HomeMy WebLinkAboutFinance and Administration Advisory Board 1996
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"the metropolitan toronto and region conservation authority
MINUTES OF FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #~/96 Page C 1
March 1, 1996
The Finance and Administration Advisory Board met in the Humber .Room, 5 Shoreham Drive,
Downsview, on I=riday, March 1, 1996. The Chair, Brian Harrison, called the meeting to order at
9:00 a.m.
PRESENT
Brian Harrison . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair
Patliick Abtan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Raymond Cho . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Lois Hancey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chair, Authority
Norman Kelly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Eldred King ....................................................... Member
Frank McKechnie ................................................... Member
Richard O'Brien . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Chair, Authority
Case Ootes ....................................................... Member
REGRETS
Margaret Black . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
RES. #F1/96 - MINUTES #6/95
Moved by: Norman Kelly
Seconded by: Patrick Abtan
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THAT the minutes of meeting #6/95 be approved. ........................ CARRIED
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C2 FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 March 1. 1996
SECTION I - ITEMS FOR AUTHORITY CONSIDERATION
RES. #F2/96 - 1995 FINANCIAL PROGRESS REPORT #3
Moved by: Frank McKechnie
Seconded by: Patrick Abtan
THE BOARD RECOMMENDS TO THE AUTHORITY THAT financial progress report #3. dated
December 31. 1995 be received. .................................... CARRIED
KEY ISSUE
This is the third and final Financial Progress Report for the year 1995 reporting the year-to-date
results to December 31. 1995.
BACKGROUND
As part of the Authority's ongoing financial management program staff provide regular financial
progress reports describing activities to date as measured against the 1995 approved budget.
ANAL ysls
Comments by Authority staff explaining significant variances are contained in the text of the
Financial Progress Report. The first page identifies in summary form, the significant variances.
This is the final financial progress report for 1995.
Report Prepared by:
Ralph Kofler. Extension 274
March 1, 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 C3
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Page 1 ~
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OPERATING AND CAPITAL BUDGET SUMMARY m
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The corporate result for 1995 was a net $24.8 thousand deficit made up of a $34.7 surplus on operating expendllures offset by a Z
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$59.5 thousand deflcll In the capital program. As previously observed. better than expected revenues enabled us 10 manage the in-year ~
provincial reductions and also to absorb considerable downsizing costs. Significant operating account variances are described in the C
comments that follow. 3=:
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Several capital projects were deferred or reduced In scope. Details follow the operating budget comments. en
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OPERATING BUDGET ~
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CORPORATE FUNDING Z
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Provincial Funding: 1995 funding approvals were $26.2 thousand below the amounts incorporated into the 1995 budget. Further C
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operating reductions of $105.7 thousand were announced in September bringing the total shortfall to $131.9 thousand. Capital grants en
were reduced by $340.0 thousand. 0
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FINANCE AND ADMINISTRATION I CAO'S OFFICE tJl
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Net expenditures were $405.8 thousand below budget almost entirely attributable to $146.0 thousand in hIgher rental properties ~
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revenue and $339.8 thousand In extra interest revenue because of better than expected Interest rates and cash flow. C
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On the expendlt~re side, property tax savings from appealing taxes assessed on our non-revenue producing properties were not realized ~
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In 1995 resulting in a $78.0 thousand negative variance. However, the savings will occur in 1996 and annually thereafter. 0)
Notwithstanding some extra costs associated with the appeals. there were $65.0 thousand In savings on general adminIstration costs
such as legal & audit expenses and also in corporate communications. Since overall results were more favourable than expected. about
$70.0 thousand, deferred when the 1995 budget was finalized, was spent for the Implementation of the Information System Strategy.
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Page 2 Z
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WATERSHED MANAGEMENT Z
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Net expenditures were $102.2 thousand under budget. m
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Under expenditures occurred in the following areas: Plan Review- $33.8 thousand attributable to gapping; Watershed Strategies- C
$62.1 thousand related to a shortfall in anticipated community group and federal support; Resource Science- $69.9 thousand mostly ~
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attributable to unavailability of. funding for the Fill Regulation Mapping Extension. Reserve revenue is below budget reflecting lower 3=:
utilization by the Watershed strategies. Z
The balance of additional expenditures and revenues. particularly in Environmental Services, relate to Special Projects for which ~
additional rehabilitation, planting, and plant material costs have been incurred where offsetting revenue has been received. The majority ~
of our Speclall projects are in this division and fall into two categories: 0
11 Employment Programs are government sponsored. job-creation programs. Z
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21 The Non-Employment Programs relate to work the Authority undertakes as a result of special funding becoming available during 'C
the year. '<
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Major projects in 1995 were Environmental Services (Rehabilitation & Plantingl, Fisheries Plans, Water Quality Improvement Programs. 0
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',~'A. Habitat Improvement Program. Summer Experience Program and the Environmental Youth Corps Program.. tJl
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FACILITIES & OPERATIONS ~
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Net expenditures were $221.7 thousand over budget but this figure includes over $350.0 thousand in severance expenditures related :tl:
to downsizing.! I ~
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More program offerings and good summer weather helped to achieve better than budgeted revenues at our public use facilities. The 0)
Conservation Areas were up $189.0 thousand, Kortright up $95.0 thousand, and Food Services up by $99.0 thousand. Maple syrup
programming and camping at Claireville and Albion Hills were particularly well attended.
At Black Creek Pioneer Village the 1995 revenue and attendance targets. reflecting the strategic decision to close for the winter and
early spring, were, for the most part, achieved. The exceptions were facility rentals, special events, admissions. and food revenues
related to bookings by corporations which continue to be below pre-recession levels. Kortright Centre attendance was almost 10,000
persons higher than budget which generated sufficient revenue to offset the higher than budget program costs. A $41.0 thousand
unbudgeted deficit occurred at the Conservation Field Centres attributable to higher than budgeted expenditures at Albion Hills and a
revenue shortfall at Claremont as a result of insufficient bookings in the summer program.
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VEHICLE AND EQUIPMENT Z
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The net transfer from the reserve was $81.1 thousand higher primarily as a result of lower than expected usage charges from ~
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programs. C
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CAPITAL BUDGET C
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Project for Vallay and Shoreline Regeneration In tha Municipality of Metropolitan Toronto.1992-96 Z
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Approximately at budget. -t
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Laka Ontario Waterfront Regeneration Projects in Metro Toronto and Durham Region. 1995-99 0
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$1.5 million below budget due to unavailability of provincial funding as well as some construction delays. ~
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Project for Etoblcoke Motel Strip Waterfront Project - $3 9 million under spent because of protracted land negotiations. en
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Dillie-Dundas Damage Centre. $150.0 thousand below budget because of In year provincial fundlllg cuts. :D
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Don Valley Brickworks Rageneration Project. 1994-97 - $1.4 million below budget due to contract delays. 0
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Metro Toronto Remedial Action Plan - $900.0 thousand below budget due to approval and start up delays. C
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Toronto Islandd ~rosion Control - $500.0 thousand below budget because of favourable contract costs and contract modifications. ~
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Conservation Area Development Project. 1991-1995 - Approximately at budget.
Greater Toronto Trails - Deferred due to unavailability of Provincial funding.
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CAPITAL BUDGET - CONT'D... Z
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Waterfront Opan Spaca - $230_0 thousand below budget due to unavailability of funding. Significant acquisitions include: Former ~
Didszun property: 1.248 acres on the Scarborough Bluffs. Former Mez property: .293 acres on the Scarborough Bluffs. Former Um Z
property: .131 acres on the Scarborough Bluffs. Former Paciocco/Cruise property: .168 acres on western spit of Frenchman's Bay in C
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Pickering. Former Etobicoke Hydro property: .182 acres of L. Ontario shoreline. Former Maries property: .28. acres on the Scarborough C
Bluffs. Former MacKay Property: .52 acres on Scarborough Bluffs. 3=:
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fnterlm Greenspaca Protection and Acquisition Project 1993 - 96. $570.0 thousand below budget due to limited land sale proceeds. ~
$45 thousand deficit occurred due to unanticipated expenses associated with a land donation. Significant acquisitions include: Former !
Kleinburg Hills Estates Property: 61.55 acres of flood plain and valley land in City of Vaughan. Former Blue Winter Investments
proper:ty: 15.41'3 acres of flood plain and valley land in City of Vaughan. Former Metro Toronto property: 119.5 acres and 15.3 acres of 0
flood plain and valley land on Lower Don River and Don River by Lawrence Ave. East. Former Accardi property: .143 acres of flood Z
plain In Town of Richmond Hill. Former Snelcrest Gardens property: .113 acres of valley land in Town of Caledon. Former Runnymede J:>>
Development property: 6.0 acres of flood plain and valley land in Town of Ajax. Former aramalea property: 1.391 acres of flood plain 'c
and valley land In Town of Pickering. Former Cimas Construction property: .084 acres in Scarborough. Former Woodbridge Highlands '<
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property: 16.06 acres in Woodbridge. Former Blue Maple property: 16.06 acres in Ajax. Former Avdell Developments property: 16.78 0
acres of Humber River flood plain in Vaughan. Former Carma Developers property: 14.304 acres of Highland Creek flood plain in :D
Scarborough. Former Second DSH Acquisition property: 1.15 acres of Etobicoke Creek flood plain in Mississauga. -<
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Niagara Escarpment Lend Acquisition - Deferred to unavailability of funding. ~
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Project for the Acquisition of the Canada Post Property - $600.0 thousand underspent due to planning delays. :tl:
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Project for Acquisition of the Altona Forest Environmentally Slgnificent Area - $214.0 thousand underspent because of favourable (D
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negotiations. Former Dinardo property: 4.06 acres completed.
Jolly Miner Len" Acquisition - Deferred pending negotiations.
Administration Office - Deferred to unavailability of funding.
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THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY
FINANCIAL PROGRESS REPORT - OPERATING 0
00
DECEMBER 31,1995
($OOO'S)
DIVISIONAL SUMMARY
DIVISION ANNUAL Y-T-D PERCENTAGE YTD VARIANCE FROM BUDGET
-'- ---------------------- --- ________~~D_GE.l.___P.~~_=!.H?~ _____ ._ _____ __ _ QE~Y~_~~L___Q'!~R!IY~D~~) ___._. _ _._ _ _ _ ______.___
$ $ % $
GROSS EXPENDITURES:
Finance & administration 3,948 2 4,0302 102 1 % 820 "Tl
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Watershed Management 4,653 0 5,1088 1098% 4558 ~
FacIlities & Operations 12,0920 12,6296 1044% 5376 z
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Vehicle & Equipment 1044 1855 177 7% 81 1 ~
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-- --- -----. --- ------ -- -- ---- -1,156 5 ~
Total 20,7976 21,9541 105 6% c
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REVENUES: Z
Operating & other 8,844 7 10,288 1 116.3% 1,443 4 en
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Total 8,8447 10,288 1 1163% -t
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NET EXPENDITURES 11,952.9 11,666.0 97.6% _ ~2~6 9~ ~
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SOURCE OF FINANCING: , I 0
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Provincial grant ' 3,676 9 3,428 8 (248 1) -<
MUnlcipallevy __ un ...!l~Jf?J) _ ___ _ ~,~?~ Q __ __ __ _..(4_1) tJl
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SURPLUS/(DEFICIT) 00 347 ~=-=-_.~!?- :tl:
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FINANCIAL. PROGRESS REPORT. OPERATING
DECEMBER 31. 1995
($000'5) 3=:
DIVISION: Finance & Administration DI
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PROGRAM ANNUAL V-ToO PERCENTAGE VTO VARIANCE FROM BUDGET ~
BUDGET _.~~~ ~1/~~ '.___.___.._ ...u. _.. ..~f ~~~~~T ._ ___Q_'!.~_~(~~D.~~t .
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GROSS EXPENDITURES:
Administration 2,321.6 2,371.2 102.1% 49.6
Communications 260.2 229.5 88.2% (30.7)
Rental properties 498.9 483.2 96.9% (15.7) "Tl
Taxes and Insurance 867.5 946.3 109. t% 78.8 Z
-.-------- ..-----.--" -_._-----~- ~
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Total _n__._~L!!~~.?__ _ _. __.~LO~Q~ 102.1% 82.0 0
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REVENUES: z
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Renlal properties 995.0 1,141.0 114.7% 146.0 ~
Communications 2.0 2.0 c
Interest 200.0 539.8 269.9% 339.8 3=:
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Reserves (321.5) (322..0) 100.2% ~O.5) ~
Miscellaneous 0.0 0.5 0.5
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Total _____~7I~_._ . .._J~~~1d. 155.8% 487.8 0
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NET EXPI:NDITURES 3,O! 4.7__ 2,~_~8.9 86.8% __i~05.~ J>
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FINANCIAL PROGRESS REPORT - OPERATING
DECEMBER 31, 1995 0
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DIVISION: Watershed Management
PROGRAM ANNUAL Y-T-D PERCENTAGE YTD VARIANCE FROM BUDGET
-- _._.__._. un ~~Q.~~I._ _ Q.I;.~ ~1'!~~ _ _ __ _ . ___ _.QF "~U~~~!n _ _..-Q'!.~~(Y~~~~l ___ _. .._ '._ .. ._ .. . .___ ._.. .
S S % S
GROSS EXPENDITURES:
Administration 180_8 188.6 104.3% 7.8
Plan Review 771.5 737.7 95.6% (33.8) "Tl
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Watershed Strategies 739.9 672.8 90.9% (67..1 ) ~
Resource Science 1,175.9 1,106.0 94.1% (69,9) z
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Environmental Services 1,959.9 2,731.7 139.4% 771,.8 m
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Less: Internal Recoveries (175.0) (328.0) 187.4% (153,0) z
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Total . _ ...___~&?1..9__ ..._.~ 108.8 _____ ..__J09:.~~_._ _' _ _. _~~~~. 3=:
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REVENUES: ~
Plan review 160.0 158.4 99.0% (11.6) ~
Watershed Strategies 50.0 17.3 34.6% (32.,7) -t
Resource Science 80.0 16'.2 20.2% (63~.8) 0
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Environmental Services 1,163.1 2,010.7 172.9% 847.6 ~
Less: Internal Recoveries . (175.0) (328.0) 187.4% (153'.0) .c
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Reserves 291.8 253_9 87.0% ______ _J37.9) en
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Total I I ___ 1,569.8 ___~28.4 135.6% 558,6 ~
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NET EXPENDITURES 96.7% (102.8) 0
3,083.2 2,980.4 :I>
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FINANCIAL PROGRESS REPORT - OPERATING
DECEMBER 31, 1995
($000'5) 3=:
DIVISION: Facilities & Operations DI
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PROGRAM ANNUAL V-T-D PERCENTAGE VTD VARIANCE FROM BUDGET ~
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BUDGET DEC 31/95 OF BUDGET OVERI(UNDER) ~
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GROSS EXPENDITURES:
Administration 1637 174.4 106.5% 10.7
Enforcement & Safety 455.4 441.5 96.9% (13.9)
Conservation education: "Tl
-Conservation Field Centres 2,008.7 1,975.2 98.3% (33.5) Z
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-Kortrlght Centre 1,154.0 1,235.5 107.1% 81.5 z
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Conservation rec~eation 3,922.9 4,171.4 106.3% 248.5 m
Black Creek Pioneer Village 3,113.7 3,212.3 103.2% 98.6 ~
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Marketing 371.2 369.3 99.5% (1.9) c
Food service n__ '_.u _~.Q~:~L __ ...._J~~.Q;.Q... 116_4% 147.6 ~
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Total __no _1?,0~.0__ __ ..12,629:~ 104.4% 537.6 Z
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REVENUES: :D
Enforcement & Safety 0.0 0.2 0.2 ~
Field centres 1,903.9 1,829.3 96.1% (74.6) 0
Kortrlght centre 498.6 594.2 119.2% 95.6 z
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Conservation recreation 1,467.0 1,656.2 112.9% 189.2 .C
Black Creek Pioneer Village 1,456.2 1,462.7 100.4% 6.5 <
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Food service 921.3 1,020.3 110.7% 99.0 0
Marketing I I 50.0 50.0 100.0% 0'.0 ~
Reserves 0.0 0.0 0.0 tJl
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Total _____6,297.0 'n. _ _~~.12.~.. 105.0% 315.9 :D
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NET EXPENDITURES 5,795.0 ~!Q,16.7 103.8% ==~~!~L ~
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ATTENDANCE:
Kortright centre:
.. 1995 120,000 129,612 108.0% 9,612
.. 1994 120,000 120,326 100.3% 326
Conservation areas:
.. 1995 546,000 528,718 968% (17,282)
- 1994 620,000 523,753 84.5% (96,24'7)
Black Creek Pioneer Village:
- 1995 180,000 178,786 99.3% (1,214) 0
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- 1994 193,000 193,633 100.3% 633 ~
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FINANCIAL PROGRESS REPORT - OPERATING
DECEMBER 31, 1995 0
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($000'5) II.)
DIVISION: Vehicle & Equipment Reserves
PROGRAMIACTIVITY ANNUAL Y-T-D PERCENTAGE YTD VARI~NCE FROM BUDGET
---- -.--- ._.______~!!I!~~!__.Jl.E~:..:!1!~~.. ____"" __'_'. _ ___u. Of. ~u~~~"!.___.... Qy~~JY~~~~L__ ..... '_" "" _' . __ .____u__
$ $ % $
GROSS EXPENDITURES:
Vehicles: "Tl
New 0.0 0.0 0.0 Z
Replacement 342.1 366.1 107.0% 24.0 ~
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Equipment: m
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New 0.0 0.0 0.0 z
Replacement 132.0 145.7 110.4% 13.7 C
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Food Service Equipment: 0.0 0.0 0.0 z
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Proceeds on Disposal (71.2) (104.3) 146.5% (33.1 ) :D
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Maintenance & Repairs 301.5 311.7 103.4% 1,0.2 0
Internal Recoveries (600.0L-_._.(~33. 71 89.0% 66.3 z
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Total 104.4 185.5 177.7% 81.1 ~
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REVENUE: 0
Reserves I I 1~04.4 185.5 177.7% 81.1 ~
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NET EXPENDitURES O~O 0.0 _____---.i0"Q} l>
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THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY
FINANCIAL PROGRESS REPORT. CAPITAL
DECEMBER 31,1995 3: .
($000'5. DI
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PROJECT ANNUAL Y-T-D PERCENTAGE YTD VARIANCE FROM BUDGET ~
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-- BUDGET DEC 31/95 OF BUDGET _ OVE_R1(l!NI?~R). .. . _... ~
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GROSS EXPENDITURES~
Finance & Administration Pro)lllcts
Waterfront open space acq. 1,000.0 763.3 76.3% (236~ 7)
Greenspace Land Acquisillon 3,500.0 2,929.9 837% (570.1 ) ""
Niagara Escarpment Acq 650.0 3.2 0.5% (646.8) Z
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Canada Post Property 1,250.0 653.3 52.3% (596.7) Z
Metro Land Acquisition 0.0 (50. t) (50.1 ) 0
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Jolly Miller Land Acqulsilion 3,300.0 3.6 0.1% (3,296.4) ~
AIIona Forest Property 1,100.0 885.3 805% (214.7) Z
Admlnlslrallon Ollice 500.0 19.9 4.0% (480.1 ) C
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Watershed Management Projects: C
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Valley & Shoreline Regeneralion 1,055.0 1,056.8 100.2% 1.8 Z
York Erosion 10.0 8.7 87.0% (1.3) ~
Toronto Islands E/C 1,300.0 805.5 62.0% (494.5) ~
Dixie / Dundas Damage Centre 500.0 347.1 69.4% (152.9)
Brickworks Rehabllitallon 2,400.0 988.5 41.2% (1,411.5) 0
Metro RAP Implementallon 1,000.0 99.4 9.9% (900.6) Z
Keallng Channel 160.0 142.0 88.8% (18.0) ~
Keallng- Special Projects 18.1 18.1 ~
Metro Waterfront Development 3,069.3 1,732.5 56.4% (1,336.8) en
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Durham Walerfront Development! I 1,030.0 885.0 85.9% (145.0) ~
Etoblcoke Motel Strip Project 4,800.0 898.9 18.7% (3,901.1 ) tJl
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Recreation: & Trails Projects: ~
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Cons. Areas Development 500.0 583.1 116.6% 83.1 C
Cons. Educallon Development 100.0 82.0 82.0% (18.0) :tl:
BCPV development 125.0 95.0 76.0% (30.0) ~
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Greater Toronto Regional Trail ___ 230.0_____ 29.8 13.0% _ ..____ .J~~.Q~) (D
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Total _~J~~~_J2,980.8. 471% _... _.114!~~~.~)
REVENUE (Including Reserves) __.1..~!~~~__ _ ~~?.?; t 71.6% . . ._,<1}~~:4)
NET EXPENDITURES ____~~!i~.~~ . ?~l!58? 38.7% =~..1, ~'.~~.!I~l
SOURCE OF FINANCING:
Provincial granl 9,988.8 3,817.4 (6,171.4) 0
. Munlclpallevy _. _.__!~J~?~'O____ . _.4,C!~1.:.8 (6,49~.?) ~
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SURPlUS/(DEFICIT) 0.0 (59&} -.,. ,.. ,-.,J!?~,~)
C14 FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 March 1. 1996
SECTION II - ITEMS FOR EXECUTIVE COMMITTEE CONSIDERATION
RES. #F3/96 - APPROVAL OF ACCOUNTS
September to December. 1995
Moved by: Frank McKechnie
Seconded by: Patrick Abtan
THE BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE THAT expenditures for the
months of September to December, 1995, in the amount of $13,858,200 be
approved . , . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
KEY ISSUE
Request for approval of the accounts for September to December. 1995.
BACKGROUND
The Authority's rules for the conduct of the Authority. Section 2C. provide that the Executive
Committee shall approve and authorize payment of all accounts within the approved budget of the
Authority in accordance with any monetary or other limits set by the Authority.
ANAL YSIS
The detail supporting the expenditure amount can be found by reference to the Financial Progress
Report for December 31. 1995. which shows year-to-date expenditures of $34.934.900.
(Operating: $21.954,100, Capital: $12,980,800). An amount of $21,036,700 was approved for
the period of January to August. 1995 and thus the difference of $13.898.200 represents
expenditures for September to December. 1995.
Report prepared by:
Ralph Kofler. extension 274
March 1, 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 C15
. - "
RES. #F4/96 - AMENDMENTS TO THE CONSERVATION AUTHORITIES ACT
Final Version
Moved by: Frank McKechnie
Seconded by: Patrick Abtan
THE BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE THAT the report on
amendments to the Conservation Authorities Act, final version, dated February 21, 1996, be
received. , . , . . . . , , . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . , . , , . . , . . . . , . CARRIED
KEY ISSUE
Staff has updated Members of the Authority regularly on Bill 26; this report includes the final
version of amendments,
BACKGROUND
Staff has provided, on a number of occasions, reports on Bill 26 as it effects the Conservation
Authorities Act and related legislation. At Executive Committee #12/95, held February 9, 1996.
staff provided a report summarizing the changes to the Act in relation to the proposals made by the
Association of Conservation Authorities of Ontario.
ANALYSIS
The ACAO has provided the attached copy of the Conservation Authorities Act identifying the
changes as a result of Bill 26. The following describes the effects of the these changes:
Section 1. (Amended) Definitions
The amendments remove the word "project" from two of the definitions. This reflects changes in
Section 27 wherein the Minister will no longer have to approve projects which have no provincial
funding.
Section 13.1 (new) Dissolution
As reported previously, Section 13.1 provides for the dissolution of an authority, Dissolution
requires that:
. 2 or more participating municipalities adopt a resolution calling for dissolution;
. the Authority hold a meeting, at which two-thirds of the members appointed by the
participating municipalities are present;
. the Lieutenant-Governor-in-Council may dissolve the Authority;
C16 FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 March 1. 1996
The amended clause includes several new parts:
. The authority shall ensure that notice of the meeting is published in a newspaper... at least 14
days before the meeting;
. no vote for dissolution shall be taken unless members of the public are given an opportunity at
the meeting to make representation;
. if there is dissolution. the Minister must be assured not only that acceptable provision has
been made for future flood control and disposition of assets and liabilities. but also watershed
interests;
Section 74 (6) (repealed) Appointment of Provincial Members
This section provided for the appointment of Provincial members,
Section 17 (1) (amended ) Election of Chair
Subsection 1 7 (1) of the Act provides for the appointment of the Chair and one or more Vice-Chairs
and that the Lieutenant-Governor-in-Council may appoint the Chair,
This is now amended to delete the right of the Province to appoint the Chair. This is consistent
with other changes that eliminated the appointment of Provincial members.
Section 27 (amended) Powers - Land Disposition; Fees
This section sets out the powers of Authorities.
Subsections (c) and (d) are amended. and subsections 2 and 3 added. to delete the requirement for
the Lleutenant-Governor-in-Council to approve the sale, lease or other disposition of land except
when the Minister has made a grant to the Authority under Section 39 in respect of land; in which
case. the Minister may impose terms and conditions on the sale. lease or disposition. including that
the Authority pay a specified share of the proceeds of the disposition to the Minister.
Subsection (m) states that the Authority has the power:
'" "to use lands owned or controlled by the Authority for park or other recreational purposes, and to
erect, or permit to be erected, buildings, booths and facilities for such purposes and to make
charges for admission thereto and the use thereof; II
The amendment adds: "to charge fees for services approved by the Minister. "
March 1, 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD #1196 C17
Section 23 (repealed and replaced) Flood Control Operations
This section empowers the Minister to require Authorities to carry out flood control operations and
to take over and carry out flood control operations and require the Authority to reimburse the
Minister for costs, The amendment also provides that in an area that is not under the jurisdiction of
an authority, the Minister can require a municipality to carry out flood control operations. and if
necessary, carry out flood control operations and require the municipality to reimburse for costs,
Section 24 (amended) Project Approval
This section sets out requirements for an authority to approve a project. The amendment states
that the section only applies if the Minister provides a grant under Section 39.
Section 27 (amended) Ability to Levy; Appeals
Section 27 of the Act governs the ~ature and methods of apportionment of operating levy. The
amendments leave intact the ability of an Authority to levy municipalities for maintenance and
administration costs. However, a new section is added:
(16) "the Lieutenant-Governor-in-Council may make regulations governing the nature and amount of
the levies made by authorities under this section, including regulations that restrict or prohibit the
making of levies described in the regulations. II
The minister is in the process of drafting a regulation.
Several new subsections are added that provide for a municipality to appeal an operating levy made
by an authority under this section to the Mining and Lands Commissioner (previously, ~he appeal
was to the Ontario Municipal Board).
SUMMARY
The changes to the Act affecting the election of the Chair and appointment of Provincial members
are clear. The impact of the changes relating to the powers and funding depends in large measure
on the nature of the regulations which will follow. Staff will continue to monitor this and report as
more information becomes available. Authority and ACAO staff are working with MNR staff in the
drafting of the levy regulation under Section 27 (16).
Report Prepared by:
Jim Dillane, ext. 220
FINANCE AND ADMINISTRATION AOYISORY BOAR.O #1/96 March 1. 1996
C18
CHAPTER C27 CHAPITRE C27
CODsen'atioD Autborities Act Loi sur Ie offices de Protec:tioD
de la Dature
DefinlClOn\ I, In this Act. I Lcs definilions qui suiven! s 'appliquent a o.r,n,uon,
la presente loi.
