HomeMy WebLinkAboutFinance and Business Development Board 2001
ITEM 1
~
V THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT BOARD #1/01
March 2, 2001
The Finance and Business Development Board Meeting #1/01, was held in the Humber
Room, Head Office, on Friday, March 2, 2001 The Chair David Barrow, called the
meeting to order at 9:27 a m.
PRESENT
David Barrow Vice Chair
Raymond Cho Member
Bill O'Donnell Member
Dick O'Brien Chair, Authority
Maja Prentice Member
REGRETS
Rob Ford Member
Joan King Member
Peter Milczyn Member
Ron Moeser Chair
RES #C1/01 - MINUTES
Moved by Dick O'Brien
Seconded by Raymond Cho
THA T the Minutes of Meeting #5/00, held on January 12, 2001, be approved.
CARRIED
DELEGATIONS
(a) Alan Litwack of Minden Gross, Solicitor for Wild Water Kingdom, speaking in regards to
their proposal for a new concert venue
RES #C2/01 - DELEGATIONS
Moved by Bill O'Donnell
Seconded by Dick O'Brien
1
THAT the above-noted delegation (a) be received,
AND FURTHER THAT the request to proceed with a Wild Water Kingdom Concert Venue,
as outlined in the proposal presented on March 2, 2001, be denied
CARRIED
CORRESPONDENCE
(a) A letter dated February 22, 2001, from Dr Edward Siu Chong, President, Wild Water
Kingdom, in regards to delegation request (a) as above
RES #C3/01 - CORRESPONDENCE
Moved by Dick O'Brien
Seconded by Maja Prentice
THAT correspondence (a) be received
CARRIED
,
2
Correspondence (a)
ltfl4 WAter
~K I N G D 0 M~
February 22, 2001
Via Facsimile. (416)661-6898
Toronto Region Conservation Authority
5 Shoreham Drive
Downsview. Ontario
M3N 1 S4
Attention. Mr. Jim Dillane
Dear Jim.
Further to our meeting, this will confirm our request to have an opportunity for Wild
Water Kingdom to make a presentation to the Finence and Business Development
Board The objectives of this presentation are as follows'
1 To request permission for using certain portion of the existing lands presently
under lease as a potential concert venue. In this regard, we would like to use the
South East corner of Finch and Steeles for use as parking to accommodate
additional guests; and
2. To present a financial proposal in consideration of the Authority granting us their
approval.
As always, thank you very much for your cooperation and support.
Yours very truly
:!....~=r
President
1mtrc..Jim Olllan. - Fob 22. 01
~ Park Addre,;s: nss Flnch Avenue West, Bra'llplon. Onlaflo L6T 3Y7
iel: (~1 t;) 369.0123 Tol:(905) 794-0565 Fax: (~OS) 794.1071
t/t d WOa~~I~ ~31~ OlIM WdE2 vB 10 22 83,;/
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3
SECTION I - ITEMS FOR AUTHORITY ACTION
RES #C4/01 - FREEDOM OF INFORMATION REQUESTS
2000 Summary Provides a summary of requests received under the
Municipal freedom of Information and Protection uf Privacy Act during
2000
Moved by Dick O'Brien
Seconded by Maja Prentice
IT IS RECOMMENDED THAT the report dated February 22,2001, on summary of requests
under Municipal Freedom of Information legislation during 2000, be received
CARRIED
BACKGROUND
Each year, the Authority provides the Information and Privacy Commissioner/Ontario with a
report summarizing requests received under freedom of information legislation This report
summarizes the information for the Board
RATIONALE
In 2000, the Authority considered 7 requests, all for information of a general nature (as
opposed to personal Information) In 4 cases, all of the information requested was disclosed
Three requests were unresolved at year and were carried forward to 2001
One of the three requests carried forward was the subject of an appeal to the Information and
Privacy Commissioner/Olltario In February of 2001 , the Authority rece'ved notification that the
Commission had made jlS decision and directed the TRCA to release some of the records
which had been the subject of the appeal The Commission supported the TRCA position that
certain specific records which constituted personal financial information of a third party should
not be disclosed
FINANCIAL DETAILS
A total of $168650 in fees was collected In two cases, fees were waived because the
amounts were minimal
For Information contact Jim Dillane, 416-667-6292
Date February 22, 2001
RES #C5/01 - 2000 YEAR END FINANCIAL PROGRESS REPORT
For the Period January 1 to December 31, 2000 This is the year end
financial progress report, identifying major variances from budget during
2000
4
Moved by Bill O'Donnell
Seconded by Maja Prentice
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the 2000 Financial Progress
Report for the period January 1 to December 31, 2000, be received.
CARRIED
BACKGROUND
As part of the Authority's ongoing financial management, staff provides regular financial
progress reports describing activities to date as measured against the 2000 Business Plan
Staff has reported previously on financial variances to August 31 and September 30, 2000
The report which follows describes major variances from the 2000 approved budget in the
same format as the 2000 Business Plan The 2000 draft audited financial statements will be
available at the March 2, 2000 meeting
RATIONALE
As the Board was adviser:l in the fall of 2000, there were a number of unexpected events in
2000 that created budgE,. pressures The most significant was the rainy weather in July which
hurt attractions and parks Staff constrained expenditures across the organization during the
last quarter of the year The end result is that the Authority finished the year 2000 effectively on
budget with a modest deficit of $3,106
There was a significant deficit in the capital budget, $627,766 This was created largely as a
result of difficulties in two areas, the Kortright Centre "Living Machine" Sustainability Project
and land acquisition
The Authority made decisions to acquire various properties in 2000, the cost of which
exceeded available revenues These properties were considered high priority for acquisition
and when they came on the market, staff recommended acquisition
Staff had anticipated the completion of a number of property sales which would have offset a
significant portion of the land acquisition costs These sales have or are being completed but
not before December 31, 2000
The end result is that the land acquisition program ended the year with a deficit of $562,125
While this will be offset in 2001 by the closing of several land sales, there is still the prospect of
about $300,000 which must be found Staff will report on plans to deal with this as part of the
2001 budget process
The Kortright "Living Machine" Project was completed in 1998 with a deficit of about $600,000
This was carried into 1999 and 2000 with the hope that additional fundraising would eliminate
all or part of the deficit. In 2000, stqff have conceded that the additional $100,000 anticipated
from funding partners would not be received Accordingly, $100,000 has been added to the
project deficit which is now about $700,000
While various projects contributed in small ways to the capital budget, it is the KCC "Living
Machine" and land acquisition which are the major problem areas Both will be addressed as
part of the 2001 budget process
5
Itemized in the attached report are the significant variances from the 2000 Business Plan and
Budget.
For Information contact. Jim Dillane, 667-6292
Ralph Kofler, extension 274
Date February 26, 2000
Attachments 1
6
Attachment 1
THE TORONTO AND REGION CONSERVATION AUTHORITY
FINANCIAL PROGRESS REPORT
FOR THE PERIOD JANUARY 1,2000 TO DECEMBER 31,2000
.
7
Page 1
OPERATING AND CAPITAL BUDGET VARIANCE OVERVIEW
Operating Deficit. $ 3 1 thousand
Capital Deficit: $ 627.7 thousand
Total Deficit $ 630.8 thousand
Operating and Capital Overview
The major components of the deficit are as follows
* Due to timing issues in regards to the availability of land sale revenue and other funding
sources, a deficit of $562 1 thousand occurred in land acquisition At least $300 0
thousand of this is expected to be recovered in 2001
* An amount of $1000 thousand of funding anticipated to have been secured for the
construction of the Living Machine at the Kortright Centre was written off
* Business Development. Costs and revenues under budget by over $500 thousand
because the budgeted transfer of the Ontario Realty Corporation lands did not occur in
2000 Apart from this, revenue from leases was less than budget resulting in a $83 0
thousand deficit.
* Land management: $98 1 thousand shortfall as a result of additional staff charges for the
staff handling land acquisitions and management which would normally have been
charged to the Land Acquisition capital project.
* $33 2 thousand negative variance for Black Creek Pioneer Village programming
Attendance levels were below 1999 and below budget which accounts for most of the
shortfall in admissions, gift shop, and food revenue This shortfall was mitigated by
constraining costs
* $75 4 thousand net shortfall for the Conservation Areas and Kortright. Poor summer
weather has impacted attendance (although the Indian Line campground continued to do
very well) and a number of revenue targets were not fully achieved This was somewhat
offset by savings such from not filling some staff positions that became vacant. In
addition some unscheduled major maintenance needs surfaced, particularly at Kortright.
* Land Use Planning $86 0 thousand surplus The OMB hearings for the Oak Ridges
Moraine were over $350 thousand higher than budget but were covered by additional
funding from participating municipalities Planning fee revenue came in close to budget
and combined with underspending for staff and other legal costs produced the surplus
* Conservation Field Centres $11 0 thousand shortfall primarily as a result of problems
with water quality at the Claremont Centre The Centre was closed for a period which
meant lost revenue and the chlorination system had to be replaced
Various other shortfalls / surpluses are shown and noted on the summary page
8
Page 2
A complete summary of budgeted and actual results follows the comments
section as well as a list of variances by business component with brief
explanations Also attached is a report of revenue results for selected program
areas
OTHER ITEMS
2000 Total
Number of Visitors Target Actual 2000 Actual 1999
Black Creek Pioneer Village 190,000 156,898 178,235
Conservation Areas 500,000 374,718 455,502
Kortright Centre 140,000 123,742 119,933
Conservation Field Centres 36,000 37,890 39,123
Special Proiects
Higher than budgeted year-to-date actuals, particularly in the Regeneration, Resource
Monitoring, and Watershed Strategies programs, are often attributable to this category "Special
Projects" refer to a variety of activities the Authority carries out where specifically designated,
usually one-time funding, is available for things like research, rehabilitation, planting, and plant
material costs Sources include
1 ) Employment Programs government sponsored, job-creation programs
2) Site / Research Specific Initiatives where special funding is provided from a private or
governmental source to carry out some specific research or site work
Major projects include Rehabilitation & Planting, Fisheries Plans, Water Quality Improvement
Programs, Habitat Improvement Program, Summer Experience Program and the Environmental
Youth Corps Program
Vehicle & Equipment Reserve
There was $213 0 thousand less of a draw on the reserve because of deferred expenditures for
equipment replacement and higher usage charges
CAPITAL BUDGET
Project for Valley and Shoreline Regeneration in the City of Toronto, 1997-2001 $1600
thousand below budget, Toronto Islands and some items deferred
Lake Ontario Waterfront Regeneration Projects in the City of Toronto and Durham Region,
2000 $1 3 million below budget re Ashbridge's Bay, Tommy Thompson Park, Cell 1 capping,
Arsenal Lands development, Mimico Apartment Strip, Bluffer's Park Several sites still awaiting
environmental approvals
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Page 3
Port Union Waterfront Improvement Project, City of Toronto $1450 thousand underspent
due to startup delays
Administration Office - Project deferred, funds not available
Offices for Greater Toronto Services Board - $40 0 thousand higher.costs due to unexpected
additional servicing costs Funded from reserves, provincial sales tax rebates, and the rental
payments over the lease. period
Don Valley Brickworks Regeneration Project, 1994-97 $100 thousand higher than budget for
Mud Creek regeneration work with offsetting revenue
Etobicoke Motel Strip Waterfront Project - $140 0 thousand below budget. Process to settle
expropriations still in progress
Toronto Remedial Action Plan - Underspent by $4000 thousand Several sites either deferred
or delayed
Peel Natural Heritage Project -$1,2000 thousand higher than budget of expenditures
covered by additional partner funding and carryforward of 1999 levy Much work carried out at
Palgrave Mill Pond, Derry Road Stormwater Pond Retrofit etc.
York Natural Heritage Project -$4400 thousand higher than budget of expenditures covered
by additional partner funding and carryforward of 1999 levy Considerable work done on Board
of trade fish barriers, EcoPark Stormwater Pond, Granger Greenway etc
Public Use Infrastructure Project At budget except for unbudgeted Baker Sugar Bush
development and creation of berms at Claireville and Boyd paid for by tipping fees
Kortright Living Machine Project No expenditures but outstanding funding for original project
written off for $100 0 thousand deficit.
Black Creek Pioneer Village Retrofit Project $265 thousand underspent due to pace of work.
Black Creek Pioneer Village Attraction Development Project $835 thousand underspent
because of more complex design and startup issues
Waterfront Open Space -$1 750 million under budget due to unavailability of funding
Acquisitions include
Former CNR Lands 1 444 acres .easement .of L ,Ontario-shoreline .in .former City of
Scarborough
Former Naccarato property' 140 acres of L Ontario shoreline in Pickering
Former Leonhardt property' 265 acres of L Ontario shoreline In Pickering
Former Kilcooley Gardens Co-operative Property' 1 633 acres on Lake Ontario shoreline in
Toronto
Former CNR Property' 2210 acres of Lake Ontario shoreline required for the Port Union Project
in the City of Toronto (Scarborough District)
10
Page 4
Greenspace Protection and Acquisition Project 1996 - 2000 -$1 500 million under budget
due to unavailability of funding
Acquisitions include
Former Sugarbush Dev Ltd property' 75 696 acres of Don R flood plain/valley land in
Vaughan
Former Realzon Inc. property' 20433 acres of Humber flood plain/valley land in Caledon
Former Anpark Dev property 2 073 acres of Humber flood plain/valley land in Richmond Hill
Former Markham Mill property' 2 070 acres of Rouge flood plain/valley land in Markham
Former Watertower Investments property' 1 407 acres of Humber flood plain/valley land in
Vaughan
Former Boychuk Property' 1 410 acres Humber River in the City of Toronto
Former Ball/Smith Property 7470 acres together with a house located on the Humber River in
the City of Vaughan
Former Bosse Property' 0466 acres on the Rouge River in the Town of Markham
Former Kenneth Ng Property' 0400 acres located on the Rouge River in the Town of Markham
Former Anndale Property' 38 810 acres located on the Rouge River in the City of Toronto
Former Rigelhof Property' 0699 acres located on the Duffins Creek in the Town of Ajax
Former Harvey Property' 0 032 acres located on the Duffins Creek in the Town of Ajax
Former Ontario Realty Corporation Property' 122 390 acres Provincially designated wetlands on
the Petticoat Creek in the City of Pickering
Former CNR Property' 7 89 acres on the Don River in the City of "Toronto
Former Buabeng/Calvan Property' land exchange on the Humber River in the City of Toronto
Former 6 properties were acquired through the development process containing 30 809 acres in
the Cities of Pickering and Vaughan and the Towns of Caledon and Richmond Hill on the
Humber and Don Rivers
Former 23 Conservation Easement in the Cities of Vaughan and Pickering and the Township of
Uxbridge on the Humber and Don Rivers and the Duffins and Petticoat Creeks
11
PROGRESS REPORT AS OF DECEMBER 31. 2000
SUMMARY OF ACTUAL VARIANCES AT DECEMBER 31. 2000
BUSINESS COMPONENT Expenditures Revenue Net Expenditures Brief Explan<!tion
$ Over/(Under) $ Over/(Under) $ Over/(Under)
WA TERSHED PLANNING
1) Watershed Strategies (340,635) (381,814) 41,179 Reduced revenue and expenditures for Highland,
Etob-Mimico, Duffins, Moraine Strategies
2) Resource Monitoring 133,932 177,990 (44,058) Extra Sp Projects net of reduced Floodplain Mapping
expenditures, higher CFGT revenue here
3) Education
a) Conservation Field Centres (254,712) (243,665) (11,048) Claremont rev/expenditures down re closure, Program
planning exercise deferred
b) Kortright Centre 110,941 42,758 68,184 More Boyd staff charged here plus Sustainability Centre.
4) Flood Warning (596) (1,000) 404
LAND USE PLANNING SERVICES
5) Advisory / Technical Clearance 140,821 165,478 (24,656) OMB hearings costs $350k higher, offset by revenue Net
b) Permitting/Compliance monitoring 98,375 160,206 (61 ,832)of various underexpenditures in staff and legal costs.
REGENERA nON
6) Project Design & Implementation (191,725) (124,935) (66,790) Externally funded Sp Projects below ~udget, Brisk
sales in Nursery operations produced $55k surplus. N
MANAGEMENT OF PUBLIC ASSETS ~
Land Management
8) Property Services 97,143 (1,000) 98,143 Reduced allocation of staff to capital because of less land acquisition
9) CA Land Management 7,515 7,658 (143)
10) Water Management Structures (39,316) 0 (39,316)-some items deferred
11) BCPV Infrastructure (0) 0 (0)
12) Business Development (513,292) (596,351 ) 83,059 ORC lands not transferred in 2000, lower lease/film revenues
WA TERSHED EXPERIENCE
13) Recreation Programs (180,529) (187,668) 7,139 - poor maple syrup, swimming, driving range, net of cost cuts.
14) BCPV Programs (234,720) (267,882) 33,162 -Attendance, gift shop, food revenues down, net of cost cuts.
Vehicle & Equipment Reserve (Net) (213,022) (213,022) (O)-higher usage charges, some purchases deferred.
15) CORPORA TE SERVICES
a) Management Services 27,231 17,074 10,157 - unbudgeted Enviro Management System costs
b) Corporate Secretariat 19,909 0 19,909 - higher legal costs.
c) Development Office (26,866) (26,866) o - some fundraising costs deferred.
d) Communications (18141) 9,203 (27,344)- website development costs deferred
e) Human Resources / Safety (3,119) 23,654 (26,773) -WSIB rebate- NEER program
f) Office Services 9,497 1,552 7,945
g) Information Technology (13,838) (45,315) 31,4 77 - portion of Customer Service software deferred
h) Financial Services (21,591 ) 49,267 (70,858) -new payroll software deferred to 2001, higher interest
OPERATING TOTAL (1 406,738) (1,434,680) 27,942
PROGRESS REPORT AS OF DECEMBER 31. 2000
SUMMARY OF ACTUAL VARIANCES AT DECEMBER 31. 2000
BUSINESS COMPONENT ExP-enditures Revenue Net Expenditures Brief Explanation
$ Over/(Under) $ Over/(Under) $ Over/(Under)
MNR Transfer Payment 54
Severance funding 0
Municipal Levy 24,781 - Durham levy for Duffin's Strategy
Operating Deficit / (Surplus) 3,107
CAPITAL
WA TERSHED PLANNING
1) Watershed Strategies ( Waterfront) 21,393 853 20,540
2) Resource Monitoring (Waterfront) (6,342) 0 (6,342)
REGENERA nON M
6) Regeneration Capital Projects (488,471) 698,163 (1,186.634)Pending DFO approvals Waterfront underspent $16 million ~
Natural heritage Projects above budget $1.2 million with revenue
7) land Acquisitions & Disposals 1,653,158 1,091,033 562,125 - unbudgeted $4 million Rouge Park acquisition, net of
reduced Greenspace acq and funding unavailability
WA TERSHED EXPERIENCE
Public Use Infrastructure Projects (906,167) 81 , 154 (987,322) Slower start-up for BCPV attraction development.
CORPORA TE SERVICES
Administrative Office (200,000) (200,000) o -item deferred
CAPITAL TOTAL 73,570 1,671,203 (1,597,634)
Municipal Levy (2,225,400)- reo deferred items
Capital Deficit / (Surplus) 627,766
TOTAL AUTHORITY 630,873
Page 1 of 2
TORONTO AND REGION CONSERVATION AUTHORITY
(
PROGRESS REPORT AS OF DECEMBER. 31, 2000 IN BUSINESS PLAN FORMAT
OPERATING 2000 Budget 2000 Actual
aUSINESS COMPONENTS Gross Program Other Net: Levy/ Gross Program Other Net: Levyl Net Exp. %
& ACTIVITIES Fxoenditures Revenue Sources Grant Expenditu Revenue Sourees Grant Budget Used
$ $ $ $ $ $ $ $
WATERSHED HEALTH
WATERSHED PLANNING
1) Watershed Strategies 1,208,100 545,000 663,100 887 485 38,343 517,943 313,179 47.23%
2) Resource Monitoring 1,054,400 229,900 824,500 1 188.332 85,907 341,983 780.442 94,66%
3) Education:
a) Conservation Field Centres 2,232,200 1,382,300 658,100 191,800 1,977 488 1.279,789 518,946 180,752 94 24%
b) Kortright Centre 1,458,100 858,200 66,000 533,900 1,569.041 788.437 178,521 802,084 112.77%
4) Flood \Naming 234 500 1000 233 500 233,904 233,904 10017%
6187300 2241 500 1 499 000 2 446 800 5,836,230 2,170.476 1,555,393 2.110,381 86.25%
LAND USE PLANNING SERVICES
5) AdVISOry I Technical Clearance 691,000 250,000 75,000 366,000 831,621 235.118 255.380 341.344 93.26%
b) Permitiing/Compliance Monitoring 914100 248 000 75000 591 100 1.012,475 227.846 255.380 529.288 89.54',\.
, 1 605100 498 000 150 000 957 100 1.844.296 462.964 510.720 -870.612 90.96-1.
REGENERATION
6) Project Design & Implementation 1 377 900 535800 408 100 434 000 1.188,175 .297.363 521.601 387.210 84 61',\.
1,377 900 535800 408100 434 000 1.188.175 297.383 521,601 367,210
MANAGEMENT OF PUBLIC ASSETS
~ 7) Land Management:
..r::. a) F;'roperty Services 664,900 1,000 663,900 782.043 762.043 114.78%
b) CA Land Management 578,050 578,050 585,585 1.043 6.614 577 .907 99.98'1,
8) Water Management Structures 110,700 110,700 71,384 71.384 11440%
9) BCPV Infrastructure 875,000 875,000 875,000 0 875.000 100.00%
10) Business Development 1,244 900 1 903800 5000 (663,900 731.808 1,292.449 20.000 (580.841 -8749'1,
3473 550 1 904800 5000 1 563750 3.025,801 1.293.492 28.614 1,705.494 109 06%
WATERSHED EXPERIENCE
11) Recreation Programs 2,695,150 2,582,900 16,500 95,750 2,514.621 2,372,436 39.296 102.889 10746%
12) BCPV Programs 3,692,300 2,930,500 247,500 514,300 3.457.580 2.689.249 240,869 547 482 106.45%
b) Marketing & Developmentlniatives 391 100 (391 100 (0) 0
I 6,387 450 5,904 500 264 000 218950 5.972.201 5.041,865 280,164 650,352 297.03%
13) Vehicle & Equipment (Net) 209 400 209 400 0 13.822) 0 (3,622) (0
14) CORPORA TE SERVICES
a) Management Services 414,500 414,500 441.731 17,074 424,857 102.45%
b) Corporate Secretanat 177,000 177,000 196,909 196.909 111.25%
c) Development Office 375,500 375,500 348.634 348,634
d) Communications 360,800 360,800 342.859 9,203 333.456 92.42%
e) Human Resources I Safety 255,400 255,400 252.281 23.654 228.627 89.52'1.
f) Office Services 571,800 571,800 581,297 1.552 579.745 101.39%
g) Information Technology 317,300 5,000 75,000 237,300 303,462 3.600 31,085 288,777 113.26',\.
h) Financial Services 513 300 250 000 263 300 491.709 299,267 192.442 73.09%
2 985 600 255 000 450 500 2280100 2.958,682 352.798 3B 1,270 2.224,814 97,57''\'
Corporate Services: % o( Total Budget 8.2% 84%
OPERATING TOTAL 22 226 300 11339600 2 986 000 7 900 700 20819582 9618779 3'72 141 7 928 642 100 35%
MNR Transfer Payment 845,500 845.554
Rouge Park Levy 353,600 269,728 83,872
Municioal Levv 7 055 200 7,079,981
OoeratinQ Deficit I (Surplus) 0 3107
TORONTO AND REGION CONSER VA TlON AUTHORITY
PROGRESS REPORT AS OF DECEMBER, 31, 2000 IN BUSINESS PLAN FORMAT
CAPITAL 2000 Budqet 2000 Actual
BUSINESS COMPONENTS Gross Program Other Net; Levy/ Gross Progr.Jm Other Net: Levy! Net Exp. %
& ACTIVITIES iFxoenditures Revenue Sources Grant ExDendlture Revenue Sources G,.nt Budaet Used
$ $ $ $ $ $ $ $
WATERSHED PLANNING
1) Watershed Strategies ( Waterfront) 88,300 88,300 109,693 853 108.840 12326%
2) Resource Monitoring (Waterfront) 125,000 125,000 118,858 118,858 i4.93'/.
