HomeMy WebLinkAboutFinance and Business Development Advisory Board 2000
~ ITEM 1
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'~HE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00
March 3, 2000 Page C1
The Finance and Business Development Advisory Board Meeting #1/00, was held in the Humber
Room, Head Office, on Friday, March 3, 2000. The Chair, Ron Moeser, called the meeting to order
at 9:05 am.
PRESENT
Randy Barber Member
David Barrow Member
Raymond Cho . Member
Christine Cooper Vice Chair
Peter Li Preti Member
Ron Moeser Chair
Dick O'Brien Chair, Authority
REGRETS
Joan King Member
Paul Palleschi Member
Maja Prentice Member
RES.#C1/00 - MINUTES
Moved by' Christine Cooper
Seconded by' David Barrow
THAT the Minutes of Meeting #7/99, held on January 14, 2000, be approved. . . . CARRIED
SECTION I - ITEMS FOR AUTHORITY ACTION
RES.#C2/00 - 1999 FINANCIAL PROGRESS REPORT
For the Period January 1 to December 31, 1999 This is the year end
financial progress report, identifying major variances from budget during
1999.
Moved by' Christine Cooper
Seconded by' David Barrow
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the 1999 Financial Progress Report
for the period January 1 to December 31, 1999, be received. . . . . CARRIED
C2 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
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BACKGROUND
As part of the Authority's ongoing financial management, staff provides regular financial progress
reports describing activities to date as measured against the approved 1999 Business Plan. Staff
has reported previously on financial variances to September 30, 1997 and informally as of the end
of November
The report which follows describes major variances from the 1999 approved budget in the same
format at the 1999 Business Plan. The 1999 Audited Financial Statements will be available at the
March 3, 2000 meeting
RATIONALE
Itemized in the attached report are the significant variances from the approved 1999 Business Plan
and Budget.
There is a projected total corporate deficit of $60,200 for 1999
For information contact: Jim Dillane, 667-6292
Ralph Kofler, extension 274
Date: March 1, 2000
Attachments (1)
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C3 ~ .,......
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Attachment 1
THE TORONTO AND REGION CONSERVATION AUTHORITY
FINANCIAL PROGRESS REPORT
FOR THE PERIOD JANUARY 1,1999 TO DECEMBER 31, 1999
C4 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
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Page 1
OPERATING AND CAPITAL BUDGET: VARIANCE OVERVIEW
Operating Deficit: $483.0 thousand
Less: Tax refund shown in Capital results: ($422.8) thousand
Total Corporate Deficit $ 60.2 thousand
Budgeted surplus not realized $ 200.0 thousand
Total Variance $ 260.2 thousand
Operating Overview:
The major components of the operating results are as follows:
. Conservation Foundation of Greater Toronto fundraising for the Conservation Journeys
and the Corporate Campaign was below target such that a transfer to the TRCA of
$501.0 thousand of undesignated funds was not possible. There were still, however,
about $615.0 thousand of designated funds transferred to the TRCA.
. $256.7 thousand variance for Black Creek Pioneer Village programming. Of that amount
about $150.0 thousand relates to revenue shortfalls from CFGT fundraising and
sponsorships. In addition, the budget was constructed on the assumption that a higher
amount of Ministry of Culture and Communications provincial grant could be secured
in 1999 but that did not materialize resulting in a $60.0 thousand shortfall. The
remaining $50.0 thousand variance relates to Village operations. Attendance levels and
per visitor spending improved considerably over 1998. While Christmas admission and
retail sales were less than hoped for, other items such as the Education program and
filming revenue were up almost enough to offset the shortfall. The surplus from the
Food operations at BCPV came in about $20.0 thousand less than budget mostly due
to poorer results at Halfway House. Finally, in order to sustain the momentum in
restoring lost visitation, an extra $30.0 thousand was authorized for marketing.
. $202.0 thousand net shortfall for the Conservation Areas and Kortright. Area results
were generally very good, particularly in the camping and swimming programs. There
was a revenue shortfall associated with the start-up of the Bruce's Mill driving range.
Kortright attendance was up 11,500 over 1998. However, there was an overall negative
variance to budget of $158.7 thousand because of some revenue shortfalls and higher
maple syrup program, maintenance, and staffing costs.
. Land Use Planning was about $120.0 thousand over budget. Fees were down $100.0
thousand because of continuing delays in fully establishing the collection mechanism
for the new planning charges. Legal costs for OMB hearings were about $100.0
thousand over budget but gapping and cost containment was used to offset most of
the overall shortfall.
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C5
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Page 2
. Various Watershed Management: Gapping and deferral of some initiatives resulted in
Watershed Strategies being underspent by a net of $55.6 thousand and Resource
Monitoring underspent by $30.1 thousand. Regeneration activities were better than
budget by $210.3 thousand. Staff associated with these programs typically move
between operating, capital and Special Projects. In 1999, more staff time was spent on
capital and special projects than was assumed by the budget. About $100.0 thousand
of Canada Post funding was applied towards the project management of the former
Arsenal Lands Remediation. Special project revenue was $300.0 thousand above
budget.
. Dealing with the deficit: When the major revenue shortfalls above became evident, cost
cutting actions were implemented across the organization to mitigate the potential
shortfall. In addition some non-typical revenue sources became available to cover off
the shortfall. Firstly an amount of $422.8 thousand was received from an appeal of the
provincial sales tax assessed on the construction of the BCPV Visitor Centre completed
in 1986. This item is shown under the capital section. Secondly, the $168.3 positive
variance showing under Property Services relates to applying land sale revenues
against the cost of this activity.
Various other shortfalls 1 surpluses are shown and noted on the summary page.
Capital Overview
The 1999 Capital Budget was constructed to produce a $200.0 thousand surplus which was
to be the first year of a three year fundraising effort by the Conservation Foundation of Greater
Toronto to cover the deficit incurred on the construction of the Kortright Living Machine. The
1999 portion was not secured resulting in a further $200.0 thousand variance from budget.
A complete summary of budgeted and actual results follows the comments section as we/I
as a list of variances by business component with brief explanations. Also attached is a
report of revenue results for selected program areas.
OTHER ITEMS
1999 At Dec. 31 Total
Number of Visitors Target Actual 1999 Actual 199B
Black Creek Pioneer Village 190,000 178,235 156,114
Conservation Areas 546,000 455,502 431,447
Kortright Centre 140,000 130,589 119,933
Conservation Field Centres 36,000 41 ,045 39,123
C6 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
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Page 3
Special Projects
Higher than budgeted year-to-date actuals, particularly in the Regeneration, Resource
Monitoring, and Watershed Strategies programs, are often attributable to this category.
"Special Projects" refer to a variety of activities the Authority carries out where specifically
designated, usually one-time funding, is available for things like research, rehabilitation,
planting, and plant material costs. Sources include:
1) Employment Programs: government sponsored, job-creation programs.
2) Site 1 Research Specific Initiatives: where special funding is provided from a private
or governmental source to carry out some specific research or site work.
Major projects include Rehabilitation & Planting, Fisheries Plans, Water Quality
Improvement Programs, Habitat Improvement Program, Summer Experience Program and
the Environmental Youth Corps Program.
Vehicle & Equipment Reserve
$197.4 thousand larger net transfer to reserve. Some vehicle expenditures were deferred
but the variance is mostly attributable to new higher program charges to ensure the long
term viability of the reserve.
CAPITAL BUDGET
Project for Valley and Shoreline Regeneration in the Municipality of Metropolitan Toronto,
1997-2001: About $200.0 thousand less than budget spent. Parkview Hills, Fishleigh and
Prince of Wales deferred. Extra work on Ashbridge's Bay shoreline and in Toronto Parks.
Lake Ontario Waterfront Regeneration Projects in Metropolitan Toronto and Durham
Region, 1995-1999: About Net $400.0 thousand under budget. Cell 1 capping, Mimico
Apartment Strip and Brimley Road sidewalk deferred. Ashbridge's Bay work enhanced.
Port Union Waterfront Improvement Project: $900.0 thousand underspent. Funding
sources and approvals still in progress.
Administration Office - $145.0 underspent. Most of work deferred.
Offices for Greater Toronto Services Board - $82.4 thousand spent of unbudgeted $300.0
thousand project. Funded from reserves and to be recovered from rents in future years.
Don Valley Brickworks Regeneration Project, 1994-97: Project completed except for a few
minor items. $18.0 of $75.0 thousand spent.
Etobicoke Motel Strip Waterfront Project: - $1.7 million underspent. Process to settle
expropriations still in progress.
Toronto Remedial Action Plan - Overall expenditures very close to budget. Additional non-
levy funding received.
Capital Continued........... Page 4
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C7
Peel Natural Heritage Project: -Expenditures $23.0 thousand less than budget. Several
sites still in start-up phase.
York Natural Heritage Project: - Expenditures $102.0 thousand more than budgeted,
covered from additional non-levy funding, especially on Bartley Smith Greenway.
Public Use Infrastructure Project: - Expenditures about $100.0 thousand more than budget.
Some unbudgeted road repairs and improvements at Kortright and Conservation Areas.
Extra work on BCPV buildings funded by CFGT and other revenue.
Kortright Living Machine Project: -$24.0 extra expenditures for roads and landscaping.
$200.0 thousand of fundraising not achieved.
Waterfront Open Space - $1.95 of $2.0 million budget spent.
Acquisitions include.
Former CNR Lands: 8.382 acres of L. Ontario shoreline in former City of Scarborough.
Former Abe property: 7.780 acres of L. Ontario shoreline in Pickering.
Former Campbell, Brown, Annis properties: 2.01 acres of L. Ontario shoreline in former
City of Scarborough.
Former Scudellari, Deane properties: .610 acres of L. Ontario shoreline in Pickering.
Greenspace Protection and Acquisition Project 1996 - 2000. - $1.91 of $2.0 million budget
spent.
Acquisitions include:
Former Kuipers: .227 acres of Etobicoke Creek flood plain/valley land in Brampton.
Former Lenglet property: .389 acres of Humber flood plain/valley land in Toronto (former
North York).
Former 752872 Ontario Ltd property. 1.275 acres of Humber flood plainlvalley land in
Vaughan.
Former Trophy Homes property: 2.738 acres of Humber flood plainlvalley land in Vaughan.
Former Novastar Dev. property: .504 acres of Humber flood plain/valley land in Vaughan.
Former Vellore Inc. property:51.85 acres of Humber flood plain/valley land in Vaughan.
Former Avdell Dev. property. .920 acres of Humber flood plain/valley land in Vaughan.
Former Millview Inv property. 20.27 acres of Humber flood plainlvalley land in Vaughan.
Former Danyer property:6.177 acres of Humber flood plainlvalley land in Vaughan.
Former Petro-Canada property: .420 acres of Humber flood plain/valley land in Toronto.
Former Canadian-Pacific property. 4.382 acres of Humber flood plainlvalley land in
Caledon.
Former Town of Caledon property:5.8 acres-of Humber flood plainlvalley land in Caledon.
Former Enderes property.13.1 acres of Humber flood plain/valley land in Caledon.
Former Campbell property: .843 acres of Humber flood plain/valley land in Caledon.
Former Woodbine Humber Dev property: 2.767 acres of Humber flood plainlvalley land in
Toronto (former Etobicoke)
Former Canadian National Railways property: 1.654 acres of Don flood plain/valley land in
Toronto.
Capital Continued........... Page 5
C6 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000 -- ...,-,.~.
-- Former Forster property: .436 acres of Don flood plain/valley land in Toronto (former city of
North York).
Former Leopard Dev. property: .910 acres of Don flood plain/Valley land in Richmond Hill.
Former Grayfive Dev. property: .140 acres of Rouge flood plainlvalley land in Richmond
Hill.
Former York Region School Board property: 3.0 acres of Rouge flood plain/valley land in
Richmond Hill.
Former Clarke property: 3.220 acres of Rouge flood plainlvalley land in Markham.
Former Young, Dick, St. Lawrence property: 95.525 acres of Duffins flood plainlvalley land
in Uxbridge.
Former Martin property: 26.0 acres of Duffins flood plainlvalley land in Pickering.
Former Onto Realty Corp.property:50.75 acres of Duffins flood plainlvalley land in
Pickering.
Rouge River Natural Areas Acquisition Project - unbudgeted acquisition of the former
Twynn Rivers property consisting of 10.7 acres of Rouge watershed land in Scarborough.
$6.112 million equally funded provincially, federally, and municipally.
Niagara Escarpment Land Acquisition - Project deferred.
Arsenal Lands Remediation - $300.0 thousand higher expenditures. Funded by Canada
Post, the former owners, by agreement.
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C9
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Page 1 of 2
TORONTO AND REGION CONSERVATION AUTHORITY
PROGRESS REPORT JANUARY 1 TO DECEMBER 31, 1999 IN BUSINESS PLAN FORMAT
OPERATING 1999 Budget 1999 Actual
BUSINESS COMPONENTS Gross Program Other Net: Levyl Gross Program Orher Ner Levy/ Ner Exp %
& ACTIVITIES Expenditures Revenue Sources Grant ExpencJilure Revenue Sources Gran! Budger Used
$ $ $ $ $ $ $ $
WATERSHED HEALTH
WATERSHED PLANNING
1) Watershed Strategies 1,057,300 375,200 682,100 874,754 43,291 204,961 626,502 91.85%
2) Resource Monitonng 872,100 100,000 772,100 958,048 213,856 2.380 742,012 96.10%
3) Education
a) Conservation Field Centres 2,100,500 1,420,800 560,900 118,800 2,101,240 1 412.786 529,381 159.073 133 90%
b) Kortright Centre 1,338,800 869,400 16,000 453,400 1,452,431 811,297 29,026 612,107 135 00%
4) Flood Warning 214,700 214,700 196,621 196,621 9158%
5,583,400 2,290,200 1,052,100 2,241,100 5,583,094 2,481,030 765,748 2,336,315 10425%
lAND USE PLANNING SERVICES
5) AdVISOry / Technical Clearance 569,850 300,000 269,850 675,095 182,818 3,573 488,704 18110'/,
b) Permitting/Compliance Monitorrng 809,450 200,000 609,450 734,661 219,866 3,573 511,222 83 88Y.
1,379,300 500,000 879,300 1,409,756 402,684 7,1-46 999,926 113.72%
REGENERATION
6) Project DeSign & Implementabon 1,339,600 500,900 411,600 427,100 1,490,698 766,994 506,806 216,897 50 78'/,
1,339,600 500,900 411,600 427,100 1 ,490,698 766,994 506,806 216,897
MANAGEMENT OF PUBLIC ASSETS
land Management
8) Property SelVlces 676,000 75,000 601,000 721 723 113,717 175,180 432,827 72.02'/'
9) CA Land Management 595,400 595,400 631,735 10,504 621,231 104.34%
10) Water Management Structures 110,700 110,700 114,152 114,152 103.12'/,
11) BCPV Infrastructure 875,000 875,000 887,224 (0) 11,718 855,508 9777'/,
12) Business Development 747,700 1,315,000 (567,300) 681,671 1,291,256 10,000 (619,585 -109 22Y.
3,004,800 1,315,000 75,000 1,614,800 3,016,507 1,404,973 207,400 1 404,133 86.95Y.
WATERSHED EXPERIENCE
13) RecreatJon Programs 2,825,500 2,657,500 0 168,000 2,807,258 2,579,355 16,211 211,692 12601%
14) BCPV Programs 3,541,900 2,745,300 371,500 425,100 3,724,169 2,828,715 213,676 681 778 16038%
b) Marketing & Development Inlabves 501,100 (501,100) (0) 0
6,367,400 5,402,800 872,600 92,000 6,531,427 5,408,069 229,887 893,470 97116%
Vehicle & EqUipment (Net) (36,700) (36,700) 0 (234,136) 0 (234,136) (0)
151 CORPORA TE SERVICES
a) Management Services 406,500 406,500 437,213 15,706 (6,629) 428,136 10532%
b) Corporate Secretarrat 160,300 160,300 192,222 192,222 119.91%
c) Development Office 269,900 269,900 239,797 239,797
d) Communications 341,500 341,500 286,721 2,815 283,906 8314Y,
e) Human Resources / Safety 249,400 249,400 224,457 19,337 205,120 82 25%
f) Office Services 535,500 535,500 508,706 985 507 721 9481%
g) InformatJon Technology 464,300 215,000 249,300 583,732 16,042 316,993 250,697 100 56%
h) Financial Services 498,900 250,000 248,900 506,768 268,065 240,703 9671'/,
2,926,300 250,000 484,900 2,191,400 2,979,616 318,135 552,976 2,108,506 96 22%
Corporate Services % of Total Budget 713% 146% 77% 164%
OPERATING TOTAL 20,564,100 10,258,900 2,859,500 7,445,700 20,776,961 10,781,886 2,035,828 7,959,247 106 90%
MNR Transfer Payment 626,800 657,560
Rouge Park Levy 251,615 167,743 83,872
MUnicipal Levy 6,818,900 6,818,714
Operatmg Deficit / (Surplus) 0 482,973
C10 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
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TORONTO AND REGION CONSERVATION AUTHORITY
PROGRESS REPORT JANUARY 1 TO DECEMBER 31, 1999 IN BUSINESS PLAN FORMAT
CAPITAL 1999 Budget 1999 Actual
BUSINESS COMPONENTS Gross Program Other Net; Levy! Gross Program Orher Net: Levyl Ner Exp. %
& ACTIVITIES Expenditures Revenue Sources Grant ExDendlrure Revenue Sources Grant Budoer Used
$ $ $ $ $ $ $ $
WATERSHED PLANNING
1) Watershed Strategies (Waterfront) 77,600 77,600 90,959 500 90,459 11657%
2) Resource Monitoring (Waterfront) 121,200 121,200 121,556 121,556 100.29%
REGENERATION
6) Regeneration Capital Projects
Waterfront Regeneration 2,448,900 100,000 562,200 1,786,700 1,651.365 305.369 (13,520) 1,359,497 76 09%
Port Union Watefront Improvement 3,000,000 2,000,000 1,000,000 103.025 103,025 1030%
Etobicoke Motel Strip 2,200,000 1,100,000 1,100,000 512,371 24,589 243,891 243,891 22. 17%
Toronto RAP 1,143,000 205,200 937,800 1,180,299 41.250 347,332 791 ,717 84.42%
Peel RAP 400,000 200,000 200,000 171125 20,607 150,518 75,26%
York RAP 400,000 200,000 200,000 502,256 173,016 166,056 161,162 80.59~,
Valley & Shoreline Regen. 1,682,000 432,000 1,250,000 1,471,210 36,600 363,138 1,071 472 85.72%
Flood Control
Toronto Islands 10,543 10,543
Brickworks 75,000 75,000 18,137 17169 968
Arsenal Lands Remediation 1,100,000 115,000 985,000 1,562,861 576,589 986,272 100 13'h
12,448,900 100,000 4,889,400 7,459,500 7163,191 1174,604 1129.5.:13 4,679,084 6541%
7) Land Acquisitions & Disposals 4,650,000 4,000,000 650,000 10,006,031 10,006,031 0
WATERSHED EXPERIENCE
Public Use Infrastructure Projects 282,000 141,200 140,800 423,047 443,296 206,743 (226,992 -161.22%
Kortright living Machine 50,000 250,000 (200,000) 24,046 3,200 20,648
CORPORA TE SERVICES
Administrative Office 150,000 150,000 15.923 15,923 (0
CAPITAL TOTAL 17779,700 4.100000 6 080.600 7599100 17,866,754 1,616,400 11,363,400 4,684,954 64 28%
MNR Transfer Payment 180,750 119,410
Municipal Levy 7,618,350 5,188,361
Capital Deficit I (Surplus) (200,000 (422,817
TOTAL CORPORATE DEFICITI (SURPLUS) 60,156
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March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C11
Page 3
PROGRESS REPORT AS OF DECEMBER 31. 1999
SUMMARY OF ACTUAL VARIANCES FROM BUDGET
BUSINESS COMPONENT Expenditures Revenue Net Excenditures Brief Explanation
$ Over/(Under) $ Over/(Under) $ Over/(Under)
WA TERSHED PLANNING
1) Watershed Strategies (182,546) (126,948) (55,598)-Moralne strategy deferred. MIsc. other underspendlng
2) Resource Monitoring 85,948 116,036 (30,088)- Special Projects and miscellaneous
3) Education'
a) Conservation Field Centres 740 .(39,532) 40,273 -Less non-operating revenue but costs not down as much
b) Kortrlght Centre 113,631 (45,076) 158,707 - Higher Maple Syrup program costs & staff reassignment
some revenues under target
4) Flood Warning (18,079) 0 (18,079)
LAND USE PLANNING SERVICES
5) Advisory I Technical Clearance 105,245 (113,609) 218,854 -Legal costs re'OMB $100 thousand over New planning
revenue stili not fully Implemented
b) Permitting/Compliance mOnitoring (74,789) 23,439 (98,228)-cost constraints
REGENERA TION
6) Project Design & Implementation 151,098 361,301 (210,203)-Speclal Project revenue up. $100 thousand revenue from
Canada Post. More staff time to capital projects than budget
MANAGEMENT OF PUBLIC ASSETS
Land Management
8) Property Services 45,723 213,897 (168,173)- tax rebates and land sale revenue In excess of budget.
9) CA Land Management 36,335 10,504 25,831 - extra maintenance staff retained
10) Water Management Structures 3,452 0 3,452
11) BCPV Infrastructure (7 776) 11716 (19,492)
12) Business Development (66,029) (13,744) (52,285)-lower cost of maintenance of rentals
WA TERSHED EXPERIENCE
13) Recreation Programs (18,242) (61,934) 43,692 -Bruce's Mill driVing range revenue target not achieved
14) BCPV Programs 182,269 (74,409) 256,678 More spent on marketing and retail sales. Grant,
sponsorship, and sales revenue not realized.
Marketing and Development 0 (501,100) 501,100 -fundraislng still in start-up phase
Vehicle & Equipment Reserve (Net) (197,436) (197 436) (0) -some acquisitions deferred. Higher usage charges
11?) CORPORATE SERVICES 0 0 0
a) Management Services 30,713 9,077 21,636 - sick leave pay-out
b) Corporate Secretariat 31,922 0 31,922 -legal costs
c) Development Office (30,103) (30,103) o - underspent to offset revenue shortfall
d) Communications (54 779) 2,815 (57,594)- some initiatives deferred.
e) Human Resources I Safety (24,943) 19,337 (44,280)- WCB NEER award, staff development underspent
f) Office Services (26,793) 985 (27,778)- postage usage down
g) Information Technology 119432 118,035 1,397 - phone system enhancements. Reserve funded
h) Financial Services 7,868 16,065 (8,197)
OPERATING TOTAL 212,861 (300,686) 513,547
MNR Transfer Payment 30,760
Municipal Levy (186)
Operating Deficit I (Surplus) 482,974
CAPITAL
WA TERSHED PLANNING
1) Watershed Strategies (Waterfront) 13,359 500 12,859
2) Resource Monitoring (Waterfront) 356 0 356
REGENERA TION
6) Regeneration Capital Projects (5,265,?10) -(-2,685,293) (2,580,4t'7)f>ortUnion barely started. Motel Strip still in progress.
7) Land Acquisitions & Disposals 5,358,031 5,358,031 o - Rouge Park Land Acq. (Twyn Rivers)
WA TERSHED EXPER/ENCE
Public Use Infrastructure Project 141,047 86,023 55,024 - More BCPV and CA's work.
Sales Tax Refund 422,816 (422,816)- Rebate re Visitor Centre.
KortTlght Living Machine (25,952) (246,800) 220,848 - fundraising reo 1998 deficit not achieved yet
CORPORA TE SERVICES
Administrative Office (134,077) (134,077) (0) - deferred
CAPITAL TOTAL 87,054 2,801,200 (2,714146)
MNR Transfer Payment (61,340)
Municipal Levy (2,429,989)- reo regeneration projects
Capital Deficit I (Surplus) 1222,817)
TOTAL AUTHORITY 260,156
C12 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000 ~
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Attachment to Progress Report #2. 1999
.
THE TORONTO AND REGION CONSERVATION AUTHORITY
REVENUE RESULTS FOR SELECTED PROGRAMS
FOR THE PERIOD JANUARY 1, 1999 TO DECEMBER 31, 1999
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C13
.
T R,C,A, REVENUE REPORT DATA SHEET
.
LOCATION Interest ( excluding interest allocated to reserves)
MONTH-END 1999 1999 1998
MONTH Mrn YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR. Mar 28 71,677 50,000 75,928
APR. Apr 25 86,939 65,000 87,715
MAY May 23 96,482 80,000 91,202
JUNE July 04 117,459 100,000 127,939
JULY Aug 01 150,660 120,000 188,466
AUG Aug 29 171,968 150,000 204,932
SEPT Sept. 26 188,428 175,000 239,511
OCT Oct. 24 210,212 195,000 271,394
NOV Nav 21 233,625 220,000 319,304
DEG Dec. 31 266,065 250,000 351,091
llnterest ( excluding interest allocated to reserves) I
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MONTH ENDED
C14 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
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T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION Rental/Leases
MONTH-END 1999 1999 1998
MONTH MIf YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR. Mar 28 151,731 190,000 190,186
APR. Apr 25 222,146 250,000 245,032
MAY May 23 331,285 320,000 305,284
JUNE July 04 404,672 545,000 520,845
JULY Aug. 01 587,612 595,000 543,051
AUG Aug. 29 636,704 J10,OOO 637,147
SEPT Sept. 26 746,491 910,000 817,436
OCT Oct. 24 817,369 1,030,000 928,~34
NOV Nov 21 987,111 1,110,000 1,006,525
DEe Dec. 31 1,301,257 1,315,000 1,222,773
I Rental/Leases I
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Mar 28 Apr 25 May 23 July 04 Aug, 01 Aug, 29 Sept, 26 Oct. 24 Nov 21 Dee, 31
MONTH ENDED
- .. March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C15
T.R,C.A. REVENUE REPORT DATA SHEET
LOCATION Plan Review
MONTH-END 1999 1999 1998
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR. Mar 28 63,637 113,852 69,000
APR Apr 25 89,042 151,667 92,230
MAY May 23 112,442 200,922 130,781
JUNE July 04 155,243 255,614 177,818
JULY Aug 01 205,507 298,907 206,777
AUG Aug 29 241,094 333,737 222,838
SEPT Sept. 26 275,594 376,747 263,647
OCT Oct. 24 306,544 415,011 294,554
NOV Nov 21 341,169 458,366 347,729
DEC Dec. 31 397,688 500,000 395,799
I Plan Review I
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. ','
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MONTH ENDED
C16 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
T R.C.A, REVENUE REPORT DATA SHEET
LOCATION Conservation Field Centres
MONTH-END 1999 1999 1998
MONTH MIE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR. Mar 28 346,608 382,364 360,977
APR. Apr 25 477,292 509,818 492,889
MAY May 23 619,668 639.673 1,068,418
JUNE July 04 1,283,888 1,250,394 1,288,228
JULY Aug 01 1,331,536 1,317,188 1,346,757
AUG Aug 29 1,371,489 1,402,582 1,364,227
SEPT Sept. 26 1,439,640 1,530,036 1,444,061
OCT Oct. 24 1,590,129 1,657,491 1,575,074
NOV Nov 21 1,706,247 1,784,945 1,703,444
DEC Dec. 31 1,843,896 1,981,700 1,863,226
I Conservation Field Centres I
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MONTH ENDED
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C17
-..
