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HomeMy WebLinkAboutPublic Use Advisory Board 2001 ITEM 1 ~ V THE TORONTO AND REGION CONSERVATION AUTHORITY MEETING OF THE PUBLIC USE ADVISORY BOARD #1/01 April 6, 2001 The Public Use Advisory Board Meeting #1/01, was held in the Humber Room, Head Office, on Friday, April 6, 2001. The Chair Dick O'Brien, called the meeting to order at 11 :03 a.m. PRESENT Maria Augimeri Member Michael Di Biase Chair Susan DiMarco Member Suzan Hall Member Dick O'Brien Chair, Authority Gerri Lynn O'Connor Vice Chair Linda Pabst Member REGRETS Sandra Bussin Member Cliff Gyles Member George Mammoliti Member RES.#E1 /01 - MINUTES Moved by Gerri Lynn O'Connor Seconded by Maria Augimeri THAT the Minutes of Meeting #6/00, held on December 1, 2000, be approved. CARRIED DELEGATIONS (a) Lois Griffin, Chair, Humber Watershed Alliance, speaking in regards to item 7 1 - Proposed Williams Parkway, Claireville Conservation Area, City of Brampton (b) Alyson Hazlett, Chair, Claireville Stewarship Committee, speaking in regards to item 7 1 - Proposed Williams Parkway, Claireville Conservation Area, City of Brampton. (c) Deb Schulte of Friends of Claireville, speaking in regards to item 7 1 - Proposed Williams Parkway, Claireville Conservation Area, City of Brampton 1 ! At:=1 ro' .,1 I ..~~ ,1 . (d) Arthur Mittermaier of 81 Kendi on r ef, RexdcMe, ipeaking in regards to item 7 1 - Proposed Williams Parkway, Claireville Conservation Area, City of Brampton (e) Stephen Roberts of 3746 Corliss Crescent, Mississauga, speaking in regards to item 7 1 - Proposed Williams Parkway, Claireville Conservation Area, City of Brampton RES.#E2/01 - DELEGATIONS Moved by' Suzan Hall Seconded by' Gerri Lynn O'Connor THAT above-noted delegations (a) - (e) be heard and received. CARRIED PRESENTATIONS (a) A presentation by Jim Dillane, Director, Finance and Business Development, and Marty Brent, Manager, Black Creek Pioneer Village, to provide and update on the 2001 workplan for the restoration work at Black Creek Pioneer Village. RES.#E3/01 - PRESENTATIONS Moved by Linda Pabst Seconded by' Suzan Hall THAT above-noted presentation (a) be heard and received. CARRIED CORRESPONDENCE (a) A copy of a letter addressed to Mayor Susan Fennell, City of Brampton, dated March 12, 2001 from K. Jackson of 33 Ludgate Drive, in regards to item 7 1 - Proposed Williams Parkway (b) A letter dated April 6, 2001 from Lois Griffin, Chair, Humber Watershed Alliance in regards to item 7 1 - Proposed Williams Parkway (c) A copy of a letter addressed to_Mayor Susan Eennell, City of Brampton, from Madeleine McDowell, Chair, Humber Heritage Committee, in regards to item 7 1 - Proposed Williams Parkway (d) A letter from Deb Schulte, for John Willetts, President of Friends of Claireville, in regards to item 7 1 - Proposed Williams Parkway 2 (e) A letter from Alyson Hazlett Chair, Claireville Stewardship Committee, in regards to item 7 1 - Proposed Williams Parkway RES.#E4/01 - CORRESPONDENCE Moved by Suzan Hall Seconded by Gerri Lynn O'Connor THAT above-noted correspondence (a) - (e) be received. CARRIED 3 - CORRESPONDENCE (A) K. J aekson 33 Ludgate Dnve Etobieoke, Ontario RECE~"Eff) M9W 2Y2 Mayor Susan Fennell, City of Brampton MAR 1 5 2001 2 Welhngton Street W Brampton, On. L6Y 4R2 Chief Administra~or'8 Oflleo March 12, 2001 Dear Mayor Fennell, - --- -- -~ __...a This letter is sent in an attempt to save Clairville Conservation Area. The proposed Six-Lane Road In this designated Nature Reserve would seriously disturb wildlife and the people who spend time on the many trdils With fnends, family and pets. As a Friend of Clairville I am enclosing a short message entitled Alone Again, expressmg the feelings of our less fortunate pet friends who do not have access to a Natural Environment such as Clau:ville. Regar~ I ALONE AGAIN I 1l!~ I wish someon9 would 18/1 f11B wnallt is That I've dOM w..rpng K. Jackson Why J have to stay Chained up and c.c. The Brampton Guardian Lefl, alona so long Th~y seemd so glad to have me Mr C. Mather When I carno here as a pup Toronto & Region Conservation Authority There werfJ so many things we'd do Friends ofClairville While J was growing up. They couldn't wait to train ms as II - -R/lJGl... Companion and a friend And told me how they'd never (ear Being left alons again. The chlldron said tMy'd feed roB and Brosh mfl fJvery da)' They'd play with I1l8 arlfi walk rrl9 If t Could only stay. But now the familJi "Hasn't time"' Thpy often say I shed. They do not even want me in the hOllse NO/'f!.'iJ1IHO be..lJld.._' .-.- The children never waJk .me. They always say, 'Wot tiowl" I wish tpst I could please them. ~~~ . '0 ~n:t someone .tell me how? ~~ AN l./lad, you B69, was love. ~ I wish Ihey would explain ..::-..~~~!. Why they said they wanted me, ~ Then Isft ms on a chain? ! - Anonyrrw$ - 4 CORRESPONDENCE (B) Presentation to Public Land Use Committee Friday April 6th, 2001 Re. Proposed Wilham's Parkway ExtensIOn From. Humber Watershed Alliance, LOIS Gnffin, Chair My name is Lois Goffin and I am appearing on behalf of the Humber Watershed Alhance, which IS a commumty-based action group appointed by the TRCA with a mandate to help protect, restore, and regenerate the Humber Watershed. In July of last year, the Alliance issued the first Humber Report Card. Indicator 2 in this report card is "Forest Cover", wmch received a C grade With a downward arrow In particular, It was noted that 10 the West, Lower, and Black Creek subwatersheds the amount of Interior forest is very low Grades were also assigned by municipality, and the area 10 which Clalrevllle IS located got an F grade because It has only 7% forest cover The report's target figure IS 30%, and will require many actions include restonng and expanding forests. Claireville Conservation Area is a prime location for restoration. On July 28/00, the authonty approved the Claireville Natural Area Enhancement Plan. One of the components of thiS plan IS Intenor forest habitat enhancement. As the TRCA staff report Indicates, these efforts would be negatively impacted by the proposed road alignment lA. Finally, on Oct. 17/00, the Alliance passed the following motion. "Whereas the Wilhams Parkway extension proposed through the Clalrevllle ConservatIOn Area is m direct conflict with the Claireville Management Plan approved by the Toronto and Region Con~ervatlon Authonty and the Humber Watershed Alhance; That the Humber Watershed Alliance strongly oppose the Williams Parkway extension routed through the Clalfevllle Conservation Area; And further that an alternate route be sought. " In conclusIOn, Claireville is a needed and highly-valued regional natural area, and we therefore support the staff recommendation that Brampton be notified that road option 1 A which cuts through Clalreville cannot be supported. We urge you also to support thiS recommendation. 5 CORRESPONDENCE (C) 163 Humbercn:st BDulevard Toronto, Ontario M6S +LS Mayor Susan Fennell, City of Erampton. 7 Wellington St w. , Brampton, ontario, L6Y-4R2 Dear Madam Mayor and Members Of Council The Humber Heritage Committee is concerned that consideration may be given to the extension of the Williams Parkway through Clairville Conservation Area. Clairville,as you know,extends along the Humber River,to the east of Brampton and provides both some public recreational areas and a large area of Conservancy,within which are preservation ana restoration areas of natural heritage. These sanctuaries for plant and wildlife protect indigenous eco systems that support some rare and endangered species This conservation area provides a supportive environment for many songbirds and meadovland birds who are insect eaters. Their role in control of mosquitoes,caterpillars and flies is important as a pesticide alternative. Noise pollution from traffic interferes with their ability to communicate (learn song) and reproduce. That and the direct loSS of habitat has,over the last twenty years (a very short time span),caused a greater than fifty percen~ drop in songbird population (particularly insect catchers) in Eastern North America. contiguous with our urban environments we need indigenous green sanctuaries to proviae an outfall of cleaned air,water recharge and wildlife, particularly bird life. Natural peace and quiet has a critical mass and Clalrville's must not be compromised by another roadway. There is an easy way and there is a best way.They are often the same but sometimes they are not. The best way,long term, for the people of Brampton and for the larger setting in which Brampton has grown so well,is to route the Williams Parkway around Clairville. This is one of the options which we understand is under study and which would preserve an island of peace and serenity, surrounding a portion of Canada's twenty fifth Heritage River, tne Humber,and one of Erampton's gems All best regardR, Yours sincerely, /11~)lV~ oTe'1. 416-767-7633 Madeleine McDowell Chair , Humber Heritage Committee cc Dick O'Brien T.R.C.A Gary willdns T.R C.A Friends of Clairville 6 CORRESPONDENCE (D) Hello! My name is Deborah Schulte and I am speaking on behalf of the Friends of Claireville(FOC) We are a dynamic group of residents from the cities surrounding Claireville, with a wide range of professional backgrounds, who are dedicated to the protection and restoration of the Claireville Conservation Area We are here today to support the TRCA's staff report regarding the Williams Parkway extension We are opposed to allowing the extension of Williams Parkway to pass through Clalrevllle due to the tremendous value that we, the residents, place on Clalreville, especially the Ebenezer Tract. It is not only a wildlife sanctuary and a rare interior forest habitat (after restoration), but a unique resource for future generations to seek refuge from the chaos of our busy lives and reconnect with nature Aside from appearing at committees and opposing golf courses and this road, we have been actively involved in implementing the Claireville Natural Area Enhancement Plan, which supports the Claireville Conservation Area Management Plan Thruugh the combined efforts of the FOC, the Claireville Stewardship Committee, and the TRCA we had hundreds of residents take part in plantings in the north section and participate in several organized activities We planted so many trees and shrubs that we effectively matched the number of trees that Brampton planted in the whole City In fact the community support is so overwhelming that we had to turn people away from our Owl Prowl after reaching 150 people We have deSigned and created 19 Km of trails and we welcome you to jOin us for a hike on one of these trails or join us at our next tree planting on April 28th to come and see what we are so passionate about. We are affiliated with the Federation of Naturalists (FON), the Conservation Council of Ontario and many other environmental groups We enjoy good relations with the TRCA, the City of Brampton and the press and public. We have been meeting with Brampton about our concerns and will be pursuing it further We are hoping you will seriously consider adopting the recommendation from the TRCA staff We~ Deborah Schulte for John Willetts Fnends of Claireville - President 7 CORRESPONDENCE(~ Importance of The Ebenezer Tract to the Health of the Subwatershed and the Region -my name IS Alyson Hazlett and I am here this morning representing the Clalreville Stewardship Committee -the Committee, known then as the Technical AdvIsory Committee, was formed in 1996 and was comprised of local residents, business owners, interest groups and elected representatives -over the course of about a year and a half, the Committee held monthly meetings and worked together to develop the Clalrevllle Management Plan -It IS a balanced plan, allOWing for revenue generation and recreational opportunities In the southern portIon, and enhancement and preservation of a nature sanctuary In the north -In June of 2000, the TRCA drafted the Clalrevllle Natural Area Enhancement Plan -a detailed plan for restoration and reforestation -the Clalreville Stewardship Committee IS working with the TRCA to ensure that the Management Plan and the Natural Area Enhancement Plan are implemented -the Ebenezer Tract IS significant In the subwatershed and the region because it IS one of the largest natural, continuous greenspaces left. -as I mentioned, the Management Plan Identifies this area for low Intensity use -at 6%, the West Humber River Subwatershed has the least forest cover of the five Humber River subwatersheds -the forest cover that IS contained In the West Humber IS fragmented Into approximately 416 IndivIdual patches-for the most part; these patches are too small to provide a significant amount of interior forest habitat suitable for area sensitive species - by virtue of its size, the Ebenezer Tract provides a wonderful opportunity for the creation of high quality Interior forest habitat -reforestation activities within Clairevllle will contribute toward increasing the amount of forest cover, closer to the target level of 30% -our commIttee supports the staff recommendation and we feel certain that alternative traffic solutions can be found so that we can preserve an area of peace and serenity for wildlife and people , 8 SECTION I - ITEMS FOR AUTHORITY ACTION RES.#E5/01 - PROPOSED WILLIAMS PARKWAY Claireville Conservation Area, City of Brampton. The City of Brampton has identified a preferred alignment for the proposed Williams Parkway which bisects the Claireville Conservation Area between Regional Road 7 and Castlemore Road Moved by Suzan Hall Seconded by Gerri Lynn O'Connor THAT the City of Brampton and the Technical Steering Committee for the Environmental Assessment process bf:!! advised that the Toronto and Region Conservation Authority does not support aligr'!ment 1 A which traverses the Claireville Conservation Area for the reasons set out in this I" ;,portj AND FURTHER THAT the City of Brampton be advised that, if a new continuous east west arterial road is required, that the Toronto and Region Conservation Authority recommends alignment 3A, crossing the West Humber River valley and a tributary valley immediately north of the Claireville Conservation Area as preferred. CARRIED BACKGROUND At meeting #2/97, held on April 4, 1997, the Toronto and Region Conservation Authority passed the resolution A24/97 and A25/97 as follows RES. #A24/97- PROPOSED AMENDMENTS TO THE BRAM EAST SECONDARY PLAN, CITY OF BRAMPTON Follow-up to Authority Agenda Items #9 9 Claireville Conservation Areas Management Plan and #9 10 Williams Parkway Extension. Receipt and response to correspondence from staff of the City of Brampton outlining proposed amendments to the Bram East Secondary Plan related to the Claireville Conservation Area Management Plan and the proposed Wi/f.ams Parkway Extension. SeEf Res. #A46/97 #A47/97 and #A48/97 THA T the corresponden~e from the City of Brampton dated March 11~ 1997, be received; AND FURTHER THA T the City of Brampton be requested to further refine the proposed wording and treatment of Authority lands within the Bram East Secondary Plan in accordance with this report. AMENDMENT RES. #A25/97 THA T a final report on the status of the changes required by the Authority to the Bram East Secondary Plan be brought back for Authority approval. 9 The Bram East Secondary Plan was approved with the following wording, as requested by the TRCA. "The alignment of the road is subject to an environmental assessment tc. review alternative locations and construction techniques. The Williams Parkway Environmental Assessment will demonstrate a clear need for the transportation capacity that would be provided by such a facility; fully explore and evaluate all alternatives to the undertaking before such alternatives are constrained by further development; and fully assess the social and environmental impacts of each such alternative (with or without mitigation) If the final alignment remains within the Claireville Conservation Lands, section 9 4 2 of the Claireville Conservation Area Management Plan shall be considered" The City of Brampton is currently undertaking the Class Environmental Assessment. At this time, they have completed an Evaluation of Project Need and Alternatives to the Undertaking, which concluded that, from a transportation perspective, there is a need for the extension of Williams Parkway easterly from Humberwest Parkway At the request of TRCA staff, they have also completed an Evaluation of Planning Alternatives, which investigated a total of 3 potential alignments of Williams Parkway, as depicted on the attached Figure. Prior to proceeding to the detail design and assessment phase of the EA process, which only deals with the preferred alignment, the City is seeking concurrence from all affected agencies on the City preferred alignment, 1 A. RATIONALE Each of the potential Williams Parkway alternative alignments were scored against criteria under the 4 following headings 1 Natural Environment 2. Socio/Economic Environment 3. Transportation System, and 4 Costs With respect to the natural environment, the assessment of impacts included tableland woodlots, riparian/slope vegetation, wildlife habitat, aquatic resources and stream morphology The Claireville Conservation Area Management Plan identifies this north section of Claireville as an area to be protected as a natural space for the long term use and enjoyment of passive recreation users and wildlife. Particularly, in light of the significant size of the habitat block this parcel will provide a significant regional node for sensitive wildlife species including those requiring interior forest habitat. This is a major vision of the plan In light of the abov.e, .and in an. effort to.addr.ess concerns..expressed. by TRCA staff and members of Friends of Claireville, the report was revised to assess impacts on existing vegetation as well as the vegetative condition after implementation the Management Plan With respect to the broader regional vision, the consultant's report did not include the assessment of impacts on future interior habitat. The verbal response provided to TRCA staff as to why future interior habitat was not included, was that it was the opinion of the City's consultant ecologists that the floodplain would not support dense enough woody vegetation to 10 provide canopy cover to support interior habitat. Staff disagree with this opinion, and as such, have revised the applicants evaluation to include the loss of 4 5 hectares, 5 hectares and 0 hectares of potential interior habitat for alternatives 1 A, 2A and 3A re~per:tively This modification to the evaluation results in a greater difference between the potential impacts of alignment 1 A versus 3A. Idith 3A having the least impact on the natural environment. The report also did not assess the broader regional social and ecological values of an extremely large parcel of publicly owned land being protected and regenerated for natural heritage values The road is being planned to address transportation matters to a planning horizon of 2021 Likewise, the protection of Claireville is being undertaken for future generations, well beyond 2021 Without these broader regional impacts considered, the natural environment analysis undertaken by the consultants concluded that alignment 1 A had ~ sliQhtly greater impact on the natural environment than alignment 3A Which has the least impact to natural environment. Factoring into the analysis the some of the broader natural environment functions discussed above, an exercise undertaken by TRCA staff, a greater difference between the potential natural environment impacts of alignment 1 A versus 3A results, with 3A having the least impact to the natural environment. The above noted impacts are not the only natural environment impacts that would occur with the construction of Williams Parkway along alignment 1 A, or in fact any of the alignments, however they are significant impacts which are not responsive to mitigative measures These significant impacts can 1::1 avoided with the selection of alignment 3A. DETAILS OF WORK TO 3E DONE Staff recommend that the City of Brampton be advised that the TRCA does not support alignment 1 A for the reasons set out in the staff report. They should also be advised that we would not object to alignment 3A. This position should be brought back to the Technical Advisory Group established in support of the Class EA process. Report prepared by. Sandra Malcic, extension 5217 For Information contact: Sandra Malcic, extension 5217 Date. March 16, 2001 Attachments: 1 11 Attachment 1 . Z t::~ '\.." 0 (ij >S2~ z -" W ~~ ~I Qj~ WI rI):> ~ t::_ ~ R ~ c:: c( Q. . en :E <( jR ~ UJ I t- J 12 RES.#E6/01 - BLACK CREEK PIONEER VILLAGE MUSEUM STANDARDS Approval of Policies Approval of the revised museum policies for Black Creek Pioneer Village. Moved by Maria Augimeri Seconded by Susan DiMarco THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Black Creek Pioneer Village museum operating policies, specifically; A) Statement of Purpose, B) Collections Policy, C) Research Policy, and Schedule A as appended, be approved. CARRIED BACKGROUND The Ministry of Tourism, Culture and Recreation (MTCR) has recently undertaken a revision of the Standards for Community Museums in Ontario to make them more relevant to current professional practices and museum functions. These standards have not been revised since 1981 Although the principal goal of the standards is to serve museums as a guide to good practice, the standards are also required by Provincial Regulation 877 - Grants for Museums for eligibility for the MTCR Community Museum Operating Grant (CMOG) program. Black Creek receives approximately $200,000 annually through the CMOG program. Since 1981 Black Creek has had a Statement of Purpose and six established policies (Collections, Conservation, Research, Exhibition, Interpretation and Education, and Staff Training) Between 2001 and 2004, MTCR requires that all museums in the CMOG program operate under a newly defined set of minimum requirements which include a Statement of Purpose and ten Standards. The new and revised Standards will incorporate all of the original Standards and add four new sections (Governance, Finance, Physical Plant and Community) Each Standard requires a written policy, recommended by the Public Use Advisory Board, approved by the TRCA and implemented by BCPV to meet the minimum requirements for the operation of a good community museum. The process will follow a defined implementation schedule, with the Collections Standard and Research Standard required in 2001 RATIONALE STA TEMENT OF PURPOSE The first step in this process is to review and revise the Statement of Purpose. The Statement of Purpose defines the museum's most basic goals, influences every decision made by the museum and is probably the museum's most influential written document. All other policies will follow from the Statement of Purpose. Black Creek has, in developing its business plan established a Mission Statement The Black Creek Pioneer Village experience will be a vibrant, entertaining and relevant historical attraction that appeals to people of all ages and generates sufficient income to support its operational, marketing and investment requirements. Approved by the Toronto and Region Conservation Authority, November 26, 1999 13 The Statement of Purpose for BCPV must be compatible with the Mission Statement but requires additional information to meet the specified Ministry requirements This will be achieved by building on the 'relevant historical attraction' phrase, interpreting it to mean that the Village, in order to remain 'relevant and historical', will continue to value its reputation and status within the museum community and will continue to set and achieve excellent museum standards. Statement of Purpose. Black Creek Pioneer Village located in the City of Toronto and in the City of Vaughan, Regional Municipality of York, is owned and operated by the Toronto and Region Conservation Authority Black Creek Pioneer Village has been created as a living history museum for the purpose of preserving for present and future generations, the contributions made by the mid-nineteenth century inhabitants of South Central Ontario that have influenced the way of life in South Central Ontario and are an important part of Canadian heritage. Black Creek Pioneer Village will collect, preserve, research, house, exhibit, and interpret those objects that help to provide a graphic representation of early Ontario life. Black Creek Pioneer Village is an educational heritage institution illustrating through the medium of its buildings, collections, information, interpreters, livestock, exhibitions and landscape, life in a rural crossroads village in South Central Ontario in the third quarter of the nineteenth century Black Creek Pioneer Village will create a vibrant, entertaining environment for the preservation and presentation of Ontario history through a variety of activities, demonstrations and interpretive techniques. Further, special programs and events will be organized by the Village staff, and by special interest groups through and with the approval of the Village staff, to supplement daily activities and involve the community in the museum. Black Creek Pioneer Village will, in all its programs, see itself as belonging to all, as a benefit to all, and to be enjoyed by all, who are interested in mid-nineteenth century Ontario social history This Statement of Purpose will be reviewed annually by staff and where necessary, revisions will be recommended for approval of the Board of The Toronto and Region Conservation Authority All other policies developed for the operation of Black Creek Pioneer Village will refer back to the Statement of Purpose. COLLECTIONS STANDARD The artifacts in a museum's collection are a tangible representation of the community's heritage, and to retain their informational and historical value they must be properly cared for and documented In order to meet the Collections Standard Black Creek Pioneer Village must both demonstrate its responsible stewardship, and facilitate access to collections and the information they hold, by maintaining a well organized, managed and documented collection. The Village is required to have a written Collections Policy which incorporates a Collection 14 Development Policy and a Collection Management Policy The MTCR has provided guidelines for the components of the Collections Policy which have been incorporated in the following proposed policy The Collections Policy is included in the Black Creek Pioneer Village Museum Standards document attached as Schedule A to this communication RESEARCH POLICY Research is one of the major functions of Black Creek Pioneer Village, enabling it to remain accurate in its interpretation, and avoid obsolescence in public and educational programming Well-researched exhibits and activities help to ensure that the Village remains relevant to the community Research is carried out on several levels, from the verificaticn of ideas and concepts, to original studies. As well the Village provides staff and public scholars with valuable resources. The research policy assists in establishing priorities of research and in protecting the collections and records The revised Research Policy retains the intent of the existing policy The Research Policy is included in the Black Creek Pioneer Village Museum Standards document attached as Schedule A. Report prepared by. Lorraine O'Byrne, extension 5408 For Information contact: Lorraine O'Byrne, extension 5408 Date: March 28, 2001 Attachments. 1 15 Attachment 1 SCHEDULE A BLACK CREEK PIONEER VILLAGE MUSEUM STANDARDS A) STATEMENT OF PURPOSE. Black Creek Pioneer Village located in the City of Toronto and in the City of Vaughan, Regional Municipality of York, is owned and operated by the Toronto and Region Conservation Authority Black Creek Pioneer Village has been created as a living history museum for the purpose of preserving for present and future generations, the contributions made by the mid-nineteenth century inhabitants of South Central Ontario that have influenced the way of life in South Central Ontario and are an important part of Canadian heritage. Black Creek Pioneer Village will collect, preserve, research, house, exhibit, and interpret those objects that help to provide a graphic representation of early Ontario life. Black Creek Pioneer Village is an educational heritage institution illustrating through the medium of its buildings, collections, information, interpreters, livestock, ~xhibitions and landscape, life in a rural crossroads village in South Central Ontario in the third quarter of the nineteenth century Black Creek Pioneer Village will create a vibrant, entertaining environment for the preservation and presentation of Ontario history through a variety of activities, demonstrations and interpretive techniques. Further, special pr9grams and events will be organized by the Village staff, and by special interest groups through and with the approval of the Village staff, to supplement daily activities and involve the community in the museum. Black Creek Pioneer Village will, in all its programs, see itself as belonging to all, as a benefit to all, and to be enjoyed by all, who are interested in mid-nineteenth century Ontario social history This Statement of Purpose will be reviewed annually by staff and where necessary, revisions will be recommended for approval of the Board of The Toronto and Region Conservation Authority All other policies developed for the operation of Black Creek Pioneer Village will refer back to the Statement of Purpose. B) COLLECTIONS POLICY 1 Collections Development Policy. The collection is the heart of Black Creek Pioneer Village. It is primarily through the medium of its collection that visitors can appreciate the life-style of the mid-nineteenth century Ontario rural village inhabitant. 16 1 1 Cr.t~ria for selection Following the guidelines specified in the Statement of Purpose, the collection at Black Creek in general will be limited to those objects that have been made, sold, or imported into south-central Ontario in the third quarter of the nineteenth century In that the Village interprets the life of people who brought family belongings with them when they settled here, the articles collected may be older than the interpreted date. It is also recognized that Black Creek Pioneer Village has two areas of outstanding collections nineteenth century lighting and toys In the case of these two domains of collecting, artifacts will be sought that may go beyond the dates of interpretation to show social and/or technological development in these fields. 1 2 Authority to Acquire. Acquisition of an artifact must be authorized by the Curator of Black Creek Pioneer Village or his/her designate. 1 3 Method of Acquisition Items will be acquired into the collection through donation or purchase. Donation Gifts made to the collection can be accepted or rejected by tne Curator or his/her designate. Donors will be required to sign a Gift Form stipulating that the object is an outright gift to Black Creek Pioneer Village and which reserves the right of final disposition to the discretion of Black Creek. Offers that are subject to conditions will require special consideration. Purchase. All items purchased for the collection should be made in the name of Black Creek Pioneer Village, The Toronto and Region Conservation Authority, and must be authorized by the Curator of Black Creek or his/her designate. 1 4 Ethics of Acquisition The staff at Black Creek Pioneer Village will exercise due diligence in meeting appropriate ethical standards in the acquisition of items for and the development of its collection as outlined in the publications cited in Appendix A.1 1 5 Legislative Requirements The collection development at Black Creek Pioneer Village will meet the legislative requirements of the conventions cited in Appendix A.1 and tl-:e''lcts cited in Appendix A.2. 1 6 Summary This policy affirms a commitment to excellence in developing collections at Black Creek Pioneer Village. 