REGENERATION
6) Regeneration Capital Projects
Waterfront Regeneration 3,099,400 100,000 825,200 2,174,200 1.722.127 317.852 163,628 1.240,847 5707'/.
Port Union Watefront Improvement 300,000 300,000 142.417 142.417 4747%
Humber Bay Shores ( Motel Strip) 300,000 150,000 150,000 157.614 76,807 78.807 52.54%
Toronto RAP 1,226,000 726,000 500,000 785,091 17.858 258.283 508,950 101.79,..
~ Peel RAP 600,000 300,000 300,000 1,~9.755 216,224 1 130.209 503,322 167.77%
York RAP 500,000 300,000 200,000 942,223 156,810 555,337 230,076 115.04%
CJ1 Durham RAP 25,000 25,000
Valley & Shoreline Regen. 1,431,1 50 61,150 1,370,000 1.269.277 14,516 67,223 1,187.536 86 68Y.
Flood Control
Toronto Islands
Bnckworks 165,000 165,000 269.432 161,913 166,909 (59,390
Arsenal Lands Remediation 20,144 20.144 (0
7,646,550 100,000 2,527,350 5,019,200 7158,078 905.117 2.420,396 3.832,566 76 36'.
7) Land Acquisitions & Disposals 4,000,000 4,000,000 5,853,158 5.091,033 562,125 ERR
WA TERSHED EXPERIENCE
Public Use Infrastructure Projects 650,000 150,000 309,000 191,000 816,339 414.647 193.372 208,320 109,07%
Kortright Living MaChine 50,000 50,000 (loo,OOO) 100,000 ERR
BCPV Retrofit & Development Project 1,600,000 1,600,000 577 494 82,136 495,358 30.96';'
CORPORATESER~CES
Administrative Office 200 000 200 000
CAPITAL TOTAL 14359850 4 250 000 3 086 350 7 023 500 14433420 1.220716 7 786 937 5 425 8BB 77,25".
MNR Transfer Payment
Municioal Lew 7,023500 4 798 100
Caoital Deficit I ISumlusl 0 627 766
Attachment to Progress Report #2. 2000
THE TORONTO AND REGION CONSERVATION AUTHORITY
REVENUE RESULTS FOR SELECTED PROGRAMS
FOR THE PERIOD JANUARY 1,2000 TO DECEMBER 31,2000
'.
1.6
T KC.A. REVENUE REPORT DATA SHEET
LOCATION Black Creek Pioneer Village
MONTH-END 2000 2000 1999
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR. Apr9 21,747 0 10,728
APR. May 7 72,831 0 36,719
MAY June 4 261,020 154,680 197,917
JUNE July 2 459,819 411,880 490,167
JULY July 30 638,458 601,110 668,293
AUG Aug 27 856,926 830,190 919.468
SEPT Sep 24 1,013,272 1,049,580 1,082,215
OCT Nov 5 1,275,150 1,213,000 1,237,523
NOV Dec 3 1,414,333 1,343,485 1,380,171
DEC Dec. 31 1,673,443 1,606,000 1,638,792
-I Black Creek Pioneer Village I
2000 I
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Apr9 May7 June 4 July 2 July 30 Aug 27 Sep 24 Nov 5 Dee 3 Dec. 31
MONTH ENDED
Legend
1999 Actual
------------------
2000 Budget
2000 Actual
17
T R C.A. REVENUE REPORT DATA SHEET
LOCATION Conservation Areas
MONTH-END 2000 2000 1999
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR Apr 9 288,052 218,100 242,523
APR. May7 412,166 348,100 356,382
MAY June 4 636,177 570,100 565,786
JUNE July 2 985,452 1,137,100 1,123,430
JULY July 30 1,444,209 1,715,100 1,681,953
AUG Aug 27 1,932,102 2,153,500 2,147,354
SEPT Sep 24 2,186,461 2,373,500 2,370,875
OCT Nov 5 2,342,311 2,542,900 2,531,204
NOV Dec 3 2,376,029 2,572,900 2,552,956
DEC Dec 31 2,408,281 2,582,900 2,574,205
I Conservation Areas I
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Apr9 May7 June 4 July 2 July 30 Aug 27 Sep 24 Nav 5 Dee 3 Dec. 31
MONTH ENDED
Legend
1999 Actual
------------------
2000 Budget
2000 Actual
18
T RC.A. REVENUE REPORT DATA SHEET
LOCATION Conservation Field Centres
MONTH-END 2000 2000 1999
MONTH QAIE YTD TOTAL YTD BUDGET YTD TOT AL
$ $ $
JAN -MAR. Apr9 434,839 397,328 346,608
APR May7 555,930 529,771 477,292
MAY June 4 664,402 662,214 619,668
JUNE July 2 1,272,095 1,259,890 1,283,888
JULY July 30 1,339,993 1,302,678 1,331,536
AUG Aug 27 1,373,153 1,363,429 1,371,489
SEPT Sep 24 1,459,394 1,495,872 1,439,640
OCT Nov 5 1,615,563 1,628,315 1,590,129
NOV Dec 3 1,681,074 1,760,757 1,706,247
DEC Dec 31 1,767,861 1,914,100 1,843,896
I Conservation Field Centres I
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Apr9 May7 June 4 July 2 July 30 Aug 27 Sep 24 Nov 5 Dee 3 Dec. 31
MONTH ENDED
Legend
1999 Actual
------------------
2000 Budget
2000 Actual
19
T R.C.A. REVENUE REPORT DATA SHEET
LOCATION Interest ( excluding interest allocated to reserves)
MONTH-END 2000 2000 1999
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR Apr9 57,960 60,000 71,677
APR, May7 71,735 75,000 86,939
MAY June 4 86,195 90,000 96,482
JUNE July 2 102,020 110,000 117,459
JULY July 30 145,269 135,000 150,660
AUG Aug 27 172,197 160,000 171,968
SEPT Sep 24 186,447 185,000 188,428
OCT Nov 5 220,898 210,000 210,212
NOV Dee 3 254,027 230,000 233,625
DEC Dec. 31 298,871 250,000 266,065
I Interest ( excluding Interest allocated to reserves) I
400
I
,
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Apr9 May7 June 4 July 2 July 30 Aug 27 Sep 24 Nov 5 Dee 3 Dec. 31
MONTH ENDED
Legend
1999 Actual
------------------
2000 Budget
2000 Actual
20
T R.C.A. REVENUE REPORT DATA SHEET
LOCATION Kortright Centre
MONTH-END 2000 2000 1999
MONTH DATE YTD TOTAL YTD BUDGET YTD TOT AL
$ $ $
JAN -MAR Apr9 375,555 295,000 273,443
APR. May7 448,377 402,800 369,351
MAY June 4 492,919 480,800 446,923
JUNE July 2 550,103 558,800 528,960
JULY July 30 577,406 589,800 547,772
AUG Aug 27 608,745 620,800 580,400
SEPT Sep 24 634,376 666,000 612,895
OCT Nov 5 760,887 757,000 683,642
NOV Dec 3 811,176 813,000 751,452
DEC Dec 31 839,842 858,200 785,064
858,200
I Kortnght Centre I
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Apr9 May7 June 4 July 2 July 30 Aug 27 Sep 24 Nov 5 Dec 3 Dec. 31
MONTH ENDED
Legend
1999 Actual
------------------
2000 Budget
2000 Actual
21
T RC.A. REVENUE REPORT DATA SHEET
LOCATION Plan Review
MONTH-END 2000 2000 1999
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR. Apr9 105,233 96,500 63,637
APR. May7 138,073 138,200 89,042
MAY June 4 174,683 172,400 112,442
JUNE July 2 217,948 224,900 155,243
JULY July 30 264,458 275,700 205,507
AUG Aug 27 303,133 316,200 241,094
SEPT Sep 24 341,843 355,300 275,594
OCT Nov 5 385,219 391 ,100 306,544
NOV Dec 3 416,499 434,000 341 ,169
DEC Dec 31 462,964 490,000 397,688
- ,
I Plan Revlewl
600 I
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500 --- -- T
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Apr9 May7 June 4 July 2 July 30 Aug 27 Sep 24 Nav 5 Dee 3 Dee, 31
MONTH ENDED
Legend
1999 Actual
------------------
2000 Budget
2000 Actual
22
T R.C.A. REVENUE REPORT DATA SHEET
LOCATION Rental/Leases (excludes ORC Lands budget for 2000)
MONTH-END 2000 2000 1999
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN-MAR. Apr9 223,687 240,000 151,731
APR May 7 322,460 320,000 222,146
MAY June 4 401,836 420,000 331,285
JUNE July 2 568,012 520,000 404,672
JULY July 30 635,371 655,000 587,612
AUG Aug 27 724,456 800,000 636,704
SEPT Sep 24 794,077 870,000 746,491
OCT Nov 5 929,537 1,040,000 817,369
NOV Dec 3 1,011,571 1,110,000 987,111
DEC Dec 31 1,292,449 1,287,400 1,301,257
I Rental/Leases (excludes ORC Lands budget for 2000~
1400 I ,i I 'I I 1 i
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Apr 9 May 7 June 4 July 2 July 30 Aug 27 Sep 24 Nav 5 Dec 3 Dec. 31
MONTH ENDED
Legend
1999 Actual
------------------
2000 Budget
2000 Actual
23
RES #C6/01 - 2000 AUTHORITY FINANCIAL STATEMENTS
The 2000 financial statements are presented for the Board's approval and
recommendation to the Authority
Moved by Maja Prentice
Seconded by Bill O'Donnell
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the transfer of funds into and
from reserves during 2000, as outlined in Schedule 8, Continuity of Reserves, of the
financial statements, be approved,
AND FURTHER THAT the 2000 audited financial statements, as presented, be approved,
signed by the Chair and Secretary-Treasurer of the Authority, and distributed to each
member municipality and the Minister of Natural Resources, in accordance with Section
38 (3) of the Conservation Authorities Act.
CARRIED
BACKGROUND
The 2000 final financial progress report, which provides detail on variances from budget, is
presented elsewhere on the agenda, A representative of the Authority's auditors, KPMG LLP,
will be in attendance to present the Auditor's Report,
RATIONALE
In 1999, the Authority adopted the financial statement presentation recommended by the
Public Sector Accounting Board of the Canadian Institute of Chartered Accountants Some of
the more notable changes to the presentation include
- reclassification of current assets as between financial and other assets,
- adoption of full accrual accounting, requiring for the first time in 1999 the inclusion of the sick
leave liability and vacation pay liability on the balance sheet,
- presentation of cash flow information,
The statements continue to reflect capital items as period expenditures The requirement to
capitalize assets is not mandatory under the new reporting guidelines
With the adoption of the financial statements, the Authority will be approving the following
transfers to/from reserves, as outlined on Schedule 8 - Continuity of Reserves
From Reserves Vehicle and Equipment $ 7,740
Food Service equipment 33,005
Major Office equipment 31,085
Recreational Development and Restoration 93,000
Tree Donation Program 10,119
Provim:ial,Revenue Sharing Policy 381 ,515
556,464
To Reserves Lakefill Quality Control 48,256
Special Projects 155,592
203,848
24
Net decrease in reserves $352,616
As at December 31,2000, the balance in the Recreational Development and Restoration
Reserve amounted to $306,075 The 2000 reserve transactions together with comparatives
for 1999 are itemized below'
2000 1999
Revenue
Wild Water Kingdom $ 404,373 $401,045
Other leases 58,585 76,974
Interest 22.634 28,825
485,592 506,844
Expenditures
Direct (legal, lease administration, etc ) 22,232 18,045
Property taxes 77, 11 4 62,018
BCPV Visitor Centre office addition 93,000 104,965
Finch / Steeles site 4,932 21,372
Hwy #7 lands 1,076
CA development projects 93,052
General authority programs 381,314 404,333
578,592 704,861
Decrease in reserve balance (93,000) (198,017)
Balance, beginning of year 399,075 597 ,092
Balance, end of year $306,075 $399,075
Provincial Revenue Sharinq Reserve
The transfer of funds from the Provincial Revenue Sharing Policy Reserve is explained in the
notes to the financial statements
25
Food Service equipment.
The amount of $44,368 was spent on renovations to the Victoria Room in the Black Creek
Pioneer Visitors Centre to create additional banquet room space, accounting for the decrease
the reserve balance,
Special projects,
The addition to the reserve resulted mainly from revenues generated by two special projects,
both of which involved the creation of buffer berms with the placement of clean topsoil fill, one
at Claireville along the 407 ETR and the other at Boyd along the property boundary north of
Rutheriord Road, adjacent to residential and commercial development.
Other reserves.
All other transactions to/from reserves are in accordance with the guidelines established for the
use of reserve funds
Summary
The deficit of the Authority has increased by $630,873, bringing the accumulated deficit from
$668,507 to $1,299,380 As explained in the year end financial progress report, this increase
can be attributed mainly to land acquisition expenditures in excess of available revenue in the
amount of $562,125 The reversal of a 1998 receivable in the amount of $100,000 for the
Kortright "Living Machine" Project was also a significant part of this year's deficit.
The accumulated deficit of $1 ,290,380 can be attributed to the "Living Machine" project
(approximately $700,000 since 1998) and the land acquisition expenditures noted above As
part of the new business planning cycle, management will be budgeting for a systematic
reduction of the deficit over the next five years
Report prepared by Rocco Sgambelluri, extension 5232
For Information contact: Rocco Sgambelluri, extension 5232
Date February 26, 2001
Attachments 1
26
Attachment 1 DRAFT #3
February 27, 2001
Financial Statements of
TORONTO AND REGION
CONSERVATION AUTHORITY
Year ended December 31,2000
27
TORONTO AND REGION CONSERVATION
AUTHORITY
DRAFT Financial Statements
Year ended December 31,2000
Auditors' Report
Statement of Financial Position 1
Statement of Financial Activities and Deficit 2
Statement of Changes in Financial Position 3
Notes to Financial Statements 4
Schedule 1 - Expenditures and Revenue -
Watershed Management and Health Monitoring 11
Schedule 2 - Expenditures and Revenue -
Environmental Advisory Services 12
Schedule 3 - Expenditures and Revenue -
Watershed Stewardship 13
Schedule 4 - Expenditures and Revenue -
Conservation Land Management, Development and Acquisition 14
Schedule 5 - Expenditures and Revenue -
Conservation and Education Programming 15
Schedule 6 - Expenditures and Revenue -
Corporate Services 16
Schedule 7 - Expenditures -
Vehicle and Equipment. 17
Schedule 8 - Continuity of Reserves 18
28
AUDITORS' REPORT
To the Members of the Toronto and Region Conservation Authority
We have audited the statement of financial position of the Toronto and Region Conservation Authority
as at December 31, 2000 and the statements of financial activities and deficit and changes in financial
position for the year then ended These financial statements are the responsibility of the Authority's
management. Our responsibility is to express an opinion on these financial statements based on our
audit.
We conducted our audit in accordance with Canadian generally accepted auditing standards Those
standards require that we plan and perform an audit to obtain reasonable assurance whether the
financial statements are free of material misstatement. An audit includes examining, on a test basis,
evidence supporting the amounts and disclosures in the financial statements An audit also includes
assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall financial st,atement presentation
In our opinion, these financial statements present fairly, in all material respects, the financial position
of the Authority as at December 31, 2000 and the results of its operations and the changes in its
financial position for the year then ended in accordance with Canadian generally accepted accounting
principles
DRAFT
Chartered Accountants
Mississauga, Canada
February 23, 2001
29
TORONTO AND REGION CONSERVATION
AUTHORITY
DRAFT Statement of Financial Position
December 31, 2000, with comparative figures for 1999
2000 1999
Assets
Financial assets
Cash $ 1,713,515 $ 2,749,654
Marketable securities 4,356,672 3,747,179
Accounts receivable 4,157,260 2,879,811
Inventory 551 ,992 636,465
10,779,439 9,376,644
Other assets
Prepaid expenses 165,601 130,408
Property held for sale (note 2) 275,000 275,000
440,601 1,041,873
$ 11,220,040 $ 10,418,517
Liabilities
Accounts payable and accrued liabilities $ 2,981,774 $ 3,081,679
Deferred revenue
Municipal levies 3,604,964 2,157,104
Capital and special projects 4,252,812 3,826,851
Vacation pay and sick leave entitlements (note 10)) 845,983 880,716
11,685,533 9,946,350
Fund Balances
Reserves (Schedule 8) 1,611,954 1,964,570
Deficit (1,299,380) (668,507)
Amounts to be funded in future periods (778,067) (823,896)
(465,493) 472,167
Contingent liabilities and commitments (note 7)
$ 11,220,040 $ 10,418,517
See accompanying notes to financial statements.
On behalf of the Authority'
Chair
Secretary-Treasurer
30
I
TORONTO AND REGION CONSERVATION
AUTHORITY
DRAFT Statement of Financial Activities and Deficit
Year ended December 31,2000, with comparative figures for 1999
2000 2000 1999
Budget Actual Actual
Expenditures (Schedules 1 to 7)'
Watershed management and
health monitoring $ 2,607,700 $ 2,843,561 $ 2,253,553
Environmental advisory services 1,605,100 1,742,674 1,391,952
Watershed stewardship 5,325,050 6,538,719 4,804,659
Conservation land management,
development and acquisition 13,575,550 12,356,184 17,405,948
Conservation and education
programming 10,077,750 9,488,258 10,047,173
Corporate services 3,185,600 2,866,275 2,940,956
Vehide and equipment, net of
usage charged 209,400 7,740 (216,929)
Increase (decrease) in vacation
pay and sick leave entitlements - (45,829) 26,988
36,586,150 35,797,582 38,654,300
Revenue,
Municipal
Levi es 14,078,700 11,878,082 12,007,076
Other 1,958,450 4,266,466 2,782,027
Government grants'
MNR transfer payments 845,500 845,554 776,970
Provincial - other 1,079,500 2,894,594 3 026,538
Federal 680,800 1,042,433 2,648,241
Authority generated:
User fees, sales and admissions 8,857,800 8,229,055 8,696,720
Contract services 536,800 657,402 762,778
Interest income
General interest 250,000 324,191 266,065
Allocated to reserves - - 30,833
Proceeds from sale of properties 3,050,000 231,009 3,171,982
The Conservation Foundation of
Greater Toronto 1,587,700 1,714,699 875,618
Donations and fundraising 118,000 572,694 369,003
Facility and property rentals 2,053,800 1,419,815 1,262,431
Canada Post Corporation agreement 244,400 20,144 576,589
Sales and property tax refunds 309,000 342,394 526,560
Sundry 376,300 421,390 697,806
36,026,750 34,859,922 38,477,237
Excess of expenditures over revenue
before appropriations from reserves
and amounts to be'funded in future periods '(559,400) (937,660) (177,063)
Increase (decrease) in amounts to .be
funded in future years - (45,829) 26,988
\ Appropriations from reserves 559,400 352,616 89,917
- (630,873) (60,158)
Deficit, beginning of year (668,507) (668,507) (608,349)
Deficit, end of year $ (668,507) $ (1,299,380) $ (668,507)
See accompanying notes to financial statemer81
TORONTO AND REGION CONSERVATION
AUTHORITY
DRAFT Statement of Changes in Financial Position
Year ended December 31,2000, with comparative figures for 1999
2000 1999
Cash provided by (used in)
Operating activities
Excess of expenditures over revenue $ (937,660) $ (177,063)
Change in non-cash working capital 511,014 (2,134,667)
(426,646) (2,311,730)
Investing activities
Proceeds on maturities of marketable securities 4,958,622 3,322,505
Purchase of marketable securities (5,568,115) (1,934,679)
(609,493) 1,387,826
Decrease in cash (1,036,139) (923,904)
Cash, beginning of year 2,749,654 3,673,558
Cash, end of year $ 1,713,515 $ 2,749,654
See accompanying notes to financial statements
32
TORONTO AND REGION CONSERVATION
AUTHORITY
DRAFT Notes to Financial Statements
Year ended December 31,2000
The Toronto and Region Conservation Authority (the "Authority") is established under the
Conservation Authorities Act of Ontario to further the conservation, restoration, development and
management of natural resources, other than gas, oil, coal and minerals for the nine watersheds
within its area of jurisdiction The watersheds include areas in the City of Toronto, the Regions of
Durham, Peel and York, and the Townships of Adjala-Tosorontio and Mono
1 Significant accounting policies
The financial statements of the Authority are prepared by management in accordance with
generally accepted accounting principles for organizations operating in the local government
sector as recommended by the Public Sector Accounting Board of The Canadian Institute of
Chartered Accountants Significant aspects of the accounting policies adopted by the Authority
are as follows
(a) Basis of accounting
Revenue and expenditures are recorded on the accrual basis, whereby they are reflected in
the accounts in the year in which they have been earned and incurred, respectively, whether
or not such transactions have been settled by the receipt or payment of money
(b) Cash and cash equivalents
The Authority considers deposits in banks, certificates of deposit and short-term
investments with original maturities of three months or less as cash and cash equivalents
(c) Capital assets
Capital expenditures are reported on the statement of financial activities in the year
incurred
(d) Reserves
Reserves for future .expenditures and contingencies are established as required at the
discretion of the members of the Authority Increases or decreases in these reserves are
made by appropriations to or from operations
33
TORONTO AND REGION CONSERVATION
AUTHORITY
DRAFT Notes to Financial Statements (continued)
Year ended December 31,2000
1 Significant accounting policies (continued)
(e) Government transfers
Government transfers are recognized in the financial statements as revenue in the period in
which events giving rise to the transfer occur, providing the transfers are authorized, any
eligibility criteria have been met, and reasonable estimates of the amounts can be made
(f) Deferred revenue
The Authority receives certain amounts principally from other public sector bodies, the
proceeds of which may only be used in the conduct of certain programs or completion of
specific work. Further, certain user charges and fees are collected but for which the related
selVices have yet to be performed These amounts are recognized as revenue in the fiscal
year the related expenditures are incurred or selVices performed
(g) Trust funds
Trust funds administered by The Toronto and Region ConselVation Authority are not
included in these financial statements
(h) Use of estimates
The preparation of financial statements in conformity with generally accepted accounting
principles requires management to make estimates and assumptions that affect the
reported amounts of assets and liabilities and disclosure of contingent assets and liabilities
at the date of the financial statements and the reported amounts of revenue and expenses
during the year Actual results could differ from those estimates
0) Vacation pay and,'sick--leave"entitlements
Vacation credits earned but not taken and sick leave benefit entitlements are accrued as
earned
34
TORONTO AND REGION CONSERVATION
AUTHORITY
DRAFT Notes to Financial Statements (continued)
Year ended December 31,2000
2. Property held for sale
The Authority purchased a property in 1990 in order that a project could be completed on
adjacent land It is the intention of the Authority to resell the property The Authority assesses
whether there has been a permanent impairment of the carrying value based on the property's
estimated realizable value, net of estimated selling costs
3 Trust funds
The Authority administers funds on behalf of the Rouge Park Alliance amounting to $606,995
(1999 - $494,599) As such balances are held in trust by the Authority for the benefit of others,
they are not presented as part of the Authority's financial position or financial activities