"adminislration COSts .. means salaries and -arbitre- L'arbitre nommc en vertu de la La;
travelling expenses of members and sur It drainagr. (-referee_)
employees of an authority, office rent, -bassin hydrographiqueo Region que drai.
maintenance and purchase of office equIp- ncnt une rivierc ct scs afflucnlS.
mcnt, cxpcnses conncctcd with cxhibits, ( -watcrshcd..)
visual cquipmcnt and printcd mattcr for
cducational purposes, and all cxpenditurcs -bicn.fonds_ S'cntcnd en out~ dcs batiments
necessa~' for carrying out thc objcCts of an el d'un domaine ou autre droit. d'une scr.
, "' fI\C rd.::..1 authority othcr lhan capilal cxpenscs and \ilUdc ou d'un terme rclatifs a un bien-
maintenance costs of ~ projects: fonds. (-Iand_)
("frais d'administration") ..comite dc dircction. Lc comitc de direction
"advisory board" mcans an advisory board constituc par un officc. (-cxecutive COlD.
appointed by an authority; ("conscil con. mittcc.. )
sultatif") -conscil consultatif. Lc conscil consultatif
"authority" mcans a conservation authority consUtue par un office. (..advisory board_ )
cstablishcd by or undcr this Act or a prc. -frais d'administration. S'entend des salaircs
C dcccssor of this Act; ("officc") ct dcs frais de deplacement dcs membrcs
"exccutive commincc" mcans the cxccutive ct cmployes d'un officc, du loyer des
commince appointcd by an authorily; burcaux. dc J'cntrcticn ct de J'achat dc
("comite dc dircction ") matcricl dc burcau, dcs dcpenses rclatives
"land" includcs buildings and any cstatc, aux aniclcs d'cxposition, au malericl visucl
Cl aux imprimes, cngagccs a dcs fins cdu.
tcrm, cascmcnt, righl or inlcrCst in, to, cativcs, ainsi quc tOUtcs Ics dcpcnscs
ovcr or affccting land; ("bicn-fonds") n.:c:essaircs a J'ac:.c.omplisscmcnt de la mis.
"maintenancc COSts" mcans all expenditurcs sion dc J'office a J'cxc:cption des dcpcnses
rcquircd spccifically in relal!e.n to thc d'immobilisatioDS Ct des frais d'cntreticn
"tn(1'Ii.ld opcration or maintcnancc of .PI a~~r8 eEl dcs projcts approuvcs. (-administration
projcct; ("frais d'entrcllcn") costs_ )
"Ministcr" mcans the Ministcr of Natural -frais d'cntrcticn_ S'enlend dc J'ensemble
Rcsourccs; ("rninislrc ") dcs dcpcnses rcquiscs ct dirCctcmcDl liccs
"municipality" mcans a city. lown, villagc, II J'cxploitalion ou a J'cntrclicn d'un projet
101.,nship or improvcmcnt dislrict, and approuve. (-maintcnancc costs>>)
includcs a band undcr thc indian Acr ..ministrc_ Lc rninistrc dcs Richcsscs naturel.
(Canada) lhal is pcrmillcd to control, Ics. (- Ministcr_ )
manage and cxpcnd its revcnuc moncy ..municipalite_ S'cntcnd d'une citc, d'unc
undcr seetion 69 of thaI Act; ("municipa- villc, d'un villagc, d'un canlon ou d'un dis-
Iitc") trict cn voic d'organisation. S'cntend cn
"panicipaling municipality" mcans a munici. out~ d'unc bandc rcgie par la Lai sur Its
pality that is designated by or under this Inditrr.s (Canada) Cl autonsce. par ranicle
Act as a panicipating municipality: ("mu. 69 de cette loi. a cOntralcr, a admlDlstrer
nicipalitc panicipante") Ct J! dcpcnscr scs deniers dc revenu.
"project" mcans a work undenaken by an (-municipality_ )
authority for the funhcrance of its Objects; -municipalitc panicipante_ Municipalitc dcsi.
("projct") gn.:e par la prescnte loi ou cn venu dc
ccllc-ci commc municipalite participante.
(-panicipating municipality_)
FINANCE AND ADMINISTRATION ADVISORY.BOARD #1/96 C19
March 1, 1996 - - -r. .
. r.:h:h:C "11:...n.. lh~ r.:h:rl.:\." oJPJ"'II"l":\.I un..!"., -..lil.:e- Oille.: de prone"'..n de I~ n~lure
Ihe: Orlll1lll,llt' Act: ("arbllre") eli:e par 101 preoenle 1"1 ou en vetlu de
.....alershed.. means an area draIned by a celle-c:i. ou d'une 101 que 101 presenle loi ,..
rIver and liS lfibul:lfles. ("'bassin hydro- remplace. (-aulhontyo)
!?raph'\jlle") R.S.O. ICl!lll. c. K~. S. I. -proje.- Oll\'ralile Illl' enlfel'rend un office en
\'\.Ie .f'a"urer 101 !"'UI'uIIC de \~ m''',..n.
t"pruj':':l-' L.R.O. IYIllI. .:hap. !l~. ;In. I.
ca.Jhn. t)f 1.-(\) Where the eOllncds of any lWO or 1 ( I) Lorsque les conseils d'all moins C.o..........
merlin. more mllnicipalilies SIIuale eilher wholly or deux municipaliles siluees. en tOlalite ou en :~:" ~m.
partly wllhina walershed by resolution pa~ie. dans les limlles d'un bassin hydrogra.
reqllesl the Minisler I" .:all a meeling lor Ihe phlqlle demandent all mlnlSlre. par \'oie de
eSlablishmenl 01 an alllhority for the "'aler. resolution. de con\'Oquer une assemblee afin
shed or an)' defined ~n thereof, the Mims. de creer un offiee rel:llivement all baSSin
ler shall fIX a time and place for sucb a meel. hydrographique ou a une panie dcfinie de
ins and shall fonhwllh nOli~' Ihe collncil of celu.-c:i. Ie minislfe en fIXe 101 dale. I'heure el ,
every municipality either wholly or patlly Ie lieu. II en avise sans delai Ie conseil des
,,'ithin the "'alershed or pan Ihereof. munitipaIlles siluees. en totalile ou en panie.
diliis liti limilcs du bassin hydrographique ou
d'une panie de celui-c:i.
Rcprc...... (2) The alunciJ of each municipality may (2) l.c conscil de Chaque municipaJitc peut R<1"awuu
-., appoint representatives to anend the meeling nommer a I'assemblee : i I UlCllIbItc
mctuna in Ihe foUowing numben:
1. Where the populalion is 250,000 or 1. Cinq representanlS si la populalion
more, five represenlalives. aneint 250 000 habilanlS ou plus.
2. Where the population is 100,000 or 2. Ouaue represcntanlS si Ia POpulation
more bUI less than 250,000, four repre- se situe eDtre 100 000 habitants et
sentalives. moins de 250 ooohabitanlS.
3. Where Ihe populatioD is 50,000 or 3. Trois reprCseDtanlS si Ia population se
more b~1 less than 100,000, three re))' Situe enlre SO 000 habitanlS el moins r
resenlauves. de 100 000 habitaDts.
4. Where the populalion is 10,000 or 4. Deux representanls si Ia population se
more but less than 50,000, lWO repre. situe en Ire 10 000 habitanlS el moins
SCDlalives. de 50 000 habitants.
5. Wbere Ibe populalion is less than 5. UD represeDtant si 1& populalion est
10.000, one representalive. inferie!Jre a 10 000 habitants.
Aullloril)O 01 (3) The represenlatives so appoimedhave (3) l.cs reprisentanlS SODt inVCSlis du droit "-- cia
::':'''''''0''' aUlboriry 10 vote and generally aa on behalf de vole et du pouvoir general d'agir au nom ItpIaoDWlD
of Iheir respective municipalities al Ihe meel- de leur municipalilc lo~ de I'assemblce.
ing.
OuoNlll (4) At any meeting called under this sec:. (4) I.oi's d'une assemblee convoquce en OuoNtD
tion, a quorum consislS of lWo-thirds of the venu du preseDt aniele, Ie qllOrum cst alM-
representalives that Ibe municipalities noti- lituc des deux tiers des representanlS que les
fled are entilled to appoinl, but, where not municipalites avisCes ont Ie droit de nommer.
fewer than Ihree representatives are present Toutcfois, lorsque trois reprcsenlaDu lU
al a meeting or adjourned meeting, they may moiDs assislent a une assemblee ou a la
adjourn the meeting or adjourned meeting reprise d'uDe assemblee a)'ant ctc ajournee,
from time to time. R.S.O. 1980, '- 85, s. 2. i1s peuvent I'ajourner ou I'ajoumer de DOU-
veau. LR.O. 1980, chap. 85, an. 2.
EaubIiIll- 3.-(1) Upon receipl by the Minister of a 3 (1) Sur receplion par Ie miDislre, a Ia Ota.... d'uo
IDCIII of resolution passed at a meeling or adjourned suite d'une assemblee ou de la reprise d'uQC 01Iloo
.ulllomy meeling held under seaion 2 and at which a assemblee ayanl ete ajournee el tenue con-
quorum was present by not less than lWo- formemenl a I'aniele ~ en priscnce d'un quo-
thirds of the representatives present thereat rum. d'une resolulion adoptee par au moins
requesling the establishment of an authoriry, les deUX tiers des reprcsentants presentS
the Lieutenant Governor in Council may demana'ant 101 crcation d'un office, Ie
eSlablish a conservation aUlhority and desig. lieulenanl-gouverneur en conseil pcut creer
nate tbe municipalities thai are the panici- un office de prolection de Ia nalure et desi.
pating municipalities and the area over which goer les municipaliles panicipantcs et la zone
Ihe authoriry has jurisdiction. sur laqueUe I'office exerce sa competence.
C20 FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 March 1. 1996
"fl. '~C'r ,.::, Where ~ munl.::Ipahty " IInl>' parity I~) Lllf\qu'une munlClpahtc n'e~l <nuee I.........
;.~~"".., ...thln Ihe watershed, the Lieutenant GOYer. qu en pame dan~ les hmnes du bassin h"Jro-
, , ,,,'GdlC'lIUf'I nor In Council may Include the "'hole or thai graphlque. Ie lieulenant.gouverneur en-con.
p~rt 01 thc munlcipah~' in the area over sell PCUI en Inclure la IOlalilc ou <eulemenl
..hlch the auth,'rny ha< jumd..:tllln. R.S.O. CClle p~nic dan, la Illne \ur la'luclk roflice
flNI. c, ~~. '. 111. '::1. c'r:r~c '.1 C(1mr"'h,"ncc: L.R.O II/SlI. chJr,
b~. p~l. -' II) (I \.::).
".mc of (J) The name of each authonty shall be (3) Le Iieulenant.gouverneur en conseil 'om clr
,a"lhOn~ determined by the Lieutenanl Governor in choisit Ie nom de roffice qui comprend, en loIrQ
Council and shall conclude with the words fran~ais. les mots -office de proteclJon de la
"conservation authonry" in Ent:lish and shall nature. et qui sc termlnc. en anlllais. par les
Include the words "office de protection de la mots -conse",'a'",n authority_. L.R.a. 1980,
nature" in French. R.S.O. 1980. c. 85. chap, 85, par. 3 (3), rj"isi.
s. J (3). ",'IS~d.
Co~rlIC l.a) Every authority is a l>ody corporate, (.a) L'office est une penonne morale. P':I"\O"M
""'" mora"
8ono-val (5) Eve!)' authonty may, for Its purposes. (5) Pour accomplir sa mimon, roftice p",,-
_.r borrow on the promissory note of the author- pcut, sur billet a ordre ponant intcrcts au · ...""'.,
ity. at such rate of interest as the Minister taux approuve par Ie ministre, emprunter les
approves. such money as may be required sorumes d'argent dont iI peut avoir besoin
until payment to the authority of any grants jusqu'a la reception de subventions et des
and of sums to be paid to the authority by sommes que doivent lui verser les municipali.
the panicipating municipalities. R.S.O. 1980. tes panicipantes. LR.O. 1980, chap. 85. par.
c. 85. s. 3 (.a. 5). 3 (.a) et (5).
R.~ ~.-(l) Where a regional municipality has ~ (1) Lorsqu'une municipalite regionale a M.nlC1pal".
mUllIaJrAury been established. the regional municipality. ete ereec. celle-ci doit. 11 panir du 1" janvier re--,<
10 act Uli
pIa<z 01 on and after the 1st day of January after it is suivant :
klcaI rD&IAM> established,
pah-
(a) sball act in the place of the local muni- a) agir a la place des municipalitt5 locales
cipalities within the regional munici- qui la composent. atin de nommer des
( palit}' for the purpose of appointing representants aux assemblees visant la
representatives to anend a meeting for creation ou I'expansion d'un office de
the establishment or enlargement of a prolection de la nature. ou la fusion
aJnservation authority or the amalga- d'offices de protection de la nature, et
mation of conservation authorities and peut, a cene fin, nommer Ie nombre
for the purpose may appoint represcn- de represcntants que les municipalites
tatives in the numbers to which the locales auraient eu par ailleurs Ie droit
local municipalities would otherwise de nommer;
have been entitled; and
(b) shall be a panicipating municipality in b) avoir Ie statut de municipalite panici.
the place of such of the local munici- pante ala place des municipalites loa-
palilies within the regional municipal- les qui, dans la municipalite regionale,
ity as arc wholly or panly within lhe sont situees en totalite ou en panie
area under the jurisdiction of a conser- dans les limites de Ia zone sur laqueUe
vation authority and shall appoint to un office de protcction de la nature
each such authority the number of exerce sa compelence, et nommer
members to which the local municipal- auprcs de chacun de ces offices Ie
ities would otherwise have been enti- nombre de membrcs que les municipa-
tied as panicipating municipalities. lites localcs auraient eu par aiUeurs Ie
droit de nommer a titre de municipali.
tes panicipantes.
PreleDt (2) When a regional municipality is estab- (2) Lorsqu'une municipalite regionale est _, dol
mcmben Iished, the members of an authoritv then ereee, les membres d'un office en fonction 11 ~f::"' II<
...ften
,c,lOnal holding office ",'ho were appointed by "a local repoque qui ont ele nommes par une munici-
munlc:1p.ahty municipality ""holl}' or partl~' "'ilhin lhe paille locale situee en tOlllile ou en panic
nt.it'lln,l\rd regional municipality shall continue 10 hold dallli les hmites de la municipalite regionale,
office until their respective terms of office connnuent d'exercer leurs fonctions jusqu'1I
expire and shall be deemed to have been I'expiration de leur mandat. lis sont reputes
appointed by the regional municipality. avoir ete nommcs par la municipalitc reglo-
R.S.O. 1980, c. 85. s. 4. nale. L.R.a. 1980, chap. 85, an, 4.
,
FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 C21
March 1, 1996 ~ . .
.'. - . . I ... ....~ .~.. ,UI'I. "I~II"l"lIlll..n !o III U..n- k I"r~,~nl ..nl..I~. -l)II..~ .J~ II......."..
Cl.InM:I"alll.ln AUlhutlly" mean. The Metro. I"rotecllon de la nature de la communaull:
pulitan Toronto and Regiun Con.ervation urbaine- s 'enlend de rOffia: de proleaion ,
Authority. R.S.O. 1980, c. 85, s. S (I), de Ia nature de la .communaute urbaine de
Toronto el de la regl,'n. L.R.O, 19!1O. map.
:c~, par. ~ Ill,
\1.....p'Io.... (~I The ~1cUOlpo.'lilan T.'rllOlOI ..nJ Rel/h'n . I;: I L 'l.Il"l~c al"l"dc The M~IfOlI",'ht..n ~: ;;~~'~'.../'
'..:~~;:,~~'.'n Conservation .4.uthllrny I> conunueJ under Toronto and Regl"n C "nllCl\'atlun Authority p''''""".",
_'Ill"" the name Thc Metropolitan Toronto and est mamtenu sous Ie nom d'Offia: de protec. 10 00..,. de
Region Conservation Authority in English tion de la nature de !a. communaut~ urbaine ::..:....::,...
and Offi~ de protection de la nature de la de Toronto et de la region en fran~1$ et sous
.:ommunaute urbaine de Toronlo et de 13 Ie nom de The Melrllpolhan Turonlo and
region in FrenCh. and has jurisdktion in all Region Conservallon Authority en anglais. II
mailers provided for in this Aa Over the area ellercc sa compCten~ en toute malicre prc.
under its junsdiction on the. 3151 day of vue par la prcsente loi relat;"emenl II la zone
December, 1990. as it ma~' be altered under qui relcve de sa compctence Ie 31 dca:mbre
thIS Act. R.S.O. 1990, c. 8S, s. 5 (~l. 1'I!"/Sed. 1990, et qui peut cue modiliee conformc.
ment 11 la .presente loi. LR.O. 1980, chap.
85. par. 5 (2), Mii.d.
PracDI (3) The municipalities Wt are panicipat. (3) Lcs municipalites qui ODt Ie statut de "'..lCIIlIluto
poftlCllll.... ing municipalities of the Metropolitan Con- ii1unicipalites pamcipantes de I'Offiee de pro- p&ftJapIDIa
1IllIDICIpaIi-
tics servation Authority on the 31st day of tection de 11 nature de I. communaute
December. 1980. shall continue to be panici. urbaine Ie 31 dc!cembre 1980 conservenl ce
pating municipalities until otherwise provided statut jusqu'a t:e qu'intervienne une decision
under subsection (4). II J'effet contraire conformement au paragra-
phe (4).
Daipa.... (4) The Lieutenant Governor in Council (4) I.e Iieutenant.gouvemeur en c:onseil Daipat~
;:':;:-1IIIi- may designate, peut designer : ~ 0:."='
:::n: (a) the muniCipalities that are the panic:i- a) les mul1idpalites qui ODt Ie statut de PII"CI
appoiD.-.u paling municipalities of the Metropoli. municipaJitc!s paniciputcs de l'Office (~
01 _lIIbC.. tan Conservation Authori!)': and de protection de la nature de la com.
mllDaute urbaine: .
(b) the area over whic:h the Metropolitan b) la zone qui releve de Ia competence de
Conservation AuthOrity has jurisdic:- l'Office de proteaionde la nature de
tion. Ia communauli urllainc.
""""be.. (5) Despite section 14, the number of (5) Mal~ I'anicle 14, Ie IlOmbre de mem- "'._
members appointed to the Metropolitan Con- bres nommc!s aupres de l'Office de protection
servation Authority by The Munic:ipality of de Ia nature de 101 communaute urbaine par
Metropolitan Toronto shall, al aU times, be Ia munic:ipalite de la CODIIDunaute urbaine de
equal to the total number of members Toronto cst, en tout temps, ega.! au nombre
appointed by the other panic:ipating munic:i. total de membres nommes par les lutres
palities. R.S.O. 1980, c:. 85, s, 5 (3.5). muoic:ipalites panicipantes. L.R.O. 1980,
chap. 85, par. S (3) a (5).
HaatillDD 6.-(1) The Hamilton Region Conserva. 6 (1) ~'office ap,pele H~ilton Region =.....clc
~"'a....D tion Authority is continued under the name Conservauon Authonty cst IllIUItenu SODS Ie ptllICciaI clc
AII1IIDmy Hamilton Region Conservation Authority in nom d'Office de protcaion de la nature de Ia 10 ooturo clc
CDD\tIl..d English and Office de proteaion de la nature region de Hamilton en francais et SODS Ie ::.::r..:. clc
de la region de Hamilton in French, and bas nom de Hamilton RegioD Conservation
j urisdic:tion in all matters provided for in this Authority en anglais. II exercc sa compc!-
Act over the area IIDder its jurisdiction on tence en toute matiere prCvue par II presente
the 31st day of.Dec:ember, 1990. as it may be loi relativcmenta Ii zone qui relM de sa
altered under this Act. R.S,O. 1980, c:. 85, competence Ie 31 dCccmbre 1990. et qui peut
s. 6 (1). ""U~. etre modifiee confonncment a Ia presente
loi. L,R.O. 1980, chap. 85, par. 6 (\), m'Ut.
PrCSCftl (2) The munic:ipalities thai were panic:ipat. (2) Les munic:ipalill!S qui avaienl.le statut "'.D'apo!ua
panl<1pOlI"I ing municipalities of the Hamilton Region de mliiticipalitc!s panic:ipantes de rOffice de paftIC'p&n'CI
munlapab-
.... Conservation Authority on the 31st day of protection de la nature de la rcgion de
December. 1990, shall continue to be panicj. Hamilton Ie 31 dc!cembre 1990 COllSCrvenl ce
pating municipalities until otherwise providccJ staNt jusqu'a ce qu'intervienne une dec:ision
under subsection (3). a I'eftet contraire conformemenl au paragra.
phe (3).
FINANCE AND ADMINISTRATION A~VISORY BOAR~ #1/96 March 1. 1996
C22
.J,.o.... I', I h~ 1.1\."Uh:n.ant (u',\."rnUr In llluncll Ll, Lc lu:'ulcn..nl.'ltU\er~eur en ,"un'~11 ~~,.~':;~=:~..
,'1 ~u...... ma~ Je:"gnale the munlClpalllle, thou .re the f'CUI de~lgner le$ mun"'pOllnes qUI "nt Ie sla. ,,,.. .."~,.
,...,lln, ",,,",,
~ CICNIIIM'\ panu;'pOlllng muniCipalities "t the Hamlllon lut de munle.palnes PUIIClpantes de romee P..'O\ ,
Reg."n Con5ervallon AUlhofllY anJ the area de proleCllon de la nalure de la region de
under 11\ jUflsdictlon. Hamillon et 101 zone sur 100quelle rOttice
",'\crl..'~ c,~ \.'~'mrelL'n\.'\.'.
'h'":" " ,.: I Dc'rlle: ~eO:lllln 1a. the numhcr III la, ~Ial~re rOlnade la. Ie n,,",tlre ..Ie mem- ".-"".
m"mher, appolnlell h~ the Cn~ ot H.mllton hres nommes par 101 cne de Hamillon eSI, en
shall. at all limes. be equal to the 10tal num. tOUI lemps, egal au nombrc tow de memo
ber ot memben appointed by the olher par. bres nommes par les autres municipalites
tleipallng munieipalilies. R.S.O. IQ!lO, c. IlS, raniclpanlC>. L.R.O. IQ8O. ehOlp. 85, par. 6
s. 6 (:-4). l:) a (4).
GrInd R,n.cor 7. -( I) The Grand River Conservalion 7 (1) L 'offiee appele Grand River Con. M.IlII... de
Con\crvilllon Au thority is continued under the name servalion Authoriry est malnlenu sous Ie nom ~~~IO'::' de
A.ulnonrv
continued Grand River Conservation AUlhority in d'Office de prolection de 101 nature de 101 I, ",.,. dc
Enl!lish and Office de proteclion de 101 nature ri\iere Gr olnd en fran,als el sous Ie nom de ~r:~:'c
de ia ri\iere Grand In French as a conserva. Grand RI\'er Conservalion AUlhorilY en
lion authority under this Act. anglais comme office de protection de 101
nature aux lermcs de 101 presente loi.
OcSlllYElOn (2) The Lieutenant Governor in Council (2) l.e lieutenant.gollVerneur en conseil ~'_
01 panIC" mUDCIpI.
pllUlI mUIlt- may. peut : hlc) pa"IQ.
apahttC$ and (a) designate the municipalities that are a) designer les municipalites qui onl Ie p,'un
appolnlmenl
of membcn the panicipating municipalities of the statuI dc municipalites panicipames de
Grand River Conservation Authority l'Office de proleClion dc 101 nature de
and the area over which it has jurisdic. 101 riviere Grand et la zone sur laquelle
tion; and l'Offiee cxerc:c sa competence;
(b) despite section 14, appoint not more b) malgre J'anicle 14, nommer au plus
than eight memben to the Authority huit membrcs a J'0ffic:c pour un man-
for a term of three years. dat de uois ans.
f Term of (3) Each member of the Grand River (3) l.es membre~ d.e J'Office de prot<<:Clion ;:':::,d.
office of
mcmbcn Conservation Authority appointed by the de 101 nature de la rtVIerc Grand, nommes par ",crabra
appolnlcd Lieutenant Governor in Council shall hold Ie lieutenant.gouverneur cn conseil, sont en
office until the fIlS! meeting of the Grand fonction jusqu'i la premiere assemblec de
River Conservation AUlhority after the term J'Offiee suivant I'expiration de leur mandat.
for whicb he or she was appointed bas LR.O, 1980, chap_ SS, an. 7.
expired. R.S.O. 1980, c. SS, s. 7.
Qroupiq or 8. The Lieutenanl Governor in Council 8 Le .lieutenant-gouverneur. ~n ~onseil ~~:_
DlWllClpa!o. may designate any group of municipalities peut deSIgner un groupe de mUDletpalites qUI lDlllllclp&li.a
.- that shall be considered as one municipality sont considerces comme une seule municipa.
for the purpose of appointing a member or lite aux fins de nomination d'un ou de plu.
members to a conservation authorirv and sieun membres i un office de proleClion de
provide for thc appoinunenl of the member 101 nature et, i eet egard, il peut prevair les
or memben to be appointed by a group of modalites de nomination. L.R,O. 1980, chap.
municipalities. R.S.O. 1980, c. SS, s. 8. SS, an. 8.
Establ&&b- 9. Wherc the councils of any three muni. , Les aniclcs 2 et 3 s'appliquenl. avec Ics Cru,_ d'..
ment of cipalities situate either wholly or panly adaptations necessaires, dans Ie cas oil les II!I"...
aUlbanl)' within the area comprising two or more conseils de trois municipaliles situees, en
watersbeds by resolution request tbe Minister totalite ou en panie. dans unc region com.
to call a meeting for the cstablishment of an prenant au moins deux bwins bydrograpbi.
authority for sucb watersheds or any defmccl ques demandent au ministre, par voie de
pans thereof, the provisions of sections 2 and resolution, de convoquer une uscmblee afm
3 apply with necessary modifications. R.S.O. de creer un offiee relativement a ccs bwins
1980, c. 85, s. 9. hydrographiques ou a des pznies dl!finies de
ceux-ci. L.R.O. 1980, chap. 85, an. 9.
MeeuII' for 10.-(1) Where, 10:(1) Si: EuanllOft
rniarlcmcnl d.Yn offICe
of aYlbonry (a) an authority has been established for a) un office a ete cree relativemenl a un
one or marc IIo"alersheds; and ou it plusieurs bassins hydrographi.
ques;
. March 1, 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 C23
. - -~.
C b) Ihe coun~" "f a mUnlclpahll; b~' re~lu. II) Ie cun>C11 d'une mun"'lUllI~ dem,sndc
lion requem Ihe Minister 10 call a au mlnlStre. par vole de re50lulion, de
meeling 10 consider the enlargemenl convoquer une assemblee alin d'elu' f'
of Ihe area over which the authority dier r expansion de la zone sur laquelle .
ha' Jurl~lctl(ln 1(1 include one ur more rofflce exeree sa compelence de fa~on
.. aler,hc,j~. ;. y Inclurc un ou rlu"cur~ 1l00"ln'
hydr,'~rarhl-luc~.
