mrs H Dianne Sutter
Members G. Henderson
W R Herridge
G.B Sinclair
Dr. W M Tovell
Author.ity Vice Chairman Mrs F Gell
Staff W.A. McLean
I ABSENT: Authority Chairman Dr. J K Reynolds
Members Ms S Nimmo
, Mrs. N Stoner
Mrs. Sutter and Mr Henderson gave a verbal report of their impressions of
the reaction of the Executive Committee to the report submitted to that
Committee July 14, 1982 A general discussion followed in which the points
raised by the Executive Committee were considered
IT WAS AGREED AND THE COMMITTEE RECOMMENDS THAT this Committee proceed
.....ith its ....ork;
THAT the basic reeommendations submitted to the Executive Committee remain
and be enlarged ~pon;
AND FURTHER THAT the staff be asked to prepare the following in draft form
for study by the Committee at i~s next meeting, September 21, 1982
1 Terms of reference for Executive, Functional and Watershed Boards
2 Recc~mendation - outlining changes, reason for changes and
impaet of changes
3 Composition of boards
IT WAS AGREED AND THE COMMITTEE RECOMMENDS THAT the following should be used
as guidelines in preparing the terms of reference for the Executive
Committee and the Administration and Finanee Advisory Board -
EXECUTIVE COMMITTEE
- - Forms final policy, if required - direct input from Advisory Boards
\
- Initiates policy - directs to appropriate boards.
- Initiates general policy
- Overview
- Reviews budget and recommendations
- Committee reports
- Land acquisition/legal
- Fill regulations - permits and enforcement
- Tenders
- Legal services - litigation
,
\
I
I
n_ -.----- - --~--- --_._-~-- -- -- ----- - - --.---. ---.-
- 2 -
,CR-31
------
- Insurance operations
- Liaison with Foundation
- Intergovernmental liaison
ADMINISTRATION AND FINANCE BOARD
- Prepares guidelines on budget (including fees)
- Budget review and presentation
- Audit review (public and provincial)
- Personnel
- Staff reports
- Insurance pacKage
- Management syste:ns (e g purchasing poliey, telephone system)
- Program performance appraisal
Composition of Executive Committee
- Chairman
- Vice Chairman
- Board Chairmen (10)
Composition of Administration and Finance Board
- Chairman
- Vice Chai'rman
- Chairman of Foundation
- Representatives of four regions (elected officials) (4 )
- Provincial appointee (1 )
- Authority at.. large (6:t.)
The next meeting of this Committee is scheduled for Tuesday, ,.
September 21, 1982, at 2 00 P m , in the Humber Room
The meeting adjourned at 11 45 a m
Mrs H. Dianne Sutter, Chairman W E. Jones, Secretary-Treasurer
--
\
,
ern
.-
~ CR-32
V the metropoiitan toronto and region conservation authority
minutes
COMMITTEE TO STUDY THE REORGANIZATION Meetina itS
OF THE AUTHO~ITY COr~1ITTEE SYSTEM 1982 09 24
The above Committee met at the Authority office, 5 Shoreham Drive,
Downsview, on 1982 09 24 09 30.
PRESENT: Chairman Mrs H. Dianne Sutter
Members W.R. Herridge, Q.C.
G.B. Sinclair
Mrs N Stoner
Staff K.G. Higgs
ABSENT: Members G. Henderson
Ms. S Nimmo
Dr. W. Tovell
Dr. J. Keith Reynolds' comments on the last meeting were read and noted
IT WAS AGREED AND THE COMMITTEE RECOMMENDS THAT the communication from
K.G Higgs re Composition of Boards be received, and appended hereto, as
amended, including the phrase "Simple majority of voting members must bE:
member,s of the Authority" under Watershed Boards
Same discussion fol10wec on the subject of quorum.
IT WAS AGREED AND THE COMMITTEE RECOMMENDS THAT the quorum for Advisory
Boards should remain at 50%
.
IT WAS AGREED AND THE COMMITTEE RECOMMENDS THAT staff amenc th~ Rules and
Regulations of the Authority in accordanee with the recommendations cf thIs
Committee;
THAT the changes be typed in block capitals for easy reference;
AND FURTHER THAT this draft be prepared for study by this Committee prior to
the next scheduled meeting.