4 Reserve for funds held under provincial revenue-sharing policy.
Revenue generated from the sale of properties may be held in a reserve created under the
Ministry of Natural Resources' policy for the disposition of Authority-owned properties The
Ministry reserves the right to direct the purpose to which the provincial share of funds ,may be
applied or to request a refund The proceeds on the sale of properties are attributed to the
Province and the member municipalities on the basis of their original contribution when the
properties were acquired The reserve balance must always be maintained in proportion to the
original contribution by th e Province and the Authority, represented by th e member
municipalities The Authority is permitted to withdraw the municipal share of the reserve
provided that the corresponding provincial share is either matched by other sources of funding
or returned to the Province Interest at prevailing market rates must be imputed on the unspent
balance Of any) of the reserve
35
TORONTO AND REGION CONSERVATION
AUTHORITY
DRAFT Notes to Financial Statements (continued)
Year ended December 31,2000
4 Reserve for funds held under provincial revenue-sharing policy (continued)
The changes of the reseNe in 2000 and 1999 are based upon the following transactions
recorded in operations
2000 1999
ReseNe balance, beginning of year $ 381,515 $ 310,381
Additions
Proceeds from sale of properties 231,009 3,171,982
Applications
Greenspace acquisition project 612,524 1,355,903
Waterfront development - 1,569,765
612,524 2,925,668
Appropriations from reseNe before
amount applied to levies - 556,695
Amount applied to levies - 175,180
ReseNe balance, end of year $ - $ 381,515
The Provincial amount of funds corresponding to the amount applied to levies, nil (1999-
$175,180), was matched in its entirety with other sources of funds
5 Financial instruments
The Authority's financial instruments include cash, marketable securities, accounts receivable,
accounts payable and accrued liabilities, the sick leave benefit plan accrual, deferred revenue,
security deposits and vacation pay
The fair values of cash, accounts receivable, accounts payable and accrued liabilities, deferred
revenue and vacation pay approximate their carryinQ values because of their expected
short-term maturity and treatment on normal trade terms
36
TORONTO AND REGION CONSERVATION
AUTHORITY
DRAFT Notes to Financial Statements (continued)
Year ended December 31,2000
5 Financial instruments (continued)
The Authority's short-term deposits as at December 31, 2000 consisted primarily of money
market products Further information on these investments is as set out below'
Weighted average
Term to maturity Face value rate of interest
Less than one year $ 3,171,823 590%
Less than seven years 1,184,849 608%
$ 4,356,672
The sick leave entitlements liability is recorded at the amount required to settle this liability and
is fully funded at the financial statement date The ultimate date of settlement is not
determined No further benefits can be earned under this program as it was discontinued at
December 31, 1980
6 Pension agreements
The Authority makes contributions to the Ontario Municipal Employees Retirement Fund
COMERS"), which is a multi-employer plan, on behalf of full-time members of staff and eligible
part-time staff The plan is a defined benefit pension plan which specifies the amount of the
retirement benefit to be received by the employees based on the length of service and rates of
pay
OMERS has declared a temporary contribution holiday for all active employees and participating
employers This contribution holiday has caused the level of contributions for 1999 and 2000 to
be less than normally required Contributions made by the Authority to OMERS for 2000 were
nil (1999 - nil)
37
TORONTO AND REGION CONSERVATION
AUTHORITY
DRAFT Notes to Financial Statements (continued)
Year ended December 31,2000
7 Contingent liabilities and commitments
(a) Legal actions and claims
The Authority has received statements of claim as defendant under various legal actions
resulting from its involvement in land purchases, fatalities, personal injuries, and flooding on
or adjacent to its properties The Authority maintains insurance coverage against such risks
and has notified its insurers of the legal actions and claims It is not possible at this time to
determine the outcome of these claims and, therefore, n6 provision has been made in these
financial statements
(b) As part of some agreements entered into by the Authority, sites purchased are required to
be remediated Any unpaid costs associated with these activities have not been reflected in
these financial statements as any costs would be reimbursed through contributions as
required under the agreements
(c) The Authority has completed transactions in order to acquire lands, the most significant of
which is the Etobicoke Motel Strip Waterfront Park Project, title to which has been obtained
through expropriations Funding for the Etobicoke Motel Strip Waterfront Park Project is
committed by The City of Toronto and the Province of Ontario No amount has been
re,corded in the financial statements for the outstanding commitments, pending the result of
the compensation process.
8 Budget figures - 2000
The 2000 budget figures inclu<;led in these financial statements are those adopted by the
Authority on April 30, 2000 The budget figures are unauditeo
9 Public Sector Salary Disclosure Act:
In accordance with the Public Sector Salary Disclosure Act, the following Is a disclosure of
employees who have been paid an annual salary of $100,000 or more for the 2000 calendar
year'
J Craig Mather, Chief Administrative Officer and Secretary-Treasurer of the Authority, earned a
salary of $114,096 plus taxable benefits of $463
38
TORONTO AND REGION CONSERVATION
AUTHORITY
DRAFT Notes to Financial Statements (continued)
Year ended December 31,2000
10 Comparative figures
Certain 1999 comparative figures have been reclassified to conform with the financial statement
presentation adopted for ?OOO
39
TORONTO AND REGION CONSERVATION
AUTHORITY
DRAFT Schedule 1 - Expenditures and Revenue - Watershed Management and Health Monitoring
Year ended December 31,2000, with comparative figures for 1999
2000 2000 1999
Budget Actual Actual
Expenditures
Watershed strategies $ 1,208,100 $ 1,152,613 $ 874,754
Resource inventory and environmental
monitoring 1,054,400 1,409,584 1,040,597
Flood forecasting and warning 234,500 210,053 223,606
Flood control structures 110,700 71,311 113,628
2,607,700 2,843,561 2,252,585
Capital projects
Dixie/Dundas Damage Centre - - 968
2,607,700 2,843,561 2,253,553
Revenue
Municipal
Levies 1,245,700 1,269,600 1,247,768
Other 240,000 161,976 -
Government grants
MNR transfer payments 586,100 586,102 562,613
Provincial - other - 103,243 122,512
Federal 190,000 115,611 28,874
Authority generated
Resource monitoring fees - 2,694 284
Contract services 1,000 160,749 100,876
The Conservation Foundation of ,
Greater Toronto 127,700 465,847 55,955
Donations and fundraising - 285,822 -
Sundry 217,200 36,347 256,663
2,607,700 3,187,991 2,375,545
Surplus prior to reserve allocations $ - $ 344,430 $ 121,992
40
TORONTO AND REGION CONSERVATION
AUTHORITY
DRAFT Schedule 2 - Expenditures and Revenue - Environmental Advisory Services
Year ended December 31,2000, with comparative figures for 1999
2000 2000 1999
Budget Actual Actual
Expenditures
Municipal/public plan input and review $ 691,000 $ 779,521 $ 662,486
Development plan input and review 914,100 963,153 729,466
1,605,100 1,742,674 1,391,952
Revenue
Municipal
Levies 815,100 815,100 857,300
Other 150,000 510,720 -
Government grants
MNR transfer payments 142,000 142,035 22,281
Provincial - other - - 6,660
Federal - - 486
Authority generated
Regulation administration fees 498,000 462,964 397,744
The Conservation Foundation of
Greater Toronto - 19,600 -
Sundry - - 300
1,605,100 1,950,419 1,284,771
Surplus (deficit) prior to reserve allocations $ - $ 207,745 $ (107,181)
41
TORONTO AND REGION CONSERVATION
AUTHORITY
DRAFT Schedule 3 - Expenditures and Revenue - Watershed Stewardship
Year ended December 31,2000, with comparative figures for 1999
2000 2000 1999
Budget Actual Actual
Expenditures
Watershed stewardship $ 1,377,900 $ 1 ,422,941 $ 1,452,057
Capital project:
Erosion control and slope
stabilization project 1,431,150 1,269,277 1,481,753
Brickworks regeneration project 165,000 269,432 17,169
Toronto Remedial Action Plan 1,226,000 785,091 1,180,299
Peel Natural Heritage project 600,000 1,849,755 171,125
York Natural Heritage project 500,000 942,223 502,256
Durham Natural Heritage project 25,000 - -
5,325,050 6,538,719 4,804,659
Revenue
Municipal
Levies 2,829,000 2,845,532 2,612,532
Other 601,150 1,087,823 377,911
Government grants
MNR transfer payments - - -
Provincial - other 721,000 547,389 423,515
Federal 400,000 890,703 599,540
Authority generated
Contract services 535,800 496,653 661,902
Interest - 2,290 2,008
The Conservation Foundation of
Greater Toronto 30,000 221,157 56,091
Sales and property tax refunds - 137,943 -
Donations and fundraising 100,000 255,171 7,907
Sundry 108,100 184,662 268,037
5,325,050 6,669,323 5,009,443
Surplus prior to reserve allocatiqns $ - $ 130,604 $ 204,784
42
TORONTO AND REGION CONSERVATION
AUTHORITY
DRAFT Schedule 4 - Expenditures and Revenue - Conservation Land Management,
Development and Acquisition
Year ended December 31,2000, with comparative figures for 1999
2000 2000 1999
Budget Actual Actual
Expenditures
Conservation land management.
Property services $ 664,900 $ 846,367 $ 721,723
CA land management 578,050 585,565 618,015
Black Creek Pioneer Village
infrastructure 875,000 875,000 867,224
Rental properties 1 ,244,900 731,608 681 ,671
3,362,850 3,038,540 2,888,633
Capital projects
Niagara Escarpment laRd acquisition - - 851
Greenspace acquisition 2,000,000 1,486,310 1,911,579
Rouge River Natural Areas Acquisition
Project - 3,929,946 6,142,887
Waterfront development 5,312,700 2,187,380 3,836,646
Port Union development 300,000 142,417 103,025
Etoblcoke Motel Strip waterfront project 300,000 157,614 512,371
Conservation area development 284,500 376,717 261.462
Black Creek Pioneer Village development 350,000 390,996 135,450
Conservation education development 15,500 48,625 26,135
Kortright living Machine project 50,000 - 24,048
Black Creek Pioneer Village
RetrofiUAttractions PrQject 1,600,000 577 ,495
Arsenal Lands project - 20,144 1,562,861
13,575,550 12,356,184 17,405,948
Revenue
Municipal'
Levies 6,081,550 3,840,500 4,505,876
Other 900,000 2,490,720 2,403,492
Government grants
MNR transfer payments - - 119,410
Provincial - other 150,000 2,013,376 2,224,641
Federal 60,800 9,699 2,005,471
Authority generated
Rental properti,es 2,053,800 1,419,815 1,262,431
Tipping fees 100,000 231 ,192 273,354
Interest - 22,634 28,825
Proceeds from sale of properties 3,050,000 231,009 3,171,982
The Conservation Foundation of
Greater-Toronto - -550,000 544j615 513,529
Donations and fundralslng - 12,000 335,000
Canada Post Corporation agreement 244,400 20,144 576,589
Sales and property tax refunds 309,000 204,451 526,560
Other/sundry 1,000 125,083 111,124
13,500,550 11,165,238 18,058,284
Surplus (deficit) prior to reserve allocations $ (75,000) $ (1,190,946) $ 652,336
43
TORONTO AND REGION CONSERVATION
AUTHORITY
DRAFT Schedule 5 - Expenditures and Revenue - Conservation and Education Programming
Year ended December 31,2000, with comparative figures for 1999
2000 2000 1999
Budget Actual Actual
Expenditures
Conservation land programming I
Conservation areas $ 2,695,150 $ 2,514,621 $ 2,738,240
Conservation/Heritage education
programming
Black Creek Pioneer Village 3,692,300 3,446,217 3,558,942
Kortright Centre for COl1servation 1,458,100 1,569,041 1,653,029
Conservation Field Centres 2,232,200 1,958,379 2,096,962
10,077,750 9,488,258 10,047,173
Revenue
Municipal
Levies 1,335,750 1,335,750 1,165,300
Other 67,300 15,227 624
Government grants
Provincial - other 208,500 230,586 246,395
Federal 30,000 26,420 13,870
Authority generated
Conservation areas 2,582,900 2,373,479 2,579,355
Black Creek Pioneer Village 2,930,500 2,646,050 2,805,691
Kortright Centre 858,200 788,437 798,613
- Conservation Field Centres 1,888,200 1,724,239 1,841,679
The Conservation Foundation of
Greater Toronto 113,400 207,253 79,910
Donations and fund raising 18,000 10,498 25,589
Sundry 45,000 29,419 10,119
10,077,750 9,387,358 9,567,145
Deficit prior to reserve allocations $ - $ (100,900) $ (480,028)
44
TORONTO AND REGION CONSERVATION
AUTHORITY
DRAFT Schedule 6 - Expenditures and Revenue - Corporate Services
Year ended December 31,2000, with comparative figures for 1999
2000 2000 1999
Budget Actual Actual
Expenditures
Corporate management $ 591,500 $ 638,640 $ 629,435
Office services 571,800 581,297 523,787
Financial services 513,300 491,709 506,768
Human resources 255,400 252,281 224,457
Information technology 317,300 303,462 583,732
Corporate communications 360,800 342,659 286,721
Fundraising 375,500 256,227 170,133
2,985,600 2,866,275 2,925,033
Capital projects
Administrative office 200,000 - 15 ,923
3,185,600 2,866,275 2,940,956
Revenue
Municipal
Levies 1,771,600 1,771,600 1,618,300
Government grants
MNR transfer payments 117,400 117,417 72,666
Provincial - other - - 2,815
Authority generated
Interest income 250,000 299,267 266,065
The Conservation Foundation of
Greater Toronto 766,600 256,227 170,133
Donations/fu ndraisi ng - 9,203 507
Sundry 5,000 45,879 51,563
2,910,600 2,499,593 2,182,049
Deficit prior to reserve allocations $ (275,000) $ (366,682) $ (758,907)
45
TORONTO AND REGION CONSERVATION
AUTHORITY
DRAFT Schedule 7 - Expenditures - Vehicle and Equipment
Year ended December 31,2000, with comparative figures for 1999
2000 2000 1999
Budget Actual Actual
Expenditures
Operations
Fuel, maintenance and repairs $ 269,000 $ 280,866 $ 247.486
Other overhead 29,400 30,649 28,881
298.400 311,515 276,367
Capital
Purchase of equipment and machinery 230,000 212,137 137,913
Purchase of vehicles 310,000 241,882 81,600
Proceeds on disposals or trade-in (74,000) (88,779) (138,502)
466,000 365,240 81,011
Net expenditures 764.400 676,755 357,378
Recovery of expenditures by charges
based on usage (555,000) (669,015) (574,307)
Surplus (deficit) reserve net change $ 209.400 $ 7,740 $ (216,929)
"-
46
TORONTO AND REGION CONSERVATION
AUTHORITY
DRAFT Schedule 8 - Continuity of Reserves
Year ended December 31,2000, with comparative figures for 1999
Balance at Appropriations Balance at
December 31, from (to) December 31,
2000 Reserves 1999 deficit 2000
Vehicle and equipment $ 528,703 $ (7,740) $ 520,963
Food service equipment 45,488 (33,005) 12,483
Major office equipment 62,146 (31,085) 31,061
Recreation development and restoration 399,075 (93,000) 306,075
Major maintenance 225,910 - 225,910
Lakefill quality control 145,220 48,256 193,476
Funds held under provincial revenue-
sharing policy (note 6) 381,515 (381,515) -
Tree donation program 40,386 (10,119) 30,267
Special projects 136,127 155,592 291,719
$ 1,964,570 $ (352,616) $ 1,611,954
Balance at Appropriations Balance at
December 31, from (to) December 31,
1999 Reserves 1998 deficit 1999
Vehicle and equipment $ 311,774 $ 216,929 $ 528,703
Food service equipment 28,281 17,207 45,488
Major office equipment 62,146 - 62,146
Recreation development and restoration 597,092 (198,017) 399,075
Major maintenance 241,833 (15,923) 225,910
Lakefill quality control 339,873 (194,653) 145,220
Funds held under provincial revenue-
sharing policy (note 6) 310,381 71,134 381,515
Tree donation program 41 ,584 (1,198) 40,386
Special projects 121,523 14,604 136,127
$ 2,054,487 $ (89,917) $ 1,964,570
"
47
TERMINATION
ON MOTION, the meeting terminated at 11 09 a,m., on March 2, 2001
David Barrow J Craig Mather
Vice Chair Secretary-Treasurer
/ks
48
~
V THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT BOARD #2/01
April 6, 2001
Due to lack of quorum, the agenda items from Finance and Business Development
Advisory Board Meeting #1/01, which was to be held on Friday, April 6, 2001 will be
brought directly to the Authority at Meeting #3/01, to be held on Friday, April 27, 2001
The items deferred to the Authority are
SECTION I - ITEMS FOR AUTHORITY ACTION
1 2001 BUDGET - OPERATING AND CAPITAL
2 ACCOUNTS RECEIVABLE STATUS REPORT
March 26, 2001
~
49
~
V THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT BOARD #3/01
June 8, 2001
The Finance and Business Development Board Meeting #3/01, was held in the Humber
Room, Head Office, on Friday, June 8, 2001 The Chair Ron Moeser, called the meeting
to order at 9:20 a m
PRESENT
Raymond Cho Member
Peter Milczyn Member
Ron Moeser Chair
Dick O'Brien Chair, Authority
Bill O'Donnell Member
Maja Prentice Member
REGRETS
David Barrow Vice Chair
Rob Ford Member
RES.#C7 /01 - MINUTES
Moved by Bill O'Donnell
Seconded by Maja Prentice
THAT the Minutes of Meeting #1/01, held on March 2, 2001, be approved.
CARRIED
SECTION I - ITEMS FOR AUTHORITY ACTION
RES.#C8/01 - INTERIM BUDGET STATUS REPORT
Reporting on the status of the accumulated deficit in relation to 2001
.budget.
Moved by Bill O'Donnell
Seconded by Dick O'Brien
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the interim budget status report,
dated May 31 st, be received
CARRIED
50
BACKGROUND
Because the Finance and Business Development Advisory Board did not have an opportunity
to consider the 2001 budget prior to approval by the Authority, staff are advising of actions
taken to deal with the accumulated deficit of $1 ,299,380 Members will recall that there were
two major factors resulting in the deficit land sale revenues anticipated but which were not
received before December 31, 2000, and inability to fully fund the costs of the Kortright Centre
Living Machine Project.
RATIONALE
Staff have advised the Authority that the KCC Living Machine Project deficit will be eliminated
over 5 or 6 years through annual budget allocations Included in the 2001 Budget approved by
the Authority on April 27th, 2001, is $100,000 to be put toward the KCC Living Machine Project
deficit which is about $700,000
In 2000, staff anticipated land sales totalling about $300,000 For various reasons these sales
were not completed In 2001, these sales will be completed which will eliminate about half of
the deficit within the land acquisition accounts The balance will have to be addressed through
fund raising
As always, staff will continue to monitor the Authority's financial progress in 2001 and report to
the Board at appropriate times
Report prepared by Jim Dillane, extension 6292
For Information contact: Jim Dillane, extension 6292
Date May 31, 2001
RES.#C9/01 - AUDITORS MANAGEMENT LETTER
Reporting on the recommendations of the Authority's Auditors, KPMG, as
a result of the 2000 financial audit.
Moved by Peter Milczyn
Seconded by Bill O'Donnell
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the report, dated May 31,2001,
on the recommendations of the Authority's Auditors, KPMG, as a result of the 2000
financial audit be received.
CARRIED
BACKGROUND
Attached is correspondence from the Authority's Auditors, KPMG LLP, setting out certain
matters which were encountered in the course of their examination of the 2000 financial
statements KPMG have made a number of recommendations to which staff has responded
51
RA TIONALE
As noted, staff has responded appropnately to each of the KPMG recommendations Of
- significance, the Auditors expressed concern about the Authority's continuing deficit situation
As the members will recall, this has been addressed in the 2001 budget. In the longer term,
the TRCA business plans will address the need and ability to replenish reserves
Report prepared by Jim Dillane, extension 6292
For Information contact. Jim Dillane, extension 6292
Date May 31, 2001
Attachments 1
52
Attachment 1
..
~ .. III - -
KPMG L.LP
Chartered Accountants
M~iss8uga Ex&aJtlYe Centre Telephone 1905l 949-7800
Four RcbGrt Spool< Plltkway T elefax 19061 94S-7799
Suite 1500 ~,kpmg.ca
Mi3SIB9m ON L4Z 1 S 1
PRIVATE & CON ENTlAL
Mr James W Dillane
DIrector .of Finance
The Toronto imd Region Conservatron Authority
5 Shoreham Ofivc
OQwnsvicw, ON M3N 1$04
May 18,2001
Dear Jim
Draft :Manllgement Letter
Year Ended Deeember 31,2000
We have recently CQIDpleted our examination of the fmancial statements of Toronto Bod Region
Conservation Authority ("the Authority") for the year c:nded December 31, 2000. The purpose of
this letter is to bring to your attention certain matters which were c:ncoun~ in the course of our
examination and to offer our comments and recommendations. Our comments incorporate your
responses and specific observations to these mattas.
The attached comments, by their nature, are critical as they rela~ solely to weaknesses and do not
address the many strong features and controls within the systems of the Authority
The primary purpose of our examination '9.'ll8 to enable us to form an opinion on the above-noted
financial statements for the year ended December 31, 2000 During the course of our audit we
reVIewed and tes<<:d the systems and related internal controls to the extent we considered necessary
to evaluate the systems as required by generally accepted Iluditing standards. Our study and
evaluation with respect to these fmanciaI systems was not designed for the purpose of e:qm:ssmg
an opinion on internal controls. It would not necessarily disclose all weaknesses in the systems,
We would like to take this opportunity to acknowledge the continued cooperation and assistance
extended to us by your personnel during the course of our examin:ltion
If you should have any questions in connection with our comments, please do not hesitate to call.
Yours very truly
~~
James E. Hom
Partner
IEl:Vjd
Enc:
1III,....o-,.eo-.------...
."..oIQoru(b, ..........~., ~~~~~
.... ."....... ._..nn......nu~~..._ 0..'.....