Ihe Minisler shall fIX a lime and place for Ie mlnlStre en fIXe la dale. rheure el Ie lieu
such a meeling and shall fonhwith DOlify the el en avise sans delai Ie secretaire'Irc!50rier
secreury-treasurer of the aUlhority and the de J'office ainsi que Ie conseil des municipaii-
council of every municipality situate either tes ~ituees. en lotaliu: ou en panic, dans les
wholly or partly within the watershed or limites du ou des bassins hydrographiques
",'atersheds to be included, devant cue inclus,
RlprUCIlQ- (2) With respect to each municipality 50 (2) Lc paragraphe : (2) s'applique aux R.p.....WlU
,,\'ft notified, subsection 2 (2) applies. municipalites ainsi a\15ees.
OUONm (3) Al an}' meeting called under this sec. (3) Lors d'une assembl~e convoquee en Oua"'",
tion. a quorum Consists of the ilumber of venu du pr~seni ai'title. Ie quorum est cons-
members of the existing authDrity required to titue du nombre de membres de J'office ellis-
constitute a quorum of the authority and tant qui cst requis pour attemdre Ie quorum
two-thirds of the representatives that the et dcs deux tiers des reprc!scntaDts que les
municipalities notified are entitled to munidpaiites a~es ont Ie droit de nommer,
appoint, but, where not fewer than two Toutefois. si au moins deux membres de J'of-
members of the authority and three munici- fice et trois representanu municipaux assis-
pal representatives are presenl al a meeting tent II une assemblee ou II la reprise d'une
or an adjourned meeting, they may adjourn assemblee ayant ete ajournee, iIs peuvent
the meeting or adjourned meeting from time I'ajourner ou I'ajourner de DOUVUU.
to time.
EDI....1IICIl1 (4) UpoD receipt by the Minister of a joint (4) A la ftceptiOD par Ie ministre, II la ~~
ar ".lDanl)' resolution passed at a meeting or adjourned suite d'uDe asscmblc!e au de Ia reprise d'une WI
meeting held under subsection (3) and at .assemblee ayantcte ajournee lenue confor- e
which a quorum was present by not less than mcment au paragraphe (3) en prc!scnce d'un
two-thirds of the members of the authority quorum, d'une resolution conjoinle adoptee
and not less than two-thirds of the municipal par au moins les deux tiers des membrcs de
representatives thereat requesting tbe I'office et au moiDs les delD: tiers des repre-
enlargement of the area over whicb tbe scntants municipaux p~SCDlS qui demandent
authority has jurisdiction to inc:Jude one or l'expansioD de la zone sur JaqueUe I'office
more watersheds, the Lieutenant GO\'crnor exercc sa competencz de f~n a y inclure UD
in Council may enlarge thearca accordingly ou plusieurs b~ssiDS bydrographiques, Ie
and may designate the additioltaJ municipali. lieutenant-gouverneur CD conscil peut ordon.
ties that are the panicipating municipalities ner I' expansioD en consequence et designer
and the area over which the enlarged author- les munidpalitCs additioMeUcs qui ont Ie Sta.
ity has jurisdiction. R.S.O. 1980, c. 85, s. 10. lut de munidpalites panicipantl:S ainsi que la
zone sur laqueUe I'office cxerce sa compe-
tence II lasuite de J'expansion. LR,O. 1980,
chap. 85, an. 10.
Amalpma. 11.-(1) Where. 11 (1) 5i: F.waa
\Dl of d'afllca
autbanua (a) two or more authorities bave been a) au moins deux offices ont cte crees
esublished for two or more adjOining retativement a au moiDs deux bassins
watersheds or pans thereof; and bydrograpbiques limilropbes ou II des
panics de celllt-ci;
(b) one or more of such authorities by res- b) un ou plusieurs cIc ,ces offices deman-
olution requests the Minister to call a dent au ministre. par vaie de resolu.
meeting to consider the establishment tion, de convoquer une aSsemblee afin
of one authority to have jurisdiction d' etudier la creation d'ult office pou.
over the areas then under the separate 1'anl exereer sa competence sur les
jurisdiCtions of such authorities, .:.ones sur lesqueUes ccs offices exer.
cent alors. de fa~on scpaiie, leur com.
petence,
the Minister shall fIX a time and place for Ie ministre en fIXe Ia date. I'heure el Ie lieu ....
such meetin& and shall fonhwith notify the el en avisc sans delai Ie sccrttaire-ue50rier
secretary. treasurer of each of the authorities de chacun des offices il\teresses ainsi que Ie
FINANCE AND ADMINISTRATION A~YISORY BOARD #1/96 March 1. 1996
C24
,
,un,crncl.l Jnd the c..uncll uJ c...:h munl.:ap;jl- cunsell Je, mun'':lp;ohte, 'lU' unl Ie M~tUI I.le
.ry lhit IS i pinlc'pillng munlClp~liry ...lth munl"pillles PUIIClpintes rel~l."emenl i
~ respect of iny of the iutholllles coneemed. tout office Inleresse.
Rcpre,rnl... (~) With respect 10 eich municipili~' so (2) Le pUigr~phe ~ (~) s"~rplique iuX Rrp......,....
_. 11\0..... nmifled. ,ut.\ecl.un ~ I~) ~rrlll:s. munlCtrallle\ ",*m,j "\'I\"~".!rl..
'.Iu"'"jm I.' I AI JM meellng C""eJ unJ.:r Ih., _,.... i ~, L,,'r'\ d'une a~'l'mhlce c.ln\"llQU~C: en 1)'J"'y"1
lIun, a quurum conSISts of [\loo.thlrd, "f the 'ertu du present inJcle, Ie quorum CSt cons.
repreSenlillveS thil the munICipalities noti. tllue des dewt lIers des repreSentinlS que les
fied ue entitled to ippoint, but, where not municipalites nuees ontle droll de nommer.
fewer thin three representatives are present Toutefois, si au moins lrois represent~nu
at i meellng or adjourned meeting, Ihey may aSSlSlcnt .iI une assemblee ou .iI la reprise
adjoum the meellng or adjourned meellng d'une assemblee iyinl ete ajoumee. its peu.
from time to time. vent l'ajoumer au l'ajoumer de nOuveiU.
~t..blllh. (J) Upon receipl by the Minister of ires. (4) A Ii reccpllon pir Ie mintstre, .iI la (,eo"on d...
me", of nr.. olulion passed il a meeting or adjourned suite d'une assemblee (lU de la reprise d'une "".HI off,..
""tnon~ meellng held under subseclion (3\ and at assemblee ayanl ete ijoumee lenue confor.
which a quorum was presenl by not less lhan mement au parigraphe (3) en presence d'un
two. thirds of the representitives present quorum, d'une resolution adoptee par au
the real requesting the establishment of one moiDs les dewt tiers des repreSentanlS pre.
authority for the Watersheds or parts of sents qui delllandent II creation d'un office
watersheds concerned, the Lieutenant Gover. relltivement aux bassins hydrographiques
nor in Council may establish an authority \;ses ou ides panies de cewt.ci, Ie Iieute.
accordingly, dissolve the existing authOrities. nanl.gouverneur en conseil peut creer un
and designate the municipalities thaI are the office en consequence, dissoudre les offices
panicipating municipalities and the area over exist ants et designer les municipalites qui ont
which the new authority bas jurisdiction. Ie stlrut de municipalites pamcipames Binsi
que la zone sur laquelle Ie nouvel office
exerce sa competence.
Alleu IIIcl (5) Upon tbe establishlllenl of a new (5) Lors de la creation d'UD nouvel office ::s <l puad
lIob~i.... of
f ronDCf authority and tbe dissolution of the existing et de la dissolution des offices ellistanlS con. orr:'"'
IUlhonucs authorities under subsection (4), all the formement au paragraphe (4), I'actif el Ie
asselS and liabilities of the dissolved authon. passif des offices dissous sont devolus au
ties veSI in and becollle assets and liabilities nouvel office et eD dCloiennent I'actif et Ie
of the ncw authority. R.S.O, 1980, c. 85, passif. L.R.O. 1980, chap. 85, an. 11.
s. 11.
Enlar,._DI 11. Where. 11 Si: ~
of AUIilomy d'llIl 011"...
.......1 j....... (a) an authoriry has been established and a) un office a et~ crce et exerce sa com.
dlCtlOll ID has under its jurisdiction part of a peteace sur une partie d'un bassin
pan of .
walcnbcd watershed; and bydrographique;
(b) the council of a llIunicipality, situate b) Ie conseil d'une municipalitc, situee en
either wholly or partly within any tOtalite ou en panie dans une panic
defined parI of the watershed not definie d'un bassin hydrognphique qui
under the jurisdiction of the authOrity, ne releve pas de la competence dc I'of.
by resolution requests the Minister to fice, demande au lDinistre, par voie de
caU a llIeeting to consider the enlarge. resolution. de COnvoquer une assem.
llIent of the area over wbich the blee arm d'etudier I'expaasion de la
authoriry has jurisdiction to include zone sur laquelle I'office ellerce sa
such defmed pan, competence de fa~n a y inclure cene
panie definie,
the Minister shall fix a twe and place for Ie minisue en fixe: 1a date, I'heure et Ie lieu
such meeting and shall fonhwith notify the et en avise sans delai Ie secr~taire.trCsorier
secretaty.treasurer of the authority and the de roffia: ainsi que Ie conseil des municipali.
council of every municipality either wholly or tes SIluees, en totalite ou en panic, dans
panty within such defined pan. and thc pro- cene panie definle. Les paragraphes 10 (2),
visions of subsections 10 (2), (3) and (4) (3)et (4) s'appliquent alors, ave: les adapta.
apply with necessat). modifications. R.S.O. tionS- necessaues. L.R.O. 1980, chap. 85, an.
1980, c. 85, s. 12. 12.
Pln'Clp.J1UlI 13. Where a new municipality is erected 13 Est reputee avoir elC designce comme M.DlClpaI"..
~~n;="1 or !WO or more municipalities arc amalga. llIunicipalite panicipantc par Ie lieutenant. :"I~':::"a
......\lOn. mated or any area is annexed to a municipal. gouverneur en conseil la municipalite qui d'lIllC
CIC. .....-
FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 C25
March 1, 1996 ~ * ..
11\' anoJ Jny p.H1 "' Ih~ f.:'ulling munlclp..hl~ .1. Tbt Act is .mrndtd b" .ddint &IIr
,; wllhln Ihe ar<:.1 O\"cr ..hlch an authoru)' ha~ ) rollowilll MeliDII:
jUfl~icllon. such resulllng municipality shall .. ...--....IICID ~
toe deemed to have heen desi~flited a parllci. lJ.I C II An authoril~ shall call a meetin~
ralln~ muftlcipah~' I<~' lhc Lleulcnanl Glwer. ... ....II..,.~ t,)( lhe memt't'r< of the 3uth(lnh I" :nn~,der
",'f In (""un~lI. R.S.O. I\JSII. C. .~~, '. D. the dl,,,'lullon nf the 3ulnorlh 'If. 1", :e,..lu.
--- lion" Ibe ~ouncll\ of ''''0 or more p.&:i';:pallng
'It"'"",,"", ,.r 14. -( I) .\l<:mt-<:r' III an authurll~ ,hall 1<<:
....U'htrl1\ appointed b)' Ihe respective: councils of the munlclp.1llues l'CllueSl&lle meetin,.
participallng municipalities in the numbers ""..'''11 (2~ Despite Subsection 16(21, a quorum at a
prescribed by subsection 2 (2) for the ! meellng .:alled under lhi, seellon .l.'n'ISIS of
appointment of representatives. and each ''''o.lblrJs of &lie tnember~ of the al:lnoru\
member shall hold office until the first meet. ..~. were appointed b~ Participating munlcf.
In8 of the authonty after the tent! for ",'hlCh : pahtlcs.
he or she was appointed has expired. 1.....I...,....ln 131 Despite subscclion 16 (J l. members of
I~em (2) Where the lotal number of members I........ Ihe authonly ""110 "'ere appoinled b~ the L,eu.
Ihal may be appoinled under subsection 1 II
is less than four, the Lieutenant Governor in ten~1 Governor in Council before section 42
COilncil may increase ihe tOiai number of of Schedule M of the Sa~'ings and RW1JlClllf.
members that may be appointed and deter. I ing Acl, 1996 came irllO foree are nOI entitled
mine the number of membcn that a panici- to VOle at a meeting held under &IIis section.
pating municipality may appoint.
Qualilleauon (3) EvelY member of an authority shall be Nou<c o( (4) The aU&lloriry shall ensure thaI notice of
resident in a participating municipalilY in IIleCWls the. meeting is .publ~ed. in a newspaper
!
....hich the authority has jurisdiction. I ~vlng ~e~era.J Circulation In each panici~l'
Tel'lll (4) No member of an authority shall be J InB ~u",clpahry at lcasl J 4 clays before: the:
appointed to hold, offiee for more than three mecung.
years at anyone tune. I Pl&blu~. (5) No Vote shall be talcen on a resolution
KftWloas requesting dissolution. of the authoriry unless
Whe.. pan (5) Wherc pan only of a munic:ipality is
oal)'oI situated in an area over wbicb an authority' members of the public have been given an
milJliapalily opponunity at the meeting to make representa_
under an has jurisdiction. the number of members tions on &lie issue. .
lulbanry appointed for the munic:ipalil}' shall be based
on the population of that pan only of the DwolUUOll (6) The Lieutenant Governor in Council
municipalilY, and the populatiOn shall be I may dissolve the authoriry, on such lenns and
deemed to be the same proponion of the conditions u the Lieutenant Governor in
total population of the wbole munic:ipaJity as Council considers appl'llpriate. if,
the area of that pan of tbe municipality is of (a) lhc Minister rc:c:eives a resolution
the tOtal area of the muniCipality. requesting lhc dissolution passed by at
Memben (6) Where a grant is m to an authoritY lcast two-thirds of the members of the
aulhoriry present and entitled to Vote at
~'~~:Iby under seetion 39, the . utenant Governor in a meeting held under this section and at
eo.emo, ,n Council may ap . t not more than three which a quorum WlS present; and
Counu.d- members of t authority for a term of three
· O-i vears. and ch member shall hold office for (b) the Minister is satisfied &IIat acceptable
(<e r- ihe te or whieh he or she was appointed
an ntil his or her successor is appointed, pl'llvision has been made for future
. .0. 1980. c, 85, s. 14. flood control and watershed interests
Mee,,,,,, 1S.-{lJ The first meeting of an authority and for the dispositiotlof all assets and
shall be held at such time and plaee as may liabilities of &lie authority.
be determined by tbe Minister and, in eacb
year thereafter. tbe authority sball bold at AlIlIlonl)' (7) U an authoriry continued by sec:tion S 6
least one meetin, before Ihe 1st day of
March and at least one meeting after the 1st ~."f:~7 by o~ 7 is dissolved under subseetion (6), the
dav of Julv and such other meetinllS as it Lieutenant Go.vernor may. by proelatnation.
considers necessary to effectively C'onduCl lhe repeal thai secuon oil .a clay named in &lie proc:.
affairs of the authority, _ lamation.
(2) e secretaire.trcsorier envoie II chaque COPIt. de. .
C"Pte. or (2) Within fifteen days after any meeting
miftutfJ 10 of an authority or of an executive committee. membre. dans un dc'lai de quinze jours. une =~
mrrnben the secretalY.treasurer of the authority shall copie du proces.verbal des assemblc!es de f
send a copy of the minutes ~f the nleeting to I'otrice ou de son comitc de direction.
each member of Ihe authonty. R.S.O. 1980. L.R.a. 1980, chap. 85, an. IS.
c. 85. s. IS.
-,'
FINANCE AND ADMINISTRATION ADVISORY BOMD #1/96 March 1. 1996
C26
in. - , I J L.h,r. nll,,:mrl..:( ,II .HI .1l.H;itH::~ .' 16 , : I l h.u",u,,' m,,:mt"rL: \1\: 1"'11"",,: ..I \J"'II ". ':\0
~nlllkJ tu un( V'l\e. and. 10 Ihe e\enl ,lI .I .I un \','Ie. En C.l< ,k r.lrt.l~(. k 1'le"o.Ienl .I
f 110; \\lIe. the chaIr ha~ a ,ecund or decldlOg une \"oil! prepondriranle.
\'ole.
QYtlr"", (: J At any meelln~ \,f an aUlhuruy. a quo- I:) l,'r' d'un~ a"<'mrlri~ 0.I~ r..floce. k 0.......
rum ""In""l' ll( un,,'.lhlr.J "f chc mcmh~r, l.jlh1fUm ""'I .:nn'IIIU\.' Ju IIl:r\, J"'.... m".r.l...rl....
Jrf" ',nl(J ry Ihe rall":'rJtmf mun"'rJht,~,. cJ..:h:~uc:, r.tr h:... nli..n1"":~.Jill\.... r.lrtl\..IJ'I.Jnh:~.
~:"~pl .....here lhere ale fe....er thJn 'L\ \u.:h T"Uld"I;. IUI"lu~ ,dl~"':1 numm(nt mum,
members. in which case N'O such members de SIX membres. Ie quol1lm eSI constltUC de
conslltute a quol1lm. deux membres.
"'.,UrI'" (; I A majority \"Ote of the memrers (3) les affaire> enlendues a une assemhlce \.",. I,
..'" plesent at any meellng IS requIred upon all 50nt dccldees poll un VOle a la ma)olllc des "'~In"l<
mailers comlOg before the meellOg. R.S.O. membres presenu. l.R.O. 1980, chap. 85.
1980, c. 85. s. 16. an. 16.
Ch"lf. J7. - (I) At the first meellng of an author. 17 (J) A $On assemrlce tnitiale. pUI~ 3 la P"".I<n'"
~\CC.(h.ilt ir\" and thereafter at the first meeltn2 held in premiere aHemrlee qUI se lIent chaque ~~~;.;on" .
each year, the aUlhorilY shall appolOi a chair an nee. roffice choisll panni ses membres un
and one or more vice,chairs from among Ihe presidenl et un ou plusleurs vice'prCsidenu.
members of Ihe authoriI)T41~I. lun & ~.g..t Toutefois. lorsque Ie minislre lui accorde une
i[ Altas! 18 all ~..Ill\"" ;1: ....a.:.. A.~li"h :19, Iln. subvenlioD en venu de I'anicle 39, Ie lieu Ie.
Re.('l.< 0 C ~ d Lie1:U!n..UL GU"''''lh_f j- '-t"u..,,.." -..:' 3ppeiftt nant.gouverneur en conseil peUI luj.meme
Ihe -Ilair hllAl 41nOAg till AI~tbe choisir Ie president panni les membres de
~. roffice.
Death of (2) Subject 10 SUbSeClion (I). upon lhe (2) Sous reserve du paragraphe (I). les 0.,.. d.
eMit or death of the chair or a vice-chair. or upon au Ires membres peuvent ehoislr panni ewe un ~...~.""
"""<ll&Iz
the incapacity of lhe chair or a vice-chair to membre din de com bier la vacance qui PR_.'
act. or upon tbe chair or a vice-chair ceasing resulte du deces, de rempechement d'agir ou
10 be a member of the authority, the remain. de la pene de la qualitc de membre de rof.
ing members may appoint a member to fill !ice du presideDt ou d'un vice'presidenl.
C such vacancy,
Ablrnce of (3) In lhe eVenl of lhe absence of the (3) En I'absence du prcsidenl et des vice- Ablcnce du
eMit oIftd chair and Ihe vice-chairs from any meeling of presidents a une assemblee de roffice. les :'::;;.' 01
\I1CC<h.l~
an aUlhority. lhe members presenl shall membres choisissent un presidenl intcrimaire pre'lClonu
appoint an acting chair who. for the purposes qui. aux fUlS de celle asscmblee. eSt investi
of such meeting, has all the powers and shall des pouvoin et des fODctions du president.
perform all Ibe dUlies of the chair. R.S.O_ L.R.O. 1980. chap. 85, art. 17.
1980, c. 85, s_ 17.
"",",ullme., 11.-(1) An authority shall appoint a sec. II (1) L'office doit Dommer, a litre amo- _....,_
of ompooy<es relary-treasurer and may appoint such other vible, un secrCllIire-lresorier et peUI nommer de& ompl~.
employees as it considers necessary wbo shall les employes qu'iJ juge nec:essaircs. l'office
hold office during Ihe pleasure of Ihe author. fIXe leur sa1aire ou autre remuneralion qu'il
it'" and shall receive such salarv or olher preleve sur scs fonds.
remuneralion as Ihe aUlhoril)' delermines,
pay'able OUt of lhe funds of the aUlhoril)'.
AdYDory (2) An aUlhority may appoint one or more (2) l'office peUl COnStiluer un ou plusieurs Coa.clls COIl.
bootCls advisory boards. R.S.O. 1980, c. 85, s. 18. conseils cOnsultalifs. l.R.O. 1980. chap. 85. .......a.
an. 18.
Eucu,... 19.-(1) The authoriry may appoint an 19 (1) L'office peut constituer un comile c-.l< ck
CDmmInec executive commillee from among lhe mem- de direction parmi ses membra. lluca_
bers of the authority.
Chair. """. (2) The cbair and vice-chair of the author. (2) Le president et les vice.presidenu de ........, 0'
eM.. il)' shall be the chair and vice.chair of the roffice exercent les memes fonClions au sein ;:.:.s0.1S
eXCCUllve commiuee. du comitc de direction.
,,"ppouumerll (3) Where a granl is made to an authoril)' (31. l..orsque Ie minislre aceorde une sub- :-.om..,,_
boor lieu. under section 39, the lieutenanl Governor m ~'Cnlion a I'office en venu de I'anicle 39. Ie :::~,~~~.'
l~nl"1
Cowt~r an Council may appoint a member of the Iieutenant.gouverneur en conseil peUt nom- ftCur en
Counell aUlhorJIY to the executive commlllee. R.S.O. mer un membre de roffice au comltc de con..~
1980. c. 85, s. 19. direcllon. L_R.O. 1980. chap. 85. an. 19.
March 1, 1996 FINA6ICE AND ADMINISTRATION ADVISORY BOARD #1/96 C27
- - "
I >>h,~':I" 10. The ut-jecu uf .In aUlhufII)' ;lfe 10' 10 L'ofi,.:e a pour mlSo\lun de meure 'ur M....," ok
eSI:ablish and undertake, in the OIre:a over pied et reallser, d:ans la zone sur laquelle il I "rll..
which it has jurisdiction. a program designed ellerce sa tompClenc:e. un prlllramme desllne ~
10 furl her the conservation, resloralion, a favoriser la proleclIon, 101 rcgeneratlon, 101
dC'\'elopmC'1l1 and mOlnagcmenl Df n:alural mise cn \':aleur el 101 ~e~lI(ln dell richc~~C'~
rc"'urcc~ (llhcr Ihan !la'. ..it. '''Oil and miller. natutc:lle\. 11 rex.:erl,,'n du !la:, du JlCIf,'Ic:.
011>. K.S.O. I~toll, ., ~~. ~. ~Il, Ilu .:holr....'" CI dc' mlllc:rolUll. L.R.O. I\lSII.
ch:ap. to5, art. :0,
'-nol 11. For the purposes of acc:omplishing its 11 Pour accomplir sa missioll. I'offic:e eSl ";.:"'....
lumonUCI objem. an authority has .power. in\'csti des POUVOlrs suivants : 0
I a) 10 study and investigale the watershed a) faire des recherches et mener des
and to delennine a program whereb~' enquctes sur Ie bWIII hydrographique
the nalunl resources of the lIo.tershed el prevair un prognmme de protec.
ma~' be conser\'ed, restored. de\'el. lion. de regencration. de mise en
oped and managed: \.Ieur et de gestion des richesses nalU,
relies qui s'~' lrouvent;
(b) for any purpose necessary to any b) awe fins d'un projel a I'etude ou en
projcct under tonsideration or under. voie d'exeClltion, entrersur un bien.
taken by the authority. to cnter into fonds, I'arpenter. en calculer les
and upon any land and survey and niveali:l. y fain: des fonges au y acu-
take levels of it and make such borings ser des puits de prospection, selon a:
or sink such trial pits as the authority qu 'jJ estime necessaire;
c:onsiders necessary;
(c) to aCquire b)' purc:hasc. lease or other. c) acquerir. notammcnl par achal ou
wiSe and to expropriate: any land that . location. et exproprier un bien.fonds
~tI't1J,~ . it may require. and. subjeet te-tfteio bstr.~ dont iI peut avoir besoin et. sous
~ppr8..d .w! the T:.illlteRHI ue e~er~( ~ reserve de l'approbat.ioD ~ lieutenant.
1ft E-.....~a. to seU. lease or otherwtse 2.: gouvcrneuren conscil, aliener. nOtam-
dispose of land so acquired; ment par vente ou Iocatioll. Ie bien-
rir:r.g1te S~""'fn (~) . fonds ainsi aequis; .
(d) to ase for a tenn 0 one year or less, d) louer pour un terme d'au plus une
Q.11'1endJ ~'R8ut lh.. ......,..I~.tlJ ~r thl b.ietstenant annee. sans ('approbation du Iieute-
GS"erner in ~lIReil. land acquired by Ilant-gouverneur en c:onscil, un bien.
the authority; fonds acquis;
(e) to purchase or acquire any personal e) acheter ou acquerir les biens meubles
propeny that it may require and seU dont ilpeut avair besoin etlcs aliener.
or otherwise deal therewith; notamment par vaie de vente; -"-.-
(f) to enter into agreements for the pur. f) conclure des ententes eo vue d'acheter
chase of materials. employment of de I'equipemenl ou d'embaucher du
labour and other purposes as may be personnel et a lOutes autres fins nec:es.
necessary for tbe due carrying out of saires pour assurer la bonne marche
any project; d'un projet;
(g) to enter into agreements with OIIo-ners g) conclure des ententes avec les pro.
of private lands to facilitate the due prietaires de biens.ronds prives arm de
carrying OUI of any project: faCiliter Ia bonne marche d'un projel;
(h) to determine the proponion of the h) prevoir Ie panage de I'enscmble des
tota) benefit afforded to all the panid. aVantages entre les munieipalites pani.
pating municipalities that is afforded c:ipantes;
to each of them;
ei) to ercc:t worlcs and structures and c:rc- i) construire des ouvnges ainsi que des
ate reservoirs by the c:onstruetion of Structures et ereer des reservoirs pres
dams or otherwise: du site de tonslruction. notamment en
elevant des barrages;
(j) to control the nollo' of surface waters in j) CDntroler I'eeoulemenl des eaull de
order to prevent noods or pollution or surface de fa~on a priivenir les inonda.
to reduce the adverse effects thereof: lions ou la pollution ou a en attenuer .
les c:onsequences prejudic:iables;
(k) to alter the c:ourse of an)' river, canal. k) detoumer Ie caurs d'une riviere, d'uD
brook. sIream or lIo'atertourse, and canal, d'un ruisseau ou d'un cours
FINANCE AND ADMINISTRATION AD~ISORY BOAR~ #1/96 March 1. 1996
C28 ..;.:t'. \ - , ,
Jl\ert ur ..her, ~, "'ell lempor;;IrII~' ;a. d'eau ainsi que. de fa~n tempora're
rc:rmanently, the cou~ of any Clver, OU pe:rmanenle, Ie cours d'une rMere, -
slream. road. streel or way, or raise or d'un r\lIsseau ou Ie trac~ d'un chemlft.