T R,C,A. REVENUE REPORT DATA SHEET
LOCATION Food Service
MONTH-END 1999 1999 1998
MONTH QATI; YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR. Mar 28 51,769 53,240 84,043
APR. Apr 25 87,090 115,010 115,500
MAY May 23 151,548 176,780 197,549
JUNE July 04 312,608 316,180 324,454
JULY Aug 01 484,991 434,490 397,738
AUG Aug 29 670,994 566,050 506,419
SEPT Sept. 26 795,994 722,170 619,305
OCT Oct. 24 922,703 865,810 786,498
NOV Nav 21 992,605 956,470 861,942
DEC Dec. 31 1,213,061 1,134,300 1,059,650
I Food Service I
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MONTH ENDED
__ ._ C18 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
... ~~.
T.R.C.A. REVENUE REPORT DATA SHEET
1
LOCATION Kortright Centre
MONTH-END 1999 1999 1998
MONTH MIE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR. Mar 28 273,443 225,000 187,434
APR. Apr 25 369,351 332,800 278,918
MAY May 23 446,923 410,800 333,045
JUNE July 04 528,960 488,800 404,815
JULY Aug. 01 547,772 529,800 433,726
AUG Aug 29 580,400 570,800 462,900
SEPT Sept. 26 612,895 622,800 489,847
OCT Oct. 24 683,642 713,800 560,840
NOV Nov 21 751,452 769,800 593,686
DEC Dec. 31 785,064 815,000 629,287
I Kortright Centre I
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MONTH ENDED
._ March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C19
T,R,C.A, REVENUE REPORT DATA SHEET
i
LOCATION Conservation Areas
MONTH-END 1999 1999 1998
MONTH QATI; YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR. Mar 28 242,523 218,100 231,934
APR. Apr 25 356,382 348,100 341,592
MAY May 23 565,786 570,100 534,338
JUNE July 04 1,123,430 1,137,100 1,071,343
JULY Aug 01 1,681,953 1,715,100 1,636,902
AUG Aug 29 2,147,354 2,269,500 2,109,987
SEPT Sept. 26 2,370,875 2,489,500 2,319,270
OCT Oct. 24 2,531,204 2,658,900 2,449,949
NOV Nav 21 2,552,956 2,688,900 2,483,899
DEC Dec. 31 2,574,205 2,698,900 2,484,103
I Conservation Areas I
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MONTH ENDED
-.- C20 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
.. --
--
T.R,C.A. REVENUE REPORT DATA SHEET
t
LOCATION Black Creek Pioneer Village
MONTH-END 1999 1999 1998
MONTH MIE YTD TOTAL YTO BUDGET YTD TOTAL
$ $ $
JAN -MAR. Mar 28 10,728 0 25,567
APR. Apr 25 36,719 0, 35,500
MAY May 23 197,917 148,100 145,837
JUNE July 04 490,167 357,100 376,181
JULY Aug 01 668,293 533,275 555,777
AUG Aug 29 919,468 738,775 740,691
SEPT Sept. 26 1,082,215 935,275 885,136
OCT Oct. 24 1,237,523 1,100,025 1.045,601
NOV Nov 21 1,380,171 1.21.5,675 1,163,766
DEC Dec. 31 1,638.792 1,498,900 1,492,749
I Slack Creek Pioneer Village I
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Mar 28 Apr 25 May 23 July 04 Aug. 01 Aug, 29 Sept. 26 Oct. 24 Nov, 21 Dee, 31
MONTH ENDED
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C21
RES.#C3/00 - 1999 DRAFT FINANCIAL STATEMENTS
The 1999 financial statements are presented for the Board's approval and
recommendation to the Authority
Moved by' Randy Barber
Seconded by' Dick O'Brien
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the transfer of funds into and from
reserves during 1999, as outlined in Schedule 8, Continuity of Reserves, of the financial
statements, be approved;
AND FURTHER THAT the 1999 audited financial statements, as presented, be approved,
signed by the Chair and Secretary-Treasurer of the Authority, and distributed to each member
municipality and the Minister of Natural Resources, in accordance with Section 38 (3) of the
Conservation Authorities Act .. . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
The 1999 final financial Progress Report, which provides detail on variances from budget, is
presented elsewhere on the agenda. A representative of the Authority's auditors, KPMG LLP, will
be in attendance to present the Auditor's Report.
RATIONALE
Financial statement presentation
In 1998, the presentation of the financial statements was significantly changed to agree to a format
adopted by all authorities in the GTA. The major changes at that time essentially introduced the
"business plan" format to the financial statements,
In 1999, the changes to the financial statement presentation relate to the Authority's adoption of the
local government accounting standards issued by the Public Sector Accounting Board (PSAB) of
the Canadian Institute of Chartered Accountants (CICA)
On the balance sheet under financial assets, cash and marketable securities are disclosed
separately Because of the requirement to adopt the accrual basis of accounting in all instances,
the liabilities section of the balance sheet now includes an amount for employees' vacation credits
as well as sick leave entitlements for those employees who were with the Authority prior to 1981 and
have sick days in the bank, as at December 31, 1999 The total for vacation credits and sick leave
entitlement, $870,247, is offset against reserves, within the fund Balances section The PSAB
standards also require a Statement of Cash flows to describe the change in cash balances from
year to year
These standards do not require the capitalization (including the associated amortization) of capital
expenditures. Capital expenditures continue to be expensed in the year incurred,
Further the CICA introduced the requirement that the auditor's report refer to "Canadian" generally
accepted auditing standards and "Canadian" generally accepted accounting principles. It appears
that this is an acknowledgement that many companies conduct business internationally and is
intended to alert the reader that standards may vary from one country to another
C22 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
Reserve Transactions
With the adoption of the financial statements, the Authority will be approving the following transfers
tolfrom reserves, as outlined on the statement of continuity of reserves:
From Reserves: Recreational Development and Restoration $198,017
Tree Donation program 1,198
Major Maintenance 15,923
Lakefill Quality Control 194,653
To Reserves: Provincial Revenue Sharing Policy 71,134
Vehicle and Equipment 216,929
Food Service Equipment 17 ,207
Special Projects 14,604
Net decrease in reserves $89,917
Status of Recreational Development and Restoration Reserve
As at December 31, 1999, the balance in the Recreational Development and Restoration Reserve
amounted to $399,075, The 1999 reserve transactions together with comparatives for 1998 are
itemized below'
1999 1998
Revenue:
Wild Water Kingdom 401,045 $416,142
Other leases 76,974 52,325
Interest 28.825 34.773
Total revenue 506.844 503.240
--. March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C23
Expenditures:
Direct (legal, lease administration, etc.) 18,045 55,779
Property taxes 62,018 79,778
BCPV development projects 104,965 2,116
Finch 1 Steeles site 21,372 10,401
Hwy #7 lands 1,076 20,317
CA development projects 93,052 146,454
General Authority programs 404.333 336,965
Total expenditures 704,861 651.810
Decrease in reserve balance (198,017) (148,750)
Balance, beginning of year 597.092 745.662
Balance, end of year $399,075 $597.092
Provincial Revenue Sharino Reserve
The transfer of funds from the Provincial Revenue Sharing Policy Reserve is explained in the notes
to the financial statements.
Lakefill Quality Control
In 1999, the Authority spent $316,993 updating telephone services (hardware and software) to
accommodate needs at head office, Black Creek Pioneer Village and Kortright Centre for
Conservation, as well as address Y2K issues. Since funds within the Lakefill Quality Control reserve
are in excess of the requirements of the program, staff are recommending that this reserve be used
to fund the telephone project.
Other reserves
All other transfers to/from reserves are in accordance with the guidelines established for the use of
reserve funds, The notes to the financial statements provide additional detail.
Summary
The accumulated deficit of the Authority has increased by $60,158, from $608,349 at the end of 1998
to $668,507 at the end of 1~99. Included in the accumulated-deficit is an amount of $547,258 which
must still be raised to complete the financing of the Kortright Uving Machine project. It is anticipated
that the fundraising will extend beyond 2000
For information contact: Rocco Sgambelluri, extension 5232
Date: February 29, 2000
Attachments (1)
C24 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
Attachment 1
DRAFT #3
March 7, 2000
Financial Statements of
TORONTO AND REGION
CONSERVATION AUTHORITY
Year ended December 31, 1999
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C25
-
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Financial Statements
Year ended December 31, 1999
Auditors' Report
Statement of Financial Position 1
Statement of Financial Activities and Deficit 2
Statement of Cash Flows 3
Notes to Financial Statements 4
Schedule 1 - Expenditures and Revenue -
Watershed Management and Health Monitoring 10
Schedule 2 - Expenditures and Revenue -
Environmental Advisory Services 11
Schedule 3 - Expenditures and Revenue -
Watershed Stewardship 12
Schedule 4 - Expenditures and Revenue -
Conservation Land Management, Development and Acquisition 13
Schedule 5 - Expenditures and Revenue -
Conservation and Education Programming 14
Schedule 6 - Expenditures and Revenue -
Corporate Services 15
Schedule 7 - Expenditures -
Vehicle and Equipment 16
Schedule 8 - Continuity of Reserves 17
C26 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
- AUDITORS' REPORT
To the Members of the Toronto and Region Conservation Authority
We have audited the statement of financial position of the Toronto and Region Conservation Authority
as at December 31, 1999 and the statements of financial activities and deficit and cash flows for the
year then ended. These financial statements are the responsibility of the Authority's management.
Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with Canadian generally accepted auditing standards. Those
standards require that we plan and perform an audit to obtain reasonable assurance whether the
financial statements are free of material misstatement. An audit includes examining, on a test basis,
evidence supporting the amounts and disclosures in the financial statements An audit also includes
assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation
In our opinion, these financial statements present fairly, in all material respects, the financial position
of the Authority as at December 31, 1999 and the results of its operations and its cash flows for the
year then ended in accordance with Canadian generally accepted accounting principles.
DRAFT
Chartered Accountants
Mississauga, Canada
February 25, 2000
- -. March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C27
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Statement of Financial Position
December 31, 1999, with comparative figures for 1998
1999 1998
(Restated -
note 2)
Assets
Financial assets:
Cash $ 3,244,253 $ 3,673,558
Marketable securities 3,747,179 5,135,005
Accounts receivable 2,879,811 2,206,900
Prepaid expenses 130,408 114,192
10,001,651 11,129,655
Other assets.
Inventory 636,465 597,741
Property held for sale (note 3) 275,000 275,000
911,465 872,741
$ 10,913,116 $ 12,002,396
Liabilities
Accounts payable and accrued liabilities $ 3,081,679 $ 3,434,318
Deferred revenue:
Municipal levies 2,157,104 2,570,995
Capital and special projects 3,826,851 3,716,600
Vacation pay and sick leave entitlements (note 2) 880,716 837,889
Trust funds - Rouge Park Alliance (note 4) 494,599 793,364
10,440,949 11,353,166
Fund Balances
Reserves (Schedule 8) 1,964,570 2,054,487
Deficit (668,507) (608,349)
Amounts to be funded In future periods (823,896) (796,908)
472,167 649,230
Contingent liabilities and commitments (note 8)
$ 10,913,116 $ 12,002,396
See accompanying noteswfinancial statements.
On behalf of the Authority
Chair
Secretary-Treasurer
1
C28 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
--...-- - -- -.:.-
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Statement of Financial Activities and Deficit
Year ended December 31, 1999, with comparative figures for 1998
1999 1999 1998
Budget Actual Actual
(Restated -
note 2)
Expenditures (Schedules 1 to 7):
Watershed management and
health monitoring $ 2,254,800 $ 2,253,553 $ 1,984,607
Environmental advisory services 1,379,300 1,391,952 1,345,415
Watershed stewardship 5,039,600 4,804,659 4,316,697
Conservation land management,
development and acquisition 16,823,800 17,405,948 12,273,572
Conservation and education
programming 9,806,700 10,047,173 9,138,576
Corporate services 3,076,300 2,940,956 2,754,546
Vehicle and equipment, net of
usage charged (36,700) (216,929) 115,870
Increase (decrease) In vacation
pay and sick leave entitlements - 26,988 (33,978)
38,343,800 38,654,300 31,895,305
Revenue:
Municipal:
levies 14,437,250 12,007,076 12,563,605
Other 1,643,000 2,782,027 1,806,339
Government grants:
MNR transfer payments 807,550 776,970 908,463
Provincial - other 3,786,300 3,026,538 1,084,078
Federal 1,324,200 2,648,241 632,557
Authority generated:
User fees, sales and admissions 8,763,700 8,696,720 8,122,030
Contract services 500,900 762,778 963,593
Interest income:
General interest 250,000 266,065 358,023
Allocated to reserves - 30,833 67,388
Proceeds from sale of properties 3,030,000 3,171,982 1,547,916
The Conservation Foundation of
Greater Toronto 1,853,600 875,618 995,806
Donations and fundraising 4,000 369,003 43,409
Facility and property rentals 1,315,000 1,262,431 1,343,534
Canada Post Corporation agreement 115,000 576,589 -
Sales and property tax refunds - 526,560 -
Sundry 258,800 697,806 505,895
38,089,300 38,477,237 30,942,636
Excess of expenditures over revenue
before appropriations from reserves
and amounts to be funded in future periOds (254,500) (177,063) (952,669)
Increase.(decrease) in.amounts to be
funded in Mure years - 26,988 (33,978)
Appropriations to reserves 454,500 89,917 423,911
200,000 (60,158) (562,736)
Deficit, beginning of year (608,349) (608,349) (45,613)
Deficit, end of year $ (408,349) $ (668,507) $ (608,349)
See accompanying notes to financial statements.
2
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C29
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Statement of Cash Flows
Year ended December 31, 1999, with comparative figures for 1998
1999 1998
(Restated -
note 2)
Cash provided by (used in):
Operating activities
Excess of expenditures over revenue $ (177,063) $ (952,669)
Change in non-cash working capital (1,640,068) (1,307,457)
(1,817,131) (2,260,126)
Investing activities:
Proceeds on maturities of marketable securities 3,322,505 6,376,075
Purchase of marketable securities (1,934,679) (3,179,310)
1,387,826 3,196,765
Increase (decrease) in cash (429,305) 936,639
Cash, beginning of year 3,673,558 2,736,919
Cash, end of year $ 3,244,253 $ 3,673,558
Supplemental cash flow information.
Interest received $ 210,495 $ 138,258
See accompanying notes to financial statements.
4
C30 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
~. - -- TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Notes to Financial Statements
Year ended December 31, 1999
The Toronto and Region Conservation Authority (the "Authority") is established under the
Conservation Authorities Act of Ontario to further the conservation, restoration, development and
management of natural resources, other than gas, oil, coal and minerals for the nine watersheds
within its area of jurisdiction. The watersheds include areas in the City of Toronto, the Regions of
Durham, Peel and York, and the Townships of Adjala-Tosorontio and Mono.
1 Significant accounting policies:
The financial statements of the Authority are prepared by management In accordance with
generally accepted accounting principles for organizations operating in the local govemment
sector as recommended by the Public Sector Accounting Board of The Canadian Institute of
Chartered Accountants. Significant aspects of the accounting policies adopted by the Authority
are as follows.
(a) Basis of accounting'
Revenue and expenditures are recorded on the accrual basis, whereby they are reflected in
the accounts in the year in which they have been earned and incurred, respectively,
whether or not such transactions have been settled by the receipt or payment of money
(b) Cash and cash equivalents.
The Authority considers deposits in banks, certificates of deposit and short-term
investments with original maturities of three months or less as cash and cash equivalents.
.
(c) Capital assets
Capital expenditures are reported on the statement of financial activities in the period
incurred.
(d) Reserves:
__Reseot.es for.luture. .expenditures and contingencies are .established as required at the
discretion of the members of the Authority Increases or decreases in these reserves are
made by appropriations to or from operations
4
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C31
~
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Notes to Financial Statements (continued)
Year ended December 31,1999
1 Significant accounting policies (continued)
(e) Government transfers
Government transfers are recognized in the financial statements as revenue in the penod in
which events giving rise to the transfer occur, providing the transfers are authorized, any
eligibility criteria have been met, and reasonable estimates of the amounts can be made.
(f) Deferred revenue.
The Authority receives certain amounts principally from other public sector bodies, the
proceeds of which may only be used in the conduct of certain programs or completion of
specific work. Further, certain user charges and fees are collected but for which the related
services have yet to be performed. These amounts are recognized as revenue in the fiscal
year the related expenditures are incurred or services performed
(g) Use of estimates.
The preparation of financial statements In conformity with generally accepted accounting
principles requires management to make estimates and assumptions that affect the
reported amounts of assets and liabilities and disclosure of contingent assets and liabilities
at the date of the financial statements and the reported amounts of revenue and expenses
during the year Actual results could differ from those estimates.
2. Adoption of public sector accounting recommendations:
Commencing in 1999, the Authority has adopted the local government accounting standards
issued by the Public Sector Accounting Board of The Canadian Institute of Chartered
Accountants. The comparative figures included in these financial statements have been
restated to conform with the accounting standards adopted for the current year The adoption
of these standards has resulted in the following changes to amounts previously reported
(a) "tJ:le reserve for sick ~eave.efltitlements .has been reported as a liability and the offsetting
unfunded amount as an amount to be funded in future periods, a component of fund
balances These obligations amount to $330,421 (1998 - $333,466);
(b) vacation credits earned but not taken amounting to $550,295 (1998 - $509,423) has been
reported as a liability and the offsetting unfunded amount as an amount to be funded in
future periods, a component of fund balances; and
6
C32 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
- - -..._# ~n~
I
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Notes to Financial Statements (continued)
Year ended December 31, 1999
2. Adoption of public sector accounting recommendations (continued):
(c) certain comparative figures have been restated to conform with the presentation adopted
during the year
3. Property held for sale.
The Authority purchased a property in 1990 in order that a project could be completed on
adjacent land. It is the intention of the Authority to resell the property The property is carried at
its estimated realizable value, net of estimated selling costs.
4 Trust funds:
The Authority administers funds on behalf of the Rouge Park Alliance, of which the Authority is a
member
5. Reserve for funds held under provincial revenue-sharing policy'
Revenue generated from the sale of properties may be held in a reserve created under the
Ministry of Natural Resources's policy for the disposition of Authority-owned properties. The
Ministry reserves the right to direct the purpose to which the provincial share of funds may be
applied or to request a refund. The proceeds on the sale of properties are attributed to the
Province and the member municipalities on the basis of their original contribution when the
properties were acquired. The reserve balance must always be maintained in proportion to the
original contribution by the Province and the Authority, represented by the member
municipalities. The Authority is permitted to withdraw the municipal share of the reserve
provided that the corresponding provincial share is either matched by other sources of funding
or returned to the Province. Interest at prevailing market rates must be imputed on the unspent
balance (if any) of the reserve.
7
--.- --- March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C33
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Notes to Financial Statements (continued)
Year ended December 31,1999
5. Reserve for funds held under provincial revenue-sharing policy (continued)'
The changes of the reserve in 1999 and 1998 are based upon the following transactions
recorded in operations:
1999 1998
Reserve balance, beginning of year $ 310,381 $ 764,154
Additions.
Proceeds from sale of properties 3,171,982 1,547,916
Interest - 30,092
3,171,982 1,578,008
Applications.
Greenspace acquisition project 1,355,903 1,329,429
Waterfront development 1,569,765 702,352
2,925,668 2,031,781
Appropriations from reserve before
amount applied to levies (556,695) (453,773)
Amount applied to levies 175,180 -
Reserve balance, end of year $ 381,515 $ 310,381
Proceeds from the sale of properties include $36,000 of deposits received on account of sales
of properties of which the closing is to take place in 2000 or is conditional upon receiving
approval of the Minister of Natural Resources pursuant to the Conservation Authorities Act.
The Provincial amount of funds corresponding to the amount applied to levies, $175,180 (1998 -
nil), was matched in its entirety with other sources of funds
6. Financial instruments
The Authority's financial instruments include cash, marketable securities, accounts receivable,
accounts payable and accrued liabilities, the sick leave benefit plan accrual, deferred revenue,
secunty depOSits and vacation pay
The fair values of cash, accounts receivable, accounts payable and accrued liabilities, deferred
revenue and vacation pay approximate their carrying values because of their expected
short-term maturity and treatment on normal trade terms
8
C34 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
~-
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Notes to Financial Statements (continued)
Year ended December 31,1999
6. Financial instruments (continued)
The Authority's short-term deposits as at December 31, 1999 consisted primarily of money
market products. Further information on these investments is as set out below'
Weighted average
Term to maturity Face value rate of interest
Less than one year $ 3,112,329 4.98%
Less than five years 634,850 5.41%
$ 3,747,179
The sick leave entitlements liability is recorded at the amount required to settle this liability and
is fully funded at the financial statement date. The ultimate date of settlement is not determined.
No further benefits can be earned under this program as it was discontinued at December 31,
1980
7 Pension agreements:
The Authority makes contributions to the Ontario Municipal Employees Retirement Fund
("OMERS"), which is a multi-employer plan, on behalf of full-time members of staff and eligible
part-time staff The plan is a defined benefit pension plan which specifies the amount of the
retirement benefit to be received by the employees based on the length of service and rates of
pay
OMERS has declared a temporary contribution holiday for all active employees and participating
employers. This contribution holiday has caused the level of contributions for 1999 and 1998 to
be less than normally required. Contributions made by the Authority to OMERS for 1999 were
nil (1998 - $190,989).
9
- March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C35
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Notes to Financial Statements (continued)
Year ended December 31, 1999
8. Contingent liabilities and commitments:
(a) Legal actions and claims'
The Authority has received statements of claims as defendant under various legal actions
resulting from its involvement in land purchases, fatalities, personal Injuries, and flooding on
or adjacent to its properties The Authority maintains insurance coverage against such nsks
and has notified its insurers of the legal actions and claims. It is not possible at this time to
determine the outcome of these claims and therefore, no provision has been made in these
financial statements
(b) As part of some agreements entered into by the Authority, sites purchased are required to
be remediated Any unpaid costs associated with these activities have not been reflected in
these financial statements as any costs would be reimbursed through contributions as
required under the agreements.
(c) The Authority has completed transactions in order to acquire lands, the most significant of
which is the Etobicoke Motel Stnp Waterfront Park Project, title to which has been obtained
through expropriations. Funding for the Etobicoke Motel Strip Waterfront Park Project is
committed by The City of Toronto and the Province of Ontano. No amount has been
recorded in the financial statements for the outstanding commitments, pending the result of
the compensation process.
9 Budget figures - 1999:
The 1999 budget figures included in these financial statements are those adopted by the
Authority on April 30, 1999 The budget figures are unaudited
10. Public Sector Salary Disclosure Act:
In accordance with the Public Sector Salary Disclosure Act, the following is a disclosure of
employees who have been paid an annual salary of $100,000 or more for the 1999 calendar
year'
J Craig Mather, Chief Administrative Officer and Secretary-Treasurer of the Authority, earned a
salary of $112.636 plus taxable benefits of $507
10
C36 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
- -. - --
'.
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Schedule 1 - Expenditures and Revenue - Watershed Management and Health Monitoring
Year ended December 31, 1999, with comparative figures for 1998
1999 1999 1998
Budget Actual Actual
Expenditures.
Watershed strategies $ 1,057,300 $ 874,754 $ 799,342
Resource inventory and environmental
monitoring 872,100 1,040,597 905,703
Flood forecasting and warning 214,700 223,606 173,789
Flood control structures 110,700 113,628 105,773
2,254,800 2,252,585 1,984,607
Capital projects
Dixie/Dundas Damage Centre - 968 -
2,254,800 2,253,553 1,984,607
Revenue:
Municipal'
Levies 1,246,800 1,247,768 950,900
Other 65,000 - -
Government grants
MNR transfer payments 532,800 562,613 553,228
Provincial - other 35,000 122,512 111,083
Federal 155,200 28,874 30,614
Authority generated,
Resource monitoring fees - 284 8,187
Contract services - 100,876 166,048
The Conservation Foundation of
Greater Toronto 100,000 55,955 73,390
Sundry 120,000 256,663 67,840
2,254,800 2,375,545 1,961,290
Surplus (deficit) prior to reserve allocations $ - $ 121,992 $ (23,317)
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C37
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Schedule 2 - Expenditures and Revenue - Environmental Advisory Services
Year ended December 31, 1999, with comparative figures for 1998
1999 1999 1998
Budget Actual Actual
Expenditures:
Municipal/public plan input and review $ 569,850 $ 662,486 $ 738,186
Development plan input and review 809,450 729,466 607,229
1,379,300 1,391,952 1,345,415
Revenue
Municipal
Levies 857,300 857,300 925,100
Government grants.
MNR transfer payments 22,000 22,281 38,750
Provincial - other - 6,660 -
Federal - 486 -
Authority generated
Regulation administration fees 500,000 397,744 395,799
Sundry - 300 -
1,379,300 1,284,771 1,359,649
Surplus (deficit) prior to reserve allocations $ - $ (107,181) $ 14,234
C38 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
'- - -
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Schedule 3 - Expenditures and Revenue - Watershed Stewardship
Year ended December 31, 1999, with comparative figures for 1998
1999 1999 1998
Budget Actual Actual
Expenditures
Watershed Stewardship $ 1,339,600 $ 1,452,057 $ 1,434,787
Capital project:
City of Toronto:
Erosion control and slope
stabilization project 1,682,000 1,481,753 1,632,921
Brickworks regeneration project 75,000 17, 169 147,984
Toronto Remedial Action Plan 1,143,000 1,180,299 1,101,005
Peel Natural Heritage project 400,000 171,125 -
York Natural Heritage project 400,000 502,256 -
5,039,600 4,804,659 4,316,697
Revenue.