The next meeting of the Committee to Study the Reorganization of the
Authority Committee System is scheduled for Monday, November 15, 1982, at
9.30 a.m. at the Authority office.
The meeting adjourned at 11.20 a.m.
1982 10.25
em
CR- 33
THE FOLLOWING IS A REVISED DRAFT COMMUNICATION REGARDING COMPOSITION
OF BOARDS - AMENDED AT MEETING #5 OF THE COMMITTEE TO STUDY THE
REORGANIZATION OF THE AUTHORITY COMMITTEE SYSTEM
At Meeting #4 of your Committee, the staff were asked to prepare, in
draft form, proposals for the composition of the Boards for study by the
Committee at its meeting scheduled for September 21, 1982
The staff are pleased to submit the following proposed compositions
for consideration by the Committee -
EXECUTIVE COMMITTEE
The Executive Committee will consist of
Chairman of the Authority
Vice Chairman of the Authority
Chairman of the Etobicoke-Mimico Watershed Advisory Board
Chairman of the Humber Watershed Advisory Board
Chairman of the Don-Highland Watershed Advisory Board
Chairman of the Rouge-Duffin-Petticoat-Carruthers Watershed
Advisory Board
Chairman of the Water Conservation Advisory Board
Chairman of the Conservation Land Management Advisory Board
Chairman of the Waterfront Conservation Advisory Board
Chairman of the Heritage Conservation Advisory Board
Chairman of the Community Relations Advisory Board
Chairman of the Administration and Finance Advisory Board
The Vice Chairman of an Advisory Board shall be empowered to attend
any or all meetings of the Executive Committee when requested, in the place
and stead of the Chairman of his Advisory Board, and the said Vice Chairman
shall exercise and have all the rights and privileges of the Chairman of his
Advisory Board at such meetings
The Chairman of The Metropolitan Toronto and Region Conservation
Foundation, wheh such Chairman is a member of the Authority, would also be a
member of the Executive
'~TERSHED ADVISORY BOARDS
. The composition of the Watershed Boards shall be:
All Authority members resident within the respective Watershed
Non-members of the Authority appointed to the Watershed Advisory
Boards in accordance with Rules for the Conduct of the Authority,
Item 6
Simple majority of voting members must be Authority members.
FUNCTIONAL ADVISORY BOARDS
The composition of the Functional Advisory Boards shall be
Member of the Authority appointed by the full Authority
Non-members of the Authority appointed to the Functional Advisory
Boards in accordance with Rules for the Conduct of the Authority,
Item 6
In accordance with the Rules for the Conduct of the Authority, item 3,
"the Chairman and Vice Chairman of the Authority shall be ex-officio members
of all Boards and Sub-Committees II
The total number of members of the Boards will be in accordance with
Regulation IV, item 13 (3 ) and (4 )
"No person shall serve on more than one functional advisory board at
the same time. II
"No functional advisory board shall have more than fourteen members. n
\
- 2 _ CR- 34
ADMINISTRATION AND FINANCE ADVISORY BOARD
The composition of the Administration and Finance Functional Advisory
Board shall be:
Members of the Authority who are elected officials and appointed by
the four regions
Member of the Authority appointed by the Prov~nce of Ontario
Chairman of The Metropolitan Toronto and Region Conservation
Foundation
Up to eight members of the Authority
'"
.
1982.10.25
em
CR-35 - 1 -
D R AFT
REG U L A T ION S
made by
THE METROPOLITAN TORONTO AND REGION
CONSERVATION AUTHORITY
Adopted by Resolution #88/75 of
the Authority at Meeting held
Friday, November 21, 1975 and
approved by the Minister of
Natural Resources on the 15th day
of January, 1976 under Section 30
of The Conservation Authorities
Act, R.S.O. 1980.
1. In these Regulations "Authority" means The Metropolitan Toronto
and Region Conservation Authority.
2. The Borrowing of money by the Authority shall be authorized by
a resolution of the Authority.
I
EXECUTIVE COMMITTEE
3. Subject to an express intention in these Regulations to the
contrary, the Authority delegates all its powers to the Executive
Committee, except
(a) those powers set out in Subclauses i, ii and iii of
Clause (d) of Subsection 1 of Section 30 of The Conserva-
tion Authorities Act, and
(b) the power to enter into contracts of agreements which, if
entered into,
(i) would necessarily remain in force for more than one
year from the coming into force thereof, and
(ii) which are not necessarily incidental to a project
approved pursuant to Section 24, Sub-section 1 of The
Conserv~tion Authorities Act.