17 2. Collections Management Policy 2.1 Black Creek Pioneer Village will ensure appropriate procedures and documentation for the acquisition and use of artifacts in its collection (see ~ 3 for deaccessioning) 2.1 1 Primary Documentation · Signed donor and loan forms · Purchase orders and vendors' invoices for artifacts bought for the collection · Artifact collection data base, indexed to provide access to the collection through multiple access points including, but not limited to · accession number · source · item number · object classification · current location 2.1.2 Secondary Documentation The documentation of collections is a significant means by which museums demonstrate their public service activities, hence, all presentation and public programming uses made of the collection will be documented 2.1 3 Numbering System Each record in the data base will be linked to the relevant item through a unique number derived according to the standard "three-part" numbering system commonly used in museums The artifact relating to this unique number will itself bear that number, inscribed or fastened to the item, usually in a manner that is removable without damage to the artifact; however, in the case of certain high-risk items, that number may be permanently inscribed or fastened (e.g., fire-arms) 2.1 4 Documentation Back-Up A periodically updated back-up of the artifact collections data base will be kept off-site at the head office of Black Creek Pioneer Village's governing authority, The Toronto and Region Conservation Authority This back-up will be kept in a secure location at this site with other corporate records. 2.1 5 Documentation Currency All artifacts in the collection of Black Creek Pioneer Village will be registered and catalogued by the approved museum method as soon as possible upon receipt by the museum. 2.2 Loans Loans, incoming (i e., Loans to Black Creek Pioneer Village) All loans must be properly documented with signed legal loan forms stipulating the time span of the loan, a description and condition report of the object(s), an evaluation from the owner, and pertinent information about the owner Loans of artifacts to Black Creek Pioneer Village for special temporary exhibits will be accepted at the discretion of the Curator or his/her designate. All other temporary loans will be discouraged and only accepted at the discretion of the Curator or his/her designate. 18 The practice of "permanent loans" will be avoided Loans, outgoing (i e., Loans from Black Creek Pioneer Village) Loans of artifacts from Black Creek Pioneer Village can be made to other museums or responsible institutions or organizations, provided that they guarantee a specified standard of security and proper care. Outgoing loans must be authorized by the Curator or his/her designate and properly documented with signed legal loan forms All incoming and outgoing loans must be properly insured 2.3 Black Creek Pioneer Village will ensure appropriate procedures for the management of its collection records by assigning the duties of a registrar to an appropriately trained staff member and by providing adequate time, work space, and funding for collections management activities 2.4 Care and Handling of Artifacts Black Creek Pioneer Village believes that the preservation of its museum's collections is the responsibility of all staff and all users As such, the Village commits to conservation standards in the labelling, care, and handling of artifacts so far as is reasonable. 2.5 Black Creek Pioneer Village will distinguish between artifacts in a research or study collection, artifacts in an education or hands-on collection, and reproductions This will be done by an appropriate heading on the relevant artifact catalogue record 2.6 Legislative Requirements The collection management at Black Creek Pioneer Village will meet the legislative requirements of the federal and provincial acts cited in Appendix A.2. Staff members of Black Creek will protect all confidential information about the source of material owned by or lent to the museum, as well as information concerning the security arrangements for its collection, or of private collections and locations visited during official duties. 3. Deaccessioning: Deaccessioning is the formal process of removing an accessioned artifact from the permanent collection. 3.1 Criteria for dea~cessioning The following vriteria will be used in determining whether an item should be deaccessioned 1 Relevance to the Collections Policy (see ~1 1), 2. Completeness of the artifact; 3. Unwarranted duplication, however, care will be exercised that. . items are truly duplicates, . in the cases where some duplication is warranted, that two or more incomplete artifacts considered for deaccessioning would not provide sufficient parts for a complete duplicate, 4 Damaged artifacts, where the cost to repair the damage is prohibitively expensive, 19 5 Lack of documentation and provenance for the artifact; 6 Ethical issues related to ethnographic collections and human remains, 7 Space constraints based on limitations of storage. 3.2 Authority to Deaccession To be deaccessioned, a candidate list of items, with reasons and method of disposal, will be submitted to and require . the recommendation of the Black Creek Pioneer Village Curator, Manager, and the Director of Finance and Business Development of the Village's governing authority, The Toronto and Region Conservation Authority, . if approved at this management level, approval of the Public Use Advisory Board of The Toronto and Region Conservation Authority, responsible for Black Creek Pioneer Village, . if authorized at the board level, approval at a meeting of the full Authority 3.3 Method of Deaccessioning Once authorization to deaccession has been received, items will be disposed of by Sale at public auction Subject to the following condition . The proceeds realized at public auction will be used exclusively for the development or management of the Black Creek Pioneer Village collection as per Canadian Museums Association Ethical Guidelines 1999. 9EA 3, "Use of Funds Generated by Disposals" Transfer to a more appropriate public institution In cases of transference of an artifact to another public institution, Black Creek Pioneer Village will also transfer to that institution a copy of all documentation relating to that artifact, except where transference of that documentation contravenes legislation cited in Appendix A.2. It is recognized that, as a living history museum, natural or accidental deterioration of an artifact sometimes occurs to the point where it is worn out or broken beyond practical repair In such a state the artifact will have no value either as an object for sale or for transferal to another institution. In such cases, the item will be deaccessioned by destruction Such disposal will require approval at the Curatorial level only; however, the destruction will have to be photographed, documented, and signed off by the Curator and Registrar and be kept as a permanent record The destruction will be carried out in such a manner that any usable materials that make up the artifact can be salvaged (e.g , wood from furniture kept for repairs to other pieces in the collection) Members of Black Creek Pioneer Village staff or their immediate family members may not purchase items deaccessioned by sale. "Immediate family" is defined as father, mother, step-father, step-.mother, .foster .parent, brother, sister, spouse (including common law spouse), child (including child of common law spouse), stepchild, ward, father-in-law, mother-in-law, or relative permanently residing with a Black Creek Pioneer Village staff member 3.4 Documentation of Deaccessioning . Reasons for deaccessioning to be documented at all times. 20 . All stages of the deaccessioning process up to and including ultimate disposal to be documented in the Black Creek Pioneer Village artifact collections data base. . All deaccessioned artifacts to be photographed prior to their being deaccessioned 4 Staff Conduct: In developing and managing the collection, Black Creek Pioneer Village staff will conduct themselves in a professional and ethical manner This behaviour includes, but is not limited to . No person involved in the policy or management of Black Creek Pioneer Village or in its employ may compete with the museum for objects or may take advantage of privileged information received because of his or her position Should a conflict of interest develop between the needs of the individual and Black Creek, those of Black Creek will prevail Special care will be exercised concerning any offer of an item, either for sale or as a tax-benefit gift, from members of Black Creek's governing authority, members of its staff, or the families or close associates of these persons . No membl;!r of Black Creek Pioneer Village's staff directly involved in the development or management of its collection should compete with the Village either in the acquisition of objects or in any personal collecting activity . No membp.r of Black Creek Pioneer Village's staff should participate for personal gain in any dealing (buying or selling for profit) in cultural property . No memly r of Black Creek Pioneer Village's staff should accept any gift, hospitality, or any form of reward from any dealer, auctioneer, or other person as an improper inducement of soliciting favour or in respect of the purchase of museum items or any other benefits . No member of Black Creek Pioneer Village's staff should accept any "special price" or discount for personal purchases from any dealer with whom the individual or Black Creek has a professional relationship . No person involved in the policy or management of Black Creek Pioneer Village or in its employ should be permitted to appropriate items from the museum's collection, even temporarily, to any personal collection or for personal use. . Members of Black Creek Pioneer Village staff or their immediate family members may not purchase items deaccessioned by sale (see ~ 3.4) The Collections Policy will be reviewed annually by staff and where necessary, revisions shall be recommended for approval of the Board of The Toronto and Region Conservation Authority 21 Appendix A.1 Conventions Governing Ethical Conduct Concerning Collections Development and Management: Canadian Museums Association and the Assembly of First Nations Report of the Task Force on Museums and First Peoples Ottawa Assembly of First Nations, Canadian Museums Association, 1992. United Nations Educational, Scientific and Cultural Organization UNESCO Convention of the Means of Prohibiting and Preventing the Illicit Import, Export, and Transfer of Ownership of Cultural Property (14 November 1970) UNIORDIT Convention on Stolen or Illegally Exported Cultural Objects (Rome, 24 June 1995) A.2 Acts Governing Legislative Requirements Concerning Collections Development and Management. A.2.1 Federal Legislation Cultural Property Export and Import Act (1974 - 75 - 76, c.50; R S 1985, c. C-51 , s 50-s 52, and related provisions) The Firearms Act (Bill C-68) (1995, c.68, R S 1996 - 97) (Cana:::lian Criminal Code 9 84-117) ! A.2.2 Provincial Legislation Freedom of Information and Protection of Individual Privacy Act (1980 R SO) The Municipal Freedom of Information and Protection of Privacy Act, (1989 R SO) C) RESEARCH POLICY 1 Research is an ongoing component of the operation of Black Creek Pioneer Village. The scope of research should encompass those factors specified in the Statement of Purpose. Such factors will include, but not be limited to a) Social history as it relates to Black Creek Pioneer Village's purpose, b) Artifacts as they relate to BCPV's collections, programs and events, c) Museological practices, as they relate to the sound operation of BCPV ( 22 1 1 Research by Staff' . Research undertaken by staff for use at BCPV is the property of BCPV and any proposed use of such research material, including on site interpretation and lor circulation, and/or publication must be authorized by the Curator . Research topics, their purpose and use will be designated by senior Curatorial, Interpretation and Education staff . Research will be conducted by appropriate staff under the direction and supervision of senior Curatorial, Interpretation or Education staff . Adequate time will be allotted to each staff member as designated to undertake required research projects . Adequate work space, materials and resources will be provided for researchers and, within budget limitations, funding will be allocated for research expenses and for improving research resources. 1 2 Research by the Public' . BCPV's collection, resources and facilities will be available to outside researchers at the discretion, and with the permission, of the Curator or designate. ~ . Satisfactory credentials, as determined by the Curator or designate, and based on the degree to which the museum's resources are to be used, must be furnished by the researcher . Access to research resources will be available only by appointment and only under the supervision of a designated staff member . Access to research resources will be limited, at the discretion of the Curator or designate, in order to protect the collection, the museum's resources and to comply with all Federal and Provincial Legislation concerning the protection of privacy . Photographs and lor copies of material, requested by the researcher, will require the permission of the Curator or designate. Costs thus incurred will be responsibility of the researcher . Black Creek Pioneer Village reserves the right to require acknowledgment of its research services and resources in a manner that is acceptable to the Manager or designate. 23 1 3 Research for the Public . Black Creek Pioneer Village will respond to all reasonable requests for research information so far as it is possible within the limitations of' a) staff availability as determined by senior Curatorial, Interpretation and Education staff; b) museum resources, c) guidelines of the Statement of Purpose. . Research expenses, as determined by senior staff, may be charged, but the inquirer will be informed of such charges and agree to them before they are incurred The Research Policy will be reviewed regularly by the staff and the Public Use Advisory Board, and where necessary revisions will be recommended for approval of the Board of The Toronto and Region Conservation Authority March 2001 24 TERMINATION ON MOTION, the meeting terminated at 11 56 a.m., on April 6, 2001 Michael Di Biase J Craig Mather Chair Secretary-Treasurer /ks . , 25 ~ V THE TORONTO AND REGION CONSERVATION AUTHORITY MEETING OF THE PUBLIC USE ADVISORY BOARD #2/01 June 8, 2001 The Public Use Advisory Board Meeting #2/01, was held in the Humber Room, Head Office, on Friday, June 8, 2001 The Chair Michael Di Biase, called the meeting to order at 11 :02 a.m. PRESENT Maria Augimeri Member Michael Di Biase Chair Susan DiMarco Member Suzan Hall Member Dick O'Brien Chair, Authority Gerri Lynn O'Connor Vice Chair Linda Pabst Member REGRETS Sandra Bussin Member Cliff Gyles Member George Mammoliti Member RES.#E7/01 - MINUTES Moved by' Maria Augimeri Seconded by Gerri Lynn O'Connor THAT the Minutes of Meeting #1/01, held on April 6, 2001, be approved. CARRIED PRESENTATIONS (a) Ed Patterson, Assistant Superintendant, Glen Hatty Conservation Area speaking in regards to item 7 4 - Fishing - Public Use Facilities. RES.#E8/01 - PRESENTATIONS Moved by Linda Pabst Seconded by Susan DiMarco 26 THAT above-noted presentation (a) be heard and received. CARRIED SECTION I - ITEMS FOR AUTHORITY ACTION RES.#E9/01 - ANGLER ACCESS - A PARTNERSHIP APPROACH TO RESOLVING ACCESS ISSUES AT THE FORMER RODAR CAMPGROUND, GREENWOOD CONSERVATION AREA, IN THE DUFFINS CREEK WATERSHED With the opening of trout season, hundreds of anglers fish for trout and salmon in Duffins Creek. One of the more popular fishing locations on opening day is the Greenwood Conservation area. Angler access and safe parking have become issues at the north end of the conservation area, at the former Rodar Campground along the 5th Concession of Pickering Moved by' Dick O'Brien Seconded by' Gerri Lynn O'Connor THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Toronto and Region Conservation Authority (TRCA) enter into a partnership with local municipalities and angler groups to resolve use and access conflicts on TRCA-owned lands in the Greenwood Conservation Area in the Duffins Creek Watershed; AND FURTHER THAT staff be directed to report back on the measures that are developed through this partnership approach to resolve these conflicts, and to develop a plan to address naturalization of the site and planning for the Trans Canada Trail. CARRIED BACKGROUND Duffins Creek is a popular location for angling With the opening of trout season, hundreds of anglers travel to Duffins Creek to fish for migratory and resident trout. At the more popular fishing locations along the river, angler access and safe parking locations have become an issue. For the most part, anglers using the watershed are respectful of the environment. Angler access points are also used by the public to walk pets, picnic, hike and for mountain biking During the peak angling period, anglers are allowed to park their vehicles at the Rodar group camping location on the north end of Greenwood Conservation Area. The entrance to this location is very close in proximity to the bridge on the 5th Concession of the City of Pickering This bridge is in a poor state of repair, it is very narrow and the volume and speed of traffic pose a hazard if anglers were to park along the concession road. Portions of the Greenwood Conservation Area to south of the 5th Concession are maintained by the Town of Ajax. The Rodar Campground, to the north of the 5th Concession, is not presently being maintained by Ajax. Staff from the Town of Ajax have offered to maintain this site. 27 Undesirable use has become a problem at some of the more remote locations at the Greenwood Conservation Area, with youths using these locations for parties Staff are having a hard time at the former Rodar campground site, keeping a gate and fence in place. Youths are using four wheel drive trucks to push over the fences and gates to gain access to the site. As the GT A population continues to grow, fisheries resource use by anglers will continue to increase. TRCA, in partnership with the Ministry of Natural Resources and local anglers, is developing a fisheries management plan for Duffins Creek. Contacts with local anglers groups, such as the Metro East Anglers, have been made and they have expressed a real interest in working with TRCA. Discussions have been held with the Town of Ajax, and the City of Pickering Staff received excellent cooperation from the Town of Ajax. Pickering Councillor David Pickles, who is a member of the Duffins Creek Task Force, is in support. RATIONALE A partnership approach is recommended as an effective means for TRCA to address angler access, site maintenance and undesirable use. Through these partnerships, staff will explore opportunities to fund the necessary site work and to support naturalization of these areas DETAILS OF WORK TO BE DONE Discussions will continue with local anglers groups and municipalities to address angler access issues in a comprehensive manner Contact to date has proven effective in addressing the immediate needs for fencing, guard rails, gates and volunteer labour for the parking lot construction at the Greenwood Conservation Area, Rodar site on the 5th Concession FUTURE BENEFITS/PROBLEMS It is expected that this partnership will be a benefit to TRCA in addressing angler access, promoting wise resource use, and formulating future plans to naturalize the site, while reducing our costs FINANCIAL DETAILS The resources necessary to undertake this work will be shared by the partners. Direct costs will be minimal to TRCA as local municipalities will be donating materials and the Metro East Anglers will provide the required labour External funding proposals will be explored for the naturalization of the site and discussions are planned with the Trans Canada Trail Report prepared by. Gary Bowen, extension 5385 For Information contact: Gary Bowen, extension 5385 or Mike Fitzgerald at 905-887-5531 Date: May 24, 2001 RES.#E10/01 - DEVELOPMENT OF DOGS OFF LEASH POLICIES FOR AUTHORITY LANDS To investigate the potential for the provision of off leash dog areas on Authority lands and to develop a formal position on this issue. 28 Moved by' Suzan Hall Seconded by' Susan DiMarco THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Authority investigate the potential to provide off leash dog areas on Authority lands, THAT the Authority hold a stakeholder session to include member municipalities, dog owners representing the off leash dog issue, users of our Conservation Areas, and any others with an interest in this issue; AND FURTHER THAT the Authority establish a position on the off leash dog issue based on the stakeholder session and forward this position to its member municipalities for their information. CARRIED BACKGROUND The Authority has been approached by a number of municipalities requesting an overview of the Authority's policies regarding off leash dogs on Authority lands and how these policies are communicated and enforced by Authority staff All of the municipalities within the TRCA's jurisdiction do have an animal control bylaw (or a bylaw of a similar name) which basically states that no dog is allowed to run at large or trespass on private property even when on a leash They also state that every owner of a dog shall keep the dog leashed when the dog is on any land within the municipality other than that of the owner The Cities of Toronto, Mississauga and Brampton are the only municipalities within the TRCA's jurisdiction that provide leash-free areas for dogs These parks often have conditions such as designated leash-free zones and time limitations. The Town of Markham (Parks and Recreation Department) is currently developing a pilot project regarding off-leash zones. There are a number of operational and maintenance issues involved with the provision of these parks such as enforcement, signage, monitoring, and user conflict resolution The Authority is being requested to investigate the provision of leash free zones at selected locations within our jurisdiction, including Conservation Areas, valley lands and Resource Management Tracts The issue is particularly prominent in the Conservation Areas where the Authority has a Management Agreement with the municipality (i e. Greenwood Conservation Area) Our Regulatory position on off leash dogs is very clear, in Ontario Regulation 119 it states Animals 10 (1) No person shall bring an animal other than a dog or cat into the conservation area except under a permit issued by the Authority (2) No person who owns or controls an animal shall, in the conservation area, permit the animal to (a) make excessive noise or disturb other persons, (b) enter water designated for wading, bathing or swimming or be on the beach adjacent to that water; or 29 (c) be at large. (3) For the purposes of clause (2) (c), an animal that is secured by a leash more than two metres long shall be considered to be at large. While this is our corporate policy with respect to dogs, it is seldom enforced. If an individual refuses to present his identification under the Conservation Authorities Act, it then becomes necessary to revert to the Act to protect against Trespass to Property to request the individual to leave the property If the individual refuses to leave, the only recourse is to pursue an arrest. TRCA is very hesitant to take this approach as it leads to considerable public relations problems If an individual is charged under Ontario Regulation 119, there is a fine of $30 00 for each one of these offenses The seasonal nature of some of the Conservation Area's (i e. Greenwood and Petticoat) also makes it very difficult to enforce the regulations These CA's are closed for eight months of the year enabling the public walking their dogs off leash to get very established in a routine. When the park opens for the summer, enforcement of the Authority's regulations begins, often creating conflict situations with the dog owners This situation often puts the Conservation Area staff and Enforcement Officer's in a very difficult and sometimes unsafe situation particularly where multiple dog owners walk their dogs together RATIONALE In order to establish a position on the provision of off leash areas with the Authority's jurisdiction, many components must be investigated such as 1 programs and services provided by other agencies regarding dogs off leash, 2. site Characteristics (size, buffer zones, perimeter markings, fencing, and signage), 3. required support facilities (parking, drinking water, rest room facilities, garbage receptacles, picnic tables/benches), 4 other use policies (user fees, liability for damage and injury, leashing requirements, public health and safety, behaviour, clean up and disposal of faeces), and 5 the establishment of a process for reviewing, evaluating and selecting any potential sites. In order to investigate these components, staff are proposing to host a working session to discuss the issues regarding off leash areas. The invitation list would include municipal staff, dog owners, park users, local elected representatives, Authority staff, and any other interested parties. Authority staff would also obtain input from other Conservation Authorities as to their response to this issue and report back to the Public Use Advisory Board DETAILS OF WORK TO BE DONE The Authority will host a Working Session in September to obtain input into the off leash dog issue. This session will include discussions on the numbers and type of park users, public comments received to date, compatibility with current Authority regulations and policies, potential natural heritage impacts, expenses associated with such a proposal, and off leash activities occurring in other agency jurisdictions 30 FINANCIAL DETAILS Funding to undertake this investigation and for holding the Working Session is available in the Conservation Land Planning budget under Account 408-56 For Information contact: Nancy Gaffney, extension 5313 Date. May 25, 2001 RES.#E11 /01 - MOUNTAIN BIKING ON TRCA LANDS Designation of Albion Hills Conservation Area, Palgrave Conservation Area, Walker Woods and Glen Major Resource Management Tract as locations where mountain bike use is permitted Moved by' Maria Augimeri Seconded by Linda Pabst THE BOARD RECOMMENDS TO THE AUTHORITY THAT Albion Hills Conservation Area be designated as a location where mountain bike use on specific marked trails be permitted as a permanent public use activity; THAT Palgrave Conservation Area, Walker Woods and Glen Major Resource Management Tract be designated as locations where mountain bike use on specific marked trails be permitted on a one year trial basis; THAT staff be authorized to review and approve temporary event mountain bike use on TRCA lands subject to an environmental impact assessment, a signed agreement with TRCA and with approval from the Director, Watershed Management Division, THAT staff be directed to formalize appropriate agreements with bike clubs or associations concerning mountain bike use, mountain bike trail maintenance and liability, AND FURTHER THAT staff report back to the Public Use Advisory Board recommending appropriate actions following the one year trial period of mountain bike use on TRCA lands. CARRIED BACKGROUND At Meeting #10/94, held on November 25, 1994, the Authority adopted Resolution #A259/94. "THA T the staff report regarding the designation of Albion Hills Conservation Area for mountain bike use on a one year trial basis be received, THA T the designation of Albion Hills Conservation Area for mountain bike use be continued, 31 AND FURTHER THAT staff be directed to report back to the Conservation and Related Land Management Advisory Board with recommendations regarding the designation of additional Authority properties for mountain bike use. " Albion Hills Conservation Area Mountain bike trails were laid out at Albion Hills Conservation Area in the fall of 1993 with the assistance of the Mountain Bike Committee of the Ontario Cycling Association. These trails have been made available to mountain bikers since the spring and summer of 1994 Cyclists are provided with a handout map of the trails including a number of restrictions and rules related to mountain bike use at the area. When the mountain bike trails were laid out in the autumn of 1993, photographs were taken of locations which were considered likely to be vulnerable to erosion and other impacts Each year the trails have been monitored for environmental impact and any conflicts between user groups. Staff has indicated that no appreciable impact in terms of erosion or damage to vegetation has occurred as a result of mountain bike use. Occasionally, staff has closed sections of trail or restricted riding in wet or unsuitable conditions During the past year there was an average of 15 to 20 mountain bikers using the trails in Albion each day, with a higher concentration on weekends. The users range from recreational to mountain bike racing enthusiasts. Many of the mountain bike visitors were first introduced to this area through special events held at Albion Hills, such as the Chico race, 24 Hours of Summer Solstice. The Chico race generated over $13,000 in revenue on the day of the event in addition to the revenue that was generated prior to the event through user fees charged to patrons using the trails to train and from a pre-race organized by Chico Racing Over the years, staff at Albion Hills has seen a continued increase in the number of mountain bikers utilizing the designated trails and there have been no reports on misuse of the trails by mountain bikers or conflicts between different groups. Palgrave Conservation Area Palgrave has continued to see high levels of visitation throughout the years since its closure. Hikers, horse riders, mountain bikers and cross country skiers have been utilizing the existing trail systems. The only maintenance that staff has been completing since the closure are the felling of hazardous trees. Some sections of the trail system have become overgrown and trail markers are missing in many locations In late fall of 2000 staff received a proposal from the Caledon Cycling Club, expressing interest in maintaining and developing a multi-use trail system in the Palgrave area (see Attachment 1) The proposal has included items such as the Club maintaining the existing trails and developing some new ones where appropriate and approved by TRCA. The club has also proposed to ensure. . that all trails are kept in a safe and environmentally friendly state, . that trails are well marked, and . that all riders are informed about trail courtesy and rules. They also recognized that the trails would remain multi-use, available to horse riders, hikers, and cross country skiers during the winter months. 