53
Tor"onto and RegIOn Conservatron Authonty
Management ~etter
December 31,2000
Observation RecommendatIOn Management Comments
Dunng our examinatIOn of The Authonty should Implement We agree that when expenditures
ccrtam special projects It was controls such that expenditures are Incurred pnor to havmg
noted that there were Instances relatIng to speCial projects obtained a fonnal agreement the
where the Toronto and Region cannot be approved pnor to the Authonty runs the nsk that It mav
Conservation AuthorIty ("the receipt of a fomlal funding not have the funds to cover
Authonty") had Incurred agreement. expenditures Although, the
expendItures relating to a Authonty has not ll1curred any
project pnor to obtaInmg a slgmficant costs winch It has not
fonnal WrItten agreement. One been able to recover under a
such example relates to the project agreement, staff wIll be
Greater Toronto Airport adVised of the potentIal nsks and
Authonty project which has that expendItures must not be
accumulated over $25,000 In mcurred pnor to the receipt of a
expendItures but a SIgned fomlal funding agreement, unless
contract has not yet been approval IS obtained from the
executed Director or ChIef Admll1Istratlve
Officer, In advance
Expenditures made pnor to
reaching and documenting a
fomlal agreement With respect
to funding creates the rIsk of
the Authonty incurrIng
expenditures for whIch funds
are not readIly avaIlable and
creating pressure on the
AuthOrIty's general revenues to
fund such costs
Dunng our examination of the It IS our recommendatIon that the Agree Project managers wIll be
AuthOrIty's special projects, It AuthOrIty develop a corporate reminded of the requirement to
was noted that In several polIcy that requires that project obtain funding 111 advance or to
ll1stances, the AuthOrIty was progress be reViewed on a Issue regular progress bIllIngs, as
not ISSUing progress bIllIngs to regular baSIS and billed where approprIate In the circumstances
their funding partners on a appropnate Further, staff Within the budget
timely baSIS Examples of such and accounting group wIll inItiate
occurrences Include the Great a procedure whereby the accounts
Lakes SustaInabllIty funding are reVIewed on a perIodiC baSIS
of the McFall Dam and the for thiS purpose
Palgrave Pond
54
Toronto and RegIOn ConservatIOn Authonty
Management Letter
December 31,2000
ObservatIOn Recommendahon Management Comments
It should be noted that the loss of the
Our exanunatlon of the It IS our recommendation that agreement noted m the
Authonty's specIal projects a copy of each duly executed reconunendatlOn IS an exceptIOn,
mdlcated that where there were contract be mamtamed rather than the rule Nonetheless,
valId agreements m place centrally management will centralIze the storage
related to a project's objectives We further recommend, as a of corporate contracts, agreements and
and fundmg, that the result of the pomts raised m memoranda of understandll1g and
"hard-copy" of the agreement tills letter relatmg to project create a computenzed mventory for
could not be management that the trackmg these documents TI1IS
located, Authonty consider proVldmg applIcatIOn should also assist
project management trallllng management \Vlth the Issue noted m
to Its project managers Item 2 above
For fiscal 2000 the Authonty We recommend that the Commencmg With 2001, the budget
has seen a net decrease m Its Authonty consider the wIll reflect a modest surplus, which
Reserves position for the thud development of both a will
consecutive year Reserve Adequacy study and Lmtmlly reduce the accumulated defiCit
a long term plan for of the Authonty and when the defiCit
replemshment of ItS Reserves has been elImmated the annual
budgeted surplus Will be used to
augment reserve balances
55
SECTION IV -ITEMS FOR THE INFORMATION OF THE BOARD
RES #C10/01 - IMPLICATIONS OF BILL 46, AN ACT RESPECTING
ACCOUNTABILITY OF PUBLIC SECTOR ORGANIZATIONS
Reporting on the implications for TRCA of Bill 46, an Act respecting
accountability of public sector organizations
Moved by Bill O'Donnell
Seconded by Maja Prentice
THA T the report on the implications for TRCA of Bill 46, an Act respecting accountability
of public sector organizations, dated May 31, 2001, be received.
CARRIED
BACKGROUND
This legislation has been under consideration by the Ontario Government for some time The
Government made further announcements about its intentions in the 2001 Throne Speech
Bill 46, an Act respecting accountability of public sector organizations, received 1 st Reading on
May 9th, 2001 A copy of the legislation is attached
RATIONALE
There is in the attached copy of Bill 46 an explanatory note summarizing the key aspects of the
legislation Conservation authorities are included in the legislation
The business planning and reporting processes prescribed by the Bill are for the most part
consistent with the Business Plan process TRCA has been undertaking Conservation Ontario
is establishing a group to determine appropriate performance measures for all authorities
TRCA's performance measures will have to be consistent with the CO measures although we
expect that we will need measures that may go beyond those established for all authorities
A key component in the Bill requires that an organization which incurs a deficit in a given year
must budget for surpluses within the next two fiscal years sufficient to eliminate the deficit.
Failure to do so could lead to withdrawal of any provincial funding for which the organization
may be eligible.
SUMMARY
Staff will continue to monitor the legislation as it evolves and will work with Conservation
Ontario with respect to performance standards
Report prepared by' Jim Dillane, extension 6292
For Information contact:. Jim Dillane, extension 6292
Date May 31,2001
Attachments 1
56
Attachment 1
,
2ND SESSION, 37TH LEGISLATURE, ONTARIO 2' SESSION, 37' LEGISLATURE, ONTARIO
50 EUZABETH n, 2001 50 ELIZABETII n, 2001
Bill 46 Proj et de loi 46
An Act respecting Loi portant sur la
the accountability of responsabilisation des
public sector organizations organismes publics
The Hon. J Flaherty L'honorable J Flaherty
Minister of Finance Ministrc des Finances
(;()vernment Bill Projet de loi du gouvernement
1sl Reading May 9, 2001 I" lecture 9 mai 2001
2nd Reading 2' lecture
3rd Reading 3. lecture
Royal Assent Sanction royale
Printed by the Legislative Assembly Imprime par I' Assemblee legislative
of Ontario * @ de I'Ontano
57
EXPLANATORY NOTE NOTE EXPLICATIVE
The Bill enacts the Public Sector Accountability Act, Le projet de loi edicte la Lei de lOOI sur /a
lOOI responsabilisation du secteur public.
The purposes of the Act are set out in section 1. The Les objets de la Loi sont enonces a\. I'article I Les
public sector organizations to which the Act applies are organismes puhlics auxquels s'applique \ll Loi sont enumeres a
described in section 2, and additions and exemptions may be I'article 2; les regIements peuvent prevoir des ajouts et des
made by regulation, exclusions,
Each public sector organization is required to prepare a Les organismes f'ubIics sont tenus d'elaborer pour chnquc
busmess plan each year, and the contents of the busmess plan exercice un plan d activites dont Ie conteJUI est precise a
are specified in section 4 Organizations are also required to I 'article 4 lis sont egalement tenus de prevoir un budget
plan for a balanced budget each year. equilibre pour chaque exercice,
Within six months after the end of a year for which an Dans Ies six mois de la fin de )'exercice vise par leur plan
organization prepares a business plan under the Act, the d'activites, les organismes doivent rediger un rapport annuel
orgamzation must prepare an annual report. The contents of dont Ie contenu est precise a I'article 6. Ce rapport doit ~tre
the annual report are speci fied in section 6, Annual reports are mis a la disposition du public,
to be made available to the publtc.
SectIon 9 allows the Minister of Finance to require an L'article 9 pcrrnet au ministre des Finances d' eXlger qu 'un
orgamzation to review its financial management, business organisme examine sa gestion financicre, ses prntIques
practices and operating practices if, in the Minister's opinion, d'affaires et ses procecles de fonctionnement si, a son avis, eet
the organization repeatedly fails to meet its objectives or if it organisme n arrive pas, t'requenunent, a atteindre ses objectifs
fails to meet a significant objective in a particular year The ou n'atteint pas un objecti( important au cours d'un exercice
Mmister may also undertake such a review directly The donne, Le nunistre peut egalement lui-meme procecler a un tel
purposes of such reviews are set out in section 9 examen. Les objets de ces ellaInens sont enonces a I 'article 9
SectJOn 10 sets out planning and reporting requirements L'article 10 enonce les exigences en matiere de
for an organization that has a deficit in a particular year. Such planification et d'infonnation Que doivent respecter Ies
an organizatIon is required to plan for a surplus in the two orgamsmes qui affichent un deficit pour un exerclce donne,
years after thc deficit occurs to offset the amount of the deficit, Ces organismes sont tenus de prevoir un excellent pour les
deux exercices qui suivent pour compenser Ie deficit
If an organization fails to comply with the Act, payments Les organismes qui n'observent pas la Loi s exposent a la
from the Crown to the organization may be withheld. Section retenue des sommes que leur verse la Couronne, L'article II
11 of the Act sets out the circumstances and restrictions that de la Loi cnonce les clrconstances et les restrictions qui
apply s'appIiquent a1ors,
Section 14 governs the collection, use and disclosure of L'attic1e 14 regit la collecte, I'utilisation et la divulgation
personal information by the Minister of Finance. Certain de renseignements personnels par Ie rninistre des Finances et
restnctions are set out. enonce certaines restrictions.
58
Bill 46 2001 Projet de loi 46 2001
An Act respecting Loi portant sur la
the accountability of responsabilisation des
public sector organizations organismes publics
,
CONTENTS SOMMAIRE
INTERPRETATION 1NlEU'RE"r AnON
I Purposes 1 Dbjets
PUBUC SEcrOR ORGANIZATIONS ORGANISMES PUBUCS
2. Public sector organizations 2, Organismes publics
3. Exclusioru 3. Exclusions
THE PLANNING PROCESS LEPR~sDEP~nCATION
4 Duty to prepare business plan 4. Obligation d'elaborer un plan d'activites
5 Duty to plan for balanced budget 5 Obligation de prevoir un budget equilibre
REPORTING ON REsULTS LA PREsENTATION DES R.E:suLTATS
6, Duty to prepare annual report 6. Obligation de rediger Wl rapport annuel
7 Public inspection 7 Coruultation
8, Publication or disclosure of annual reports 8. Publication ou divulgation des rapports annuels
MONITORING PERFORMANCE I..J! SUlVI DU RENDEMENT
9 Effect of failure to achieve objectives 9 Effet de la non-realisation des objectifs
10, Effect ofa deficit 10. Effet d 'un deficit
GENERAL DISPOSITIONS GENERALES
II Enforcement II Execution
12, Prohibition, obstruction 12. Interdiction entrave
13. Accounting principles and standards 13. Principes comptables et normes
14. Personal information 14 Renseignements personnels
15. Effect of authonzed disclosure of information 15. Effc:t de la divulgation autonsee de rc:nseignements
16. Delegation by Minister of Finance 16. Delegation par Ie ministre des Finances
17 Protection from liability 17 ImmuniiC
18. Conflicts 18. Incompatibilitc
19 Regulations 19 Reglements
20, Commencement 20. Entree en vigueur
21 Short title 21 Titre abrege
Her Majesty, by and with the advice and consent of the Sa MaJeste, sur I'avis et avec Ie consentement de
Legislative Assembly of the Province of Ontario, enacts I' Assemblee legislative de la province de !'Ontano,
as follows: edicte
59
RES #C11 /01 - ACCOUNTS RECEIVABLE STATUS REPORT
May 25,2001 Staff report on accounts receivable
Moved by Bill O'Donnell
Seconded by Raymond Cho
IT IS RECOMMENDED THAT the report on accounts receivable of the Authority, as of
May 25,2001, be received
CARRIED
BACKGROUND
At Meeting #3/91 the Board requested that for each of its meetings staff reports on the status
of the Authority's receivables
ANALYSIS
The schedule below summarizes the status of receivables, including aging and classification
The schedule excludes $9,575 in accumulated interest arrears on invoices outstanding for
more than 30 days
ACCOUNTS RECEIVABLE AGING, BY CATEGORY
(Excluding Municipal Levy and MNR Grant - As at May 25, 2001)
31 TO 61 TO 90 90 PLUS
CURRENT 60 DAYS DAYS DAYS TOTAL %
SCHOOLS AND 356,705 44,637 30,542 17,732 449,616 397%
SCHOOL BOARDS
GOVERNMENT 32,440 528,141 7,459 22,555 590,595 52.2%
CORPORATE, 21,443 10,204 56,062 4,523 92,232 81%
INDIVIDUAL AND COMMUNITY GROUPS
TOTAL 410,588 582,982 94,063 44,810 1,132,443 100 0%
% OF TOTAL 36.3% 514% 83% 40% 100 0%
Items in excess of $1 ,000, included in the 90-plus-days column, are listed on the following
page These amounts are deemed collectible Total receivables at $1,132,443 are in excess of
normal levels for this time of year Most of the increase in the receivables balance can be
attributed to amounts due from Town of Markham ($219,19760) and the City of Mississauga
($290,58844) The Toronto District School Board was also just recently invoiced for amounts
due under the agreement ($214,450 )
Receivables balances, as reported on each of the previous reports to the Board, after 1996, are
presented on the following page
60
DATE Total 90-Plus
$ $
May 25/01 1,132,443 44,810
March 26/01 621,560 167,094
December 30/00 1,014,021 67,981
September 06/00 596,536 47,728
I March 19/00 869,266 100,758
;::ebruary 15/00 1,007,850 42,952
December 30/99 694,198 81,500
October 26/99 531,118 89,630
August 29/99 565,611 97,950
May 23/99 392,070 21 ,841
March 29/99 464,780 61,536
February 24/99 342,696 55,726
August 25/98 368,404 118,340
May 24/98 319,384 20,946
November 4/97 462,630 13,507
August 25/97 309,242 11 ,420
May 25/97 390,806 79,682
April 27/97 569,509 143,588
February 23/97 624,669 34,911
61
The list below itemizes accounts greater than $1,000 included in the 90 day plus category
ARREARS AGE
CLIENT NAME AMOUNT INTEREST (DAYS)
$ $
Toronto District School Board 10,40000 475 08 91
Revenue Canada 5,48520 n\a 91
City of Toronto 1,63818 n\a 124
City of Toronto 1,831 38 n\a 124
Regional Municipality of York 13,60000 n\a 175
Toronto District School Board 4,44050 561 69 243
37,395 26 1,03677
Report prepared by Rocco Sgambelluri, extension 5232
For Information contact. Rocco Sgambelluri, extension 5232
Date May 31,2001
TERMINATION
ON MOTION, the meeting terminated at 10 01 a.m , on June 8, 2001
Ron Moeser J Craig Mather
Chair Secretary- Treasurer
/ks
62
~
V THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT BOARD #4/01
September 7, 2001
The Finance and Business Development Board Meeting #4/01, was held in the Humber
Room, Head Office, on Friday, September 7,2001 The Chair Ron Moeser, called the
meeting to order at 9 15 a m
PRESENT
David Barrow Vice Chair
Raymond Cho Member
Peter Milczyn Member
Ron Moeser Chair
Dick O'Brien Chair, Authority
Maja Prentice Member
REGRETS
Rob Ford Member
Bill O'Donnell Member
RES.#C12/01 - MINUTES
Moved by Maja Prentice
Seconded by David Barrow
THAT the Minutes of Meeting #3/01, held on June 8,2001, be approved
CARRIED
SECTION I - ITEMS FOR AUTHORITY ACTION
RES.#C13/01 - 2001 FINANCIAL VARIANCE REPORT
As of July 1, 2001 Recommends receipt Df the first Financial Progress
Report of 2001
Moved by Maja Prentice
Seconded by Dick O'Brien
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Financial Progress Report as
of July 1, 2001, be received
CARRIED
63
BACKGROUND
Among various tools for management of the TRCA financial affairs, the Board receives regular
reports on financial progress in terms of actual performance measured against budget. These
reports also project expenditures and revenues to year end based on performance to date and
expected performance to year end Staff identify actions to be taken as necessary to ensure a
balanced budget at year end
RATIONALE
Attached is a summary page which identifies the projected variances to December 31,2001
The "bottom line" indicates that if no corrective action were taken, the Authority would end the
year with a deficit of $146, 780 Since July 1 st, staff has had the opportunity to assess activities
in July and August. It is too early to provide a detailed report but staff can provide a
meaningful financial update as well as the detail to July 1 st.
The following summarizes activities to date and proposed actions
Watershed Experience
. Watershed Experience includes Black Creek Pioneer Village and the Conservation Areas
The Areas have enjoyed a good summer season as a result of the excellent weather
Petticoat Creek CA with its swimming facility has had higher than anticipated revenues
The campground have also enjoyed a strong season It is anticipated that the CA's will
achieve their budget targets
. Black Creek Pioneer Village has been in the midst of its capital retrofit program with
extensive construction in May and June This limited some of the corporate sales
opportunities Also, Village revenues are less than anticipated because of admission
discounts during May and June and reduced attendance during the very hot summer
weather To reach its budget target, the Village will have to make expenditure reductions
Also, additional marketing efforts are underway to bolster the now critical Christmas period
Corporate Services
. Additional information technology costs have been dealt with and the budget will be
achieved Action will be taken to reduce expenditures between now and year end to
achieve the budget targets
Watershed Planning/Land Use Planning
. There are some minor variances which will be dealt with by cost reductions or additional
revenues
Asset Management
. The major unanticipated cost increase is property insurance premiums All Conservation
Authorities in Ontario are facing increased premiums as a result of the market for insurance
taking losses TRCA has had several property losses in the last year which have affected
its rates While the variance this creates can be managed with adjustments to expenditures
and revenues in a different accounts, staff will be looking at other insurance options to deal
with what appears to be a more long term problem
64
SUMMARY
The projected deficit of $146,780 can be dealt with before year end by the various actions
described above Staff is aware of two additional issues which have arisen since the July 1
Financial Progress Report was completed First, the TRCA has been advised by the WSIB that
as a result of two significant lost time injuries, it will not receive any rebate and in fact will pay at
an increased premium level This means an additional cost of about $100,000 which was not
anticipated Staff will be assessing TRCA's budget practices with respect to the NEER program
to ensure that this does not happen in future years
Secondly, and more favourably, the TRCNFoundation fundraising efforts are anticipated to be
better than projected in the budget. Details about this activity will not be confirmed until later in
September
DETAILS OF WORK TO BE DONE
Members may recall that in September of 2000, the TRCA faced a projected operating deficit of
almost $700,000 and that this was dealt with successfully
Unfortunately, the timing of the Finance and Business Development Board Meeting this early in
September does not give staff enough time to prepare a detailed financial progress report
which would include summer revenue and expenditure activities Staff propose that the
Board have a meeting on October 12, 2001, to receive an update on the financial progress as
well as an overview of the 2002 Budget.
Report prepared by' Jim Dillane, extension 6292
For Information contact: Jim Dillane, extension 6292
Date September 04, 2001
Attachments 1
65
Attachment 1
/ PROGRESS REPORT AS OF JULY 1.2001
SUMMARY OF PROJECTED VARIANCES AT DECEMBER 31 2000
BUSINESS COMPONENT Expenditures ~ ~erul!1Ilres. Brief Explanallon
$ Over/(Under) $ Over/(Under) $ Over/(Under)
WA TERSHED PLANNING
1) Watershed Strategies (13,700) (13.700) o ORM strategies scaled back
2) Resource Monitoring (195,000) (200,000) 5,000 Higher staff costs, $2ook Groundwater deferred
3) Education:
a) Conservation Field Centres 9,900 0 9,900 Claremont cost higher, Boyd :still no severance provision
or moving costs. School Board reselVe & Invloces
b) Kortright Centre 91,950 67,800 24,150 Earth Rangers, Sustainabllity are funded.
Termination payouts, maple syrup down
4) Flood Warning 0 (1,500) 1.500
LAND USE PLANNING SERVICES
5) Advisory I Technical Clearance ( 135,500) (143,000) 7,500 ORM hearings and legal down. Planning rev down
b) PermittinglCompliance monltOOng (135,500) (89,500) (46.0oo)ORM hoarings and legal down. Gapping
REGENERA TlON
6) Project Design & Implementation (179,400) (179,400) o $229 OPGA plantings deferred.
MANAGEMENT OF PUBUC ASSETS
Land Managoment
8) Properly Services 12,000 (2.000) 14,000 Insurance premiums up
9) CA Land Managoment (2,925) 0 (2.925)
10) Water Management Structures 0 0 0
11) BCPV Infrastructure (12,000) (3,000) (9,ooO)Properly !axes down
12) Buslness Development (506,325) (506.300) (25)ORC Lands not yetlransferred
WA TERSHED EXPERIENCE
13) Rea-eation Programs (31,800) (49,100) 17,300 Indian Line & PC up but Baker BM, HL down
14) BCPV Programs (50,620) (107,200) 56.580 Lower admission, food. filming revenues
b) Marketing & Dovolopmentlnitiatives 0 (15,000) 15.000 Printing costs higher than budget
Vehide & Equipment ReselVe (Net) (12,200) (12,200) 0
151 CORPORA TE SERVICES 0 0 0 )
a) Management Services 0 0 0
b) Corporate Secretariat 0 0 0
c) Development Ollico 15,000 15,000 o Wcbsile costs up
d) Communications 27.500 0 27,500 Website and printing costs
e) Human Resources I Safety 0 0 0
l) Office Services 0 0 0
g) Informabon Technology 40 ,000 0 40,000 More computers replaced
h) Rnanclal Services 36,300 50,000 (13,7oo)Hlgher payroll system costs but more inlcrest
OPERATING TOTAL (1,042,320) (1,189,100) 146,780
MNR Transfer Payment 0 -
Munleipal Levy (0) -(
Operallng Dellcltl (Surplus) 146.780
CAPITAL
WA TERSHED PLANNING
1) Watershed Strategies ( Waterfront) 6,066 6,067 (0)
2) Resource Monitoring (Waterfront) 0 0 0
REGENERA TlON
6) Regeneration Capital Projects 423,104 350,435 72,670 More work on RAPs
7) Land Acquisitions & Disposals 0 0 0
WATERSHED EXPERIENCE
Public Use Infrastructure Project 85,000 85,000 o Berm $
Kortright Livln9 Machine 0 0 0
BCPV Retrofit & Development Project 0 0 0
CORPORA TE SERVICES
Administrative Office 0 0 0
CAPITAL TOTAL 51-4,170 441,501 72,670
MNR Transfer Payment 0
MuniCipal Lovy 72,670
Capital Dellclt/ (Surplus) rO)
TOTAL AUTHORITY 146,780
66
RES.#C14/01 - 2002 BUDGET PROCESS
Provides an overview of the 2002 Budget process and schedule
Moved by Dick O'Brien
Seconded by Peter Milczyn
THE BOARD RECOMMENDS TO THE AUTHORITY THAT there be a meeting of the
Finance and Business Development Advisory Board at 9 a m on Friday, October 12,
2001, to receive reports from staff on the 2002 Budget and related issues
CARRIED
RATIONALE
The TRCA budget process has become increasingly complex as we strive to meet the needs of
our funding partners and to provide meaningful budget information to the Authority At the
July Authority meeting, the TRCA Business Planning process was introduced as well as the
new TRCA Vision and Objectives The budget is being constructed in a format which is
integral to the TRCA business plan
TRCA's municipal funding partners, the Regions of Peel York and Durham, and the City of
Toronto, each have their own time frames and format requirements for budget submissions
All require multi-year business plans and performance measures In the case of the Regions,
there is the added complexity of consolidating TRCA budget information with that of the other
Conservation Authorities In Durham, this involves five Authorities, in Peel, three, and in York,
two The City's budget process has been moved up so staff has been working on the City
submission for some time
During the summer, Management Committee has met several times to deal with the 2002
budget. Staff have been given guidelines for the preparation of the 2002 budget as part of the
long term business plan preparation The internal process is well under way The following
summarizes some of the key dates which are required for TRCA approvals and those of our
funding partners
July/August/Sept. Staff preparation of business plans/preliminary budgets
September 7 Preliminary Peel Region Capital submission
September 7 TRCA F & BD Meeting - Budget Schedule and Process
September 14 Preliminary Durham Region Budget submission
September 27 TRCA Management Committee Review of Consolidated Product Plans
September 28 City of Toronto Capital Budget submission
September 30 Preliminary York Region Budget Submission
October 12 TRCA F & BD Advisory Board high level review of Preliminary Budget
October 12 Preliminary Peel Region Budget submission
October 26 TRCA Authority review of Preliminary Budget
October 30 Preliminary City of Toronto Operating Budget Submission
November 2 TRCA F & BD Advisory Board review of detailed budget and product
plans
November 15 Service Level Enhancement Package to City of Toronto
November 23 TRCA Authority review of detailed budget and product plans
67
The Authority's funding partners will review budgets during November and December In
January, the municipalities will begin final consideration of their budgets with approval dates
that occur in February, March and April 2002. TRCA is scheduled to have the final budget
approved at the April 2002 meeting, usually after all participating municipalities have approved
their budgets Details will be provided as staff receives more information
Report prepared by' Jim Dillane, 416-667-6292
For Information contact: Jim Dillane, 416-667-6292
Date September 04, 2001
RES.#C15/01 - BANKING SERVICES AGREEMENT
Two year agreement for banking services with the Royal Bank.