(c) THE POWER TO APPOINT THE GENERAL MANAGER AND THE DEPUTY
GENERAL MANAGER.
4. Notwithstanding Regulation 3(b), the Executive Committee has
the power to enter into any contract or agreement in the nature of
an easement in favour of The Government of Canada, the Province of
Ontario, a Municipality or a body operating a public utility.
CR-36
- 2 -
5. subject to the provision of Regulation 3, the powers delegated
by the Authority to the Executive Committee include the power:
(a) TO RECEIVE AND APPROVE, AMEND OR REJECT ANY RECOMMENDATION
OF THE ADVISORY BOARDS OR COMMITTEES. A REJECTION OF A
RECOMMENDATION SHALL BE COMMUNICATED TO THE ADVISORY BOARD
FOR FURTHER STUDY:
(b) TO REFER SPECIFIC MATTERS TO THE RELEVANT ADVISORY BOARD OR
COMMITTEE FOR STUDY, CONSIDERATION AND RECOMMENDATIONS:
(c) TO APPOINT COMMITTEES AS REQUIRED:
(d) TO DEVELOP MATTERS OF POLICY AND RECOMMEND TO THE
AUTHoRlry:
(e) TO REVIEW AND AMEND THE PRELIMINARY AND ANNUAL BUDGET,
MULTI-YEAR FORECAST AND AMENDMENTS THERETO, AND RECOMMEND
TO THE AUTHORITY:
( f) TO ADOPT PURCHASING POLICIES to purchase the equipment and
services necessary for carrying on the work of the
Authority and to approve and authorize payment of all
acco~nts within the approved budget of the Authority in
ACCORDANCE WITH THE APPROVED PURCHASING POLICIES.
(g) to enter into such contracts or agreements as are
necessarily incidental to the works approved by the
Authority:
'"
(h) TO ADOPT PERSONNEL POLICIES:
.
(i) to grant or refuse permission and to hold hearings to which
the applicant shall be a party before refusing such
permission, for the doing of those things within the area
under the jurisdiction of the Authority which are set out
in Clauses (b) , (e) and (f) of Subsection 1 of Section 27
of the Conservation Authorities Act, all as provided for in
the said Section 27 of the Act as amended~
( j ) TO ACT ON BEHALF OF THE AUTHORITY AS THE LIAISON TO THE
FEDERAL, PROVINCIAL, MUNICIPAL GOVERNMENTS, OTHER PUBLIC
AGENCIES AND TO THE METROPOLITAN TORONTO AND REGION
CONSSRVATION FOUNDATION:
(k) to authorize the investment of money not required
immediately by the Authority in the following securities or
such of them as may be specifically designated: bonds,
debentures, or other evidences of indebtedness of or
guaranteed by The Government of Canada or The Province of
Ontario, in term deposits with any chartered bank or in
term deposits with or guaranteed investment certificates or
debentures of any trust company or loan corporation that is
registered under The Loan and Trust Corporations Act.
CR-37 - 3 -
6. (Deleted - covered above)
6. A quorum of the Executive Committee consists of 50% of its
members.
II
CALLING OF MEETINGS
No change.
III
MINUTES OF MEETINGS
No change.
IV
ELECTIONS AND APPOINTMENTS
10. (1) An election of officers shall be held at the first meeting
of the Authority in each year.
(2 ) The order of procedure for the elections shall be:
(a) the election of THE chairman, IF NOT APPOINTED by the
Lieutenant Governor in Council pursuant to Section 16(1) of
The Conservation Authorities Act:
(b) the election of THE vice-chairman:
(c) THE ELECTION OF the chairman and vice-chairman of the
functional advisory boards:
(d) the meeting shall then be recessed for the election of TRE
chairman and vice-chairman of each watershed advisory
board: and
(e) after the meeting has reconvened, the election of auditors.
11. (1 ) Elections shall be by secret ballot and no member may vote
by proxy.
(2) No member shall be elected to hold more than one office.
(3) A candidate for election may speak for three minutes to the
office for which THE CANDIDATE has been nominated.