32 Walker Woods and Glen Maior Resource Management Tract At Authority meeting #9/99, held on September 24, 1999, the TRCA approved the process for preparing a management plan for the seven properties which comprise the Glen Major Complex, Resolution #A246/99' "THA T staff be directed to proceed with the development of a Glen Major Complex Management Plan, AND FURTHER THAT staff be directed to establish an Advisory Committee, which would include members of the public, interested community groups, the Township of Uxbridge, Town of Pickering, and Durham Region to assist with the deve/opmFmt of the plan and facilitate the opportunity for public input" The Glen Major Complex planning area has included Walker Woods, Glen Major Resource Management Tract, Goodwood Resource Management Tract, Secord Forest and Wildlife Area, Clubine Agreement Forest, Timbers Brothers Gravel Pit, and Claremont Field Centre lands As part of the Management Plan process TRCA staff, working with a Community Advisory Committee, has been examining the lands and determining their environmental features and functions, heritage values, and their potential for appropriate recreation or other public uses Hike Ontario, the Oak Ridges Trail Association, the Uxbridge Cycling Association and the Ontario Chapter of the International Mountain Biking Association are members of the Advisory Committee. The majority of existing trails in Glen Major and Walker Woods were established many years ago when the properties were privately owned and managed The trails were built to facilitate the removal of trees from the forest. There are more than 40 kilometres of trails and over 150 intersections, most of which are unmarked The only designated, marked, and actively maintained trail on the properties is the Oak Ridges Moraine Trial, which extends 3 5 kilometres through the Walker Woods property Hikers, mountain bikers and cross country skiers have been extensively using the existing trail network. The mountain bikers are the most active trail users, who also organize a number of events which utilize parts of both properties and draw riders from the GT A area. The only maintenance that TRCA staff has been completing are the felling of hazardous trees and the removal of trail hazards from the tread surface. Over the years many of the trails have become overgrown and should either be formalized or closed Working through Phase One of the Management Plan, the Advisory Committee requested the Uxbridge Cycling Association distribute a Mountain Bike Questionnaire to its members and other bike riders on the trails at Walker Woods and Glen Major A total of 64 responses were received by the end of the year 2000 The results identified that users ranged from family recreational to racing enthusiasts. The majority of riders indicated that they started using the two TRCA properties within the last three years and that the trails provide a good mixture of terrain, accommodating riders of all abilities. Many of the mountain bike racers, who are sponsored by bike dealers, use the trails for training between events. All respondents identified a desire to see increased trail maintenance and additional trail opportunities with a majority suggesting that they would volunteer for weekly/monthly maintenance days if a 33 program was organized RATIONALE Albion Hills Conservation Area For the past six years, impact of mountain biking on the trails and the environment at Albion Hills has been minimal and manageable. Increased usage by mountain biking enthusiasts has resulted in greater awareness on how to use the trails properly and keep their environmental impact to a minimum. Many clubs have specific trail rules that members must adhere to and face expulsion from the club if they are found in violation of these rules Designating Albion Hills as a permanent mountain bike facility will allow staff to better promote the use of the trails by organized groups, which in turn will result in more knowledgeable users that will go the extra distance to ensure that the trails are maintained in a safe and environmental friendly state. Palgrave TRCA staff has been working with the Caledon Cycling Club for a number of years regarding trail use and development within the headwaters of the Humber River watershed Staff has also provided the Club with input and direction into the formulation of the Palgrave Trail Proposal The trail proposal is consistent with the Authority's approved Trail Planning and Design Guidelines Manual (1992) Staff feel that having the trails maintained and used by an organized group would better provide a safe and environmentally friendly use of the Palgrave area. Staff also feel that as with the Albion Hills trail system, the use of trails by an organized group would deter undesirable and unsafe users and allow for better monitoring of activities on Authority lands. Palgrave could also be reopened to user fees to assist in the future maintenance of the trail system through parking and/or access fees. These fees could be collected through a self service fee payment station or prepaid area pass Designating Palgrave as a location where mountain bike use be permitted on a one year trail basis allows TRCA staff to work with the Caledon Cycling Club to develop, implement and monitor the trails and report back to the Public Use Board recommending appropriate actions Walker Woods and Glen Maior Resource Management Tract The Community Advisory Committee, working on the Duffins Creek Headwaters Management Plan for TRCA properties has endorsed the proposal to designate these two properties as locations where mountain bike use be permitted on a one year trial basis. The Committee recognizes the existing mountain bike use on the properties and recommends TRCA staff work with all trail users types to develop a comprehensive trail plan for the area, which would form part of the overall management plan The Uxbridge Cycling Club has expressed an interest to form a partnership with TRCA to manage the trails and ensure safe and enjoyable use. Staff feel that partnerships with all permitted trail user groups will be required to ensure appropriate trail development and management on these peripheral properties 34 The one year trial period for mountain bike use allows TRCA staff to manage the existing use, develop and implement required management actions, monitor the use and environmental impact and report back to the Public Use Advisory Board with appropriate recommendations DETAILS OF WORK TO BE DONE Staff will begin to draft agreements with appropriate bike clubs/associations on a one year trial basis. Staff will work towards ensuring that appropriate trail improvements are completed which will benefit all trail users. Trail maps with associated rules will also be developed for the properties offering mountain biking. Staff will also monitor all properties on which mountain biking is permitted for environmental impact, trail user conflict, and progressive management techniques For Information contact: Mike Bender, extension 5287 Date: May 24, 2001 Attachments: 1 35 Attachment 1 November 14, 2000 Albion Hills POBox 78 Palgrave, Ontario LON 1 PO Attention Derek Edwards Subject: Proposed Cycling Trails In Palgrave Conservation Area Dear Mr Edwards, As per our telephone conversation of last week the attached is a proposal of new trail development in the Palgrave Conservation Area. The Caledon Cycling Club is always interested in creating new or developing existing areas of riding and we see a lot of potential within the Palgrave Conservation Area. If after reading this you have any questions or concerns please contact Ken Hollis at (90S) 458-0764 or mail to 7 Tree Park St., Brampton, Ontario L6R 1T3 or e-mail k. hollis@home.com. Thank you again for taking the time to review the proposal and for giving this further consideration We look forward to discussing any possible future development in more detail Regards, ORIGINAL SIGNED BY Ken Hollis V P Caledon Cycling Club 36 Summary Caledon Cycling Club would like to develop additional cycling trails in the Palgrave Conservation Area. All trails would be built and initially maintained by volunteer members of the Caledon Cycling Club The proposed trails would be routed away from environmentally sensitive areas and built with minimal impact on the existing terrain In no way is the Caledon Cycling Club expecting exclusive use of these trails. We hope to promote an environment conducive to all user groups All trails would be developed at no cost to the Palgrave Conservation Area. The current cross-country ski trails would be remarked and mapped with all new cycling trails. All members of our group have liability insurance with the Ontario Cycling Association Caledon Cycling agrees to build and maintain the trails in return for a permit to conduct such activity and exclusion of any fee implemented for valid card carrying club members 37 Table of Contents Page Current Situation 3 Who we are. The Caledon Cycling Club 3 Areas of Development and Environmental Protection 4 Trail Development 4 Multi-User Concerns 5 User Safety 6 Promoting an Environment Conducive To All Users 6 Liability Insurance 7 Funding 7 Benefits To Palgrave Conservation Area 7 Benefits To Caledon Cycling Club 8 Conclusion 8 Map ( 9 Trail Rules 10 38 3 Current Situation The Ministry of Natural Resources allows and promotes off road cycling at many conservation areas including Ravenshoe, sections of the Durham Forest, Coulson's Hill, Macauley Mountain Conservation Area, Hilton Falls and Kelso Conservation Area to name a few Privately owned areas are springing up around southern Ontario such as Boler Mountain, Holiday Valley, Hardwood Hills, Dagmar Mountain Bike Centre, Mansfield Outdoor Center and Camp Fortune. The participation level in this sport is becoming so great that several organizations have been established to promote environmentally sound and socially responsible mountain bicycling such as Canadian Cycling Association, Ontario Cycling Association, Ontario Off-road Mountain Bike Association, and globally, the International Mountain Bike Association Currently there are more than 15 off-road cycling clubs in Ontario The location and terrain of Palgrave Conservation Area make it ideally suited for a mountain bike venue. Should the 2000 summer Olympics be held in Toronto, there will be a need for a permanent mountain bike facility near the greater Toronto area. Caledon Cycling Club would like to help Palgrave Conservation Area be part of this forward momentum. Currently the Palgrave Conservation Area attracts few cyclists as it is not well known and/ or promoted as such a venue. Caledon Cycling Club would only promote this area to club members because they all carry liability insurance. As a group we are not asking for exclusive use of the existing or proposed trails however, we are prepared to initially develop and maintain new trails Who We Are. The Caledon Cyclinq Club The Caledon Cycling Club consists of approximately one hundred and fifty members The Caledon Cycling Club was formed three years ago to promote on and off road cycling within a non-competitive friendly environment. The members have diverse backgrounds ranging from business to construction to Forestry The Caledon Cycling Club organizes group rides two nights a week, from May to the end of September, lead by competent members with first aid experience. Most of these rides consist of two to three hour outings with the occasional organized weekend ride. As members are always looking for new and challenging trails nearby, an increase in the availability and varying technical difficulty of new trails in the Palgrave Conservation Area would be a welcome and valued addition to the existing local trails. 39 4 Areas of Development and Environmental Protection The attached map outlines the most suitable areas where single-track trails would be developed (See map) Any areas that are environmentally sensitive or wet at any time of the year will be avoided (See map) To protect the environment two items need to be addressed 1} actual damage from off-road cycling and 2} proposed areas of trail development I Erosion is caused by water and wind, not by trail users All trail users loosen soil and speed natural erosion Research studies have found that a rolling bicycle tire does no more damage to the ground than a pedestrian foot tread, except where the ground is wet When the ground is wet a bicycle tread will wear a groove which promotes the funneling of water which increases erosion. Club riders are educated on riding techniques, which minimize tire skidding or sliding as this has been shown to have the largest environmental impact The Caledon Cycling Club proposed trails avoid all wet areas (See map) and club riders are aware of potential damage that can be caused by riding too early in the Spring or in other wet conditions Trail Development Members of our Club are prepared to invest their time and resources on a voluntary basis to develop new single track trails in the Palgrave Conservation Area. The ideal construction would consist of using the existing varying terrain with few man made obstacles using existing deadfall or Club provided materials. The Club recognizes that some areas of the Conservation Area are environmentally sensitive and will be avoided (See Map) Small bridges would be built to span any short gaps deemed too steep or wet to be ridden without damaging the terrain We would like to install man made obstacles to lessen any possible trail damage while providing more of a challenge for experienced riders As much original vegetation as possible will be left to minimize water flow and reduce erosion The proposed trails would be narrow and winding to maximize land use and increase rider enjoyment. Tight winding trails allow the riders to encounter more challenging features while promoting slower speeds. The trails would initially be marked and maintained by Caledon Cycling Club Trails would be uni-directional with signage warning of major obstacles and ability levels to avoid unnecessary incidences Everything would be done in accordance with any Park regulations and objectives. The actual trail will be marked with painted blazes (small arrows spray painted with environmentally friendly paint, onto a tree or post through a template for a consistent pattern), similar to the Bruce Trail method of trail marking I I.M.B.A Trail Building Basics. I.M.B.A Trail Care Crew 2001 40 5 The advantages of this are. - 1) ease of use, 2) no damage to the tree, 3) can be painted over should the trail be moved, 4) highly visible colours will make the trail easy to follow even if the ground is covered with leaves or snow At the beginning of each trail there will be a trail name plate with a rating symbol The name-plate will be a wooden sign affixed to a tree or post-at the entry point of the single track from the existing cross-country ski trail (example included already submitted) The trail will have a name so it can easily be associated on a full area map The symbol indicating the difficulty rating will be the same that downhill skiers use. A circle indicates an easy trail for beginners, a square indicates a trail with moderate difficulty and a diamond indicates a difficult or advanced trail. All the existing double track or wide cross-country ski trails would be rated easy to moderate and the proposed single-track trails would be rated difficult Two full area maps, similar to the one currently in the parking lot off of highway 50, will be supplied which will include not only a map but also the information on the area, the code of conduct and rules of the trails Each of these two area maps will be on 4x8 sheets of plywood mounted and provided by the Caledon Cycling Club "Where the single-track meets with existing trails "yield" signs will be posted and these intersections will be established in open areas to reduce surprise meetings. All the cross-country ski trails are wide and will be posted as multi-directional and rules will indicate that users stay to the right on these trails The current cross-country ski trail signs will be updated Multi-User Concerns Overall tile most prevalent user groups in the summer months are pedestrians, bicyclists and equestrian users. A study by Pauline Gambill on Multi-Use trail Management Policy cited the main causes of user group conflict were attributed to "reckless or unsafe behavior", "incompatibility of user-group values {e.g attitudes towards nature, 2 appropriateness of trail use activities)", and "user group causing environmental impacts" Another view of the perceived user's conflict on multi-use trails is "goal interference attributed 3 to another's behavior " . Multi-use trail management policy' User-group conflict and resource impact issues, American Trails, Pauline Gambill, 1998. 3 Conflicts on multiple-use trails. Synthesis of the literature and state of the practice, North Carolina State University, Roger Moore 41 6 To minimize this potential conflict, two areas have to be discussed maintaining user . safety and providing high quality user experiences User Safety The Caledon Cycling Club proposed trail development plans include ways to reduce the chance of user injury through adequate trail signage, individual club member education on riding and etiquette, posting the rules of the trail rating the trails, using qualified leaders for group rides and constructing trails to minimize the risk of injury or chance meeting of multiple users The next identified concern was regarding the lack of staffing at the park and the potential problems with user injuries. While the Club cannot solve this issue directly, steps can be taken to reduce the need for staff by minimizing the risk of injury by users Ride leaders for our club have emergency first aid training and will accompany an group rides sponsored by our Club Promoting. An Environment Conducive To All Users Promoting an environment conducive to all users having a high quality experience is an important aspect of public land management. The use of trail etiquette and education, informing users of other possible activities in the area, and developing an appropriate trail system which minimizes chance meetings are all steps in the right direction and are outlined in the Caledon Cycling Club plan The advantages of a multi-use area include. the ability to accommodate the largest number of users, the need for all users to cooperate instead of being separated which may 5 breed ill will, territoriality and rivalries, multiple use trails are the most cost effective for land managers, multiple use trails enable responsible, experienced users to educate outlaws and a novices, and with a shared trail system the opportunity for peer regulation is enhanced Potential conflict between cyclists and other park users is a concern frequently mentioned in relation to multi-use settings, specifically between cyclists and horses. In respect to managing this, signs would be posted at the park entrance warning of multi-use areas and the proper code of conduct for all trail users. Basic trail etiquette dictates that all users should announce their approach of others well in advance of the meeting for cyclists this can be done with a verbal greeting or bell Cyclists should call out to horse riders to confirm the horse's comfort with bikes, and should pull to one side of the trail to allow the horse to pass Riders should not remove their helmets as this has been known to spook horses. With pedestrians, cyclists should slow to walking speed, announce their presence and yield the trail. Caledon Cycling Club members are taught proper trail etiquette, and all users from our club are expected to be socially responsible. However, as with all public use parks it is the responsibility . Conflicts on multiple-use trails.. Synthesis of the literature and state of the practice, North Carolina State University Roger Moore 5 Separate trails divide; shared trails build community, IMBA, Jim Hasenauer . Separate trails divide, shared trails build community, IMBA, Jim Hasenauer \ 42 7 of the user, be they cyclists, riders or hikers, to use basic common sense and etiquette. In actual trail construction" all trails would intersect in open areas with no blind spots and be sufficiently marked, thereby reducing potential "surprise" interactions It should be recognized that any park user is at risk during use of the park, regardless of the sport in which they participate. Liability Insurance The Caledon Cycling Club is a member of The Ontario Cycling Association Through our club membership in this organization, club riders carry liability insurance on any club organized ride or event. Funding As our proposal indicates, tile trails will be initially developed and maintained by Caledon Cycling Club so funding from the conservation area is not required Currently there is no money collection system in place for Palgrave Conservation Area users If funds were collected, then Palgrave Conservation Area may be considered liable for a degree of user safety However a donation system could be installed whereby users are asked for a specified donation to help defer the costs of park maintenance. This system is used in other public areas such as sections of the Bruce Trail After polling 25 other sites in Ontario, which permit mountain biking, 13 where free and the average price, for the remaining, was $5 00 per day for an adult. In the beginning the donations or fees may not appear significant, but having a developed trail system may help position Palgrave Conservation area as a significant tourist and recreation area for the long term. While the Cycling Club would support a collection of monies, this is perhaps an issue best managed by the Park administration. Benefits to Palgrave Conservation Area The following is a list of the main benefits of the Caledon Cycling Club proposal 1 The trails would be initially developed and maintained at no cost to the Palgrave Conservation Area. 2. Multi-use areas allow for the ability to accommodate the largest number of users. 3. Allowing equestrians, hikers and cyclists increases cooperation among user groups 4 Multiple use trials are the most cost effective. 5. A shared trail system increases the opportunity for peer regulation 43 . 8 6. The proposed trail signage would benefit all users equestrians, cross-country skiers, cyclists, etc. 7 The close proximity to Albion Hills Conservation Area would make the areas even more attractive as an off-road bicycling destination. More trails would increase usage from local residents and make the area a more desirable destination for tourists 8. If a fee structure and collection method are implemented there will be increased revenue with no capital outlay 9 There is no liability risk to the Park from Caledon Cycling Club members using the trails as they all have their own liability insurance. 10 A multi-user structure provides more benefits for a larger portion of the population while promoting stronger relations among different user groups. 11 Minimal environmental impact through proper trail placement and design. 12. Better user information through trail difficulty rating system and signage. Benefits To The Caledon Cycling Club The following are the main benefits for our club 1 The new trails will provide more riding opportunities 2. A variety of trail types will benefit the largest number of riders and rider abilities. 3. Input in to trail construction allows our club to tailor the trails to meet the widest variety of users. 4 The multi-user system helps promote compatibility of all user groups. Conclusion The Caledon Cycling Club is prepared to work with the Palgrave Conservation Authorities to develop additional cycling trails and improve the outdoor experience for all users in the Palgrave conservation area. All materials and labour for trail development and signage will be provided at no cost to the Palgrave Conservation Area. Our club members carry liability insurance through the Ontario Cycling Association In no way is the Caledon Cycling Club expecting exclusive use of this area. In return for trail construction, maintenance and signage Caledon Cycling Club is asking for a permit to build trails and exemption from any fees for valid members. 44 Palgrave W q YELLOW .ARHAS: PROPOSED.DEVELOPMENT ORANGR NO DEVE.WPMENT \ F/rlner'l'~~ad_.-:::! ~.:=-~= ---,. ,-~';:;::~''''''''''''.'' 1/' J. -;,::;:::;:;;:;:-,...... - . t- - '., L' -d~. .: " ~- . ---- ,;,...... .... ' . --~-............ . . --~_......~ J If . I . ---,~-:..;........... .. .4,,'M l?I?VER ~ / :~ .., .... ':. "'f'lW"'/ .!"t . ...:', . -; : -. ;., ""t : ~. :: Ii .... . . t. ~ '. e.. Red . ... ..... ... :;/ : .. j..-., ........:.. . I . .. ....' ~ .t~t ;al)". .' :f' : -~... ... .. .1 c ~ . " ..... .: ~ ~ ,. . .. .: I . ,0 . : .."- ):'~ .. . .. .. . . . ... . ~..._4 ..::::~ : It {" · .. i 1\.. .... : . .: 'I ..(v ~ ........ It 4. .... ! " .. -.. : I 4 \ ........ · ~ _dtt"_ ..... :, \, .:. It ,. / ~~ .,:-.' ~ 'I' ~ : + .' 1 : .. . : - ... I 'r. J ': o 00 'CXl :lOO ~ ClO .... G, "P< i .-- ,m" ir1",,~_. h~' +~...... ~ /.: ~~. ..._.~ ,yo. .~.. . . MEtRES "~:'''' ,,:.4o .4. JI..~ ! .'..~ '.. : . t! '~"""'''...JI''~...... : .. ....... ... -----.. ....'tt'o ... R i ......:........ ....4. It + .00 + toc.. ; ........ 'f:- 0 +... ~ ....: i . ~ . .. .........0000.."" .. .' .. I ,. 41".+ " . . ~. ~ 0: 00. : . ".... i : . · 0 0 ... D' ~ I : -... .0. ~ 0.00 .... A ~\ . ..' q,~. a. .... : j.. AlIl. $:~l:r~~ ! .: o~ . 0 . Qt10 hef&~ . I: Qq.. .It ~~~ .... ~ ~ .: 'J '. ... . G....~.O~. .~ ~~. .. OOOODO.... GI-. .)'... ~ f1'0(;561 ..n.rance , ................... ...... ..... If ,: ::: .....: ........ .0. 0.0 itJ"' t...... .... R8d . 0 0 0 _ -...- · .... 0 0 .oao"", :;c c ... .. 0000 .. , ~ 0.00'1 1. ;: . . 0 .,,#.. I I." .. . .........~:.~t..J ",..." , -t . 0 .... ......-1..... . 0 ......t.....t~.. Z ) i. . 0 .: .. -... · :. ~......., Iltll ; ~:....:~~.2':!....:.. ... -'" . ., t ..._._.. -....,... ..: ~ .-- ; --...... 45 10 Trail Rules The following are rules of the trail formulated by the International Mountain Biking Association . RIDE ON OPEN TRAILS ONLY . LEAVE NO TRACE . CONTROL YOUR BICYCLE . ALWAYS YIELD THE YIELD . NEVER SPOOK ANIMALS . PLAN AHEAD . ON DOUBLE-TRACK TRAILS STAY RIGHT 46 RES.#E12/01 - FISHING - PUBLIC USE FACILITIES Recent Changes to Fishing Regulations In July, 2000 the Ontario Ministry of Natural Resources issued a new Aquaculture Licence to the Glen Hatty Conservation Area. All Toronto Region Conservation Authority ponds which are stocked from the Glen Hatty fish hatchery are now considered the same as what were formerly defined as fishing preserves Moved by' Linda Pabst Seconded by Susan DiMarco THE BOARD RECOMMENDS TO THE AUTHORITY THAT the staff report on Fishing- Public Use Facilities be received. CARRIED BACKGROUND In 1997 the Fish and Game Act was replaced by the Fish and Wildlife Conservation Act and Regulations. With the introduction of this new act the Ontario Ministry of Natural Resources began the process of conducting a complete audit of all aquaculture facilities in Ontario In order for a fish hatchery to obtain a new licence it must be inspected by Ministry of Natural Resources district staff The main focus of these inspections is to determine which species of fish are being raised and to insure that proper security measures are in place to prevent the escape of hatchery raised fish into natural systems. These security measures must also be in place for each pond that is stocked from a hatchery, whether the pond is on public or private land Each hatchery requires an Aquaculture Licence, which replaces the "Licence to Culture and Sell Fish." Each pond that is stocked from an aquaculture facility requires a "Licence to Stock Fish in Ontario Waters. " During the Ministry of Natural Resources site inspection in June, 2000 we discussed the possibility of including all Toronto Region conservation ponds which are stocked from the Glen Hatty hatchery on one licence and also that all ponds be reclassified as "Fishing Preserves " Fishing Preserves. A fishing preserve is an artificial body of water on privately owned land in which fish cultured under a licence or taken under a commercial fishing licence are released for angling purposes. (G&FA) The new Aquaculture Licence was issued in July, 2000 and is valid for five years Albion Hills, Bruce's Mill, and Heart Lake Conservation Areas have been added to this licence as additional authorized licence locations In addition, Glen Hatty and the other three locations have been designated as equivalent to the former "Fishing Preserve. " This means that anyone fishing at these locations does not require a fishing licence and Ontario fishing regulations do not apply Each location is now able to set its own season, ( opening and closing dates) and does not have to follow the traditional trout season This designation applies only to the ponds at these locations (not the rivers and streams) and only to the species that are stocked - rainbow and brook trout. 47 FUTURE BENEFITS If managed correctly, these changes could have a very positive impact on future revenue generation Glen Hatty and Heart Lake Conservation Areas opened one week early for fishing this spring and recorded a combined revenue of approximately $ 4,700 with very little advertising It can be assumed that as word spreads, that figure will increase in future years Fishing at both areas and the Glen Hatty Headwaters Trout Ponds will be open for an extra week this fall as well This should provide even more additional revenue. The Glen Hatty Fly Fishers Club started on April 14 this season and will run until November 3. With the introduction of a longer season we have been able to increase our membership by more than 30% and revenues by almost $5,000 Report prepared by. Ed Patterson, 905-584-2922 Date: May 24, 2001 TERMINATION ON MOTION, the meeting terminated at 11 41 a.m , on June 8, 2001 Michael Di Biase J Craig Mather Chair Secretary-Treasurer /ks 48 ITEM 1 ~ V THE TORONTO AND REGION CONSERVATION AUTHORITY MEETING OF THE PUBLIC USE ADVISORY BOARD #3/01 July 6, 2001 The Public Use Advisory Board Meeting #3/01, was held in the Humber Room, Head Office, on Friday, July 6, 2001. The Chair Michael Di Biase, called the meeting to order at 11.17 a.m. PRESENT Maria Augimeri Member Sandra Bussin Member Michael Di Biase Chair Susan DiMarco Member Dick O'Brien Chair, Authority Gerri Lynn O'Connor Vice Chair Linda Pabst Member REGRETS Cliff Gyles Member Suzan Hall Member George Mammoliti Member RES.#E13/01 - MINUTES Moved by' Gerri Lynn O'Connor Seconded by' Dick O'Brien THAT the Minutes o~ Meeting #2/01, held on June 8, 2001, be approved. CARRIED DELEGATIONS (a) Miriam Mittermaier of Friends of Claireville, speaking in regards to item 7 1 - Williams Parkway Extension Environmental Assessment. (b) Deb Schulte of 76 Mira Vista Place, speaking in regards to item 7 1 - Williams Parkway Extension Environmental Assessment. I 49 f:.. t' ,,""4,.... RES.#E14/01 - DELEGATI<)NS t I Moved by' Gerri Lynn O'Connor Seconded by Maria Augimeri THAT above-noted delegations (a) & (b) be heard and received. CARRIED PRESENTATIONS (a) A presentation by Rodney Sine, York Region Police and Steve Hinder, Community Safety Village of York Region in regards to item 7.2 - Community Safety Village of York Region. RES.#E15/01 - PRESENTATIONS Moved by' Gerri Lynn O'Connor Seconded by' Dick O'Brien THAT above-noted presentation (a) be heard and received. CARRIED SECTION I - ITEMS FOR AUTHORITY ACTION RES.#E16/01 - WILLIAMS PARKWAY EXTENSION ENVIRONMENTAL ASSESSMENT Claireville Conservation Area, City of Brampton Brampton City Council has resolved to stop the Environmental Assessment Study for the Section of Williams Parkway between Humberwest Parkway and McVean at this time, and that the need for a new road between Humberwest Parkway and McVean Drive be re-evaluated in the future when the scheduled local road infrastructure improvements have been fully implemented and are operational Moved by. Dick O'Brien Seconded by Susan DiMarco WHEREAS on April 27, 2001 the Authority resolved that the City of Brampton be advised that the Toronto and Region Conservation Authority does not support alignment 1 A of the proposed Williams Parkway which traverses the Claireville Conservation Area, WHEREAS on May 28, 2001 the City of Brampton resolved that the Environmental Assessment Study for the Proposed Williams Parkway be modified to stop, at this time, the assessment study for the section between Humberwest Parkway ad McVean Drive; 50 WHEREAS on May 28, 2001 the City of Brampton further resolved that the need for a new road between Humberwest parkway and McVean Drive be reevaluated in the future. THE BOARD RECOMMENDS TO THE AUTHORITY THAT the City of Brampton be commended for recognizing the significance of the impacts of the portion of the proposed Williams Parkway between Humberwest Parkway and McVean Drive by stopping the Environmental Assessment process for this area at this time; THAT the City of Brampton be requested to further amend the Environmental Assessment Study to determine what transportation improvements to existing infrastructure are required to ensure that any need for Williams Parkway between Humberwest Parkway and McVean Drive now, or in the future is eliminated prior to approving any planning applications affected by any potential alignment; AND FURTHER THAT the City of Brampton initiate and adopt an Official Plan Amendment of the Bram East Secondary Plan to delete Williams Parkway between Humberwest Parkway and McVean Drive and redesignate lands in the vicinity in recognition of this deletion. AMENDMENT RES.