~ sInk liS level 1ft order 10 carry it over d'une l'\Ie ou d'une vole: en clever ou
or under. on the le\'el nf nr h~ the ~Idc ah;al\\er Ie n,,'eau I"<'ur en pennellrc Ie
.,f an~ "'''r~ I>uil: m III ..... I>ulil "y the rJ(,...~t: 'ur "u \nu.. un ouvragc I.un...
.1u;hnrll~. oind h' JI\.C'rt tlf ahcr the tl'\lll "u de\ ant e:re .:unMrulI par rul-
poslllon of ~ny "'~ler'plpe:. gas,plpe:, fice, ou au ftI\'eau ou au cOte de celui.
sewer, drain or an~' Ie Ie graph. lele. CI; et dc!lourner une conduite d'cau ou
phone or electric ""ire or pole: de gaz. un egout. un drain. ou un
poteau ou un fjJ telegraphique. tele-
phonlque ou electnque, ou en modi.
fier I'emplacement;
(I) to use lands thaI are owned or con. I) utiliser les biens. fonds qui lui appar-
trolled c.y the ~uthorny for purposes, tlCnnem ou qUI rcli:venl de lui. ~ux
not inconsistent ""lIh its objects. as II fins qu'il eSlime appropriees et qui ne
considers proper; sont pas incomp~llbles avec sa mlS'
sion;
(m) to use lands owned or controlled by m) utiliscr Ics bicns.fonds qui lui appar. .
the authority for park or othcr rccrca. ticnncnt au qui rclevcnt de lui, a des
tional purposes, and to crect, or per- fInS recreatives, notamment en amena.
mit to be erected. buildings, boolhs gcant dcs pares. constl'\lire ou au tori.
and facilities for such purposes and to scr que soieDt conslruiu dcs biti.
make charges for admission thereto ments. dcs cabines et d'autres
..d ." ,~ ","ot C Gl...... 11 " .. A. . -mdod ..
~d. (m.l) ~ C' E ~~ fr-.s.uVl~ ClffrcvJ addiaclbc roUowiae dallR:
(D) to ~l~te ~~f\~~to agrec- (m.l) to charge fees for services apprn\'ed b)'
.~~ 'th '" d . f the Mlftlster
menu WI lIIInlstnes an ageDcles 0 ...... ___ __..;.. .. _ ,..1\...........
govcrnment, municipal counc:ils and gouvcrncmcntaux. des conscils munici.
local boards and other organizalions; paux, dcs conscils locaux et d'autres
organisations;
(0) to plant and produce trees on Crown 0) a toute fin, plaDter et produire dcs
lands with the conscnt of the Ministcr. arbrcs sur Ics terTCS de Ia Couronnc
and on other lands with the consent of .-.. I.. ....n...n'emeDt du millistrc ct
the owner, for any purpose; ~ (3) Sectioa %1 of the Act is amendtd b,'
8dcIiq the rollcnriae sabsectiolll: .
(p) to cause research 10 be donc; "_lIot (2) If the Minister has m~ a grant 10 an
h-hnl'-la
(q) gene rail)' to do all such acts as are ncc. authonty under section 39 in respect of land
cssary for the due carrying out of any the authority shall nOI sell. lease or otherwi~
project. R.S.O. 1980. c. 85, s_ 21- dispose of the land under clause (I) (C) ""ith.
uranu 22. An authority and any municipality out the appro\'aj of the Ministcr.
"""'" mav entcr into agreement for the constl'\lC-
tion or maintcnance of a road or the rccon. TmrulllCl (3).The Minister may impose tcnns and
stl'\lction or maintenance of an cxisting road CondlllOftS condlUons on an approval given undcr subscc-
undcr thc jurisdiction of the municipality for lion (2), including a condition that the author-
thc purpose of providing access to lands of -7 ity pay a speeirlCd share of the Procce.ds of the
the authority used or to be used for park or diSPOSlbon lD the Minister.
rccreational purposes. R.S.O. 1980, c. 85. ulilises pour a~ )JolU\oO uu . ..... ..... ....___
5.22. 'les. LR.O. 1980, chap. as, an. 22.
~w"..r 23. Despite any powers co~ed upon 23 Malgre Ics pouvoirs que la presenle Ioi o.r.r.... de
' ,~ ,:,:,~I II""'. an authority by this Act. tbe Minister or his confere a un office. Ic ministre ou son repre. ::,""011 4..
......- ".'han" or or her representatIVe may, ""hen and for such sentant pcuVenl, au moment el pendant les
,~ ~In"'er '0 periods as he or she considers necessarv in periodes qu'ils estiment necessaires dans rin-
t'"' _me the public int~JCS1. issue instl'\lctlons for or teret pqblic. prcndre en charge Ie fonctionne.
take over ,the" operation of aU ""aler control ment de tous les ouvrages de regula lion des
stru~ of an authority. R.S.O. 1980. eaux qui relevent d'un office, ou donncr dcs
c. 8 s. 23. directives Ii cct effcl. L.R.O. 1980. chap. 85,
art_ 23.
FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 C29
March 1. 1996
- _... ... t ., I.... .0':. i.$.'"....."',..~ ...,;: ., '7 ~._'" ;.\. t. I L.-.:,r.1:" -tn.._ P.''''':'f!O ..t':',::~C"; .
: ~. oIC..I pr"J~.:t. Ihe aUlhurn~ ,h,dl loIe rl,ln' "nil a i1ulltonl} b, lItl5 A.:t. lite Mlnl5lCr mil). ...h=n
descrlpllun thereof >lmh i1nd oltlaln thc i1nd (or 5uch pcnocl5 :1S he or she con~l\i=n
appro\'al In ....rlllng of the Minister. i1nd, I necessary in lhc public Interest.
\ :')'- " " ..'here any ponion of Ihe COSI of ;a project is I 101 I requilf an authoril~ III :~ out Oc<<l
.. , to he ral>cd in a !uto:.c'lucnt year or yc;ar~. cllntrol opcrautlns In ;a manner spr,'lfled
..
. ,h.al! .al.... ..hl.aan lhe arrr,wal uf Ih~ Onl.aflll b~ the MinISter.
'\ Munl.:lr'.al ~'.ah.l.
~
E:.t~cplltJn f:: I Despile subsection (I). the i1ppro\'al of Ib) reqU11f an i1uthont)' to (0110'" 1n$1."\I.-
Uoas issl!Ql by \he MiruslCr (or the
the Ontario Municipal Board is not required l opcntion of one or more o( \he i1uthor.
in respect of a project that is composed of
phase$. e.lch of which can be implemented in ily'5 water control stN'tures. or
c1n\' \'ear ....ithoul a panicipating mUDlclpality
being required to raise (unds for a phase Ie) take over the operation o( onc or morc
other than in Ihe year o( implementation of of all authority's water contrOl SINC'
the phase. prD'ided thai each phase shall be turcs and require the authority to relm-
deemed to be a project (or the year o( its bul'St the Minister (or any CtlSIS
implementation for Ihe PUrpoSCl of seclion i incum:d by the Minister as iI result.
:!S.
AlUSIllll (2) Despite allY po\llen confcrrc.d on the
Nolice n (J) When the statement of apponionmenl -,..... council of . mUllicipality under lhis or allY
........ of of the cost of allY project requires a munici. cbcuon of
pan... of aullK>ftly otllcr Act. in all IlQ thai is not under the
CIlII pality to raise any ponion o( the COSt in a jurisdiction of an aulltority. the Minister .may,
subsequent year or yean, the council shall, ,,'hen alld for such periods as he or she consid-
....ithin thiny days after it receives the notice en neceswy in the public interest.
of apportionment, notify the aUlhority in
writing whether the ponioD of the cost will (a) require the council of a municipality 10
be provided by the issue of debentures or earlY out flood control operalions in a
raised by taXatiOD in the subsequent year or manner specified bylbe Minister:
YeaD.
'nme lot (4) When a municipal council has, in (b) rcquin: the council o( a munic:ipalit~. to
=.::.-n accordance with subsection 2S (2), notified follow insU'Uctions issued by the Min-
IDCDI lIIIllcr the secretary of the Ontario Municipal Board islCt for the operation o( one or more of
r........ that it is disSatisfied ..,th any apponionment, lite Water contrOl Slnlcturcs operated tl)
the time allowed for notifying the authority the council. or
under subsection (3) shall be rec:ltoned from (e) take over \he operation of one or more
the date of the order confimting or varying
the apponionment. of the water control SINc:tures operaled
by the council of a municipality and
A;lp1ica1iaD (5) Where any municipality is required to require the council 10 reimburse the
for approval obtain the approvaJ of the Ontario Municipal Minister for allY costs incurred by the
onbcbaUof
muniapalny Board with respect to Ibe raising of money in Minister as a result.
coMection with any project of the authority, Dcfiniuon (3) In subsection (2),
the application of the authority under subsec.
tion (1) shall be considered an application for
the approval on behalf of the municipality. Mcouncil of . municipalityM means a council
that has power to pass by.la....s under para-
A;lp1'ClWll of (6) Despile the lAkes "nd Riven Impro~- araph 13 of section 207 of lite Mll1licipal
....b 011 mmt Aer, a project for the COnstructiOD of Ad.
lata or taue approuvcr en venu cJe celte loi Ie projet ... ola rMt.
nwcn dams or other works on a lake or river that
has been approved under this section does de construction de barrages ou d'autres ra
not require approval under that Act. R.S.O. 0~2es sur WI lac ou Wle rivicR: s'jJ 1'01 deia ,
1980, c. as, s. 24. - .t6. Sectioa ~ 01 the Act is amended b)'
addiDa tbe roUowi"lsubsection:
1II0.... of 15.-(1) When an authority has deter- Apph....... (7) This section dOes not apply to a project
apponlOll' mined the proponion of the total benefit of unless lhe project involves money Branted by
meDI
any project afforded to all Ihe panicipating I the Minister under section 39.
municipalities that is afforded to each of ' avis ~ntenant rctat de CCIlC repanilion au
them, it shaJJ cause a notice containing a ~
statement of the apponionment to be senl to conseil de ehaque municipaJitc participante. 4
the counc:il of each panicipating municipality
by registered mail,
FINANCE AND ADMINISTRATION AD~ISORY BOAR~ #1/96 March 1. 1996
C30
, -, ,,,. ..........,... 0' ........ ....I ." .........i'.. I_I I...: ...,'n"..i: MlUnh.Ij'.JII.fUI "'''rf''~ ..a I.. ".. ,'M. d,
"i:r-"'''," ('C~ "Ilh ~n~ ~rp..ruunRl~nl m~)". "Ilhln rcp3rllllun PCUI, ~~n' le\ Ucnlc JlJurs dc I~ ;;;,..~:~': ..
~nl ~
,..... o."'.e thirtv davs 3hcr II rccclvcs nOllCC of the reception dc rn1S de repanlllUn, cn dcman.
appOrllon"mcnt, nOlify Ihc sccrcla.,.' of Ihc dcr, par voic de rcqucle, Ii rC\'lslon a la .
Onl3no Municipal Board and thc authority Commi~~ion dcs affallcs munlopales de rOn.
In "'r11ln~ t>y rC~"lercd mall th3t it applies tUIO en a\"l~anl k \ccrCt31n: de celle-cl et
tor... h:\ II...... or tht.' .i"f"'lrtu.nmt.'nl ...~ the.' I-',ffic<' par ,:..11 et r~' .:oUIlIcr '<',"mm~nJ~.
()Ml~"" \t un"lpal B"~r~.
HUrt"1 (3) L:pon appllc:allon, the Onlario Munici. (3) A la SUltc de la requclC. la CommlS. "....."".
pal Board shall fIX a datc for the heanng of sion des affaires mUnlclpales de l'Onlario fIXe
all interesled panics and shall give all neces- la date de raudllion de 10utes les panics
'a~ direcllons (or thc heanng. Interessees el donne. ~ ceue fin. Ics dircClI'
\'es neces~aires.
Powcn 01 (4) Thc Ontario MunICipal Board has (4) La Commission des affaires mUnlcipa. "","""n clo
O."'.B.o. aUlhorit\" 10 take evidencc. 10 confirm or les de rOntario a k pouvoir d'entendre la ~\~~~;.~
heann, va~' the' apponlonmenl of the authority and preuve. de confirmer 01.1 de modifier la
10 fi.'( and award com. and its decision IS repartition faite par roffice ainsi que de fIXer
final and conclusive and is nOI open 10 et d'adjuger les depens. Sa decision est defi.
appeal. nitive et ne peut faire rObjct d'un appel.
Vanauon of (5) In tbe evenl of tbe authority vaJying (5) Le present anicle s'applique. avec les MCldlf""uo.
appon.oa. any apponionment made by it, this section adaptations nec:essaires, lonque I'officc ::"10 rtpofti.
men,
applies ",ith necessary modifications. R.S.O. modifie la repanition qu'il a faite. L.R.O.
1980, C. 85, s. ~. 1980, chap. 85, an. ~.
OCUnftll\l. 16.-(1) An authority may, from time to 26 (I) L'office peut, a J'occasion, fIXer o.I'"1UCS1
tlOn of time, determine what money will be required les semmes d'argent exigees a titre de depen- ~mol>I""
caPII.&)
Cl:pCac.IUR for capital expenditure in connection witb ses d.immobilisations relatives a un projer.
any proj ect.
Ponio... (2) The ponion of the money se required (2) La panie des semmes d'argent ainsi Proro..
be raacd by that eacb participating municipality sball exigees que chaque municipalite panicipante
ponJapa'lIlC
~ mllllK2plb. raise shall be in the same proponion as the doit obtenir, represente Ie prorata du rappon
ncs benefit derived by eacb such municipality qui existe entre les avantages qu'elle retire el
bean to the total benefit derived by aU par- J'ensemble des avantages que n:tirent toutes
licipating municipalities. les municipalites panicipantcs.
H.... IDClIlC)' (3) Upon notice in writing of the amount (3) Sur avis ernt du montaDt qui doit CUe ObI.ft'lllft. de
10 be rued required to be raised, signed by tbe seere- obtenu. signe par Ie secretaire.tresorier de ;::-' d If.
tary-trcasurer of the authority. eacb panici. ('office. les municipalites panicipantes
pating municipality shall raise by the issue of obtiennent les semmes d'argeDI requises i
debentures or otherwise such money as may titre de depenscs d'immobilisations, nOlam.
be required by the authority for capital ment au moyen de J'emission de debenrures,
expenditure, subject only to the conditions as seus rcserve seulement des conditions relati.
the Onlario Municipal Board may impose as ves i I'epoque et au mode d'obtention des
to the time and manner of the raising of the sommes d'argent que la Commission des
money, affaires municipales de rODtario peut impo-
ser.
Enforc:cmelll (4) Subject to subsection (3), an authority (4) Sous reserve du paragraphe (3), ('of. Enalllllll d\I
of paymcDt may enforce payment against any panicipat- fice pcut Caire executer Ie paiement, conue pa,,"'ft.
ing municipality of the ponion of the capital une municipalitt panicipante, de la panie du
cost required 10 be raised by the municipality coin en capital que la municipalite est tenue
as a debt due by the municipality to the d.obtenir. corume s'j) s'agissait d'une delle
authoriry , exigible de la municipalite eDVen J'office.
WbcRlIIlly (5) Where only a pan of a panicipating (5) Si une panie seulemCllt de la mUDio- loIuoiapoliU
",""of municipality is situated in the area over palite panicipante est situee dans la zone sur :-:.. en:-,.
muftlClpalay
Ul 0_ which the authority has jurisdiction, the por- laquelle I'office exerce sa competence, la par. .....
tion of the money required to be raised by tie des semmes d'argent que la municipalill:
that municipaliry for capital expenditure may eSI tenue d'obtenir iI titre de depenscs d'im.
be charged only against the rateable propeny mObiliwtions, ne peut clle prelevee que sur
in that pan of the municipality. les biens imposables se trouvant dans celle
panie.
luftned (6) Where the council of a partlclpatmg (6) Lorsque Ie conseil d'une municipalite "u.....'
bencfil municipality is of opinion that the major pan panicipante estime qu'un secteur dtfini de la 11m"..
.~. -.. .- -
FINANCE AND ADMINISTRATION A~VISORY BOA~D #1/96 C31
March 1, 1996
, . ;\"'. .1: ~ ..I. I r, J
..I Ih" ""neIl1 I" l'C lI.:rlvcll frum " .pc:clfic municipahlC rellrera I:. plu1 grande panic des
wurk acaues 10 a limlled area of Ihe mun.cj- a\'anlages dccoulanl d'un ouvrage panlCIIlter,
pality. the council, .....th the approval of Ihe il peul. avec I'approballon du ministre. prc. ,
Minister. may bJo' by.law provide thai a speci. voir par reglement municipal. d'une pari,
ried porllon of themoneJo' required 10 "e qu'une pUlIe determinee II~ \nmme~ d'ar-
r:.i~ell hJo' rh:'l munlC'f1~lnJo' rllr c~pnill c:~pen. ~;:nr 'IU': Iii mUnlClp.llne ':'1 r.:nUt 1I',.t-I"nlr .I
..tnur" 1ft ,"nn.:'I..," ..nh rh.ll ....r!.; ~h.lll he litre lie d.:r.:n.c:~ lI'immuhlll!oilllOn1 .:...n..:r.
lIefrilJoell by a speCial rille upun Ihe rale3ble nant I'OU\Tilge SOli couvene au moven d'un
proper\)' In lhal area. which area shall be impel eztraordinaire visaDt les bienS imposa.
defined in the by-law, and thar the balance of bles silues dans ce seaeur dont Ie reglement
the money shall be defrayed by a special rate municipal pre.:ise les Iimites, ct, d'autre pan.
upon rhe rateilble propeny in the remaming pr~'Oir que Ie solde soil couven au moven
punlon of the municipality within Ihe area d'un impoI extraordinaire visanl les biens
over whieh lhe authorny has jurisdiction. imposables situes dans I'aulre panic de 1a
R.S.O. 1980, c.~. s. 26. municipalite siluee d3ns Ii zone oil I'office
exerce sa competence. L,R,O. 1980. chap.
8$. an. 26.
Deful1uon % 7. -( I) In subseciion (3). "equalized 17 (I) Pour I'applicalion du paragraphe ~filll_
assessment" means the assessmenl upon (3), cperequation de I'evaluation. s'entend
which taxes are levied in the year preceding de I'evaluation d'apres laquelle les imp6ts
the year in which lhe proponion will be pay. sont p!EIMs au C:OIUS de I'une.: precedmt
able as adjusted by the application of the celie ou 1a quote-pan sera payable, llite fois
equalization faaor based on the assessment rajustee en fonaion du faaeur de percqua.
provided by the MinisII)' of Revenue. tion fonde sur J'evalualion foumie par Ie
.. .... . ~ madt dL ministere du Revenu.
~~tt ~G~.~ (.'1: I." 1.
AppoftJODo (2) Afle Cleterminin the app~oximate " (2) ~pre.s avoil ~ les. frais d'elltretien :::..uo:.....
mOl" 01 malDtenanee COSts for the suc:ceeding year, ~~approxtmatifs de I'annee SUlVlttte, l'offiee les 1ft_
.........-
lDlI the authority shall apponion the COSts to the (H.' .rCpartii entre les municipalitl!s pamapalttes
panicipating municipalities ICalrding to tbe ~ selon les avantages que chacune retire ou
benefit derived. or to be derived by eacb retirera et les mOlltanlS ~panis soltt p~leves
municipality, and tbe amount apponioned to sur chaque municipalit4. I
each such municipality shall be levied against
the municipa\ity~. '-:it!or:' ~. d;.r ~~ ;
, " 1. "" .' , '" i,Lr ,
Appoft_ dfJtrrer ~etermill' g the approximale t ,) (3) AprCs avair me les frais d'administra. R~16o
""'01 af adminisuatioll COSts for the succeeding year. Ie; tion approximatifs de I'anne.: suivanae, I'of. ~liaa
oclmizuI.
lfauaa CIII&I the authority sball apponion the COSts to the fiee les !Epanit entre les municipalitl!s pani.
panicipating municipalities in the proponion cipantes au prorata du rappon qui emte
that the equalized assessment of the munir:i. entre lap6r4quation de I'evaluatioll de 1a
pality or pan bean to the equalized assess- municipaJit4 ou d'une panie de Ia municipa.
ment of the wbole area under the jurisdictioll lite et la pe!Equalion de 1'l!valuatiOll de I'en.
of the authority, and tbe amount apponioned semble de la zone sur laqueUe I'offace exerce
to eacb sucb municipality shall be levied sa competence, et les mOlltanu rl!panis SOOt
~gainst th~ munici~i~. . ::i( ~ .. .LJ:lSpr4leves sur cbaque municipalit4,
MliIIlIl\llll - ~\~ ~ ~... - C.~lm" 4-, r _. ~ , .
"-' . aut onl)' mayesta lis a nttnunum 6 ')(4) L'office peut mer un montant mIItitnal PriIM_D.
In)o far sum thai may be levied for administration _/~ 'pouvant ctre preleve a titre de frais d'admi. _
adllllDlS.....
IICIIl caas costs by the authority against a panicipating nisuation a I'encontre d'uDe mUllicipalit4
municipality, and. where the amount appor. participante. Lorsque Ie mOllWlI prcvu ail
tioned to any municipality under SUbsectioll paragraphe (3) est inferieur a ee montant
(3) is less than the minimum sum. the minimal, I'office peut prclever ce montant
autbority may IC\I)' tbe minimum sum against minimal sur celte municipalite.
the municipality.
NcKiI:e of (5) The secretary.treasurer of the author. (5) Sans. d41ai apres la r4panition des Avil do
.-- iay, fonhwitb after the amounts bave been montants eHectuee c:onformcmellt aUll para. rtpoftllKm
_ft.
apponioned under subseaions (2), (3) and graphes (2), (3) Cl (41. Ie secrctaire.trcsorier
(4). shall eenify to the clerk or each panici- <Ie roffice cenifie au secretaire de chaque
pating municipality the tOla] amount that has municip~ite panicipante Ie montant lotal
been levied under those subseaions, and the preleve en Vertu de cesparagraphes. La
amount shall be collecled by the municipality municipalitc per~il ee mOntalll conune s'U
in the same manner as municipal taxes for s'agissait d'imp6ts municipaUll per~ a des C
general purposes. rIDS generales.
Lny wile.. (6) Where only a pan of a panir:ipaling (6) Si une panie seulemenl de la tnunici. !l4unl~m
aa1y poft af municipality is silualCd in the area over palitc panicipanle est situce dans 1a zone silt ::;u~nr'
muluaplbry
In area 10M
.'
FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 March 1.1996
C32 " , ' ,~
... .:r~"I:'""'..'1,".\I;,..: -.U.lp.<......,,\
'" hlCh the ~ulhorlly has jUrisdiction, Ihe laquelle roffice excrcc sa compelence, l~
~mlJunt apporuoned to th.u municipality may qU~le-parl de la mun,icipalite ne peUI elre
be charged only ~gainst the rateable property pre levee que sur les biens Impos;&hles qUI se
/"" In Ihat pan of Ihe municipality ~nd shall be Irouvent dans celie partie, L.oI muniClpalilt!
collected In the same manner as municipal per~il Ie monun! de ~ quolc'pan cnmme
taxc' f,'r ~cneral purl'''''''. ,'il )al!"'all .:1''"'1'''1< munlCl1'aU~ 1'cr~u, ..
,-- 4") SeeIi_ 27 01 tIH Act is ameDded by add-
~nh)l,"m'" (7) An ~uthorrty ma~' enforce paymenl' iq tIH raOowiuc lUbMc1ioDS:
of p.o_n, agarnst any paniClpating municipality of any " ,
portion of the mainlenance costs or admrnis. "ppuJ (8) A munlclp~lty, against ""hich ~ levy is
trallon COsts 1f:',.1ed ~galnst the municipality m~e under this S~tJon m~y ~ppe~1 the lev)'
as a debt due by the munIcipality to the 10 the Mlnrng and ~ds CommisSioner
authonr.', R.S.O. 1980. c. 85. s. 27. ~Ppolnted under the Mi"is,,,, of Nalural
. Resourus o"\CI.
R'ryl...,.. 28. -(1) Subject 10 the approv~1 of lhe
., 'Yl.on~ Lieulenanl Governor in Council, an author- , T."" 1<< e91 The appeal must be commenced ",'ithin
it)' ma)' make, r~guIat,ions applicable in the I IppaJ 30 d.1ys a~r the municip~il)' ~eives notice
area under lIS Junsdlctlon. of the IcY)' from the authority,
(a) restricting and regulating the use of PIftIO (10) The panies 10 the appeal are the
~ater in or from rivers. streams, municipality, the authority and any other per_
Inland lakes. ponds, swamps, and nat- son added as a pany by the Commissioner,
ural or anificially constructed depres. '. .
sions in rivers or streams; CO';:'IIIC' ell) The munrclpalll)' shall compl)' ",'ith
:,....:.... the IcY)' pendrng the delennination of the
bib' . Ia ' . , - appe~.
(b) pro I Iltng or regu ltng or requUlng , ,
the permission of the authOrity for the Mla.rllo be (12) The Commissioner shall hold a hear-
straightening, changing, divening or ::ed II ing on the appeal and shall consider,
interfering in ~y way with the existing ea) whether the IcY)' complies with this sec-
cbannel of .. nver, c:reeit, stream or tion and the regulations made under
watercourse. subsection (16): and
C (c) regulating the location of. po~ds used I (b) ""hether the levy is otherwise appropri-
as a source of water for tmgauon; ale,
(d) providing for thc appointment of oBi- P....... or (13) The Commissioner may, by order. con.
ce" to ~nforc:e any re~lalto~ made I ~ finn, l'CSl:ind or vary thc amOunt of the levy
under thIS sec:tton or section 29. , and may order the authority or the municipal_
I ity 10 pay any amount owing as a result
(e) probibiting or regulating or requiring I
the permission of the a~~ority for the . No appcaJ (14) No appeal lies from the dec:ision of the
constructton of any buildmg or Struc- Commissioner.
ture III or on a pond or swamp or ID
any area susc:eplible to flooding during lllhe.__ (IS) Subsections (8) 10 (14) do nOl apply
a regional storm, and defming rcgional r :='~~'"' until the fUll regulation made under subsec-
Storms for the purposes of the regula- uon ( 16) comes into force.
tions;
..,Y!au.... (16) The Lieutenant Governor in Council
(f) probibiting ,or regulating or,requlnng : may make regulations governing the nature
the permlSSton of the authonty for the and amount of the levies made by authorities
placing or dumping of fill of any kind under this section. including regulations that
in any defined pan of the area over rcsaict or prohibit the making of levies
which the authority bas jurisdiction in described in the regulations.
which in the opinion of the authority I _ _ _ _ _,
the control of nooding or pollution or ~ "'VlIUdllun, ou DC la poilu lion. o~ la
the conservalion of land may be _ prOtecllon du bIen-fonds peul etre
affected by the placing or dumping of -'affectt! par la mise en place d'un rem-
filL blai.