12. ( 1 ) EACH MEMBER OF THE AUTHORITY SHALL BE APPOINTED TO THE
WATERSHED BOARD IN WHICH THE MEMBER RESIDES, AND ALL OTHER
MEMBERS, WHO 'MUST BE RESIDENTS OF THE WATERSHED, shall be
appointed by the Authority after the consideration of the
recommendations of the Executive Committee, PROVIDED THAT
THE AUTHORITY MEMBERS FORM A MAJORITY OF THE BOARD.
CR-38
- 4 -
(2) THE MEMBERSHIP OF THE ADMINISTRATION AND FINANCE ADVISORY
BOARD SHALL CONSIST OF ONE EACH OF THE MEMBERS OF THE
AUTHORITY WHO HOLD ELECTED OFFICES IN THE REGIONS OF
DURHAM, PEEL, YORK AND METROPOLITAN TORONTO, A MEMBER \VHO
IS APPOINTED BY THE PROVINCE OF ONTARIO, THE CHAIRMAN OF
THE METROPOLITAN TORONTO AND REGION CONSERVATION
FOUNDATION, AND UP TO EI GHT (8 ) MEMBERS OF THE AUTHORITY,
ALL OF \VHOM SHALL BE APPOINTED BY THE AUTHORITY AFTER
CONSIDERATION OF THE RECOMMENDATION OF THE EXECUTIVE
COMMITTEE.
(3) Members of THE OTHER functional advisory boards shall be
appointed by the Authority after consideration of the
recommendations of the Executive Committee.
(4) In the event of a vacancy occurring in the office of
chairman or vice-chairman of an advisory board, the
Authority may appoint a person to fill the vacant office.
(5) No person shall serve on more than one functional advisory
board at the same time.
(6) No functional advisory board shall have more than fourteen
members.
(7) A QUORUM OF AN ADVISORY BOARD CONSISTS OF 50% OF ITS
MEMBERS.
13. (1) The Authority may from time to time establish one or more
special committees to deal with particular matters
specified by the Authority.
(2) The matters to be dealt with by the special committee shall
be stated in the resolution establishing the special
committee.
(3) The members of a special committee shall be appointed in
the resolution establishing the special committee.
(4) The Authority shall appoint at least one member of the
Authority and may in addition thereto appoint other persons
to a special committee.
(5) A QUORUM OF A SPECIAL COMMITTEE SHALL CONSIST OF 50% OF ITS.
MEMBERS.
V
AGENDA FOR MEETINGS
No change
VI
ORDER OF BUSINESS AT MEETINGS
No change
- -~ --
CR-39 - 5 -
VII
CONDUCT OF MEMBERS AND
PRESERVATION OF ORDER
AT MEETINGS
No change
VIII
RULES OF DEBATE
No change
IX
GENERAL MANAGER,
DEPUTY GENERAL MANAGER,
SECRETARY-TREASURER
43. (1) The Authority shall appoint a General Manager who shall
hold office at the pleasure of the Authority and who shall be the
chief executive. officer of the Authority and is responsible to the
Authority and to the Executive Committee for the management of the
Authority and for the implementation of approved programs and
policies. He shall be subject only to the direction of the
Authority and its Executive Committee and shall have full charge and
direction of all employees of the Authority.
( 2 ) The Authority shall appoint a Deputy General Manager who
shall hold office at the pleasure of the Authority and who, in the
absence of the General Manager, shall assume all of the duties and
responsibilities of the General Manager.
( 3 ) The Authority shall appoint a Secretary-Treasurer, who
shall hold office at the pleasure of the Authority AND who shall
perform all of the duties of a Secretary-Treasurer, as set out in
The Conservation Authorities Act, R.S.O. 1980, and such other duties
as may from time to time be delegated by the General Manager.
44. (1 ) The Secretary-Treasurer or a designate sha 11 give or cause
to be given all notices required to be given to members, Executive
Members, Authority Members, Advisory Board members and members of
the Committees of the Authority and shall cause to be recorded
minutes or reports of all proceedings of all such meetings.
( 2) The General Manager or a designate shall attend all
meetings of the Authority, i~s Boards or Committees.
(3 ) The Secretary-Treasurer or a designate shall keep or cause
to be kept accurate records of all the accounts of the Authority and
shall be custodian of the corporate seal.
l...i:{-4U
- 6 -
45. (1) All purchases of goods or services shall be authorized by
the General Manager or an alternate or alternates, duly appointed by
the Executive Committee and such authorization shall be in accor-
dance with the PURCHASING POLICIES APPROVED by the Executive
Committee.