#E17/01 Moved by Dick O'Brien Seconded by Susan DiMarco THAT the following be inserted after the last paragraph of the main motion AND FURTHER THAT staff be directed to report back to the full Board of the Authority on July 27 and revise the recommendations, if necessary, to address any additional information provided by the City of Brampton. THE AMENDMENT WAS CARRIED THE MAIN MOTION, AS AMENDED, WAS CARRIED BACKGROUND In response to Authority Res #A5/01 regarding the proposed Williams Parkway, in which the Authority resolved to advise the City of Brampton that they do not support the City preferred alignment for the proposed Williams Parkway through the Claireville Conservation Area, the City passed the following resolution (C186-2001) 1 That the timing and scope of the Williams Parkway Environmental Assessment Study be modified whereby. i) The Assessment Study for the section between Humberwest Parkway and McVean Drive be stopped at this time, and 51 ii) The Assessment Study proceed for the section easterly of McVean Drive to Region Road 50, and 2. That the need for a new road between Humberwest Parkway and McVean Drive be re-evaluated in the future when the scheduled read infrastructure improvements to Castlemore Road, Regional Road 107, Humberwest Parkway and Airport Road have been fully implemented and are operational, and 3 That staff be directed to advised the Williams Parkway Technical Steering Committee of the aforementioned resolution. While staff appreciate the City acknowledging the significant concerns around the proposed Williams Parkway between Humberwest Parkway and McVean Drive by proposing to stop the Assessment Study for this section at this time, there are implementation difficulties for Authority staff with the City resolution Specifically, when the Bram East Secondary Plan was approved by the Region of Peel, the plan was amended to include the following second paragraph to policy 4 1 9, at the request of the Authority "The alignment of the road is subject to an environmental assessment to review alternative locations and construction techniques. The Williams Parkway Environmental Assessment will demonstrate a clear need for the transportation capacity that would be provided by such a facility; fully explore and evaluate all alternatives to the undertaking before such alternatives are constrained by further development; and fully assess the social and environmental impacts of each such alternative (with or without mitigation) If the final alignment remains within the Claireville Conservation lands, section 9 4 2 of the Claireville Conservation Area Management Plan shall be considered" The intent of the above noted policy was to ensure that development approvals did not eliminate the potential for alternative alignments for the proposed Williams Parkway prior to the approval of an Environmental Assessment Study Point #2 of the Council resolution suggests that Council wishes to revisit the need for a continuous Williams Parkway (between Goreway and McVean) at some point in the future. TRCA staff are not in a position to support approval of any draft plans in the area until such time as the issue of Williams Parkway between Goreway and McVean is resolved. NEXT STEPS In light of the above, staff are recommending that the City take the following next steps to implement their resolution without the need to defer approval of affected draft plans indefinitely 1 Revise the Environmental Assessment Study to determine what transportation improvements to existing infrastructure are required to ensure that any need for Williams Parkway between Humberwest Parkway and McVean Drive now, or in the future is eliminated, prior to the approval of any draft plans, 2. Initiate and adopt an Official Plan Amendment of the Bram East Secondary Plan to delete Williams Parkway between Humberwest Parkway and McVean Drive, and 52 3. Revisit the land use designations within this area in light of the deletion of the proposed major arterial, and amend the Secondary Plan accordingly Report prepared by. Sandra Malcic, extension 5217 For Information contact: Sandra Malcic, extension 5217 Date: June 21, 2001 RES.#E18/01 - COMMUNITY SAFETY VILLAGE OF YORK REGION To investigate the potential development of the Community Safety Village of York on Toronto and Region Conservation Authority lands within Bruce's Mill Conservation Area. Moved by' Gerri Lynn O'Connor Seconded by' Dick O'Brien THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Toronto and Region Conservation Authority investigate the potential development of The Community Safety Village of York Region on Authority lands within Bruce's Mill Conservation Area, THAT staff be directed to enter into formal discussion in regard to the aforementioned matter with the Safety Village Organizing Committee, AND FURTHER THAT staff report back to the Public Use Advisory Board on further developments in that regard. CARRIED BACKGROUND The Authority has been approached by The Community Safety Village Committee of York Region, a sub committee of PACT (Police and Community Together) The Committee has chosen lands in Bruce's Mill Conservation Area as a prime location for the development of the Community Safety Village of York. The concept of Children's Safety Village originated in Halton Region with others founded in Waterloo, Durham and Peel Regions Several are in various stages of planning or development. Those being North York, Niagara Region, London and Thunder Say London is developing their Safety Village on the Upper Thames Conservation Authority's Fanshawe Conservation Area. Growing popularity is attributed to the valuable safety messages and life skills taught to our most cherished resource, our children Programming is offered at primary levels and includes road, stranger and bike safety Additional programs are being established such as water, rollerblade, skateboard and fire safety programs Furthermore, the scope of programming is being reviewed which will create opportunities for seniors, adults and those with disabilities and other challenges Additional facility uses have included seniors activities, day camps, scout and guide programs, social functions, and police and fire services training. 53 RATIONALE The site within Bruce's Mill is a 13 hectare piece of property adjacent to the easterly boundary of the park, east of the main access road Prior uses include minimal picnicking and group camping activity Further use has been discouraged in an attempt to reduce maintenance and employ a "Best Management Practices" perspective and ultimately naturalize the area. Current services to the site include hydro and water A vault toilet is presently servicing low volume use. Ample parking exists adjacent to the proposed site. Criteria used by the committee to choose this particular site include. . location within the York Region, . good access (close to Hwy 404), . services (a septic system would have to be explored), . level terrain - minimal excavation, . adjacent to a regional road, and . secure location The committee is basing its usage forecasts on participation from the 150 Separate and Public Schools currently in the Region. This reflects a potential 30,000 annual visitations from primary levels for safety programming DETAILS OF WORK TO BE DONE Staff are proposing further investigation into existing Safety Villages and information will be gathered on lease agreements, partnership opportunities, user fees, service demand, and maintenance issues Staff would report to the Public Use Advisory Board The Community Safety Village Committee of York Region is presenting its proposed Community Safety Village at the July 6, 2001 PUAB meeting FUTURE BENEFITS/PROBLEMS Staff feel positive opportunities exist for further uses at Bruce's Mill beyond the scope of programming offered at the Safety Village. Safety Village programs typically are half day programs. Staff are confident potential exists to further enhance the visitors experience through outdoor education and nature interpretation programming The annual "Sugarbush Festival" at Bruce's Mill is a prime example of partnering opportunities Other opportunities for educational programs which would further the Authority's objectives for "Education for a Sustainable Future" as set out in the Living City Campaign, could be incorporated FINANCIAL DETAILS The Safety Village Business Plan identifies two capital development scenarios 1 Traditional Safety Village 1 7 million dollars, and, 2. Indoor Safety Village 4.2 million dollars 54 A detailed financial forecasting is included in the attached business plan Partnering, sponsorship, volunteers, user fees, and perpetual funding initiatives will be key components of the overall success of the Safety Village. For Information contact: Mike Fitzgerald, 905-887-3386 Date: June 26, 2001 Attachments: 1 55 Attachment 1 - Business P.lan , Co o<\!l'o - 56 I Acknowledgement I would like to thank a number of people and organizations who were extremely helpful in providing information necessary in the development of this Business Plan. In particular: - The staff of Peel Children's Safety Village, Win-Mellor Hay, Constable Scott . Dunslow and Constable Heather Andrews. . Chairman Gary Evans of the Peel Children's Safety Village. . Constable Esther Rathwell of the Kids' Safety Village of Durham Region. . Sergeant Joe A. Prasad, Co-ordinator - Educational Services, Halton Regional Police Department . Constable Paul Schmitt of the Waterloo Regional Police Children's Safety Village. . Judy Lynn, Project Manager of the Scarborough Children's Safety Village. . Lubomir Dzamba, Stafford Haensli Architects. . Tom Mulford I would also like to thank the members of the Steering Committee for giving me the opportunity to be a part of this exciting project There is no question that the - Community Safety Village of York Region will be an outstanding resource. Ian W Scott Preside,nt Ian Scott & Associates -.. ---------------- - 57 '" . . Table of Contents Introduction and Backgr.ound . .. ............. . ........ ... . .1 Executive Summary -.. . ... . . ..... ...... .. .. ...... .. ..2,3 Safety Villages in Ontario Figure 1 - Comparison of Villages Studied ... . . . . 4,5 Figures 2-7 - Safety Village Snapshots .. . ..... ..6-8 Key Principles for Success ............... . .. . ...... .... . .....9.10 - Site Considerations .. . .................. " .... ... .. ..... .. " 11 i . Capital Project Costs -...... ... . ..........12 .... ... ..... .. .. Management Model . . " .. .. . " .. .... ... " ............13 Figure 8 - M.anagement Model . ...... .............. ..14 - Operating Budget : Funding Formula ....... . . . .... ........... .... .....15 Ontario Trillium Foundation .. .... ........ .. ... ....16 Revenue Generation . . .. ........ " .... ........17 Projected Five 'Year Annual Operating Costs :. ~ i) Figure 9 - Salaries. Wages and Benefits . ........18 ii) Figure 10 - Other Operating Costs . . . .. ......19 Fund Development " " " " ., .. ....... .. .. ..... .. .. ..... . 20,21 Program Areas .. ... .~. ............. .. .. .. " .... " .. .. ...22,23 Appendix A - Capital Project Costs .... .. . ...... ... .. .. ...24-28 58 I Introduction and Background - The concept of a Children's Safety Village originated in Halton Region in 1987 Since then other Villages have been founded in 'Waterloo, Durham and Peel Region. Several more are in yarious stages of planning including North York, Nia~ara Region, London and Thunder Bay The reason for the growing popularity of Safety Villages in Ontario is quite simple - the chance to protect children from the single greatest danger they face - accidental death from injury that could have been prevented by education and safety training The Community Safety Village Committee of York.Region is a subcommittee of an Aurora organization known as PACT (Police and Community Together) and was founded in 1997 The members of this committee are: Steve Hinder - Aurora Town Councillor (Chair - Steering Committee) Staff Sgt Rodney Sine - (Member) Representing York Regional Police Debbie McNamara - (Member) - Representing PACT Marc Neeb - (Member) - Representing PACT Richard Boyne - (Member) - Representing PACT David Greig - (Member) - Representin~ptimist Clubs The members of the steering committee quickly realized the tremendous benefits a Safety Village could bring not only for the children of York Region (a first priority) but also to other members of the community - adults, seniors and those with disabilities and other challenges. The Community Safety Village of York Region (C.S.V Y.R.) is therefore presented with a wonderful challenge - learn from other Safety Villages in the Province, create a Village unique to York Region and expand the -traditional" Safety Village concept to reach out to the safety and injury prevention needs of other members of the community In this sense it will then truly be a -Community Safety Village" for York Region. - The Steering Committee contacted Ian Scott & Associates to initiate the task of .developing a Business Plan for the Safety Village to guide its' future planning and development in all key areas. This document is the result of that initiative and will hopefully provide the basis for what is expected to be an outstanding community resource. . Community Safety Village of York Region - Page 1 59 . I Executive Summary The concept of a Community Safety Village for York Region is an exciting one which makes perfect sense - a facility unique to York Region which will reach out to the community in new and innovative ways while providing the core programs of safety and injury prevention training to the children of the Region. . The Community Safety Village Committee of York Region is a subcommittee of PACT (Police and Community Together), an Aurora based organization founded in 1997 The Steering Committee has been actively pursuing the conc~pt of a Community Safety Village for York Region and is committed to seeing this vision become a reality A number of key principles and initiatives will ensure the success of C.S.V Y.R. These are listed on pages 9 and 10 While they are all important, some stand out in terms of their impat;t on the present and future Success of the project: . The active and full partnership of York Regional Police. . Public and private sector fi'1ancial support to offset costs. . A working Board of Directors composed of the key stakeholders (Police, Fire, Boards of Education, Service Club(s)) plus active representation from the community - . Development of a comprehensive fundraising plan. . Hiring of a Village Manager to handle public and media relations, co-ordinate fundraising activities and facilitate investor relations. . . Expand the use of the facility to include evenings and weekends thereby strengthening its role as a community resource. . Ensure that a perpetual maintenance fund of $10,000 is established as part of each sponsorship. . Develop a formal volunteer program. A number of other Safety Villages in Ontario were studied and the results of this examination can be found on pages 4 and 5. Currently a number of sites are under consideration for C.S.V Y.R. A min,imum of 5 acreS is required and a number of parameters will need to be met to ensure a Community Safety Vi/Jage of York Region - Page 2 . 60 suitable site. These parameter~ are listed on page 11 As a charitable, non-profit organization, C.S.V Y.R. will be mQnaged by a 12 member volunteer Board of Directors representing the key stakeholders and other members of the community Staff will consist of a Village Manager, 2 First Class Police Constables and a First Class Fire Preventiot\ Officer A key decision will involve the configuration of the facility to be built A conventional Safety Village with a building of 8,154.0 square feet (757.2 square meters) and an outside area of some 129,756.0 square feet (12,058.0 square meters) will have a capital project cost of $1,728,42400 (1999 dollars). An indoor facility with a substantial proportion of the amenities contained under a roof would total" 59,3820 square feet (5,516 4 square meters). In addition, the outdoor areas for this option would total 71,970.0 square feet (6,6907 square meters) and would have a total capital project cost of $4,242,944 70 (1999 dollars). There is a very real possibility that a combined indoor/outdoor facility could be built which would have many of the components required indoors but also have an outdoor area that could one day be covered in a phased construction process. This option would need to be further examined and developed by an architect. Annual operating costs (exclusive of staffing) would be in the area of $90,000 - $100,000 These costs will be offset by revenue generation in a number of areas. These are outlined in the section on Revenue Generat}on (page 17). The Safety Village itself will ultimately house 25 sites and buildings each of which will be sold for a fee of $30,000 - $35,000 of which $10,000 would be dedicated to a perpetual maintenance fund. A signed agreement with each Corporate partner will outline the obligations and responsibilities of the parties. The duration of commitment will be a minimum of 10 years The two (2) core programs of teaching at C.S.V Y.R. will be road safety and stranger awareness taught by Police Department staff and fire safety and prevention taught by fire and Emergency Services Departmet\t staff Community Safety Village of York Region - Page 3 61 I , ,:.' ",Safet \Jilla es in Ontario j' Figure 1- ComparIson of Villages StudIed A review of 5 Childre 's Safety Villages in Ontario was studied. The results of these visits are seen " in the chart below M~. Judy Lynn, Project Manager for the Scarborough Children's Safety Village, and Mr.Gory I Evans, Chair of the Boprd of Directors of the Peel Children's Safety Village, were also interviewed. All parties were very *nowledgeable and helpful in sharing information. I I, Peel Children's Halton Children's Waterloo Regional PoliCE Kid's Safety Village Scarborough'Children's I Safety Village Safety Village Children's Safety Villag~ _. of Durha~~egion Safety Village I Date Visited I May 3, 1999 May 5,1999 May 6,1999 May 12,1999' May 18,1999 I 1 'Contact Win Mellor-Hay Sergeant Joe Prasad P.c. Paul Schmitt P.c. Esther Rathwell Judy Lynn Q') I ( ec. Administrator) (905) 825-4720 (519) 653-7700 Ext.889 (905) 668-9893 (project Manager) I\,) ~.c. Scott Dunslow (416) 808-4228 pE Heather Andrews I I (90~) 453-3311 Ext 4071 ; Year Opened I 1994' 1987 1992' 1995 2000 (Projected) (first in Canada) !Initial Capital Cost $1.1 million (N/A) $750,000 $1,000,000 + $4.2 million Ondoor) I , Yearly Operating Cost $75,000 - $100,000 eN/A) (N/A) eN/A) $125,000 (Estimated) Board of Directors i2 person' No No 6 person. 12 person I Gary Evans President 1(905) 459-6066 ......... ... I Community Safety Village o;.~~rk ~egiOn - Page 4 -- I I I I ' I I i I I I I I I Figure 1 - Comparison of Villages Studied I I i ! Ilpee' Children' s Halton Children's Waterloo Regional Police Kid's Safety Village Scarborough Children's II ~fety Village Safety Villaqe Children's ~!lfety Villaqe ~f Durham Re~~~~ Safely Village r . I . . Employees 2 ~ollce Officers eFT) 1 Officer/Day from 1 Officer 1 Officer 4 Police Officers (FT) 1 FTI!exec. Administrator Educational Unit Site Location . Rent~1 by City for $1/year Attached to Regional Attached to Regional Public School Board (N/A) I Police Headquarters Police Headquarters Donated far $l/Year i Site Size BUildJt9 4,000 square feet (N/A) 2.5 acres 1.2 acres 3.1 acres I approximately) . 16 . . . lBuilding Sponsorship $25,O~ 0-$30,OOO/building fJ'l/A) $lO,OOO/building $ 12.500/building $20,OOO/bulldlng (inell des building costs) plus building casts plus building costs $2,500 yearty malnl 0') .I . (,J Maintenance (Indoor r~o~ By Police Contracted Out By Police and (N/A) and Outdoor) Co-op students , . . Grades Participating . Grades 1-4 Kindergarten, 2 and 3 K! 1 and 3 by police Grades 1-3 (N/A) I 2,4 and 6 by f.ire dep't -. I I - . I . . Yearly Attendance 18,000 Children 10,000 Children (N/A) 12,500 Children 25,000 (Projected) . GradJ 1 and 2 - 90 minutes ., Class Length 1 hour 70 minutes 90 minutes (N/A) II Grades 3 and 4 - 2 hours l I Z 1 1 road, 1 fire safety . # of Classrooms 1 3 road, 1 fire safety II orning stvd.nt . 2 I1\orning student, 2 /nornlng stud.... . . Co-op Program 2 morning students (N/A) 1 afternoon student 2 afternoon students 2 afternoon students 1 afternoon student ~ Co/n/nunlly Sofely Villog. of York Roglon - Poge 5 ~_.... I I I I I ! . . I '. .~~: ". 11.."...., , rigr.tr ~ "r Plcin cmd R.(dr:Qcd Cro.~5mq - .- ,F. !()lJre H'1~r "at. .... 5o~~ty iriilaqe of Yor' Qe<j:I':;!O 64 . ':.:'~afety vin.i.1!i~.' $'~9P~h'fjfs"" .. . .: ,....... .~.. ... ...... .' , ... . . .. . ..~~: '~.'::'. ,. .. " ::.......'\'.....:.. ..... "',oJ' ..... .....: .:..... . ...... ", . . . .....:. :jy - .~~~~~?m~:..;. .Y . .. . :<: ~:"u !, , ^....: ~.... ~ 65 ~ 4~ r~ J.... ~ \..tt-t.,:i.- ..".~:..... :~ J. , -- - - Saf~1Y VU-'age 5napshots-~ : '__~;_: .. ';. .. :.. . . .. ....: ~'" : .' . . ..' .: ::'~ .-:_..v ' :.1 t::.~-';"(<." l1. ~ , _I......W.:. tm~.. . ..lE: I M~'.:"",' -;=1~:~~ """"'t", "':'.'11 . . . .. ~1. . ~- ......""-.. . ! .- FiQure 6 - CI r 11. 'd: . . . ~ . ...-. '<;/1 866 . .. Key Principles for Success 'N.h....... "..." Based on the ex~rjel1ce. of other Safety ViII(tge$ and 'bullding em the uniqueness of Yor.k RegIon, there are a number of princlptes which wlll.ensure tl1e success of C.s.v YoR. from its' inception: l. The active and full partnership of' York Regional Polic~ 2. The identificatioh and hiring Qf a Village ManageI' upon substat.ltlal completion of the project 3. Public and .prlvate $e..~or f~n(mc:ial support is crltico.l to the success o.f this project to offset 'costs. 4. CommuniCCltiQn with and support of aflle.vels of government 5. Formal e.ndprsert)en.t by Separate and Public Schol)l-Boards with the So:fe:ty Village progl"Clm c:urrlc,=,lum per the requirements of.the Ontario MInistry of Educatjon and local boards. . 6. A working Board of Dire.etors composed of the key st(l.ke:holders (Pollee, Fire, - Boards of Educo:tlon. Service Club(s)) plus octfve representation from the community (lawyer., Q.cCl)untont, public relations/marketing. fundraising, etc.). 7. A major Service Club sponsor with additional support from other Set'vice .Clubs in the ~egion. 8. Development of 0 comprehensive. fundralsing plan which would Include various type;S and levels of 6ponsorshlp and reeogni-ze Win kind'" (l.hd "pro bono" ~onatiol\$. 9. Hiring of 0. Project Champion with appropriate adminisfrative..support at the comme.ncement 9f the project to handle public and media relations, co-ordinate fundraising activit.ies and to facilitate inVUtor relqtiol\S.. ~-~ Community Sa.fety Village Qf York R~i9n - PQ.ge 9 67 - Expand the use of the facility and its' amenities to make it available for other community uses in the evenings, on weekends and in the summer 11. Fire and Emergency Services safety education should be included. .. 12. Look at complimentary programs to expand the scope of the village. Examples could include water safety, farm safety, alcohol and drug awareness, in-line skating, skate boarding safety, training of crossing guards and safety programs for seniors and women to name but a few Some of these activities would be revenue centres. . Explore the concept of summer programs to generate net revenue (in-line skating, bicycle and water safety). 14 .. Develop a "logo", through a competition in the elementary grades which would be serviced by C.S.VY.R. 15. M Ensure full accessibility and program content for the physically challenged. 16 Ensure that a perpetual maintenance fund of $10,000 is estabUshed as part of each sponsorship agreement for each building or site. 17 Ensure that the facility is maintained at Q high level at all times to ensure stakeflolder satisfaction. ___ __ _._Dev~lop..a_f.or::mal_v.Qlutlteer-..pr-ogram...-_ __ __ _._____ .--.-- .- -....- - - - -.-.--.- -.-- .. -- - - -.- - - - -.-- .. Community Safety Village of York Region.. Page. 10 68 I Site Considerations '. . Clearly, finding the right site for the Safety Village is a critical matter Without exception, other Safety Villages in Ontario have been built on land donated or leased at minimal cost A number of sites are currently under consideration but regardless of what site is chosen there are certain factors which will be important including' . . Some degree of centrality in the region. . A minimum of 5 acres (preferably more to allow for future expansion and new programming). . Good access via transportation routes and public transit . Serviceable land. . Topography that would limit costs associated with regrading and . clearing of the site. - . Adjacent to a regional road. Another option would be to find a site with an existing building that could be retrofitted. Any building of this nature would need to be carefully studied by an architect to determine costs and suitability for retrofitting -..- - ----- -----.- - --- -...-.- --..--...---- -.---.- - --. .---- '-.'-"'- -.- -- --- - - ----" .- -..- .- . Once a site Is finalized, a full examination of all the parameters impacting the site will yield more definitive cost information. - - - - - . - - - Community Safety Village 9f York Region - Page 11 69 I . . Capital Project Costs Ian Scott & Associates in collaboration with Stafford Haensli Architects (Lubomir Dzamba) has developed Capital Project costs for two scenarios - a traditional Safety Village and an Indoor facility The component parts of each of these fadlitles Is included in the budget breakdown. . The all in cost for the traditio~al Village is' $1,728,424.00 The all in cost for the indoor Village is: $4,242,944 70 Appendix A provides a detailed breakdown of these costs. - - - - - - -. - - - Community Safety Village of York Region - Page 12 70 i . Management Model I. . As a non-profit, charitable organization registered with the Province of Ontario, the Community Safety Village of York Region (C.S.V Y.R.) will be governed by a volunteer, working Board of Directors. It is recommended that this Board number 12 people with representation to include: . . . PACT Committee Member , York Regional Police - 1 Senior Staff Representative . . . York Region Public School Board - 1 Staff Representative . York Region Separate School Board - 1 Staff Representative . . Optimist Club - 1 Representative . . York Regional Police Services Board - 1 Representative . . fire and Emergency Services - 1 Senior Staff Representative from a local fire department . 5 Community Representatives to reflect such expertise as' Law Financel Accounting Marketing/Public Relations Community Fundraising Co nstruction/Engi neeri ng Volunteer/Seniors Work . The Board would be headed up by a Chair and other executive positions would include Vice Chair, Treasurer and Secretary In addition, in keeping with the principle of a .working" Board, individual Board members would head up and recruit subcommittee members in the following areas' Finance Fund Development Marketing and Public Relations Program Development Planning and Building Volunteer Development . Figure 8 outlines the Management Model for C.S.VY.R. . The Village Manager would respond directly to the Chair and Board of Directors Communi1y Safety Village of York Region - Page 13 71 .. Management Model , FIgure 8 , . , Representatives . Village , i .' PACT Committee Member , Board of Directors Manager Chair .' York Regional Police Vice-Chair . Treasurer . York Region Public School Board Legal Counsel -- Secretary .' York Region Separate School Board ...... . .' Optimist Club .. York Region Police Services Board ~ .' Fi re Departments N .' 5 Community Representatives I ------ .. - . i ! I , . , I Finance Fund Marketing and Plannir:J! and Volunteer Program Development Public Relations Bull rng Develo~ment Development .. T T I T . . , ] Committee Committee Committee Committee Committee . Committee Members Members Members Members Members Members Community Safety Village of York Region - Page 14 - - I ' \; Funding Formula ,." -, The funding formula followed by other Safety Villages in Ontario is recommended for C.S.VY.R. This involves the assumption of costs on the following basis. Public and Private Sector - All capital costs associated with the project York Regional Police - All full time staff costs (1 Village Manager, 2 First Class (Figure 9) Constables). - Office and associated costs during planning and construction period. Loca~ Fire Departments - 1 Fire and Emergency Services Representative. (Figure 9) Community Safety Villaae of York Reaion - All other ongoing operating costs. (Figure 10) - - Community Safety Village. of York Region - Page 15 . 73 i Ontario Trillium Foundation i I '..: - The Ontario Trillium foundation was established in 1982 and is an arm's-length agency set up by the Government of Ontario to disburse a portion of the proceeds received through gaming to charitable organizations across the Province of Ontario As the Trillium foundation literature states .. our focus is on building healthy, sustainable and caring communities, described in our vision as communities marked by personal contribution, an abundance of accessible activities and services, and deep and respectful public discussion." There is every reason to believe that C.S.VY.R. meets the criteria for grant consideration through this program. Indeed, discussion has already taken place with a staff representative of the Trillium foundation and pl'eliminary information and details on the grant program have been made available to the Steering Committee. The Trillium Foundation provides single ,!r multi-year grant!': for up to five years in the general range of $2,000 to $75,000 for Community Grants and in the range of $2,000 to $250,000 per year for Province-wide Grants The following is eligible for funding' - . General operating (:osts or direct project costs including salaries and - overhead. - . Costs related to evaluation and dissemination of information or knowledge. . . Technical equipment and Internet access. . Capital expenditure for renovation and repairs. There is also a list of projects/organizations for which Trillium foundation will not provide grants. C.S V Y.R. would likely be eligible in the Community and Province-wide Grants Category Once this Business Plan is completed it should form the basis for application to the Trillium foundation. Please note however that timing of the application is important According to the most recent information received from the Trillium foundation, an application from C.S V.Y.R. should be received no later than July 31. 1999. Discussions with staff of the Trillium foundation are ongoing ~r'7 ~ 0 1 ~./ - Community Safety Village of York Region - Page 16 -:5 '.. I" , ." .s.. I. . I , 0) 9''- 74 . Revenue Generation Annual reve.nues.to be rai$ed will be in the neighbourhood of $75,000-$100,000. These will t;ome from the following sources: i) Perpetual Maintenance Fund $25,000 ii) Accessory Re.venues . Room rentals (B~rds of Educati~n, ot.her training organizafions such as Youn!1 Drivers of Co.nc:\da, small socials, birthday parties, e.tc.); . $ummer safety d(t)' camps. . Vending machines and. retail sates. Totol: $15,000 The degree of Qcces$ory revenue generation. will be a function of severC11 factors. The most Important of these are: . How well the 'cQncept of Q '''community resourcen is m'Clrketed to groups and .people in the RegIon. .. The design of the building and what programs and activities it is capable of occo.mmodati ng. . Pricing structure for use of the bl:lilding Clnd village area. . The potential for summer use. .. The op'portu-nity to use the fc<;i1ity for training fo-r scxfe.t)' related teaching by other :groups (ego Crossing guard training, St. John's Ambulahte). . The P9tenti<11 in areas -such as vending machines and sates of souvenirs and tee shirts, etc. In the case of each Qf'!eQ of accessory revenue, Q detailed evaluation would need to be made comparing projected revenues against increased costs. of operation 'and be~fits to the community. -------...-..--.-----.--..--------------- --.- -------- - ----------- ..---- - ------- ii'i)'Activity Fee (optional - subject to annual review by Board of Diret;tors) 15,000 participants x $3.00 per J>erson $45,000 iY) Additional fundraising Programs $10/000 , Tot(:lI $9~,OOO ....----...-- Community Safety'ViIlage of Yor.k Region '" p~ 17 75 Projected 5 Y ear, ~nnual Operating ~~sts Figure 9 - Salaries, Wages and Benefits Yeer 1 Y!,Ot+ 2 Yec.r 3 Vr:o.r "I- Yeer 5 Expen5e$ Salaries'end W~~S Vin~ Monager $50,000 $51,000 $52,020 $63,060 $54,122 2 First Clos$ Cc"std~~ ~ $~.009 $113,762 $116,037 $118,358 $t20,72~ $1~3,l40 1 t=ir'e & Emergency 5u~c:u'Rep., $52,800 ~53,856 $54,938 $56,032 $57,152 PIT Seete.toriol Support $7.680 $1.!34' $7,990 $8,150 $8,$13 Subtotal $224,242 $228,727 $233,301 $237,967 $2~,n7 Benefin e 15% $3'3,656 $34,309 $a4,99~ $35,695 $36,409 Totel S<1larie$ and Wages $2~7 )j78' $263,036 $268,291 $213.663 $279,136 ~ - -- - .. - - . - - - - ,- . - .......~.~_o...-_. ---, ....-......