Ex'Cl".,,,, (2) No regulation made under this section, (2) Les reglements pris en application du Ezccpl.,lII
present anicle ne doivent pas:
FINANCE AND ADMINISTRATION ADVISORY BOARD 1!1/96 C33
March 1. 1996
'" II. ..'Ill I.. I
t 01' .h.lll limn Ih~ U'l: "I "alt:r 1.11 \lum.'.. .II ro:.tro:m\l,., rUIIII'oIl,,,n \10: 1'000IU 01 \It:.
II' ,\r 1I\'C~I.".. purptllW:S; fJn~ d,\mC:'II'luc:~ l1U IJ'OIhreuwmc:nl du
1l.:lail;
1111 ~hall inlerfere .. IIh an~' ri~hts or ro'.... hI enlra\'er I'cllcrClce de~ drniu nu dc:~
cr. cllnlo:rred ul'un a munt.:ipalil~ in I'''uv"i,. ~unic:r.:. ~ un.' munl':'I'"III..
,..",..",'CI 'l( th",' U,\.' ", v....h:r h-f munl....14 r':!.II"l'mcnl .1 l"ullli'oIllun \I.: I"o:.,u ..
1'.,1 rurl"""': ..1..:'" Iln~ m.;:'Ih:lr....:': .
(C) shall Inlerfere with any rights or pow. C) enlraver I'ellercice des droits ou des
ers of Ontano Hydro or of any board pouvoirs conreres i Ontario Hydro. iI
or commission that is performing its . un conseil ou iI une commission eller.
funcllons ror or on l>c:half or Ihe GO\" ~anl ses ron.:ti..ns pour Ie g.Ou"erne.
ernmenl or Oftlario: or menl de 1'0nlano ou en son nom;
Id) shall inte"ere ..'ilh any TIghts or pow. d) cnlraver I'cllereice des droits ou des
ers under Ihe Public Uli/lIll's AI'I, pouvoirs prevus iI 101 La; sur Its Sl!"';.
us publics,
Hunn, (3) Before refusing permission required (3) A\'anl'dc refuser d'arcordet I'aulorisa. ........n...
under a regulalion made under clause lion exigee en venu d'un regtemenl pris en
(1) (b). (e) or (f). the authoril)', or where the application de I'alinea (1) b). e) au f), I'office:
power to issue permission has been delegaled ou Ie comite de direction. si ce:lui.ci a re;u Ia
to its executive committee. the executive d~legation du pouvoir d'accorder cette auto-
commiuo:e shall hold a hearing to which the risalion. lient une audience a laquelle Ie
applicant shall be a pany. requeranl est panie.
RblOftJ for (4) After holding a hearing under subsec. (4) A 101 sui Ie de I'audience lenue confor. Dcewon
deculOn tion (3), lhe authority or committee, as the mement au paragraphe (3). I'office au Ie _M,
case may be. shall give written reasons for its comite. selon Ie cas. donne au requ~rant Ics
refusal to the applicant. motifs ecrits de son refus.
Appeal (5) AZ1 applieant who has been refused (5) Dans les lrenle joun de III reception Om" d.....,.
permission may. within thiny days of the de 101 decision motivee. Ie requerant peut }Cler oppel
receipt of the reasons for the deeision. inteljeler appel du refus deYant Ie ministre
appeal 10 the Minister ,,;,h,:, may dismiss the qui peut soitrejeter rappel, soit aceorder
appeal or srant the permISSion. I'autorisation.
Olf.... (6) Every person who conlravenes any (6) Ouiconque contrevient a un reglemenl In/_10ft
regulalion madc under this section is' guilty pris en application du prescnt aniele est cou.
of an offence and on conviction is liable 10 a pable d'unc infraction et passible. sur decla.
fme of not more than Sl,OOO or to a lerm of ralion de culpabilite. d'une amendc d'au plus
imprisonment of nOl more than three I ~ S. ou d'un emprisonnement d'au plus
months. troIS molS.
Order lor (7) In addition to any other remedy or (7) Outre des recours ou des peines pn!o OrdclllftlDCl
'.lDDV2l 01 penalty provided by law, the coun. upon VIIS par Ie droit. Ie tribunal qui declare un du tnbulW
fW, $INC-
Ulre. cu:. making a conviction under subsection (6) for contrevenant coupable en ~nu du paragra.
constructing a building or stnlCture or placing phe (6) peUl lui ordonncr d'cnlever, dans Ie
or dumping fill in contravention of any regu. delai fixe. Ie batiment au III Structure cons-
lalion made under this section. may order lruits au Ie remblai mis cn place en contra.
the person convicted 10 remove any sueh venlion a un reglement pris en application du
building. structure or fill within such time as presenl anicle. Si Ie contrevenant ne se con.
lhe coun orders. and. if such person fails to forme pas iI l'ordoMance:. I'office: qui CltetcC
comply with such order, the authority having sa competence: dans 101 zone oil se lrOUVent Ie
jurisdiction in the arca in which such build. bilimen1. 1a Structure ou Ie remblai peut Ics
ing. slructure or liII is situated may cause the faire enleyer ault frais du contreVenanl.
building. structure or fill 10 be removed, and recouvrables au moyen d'une action intentee
the cost thereof shall be borne and paid by devantun mbiltial compelent. LR.O. 1980.
the person convicted and is recoverable by chap, 85, an. 28.
the authority by action in a coun of compel
lenl jurisdiclion. R.S.O, 1980. c. 85, s. 28. -
Rc,ulallons 29.-(1) Subjecl to the approval of the 29 (I) Sous reserve de I'approbalion du Rr,l<m.nu
Lieulenanl Governor in Council. an author. lieulenant.gouverneur en conseH. I'office
itv may make regulations applicable 10 lands peut. par reglement applicable aux biens. ..
oWned by the authority. fonds qui lui appaniennent : \"
(a) regulaling and goveming Ihe use by a) reglemenler e1 regir I'usage par Ie
lhe public of the lands and the works. public des biens.fonds. des ou..,-ages.
C34 FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 March 1. 1996
RES. #F5/96 - MTRCA HEALTH AND SAFETY POLICY
Moved by: Norman Kelly
Seconded by: Patrick Abtan
THE BOARD RECOMMENDS TO THE EXECUTIVE THAT the revised MTRCA Health and Safety
Policy be approved. . . . . . . , . . . . . . . . . . . . . , , . . . . . . . . . . . . . . . . . . . . . . . CARRIED
KEY ISSUE:
To provide a revised MTRCA Health and Safety Policy that meets current guidelines.
BACKGROUND
The existing MTRCA Health and Safety Policy was written in 1981, During the annual review of
the Policy by the Joint Health and Safety Committee. in accordance with Section 25 (2)(j) of the
Occupational Health and Safety Act. it became apparent that it would be best to revise the Health
and Safety Policy to meet the necessary requirements and be recognizable by the Ministry of
Labour Inspectors,
Section 25 (2)(J) of the Occupational Health and Safety Act states that the Health and Safety
Policy is the Employer's responsibility and as such. the guidelines indicate that the policy should be
signed by the CAO or the "senior operating manager".
The Joint Health and Safety Committee agreed that the attached policy meets all requirements and
recommends its adoption, The new policy sets the tone for our Health and Safety Program and
gives it the direction it needs to meet our Health and Safety objectives,
Report prepared by:
Dennis MacKay. ext. 218
.
March 1, 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 C35
. - r.
;- "
PERSONNEL MANUAL
EMPLOYMENT PRACTICES Executive Mtg.
Resolution No.
6. HEALTH AND SAFETY Date:
HEALTH AND SAFETY POUCY ~\
The Management of the MTRCA is vitally interested in the health and safety of its employees.
Protection of employees from injury or occupational disease is a major continuing objective and
our management will make every effort to proYlde a safe and healthy work environment.
-
As employer, the MTRCA is ultimately IiBsponsible for employee health and safety, As the
Chief Administrative Officer. I will ensure tnat every reasonable precaution is taken fOr the
protection of our employees. I am holding all levels of management accountable for their health
and safety responsibilities in the same way they are accountable for any other management
function.
The Occupational Health and Safety Act and its Regulations will be used as a minimum
standard for work operations at the MTRCA and will be enhanced by the health and safety
rules and safe practice guides detailed in our Health and Safety Program. The Director of
Facilities and Operations is responsible for compliance with the legislation and our own
program.
Supervisors will be held accountable for the health and safety of the employees under their
supervision. Supervisors are IiBsponsible tor ensuring that machinery and equipment are sate
and that employees work in compliance with established sate work practices and procedures,
Employees must IiBceive adequate training in their specific work tasks to protect their health
and safety.
The MTRCA will ensuliB that supervisors aliB trained in their duties under the Occupational
Health and Safety Act and that they fulfil these obligations.
Every employee must protect his or her own health and safety by working in compliance with
the law and with the safe work practices and procedures established by the MTRCA.
Contractors aliB responsible for the health and safety of their employees but we will ensure that
each contractor complies with all legislated and our own health and safety requirements.
It is in the Dest interest of all parties to conSider health and safety in every activity,
Commitment to health and safety must form an integral part of our organization and all
employees. at ~! I~vels and functions, must strive toward this goal.
This policy and the effectiveness of our Health and Safety Program will be reviewed annually by
the Management Committee.
. .
Signed: Dated:
CAO
107
C36 FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 March 1. 1996
-
HEALTH AND SAFETY POLICY ,
"
"
""
The Management of the MTRCA is vitally interested in the health and safety of Its ',,-
employees. Protection of employees from injury or occupational disease is a major
continuing objective and our management will make every effort to provide a sate and
healthy work environment _.
As employer, the MTRCA is ultimately responsibie for employee health and safety. As
the ChIef Administrative Officer, I will ensure that every reasonable precaution IS taken
for the protection of our employees, I am holding all levels of management accountable
for their health and safety responsIbilities in the same way they are accountable for any
other management function.
The Occupational Health and Safety Act and its Regulations will be used as a minimum
standard for work operations at the MTRCA and will be enhanced by the health and
safety rules and safe practice guides detailed in our Health and Safety Program, The
Director of Facilities and Operations is responsible for compliance With the legislation
and our own program.
Supervisors will be held accountable for the health and safety of the employees under
their supervision. Supervisors are responsible for ensunng that machinery and
equipment are sate and that employees work in compliance with established safe work
practices and procedures, Employees must receive adequate training in their specific
work tasks to protect their health and safety.
The MTRCA will ensure that supervisors are trained in their duties under the
Occupational Health and Safety Act and that they fulfill these obligations,
Every employee must protect his or her own health and safety by working in compliance
with the law and with the safe work practices and procedures established by the
MTRCA.
Contractors are responsible for the health and safety of their employees but we will
ensure that each contractor complies with all legislated and our own health and safety
requirements,
It is in the best interest of all parties to consider health and safety in every activity.
Commitment to health and safety must form an integral part of our organization and all
employees, at all levels and functions, must strive toward thIS goal,
ThiS policy and the effectiveness of our Health and Safety Program will be reviewed
annually by the Management Committee,
~ri~
Craig Mather January 22, 1996
March 1. 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 C37
..
SECTION IV - ITEMS FOR THE INFORMATION OF THE BOARD
RES. # F6/96 - ACCOUNTS RECEIVABLE STATUS REPORT
February 18, 1996
Moved by: Norman Kelly
Seconded by: Patrick Abtan
THAT the report on accounts receivable of the Authority, as of February 18, 1996, be
received.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
KEY ISSUE
Staff report on accounts receivable as of February 18, 1996,
BACKGROUND
At its meeting #3/91 the Board requested that for each of its meetings staff report on the status of
the Authority's receivables.
ANALYSIS
The schedule below summarizes the status of receivables, including aging and classification. The
schedule excludes $2,977 in accumulated interest arrears on invoices outstanding for more than 30
days,
ACCOUNTS RECEIVABLE AGING, BY CATEGORY
(Excluding Municipal Levy and MNR Grant)
As of February 16, 1996
31 TO 61 TO 90 PLUS
CURRENT 60 DAYS 90 DAYS TOTAL %
DAYS
SCHOOLS AND
SCHOOL BOARDS 125,268 444 180,599 4,315 310,626 58.4
GOVERNMENT 115,050 8,411 123,461 23.2
CORPORATE,
INDIVIDUAL AND 54,545 849 2,379 40,067 97,840 18.4
COMMUNITY
GROUPS
TOTAL 294,863 9,704 182,978 44,382 531,927 100,0
% OF TOTAL 55,4% 1.8% 34.4% 8,3% 100.0%
C38 FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 March 1. 1996
Items in excess of $1.000 included in the 90 plus days column are listed on the following page,
The first three items on the list are doubtful and may eventually be recommended for write-off.
Total receivables are higher than average mainly as a result of two unusually large items: G.S.T.
rebates due from Revenue Canada of $105.338,76 and an amount of $168.644.87 due from The
Metropolitan Toronto School Board under a special agreement which covers the wages of field
centre staff and seconded teachers.
Receivable balances as reported on each of the previous reports to the Board after 1992 are
presented below:
DATE Total 90-Plus
$ $
February 16/96 531.927 44.382
October 29/95 329.391 11.828
September 17/95 406.520 12.046
June 11/95 447.520 46.399
April 23/95 473.461 24.110
December 30/94 741,057 5.753
October 25/94 465,939 20,525
September 4/94 290.913 23.061
June 12/94 476.882 137.440
April 24/94 387.596 43.375
December 31/93 858.375 67.813
October 3/93 431.385 75.215
May 30/93 429.864 59.207
February 07/93 277.844 58.454
March 1, 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 C39
. - - .
The list below itemizes accounts greater than $1,000 included in the 90 day plus category,
ARREARS AGE
CLIENT NAME AMOUNT INTEREST (DAYS)
$ $
Hall Tree Farms 2,387.90 409.90 259
Federal Business Development Bank 2,768.88 288.20 168
Ontario Native Alliance 5,891.00 613.14 154
Pickering Rotary Club 5.000.00 n'a 203
Scott Central Public School 3,505.32 214,56 98
Wild Water Kingdom 23,658,00 Note 119
43,211.10 1,525,80
Note: Interest as per terms of lease agreement
Report prepared by:
Rocco Sgambelluri. ext. 232
RES. #F7/96 - FREEDOM OF INFORMATION ANNUAL REPORT, 1995
Update on Legislative Changes
Moved by: Frank McKechnie
Seconded by: Patrick Abtan
THAT the report, dated March 1, 1996, on requests received under the Municipal freedom of
Information and Protection of Privacy Act and recent legislative changes be received. CARRIED
KEY ISSUE
This is the 1995 annual report on requests under the Municipal Freedom of Information and
Protection of Privacy Act, as well as an update on recent legislative changes.
BACKGROUND
Each year the Conservation Authority must report to the Information and Privacy Commissioner of
Ontario on all requests received under the Municipal Freedom of Information and Protection of
Privacy Act.
C40 FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 March 1. 1996
ANALYSIS
1995 Requests
In 1995. the Authority received 18 requests under the F,O,I. legislation,
. 17 requests were for general information and 1 request was for personal information, Of the
17 requests. 7 were from individuals and 10 from one consulting firm.
. In 6 cases, all information was disclosed, In 2 cases. only part of the information was
disclosed. Nine requests resulted in no records being found.
. One applicant. who was refused some of the information requested, appealed the decision of
the Authority, The matter was mediated by the Commission.
. One request remains outstanding,
Legislative Changes
Schedule K of Bill 26 contains a number of amendments to the Municipal Freedom of Information
and Protection of Privacy Act. Attached is the overview page from a recent information bulletin
issued by the Information and Privacy Commission,
Of immediate interest is the $5,00 fee for each application. This fee cannot be waived. Also, the
first two hours of search time for general items is no longer free and can be charged out at $7,50
for each quarter hour. The head of the institution may waive the applicable fees. Photocopy
charges continue at $0.20/page,
There is now a provision for the head of the institution to refuse to respond to a request which is
frivolous or vexatious, Other provisions should reduce the opportunity for abuse of the legislation.
The Authority will update its procedures as a result of the changes to the legislation.
Attachment
Report prepared by:
Jim Dillane. ext. 220
March 1, 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 C41
- - -..... .
--. - ..- -
- -_..
OVERVT'F.W OF AMF.N1)~ AND REGULA'nONS
A. Frivolous ad V__tlnnc Bequests:
. A head may refuse to teSpODd to an access request if there are rcascmable grounds to I
:
i t!O"t!lI1M tJ:w the request is frivolous or vexatious. this decision may be appealed to die I
.1 l"r.......lIti.,,, and PtiYaCy C"'"""c~-. ,
I
. I
I
B. Pro...:dw", tor ChargiDg Fees: ,
I
I . If a fee estimate equals $100.00 or maze. an i:aslimtion may require a deposit of 50 % of
! the ..a;m"t..... fee. Once a fee deposit is requested. an iDstimtion is not ICqUired to take
I any fIJnhe:r stepS to respond to the teqUeSl umil the deposit is paid.
I
I C. Amoant otFees:
I
. A $5.00 applicaliDn fee IIIDSt ~ aICqUcst whether for general recmds or for
personal iDfomwion. 'lbe app1icaIion fee cam10t be waived. I
. An appeal fee must ~ be paid to tbe IDfmmlltif)D and Privacy C.""mk~oner: I
- $25.00 for appeals from Ieq1JCSIS for access to general rccolds; I
- $10.00 for appeals fromrequem for pc:rsonal iDformalion;
_ no fee for appeals iDitiared by tbird parties Ieceiving notice undet 5.11 MFIPPA.
I I
i I
, . Otbcr tban the SS.OO application fee. the only fees for personal infomwion that may be I
I
I charged are:
I - SO.2Olpage for phorocopying; I
_ c:ompmcr COS!S as spccificd in the regulation. I
No fees are charged for seazch or prepar.uion time for personal information teqUests. I
I
'lbe two fn:e hours of seazch time for general records requests are ...Hm;""rl!fi. I
. !
D: Decision Notices lD't'oIriDg a Large Nmober otBec:ords: I
. A head may provide a summary of carcgarics of responsive records if in so doing, !
cl1ffici"""r detail is provided to identify the n:cards.
Eo Powers and Procedores otthe CnnnnH.cinoer on Appeals: ;
:
. 'lbe r.tm'lmk~oncr may ;--m"'..ty dismiss all appeal from a decision cba1 no responsive
n:cards exist. if tbe appellant has not pIUVidcd the Commissioner with a reasonable basis
for bclieviq that n:spoDSivc records may exist.
. On any appeal. the Cmmnkaoner may decide not to proceed to all inquiry or to proceed
to all iDquiry without first anthariziDg a mediaIion.
-
C42 FINANCE AND ADMINISTRATION ADVISORY BOARD #1/96 March 1. 1996
Res. #F8/96 - FUTURE MEETING DATES AND TIMES
Moved by: Patrick Abtan
Seconded by: Case Ootes
THAT it is the decision of the Finance and Administration Advisory Board that all meetings will
be scheduled for 9:00 a.m. .......,................................ CARRIED
TERMINATION
ON MOTION. the meeting terminated at 9:30 a,m., March 1, 1996,
Richard O'Brien J. Craio Mather
Chair Secretary-Treasurer
/pl.
~ . - -.,.~
"the metropolitan toronto and region conservation authority
MINUTES OF FINANCE AND ADMINISTRATION ADVISORY BOARD SPECIAL MEETING #2/96
March 29, 1996 Page C43
The Finance and Administration Advisory Board met in the Humber Room, 5 Shoreham Drive,
Downsview. on Friday, March 29, 1996. The Chair, Brian Harrison, called the meeting to order at
9:00 a.m.
PRESENT
Brian Harrison , , . . . , , . . . . , , . , . . . . . . . . . . . . . . . . . . . . . . . , , . . . . . . . . , . , . , . . Chair
Patrick Abtan , . , . . . , . . . , , . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . ,'. , Member
Margaret Black . , . . . . . . . . , , . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . , . . . , . . , . , Member
Raymond Cho . , . . . . . . . , , , . . . . . . . . , . . . . , . . . . . . . . . . . . . . . . . , . . . . . . . . . Member
Lois Hancey , . , . . , . . . . , . . . . . . . . , . . , , . . . . . , , , , . . . , , . . . . . , . . Vice Chair, Authority
Norman Kelly . , . . . . . . , , . . . . , . . . , , , . . . . . . . . . . , , . . , . . . . . . . . . , . . . , . , . . Member
Eldred King ....,..,........"""...........,..,............,..,.. Member
Richard O'Brien .,..........""",.......................,... Chair, Authority
Case Ootes ,....."...",.,........"."............."...,...,.,. Member
REGRETS
Frank McKechnie ."...,........,...""",.""..........."..,.,.. Member
RES. #F9/96 - MINUTES #1196
Moved by: Raymond Cho
Seconded by: Norman Kelly
THAT the minutes of meeting #1/96 be approved. ........................ CARRIED
PRESENTATIONS
(a) Mr. Doug King of KPGM reviewed the Financial Statements of The Metropolitan Toronto
and Region Conservation Authority (Appendix FA79/96) with the Members,
C44 FINANCE AND ADMINISTRATION ADVISORY BOARD SPECIAL #2/96 March 29. 1996
SECTION I - ITEMS FOR AUTHORITY CONSIDERATION
RES. #F10/96 - 1996 BUDGET - OPERATING AND CAPITAL
(See Appendix FA2/96)
Moved by: Eldred King
Seconded by: Patrick Abtan
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the 1996 Operating and Capital
Budget be adopted;
AND FURTHER THAT the following actions be taken:
1. All current projects included in the 1996 Operating Budget be adopted;
\
2, Whereas the Conservation Authorities Act provides that for the carrying out of any
project, an Authority shall have the power to determine the portion of total benefit
afforded to all municipalities that is afforded to each of them, subject to such
regulations as may be approved by the Lieutenant Governor in Council, The
Metropolitan Toronto and Region Conservation Authority enacts as follows:
(i) That all member municipalities be designated as benefiting for all current
projects included in the 1996 Budget;
(ii) That the Authority's share of the cost of the current projects included in the
1996 Budget shall be raised from all member municipalities as part of the 1996
General Levy;
(Hi) That the 1996 General Levy for current programs be apportioned to the
participating municipalities in the proportion that the equalized assessment of
the whole is under the jurisdiction of the Authority, unless otherwise provided in
the levy or a project and subject to any regulations which may be approved by
the Lieutenant Governor in Council;
(iv) That the 1996 general levy for the operation, maintenance and development of
the Conservation Areas, Black Creek Pioneer Village and the Kortright Centre for
Conservation be in accordance with the funding formula adopted by the
Authority at its meeting #8/88 held on December 2, 1988. continued at the
1993 apportionments, and as adjusted to meet the individual funding
requirements of the participating municipalities;
(v) That the appropriate Authority officials be instructed to advise all municipalities
pursuant to the Conservation Authorities Act and to levy the said municipalities
the amount set forth in the 1996 Budget for current programs;
CONTINUED.. .
March 29, 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD SPECIAL #2/96 C45
. -
CONTINUED...
3. That the 1996 Capital Budget and the 1996 Capital Levy for projects included
therein be adopted by the Authority with the following action being taken:
(a) The Township of Adjala-Tosorontio be levied for the Conservation Area
Development Project, 1996;
(b) The Regional Municipality of Durham be levied for:
(i) The Lake Ontario Waterfront Regeneration Project, 1996;
(ii) The Conservation Area Development Project, 1996
(c) The Municipality of Metropolitan Toronto be levied for:
(i) Valley and Shoreline Regeneration Project, 1996;
(il) Lake Ontario Waterfront RegenetationProject, 1996;
(iii) Project for Etobicoke Motel Strip Waterfront Park, 1996;
(Iv) Don Valley Brickworks Regeneration Project, 1996;
(v) Metro Remedial Action Plan Implementation Project, 1996;
and subject to the attainment of all required project approvals;
.
(vi) Jolly Miller Land Acquisition Project, 1996
(vii) Conservation Area Development Project, 1996;
(d) The Township of Mono be levied for the Conservation Area Development
Project, 1996.
(e) The Regional Municipality of Peel be levied for:
(I) Dixie\Dundas Flood Control Project, 1996;
(ii) Conservation Area Development Project, 1996.
(f) The Regional Municipality of York be levied for Conservation Area Development
Project, 1996.
(g) The appropriate Authority officials be instructed to advise all municipalities
pursuant to the Conservation Authorities Act, and to levy the said municipalities
the amounts set forth in the 1996 Capital Budget.
4. Except where statutory or regulatory requirements provide otherwise, staff be
authorized to enter into agreements with private sector or government agencies for the
undertaking of projects which are of benefit to the Authority and funded by a sponsor.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
'\l .
C46 FINANCE AND ADMINISTRATION ADVISORY BOARD SPECIAL #2/96 March 29. 1996
EXECUTIVE SUMMARY
1996 Budget Strategy
. Protect the Authority's core business and build for the future
. Keep BCPV viable while restructuring for 1997 to achieve self sufficiency by 1999
. Restructure recreation operations and move to self sufficiency
. Meet budget guidelines of member municipalities and the province
Magnitude of Constraint
- $1.814 million reduction in operating budget
- $1.498 million reduction in Provincial Capital Grant
- Total net operating budget reduced by 16,1 %
- Brick Works and Motel Strip projects protected,
Distribution of Constraints Reflecting Corporate Priorities
- 15% or $270,000 in Watershed Management;
- 68% or $1.242 million in recreation, heritage conservation and education;
- 17% or $302,000 in corporate support services.
Implications of Restraint
Operating
. fewer staff, reduced maintenance and operating season in conservation areas,
. BCPV open May 1 to December 31 as in 1995
. reduced corporate support services.
Capital
. slowing of work on Humber and Don strategies
. delays to Waterfront Development project
. reduction in key data acquisition and updates for GIS, mapping and ESA
requirements
. Tommy Thompson Park program reduced
Staffing
. 26.5 full time equivalent positions eliminated for a total reduction of 83.5 since
1993
. more reliance on part time and contract staff
. Increased use of staff time to secure alternate sources of funding and/or
partnerships
Revenue
. increased reliance on partnerships and sponsorships to deliver core business
. identify opportunities to share staff and resources with other GT A authorities
. Significant increases in budgeted to offset tax supported funding reductions
- $500,000 to be raised by BCPV in cooperation with the Conservation Foundation
- $473,000 in additional public use facilities revenues over 1995 budget
. develop new revenue opportunities to offset further loss of $1 to $2 million tax
dollars in 1997.
March 29, 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD SPECIAL #2/96 C47
. - ~.
KEY ISSUE
This report recommends the 1996 Budget, Operating and Capital.
BACKGROUND
The 1996 budget process has been complicated by the province's decisions to diminish funding to
conservation authorities and alter the legislation governing the provincial municipal partnership,
Authority staff has worked closely with our municipal partners to keep them informed of our needs
and the changing provincial relationship. The budget process has evolved to meet the changing
financial environment.
In preparing the 1996 Preliminary Estimates in September, staff was aware of the potential for
significant funding reductions, about $2.2 million. A priority setting process was designed to
reduce expenditures and improve revenues while protecting the following strategic initiatives and
commitments made over the last two to three years:
. management of healthy watersheds is our primary business
. commitment to a corporate focus in all our management processes; a watershed focus in all
our programming activities; a stronger customer focus; a strategic focus; and an emphasis on
collaborative values.