Municipal
Levies 2,984,150 2,612,532 2,189,802
Other 592,700 377,911 378,013
Government grants
MNR transfer payments 30,750 - 49,697
Provincial - other 732,000 423,515 277,767
Federal 135,100 599,540 578,317
Authority generated
Contract services 500,900 661,902 797,545
Interest (allocated to reserves) - 2,008 2,523
The Conservation Foundation of
Greater Toronto 25,200 56,091 53,488
Donations and fundraising - 7,907 16,848
Sundry 38,800 268,037 144,700
5,039,600 ,5,009,443 4,488,700
Surplus prior to reserve allocations $ - $ 204,784 $ 172,003
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C39
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Schedule 4 - Expenditures and Revenue - Conservation Land Management,
Development and Acquisition
Year ended December 31, 1999, with comparative figures for 1998
1999 1999 1998
Budget Actual Actual
Expenditures.
Conservation land management:
Property services $ 676,000 $ 721,723 $ 780,033
CA land management 595,400 618,015 600,878
Black Creek Pioneer Village infrastructure 875.000 867,224 891,814
Rental properties 747,700 681,671 777,415
2,894,100 2,888,633 3,050,140
Capital projects
Niagara Escarpment land acquisition 650,000 851 -
Greenspace acquisition 2,000,000 1,911,579 1,598,154
Rouge River Natural Areas Acquisition
Project - 6,142,887 -
Waterfront development 4,647,700 3,836,646 3,847,801
Port Union development 3,000,000 103,025 -
Etobicoke Motel Strip waterfront project 2,200,000 512,371 1,192,286
Conservation area development 216,500 261 ,462 266,091
Black Creek Pioneer Village development 50,000 135,450 34,177
Conservation education development 15,500 26,135 29,591
Kortright Living Machine project 50,000 24,048 930,057
Arsenal Lands project 1,100,000 1,562,861 1,325,275
16,823,800 17,405,948 12,273,572
Revenue.
Municipal:
Levies 6,565,400 4,505,876 5,486,203
Other 985,300 2,403,492 1,426,326
Government grants:
MNR transfer payments 150,000 119,410 142,582
Provincial - other 2,750,000 2,224,641 478.847
Federal 1,033,900 2,005,471 10,142
Authority generated
Rental properties 1,315,000 1,262,431 1,343,534
Tipping fees 100,000 273,354 302,514
Interest (allocated to reserves) - 28,825 64,865
Proceeds from sale of properties 3,030,000 3,171,982 1,547,816
The Conservation Foundation of
Greater Toronto 763,000 513,529 564,548
Donations and fundraising - 335,000 -
Canada Post Corporation agreement 115,000 576,589 -
-- Sales and property tax refunds - 526,560 -
Other 75,000 111 ,124 228,841
16,882,600 18,058,284 11,596,218
Surplus (deficit) prior to reserve allocations $ 58,800 $ 652,336 $ (677,354)
14
C40 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
...... b_ .... ....... -- ~
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Schedule 5 - Expenditures and Revenue - Conservation and Education Programming
Year ended December 31, 1999, with comparative figures for 1998
1999 1999 1998
Budget Actual Actual
Expenditures.
Conservation land programming"
Conservation areas $ 2,825,500 $ 2,738,240 $ 2,721,830
Conservation/Heritage education
programming"
Black Creek Pioneer Village 3,541,900 3,558,942 3,198,465
Kortright Centre for Conservation 1,338,800 1,653,029 1,341,781
Conservation Field Centres 2,100,500 2,096,962 1,876,500
9,806,700 10,047,173 9,138,576
Revenue:
Municipal
levies 1,165,300 1,165,300 1,030,800
Other - 624 -
Government grants
Provincial - other 269,300 246,395 216,581
Federal - 13,870 12,175
Authority generated'
Conservation areas 2,657,500 2,579,355 2,492,882
Black Creek Pioneer Village 2,745,300 2,805,691 2,418,396
Kortright Centre 869,400 798,613 695,044
Conservation Field Centres 1,891,500 1,841,679 1,809,208
Interest - - 6,995
The Conservation Foundation of
Greater Toronto 194,400 79,910 86,440
Donations and fundraising, sponsorships 4,000 25,589 26,561
Sundry 10,000 10,119 51,753
9,806,700 9,567,145 8,846,835
Surplus (deficit) prior to reserve allocations $ - $ (480,028) $ (291,741 )
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C41
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Schedule 6 - Expenditures and Revenue - Corporate Services
Year ended December 31,1999, with comparative figures for 1998
1999 1999 1998
Budget Actual Actual
Expenditures
Corporate management $ 566,800 $ 629,435 $ 586,414
Office services 535,500 523,787 516,049
Financial services 498,900 506,768 487,370
Human resources 249,400 224,457 228,363
Information technology 464,300 583,732 268,093
Corporate communications 341,500 286,721 292,132
Fundraising 269,900 170,133 217,940
2,926,300 2,925,033 2,596,361
Capital projects
Administrative office 150,000 15,923 158,185
3,076,300 2,940,956 2,754,546
Revenue
Municipal
Levies 1,618,300 1,618,300 1,980,800
Government grants
MNR transfer payments 72,000 72,666 124,206
Provincial - other - 2,815 -
Federal - - 1,309
Authority generated
Interest income - general 250,000 266,065 351,028
The Conservation Foundation of
Greater Toronto 771,000 170,133 217,940
Donations - 507 -
Sundry 15,000 51,563 14,661
2,726,300 2,182,049 2,689,944
Deficit prior to reserve allocations $ (350,000) $ (758,907) $ (64,602)
C42 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
-'-.. ...--. ... TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Schedule 7 - Expenditures - Vehicle and Equipment
Year ended December 31,1999, with comparative figures for 1998
1999 1999 1998
Budget Actual Actual
Expenditures
Operations
Fuel, maintenance and repairs $ 257,300 $ 247,486 $ 245,568
Other overhead 31,500 28,881 33,383
288,800 276,367 278,951
Capital'
Purchase of equipment and machinery 140,000 137,913 189,324
Purchase of vehicles 217,000 81,600 180,663
Proceeds on disposals or trade-in (117,500) (138,502) (73,168)
239,500 81,011 296.819
Net expenditures 528,300 357,378 575,770
Recovery of expenditures by charges
based on usage (565,000) (574,307) (459,900)
Surplus (deficit) reserve net change $ (36,700) $ (216,929) $ 115,870
~ "of_.r" .__ March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C43
TORONTO AND REGION CONSERVATION AUTHORITY
DRAFT Schedule 8 - Continuity of Reserves
Year ended December 31, 1999, with comparative figures for 1998
Balance at Appropriations Balance at
December 31, from (to) December 31 ,
1999 Reserves 1998 deficit 1999
Vehicle and equipment $ 311,774 $ 216,929 $ 528,703
Food service equipment 28,281 17,207 45,488
Major office equipment 62,146 - 62,146
Recreation development and restoration 597,092 (198,017) 399,075
Major maintenance 241,833 (15,923) 225,910
Lakefill quality control 339,873 (194,653) 145,220
Funds held under provincial revenue-
sharing policy (note 7) 310,381 71,134 381,515
Tree donation program 41 ,584 (1,198) 40,386
Special projects 121,523 14,604 136,127
$ 2,054,487 $ (89,917) $ 1,964,570
Balance at Appropriations Balance at
December 31, from (to) December 31,
1998 Reserves 1997 deficit 1998
Vehicle and equipment $ 427,644 $ (115,870) $ 311,774
Food service equipment 39,760 (11,479) 28,281
Major office equipment 62,146 - 62,146
Recreation development and restoration 745,662 (148,570) 597,092
Major maintenance 241 ,833 - 241,833
Lakefill quality control 143,118 196,755 339,873
Funds held under provincial revenue-
sharing policy (note 7) 764,154 (453,773) 310,381
Tree donation program 54,081 (12,497) 41,584
Special projects - 121,523 121,523
$ 2,478,398 $ (423,911) $ 2,054,487
C44 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
~
SECTION II - ITEMS FOR EXECUTIVE ACTION
RES.#C4/00 - PILOT PROJECT - BRUCE'S MILL GOLF DRIVING RANGE
Bruce's Mill Conservation Area, Rouge River Watershed Authority staff is in
receipt of a request from Impact Golf School to enter into a two year licence
agreement for the purpose of operating the existing golf driving range, golf
instruction and ancillary uses at the Bruce's Mill Conservation Area in the
Town of Whitchurch-Stouffville, Regional Municipality of York, Rouge River
Watershed,
Moved by' Raymond Cho
Seconded by' Christine Cooper
THAT Authority staff be directed to commence negotiations with Impact Golf School regarding
a possible two year licence agreement for the existing Bruce's Mill Golf Driving Range;
AND FURTHER THAT a report be brought forward to the next meeting of the Finance &
Business Development Advisory Board and the Executive Committee outlining the proposed
terms and conditions associated with this licence agreement ............ . . . CARRIED
BACKGROUND
The Authority constructed and operates a 50 tee golf driving range at the Bruce's Mill Conservation
Area, located in the Town of Whitchurch-Stouffville, Regional Municipality of York,
The facility is located on the south side of Stouffville Sideroad, immediately east of the access road
into the Bruce's Mill Conservation Area, and encompasses 8,1 hectares (20 acres) of land, more or
less, as identified on the attached plan,
During the past season the driving range was open to the general public and operated by the
Authority In addition to this there were two individual agreements; one with the YMCA of Greater
Toronto and the other with Impact Golf School The YMCA used the facility as part of their summer
camp offerings, while Impact Golf School provided golf instruction to its local clientele.
In renegotiating our agreement with Impact Golf School, they requested a two year licence
agreement to operate the golf driving range in addition to offering golf instruction at this facility
Authority staff has held preliminary meetings with representatives of Impact Golf School to discuss
a possible pilot project which would allow for such an arrangement, and to discuss general terms
and conditions which would apply to a possible two year licence agreement.
Impact Golf Scho01 has been in operation several years and consists of three partners, They are
extensively involved in the development and instruction of golf, and have worked with Authority staff
in the marketing of the Bruce's Mill Golf Driving Range. Staff are of the opinion that further
discussions with Impact Golf School regarding such an arrangement are warranted.
A plan showing the location of the Bruce's Mill Golf Driving Range is attached
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C45
...... -
CONCLUSION
Authority staff is seeking the direction of the Executive Committee to commence negotiations with
Impact Golf School regarding a possible two year licence agreement for the existing Bruce's Mill
Golf Driving Range.
A further report will be brought forward to the next meeting of the Finance & Business Development
Advisory Board and the Executive Committee detailing the progress being made and the general
terms and conditions of any proposed licence agreement.
Report prepared by. Luch Ognibene, extension 5284
For Information Contact: Brian Denney, extension 6000
Luch Ognibene, extension 5284
Date: March 2, 2000
Attachments(1 )
C46 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000 ~..,
- -..- ..
Attachment 1
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March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C47
SECTION IV - ITEMS FOR THE INFORMATION OF THE BOARD
RES.#C5/00 - ACCOUNTS RECEIVABLE STATUS REPORT
February 15, 2000 Staff report on accounts receivable,
Moved by' David Barrow
Seconded by' Peter Li Preti
IT IS RECOMMENDED THAT the report on accounts receivable of the Authority, as of February
15, 2000, be received . . . .... . ..... . . . . . . . .. ............... CARRIED
BACKGROUND
At its meeting #3/91 the Board requested that for each of its meetings staff reports on the status of
the Authority's receivables.
ANALYSIS
The schedule below summarizes the status of receivables, including aging and classification. The
schedule excludes $5,095 in accumulated interest arrears on invoices outstanding for more than
30 days.
ACCOUNTS RECEIVABLE AGING, BY CATEGORY
(Excluding Municipal Levy and MNR Grant - As at February 15, 2000)
31 TO 61 TO 90 90 PLUS
CURRENT 60 DAYS DAYS DAYS TOTAL %
SCHOOLS AND
SCHOOL BOARDS 81,967 17,564 13,747 22,223 135,501 134%
GOVERNMENT 219,298 17,711 17,604 2,349 256,962 25.5%
CORPORATE,
INDIVIDUAL AND 472,863 58,061 66,083 18,380 615,387 611%
COMMUNITY GROUPS
TOTAL 774,128 93,336 97,434 42,952 1,007,850 100.0%
% OF TOTAL 76.8% 9.3% 97% 4.3% 100.0%
Items in excess of $1,000, included in the 90-plus-days column, are listed on the following page.
With the exception of the amount due from Adit Design, are all deemed collectible.
Total receivables at $1,007,850 are higher than the usual amounts reported to the Board. Included
in this total is an amount of $433,197 due from Canada Post Corporation in connection with the
remediation of the Arsenal Lands-and""$1 07,375 due from Wild Water Kingdom for 1999 taxes and
water consumption
Receivables balances, as reported on each of the previous reports to the Board, after 1996, are also
presented on the following page
C48 - FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000 --n<,
I DATE I Total I gO-Pius I
$ $
Februarv 15/00 1,007,850 42,952
December 30/99 694,198 81,500
October 26/99 531,118 89,630
August 29/99 565,611 97,950
May 23/99 392,070 21,841
March 29/99 464,780 61 ,536
Februarv 24/99 342,696 55,726
August 25/98 368,404 118,340
May 24/98 319,384 20,946
November 4/97 462,630 13,507
August 25/97 309,242 11 ,420
May 25/97 390,806 79,682
April 27/97 569,509 143,588
Februarv 23/97 624,669 34,911
The list below itemizes accounts greater than $1,000 included in the 90 day plus category
ARREARS AGE
CLIENT NAME AMOUNT INTEREST (DAYS)
$ $
Adit DesiClns Inc. 3,803.63 1,169.02 562
David Berto 1,103.63 50.40 93
T cronto District School Board 10,657.20 654.00 121
Toronto District School Board 4,440.50 202.84 100
Highland Food Service 2,287 14 104.47 93
Martingrove Collegiate 2,396.80 109.48 107
Polson Street Productions 1,284.00 99.23 170
Stephen G. Savwell PS -3,310.91 151.23 93
Town of Richmond Hill 2,000.00 n/a 219
Tree Canada Foundation 3,000.00 137.04 107
34,283.81 2,6n 71
Report prepared by: Rocco Sgambelluri, extension 5232
Date: February 23, 2000
-March 3. 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C49
RES.#C6/00 - FREEDOM OF INFORMATION REQUESTS
1999 Summary Provide a summary of requests received under the
Municipal freedom of Information and Protection of Privacy Act.
Moved by' Randy Barber
Seconded by' Christine Cooper
IT IS RECOMMENDED THAT the report dated February 21, 2000, on summary of requests
under Freedom of Information legislation during 1999, be received. . . . . . . . . CARRIED
BACKGROUND
Each year, the Authority provides the Information and Privacy commissioner/Ontario with a report
summarizing requests received under freedom of information legislation. This report summarizes
the information for the Board
RATIONALE
In 1999, the Authority considered 11 requests, all for information of a general nature (as opposed
to personal Information) In 7 cases, all or most information was disclosed One request was
withdrawn. One request was fully exempted and one partially In one case, no record existed.
There were no appeals of decisions by the Authority
FINANCIAL DETAILS
A total of $95.40 in fees was collected. In three cases, fees were waived because the amounts were
minimal
For information contact: Jim Dillane, extension 6292
Date: February 21, 2000
RES.#C7/00 - USE OF RIGHTS-OF-WAY FOR TELECOMMUNICATIONS PURPOSES
Report outlines issues associated with the use of Authority owned lands for
telecommunications rights-of-ways.
Moved by' Ron Moeser
Seconded by' David Barrow
IT IS RECOMMENDED THAT the report dated February 24th, 2000, on Use of Rights-of-Way
for Telecommunications Purposes, be received . . . . . . . . . . . . . . . CARRIED
BACKGROUND
Municipalities across Canada are dealing with issues related to rights-of-way for telecommunications
purposes. Deregulation of the telecommunications industry by the CRTC has created competition
for rights-of-way on municipal owned lands. Policies are needed to ensure fairness and equity in
the granting of rights-of-way and to ensure that municipal costs are met and that the real value of
these rights-of-way is recognized
- C50 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000 _ ><r
Attached is a paper prepared by the Federation of Canadian Municipalities which summarizes the
issues involved in use of municipal rights-of-way for telecommunications purposes,
RATIONALE
TRCA as a major land owner in the GT A needs to have policies which are consistent with the
municipalities within whose jurisdiction its lands are located, This is necessary to ensure that private
telecommunications companies are dealt with in a consistent and fair way Also, the Authority like
the municipalities should ensure its costs are covered and that it shares in revenues from these
rights-of-way in a manner consistent with municipal agreements.
TRCA has granted no rights-of-way to telecommunications company at the present time, Bell
Canada and others traditionally place their cables on municipal road allowances, Where such road
allowances are granted to municipalities by the Authority(Le, for valley crossings or road widenings),
they are usually done by transfer of ownership The TRCA has no residual rights,
Staff is seeking copies of Municipal rights-of-way agreements which have been entered into or are
being developed by municipalities in its watersheds, The City of Toronto Municipal Access
Agreement is in hand. Vaughan is working on such an agreement and Markham has concluded
one,
Staff will use these agreements to draft a TRCA Rights-of-Way Agreement to be used as the basis
for future negotiations with telecommunications companies and potentially, other private utility
companies seeking rights-of-way on Authority owned lands. As always, environmental
considerations will be the priority in considering use of Authority owned lands for such purposes,
Where these environmental considerations and the Authority's Valley and Stream policies can be
satisfied, the TRCA Rights-of-Way Agreement would be the template to protect the Authority's land
and financial interests.
DETAILS OF WORK TO BE DONE
Staff will prepare a draft TRCA Rights-of-Way Agreement for consideration of the Board and for
consultation with municipalities,
For information contact: Jim Dillane, extension 6292
Date: February 24, 2000
Attachments (1)
MaTch 3. 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C51
Attachment 1
OCCUPANCY AND USE OF
MUNICIPAL RIGHTS-OF-WAY
TELECOMMUNICATIONS:
INTRODUCTION HISTORY AND LEGISLATIVE BACKGROUND
The Federation of Canadian Municipalities (FCM) has designated municipal rights-of-way
a priority issue for 1999-2000 Rights-of-way in rural and small communities are also an
integral part of the rural focus priority for 1999-2000
Historically, telephone companies operated in Canada on a monopoly basis and were most
often treated by regulators as public utilities Consistent with this treatment, telephone
companies were usually allowed to place their plant on municipal rights-of-way (i e ,
highways, streets, bridges, lanes) and other public lands at no charge or below cost to
municipal governments
Since the Canadian Radio-television and Telecommunications Commission (CRTC) took
over the regulation of telecommunications in 1976, it has been gradually introducing
competition in various markets for the provision of telecommunications services A very
significant step in thiS process was the introduction of competition in long distance services
in 1992 In 1993, the new Telecommunications-Act came into force One of the policy
objectives of that legislation is "to foster increased reliance on market forces for the
proviSion of telecommunications services and to ensure that regulation where required, is
efficient and effective" In pursuit of this obJective, the Commission has also recently
introduced competition in the provision of local telecommunications services
The Federation of Canadian Municipalities
C52 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
1. THE EFFECT OF TELECOMMUNICATIONS COMPETITION ON MUNICIPAL
GOVERNMENTS
With the increase in competition, many new providers of telecommunications services
(e.g., telephone, Internet, etc.) and bro~dcasting services (e g., cable television) are now
also seeking access to municipal rights-of-way This increased demand is placing a
significant strain on municipal governments as they cope with a number of associated
issues including
8rising administrative costs
9increased traffic disruption
10an acceleration in the rate of pavement degradation
11 increased exposure to liability
12a reduction in useable rights-of-way space for other essential services, such as water,
sewer, gas, power, district heating and district cooling
13the need for recovery of full compensation by municipal governments, including not only
all out-of-pocket costs associated with the use of rights-of-way, but also the value
of the corresponding land
2. THE FCM POLICY RESPONSE
FCM recognizes that Canadian communities benefit significantly from the services
provided by both incumbent and new providers of telecommunications and broadcasting
services, and it is not the objective of municipal governments to discourage or limit the
availability or modernization of such infrastructure However, municipal governments must
manage the occupancy and use of rights-of-way under their jurisdiction in a manner that
recognizes and balances the interests of telecommunications service providers and
broadcasting undertakings with the interests of taxpayers and all other parties using rights-
of-way to provide essential services to taxpayers. In addition, if competition in the provision
of telecommunications and broadcasting services is to be truly competitive, then all
competitors must fully recognize and bear all costs of providing service, including the right-
of-way costs incurred by municipalities, and such competitors must not be subsidized by
municipal taxpayers
In order to address these concerns, FCM struck a national technical sub-committee in
1994 with representatives from municipal governments across Canada to address the
potential impact on its members of increased competition in the provision of
telecommunications and broadcasting services. This subcommittee has met with a number
of industry participants and government representatives in order to exchange views and
explore various means of addressing both municipal and carrier concerns
The Federation of Canadian Municipalities
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C53
3. THE FCM RIGHTS-OF-WAY PRINCIPLES
In the course of examining rights-of-way issues, FCM has articulated and refined five
principles, which it believes should guide the relationships between municipal
governments and telecommunications service providers/broadcasting undertakings
occupying and using municipal rights-of-way These principles should be applied in a
consistent manner while having some flexibility to accommodate local municipal
requirements and are as follows
3.1 Management of Rights-of-Way
Principle No.1: In pursuance of bona fide municipal purposes, municipal
governments must have the ability to manage the occupancy and uses of rights-of-
way, including the establishment of the number, type and location of
telecommunications and broadcasting facilities, while taking into account applicable
technical constraints.
Commentary: Telecommunications and broadcasting infrastructure are only two
classes of infrastructure that have to share the use of municipal rights-of-way Other
essential uses include water, sewer, gas, power, distnct heating, district cooling and roads
Municipal governments as the parties having jurisdiction over municipal rights-af-way have
a statutory duty to ensure that all of these uses are managed effectively so that they can
be accommodated to the extent required by the public.
3.2 Cost Recovery
Principle No.2: Municipal governments must recover all costs associated with
occupancy and use of rights-of-way by telecommunications service providers and
broadcasting undertakings
Commentary: Municipalities incur a wide range of costs due to the occupancy and
use of rights-of-way by competitive telecommunications service providers and
broadcasting undertakings These costs fall into a number of categories, including
administration, lost productivity, degradation, overhead, disruption and opportunity cost.
For example, administrative costs include the costs of co-ordinating and accommodating
various rights-of way uses and maintaining records of such uses An example of a lost
productivity cost is that incurred when a municipality has to work around underground
telecommunications Infrastructure to repair or rebuild roads and to service sewer or water
pipes that must necessarily be buried below the telecommunications facilities Overhead
includes the cost of common municipal resources, such as finance, transportation, legal
and personnel that are necessarily employed in the rights-of-way management process
The Federation of Canadian Municipalities
-C54 - FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000 --...
An example of a degradation cost is the cost of pavement degradation (Le , shortened life)
that results from pavement cuts required in the course of occupancy and use of rights-of-
way Disruption costs include the disruption to municipal transit systems and the traffic
diversion costs incurred by municipal governments during the course of rights-of-way
works. Opportunity cost examples include lost revenues from other municipal properties,
e g., parking revenues when roads are closed for construction, and the opportunity cost
associated with the actual use and occupation of right-of-way lands. In a competitive
environment for the provision of telecommunications and broadcasting services, these
costs must be explicitly recognized and borne by the parties causing them, namely the
carriers, and not by municipal taxpayers
3.3 Costs
Principle No.3. Municipal governments must not be responsible for the costs of
relocating telecommunications and broadcasting facilities if relocation is required
for bona fide municipal purposes.
Commentary: From time-to-time, a municipal government may require the
reconstruction of municipal roads, bridges or other infrastructure. In such circumstances,
the municipal government should not have to bear the cost associated with any necessary
relocation of telecommunications or broadcasting facilities. A caveat on the application of
this principle is that the municipal government must act reasonably in co-ordinating the
uses of rights-of-way in a manner that does not cause unnecessary or premature
disruptions to telecommunications and broadcasting plant.
3.4 Liability
Principle No.4: Municipal governments must not be liable for losses associated with
the disruption of telecommunications or broadcasting services or with damage to
the property of telecommunications service providers or broadcasting undertakings
as a result of usual municipal activities or the activities of other parties.
Commentary: Municipal governments accept the role of co-ordinators and managers
of right-of-way space However, they cannot be responsible for all actions that occur on
these public lands FCM believes municipal governments should not pay for damages
resulting from the disruption of telecommunication or broadcasting services or damage to
physical infrastructure as a result of usual activities of that municipality or the activities of
other parties
The Federation of Canadian Municipalities
March 3, 2000 ._- FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C55
3.5 Full Compensation
Principle No.5: Recognizing that rights-of-way have value, municipal governments
must receive full compensation for the occupancy and use of municipal rights-of-
way by telecommunications service providers and broadcasting undertakings.