-......, ColMlUl'lify SakiY Vil1cge of York Region - Page 18 76 . P~ojected 5 Year Annual Operating Costs - Figure 10 - Other Operating Costs Year 1 Year 2 Year 3 - Year 4 - Year 5 - Expenses Other Operating Costs - - 1. Program Supplies $10,000 $10,200 $10,404 $10,612 $10,824 2. Office Supplies/Equipment $5,000 $ 5,100 $5.202 $5,306 $5,412 3 Marketing, Promotion and P/R $10,000 $10,200 $10,404 $10,612 $10.824 4 Repairs and Maintenance $5000 $7.000 $10.000 $10,200 $10,404 5. Grounds Maintenance $8,000 $8,160 $8.323 $ B 490 $8,659 6. Capital Improvements - Site $2.000 $3,000 $5,000 $5,100 $5.202 7 Capital Improvements - Equipment $2,500 $4,500 $7,500 $7.650 $7,803 8. Capital Improvements - Building $2,000 $3,000 .$5,000 $5,100 $5,202 9 Co-op Student Expenses $2,000 $2.040 $2,081 $2,122 $2,165 10. Vehicle (Leased) $8.000 $8,160 $8,323 $8,490 $8.659 11. Telephone $3,000 ,$3.060 $ 3,121 $3,184 $3,247 12. Hydro-Electric $8,000 $8.160 $8,323 $8.490 $8.659 13 Natural Gas - $3,000 $3,060 $3.121 $3,184 $3,247 14 Water/Sewer $200 $204 $208 $212 $216 15. Professional Fees $ 2,000 $2,040 $2.081 $2,122 $2.165 16 Printing Supplies $3.000 $3.060 $3.121 $3.184 $3.247 17 Bank Charges $500 $510 $520 $531 $541 18. Insurance $ 3 ,800 $3,876 $3,954 $4,033 $4,113 Total Other Operating Costs $ 78.000 $85,330 $96.687 $98,620 $100,593 Revenues (Page 17) $80,000 $86.000 $97,000 $99,000 $101,000 - Net $2,000 $670 $313 $380 $407 ~ Community Safety Village of York Region - Page 19 77 , , . ... . . '" . . , , :::", ~" ~ut}.d Development '. ., '. ,; .' : '. , A comprehensive fundraising plan wilt be.developed by a "Fund. \';)evelopment Committee," a supcommittee.of the Board of Directors in concert with the Village Manag.er. Some of the important decisions and o.~tJOhs which will need t? take ~Iace to ~nsure. the success of your Fund Development Plan include the following: , The. niring of a. Village Mana~r with significant fundraising experience in the. not-for..profit sector l: The. naming of a high profile patron for the Village. ~. The recruitment of an active and committed group.of citizens to fa.cilitate fundraising activities. ~.. Recognition of "in 'kind" donations or "pro bono" work which can be very useful in cutting .costs (eg. ~andscape company to build a garden and handt.e all grounds maintenance. an advertising. agency to develop your promotional materiat). . .. The timing of pro.motional/fundrai'sing information must coincide with naming of your key staff -and volunteers so that you call capit,alize on media exposure a.nd start having an immediate impact. Key areas of concentration in your Fund Development Ptah will include; I. CorpOrate 5it~/Buildin9s .. Ultim<lfe development of up" to 25 sites and buildings which would be sold fo,. a fee of $30,000 - $35.000.of'whic;h $10.000 would be dedicated to a perpetual maintenance fund. . Duration of commitment would be a minimum of 10 years. + Signed agreement with each Corporate partner outlining ob\jgat.ions and responsibilities of parties. .. - Communi1y SofetyViflage of Y:ork 'Region - Page 2.0 78 I : Program Areas : Two (2) core programs of teoching <U"e recomme.nded at the cutset of the Safety ViUage: 1. Road safety and stro.nger awareness taught by Police Department Staff. 2. fire safety and preventwn taught by Fire end E~ge.ncy Services staff. 1. Rood Safety Program To be taught by 2 first Class Constables working fun time. at the Safety Village (an extra Officer shQuld be tro.ined in case of sickness, etc.). ,. L.oeal School Soarrds responsible for bussing childr~ to t~e Safety Village.. . Participaticm in road safety and stranger awareness program by grades 1-3. . Separation of bookings 4t1d programs i/'l the following manner: '" Grod~ 1 - booked fro-m t>ecembe.r to March, they will tour the the Village on foot . Grade 2 - bookeq from September to Deumber, they will 'tour the Vina~ In miniature m()torized cars. tI:: Grade 3 - booked from March to JUtle~ they wm tour the Village on bicycles. . Three 90 minute. classes to be taught deily from: 9~OO AM - 10:30 ;'M 10:30 AM -12:00 PM 1:00 PM - 2:30 PM . C.S V Y.R. wilt need a minimum of 30 of both the minicrtur-e motorized cars and small bicycles. .. The teaching program wiU consist of an indoor (classroom) component and a.n outdoor (touring Villa.ge) compone'nt . Children will be taught the meaning and Importance of traffic signs, signals, and the danger of railway crossings, hy4ro substations, etc. . A component dMting with stranger awareness wilt o.t50 be taught. to Safety Village currlcu1um to meet the requirements of the Ministry of Education and local boards through a Program Development Committee. 2. Frre safety PrOQrcutl .. to be to.tlght by 1 full time Fire and Emergency Services representative -...-......-.. -... --....... . CommtJnity Safety Village of York Region - Page 22 80 . . Exclusivity principle for Corporate sponsors (eg. 1 financial institution, 1 fast food company, etc.) + Key areas of concentration would include (but not be limited to): Banks Insurance Companies . Investment/Brokerage Houses Food Service Industry Service Clubs Churches Utilities Boards of Education Car Dealerships Airlines/Railways Municipal Governments (Town Hall) Fire Departmenf~ Pharmaceutical Companies Computer Companies Real Estate/Development Industry Construction/Building Contractors . n. Foundina Sponsors - . These would include the York Regional Police Department, the Optimist Club and any other major sponsor at the commencement of the program who would commit to a one time donation ($100,000 +) or a longer term commitment of the same or greater value. m. Sale of Classrooms IV. Sale of Street Names V. Individual (or Group) Sponsorship of Cars VI. Programs ., - Community Safety Village of York Region. Page 21 79 v . the grades targeted for the fire safety program would differ from t!1e . road safety program. For example, in Kitchener/Waterloo grades 2, 4, and 6 are exposed to the program. . an important part of the fire safety program will be a building which will contain a kitchen, bedroom, hallway and exits to duplicate a residential dwelling. These facilities become an integral part of the fire safety teaching - Community Safety Village of York Region - Page 23 81 . Appendix"A' ~-~~Capital Proje'~t Costs . . ~ ... .' . OUTLINE SPECIFICATIONS: The cost of the construction materials of the project are based on the assumption of a durable (long-tenn) low maintenance materials and sy5t~m!~ comparable with $tandw Ecl1,loational facilities or Community~ccrea1ional facUlties. The' PrQject is proposed as pb~ approa.ch allowing for "pt'epared" add on plug-in points for future phases. The walls in the cbildren occupied areas ~ assumed to be coD.Sttucted of concrete block with washable paint finish (epoxy). Floors in classroom and corridor areas will be finished with vinyl composite tile. The walls in the staff areas are assumed to 'be of a dtywaU construction. The mechanical sy:;tems are based on the premise -of a fUll HV AC fOT all indoor teaching and administration spaces (.Alternative A) and a full HVAC fot all indoor teaching Bnd administration spa.ces with onty limited heating for the indoor P~tiee~.. (Altema.tive B). In both. altematiVC$ the facility is proposed as fully handicapped accessible with no barriers. The' parking Jot and bus loliding area is IdS-Q l1$$umed to be designed with full expectation of wheelchair movement. Landscape ~ea will. include. 'outdoor/indOOr ~hithcatre (Alternative' AfB.)t allQwing for seating o f approxiIn.~tely 100 children:. Communl1y safety VUlage af York R.egion ~ ~ 2-4 82 . Appendix A - Capital Project Costs . . - PROGRAM REQUIREMENTS ALTERNATIVE A (Outdoor Teaching and Instruction Area) # Name #Req Area m2 Area SF INDOOR AREAS: 1 Classroom 2 139.5 I,Soo.5 2. Meeting Room 1 139.5 1,500.5 3. Smoke Suite 1 50.0 540.0 4. Office (Manger) 1 14.0 150.0 5 General Office 1 28.0 300.0 6. LobbyNcnding Area 1 46.5 500.0 7 Public Washrooms 2 60.0 650.0 8. CoallMud Room 1 28.0 300.0 9 K.itchen Staff Room 1 37.0 400.0 10. Starr Change Suite 2 18.5 200.0 11. lanilor 1 5.0 54.0 12. Gen. Storage Room 1 14.0 150.0 13. Shipping & Rec. Area 1 14.0 150.0 14. MeehaniC;i11 Room 1 14.0 150.0 15. Corridors 1 23.0 250.0 SUBTOTAL A 631.0 6,795.0 16 Gross-uo 20% of A 126.2 1.359.0 TOTAL 757.1- 8,154.0 - SITE AREAS: 17 Outdoor Practice Area 1 10,000.0 107,639.0 18. Outdoor Structures 25 625.0 6,727.0 19 Amphitheatre (100) 1 250.0 2,690.0 20. Parking Area (15 cars) 1 418.0 4,500.0 21. Bus Loading Area (2) 1 150.0 1,600.0 22. Bus parking Area (2) t 150.0 1,600.0 22. Landscaoinl! Area 465.0 5.000.0 TOTAL 12,OS8.0 129,756.0 Note: Site area required is approximately 3.5 acres. Community Safety Village of York Region - Page 25 83 . Appendix A'" - Capital Project Costs.._. '. ALTERNATIVE A (project Cost Summary) 1) Soft Costs 1 1 Surveying and Geotechnical Costs $10,000.00 1.2 Consulting Costs (A,S,M&E,L) 6% orc . $86,000.00 1.3 .Approvals 1 % of $14,500.00 SUBTOTAL A $110,500.00 14 GST on A (@7%) $7,735.00 TOTAL SOFT COSTS $118,235.00 2) Construction Costs: 2.1 Site Development Costs: o Site Servicing Allowance $25,000.00 o Outdoor Strnctures (RoadslPads) $275,000.00 (125,000.00 + $150,00000) o Landscaping Allowance $50,000.00 o Outdoor Practice Area (Mise.) $25,000.00 o Parking Area I Access Road $40,000.00 o Bus Loading Area $20,000.00 Total $435,000.00 2.2 Indoors Teaching/Admin spaees (8,154.0 sf) SlI0.00/sf $896,940.00 SUBTOTAL B $1,331,940.00 Construction Contingency 8% ofB $106,555.00 SUBTOTAL C $1,438,495.00 GST on C (@7%) $100,695.00 TOATL CONSTRUCTION COSTS $1,539,190.00 "3) Project Costs: - 3 1 Project Management Costs 2.5% ofC $36,000.00 3.2 Furniture and Equipment Costs Allowance $35,000.00 TOATL PROJECT COSTS $71,000.00 OVERALL PROJECT COST (1+2+3) $1,728,424.00 Community Safety Village of York Region - Page 26 84 . .-' . ..,.. ~ . Appendix A - Capital Project Costs PROGRAM REQUIREMENTS ALTERNATIVE B (Indoors Teaching and Instruction Area) # Name #Req Area m2 Area SF INDOOR AREAS:' 1. Classroom 2 139.5 1,500.5 2. Meeting Room 1 139.5 1.500.5 3. Smoke Suite 1 50.0 540.0 4 Office (Manger) 1 14.0 150.0 5 General Office 1 28.0 300.0 6. LobbyN ending Area 1 46.5 500.0 7 Public Washrooms 2 60.0 650.0 8. CoatlMud Room 1 28.0 300.0 9 Kitchen Staff Room 1 37.0 400.0 10. Staff Change Suile 2 18.5 200.0 II Janitor I 5.0 54.0 12. Gen. Storage Room 1 14.0 150.0 13. Shipping & Rec. Area 1 14.0 150.0 14. Mechanical Room 1 14.0 150.0 1 S. Corridors 1 23.0 250.0 16. Indoor Practice Area 1 3,716.0 40,000.0 17 Amphitheatre (100) 1 250.0 2,690.0 18, Indoor SlnIclures 25 625.0'" 6.727.0. ("'not cumulath'en SUBTOTAL A 4,597.0 49,485.0 19. Gross.un , 20% or A 919.4 9.897.0 . TOTAL 5,516.4 59,381.0 OutDOOR AREAS: 19 Outdoor Practice Area 1 5,357.7 57,670.0 SF 2l. Parking Area (15 cars) 1 418.0 4,500.0 , 22. Bus Loading Area (2) 1 150.0 1,600.0 23. Bus parking Area (2) 1 150.0 1,600.0 24. Bus Loading Area 1 150.0 1,600.0 25. Landscaoinl! Area 46S.0 5.0000 TOTAL 6.690.7 71.970.0 Community safety Village of York Region - Page 27 85 ,J .. Ap'pendix A - Capital Prcijecf"Costs ALTERNATIVE B (project Cost Summary) 2) Soft Costs 1 1 Surveying and Geotechnical Costs $10,000.00 1.2 Consulting Costs (A,S,M&E,L) 6% of C $215,262.00 14 Approvals 1 % of $35,877.00 SUBTOTAL A $261,139.00 14 GST on A (@7%) $18,27970 TOTAL SOFT COSTS $279,418.70 - I 2) Construction Costs. 2.2 Site Development Costs: o Site Servicing Allowance $25,000.00 o Landscaping Allowance $50,000.00 o Outdoor Practice Area (misc.) 515,000.00 a Outdoor Structures (RoadslPads) $35,000.00 a Parking Area $40,000.00 I o Bus Loading Area $20,000.00 Total $185,000.00 2.2 Indoors Teaching/Admin spaces (8,154.0 sf) S 11 O.OO/sf $896,940.00 2.3 Indoors Practice Area (40,000.0 st) SSO.OO/sf $2,000,000.00 Roads and Pads $240,000.00 SUBTOTAL B $3,321,940.00 2.4 Construction Contingency 8% ofB $265,755.00 SUBTOTAL C $3,587,695.00 2.5 GST on C (@7%) $251,139.00 TOATL CONSTRUCTION COSTS $3,838,834.00 4) Project Costs: I 3 1 Project Management Costs 2.5% afC $89,692.00 3.2 Furniture and Equipment Costs Allowance $35,000.00 TOAlL PROJECT COSTS $124,692.00 - ~- ._- -., - OVERALL PROJEcT COST (1 +2+3) - - -- - - - -- .- - - - - - .- - .- $4,242,944.70 Community Safety Village of York Re.gion - Page 28 86 RES.#E19/01 - CAPITAL PROJECTS REPORT To allocate Capital Development budget to 2001 and 2002 projects Moved by' Gerri Lynn O'Connor Seconded by' Maria Augimeri THE BOARD RECOMMENDS TO THE AUTHORITY THAT the priority list of capital projects for 2001 and 2002, for improvements to Conservation Areas and Field Centres, be approved. CARRIED BACKGROUND As in previous years the Conservation Areas and Field Centres were asked to submit a list of proposed capital projects Projects were to be priorized and rated according to the following criteria. 1 1 Legislative or regulatory requirements 1 2 Safety of Staff and visitors 2.1 Core business/sustainability 2.2 Environmental standards 2.3 Infrastructure/asset protection 3.1 Revenue Generation 3.2 Visitor service and presentation 41 Wish list Site visits were conducted to assess proposed projects Projects that met the Capital Criteria were compiled on a master list. Quotes were requested for projects on the master list. From this list, the proposed capital development projects for 2001 and 2002 were developed based on urgency and business growth RATIONALE By investing in our infrastructure we would increase customer satisfaction by meeting their service needs. Enhancements to our infrastructure and assets will address safety concerns of staff and visitors, demonstrate environmental and best practices, and increase revenue generating opportunities The attached master list of urgent development items has a total estimated cost of $561 ,023. Available funding is only approximately $160,000 per year The recommended list of projects to be done in 2001 and 2002 follows the attached Master List of Projects DETAILS OF WORK TO BE DONE Upon project approval, staff will be required to follow the Authority's policies and procedures relating to the purchase of goods and services Project Managers will be held accountable for budget and quality control 87 FINANCIAL DETAILS Funding to undertake these projects is available in the Capital Development budget. For Information contact: Derek Edwards, 905-880-0227 Date. June 26, 2001 Attachment: 1 88 Attachment 1 MASTER LIST OF HIGH PRIORITY ITEMS June 19, 2001 AVAILABLE BUDGET FOR 2001 AND 2002 - $320,000 TOTAL RATING EST DESCRIPTION QUOTE COST Albion Hills C.A. 2 Chalet Roof $15,000 Roof is currently leaking and $13,484 uninsulated. 2001 The Chalet building is used throughout the year Roof to be strapped, insulated, and steel roof to be installed over existing shingled roof 1 Water Reservoir $5,000 Roof is currently leaking, leaching $3,800 Building Siding contaminates into the water source and 2001 and Roof the siding is rotting making the building accessible to rodents Cover wooden siding and roof with steel. 2 Replace Toilets at $4,800 Current are high maintenance and are Beach Building use 10 gallons of water per flush deferred Replace with low volume 2.5 gallon per flush toilets in order to reduce water usage and to lessen impact on tile bed which gets saturated during high volume use. 2 Fitzpatrick Vault $18,000 Earth pit toilets are in use at Lakeview $19,096 deferred Toilet picnic area. Flush Vault toilets to be installed Glen Haffy C.A. 2 Workshop Roof $12,000 Existing roof is leaking $13,750 2002 Remove existing steel, strap and replace with new steel. 2 HatcherY Roof $12,000 Existing roof is deteriorating and leaking $5,800 2002 Strap and replace with steel roof 2 Fitzpatrick Vault $18,000 Earth pit toilets are currently in use. $19,096 deferred Toilet Flush vault toilets to be installed Indian Line Campground 1 Swimming Pool $7,300 Pool liner is torn rendering the pool $3,525 2001 Liner inoperative. Replace liner 89 2 Direct Sewage $35,000 Direct sewage hookup is currently not $25,600 Hook-up available. deferred There is an increasing customer demand for this service. Install direct sewage hookup to 12 sites to increase customer satisfaction, reduce usage on washrooms, and attract additional campers A premium fee of $4 per site would be charged 2 Highway Sign $2,500 Erect two 6' x 10' double sided signs on $2,510 our property adjacent to Hwy#427 deferred Heart Lake C.A. 1 Weeping Bed - $25,000 Existing weeping bed for the main public $25,000 Sirchview 2 washroom of this area is no longer 2001 functional Replace sewage system. 1 Picnic Shelter $4,200 Shingles on roof require constant $3,959 Roof replacement due to vandalism. 2001 Birchview 2 Replace shingled roof with steel to address vandalism problems, public safety, and aesthetics. 2 Beach Building $47,080 Roof, facia, and soffits are rotting and $47,080 Roof leaking also provides access for bats 2002 resulting in health concerns Replace with steel roof and aluminum facia and soffits. 2 Beach Building $28,500 Washroom is currently in need of major Washroom renovations which include new cubicles, deferred flooring, lighting, fixtures, counters, and doors 3 Additional Picnic $20,000 Construct picnic shelter in Birchview 1 to $18,000 Shelter accommodate public demand and deferred generate revenue Quote plus permits, gravel and grading 1 Stair Replacement Main wooden stairs to beach are $6,934 currently in poor condition presenting a 2001 safety hazard Replace stairs from small parking lot to beach. Petticoat Creek C.A. 1 Pool Chlorination $5,500 Current chlorination system is $5,556 System Upgrade insufficient for demand 2001 Replace chlorination system to meet demand and health requirements. 90 1 Pool Repairs Return and liner repairs. $13,000 2001 3 Additional Picnic $20,000 Construct picnic shelter to $18,000 Shelter accommodate public demand and deferred generate revenue. Quote plus permits, gravel, and grading Boyd C.A. 2 Fitzpatrick Vault $18,000 Additional washroom facilities for high $19,096 deferred Toilet use Roadside high use picnic area. Bruces Mill C.A. 2 Chalet Roof $16,500 Shingles are in poor condition with $16,500 2001 potential of building damage. Replace shingles with steel roof 2 Chalet Facia and $8,600 Facia and soffits are rotting $8,600 deferred Soffits Replace with aluminum. 1 Pumphouse $3,200 Siding is not structurally sound making $3,200 Siding the building accessible to rodents 2001 creating a health and safety Install with aluminum siding over existing siding 1 Pumphouse Facia $1,200 Install aluminum soffit, facia, and $1,200 2001 and Soffits eavestrough 4 Pumphouse steel $1,150 Install steel door $1,150 deferred door 3 Chalet Exterior $5,900 Wood siding is unpainted and $5,900 deferred Staining unattractive. Wood siding to be power washed and stained. 2 Resurface Exit $35,000 Paved exit road is in poor condition $22,710 deferred Road Repave roadway Rouge Park Campground 3 Signs $2,000 Replace and repair internal campground $2,000 2001 signs conforming to TRCA standards. 3 Office Renovations $4,000 Current office is poorly laid out and not $4,000 2001 user friendly Renovations include expanding registration area, providing' a retails sales area, and general updating. 3 Camis $7,000 Provide computerized Camis reservation $7,000 2001 Campground system to handle campground Reservation reservations, permits, retail sales, and System revenue reports. 3 Permit Posts and $1,700 Current permit post system does not $1,700 2001 Holders clearly mark the boundaries of the campsite and campsite numbers are not clearly visible. Upgrade permit posts and holders 91 Claremont Field Centre 1 Boys Dormitory $25,000 Washrooms are in need of major $14,750 Washroom renovations which include new stalls, 2002 Upgrades flooring, tile, fixtures, lighting, and counters. 1 Girls Dormitory $25,000 Same as boys with 2 extra toilets and $16,250 Washroom stalls 2002 Upgrades 1 4 Ensuite $25,000 Shower stalls are rusting, walls and $23,800 Washroom with flooring are mouldy 2001 showers upgrades Washroom are in need of major ($5,950 Room B,C,D,& E renovations which include new shower ea.) stalls, flooring, drywall, and fixtures 1 3 Ensuite As above. $15,900 Washrooms with 2001 tub and shower ($5,300 upgrades ea.) 2 Window $18,000 Windows are single pane resulting in $12,400 Replacement heat loss deferred Replace with double pane windows. 1 Exterior Door $9,993 Wooden doors do not close or lock $9,993 2002 Replacement properly Replace with steel doors. Albion Hills Field Centre 2 Pioneer Cabin $8,400 Cedar shingles are rotting and leaking $9,644 Roof Total repair equals $14,244 donation 2001 received or $4,600 reducing capital cost to $9,644 Kortright Centre 2 Washroom $35,000 Replace cubicles, painting, and fixtures $10,000 Upgrades (no quote 2002 received) 3 Entrance Walkway $5,500 Current walkway lighting is inoperative. Solar Lighting Replace electric lighting with solar deferred lighting. 1 Boardwalk Railing $2,000 Railing is loose on boardwalk and tower and Tower stairs stairs are in need of repair deferred Replace railing and stairs. 2 Door Replacement - $2,500 Wooden doors do not close and lock S W access properly deferred Replace with steel doors. 2 Door Replacement $2,500 Wooden doors do not close and lock - Adjacent to Cafe properly deferred Replace with steel doors. 92 2 Eavestrough Eavestrough is rotted and unserviceable $1,500 Repairs and in some areas due to height. (no quote 2002 Removal Replace required eavestrough over received) doors and remove eavestrough that is unserviceable. General C.A. Budget 3 Steel Picnic Table $14,000 140 steel table frames to replace broken $14,000 2002 Frames tables throughout the conservation areas 3 Table Material $6,000 Wood and hardware for picnic table $8,000 2002 construction 3 Contingency fund $20,000 Money set aside for unforseen projects $20,000 2002 in 2002. TOTAL $561,023 93 PROPOSED BUDGET FOR CAPITAL DEVELOPMENT 2001 RATING DESCRIPTION QUOTE ALBION HILLS C.A. 2 Chalet Roof Roof is currently leaking and uninsulated $13,484 The Chalet building is used throughout the year Roof to be strapped, insulated, and steel roof to be installed over existing shingled roof 1 Water Reservoir Building Roof is currently leaking, leaching $3,800 Siding and Roof contaminates into the water source and the siding is rotting making the building accessible to rodents Cover wooden siding and roof with steel. INDIAN LINE CAMPGROUND 1 Swimming Pool Liner Pool liner is torn rendering the pool $3,525 inoperative. Replace liner HEART LAKE C.A. 1 Weeping Bed Existing weeping bed for the main public $25,000 Birchview 2 washroom of this area is no longer functional Replace sewage system. 1 Picnic Shelter Roof Shingles on roof require constant $3,959 Birchview 2 replacement due to vandalism. Replace shingled roof with steel to address vandalism problems, public safety, and aesthetics. 1 Stair Replacement Main wooden stairs to beach are currently in $6,934 poor condition presenting a safety hazard Replace stairs from small parking lot to beach PE1TICOAT CREEK C.A. 1 Pool Chlorination System Current chlorination system is insufficient for $5,556 Upgrade demand Replace chlorination system to meet demand and health requirements. 1 Pool Repairs Return and liner repairs $13,000 BRUCES MILL C.A. 2 Chalet Roof Shingles are in poor condition with potential $16,500 of building damage. Replace shingles with steel roof 94 1 Pumphouse Siding Siding is not structurally sound making the $3,200 building accessible to rodents creating a health and safety Install with aluminum siding over existing siding 1 Pumphouse Facia and Install aluminum soffit, facia, and $1,200 Soffits eavestrough ROUGE PARK CAMPGROUND 3 Signs Replace and repair internal campground $2,000 signs conforming to TRCA standards. 3 Office Renovations Current office is poorly laid out and not user $4,000 friendly Renovations include expanding registration area, providing a retails sales area, and general updating 3 Camis Campground Provide computerized Camis reservation $7,000 Reservation System system to handle campground reservations, permits, retail sales, and revenue reports. 3 Permit Posts and Holders Current permit post system does not clearly $1,700 mark the boundaries of the campsite and campsite numbers are not clearly visible. CLAREMONT FIELD CENTRE 1 4 Ensuite Washroom with Shower stalls are rusting, walls and flooring $23,800 Showers Upgrades are mouldy ($5,950 ea.) Room B,C,D, & E Washroom are in need of major renovations which include new shower stalls, flooring, drywall, and fixtures 1 3 Ensuite Washroom with As above. $15,900 Tub & Shower Upgrades ($5,300 ea.) Room F,G, & H ALBION HILLS FIELD CENTRE 2 Pioneer Cabin Roof Cedar shingles are rotting and leaking $9,644 Total repair equals $14,244 donation received or $4,600 reducing capital cost to $9,644 TOTAL 2001 CAPITAL $160,202 95 PROPOSED CAPITAL DEVELOPMENT 2002 RATING DESCRIPTION QUOTE GLEN HAFFY C.A. 2 Workshop Roof Existing roof is deteriorating and leaking $13,750 Strap and replace with steel roof 2 Hatchery Roof Existing roof is leaking. $5,800 Remove existing steel, strap and replace with new steel HEART LAKE C.A. 2 Beach Building Roof Roof, facia, and soffits are rotting and leaking $47,080 also provides access for bats resulting in health concerns. Replace with steel roof and aluminum facia and soffits. CLAREMONT FIELD CENTRE 1 Boys Dormitory Washrooms are in need of major renovations $14,750 Washroom Upgrades which include new stalls, flooring, tile, fixtures, lighting, and counters. 1 Girls Dormitory Same as boys with 2 extra toilets and stalls $16,250 Washroom Upgrades 1 Exterior Door Wooden doors do not close or lock properly $9,993 Replacement Replace with steel doors KORTRIGHT CENTRE 2 Washroom Upgrades Replace cubicles, painting, and fixtures. $10,000 (no quote received) 2 Easvestrough Repairs Eavestrough is rotted and unserviceable in $1,500 and Removal some areas due to height. (no quote Replace required eavestrough over doors and received) remove eavestrough that is unserviceable. GENERAL C.A. BUDGET 3 Steel picnic Table 140 steel table frames to replace broken tables $14,000 Frames throughout the conservation areas 3 Picnic Table Materials Wood and hardware for picnic table $8,400 construction Contingency Fund Money set aside for unforseen projects in 2002. $20,000 TOTAL 2002 CAPITAL $161,523 96 RES.#E20/01 - GLEN ROUGE CAMPGROUND Assume the operation and management of Glen Rouge camping facility from the City of Toronto Moved by Susan DiMarco Seconded by' Linda Pabst THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Toronto and Region Conservation Authority assume the operation and the management Df the Glen Rouge campground on Labour Day, September 3,2001 as requested by the City of Toronto. CARRIED BACKGROUND Toronto Region Conservation was approached by the City of Toronto's Economic Development, Culture and Tourism Department with an offer to take over operation of the Glen Rouge campground located at the south end of the Rouge Valley near Highway 401 and Port Union Road Glen Rouge campground is operated by Toronto Parks. It is situated on 8.7 ha in the Rouge Valley The entrance to the campground is located off Highway No 2. The campground has 87 serviced sites offering 10/30 amp electrical and water hook-ups Unserviced campsites total 27 and there are an additional 10 sites designated as backpackers sites, all offering a picnic table and fire pit/ring Additional facilities include washroom and shower facilities located at the south end of the campground, sewage dumping station, laundry facilities, playground area and pay telephone. The campgrounds operating season for 2001 is from Victoria Day, May 20, through Labour Day, September 3. RATIONALE Accepting the operation of the Glen Rouge campground is seen as a step forward in the future of the Conservation Areas. Camping to date has proven itself to provide an invaluable service to the many thousands of tourists that visit the Toronto Region every year The addition of a campground in the east end of Toronto will help enhance the camping opportunities that the Authority already offers. Camping has proven to be a profitable venture with both TRCA campgrounds With proper marketing and budget management, Glen Rouge campground could also make profits that would help fund other projects and programs within the TRCA. DETAILS OF WORK TO BE DONE Staff will draft an agreement outlining the terms of transfer Staff will work towards assuming all aspects of the operation by September 3, 2001 FINANCIAL DETAILS Capital funds for relatively minor infrastructure enhancements have been identified in the 2001 Capital Development budget For Information contact: Derek Edwards, 905-880-0227 Date. June 26, 2001 97 RES.