ANALYSIS
Provincial/Municipal Funding Constraint
The Province has reduced the Authority's 1996 operating grant by 43.3%, $1,300,900, less than
in 1995.
At the Authority's direction, staff has met with our municipal funding partners to advise them of
our needs and to determine how to meet the individual municipal budget targets, The
recommended budget reflects agreed upon funding levels,
Under changes to the Conservation Authorities Act, the Authority retains the ability to levy its
member municipalities for operating funds subject to any regulation which may be approved by the
Lieutenant Governor in Council, There is a new draft regulation which requires notifica'tion of
member municipalities about the Authority's budget requirements. Such notification early in the
budget process has been the practice of the MTRCA for many years. Therefore, the Authority is
not only in conformity with the levy process, but, we believe, exceeds the requirements of the draft
regulation as we currently understand it, The ability to levy for capital purposes is unchanged.
C48 FINANCE AND ADMINISTRATION ADVISORY BOARD SPECIAL #2/96 March 29. 1996
Capital Funding
MNR capital support for all Ontario conservation authorities in 1996 will be $5 million, $12 million
less than in 1995, The grants announced are:
Provincial Transfer Payments through MNR 1996 1995
Hazard Protection $420.000 $756.250 E/C & F/C
Hazard Prevention 0 142.100 GIS, Mapping.
F/Forecasting,
etc,
Watershed Strategies 0 308.250
Capital Infrastructure 28.250 440.000 Recreation.
Maint. of W/C
Struc.
Program Related Capital 200,000 500,000
MTRCA TOTAL * $648.250 $2,146.600
TOTAL ALL AUTHORITIES $5.000.000 $1 7.000.000
I % OF TOTAL TO MTRCA I 13% I 12.6% I I
* Excludes $225.000 payable out of the 1995/96 fiscal allocations,
In addition to the grant from MNR described above. the Authority has secured Jobs Ontario Capital
Program funding totalling $3 million in 1996 for the Brickworks Regeneration Project and the
Etobicoke Motel Strip Project,
To continue the important work on the Metro waterfront. remedial action plan implementation and
shoreline protection, the Authority requested Metropolitan Toronto to provide funding to levels
approved in the Metro Capital budget without necessarily having matching provincial grant. Staff
will report when this request has been dealt with by the Metro Toronto Environment and Public
Space Committee. We are also seeking support through the Great Lakes Clean-up Fund, Remedial
Action Plan and other sources,
Staffing Impact
Full time equivalent positions have been reduced from 431 in 1990 to 374 in 1995, We have
implemented a further reduction of 26.5 full time equivalent positions in 1996. Staffing reductions
have been achieved through a variety of measures including seasonal layoffs. terminations. gapping
of vacancies. and reduced hours of work.
Staff has been advised that on March 31. when the social contract legislation ends. the salary and
wage levels will remain at the social contract level, a saving of about $50,000. No additional
salary/wage reductions are contemplated for 1996.
March 29,1996 FINANCE AND ADMINISTRATION ADVISORY BOARD SPECIAL #2/96 C49
, .
Strategic 'Business Planning
In 1993, the Authority reconfirmed Watershed Management as its core business and this has
formed the basis for our budget reduction strategies over the past three years. These strategies
have revolved around the protection of our core business at the expense of our recreation program
and Black Creek 'Pioneer Village. The budget reduction strategies have also recognized that these
two major program areas must, over a relatively short period, replace their municipal levy dollars
with self generated revenues.
Over the past three years we have made strategic investments in our Conservation Areas and Black
Creek Pioneer Village. We have changed our operations substantially in both and we have
encouraged and supported staff in the development of new programs, events and other revenue
generating initiatives, We have seen a substantial increase in revenues from the Conservation
Areas.
Given the magnitude of the cuts for 1996 and those anticipated in 1997, we reviewed our business
strategies and the timetable for implementation, specifically our role in recreation and Black Creek
Pioneer Village.
The framework on which the 1996 budget has been developed has three commitments and action
plans:
1 ) Watershed Management is our core business and we must ensure that we have the staff
resources and the tools to be effective.
2) The provision of regional open space and recreation opportunities through our Conservation
Areas, must be maintained but at a reduced level. This will protect our core business while
maintaining opportunities to generate revenues from these lands.
3) Black Creek Pioneer Village must remain a viable operation to provide time to make it more self
sufficient or to find some other organization, private or public, to take over its operation, The
Conservation Foundation of Greater Toronto has offered to raise operating dollars for the
Village annually. We have a tentative agreement that the Foundation will work with the
Authority to raise $500,000 in 1996 and we would anticipate that this would grow over the
years. We want to develop a business plan that will eliminate, or at least substantially reduce,
the need for tax dollar support in 1997 and beyond.
The proposed 1996 operating budget reflects the Authority's commitment to continue its important
services, albeit at reduced levels of staffing, maintenance and programming, The commitment to
finding new revenue sources and improving existing revenues has been significantly increased.
C50 FINANCE AND ADMINISTRATION ADVISORY BOARD SPECIAL #2/96 March 29. 1996
Service level Impact
In 1996:
* Conservation Areas will operate with fewer staff and less maintenance, Parks will
be closed in the off season, Areas will be required to increase operating revenues.
* Black Creek will continue to be open May 1 to December 31
* The Don and Humber strategies will proceed more slowly than planned and will have
to be supported by fundraising
* Various administrative support services will be reduced
In cooperation with the six GT A conservation authorities. there will be a full review of corporate
support services and specific technical activities to determine how sharing of staff. systems and
resources can be achieved to reduce operating costs and more effectively deliver our services.
1997 and Beyond
While we are confident that we can build for the future, there is no doubt that further tax
supported funding reductions will occur in 1997, The province will cut grants by a further
$950.000, Our municipal funding partners, while supportive in the 1996 transition year. will have
to address their own funding reductions, Accordingly, we anticipate reductions totalling more than
$1.000.000 in 1997. We will be identifying specific targets which will enable staff to plan
effectively for the coming year.
Summary
The recommended expenditure reductions based on these action plans will meet the budget
reductions for 1996 and position the Authority for the expected reductions in 1997, We will
deliver on our commitment to protect our watersheds. continuing and enhancing our role as the
environmental advisor to the municipalities within our watersheds and being a source of information
and support for community initiatives, Also, this strategy provides the opportunity to increase
revenues at Black Creek Pioneer Village, the Conservation Areas and other facilities.
We are working very hard to ensure the support of our watershed municipalities continues. despite
the loss of the province's financial contribution, The steps outlined above will enable us to take
advantage of opportunities and build for the future.
Report Prepared by:
Jim Dillane, Extension 220
March 29, 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD SPECIAL #2/96 C51
. - ........--..
RES. #F11/96 - 1995 AUTHORITY FINANCIAL STATEMENTS
(See Appendix FA79/96)
Moved by.: Patrick Abtan
Seconded by: Margaret Black
THE BOARO RECOMMENDS TO THE AUTHORITY THAT the transfer of funds into and from
reserves during 1995, as outlined in Statement 3 of the Financial Statements, be approved:
AND FURTHER THAT the 1995 audited financial statements, as presented, be approved, signed
by the Chair and Secretary- Treasllrer of the Authority, and distributed to each member
municipality and the Minister of Natural Resources, in accordance with Section 38 (3) of the
Conservation Authorities Act. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
KEY ISSUE
The 1995 Financial Statements of the Authority are presented for the Finance and Administration
Advisory Board's approval and recommendation to the Authority.
BACKGROUND
The 1995 final Financial Progress Report, which provides detail on variances from budget, was
approved by the Board at its last meeting. A representative of the Authority's auditors, KPMG Peat
Marwick Thorne, will be in attendance to present the Auditor's Report.
ANALYSIS
With the adoption of the financial statements, the Authority will be approving the fOllowing
transfers to/from reserves, as outlined on Statement 3,
From Reserves: Food Service Equipment $ 4,547
Vehicle and Equipment 171,562
Provincial Revenue Sharing Policy 872.973
Sub Total 1.049.082
To Reserves: Recreational Development and Restoration 30,053
Lakefill Quality Control 3,215
Tree Donation Program .uM
Sub Total 40.654
Net Decrease in Reserves $1,008.428
C52 FINANCE AND ADMINISTRATION ADVISORY BOARD SPECIAL #2/96 March 29. 1996
The transfer of funds from the Provincial Revenue Sharing Policy Reserve is explained in Note 2 to
the Financial Statements,
As at December 31. 1995, the balance in the Recreational Development and Restoration Reserve
was $733.170, This balance has resulted from the following transactions:
~ 1994
Revenue:
Rent from Lease Agreements:
. Wild Water Kingdom $392,622 $362.785
. Claireville Equine Operation 10,038 9,789
. Etobicoke Board of Education 22,019 21.926
. Other ~ .1.Jm1
427,153 396.301
Interest 48.478 48.647
475.631 444.948
Expenditures:
. Direct (legal, survey, utilities, etc.) 8.221 14,462
. Property taxes 53.641 52.298
. Duffins\Pickering trail bridge 6.547 --
. Don River Strategy & Metro RAP 56.616 --
. Humber River Strategy 76,619 --
. Claireville Education Centre -- 13.099
. Education development 71.736 --
. Miscellaneous -- 5,372
. C,A, development -- 72,920
. Computer and telephone equipment 91,760 --
. B,C.P.V, development 51,153 46,503
. Trails project 29.285 38.400
445.578 243.054
Increase in reserve before special allocation 30.053 201.894
Less special allocation for employee severances - 1411. 7701
Increase (decrease) in reserve 30,053 (209,876)
Balance. beginning of year 703,117 912,993
Balance. end of year $733.170 $703.117
March 29. 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD SPECIAL #2/96 C53
. . r.
All other transfers tolfrom reserves are in accordance with the guidelines established for the use of
reserve funds. The notes to the financial statements provide additional detail.
The accumulated deficit of the Authority has increased by $24,818, from $39,988 at the end of
1994 to $64,806 at the end of 1995. This is a relatively small amount in relation to our operating
budget and the reserves which are still available.
The accounts provide for payment of approximately $450,000 for retired and terminated
employees, This amount was funded from revenues generated in 1995, without the requirement to
use reserves, as was approved by the Authority in prior years.
Report Prepared By:
Rocco Sgambelluri, Extension 232
NEW BUSINESS
The Chair, Richard O'Brien has formed a committee to review the format of all Authority Agendas
and Minutes. Members representing each region will participate, those members being Case Ootes,
Margaret Black, Randy Barber and LOrha Bissell.
TERMINATION
ON MOTION, the.meeting terminated at 9:45 a.m., March 29, 1996,
Richard O'Brien Craig Mather
Chair Secretary-Treasurer
Ipl
~ . - ....-~
"the metropolitan toronto and region conservation authority
MINUTES OF FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #3/96
May 10,1996 Page C54
The Finance and Administration Advisory Board met in the South Theatre, Black Creek Pioneer
Village, 1000 Murray Ross Parkway, Downsview, on Friday, May 10, 1996. The Chair, Brian
Harrison, called the meeting to order at 9.00 a.m.
PRESENT
Brian Harrison . . , , . , , . . . . , , , , . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . , . , , , . Chair
Patrick Abtan , . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . , . , Member
Margaret Black . . . . , , . . , . . . . . . . . . . . . . . . , , , . , . . . . . . , . , . . . . . . . . . , , . . . , Member
Raymond Cho . . , , . . , . . . . . . , , , , , , , , , , . . , . , . . , , , , , . . . . . . . . . . . . . . . . . . Member
Eldred King ,.......,....,.,.,.......................,...,......,.. Member
Frank McKechnie ...................................,............... Member
Case Ootes ....."................"."".,....,..'........"....,. Member
Richard O'Brien ..,..........""",....,.""."............. Chair, Authority
REGRETS
Norman Kelly . . . . . , . . , . . . . . . . . . , , . , , , , , , , , , , , , , , . . . . . . . . . . . , , . , . . , . Member
Eldred King ,....,........."""""..,......................,.". Member
Lois Hancey . , . , . . . , . . . . , , , , , , , . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . , . .' Vice-Chair
RES. #F12/96 - MINUTES #2/96
Moved by: Richard O'Brien
Seconded by: Margaret Black
THAT the minutes of meeting #2/96 be approved . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
RES. #F13/96 - CORRESPONDENCE \
Moved by: Patrick Abtan
Seconded by: Margaret Black
THAT the letter dated April 25, 1996 to Jim Dillane, Director, Finance and Administration, from
Douglas A. King, Partner, KPMG Peat Marwick Thorne be received ..... . . . . . . . . . . . CARRIED
\
\
\
C55 FINANCE AND ADMINI~ATION ADVISORY BOARD #3/96 May 10, 1996
"-,
-
KPMG Peat Marwick Thome 1 Nelson Street West Telepnone 19051452-7676
Chartered Accountants Maln-Nelson Centre Telefax (9051 452-9641
Brampton. Ontario Lex 3E4
Canaaa
Confidential - .
Mr. James Dillane. Director
Fmance and Administration
The Metropolitan Toronto and Region Conservation Authority
5 Shoreham Drive
Downsview, Ontario
M3N lS4
April 25, 1996 :
Dear Mr. Dillane:
We have completed our examination of the financial statements for The Metropolitan
Toronto and Region Conservation Authority for the year ended December 31. 1995.
As pan of our examination. we performed a review of the financial systems and internal
controls. In accordance with geperal accepted auditing procedures. our review was limited
to the extent we considered necessary and was not designed for the purpose of expressing
an opinion on internal controls. Therefore our review would not necessarily reveal all
weaknesses in the financial systems and internal controls.
Weare able to report that we did not find any significant control weaknesses during our
audit
We have agreed to undertake a review of controls relating to cash management activities at
various locations during the operating season and will present any comments to you upon
completion of the review.
If you require any further information, please contact us at any time.
vlf yours,
/;
Douglas A. King,
Parmer
DAK:abd
May 10, 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD #3/96 C56
RES. #F14/96 - MUNICIPAL LEVIES REGULATION
Conservation Authorities Act
Moved by: Patrick Abtan
Seconded by: Case Ootes
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the report dated April 22, 1996, on the
new regulations made under the Conservation Authorities Act be received and forwarded to the
Authority's member municipalities for information. . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
KEY ISSUE
This report describes the new regulation made under the Conservation Authorities Act as a result of
the Bill 26 amendments,
BACKGROUND
The Authority members have received a number of reports from staff describing the changes to the
Conservation Authorities Act that resulted from_ Bill 26. Among the changes is an amendment to
Section 27 which reads:
(16) The Lieutenant Governor-in-Council may make regulations governing the nature and amount
of the levies made by authorities under this section, including regulations that restrict or
prohibit the making of levies described in the regulations,
The ACAO has been working with the Province and AMO in the drafting of a regulation. The
attached correspondence was received by the Authority on April 15, 1996. We are advised that
the regulation will be published in the next issue of the Ontario Gazette,
ANALYSIS
The new regulation provides for a direct form of consultation with, and notification of the
Authorities' member municipalities. The ACAO and AMO ate cooperating in the drafting of a
protocol which will provide a mechanism to deal with this change in a bilateral fashion that serves
the needs of local conservation authorities and their member municipalities.
The MTRCA has always consulted with its member municipalities in the preparation of the annual
budget, both at the staff and political levels. Well in advance of the Authority's budget approval,
the MTRCA notifies its member municipalities of the amount of their share of the levy.
The regulation requires 5 days notice prior to the Authority's budget approval and an overall
description of the activities to be funded, The "weighting" provisions only apply if one municipality
has a majority, No municipality has a majority on the MTRCA.
The regulation was approved after the Authority had approved its budget and will not apply to the
MTRCA in 1996. In any case, the MiRCA budget process more than satisfies the provisions of the'
regulation in terms of notification and consultation.
C57 FINANCE AND ADMINISTRATION ADVISORY BOARD #3/96 May 10. 1996
For the 1997 budget process, we anticipate that the ACAO/AMO protocol will apply. Again. our
existing process achieves a level of consultation and notification which far exceeds what is now
under discussion.
The Minister has asked that we advise our member municipalities about the regulation,
Prepared by: James W. Dillane. Extension 220
May 10, 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD #3/96 C58
. .
lii Ministry of M11\11l11 Ministere des IIIniIh Queln'1 Park
TOI'OIIlO, Ontaria
Natural Rlchesses V1A 1M
Resources naturelles 4'&/3'~230'
, ClmIrIO
April 12, 1996 ~='\~ '~""":'IvgrD
.~ .;~.~ Fit. I~ I ,
!J ~ ~~ p~ :..:: ij . ;b-,
The Chairs Af::i 1 5 t996
ConservaJion Authorities of CAtario ,
~ Chl~t f\dmir:lsf~tcrs Offica
StJDJECT: 1996 MuDldpal Levies Regulation - ..... -. . .' . - ,
Conservation Authorltl~ Ad
As you are awue, recent changes to the Conservation Authoritie~ Act provided for the
making of regulations governing levies made by Conservation Authorities.
Subsequent to discussions' with the Association of Conservation Authorities of Ontario
(ACAO) and the Association of MUDicipalities of Ontario (AMO), a municipal levies
regulation was put forward for consideration. I would now advise you that on April 4, 1996,
the attached regulation was approved by Order-in-COuncil.
You will note that the regulation concentrates only on municipal1cvics for programs and
initiatives determined locally to be of priority. Where provincial grants are made, the
existing provisions in the Con~tion Authorities Act clearly outline the processes to be
followed in raising municipal1evies.
I am aware that the timeframe for preparing the 1996 regulation was very compressed and
that both the ACAO and AMO have expressed dIe desire fur an opportunity to provide
greater input into the preparation of the 1997 Regulation. I am fully supportive of the two
groups working together towards this end.
I would ask each Conservation Authority to now advise its respective member municipalities
of the approval of ~s regulation.
I believe outlining base requirements for raising municipal levies will minimize confusion
regarding the process and will help Conservation Authorities and their member municipalities
move more quickly to new partnerships and working relationships.
Yoon~ -
Hon. Chris Hodgson
Minister of Natural Resowces, and
~orthcm Development &. Mines .
Attachment
c:c: Association of Conservation Authorities of Ontario
Associ;ltion of Municipalities of Ontario
C59 FINANCE AND ADMINISTRATION ADVISORY BOARD #3/96 May 10. 1996
. .
REGtJLATJ:OB XADE U!1DBR THE
CONSERVATJ:ON AUTHORJ:TIES ACT
KONJ:CJ:PAL LEVJ:ES
1. (1) J:n ~his Requla~ion,
"non-ma~chinq levy" means a levy approved by a weiqhted majority
of the members at a meeting for which five days notice was
provided to ~he affected municipalities and at which a
recorded vote was taken:
"weighted majority" means the votes of 51 percent of those
represented after the votes are weighted by the percentage of
discounted equalized assessment for each municipality.
(2) For the purpose of the definition of "weighted majority",
the weighting for a municipality may no~ exceed SO percent of the
total weighting, except where the majority of the members of a
conservation authority are appointed by one municipality.
2. A non-matChing levy may be levied by conservation
authorities against participating municipalities.
3. The total o~ non-matChing levies for any project or
activity may not exceed the total cost of the project or
activity.
0
May 10, 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD #3/96 C60
. - -~:
RES. #F15/96 - ACCOUNTS RI:CEIVABLE STATUS REPORT
April 20, 1996
Moved by: Patrick Abtan
Seconded by: Case Ootes
THAT the report on accounts receivable of the Authority, as of April 20, 1996, be received. . . . . .
. . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRII:D
KEY ISSUE
This report describes the new regulation made under the Conservation Authorities Act as a result of
the Bill 26 amendments.
BACKGROUND
At its meeting #3/91 the Board requested that for each of its meetings staff report on the status of
the Authority's receivables,
ANALYSIS
The schedule below summarizes the status of receivables, including aging and classification, The
schedule excludes $3,363 in accumulated interest arrears on invoices outstanding for more than 30
days,
ACCOUNTS RECEIVABLE AGING, BY CATEGORY
(Excluding Municipal Levy and MNR Grant)
As of April 20, 1996 -
31 TO 61 TO 90 PLUS
CURRENT 60 DAYS 90 DAYS TOTAL %
DAYS
I
SCHOOLS AND
SCHOOl. BOARDS 83,298 22,475 7,249 92 113,114 23.2
GOVERNMENT 189,771 62.548 16.500 - 268,819 55,2
"
CORPORATE,
INDIVIDUAL AND 22,131 1 5,606 31 ,696 35,615 105,048 21.6
COMMUNITY
GROUPS
TOTAL 295,200 100,629 55,445 35,707 486,981 100.0
% OF iOTAL 60,6% 20,7% 11.4% 7.3% 100,0%
Items in excess of $1,000 included in the 90 plus days column are listed on the following page.
The first two items on the list are doubtful and may eventually be recommended for write-off,
The "Government" category includes a number of invoices issued since the beginning of April for
federally funded projects which have not yet commenced,
C61 FINANCE AND ADMINISTRATION ADVISORY BOARD #3/96 May 10. 1996
Receivable balances as reported on each of the previous reports to the Board after 1992 are
presented below:
DATE Total $ 90-Plus$
April 20/96 486.981 35,707
February 16/96 531.927 44,382
October 29/95 329.391 11,828
September 17/95 406.520 12.046
June 11/95 447.520 46.399
April 23/95 473,461 24.110
December 30/94 741.057 5.753
October 25/94 465.939 20.525
September 4/94 290,913 23.061
June 1 2/94 476,882 137,440
April 24/94 387.596 43,375
December 31/93 858,375 67.813
October 3/93 431.385 75.215
May 30/93 429.864 59,207
February 07/93 277,844 58,454
The list below itemizes accounts greater than $1.000 included in the 90 day plus category.
ARREARS AGE
CLIENT NAME AMOUNT INTEREST (DAYS)
$ $
Hall Tree Farms 2,387,90 523.01 321
Ontario Native Alliance 5.891.00 875.90 216
J. Hannah c/o FSDS 2,768.88 411 .70 230
Wild Water Kingdom 23.658.00 Note 181
34.705.78 1.810.61
Note: Interest as per terms of lease agreement
Report prepared by: Rocco Sgambelluri, Extension 232
Date: 1996.02.22
May 10, 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD #3/96 C62
. - -..~
RES. #F16/96 - COST CONTAINMENT PLAN
Employee Drug and Dental Benefit Plans
Moved by: Margaret Black
Seconded by: Patrick Abtan
THAT the report dated April 25,1996, on health benefit cost containment be received . . CARRIED
KEY ISSUE
Management of the Authority's health benefit costs.
BACKGROUND
In May of 1994, the Authority approved a recommendation from the Finance and Administration
Advisory Board to implement a managed health care drug program,
Having reviewed the program with the Authority's health plans consultant at that time, Alexander
and Alexander, staff was not comfortable with the ability of the provider to deliver the plan
effectively. The use of the drug card system was new and the available drug formulary appeared
to present problems. There were questions as to whether the savings promised would be sufficient
to warrant the disruption and additional cost to staff.
In late 1994, we were approached by the ACAO to consider participation in the ACAO health
benefits program and the proposal call for health insurance brokers, In March of 1995., the
Authority formally changed brokers to Buffet Taylor. We then went into a formal tender for health
benefit insurance which concluded in the spring of 1995, with the awarding of the health and
dental plans to Maritime Life,
Staff initiated discussions with Buffet Taylor on changes to the Authority's health plans, the results
of which are explained in this report.
ANALYSIS
There are a number of ways to add cost containment features to the Authority's Drug Benefit Plan
while at the same time causing little inconvenience and loss to our employees, Drug plans
generally, and ours is no exception, have been experiencing dramatic cost increases for the past
several years, One of the main reasons for this is the rapid development of an ever increasing array
of new drugs on the market, each one supposedly more effective than the last. Many doctors
prescribe the latest drugs. Although most drug plans call for the use of generic substitutions (if a
generic is available; over half of existing drugs do not have generics), it is not mandatory and the
druggist will honour the prescription if the properties of the prescribed drug differ from the generic
substitution.
The most effective way to contain future costs is to narrow the range of permissible drugs under
the employee plan, There are two drug formulary programs that currently do that: the Ontario Drug
Benefit Formulary and the Shared Health National Formulary.
C63 FINANCE AND ADMINISTRATION ADVISORY BOARD #3/96 May 10. 1996
The Ontario plan was originally designed for Seniors and Social Assistance recipients to curtail the
costs for those groups. The Shared Health National Formulary was designed by a group of health
care professionals for the working population, It is moderately more liberal than the Ontario Drug
Benefit Formulary. and includes approximately 500 more drugs,
The Authority's Employee Drug Plan will be confined to the Shared Health National Formulary. SHN
Formulary drugs will be reimbursed at 100% Also, we propose to offer 70% reimbursement for
drugs which are not on the formulary. Any savings to the benefit plan will be minimal this year,
The issue is future cost containment.
When introducing the SHN Formulary the following features will be added to our plan:
. Pay Direct Drug Card: the card is accepted by 90% of Ontario Pharmacies. The drug is paid
for at the time of purchase and the purchase is automatically registered with our benefit
plan administrators. No medical forms to fill out, no waiting for the claim to be processed.
no cheque to cash.
. Elimination of the annual $25,00 deductible to our drug plan.
. Employees will be responsible for the drug dispensing fee, This feature will ensure that
users shop around for the most reasonable dispensing fees. Generally. dispensing fees are
coming down in the province. Increased competition from companies such as MediTrust
and Pharmex which offer a flat $5.00 fee is one of the reasons. Dispensing fees vary
widely, from $1.99 at some Loblaw's stores to $12,00 at some Shoppers' Drug Mart
stores, Employees will be more conscientious shoppers if the dispensing fee is their
responsibility .
. Positive Enrolment: This euphuistic term means that if our employee and their spouse both
have Drug Plan coverage. we will be acting as first payer on only those claims which are
our responsibility. We will pay for our employee. the spouse's plan will pay for the spouse
and the dependent children are covered by the plan of the person whose birthday is earlier
in the year, In fact, this does happen right now on a claim by claim basis for Major Medical
and Dental Benefits, In the future, this information will be entered in the employee's file
that is activated by the pay direct drug card. Claims will be rejected at the point of
purchase if they are the responsibility of the other spouse, Before we introduce the pay
direct drug card employees must complete a "positive enrolment" form that will be used to
set up their pay direct files.
The Authority's Employee Drug Benefit Plan will be based on the Shared Health National Formulary.
with a pay direct drug card with positive enrolment, no more annual deductible. with the employee
paying the dispensing fee for each purchase. Savings for 1996-97 will be small (1-2 % of drug
benefit cost). The real savings will be realized through smaller rate increases in the future.
At the same time, there are minor changes to the Authority's Dental Benefit Plan that will not
inconvenience our employees very much but will result in some plan savings:
. Extend our dental check-up (oral examination) recall from every six months to every nine
months. Generally most people have an annual check-up so we think that moving to a nine
month check-up cycle will be more than adequate for most dental care needs. This change
would result in annual plan savings of $6.351 or 5% of dental premiums.