(2) No person shall have authority to purchase otherwise than
by the authorization and the PURCHASING POLICIES mentioned in
SUb-regulation 1 of this Regulation.
(3 ) The Secretary-Treasurer or a designate shall only permit
payment to be made in respect of purchases of goods and services
made in accordance with the PURCHASING POLICIES APPROVED by the
Executive Committee.
46. (1 ) The Secretary-Treasurer or a designate is authorized to
negotiate with, deposit with or transfer to The Royal Bank of Canada
at Woodbridge, or such bank as the Authority designates by
resolution, for credit of the Authority's account only, any cheques
and other orders for the payment of money for the purpose to endorse
the same on behalf of the Authority either in writing or by stamp.
( 2 ) The Secretary-Treasurer or a designate is authorized to
receive from the bank statements of the account of the Authority,
together with all relative vouchers, and is authorized to sign and
deliver to the bank the bank's form of verification, settlement of
balance and release.
( 3 ) The Secretary-Treasurer or a designate is authorized to
obtain delivery from the bank of all or any stocks, bonds and other
securities held by the bank in safe-keeping or otherwise for the
account of the Authority and to give valid and binding receipts
therefor.
(4 ) The Secretary-Treasurer or a designate is authorized to
invest monies not required immediately by the Authority in such
securities as shall have been authorized by the Executive Committee
pursuant to Sub-regulation (I) of Regulation 5 and all such
securities ovmed by the Authority shall be registered in the name of
the Authority.
X
SIGNING OFFICERS
47. (1) All deeds, transfers, assignments, contracts, cheques and
other obligations on behalf of the Authority shall be signed by:
(a) anyone of the Chairman, Vice-Chairman, or the Chairman of
the ADMINISTRATION AND FINANCE ADVISORY BOARD, together
with
(b) anyone of the General Manager, Deputy General Manager, or
the Secretary-Treasurer.
(2 ) The corporate seal shall be affixed to such instruments as
require same.
CR-41 - 7 -
RULES FOR THE CONDUCT OF THE
AUTHORITY ADOPTED BY RESOLUTION
OF THE AUTHORITY
Items 1 through 5 - no change.
6. Resolution #93/77
All proposals for appointment of non-members of the Authority
to WATERSHED AND Functional Advisory Boards shall be made to the
Executive Committee in sufficient time for it to consider the
proposals before making its recommendations to the Authority under
Regulation 12; and
Each proposal shall include a brief written biography; and
All biographies and proposals received shall be included in the
Executive Committee report to the Authority, together with the
Committee's recommendations for appointment; and
The Authority may appoint non-members to WATERSHED AND
Functional Advisory Boards in the following manner;
( i) Adopt the recommendation of the Executive Committee;
( ii) Amend the recommendations of the Executive Committee and
appoint from among the proposals considered by the
Executive Committee;
(iii) A member of the Authority may recommend an appointment
not included in the Executive Committee report, provided:
(a) THAT notice is given in accordance with Regulation 7
(4 ) of "Regulations made by The Metropolitan Toronto
and Region Conservation Authority" adopted by
Resolution #88/75 of the Authority at Meeting held
Friday, November 21, 1975; and
(b) THAT a written biography is provided to all members
of the Authority.