#E21/01 - "EARTH RANGERS" PROPOSAL - KORTRIGHT CENTRE FOR CONSERVATION CFN31514 Proposal to lease approximately 12.37 hectares (30 57 acres) of land for up to eighty years at the Kortright Centre for Conservation and develop a world-class wildlife veterinary and rehabilitation centre by the "Earth Rangers" Moved by Gerri Lynn O'Connor Seconded by Maria Augimeri THE BOARD RECOMMENDS TO THE AUTHORITY THAT the staff report, as amended by the Executive Committee at Meeting #5/01, held on July 6, 2001, outlined below be received for information. CARRIED BACKGROUND The following resolution and staff report is being taken to Executive Committee Meeting #5/01, to be 'held on July 6, 2001 THE EXECUTIVE COMMITTEE RECOMMENDS TO THE AUTHORITY THA T WHEREAS the Toronto and Region Conservation Authority has been requested by "Earth Rangers" to enter into a long term lease arrangement for lands situated within the Kortright Centre for Conservation, AND WHEREAS it is in the opinion of the Authority that it is in the best interests of the Authority in furthering its objectives, as set out in Section 20 of the Conservation Authorities Act, to cooperate with "Earth Rangers" in this instance, THAT a long-term lease arrangement for approximately 12.37 hectares, more or less, (30 57 acres) be granted to Earth Rangers for the development of a world-class veterinary and rehabilitation centre, said land being Part of Lots 17 and 18, Concession 7 WYS, City of Vaughan, designated as Parts 1, 2, 3, 4, 5 and 6 on Plan 65R-23762 prepared by Marshall Macklin Monoghan Limited, THAT the lease with "Earth Rangers" be premised on the following (i) the initial term of the lease will be for forty years, with a renewal option to extend the term an additional forty years at the discretion of "Earth Rangers", (ii) consideration is to be $1,200,000 00, plus any applicable G S. T An initial payment of $50,000 will be made to the Authority upon its approval of the lease, following which the second payment of $350,000 will be due upon the Commencement Date of the lease (the date all the conditions set out in the lease are satisfied by both parties or January 1, 2002, whichever first occurs), with the two remaining payments of $400,000 each being due respectively upon the first and second anniversary from the Commencement Date, 98 (Hi) revenues generated from the lease to "Earth Rangers" shall be used by the Authority to pay for upgrades and improvements to Kortright, save and except a portion thereof which shall be applied towards the reasonable and direct costs of administering the lease, (iv) "Earth Rangers" shall be solely responsible for all costs associated with the construction of the Centre, (v) any other terms and conditions deemed appropriate by the Authority's solicitor THAT staff be directed to modify the payment schedule identified in section (v) above, as per negotiations with The Schad Foundation, THA T an archaeological review is to be completed at the expense of Earth Rangers with any mitigative measures being carried out to the satisfaction of the Authority; THA T the granting of this lease be subject to the approval of the Minister of Natural Resources in accordance with Section 21 (2) of the Conservation Authorities Act R.S.O 1990, Chapter C 27 as amended, THA T the granting of this lease be subject to the execution of a Memorandum of Understanding between "Earth Rangers" and the Authority detailing future commitments between the parties, AND FURTHER THAT the appropriate Authority officials be authorized and directed to take whatever action may be required to give effect thereto, including the obtaining of necessary approvals and the execution of any documents. "Earth Rangers", a charitable organization and environmental education program developed by the Schad Foundation, has expressed an interest in developing a world-class wildlife veterinary and rehabilitation centre at the Kortright Centre for Conservation as a base for an environmental education outreach program. The Centre would encompass approximately 12.37 hectares (30 acres) of land, and would include a main building of approximately 3,700 m2 (40,000 square feet) which would house the veterinary facility, rehabilitation areas, educational facilities and offices associated with this proposal Additionally, the Centre would include outdoor rehabilitation areas, aviaries and cages dispersed throughout the property On October 13, 2000, Authority staff reported to the Public Use Advisory Board on the "Earth Rangers" proposal and the following resolution was adopted "THE BOARD RECOMMENDS TO THE AUTHORITY THA T staff be directed to prepare a draft lease with the "Earth Rangers" regarding Authority-owned lands within the Kortright Centre for Conservation Humber River Watershed, City of Vaughan Regional Municipality of York; AND FURTHER THAT a report be brought forward to the December 1,2000 meeting of the Public Use Advisory Board recommending further action " 99 Authority staff have met on numerous occasions with representatives from "Earth Rangers" to scope out this proposal and to discuss the details of a lease agreement for such a facility within Kortright. Concurrently, a Memorandum of Understanding has been developed detailing future commitments between the parties. The following sections summarize the key elements of both the proposed lease agreement and the Memorandum of Understanding Lease Agreement The area subject to this lease consists of approximately 12.37 hectares of land (30 57 acres), of which approximately 7 37 hectares (18.22 acres) represent table land with the remaining 5.0 hectares (12.35 acres) representing valley land and buffer The table land areas are further broken down into four separate parts, Part 1 which would house the "Earth Rangers" Centre and all related development, and Parts 2, 3 and 4 which would accommodate outdoor pens and aviaries distributed throughout the leased site. Part 5 represents valley land and buffer which would only be used for passive recreational uses such as trails, and Part 6 represents a joint right-of-way over the existing access road into Kortright. An overall map of Kortright showing the lands subject to this lease is attached (Attachment 1) The Centre is intended to be a 3,700 m2 (40,000 square foot) building located adjacent to the old sawmill on the Kortright property The building will contain a veterinary treatment area or teaching hospital, an indoor rehabilitation area designed to accommodate a range of species (birds, reptiles and amphibians), outdoor rehabilitation areas for birds and mammals through multiple enclosures (cages), an oil spill response area where contaminated wildlife can be assessed and cleaned, indoor and outdoor public education areas to provide education through displays, demonstrations etc., intern apartment space and office space for approximately 45 staff The building footprint will be condensed through a two storey wing which will contain offices, allowing for possible future expansion Design will be considerate of site lines from Kortright access routes The building will incorporate "state of the art" environmental technologies in terms of building efficiencies and sustainability, however, the principle design function will focus around its' primary purpose of rehabilitating wildlife. The development of this facility will entail considerable capital expenditures by "Earth Rangers", and in turn they are seeking a long-term lease arrangement for these lands. "Earth Rangers" have proposed an initial forty year term with a renewal option at their discretion to extend the term an additional forty years (total of eighty years, initial and renewal terms) They are proposing to pay the present value of both the initial and extension term (exclusive of any applicable G.S T ) as follows Upon Authority Approval $ 50, 000 00 Commencement Date $ 350,00000 1 st. Anniversary from Commencement Date $ 400, 000 00 2nd Anniversary from Commencement Date $ 400, 000 00 Total Payment $ 1, 200, 000.00 100 The present day value of the lease for both the initial and renewal terms (ie. 80 years) is $1,200,000 plus any applicable G S T The lease at hand is supported by an appraised value based on independent valuation. Based on the payment schedule, the Authority upon approving the lease would receive the initial $50,000 payment. Following this, the second payment would be due upon the Commencement Date of the lease, which is the date all the conditions set out in the lease are satisfied by both parties or January 1, 2002, whichever first occurs. The two remaining payments would become due respectively upon the first and second anniversary from the Commencement Date. No other rents would be payable for the balance of either the initial or renewal term, should "Earth Rangers" not choose to exercise their renewal option, no rent would be refunded The lease itself contains numerous detailed provisions which set out the context for the use of the property, including the responsibilities of both the tenant and the landlord Provisions have been incorporated into the lease detailing the various approvals required to bring the lease into effect, including but not limited to obtaining the consent of the Minister of Natural Resources and obtaining the necessary approvals pursuant to the Planning Act, the Conservation Authorities Act and the Environmental Assessment Act Additionally, the plans for the Centre are subject to the approval of the Authority, and "Earth Rangers" are to develop a trail plan for the leased premises and the Centre. Other matters dealt with in the lease include insurance and indemnification, the payment of taxes, utilities and expen:::es by "Earth Rangers", the construction of the project; ownership of improvements and facilities at the end of the term, including site restoration, use of the leased premises, maintenance, repair and inspection of the leased premises and facilities located thereon, subletting and assigning rights, defaults and remedies Both Authority staff and their solicitor have reviewed the proposed lease document negotiated with "Earth Rangers" and are satisfied with the conditions contained therein Memorandum of Understanding Concurrent with the preparation of the lease, "Earth Rangers" and the Authority initiated a Memorandum of Understanding The intent of this document is to outline the working arrangement and relationship between the parties in connection with the creation and operation of a Centre for Sustainable Living at Kortright. The Memorandum of Understanding is a non-legally binding document intended to supplement the lease on the broader partnership between the parties. This working relationship includes the development of the Earth Rangers Wildlife Rehabilitation and Education Centre as an integral component of the Centre for Sustainable Living It contains commitments between the parties towards program and facility integration, funding commitments, participation on one another's committees or boards and mutual intent towards the Centre for Sustainable Living's plans to educate the public on sustainability issues and alternatives. A copy of the Memorandum of Understanding as negotiated between the parties is attached (Attachment 2) 101 RATIONALE r The lands identified for this potential use have been identified through the Boyd North and Glasco Park Management Plan as Public Use/Moderate-High and Primary Restoration The principle development of the facility which would house this proposal would be contained predominantly within the Public Use area, with the rehabilitation pens and aviaries situated within the Primary Restoration areas. The pens and aviaries would be designed such that they are integrated into the landscape, and will include restoration and enhancement of these areas. Staff are of the opinion that the "Earth Rangers" proposal is in keeping with the Boyd North and Glasco Park Management Plan, as well as the overall program and policy interests of the Authority Staff has consulted with the Boyd North and Glasco Park Management Plan Community Stewardship Committee regarding the "Earth Rangers" proposal at Kortright. At their meeting of November 8, 2000, the Committee adopted the following resolution "The committee supports the "Earth Rangers" initiative in principle as discussed at the meeting, and further that the committee be consulted throughout the detail design and development of the facility for their input and review" Staff subsequently met with the Stewardship Committee on June 13, 2001, to review the progress made to date on the "Earth Rangers" proposal The Committee remains supportive of the proposal and would like to continue to remain involved in the development of the Centre. Additionally consultation has taken place with our municipal counterparts who are supportive of this proposal at Kortright. Municipal staff has confirmed the proposal is compatible with the existing zoning for the site. An information item regarding the "Earth Rangers" proposal was brought before Council at the City of Vaughan on January 15, 2001 Opportunities to integrate the program offerings associated with this proposal and the Authority's programs at Kortright are also being explored. The "Earth Rangers" program is seen as complimentary to our existing facilities and programs. This development will be one component of the broader expansion of the Centre for Sustainable Living as outlined in the Living City Campaign DETAILS OF WORK TO BE DONE Upon Authority approval, both parties will pursue the requisite approvals required to bring the lease into effect and will enter into the Memorandum of Understanding Further archaeological work will need to be carried out, and the development of the education program involving wildlife assemblies will continue to progress FINANCIAL DETAILS The preliminary costs associated with the review of this proposal, including survey work, legal costs, appraisal work and an archaeological investigation, have all been paid by "Earth Rangers" To date, these costs have totaled approximately $35,000 "Earth Rangers" have agreed to pay for additional work required as part of the lease. 102 Revenues generated from the lease to "Earth Rangers" shall be used by the Authority to pay for upgrades and improvements to Kortright, save and except a portion thereof which shall be applied towards the reasonable and direct costs of administering the lease. Report prepared by. Luch Ognibene, extension 5284 Lisa King, extension 5386 For Information contact: Brian Denney, extension 6290 Date: June 26, 2001 Attachments: 2 \ 103 Attachment 1 KQrtright ,,' ~ lAAU ~ !C!9I'!:e0-lti~06 .0 (lJ. i1Cl~ 'M'l:oe~!lCI\ ~'\O ~ !oQ!"J~'k i 8~~ :-.. S~b -r- S,..i;r- ~'C$l" ~.. io~fcgu: * ll:1'.1 ~, ........ "----..----..----... 104 Attachment 2 Memorandum of Understanding between The Toronto and Region Conservation Authority (TRCA) , and The Earth Rangers Foundation (Earth Rangers), For the development of The Kortright Centre for Conservation (Kortright) as a Centre for Sustainable Living (the Centre) June,2001 The Partners TRCA is a corporate body established in 1957 under the Conservation Authorities Act of Ontario to further the conservation, restoration, development and management of renewable natural resourges. Conservation education is one of several core programs delivered by the Authority Through this program, the Authority communicates its concern and commitment for a sustainable future. The program offers an exciting array of experiential learning opportunities through multiple services and facilities. Program activities focus on natural systems and the consequences of our social and economic interactions with the environment to build the knowledge and skills necessary for individuals and communities to make wise environmental decisions Conservation education products and services include. residential education centres, day-program education centres, outreach education services, developing a sustainability centre, and developing quality education materials The program is supported by other Authority programs, including its stewardship activities. Refer to Appendix A. Earth Rangers is a charitable organization established to operate partnership-driven environmental education programs. Earth Rangers focuses on young people, teaching them the principles of how natural systems work, outlining the impact humans have on the environment, and nurturing respect for all living things. It inspires young people to practice environmental stewardship at home and at school, while promoting volunteer efforts with organizations dedicated to protecting and restoring the Earth. A description qf the Earth Rangers program is attached as Appendix B. 105 Purpose of the Memorandum The purpose of this Memorandum is to outline in general terms, contemplated or intended arrangements and relationships to be made and established between the parties in connection with the creation and operation of a sustainability centre at the existing Kortright Centre for Conservation This memorandum, notwithstanding any provisions or terms herein is not intended to, nor does it, create any binding obligations and rights by the parties to or with one another; any rights and obligations shall only arise upon the due execution of a formal agreement or agreements duly executed by our respective authorised signing officers and subject to mutual approval Subject to the preceding sentence, in general this relationship will encompass funding arrangements, lease development, education program integration and working in partnership both in planning for the new centre and in its management and operations following development. Sustainabilitv Centre Kortright is owned and operated by TRCA. The development of the Sustainability Centre is a business initiative of TRCA. Vision Through exciting educational programs combined with a stimulating natural environment the Centre will lead the way in making sustainability technologies and practices accessible and understandable to youth and families From interactive demonstrations and workshops on building construction, renewable energy and waste treatment technology, to practical solutions for living sustainably in our daily lives, the Centre will inspire and empower, motivate and change. Goals . Enhance the existing nature appreciation and environmental education programs . Educate the public about human impacts on wildlife and the natural environment. . Demonstrate and promote best practises for reducing our ecological footprint. . Significantly increase attendance at the sustainability centre. . Become financially self-sufficient. These goals will be achieved through the development of' . Interactive and engaging exhibits, . Interpretive or guided trails, . On-site education programs (with links to other TRCA education programs), . Earth Rangers assembly program, . Seminars and workshops, . Use of virtual technology and website, and . Other vehicles as identified 106 Target Audience The Centre's programs will target youth and families. The Plan During 2001 TRCA and Earth Rangers will initiate a master planning process for the Centre. TRCA will manage the planning process with input and funding assistance from Earth Rangers and other sources A consulting/design team will be hired to complete the Master Plan (the" Plan") over a one to two-year period Naming Opportunity at the Sustainability Centre In exchange for its capital contribution to the Centre, Earth Rangers will be offered a naming opportunity at the Centre. The partners agree to negotiate this naming opportunity during the master planning process Ownership TRCA will be the sole owner of the Centre. Governance and Management Following the implementation of the Plan, an advisory board will be set up to assist TRCA with the management and operation of the Centre. Terms of Reference for the Advisory Board will be developed during the master planning process. An Earth Rangers representative will be invited to join the Advisory Board Earth Ranaers Wildlife Centre Description The purpose of the Wildlif~ Centre is to rehabilitate sick, injured and orpl:1aned wildlife, to improve the health of wildlife populations and to educate the public on wildlife issues. , The Wildlife Centre will admit approximately 5,000 animals per year and will include the following facilities . a veterinary teaching hospital, , . an indoor rehabilitation area designed to accommodate a range of species (birds, reptiles and amphibians), . outdoor rehabilitation areas for birds and mammals through multiple enclosures (cages), . an oil spill response area where contaminated wildlife can be assessed and cleaned, . indoor and outdoor public education areas to provide education through displays, demonstrations etc., . intern apartment space and office space. General 107 The parties consider the development of the Wildlife Centre to be an integral component of the Centre. The parties are currently negotiating a long-term lease on a portion of the Kortright property for the Wildlife Centre and are working together to secure all appropriate approvals. All lease payments (save and except for a portion for the reasonable and direct costs of administering the lease) will be applied to costs for upgrades to Kortright and the development of the Centre. The execution of the MOU is a condition of the lease. The Wildlife Centre will be owned by Earth Rangers and operated under a sublease by the Toronto Wildlife Centre. Education Program Integration The parties recognize that both organizations offer education programs for youth and that numerous benefits can be gained by working together TRCA and Earth Rangers will explore opportunities to integrate their programs and to share facilities both at the Centre and at other TRCA and Earth Rangers sites Examples might include office space sharing, virtual links to Kortright from the veterinarian hospital, shared theatre space and investigating program operating efficiencies. Facilitv Design As the first new building to be constructed at the Centre, the Earth Rangers Wildlife Rehabilitation facility will be designed to reflect the principles of the Centre. This will be accomplished through the application of "state of the art" environmental technologies and wildlife-friendly building design. Partner Contributions Earth Rangers will: . Provide a minimum of $30,000 towards the preparation of the Plan This amount will be issued upon Earth Rangers acceptance of a proposed case for support outline and budget from TRCA. . During the planning process, consider an application from TRCA to provide funding for interim improvements to Kortright. . Make a significant multi-year capital contribution, over and above the minimum contributions set out previously, to the Conservation Foundation to be used for the Centre. For planning purposes, Earth Rangers contemplates that this contribution will be $5 million Support will be based on Earth Rangers acceptance of the Plan . Participate in working committees to develop the Plan . Invite a TRCA representative to sit on the Toronto Earth Rangers Board of Directors . Appoint an Earth Rangers representative to participate on the Centre's advisory board . Assist TRCA with fundraising for capital and operating budgets for the Centre through the 108 Conservation Foundation . At its discretion, provide an annual operating subsidy to the Sustainability Centre. TRCA will:. . Appoint a full-time coordinator to oversee the project. . Provide in-kind support (such as staff and atlministrative contributions) towards the preparation of the Plan. . Manage the process of developing the Plan and co-ordinate the activities of the consultants. . Make a significant multi-year capital contribution to the Centre. For planning purposes, TRCA contemplates that this contribution will be $5 million level of support will be subject to the success of the Living City fundraising campaign . Chair the advisory board . lease an area of land and assist Earth Rangers in the development of the Wildlife Centre. This memorandum expresses the parties' mutual desire to enter into agreements and arrangements as outlined herein subject to one or more definitive agreements being entered into by us and subject to our mutual approval Dated this day of .2001. TRCA Earth Rangers 109 Appendix A TRCA Conservation Education Program Highlights TRCA has been involved in environmental education for over forty years. An important component of TRCA's education program is its Residential Education Program which brings over 10,000 individuals each year including children, primarily in the grade 5-8 age group, and their teachers, to either half week or one week immersion programs at its four Field Centres (Lake St. George, Albion Hills, Claremont, and Boyd) Environmental education, combined with community living, team building and leadership development, contribute to a citizenship with strong "sustainable" values and habits. The programming offered through the TRCA facilities is unique in that it goes beyond curriculum requirements and provides enhanced learning through access to a network of experts who provide real and applied knowledge with a focus on local environmental issues. The programs provide the broader environmental vision of its partners. Weekend and summer residential programs offered at these centres provide similar experiences to community groups (e.g., guides and scouts) In 1999, over 3,300 individuals participated in these environmental programs. Over 130,000 people attend a selection of more than 30 Day-Use Education Programs at Kortright Centre for Conservation (80,000), and participate in Pioneer Studies at Black Creek Pioneer Village (50,000) This includes children and youth in the K-12 age group, their teachers and group leaders. In addition, 140,000 children and family members receive education through their recreational experiences and attendance at workshops and events at these centres. Special events with strong environmental themes are also offered throughout the year at TRCA parks and facilities. Outreach Programs can be accessed by schools and the community as well (Le., Yellow Fish Road, Aquatic Plants, Watershed on Wheels) Last year these programs reached over 20,000 individuals. Outreach programs are targeted for growth over the coming years. The Authority's priority objectives for Conservation Education over the next five years are. Re-defining/Re-focusing the Kortright Centre as the Sustainable Living Centre (the subject of this memorandum) Creating an Urban Wilderness Centre at Tommy Thompson Park Enhancing Residential and Day Use program opportunities Enhancing and expanding Outreach products and services. 110 Appendix B What is Earth Rangers? Earth Rangers is a global, partnership_driven environmental education program. It focuses on young people, teaching them the principles of how natural systems work, outlining the impact humans have on the environment, and nurturing respect for all living things. It inspires young people to practice environmental stewardship at home and at school, while promoting volunteer efforts with organizations dedicated to protecting and restoring the Earth Why Earth Rangers? "Children are remarkable for their intelligence and ardour, for their curiosity, their intolerance of shams, the clarity and ruthlessness of their vision" Aldous Huxley Public opinion polls record society's desire for a clean and healthy environment. However, despite reports of shrinking forests, extinct species, dying coral reefs and health problems stemming from environmental degradation, few adults willingly alter their established way of life. On the other hand, young people, free of economic and social constraints, readily understand our dependence on natural systems and willingly take positive action Unaware of the influence they have on their parents and other adults, they can be powerful teachers The Earth Rangers program strives to bring about a more sustainable world by encouraging youth to hold on to and act upon their innate environmental ethic. If change is to occur, it will be today's youth who will bring it about. How Will Earth Rangers Work? Earth Rangers will achieve its mission through the following programs 1 Education Program The Education Program will develop young people's understanding of natural systems and environmental responsibility by building a recognizable brand of high quality educational programs and materials such as Wildlife Assemblies and Rehabilitation Centres: Tapping into the affinity between young people and animals, Earth Rangers will bring non _releasable wildlife into schools through assembly programs. Using the stories of how these animals came into our care, Earth Rangers will teach children about natural history and our responsibility to all life. a) In partnership with wildlife organizations, Earth Rangers will develop a network of wildlife centres to care for the animals used in the assemblies, and to rehabilitate sick, injured and orphaned wildlife. By bringing together high quality wildlife veterinary medicine, rehabilitation and research, Earth Rangers hopes to develop a new standard in care for wildlife, and provide training and resources for veterinarians and wildlife rehabilitators These facilities will do more than nurse wild animals back to health. They will provide public education and outreach 111 services that will help reinforce the message that, even in the city, nature and wildlife are all around us b) Outdoor Experiences. Rather than experiencing nature on television or through other forms of electronic media, kids will be exposed to the real outdoors Partner_operated adventure camps that feature hiking, canoeing, sailing and other activities will put youths at nature's doorstep and challenge them to experience wilderness firsthand Special financial assistance for disadvantaged kids from inner city neighbourhoods will ensure the participation of those most removed from outdoor adventures. c) Sustainability Centres: Independent sustainability centres will feature examples of the latest environmental technologies in energy conservation, waste reduction, construction materials and sewage treatment. Even the least technically inclined will be intrigued by their visits to these centres where educators, scientists, naturalists and adventurers will mentor and teach d) Media No sector of society is more influenced by the media than our youth Taking advantage of this reality, Earth Rangers will develop a line of educational materials including a video series, a magazine, television shows, a website and more. 2. Volunteer Program Real change requires action The Earth Rangers Volunteer Program will encourage young people to assist one or more of the thousands of environmental and conservation groups that are already doing tremendous work. Whether they are national in scope like the Canadian Nature Federation or the Sierra Club, or a local citizens' coalition, Earth Rangers will form partnerships with those that emphasize getting young people to take actions that bring about a more sustainable future. Earth Rangers will support its partners through grants, educational materials, program development assistance and promotion through the Earth Rangers network. 3. Rewards Program Earth Rangers will reward young people for their activities. Time spent volunteering with Earth Rangers partners and earth _friendly actions taken at home or at school will be logged In on a web_based reporting system. Points will accrue and can be exchanged for Earth Rangers' products. Perhaps participation in a two_day stream restoration program will earn the participant an Earth Rangers T_shirt, while a multLyear commitment might merit a university scholarship 4 Fundraising Program Environmental protection is arguably the most pressing issue facing humanity today, but funding for this worthy cause attracts a mere one to three per cent of charity dollars spent in North America. Environmental education accounts for only a small portion of this total Earth Rangers will strive to improve this record by developing a strong fund raising program that will support the activities of both Earth Rangers and its partners 112 A significant portion of the seed funding needed to develop the Earth Rangers program is being provided by The Schad Foundation Additional sources of revenue will include assembly fees, membership fees, media advertising, corporate sponsorships, license fees and merchandising Getting Started The Toronto area is home to the Earth Rangers pilot program. Local programs, however, will not be sufficient to facilitate the kind of global ethical shift we need to move to a sustainable society Through the development of a strong local model, we hope to gain the necessary experience to expand Earth Rangers nationally and internationally 113 COMMITTEE OF THE WHOLE RES.#E22/01 Moved by' Dick O'Brien Seconded by Gerri Lynn O'Connor THAT the Committee move into closed session. CARRIED ARISE FROM COMMITTE OF THE WHOLE RES.#E23/01 Moved by Gerri Lynn O'Connor Seconded by' Susan DiMarco THAT the Committee arise and report from closed session. CARRIED RES.#E24/01 - HEART LAKE CONSERVATION AREA Moved by' Maria Augimeri Seconded by Sandra Bussin THE BOARD RECOMMENDS TO THE AUTHORITY THAT the staff be directed to keep the swimming area at Heart Lake Conservation Area open and enter into discussions with the City of Brampton and the Region of Peel with the objective to secure funding for a water play facility at Heart Lake to replace the natural swimming beach, AND FURTHER THAT the staff be directed to also discuss with TRCA's municipal partners the feasibility of funding for water play facilities at Albion Hills and Bruce's Mill to replace the natural swimming beaches in these locations so that pond shorelines could be renaturalized. CARRIED 114 TERMINATION ON MOTION, the meeting terminated at 12:24 pm., on July 6,2001 Michael Di Biase J Craig Mather Chair Secretary-Treasurer Iks 115 ~ ITEM 1 V THE TORONTO AND REGION CONSERVATION AUTHORITY MEETING OF THE PUBLIC USE ADVISORY BOARD #4/01 October 12, 2001 The Public Use Advisory Board Meeting #4/01, was held in the Humber Room, Head Office, on Friday, October 12, 2001 The Chair Michael Di Biase, called the meeting to order at 11.02 a.m PRESENT Michael Di Siase Chair Susan DiMarco Member Suzan Hall Member Dick O'Brien Chair, Authority Gerri Lynn O'Connor Member Linda Pabst Member REGRETS Maria Augimeri Member Sandra Bussin Member Cliff Gyles Member George Mammoliti Member RES.#E25/01 - MINUTES Moved by' Gerri Lynn O'Connor Seconded by' Suzan Hall THAT the Minutes of Meeting #3/01, held on July 6, 2001, be approved CARRIED DELEGATIONS (a) Dennis James, resident in the vicinity of Cold Creek Conservation Area, speaking in regards to item 7.2 - Cold Creek Conservation Area. RES.#E26/01 - DELEGATIONS Moved by' Gerri Lynn O'Connor Seconded by' Linda Pabst 116 THAT the committee agree te;> .all~w Bennis-James to be added to the agenda and speak in regards to item 7.2 - Cold Freek Conservation Area, ~ J AND FURTHER THAT above-noted delegation (a) be heard and received CARRIED SECTION I - ITEMS FOR AUTHORITY ACTION RES.