Moved by. Dick O'Brien
Seconded by' David Barrow
THE BOARD RECOMMENDS TO THE BOARD THAT staff be authorized to enter into a
two-year agreement for banking services with the Royal Bank of Canada, expiring
September 30, 2003.
CARRIED
BACKGROUND
The Authority's five-year agreement with the Royal Bank of Canada for banking services
expired last December Staff has met with Bank representatives on several occasions to work
out the details of a new contract The Bank representative has been advised that the Board
may direct staff to go out to tender for these services, as has been done in the past.
Feature Current Proposed
Borrowing cost Prime less 0.25% Prime less 0.25%
Deposit interest paid Prime less 1 85% Prime less 1 95%
Account activity Waived $1,000 per month
National Direct Deposit Service Waived Waived
Balance and Transaction Reporting $15000 per month $150 00 per month
Deposit Auditor $40 00 per month $40 00 per month
Payroll distribution service $0 10 per item, $5000 per $0 10 per item, $50 00 per
month minimum month minimum
The Bank's position is that, generally, its agreements with public sector clients have not
been profitable and with each contract renewal, it is seeking substantial increases The
new contract will cost the Authority approximately an additional $13,500, of which
$12,000 is in service charges and about $1,500 in lost interest revenue on deposit
balances The Bank's original position would have resulted in additional fees of about
$20,000 per year The terms of the contract include any fees which might otherwise
have been payable by the Conservation Foundation Staff is very satisfied with the
level service received and enjoys an excellent working relationship with Bank staff
68
Currently, the Authority's costs for these services are about $2,400 per annum By any
measure, this amount is clearly below market. Staff had anticipated an Increase, and
the amount is not unusually high in relation to the services we receive Although, the
contract has not been subjected to a proposal call process, there is no guarantee that a
competitive process would yield a lower cost than what the Royal Bank is proposing At
least two municipalities In the TRCA area, the Town of Richmond Hill and the Town of
Ajax, having looked at the market place, have renewed their contracts with the Royal
Bank at increased fee level The two year contract will allow TRCA staff time to better
assess market conditions and to prepare for a tender process, if it appears that might
be beneficial
The most attractive feature in the contract is the rate of interest paid on current account
deposits, pnme less 1 85%, currently, and prime less 1 95%, proposed These rates
approximate the 30 to 120-day yields on the safest government and corporate paper
Because of these attractive yields, managing cash for investment purposes IS
considerably more efficient, both in terms of returns and effort
The rate paid on borrowing, prime less 0.25%, is less of an issue since the Authonty
does not generally borrow The line of credit facility, currently at $10,000,000, is only in
place in the event the Authority must borrow to facilitate a major land acquisition or
other project while it awaits funding from senior levels of government.
In summary, considering current market conditions, the prospect that a competitive
process could not guarantee a better pricing structure, the cost of switching service
providers, and an existing excellent working relationship, staff are recommending
acceptance of the two year contract, as negotiated with the Royal Bank
Report prepared by' Rocco Sgambelluri, extension 5232
For Information contact: Rocco Sgambelluri, extension 5232
Date August 29, 2001
SECTION IV - ITEMS FOR THE INFORMATION OF THE BOARD
RES.#C16/01 - ACCOUNTS RECEIVABLE STATUS REPORT
August 27,2001 Staff report on accounts receivable
Moved by' Maja Prentice
Seconded by David Barrow
IT IS RECOMMENDED THAT the report on accounts receivable of the Authority, as of
August 27, 2001, be received
CARRIED
69
BACKGROUND
At Meeting #3/91 the Board requested that for each of its meetings staff reports on the status
of the Authority's receivables
ANALYSIS
The schedule below summarizes the status of receivables, including aging and classification
The schedule excludes $3,150 in accumulated interest arrears on invoices outstanding for
more than 30 days
ACCOUNTS RECEIVABLE AGING, BY CATEGORY
(Excluding Municipal Levy and MNR Grant - As at August 27, 2001)
31 TO 61 TO 90 90 PLUS
CURRENT 60 DAYS DAYS DAYS TOTAL %
SCHOOLS AND 21,886 25,999 5,238 7,425 60,548 163%
SCHOOL BOARDS
GOVERNMENT 111 ,429 81 ,441 696 3,891 197,457 531%
CORPORATE, 45,811 24,481 37,851 5,837 113,980 306%
INDIVIDUAL AND
COMMUNITY GROUPS
TOTAL 179,126 131,921 43,785 1 7,1 53 371,985 1 00 0%
% OF TOTAL 481% 35,5% 11 8% 46% 1 00 0%
Items in excess of $1 ,000, included in the gO-plus-days column, are listed on the following
page These amounts are deemed collectible Total receivables at $371 ,985 are within normal
levels for this time of the year
Receivables balances, as reported on each of the previous reports to the Board, after 1996, are
presented on the following page
70
DATE Total $ gO-Pius $
August 27/01 371,985 17,153
May 25/01 1,132,443 44,810
March 26/01 621,560 167,094
December 30/00 1,014,021 67,981
September 06/00 596,536 47,728
March 19/00 869,266 100,758
February 15/00 1,007,850 42,952
December 30/99 694,198 81,500
October 26/99 531,118 89,630
August 29/99 565,611 97,950
May 23/99 392,070 21,841
March 29/99 464,780 61,536
February 24/99 342,696 55,726
August 25/98 368,404 118,340
May 24/98 319,384 20,946
November 4/97 462,630 13,507
August 25/97 309,242 11 ,420
May 25/97 390,806 79,682
April 27/97 569,509 143,588
February 23/97 624,669 34,911
The list below itemizes accounts greater than $1,000 included in the 90 day plus category
ARREARS AGE
ell ENT NAM E AMOUNT INTEREST (DAYS)
$ $
City of Toronto 1 ,638 18 n\a 124
City of Toronto 1,831 38 n\a 124
Leslie McFarlane P S 3,572 85 163,20 106
Burton Sousa 2,77360 126 69 99
Trillium Montessori School 2,581 60 117 91 92
12,39761 407 80
Report prepared by Rocco Sgambelluri, extension 5232
For Information contact: Rocco Sgambelluri, extension 5232
Date August 29, 2001
71
TERMINATION
ON MOTION, the meeting terminated at 1004 a,m. , on September 7, 2001
Ron Moeser J Craig Mather
Chair Secretary-Treasurer
/ks
)
72
ITEM 1
~
V THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT BOARD #5/01
October 12, 2001
The Finance and Business Development Board Meeting #5/01, was held in the Humber
Room, Head Office, on Friday, October 12, 2001 The Chair Ron Moeser, called the
meeting to order at 9'07 a m
PRESENT
David Barrow Vice Chair
Raymond Cho Member
Rob Ford Member
Ron Moeser Chair
Dick O'Brien Chair, Authority
Bill O'Donnell Member
Maja Prentice Member
REGRETS
Peter Milczyn Member
RES #C17/01 - MINUTES
Moved by Dick O'Brien
Seconded by Bill O'Donnell
THAT the Minutes of Meeting #4/01, held on September 7,2001, be approved
CARRIED
SECTION I - ITEMS FOR AUTHORITY ACTION
RES #C18/01 - 2002 PRELIMINARY ESTIMATES - OPERATING AND CAPITAL
Presents the 2002 Preliminary Estimates, Operating and Capital
Moved by David Barrow
Seconded by Dick O'Brien
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to develop the
2002 preliminary operating budget on the basis of a 6% Municipal Levy increase,
THA T the preliminary list of capital projects be approved for discussion purposes,
73
~ ~ fi"~" ~ ,
, ,
j; ... '
AND FURTHER THAT staff be directed to begin the budget discussions with our Member
Municipalities.
CARRIED
BACKGROUND
At the September 7th meeting of the Board, the Members were advised of the 2002 budget
process, including the business plan development process already underway Approval of the
Preliminary Estimates, enabling staff to begin negotiations with its funding partners, is first
formal step toward finalizing the 2002 Budget, which will be presented to the Board in April of
2002.
RATIONALE
The Preliminary Estimates of the Operating requirements are presented in terms of three levels
of need and funding commitment
1 Maintaining 2001 service levels in 2002 - no enhancements and no reductions
This represents the cost of maintaining 2001 services levels in 2002 adjusted for
inflation, annualizations and non-recurring items
2. List of enhancements to move the Business Plans forward
This is the additional costs and rev.enues associated with implementation of the
business plans for each product unit.
3 Strategic reductions to meet possible reduced municipal levy
This represents the priority expenditure reductions to achieve possible municipal levy
reductions
Each TRCA business unit has completed a detailed business plan that includes the following
. service area profile
. product summary and corporate strategic alignment
. strengths, weakness, opportunity, threat (SWOT) analysis
. service area goals, 2002 - 2006
. financial projections, 2001 - 2006
. for each product: profile, corporate value, stakeholders, successes and accomplishments
In assembling the budget information, it is clear that the Authority faces a number of problems
related to the cumulative impact of underfunding of many key functions and activities In
past years, balanced budgets have been achieved by modest increases in the municipal levy,
drawing down of reserves, deferral of maintenance and equipment replacement and limiting
growth of salaries and benefits Special project funding and actions such as the OMERS
premium holiday have enabled the Authority to maintain service levels
There is continued demand for the services of the Authority across our watersheds Strong
and continuing municipal support for the work of the Authority and the growing list of other
funding partners demonstrates that there is confidence in the work of the Authority As the
outcome of the Walkerton inquiry unfolds, the role of conservation authorities in terms of
watershed management is receiving new support. The role played by the Authorities on the
Oak Ridges Moraine has ~nce again demonstrated the value of our work.
To maintain the 2001 service levels in 2002
74
. could require as much as an additional $800,000 , or about a 3 3% increase in gross
expenditures This, coupled with some shifts in revenue, could require a levy increase of
$1,200,000 or about 16%
In addition to maintaining the 2001 service level, the business plans identify a number of
enhancements which are needed to enable the Authority to achieve its Living City Vision and
Objectives These enhancements include a number of changes which in the longer terms will
not only add value but ultimately produce additional revenues
Attached are the following
. 2002 preliminary operating & capital budget summary (unchanged service level
assumption)
. summary of major budget changes
. summary of major budget changes by function
. summary of 2002 possible service level enhancements
. proposed Capital Budget summaries by city and regions
The capital budget is outlined in the attached table Detailed submissions are being prepared
for York and Durham which must be coordinated with the other conservation authorities The
Peel submission is based on discussions with Peel staff and is consistent with proposals being
put forward by the Credit Valley and Halton Authorities
SUMMARY
For the purposes of preparing a preliminary budget and to begin discussions with our Member
Municipalities and neighbouring Conservation Authorities, staff are recommending a 6%
increase in our municipal budgets for the operating budget. The 6% increase would appear to
be consistent with our neighbouring Conservation Authority requests and is consistent with the
five year budget forecast we provided to the municipalities as part of the 2001 budget process
Staff will be working over the next few months to refine the budget through discussions with
our Member Municipalities, combined with our own internal deliberations
Report prepared by' Jim Dillane, 416-667-6292
For Information contact. Jim Dillane, 416-667-6292
Date October 04, 2001
Attachments 1
.
75
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76
For Oct. 12/01 F&BD. 2002 over 2001 budget. Summary of Major changes.
Gross Net=
Expenditures Revenues Levy/Grant
$ $
2001 approved Budget 23,721,500 15,441,200 8,280,300
One time anomalies
Non-recurring 2001 Info Tech acq (145,000) (155,000) 10,000
aRC Lands operations increased 290,700 290,700 0
aRM Hearings no 2002 budget (586,000) (586,000) 0
OPG funded Planting 2001 item (329,800) (329,800) 0
Rouge Campground transferred to TRCA 156,900 161,200 (4,300)
(613,200) (618,900) -. 5,700
New mostly special municipal funded programs
Duffins initiatives 58,300 61,300 (3,000)
Floodplain mapping 250,000 250,000 0
308,300 311,300 (3,000)
All other chan~
Wages/Benefits Annualization of wage increase, 500,000 500,000
full year positions, reclassifications, premium increase
Property Taxes Rentals & TRCA Land 85,000 85,000
WCB rebate not budgeted (30,000) 30,000
CFC closures (330,200) (330,200) (0)
All other changes 360,600 229,200 131,400
-
615,400 (131,000) 746,400
2002 Budget 24,032,000 15,002,600 9,029,400
Distribution of 2002 Funding Sources
User fees! Sales 11,422,600 48%
Conservation Foundation 1,268,000 5%
Other' Federal etc 1,812,000 8%
Provincial Grant 845,500 4%
Other Municipal 500,000 2%
Municipal Levy 8 183,900 34%
24,032,000
77
,HE TORONTO AND REGION CONSERVATION AUTHORITY
'002 OPERATING BUDGET SUMMARY OF CHANGES for OcL 12101 Finance Board
NET EXPENDITURE
CHANGE OVER 2001:
ACTMTY , . "'Ti; ~ ~'~';\ EXf.EHQ. H.EI. F.:pl~n:atlon of MOIlor Comoonents
'.... S IncruseJ(Oeerease)
OPERATING: Nola: Although not specifICally identirllld, virtuely on budgets have some amount of Increase
FINANCE & BUSINESS DEVELOPMENT attributable to the ennualizatoo of the 2001 wage Increase end other east Increeses,
IAdmnlstration (151.400) 38.100 Non-recurmg 2001 Info tech, aequlsrtJon net of ncreosed photocopier lease costs
,Rental Properties 241,200 (52,500)ORC lands transferred In higher operating costs offset by revenue. Also Property tax Increase
and staff transfer to Property group,
Green.pace Protection & AcquIsJtion 92,800 112,800 Property taxa. + staff transfer
Black Creek Pioneer Vilage (Inc1 Food) 185,500 40,200 Staff transfer In + mlscenaneous costs offset by revenue
Food Service. (excllnteme~ 65,600 (7,200)Costs associated with higher food revenues
Mar1<eting/Food Allocation (56,300) 16,500 (these figures back out allocation from other functional budgets)
(433,300) 147,900
WATERSHED MANAGEMENT
Program Administration 400 400
Plan Review (498,100) 87,900 ORM hearings ended net of annualized positions
Watershed Strategies 62,500 (18,800)Some strategies et lower Iavel not of speelal funding for Oufflns Initiatives..
ResouICe Selence 444,900 244,900 Floodplain mapping Increase offset by revenue. Severalannuallzatlon of pos~ions.
'-J Environmental Services (162,200) 42.500 OPG plantings finished net of posltlon annuellzatlons
CO CA pubrlC use & Land Management 232.900 86,100 Glen Rouge Campground added and offset by revenue, Also staff transferred in.
EnfolCemcnt end Security 8,700 8,700 Inereased vehicle charyes
Mar1<etinglFood AJIocation 14.900 14,900 (these rlgu",s back out allocation from other functional budgets)
694.100 466,601
CORPORATE SFRVlCES
Communications 43.900 43,900 Cost transfer from Mar1<etlng + position snnuanzallon
Corporate Services 21,500 51,500 Loss of NEER rebate. posltlon annuar.zallon
Mar1<etlng (28.000) (28,000) Staff transfer to Corp, Communications and CA's net of position ennuaization
Devclopment 37 100 o Fundralsing costs
Consorvatlon FIllkj Centres (262,100) 68,100 Boyd CFC closed, nel of position annuaDzation
Mar1<ebng AIIocallon "' CFC (900) (900) (these r>gures back out alocation from other functional budgets)
(21~,600) 134,600
VEHICLE & EOUlPMENT
Acquisitions and Maintenance 34 ,600 17 ,000
Program recoveries "- (17,000) (17 ,000)
0 0
~TING SUMMARY'
TOTAlS 310500 749.100
Net Expendlturcs funded by:
MNR TRANSFER PAYMENTS- PROGRAM OPERATING AND ADMIN~ 0 0
MUNICIPAl LEVY tNCREASE 0 749,100
Add: Possible salary adJustment I OMERS 300,000
Reserve for sick leave credits & misc. 100,000
Repayment of Living Machine deficit 100,000
Total Potential Increase 1.249,100
. . . - - ..-
- c::/ r-" - - ~., ()F 2nn2 SERVICE LEVEL -. .-
Service level Enhancement OperatinQ Cos
$
WATERSHED MANAGEMENT DIVISION
Database Manaoement
Staff and IT upqrades for . , 180.000
GIS and database
Technical Support positions 170,600
Rouqe Duffins Plan nino 52,500
Hiqhland Planner 20.000
Redeneration 15,000
Planninq Policy Support 25,000
SUB TOTAL WATERSHED MGMT 463,100
MARKETING & COMMUNICATIONS
Communications/Messaaina ' 80 700
Product Development Specialist 60,000
Fundralsino/Stakeholder Development 120.000
SUB TOTAL MARKET & COMM. 260 700
CONSERVATlo.N LANDS
I
Land Acquisition ~ base 100,000
GIS support 50,000
Rental maintenance 30,000
Land mqmt. needs analysis 30 000 .'
Senior Property Aoent Vacancy 70.000
SUB TOTAL CONS. LANDS ,280 000
BLACK CREEK PIONEER VillAGE
Event Manaoement 151,300
Marketinq Improvements 50 000 :
Seasonal Staffinq , 42,000
Reqistrar Assistant 33,000
Cash Reqisters ~ Food 10.000
SUB TOTAL BCPV 286.300
CORPORATE SERVICES ..
Add'l Finance/Accountino SUPP,ort 69,000
Market Research/Strateqlc Planning 65,000
Records Momt. Software 250,000 --,-
Human Resources Proqrani Support 36,500
New Comoensation Svstem 103,000
IT/Web Support 445,000
Customer Service Improvements 65,000
SUB TOTAL CORPORATE SERVICES 1,033,500
TOTAL ALL ENHANCEMENTS 2.323,600
79
2002 CAPITAL BUDGET PROPOSAL TO CITY OF TORONTO
Summary New 2001 200,2 Proposed
EROSION (All SaG) 1 ,400 0 1,500 0
WATERFRONT 9560 2,000 0
RAP 9500 9500
BCPV 1,0000 1,100 0
PORT UNION 00 1,000 0
RETROFIT 2940 2940
GREENSPACE 2500 5000
PUBLIC USE 1250 1750
INFO TECHNOLOGY 1500
4,975 0 ' 7,6690
80
2002 YORK REGION CAPITAL PROPOSALS
2001 Actual 2002 Budget
CAPITAL R"'""s Cost % 01 Total Tolal Cost Rea's Cosl % 01 Tolal Total Cost
Watershed PlannlngfSub Watershed Plannlna ,.., . '. (I. 0 245,000 '. 0
Low Flow Studies 38,000
Water Budgets 52,000
Integration & Planning 75,000
Rural Water Quality 30,000
Awial Geomorphology 50 ,000
-
Conservation Land Management D 0 50,000 0
Management plans lor Authority lands 50,000
Aquatic Resource Management PlanslAsherlos 0 0 35,000 0.0% 0
Aquatloc Communities and Habutat Regional refemce 20,000
Land Use impact predictive model 15,000
Flood ForecastlnglWamlna , 0 0 25,000
Wamlng system development 25,000
CO Groundwater Management 100,000 28.6'/, 350,000 150,000 100.0% 150 000
TRI-REGION GROUNDWATER STRATEGY , ., 100.000 28,6% 350,000 100,000 66,7% 150,000
I-l Groundwater Model develoPment 50,000
Watershed Monitoring 200,000 30.8% 650,000 250,000 35.7% 700,000
REGIONAL WATERSHED MONITORING PROGRAM 200,000 30,8% 650,000 250,000 35.7% 700,000
Natural Hazard Macclnll 1, . 0 0 110,000 . .
HydrologylHydrolic models for floodplain mapping 110,000
Natural Heritage Macclna 0 ERR 0 110,000 40,0% 275 000
REGIONAL TERRESTRIAL NATURAL HERITAGE PROJECT 0 0 75,000 27,3% 275,000
Terestrial comoonents of subwatershed olan 35,000
Stewardship (former Conservation Servlcas) 200,000 ERR 0 1,090,000 40.4% 2,700,000
Stewardship 19,000
Residential Education 25,000
Outreach Education 14,200
Possibly an addition error In original list 31,800
NATURAL HERITAGE RESTORATION PROJECT 200,000 33,3'l1oo 600,000 1,000,000 37,O'lloo 2.700,000
Infrastructure .- 33,161 16.6% 200,000 277M1 33.0% 840,000
MAJOR FACILITIES RETROFIT 0 0 99,300 19,9% 500,000
PUBliC USE INFRASTRUCTURE 33,161 16.6% 200,000 33,161 11,1% 300.000
BAKER SUGAR BUSH DEVELOPMENT 0 0
BLACK CREEK PIONNER VllLAGE:DALZIEl BARN REPAIRS 20,000 50.0% 40,000
Aoad Control Wor\(s 125,000
special Projects/Studies ~, 0- : 0 0 0
Corporate Strategic Plan Update -
Oak RIdges Moraine Hearings
,J :.. -
.., . ,
Regional Ooen Space System O. 0 500 000 12,5% 4,000,000
'.