CR-42
- 8 -
TEro1S OF REFERENCE OF THE ADVISORY BOARDS OF
THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY
AS APPROVED BY AUTHORITY RESOLUTION
NO.29/62
February 21st, 1962
As amended by Res.#61/70
November 23rd, 1970
As amended by Res.#102/77
November 23rd, 1977
As amended by Res.#
WHEREAS: ~1e Metropolitan Toronto and Region Conservation Authority,
pursuant to the provisions of The Conservation Authorities Act,
appointed the following Advisory Boards:
DON-HIGHLAND
Etobicoke-Mimico
Humber
ROUGE-DUFFIN-PETTICOAT-CARRUTHERS
ADMINISTRATION .AND FINANCE
COMMUNITY RELATIONS
Conserv~tion Land Management
HERITAGE CONSERVATION
WATER CONSERVATION
WATERFRONT CONSERVATION
And, Whereas from time to time, certain changes have occurred in the
programs of the said Advisory Boards7
And, Whereas, it is deemed advisable that the Terms of Reference of
the Advisory Boards be clearly defined for the guidance of members,
staff, and others: THEREFORE BE IT RESOLVED THAT:- the Terms of
Reference of the Advisory Boards of The Metropolitan Toronto and
Region Conservation Authority, as recommended by the Executive, be
as set forth herein7
GENERAL TERMS OF REFERENCE FOR:
DON-HIGHLAND
ETOBICOKE-MIMICO
HUMBER
ROUGE-DUFF IN-PETTI COAT-CARRUTHERS
ADVISORY BOARDS:
TO STUDY, CONSIDER AND MAKE RECOMMENDATIONS TO THE APPROPRIATE
FUNCTIONAL ADVISORY BOARD OR THE EXECUTIVE COMMITTEE WITH RESPECT TO
THE IMPLEMENTATION OF ADOPTED POLICIES OR PROGRAMS OF THE AUTHORITY
SPECIFIC TO THEIR WATERSHED(S)7
CR-43 - 9 -
TO STUDY, CONSIDER AND MAKE RECOMMENDATIONS TO THE APPROPRIATE
FUNCTIONAL ADVISORY BOARD OR THE EXECUTIVE COMMITTEE WITH RESPECT TO
POLICY AND PROGRAM INITIATIVES SPECIFIC TO THEIR WATERSHED(S)~
TO PROVIDE A FORUM FOR PUBLIC INPUT TO AUTHORITY POLICIES AND
PROGRAMS AND FOR PUBLIC INFORMATION REGARDING THE IMPLEMENTATION OF
ADOPTED AUTHORITY POLICIES AND PROGRAMS~
TO PROVIDE LIAISON AND INFORMATION TO THEIR WATERSHED
MUNICIPALITIES WITH RESPECT TO AUTHORITY POLICIES AND PROGRAMSj
TO HOLD, ON A REGULAR BASIS, A TOUR OF THEIR WATERSHED(S) FOR
ALL AUTHORITY AND BOARD MEMBERS AND FOR ELECTED GOVERNMENT
REPRESENTATIVES.
ADMINISTRATION AND FINANCE ADVISORY BOARD
WITHOUT LIMITING THE RESPONSIBILITIES OF THE FUNCTIONAL ADVISORY
BOARDS OR THE EXECUTIVE COMMITTEE, THE TERMS OF REFERENCE SHALL BE:
TO D~lELOP GUIDELINES FOR THE PREPARATION OF THE ANNUAL BUDGET;
TO RECEIVE FROM THE FUNCTIONAL ADVISORY BOARDS, REVIEW AND MAKE
RECOMMENDATIONS RESPECTING THE PRELIMINARY AND ANNUAL BUDGETS,
MULTI-YEAR FORECASTS, OR AMENDMENTS THERETO~
'1'0 RECEIVE, REVIEW AND MAKE RECOMMENDATIONS REGARDING THE
AUTHORITY'S ANNUAL AUDIT, THE PROVINCIAL AUDIT, AND ANY OTHER
AUDITS, AS REQUIRED~
TO CONSIDER AND RECOMMEND AUTHORITY FEES FOR PERMITS ISSUED BY
THE AUTHORITY AND FOR THE OCCUPATION AND USE OF THE LANDS AND WORKS,
VEHICLES, BOATS, RECREATIONAL SERVICES OF THE AUTHORITY;
TO PRESENT AUTHORITY BUDGETS AND OTHER FINANCIAL MATTERS TO THE
PROVINCIAL GOVERNMENT AND THE AUTHORITY'S MEMBER MUNICIPALITIES, AS
REQUIRED;
TO REVIEW FINANCIAL PROGRESS REPORTS AND MAKE ANY RELATED
RECOMMENDATIONS, AS REQUIREDj
TO STUDY AND RECOMMEND ACCOUNTING CONTROLS TO ENSURE THE
SAFEGUARDING OF AUTHORITY ASSETS AND THE ACCURACY AND RELIABILITY OF
FINANCIAL RECORDS~
TO STUDY AND RECOMMEND PROCEDURES FOR PROGRAM PERFORMANCE
APPRAISAL~
TO STUDY AND RECOMMEND EFFECTIVE AND EFFICIENT MANAGEMENT
SYSTEMS INCLUDING BUT NOT LIMITED TO SUCH MATTERS AS PURCHASING,
PERSONNEL, HEAD OFFICE OPERATION.