#E27/01 - COMMUNITY SAFETY VILLAGE OF YORK REGION PROPOSAL - BRUCE'S MILL CONSERVATION AREA CFN 32509 Proposal to lease approximately 2 hectares (5 acres) of land for up to forty years at the Bruce's Mill Conservation Area to develop a community safety village Moved by' Gerri Lynn O'Connor Seconded by' Susan DiMarco THE BOARD RECOMMENDS TO THE AUTHORITY THAT WHEREAS the Toronto and Region Conservation Authority has been requested by The Regional Municipality of York (Community Safety Village of York Region) to enter into a long term lease arrangement for lands situated within the Bruce's Mill Conservation Area, AND WHEREAS it is in the opinion of the Authority that it is in the best interests of the Authority in furthering its objectives, as set out in Section 20 of the Conservation Authorities Act, to cooperate with The Regional Municipality of York (Community Safety Village of York Region) in this instance, THAT the Authority enter into a long-term lease of approximately 2 hectares, more or less, (5 acres) with The Regional Municipality of York (Community Safety Village of York Region) for the development of a safety village, said land being Part of Lot 34, Concession 5, Town of Whitchurch-Stouffville Regional Municipality of York; THAT the lease with The Regional Municipality of York (Community Safety Village of York Region) be premised on the following. (i) the initial term of the lease will be for twenty years, with two renewal options for successive ten year periods at the discretion of The Regional Municipality of York (Community Safety Village of York Region), (ii) the lease rate is to be $1,000 per month to be increased by the Consumer Price Index every five years, the lease payments will commence on the date the safety village starts operation; 117 (iii) The Regional Municipality of York (Community Safety Village of York Region) is to be responsible for all legal, survey and appraisal costs incurred by the Authority with respect to finalizing the lease, (iv) The Regional Municipality of York (Community Safety Village of York Region) shall be solely responsible for all costs associated with the construction of the community safety village, (v) any other terms and conditions deemed appropriate by the Authority's solicitor THAT an archaeological review is to be completed at the expense of The Regional Municipality of York (Community Safety Village of York Region) with any mitigative measures being carried out to the satisfaction of the Authority; THAT the granting of this lease be subject to the approval of the Ministe~ of Natural Resources in accordance with Section 21 (2) of the Conservation Authorities Act, R.S.O 1990, Chapter C.27 as amended, AND FURTHER THAT the appropriate Authority officials be authorized and directed to take whatever action may be required to give effect thereto, including the obtaining of necessary approvals and the execution of any documents. CARRIED BAC,KGROUND The Authority has been approached by the Community Safety Village Committee of York Region, a sub committee of PACT (Police and Community Together) The Committee has chosen lands in Bruce's Mill Conservation Area as a prime location for the development of a safety village for York Region The concept of safety village originated in Halton Region with others founded in Waterloo, Durham and Peel Regions. Several are in various stages of planning or development. Those being North York, Niagara Region, London and Thunder Bay London is developing their safety village on the Upper Thames Conservation Authority's Fanshawe Conservation Area. Growing popularity is attributed to the valuable safety messages and life skills taught to our most cherished resource, our children. Programming is offered at primary levels and includes road, stranger and bike safety Additional programs are being established such as water, rollerblade, skateboard and fire safety programs. Furthermore, the scope of programming is being reviewed which will create opportunities for seniors, adults and those with disabilities and other challenges. Additional facility uses have included seniors activities, day camps, scout and guide programs, social functions, and police and fire services training The committee is basing its usage forecasts on participation from the 150 Separate and Public Schools currently in the Region This reflects a potential 30,000 annual visitations from primary levels for safety programming, this represents about 4 buses each school day At its meeting #06/01, held July 26, 2001, the Members of the Authority approved the following resolution #A 143/01 118 THA T the Toronto and Region Conservation Authority investigate the potential development of The Community Safety Village of York Region on Authority lands within Bruce's Mill Conservation Area, THA T staff be directed to enter into formal discussion in regard to the aforementioned matter with the Safety Village Organizing Committee, AND FURTHER THA T staff report back to the Public Use Advisory Board on further developments in that regard Authority staff has met on numerous occasions with representatives from the Region York and the Community Safety Village to scope out this proposal and to discuss the details of a lease agreement for such a facility within Bruce's Mill CA. Consultation has taken place with our municipal counterparts who are supportive of this proposal at Bruce's Mill Municipal staff from the Town of Whitchurch-Stouffville has confirmed the proposal is compatible with the existing zoning for the site The Rouge Park Alliance has been advised of this proposal Lease Agreement The area subject to this lease consists of approximately 2 hectares of land (5 acres) all of which is table land The lease also provides for access over the Bruce's Mill entrance road and shared use of the parking lot located adjacent to the south of the proposed leased lands An overall map of Bruce's Mill showing the lands subject to this lease is attached (Attachment 1) The safety village will consist of an approximately 10,000 square foot building which will house two classrooms, a meeting room, and general office/administration space The site will also contain an outdoor miniature village with a small-scale road and sidewalk system and approximately 25 miniature building shells. Representatives of the Community Safety Village are committed to making the Village as environmentally friendly as possible. The development of this facility will entail a capital investment of approximately $1 7 million by the Safety Village of York Region as identified in their Business Plan, and in turn they are seeking a long-term lease arrangement for these lands. The Community Safety Village of York Region has proposed an initial twenty year term with two renewal options at their discretion of ten years each (for a total of forty years) The lease payments will be $1,000 month with the lease payment being increased by the Consumer Price Index every 5 years. The lease payment will commence when the safety village starts operation The lease payments are supported by an independent valuation. The lease itself contains numerous detailed provisions which set out the context for the use of the property, including the responsibilities of both the tenant and the landlord Provisions have been incorporated into the lease detailing the various approvals that may be required to bring the lease into effect, including but not limited to obtaining the consent of the Minister of Natural Resources and obtaining the necessary approvals pursuant to the Planning Act, the Conservation Authorities Act and the Environmental Assessment Act Additionally, the plans for the safety village are subject to the approval of the Authority 119 Other matters dealt with in the lease include insurance and indemnification, the payment of taxes, utilities and expenses by the Community Safety Village of York Region, the construction of the project; ownership of improvements and facilities at the end of the term, including site restoration, use of the leased premises, maintenance, repair and inspection of the leased premises and facilities located thereon, subletting and assigning rights, defaults and remedies. Staff of York Region are recommending that the Region enter into the lease with the Authority on behalf of the Community Safety Village of York Region It is our understanding that a report will be brought forward to York Region Council shortly If York Region does not agree to enter into the lease, the lease would be with the Community Safety Village of York Region Both Authority staff and TRCA's solicitor have reviewed the proposed lease document negotiated with the Region York and the Community Safety Village of York Region and are satisfied with the conditions contained therein RATIONALE The site within Bruce's Mill is a 2 hectare piece of property adjacent to the easterly boundary of the park, east of the main access road Prior uses include minimal picnicking and group camping activity The grass on the site is presently cut, however use has been discouraged in an attempt to reduce maintenance and employ a "Best Management Practices" perspective and ultimately naturalize the area. Current services to the site include hydro and water A vault toilet is presently servicing low volume use. Ample parking exists adjacent to the proposed site The Community Safety Village will create opportunities for students to participate in Bruce's Mill programs and activities, as well as ongoing exposure for Bruce's Mill DETAILS OF WORK TO BE DONE Upon Authority approval, both parties will pursue the requisite approvals required to bring the lease into effect. FINANCIAL DETAILS The Safety Village of York Region has agreed to pay the Authority's costs associated with lease these included survey, legal, appraisal and an archaeological investigation These costs have been estimated at $12,000 Revenues generated from this lease will be used by the Authority Report prepared by. Mike Fenning, extension 5223 For Information contact: Jim Dillane, extension 6292 Mike Fenning, extension 5223 Date. October 02, 2001 Attachments 1 120 Attachment 1 .w a: @~ 8 ~. Cl oct ~~ s i '-I <I 0 Q.l ~ II: ~ SO UJ j > ! u.. ~u.. ~~ ! ~ LL::c 8 i O'U . i ~ 0:: u=> z -::c I 0 ZU fa ~!::: a: ~ ~ a ~U) cj t.iJLL u.~ 0::0 OZ wO ~~ ~ >~ ~~ ~~ Z~! ~gR ::l:a:if 010 0,0 ~ Cl oCt I<~ 121 , RES.#E28/01 - COLD CREEK CONSERVATION AREA Proposed Use by the Humberlea Church of God Leasing a portion of the Cold Creek Conservation Area to the Humberlea Church of God and Success Institute for day and overnight use by youth and adult groups, excluding "Youth at Risk" Moved by' Linda Pabst Seconded by. Gerri Lynn O'Connor THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to negotiate a suitable agreement with the Humberlea Church of God and associated groups for a one-year period to accommodate day and overnight use by individuals and groups, excluding those considered "Youth at Risk"; THAT appropriate officials be authorized to execute any documents as required to give effect thereto, AND FURTHER THAT staff establish a community advisory committee including local residents, community groups, business representatives, agency staff, municipal staff, and area councillors to assist with the development of a management plan to guide future uses of the Cold Creek Conservation Area. AMENDMENT RES.#E29/01 Moved by Linda Pabst Seconded by' Gerri Lynn O'Connor THAT the following replace the first paragraph of the main motion THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to negotiate a suitable agreement with the Humberlea Church of God and other interest groups for a one-year period to accommodate day use by individuals and groups, excluding those considered "Youth at Risk"; THE AMENDMENT WAS CARRIED THE MAIN MOTION, AS AMENDED, WAS CARRIED BACKGROUND The Cold Creek Conservation Area is 160 hectares (400 acres) in size It is primarily forested with some open meadow and has four buildings including the outdoor education centre, barn, classroom/canteen and rifle range building 122 The Cold Creek Conservation Area was closed to formal public use in 1990 due to financial constraints resulting from the decision to close the shooting range and the loss of associated revenues as well as other financial pressures. The infrastructure in the area had deteriorated since that time to the point where the buildings were barely salvageable Some informal public use of the area has continued by hikers, birdwatchers and horseback riders. In June 2000, a license agreement was finalized with the Humberlea Church of God for the purpose of operating a youth day,ca~p and associated programs The term of this agreement ended on August 31,2001 " \ The Humberlea Church of God is a community-based, non-profit organization that has celebrated over 30 years of worship and ministry in the City of Toronto It is committed to participating in developing a program that will assist youth in making positive contributions to society The Success Institute works with the Humberlea Church of God to deliver the youth camp program at Cold Creek Conservation Area. Since 1993, the Success Institute has developed and implemented positive habit development programs and conducted numerous pilot projects with both youth and young adults. Over the past year, the leasees invested a significant sum of money to upgrade the facilities on the property This included roofing, siding and plumbing repairs,.boardwalk restoration and glass replacement. Although their lease has expired, they continue to pay the hydro bill and they have paid their monthly rent up to September 30, 2001 In addition, they provide site surveillance to reduce the threat of vandalism while a renewed lease arrangement is considered The leasee has withdrawn their proposal to operate a residential program at Cold Creek Conservation Area aimed at delivering intervention strategies for youth who are identified as being at risk due to delinquent behaviour Several meetings have been held with members of the surrounding community Neighbours are opposed to any facility aimed at delivering programs to "Youth at Risk" However, the York Region Neighbourhood Services and other professionals have expressed the need for such services in the community Alternative uses are being explored with input from a small advisory committee of local residents and the area Councillor In the meantime, staff is concerned that without a consistent presence by a user group, that the abuse and deterioration of the infrastructure will quickly r.esume Staff has now received a request from the Humberlea Church of God to operate day and overnight facilities for youth and adults not identified as "Youth at Risk" Proposed uses include 123 Property Use Plan. Tentative Start-Up Dates -Retreat facility for youth and adults Immediate -day and overnight use by individuals/groups -Masters Commission Campus Immediate -ministry training program -Educational Field Centre Spring 2002 -for use by schools -Tent camp facility for youth and adults Summer 2002 -day and overnight use by individuals/community groups -Summer camp for youth Summer 2002 -day and overnight use -Picnic areas Summer 2002 -family and company picnics Attractions -Horseback riding trails -Wagon/sleigh ride trails -Hiking Trails -Cross country skiing trails -Tobogganing -Picnic areas -Skating pond -Capture the flag area -Canteen . Fish pond . Fitness trails . Petting farm . Skating track . Conservatory theme areas . Soap box racing . Kite/model airplane flying . Disc golf course . Basketball courts . Volleyball (beach and snow) courts . Slow pitch fields . Ultimate frisbee/soccer fields Orienteering - denotes currently under development by Humberlea Church of God . denotes to be developed as time and money permits over time DETAILS OF WORK TO BE DONE . informal public use of the area would continue, . ensure the property is zoned properly for the proposed uses, \ . continue to work with the local community, King Township staff and area councillors to explore potential uses for the property; 124 . work with the Humberlea Church of God to develop a suitable lease arrangement for interim day and overnight use by individuals and groups not considered 'Youth at Risk', until such time as a management plan is prepared for the property, at which time uses will be reconsidered, . establish a community advisory committee, including local residents, community groups, business representatives, agency staff, municipal staff and area councillors, to assist with the development of a management plan for the Cold Creek Conservation Area. Report prepared by. Gary Wilkins, extension 5211 For Information contact: Gary Wilkins, extension 5211 Date October 03, 2001 RES.#E30/01 - COYOTE STUDY AT TOMMY THOMPSON PARK AND HIGH PARK The Toronto and Region Conservation Authority, the City of Toronto, the Ministry of Natural Resources, and York University are preparing to study the habits and habitats of Coyotes in Tommy Thompson Park and High Park. This study will assist the TRCA and its partners, in understanding the conditions and nature of coyote/people conflicts as well as, determining critical habitat requirements including corridors, for these animals. Moved by' Gerri Lynn O'Connor Seconded by' Susan DiMarco THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to proceed with the Coyote Study at Tommy Thompson Park and High Park; THAT staff be directed to seek additional project supporters and fiscal contributions to support this initiative, THAT Mr John Pasapio, Wildlife Consultant, be retained to assist in this project at a cost not to exceed $5,000; AND FURTHER THAT staff report to the Authority, project partners and the general public on the findings of this study CARRIED BACKGROUND Within the last decade the eastern coyote (Canis latrans) has become established in Tommy Thompson Park and throughout the Greater Toronto Area (GTA) Coyotes now inhabit many parks, ravines, valleys and use these green space areas, roads, railways, and hydro rights of ways as travel corridors from primary habitat areas like Tommy Thompson Park. Concurrent with the growth of the coyote population, the number of reported coyote/people conflicts has risen dramatically Coyote predation on dogs and cats is commonly reported Coyote fearlessness towards people is frequently interpreted by members of the public as being a cause for concern about the safety of both humans and pets. 125 The Toronto and Region Conservation Authority (TRCA) and the City of Toronto are the two principle land owners in the GT A that respond to public concerns about coyotes In November 1999, staff met with local municipalities, animal control specialists, humane societies, and interest groups to assess and determine the criteria for managing nuisance coyotes and discussed the possible range of management actions needed to address coyote/people conflicts. At this meeting there was general concurrence that resolving issues about urban coyotes has to be based on an enhanced understanding of the habits and habitats of these animals Since this initial meeting, staff has established a partnership with the Ministry of Natural Resources and York University to further improve our understanding of these urban canids by proposing to conduct a coyote telemetry research project at TOP and High Park. This telemetry work will allow us to understand urban coyote population densities, organization among family groups or packs, behavior (including fearlessness towards people and attacks on pets as prey items), territorial fidelity, food habits, dispersion of sub-adults and diseases. The lack of available information on these aspects of urban coyote ecology may undermine the effectiveness of any management decisions directed towards resolving and preventing conflicts with people The research will also give us valuable insight into the function and features of connective corridors between TIP/High Park and the surrounding urban areas Delineating these connective corridors will provide valuable insight into the habitat requirements of these animals Understanding both the causes of conflicts and the habitat requirements of coyotes will improve the management of our greenspace areas and provide direction to any future planning to allow for an improved coexistence between communities and coyotes. To achieve this project TRCA staff, with the support of Wildlife Consultant John Pasapio have been developing the study protocols, obtaining approvals from the York University Animal Care Committee, permits from the Ministry of Natural Resources, and soliciting support from our partners. This project will be administered and supported by the following agencies and personnel Principle Investigators Dr Brock Fenton, York University York University, Department of Biology Graduate Students (2) John Pasapio, Wildlife Biologist Environmental Services Staff, TRCA Project Facilitators Dr Rick Rosatte, Ontario Ministry of Natural Resources, Senior Research Scientist. Dr Ian Barker, Ontario Veterinary College Dr Paul Wilson, Wildlife Forensics Laboratory, Trent University Dr William Rapley, Director of Conservation Biology, Metro Toronto Zoo 126 DETAILS OF WORK TO BE DONE Coyotes will be captured with rubber-jawed foothold traps (e g Texas No 2, Soft Catch or Victor/Newhouse coil spring, No 4 cushioned jaw Leghold Trap) These types of traps are used by the U.S Fish and Wildlife Service and is the current standard of humane traps used in telemetry research programs in Canada and the U.S A calling and scenting technique will also be used as an alternative to laying out traditional trap lines This technique (developed by John Pasapio) has been endorsed by the IUCN Wolf Specialist Group and the Central Rockies Wolf Research Program , The technique involves setting either a single,trap or a tight cluster of 2-3 traps in an area known to be occupied by coyotes, and then l;J).iCl9 the animals to the set location by use of a predator call By employing this method coyotes 'will be restrained in the trap for only a very short period, thereby minimizing stress and foot and tooth injuries and all trap sets will be supervised by a team of project staff This trapping method and level of trap supervision will eliminate any potential captures of non-target species (i e. cats, dogs, raccoons etc.) Coyotes will be tranquilized following established research procedures and in accordance with the requirements of the York University Animal Care Committee Protocol, and any stipulations of the Ontario Ministry of Natural Resources Scientific Collectors Permit. When sedated, Coyotes will be collared, measured, weighed, examined for injuries and ecto-parasites, and have a blood sample taken Field personnel will remain nearby the animal to observe it regain consciousness and depart the scene on its own This will normally occur within approximately 45 minutes to one hour of sedation. In total at Tommy Thompson and High Park, four coyotes will be fitted with collars that have a Global Positioning System (GPS) receiver and eight coyotes will be fitted with collars that have a high frequency radio transmitter Collared animals will be tracked by York University graduate students under the supervision of Professor Brock Fenton. The animals with the GPS collars do not require daily tracking The GPS receiver stores hourly position fixes which are easily downloaded when the collar is retrieved The study will commence upon TRCA support. Trapping will last for four to five weeks or until we have captured sufficient animals, and daily monitoring of animals will last for the life expectancy of the radio and GPS collars. RATIONALE The TRCA is a significant landowner within the Toronto Region and the study area surrounding Tommy Thompson and High Park. This project will generate information on specific aspects of coyote ecology and behavior in these urban areas in order to provide a basis for an expanded range of coyote management and public education options. As a responsible resource management agency, the TRCA needs to pro-actively manage this important indicator of ecological health This study is specifically set out to determine the following 127 Tommy Thompson Park Monitoring Objectives . Ecological impacts of coyotes as a keystone species within this regionally significant wildlife area. . Dispersion of adults and juvenile coyotes from Tommy Thompson Park onto the Port Lands and beyond to the Don River Valley This focus is important to evaluating established and potential wildlife corridors connecting to the spit (information gained from this type of study would be valuable if not essential to sound planning decisions related to the City's Waterfront Revitalization Initiatives) . Behavioural responses of coyotes to people to be compared against behavior exhibited in more confined, less natural areas such as High Park. High Park Monitoring Objectives . Priority area given its limited dimensions of natural habitat and proximity to the Humber River Valley There is also a high level of public familiarity with coyotes over the last several years, as well as some local support for proposed research activities . Monitoring behavioural interaction with people and pets and associated experimentation with and evaluation of conflict reduction techniques. . Monitoring of habitat use (natural areas or otherwise) and connections/corridors to the Humber River system . Proactive community involvement in the program via numbered or colour coded radio collars to allow public component of data collection, public meetings and information sessions, community initiatives to evaluate compliance with garbage storage requirements to minimize coyote conflicts Overall Study Benefits . Determine the incident and potential transmission of mange, rabies and infectious diseases, (Dr Rick Rosatte of the Ontario Ministry of Natural Resources is interested in incorporating a mange and rabies component into this research to investigate disease migration between the GTA and outlying rural areas) . Parvo-virus and canine distemper are diseases that also affect coyotes and which can be transmitted to dogs. Dr Bill Rapley of the Toronto Zoo is interested in overseeing coyote blood analysis for these and possibly other diseases as well as mange . Dr Ian Barker of the Ontario Veterinary College (University of Guelph) is interested in analyzing blood samples for genetics and parasite studies. Dr Paul Wilson of Trent University and Dr Brad White of MacMaster University are interested in genetic analysis of blood samples. FINANCIAL DETAILS John Pasapio will be retained as a wildlife consultant and will be utilized extensively in the trapping tranquilizing aspects of the study Mr Pasapio will be reimbursed for expenses and paid for his assistance on a per animal basis, not to exceed $5,000 York University will provide two post graduate students for a period of a year (estimated in-kind contribution of $60,000) Negotiations are still underway with the other partners for the extent and fiscal support of genetic and immunological testing The TRCA is supporting this project by purchasing the collars, providing staff support and contracting with Mr John Pasapio I n total 128 $30,000 has been identified as the TRCA's contribution to this project from the Tommy Thompson Park Development Account #210-50 Report prepared by. Gord MacPherson, extension 5246 For Information contact: Scott Jarvie, extension 5312 Rick Portiss, extension 5302 Date: October 04, 2001 SECTION IV - ITEMS FOR THE INFORMATION OF THE BOARD RES.#E31/01 - WEST NILE VIRUS Information on Authority's response to West Nile Virus in 2001 Moved by' Linda Pabst Seconded by' Suzan Hall IT IS RECOMMENDED THAT the staff report on the Authority's response to West Nile Virus in the GT A be received for information. CARRIED BACKGROUND West Nile Virus (YVNV) is an infection of birds transmitted by mosquitoes. The virus normally cycles between the bird and mosquito population, however, humans can become ill when an infected mosquito bites a person instead of a bird West Nile Virus was first documented in North America in 1999 in New York City when seven people died from this disease Since then West Nile Virus has been detected across the Eastern United States as far south as Florida and Georgia, however, the number of human cases and deaths has remained small In 2001, this virus was detected in infected birds in Southern Ontario. No human cases have been found in Ontario To most people, infection with West Nile Virus will not have any significant health effects However, the elderly and those with weakened immune systems are susceptible to serious disease, encephalitis (inflammation of the brain), which may be fatal A surveillance program to detect and monitor West Nile Virus has been in place since last year It involves local, provincial and federal governments to collect, identify, and test dead birds for the presence of West Nile Virus Reporting of dead crows is an important part of this surveillance. In addition, a small group of localities are monitoring mosquitoes. All of the Regional Governments in the GT A have developed a preparedness or response plan dealing with the virus Many of these plans are similar in that they have identified education, prevention, and source reduction as their primary means of dealing with the virus at this time Mosquito control is being researched and reviewed but has been identified as a last resort approach at this time 129 To date the TRCA has maintained involvement with this issue by actively participating on West Nile Virus Committees that have been established in Peel, Toronto and Durham, and have offered similar support to York. Staff have also attended several information sessions/workshops hosted by the Municipality of Toronto, the Region of Peel and the Ontario Vector Control Association In dealing with the West Nile Virus issue internally, staff have promoted the following message . West Nile Virus is a real health issue and must be taken seriously, however the associated risk of being exposed to the virus is still very, very low . The focus of our efforts (and those of our partners) to date is on Education, Surveillance, and Prevention (source control) . Although wetlands harbour mosquitoes, they act for the most part as "balanced," naturally functioning systems Within these balanced systems, plants function to improve water quality and reduce "stagnant" conditions, and a variety of fish, invertebrates, mammals and amphibians act as natural predators of mosquito larvae and adults . The primary (but not only) mosquito species associated with the WNV is the common house mosquito (culex pipiens) The preferred habitat for this species is small containers of stagnant water - typically found around the home . Mosquito Control through the application of adulticides and larvicides is being reviewed and investigated by Municipalities with respect to need, cost and impact. These options are being considered as a last resort only, and will be based on confirmed evidence of WNV in animal/human populations, mosquito densities and the determined risk to human health (as determined by Ministry of Health) . Keep a "healthy perspective," when considering the risk of exposure to this virus. The Flu virus is much more serious in terms of human illness and mortality Based on this TRCA Staff have been requested to assist, as follows . Supervisors at all work locations have been asked to monitor "house keeping" practices around the grounds and buildings of TRCA facilities to reduce or eliminate areas of standing water Particular emphasis was to be placed on artificial containers (roof gutters, wheelbarrows, flowerpots, pools, birdbaths, barrels, cans, troughs, tires etc.) and any other place where water can collect. . Report and collect dead birds particularly Crows and Blue Jays found on TRCA Lands or facilities. These birds were submitted to Guelph for analysis. . Take personal precautions outlined by the Authority's Safety Officer, when working outdoors - protective clothing, repellents etc. This information was to be disseminated to all new or summer staff who will be working outdoors 130 DETAILS OF WORK TO BE DONE TRCA staff will continue to liase with the various Regional Health Departments and support their programs as much as possible This will include continued participation on Regional West Nile Virus committees, distribution of WNV information to the public and corporately following the guidelines developed for minimizing source locations for breeding mosquitoes. In 2001 tpis role may be expanded to include assisting the Regions monitor mosquito populations or species in selected areas. Corporately, TRCA staff at all work locations and Conservation Areas will be asked to continue to diligently maintain good housekeeping practices to remove or reduce areas of standing water or containers where mosquitoes can breed Staff will also continue to educate the public and promote sound environmental practices for maintaining natural functioning habitats within our jurisdiction Report prepared by. Scott Jarvie, extension 5312 For Information contact: Scott Jarvie, extension 5312 Date October 01, 2001 NEW BUSINESS RES.