Commentary: A user pay approach is an essential component of the government's
policy of promoting competition in the provision of telecommunications and broadcasting
services In order to facilitate an equitable competitive environment, all carriers must
recognize and pay for the full value of the rights-of-way that they occupy and use Full
compensation involves not only the recovery of out of pocket costs, but also includes the
value of the occupancy and use of right-of-way lands to telecommunications service
providers and broadcasting undertakings
Some telecommunications companies argue that their payment of property tax to a
municipal government (as well as gross receipt, linear, or other such taxes in some
jurisdictions) bestows the privilege of using municipal rights-of-way The payment of
provincial or municipal taxes does not confer real property rights, any more than a
business renting office space in a municipal building could avoid paying rent as a result
of being subject to an obligation to pay municipal taxes FCM believes that carriers should
compensate municipal governments fully for the use of rights-of-way for the benefit of local
taxpayers
4. CONCLUSION
FCM encourages municipal governments to adopt the five principles in their dealings with
telecommunications service providers and broadcasting undertakings The principles can
be applied in a flexible manner consistent with local requirements, and should be used as
the baSIS for agreements in which municipal governments grant these carriers consent to
occupy and use municipal nghts-of-way
Revised August 1999
Approved September 1999
Standing Committee on National Transportation and Communications and
FCM National Board of Directors
C56 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000 0
-~-
RES.#C8/00 - YEAR 2000 STRATEGIC BUSINESS PLAN FOR THE CONSERVATION
FOUNDATION
Receipt of the Conservation Foundation's Year 2000 Strategic Business
Plan,
Moved by' David Barrow
Seconded by' Dick O'Brien
IT IS RECOMMENDED THAT the the attached Year 2000 Strategic Business Plan for the
Conservation Foundation be received ................................... CARRIED
For information contact: Tim Feher, extension 6291
Date: February 1, 2000
Attachments (1)
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C57
Attachment 1
CONSERVATION FOUNDATION
Year 2000 Strategic Business Plan
Strategic Summary
. Build a new revenue base to assist TRCA with "operational" funding for its
environmental initiatives
. Research and cultivate relationships with new donors
. Develop direct personal relationships with senior corporate leaders and
individual prospects for major gifts
. Develop a comprehensive customer service and loyalty program to build a
Foundation membership program
. Improve our case for support through product definition and packaging of TRCA
environmental work
. Improve our Foundation product and promise of performance through strategic
planning, innovation and coordinated accountability with TRCA and its business
units
. Improve our fund raising methodologies and their yields through customized
and focussed campaigns and programs designed exclusively for selected target
markets
C58 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000 \''';..~
--
Our Program.
Campaign A
Conservation Journeys Membership'
Targets
1) public (outdoor enthusiasts and concerned nature lovers)
2) nature/outdoor/green retailers and their customers
Present Strategy
1) Solicit Foundation/TRCA database by direct mail and telephone.
2) Solicit retail sponsors for in-store promotion.
3) Promote at Conservation Areas.
4) Promote through municipal recreation and tourism departments and facilities,
5) Promote through outdoor and nature organizations,
Growth Strategy
1) Build the value of the membership, particularly the Passport to Conservation Areas,
reciprocal agreements with other attractions destinations, and a member discount
card program
2) Develop a compelling annual environmental solicitation appeal for members.
Proposed appeal in fall of 2000 will be protection of the Oak Ridges Moraine,
3) Integrate and manage a province-wide application of the program to include all
Conservation Authorities. Proposed Phase I launch in June 2000
4) Engage consultants to assist with market positioning of the provincial Conservation
Journeys product.
2000 Revenue Goal
$100,000
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C59
~
2000 Expense Budget
a) Staffing 1 5 FTE for CJ Coordination (charged to Foundation staffing)
. o 5 - Brian Byrnes for provincial Conservation Authorities integration
. o 5 - Mark King for retail program promotion
. o 5 - Louise Goldhar for member service delivery and coordination
b) Print Materials (charged to Foundation)
Member renewal packages and solicitation mailings $10,000
c) Print Materials (charged to TRCA)
Nature Trail Books $10,000
Environmental Reporter (4 issues) $8500
Nature Experience Newsletter (4 issues) $5000
Retail Solicitation Materials $22,000
Retail Display Units $15,000
ceo FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000
- - - --
Campaign B
The Living City
Targets
1} Corporations
2} Foundations
3} Government
4} Individual major gifts
Present Strategy
1} Recruit and develop corporate cabinet of "door openers"
2} Refine and enhance the product (develop detailed programs and budgets for each
of the six Living City program components)
3) Research and solicit top prospects with whom we have contacts and some
influence
4} Customize the product pitch and recognition program for each donor
5} Confirm three year pledges,
6} Work with TRCA on the development of a 3 year business plan that supports the
Living City promises
7} Introduce and entrench the Foundation Living City brand in the Greater Toronto
Area with all partners that would be involved in TRCA delivery
Growth Strategy
1} Confirm Living City Product and promises beyond 3 years,
2} Build the value of the donor recognition program
2000 Revenue Goal
$750,000
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C61
2000 Expense Budget
a) Staffing 2.0 FTE
. o 5 Brian Byrnes (integration with TRCA business planning)
. 1 0 Louise Gervais (coordination of corporate solicitation campaign)
. o 5 Louise Goldhar (coordination of donor research and grant application to
foundations)
b) Print Materials
Case for Support $4500
Presentations $600
Recognition Program (to be budgeted for 2001 )
C62 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000 "'''
Campaign C
Charles Sauriol Trust Fund
Present Strategy
1) A strategic review of focus and program options is presently underway for the
Charles Sauriol Trust Fund A plan for the Fund and the Committee will be
presented to the Board in the near future.
2) The Charles Sauriol Dinner Committee will develop a business plan for the 2000
Dinner and present it to the Board later in the year
2000 Revenue Goal
Net revenue for the dinner has been projected in the Foundation budget at $80,000,
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C63
Campaign D
Trees for Life
Targets
1) Funeral Homes
2) Wedding Planners
3) Event Planners
4) Targeted advertising
Present Strategy
1) Reassess and redesign the present program
2) Develop a cost effective method for servicing contributors to the program
3) Increase both price and prestige value of tree planting program
4) Develop a new Donor Forest recognition program designed to recognize
contributors for an existing protected forest (proposed development of the Foster
Woods site in Kleinburg for this function)
5) To work in partnership with TRCA planting and protection initiatives to develop a
coordinated and efficient program
Revenue and Expense Budget
To be presented at the Foundation Board later in the year
C64 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 March 3, 2000 -'
Campaign E
Baker Sugar Bush Restoration Campaign
Targets
1) Vaughan businesses
2) Influential Vaughan residents
3) Service Clubs and Heritage Societies in Maple, Richmond Hill and Vaughan
Present Strategy
1) A small targeted campaign.
2) Seek campaign leadership from Frances and Ruth Redelmeier and Baker family
2000 Revenue Goal
$80,000
2000 Expense Budget
Mailings, $200
Donor Recognition Signage' $2500
March 3, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/00 C65
TERMINATION
ON MOTION, the meeting terminated at 9'58 a.m , on March 3, 2000
Ron Moeser Craig Mather
Chair Secretary Treasurer
Iks
~
, THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/00
April 7, 2000 Page C66
The Finance and Business Development Advisory Board Meeting #2/00, was held in the Humber
Room, Head Office, on Friday, April 7, 2000, The Chair, Ron Moeser, called the meeting to order
at 11'09am
PRESENT
Randy Barber Member
Raymond Cho Member
Christine Cooper Vice Chair
Ron Moeser Chair
Dick O'Brien Chair, Authority
JlEGRETS
David Barrow Member
Joan King Member
Peter Li Preti Member
Paul Palleschi Member
Maja Prentice Member
RES.#C9/00 - MINUTES
Moved by' Randy Barber
Seconded by' Raymond Cho
THAT the Minutes of Meeting #1/00, held on March 3, 2000, be approved ...... CARRIED
PRESENTATION
(a) A presentation by Jim Dillane, Director, Finance and Business Development on the 2000
Budget.
RES.#C10/00 - --'-PRESENTATlON
Moved by' Christine Cooper
Seconded by Dick O'Brien
THAT above-noted presentation (a) be heard and received . . . . CARRIED
C67 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/00 April 7, 2000
SECTION I - ITEMS FOR AUTHORITY ACTION
RES.#C11/00 - UCENCE AGREEMENT - DEVINE (FAIRY TALE) PRODUCllONS LIMITED
Claremont Conservation Area, Duffins Creek Watershed, CFN 29696.
Transfer of the existing licence agreement for filming at the Authority's
Claremont Conservation Area in the Town of Pickering, Regional Municipality
of Durham, from Little Men Films Incorporated to Devine (Fairy Tale)
Productions Umited for the purpose of filming a series based on the Brothers
Grimm Fairy Tales.
Moved by Dick O'Brien
Seconded by' Christine Cooper
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the proposal for the transfer of the
existing Little Men Films Incorporated Licence Agreement to Devine (Fairy Tale) Productions
Limited be approved,
AND FURTHER THAT the appropriate Authority officials be authorized and directed to take
whatever action necessary to finalise the licence agreement between Devine (Fairy Tale)
Entertainment and the TRCA, and give effect thereto, including the obtaining of any approvals
and execution of documents . . . . . . . . . . . . . . . CARRIED
BACKGROUND
In July of 1998, Authority staff were approached by Alliance Productions Incorporated with a
proposal to use a portion of the Authority's Claremont Conservation Area for the purpose of filming
a new television series entitled "Uttle Men" The proposal entailed the construction of two temporary
film sets designed to be quickly erected and torn down on the completion of filming.
The original licence agreement with Alliance Productions ended on February 28, 1999, and the
series was taken over by the Coscient Group who renewed the licence agreement from March 1,
1999 to December 31, 1999 Since then, the agreement has been extended to May 31, 2000 on the
understanding that the filming and production of the Little Men Series has ended and will not
continue further after thiS date
As an alternate to removing the sets and dismantling the site, Authority staff were approached by
Devine Entertainment, a fully integrated Canadian developer and producer of high quality award-
winning family films with a proposal to take over the sets and the existing licence agreement for the
purpose of filming a series entitled "The Grimm Brothers Tales" The episodes will follow the
adventures and escapades of the two brothers as they encounter the ups and downs of day-to-day
life in their charming old world village in the year 1812.
Devine Entertainment is a Canadian developer and producer of children's and family television
entertainment programs which have been aired on HBO, PBS, the Family Channel, and YTV The
company has won numerous awards including three Emmy Awards and a Gemini Award
April 7, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/00 cae
Devine Entertainment would like to enter into a licence agreement with the Authority for the use of
the film set at Claremont commencing May 1, 2000 for an initial one year term, with the option for
two additional one year1erms. The general terms and conditions of our original licence agreement
with UttIe Men Films Incorporated would be maintained, and Devine Entertainment would replace
the $100,000 letter of credit previously provided by Little Men Films Incorporated as a security
towards 1he ultimate restoration of the site to its original condition.
A plan showing the area subject to the licence agreement is attached (Attachment 1)
RATIONALE
The existing film set at Claremont has been under licence agreement since July, 1998, The overall
working relationship between the Authority and the various parties which have licensed the premises
have worked out well, with few complaints being received with respect to the operations.
Under the terms of the existing agreement, if the Authority was not to enter into this new
arrangement with Devine (Fairy Tales) Productions Limited the site would be restored to its original
condition This opportunity affords the Authority the option to extend the use of the site for up to an
additional three years, with the same provision that the site be restored at the end of the term
The general terms and conditions of the initial licence agreement would be maintained in the new
licence agreement with Devine (Fairy Tales) Productions Limited. The majority of the filming on-site
would take place during the spring and summer months, although Devine may choose to use the
site during other times of the year
Authority staff has consulted with the City of Pickering regarding this matter, and have been advised
that they support the granting of a licence agreement to Devine (Fairy Tales) Productions Limited
(Attachment 2) The conditions stipulated by the City of Pickering are agreeable to Devine (Fairy
Tales) Productions Limited, and will be incorporated into the licence agreement.
As previously noted, the licence agreement would commence on May 1, 2000 for a one year period.
Additionally, Devine (Fairy Tales) Productions Limited has the right to extend the term of the
agreement for two (2) consecutive one year periods beyond April 30, 2001
TAXES AND MAINTENANCE
The proposed licence agreement with Devine (Fairy Tale) Productions Limited provides for a
proportionate share of the realty taxes and maintenance costs to be paid by the licensee
Additionally, Devine (Fairy Tale) Productions Limited will provide a $100,000 letter of credit as
security towards the restoration of the site once the licence agreement has terminated Should they
fail to return the site to its original condition, the Authority would be able to draw on this $100,000
letter of credit to have the site restored,
COO FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/00 April 7, 2000
FINANCIAL DETAILS
The licence agreement with Devine (Fairy Tales) Productions Limited will generate $7,700/month
($92,400 annually) in revenues for the Authority during the initial term If they choose to exercise
their right to extend the term of the agreement for two (2) consecutive one year periods beyond the
initial term, the rent will increase 5% each year under the same terms and conditions of the
agreement.
Report Prepared By: Luch Ognibene, extension 5284
Date: March 28, 2000
Attachments (2)
..
April 7, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/00 C70
Attachment 1
RE: LICENCE AGREEMENT - DEVINE (FAIRY TALE) PRODUCTIONS LIMITED
, Claremont Conservation Area, Duffins Creek Watershed
CFN 29696
--...
.
~
R83. MUNIC. OF DURHAM {jl .
. fiLM SET
err(OF PICKERING
~
,
~
REll. ~ II' :.I
AGR ENTRANCE
CLAREMONT · ... ,oo .... >tha1Dra'1lDandreglcn
...... . CCJ'1SllMlllon authority
.., l I T.R.C.A..LANDS
f~:~~:::::::~::~~:l SUBJECT PROPERT'
~
C71 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/00 April 7, 2000
Attachment 2
.f!' of P/~
.;; ATTACHMENT 2
.
The Corporation of the City "Of Pickering
OFFICE OF THE MAYOR
March 7, 2000 ECEJVED
fv1r Don J Prillce, Manager MAR 8 2000
Toronto & Region Conservation Authority PRon~'r'\'" !"\":'!~!ON
5 Shoreham Drive
Downsview, Ontario iVI. r R. C, A.
M3N 1 S4
Dear Don,
On behalf of the Corporation of the City of Pickering, please be
advised that we support the proposed transfer of the License Agreement
between the Toronto and Region Conservation Authority and Little Men Films
Incorporated to Devine Entertainment.
The City's endorsement is conditional on the requirement that
Clause 21 of the 'License Agreement dealing with roads maintenance, remain
in full force and e1!ect, with no change to the wording of-that clause.
We further request an acknowledgement of the City of Pickering on
the film credits for the Devine Entertainment productions.
Yours truly,
~~
Wayne Arthur$, B.A, B.Ed,
Mayor
City of Pickering
cc: Members of Council
Thomas Quinn, CAO -
Neil Carroll, Director, Planning & Development
E. Buntsma, Director, Operations & Emergency Services
Tim Moore
...
Department (905) 420-4600 Fax (905) 420-6064 B-mail maym:@city.pickering.on.ca
Pickering Civic Complex, One the Esplanade, Pickering, Ontario, Canada Ll V 6K7
DirectAccess _ ~90~) 420-4660
April 7, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/00 C72
RES.#C12/00 - 2000 BUDGET
Operating and Capital. This report recommends the 2000 Budget, Operating
and Capital
Moved by' Raymond Cho
Seconded by' Christine Cooper
THE BOARD RECOMMENDS TO THE AUTHORITY THAT, subject to final approval by the
participating municipalities of the apportioned levy amounts, the 2000 Operating and Capital
Budget, and all projects therein, be adopted;
AND WHEREAS the Conservation Authorities Act provides that an Authority shall have the
power to detennine the portion of total benefit afforded to all participating municipalities that
is afforded to each of them in establishing the annual levy, the Toronto and Region
Conservation Authority resolves as follows, subject to such regulations under the Act as may
be approved by the Lieutenant- Governor-in-Council:
(I) That all participating municipalities be designated as benefiting for all projects
included in the 2000 Operating Budget;
(ii) That the Authority's share of the cost of the programs included in the 2000
Operating Budget shall be raised from all participating municipalities as part of
the General Levy;
(iii) That the 2000 General Levy be apportioned to the participating municipalities
in the proportion that the equalized assessment of the whole is under the
jurisdiction of the Authority, unless otherwise provided in the levy or a project
and as adjusted to meet the individual funding requirements of the participating
municipalities;
(iv) That the appropriate Authority officials be directed to advise the participating
municipalities pursuant to the Conservation Authorities Act and the regulations
made thereunder; to levy the said municipalities the amount of the General
Levy set forth in the 2000 Operating Budget, and to levy the said municipalities
the amount of the Capital Levy set forth in the 2000 Capital Budget and in the
approved projects of the Authority;
THAT staff be authorized to amend the 2000 Operating and Capital Budget to reflect 2000
provincial grant allocations in order to determine the amount of matching levy governed by
regulation,
THAT except where statutory or regulatory requirements provide otherwise, staff be authorized
to enter into agreements with private sector or government agencies for the undertaking of
projects which are of benefit to the Authority and funded by a sponsor;
AND FURTHER THAT, as required by Ontario Regulations 139/96 and 231/97, this
recommendation and the accompanying budget document, including the schedule of matching
and non-matching levies, be approved by recorded vote ................. . CARRIED
C73 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/00 April 7, 2000
BACKGROUND
Approval of the Operating and Capital Budgets each year is part of the Authority's financial
management and business planning process. Members will recall that the Authority produced its
first multi-year business plan in 1996 for the years 1997 to 1999. This document has served as a
guide for programs and projects of the Authority through the end of the 1999 fiscal year
In the year 2000, the Authority has begun a new business plan for 2000 to 2002. The process to
create the new business plan is underway and the new business plan should be available in June
The 2000 Operating and Capital Budget is attached. On April 7th, staff will present additional detail
explaining the major changes to projects and programs in 2000 Because the Business Plan 2000 -
2002 is underway and will be available in June, staff has not attached any narrative to the budget
document.
Municipal Approval Status
As the Members are aware, staff prepare preliminary estimates in October for submission to the
Authority's municipal funding partners. Staff meet with municipal staff as required by the budget
processes followed by each municipality Presentations are made to the Committees and Councils
of the funding partners. The following summarizes the status of these discussions and submissions
as of March 31, 2000
City of Toronto
The capital budget levy as reported in the Authority's budget has been approved by City Council.
The operating budget levy for the City has been approved by the Budget Advisory Committee of the
CIty The recommended levy is based on the 1999 levy flatlined plus $150,000 from a corporate
fund to assist in annuallzation of 1999 salary and benefit increases. This is reflected in the attached
budget. City Council is expected to approve the budget later in April
Regional Municipality of Peel
The capital and operating levy included in the Authority Budget has been approved by Regional
Council.
Regional Municipality of York
The capital and operating levy included in the Authority Budget has been approved by Regional
Council.
Regional Municipality of Durham
The Authority has submitted to Durham Region's Finance and Administration Committee the
proposed capital and operating levy as identified in the attached budget. In discussion with the
Committee and staff of the Region, there are issues as to how much of the capital will be approved
Durham's Finance and Administration Committee will be considering the five Conservation Authority
budget requests In early April for submission to Council later in the month
April 7, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/00 C74
Town of Mono and Township of Adjala-Tosorontio
The Town and Township have been advised of the Authority's levy request, In the past, these
municipalities have not requested meetings with the Authority concerning the levy
Provincial Legislation
By regulation, the TRCA has provided 30 days written notice to its member municipalities of the date
of the meeting at which the Authority will approve the municipal levy At the April 28th Authority
meeting, a recorded vote on the budget recommendation including the non-matching municipal
levy is required The weighted voting procedure prescribed by regulation will be used,
Summary
It is anticipated that by April 28th, when the Authority considers the 2000 Budget, all necessary
municipal approvals will be in place The Provincial funding which is matched with levy has not
been confirmed but is unlikely to change in any material way
For I nformation Contact: Rocco Sgambelluri, extension 5232
Ralph Kofler, extension 5274
Jim Dillane, extension 6292
Date: April 4th, 2000
Attachments (1)
C75 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/00 April 7, 2000
Attachment 1
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TORONTO AND REGION CONSERVA TION AUTHORITY )>
2000 OPERA TlNG AND CAPITAL ESTlMA TES IN BUSINESS PLAN FORMA T ....
_-..J
OPERATING I\)
1999 Budget 2000 Budget 1999 Actual 8
BUSINESS COMPONENTS Gross Program other Net: Levy! Gross Program Other Net: Levyl 00/99 Gross Program Other Ner: Levy! 0
& ACTMTIES f::noend1tuTII Revenue Sowces Gr.IIJt ExnendItures Revenue Sources Grant Net Channe f::noendltu Revenue Soun:es Grant
$ $ $ $ $ $ $ S S $ $ $ $
WA TERSHED HEALTH
WAn=RS'......., ..""uG
1) Watershed Strategies 1.057,300 375.200 6112.100 1,208,100 545,000 663,100 (19.000 874.754 43.291 204,981 828~ ::!!
2) Resource Monitoring 872,100 100.000 m,loo 1,054,400 229,900 824,500 52,400 95Il.048 213,656 2,380 742.012 Z
3) Education: )>
a) Conservation Field. Centres- 2.1 DO.5OlI 1,420,llOO 560.900 118.llOO 2,232,200 1,382,300 658,100 191,800 73,000 Z
2.101,240 1.412.786 529,381 159.073 0
b) Kortright Centre 1,338,800 _,400 lB.ooo 453._ 1,458,100 858,200 66,000 533,900 80,500 1.452.431 811,297 29,02& BI2.107 m
4) Road Warning 214 700 214 700 234.500 1000 233 500 18800 100621 19B,621 )>
5,5&3,400 2,290.200 1,ll52.100 2,241.100 6187300 2.241.500 1 499 000 2.446 800 205 700 5,583._ 2.481,030 765,748 2,336,315 Z
....,~,- 0
5) Advisory f Technical Clearance 5&9.850 269.aso 691,000 250,000 75,000 366,000 96,150 Ql
3OO.1IllO 675.095 11l2.818 3,573 488.704 C
b) PermitllnglCompllance Monltorlng BO!I45O 2lIO.1IllO Sll!l.450 914..100 248.000 75 000 691 100 118350 734,601 219.868 3~ 511= !Q
1.379.300 500.1IllO 879,3Oll 1.605100 498 000 160 000 957100 77 800 1.40975& 402.GM 7148 999.ll2S Z
REGENERAll0N m
en
6) Project Design & Implemenlalion 1-339~600 5OOJlOO 411.600 427 100 1.377.900 535 800 408 1 00 434 000 6900 1490 B9ll 768,994 506 80B 218897 en
1,339 600 500,900 411,600 427,100 1.377 900 535 800 408100 434 000 6900 1 490 B9ll 768,994 508,8OB 218897 0
MAPdAG C ASSETS m
7) land Management <
m
a) Property Services 676.000 75,000 601.1IllO 664,900 1,000 663,900 62,900 nl.ro 113,717 175,180 432,827 r
0
b) CA land Management 595,400 595.400 578,050 578,050 (17,350 831.735 10,504 821,231 .."
8) Water Management Structures 110.700 110.700 110,700 110,700 114.152 114,152 s:
9) BCPV Infrastructure 875.000 875.000 875,000 875,000 Mjf ,224 (0) 11,718 855,5OB m
10) Business. Development 7Q.700 1,315.000 I<I<7'Vl11 1 24UOO 1 903 800 5000 1663 900 196.600 681 671 1,291- 10000 (619585 Z
-I
3,004,800 1,315.000 75,000 lP14.Bllll 3 473 550 1,904800 5000 1 563 750 151 050 3.018,507 1,404.973 2117400 1.404133 )>
WATERSHED EXPERIENCE ~
11) Recreation Programs 2.825,500 US7 ,500 0 168.000 2,695,150 2,582,900 16,500 95,750 (72.260 2,8lI7 ,2SII 2,,51Il,355 18,211 211.692 en
12) BCPV Programs 3,541,9llO 2.745,300 371,500 425.100 3,692,300 2,930,500 247.500 614,300 89,200 3.n4.1B9 2,828,715 213,67B 881.778 0
b) Marketing & Development Iniatives 501100 '""11'" 391 100 /391 100 110000 (0) 0 ::D
B,3B7 ,400 5.4l12.llllO an,soo 92.001I 6387-450 5..904 500 264 000 218,960 126950 8,531.427 5.4llll,069 229,887 893.470 -<
13) Vehicle &.Equipment (Net) "",7rYI\ 0 138.7001 0 209 400 209400 0 --,;:u 1 "" o /234.138) m Ql
0
141 CO St:DtnCES )>
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a) Management Services 411I,500 4OB,500 414,500 414,500 8.000 437,213 15,706 (6,829) 42B,138 0
b) Corporate Secretarial 160,300 160,300 177,000 177,000 16,700 192,222 192,222 ~
c) Development Office 2&9.900 269,900 375,500 375.500 739.797 739.7!17
d) Communications 341.soo 341.soo 360,800 360,800 19,300 288.721 2.815 283,908
e) Human Resources f Safety 249._ 249._ 255,400 255,400 6,000 224,457 19,337 205,120
I) OfficaSarvlces- 535.soo 535.soo 571,800 571,800 36.300 SOB,7OB 9as 5lI7.721
g) Information Technology 4B4,3Oll Z15,ODO~ 249,3Ol1 317,300 5,000 75,000 237,300 (~~OOO 583.732 16.1142 316.993 25lI.697
h) Financial Servlces- 498,900 250.000 248~ 513-300 250 000 263.300 1 l400 506.788 266.llB5 240,703
2,ll2l1,300 250,000 484.900 2-191,400 2 985,600 265 000 450.500 2.280 1 00 88 700 2,979,618 318,135 552,978 2.10B,50B
Corporate SelVices: % ofT olal Budget 7_ 146% 8.2% 15.3'" 7.7" 16.4"
OPERATING TOTAL 20__~ 100 10258.!lOO U59.5Ol1 74457l1O 22 226 300 11.339 600 2 '186 000 7 900 700 455 000 20 77B"61 10781 ess 2 035 528 7.959.247
MNR Transfer Payment 626,800 845,500 218,700 S57 ,560
Rouge Park Levy 353,600 269,728 83,872 83,872 Q
MunlclDal Law R 818 900 7 055200 236 300 8,818,714 CD
oneratinn DeficitJ ISurDlusl 0 10 482.973
0
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TORONTO AND REGION CONSERVA TION AUTHORITY
2000 OPERA TING AND CAPITAL ESTlMA TES IN BUSINESS PLAN FORMA T
CAPITAL 1999 Budget 2000 Budget 1999 Actual
BUSINESS COMPONENTS Gnoss Prvgrom Olller Nor: Lrlyl Gross Program Other Net: Levyl 00199 Grass Pn>grom 0tII0r Ner: Lrlyl
& ACTMTIES &pendItl11es Rew_ SlXlI'Ca QlW7f 8mendltures Revenue Sources Grant Net Change ~- Soun:os GlW7f ::!J
S s S s $ $ $ $ $ s s s s Z
WAT"'RSU.,......' ^"'''Mn )>
Z
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1) Watershed Strategies ( Waterfront) n,600 n.600 88,300 88,300 10,701 90,959 500 90,459 m
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2) Resource Monitoring (Waterfront) 125,000 125,000 Z
121.200 121,200 3,800 121,556 121.556 0
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REGENERATION C
6) Regeneration Capital Projects ~
Z
Waterfront Regeneration 2,448,900 100,000 562.200 1.786,700 3,099,400 100,000 825,200 2,174,200 387,499 1,651.365 305,389 (13,520) 1,359,497 m
Port Union Watefront Improvement 3,000,000 2.ooo.ODD 1,000,000 300,000 300,000 (700,000 103.025 103,025 en
Humber Bay Shores ( Motel Strip) 2,200,000 1,100.000 1,100,000 300,000 150,000 150,000 (950,000 512.371 24,589 243,!91 243,891 en
Toronto RAP 1,143,000 205.200 937,800 1,226,000 726,000 500,000 (437,800 1.100,299 41 ,250 347,332 791,717 0
m
Peel RAP 400,000 200,000 200,000 600,000 300,000 300,000 100,000 171.125 20,607 150,518 <
York RAP 400.000 200.000 200.000 500,000 300,000 200,000 502,258 173.018 168,058 161,102 m
r
Durham RAP 25,000 25,000 25,000 0
Valley & Shoreline Regen. 1,682,000 432,000 1,250.000 1,431,150 61,150 1,370,000 120,000 1,471,210 36,600 363.138 I,071,4n "U
Rood Control ~
m
Toronto Islands lo.s43 10,543 Z
Brickworks 75,000 75,000 165,000 165,000 18.137 17,169 968 -i
Arsenal lands Remediation 1,100.000 115,000 985.000 (985,000 1,562,aBl 576,589 986,272 )>
0
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12,448,900 l00,ODD 4,aas,400 7 459,500 7,646,550 100,000 2,527,350 5,019,200 (2,440,301 7,103,191 1.174,604 1.129,503 4,879,084 en
0
7) Land Acquisitions & Disposals 4.650,000 4,000.000 650,000 4,000,000 4,000,000 10,008.031 10,008,031 0 ::JJ
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WA TERSHED EXPERIENCE 0
Public Use Infrastructure Projects 282,000 141.200 140.800 650,000 150,000 309,000 191,000 50,200 423.047 443.296 206,743 (226,992 )>
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Kortright Uving Machine SO.OOO 250,000 (200,000 50,000 50,000 200,000 24.048 3,200 20,848 0
BCPV Retrofit & Development ProJeel 1,600,000 1,600,000 1,600,000 ~
CORPORA TE SERVICES 8
II,dministrative Office 200,000 50.000 150000 200 000 200 000 15 923 15,923 /0
CAPITAL TOTAL 17 629 700 4 150 000 a 080.600 7.5!l!1.1oo 14359850 4 250 000 3 086 350 7 023 500 1575 600 17 B68 754 1 a18 400 11'63 400 4 884 954
MNR Transfer Payment 100.750 (180,750 119,410
Munlcioal lew 7,618,350 7 023 500 1594 850 6188361
CaDi1a1 Deficit/ ISurolusl """.- 0 200 000 1422,817 )>
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TORONTO AND REGION CONSERVATION AUTHORITY
APPORTIONMENT OF 2000 LEVIES
GENERAL PROGRAMS & CAPITAL PROJECTS SUMMARY
"11
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< - 2000 GENERAL LEVY 2000 ;" ;'200'tJ: v; 1999 1999 ~
LEVY , :totAL' CAPITAL f;GRAND; ..x , OPERATING Operating GRAND ~
EXCLUDING TAX t.'~~eAA~ PROJECTS "i:A:<'T6fAL'h ~~U~E: LEVY INCL. Change TOTAL 0
TAX ADJ, ADJUST L: {:LEVY.':: l ( Page 4 ) <I .Lev\", p.AA~. " "'AX ADJUST 00/99 LEVY ~.