CR-44
- 10 -
GENERAL TERMS OF REFERENCE FOR:
COMMUNITY RELATIONS
CONSERVATION LAND MANAGEMENT
HERITAGE CONSERVATION
WATER CONSERVATION
WATERFRONT CONSERVATION
FUNCTIONAL ADVISORY BOARDS:
To initiate, study, report on and recommend POLICY AND PROGRAM
IMPLEMENTATION, DIRECTION OR MODIFICATION;
TO RECOMMEND PROJECTS TO IMPLEMENT THE ADOPTED PROGRAM(S) TO
THE AUTHORITY;
TO REVIEW AND RECOMMEND AM~DMENTS TO THE ADOPTED PROGRAM(S)
AND TO THE WATERSHED PLAN TO THE AUTHORITY;
TO RECEIVE, REVIEW AND PREPARE RECOMMENDATIONS ON MATTERS
REFERRED FOR CONSIDERATION BY THE AUTHORITY, EXECUTIVE OR OTHER
BOARDS OR COMMITTEES;
TO REVIEW THE PRELIMINARY AND ANNUAL BUDGETS, MULTI-YEAR
FORECASTS AND AMENDMENTS THERETO, ACCEPT OR AMEND, AND RECOMMEND TO
THE ADMINISTRATION AND FINANCE ADVISORY BOARD;
TO PROVIDE AN OPPORTUNITY FOR PUBLIC INPUT TO AUTHORITY PROGRM1
FORMULATION OR IMPLEMENTATION;
TO PROVIDE INFORMATION TO THE PUBLIC REGARDING AUTHORITY
POL'ICIES AND PROGRAMS.
COMMUNITY RELP.TIONS
WITHOUT LIMITING THE GENERAL TERMS OF REFERENCE ABOVE, THE
FOLLOWING MATTERS ARE THE SPECIFIC TERMS OF REFERENCE FOR THIS
BOARD:
TO INITIATE, STUDY, REPORT ON AND RECOMMEND POLICY MqD PROGRAM
IMPLEMENTATION, DIRECTION OR MODIFICATION FOR:
THE COMMUNITY RELATIONS PROGRAM
CONSERVATION LAND MANAGEMENT
WITHOUT LIMITING THE GENERAL TERMS OF REFERENCE ABOVE, THE
FOLLOWING MATTERS ARE THE SPECIFIC TERMS OF REFERENCE FOR THIS
BOARD:
TO INITIATE, STUDY, REPORT ON AND RECOMMEND POLICY AND PROGRAM
IMPLEMENTATION, DIRECTION OR MODIFICATION FOR:
WATERSHED RECREATION PROGRAM
CONSERVATION LAND MANAGEMENT PROGRAM
LAND ACQUISITION PROGRAM AS RELATING TO THE ABOVE
PROGRAMS
Ck{-4::l
- 11 -
HERITAGE CONSERVATION
WITHOUT LIMITING THE GENERAL TERMS OF REFERENCE ABOVE, THE
FOLLOWING MATTERS ARE THE SPECIFIC TERMS OF REFERENCE FOR THIS
BOARD:
HERITAGE CONSERVATION PROGRAM
WATER CONSERVATION
WITHOUT LIMITING THE GENERAL TERMS OF REFERENCE ABOVE, THE
FOLLOWING ~~TTERS ARE THE SPECIFIC TERMS OF REFERENCE FOR THIS
BOARD:
EROSION AND SEDIMENT CONTROL PROGRAM
FLOOD CONTROL PROGRAM
STORM WATER MANAGEM~~T PROGRAM
LAND ACQUISITION PROGRAM AS RELATING TO
THE ABOVE PROGRAMS
WATERFRONT CONSERVATION
WI'rHOUT LIMITING THE GENERAL TERMS OF REFERENCE ABOVE, THE
FOLLOWING MATTERS ARE THE SPECIFIC TERMS OF REFERENCE FOR THIS
BOARD:
SHORELINE MANAGEMENT PROGRAM
WATERFRONT DEVELOPMENT PROGRAM
LAND ACQUISITION PROGRAM AS RELATING TO
THE ABOVE PROGRAMS
,.