#E32/01 - KORTRIGHT CENTRE FOR CONSERVATION Moved by' Gerri Lynn O'Connor Seconded by' Dick O'Brien THAT the staff at the Kortright Centre for Conservation be congratulated for receiving the Robin Dennis Award from the Council of Outdoor Educators of Ontario, for their outstanding contribution to the promotion and development of outdoor education in Ontario, AND FURTHER THAT Allan Foster be congratulated for receiving an award from the Ontario Society of Outdoor Educators, for outstanding leadership in environmental education in Ontario, through his work at the Kortright Centre. CARRIED 131 TERMINATION ON MOTION, the meeting terminated at 12:21 pm, on October 12, 2001 Michael Di Biase J Craig Mather Chair Secretary-Treasurer /ks 132 I . ! I I I ~ V THE TORONTO AND REGION CONSERVATION AUTHORITY MEETING OF THE PUBLIC USE ADVISORY BOARD #5/01 December 7, 2001 The Public Use Advisory Board Meeting #5/01, was held in the Humber Room, Head Office, on Friday, December 7,2001 The Chair Gerri Lynn O'Connor, called the meeting to order at 11 :35 a.m. PRESENT Maria Augimeri Member Suzan Hall Member Dick O'Brien Chair, Authority Gerri Lynn O'Connor Vice Chair Linda Pabst Member REGRETS Sandra Bussin Member Michael Di Biase Chair Susan DiMarco Member Cliff Gyles Member George Mammoliti Member RES.#E33/01 - MINUTES Moved by Dick O'Brien Seconded by Linda Pabst THAT the Minutes of Meeting #4/01, held on October 12, 2001 CARRIED CORRESPONDENCE (a) A letter from Dennis James, President, Friends of Cold Creek, in regards to item 7.2 _ Cold Creek Conservation Area - Proposed Use. RES.#E34/01 - CORRESPONDENCE Moved by Linda Pabst Seconded by Suzan Hall 133 t n r l' I"J r . ,I I k \0, '" ~.J L J THAT above-noted correspondence (a) be received. CARRIED CORRESPONDENCE (A) To. Chair and members orrhe Public use Advilory Board Meeting 115/0 I, December 7, 2001 From: Dennis James ~residenr FriCJlds ufCold Creek .lie: Cold Cn:ek Cunservation Area Pr(tposed 1,J~t: In regards to YOl.Jl ~taff recommendation to the 8uthunty 10 le&Be the Cold Creek Conserv.tion Area to The HUl\lbel'le.a Church of (lad a number of issues ha.ve not been explained or explored fillly by SlIlft. Stalf j'lIt1neJ thC'ito rC'comlnr.nd.don orHumbertr..'~ propn..1 on t1U'tlC points; previllU' occupation or tll" tit., acceptable peMOnDance, IInd il'liti,,1 inVHlment to rep.ir the building.. ~mlu)(;cupatiu(l.9t"Ule sit~; the local residenl of the area have been occupying IInd uSing the park since 1962 surely Ihat counts for more lhan the Iwo summers Humberlea has spent there. ~~~. CJ ] nc:..c;,,; there have been multiple complAints made by members of the public to TRCA staff regardi"8 J Jum rlea's use oflbe propc-rty III panicular i.. the usc ortbe Park as a place to store horses and cnule. Th fenc\:9 used were unsuitable liin8le wire, wbich did not conlain the animals, resulting in the unsafe cunditi n orthe horses free ranging tbe entire plll'k. Tho fellces 10 this date bave never heen cumplelcly removed leaving a further unsafe condmon for )lark wildlife. There is uill a horae kept On the propeny in a dallgerous location. "his animal is ~t.bled on rhe wood sClCond noor oflhe bam in I JOakeshift Slln with 110 outdoor turnout The horso urine and manure can'l be good for the floor ot'whR\ ..yu once the hayloft . !~~~lm:1II to reDair.~in81. the ~um orapproltimatdy $40,000.00 in repair, at Cold Crec:k j, the estimated repail'9.done by Jlumberlea. l-Ju there been a full accounting. complete with independent estimates, InAlerial invoices ett done b.v stafJ."lo vt.-rify this claim. Cummunlty Support b2.l<Ilrcsidents P.le oonoloClri_f.!!d brold. Il!~.Wic con~ultjui.Qn not under!Aken Why ha, sllltJ" not undertllken 'broad publie consultation' on changing the use of what haa been a pubhc park fue' 40 ~ears? Local resid\.'1l1l1 a~ oppoged to Humberlea's prnJl(lsal and an: willing to lease the prol'eTty themselvC8 ralher thllJllo50 . community Park. Estim"ted Rent Revcllue This. is a multi-million dolla, public property, t<l lease it for len than $200.00 a ",onth is nOI ellcn c1o~e to fair marlcet value. The public willlolle lomorrow s grecnspace under this prnpoaal Other Co.ts ApProx. S10~J m. 2001 isll1llsume taxes for the balance orthe year from Aueusl on. The Humborlea proposal is nol re.~ponsible for this cost even though they have had the use orthe property (stored I horse in the barD) for this penod The flellhe TRCA will be holding Ihe Friends of Cold Creek responsible for this alnount requires further expliuuuion by staff Man.grment Plan ^ resource mMAgcment plln in cuoperation with the puhlic and TRCA is needed at CnM ('.reek. '!'hi:. bas proven an cffoctivc way \0 manage other f,onse/VlIlion ArclS and will work II Cold Creek T.o install I major tCMnl betot'C finalil.ing this Plan compromises the public's future use of Cold Creek THE FRffiNDS OF COLD CREEK IS COMMITTED TO MAINT A.INlNG COLD CREEK , CONSER V ^ liON AREA AS A PUB 1..((' PARK and has cnmmitted the funds and showed the resolvo to i tlo so. TltJY. PUBLIC WILl. LOSH fUTURE OItP.~NSPACF. UNDER THE HlIMBER.LEA PROPOSAl,. 134 SECTION I - ITEMS FOR AUTHORITY ACTION RES.#B35/01 - BLACK CREEK PIONEER VILLAGE Partnership with York University Explore establishing a link between Black Creek Pioneer Village and York University's proposed Institute for Historical Research, including development of the Dalziel property as the location for the Institute. Moved by Maria Augimeri Seconded by' Suzan Hall THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to explore links between Black Creek Pioneer Village and York University, including the feasibility of developing the Dalziel property to accommodate the proposed Institute for Historical Research. CARRIED BACKGROUND York University is supporting the development of a new Institute for Historical Research, and has committed seed money for 2001-2004 to establish this initiative. A research institute I chartered by the University Senate has the purpose of fostering a vibrant and ongoing programme of collaborative research, supports teaching, training of future researchers, and working with the professions to improve professional practice. The historical research institute initiative emanates from the Department of History in the Faculty of Arts. The Department ranks as the leading department of history in Canada in terms of number of full-time faculty members and students majoring in history, and is recognized as one of the leading departments in North America in stature. Its strengths are in the areas of social history, cultural history, working class history, and environmental history These are all thematic fields which fit with the focus of Black Creek Pioneer Village. The proposed Institute for Historical Research and Black Creek Pioneer Village are complementary, and a close link between the two is logical because of the common interest in history and the shared responsibilities of outreach, research, and education of a wide audience. The potential of this partnership includes programs and projects of mutual interest and benefit, strengthened by close proximity and unique connections possible between these two complementary facilities Creation of the Institute opens access to funding, including the Canada Foundation for Innovation and the Ontario Innovation Trust, and other fund raising for a long term plan, including capital for facility development. York University has expressed serious interest in locating the Institute for Historical Research on the historic Dalziel P' fit erty at the northwest corner of Steeles and Jane. This property includes 5 buildings of historic significance (all designated under the Ontario Heritage Act), including the Dalziel Barn, an extremely rare example of Pennsylvania German cantilever constryction, which will celebrate its bicentennial in 2009 135 RATIONALE The Dalziel property requires a viable long-term plan which incorporates preservation of the historic buildings with viable use and partner investment. Given the general fit between Black Creek Pioneer Village and the proposed Institute for Historic Research, and the interest and support of York University, staff recommend working with the York University steering committee in 2002 to determine feasibility of this concept, and reporting back to the Authority through the process Linking Black Creek Pioneer Village and York University History Department creates unique opportunities to increase Black Creek's standing in the heritage field Cross-fertilization with academia increases exposure of the site and collections to dramatically broadened audiences and increases our value as our museum expertise is knit together with innovative academic projects of international interest. World-wide there are a handful of historic sites closely affiliated with universities, but when the resources of the two types of institutions intersect, there is enriched value for both Access to York University resources has potential for Black Creek to develop exciting new initiatives, become a training ground for York students, be a learning laboratory, and acquire research information to enhance our site. FINANCIAL DETAILS Black Creek Pioneer Village will contribute staff time (Manager and Curator) to explore the concept with York University in 2002. Cost implications for long-term development of the Dalziel property will be presented to the Authority if the project is considered feasible at the end of the preliminary review Report prepared by: Marty Brent, extension 5403 For Information contact: Marty Brent, extension 5403 Date: November 26, 2001 RES.#E36/01 - COLD CREEK CONSERVATION AREA Proposed Use. Leasing a portion of the Cold Creek Conservation Area for day use by individuals and groups, excluding 'Youth at Risk' Moved by' Linda Pabst Seconded by' Suzan Hall THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be authorized to finalize a suitable agreement with the Humberlea Church of God, and associated groups, for a one-year period to accommodate day use by individuals and groups, excluding those considered 'Youth at Risk'. AMENDMENT RES.#E37/01 Moved by Linda Pabst Seconded by Suzan Hall 136 THAT the following be inserted after the main motion. AND FURTHER THAT staff report back on any further negotiations undertaken between the Humberlea Church of God and the Friends of Cold Creek. THE AMENDMENT WAS CARRIED THE MAIN MOTION, AS AMENDED, WAS CARRIED BACKGROUND At Authority meeting #8/01, resolution #A203/01 was adopted which states "THE BOARD RECOMMENDS TO THE AUTHORITY THA T staff be directed to negotiate a suitable agreement with the Humberlea Church of God and other interest groups for a one-year period to accommodate day use by individuals and groups, excluding those considered 'Youth at Risk, THA T appropriate officials be authorized to execute any documents as required to give effect thereto, AND FURTHER THAT staff establish a community advisory committee including local residents, community groups, business representatives, agency staff, municipal staff, and area councillors to assist with the development of a management plan to guide future uses of the Cold Creek Conservation Area." On November 21, 2001, a brief proposal was also received from Mr Dennis James, Friends of Cold Creek, regarding the lease of the property for a one-year period The Humberlea Church of God and Friends of Cold Creek proposals are briefly described on the following page. 137 Humberlea Church of God Friends of Cold Creek Legal Status Incorporated Incorporation pending Liability Insurance Existing In Progress Immediate Retreat facility Horseback riding Activities Ministry training program Hiking Education field centre Birding Tent camping Cross-country skiing Summer youth camp Picnics Picnic areas Retriever dog trails Horseback riding Dog sled trails Wagon/sleigh rides Camping Hiking Cross-country skiing Tobogganing Skating Capture the Flag area , Canteen Growth Potential Fish pond Unknown Fitness trails Petting farm Skating track Conservatory theme areas Soap box racing Kite/model airplane flying Disc golf course Basketball courts Volleyball courts Slow pitch fields Ultimate frisbee/soccer fields Orienteering Public Access Permitted Permitted Property Estimated at $40,000 for roof, None Investment to window and plumbing repairs. Date Proponent continues to provide site supervision and security Responsibilities All program development, Site monitorin'g maintenance, site supervision and Establishing and maintaining trails security Establishing camping area Routine grounds maintenance Supervising functions Gate attendance Community Local residents are opposed Local residents are part of the Support Broad public consultation not proposal undertaken Broad public consultation not undertaken 138 Management Plan Proposed participant Proposed participant Advisory Committee Member Estimated Rent $2,340 $5,850 Revenue 40% tax rebate on $5,850 Approx. 2002 taxes - further rebate potential once the group is incorporated Other Costs Approx. $1,053 in 2001 Approx. $1,053 in 2001 TRCA is responsible Proponent is responsible RATIONALE In June 2000, a licence agreement was finalized with the Humberlea Church of God for the purpose of operating a youth camp and associated programs. The term of this agreement ended on August 31,2001 Since then, they have maintained a presence on the site to curtail vandalism and have conducted some day use programming During the initial lease period, the Humberlea Church of God, and their associates, invested approximately $40,000 to upgrade the facilities including roofing, siding, plumbing repairs, boardwalk restoration and glass replacement. Although rent revenue from the Humberlea Church of God is less, it is still recommended that their lease be renewed for one year on the basis of their previous occupation of the site, acceptable performance, and initial investment to repair the buildings When the management plan is prepared for the property, future public use will be re-evaluated DETAILS OF WORK TO BE DONE . Leasee to permit informal use of the property . Finalize a twelve-month lease arrangement with the Humberlea Church of God for interim day use by individuals and groups not considered 'Youth at Risk' . Finalize a resource management plan for the Cold Creek Conservation Area. . Review public uses in twelve months once the management plan is completed. Report prepared by. Gary Wilkins, extension 5211 For information contact. Gary Wilkins, extension 5211 Date. December 4, 2001 139 SECTION IV - ITEMS FOR THE INFORMATION OF ANOTHER BOARD RES.#E37/01 - BLACK CREEK PIONEER VILLAGE 2002 Proposed Rate Increase. Changes to the 2002 Fee Schedule for Black Creek Pioneer Village. , Moved by Dick O'Brien Seconded by Linda Pabst THE BOARD RECOMMENDS TO THE AUTHORITY THAT the 2002 Fee Schedule for BCPV as proposed, be approved. RECORDED VOTE Maria Augimeri Nay Suzan Hall Yea Dick O'Brien Yea Gerri Lynn O'Connor Yea Linda Pabst Yea THE MOTION WAS CARRIED BACKGROUND Each year, staff review the Fee Schedule for Black Creek Pioneer Village to determine any changes for the next season RATIONALE Price increases are recommended to increase revenue for Black Creek Pioneer Village. The following changes are proposed 1 General Admission Rate Increase The Village increases general admission every 2 to 3 years, the last increase was in 1999 (Attachment 1) The proposed increase will align us in the attractions industry in the mid to low range for 2002 (Attachment 2) With this increase, the revenue will generate $75,000 00 which is badly needed to offset ever-increasing costs 2. Increase in General School Tour Rates The general school rates have not been increased in 3 years, program costs have continued to increase yearly This proposed increase is in line with Kortright Centre for Conservation who currently charges $5.50 plus materials, and our programs include materials in the proposed increases. Consultation with our education partners supports this increase. 3. Reduction of Group Rate Discount from 20% to 15% The discount of 20% for groups of 20 or more has been offered for 16 years The accepted industry standard is 15%. The decrease in our discount offering will generate a revenue of approximately $12,000.00 while again will offset our increasing costs. 140 4 Reclassification of "Seniors" AQe from 65 to 60 Years The hospitality industry recognizes 55 years as a senior Dropping our senior's age from 65 to 60 years would make us more consistent and acceptable with Ontario travellers and surrounding states - New York, Michigan, Pennsylvania and, especially, the seniors using CM/AAA discount cards. The acceptable senior's age with CM/AAA is 60 The cost 01 dropping the senior age to 60 is offset by the rate increase to $9 00 from $7 00 5. Increase in ParkinQ Rate from $5.00 to $6.00 The parking rate has not been increased in 3 years York currently charges a daily rate of $7 00 This increase will generate $18,000 00 in revenue. Report prepared by. Marty Brent, extension 5403 For Information contact: Mardi Alexander, extension 5414 Date. November 20, 2001 Attachments: 2 141 Attachment 1 PROPOSED RATES FOR 2002/2003 General Admission Category Current Rate New Rate Adult (15 - 59 yrs.) $900 $1000 Child (5 -15 yrs) $5.00 $6.00 Student (16 yrs with ID) $700 $900 SenJor (60 yrs.) $700 $900 Dickson Hill $550 $600 Discount for Groups (min 20) 20% 15% Parking $5.00 i $600 Education Rates for Guided Tours Program Current Rate New Rate Many Hands $900 $900 Regular Tours $5.50 $600 Many Hands/Christmas $6.25 $6.95 Note. GST included in admission rates. , 142 Attachment 2 TORONTO AND AREA ATTRACTIONS PRICES FAMILY INDIVIDUAL AlTRACTION ADULTS CHILDREN STUDENTS SENIORS FAMILY PARKING MEMBERSHIP MEMBERSHIP COMMENTS Alncan LIon S81ari $1995 + Tax $1395 +Tax $15.95+Tax nla nlc nla nla (13-64 yrs.) (3-12 yrs.) (65+) (under 2 lrea) M Gallety of Ontario PAY WHAT nla PUBUC $100 00 $75.00 Sat-Sun: YOU (2 adults/5 10-5:30. CAN children) Tu.....Frl: 11-6 Wod.:lt:~ Spacla' oxhlblts are SPECIAL EXHIBIT $15.00 $7.50 $12.00 $12.00 tlekotod soparatoly. (4,11 yrs.) Bata Shoe Musaum $6.00 $2.00 $4.00 $400 $1200 $1200 Admlaalan Is Iroo (5-14 yrs; Public on tho Ilrat Tu.... 01 under 5 Iree) Parking ovory month. Black Creek Pioneer Village $9.00 $500 $7.00 $700 nla $5 00 per car $60 00 $25.00 (5-14. under (15 & over (65 +) (2 adults & 5lree) with 1.0) children) C N. Tower $1599 $1099 nla $13.99 nla nla nla nla Addlllonal Cost (4 -12yrs.; (65+) Skypod: $7.50 under 4 Iree) Allmellons on concourso lovol. $7.50 Carlllda:S Wondsrland $44.99 + tax $22.49 + tax nla $22 49+tax nla $650 $294.95 $92.95 Ground.: (3-6 yrs, (60 +) All day (4lamlly $24.99( +tax) under 3 'reel members) 12 Coupons: $25.99( + tax) Dlsablod: $27 .99( + tax) Cssa Lome $10.00 $6.00 $6.50 $650 nla CITY nla nla $300.00 + GST (5-16 (14-17) (60 yrs +) $2.30/hour (12:00 - 2:00) yrs..under 5 $7 max /day free) 9:30 5:00 Centuty Village $6.00 $300 $500 $5.00 $1500 nlc $60.00 $24 adult (14yrs& (15-16 YIS) (60 yrs +) (2 adults & $20 senior under, 4 & children 14 $20 stud under Iree) yrs & under $12 kids Cullen Gamans and Miniature Village $12.00 $5.00 $8.50 $6.50 $39.99 Free $1 OO.OO( +tax) Season Pass $75.00 Ilat rato lor (3-12 yrs.) (13+ With 10) (65+) (2 adulls/3 Adults: $44.99 woddlng pleturoa children to Students: $34.99 C hlldron $3.99 16 yrs) Seniors' $34.99 ovory Thura. In Jul. Single $75.00 & Aug. Doon Hrmtage CfOSSfOIJds $600 $300 $4.00 $4.00 $15.00 nlc $26.75 $16.00 (5-12; under (12-18 yrs.) (2 adulls & (2 adults & their 5lree) their children) children) Dune/um Castle $700 $300 $5.50 $600 $18.00 nla nla nla Includoa admission (5-12yrs; (15+) (2 adults & to Military Musoum. under 5 lree) seniors! children) Genesee Countty Village and Museum $10.00 $6.00 nls $650 US Funds New York Henty Fom Museum and Greenlield Village $12.50 $7.50 $6.50 $11.50 nla nla $95.00 $40 00 Combo: $23 lor 13 & Miclllgen museum museum Group/Scho Museum (2 adults & kids older $13.50 $8.50 01 $1250 under 19) Village Village Village US Funds 13 & over fiistorlc Fort York $500 $3.00 $3.25 $3.25 nla lree nla nla Summer'10-5 (6-12 yrs (13-18 yrs.) Fell/Wlnter under 6 lree) 10-4 '1ockey Hatl of Fame $12.00 $8.00 $600 $800 nla nla nla nla 3 & under are Iree (4-18 yrs) Warkllam Dlstnet Historical Museum $5.00 $200 $400 $4.00 $1200 nlc nla nla $50.00 wedding (5 & under (15 + with (65 +) (2 adults & groups Iree) 10) children) lAeM,el1ael CanadIan M CoIlectlOTl $12.00 $900 $900 $25 $5 00 per car $90.00 $70.00 Student membership (Iree on (2 adults/4 (2 adults and IS $40.00 Wed.) children) kids under 18) 143 Old Fort Henry $10.75 $5.25 $8.50 10'16 n/c nla $35 OOlyr. (5-12yrs 4 (13-18 yrs.) discount or & under free eM $1.00 oil per 6 people Old Sturbridge Village $18.00 $900 n/a $17.00 n/a n/c $70 n/a Second day Frpe ; Sturbridge, Massachusell8 (6-15 yrs.) (62 +) (2 adults & kids under 18) US Funds ! Ontrulo Place/CNE General $10.00 $10.00 $10.00 $10.00 n/a $9.00- car nla 4-12. $50 Play all Night Pass I (4 & up) (am) 13-54: $60 5-9 pm $1 0 (over 4) i $5.00- car 55+ S50 Theatre and shows I PlAY ALL DAY $24 50 $11.00 $24.50 (over $1500 (55+) (pm) extra. (under 106 160 em) FREE- BUS During CNE em) $500- dillerent prices Molorblke $12.00 RV Ontario ScIence Centre $12.00 $600 $7.00 $7.00 $25 00 $7.00 $75 Family $45 indiVidual Theatre is extra (18-63) (5-15 yrs.; (2 adults & $150 Gold under 5 free) the" children) Royal Botanical G81dens $7.00 $2.00 $800 $600 Open: April (5-12yrs, October under 5 free) Royal Ontario Muspum $15.00 SllOO $10 00 S1000 $35.00 n/a $99.00 Sll500 Free (5-14,4& (15 & over (2 adulls & 4 (2 adults and 4 Tues under free) w1lhl.O.) kids 17 and children) 4:30-8:00 p m under) Sun 11 6 p.m. Mon-Thurs & Sa\.: 10 6 Fn.: 10 9.30 Salnte-MBJ1e Among lhe Hurons $975 $625 $6.25 $625 n/a n/c $30.00 $25.00 Open 1 0-5 until Oct (5 & under 11 free) 4 or more In a group receive $1 oil admiSSion. The Farm Museum $7.00 $400 n/a $6.00 $20 00 n/c n/a n/a Open only on (5-14 yrs: (60 yrs +) (2 adults & weekends. under 5 free) upt03 10-5 children) Todmorden Mills $300 $1.50 $2 25 With 10 $2.25 n/a n/c n/a nla (6-12: under (60+) 5 free) TCHOnto Zoo $15.00 $9.00 $11.00 $11.00 n/a $6.00 $90.00 $45 00 Summer (4-14 yrs., (Summer) (2 adults/4 kids (18-64 yrs ) 9 730 under 3 free) Free 1017 yrs) (WInter) $28.00/single S50.00/couple Upper Canada Village $15.95 $695 $9.95 $14.95 10'16 n/c 2000 passport n/a Use same tickellor 2 (2 days) (2 days) (2 days) (2 days) discount $20 adult days' entrance. (5-12 yrs) (13-64 with (65 yrs +) (2 $13 student 1.0.) adults+chlldr $9.50 kids en) I WestfIeld Village $575 $2.75 n/a $4.75 n/a $3.00 n/a n/a M-F school groups , (6-12yrs) only Open 10 public Sun Hol & Special events Smallest budget lor Uving History Museum ($300,000) Wild Wafer Kingdom $21.00 $1650 n/e $1650 Aller 4:00 p.m (10 & over) (4 & under $12.00 free) Yorlc University n/a n/a n/a n/a n/a $7 .OO/day $50.00/ monthly 144 RES.#E38/01 - 2002 FEE SCHEDULE Conservation Parks Changes to the 2002 Fee Schedule for the Conservation Areas and Kortright Centre for Conservation as outlined below Moved by Linda Pabst Seconded by Suzan Hall IT IS RECOMMENDED THAT the 2002 Fee Schedule for the Consevation Areas and Kortright Centre for Conservation, as proposed be approved. CARRIED BACKGROUND The TRCA Fee Schedule was reviewed and it was determined the following changes are required to meet the goals and objectives of the Conservation Area Business Plan RATIONALE Price increases are recommended to increase revenues of the Conservation Area section and Kortright Centre for Conservation and meet the objections outlined in the Conservation Area Business Plan Changes appear in bold, please refer to the appended Fee Schedule for existing relevant information Item # Item Description 2001 Gross For 2002 80 For the rental of boating equipment where available, $10 00 $12.00 per hour' 100 For a permit to use a designated group campsite, $75 00 $90.00 subject to a limit of seven nights use, per night; for a group of up to twenty persons, 101 for each additional person, in conjunction with a $2.50 $3.00 permit issued under item 10 0 11 0 For each day camper, not overnight, per day,nclusive $1 75 $2.00 of general admission. 140 For a permit to occupy the Pleasantview groupcampsite at Albion Hills, inclusive of general admission, 141 for up to ten camping units, for an adult group $18000 $215.00 14.2 for each additional camping unit, in perrmit issued to $18.00 $21.50 an adult group under item 14 1 143 for up to ten camping units, for a youth group $15000 $180.00 144 for each additional camping unit, in conjunction with a $15.00 $18.00 permit issued to youth group under item 14 3 145 170 For admission to the swimming area at Petticoat Creek, exclusive of vehicle or general admission, 171 per day, for each person five years of age or over $2.00 $2.50 17.2 for each child under two years of age. $000 $0.00 173 for a book of ten pool passes $17 50 $19.00 NEW For use of mountain bike trails at Albion Hills per $000 $1.00 day, for each person, exclusive of general admission. 33.0 For general admission at the Kortright Centre for Conservation, 33.6 for each student participating in a general tour $5.50 $5.75 program, subject to a minimum group size. 33.7 for each student participating in a specially designed $6.50 $675 tour program, subject to a minimum group size. FINANCIAL DETAILS These changes represent an increase to the revenues for the Conservation Areas and Kortright Centre for Conservation. PROJECTED INCREASE IN 2002 REVENUE 2001 2002 Additional Revenue Boat Rental $19,700 $ 23,640 $ 3,940 Mountain Biking 0 $ 3,000 $ 3,000 Pool Admissions $91,800 $110,160 $ 18,360 Group Camping $20,000 $ 24,000 $ 4,000 Day Camping $89,800 $ 103,270 $ 13,470 Kortright Student Tour $110,000 $115,000 $5,000 TOTAL $47,770 Report prepared by: Derek Edwards, Senior Superintendent For information contact: Derek Edwards, (905) 880-0227 Date: November 23, 2001 146 RES.#E39/01 - BUSINESS PLAN OF THE CONSERVATION PARKS SERVICE UNIT The Business Plan of the Conservation Parks Service Unit is provided for the information of the members Moved by Linda Pabst Seconded by Maria Augimeri IT IS RECOMMENDED THAT the following Business Plan and the presentation by Derek Edwards, Senior Superintendent, Conservation Parks, be received. CARRIED BACKGROUND Business Plan of the Conservation Parks Service Unit Profile The conservation parks will be the place where the public can see the effects of TRCA's environmental work relating to the Living City's vision. It will be a place of natural beauty, an oasis from urban sprawl, and a place to inspire the public on protecting greenspaces and supporting the work of the TRCA. Upon visiting a conservation park, a visitor will . realize the importance conservation parks play in keeping the city region alive and thriving for all generations to come . experience passive and active recreational and entertainment activities . be inspired to protect these greenspaces . understand the important environmental work of the TRCA and empower them to support its efforts . have an understanding of how they can contribute to making their community a better place to live The conservation parks goals and objectives for the next five years are to: . Develop a strong team (management and staff) . Become self-sustaining within five years . Support the Living City region's objectives including watershed strategies, natural heritage programs, etc. . Provide high quality passive and active outdoor recreation opportunities . Position conservation parks as a gateway to the great outdoors . Create a focus for each conservation park . Demonstrate relevancy of conservation parks in community . ~xhibit and educate environmental best practices management . Build relationships and partnerships with internal and external clients . Generate revenue through added value programs while lessening dependence on gate receipts . Deliver to the custom~r an awareness and profile of the Authority . Deliver an integrated .marketing campaign focusing on TRCA's unique and diverse products . Maintain the existing nature appreciation and recreational facilities operated by TRCA and enhance interpretation opportunities for the public to experience nature and ecology of the region . Strengthen awareness of TRCA's conservation parks 147 Proposed Focus for each park: The conservation parks will be positioned between Municipal and Provincial parks to meet the needs of individuals who want to experience the great outdoors, learn more about nature in a safe environment close to home. Presently, each park offers similar programs to similar markets creating internal competition amongst the various parks, inefficient use of resources, and a lack of identity in the marketplace. To address this, the conservation parks have developed a focus for each location CONSERVATION FOCUS DESCRIPTION AREA Albion Hills / Premiere outdoor recreation facility Provide a multitude of outdoor Palgrave capitalizing on its outdoor recreational recreational activities including opportunities mountain biking, canoeing, climbing wall, hiking, cross country skiing, camping, adventure racing, and eco-tourism Boyd Premiere picnic facilities utilizing their urban Both parks offer a wide range of setting and geographic location picnicking opportunities and amenities including shelters, bbq rentals, enhanced picnics and programed activities Heart Lake Bruce's Mill Conservation experience centre offering A "discretionary fee for education to the public through partnerships service/program" provider and programing Partnerships will operate independently Maintenance will be limited with increased naturalization. Maple Syrup, limited picnicking and day use programs will operate Glen Hafty Uniquely located on two significant natural Natural features and wildlife features, the Oak Ridges Moraine and interpretative programs Niagara Escarpment coupled with its fishing designed to appreciate and programs, Glen Hafty will be positioned as a educate visitors and Natural Resource park. stakeholders Petticoat Creek Petticoat Creek possess many of the characteristics of a municipal park including a swimming pool as its main attraction. Within the next couple of years the finite life span of the pool will be realized. All avenues of partnerships should be investigated in order to help manage this facility with an emphasis place on land stewardship and maintaining the current recreational opportunities 148 Albion Hills Family campground offering the great Rural camping in a urbanized Campground outdoors experience close to home. environment with full service amenities and enhanced recreational programs Glen Rouge Destination campground in the east end Utilizing the close proximity to Campground catering to tourists visiting Toronto Toronto Zoo and location in the Rouge Valley, its natural setting/entertainment will be the main attraction Indian Line Destination campground in the west end The services will cater to visitors Campground catering to tourists visiting Toronto looking for a city experience offering amenities such as Internet access, full-service hook up, video games, info centre, etc. Glen Major / Walker Premiere east end passive outdoor recreation Utilizing the large land base, Woods facility vast trail system, and current user groups, Glen Major will provide great opportunities for hiking, mountain biking, and nature appreciation Cold Creek Cold Creek should be positioned as an active recreational facility under lease agreement with a partner with similar values to TRCA. Claireville Recreation pursuits in Claireville should be under lease agreement and/or partnership Land Management Including Bolton Resource Management Tract, Claremont C.A., Clubine Property, Frenchman's Bay-West Spit, Goodwood Property, Greenwood Forest and Wildlife Area, Rouge Park, Seaton Trail, Walker Woods, Madill Properties, Secord Property, and the Oak Ridges Moraine. Encourage passive recreational opportunities, enhance our stewardship programs, and provide educational opportunities demonstrating best practices and living city objectives 149 Performance and Efficiency Measures . Revenue targets are achieved and expenses do not exceed budget . Quality of service to visitors is high . Equipment and amenities are presentable and in good working order . Information flows seamlessly . Weekly and monthly financial reports to ensure financial accountability . Annual audit process to determine program/services successes . Annual visitor surveys to determine resource and infrastructure needs and overall satisfaction . Annual staff performance reviews and regular staff meeting to ensure staff . Succession planning is incorporated into the human resource plan . Conservation parks works with other TRCA service units for delivery . Number of visitors attended facilities and programs . Number of partners supporting parks Report prepared by: Derek Edwards, Senior Superintendent For information contact: Derek Edwards, (905) 880-0227 Date: November 22, 2001 TERMINATION ON MOTION, the meeting terminated at 11 58 a.m., on December 7, 2001 Gerri Lynn O'Connor J Craig Mather Vice Chair Secretary-Treasurer /ks 150