May 10, 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD #3/96 C64
- - ....:
. Limit period scaling to 8 units (two hours) per year, Right now there is no limit and the vast
majority of people would not require more than two hours of this service per year. This
change would result in annual savings of $1,270 or 1 % of premiums.
. Extend complete series X-rays from every 24 months to every 36 months, Very few people
experience the need for complete series X-rays every two years, This change would result
in annual savings of $1,270 or 1 % of premiums.
The changes would be effective September 1, 1996. This allows adequate time for Buffet Taylor
to gather necessary information and implement the system and for the Authority to communicate
the changes to the staff.
Prepared by: Kaye MacDonald, extension 219
For Information: Jim Dillane, extension 220 or Kaye MacDonald
TERMINATION
ON MOTION, the meeting terminated at 9:45 a.m, May 10, 1996,
Richard O'Brien Craig Mather
Chair Secretary-Treasurer
/pl.
.
~ . - -.-:
"the metropolitan toronto and region conservation authority
MINUTES OF FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #4/96
October 11, 1996 Page C65
The Finance and Administration Advisory Board met in the South Theatre, Black Creek
Pioneer Village, 1000 Murray Ross Parkway, Downsview, on Friday, October 11, 1996.
The Chait', Brian Harrison, called the meeting to order at 8:35 a.m.
PRESENT
Brian Harrison .................................................. Chair
Patrick Abtan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Margaret Black . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Raymond Cho ...............,................................ Member
Norman Kelly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . Member
Richard O'Brien ......................................... Chair, Authority
REG,RETS
Lois Hancey . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Vice-Chair
Eldred King ...............""............................... Member
Case Ootes . . . . . . . . . . . . . . , . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Frank McKechnie . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
RES. #F16/96 - MINUTES
Moved by: Richard O'Brien
Seconded by: Margaret Black
THAT the minutes of meeting #3/96, held May 10, 1996, be approved. . . . . .. CARRIED
C66 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #4/96 OCTOBER 11. 1996
SECTION I - ITEMS FOR AUTHORITY ACTION
RES. #F17/96 - 1997 PROPOSED PUBLIC FACILITY FEE SCHEDULE
Establishment of the 1997 fee schedule for public use of Authority
facilities and programs.
Moved by: Richard O'Brien
Seconded by: Margaret Black
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the 1997 Fee Schedule, dated
September 9, 1996, for admission to, and use of, the Authority's facilities and programs,
to be effective January, 1997, be approved. . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
BACKGROUND
The revenues derived from public use facilities have always formed a significant part of the
Authority's operating budget. Recent reductions in funding levels and anticipated municipal
levy decreases for 1997 and beyond, mean that user fees will be of increasing importance
in allowing the Authority to cover the costs of providing outdoor recreation and education
opportunities.
The appended 1997 Fee Schedule (Appendix FA92/96) for Authority public facilities and
programming is linked to, and based on, the Business Plans currently being finalized for
Black Creek Pioneer Village, the Conservation Areas and the Kortright Centre. These plans
will allow the Authority to deal with a projected $1.2 million reduction in levy over the next
three years. It should be noted that the fee increases proposed are only one part of a much
larger plan to increase revenue and reduce operating costs. Business plans will be brought
before a joint meeting of the finance and Administration Advisory Board and the Authority
Executive Committee on October 11, 1996,
Staff are aware that increases to fees will likely have an effect, at least in the short term,
on attendance figures. This has been taken into account in the overall revenues projected
which are, we feel, quite conservative.
RATIONALE
Kortright Centre for Conservation
The Kortright Business Plan calls for the facility to increase cost recovery from revenues
over the next three years. This will be achieved partly through increased fees. Under item
32, all admission fees are increased by $0,50 and fees for school tours have gone up a
similar amount. The revenue impact of this fee increase is estimated to be $60,000, which
is consistent with the Business Plan, and which assumes that public and school attendance
will be reduced slightly as a result of the fee increase,
October 11, 1 996 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #4/96 C67
The Kortright membership under item 33 has been changed to a pass with price increases
reflecting changes in individual admission fees. Kortright plans to introduce a membership
program with a variety of benefits, similar to the program outlined for Black Creek Pioneer
. Village below.
Item 34 has been deleted. Requests for this activity are rare and the price is usually
negotiated as part of an overall package.
Black Creek Pioneer Village
Under item 25, no increase in admission fees is proposed. The business plan calls for
increases in the subsequent two years. Fees for weddings and commercial photography
have been increased to reflect market demand. The revenue impact of these fee increases
would be modest but would allow the Village to better cover the costs of providing service.
A major initiative taken by Black Creek Pioneer Village to increase revenues over the next
three years involves a comprehensive membership program. The current Village Citizenship
under item 26 has been converted to an Annual Pass at a price of $50.00 for a family, and
$25.00 for an individual. This pass would not include parking or reciprocal privileges with
Kortright or the Conservation Areas. The membership program has been overhauled and
offers benefits over and above the basic pass. In addition to free admission and parking,
benefits include free general admission or discounts for other Authority facilities, special
member programs, a newsletter, and other added value offers.
Conservation Areas
The Conservation Areas Business Plan calls for an increase in revenue of $497,000 for
1997. This is one component of a $990,000 reduction in levy funding of conservation
Area operations over the next three years, $250,000 of the planned 1997 revenue target
is derived from an increase to admission fees of between 25% and 33%. Passes have also
been increased proportionately.
The angling fee at Glen Haffy has been extended to children and a fee has been proposed
at Heart Lake. This should net an additional $25,000. Camping fees have been increased
at both Albion Hills and .Indian Line to reflect market prices, and premium fees have been
introduced for peak periods such as long weekends. Camping revenues are estimated to
increase by $100,000 in 1997 as a result of these fee changes. Several other minor fee
increases are included such as commercial photography and maple syrup tours for schools
at Bruce's Mill.
Report prepared by:
Andy Wickens, extension 252
.
C68 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #4/96 OCTOBER 11. 1996
RES. #F 18/96- RECORDS RETENTION SCHEDULE AND POLICY - REVISIONS
Report recommending revisions to the Authority's Records Retention
Schedule and Policy.
Moved by: Raymond Cho
Seconded by: Norman Kelly
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the revised Records Retention
Schedule and Policy, dated September 4, 1996, be approved. . . . . . . . . . . . . . CARRIED
BACKGROUND
Periodically, the Authority updates its Records Retention Schedule and Policy to reflect
various operational and any legislative changes which may occur, The Schedule and Policy
are the foundation of the Authority's records management system. The records Schedule
and Policy meets the requirements of the Municipal Freedom of Information and Protection
of Privacy legislation.
ANAL YSIS
Although the substantive nature of the policy has not been changed, the wording of the
policy has been updated, The revised version of the policy and the schedule are attached,
For reference, the existing version of the policy is also attached,
The Records Retention schedule has been substantially reorganized, When first created,
the categories were organized along organizational lines to mirror the structure of the
Authority, As staff has gained experience using the system, the need for a more functional
structure became evident, For example, many programs and activities have impact across
a number of organizational units and the files and records do not "belong" to anyone
organizational unit.
Also, the retention periods for similar records have been standardized. For example, an
administrative file in one section will now have the same retention period as a similar file in
another section.
The retention periods for records have not changed substantially. The new schedule
rationalizes the organization of the record series.
Report prepared by:
Jim Dillane, Ext. 220
---
October 11, 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #4/96 C69
Records Retention Schedule & Policy
as Revised September 4, 1996
.
- --
Working Together for Tomorrow's Greenspace
C70 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #4/96 -OCTOBER 11. 1996
REVISED VERSION
RECORDS RETENTlON POUCY
1.0 PURPOSE
This policy provides for management of Authority records, ensuring efficiency in the creation, storage, retneval
and disposition of records. Procedures based on the policy will facilitate the retaining of Authonty records,
including the prevention of the creation of unnecessary records and the appropnate destruction of records upon
the conclusion of their retention periods.
2.0 DEFINITIONS AND TERMINOLOGY
For the purpose of thiS policy:
a) 'File" or 'Record" shall mean the composition of documents, reports, receipts, vouchers, instruments,
plans, surveys and any other papers, be it in their original form or a microform or an electrOniC form, that
IS certified by an authorized officer of the Authonty.
b) 'Locatlon" is a specified area where records are stored.
c) 'Records Retention Schedule" defines the Record Series and retention penods for all records currently
held by the Authority.
d) "Active" files are records which are maintained on-site due to their referal frequency.
e) 'Storage" files are those which are referred to Infrequently, but which must be retained for a specified
period of time.
3.0 RECORDS RETENTION PRINCIPLES
For purposes of thiS policy, the follOWing principles shall be applied In the retention of records by the Authority:
. All records created by the Authonty shall be categorized in accordance with the Records Retention
Schedule attached to this policy, and governed by the retention periods defined.
. With the exception of the Financial Records and the Personnel Records, all files shall be assigned a
Central Filing Number (CFN) The Computerized Records Managment Software will clearly identify the
Record Senes and retention period of each record.
. At the conclusion of each record's retention period, the record shall be brought to the attention of the
Director responsible, who may extend the retention period by up to one year.
. Files and records will be reviewed for the purpose of eliminating duplication of documents,
. No records shall be destroyed without written authorization from the Director responsible or the Chief
Administrative Officer.
. Wherever feasible and in accordance with legal requirements, documents shall be microfilmed in
accordance with the National Standard of Canada CAN2-72 11.29 entitled 'Microfilm as Documentary
Evidence". Procedures for microfilming will be those generally accepted by the Government of Canada,
Ministry of National Revenue. Onglnals and written copies of documents, having been microfilmed In
accordance with the National Standard of Canada, may be destroyed. This policy shall apply to
documents preViously microfilmed.
October 11, 1 996 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #4/96 C71
ADMINISTRATIVE SUPPORT
5 years Administration
Permanent Authority Boards & Committees, Original Minutes & Agendas
Permanent Central Filing Information
10 years Conservation Authorities Act and Related Legislation
6 years Contingent Liability.1
Permanent Contracts & Agreements
2 years Day Files
7 years Day Planners
Permanent Freedom of Information Requests.2
Permanent Historical Reference Material
6 years Insurance Claim Settlement
Permanent Insurance Policies
10 year Legal Opinions
Permanent Litigation Claims
Permanent Orders-in-Council
Permanent Policies & Regulations
1 year Printing & Office Supplies
Permanent Safety Officer's Reports
5 years Staff & Committee Meetings
Permanent Statistics
7 years Tenders - Successful
2 years Tenders - Unsuccessful
.1 Longer if party injured is Under the Age of 18
.2 Contains Confidential Information
C72 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #4/96 OCTOBER 11. 1996
FINANCIAL
Permanent Annual Returns Revenue Canada
Permanent Audited Financial Statements
Permanent Authority Budget
7 years Automatic Disbursement Cheque Register
7 years Bank Statements, Cancelled Cheques & Bank Reconciliation Files
Permanent Budget Status
7 years Budget Working Papers
3 years Cash Requirements Creation, Reports & Automatic Cash Disbursement
2 years Central Stores Material Requisitions
Permanent Computerized Area Weekly Revenue Reports
2 years Daily Cheque Usting
7 years Distribution Reports, Interfaces & Purges
2 years Duplicate (Blue) Cheque Copies
4 years Duplicate Cash Receipts, Vouchers & Customer Cheque Copies
7 years Federal Gas Tax Rebates Application Copies
Permanent Financial Statement Working Papers
7 years Food Service Purchase Summary Reports
7 years GST Distribution Report
7 years Investments
7 years Journal Entries/General Journals
7 years Journals & Registers
7 years Manual & US Cheque Register
7 years Metro/MNR Budget Working Papers
10 years MNR Claim Files
3 years Month-to-Date Detailed General Ledger
7 years Monthly Aged Trial Balance Reports
7 years Monthly PST Remittance Copies
7 years Operating Statements
1 years Outstanding Purchase Orders by Account Report
7 years Payables Voucher Registers with Approved Invoice Registers
10 years Project Files - Budgeting
7 years Property Tax Information
Permanent PST Support Files
1 year Purchase Order Reports & Registers
10 years Rt=venue Sharing Policy Files
3 years Vendor Audit Trail Reports
7 years Vendor Files
7 years Vendor History Purge Report
7 years Voided Purchase Orders File
Permanent Year-to-Date Detailed General Ledger/Balance Sheets
7 years Year-to-Date Vendor Listing Report
October 11, 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #4/96 C73
~S~SONNEl
Permanent Annual T -4 Reports & Duplicate T -4's
~armanent Attendance Records
7 years Benefit Plan Administration Files
"a'-manent Benefit Plan Enrolment Cards
- Canada Savings Bond Purchase Applications
~ years
"aflllanent Employee Accident Reports
~ months Employment Applications
'g;manent Employment History Cards
i 0 years Employment Programs
I years Employment Programs Working Papers
i 0 years Personnel Administrations
"afmanent Position Descriptions
i 0 years Staff Training Programs
. years Time Sheets
"nOGRAMS
"afmanent Archaeology
"afmanent Fisheries Management
"a'-manent Recreational Vehicles
. years Special Projects/Events
'afmanent Water Monitoring
'a'-manent Wildlife Management
~~BLlC RELA nONS
'ai'llIanent Annual Reports
. years Authority Brochures & Publications
. years B. Harper Bull Conservation Fellowship Award
o years Charitable Programs
. years Donations
. years Exhibits
; years Films
, years Marketing
, years Membership
: years Newspapers & Magazines
'a'-llIanent Official Openings
. years Presentations/Public Meetings/Workshops - External
. years Presentations/Public Meetings/Workshops - Internal
drrTIanent Special Functions
C74 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #4/96 OCTOBER 11, 1996
LAND MANAGEMENT
The followina are the Main Series titles:
Permanent Acquisitions
8 years Appraisals
Permanent Assessment Appeals & Notices
Permanent Dams & Reservoirs
Permanent Deeds
Permanent Easements
Permanent Encroachments
Permanent Erosion Control Maintenance
Permanent Erosion Control Properties
5 years Erosion Control Studies
Permanent ESA Study
Permanent ESAs
Permanent Expropriations
Permanent Hazard Tree Removal
Permanent HEC-II Revisions Files
Permanent Land filling
Permanent Leases
Permanent Legal Surveys
Permanent Property Management
Permanent Reforestation
Permanent Rental Tenancies
Permanent Sales
Permanent Sediment Control
Permanent Site Specific Projects
10 years Strategy & Implementation
10 years Vegetation Management
Listed below are the Sub-Series which will be under each Main Series:
· Carruthers Creek Watershed
· Don River Watershed
· Duffin Creek Watershed
· Etobicoke Creek Watershed
· Highland Creek Watershed
· Humber River Watershed
· Mimico Creek Watershed
· Petticoat Creek Watershed
· Rouge River Watershed
· Waterfront
October 11, 1 996 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #4/96 C75
..
.
.-'
PLANNING
The follnwina ::Ire the Main Series titles:
Permanent By-law Development Applications. Comments
1 year By-law Development Applications - No Objections
Permanent Comprehensive Zoning By-laws
25 years Concept Development/Regulation Property Enquiries - Non-Actioned
25 years Condominium Applications. Comments .
1 year Condominium Applications - No Objections
Permanent Environmental Assessment Act Submissions
Permanent Fill. Construction & Alteration to Waterways Regulation Applications - Actioned
25 years Fill. Construction & Alteration to Waterways Regulation Applications - Non-Actioned
Permanent GIS - Geographic Information System
Permanent Land Divisions (Consents) - Comments
1 year Land Divisions (Consents) . No Objections
Permanent Mapping
25 years Niagara Escarpment Commission - Comments.:'
1 year Niagara Escarpment Commission - No Objections.:'
Permanent Official Plan Amendments . Comments
1 year Official Plan Amendments - No Objections
Permanent Official Plans
25 years Parkway Belt Exemptions - Comments.3
1 year Parkway Belt Exemptions - No Objections.3
Permanent Property Clearances
Permanent Secondary PlanslLand Use Studies
Permanent Site Plan Control IS.41) . Comments
1 year Site Plan Control IS.41) - No Objections
25 years Solicitor/Realtor Written Responses
Permanent Specialized Municipal By-laws
Permanent Storm Water Management
Permanent Studies & Reports
Permanent Subdivision Applications
Permanent Sub-watershed Planning
25 years Variances - Comments
1 year Variances. No Objections
Permanent Violations
Permanent Zoning Amendments - Comments
1 year Zoning Amendments - No Objections
Listed below ::Ire the Sub-Series which will be tinder each Main Series:
. Adjala-Tosorontio. Township of . Ajax. Town of
. Aurora. Town of . Brampton. City of
. Caledon. Town of . East York. Borough of
. Etobicoke. City of . King. Township of
. Markham. Town of . Mississauga. City of
. Mono. Town of . North York. City of
. Pickering. Town of · Richmond Hill. Town of
· Scarborough. City of . Toronto. City of
. Uxbridge. Township of · Vaughan. City of
· Whitchurch-Stouffville. Town of . York. City of
.3 Sub-Series are not applicable
.
C76 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #4/96 OCTOBER 11. 1996
CONSERVATION AREAS & RELD CENTRES
The following are the Main Series titles:
1 0 years Concession Operations
5 years Correspondence
Permanent Maintenance & Development
10 years Recreation Programs
10 years Special Functions
Listed below are the Sub-Series which will be under each Main Series:
· Albion Hills Conservation Area
· Albion Hills Field Centre
· Black Creek Pioneer Village
· Boyd Conservation Area
· Boyd Field Centre
· Bruce's Mill Conservation Area
· Claireville Conservation Area
· Claremont Field Centre
· Glen Hafty Conservation Area
· Greenwood Conservation Area
· Heart Lake Conservation Area
· Kortright Centre
· Lake St. George Field Centre
. Nursery
· Other Conservation Areas
· Petticoat Creek Conservation Area
· Waterfront Areas
October 11, 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD MEE..TING #4/96 C77
.
.'
1.0 PURPOSE
This policy provides for the retention. storage, micro-filming and destruction of Authority reports and documents.
as appropriate. Procedures based on the policy will serve to facilitate tha keeping of Authomy records.
establishment of the authentiCItY of records and destruction of records at appropriate times.
.
2.0 DERNlnONS AND TERMINOLOGY
For the purpose of this policy:
al -File- or -Record- shall mean the composition of documents. reports. receipts. vouchers, instruments.
plans. surveys and any other papers. be it in their original form or a microform. that is ce"ified by an
authorized officer of the AuthoTltY or in a form of a computerized printout.
bl -Record Centre- is a designated storage area where files are stored for their specified retention period.
cl -Records Retention SChedule- determines the retention penods for all categories of files currently baIng
held by the AuthoritY.
dl -ActIve" files are those In current use by a Division.
el -Semi-Active" files are those not in current use. but which are required to be kept for a specified retennon
period,
3,0 RECORDS RETENTION PRINCIPLES
For purposes of this policy. the following principles shall be applied in the retention of records by the AuthoritY:
. All files and records created by the AuthoritY shall be categorizeCl in accordance with the Records
Retention Schedule attached to thiS pOlicy, and govemed by the retention dates defined for each category.
. With the exception of the Financial Records category and the Executive Records category. all files shall be
registered with a Central Filing Number which will clearly identify the category of the record and its
retention period.
. At the conclusion of each record's retention period. the record shall be brought to the attention of the
Division Director responsible who may extend the retention period by up to one year,
. Files and records may be reviewed by the Chief Administrative Officer or his designate for the purposes of
eliminating duplication of individual documents.
. No records shall be destroyed without written authorization from the Director responsible or the Chief
Administrative Officer.
. Wherever feasible and in accordance with legal requirements. documents shall be microfilmed in
accordance with the National Standard of Canada CAN2-72 11-29 entitled -Microfilm as Documentary
Evidence-. Procedures for microfilming will be those generally accepted by the Government of Canada.
MiOlstry of National Revenue. Originals and writtan copies of documents. having been microfilmed in
accordance with the National Standard of Canada. may be destroyed. This policy shall apply to documents
previously microfilmed.
C78 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #4/96 OCTOBER 11, 1996
SECTION II - ITEMS FOR EXECUTIVE COMMITTEE ACTION
RES. #F19/96 - ACCOUNTS RECEIVABLE STATUS REPORT
September 1, 1996 Staff report on accounts receivable,
Moved by: Margaret Black
Seconded by: Norman Kelly
THE BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE THAT the report on
accounts receivable of the Authority, as of September 1, 1996, be received. . .. CARRIED
BACKGROUND
At its meeting #3/91 the Board requested that for each of its meetings staff report on the
status of the Authority's receivables,
ANAL YSIS
The schedule below summarizes the status of receivables, including ageing and
classification, The schedule excludes $6,123 in accumulated interest arrears on invoices
outstanding for more than 30 days.
ACCOUNTS RECEIVABLE AGEING, BY CATEGORY
(Excluding Municipal Levy and MNR Grant)
As of September 1, 1996
31 TO 61 TO 90 PLUS
CURRENT 60 90 DAYS TOTAL %
DAYS DAYS
SCHOOLS AND
SCHOOL 6.514 36,748 69,619 257 113,138 28.1
BOARDS
GOVERNMENT 68,865 15,738 473 48,865 133.961 33,2
CORPORA TE,
INDIVIDUAL AND 97,274 9,836 32,957 15,950 156,017 38,7
COMMUNITY
GROUPS
TOTAL 172,653 62,322 103,049 65,092 403,116 100.0
% OF TOTAL 42,8% 15,5% 25,6% 16.1 % 1 00,0 %
Items in excess of $1,000 included in the 90-plus days column are listed on the following
page. The amount due from Ontario Native Alliance is uncollectible and will be
October 11. 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #4/96 C79
recommended for write-off on a future report to the Board. The amount due from Hall Tree
Farms will be sent for collection if our last efforts fail. All other amounts are deemed
collectible.
Receivable balances as reported on each of the previous reports to the Board after 1992
are presented below:
DATE Total 90-Plus
$ $
September 1, 403,116 65,092
1996
April 20/96 486,981 35,707
February 16/96 531,927 44,382
October 29/95 329,391 11,828
September 17/95 406,520 12,046
June 11/95 447,520 46,399
April 23/95 473.461 24,110
December 30/94 741,057 5,753
October 25/94 465,939 20,525
- September 4/94 290,913 23,061
June 12/94 476,882 137.440
April 24/94 387,596 43,375
December 31/93 858,375 67,813
October 3/93 431,385 75,215
May 30/93 429,864 59,207
February 07/93 277,844 58.454
C80 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #4/96 OCTOBER 11, 1 996
The list below itemizes accounts greater than $1.000 included in the 90 day plus category.
ARREARS AGE
CLIENT NAME AMOUNT INTEREST (DAYS)
$ $
Hall Tree Farms 2.387.90 597.55 455
Ontario Native Alliance 5,891.00 1,048.30 350
Environment Canada-GLCF 40.000.00 NIA - Note 156
1
City of BramDton 8.510.00 388.72 91
North Scarborouah Rotarians (Note 2) 2,844.00 129.91 91
French Lanauaae School Council 4,440.50 202.84 105
64,073.40 2.367.32
Note 1: No interest accrues on government grant
Note 2: Subsequently paid
Report prepared by:
Rocco Sgambelluri, Extension 232
RES #F20A/96- APPROVAL OF ACCOUNTS
Request for approval of accounts for January to August, 1996.
Normally a request for approval would have been made at an earlier
point in the year, however, because of the intensive planning exercises
that have been underway, it has been delayed until now.
Moved by: Raymond Cho
Seconded by: Norman Kelly
THE BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE THAT expenditures for the
months of January to August, 1996, in the amount of $19.816,800, be approved. ......
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
October 11, 1996 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #4/96 C81
BACKGROUND
The Authority's Rules for the Conduct of the Authority, Section 2C, provide that the
Executive Committee shall approve and authorize payment of all accounts within the
approved budget of the Authority in accordance with any monetary or other limits set by
the Authority.
ANAL YSIS
The details supporting the expenditure amount will be available when the Financial Progress
Report for the period of January 1 to September 1, 1996, is submitted to the Finance and
Administration Advisory Board at the meeting on October 11, 1996.
Report prepared by:
Ralph Kofler, Extension 274
TERMINATION
ON MOTION, the meeting terminated at 8:45 a.m, on October 11, 1996.
.
"-
Richard O'Brien Craig Mather
Chair Secretary-Treasurer
/pl
- -
~ 0-
"the metropolitan toronto and region conservation authority
MINUTES OF A JOINT MEETING OF THE FINANCE AND ADMINISTRATION ADVISORY
BOARD AND THE EXECUTIVE COMMITTEE MEETING #5/96
October 11, 1996 Page C82
The Finance and Administration Advisory Board and the Executive Committee met in the
South Theatre, Black Creek Pioneer Village, 1000 Murray Ross Parkway, Oownsview, on
Friday, October 11, 1996. The Chair, Brian Harrison, called the meeting to order at 9:00
a.m.
PRESENT
Brian Harrison ............................................. Chair, F&A
Patrick Abtan . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Member, F&A
Margaret Black . . . , . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . .. Member, F&A
Raymond Cho ........................................... Member, F&A
Lois Griffin . . . . . . . . . . . . . . . . , , . . . . , . . . . . . . . . . . . . . . . . .. Member, Executive
Lois Hancey . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chair, Authority
Norman Kelly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Member, F&a
Joan King ........................................... Member, Executive
Richard O'Brien .,..........,.....,."................... Chair, Authority
Richard Whitehead. . . . . . . . . . , , , , , , . . , . . . . . . , . . , . . . . . . .. Member, Executive
REGRETS
Michael Oi Biase . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Member, Executive
Eldred King .....,........................................ Member, F&A
Case Dotes . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . Member, F&A
Frank McKechnie. . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member, F&A
Enrico Pistritto . . . . . , . . . , . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member, Executive
C83 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 . OCTOBER 11. 1996
SECTION I - ITEMS FOR AUTHORITY ACTION
RES. #F20/96 - 1997-1999 BUSINESS PLAN AND 1997 PRELIMINARY ESTIMATES
RES. #8131/96 Presentation of the Authority's 1997-1999 Business Plan and 1997
Preliminary Estimates
Moved by: Patrick Abtan
Seconded by: Richard Whitehead
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the presentation on the 1997-
1999 Business Plan and 1997 Preliminary Estimates be received;
THAT the 1997-1999 Business Plan and 1997 Preliminary Estimates be referred to the
Authority for consideration on October 25th, 1996;
AND FURTHER THAT representatives of the Authority and staff meet with officials of the
Authority's municipal funding partners to present and discuss the 1997-1999 Business Plan
and 1997 Preliminary Estimates prior to submission of the 1997 Budget. . . . . .. CARRIED
BACKGROUND
Following approval of the 1996 budget, staff began preparation of a business plan which
would guide the Authority's work over the next three years, In the spring, staff made a
presentation to the Executive Committee describing the proposed three year business plan
and received direction to prepare the Plan for submission to the Finance and Administration
Advisory Board and the Authority,
An outline of the Business Plan has been presented to Peel Regional Council at their
request, Staff of Metropolitan Toronto, and the Regions of Peel, York and Durham have
also been advised of the key elements of the Business Plan. The CAD has made
presentations to the Metro Budget Advisory Team and the Environment and Public Space
Committee.