~ CR-46
IT
the metropolitan toronto and region conservation authority
minutes
COHMIT'l'EE TO STUDY THE REORGANIZATION
OF THE AUTHORI'I'Y CO,.lNITTEE SYSTEH 1932 11 15 Meeting #6
Tne above Committee met at the Authority office, 5 Shoreham Drive, Downsview, on
1982 11 15 09 30
PRESENT Cha i rman Mrs. H Dianne Sutter
l-lembers G Hel1derson
"1 R Herridge, Q C
Ms S Nirruno
G B Sinclair
t-Irs N Stoner
Dr W Tovell
Vice ~lalrman of the Authority Mrs F Gell
Staff K G Higgs
W A McLean
1 Dr J K Reynolds' corrunents were read and noted by the Co~~ittee
Several items were discussed and the following recorrunendations were made
IT WAS AGREED A.~D THE CCM~lITTEE RECO!'~t1EnDS THAT, if a quorum is not present
at an Advisory Boaru meetings, a report be made and absent members be polled
prior to presentation of the report to the Executive co~nittee
IT HAS AGREED MTD THE COHMITTEE REcO~!-IENDS THAT, before appointment to the
Authority, applicants should be informed of the responsibilities of serving
on the Aut1:ori ty
IT \'!i\S AGREED l\ND THE COMt-IITTEE RECOMl.1ENDS THAT, in view of its involvement
to date, the Committee 1:.0 Study the Reorganization of the Authority Corrunittee
System should be the corrunittee to review the proposed amendments to The
Conservation Aut1:~rities Act when these are available
2 The draft Report for presentation to the Executive corrunittee was reviewed
item by item and some amendments made
IT HAS l....GREED AND THE C0!1MITTEE REcOM11ENDS
1 THAT t'he report, as amended and appended hereto, be presented to the
Executive Corrunittee with the following recommendations
a THAT the report and recommendations of the Corrunittee to Study the
Reorganization of the Authority Committee System, dated November 15, 1982,
be received and forwarded to the Authority for eonsideration;
b THAT a special Authority meeting be called to consider the report in
December 1982;
c AND FURTHER THAT a ffieeting of the Watershed Advisory Boards be scheduled
in the morning of the day of the special Authority meeting for prior
consideration of tris ...-eport, in accordanee with the direction of the
Executive Committee by Resolution #140, at its Meeting #7/82, 1982 06 02
'-L\. -"t I
j
2 M1D FURTHER TITNl' the J:"f'!port then be presented to the Authority with the
following recommendations
a THAT the reorganized structure of the ;uthority, as outlined in Part II of
the Report of the Co;nmittee to Study the Reorgunization of the Aut'1arlty
Committ.ee System, appended as Schedule "A" of l-\uthority ~eeting #6/32, be
adopted by 'rhe Metropoliti3.n Toronto and Region Conservation Authority for
implementation at the 1983 Annual Meeting to b~ held on February 11, 1983;
b TH".T the revised Authority Regulations, as set forth in Part II. S-=ction 2,
of this report, be adopted and submitted to the t-linister of ~;atura]
Resources for approval in accordance with Section 30 of The Conservation
Authorities Act, R S 0 1980, c 85;
c. THAT the Rules for the Conduct of the Authority, Section 6, be amended as
follo...,s
1st paragraph
"All proposals for appointment of non-members of t.he Authority to \'1ATERSHED
AND Functional AdvisoT.} Boards shall be made to the Executive Committee in
sufficient time fo~ it to consider the proposals before making its
recommenc.1ations to the Authority under Regulation 12; and"
4th paragraph
"The Authority may appoint r.on-members to WATERSHED AND functional Advisory
Boards in the following manner;"
d THAT the Terms of Reference of the Advisory Boards of The Metropolitan
Toronto and Region Conservation Authority, as set forth in Part. II, Section
3, of this report, be adopted;
e THAT the Meeting Schedule for 1983, as set forth in Part II, Section 4, of
this report, based on the recommendations in Part II, Sec~icn 1, be
approved and that staff be directed to establish the appropriate dates in
consultation with the member municipalities;
f. AND FURTHER THAT Parts I and II of the report, appended a3 Schedule "A", be
forwarded to the member municipalities for their information
.
1982 11.18
ern