$ $ h'i -$ 'q ~ $ F~' $- $ $ % $ ~
$.,") -: <1:..... Z
ADJALA-TOSORONTIO 413 f ,iv" '41:3~ 11 'V" d 424:~ ..~ 401 12 3.0% 417 ~
~~ ..> . : to:: .~ C
DURHAM 258,111 35,381 ;;'(' ~~<afl9.~1 78,989 .3>ti;481 4p9~ 284,944 8,548 3.0% 341,126 ~
~ i ': .. ". . r
TORONTO 4,148,261 'f: 4i+4P.i6~j 5,425,000'- 9;573'~2&2 :$,~24' 3,998,262 150,000 3.8% 9,050,186 ~
" ' .,~., : '. ;' :' : ' s:::
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MONO 581 r -! ~ S8iF 9- < :~(}.' ,.7 564 17 3.0% 580 ~
.. ..~ .. ~ ~ ;. 1:: .... --,
PEEL 1,182,491 28,704! 4:fid;~~5~ 327.300 l;S38~49~{ .t~; 1,175,695 35,500 3.0% 1,411,618 ~
i " ; ,'" en
YORK 1,368,810 32,414 L 1;:4O-:i.224'~ 233,161,; ;M3i,~~L. JJ;1261 1,359,034 42,190 3.1% 1,606.315 ~
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6.958,700 96,500 I' r-i1i5S;2p~j 6,064,470 %t$.;t:f~~1~h :~812; 6,818,900 236,300 3.5% 12,410,242 ~
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LEVIES ON HAND ;. , i 959,03~ ,/ "!.~'" ,., 2,110,92~ ~
;.. .~..; . ....:..... :--.... -=- .. ...... . :..:......:; ..~. .. '8
6,958,700 96,500 i\i;A~!ii2~U{ 7,023,500 1~1-4~~~ai109. ,tra~,~:t 6,818,900 236,300 3.5% 14,521,162
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Page 4
TORONTO AND REGION CONSERVATION AUTHORITY
APPORTIONMENT OF 2000 CAPITAL PROJECT LEVIES
GREEN- WATERFRONT PORT ETOBICOKE VALLEY & REMEDIAL PUBLIC 8CPV
SPACE REGENERATION UNION MOTEL SHORELINE ACTION USE INFRA. RETROFIT TOTAL 11
MUMCIPALITY ACQ. PROJECT WATERFRONT STRIP REGENERATION PLANS. STRUCTURE &DEV Z
$ $ $ $ $ $ )>
z
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ADJALA-TOSORONTTO 11 11 m
)>
Z
DURHAM 48,630 25,000 5,359 78,989 0
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TORONTO 2,000,000 1,200,000 500,000 125,000 1,600,000 5,425,000 ~
z
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MONO 9 9 en
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PEEL 300,000 27,300 327,300 m
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YORK 200,000 33,161 233,161 0
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LEVY INVOICED ~tt4~,63o- '1 ~O(j,OOti 1,'t)2.tijOdO 1atf,lt"4d :i~6(lb.-Oa(h '$;()ff4~47l} m
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LEVIES )>
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ON HAND 338,870 300,000 150,000 170,000 160 959,030 <
en
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~ECEIVABLE :D
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jg:1:u.6tl, 'U~oo~OOtL t;@3~:aoo; [Xl
..E.VY BUDGEr ~ 2.$81 JiOG. 'aOO;uoo- 100.uQfF 1'.~o.oM: t.62~.do{}, 0
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:>THER FUNDING ~OOO,OOO 2,925,200 150,000 61,150 1,326,000 459,000 6,921,350 ~
:lROVINCIAL 8
totAL COST 2.000.060 5.312dbi} 300.060 -aOO,{)Otf 1l43fii50 2;3S1,oo6 ~M.Qdo 1.-600~tJoT1::' W3;9~~?~8>
\late. The Durham Remedial Action Plan amount includes $25,000 for a Watershed Planning initiative.
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TORONTO AND REGION CONSERVATION AUTHORITY "T1
APPORTIONMENT OF 2000 LEVIES z
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, z
MATCHING* AND NON-MATCHING FORMAT 0
m
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Z
0
m
-------- OPERATING LEVY ---------------- --------- CAPITAL LEVY -------- TOTAL c
~
MATCHING" NON-MATCHING TOTAL MATCHING" NON-MATCHING LEVY z
m
$ $ $ $ $ $ en
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0
m
ADJALA-TOSORONTIO 49 364 413 11 424 <
m
r
0
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DURHAM 22,109 271,383 293,492 78,989 372,481 ;s:
m
z
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TORONTO 594,003 3,554,259 4,148,262 5,425,000 9,573,262 )>
0
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MONO 69 512 581 9 590 0
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PEEL 86,931 1,124,264 1,211,195 327,300 1,538,495 m
0
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YORK 142,339 1,258,885 1,401,224 233,161 1,634,385 ~
6.064.470 13119.637 8
845.500 6 209 667 7,055167
* Based on preliminary estimates of provincial funding,
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0
C81 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/00 April 7, 2000
SECTION IV - ITEMS FOR THE INFORMATION OF THE BOARD
RES.#C13/00 - ACCOUNTS RECEIVABLE STATUS REPORT
March 19, 2000 Staff report on accounts receivable
Moved by' Raymond Cho
Seconded by' Randy Barber
IT IS RECOMMENDED THAT the report on accounts receivable of the Authority, as of March
19, 2000, be received . . . . . . . . . . . . . . . . . . . . ........ ........ CARRIED
BACKGROUND
At its meeting #3/91 the Board requested that for each of its meetings staff reports on the status of
the Authority's receivables
ANALYSIS
The schedule below summarizes the status of receivables, including aging and classification. The
schedule excludes $5,906 in accumulated interest arrears on invoices outstanding for more than
30 days
ACCOUNTS RECEIVABLE AGING, BY CATEGORY
(Excluding Municipal Law and MNR Grant - As at March 19,2000)
31 TO 61 TO 90 90 PLUS
CURRENT 60 DAYS DAYS DAYS TOTAL %
SCHOOLS AND
SCHOOL BOARDS 105,147 11 ,808 6,043 12,721 135,719 15.6%
GOVERNMENT 333,094 143,615 3,263 5,000 484,972 55.8%
CORPORATE,
INDIVIDUAL AND 99,679 17,036 48,823 83,037 248,575 28.6%
COMMUNITY GROUPS
TOTAL 537,920 1 72,459 58,129 100,758 869,266 100.0%
% OF TOTAL 61.9% 19.8% 67% 11.6% 100.0%
Items in excess of $1,000, included in the 90-plus-days column, are listed on the following page
With the exception of the amount due from Adit Design, all are deemed collectible.
Total receivables at $869,266 are higher than the usual amounts reported to the Board. The
Increase can be.littrjbuted to tbe~90ver.nmenLcate.goQf.,..wberein substantial amounts have been
Invoiced pnor to the provincial and federal fiscal year ends.
Receivables balances, as reported on each of the previous reports to the Board, after 1996, are also
presented on the following page
April 7, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/00 C62
I DATE I Total I gO-Pius I
$ $
March 19/00 869,266 100,758
February 15/00 1,007,850 42,952
December 30/99 694,198 81,500
October 26/99 531,118 89,630
August 29/99 565,611 97,950
May 23/99 392,070 21,841
March 29/99 464,780 61 ,536
February 24/99 342,696 55,726
August 25/98 368,404 11 8,340
May 24/98 319,384 20,946
November 4/97 462,630 13,507
August 25/97 309,242 11 ,420
May 25/97 390,806 79,682
April 27/97 569,509 143,588
February 23/97 624,669 34,911
The list below Itemizes accounts greater than $1,000 Included in the 90 day plus category
ARREARS AGE
CLIENT NAME AMOUNT INTEREST (DAYS)
$ $
Adit Designs Inc. 3,803.63 1,243.61 595
Toronto District School Board 3,552.40 274.56 154
Toronto District School Board 4,440.50 272.49 133
Regional Municipalitv of York 5,000.00 228.39 98
Highland Food Service 2,287 14 140.34 126
Martingrove Collegiate 2,396.80 147.07 140
Polson Street Productions --1,284.00 119.98 203
Winston Churchill Collegiate 2,615.84 119.49 105
Wild Water Kingdom 62,017.53 Note 98
Tree Canada Foundation 3,000.00 18410 107
Note Interest charged as per lease agreement 90,397.84 2,730.03
Report prepared by. Rocco Sgambelluri, extension 5232
Date: March 30,2000
C83 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/00 April 7. 2000
TERMINATION
ON MOTION, the meeting terminated at 12.09 pm, on April 7, 2000
Ron Moeser Craig Mather
Chair Secretary Treasurer
/ks
~ ITEM 1
, THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00
September 15. 2000 Page C84
The Finance and Business Development Advisory Board Meeting #3/00, was held in the Humber
Room, Head Office, on Friday, September 15, 2000 The Chair, Ron Moeser, called the meeting
to order at 9 11 a,m.
PRESENT
Raymond Cho Member
Christine Cooper Vice Chair
Joan King Member
Peter li Preti Member
Ron Moeser Chair
Dick O'Brien Chair, Authority
Maja Prentice Member
REGRETS
Randy Barber Member
David Barrow Member
Paul Palleschi Member
RES.#C14/00 - MINUTES
Moved by' Christine Cooper
Seconded by Dick O'Brien
THAT the Minutes of Meeting #2/00, held on April 7,2000, be approved. . . . .. CARRIED
CORRESPONDENCE
(a) Report to Conservation Ontario Council on the Conservation Authorities Levy Distribution
Task Force.
RES.#C15/00 - CORRESPONDENCE
Moved by' Christine Cooper
Seconded by Dick O'Brien
THAT above-noted correspondence (a) be received . . . CARRIED
CBS FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00
September 15, 2000
Correspondence (a)
Conservation Ontario
Box n, 120 BDyview Parkway
Newnuuicet, Onlluio L3Y 4W3
Phone: 905-895-0n6
fax: 905-895-0751
Report to
THE CONSERVATION AUTHORITIES LEVY Council
DISTRIBUTION TASK FORCE Members of Conservation Ontario Council, please fmd attached a draft Report from the Levy
Distribution Task Force, In addition, to the specific recommendations the Task Force has
provided a comparison of levy distribution using Discounted Equalized Assessment ( The old
way) with their recommended method- Modified Current Value Assessment. This comparison
uses the municIpal organization structures in place as of Jan 1/99 and will have to updated,
This report is fabled for CoilservatioifAuthority-review -- - -. - - -- - - - - - -
Approval of these-recommendations is not beinr sourht at this time.
Each Conservation Authority is asked to review and provide comments to Conservation Ontario
office by April 30/00.
This Report will also be tabled with The Association of Municipal Managers, Clerks and
Treasurers (AMCTO) who participated in its development and with AMO office.
Subsequent to these consultations, the Report will be brought to June Council for approval and
recommendation to the province.
JSA
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~eptember 15, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 ca6
REPORT OF CONSERVATION AUTHORITIES LEVY DISTRIBUTION TASK FORCE.
,
INTRODUCTION
Since the creation of conservation authorities (1946) under The Conservation Ifuthorities Act,
program costs directed to member municipalities have been distributed using a property
assessment based system.
In more recent years, up to and including 1996, conservation authorities (under Section 27 (1)
of the Conservation Authorities Act) used Discounted Equljllized Assessment (DEA), a
provincial modification of local assessment, to distribute local program costs. DEA was a
provincial calculation to equalize assessment from local area to local area. DEA information
was provided to the Conservation Authorities by MMA through MNR.
In 1996 The Municipal Act was amended, through Bill 1 06, to provide the power to the
Ueutenant Governor in Council to make a regulation prescribing the basis on which the
apportionment of levies of Conservation Authorities are to be made on municipalities - (Section
374(1) (2)}.
The Conservation Authorities Act was amended through Bill 149 to repeal section 27(1) thereby
deleting any reference to DEA, and to amend Section 27(3). This latter Section previously
established Provincial Equalized Assessment as the means by whlch-Administration levies of
CA's was distributed amongst member municipalities. The amended Section 27(3} continues to
provide ~onservation authorities with the ability to make a levy but it no longer sets forth a
distributing formula.
In 199Q the Provincial Government Initiated an overhaul of the assessment system in Ontario
directed at equality of assessment values across the Province. This initiative was directed at
moving property assessment values to more closely represent market value assessment-
Current Value Assessment (CVA).
This massive change to the assessment system, and the parallel provincial decision to
discontin~e the provincial equalization of locally generated assessment values means that
conservation authorities require a new basis to distribute local program costs on member
municipalities.
1998/1999/2000
Information within the new assessment system was not immediately available and CA's needed
a bridging mechanism to distribute costs until the new assessment system (CVA) was available
and a specific policy was developed to distribute CA levies,
A number of candidate models were considered but freezing the apportioning formula for 1998
based on 1997 appodionmeot percentages was the preferred model. The formula, in the form
of a freeze of DEA based assessment values, was legitimised through a regulation raised under
Section 374 of the Municipal Act.
1
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.
.
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C8l FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 September 15, 2000
This model is considered.
. Simple to implement;
. Based on known information,
. Most resistant to appeal;
. Easily calculated for newly merged municipalities,
. Easily calculated with changing Conservation Authority program size and levies
While the assessment system (CV A) underwent transition there was still inadequate information
to base a revised formula for year 1999 and the DEA based freeze was continued for that year
Preliminary information on redistribution of assessment based on the new Current Value
Assessment system indicates that there would be significant redistribution of assessments on a
watershed by watershed basis in budget year 2000 In addition, the continuation of municipal
restructuring and its impact on CA levy distribution has made the development of a new levy
distribution formula more complex. As a result, a well communicated and agreed to formula
was not available by December 1999 in time for use in budget year 2000 The province has
been requested to continue the DEA freeze on levy distribution for year 2000
It is suggested that a formula must be available for June 2000, if it is to be used by CA's in
budget year 2001 I
LEVY DISTRIBUTION TASK FORCE
Recognizing that the matter of levy distribution was of significant importance to CA's and
watershed municipalities alike, Conservation Ontario created a Task Force to develop
recommendations on levy distribution and requested the Association of Municipal Managers,
Clerks and Treasurers of Ontario (AMCTO) to assist them in the development of
recommendations on this matter
Membership on the Task Force is as follows
Andrew Burt, CAO, Niagara Peninsula CA
Vicki Barron, CAO, Credit Valley CA
Russ Powell, CAO, Central lake Ontario CA
Linda laliberte, CAO, Ganaraska Region CA
Keith Murch, Assistant CAO, Corporate Services, Grand River CA
Dennis Holmes, Director, Corporate Services, Lake Simcoe Region CA
Terry Murphy, CAD, Quinte Conservation
Keith McNe~y, CAO, Town.of Mono
David Kennedy, Director of Finance, City of Guelph
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September 15, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 C88
The terms of reference for the Task Force are as follows
. To develop basic concepts and options, including non-assessment based options for CA
municipal levy distribution formula;
. To assess the merits and impacts of each option/concept in terms of ease of
implementation, impact on municipalities, simplicity, and other factors deemed by the Task
Force to be important;
. Prepare options/concepts in a form that they can be shared with CA's, member
municipalities, and the Province,
DISCUSSION
In order to consider the wide range of options the Task Force developed a series of principles
related to the data and to the formula to be used against which they would assess the various
options, The principles are'
1 Data - must be easy to access, must be consistent across municipalities and CA's, must be
consistent with other municipal information; must reflect assessment values that
municipalities use to raise tax revenue, must be created independently; must be widely and
easily available to municipalities.
2. Formula - must relate to ability to pay; should be easy to understand and administer; should
relate to other mechanisms used by municipalities to distribute costs and therefore easy for
municipal leaders to appreciate, .
In addition, to these principles the Task Force developed a series of implementation
features and information statements that provided context for them as they established their
recommendations. They are:
. The Ontario Property Assessment Corp,(OPAC) annually (December target)
provides Current Vah,Je Assessment (CVA) data by assessment class to each municipality
This CVA data constitutes the Assessment Roll and is used by the municipality as tne basis
for apportioning taxes once the budget for the following year has been established. (Le. 1999
assessment roll will be used for budget year 2000)
. Municipalities receive unmodified CVA data and weight it by assessment class,
(There are 7 classes) Weighting takes place within ranges established by the province and
assessment classes ate weighted against the residential assessment class with a weight of
1 0, Provincial Policy determines the weighting for certain classes Managed Forest and
Farm (.25) Conservation Lands defined by the province as Provincially significant wetlands,
ANSI's and Niagara Escarpment Protection Areas have a weight of 0 (or are exempt)
. Assessment class weighting and tax rate decisions are the means by which
Municipalities determine the relative tax contributions of assessment classes They do not
affect the overall capacity to raise taxes, but simply the distribution of taxes amongst
assessment classes, Weighted CVA of a municipality can be influenced from year to year by
municipal decision and overall Weighted CVA values can change from year to year even if
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C89 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 September 15, 2000
raw assessment values do not change.
. Municipalities are familiar with raw and weighted assessment values.
. Municipal weighting decisions are a component part of the municipal budgetary process.
. Municipal weighting decisions do not allow for a CA to apportion its levy equitably among its
member municipalities.
THE OPTIONS
The Task Force examined 6 basIc options of which 2 related to population, 1 to area and 2 to the
new assessment system The results of their discussion and their assessment of the options
against the principles established are as follows:
Topics Analysis Response
1) Area - Municipal area within Reflects Ability to paylReflects - No, not at all
a watershed as a percentage of basis on Which MUnicipalities
the total area within a watershed Collect Taxes
would be the basis for levy
distribution. Accepted Means of Dlstnbution - Not commonly used
at Local level
Simple/Easy to Understand - Yes
Free From Manipulation within - Yes
watershed
Numbers are generated - Yes
independently and source is
known
2) Households - The number of Reflects Ability to pay IReflects - No
households within a municipalIty basIs on Which MUniCipalitIes
would be used to distribute levy Collect Taxes
MUnIcipalItIes partiy within a
watershed would have these Accepted Means of Dlstnbutlon - Has been used In selected
numbers pro rated on an area at Local level instances for household
basis. sensitive services
Simple/Easy to Understand - Yes
Free From Manipulation within - Yes
watershed
Numbers are generated - Yes
independently and source is
known
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September 15, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 egO
.3) Population-Municipal Reflects Ability to payl Reflects - No, has serious limitations
population and area pro rated basis on Which Municipalities
population would be used to Collect Taxes
dIstribute levy
. Accepted Means of Distribution - Used for some population
at Local level based services
Simple/Easy to Understand -Yes
Free From Manipulation within -Yes
watershed
Numbers are generated -Yes
independently and source is
known
4) Weighed CVA- CVA values Reflects Ability to payl Reflects - Yes, very well
modffied by provincial level basis on Which Municipalities
policies (managed forest, farm, Collect Taxes
conservation lands) and by
individual municipal weighting Accepted Means of Distribution - Yes, a commonly used, if not
decisions would be used. at Local level dominant means of distribution
Municipalities partly within a CA of costs
would have their values pro
rated on an area basis. Simple/Easy to Understand - Complex, but its common
usage means that it should be
well understood.
Free From Manipulation within - No, weighing factors
watershed manipulate assessment values
within Upper and Lower Tier
Municipalities, which can lead to
distortions on levy distribution
across a watershed
Numbers are generated - Partially Municipality generates
independently and source is final numbers based on tax index
known decisions of municipality Source
is known
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C91 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 September 15, 2000
5) Beneficiary Pays- this option Analysis - Ref/ects Ab1ltty to - No
would break down GA programs pay/Ref/ects basIs on Which
into component parts, denve Municipalities Gol/ect Taxes
beneficiaries, and levy on that
basIs. Accepted Means of Distribution - Not at this time
at Local level
Simple/Easy to Understand - No, potentially very complex
Free From ManipUlation within - No
watershed
Numbers are generated - No, not at this time. Numbers
independently and source IS would have to be generated by
known CA after agreement on who are
the beneficianes to the various
programs of each CA. Could
create inconsistenCies within a
mUnicipality with more than one
CA In ItS junsdictlon
6) Modified CVA- -uses the raw Ref/ects Ability to pay/ Reflects - Yes, generally speaking.
assessment information by basis on Which Municipalities
assessment class supplied by Collect Taxes
OPAC to municipalities. This
information is modmed by Accepted Means of Distribution - No, not presently, is unique to
-Applying a 0.25 weighting to the at Local level CA levy distribution
raw managed forestlfarm
assessment class category; Slmple/Easy to Understand - Yes, modifies information
~Removing the exempt commonly used by
assessment class mUnicipalities.
category(conservation lands and
any other) Free From Mampulation - Yes
-Adding m the "Exempt and within/among watershed
Eligible for Payments-m-Lieu"
assessment class component.
Numbers are generated - Yes
independently and source is
known
THE RECOMMENDED OPTION
After consideration the Task Force felt that the Modified CVA was superior While other options
have many attributes, this option is judged to be the preferred option because it is free from any
form of "within municipality" adjustments. This is an important charactenstic because many
CA's span 1, 2 or more Upper Tier Muntcipalities.
6
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September 15, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 C92
Recommendation #1
That the province be requested to create a regulation under section 27(16) of The
Conservation Authorities Act that would require that "Modified Current Value
. Assessment", consisting of the Unwieghted Current Value Assessment, modified to
reflect province-wide policies associated with farm, managed forest and conservation
lands, as well as, Payment in Lieu on exempt assessment class lands, be used as a
means to distribute CA levy on member municipalities.
A TRANSITION PROGRAM TO BRING IN MODIFIED CV A
The Task Force was also requested to consider how best to transition from the old DEA based
formula to the new assessment system based formula.
As part of their deliberations the following information was deemed relevant to a decision on this
matter'
.:. Conservation Authority levies represents a relatively small component of municipal
expenditures, estimated to be between 0.3 and 0.5 of 1 %. Year 2001 implementation should
not be onerous on any municipality
..:. Because area within a watershed is used to pro rate assessment values into various CA's,
municipal restructuring exerts a significant influence on levy distribution. Past restructuring
decisions have created as much levy distribution shifts as changes in the assessment
system It is reasonable to assume that municipal restructuring will continue for a number of
years, therefore any transitioning of levy distribution impacts will be masked by levy impacts
associated with municipal restructuring. -
.:. During the period of transition, any budget discussions between municipalities and CA's
regarding program changes and overall levy magnitude will be clouded by the multi year
impacts of levy transition decisions. At this time when many environmental service activities
are moving to the local level, CAlmunicipal discussions on how to deal with downloaded
services should be as simple and straightforward as possible.
Recommendation #2
That the CA levy distribution transition from a DEA based formula to a CVA based
formula be instituted in the year 2001
A STANDARD REPORTING FORMAT
One of the comments that the Task Force heard in its consultations on the matter was the lack
of uniformity in how levy information was presented to member municipalities.
Recently conservation authorities collectively have standardized their municipal financial
statement reporting and have standardized their program definitions in order to make municipal
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C93 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 September 15, 2000
understanding of both these Important elements easier This process should be extended to the
calculation and communications of levy distribution information and decisions.