TOTAL CAPITAL 533,161 35.5% 1,500,000 2,842,461 32.8% 6,665 000
TORONTO & REGION CONSERVATION AUTHORITY
PROPOSED DURHAM REGION 5 YEAR BUDGET (2002 2006)
[ CAPITAL 2001 Actual 2002 Budgtllt
Rao's eost l<~'s % ofTota Tela! Cost Reo's Cost too's'" 01 TOlB Total CosI
1) Watorshed Planning/Sub Watcrshod Planning
Pe:llcoat Creek Wal~shed Slr:llagy 50 SO
DuffinslCarruUlet'$ Strategy lmolementatlon 550,000 14~\ S350,OOO
QofllnslCarrul.,cB Sl..:HlTl'Nater Rotrofit Study S20,OOO 1001- S20.ooo
Ou(finslCarrulhers SedlfTl6nvEroslon mldcllng 515,000 1000/. 515,000
SO --, SO' 595,<lO2. , 22% 5385.000
2} ConsfJ1V<)hon Lands Management
WOodlOl.$ lor Life- WoJkcr Woods. Osler Property. l-.1.ad.Q
Propeny. Oublne RMT 50 SO 560,000 29% 5210,000
-$0 5'0 550,000 29% 5210.000
3) AquaOc Resourc. Manogemenl PtantJFlsheries Mo""oolT <l\ Pl."" 5100.000 I
Plan developmenl-o.,rnnsiCarruthers SO SO 525,000 25%
$0 50 $25,000 25% 5100.0001
oC) Flood Forecaslin;;I\'VarntflQ I
Stream Gat.JgIng Ouffln5lC3trulhers 51 539.500 IlJO'I. $J9,5OO 525,000 100% 525,000
539.500 100% 539,500 ~25.oo0 100% $25.00QJ
5) Groundwater'ManaCemcnt All 5 CAS I
Tn-RcQlon Gr00ndw'3ter n'Onagerrcnt strategy de..eloO(r.(:1 5100,000 2OY. 5500,000 5100.000 9% $1.100.000
tnt.oratoo SurlacelGrlJU'1<lvr.ller MOdel Duff1nS1Catru~ 535.000 100'4 535.000 SSO.OOO 33% 515O,CCO
Water Budgets OufnnslCDrruthers 520.000 l00Y. 520.000
Ou(JmslCarrulher~ On('d(i1'\g Waler SolJrce Proler:tloo Plsr, 515.000 ISo/, 5100,000
515 .COO 28% 5555.000 5165,000 -'2'.rS.l~:i50,ooo I
6) W.t....hed MooltOlln9
W:JlershtN Monitoring Network SO sse.OOO 8% $650,000
Waterfront Monllerirl\l 50 510.000 100% 510,000
SO $0 560 000 9% S550 000
7) Natural Haz.rd Mapping
F'oodplilln Mapplrl\l Dum"" Crock 565,000 100% 565.000
Aoodplorn t.loopmo CalTtJlhOl'; a-ook
Floodplain t.bppJng Pelhcoat Creck SO SO
__50 sol 585,000 100% $65,000
&) Natural Henlnge ~t:lDping 5275,GOO I 525.000 I
Terrestrial Nalur;ll Heflt;]~e SlIalegy.OUflinslCtu'f\JlhefS C $50.000 18% 9'l\ 5275.000
550 .000 16~, sffi:OOO -$15:"000''' 9% 5275,000
9) Stewardshlp (FOITI"Cr ConserY3tJC1'\ ServiCM)
PrIvate Land Slewordsllip
Frenchman', Bay RehabllltoOon Project
Fish aorrier Remo"'" (Could be #37)
RJparian Plantlng-s
eoo.lel Weiland Res1""'"OO Projec13
,ProQrum lmolemcntallon 570.000 58% m~~g~
so 5707000 56"4
10:lnrraslrudure S3OO,ooo I
Public U~ Introsttocture 55,359 3% $200,000 $JO,OOO 10%
Clarerl1O(lt Flefd Centre Capital tn{rastrudure S30,OOO 100% $30,000
Other ConservalJon Areas: e.g Petliecat Creek pool $ 1 00,000 100% 5100,000
""3.1or FaCIlities Relroflt $20,700 4.14% 5500,000
~,359 3% 5200.0 5180 700 19% 5930 000 I
1 I "Special ProJect! I Studies
Walertronl Watershed Pubt.c Outreach
Tectvucal Studles Frendvnan's Bay I Petticoat Creek 54 6.630 27'4 5181.630 515.000 100% 515,000
Walerlronl Trail $54.000 57% 594,000 515.000 100% 515,000
Mglennn.rm Square 515,000 100% 515.000
Rouge Gateway 515.000 100% 515,000
Qumns ..tJrm res1oratJon 515,000 100.... 515,000
OMB Heanngs (Goo Edon:Sandhursl) 5e6.000 57% 5150.000
ORM Nliance
5168,830 44', 5425.630 575.000 100% S75,000
TOTAL CAPITAL 5438.489 291'. --SI 495.130 ~835.700 20% 54,19>.000
12) Regional Open Space Syslem
W:tlerfront
Alt SUes 52SO.000 14% 51,750,000
Ourtklm RegIon Trolls: Trans-Canada Trall, Sonton trail,
Clarernanl Centre
50 50 52SO.0,;0 $t,750,000
82
Page
Peel Water Management Project Summary
October 4, 2001
Peel Water Management Project Summary ...
Component of Program Project Costs
2001 2002 2003 2004 2005 2006
Environmental Science
The programs, studies and projects undertaken in these broad program areas are designed to support the development of watershed strategies.
These broader watershed scale studies will provide the context and guidance within which the detailed, more issue specific studies, at a
subwatershed scale, are conducted.
- I $125 K I $125 K
Hydrology Flood Control Warns capital nla $125 K $125 K $125 K
Project Description. This project focuses on remedial works to remove or reduce the risks associated with
CO nooding. There are major flood sites within the Region, such as Bolton, DixielDundas and Brampton, where
remedial works have already been constructed to reduce flood risk. An additional nine flood vulnerable sites
W have currently been identified within Peel which are vulnerable to flooding at frequencies, at or less than, a 100
year storm flow
Flood Warning System I wa $55 K $25 K 0 0 1$15 K
" Development
Project Description' While current data bases for Peel are available, we are proposing to create both a Region
of Peel and individual Peel Municipalities. The Flood Warning system can be designed and customized for the
Region s specific needs related to responding to flooding and to establishing current flood risk levels to
Regional infrastructure. The products of such a system will enable an effective response by the Region to a
flood emergency as well as allowing the Region to establish a program to reduce flood risks related to key
infrastructure such as along Regional Roadways,
!
, Updated Hydrology / Hydraulic nla $135 K $47 K $200 $55 0
Models and Flood Plain and
Regulation Mapping
Project Description: This program involves the updating of existing flood plain and regulation mapping
originally completed in the late nineteen seventies. Given the significant land use changes within the
watersheds since that time, and changes in mapping technology, TRCA has undertaken a comprehensive
, mapping update program. It is proposed to complete this program on a Region-wide basis over a four year
period - -
Page 2
Peel Water Management Project Summary
October 4, 2001
Component of Program Project Costs
2001 2002 2003 2004 2005 2006
Low Flow Studies n/a $38 K $38 K $22 K $22 K $22 K
Project Description: The TRCA has initiated the development of a Low Flow Management Program to develop
an understanding of low flow or base flow conditions within our watersheds including those within the Region of
Peel. The intent of this program is to develop a process to allow for the wise management and use of the low
flows within our rivers and streams to ensure the sustainabilily of the aquatic system and to allow for an
effective drought response system associated with water taking's. 1$3'5 K
Water Budgets nla $60 K $60 K $25 K 0
I Project Description: Data base development and implementation of a GIS based Water Budget tool (currently
being developed) to allow for a series of analytical works to be undertaken on a watershed and sub-watershed
00 scale, including analysis related to land use planning changes, impacts of water taking's, watershed strategy
assessments, low/base flow assessment, ground water/surface water analysis and climate change
~ 'Hydrogeology York-Peel-Durham Groundwater I $100 K I $100 K I $100 K* I $100 K* I $100 K* I-$~ 00 ~:-
Management Program
Project Description: This project will develop the critical management strategy to protect groundwater
! resources. *Note' Discussions with Peel staff to confirm requirements following completion of Phase 2 (June
2002) are required. Budget estimates will be confirmed at that time. " \0 -\-;----
iAquatic Habitat and Species Develop/Complete Fish n/a $45 K 0 0
Management Plans
Project Description. Develop or complete Fish Management Plans for the Humber River and Etobicoke and
Mimico Creeks.
Regional Reference Approach to nla $20 K 0 0 0 0
Evaluating the Condition of Aquatic
Communities and Habitat
Project Description: This project is applicable across the watersheds-in Peel and will draw on existing data
across the TRCA jurisdiction and other CA s. In this project we propose to apply a regional reference approach
to assessing aquatic health using multi-variate statistics. The approach will improve our ability to detect
-... - -. -- changes and allow an objective assessment of impact.
Page 3
Peel Water Management Project Summary
October 4, 2001
Component of Program Project Costs
2001 2002 2003 ~904 2005 2006
Development of Predictive Models nia $15 K 0 0 0 0
I of Land Use Impact on Aquatic
Resources
Project Description: This project is applicable across the watersheds in Peel and will draw on existing data
across the TRCA jurisdiction and other CA s. In this project land use characteristics will be analyzed with
respect to the condition of the fish and benthic invertebrate community as well as the habitats. Predictive
relationships will be developed between aquatic conditions and the level and type of land use. Other factors
such as storm water management, riparian vegetation and forest cover will also be examined to quantify their
ability to mitigate impacts.
~Terrestrial Natural Heritage Terrestrial Natural Heritage Project $75 K $75 K $75 K. $75 K. $75 K. $75 K.
00 Project Description: This project will evaluate existing and potential conditions of terrestrial habitat based on a
U'1 landscape analysis of patch characteristics combined with existing data on vegetation communities and flora
and fauna species of concern. This strategy defines a natural heritage system that helps set priorities for
conservation and restoration. . It should be noted that earlier funding projections were underestimated for this
project. The re-evaluated projections are reflected in this proposal (years 2003-6).
Identifying Sites for Wetland nla 0 $45 K 0 0 0
Creation
Project Description' In this project we are proposing to develop a predictive model that would allow the
identification of the most suitable sites for the creation of wetlands, This project would be conducted across
the TRCA jurisdiction and applied in Peel Region. The results of the modeling would be used to identify
habitat rehabilitation sites, prioritize land acquisition and provide input for the development of subwatershed
plans.
Data Management IT Infrastructure nia $50 K $50 K $50 K $50 K $50 K
IT infrastructure to facilitate the modelling, analysing and delivery of complex data sets such as
GIS databases and environmental relational databases.
Page 4
Peel Water Management Project Summary
October 4, 2001
Component of Program Project Costs
2001 2002 2003 2004 2005 2006
Conservation Land Planning Management Plan Development nla $50 K $50 K $50 K $50 K $50 K
Project Description: Management plan development for conservation lands, such as Albion Hills
Conservation Area, Glen Haffy Conservation Area, Bolton Resource Management Tract and Heart
Lake Conservation Area.
.. I $615 K I $657 K I $502 K '
Environmental Science Sub-total $175 K $768 K $437 K
Subwatershed Planning
A subwatershed planning approach is recommended as a way to manage existing land use activities, This approach will facilitate Peel's five year
review of the Official Plan policies and provide a strong environmental basis for future growth management. Within the five year time frame of
this proposal (2002-2006), we are proposing to undertake subwatershed plans in three subwatersheds: Centreville Creek, Etobicoke Creek
(Xl Headwaters and Cold Creek.
- I nla 1$75 K 1$75 K .. - -
en Planning and Integration Planning and Integration $250 K $250 K $250 K
Project Description: Project management and integration of the technical studies and projects occur through
a subwatershed planning process. Integration of information and concerns at a subwatershed scale allows the
information to be meaningful at a local level. .'l $70 K
Hydrogeology Development of a Groundwater nla $100 K $50 K \0 10-
Model
Project Description. This project integrates and builds upon the York-Peel-Durham Groundwater Project by
building a groundwater model for two priority subwatersheds within Peel Region the Upper Main Humber and
Cold Creek. The maintenance of the function of groundwater flow systems is vital to support water supply,
recreational opportunities, and provide the foundations for various ecosystems.
Water Quality Proposed Budget for Evaluation of nla $15 K $10 K $15 K $10 K $5 K
Rural Water Quality Conditions
.. Using the AGNPS Model ....- .
Page 5
Peel Water Management Project Summary
October 4, 2001
Component of Program Project
2001 2002 2006
Project Description: Rural Water Quality Conditions must be evaluated using a land based, pollutant loading
model to give us a complete picture of the water quality in the creeks thus enabling us to better plan for
headwater protection and retrofit. The event based non-point source model particularly suited for rural areas,
AGNPS, would be applied to the Peel subwatersheds. NOTE. the HSPF model currently being assessed in
the City of Toronto through the Wet Weather Flow Master Plan may be a useful alternative tool for this
assessment.
: Geomorphology Analysis of Fluvial Geomorphology $45 K
I Project Description. Stream geomorphology must be evaluated to provide a better understanding of the fluvial
processes, which will enable improved planning for the protection of these systems. This proposal has two
parts: Characterizing Stream Geomorphology and Erosion Analysis..
00 Aquatic Habitat and Species Identifying Riparian Zones and $40 K
'-J Their Condition
Project Description. The purpose of this project is to outline a set of criteria for delineating riparian zones,
apply these criteria to identify riparian zones through subwatershed planning and assess the condition of the
zone at a local scale.
-
Evaluating the Thermal Condition nia 0 $30 K $15 K 0
of Stream Habitats
Project Description. In this project we are proposing to develop a plan for managing water temperatures in
the Upper Humber and Centreville Creek subwatersheds in order to expand the distribution and abundance of
trout. To this end the project will focus on developing a thermal model, an inventory of on line ponds and an
assessment of stream shade. Recommendations will be made for improving the water temperature regime as
input to the development of a subwatershed plan.
Terrestrial Natural Heritage Terrestrial Component of 0
Subwatershed Planning
Page 6
Peel Water Management Project Summary
October 4, 2001
Component of Program Project Costs
2001 2002 2003 2004 2005 2006
Project Description: The purpose of this project is to collect and analyse the data necessary to effectively
include terrestrial natural heritage in subwatershed planning activities in Peel Region. This project would be
used to accelerate the work proposed in the Regional Natural Heritage Program. Data collection and mapping
would be accelerated in order to define the natural system and evaluate the system based on the TRCA
rankings. The project would also evaluate a modelled system using GIS to determine the potential increases
in the health and function of the overall system that could be achieved through regeneration work.
Subwatershed Planning Sub-total nla $370 K $360 K $420 K $350 K $340 K
IMonitoring and Reporting
~,Regional Watersheds Monitoring Network $200 K $200 K $200 K $200 K $200 K $200 K
CO Project Description: The Watersheds Monitoring Network provides a comprehensive integrated and
CO coordinated approach to environmental monitoring that fulfills many of the watershed monitoring and reporting
needs of the watershed partners. The program is designed to provide important long te-rm data on the state of
the environment that can be used in watershed report cards as well as the municipal state of the environment
reporting Annual reports of the network activities will outline changes in condition and recommendations for
action.
I Humber & Etobicoke-Mimico Report Cards n/a $50 K $50 K $50 K $50 K $50 K
Project Description, Both of the watershed management strategies. Legacy and Greening Our Watersheds,
have established measures and targets for watershed healthy that are to be achieved over the next 25 years.
Reporting cycles for the strategies are every three years - the next of which will occur in 2003.
Monitoring and Reporting Sub-total $200 K $250 K $250 K $250 K $250 K $250 K
I Natural Heritage Acquisition $500 K* $500 K $500 K $500 K $500 K $500 K
Project Description: Working within a framework to determine key acquisitions on a regional basis, this
project will protect key environmentally sensitive parcels of land which cannot be protected by any other
means, particularly within the Oak Ridges Moraine and headwater/wellhead/recharge/qischarge areas of our
watersheds. The Authority will match, as much as possible, this contribution with other sources of funding,
including charitable donations, proceeds from land sales and other senior level government grants. *Funds for
2001 were NOT approved in this budget year
.. .-- -
Page 7
Peel Water Management Project Summary
October 4, 2001
Component of Program Project Costs
2001 2002 2003 2004 2005 ~006
Natural Heritage Regeneration Projects $300 K $1 M $1 M $1 M $1 M $1 M
Project Description: These are a series of regeneration projects situated entirely within Peel Region. Similar
projects are currently underway in Toronto ($750 000), York ($200,000) and Durham ($100000).
Stewardship $23 K .. $35 K $35 K $40 K $45 K $60 K
Project Description' Technical and financial assistance to individuals or groups responsible for management
of land and water resources. .. NOTE. 2001 budget figures were included in the 2001 Natural Heritage
Regeneration Project Budget
--------- --------- --------- ---------- ---
Education and Outreach
CO Residential Education n/a $25 K $30 K $30 K $40 K $50 K
to Project Description Investment in education at the Albion Hills Field Centre in Caledon, resulting in the
upgrade of facilities, enhancement of environmental programs and better residential education services to
Peel Region. Ultimately, the results of this program will result in people engaging environmentally friendly
practices that will benefit the health of Peel Region.
Outreach Education $27 7 .. $30 K $30 K $35 K $35 K $50 K
Project Description, Delivery of Watershed on Wheels (WOW) in Peel, including the Aquatic Plants Program,
Yellow Fish Road, Clean Water - Clear Choices, Water Past and Present and Water Cents programs. ..
NOTE. 2001 budget figures were included in the 2001 Natural Heritage Regeneration Project Budget
Education and Outreach SuO-total' r $2-;;::- -
$55 K $60K $65K $75 K $100 K
I Total - ~ 175 M 1$2.978 M 1$2.825 M I $2.932 M I $2.722 M i $2.687 M I
,
RES.#C19/01 - GREATER TORONTO SERVICES BOARD LEASE
Reporting on the obligations of the Greater Toronto Services Board with
respect to their lease of office space at Black Creek Pioneer Village.
Moved by' Maja Prentice
Seconded by' Bill O'Donnell
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the report on the obligations of
the Greater Toronto Services Board (GTSB), dated October 5, 2001, be received
CARRIED
BACKGROUND
As the Members are aware, in March of 2000, the GTSB entered into a lease of office space at
the Visitors Centre, Black Creek Pioneer Village The Authority agreed to construct about 2000
square feet of office space for the use of the GTSB subject to the GTSB agreeing to a five year
lease which included clauses for repayment of capital in the event the lease were terminated
before the five years had been completed The GTSB had an option for an additional five years
and paid market rent for the leased space
RATIONALE
It appears that the GTSB may wish to end their lease of office space in the next few months
The lease requires that they give 6 months notice prior to termination No notice has been
received as of October 5th Staff has written to the GTSB advising of the legal obligations
The lease also has provisions for repayment of capital in the event that the lease is terminated
prior to the 5 years If the lease were terminated at any time prior to March 31, 2002, a
payment of $120,000 is to be made to the Authority, over and above any rent which may be
outstanding Members may recall that the Authority spent about $350,000 to build the
premises occupied by the GTSB This was funded from reserves and to be repaid over the
anticipated 10 year life of the lease, after which the TRCA would assume use of the space
Staff is considering possible uses of the space should the lease with the GTSB be terminated
There is a need for additional office space at head office and there is the possibility of seeking
new tenants or using the space to increase retail activities at Black Creek Pioneer Village
DETAILS OF WORK TO BE DONE
Staff will report further as soon as the GTSB formally advises of its intentions
Report prepared by' Jim Dillane, extension 6292
For Information contact: Jim Dillane, extension 6292
Date October 05, 2001
90
RES.#C20/01 - CURRENT VALUE ASSESSMENT
Potential 2002 Impact. Reporting on the potential impact of shifting to
Current Value Assessment in 2002 as the basIs of apportioning the
municipal levy
Moved by David Barrow
Seconded by Dick O'Brien
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to meet with
representatives of the Authority's municipal funding partners to consider ways of
implementing Current Value Assessment as the basis of apportioning the municipal levy
CARRIED
BACKGROUND
The apportionment of conservation authority levies among participating municipalities is
governed by a regulation under Section 27 of the Conservation Authorities Act. The previous
regulation required the use of Discounted Equalized Assessment (DEA) to determine how the
benefit (costs) of conservation authority operations are apportioned among the participating
municipalities which fall within CA watersheds, and whose programs are deemed generally
benefiting
All Authorities across the province including the TRCA used DEA as a basis for distributing the
levy among our participating municipalities for generally benefiting programs TRCA also
used a variation on DEA which involved visitor origin information for allocating the levy for our
recreation programs These funding formulas were agreed to many years ago by TRCA's
member municipalities
With the introduction of Current Value Assessment, the previous method (DEA) is obsolete In
December, 2000, the Province of Ontario enacted a new regulation to implement its
requirement to use CV A as the basis for any new apportionment formula. Prior to the new
regulation being in place, the Province had frozen the apportionment values based on DEA
for several years
In January, staff reported to the Authority on the implications of the new CVA based
apportionment and were directed to negotiate deferral of the use of CVA at least until 2002.
Staff reached agreement with the member municipalities to do this and the 2001 levy was
apportioned on the basis of prior years apportionment using the DEA based formula.
RATIONALE
As the Members are aware, the impact of the CVA apportionment involves a shift from the
Regions to the City of about $750,000 (2001 levy) The regulation governing the apportionment
sets out that the participating municipalities can agree to an apportionment formula other than
CVA provided such agreement is endorsed by resolution of all the participating municipalities
In the event that unanimous agreement is not achieved, CVA is to be used
Attachment 1 shows the 2001 apportionment values which will be used for the 2002
apportionment. Attachment 2 shows the impact of applying the CV A based apportionment
using the 2001 actual municipal levy since the 2002 levy has yet to be determined
91
The impact of this change will be significant for the City of Toronto The former City Treasurer
had supported the use of CVA because it is the basis on which all other cost sharing
arrangements among the City and the Regions Consistency is important and presumably,
although the City might pay more as a result of the Authority levy, there are other
arrangements in which the City benefits
One possible solution is to phase in the change over two years (actually three years since the
change was already deferred in 2001) This would see the adjustment fully implemented in
2003 The participating municipal councils would have to agree to such a process
FINANCIAL IMPLICATIONS
There is no financial benefit or cost to the Authority This is a legislated shift of the levy
apportionment among the participating municipalities
For Information Contact: Jim Dillane, 416-667-6292
Date October 11, 2001
Attachments. 2
r
92
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94
TERMINATION
ON MOTION, the meeting terminated at 10 15 a.m , on October 12, 2001
Ron Moeser J Craig Mather
Chair Secretary- Treasurer
/ks
95
ITEM 1
~
V THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT BOARD #6/01
November 2,2001
The Finance and Business Development Board Meeting #6/01, was held in the Humber
Room, Head Office, on Friday, November 2, 2001 The Chair Ron Moeser, called the
meeting to order at 9 13 a m
PRESENT
David Barrow Vice Chair
Raymond Cho Member
Ron Moeser Chair
Dick O'Brien Chair, Authority
Bill O'Donnell Member
Maja Prentice Member
REGRETS
Rob Ford Member
Peter Milczyn Member
RES #C21 /01 - MINUTES
Moved by Dick O'Brien
Seconded by Bill O'Donnell
THAT the Minutes of Meeting #5/01, held on October 12, 2001, be approved
CARRIED
SECTION IV - ITEMS FOR THE INFORMATION OF ANOTHER BOARD
RES #C22/01 - REVIEW OF PRELIMINARY CAPITAL ESTIMATES 2002 - 2006
At the October 12, 2001, meeting of the Board, there was insufficient time
to consider the proposed capital budget and it was agreed to continue
discussion at the November meeting
Moved by Maja Prentice
Seconded by Raymond Cho
96
r r ~~3TI
THAT the staff presentation on the Preliminary Capital Estimates, 2002 - 2006, be
received
CARRIED
BACKGROUND
Included in the material on the preliminary estimates distributed to the Board on October 12,
2001, were working papers for the capital submissions to be made to the Authority's funding
partners There was insufficient time at the October 12th meeting to review the capital
estimates and the Board asked that additional time be set aside for review of the capital needs
at the November 2nd meeting
Staff has not reproduced the capital estimates working papers included with the October 12th
agenda. This material is included with thE? Ocotober 12 minutes which are part of this agenda,
The capital estimates are still being "fine tuned" and staff will present on November 2nd, a final
version of the estimates
Report prepared by Jim Dillane, 416-667-6292
For Information contact: Jim Dillane, 416-667-6292
Date. October 23, 2001
RES #C23/01 - PROPERTY/LIABILITY INSURANCE COVERAGE
Presentation by the AON Reed Stenhouse Inc ,the Authority's property
insurance brokers on the nature and extent of TRCA property and liability
insurance coverage
Moved by Bill O'Donnell
Seconded by David Barrow
THAT the presentation by representatives of AON Reed Stenhouse Inc. on TRCA
insurance coverage be received.
CARRIED
BACKGROUND
At its meeting #4/01, held September 7th, 2001, the Board discussed briefly the Authority's
insurance coverage. It was agreed that the TRCA insurance brokers would be asked to make
a presentation to the Board describing the various types of coverage, the premium cost and
the market conditions
Mr Paul Speck, Account Manager, AON Reed Stenhouse Inc , will be in attendance to review
with the Board the nature and extent of TRCA coverage. The following coverage/policy will be
reviewed
Property
Non-owned aircraft
Crime
Commercial general liability
97
Umbrella liability
Automobile*
Boiler and machinery*
Marine
Errors and Omissions
Directors and Officers
Volunteers
Staff has asked the AON representatives to be prepared to discuss the factors affecting
premiums and the potential impact of the "September 11" disaster in the USA.
*This coverage is "pooled" with other conservation authorities through the Conservation
Ontario Risk Management program
Report prepared by Jim Dillane, extension 6292
For Information contact: Jim Dillane, extension 6292
Date October 23, 2001
RES #C24/01 - ACCOUNTS RECEIVABLE STATUS REPORT
October 23, 2001 Staff report on accounts receivable
Moved by Maja Prentice
Seconded by Raymond Cho
IT IS RECOMMENDED THAT the report on accounts receivable of the Authority, as of
October 23, 2001, be received.
CARRIED
BACKGROUND
At Meeting #3/91 the Board requested that for each of its meetings staff reports on the status
of the Authority's receivables
ANALYSIS
The schedule below sUlT,lmarizes the status of receivables, including aging and classification
The schedule excludes $2,894 in accumulated interest arrears on invoices outstanding for
more than 30 days
98
/
ACCOUNTS RECEIVABLE AGING, BY CATEGORY
(Excluding Municipal Levy and MNR Grant - As at August 27, 2001)
31 TO 61 TO 90 90 PLUS
CURRENT 60 DAYS DAYS DAYS TOTAL %
SCHOOLS AND 29,432 8,363 110 8,020 45,925 131%
SCHOOL BOARDS
GOVERNMENT 15,675 20,332 99,280 56,595 191,882 548%
CORPORATE, 40,180 24,876 5,793 41 ,729 112,578 321%
INDIVIDUAL AND
COMMUNITY GROUPS
TOTAL 85,287 53,571 105,183 106,344 350,385 1 00 0%
% OF TOTAL 243% 153% 300% 304% 100 0%
Items in excess of $1 ,000, included in the gO-plus-days column, are listed on the following
page, These amounts are deemed collectible Total receivables at $350,385 are within normal
levels for this time of the year
'-, ,99
Receivables balances, as reported on each of the previous reports to the Board, after 1996, are
presented below.
DATE Total 90-Plus
$ $
October 23, 2001 350,385 106,343
August 27/01 371,985 1 7, 1 53
May 25/01 1,132,443 44,810
March 26/01 621,560 167,094
December 30/00 1,014,021 67,981
September 06/00 596,536 47,728
March 19/00 869,266 100,758
February 15/00 1,007,850 42,952
December 30/99 694,198 81 ,500
October 26/99 531,118 89,630
August 29/99 565,611 97,950
May 23/99 392,070 21,841
March 29/99 464,780 61,536
February 24/99 342,696 55,726
August 25/98 368,404 118,340
May 24/98 319,384 20,946
November 4/97 462,630 13,507
August 25/97 309,242 11 ,420
May 25/97 390,806 79,682
April 27/97 569,509 143,588
February 23/97 624,669 34,911
100
The list below itemizes accounts greater than $1,000 included in the 90 day plus category
ARREARS AGE
CLIENT NAME AMOUNT INTEREST (DAYS)
$ $
City of Toronto 25,00000 n\a 94
City of Toronto 6,500 00 n\a 107
Town of Markham 23,121 60 n\a 183
Ontario Streams 1 ,495 00 7761 96
Phoneix Community Works 1 ,457 63 6658 107
Wild Water Kingdom 34,81475 as per lease 105
92,38898 14419
Report prepared by Rocco Sgambelluri, extension 5232
For Information contact: Rocco Sgambelluri, extension 5232
Date August 29, 2001
TERMINATION
ON MOTION, the meeting terminated at 1040 a.m., on November 2,2001
Ron Moeser J Crag Mather
Chair Secretary-Treasurer
/ks
101
~
V THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT BOARD #7/01
December 7,2001
The Finance and Business Development Board Meeting #7/01, was held in the tiumber
Room, Head Office, on Friday, December 7, 2001 The Chair David Barrow, called the
meeting to order at 9:22 a m
PRESENT
David Barrow Vice Chair
Peter Milczyn Member
Maja Prentice Member
Dick O'Brien Chair, Authority
REGRETS
Raymond Cho Member
Rob Ford Member
Ron Moeser Chair
Bill O'Donnell Member
RES.#C25/01 - MINUTES
Moved by Maja Prentice
Seconded by. Dick O'Brien
THAT the Minutes of Meeting #6/01, held on November 2,2001, be approved
CARRIED
PRESENTATIONS
(a) Craig Mather, CAO & Jim Dillane, Director, Finance and Business Development
continued the presentation on the Capital Budget.
RES.#C26/01 - PRESENTATIONS
Moved by. Maja Prentice
Seconded by. Peter Milczyn
THAT above-noted presentation (a) be heard and received
CARRIED
102
SECTION I - ITEMS FOR AUTHORITY ACTION
RES.#C27/01 - 2001 FINANCIAL PROGRESS REPORT
October 7, 2001 Provides the financial progress of the Authority to
October 7, 2001, with projections to year-end
Moved by. Dick O'Brien
Seconded by' Maja Prentice
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the 2001 Financial Progress
Report as of October 7, 2001, be received
CARRIED
RATIONALE
See attached report.
For Information contact: Jim Dillane, 416-667-6292
Date December 5, 2001
Attachments. 2
-,
103
Attachment 1
TORONTO AND REGION CONSERVATION AUTHORITY
FINANCIAL PROGRESS REPORT
FOR THE PERIOD JANUARY 1, 2001 TO SEPTEMBER 30, 2001
104
I
PROGRESS REPORT AS OF SEPTEMBER 30 2001
SUMMARY OF PROJECTED VARIANCES AT DECEMBER 31. 2001
BUSmESSCOMPONENT Expenditure~ BeY!lruia Net Expenditures Brief Explanation
$ Over/(Under) $ Over/(Under) $ Over/(Under)
WATERSHED PLANNING
1) Watershed Strategies (64 400) 17100 (81.500)ORM strategies changed in scope.
2) Resource Monitoring (301.000) (308.000) 7,000 Higher staff costs, $300k Groundwater deferred
3) Education:
a) Conservation Field Centres 34,800 60,100 (25,300) Claremont cost higher Boyd shut-down less costly
than expected. Revenues better than budget.
b) Kortright Centre 67,890 86.000 (18,l10)Strong revenue performance, some extra costs.
4) Flood Warning 0 (1.500) 1,500
LAND USE PLANNING SERVICES
5) Advisory I Technical Clearance (200,550) (296,850) 96,300 ORM hearings(offset by revenue) and legal down. Some
b) Permitting/Compliance monitoring (207,650) (167,350) (40,3oo)gapping. Planning/permitting revenues dramatically down
REGENERA nON
6) Project Design & Implementation (41,700) 4,300 (46,000) Plant Prop. surplus + $200 OPGA plantings carried forward.
MANAGEMENT OF PUBUC ASSETS
Land Management
8) Property Services (7,600) 35,000 (42,600) More property tax appeal rebates.
9) CA Land Management 31,250 0 31,250 Extra North zone work.
10) Water Management Structures 2,000 2,000 0
11) BCPV Infrastructure (35,000) (3,800) (31 ,200) Property taxes down..
12) Business Development (479,000) (512.400) 33,400 ORC Lands not yet transferred
WATERSHED EXPERIENCE
13) Recreation Programs (42,160) 68,700 (110,860)lndian Line & PC up but Baker BM, HL down
14) BCPV Programs (255,580) (351 400) 95,820 Lower admission, food, filming revenues
b) Marketing & Development Inniatives 0 0 0
Vehicle & Equipment Reserve (Net) (12,200) (12.200) 0
15) CORPORATE SERVICES 0 0 0
a) Management Services (1,900) 7,000 (8,900)
b) Corporate Secretariat 11,000 0 11,000 Higher legal fees.
c) Development OffICe (14,700) (14,700) o Some promotions deferred.
d) Communications (22.900) 0 (22,9OO)Some activities promotions not done.
e) Human Resources I Safety 9,500 5,100 4400
f) Office Services 22,000 0 22,000 -equipment purchases
g) Information Technology 10,000 0 10,000 More computers replaced
h) Financlal Services 55,300 45,000 10,300 Higher payroll system costs but more interest
OPERATING TOTAL (1,442,800) (1.337,900) (104,700)
MNR Transfer Payment 0
Municipal Levy (0)
Operating Deficit I (Surplus) 1104,700}
CAPITAL
WA TERSHED PLANNING
1) Watershed Strategies ( Waterfront) 6.000 6,000 (0)
2) Resource Monitoring (Waterfront) 0 0 0
~~
6) Regeneration Capital Projects 423,170 350,501 72,670 More work on RAP's
7) Land AcqUisitions & Disposals (1 454,000) (1,532,500) 78,500 less acquisition due to unavialblity of revenue.
J'iAIE~ EXPERIENCE
Public Use Infrastructure Project 85,000 85,000 0 Berm construction at Boyd and Claireville
Kortright Living Machine 0 (100.000) 100,000 - revenue not expected to be found
BCPV Retrofit & Development Project 0 0 0
CORPORA TE SERVICES
Administrative Office (137,000) 0 (137,000) some work carried forward to 2002
CAPITAl TOTAL (1,076,830) (1,190,999) 114,170
MNR Transfer Payment 0
Municipal Levy (314,330)
Capital Deficit / (Surplus) 428.500
TOTAL AUTHORITY 323,800
105
Attachment 2
TORONTO AND REGION CONSERVATION AUTHORITY
REVENUE RESULTS FOR SELECTED PROGRAMS
FOR THE PERIOD JANUARY 1, 2001 TO OCTOBER 31, 2001
106
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, Page 1
,
I
OPERATING AND CAPITAL BUDGET VARIANCE OVERVIEW
Summary'
Operating surplus $104,700
Capital surplus 221,500
Total 326,200
Budgeted surplus 650,000
Variance from budget $323,800
The projected surplus from operating and capital sources is $326,200 In comparison to the
budget, which called for a surplus of $650,000, the surplus is short of the target by $323,800
The surplus on the capital account is attributable to land sale proceeds and other revenue
which was raised in 2001, but which relates to expenditures which occurred in 2000, as
previously reported to the Board
Explanation of Major Variances.
Presentation
The first chart attached, "Summary of Projected Variances at December 31' 2001" provides an
overview of the projected variances by main Business Plan component, with brief explanations
of the main causes of that variance For example, in Item 1) Watershed Strategies,
expenditures are projected to come in under budget by $64,400 and revenues to exceed
budget by $17, 100, resulting in a combined reduction in net expenditures {municipal levy +
grant) of $81 ,500 This amount is surplus that can be redirected to other components which
have exceeded their net expenditure budgets
The second chart, consisting of two pages, provides the same basic information, but in a
different format. Again by way of example, on page 1 the first item under Watershed Planning is
Watershed Strategies, where on the right hand side of the page it can be seen that the
projected net expenditure requirements will be reduced by $81,500
The final set of schedules focus on TRCA generated revenues for selected programs
The major variance explanations follow.
. Watershed Strategies -As noted above, projected net expenditure requirements will fall
short of budget by $81 ,500, mostly as a result of spending not required for the ORM
planning budget.
109
Page 2
. Resource Monitoring -Deferment of the Groundwater Study will cause both revenue and
expenditures to be under by $300,000
. Land Use Planning Services -Favourable results at the various OMB hearings we
participated reduced the requirement for legal and consulting fees, which amount was off
set by reduced funding by the partner municipalities The budget for planning fees has
been difficult to achieve over the last several years If we combine this loss of revenues with
reduced legal and consulting fees the net expenditure increase is limited to $96,300
Fortunately, mostly because of gapping, the Permitting / Compliance Monitoring
component will achieve a surplus of $40,300, helping offset the deficit noted above
. Land management -A surplus of $42,600 is projected mostly from municipal tax appeal
rebates for prior years' appeals
. Business Development -The main variance in this budget results from the ORC land
transfer not occurring in the year Therefore, both revenues and expenditures are
significantly under budget. Apart from this, a net variance from budget of $33,400 is
forecast.
. Recreation Programs (conservation parks) -Great summer weather produced excellent
revenues at Petticoat Creek (swimming) and at the main campgrounds at Albion and Indian
Line
. Black creek Pioneer Village -The requirement for additional net expenditures forecast at the
Village can mostly be attributed to Food Services, which has been hampered by the lack of
major corporate events this year Village att~ndance is slightly below last year's levels,
negatively impacting revenues This together with reduced filming revenue required staff to
constrain costs in order to mitigate the impact on net expenditures
Capital budget variances
. Regeneration Projects -additional projects were undertaken, funding for which is available
through the capital levies
. Land acquisition -The budget is underspent significantly due to the lack of funding
. Kortright Living Machine Project -An amount of $1000 thousand of funding anticipated to
have been secured for the construction of the Living Machine at the Kortright Centre is
considered doubtful
110
T.R.CA REVENUE REPORT DATA SHEET
lOCATION. Black Croek Pioneer Village
MONTH-END 2001 2001 2000
MONTH DATE YTD TOTAl YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Apr8 19,104 0 21.747
APR. May6 40,117 0 72.831
MAY June ~ 198.785 187.547 261.020
JAN -JUNE July 1 424.455 394.439 459.819
~ULY July 29 622.327 588.160 638,458
AUG. Aug 26 .797,381 836.442 856.926
pEPT Oct 7 1,008.651 1.043,912 1.013,272
oct Nov4 1.150.809 1.224,304 1.275,150
NOV Dec2
DEC. Dec. 31
--- .-
I Black Creek Pioneer Village I
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,MONTH ENDED
Legend
2000 Actual - - - - - - - - - -
2001 B\Jdget
~1 ~~I U~!
111
T.R.CA REVENUE REPORT DATA SHEET
LOCATION Conservation Areas
MONTH-END 2001 2001 2000
MONTH DATE YTO TOTAL YTD BUDGET YTOTOTAl
$ $ $
JAN.-MAR. Apr8 373,272 218,100 288,052
APR. May 6 533,417 348,100 412,166
P-AAY June 3 m,926 570,100 636,177
JUNE July 1 1.157.820 1.142,400 985.452
JULY July 29 1.725,454 1,730,400 1,444.209
AUG. Aug 26 2.~32,115 2,178,600 1,932,102
SEPT Oct 7 2,574,914 2,408,600 2,186,461
OCT Nav4 2,628,315 2.588,200 2,342.311
NOV 0ec2
DEC. Oec,31
.
I Conservation Areas I
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MONTH ENDED
Legend
2000 Actual - - - - - - - - - -
2001 Budget
#),(\1'\<41 ^~'<l'"6t
'-VV I l""\'..i'UGI
112
T.R.CA REVENUE REPORT DATA SHEET
LOCATION' Conservation Field Centres
MONTH.cND 2001 2001 2000
M.OHIIi DATE YTU TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR Apr8 440.189 397.328 434.839
APR. Maya 549.314 529.n1 555.930
MAY June 3 723.258 662.214 664.402
JUNE July 1 875,494 1.259.890 1,272.095
JULY July 29 1.245.349 1,302.678 1,339.993
AVG. Aug 26 1.291.534 1,363,429 1,373,153
SEPT Oct 7 1.423.649 1.495.872 1,459.394
OCT Nov4 1.522.684 1.626.315 1,615.563
NOV Dec2
DEC. Dec. 31
r -
rConservatlon Field Centresl
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MONTH ENDED
legend
2000 Actual - - - - - - - - - -
2001 Budget
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113
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION Food Sorvlce
MONTH-END 2601 2001 l 2000
MQNII:i DATE YTO TOTAl YTO BUDGET YTO TOTAl
$ $ $
JAN.-MAR. Apr8 73,879 100,002 58,239
APR. May 6 90,834 129.242 91 114
MAY June 3 188,499 264.782 189.369
JU.NE July 1 326.085 420.090 372,987
JULY July 29 451,~ 563.332 440,268
AUG. Aug 26 575,840 729,489 579.331
SEPT Oct 7 757 .357 909,419 744,433
OCT Nov4 863,515 1.062.660 915.298
NOV Oec2
DEC. Dee. 31
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I
! MONTH ENDED
Legend
2000 Actual
- - - - - - - - - -
2001 Budget
2001 Actual
114
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION. Interest (excluding Interost allocated to reserves)
MONTH.END 2001 2001 2000
M.QliTlt DATE YTDTOTAL YTDBUDGET YTDTOTAL
$ $ $
JAN.-MAR. Apr 8 66,972 60,000 57,960
APR. May 6 81,065 75,000 71,735
MAY June 3 95,890 90,000 66,195
J~NE July 1 125,709 110,000 102,020
JULY July 29 159,142 135,000 145,269
AUG. Aug 26 184,867 160,000 172,197
SEPT Oct 7 221,009 185,000 166,447
OCT Nav 4 246,496 210,000 220.898
NOV Dee 2
DEe, Dee. 31
.---+ --_.
llnterest ( excluding interest allocated to reserves) I
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[ ...' . M". J,", 3 J", 1 J",29 Au, 28 0,,, No.4 0" , 0". 31
MONTH ENDED
Legend
2000 Actual -- -- - - - - -- - -- -
2001 Budget
2001 Actual
115
T,R.CA REVENUE REPORT DATA SHEET
LOCATION: Kortrlght Centre
MONTH-END 2001 2001 2000
M.QHI.J:t DATE YTD TOTAL YTD BUDGET YTD TOTAl
$ $ $
JAN.-MAR. Apr8 415,974 353,300 375,555
APR. May 6 507,149 461,100 448,3n
MAY June 3 606,315 539,100 492,919
JUNE July 1 691,816 617,100 550,103
JULY July 29 743.727 648,100 577 ,406
AUG. Aug 26 777,104 679,100 608,745
SEPT Oct 7 840,878 724,300 634,376
OCT Nov4 922,806 815,300 760.887
NOV Dee 2
DEC. Dec. 31
J
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Apr8 May6 June 3 July1 July 29 Aug 26 Oct7 Nov4 Dee 2 Dee, 31
MONTH ENDED
Legend
2000 Actual - - - - - - - - - -
2001 Budget
2001 Actual
116
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION: Land Use Planning Services
MONTH...eND 2001 2001 2000
M.QHIH DATE YTD TOTAL YTO BUDGEt YTD TOTAL
$ S $
JAN.-MAR. Apr8 82,707 132,585 105,233
APR. May 6 130,~7 172,889 138,073
MAY June 3 158,817 218,092 174,~83
JUNE July 1 1~,167 273.468 217,948
JULY July 29 237,797 333,761 264.458
AUG. Aug 26 254,947 382,512 303,,133
SEPT Oct 7 297,719 425,868 341,843
OCT Nov4 344,179 481,514 385.219
NOV Dec2
DEC. Dec. 31
. -
I Land Use Plan.ning Services I
600~ I I . , I
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MONTH ENDED
I
Legend
2000 Actual - - - - - - - - - -
2001 Budget
200 1 Actual
117
T.R.CA REVENUE REPORT DATA SHEET
lOCATION: RentaUleases (excludes ORe lands budget for 2001)
MONTH-END 2001 2001 2000
M.Qtilli DATE YTO TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Apr8 288,215 225,946 223,687
APR. May 6 339,856 325,716 322,460
MAY June 3 419,869 405,894 401,836
JUNE July 1 579,313 573,748 568,012
JULY July 29 642,623 641,787 635,371
AUG. Aug 26 713,798 731,771 724.456
SEPT Oct 7 885,213 602,095 794.077
OCT Nov4 1,012.334 938,923 929,537
NOV Dec2
DEC. Dec. 31
I Rental/Leases (excludes ORC Lands budget for 2001) I
1200 I . 1
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legend
2000 Actual - - - - - - - - - -
2001 Budget
2001 Actual
118
SECTION II - ITEMS FOR EXECUTIVE ACTION
RES.#C28/01 - TERMINATION OF GTSB LEASE OF OFFICE SPACE
Visitors Centre, Black Creek Pioneer Village Recommends terms of the
termination of the GTSB Lease of Office Space at the Visitors Centre,
Black Creek Pioneer Village
Moved by' Dick O'Brien
Seconded by' Maja Prentice
THE BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE THAT the lease of office
space to the Greater Toronto Services Board (GTSB) be terminated upon six months
notice given January 1, 2002, payment of $90,000 for capital costs, transfer of ownership
of all GTSB office furnishings to TRCA in lieu of rental payments Jan 1 to Jun. 30, 2002,
and the GTSB satisfying all other terms and conditions as may be required by the Lease.
CARRIED
BACKGROUND
At its meeting held October 12, 2001, the Finance and Business Development Advisory Board
was advised that staff had been informed that the GTSB was to be disbanded and that the
leased office space at Black Creek Pioneer Village would no longer be required Staff reported
briefly on the terms and conditions of the Lease and further advised that there had been no
formal communication from the GTSB requesting termination of the lease
RATIONALE
Staff has received a letter from the Chair of the GTSB, Dr Gordon Chong, proposing that under
the terms of the lease, the GTSB give 6 months notice effective January 1, 2002, to terminate
the lease effective June 30, 2002. The lease has provision for repayment of the TRCA capital
cost of creating the office space at the Visitors Centre There is a schedule of payments which
decline as the lease ages The lease is now in year two and if terminC\ted prior to March 31,
2002 would require a payment of $120,000 In year three, commencing April 1 , 2002, the
payment is $90,000
Serving notice of termination on January 1,2002, requires payment of rent for 6 months This
would be about $24,000 The GTSB has offered to give the office furnishings to TRCA in lieu
of the rent. The office furnishings have been valued by the GTSB at approximately $70,000
based on valuations they have received Because the TRCA must furnish this office space for
any future use, and given the value, staff recommend that the GTSB proposal be accepted and
has so advised the GTSB, subject to Executive Committee approval
The GTSB expects to vacate the space no later than December 31, 2001, and has agreed that
TRCA shall have vacant possession and use of the space during the notice period The GTSB
legislation must be amended to enable the dissolution of the Board and to provide for winding
down of its affairs
119
FINANCIAL IMPLICATIONS
The five year revenue stream of the lease was used to finance a portion of the original capital
cost of the construction of the office space The $90,000 payment is already accounted for in
the Authority's financial statements In 2002, Slack Creek Pioneer Village will have to adjust
their revenue projections to take into account the loss of their share of the rental revenue, about
$18,000 and reduction in rental of meeting room space There will be some modest offset in
terms of the cost of cleaning
Report prepared by' Jim Dillane, extension 6292
For Information contact: Jim Dillane, extension 6292
Date November 28,2001
RES.#C29/01 - PERMIT REVIEW FEE SCHEDULE
Revision of fee schedule for "Fill, Construction and Alteration to
Waterways" permits (Ontario Regulation 158) to better reflect the level of
administrative effort associated with regulation services while maintaining
affordability, simplicity and reasonable rate adjustments
Moved by' Peter Milczyn
Seconded by Maja Prentice
THE BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE THAT the TRCA
Administrative Fees for Fill, Construction and Alteration to Waterways regulation services
be revised in accordance with the attached schedule.