Recommendation #3
That Conservation Authorities develop a common format in which they
communicate levy distribution information to their member municipalities.
IMPLEMENTATION
Task Force recognized that to be effective, the approved levy distribution concept must be
implemented on a multi party basis. Unmodified CVA information must be organized from
information supplied by OPAC and the necessary transformations of that data must be
conducted and communicated to municipalities and CA'S in a timely fashion.
CVA values produced and forwarded to municipalities in December must be modified in line with
recommendation #1, and made available to CA's and municipalities. It is anticipated that this
information would not be available in time to have the precise levy distribution information
available at the start of most municipalities' budget processes. This information is essential for
municipal and CA budgeting purposes and, because of this, it is proposed that the CV A based
levy distribution information be used by CA's and should be based on the assessment
information produced one year prior to that used by municipalities for their budget purposes. (Le.
1999 assessment will be used by mUnicipalities for budget year 2000, however, this assessment
information will be used by CA'S to distribute levies in budget year 2001)
Once conversion to a CVA based system is complete Task Force does not envision that this
delay of 1 year to be a significant issue.
It is essential however, that all parties appreciate their role. It is suggested that CVA information
available in December be modified by MNR and made available to all CA'S by June of the
succeeding year for transfer to their member municipalities. This is a continuation of an existing
role for MNR.
In the longer term, direct communication between Conservation Authorities and OPAC may
produce the appropriate information in time to avoid the 1-year delay in using CVA Information.
This would mean that CA levy distribution and mUnicipal budgeting would be based on the same
assessment information.
Recommendation #4
That in developing implementing protocols associated with the CVA based levy
distribution concept that the CVA information used will be one year delayed from
the CVA used by municipalities for their tax and budget purposes,
Recommendation #5
In the short term
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September 15, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 C94
That MNR assume the responsibility to convert CVA data to Modified CVA
information for use by municipalities and conservation authorities in a timely
fashion.
.
In the long term
That Conservation Ontario should work directly with OPAC to obtain this information
for the CA's.
THE LONGER TERM
Throughout its discussions the Task Force members were reminded that longer-term strategies
were needed to make the levy distribution process more precise and accurate.
In particular, the calculation of levy for those municipalities partly within a watershed may not
reflect the actual assessment in the watershed. With georeferencing technology, it is now
possible to establish specific assessment within a watershed. This will require cooperation
between OPAC. provincial Ministries, and CA's. In addition, the present provincial policy of
requiring the municipal levy distribution to municipalities partly within a conservation authority to
be distributed on an area basis will require consideration for amendment.
With investments of time, money and effort in the system, each parcel of land can be allocated
within a watershed. This produces a number of benefits:
~ Levy distribution reflects the actual assessment in the watershed.
~ All other data attributes linked to individual land parcels can be organized on a watershed
basis and this information made available to CA's and municipalities. This will be a
considerable benefit to CA's for program development purposes, and may lead to a more
refined beneficiary based levy allocation system in the long run.
The investment of time, effort and resources may be difficult to organize in the near term as
OPAC and provincial Ministries have many important analyses and refinements to make to the
assessment system. In addition, the cost of developing and implementing this type of system is
not yet known
Recommendation #6
That Conservation Authorities, AMCTO. OPAC and provincial Ministries jointly
investigate the concept of georeferencing of assessment information into
watersheds (Conservation Authority areas of jurisdiction) to support the levy
distribution system.
9
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C95 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 September 15, 2000
COMMUNICATIONS
Communications between member municipalities and CA's continues to be an area requiring
improvement. Task Force felt that their recommendations regarding levy distribution formula
should be communicated extensively to CA's, municipalities and their organizations in order that
all affected parties would have a comprehensive understanding of the concept and the
processes required to implement it.
Recommendation #07
That Task Force recommendations be made available to CA's, Municipalities, OPAC, AMO
and relevant provincial ministries for input and comment, and as policy decisions are
made related to these recommendations, parties are so informed.
10
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September 15, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 C96
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long Pornt Region Oxford County Tilson burg T 100 730,788,415 730,788,415 14 7027 14 8353 "'565,338 564,754 .5584 1% (jj
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C129 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 September 15, 2000
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5t Clair Region Lamblon County AMnston V 100 28,991,850 28,991,8SO 0.3808 02320 $862 $1.340 $479 0
51 Clall Region Lambton County Bosanquet T 0 483,898,159 0 0 ??oo 0 ??oo $0 $0 $0 ~
5t Clair Region Lambton County Brooke Tp 100 109.942.355 109,942.355 1.4898 1 5410 $5,725 $5,460 -5285 -5% ~
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51 Clair Region Lambton County Ennls"'Uen Tp 100 139,092.375 139,092.375 1.8593 1 4703 $5,462 $8,907 $1,445 28% 0
51 Clair Region LamblonCounty ForestT 100 99,328,895 99,328,895 1.3278 1.0603 $3,939 $4,933 $994 25% ~
51 Clair Region Lamblon County Moore Tp 100 598,514,693 596,514,893 7.9739 10 6594 $39,600 $29,623 -59,977 .25% PJ
51 Clair Region Lambton County 011 Springs V 100 22,424.529 22.424,529 O,2998 01696 $630 $1,114 $454 77% 0
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51 Cla.r Region Lambton County Peboha T 100 144.006,794 144.006.794 1.9250 1.6735 $8,217 $7151 $934 15% s::
51 Clair Region Lamblan County Plympton Tp 100 273,809,828 273,809,828 36601 22888 $8.S03 $13.597 $5,095 60% ~
51 Clair Region Lamblon County Point Edward V 100 137,880,538 137,860,538 1 8428 1 8684 $8.198 $8,846 $646 10% -l
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51 Clair Region Lambton County Samla C 100 3,089,917,890 3,089,917,890 41.3043 46.7959 $173,847 $153,445 -$20,401 -12% 0
51 Clair Region Lamblon County 50mbra Tp 100 257,727,923 257,727,923 3.4452 3.5707 $13,285 $12,799 -$466 -4% ~
51 Clair Region Lamblon County WarwtckTp 93 173,514,116 161368130 2.1571 1.9615 57 287 $8,014 5727 10% 0
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51 Clair Region Lambton County Wyoming V 100 74,362,000 74,362,000 0.9940 $3.693 ~
51 Clair Region Middll!$ex County Adelaide Tp 44 107494.128 47,297416 06322 $2.349 )>
51 Clair Region Middll!$ex County Caradoc Tp 61 341.921,959 208,572,395 2,7881 $10,358 ~
51 Clair Region Middlesex County Eldrid Tp 28 106,622,719 29,854,381 0.3991 $1,463 ~
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51 Clair RegIon Middlesex County Metcalfe Tp 100 58,273,390 58,273,390 0,7522 $2,795 0
51 Clair Region Middlesex County MlddlesexCenbeTp 16 925.9~04 148,149185 1.9804 57357 0
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51 Clair Region MIddlesex Counly Mosa Tp 55 58.527,656 32, 190,211 04303 03334 $1,239 $1,599 $360 29%
51 Clair Region MIddlesex County Newbul)' V 100 9,488.550 9,486,550 0,1268 01370 $509 $471 .$38 .7'll.
51 Clair Region Middlesex County Slralhroy T 100 528,972.580 528,972,580 7.0710 57656 $21,419 $28,269 $4,850 23%
7,480,867,166 100 100.0029 $371,SOO $371,500 -$11
9
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C133 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 September 15, 2000
SECTION I - ITEMS FOR AUTHORITY ACTION
RES.#C16/00 - 2001 BUDGET PROCESS
Outlines the schedule and process for the 2001 budget cycle
Moved by' Dick O'Brien
Seconded by Joan King
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Finance and Business
Development Advisory Board hold a special joint meeting with the Executive Committee on
October 13th at 9:00 am to consider the Preliminary 2001 Estimates CARRIED
BACKGROUND
Each year, commencing in August and September, staff prepares for submission to the Finance
and Business Development Board, preliminary estimates of the Authority's operating and capital
budget requirements. The Estimates must meet the information and scheduling needs of the
Authority's major funding partners, the Regions of Peel, York and Durham and the City of Toronto
In 1996, the Authority prepared a detailed 3 year business plan which has been updated each year
In 2000, the Authority has begun a process to completely revise the 3 year business plan as the
Implementation tool for the Living City fund raising campaign The business plan is being prepared
and will be available in time for the final budget.
RATIONALE
The Authority's funding partners require preliminary capital and operating estimates in September
In some cases, five year projections are required. Where the scheduling requires it, staff submit the
estimates to the municipal staff with the caveat that the submission is subject Board and Authority
approval In the case of Durham Region, staff of the five conservation authorities with jurisdiction
in Durham are, at the Region's request, preparing a joint budget submission
Staff is proposing that the Board hold a special meeting on October 13th (at 9 am) to consider the
preliminary estimates. If approved by the Board, the estimates will be submitted to the October 27th
Authority meeting for approval
This schedule enables staff to meet with municipal budget staff to determine how the Authority's
preliminary funding needs and expenditure programs fit with those of the participating
municipalities. The Authority's 2001 Budget will be developed based on these discussions. The
Budget will be submitted to the Board in March or April of 2001 usually following the municipal
budget approvals
The Preliminary Estimates will be submitted to the Board without extensive narrative The narrative
is being developed as part of the Business Plan process The estimates will Include a high level
description of key programs as well as any significant changes relative to past budget submissions.
As always, staff will provide specific details in answer to any questions the Members may have
For information contact: Jim Dillane, extension 6292
Date. September 11 th, 2000
September 15, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 C134
RES.#C17/00 - 2000 FI NANCIAL PROGRESS REPORT
As of August 27th, 2000 Presents the financial results as of August 27th,
2000, and projections to year end
Moved by' Maja Prentice
Seconded by' Joan King
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Financial Progress Report as of
August 27th, 2000, be received CARRIED
BACKGROUND
The Authority receives from staff regular reports on financial progress in terms of actual performance
measured against budget. These reports also project expenditures and revenue to year end based
on performance to date. Staff identify action to be taken as necessary to ensure a balance budget
at year end
RATIONALE
The attached financial progress report includes a narrative description of the variances identified
in the summary table The "bottom line" is that if the trends in revenue and expenditure were to
continue to year end with no corrective action, the Authority would end the year with a potential
deficit of about $696,000
Staff has identified the following actions to deal with the potential deficit:
. Administrative expenditure reductions $ 24,000
. Slack Creek Pioneer Village (combination of
expenditure reductions Le advertising, Xmas
decorations, staff gapping, and some revenue
additions) 146,000
. Conservation Areas & Kortright Centre (various
expenditure reductions) 70,000
. Gapping of Vacant position 60,000
. Seeking additional grant support to finance
OMS hearings on the Oak Ridges Moraine 150,000
. Use of Reserves to offset sick leave/retirement
costs 50,000
. Various fund raising initiatives commencing in the
fall anticipated to produce undesignated donations 196.000
Total expenditure/revenue activities to reduce potential deficit $696,000
DETAILS OF WORK TO BE DONE
Staff will be completing an updated variance report at the end of September, the results of which
will help determine further actions to deal with the potential deficit. As in past years, staff will keep
the Soard informed of financial progress during the last quarter of the year
For information contact: Ralph Kofler, extension 5274, Jim Dillane, extension 6292
Date: September 11 th, 2000
Attachments (1)
C135 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 September 15, 2000
Attachment 1
THE TORONTO AND REGION CONSERVATION AUTHORITY
FINANCIAL PROGRESS REPORT
FOR THE PERIOD JANUARY 1, 1999 TO AUGUST 27, 2000
September 15, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 C136
Page 1
OPERATING AND CAPITAL BUDGET' VARIANCE OVERVIEW
Projected operating Deficit before constraints: $696.0 thousand
Projected Capital Variance: $ 0.0 thousand
Total Variance $ 696.0 thousand
Operating Overview'
The major components of the projected operating results are as follows.
. Conservation Foundation of Greater Toronto: fundraising for the Living City corporate
campaign is going well with over $1 1 million of donations either received or pledged. A
large portion of that amount has been designated for specific projects, however, rather
than for general undesignated purposes as was budgeted. This along with a small
anticipated shortfall in the Conservation Journeys campaign is expected to result in a
shortfall in the amount of funds transferred to the TRCA of about $198 thousand
. $145.9 thousand negative variance for Slack Creek Pioneer Village programming
Attendance levels are below 1999 and below budget which accounts for most of the
shortfall in admissions, gift shop, and food revenue. A provincial testing exercise for
Grade 3 students diverted a sizable portion of that traditional audience and reduced
revenue from the Education program by about $25 thousand In addition $50 thousand of
extra costs were incurred because of unexpected mechanical systems failures.
. $66 4 thousand net shortfall for the Conservation Areas and Kortright. Poor summer
weather has impacted attendance (although the Indian Line campground continues to do
very well) and a number of revenue targets are not expected to be fully achieved. This
will be somewhat offset by savings such as not filling some staff positions that have
become vacant. In addition some unscheduled major maintenance needs surfaced,
particularly at Kortright.
. Land Use Planning was about $85 0 thousand net over budget but is actually higher
because of a shift in the amount of the Enforcement group allocated to this activity The
OMS hearings concerning the Oak Ridges Moraine have been extended and costs are
expected to be about $150 0 thousand over budget. Additional funding to offset this
shortfall will be sought.
. Conservation Field Centres. projected $45 6 thousand shortfall primarily as a result of
problems with water quality at the Claremont Centre. The Centre was closed for a period
which meant lost revenue and the chlorination system had to be replaced.
Various other shortfalls I surpluses are shown and noted on the summary page.
Capital Overview
No variance is projected a this time Please refer to section below for more detail
C137 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 September 15, 2000
Page 2
A complete summary of budgeted and actual results follows the comments
section as well as a list of variances by business component with brief
explanations. Also attached is a report of revenue results for selected program
areas.
OTHER ITEMS
2000 At Aug. 27 Total
Number of Visitors Target Actual 2000 Actual 1999
Black Creek Pioneer Village 190,000 84,527 178,235
Conservation Areas 500,000 315,677 455,502
Kortright Centre 140,000 85,028 119,933
Conservation Field Centres 36,000 nfa 39,123
Special Proiects
Higher than budgeted year-to-date actuals, particularly in the Regeneration, Resource
Monitoring, and Watershed Strategies programs, are often attributable to this category "Special
Projects" refer to a variety of activities the Authority carries out where speCifically designated,
usually one-time funding, is available for things like research, rehabilitation, planting, and plant
material costs. Sources include.
1) Employment Programs: government sponsored, job-creation programs
2) Site / Research Specific Initiatives: where special funding is provided from a private or
governmental source to carry out some specific research or site work.
Major projects include Rehabilitation & Planting, Fisheries Plans, Water Quality Improvement
Programs, Habitat Improvement Program, Summer Experience Program and the Environmental
Youth Corps Program.
Vehicle & Equipment Reserve
$20 8 thousand less of a draw on the reserve is projected because of slightly reduced
expenditures for equipment replacement.
CAPITAL BUDGET
Project for Valley and Shoreline Regeneration in the Municipality of Metropolitan Toronto,
1997 -2001 Projected at budget.
Lake Ontario Waterfront Regeneration Projects in Toronto and Durham Region, 2000
Projected essentially at budget but changes in specific sites. Rouge Marshes and the Arsenal
Lands redevelopment are still waiting for environmental approvals but additional work is
proceeding on the Humber Bay and the mouth of Mimico Creek.
September 15, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 C138
Page 3
Port Union Waterfront Improvement Project: Projected at budget.
Administration Office - Project deferred.
Offices for Greater Toronto Services Board - Projected at budget. Funded from reserves and
to be recovered from rents in future years.
Don Valley Brickworks Regeneration Project, 1994-97 Projected at budget.
Etobicoke Motel Strip Waterfront Project: - Projected at budget. Process to settle
expropriations still in progress.
Toronto Remedial Action Plan - Overall expenditures very close to budget. Slightly less
partnership funding projected but no net shortfall
Peel Natural Heritage Project: -overall expenditures higher but covered by additional partner
funding and carryforward of 1999 levy
York Natural Heritage Project: -overall expenditures higher but covered by additional partner
funding and carryforward of 1999 levy
Public Use Infrastructure Project: Projected at budget except for unbudgeted Baker Sugar
Bush development.
Kortright Living Machine Project: Projected slightly under budget for education facility
development
Black Creek Pioneer Village Retrofit Project: Projected at budget.
Black Creek Pioneer Village Attraction Development Project: Projected at budget.
Waterfront Open Space -projected at budget.
Acquisitions include.
Former CNR Lands: 1 444 acres easement of L. Ontario shoreline in former City of
Scarborough.
Former Naccarato property. 140 acres of L. Ontario shoreline in Pickering.
Former Leonhardt property. .265 acres of L. Ontario shoreline in Pickering
Greenspace Protection and"A"Cquisition Project 1996 - 2000 - projected at budget.
Acquisitions include.
Former Sugarbush Dev Ltd property. 75 696 acres of Don R. flood plain/valley land in
Vaughan.
Former Realzon Inc. property. 20 433 acres of Humber flood plain/valley land in Caledon.
Former Anpark Dev property. 2.073 acres of Humber flood plain/valley land in Richmond Hill
Former Markham Mill property" 2.070 acres of Rouge flood plain/valley land in Markham.
Former Watertower Investments property. 1 407 acres of Humber flood plain/valley land in
Vaughan.
-and several other miscellaneous smaller acquisitions.
C139 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 September 15, 2000
PROGRESS REPORT AS OF AUGUST 27. 2000
SUMMARY OF PROJECTED VARIANCES AT DECEMBER 31 2000
BUSINESS COMPONENT Ex;pondltures ~ Net Ex;pendltures Brief Ex;Dlanatlon
$ Overt(Under) $ Overt(Under) $ Overt(Under)
. WA TERSHED PLANNING
1) Watershed Strategies (11,800) (11,800) 0
2) Resource MOnllonng 141,900 141,900 0
3) Education'
~~~~~'t!;~jl'~~""'''''''''.):o~o::O~:1(~%-'i~~~Mt.&:~.~.;::t~:;';~o''''~--$j93claremont closure & chlonnatln system
1.0.,.....,.,.0.0.0:-"'... ........ ....~... ..... .......... .~~.of.'.nP-?o.rt.o;J'. .... .,:;t.,.;;,....".':,!... ...... ..... .... .o.'::.f).,>.o.i'.r!-.o.o~.. .. '.J 9
:.?:$?:?:~:?i:t!~:!{~@R~"~:?:?:?:?~:W~~:&~~~'?..?:?~~~:~:?:W~~~1~:f~~~:g~:~~:~_Extra mainl & display creabon costs.
4) Rood Warning 21,000 (1,000) 22,000 More of Enforcement charged here.
LAND USE PLANNING SERVICES
j);:-~_18-g.~1%~~"":g1~_:St~~~i:g{:i:j.~*.g:t~*:g~%~:g:$~OMB heanngs +$150 net. Less Enforcement
$~~~~~:~~~~~~"4~~~:~:~.~SW~~~~.%~$:?~~1$~J?charged here
REGENERATION
6) Project Design & Implementation 1 ,029,000 1 ,029,000 o SpeCIal ProJects. I.e. OPGA plantin9s
MANAGEMENT OF PUBUC ASSETS
Land Management
~~~~~~~~~~'i*~1=t.&~:[g*~1~J5A:g*:g.g:~&*-~~qgO.}~f~:g:i~tg~~ft_Rebrement payout & more Enforcement charged here
9) CA Land Management 6,525 0 6,525
10) Water Management Structures 0 0 0
11) BCPV Infrastructure 0 0 0
:~#~tr~2~~i~~i:iit~~ir~.~~:~.tr~Jg~j.g~:g~~.z~:g~.g$jg~ORC Lands not yet transferred. Lease rev. down.
WATERSHED EXPERIENCE
13) Recreation Programs (190,495) (219,900) 29,405 Poorweatheraffecllng revenue Misc cost constraints.
:!~J:~~:?~~~~~~~~~~~~:?~:?~~~:?:?I~~~~~~l,~~g~}.Z~~~:?~~~~:~~r_Lower attendance Unexpected maintenance
$.j.~M~~~~i't~~fg~~%~~~=%~:%.1%{1~~~%i:1zi'i=%t$1;~Not enough undeslgnated donallons.
Vehicle & Equipment Reserve (Net) (20,800) (20,800) 0
1 Ii.! CORPORATE SERIqCES 0 0 0
a) Management SelVlces 13,000 10,000 3,000
b) Corporata Secretariat 0 0 0
c) Development Office 6,400 6,400 0
d) Communlcabons 7,800 0 7,800
e) Human Resources t Safety 0 0 0
f) Office Services 0 0 0
g) Infonnallon Technology 0 0 0
h) Financial Services 0 0 0
OPERATING TOTAL 807.950 113,300 694,650
MNR Transfer Payment 0
Municipal Levy (0)
Operating Deficit I (Surplus) 694.650
CAPITAL
WA TERSHED PLANNING
1) Watershed Strategies ( Waterfront) 100 100 (0)
2) Resource Monltonng (Waterfront) 0 0 0
REGENERA TlON
6) Regeneration Capital Projects 551,200 444,600 106,600 More worK & rev for Peel & YorK Natural Heritage
7) Land Acquisitions & Disposals 0 0 0
WATERSHED EXPERIENCE
Public Use Infrastructure Project 204,200 204,200 o Baker SU9ar Bush
Kortnght living Machine (10,000) (10,000) 0
BCPV Retrofit & Development Project 0 0 0
CORPORA TE SERVICES
Administrative Office (200,000) (200,000) o Project deferred
CAPITAL TOTAL 749,700 438.900 310,800
MNR Transfer Payment 0
MunlcJpal Levy 310,800
Capital Deficit I (Surplus) (0)
TOTAL AUTHORITY 694.650
.
,
en
Pagelof2 m
TORONTO AND REGION CONSERVAnON AUTHORITY ro
3
PROGRESS REPORT AS OF AUGUST 27, 2000 IN BUSINESS PLAN FORMA T 0-
~
~
OPERATING 2000 Budget 2000 Actual 2000 Prolected to December 31 _<J1
BUSINESS COMPONENTS Gross Program Other Net: Levy/ Gross Prog...m Other Net Levy! Gn>ss Fn>grwn OIhr Ne1: I.evyf NelEJrp.,tIIlln I\:l
0
. & ACTIVITIES E;1(ftendltures Revenue Sources Grant EJm8lld/tu Revenue Sources G...nf l.:-.........dllurII Revenue Sources Glom IIWfonc:e " 0
S S S S S S S S S S S S S % 0
WATERSHE;D HEALTH
........- :!!
1) Watershed Strategies 1,208,100 545,000 663,100 82S.789 57,~ 335,709 ZW,Q2S 1,1111,30O 200 1133,000 163.100 Z
~
2) Resource Monltottng 1,054,400 229,900 824,500 B95.ll32 189,118 350,785 175,128 1,111,300 2,900 :lU,900 124,500 Z
3) Education: 0
a) Conservation Field Centres 2,232,200 1,382,300 658,100 191,800 1.313.322 8911.558 512,558 (97,892 2,242,700 1,345,500 159.eoo 237,400 45,900 23.77% m
b) Kortrfght Centre 1,458,100 858,200 66,000 533,900 1l63.739 sa4,480 25,741 S53,518 1,414,380 801.000 1lle,BOO 570,580 38,180 6.13% ~
4) Flood Warning 234 500 1000 233 500 150,256 150'" 255800 ... "'0 22,000 1.42% Z
, 6187300 2 241 500 1 499 000 2 446 800 170ll~1 . "'180 '1" BOO ,.u.... ...."" 4.21% 0
3,749,138 1,22.4891 815038 104,580 rn
c
5) Advlsory I Technical Clearance 691,000 250,000 75,000 366,000 519,598 148,212 157,187 218.199 871,000 250,000 1110.000 438,000 70.000 19.13\\ ~
b) Permitting/Compliance Monltorlng 914100 248 000 75000 591 100 1l45.53A 158,921 150787 337 825 I .u 300 240 000 110000 90.....0 15,200 2.51% Z
1 605100 498 000 150 000 957 100 1185,131 """-133 307.014 554 025 1.1..... 490 000 180 nno ,.....:100 115,200 lI.llO\\ m
en
6) Project Design & Implementation 1 377 900 535 800 408 100 434 000 12.158 1,~"'" 2.... onn ""'00 434 nno en
884.418 l,ll28,862 I 101 700 0
1 377 900 535 800 408 100 434 000 884,418 1 928,562 12.158 1,ll54,304 240UOO 883,200 I 101 700 434 000 m
. .~~~ <
7) Land Management: m
r
a) Property Services 664,900 1,000 663,900 913,583 129.171) 942.733 128,700 128,700 12.800 1.48% 0
b) CA Land Management 578,050 578,050 411,758 10,395 401,381 584,575 sa4,575 8,525 1.13% \l
8) Water Management Structures 110,700 110,700 32,783 32,183 110,700 110,700 ~
9) BCPV Infrastructure 875,000 875,000 _111 1.474 eoa,ll38 875.000 878.000 m
10) Business Development 1 244 900 1 903 800 5000 f663 900 415,923 124._ 101 ,,.,,"-..., ....000 U07A11O 8000 181'4110 51.500 -7.78\\ Z
-I
3 473 550 1 904 800 5000 1 563 750 2.442,138 705,880 1474 1,734,082 >:951975 "'-12,400 "000 1184,575 120 125 7.7311 ~
WATERSHED EXPERIENCE ~
11) Recreation Programs 2,695,150 2,582,900 16,500 95,750 1,821,512 1,931,185 1,000 tI10,593 2,504,855 2,313,500 a.oOO 125.155 29.405 :10.71%
12) BCPV Programs 3,692,300 2,930,500 247,500 514,300 2,119,245 1,404,433 B.!l54 188,258 3,181,540 2,802,100 211,500 150,240 145_ 28.11% en
b) Markellng & Development Iniatives 391100 1391 100 107.594 1107.594 193,200 1113,200 197 ann -40.lla% 0
6 387 450 5 513 400 655 100 218 950 4,000.817 3,335,599 715148 14' 929 1,188,495 . ....M ...... 59' 195 ....45 170.41% :IJ
13) Vehicle & Equipment (Net) 209 400 209 400 0 20.270 101 20 070 1" 600 -<
0 1M BOO 0 0 rn
0
~
a) Management Services 414,500 414,500 303,154 24,450 219.304 427,500 10,000 417,so0 3,000 0.72% :IJ
b) Corporate Secretarlat 177,000 177,000 129,879 129,879 111,l1lX1 111.000 0
c) Development Office 375,500 375,500 328,958 328.ll58 381,900 381,900 'll::
(,)
d) Communications 360,800 360,800 201,101 201,108 :lU,800 :lU,BOO 7,_ 2.IBII --
0
e) Human Resources I Safety 255,400 255,400 185,11l11 101 185,859 255,4llO 255,41l0 0
f) OffIce Services 571,800 571,800 389,995 1.552 388.444 571.eoo 571.aoO
g) Information Technology 317,300 5,000 75,000 237,300 153,927 3,8lXl 150.321 317.aoO 5,000 75.000 237,300
h) Ananclal Servlces 513300 250 000 263.300 312.109 177.129 134,379 51......0 250ftIltI 2"'00
2 985 600 255 000 450 500 2.280 100 lll85.489 205.880 33O.5ll!l 1 429 099 . 01' 800 255 000 488 100 '''0 '00 ,0800 0,4711
Corporate Services: % of Total Budget 8.2% 15.3'110 B8'lIo 23.3% 7.8% 14.411
OPERATING TOTAL 22 226 300 10 948 500 3377.100 7.900.700 "'127'98 8.'88 065 2.592.'54 3449 '79 1'3034'50 '0-'- 4...000 8-"50 ll94,Il5O 8.19\\
MNR Transfer Payment 845,500 0 845,500
Rouge Park levy 353,800 269,728 83,872
MunlclnaJ Levv 7 055 200 0 7 055 '00 101 Q
Oneratlno Deficit IISumlusl 0 3449179 694 650 694 650
-1>0
0
,
Q
~
Pogo 2 of 2
TORONTO AND REGION CONSERVATION AUTHORITY
. PROGRESS REPORT AS OF AUGUST 27, 2000 IN BUSINESS PLAN FORMA T
JJ
CAP IT AL 2000 Budget 2000 Actual 2000 Projected to December 31 Z
)>
BUSINESS COMPONENTS Gross Program Other Net: Levy/ Gruss Progo.m Othor Not Levy( G..... Program Oth.. Nof.L_ Na Expendlture Z
& ACTIVITIES Exoendlturu Revenue Sources Grant Emendlture R.venue so..... Grant :xpend1rura Rewnue Soun:a Granl -co " 0
$ $ $ $ s s s s s s s s S 'lIo m
n"J,.." )>
Z
1) Watershed Strategl~s ( Waterfront) 88,300 88,300 0
67,744 27 87.717 B8.4Il0 100 (OJ SS,3OD CD
C
2) Resource Monltorfng (Waterfront) 125,000 125,000 125,000 125,000 C/J
Z
REGENERATION m
6) Regeneration Capital Projects C/J
C/J
Waterfront Regeneration 3,099,400 100,000 825,200 2,174,200 835,674 158,193 485.475 11l2,005 3,128,800 114,200 7U,2Dl 2,22lI,2D0 55,000 0
Port Umon Watefront Improvement 300,000 300,000 88,43<l ll8.43<l 300,000 300,000 m
Humber Bay Shores ( Motel Strfp) 300,000 150,000 150,000 93.788 93,768 300,000 150,000 lilD,OOO <
Toronto RAP 1,226,000 726,000 500,000 538,070 25,lM8 350,537 161.685 1,2D9,BDD 571,100 ll3lI,700 1:18,700 m
Peel RAP 600,000 300,000 300,000 601,382 389,728 69,763 141.871 1.175,BOO 782,a00 392,800 12,800 r
0
York RAP 500,000 300,000 200,000 359,309 117.934 132.028 109,349 156,200 431,1DO 224,300 24,300 "'U
Durham RAP 25,000 25,000 25,000 25,000 $:
Valley & Shoreline Regen 1,431,150 61,150 1,370,000 382.205 11,7211 41,160\ 329.315 1,441,750 71,750 1,370,000 m
Flood Control Z
-l
Toronto Islands )>
Brfckworks 165,000 165,000 93,909 (155,755) 249,860\ 1155,000 1!!1,OOO 0
Arsenal lands Remediation 8.263 232.530 (228.267 :5
C/J
7,646,550 100,000 2,527,350 5,019,200 2.998,988 780,204 1.078,965 1.139.819 ',4Il1,95O 114,200 2,157,751 5,330,000 31o,BDD 0
::IJ
7) land Acquisitions & Disposals 4,000,000 4,000,000 -<
4,334,370 3,378 432 955.938 4,000,000 4,000,000 CD
0
WA TERSHED EXPERIF'NCE )>
Public Use Infrastructure Projects 650,000 150,000 309,000 191,000 668.288 121.827 159,151 385.507 l!I4.2oo 185,200 495,000 181,000 ::IJ
Kortrfght Living Machine 50,000 50,000 70 (100,000) 100.070 4Il,OOO 4Il,ooo 0
BCPV Retrofit & Development Project 1,600,000 1,600,000 48.838 46,838 1,100,000 1,800,000 'II:
(.oJ
--
CORPORATE SERVICES 0
0
Administrative OffIce 200 000 200 000
CAPITAL TOTAL 14359850 4 250 000 3 086 350 7 023 500 8.114.295 1101957 4818.549 2Bll5'" 15109 .... 2715D1l 7,495751 7 334.300 310 BOO C/J
MNR Transfer Payment lD
Municipal levy 7 023 500 7 334 300 310 BllO CD
CaDltal DeficIt IISumlusl 0 2 6S5 888 0 3
0-
~
~
,01
I\)
0
0
0
September 15, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 C142
Attachment to Progress Report #1. 2000
THE TORONTO AND REGION CONSERVATION AUTHORITY
REVENUE RESULTS FOR SELECTED PROGRAMS
FOR THE PERIOD JANUARY 1, 2000 TO AUGUST 27,2000
C143 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 September 15, 2000
T.R.C.A. REVENUE REPORT DATA SHEET
J
LOCATION Black Creek Pioneer Village
MONTH-END 2000 2000 1999
MONTH DAlE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR. Apr9 21,747 0 10,728
APR. May 7 72,831 0 36,719
MAY June 4 261,020 154,680 197,917
JUNE July 2 459,819 411 ,880 490,167
JULY July 30 638,458 601,110 668,293
AUG Aug 27 856,926 830,190 919,468
SEPT Sep 24 1,049,580 1,082,215
OCT Nav5 1,213,000 1,237,523
NOV Dec3 1,343,485 1,380,171
DEC Dec. 31 1,606,000 1,638,792
I I Black Creek Pioneer Village I
2000
1500
~
.!!!
w "0
:J e
ffi ~ 1000
> 'tl
W c
a:: :ll
::l
0
..c
t:.
500
-
2000:Actual
0
Apr9 May 7 June 4 July 2 July 30 Aug 27 Sap 24 NavS Dee 3 Dec. 31
MONTH ENDED
September 15, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 C144
T.R.C.A. REVENUE REPORT DATA SHEET
.
LOCATION Conservation Areas
MONTH-END 2000 2000 1999
MONTH DATE. YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR. Apr9 288,052 218,100 242,523
APR. May 7 412,166 348,100 356,382
MAY June 4 636,177 570,100 565,786
JUNE July 2 985,452 1,137,1 00 1 ,123,430
JULY July 30 1,444,209 1,715,100 1,681,953
AUG Aug 27 1,932,102 2,153,500 2,147,354
SEPT Sep 24 2,373,500 2,370,875
OCT Nav5 2,542,900 2,531,204
NOV Dee 3 2,572,900 2,552,956
DEC Dec. 31 2,582,900 2,574,205
I Conservation Areas I
3
~ 2 1999~Actual'
.!!!
w '0
::J e
z 0
w UI -
> "
w c
~ :J:
:J
~ 1
!:::.
0
Apr9 May 7 June 4 July2 July 30 Aug 27 Sep 24 Nov5 Dee 3 Dec. 31
MONTH ENDED
C145 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 September 15, 2000
T R.C.A. REVENUE REPORT DATA SHEET
LOCATION Conservation Field Centres
MONTH-END 2000 2000 1999
MONTH DAlE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR. Apr9 434,839 397,328 346,608
APR. May 7 555,930 529,771 477,292
MAY June 4 664,402 662,214 619,668
JUNE July 2 1,272,095 1,259,890 1,283,888
JULY July 30 1,339,993 1,302,678 1,331,536
AUG Aug 27 1,373,153 1,363,429 1,371,489
SEPT Sep 24 1,495,872 1,439,640
OCT Nov5 1,628,315 1,590,129
NOV Dec3 1,760,757 1,706,247
DEC Dec. 31 1,914,100 1,843,896
I Conservation Field Centres I
2000
1500
Uj" 1999' Actual
...
.!!l
w '0
:::l e
z 0
W Ul 1000
> "C
W c
a:: ::: 2000 Actual
:::J
0
.c
t:..
500
0
Apr9 May 7 June 4 July2 July 30 Aug 27 Sep 24 NavS Dee 3 Dec. 31
MONTH ENDED
September 15, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 C146
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION Food Service
MONTH-END 2000 2000 1999
MONTH DAIE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR. Apr9 58,239 41,862 51 ,769
APR. May 7 91,114 87,743 87,090
MAY June 4 189,369 199,822 151,548
JUNE July 2 372,987 358,897 312,608
JULY July 30 440,268 491.435 484,991
AUG Aug 27 579,331 687,902 670,994
SEPT Sep 24 893,349 795,994
OCT Nav5 1,084,456 922,703
NOV Dec3 1,140,578 992,605
DEe Dec. 31 1,303,100 1,213,061
I Food Service I
1500
I 1000
UJ 0
~ e
z 0
UJ III
> "0 1999 Actual
UJ c
~ :g
=
0 500
E.
~ . 200P~Ac~ual '.
0
Apr9 May 7 June 4 July 2 July 30 Aug 27 Sep 24 NovS Dee 3 Dec. 31
MONTH ENDED
-
C147 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 September 15, 2000
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION Interest ( excluding interest allocated to reserves)
MONTH.END 2000 2000 1999
MONTH .MIE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR. Apr9 57,960 60,000 71,677
APR. May 7 71,735 75,000 86,939
MAY June 4 86,195 90,000 96,482
JUNE July 2 102,020 110,000 117,459
JULY July 30 145,269 135,000 150,660
AUG Aug 27 172,197 160,000 171,968
SEPT Sep 24 185,000 188,428
OCT Nav5 210,000 210,212
NOV Dec3 230,000 233,625
DEC Dec. 31 250,000 266,065
I Interest ( excluding interest allocated to reserves) I
300
250
~ 200
~ 2000Actual
w "0
::> e
z 0
W III 150
> "C
W c:
~ ::l
::l
,g 100
!::.
50
0
Apr9 May 7 June 4 July 2 July 30 Aug 27 Sep 24 NavS Dee 3 Dec. 31
MONTH ENDED
September 15, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 C148
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION Kortright Centre
MONTH-END 2000 2000 1999
MONTH DAIE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Apr9 375,555 295.000 273,443
APR. May 7 448.377 402.800 369,351
MAY June 4 - 492,919 480,800 446.923
JUNE July 2 550,103 558.800 528,960
JULY July 30 577,406 589,800 547,772
AUG. Aug 27 608,745 620,800 580,400
SEPT Sap 24 666,000 612,895
OCT Nov5 757,000 683,642
NOV Dec3 813,000 751,452
DEC Dec. 31 858,200 785,064
858,200
I Kortright Centre I
1000
8011
Ul
...
~
w '0
:) e
z 0 600
w U) 2000, Act
> 'C
W c
0::: :Jl
::s
0
E
400
200
Apr9 May 7 June 4 July2 July 30 Aug 27 Sap 24 Nav5 Dee 3 Dec. 31
MONTH ENDED
C149 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 September 15, 2000
T R.C.A. REVENUE REPORT DATA SHEET
LOCATION Plan Review
MONTH-END 2000 2000 1999
MONTH DAIf YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR. Apr9 105,233 96,500 63,637
APR. May 7 138,073 138,200 69,042
MAY June 4 174,683 172,400 112,442
JUNE July 2 217,948 224,900 155,243
JULY July 30 264,458 275,700 205,507
AUG Aug 27 303,133 316,200 241,094
SEPT Sep 24 355,300 275,594
OCT Nav5 391 ,1 00 306,544
NOV Dee 3 434,000 341.169
DEe Dec. 31 490,000 397,688
I Plan Review I
600
500
~ 400 2000 Bud
.!l!
w '0
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ffi ~ 300
> '0
W c
0: :Jl 1999 Actual.
:l
,g 200
!::.
100
0
Apr9 May 7 June 4 July 2 July 30 Aug 27 Sep 24 Nov5 Dee 3 Dec. 31
MONTH ENDED
C151 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 September 15, 2000
SECTION II - ITEMS FOR EXECUTIVE ACTION
RES.#C18/00 - ACCOUNTS RECEIVABLE STATUS REPORT
September 6, 2000 Staff report on accounts receivable
Moved by' Dick O'Brien
Seconded by' Christine Cooper
THE BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE THAT the amount owing from
Adit Designs Inc. be written off as it is deemed uncollectible CARRIED
BACKGROUND
At its meeting #3/91 the Board requested that for each of its meetings staff reports on the status of
the Authority's receivables.
ANALYSIS
The schedule below summarizes the status of receivables, including aging and classification The
schedule excludes $5,527 in accumulated interest arrears on invoices outstanding for more than
30 days
ACCOUNTS RECEIVABLE AGING, BY CATEGORY
(Excluding Municipal Levv and MNR Grant - As at September 6, 2000)
31 TO 61 TO 90 90 PLUS
CURRENT 60 DAYS DAYS DAYS TOTAL %
SCHOOLS AND
SCHOOL BOARDS 19,206 3,564 12,718 3,416 38,904 65%
GOVERNMENT 134,779 215,675 7,910 557 358,921 60.2%
CORPORATE,
INDIVIDUAL AND 37,851 49,448 67,657 43,755 198,711 33.3%
COMMUNITY GROUPS
TOTAL 191,836 268,687 88,285 47,728 596,536 100.0%
% OF TOTAL I 32.2% 45.0% 148% 80% I 100 0%
Items in excess of $1 ,OUC) included in the 90-plus-days column, are listed on the following page
With the exception of the amount due from Adit Design, these amounts are deemed collectible As
Adit Designs is no longer in business staff is recommending that this amount be written off
Total receivables at $596,536 are within normal levels.
Receivables balances, as reported on each of the previous reports to the Board, after 1996, are
presented on the following page
September 15, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 C150
-
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION Rental/Leases (excludes ORC Lands budget for 2000)
MONTH-END 2000 2000 1999
MONTH DATI; YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR. Apr9 223,687 240,000 151,731
APR. May 7 322,460 320,000 222,146
MAY June 4 401,836 420,000 331,285
JUNE July 2 568,012 520,000 404,672
JULY July 30 635,371 655,000 587,612
AUG Aug 27 724,456 800,000 636,704
SEPT Sep 24 870,000 746,491
OCT Nav5 1,040,000 817,369
NOV Dec3 1,110,000 987,111
DEC Dec. 31 1,287,400 1,301,257
I Rental/Leases (excludes ORC Lands budget for 2000) I
1400
-
1200
~ 1000
l!!
.!!!
W "0 800
::J e
z 0
W In
> "tI
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0::: ::l
::l
0
.s::
!::. 400 1999 Actual
200
2090 Ac~ual,
0
Apr9 May 7 June 4 July2 July 30 Aug 27 Sep 24 NavS Dee 3 Dec. 31
MONTH ENDED
September 15, 2000 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 C152
I DATE I Total I SO-Plus I
$ $
Sept~mber 06/00 596,536 47,728
March 19/00 869,266 100,758
February 15/00 1,007,850 42,952
December 30/99 694,198 81,500
October 26/99 531,118 89,630
AUQust 29/99 565,611 97,950
Mav 23/99 392,070 21,841
March 29/99 464,780 61 ,536
February 24/99 342,696 55,726
Auaust 25/98 368,404 118,340
Mav 24/98 319,384 20,946
November 4/97 462,630 13,507
Auaust 25/97 309,242 11 ,420
Mav ?5/97 390,806 79,682
~lli 27/97 569,509 143,588
February 23/97 624,669 34,911
The list below itemizes accounts greater than $1,000 included in the 90 day plus category
ARREARS AGE
CLIENT NAME AMOUNT INTEREST (DAYS)
$ $
Adlt Designs Inc 3,803.63 1,715,24 766
Ireland Supporters Club 2,464 00 112.55 94
Wild Water Kingdom 35,371.87 Note 136
Note Interest charged as per lease agreement ?? ??
Report prepared by' Rocco Sgambelluri, extension 5232
Date: September 08, 2000
--
C153 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/00 September 15, 2000
TERMINATION
ON MOTION, the meeting terminated at 10 05 a.m , on September 15, 2000
Ron Moeser Craig Mather
Chair Secretary Treasurer
/ks
~ ITEM 1
, THE TORONTO AND REGION CONSERVATION AUTHORITY
,
JOINT MEETING OF FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD
MEETING #4/00 AND EXECUTIVE COMMITTEE MEETING #9/00
October 13, 2000
The joint Meeting of Finance and Business Development Board Meeting #4/00 and
Executive Committee Meeting #9/00, was held in the South Theatre, Black Creek Pioneer
Village, on Friday, OctolS'er 13, 2000 The Chair Dick O'Brien, called the meeting to order
at 9:30 a.m.
PRESENT
John Adams Member, Executive
Maria Augimeri Member, Executive
David Barrow Member, Finance
Lorna Bissell Member, Executive
Raymond Cho Member, Finance
Michael Di Biase Member, Executive
Joan King Member, Executive & Finance
Jim McMaster Vice Chair, Executive
Dick O'Brien Chair, Executive
REGRETS
Randy Barber Member, Finance
Christine Cooper Vice Chair, Finance
Peter Li Preti Member, Finance
Ron Moeser Chair, Finance & Member, Executive
Gerri Lynn O'Connor Member, Executive
Paul Palleschi Member, Finance
Donna Patterson Member, Executive
Maja Prentice Member, Finance
154
RES #C19/00
RES.#B138/00 - MINUTES
Moved by Raymond Cho
Seconded by Joan King
THAT the Minutes of Finance and Business Development Meeting #3/00, held on
September 15, 2000 be approved.
CARRIED
RES #C20/00
RES.#B139/00 - MINUTES
Moved by Jim McMaster
Seconded by Michael Oi Biase
THAT the Minutes of Executive Committee Meeting #8/00, held on September 15, 2000 be
approved.
CARRIED
155
SECTION I - ITEMS FOR AUTHORITY ACTION
RES.#C21/00
RES.#B140/00 - 2001 PRELIMINARY ESTIMATES
Operating and Capital Presents the 2001 PFeliminary Estimates,
Operating and Capital
Moved by John Adams
Seconded by Joan King
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to advise the
Authority's funding partners of the levy requirements contained in the 2001 preliminary
estimates, operating and capital,
AND FURTHER THAT staff, including the Chair if available, be directed to meet with
representatives of Authority's funding partners to present the 2000 preliminary estimates,
operating and capital
CARRIED
BACKGROUND
The Members were advised at the September 15th meeting of the Board, of the process for
development of the Authority's 2001 Budget. This is the first formal step in the process, the
Board is asked to recommend to the Authority the preliminary estimates including the
proposed municipal levy requirements
RATIONALE
The Chief Administrative Officer and the Director, Finance and Business Development will
make a full presentation to the joint meeting of the Finance and Business Development
Advisory Board and the Executive Committee at the October 13th meeting
FINANCIAL DETAILS
As set out in the attached Budget document.
For information contact: Jim Dillane, 416-667-6292
Date. October 10, 2000
Attachments. 1
156
c... ~
=:
r.l
"
;:j
, 3
/D
Toronto And Region Conservation Authority ::l
-
......
2001 OPERATING AND CAPITAL BUDGET
-'
en IN BUSINESS PLAN FORMAT
--..J
As submitted to the Finance & Business Development
Advisory Board, Meeting #4/00, and the Executive Committee,
Meeting #9/00, October 13, 2000.
Page 1
TORONTO AND REGION CONSERVA TtON AUTHORITY
2001 PRELIMINARY OPERA TtNG AND CAPffAL ESTtMA TES IN BUSINESS PLAN FORMA T
OPERATING 2000 Budget 2001 Prellmlnarv Estimates
BUSINESS COMPONENTS GlOSS PIOf1fl1m Other Net: Levyl Gross Program Other Net: Levyl 01100
& ACTIVITIES lemendllul1l.! Revenue Sources Grant &oendltures Revenue Sources Grant Net Channe
s s s s s s s s S
WA TERSHED HEAL TH ,
u......_
1) Watershed Strategies 1,208.100 545.000 663,100 1,480,000 775,000 705,000 41,900
2) Resource Monitoring 1,054,400 229,900 824,soo 1,210,500 200,000 1,010,500 186,000
3) Education:
a) Conservation Field Centres 2,232,200 1.3ll2.3OO 658,100 191,800 2,312,300 1,422,000 615,600 274,700 82,900
b) Kortrlght Centre 1,458,100 858,200 66,000 533,900 1,407,400 851,700 9,500 546,200 12,300
4) Flood Wamlng 234,soo 1000 233.500 247300 1500 245 800 12300
8,187,300 2,241.500 1.499 000 2.448,800 6 657 500 2 275 200 1 600 100 2 782 200 335.400
LAND USE PLANNING SERVICES
5) AdvlsorY, I Technical Clearance 891,000 250,000 75,000 366,000 997,600 300,000 322,500 375,100 9,100
b) Permitting/Complianca Monitoring 914,100 248,000 75,000 591,100 1 166.200 261 500 322.500 582.200 18 900
1,605,100 4QR 000 1"" mn 957,100 2163800 561.500 645 000 957 300 200
REGENERATION
6) Project Design & Implementation 1,3n 900 535 AM 408,100 434 000 1 379.400 535 800 408.100 435 500 1500
~ , 1,3n900 535.800 408,100 434,000 1 379 400 535 800 408 100 435 500 1.500
I ,,. . ftft_~ft
(J1 7) Land Management:
a) Property Services 664.900 1.000 663,900 678,400 2,000 676,400 12,500
00 b) cA Land Management 578.050 578,050 668,000 668,000 89,950
8) Water Management Structures 110.700 110,700 110,700 110,700
9) BCPV Infrastructure 875,000 875.000 875,000 875,000
10) Business Development 1.244 900 Il103,800 5,000 1663,110O 1 542 700 2126.100 1583 400 80.500
3,473.550 1 904,800 5,000 1,583,750 3,874 800 2 128 100 1 746700 182950
WATERSHED EXPERIENCE
11) Recreation Programs 2,695,150 2,582,900 18,soo 95.750 2,510,300 2,502,200 0 8,100 (87,650
12) BCPV Programs 3,692,300 2,930,soo 247,soo 514,300 3,767,200 2,959,400 225,500 582,300 68,000
b) Marketing & Development Inlatlves 391100 1391100 655.300 1655 300 1264 200
8,387,450 5,904,500 264,000 218,950 6.277 500 6116900 225 500 164 900 1283 850
13) Vehicle & Equipment (Net) 209,400 0 209,400 0 117 6001 117600\ 0
141
a) Management Services 414.500 414,500 417,800 417,800 3,300
b) Corporate Secretariat In,OOO In,OOO 183,200 183,200 6,200
c) Development Office 375.500 375,500 436,800 436,800
d) Communications 360.800 360,800 425,800 425,800 65,000
e) Human Resources I Safety 255.400 255,400 261,300 261,300 5,900
f) Office Services 571,800 571,800 646,200 646,200 74,400
g) Information Technology 317,300 5,000 75,000 237.300 250,000 250,000 12,700
h) Financial Services 513,300 250.000 283,300 534.400 250 000 284 400 21100
2,985.800 255.000 450,soo 2,280 100 3 155500 250 000 436 800 2 468 700 188.600
Corporate Services. % of Total Budget 82% 8.9%
OPERATING TOTAL 22 226 300 11 339 800 . 966 000 7 900 700 23 490 900 11 867500 3 297 900 8 325 500 424 800
MNR Transfer Payment 845,500 845,500
Municloal Levv 7,055,200 7 480 000 424,800
ODeratlnn Deficit iiSumlusl 0 0 10
ROUGe Park Interim Mananement 353.800 269,n8 83.872 364.200 280.328 83 872
Page 2
TORONTO AND REGION CONSERVA TlON AUTHORITY
2001 PRELIMINARY OPERA TING AND CAPITAL ESTlMA TES IN BUSINESS PLAN FORMA T
CAPITAL 2000 Budget 2001 Prellmlnarv EsUmates
BUSINESS COMPONENTS Gt'D55 Program Other Net: Levy! Gross Program Other Net: Levy/ 01/00
& ACTIVITIES I ExPenditures Revenue Sources Grant ExlJenditures Revenue Sources Grant Net Change
S S S S S $ S $ S
. .......-
1) Watershed Strategies ( Waterfront) 88.300 88,300 88,300 88,300
2) Resource Monitoring (Waterfront) 125,000 125,000 300,000 300,000 175,000
REGENEIiATION
6) Regeneration Capital Projects
Waterfront Regeneration 3,099.400 100.000 825.200 2.174.200 2,881,700 100,000 715,000 2,066,700 (107,500
Port Union Watefront Improvement 300,000 300,000 2,250,000 1,500,000 750,000 450,000
Humber Bay Shores ( Motel Strip) 300,000 150.000 150,000 1,800,000 900,000 900,000 750,000
Toronto RAP 1,226.000 726.000 500.000 1,904,500 954,500 950,000 450,000
...Ii Peel RAP 600.000 300.000 300,000 609,000 309,000 300,000
York RAP 500.000 300.000 200.000 531,000 231,000 300,000 100,000
01 Durham RAP 25.000 25.000 264,500 264,500 239,500
to Other Envlronrmental Projects 950,000 950,000 950,000
Valley & Shoreline Regen, 1.431.150 61.150 1,370.000 1,400,000 1,400,000 30,000
Flood Control 300,000 300,000 300,000
Brickworks 165.000 165,000
7,646,550 100,000 2,527,350 5.019.200 12,890,700 100,000 4,609,500 8,181,200 3,162,000
7) Land Acquisitions & Disposals 4,000,000 4,000,000 6,000,000 4,000,000 2,000,000 2,000,000
WATERSHED EXPERIENCE
Public Use Infrastructure Projects 650,000 150,000 309.000 191,000 200,000 9,000 191,000
Albion Hills and Indian Line Campgrounds 300,000 300,000 300,000
Petticoat Creek Pool Retrofit/Claremont CFC 134,641 134,641 134,641
Baker Sugar Bush 100,000 100,000 100,000
Kortright Living Machine 50,000 50,000
BCPV Retrofit & Development Project 1.600.000 1.600,000 1,600,000 1,600,000
CORPORA TE SERVICES
Administrative Office 200,000 200.000 500 000 500 000 500 000
CAPITAL TOTAL 14359850 4250 000 3 088 350 7 023.500 22113641 4100000 4618500 13395141 6371 641
MNR Transfer Payment
Municical Lew 7,023.500 13395141 6371.641
Capital Deficit I (Surplus) 0 0 10
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.