AND FURTHER THAT the new fee schedule become effective as of January 1, 2002
CARRIED
BACKGROUND
In 1988, the Authority implemented an administrative fee for regulation services The fee
structure and rates have been reviewed annually and adjusted as recommended When
reviewing the fee schedule, staff has regard for practices of other Conservation Authorities,
practices of local Municipalities, and the objectives of affordability, simplicity and reasonable
rate adjustments
The current fee schedule for the TRCA's Ontario Regulation 158 for Fill, Construction and
Alteration to Waterways permits has been in effect since January 1, 1996 Since then, the
number of TRCA permits issued has gradually risen from 221 in 1996 to 283 in 1998 to 436 in
2000
120
In a recent comparison of permit fees, the TRCA's fees were found to be considerably lower
than other Conservation Authority permit fees in south-central Ontario Additionally, several
other Conservation Authorities have recently updated their fee schedules to help cover
shortfalls and lost revenue, these include the Lake Simcoe Region and Grand River
Conservation Authorities in 1999, and Niagara Peninsula, Nottawasaga and Ganaraska
Conservation Authorities in 2001
RATIONALE
The demands on the Authority's permit review services has steadily increased over the years
Although adaptations have been made to meet the needs of our clients (through restructuring
and database improvements), there is still a need to balance our annual budget. Development
Services delivers necessary but labour-intensive programs and the Fill, Construction and
Alteration to Waterways regulation program is no exception
Three main objectives were considered when developing the new fees Firstly, new fees are to
be comparable to fees charged by other Conservation Authorities (Attachment 1) and
Municipal building permit fees (Attachment 2) Secondly, permit fees are to be integrated with
associated TRCA planning fees And thirdly, to ensure that fees are reasonable to avoid the
disincentive of obtaining a permit.
In 2000, the total revenue from permit fees generated as part of the regulation program was
$91, 794 This amount represents approximately 28% of the Development Services Section
and 13 5% of the Authority's total expenditure on regulation services Additionally, the permit
fee revenue fell short of the target revenue of $95, 000 outlined in the 2000 budget. Revenue
targets for permit fees have been increased in the 2001 and 2002 budgets to $110, 000
The new fees will generate approximately $141,000 in revenues and will cover 43% of
Development Services Section and 21 % of the Authority's expenditure for regulation services
(Attachment 3) The estimated revenue figure is based on permit applications received in
2000
Proposed Fees
The fee rates have been updated to better reflect the level of administrative effort associated
with regulation services while maintaining affordability,simplicity, and reasonable rate
adjustments The proposed fee adjustments also better reflect a user pay approach to the
regulation services provided by the Development Services Section Attachment 4 outlines the
new fee schedule in comparison to the current fee schedule It is proposed that the new fee
schedule would become effective January 1, 2002. Related to permit fees, staff are also
working on a streamlined approval process and reduced fee for works considered minor in
nature
WORK TO BE DONE
Following approval by the Authority, staff will notify clients and adjacent Conservation
Authorities of the January 1,2002 adjustments to the TRCA Fee Schedule for Fill, Construction
and Alteration to Waterways Regulation Permits This will be done by direct mailing, news
release, and information bulletins Staff generally allow 30 days from implementation as a
transition period before the revised fees are enforced
121
Permit Fee Schedule Comparison
TRCA cvc LSRCA HRCA NVCA CLOCA KRCA Ganaraska HMRCA Niagara Gran
d
River
Prtv.to $100 liIl/constructJ $225 ftat $l50mlllOf $200 ftat mlrlor minor $SO $60 (fill $130 to Fill $100 ml"",
Ro.ktontial on minor too watorcourso lee $50/$200 maJOr $200 regulatod) $420 ConstructlO $150
$200 an (heanng/n $100 +$87.50/hr n $100, $400
major $450 $200 mUlOr o heIlnng) (lIoodplaln) > 15h~ $400. +$ tOO/hr
attereUon to cons, fia, maJOr $500 $100 rovlew $<lOO , >IShrs
waterway major (attoratlOn to $1000 roviaw
S/M/l Wl!ltotcOurse we.torwoy) Watercour3
$300/$550/$ an $400 +$3O-$eO/llr Q Aft $100,
5SO+$35/hr ma)Or cons > 04hrs work $500.
>16h~ $1000
Munlclp.' $100 liD/construct! $225l1a. $250 millOr $2oollal minor minor $50 $60 (fill $13010 Fdl$l00 mloar
on minor lee cons, .... $50/$200 mejor $200 rogulatod) $420 ConstnJctlO $150
$200 watOrcoUI'58 (ooarmg/n $100 +$87 50thr n $100, $400
ma.tOr $450 an o hoarmg) (lIoodpla..) > 15 hl'5 $400. +$I00/hr
altoratlon to $400 fill, majOr $500 $100 roVlOW $<lOO , > 15h1'3
watorway major cons (alteratlon to $1000 roVlOW
S/M/l +$60/hr watorway) Watercours
$300/$550/$ >8hrs +$30-$60/hr eAJt$I00,
550+$35/hr $500 map > 4hrs work $500,
> 16h1'5 watercoul1JEt $1000
alt +$60/hr
>10hl'3
roVlOW
Utllnk>>. $250 liIVconslructl $225l1at $250 mInor $200ftat mloar minor $50 $60 (fill $13010 F~I $100 ml"'"
on mlllOf toe cons. toe $50/$200 major $200 regulated) $420 ConstrucUo $150
$200 wetercour$o (heenng/n $100 +$87.5O/hr n $100, $400
major $450 o. o hoanng) (lIoodplam) > 15 hrs $400. +$100/hr
altoratlon to $400 .'. maJOr $500 $100 roVl9W $<lOO, >15hB
waterway major cons (aneraoon to $1000 rovlew
S/M/l +$60lhr W8to1WOY) Waten:ouB
$300/$550/$ >8hrs +$3(}.$60!hr eM. $100,
55O+$3S/hr $SOO IlUl.JOr > 4hrs work $500.
> 18hr3 watercourse $1000
alt +$60/hr
>10hrs
roVlOW
MultJ loWn" <10 lots filVconstructt $225l1at $700 minor $200 ftat mmor mll1Or$5O $60 +$30 oach for>10 F~ $100 $1200
$300 on minor toe cons, toe $50/$200 maJOr $200 addrtJonallot unrls Construc11O +$ 1 OOthr
10-100 lots $200 watef"COUl1Oo (hearing/n (FlU reg ulatod) $1365 n$100, >5Ohrs
$500 maJOr $450 alt +$60/hr o heanng) $100 +$60 +$87.55thr $400. rvVl9W
>100 lots .ltor.tlon to > 14hl'1 major $500 (lach additional >50hrs $<lOO .
$1500 waterway $1000 fill. 10. (Floodplain) rnVl9w $1000
S/M/l maJOr cons, Waten:oul'1
$300/$550/$ wetercourse o All $100,
550 +$35/hr A' $500,
> 1ehrs +$GO/hr> 20 $1000
hrs reVIew
R..ourc. now and filVconstrucli $2251\ot njA $200 118t minor mtnOr $SO $1365 FlU $100 $1200
au'" r(ldQv on minor toe .... $50/$200 majOr $200 +$87.55thr Construcllo +$1oo/hr
Recreation $1500 $200 (heanng/n >50hrs n $100, >SOhrs
mloar malor $450 o heIlnng) rovtOwtor $400. reVlOW
IIllprovoma altOfBtlon to maJOr $500 golf $<lOO. (1or go"
nls $500 weterway cours(!S $1000 courses)
S/M/L Watercours
$300/$550/$ eAlt$loo,
SSO+$35/llr $500.
>115hrs $1000
ComrTMrclal now and filVconstructi $225l1a. individual $2oolla. mmor minor $50 FlU $100
Induatrlal .00 rod"" $300 on minor .... $250 10 $500 toe $50/$200 major $200 ConstructlO
minor $200 +S60/hr (hoaring/n 0$100,
OU.., Improvamo maJOr $450 >10h~ o heanng) $400,
nls $200 altoratlon to , r8V1QW 10f alt maJOf $SOO $<lOO,
waterway watercourse $1000
S/M/l Multi Watercours
$300/$550/$ $700 10 o AJt$100,
550+$35/hr $1000 $500.
>1ehr3 +$60/hr> 14- $1000
20h~ r8Vl9W
P.nn" 50%01 $150
R.vt.lona currant foe
tomax
$250
P.nn" 10%01 $50 no now $150 $50 $25 $50 $105 $SO WIthin $50
Ronow.l CUlTQnl foG ~.uos ono year
$100 10 $275
new I5SU05
122
Solicitor! $100 $100 $100 $100 $100 $7S $50 $110
Realtor
Inqulr1e.
Not.. FQrmlb Permit valid Permits Permits wtid Permits valid Permit Pormlts 3
expIre after tor 2 ye81'3 valid for 1of" 1 ye~u for 1 year valid for 1 valid tor 1 cotogoncs
2 years, 1 year Fun euthonty year year for 1003.
except heamg $480 minor
Mu/tllots odd/hons,
mood tor alt to
:i years Wfttorways
Iplacemen
t of tul, and
multi lot
Foe. .. at 1996 2000 last 1009 latt 2000 to 1996 (no fQOS 20Q0.200 1 11198/1l9 2001 1991l
update update 2001 anticlpeted SolICitor
foe update 2000
until new
genenc reg
In pisco)
123
Attachment 2
Municipal Building Permit Comparison
Building Permit Toronto Richmond Hill Ajax Brampton
Type
Residential House $1 2 x 1 95 = $9 50 x 195 = $8 50 x 1 95 = $9 1 0 x 195 =
(195m2) $2341 $1852 $1658 $1775
Industrial - $11 x 2787 = $8 1 0 x 2787 = $5 50 x 2787 = $7 x 2787 =
Finished (2787m2) $30 657 $22 574 $15 328 $19 509
Industrial - Shell $8 x 2787 = $5 60 x 2787 = - - $6 x 2787 =
(2787m2) $22 296 $15607 $16 722
Subdivision certification fee (NA) $8 50 x (50 x $1 OOO/house
50 lots $6.30m2 plus 195) = = $50 000
(homes 195m2) $10 70m2 = $82 875
$109239
Minor Residential approx $80 $100 $50 approx $75 to
Works (less than $100
50m2)
124
Attachment 3
Proiected Revunue Based on 2000 Volume & Suggested Permit Fee Increase
PERMIT TYPE # x Current Fee x Increased Fee Marginal
Received Increase
in 2000
Personal Residential 164 x $1 00 = $16 400 x $200 = $32 800 $16 400
Municipal Projects 82 x $100 = $8200 x $250 = $20 500 $12300
-
Utilities 34 x $250 = $ 8 500 same $00
Multi-lot development
and infrastructure
< 10 lots/units 1 x $300 = $ 300 x 500 = $500 $500
10 to 100 lots/units 14 x $500 = $7 000 x $750 = $10500 $3 500
> 100 lots/units 20 x $1500 = $30000 x $2500 = $50 000 $20 000
Resource-based
Recreation
new & redevelopment 0 x $1500 = $00 x $2500 = $00 $00
minor improvements 8 x $500 = $4 000 x $750 = $6 000 $2 000
Commercial Industrial
new & redevelopment 34 x $300 = $10200 x $500 = $17000 $6 800
minor improvements 16 x $200 = $3 200 x $250 = $4000 $800
TOTAL 373 $87 800 $141 300 $62 300
Note Increased fees would result in slightly higher fees for revisions and renewals which are not included
in this chart.
125
Attachment 4
Proposed TRCA Adminstrative Fee Schedule -For "Fill. Construction and Alteration to
Waterwavs" ReQulation Services (Ontario Regulation 158)
ONTARIO REGULATION 158 CURRENT FEE PROPOSED FEE
PERMIT APPLICATIONS
Works on Personal $100 per application $200
Residential Property
Municipal Projects $100 per application $250
(Regional/Local)
Utilities $250 per application $350
Multi-lot (more than 3) or
Multi-unit development and
associated infrastructure (SWM
ponds, services, outfalls,
roads, etc.)
. less than 10 lots/units $300 per application $500 per application
. 10 to 100 lots/units $500 per application $750 per application
· greater than 100 lots/units $1500 per application $2500 per application
Resource-based Recreation
Projects
. new and redevelopment $1500 per application $2500 per application
· minor improvements $500 per application $750 per application
Works on Commercial and
Industrial Properties and Other
Properties
. new and redevelopment $300 per application $1 000 per application
. minor improvements, and $200 per application $500 per application
Institutional
Permit Revisions 50% of current fee to a 50% of current fee
maximum of $250
Permit Renewals 10% of current fee 10% of current fee
Minimum $50
Exemptions - Municipal
Projects on lands under No Charge Delete Category on Schedule
management agreement with
the Authority
126
.
TERMINATION
ON MOTION, the meeting terminated at 10 35 a,m , on December 7, 2001
David Barrow J Craig Mather
Vice Chair Secretary-Treasurer
/ks
127
ITEM 1
~
V THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT BOARD #8/01
January 18, 2002
The Finance and Business Development ~QCJn~ Maating #8/01, was held in the Humber
Room, Head Office, on Friday, January 1Q, ~OO~ The Chair Ron Moeser, called the
meeting to order at 9 12 a m.
PRESENT
David Barrow Vice Chair
Ron Moeser Chair
Dick O'Brien Chair, Authority
Bill O'Donnell Member
Maja Prentice Member
REGRETS
Raymond Cho Member
Rob Ford Member
Peter Milczyn Member
RES #C30/01 - MINUTES
Moved by David Barrow
Seconded by Bill O'Donnell
THAT the Minutes of Meeting #7/01, held on Deoember 7, 2001, be approved.
CARRIED
PRESENTATIONS
(a) Presentation by Brian Byrnes, Marketing Manager, TRCA on item 8 1 - TRCA Strategic
Marketing and Communications Plan
(b) Presentation by CAO & Director, Finance & Business Development - Update on 2002
Budget Process
RES #C31 /01 - PRESENTATIONS
Moved by David Barrow
Seconded by Bill O'Donnell
128
f" p r ~"1 ..",...',- 1
: I
r
THAT above-noted presentations (a) and (b) be heard and received.
CARRIED
SECTION I - ITEMS FOR AUTHORITY ACTION
RES.#C32/01 - STATUTORY BORROWING RESOLUTION - 2002
The Authority's Rules of Conduct require annual approval of a resolution
to provide for borrowing of funds, if necessary
Moved by Bill O'Donnell
Seconded by David Barrow
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Authority may borrow from
the Royal Bank of Canada, or the Authority's member municipalities or other institutions
as may be specifically approved by the Authority, up to the sum of TEN MILLION
DOLLARS ($10,000,000) on the promissory note or notes of the Authority until payment
to the Authority of any grants and of sums to be paid to the Authority by participating
municipalities designated as such under the Conservation Authorities Act, R S 0 1990,
Chapter 27, at such rate of interest as the Minister of Natural Resources approves,
THAT the amount borrowed pursuant to this resolution, together with interest, be a
charge upon the whole of the monies received or to be received by the Authority by way
of grants, etc., and when such monies are received, and of sums received or to be
received by the Authority from the participating municipalities, as and when such monies
are received,
AND FURTHER THAT the signing officers of the Authority are hereby authorized to take
such action as may be necessary to give effect thereto
CARRIED
BACKGROUND
The Authority's Rules of Conduct, Section XVIII, Banking and Borrowing, require that the
borrowing of money by the Authority shall be authorized by a resolution of the Authority At
each annual meeting, a resolution is presented to authorize borrowing for the coming year
RATIONALE
The Authority's borrowing resolution provides that the Authority may borrow up to $10 million
This amount is necessary in the event that certain land acquisitions or other capital
expenditures proceed prior to the actual receipt of funding from the Authority's funding
partners Currently, the Authority maintains a $2 5 million credit facility with the Royal Bank.
The Bank's credit line has not been used in recent years
For information contact Rocco Sgambelluri, extension 5232
Rocco Sgambelluri, extension 5232
Date January 16, 2001
129
RES #C33/01 - APPOINTMENT OF AUDITORS
Continuation of the appointment of KPMG LLP, Chartered Accountants,
as the Authority's auditors
Moved by Bill O'Donnell
Seconded by Maja Prentice
THE BOARD RECOMMENDS TO THE AUTHORITY THAT KPMG LLP, Chartered
Accountants, be appointed auditors of thp A~tharlly until December 31, 2002, as required
by Section 38 of the Conservation Authorities Aot.
CARRIED
BACKGROUND
In 1995, the Authority undertook a comprehensive I=Jroposal call process for audit services As
a result of that process, KPMG LLP Chartered AccoLJntants, were awarded the audit services
contract for a period of five years, 1995 to 1999, inclusive, subject to satisfactory performance
In 1998, this Authority participated with other GTA authorities in a GTA-wide proposal call
process for audit services As a result of that process the Authority agreed to extend the audit
services contract of KPMG to cover the years 1998 to 2002, inclusive, subject to satisfactory
performance
The appointment of auditors is required by section 38 of the Conservation Authorities Acr
FINANCIAL DETAILS
Audit fees for the Authority and the Conservation Foundation are the same as in 2001 and have
been provided for in the preliminary 2002 budget
DETAILS OF WORK TO BE DONE
The 2001 draft financial statements will be tabled with the Board at its meeting in March 2002.
For information contact. Rocco Sgambelluri, extension 5232
Rocco Sgambelluri, extension 5232
Date January 17, 2001
COMMITTEE OF THE WHOLE
RES #C34/01
Moved by Dick O'Brien
Seconded by Maja Prentice
THE BOARD RECOMMENDS TO THE AUTHORITY THAT confidential item 7.3 be
approved and the additional requested information be forwarded to the Authority
CARRIED
130
SECTION IV - ITEMS FOR THE INFORMATION OF ANOTHER BOARD
RES.#C35/01 - TRCA STRATEGIC MARKETING AND COMMUNICATIONS PLAN
Advises on process for development of Strategic Marketing and
Communication Plan
Moved by David Barrow
Seconded by Bill O'Donnell
IT IS RECOMMEND THAT the information on the development of the Strategic Marketing
and Communications Plan be received
CARRIED
BACKGROUND
The nature of the marketplace in which TRCA communicates and markets its products and
services is rapidly changing There is more competition, more competing messages, more
information clutter and an unprecedented growth in the development and application of new
communication mediums and technologies The result is significant competition for
organizations, like TRCA, that are trying to reach their stakeholders and communities To be
effective and efficient in reaching their audiences, organizations need to be strategic about
how they enter and operate in the marketplace
RATIONALE
A Strategic Marketing and Communications Plan will align and streamline branding and
messages to reinforce their collective impact in the marketplace It will target messages to
existing and new supporters and link the organization with the positive messages (brand
loyalty) Improved internal communication will keep staff current on issues and encourage a
unified approach to marketing and communications Through exploration and application of
new communication methods and technology and analysis of the effectiveness of
communication initiatives, the plan will increase communications efficiency and impact for
greater support of TRCA services, facilities and fundraising
KEY OBJECTIVES (of the Plan)
1 Articulate key TRCA messages in the most effective and compelling manner to reach the
marketplace
2 Organize and define target audiences for more strategic communications
3 Use messages and audience information to develop an annual Strategic Communications
and Marketing plan which will help us reach more people with our messages and get
favourable responses from our target audiences
4 Improve internal communication processes to increase information sharing and support for
common goals
KEY STRATEGIES
1 Improve organizational branding through a product brand strategy using the Living City
Region vision
2 Ensure that communication products and activities are high quality and compatible and
consistent with the vision, goals, objectives and principles of the business plan
3 Establish internal communication protocols and processes that support the plan
131
4 Endorsement and support from senior management to allow the Marketing and
Communications division to provide central coordination and gate keeping function for all
TRCA communications
5 Annual measurement processes for the effectiveness of communication vehicles/initiatives
PROCESS STEPS
. Identify messages (high level and by business unit)
. Identify audiences
. Identify strategies to reach audience
. Identify specific communication activities/tools
. Identify who is responsible
. Set Timelines
. Identify budget
. Evaluate effectiveness
Report prepared by Brian Byrnes, extension 5~~0
For Information contact. Brian Byrnes, extension 5320
Date January 08, 2002
RES #C36/01 - ACCOUNTS RECEIVABLE STATUS REPORT
December 30, 2001 Staff report on accounts receivable
Moved by Maja Prentice
Seconded by Dick O'Brien
IT IS RECOMMENDED THAT the report ~m accounts receivable of the Authority, as of
October 23, 2001, be received.
CARRIED
BACKGROUND
At Meeting #3/91 the Board requested that for each of its meetings staff reports on the status
of the Authority's receivables
ANALYSIS
The schedule below summarizes the status of receivables, including aging and classification
The schedule excludes $3,186 in accumulated interest arrears on invoices outstanding for
more than 30 days
132
ACCOUNTS RECEIVABLE AGING, BY CATEGORY
(Excluding Municipal Levy and MNR Grant - As at December 30, 2001)
31 TO 61 TO 90 90 PLUS
CURRENT 60 DAYS DAYS DAYS TOTAL %
SCHOOLS AND 120,507 77,729 18,711 9,840 226,787 210%
SCHOOL BOARDS
GOVERNMENT 335,271 296,238 3,816 23,307 658,632 61 1%
CORPORATE, 74,204 55,797 57,132 5,519 192,652 179%
INDIVIDUAL AND COMMUNITY GROUPS
TOTAL 529,982 429,764 79,659 38,666 1,078,071 100 0%
% OF TOTAL 49.2% 398% 74% 36% 100 0%
Items in excess of $1,000, included in the 90-plus-days column, are listed on the following
page. These amounts are deemed collectible Total receivables at $1,078,071 are within
normal levels for this time of the year, and in fact, may be increase somewhat when the
invoicing for the year is completed
Receivables balances, as reported on each of the previous reports to the Board, after 1996, are
presented below'
DATE Total 90-Plus
$ $
December 30, 2001 1,078,071 38,666
October 23, 2001 350,385 106,343
August 27/01 371,985 17,153
May 25/01 1,132,443 44,810
March 26/01 621,560 167,094
December 30/00 1,014,021 67,981
September 06/00 596,536 47,728
March 19/00 869,266 100,758
February 15/00 1,007,850 42,952
December 30/99 694,198 81,500
October 26/99 531 , 118 89,630
133
August 29/99 565,611 97,950
May 23/99 392,070 21,841
March 29/99 464,780 61 ,536
February 24/99 342,696 55,726
August 25/98 368,404 118,340
May 24/98 319,384 20,946
November 4/97 462,630 13,507
August 25/97 309,242 11 ,420
May 25/97 390,806 79,682
April 27/97 569,509 143,588
February 23(97 624,669 34,911
The list below itemizes accounts greater than $1,000 included in the 90 day plus category
ARREARS AGE
CLIENT NAME AMOUNT INTEREST (DAYS)
$ $
Crosby Heights School 2,71000 123 79 100
Crosby Heights School 2,71000 123 79 100
Crosby Heights School 2,838 40 129 65 100
T own of Markham 23,121 60 n\a 273
31,38098 377 23
Report prepared by Rocco Sgambelluri, extension 5232
For information contact. Rocco Sgambelluri, extension 5232
Date January1 0, 2002
134
RES.#C37/01 - MEETING SCHEDULE 2002-2003
Moved by Dick O'Brien
Seconded by Maja Prentice
IT IS RECOMMENDED THAT the 2002-2003 Meeting Schedule be amended as follows
MEETING TYPE ORIGINAL RECOMMENDED
START TIME START TIME
Finance & Business Development 8.30 am g.oo am
Executive Committee 10'00 am 10 30 am
Public Use Advisory Board 11'00 am 11 .30 am
CARRIED
TERMINATION
ON MOTION, the meeting terminated at 11 12 a.m., on January 18, 2002
Ron Moeser J Craig Mather
Chair S ecretary- T reas u rer
/ks
135