RES.#C22/00
RES.#B141/00 - IMPACT OF NEW APPORTIONMENT SYSTEM
Possible Changes to CA Regulation The Province has required that a
new funding apportionment formula be developed based on Current
Value Assessment (CVA) A proposed formula has been developed by
Conservation Ontario in consultation with the Association of
Municipalities of Ontario, staff of the Province of Ontario and two
representatives from the Association of Clerks and Treasurers
Moved by John Adams
Seconded by Joan King
THAT the report dated September 8th, 2000, on possible changes to CA regulation and
Impact of New Apportionment System, be received.
CARRIED
BACKGROUND
The apportionment of conservation authority levies among participating municipalities is
governed by a regulation under Section 27 of the Conservation Authorities Act. The previous
regulation required the use of Discounted Equalized Assessment (DEA) to determine how the
benefit (costs) of conservation authority operations are apportioned among the participating
municipalities which fall within CA watersheds, and whose programs are deemed generally
benefiting
All Authorities across the province including the TRCA have used DEA as a basis for
distributing the levy among our participating municipalities for generally benefiting programs
TRCA has also used a variation on DEA which involved visitor origin information for allocating
the levy for our recreation programs These funding formulas were agreed to many years ago 1
by TRCA's member municipalities
With the introduction of Current Value Assessment, the previous method (DEA) is obsolete
The Province of Ontario must prepare a new regulation to implement its requirement to use
CV A as the basis for any new apportionment formula and it has asked Conservation Ontario to
make a proposal as a basis for writing the new regulation Until the new regulation is in place,
the Province as frozen the apportionment values based on DEA for several years now until a
new formula can be developed
Conservation Ontario has prepared a draft formula based on CVA in conjunction with
representatives of the Association of Clerks and Treasurers of Ontario and AMO The draft
proposal may also meet the request by the City of Toronto to change our current
apportionment formula to one based on CV A. This needs to be discussed with the City during
the 2001 budget process
RATIONALE
The Conservation Ontario Levy Distribution Task Force proposed a number of
recommendations which are being implemented One of the changes involves a new
regulation which will create a new formula for distribution of the levy This will not effect
projects which are specific to a participating municipality e.g capital projects in the City or
Regions
162
One of the issues being reviewed is the degree to which individual authorities can employ a
formula other than the recommended one for projects which are deemed to be of a nature that
is not generally benefiting to all participating municipalities TRCA, with the agreement of its
participating municipalities, has used its own funding formula for recreation/heritage programs
and DEA for those administrative programs that affect all municipalities the same
Having the ability to manage the portion of the levy which funds non-administrative costs on a
basis other than CV A would enable the TRCA to respond effectively to the individual budget
needs of the TRCA's major participating municipalities, the Regions of Peel, York and Durham
and the City of Toronto If a single CVA formula is applied to all operating levy, the decision of
the Authority to increase or decrease the levy will be applied universally A participating
municipality which disagrees with the levy will have only one recourse, appealing to the Ontario
Mining and Lands Commissioner
Another issue being discussed IS the method used to determine the assessment within the
conservation authority watersheds As Members are aware, authority boundaries do not follow
political boundaries Within the watershed boundaries of conservation authorities, the
proportion of assessment accorded to each authority is based on the proportion of the CA
area of jurisdiction within each area municipality For example, if 30% of the watershed is
within a municipality, then 30% of the assessment of that area municipality is apportioned to
that CA
This has been a reasonable method for determining the proportion of assessment attributed to
each authority but it is not an accurate measure of the actual assessment in each area of
jUrisdiction The technology exists to calculate the actual assessment within each watershed
This Involves identifying for each assessment roll number the watershed/CA jurisdiction within
which the property lies The effect of this change IS unknown and unlikely to be acted upon In
time for the 2001 budget process
DETAILS OF WORK TO BE DONE
This proposal is still being discussed Conservation Ontario has hired Jonathan Wigley of
Saker Mackenzie, Solicitors, to draft the proposed regulation Conservation Ontario will submit
the proposed regulation to the Province for consideration A recent communicatIon from the
Provincial staff indicates that there is interest in having the changes in place for the year 2001
budget. However, this will not be decided until December
Staff will continue to work with Conservation Ontario on the proposed regulation Staff will be
consulting with the Authonty's funding partners prior to implementation of any changes
For Information contact: Jim Dillane, 416-667-6292
Date October 11 , 2000
163
RES.#C23/00
RES.#B142/00 - 2000 FINANCIAL PROGRESS REPORT - UPDATE
As of September 24th, 2000 Presents the financial results as of
September 24th, 2000, and projections to year end
Moved by John Adams
Seconded by Joan King
THAT the Financial Progress Report as of September 24th, 2000, be received.
CARRIED
BACKGROUND
The Authority receives from staff regular reports on financial progress in terms of actual
periormance measured against budget. These reports also project expenditures and revenue
to year end based on periormance to date. Staff identify action to be taken as necessary to
ensure a balance budget at year end
The last report to the Finance Board was at the September 15th meeting and staff advised that
a further report would be brought to the October 13th meeting
RATIONALE
Attached is a summary financial progress report. In September staff advised that the "bottom
line", if the trends in revenue and expenditure were to continue to year end and with no
corrective action, would result in the Authority at year end having a potential deficit of about
$696,000
Staff identified the following actions to deal with the potential deficit.
. Administrative expenditure reductions $ 24,000
Black Creek Pioneer Village (combination of
expenditure reductions i e advertising, Xmas
decorations, staff gapping, and some revenue
additions) 146,000
. Conservation Areas & Kortright Centre (various
expenditure reductions) 70,000
. Gapping of Vacant positions 60,000
. Seeking additional grant support to finance
OMB hearings on the Oak Ridges Moraine 150,000
. Use of Reserves to offset sick leave/retirement
costs 50,000
. Various fund raising initiatives commencing in the
fall are designed to produce undesignated donations 196,000
Total expenditure/revenue activities to reduce potential deficit $696,000
Staff has taken virtually all of the actions identified previously This results in a projected year
end operating deficit of $9900 , virtually a balanced budget.
164
This has not been achieved without impact on operations There have been lay offs in some
areas Maintenance has been deferred Positions are being "gapped" which creates
Increased work load for other staff
On the capital side, it appears that $100,000 previously expected to be received in support of
the Kortright Living Machine Project, will not be available. This means that the total deficit
associated with the Living Machine Project is about $700,000 This is being addressed as part
of the corporate fund raising program in future years
DETAILS OF WORK TO BE DONE
There are stili many expenditure and revenue variables to be addressed before year end Staff
will keep the Board informed of financial progress during the last quarter of the year and advise
of significant shifts which may alter the projected year end results
For information contact. Ralph Kofler, extension 5274, Jim Dillane, 416-667-6292
Date. October 12, 2000
TERMINATION
ON MOTION, the meeting terminated at 1028 a.m , on October 13, 2000
Dick O'Brren Craig Mather
Chair S ecretary- Treasurer
165
ITEM 1
~
, THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT BOARD #5/00
January 12, 2001
The Finance and Business Development Board Meeting #5/00, was held in the Humber
Room, Head Office, on Friday, January 12, 2001. The Chair Ron Moeser, called the
meeting to order at 9:08 a.m.
PRESENT
David Barrow Member
Raymond Cho Member
Christine Cooper Vice Chair
Joan King Member
Ron Moeser Member
Dick O'Brien Chair, Authority
REGRETS
Randy Barber Member
Peter Li Preti Member
Paul Palleschi Member
Maja Prentice Member
RES.#C24/00 - MINUTES
Moved by Raymond Cho
Seconded by David Barrow
THAT the Minutes of Meeting #4/00, held on October 13, 2000, be approved.
CARRIED
166
!,. , ......"11 """V" .
-< I' ~.~ f' .
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.'lHiti
SECTION I - ITEMS FOR AUTHORITY ACTION
RES.#C25/00 - ONTARIO REGULATION 670/2000
Use of Modified Current Value Assessment for Municipal Levy
Assessment.
Moved by Joan King
Seconded by David Barrow
THAT the communication dated January 2, 2001, on Ontario Regulation 670/2000, use of
modified current value assessment for municipal levy assessment, be received.
CARRIED
BACKGROUND
Staff reported to the Board in October of 2000 (Resolution # C22/00 and B 141/00) on the
potential implications of proposed changes to the regulation governing the apportionment of
conservation levies among participating municipalities By way of background, the following is
extracted from the October communication
The apportionment of conservation authority levies among participating municipalities is
governed by a regulation under Section 27 of the Conservation Authorities Act. The previous
regulation required the use of Discounted Equalized Assessment (DEA) to determine how the
benefit (costs) of conservation authority operations are apportioned among the participating
municipalities which fall within CA watersheds, and whose programs are deemed generally
benefiting
All Authorities across the province including the TRCA have used DEA as a basis for distributing
the levy among our participating municipalities for generally benefiting programs. TRCA has
also used a variation on DEA which involved visitor origin information for allocating the levy for
our recreation programs. These funding formulas were agreed to many years ago by TRCA's
member municipalities
With the introduction of Current Value Assessment, the previous method (DEA) is obsolete. The
Province of Ontario must prepare a new regulation to implement its requirement to use CVA as
the basis for any new apportionment formula and it has asked Conservation Ontario to make a
proposal as a basis for writing the new regulation Until the new regulation is in place, the
Province has frozen the apportionment values based on DEA for several years until a new
formula can be developed
Conservation Ontario has prepared a draft formula based on CVA in conjunction with
representatives of the Association of Clerks and Treasurers of Ontario and AMO The draft
proposal may also meet the request by the City of Toronto to change our current apportionment
formula to one based on CVA. This needs to be discussed with the City during the 2001 budget
process.
We have just been advised that the new regulation has been approved and will be in
effect for the 2001 budget year
167
Attached is a copy of the new regulation The regulation adopts "modified current value
assessment" in accordance with the Fair Municipal Finance Act, 1998, as. the basis for
apportionment of the municipal levy in 2001 and subsequent years The regulation provides in
Section 3(1), a list of modification factors and defines current value assessment and property
class.
Staff is consulting with staff of the Authority's participating municipalities and preparing a
summary of the financial implications of the new regulation. Additional information will be
presented at the meeting of the Board on January 12 and staff will report at a later date once
we better understand the implications of this new formula.
Report prepared by. Jim Dillane, extension 6292
For Information contact: Jim Dillane, extension 6292
Date: January 02, 2001
RES.#C26/00 - WILD WATER KINGDOM - Short Term Deferral of Payments
CFN 23005. Request from Wild Water Kingdom for a short term deferral
of payments to the Authority
Moved by Jo~n King
Seconded by Christine Cooper
THE BOARD RECOMMENDS TO THE AUTHORITY THAT Wild Water Kingdom be granted
a deferral of payments pursuant to their written request of November 23, 2000;
THAT the deferral of payments is subject to interest charges calculated in accordance
with the terms of the lease between Wild Water Kingdom and the Authority, from the date
the payments were due;
AND FURTHER THAT all outstanding payments be resolved by no later than February 28,
2001
CARRIED
BACKGROUND
Authority staff are in receipt of a written request from Wild Water Kingdom requesting a
short-term deferral of monies owing relating to interest charges (1999 only-does not include
2000), realty taxes and the balance of percentage rent owing for 2000, which totals
approximately $188,000
The past season was very difficult owing to poor weather conditions impacting attendance at
the water park. Additionally, Wild Water Kingdom is currently in the process of negotiating a
financing package with 6. potential lender which would lead to a funding commitment of
$1,000,000 in working capital They anticipate this financing package to be resolved by the
end of January 2001, at which point Wild Water Kingdom has committed to pay the Authority
all outstanding payments
168
A copy of Wild Water Kingdom's correspondence of November 23, 2000 is attached
RATIONALE
The terms of our lease with Wild Water Kingdom allow for a one year deferral of up to $100,000
in rent, which they have exercised In addition to the foregoing, they are requesting a short
term deferral of other payments totaling approximately $188,000 This would effectively bring
the total in payments owing by Wild Water Kingdom to the Authority to approximately
$288,000, plus interest on the deferral and late payment charges for 2000
Authority staff are sympathetic to Wild Water Kingdom's current situation, and are amenable to
the short-term deferral request subject to interest being applied to overdue payments in
accordance with the terms of our agreement. Under the terms of the lease, the Authority's
position is fully secured against the assets of the Park.
At the same time, there is recognition that Wild Water Kingdom needs to take a more pro-active
approach in providing payments on time and when invoiced Securing a funding commitment
from a potential lender will hopefully address this matter and allow Wild Water Kingdom to
further invest in the water park.
Report prepared by. Luch Ognibene, extension 5284
For Information contact: Jim Dillane, extension 6292
Luch Ognibene, extension 5284
Date January 02, 2001
Attachments. 1
169
.
.
Attachment 1 .",MCBr
::JK I N G D 0 M...
November 23, 2000
Via Facsimile: (416)661-6898
James W Dillane, Director
Finance & Business Development
The Toronto and 'Region Conse.,rvation Authority
5 8horeham Drive
Downsview, Ontario
M3N 184
Dear Mr Dillane'
Further to our meeting of November 21, 2000, I would like to confirm that we are
requesting a deferral of $100,000 of our rent owing for the 2000 season as per
the terms of our lease
In addition to the one-year deferral of the rent as mentioned above, we are
asking for a short term deferral of other monies owing relating to interest
charges, 2000 taxes and balance of percentage rent owing, a total amount of
approximately $188,000.
As discussed, we are very confident that our current discussions with a potential
lender will lead to a funding commitment of $1,000,000 in working capital With
this working capital available, our commitment to the Conservation Authority will
be to immediately payoff all of these amounts that are overdue. It is anticipated
that this will all be resolved and paid no later than the end of January 2001
This past season was very difficult for us as the weather was extremely poor for
our type of business. There has never, p~en a wetter May and June on record
than this year, since Environment Canada has been keeping records (and these
records go back 160 years). The precipitation for May and June in Toronto was
295 mm compared with the average 135 mm - an increase of 118% There were
only 2 days above 30 degrees compared to 23 such days in 1999 During the
summer, the aver~ge number of days with temperatures above 30 degrees is 13
days. It rained during % of the weekends this summer. Rain or the forecast of
rain had a major impact in reducing the number of walk-in visitors on the
weekends when the park does most of its business Fortunately, the revenue
from our group advanced bookings remained strong and this helped maintain our
income level to at least a profitable season.
~
~ 170
Pari. Address. 7855 Finch Avenue West, Brampton, Ontario L6T 3Y7
Tel' (416) 369.0123 Tel (905) 794.0565 Fax (905) 794.1071
(
,
Page 2
As usual, we anticipate finalizing and releasing our year-end audited statements
in the early part of the new year Our preliminary numbers indicate revenue of
approximately $3 8 million for this past season, which is down almost $600,000
from the prior year, a significant decline.
As discussed above, we are waiting on our financing package and when this is
finalized we will be in a position to respond to your request regarding information
on our development plans
If I can provide you with any further information. please do not hesitate to call
sincer;.' C&
~/~ L
-t .-
Howard Wolle SSc. CA
HW'mv
171
REs.#C27/00 - LITTLE MEN FilMS INCORPORATED - Restoration of lease lands
Claremont Conservation Area, Duffins Creek Watershed, CFN 29696
Status update regarding the restoration and site clean-up associated with
the former film set on lands leased by Little Men Films Incorporated at
the Claremont Conservation Area, Duffins Creek Watershed, City of
Pickering.
Moved by Christine Cooper
Seconded by' Dick O'Brien
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to commence
planning for site restoration work of the former Little Men Films Incorporated film set at
the Claremont Conservation Area,
AND FURTHER THAT the unused balance ofthe $100,000 se~urity deposit be returned to
Little Men Films Incorporated upon satisfactory completion of all site restoration and
clean-up work.
CARRIED
BACKGROUND
In July of 1998, Authority staff were approached by Alliance Productions Incorporated with a
proposal to use a portion of the Authority's Claremont Conservation Area for the purpose of
filming a new television series entitled "Little Men" The proposal entailed the construction of
two temporary film sets designed to be quickly erected and torn down on the completion of
filming
The original licence agreement with Alliance Productions ended on February 28, 1999, and the
series was taken over by the Coscient Group who renewed the licence agreement from March
1, 1999 to December 31, 1999 The licence agreement was then mutually extended on a
month to month basis in order to allow Little Men Films Incorporated the opportunity to pursue
securing a third season for their show, or alternatively make arrangements for the transfer of
the agreement to a third party interested in filming at Claremont; neither option materialized,
and on June 30th, 2000, the licence agreement between Little Men Films Incorporated and the
Authority came to an end
Under the provisions of the agreement, Little Men Films Incorporated was to have restored the
film set lands reasonably close to their original condition within sixty (60) days of the
termination, failure to do ;0 would allow the Authority to complete these works drawing upon
the $100,000 security deposit provided for this purpose by Little Men Films Incorporated The
site was to be restored by the end of August, 2000, however Little Men Films encountered
significant delays, and by last Fall had only completed the removal of the set and some
preliminary grading work.
A site meeting with representatives for Little Men Films Incorporated to review the progress
made with respect to restoring the site identified the following matters which remained
outstanding
. need to import, place and rough grade fifty loads of topsoil to provide minimum 75 mm (3")
depth over all affected areas,
172
. need to fine grade and hydroseed to grass cover all exposed areas, estimated at
approximately 20,000m2 (215,285 sq ft.),
. removal and restoration of vehicular access from Sideline Twelve, including the replanting
of this area with native shrubs and trees,
. repair to the internal road network as a result of the use of this road by heavy equipment
and machinery as part of the site clean-up
The current total estimated cost to undertake these works is approximately $55,000 Authority
staff would complete all work, with the exception of the repair to the internal road network
which would be completed by an independent contractor retained by the Authority
For the past couple of months Authority staff has been attempting to secure a release and
agreement from Little Men Films Incorporated regarding the final restoration work and
associated costs No progress has been made in this regard As such, Authority staff will
commence planning for final site restoration work this coming spring, and upon satisfactory
completion of all work will remit the unused balance of the security deposit monies to Little
Men Films Incorporated Staff has received legal advice from the Authority's solicitor, Gardiner
Roberts, confirming that this is an appropriate course of action
WORK TO BE DONE
Final site restoration works will commence this spring Upon satisfactory completion, the
unused balance of the security deposit monies will be remitted to Little Men Films
Incorporated
Report prepared by. Luch Ognibene, Extension 5284
For Information contact: Luch Ognibene, Extension 5284
Date. January 02, 2001
RES.#C28/00 - RECORDS RETENTION SCHEDULE AND POLlCY
Annual update. Report recommending updates to the Authority's
Records Retention Schedule and Policy
Moved by' Dick O'Brien
Seconded by Christine Cooper
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Summary of Alterations of
the Records Retention Schedule and Policy, dated December 18,2000 be approved.
CARRIED
BACKGROUND
Regularly, the Authority updates its Records Retention Schedule to reflect various operational
and legal changes which may occur The Schedule and Policy is the backbone for the
Records Management system in that it governs the life of all Authority Records Accordingly, it
is adjusted yearly
173
RATIONALE
The Summary of Alterations is attached for the Retention Schedule The Policy remains
unaltered
Report prepared by' John Annunziello, extension 5272
Date. December 19, 2000
Attachments: 2
174
Attachment 1
SUMMARY OF ALTERATIONS
Outlined below is a summary of alterations which have been made to the Records Retention
Schedule & Policy as of December 18, 2000
FINANCIAL
The following Retention Schedule has been changed
MNR Claim Files (10 years) has been changed to (25 years)
WATERSHED STRATEGIES
The following new section has been added
2 years Budget
2 years General Correspondence
10 years Membership Information
Permanent Minutes
5 years (Sub) Committee
25 years Projects (Concepts/Community Action Sites)
Permanent Programs
5 years Publications
Permanent Statistics
Permanent Studies & Reports
5 years Special Projects/Events
5 years Public Meetings/Workshops
10 years Legal
Listed below are the Sub-Series which will be under each Main Series.
Carruthers Creek Watershed
Don River Watershed
Duffins Creek Watershed
Etobicoke Creek Watershed
Highland Creek Watershed
Humber River Watershed
Mimico Creek Watershed
Petticoat Creek Watershed
Rouge River Watershed
Waterfront
N/A
All Watersheds
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Attachment 2
RECORDS RETENTION POLICY
1.0 PURPOSE
This policy provides for the retention, storage, micro-filming and destruction of Authority reports and
documents, as appropriate Procedures based on the policy will serve to facilitate the keeping of Authority
records, establishment of the authenticity of records and destruction of records at appropriate times
2.0 DEFINITIONS AND TERMINOLOGY
For the purpose of this policy'
a) "File" or "Record" shall mean the composition of documents, reports, receipts, vouchers,
instruments, plans, surveys and any other papers, be it in their original form or a microform, that is
certified by an authorized officer of the Authority or in a form of a computerized printout.
b) "Record Centre" is a designated storage area where files are stored for their specified retention
period
c) "Records Retention ~ chedule" determines the retention periods for all categories of files currently
being held by the Authority
d) "Active" files are those in current use by a Division
e) "Semi-Active" files are those not in current use, but which are required to be kept for a specified
retention period
3.0 RECORDS RETENTION PRINCIPLES
For purposes of this policy, the following principles shall be applied in the retention of records by the
Authority'
. All files and records created by the Authority shall be categorized in accordance with the Records
Retention Schedule attached to this policy, and governed by the retention dates defined for each
category
. With the exception of the Financial Records category and the Executive Records category, all files shall
be registered with a Central Filing Number which will clearly identify the category of the record and its
retention period
. At the conclusion of each record's retention period, the record shall be brought to the attention of the
Division Director responsible who may extend the retention period by up to one year
. Files and records may be reviewed by the Chief Administrative Officer or his designate for the
purposes of eliminating duplication of individual documents
. No records shall be destroyed without written authorization from the Director responsible or the Chief
Administrative Officer
. Wherever feasible and in accordance with legal requirements, documents shall be microfilmed in
accordance with the National Standard of Canada CAN2-72 11-29 entitled "Microfilm as Documentary
Evidence" Procedures for microfilming will be those generally accepted by the Government of
Canada, Ministry of National Revenue Originals and written copies of documents, having been
microfilmed in accordance with the National Standard of Canada, may be destroyed This policy shall
apply to documents previously microfilmed
176
SECTION IV -ITEMS FOR THE INFORMATION OF THE BOARD
RES.#C29/00 - ACCOUNTS RECEIVABLE STATUS REPORT
December 30,2000 Staff report on accounts receivable.
Moved by David Barrow
Seconded by Raymond Cho
IT IS RECOMMENDED THAT the report on accounts receivable of the Authority, as of
December 30, 2000, be received.
CARRIED
BACKGROUND
At Meeting #3/91 the Board requested that for each of its meetings staff reports on the status
of the Authority's receivables
ANALYSIS
The schedule below summarizes the status of receivables, including aging and classification
The schedule excludes $6,096 in accumulated interest arrears on invoices outstanding for
more than 30 days
ACCOUNTS RECEIVABLE AGING, BY CATEGORY
(Excluding Municipal Levy and MNR Grant - As at December 30, 2000)
31 TO 61 TO 90 90 PLUS
CURRENT 60 DAYS DAYS DAYS TOTAL %
SCHOOLS AND
SCHOOL BOARDS 180,250 51 ,285 65,296 8,940 305,771 30.2%
GOVERNMENT 298,200 157,797 141,454 51,150 648,601 640%
CORPORATE,
INDIVIDUAL AND 28,112 19,764 3,882 7,891 59,649 5.9%
COMMUNITY GROUPS
TOTAL 506,562 228,846 210,632 67,981 1,014,021 100 0%
% OF TOTAL 500% 226% 20.8% 67% 100 0%
Items in excess of $1 ,000, included in the 90-plus-days column, are listed on the following
page. These amounts are deemed collectible. Total receivables at $1,014,021 are within
normal levels for this time of year, and will, in fact, increase when final year end invoicing is
completed These balances exclude an amount due from Wild Water Kingdom of
approximately $188,000 plus interest, as required under the terms of the lease agreement.
Receivables balances, as reported on each of the previous reports to the Board, after 1996, are
presented on the following page
177
DATE Total gO-Pius
$ $
December 30/00 1,014,021 67,981
September 06/00 596,536 47,728
March 19/00 869,266 100,758
February 15/00 1,007,850 42,952
December 30/99 694,198 81,500
October 26/99 531,118 89,630
August 29/99 565,611 97,950
May 23/99 392,070 21,841
March 29/99 I 464,780 61,536
February 24/99 342,696 55,726
August 25/98 368,404 118,340
May 24/98 319,384 20,946
November 4/97 462,630 13,507
August 25/97 309,242 11 ,420
May 25/97 390,806 79,682
April 27/97 569,509 143,588
February 23/97 I 624,669 34,911
178
'\
I
The list below itemizes accounts greater than $1,000 included in the 90 day plus category
ARREARS AGE
CLIENT NAME AMOUNT INTEREST (DAYS)
$ $
Environment Canada 7,49000 n\a 280
Regional Municipality of York 30,51407 n\a 136
Ci , of Pickering 5,88500 454 82 175
Ci , of Pickering 429 54
7,00000 140
I
To pnto District School Board 8,881 00 405 67 98
.~ 59,77007 1 ,290 03
Report prepared by. Rocco Sgambelluri, extension 5232
Date. January 04, 2001
TERMINATION
ON MOTION, the meeting terminated at 956 a.m., on January 12, 2001
Ron Moeser J Craig Mather
Chair Secretary-Treasurer
/ks
179