ANAL YSIS
Staff will make a complete presentation on the three year Business Plan on October 11 tho
As part of the attached Business Plan, there is an Overview and Key Trends section which
summarizes the important aspects of the three year Business Plan,
October 11, 1 996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C84
The 1 997 portion of the Business Plan is the Preliminary Estimates for the coming year.
Following discussions with all of the Authority's funding partners, and subject to any
further direction from the Authority, staff will finalize the 1997 Budget.
For information contact:
James W. Dillane, ext 220
,
C85 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 OCTOBER 11, 1996
~
';he metropolitan toronto and region conservation authority
DRAFT
1997 - 1999
BUSINESS PLAN
AS PRESENTED TO JOINT MEETING OF
THE FINANCE AND ADMINISTRATION ADVISORY BOARD
AND
THE EXECUTIVE COMMITIEE
OCTOBER 11,1996
I Working Together for Tomorrow's Greenspace I
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C86
1997 -1999 BUSINESS PLAN
OVERVIEW
WHY A BUSINESS pLAN?
There is a need for a comprehensive, long range view of the Authority's businesses. This will
help to focus the Authotity's entrepreneurship and to think of ourselves as a group at small and
net so small businesses providing essential watershed services and enjoyable watershed
experiences.
The Authority must assure its funding partners that
. we can deliver the services and programs to meet the needs and expectations at all
watershed residents:
. make the best possible use of our limited financial and human resources, and
. preserve. protect and enhance our public assets
FRAMEWORK
The Authority has defined fifteen business components in six general areas. For each business
component, we have had to answer key questions:
Why do we need to do this?
Who else could or Should be doing it?
Why should we be dOing this?
If we are doing it, can we do it better'? How?
What will it cost to do this over the next three years and where will the funds be found?
What do we get for thIS investment?
The Business Plan covers all aspects of our work, setting out three year targets for revenue and
expenditures. performance and operations, Ih addition to the business component infOrr'/'lation
contained in this d9cument, detailed project and sub-component information has been
prepared,
PROCESS
The Authority recognizes that this is dynamic process which must be able to recognize. analyse
and summarize changing assumptions. The process involves .col'ittinuing consultation with our
funding partners and the community. Also, there must be broad consultation among staff to
ensure a shared vision driven.by bottom-up commitment to achieving. business goals and
objectives. The Business Plan requires continuous improvement, and will be revisited regularly
to ensure it IS meaningful and up tp date.
SUMMARY
The Authority Business Plan is an optimistic, yet doable plan which ensures continuation of
important watershed activities while moving recreation and heritage programs toward revenue
self-sufficiency .
1
C87 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 . OCTOBER 11. 1996
COMPARISON OF REVENUE SOURCES 1993 -1999 ASSUMING
IMPLEMENTATION OF 1997 -1999 BUSINESS PLAN
I 1993 ,
r- u.s. (4O.:nf.) LEVY
$3,$13 (15.r/o) GRANT
- 11.140 (42.4%) REVENUE
I 1996 ,
,""'-'- $7,763 (39.4%) LEVY
$1,701 (8.6%) GRANT
$10,254 ($2.0%) REVENUE-
I 1999 ,
$8.863 (JJ 4%) LEVY __
\
$101 (J.9%) GRANT
~
. V the metropolitan torontc and region conservation authonty
.
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 CBB
1997.1999 BUSINESS PLAN
kEY FINANCIAL TFiE:NDS
1993-1996 CONSTRAINTS
. Since 1993, total tax supported funding from the province and municipalities has
dropped by 23%....almost $3 million.
. In 1996, the Authority faced reductions of $1,3 million in ProvIncial funding, Total funding
to all conservation authorities was cut from 537 million in 1995 to $10 million ih 1997.
. Responding to similar Provincial funding reductions, t/:le Authority's funding partners
reduced their support to the MTRCA by 5500,000,
. In 1996, the Authority responded by cutting $1,2 million in expenditures and finding
$600,000 In new revenue.
. Among the many things done to accomplish this, the Authority reduced operating hours,
reduced staff by 26.5 full time equivalents (total staffing reduction of 85 FTE or 20 % since
1990), Increased revenues and moved to seasonal operations.
1997 CONSTRAINT
. The Authority faces a furtfter estimated provincial funding reduction of S900,OOO.
. The largest municipal funding partner, Metropolitan Toronto, has requested a 1997
funding reduction of 16,6%, about $900,000, for a total reduction of $1.8 million assuming
the other municipal funding partners flat line their budget targets.
. Such a reduction, $1.8 million, cannot be achieved without devastating results.
1997.1999 BUSINESS PLAN
. The three year plan provides for a $1.8 million reduction in tax supported funding enables
the Authority to meet the provincial constraint and, over 3 years, Metro TorontO's
proposed 16.6% reductIon
. Fully 63% of the Authonty's needs in 1999 will be met by non-tax dollars up from 42% in
1993.
. Recreation and Heritage programming are sustained and will be self sufficient by the year
2000.
. Management of the Authority's public assets continues to funded from tax supported
dollars,
. The Authority continues to direct the largest proportion of total CapItal and operating
expenditures, 73% in 1997, to watershed and asset management activities.
. .
1
.
C89 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 . OCTOBER 11, 1996
METROPOUTAN TORONTO AND REG/ON CONSERVAnON AUTHORITY
SUMMARY OF 1997 TO 1999 BUSINESS PLAN RNANC/AL PRO.IEcnONS
Includes 1997 Preliminary Budget Estimates
BUSINESS COMPONENTS I 1_0_
a ACTMT1ES
OPERATlNG I S I I
WA TERsHED HEALTH I
I I .
WATeIISHED PlANNING
1) WIleI'SilId SlI'alIgIa I 657,000 ~I 960,000 2.8.. 935;000 3,0"1 910.000 %.9'1&.
~ WIlII1hId StraIegIes 100,000 280,000 0.8.. i ~,OOO 0,9'1&11 280.000 0.9'1&,
2) Raaurce Monllllnng I 7U2DO ,.7'1>11 858,400 2.5"1 !lS8,4OO 3.1.., ' 958.400 3.1'1&,
Call1tal: Resaurc:e Mamlllnng 170.000 0..", 170,000 0.5"1 170,000 0,6'1& ! 170,000 0.5'1&.
13) EducallOn 3.255,100 7.5'1&1. 3. 1 01.2Oll aft 1 3.081 .200 10.1)..1 i 3.061,::00 9.8'1&.
:4) Flood Warmng 2BS.000 0.7'!ft, ! 291.900 0.8..: 285.900 0,9'1& I . 295.900 0.9'1&.
! 5,ZZQ.JOO J2.1'1&J 5.681.500 18.3'1&, 5,690.500 18.6'llti 5.875,500 18.1'll>.
lLANa USE! PlANNING SERVICES , I I I)
IS) AlMsOtylCleIrance/pennttslCampliance ; 1 .343.200 3.1'1&; 1,333.200 3.8'1&: 1.432..:."00 4.7'1&, 1.432.::00 4.6'1&
2.8..1 . I i'
IREGENERATlON I II
16) Project Oeslgn & ImDlemenlalian ! 1,197.200 1.142.600 3.3"1 1,142.600 3.7"4, : 1,142.600 3.6'1&.
I
, Cagllal: Regener3lian Projects , 12.794.100 29.6'll.1 10,850.000 31.3": tSOO.ooo 21.2"J1ll1 7,050.000 22.5%,
17) Land AcqulSllions & Disposals I 9.650,000 22.3'1&1 3.000.000 a6'lloi 3,000.000 9,8'1&: , 3,000.000 9.6%.
! 23.641.JOO 54.7"41 14,992.600 43.2'llo1 10,642.600 34.7'1&i. 11 .192.600 35.7%,
IMANAGEMENT O~ PUBUC ASSETS ! I I I,
1819) Land Management . 1.905,900 4.4'1&, 1,829,000 5.3'llti 1,834.000 8.0%; i 1.859.960 5.9'1&,
10) Water Management SlnIdUreS . 145,500 0.3'1&i 145,500 0.4"; 145,500 0.5%i 145.500 0.5%,
11) BCPV lnfraslnlctunl I 875.000 2.0~1 875,000 2.5'1&, 1575,000 2.9'1& I : 875,000 2.8'1&,
.12) BUSIness DlWelClgment 813,000 1.4'1&1 688.300 2.0%1 703,025 2.3%1 . 641.665 2.0%,
I . 3.539.400 8.2'1&i _ 3,537:500 10.2%, 3.557.525 11.6%, 3.5:i:2.125 u 11.2%.
I
I 8.7"411 8.7"4! I
I WA TERSHED EXPERfENCE I Ii I
13) Recreatlon Pfll!lI'III'IlS 2.918.200 2.878,000 7.7"411 2.578,000 2.878.100 8.5%;
14) BCPV PragIams 3.137,500 7.3'1&11 3,447.200 9.W I I 3,613.200 ".8%1 ' 3.838.200 12.2'lb ,
! Callital:Putllic Use InllllstNcture Proj. 340,000 0.8", '- 340,000 1.0'l& I 340,000 1.1'1& I 340.000 1.1..1
I 6,395.700 14.8'llt1; 5,465.:ZOO 18.5'll.. . 8,631 .200 21.6'llt'1 5.854.300 -- 21.8%.
I II II II I
I 151 CORPORATE SERVICES I %.843.000 8.1'" 2.S78,JOO 7.7'llI11 2.6S2.000 8.7'!lo11 2.683.300 8.5'1&'1
Call1lal: AamlnlSlratMl OMce 450.000 UJ'll.1 ' SO.OOO .0.1'llti; . SO.OOO 0.:2'16, , SO.OOO .0.:2'16,
I 3.093.000 7.:2'16, 2. na,3DO 7,9'llt, 2.702.000 8.8%. I 2.713,300 8.6%1
, II iI 30.656.025 100.0%11 31 :39O.m 100.0'1&1
I
IGRAND TOTAL EXPENDITURES , 43.232.900 100.0%, 34 718.600 loo.O'l6,:
I " II I
! EI.INmWi I p " 12.2%11
iCAPITAL; NON-LEVY SOURCeS 14,938;500 34.5'1&, I 8.020,000 18.6'llo! : 5,270.000 5.220.000 12,1'1&,
:CAPITAL LEVY: METRO TORONTO i 8.203.088 19.0'1&: . 8,555.486 15.2%, 4.955,486 11.5'1&1 i 5,555.486 12.9'1&1
ICAPITAL LEVY: PEaL BENEFITTING , 2SO,OOO , 0 0.0'l6: ; 0 0 O.O'l&j
I 0.6'1&, . 0.0%1
OPERATING REVENue I OTHER 10,264.400 23.7'1&: : ",784.2Oll 27,2"1 ; 12.351,825 28,6% I 12.835.625 29.7'1&i
!MNR TRANS~aR PAYMENT 1.701"000 . .3.9'1&; I S01.000 1.9'10, . __S01.000 1.9'1& 801.000 1.9'1&:
!MUNICIPAL LEVY , 7.en.914 1S.2'lf> , 7 sn 914 17~ 7277.91" 16.8%. . 8.9n.914 15.1..i
I I II __ --I
I Levy Dlftributlan ,;1 0.8..11 II I
IReglon or Dumam I 338,937 0:8'1&, 338.937 338,937 O,8%! I 338,937 0.8'1&,
IReglOn or Peel . 1,;m.013 2.S'I&; ; 1.203,013 2.8", . 1 .203,01 3 2.6%' 1 .203,013 2.8'1&1
IRegtlln 01 Yar1l 1"'14tl8715 3.4": . . 1,4tl8,715 3.4"i i 1,4tl8,715 3.4% I 1.448.715 3.4'1&1
IAdjata- TCISD1CIlIID I "412 O.O'l6; : 412 0.0'l6: 412 O,O'l6 I 412 0,0".
IMana I . sn 0.0'1&. , 572 0.0'l6: I S7: 0.0% I S72 0.0%1
IMetrcpalllan Toronto : 4.B88.:zes ".3%; I 4,588,~ 10.6". I 4.286.265 9.9'1& 3.986,265 9.2%,
i 7.8n 914 18.2'1&. 7;sn.914 175'll.. 7 277 914 16.8%, I 59n.9t4 18.1'1&,
, ,. i: I
October 11, 1 996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C90
..6TROPOUTAH TOIft)NfD AND IeQIDN COHSUVAnaN AUtHDRIrt
DlfTAlUD SU....ARy 01' fl" TO f...IJUSIM!SS PLAJf RH.WCIA&.I'ffOJRJJOHS
Incl..... f..7 "'~...e._
.~....iiim:~:NINI' .--1_ BuclpC lRHra_1 . '''!.!!!!!!!!!!!!!Y e_ ,_ ,",o/eclMl ESlIm.tH ,.ft ,",01_ ESlImarae
... ....... ~ .. c.." 0- -..- - ,., ....,. - - ..- --- - - .:.~ N.N
___!!Em!!!!!!L-_ ~!!.-..!._~-~ ~!!!!!!_-"'7" - -. -----. --- CMAHCi.
I I , . . . . . . . . . . . .
WATE/UltlllHWlH
~TWII&Il.!WItIlIIQ HO,ooo ....- "',-
t) Wa...1ftH Stratl9" .',DIII _l1li d71111 a,_ ." _ -- lIoa ....- .. _ 101,000
2lA_._ ",,'" ",,'" ..400 '10,_ toI,_ ... oeD 110a -.... iM.... ,.- III..... ;;.2ilil
., EduulDl
II CClftMMlIIQft F\Md c..a. 1.-- ',.'.. Iua ',a,,_ , ,184,100 fI,IOO t._.. 1."_ (20,... Us.,.. ..... (at.... 114Ul1ll1
.,......V'" c.nv. I "'... UO... IDUaI Sit oaa ',::0',:100 723,ooa 'OD,_ 371,300 uaUaD 11),000 1111._ ....... 1.201.. ils,_ IlD _ III,'" l,n,70ll1
) FlOOd Wamno __ _. 21,* JD'!!I .._~!.!!!!! 21' .!GO .... >IS OlD >IS OlD M,'" II.~
. ~_.!!!~--!!!.!!22!!.!! -!.;!!!J~!L ;!.~?!!!L-!!M!!L!.!!!!.~ _52.0* Jnr. ....... I.'" roo .. s 2~ SGQ IN'1QQ S"OCIO 1..1.160 ,'" 1001
WlI US! PUNNINCllIlllIQl '75,000
5)~I'lCftnalQeIi'Inc.' '10 lID "1100 ''',000 -.- .. ... "'.Ut 11'.171 ..,- :MUZl 167.11' 1231,125,
DI PtrmllnglComCllatK. monlOmg 'N 700 ....... ... '00 722,200 200,000 122 200 "' oeD ... 000 In UIO In .ClO ....... ",.,. 27 1Oll1
,)UlC\O ....... II.) ICIl:I U:l:l.;!~~ 'IB 200 I..UD M1..:I INns U:U2tlO ""':1 _,,,, '25ol4251
llllI 182 70111
iii) Protect DnJgn .. lmplefftenlltDn 1,IIJ2'OO .., ... .10_ ... ... _!.142.1oo 410,gg0 400_ 212_ 1."'_ ... ODO .. ClOO ... ... 11.2. ..aao ... ......
'''' 2DO ..UGO UUOD ...... '.~iS9. 410,000 400,_ 212,100 I14UCII 4I.oaa _ClOD HUGO 1.1421DO ....... .lD.... ....... IIIUOllI
~iJ,&AUIJ:
"and ..............
8) Pl'opMy s.wc.. I.IISIOO IlIla , ,071,000 '.071._ 1._,_ .....- 1,101- 1.'.,- 14U401
I>> CA Land YlnagerMN ....... '10.. 710,000 710,_ ''''000 ....- '10 000 J"."
'01 _... ,,",,-onl_" '''lID ....... "1,_ '",100 '...IID ...... 1'1._ ....- 0
'I) ecPv lnftuU'uc!u.e ....... ....... 171,000 17.._ m,"" ....DaD .IIClDO ... _
12)8........_"' .IS ooa I.UDIIDD ... ftBI ., XlG Ill! 300 , 170 000 ,", 70D l'D,m U2I 0lIl "1,ln 01'. UMCIDI .m,DI '211 CUSt
u..aco I.Ulla ...,00) 2'" 100 :I 137 800 , 170 000 2.:117100 1tUnl 1.220 aaa U:u.US IS" In urooao 1,112.12'1 1" '7~
~RSHl"ll gPl"RJl"N~
.3>> Ree,.a.. Prognm. UII20D l,Ia_ I.CIIW_ 2,171,000 2,32',400 :141,100 2'''._ ua.. ... - 2.111 I. UiSl_ IU.... (132.2001
,.>> BCPv Prog,am. 1,I1J_ 2'" 200 ... ... III'OG :I .!!~_.!.'17.000 -l!!!!~0 20D 1I1U" ".,_ lID.... --!!!!!!! . !.!!!.!!! _I.'IOCI:IQ ...,- n... ..l!!!.!!!!!I
I CM'OO . U. KIO ...... I UJOOG ., ! 21.200 1,101,.00 ::00,_ 411.800 .1I1m11 1.11. lID ... "..!!I ....SI.)OO 1m"'" ....... .. ... 1'124.10ll1
III """""/tAn! SE"IIICf)
a) Communabaft. III ... 1>1 ... :1",410 :1",410 111.410 11l..sa lit .sa 11UII 125. lOll'
""-'-" IIIUS ,..US at 1,:17' atl,371 ,.',US 'I'.US ,I.,n '11.111 20
C) COrpalle. s.aal1iiU m'lD JOI .Im ''',710 ''',710 11'-'11 11'-'10 JO' ... aUM (1.,$0.
d) Human Rnxuce. I SIt., US.... US.... 221.100 22',100 m,_ 121 _ I)I,CIOD DO,_ t,OOO
.,_TO</UIllIog, IOS. lIS ... '" 27:1,2" 2n,211 Zil.ZIS ~1.2'S 241111 In.lI' :11._
IIF........_.. lOUD ... _ IU'" 101,100 uO,ooa '",100 MI.laI ....... 1".IDO .., lID ,,",- ...... 5.400
g) OItce SeMen US~ta S6S JlO 114 4'0 114 4'0 ""11. .., 110 "...0 ""to ~
21UO&:lO ....... 2.211. 2 178 :100 310 000 2 :128 :100 UUOClD ... ... J.X1J,CIQO 2.a" )00 ....... ),lluaa 20 lOll
_"_"''''''T_1IuclgeC . ,.. 12'. '" II... .K ...J!!" _.IS" us.
O.E....nNQ lOT...... .IJII_ 1,.IIGIlI ... 3GD . ... .." 20 021 100 '0 ." 200 , 211 _ '2"_ 101'11171 IIUlIUS '2'70000 ,...aa 2'0....0,. n 1410'" I'. DDO , ... ... IIbIlOllll
-.
~
C91 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 . . OCTOBER 11, 1 996
"21R01'OLlTAN TO..,,,", AND It2G1011 CGNUlWA7JCN A&mfOIItrn' AU1HOIlIn'
Dn'A1UD SU..IIMY 01' '''7 TO ".. BUSlN2SS PLAN RNA#IICtAI. 1'ftOJ2CfJOlfS
Inc/UIIII. "'7 Pr~ 1Iucfge'2_0.
'CAPlTA~ '1M IUdaolIRosta!!!!L- ,_ Prolectad EstI",olo. ,." "'olected EIII"'oIH
.ua..S3 Call1fllQlfE"'S - - - --- - - - - -'- - - - -'-
---!.~!~T1lJ - - - !>"~ - - -- -
I I I ----.- I I I I 1 I I I
I."" ...... II..... %10,_ CO,OOO 220,_ ... ...... m... .. ... ....... 120..
.".... IN,oeD no,_ 170,000 .".... ........ nO,GaD 1ft..
_U"'aI I,m_ 1,121_ I,DIO.ICIO to.8IO,000 ',2SO,ooo 3,.10,000 I,ttO,ooo ........ I....41110.aaa 7._ ClIO "ODD I.....,CIIIO I.no..
1150" .__ 'UOClClD ....... 3,000,000 2,210,000 710,000 l......... U5l.... 7SO.... 1,CID aaa J.Z5D.. ISO CICD
JII.... .".... ,rOIlll 3.0,_ 170,000 no,ooo )ID,CIaD '''.... ,,..... "".... "O.CIOO '.......
.51.... ....... CO_ 10 000 ...... ...... ...... ......
nso.'DI ~11'S_ .".DID I*,aa . ,to 000 3 100 000 . 120 000 . r70 000 ',).loa J otD 10 ooa '071000 lO.,ooa I. 1iD_ 2,.11_ 5170_
.----... _._--
l
October 11, 1 996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C92
METROPOUTAN TORONTO AND REGION CONSERVAnON AUTHORITY
1997 TO 1999 BUSINESS PLAN: PROJECTED LEVY BY MUNIC/PAUTY
Includes 1997 Preliminary BUdget estimates
1998 1197 S CHANGE 1111 S CHANGE 1191 I CHANGE
QeERATlNQ OPERATING 17.mLE8..B QeEBATING U.~1l QI!EBAJOOi II OVER II
___1 S s $
P.YRHAM
Operating Levy 228.899 227,584 (1,315) 227,584 0 'Zl1,584 0
fax adjustment 56.045 57~0 1.315 57,360 0 57 360 0
TotalOperaang 284.944' Z84,944 0 284,944 0 284,944 0
Capital 53.993 5~,993 0 53,993 0 53.993 0
Total 3~937 331 937 0 338 937 0 338 937 0
~'L
, Operating Levy 1.065,905 1,091,993 26,088 1,091.993 0 1,091,993 0
Tax adjustment 109,790 13,70Z (26.OBB) 83,702 0 83,702 0
TotalOperaang -----;: i 75.695 -','75,&95 0 1,175.695 0 1,175,695 0
Capital 1n.318 Z7,3!L-i'50,OOO 27,318 0 27.318 0
Total -: 1d~~oi~ ----1.Z0~,013 /150.000 1.203.013 0 1203013 0
YQBK -
Operaang Levy 1,358,533 1,357,1n (1,360) 1,357,173 0 1,357,173 0
Tax adjustment 56.998 5!,3511 1.360 58,358 0 58 358 0
Total Operaang 1,415.531 1,415,531 0 1,415,531 0 1,415,531 0
Capital 33.184 33184 0 33.184 0 33.1 84 0
Total 1 448715 1441715 0 1 448 715 0 1 448 715 0
ADJALA-TOSO~
Operating Levy 401 401 0 401 0 401 0
Total Operating 401 401 0 401 0 401 0
Capital 11 11 0 11 0 11 II
. Total 412 41Z 0 412 0 412 0
IMQfig I
Operating Levy 564 584 0 584 0 564 0
TotalOperallng 564 564 . 0 564 0 S64 0
Caj2ital 8 II 0 8 0 8 0
Total 572 57Z 0 sn 0 572 0
: ~RO TORONIQ
Operating Levy 4.888,265 4,5113,1I3-t (302.831) 4.283.834 (300,000 3.983.634 (300,000
Tax adjustment nla 2831 2,631 2.631 0 2,631 0
Total Operating 4.886,265 4,5118,Z85 (300,000) 4,286.265 (300,000 3,986,265 (300.000
Capit3l 5.539,231 4 555 418 1983,745 4.955.488 400,000 5.555,486 600.000
Total 10425496 9 141 751 11 283 745 9 241.751 ~OOO 9.541 751 300,000
10TALGENERALLEVY 7,783,400 7,413,400 (300,000) 7,113,400 poo,,,,,~,,,,, PO""
MNR TRANSFER PAYMENT 1,701,000 _ _'01,000 1900.000 _601,000 _ 0.. _ _ 601.0000
foUl Operating To assisted FundIng 9,~84,400 8 Z~400 (1,ZOO.00~ ~!i41~0 13!!M~ --:;!!y00~~~,2J!2
TOTAL CAPITAL LEVY 5.1103 745 4 870 000 11133 745n:::=t!!7Q ~~. ~~~g!! ---=.o!?!!..OOO' .!ge!~
,
C93 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 " OCTOBER 11, 1996
THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY
BUSINESS PLANS 1997 -1999
TABLE OF CONTENTS
WATERSHED PLANNING ........ ...................... .... ............ . 1
1. WATERSHED STRATEGIES ..................... .. ........ .......2
2 RESOURCE MONITORING . . . . . .. . .. .... .... '... . .. .. . 7
3 EDUCATION SERVICES.. ..... ......... . .. . 12
4 FLOOD WARNING/CONTROL............ .,. . ...... .. .... 15
LAND USE PLANNING SERVICES .. . ........ . .. .... .. ... 17
5 PLANNING ADVISORYfTECHNICAL CLEARANCEiPERMITTING/COMPUANCE
MONITORING .... . ...... .... . 18
REGENERATION .. . . ...... ....... ... . .... . 21
6. PLANNING & IMPLEMENTATION (INCLUDES CAPITAL) .. . ...... " . 22
7 LAND ACaUISITION AND DISPOSALS ..... .... .. ....... . .25
MANAGEMENT OF PUBUC ASSETS ..... . .. ..... ..... . . .. 29
8 PROPERTY SERVICES ........ ... .... .... . .... 30
9 CA LAND MANAGEMENT . . ....... . . . ..... ......33
10 WATER MANAGEMENT STRUCTURES .. . .......36
11 BCPV INFRASTRUCTURE I . . . . ... .. . . .. . .. 38
12 BUSINESS DEVELOPMENT ......... . .. .. . . .. . .. . ... 40
WATERSHED EXPERIENCE ... . ... . ... . .43
13 RECREATION - CONSERVATION AREAS... .... . . .. ... . 44
14 BLACK CREEK PIONEER VILLAGE PUBUC USE PROGRAMS ., . .47
CORPORATE SERVICES ..... . .. . . .. .. 50
15 CORPORATE SERVICES . ... .. . .. . . ... .. 51
,
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C94
WATERSHED PLANNING
..
C95 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 . - OCTOBER 11, 1996
WATERSHED PLANNING
1. WATERSHED STRATEGIES 10 October 1996
1.1 DESCRIBE THE ACTIVITY
Watershed strategies are customized management frameworks developed to provide a
rational approach to natural systems protection, restoration, public education, recreation
and cultural and heritage planning, Specific studies and .plans are undertaken leading
directly to resource managernent activities including habitat restoration, water quality
improvements and related issues. Watershed community awareness programs are
integral to strategy implementation. .
1.2 WHY DOES IT NEED TO BE DONE?
Watershed strategies provide a integrated program for natural environment management
for now and into the future. Strategies address and establilih levels of protection.
restoration and enhancement of the natural environment; establish the desired
community benefits based on watershed resources; and plan for the maintenance of the
green infrastructure of the region.
Strategies are unique in that the resources of the region are assessed within their natural
framework, the watershed, The water and aquatic resources can only be adequately
planned for using an ecosystem, ie. watershed based approach. Terrestrial habitats
follow the valley and stream corridors, link headwaters within the region and are
integrated into this natural heritage framework, Completed watershed strategies provide
direction at all planning levels, are integrated into official plans and form th~ basis for
subwatershed planning efforts of many types and selVe as the trigger for initiating
regeneration work.
Watershed Strategies are recognized as a rationale approach to addressing the severe
degradation of the area's resources, which lea to the designation of the Toronto area
including the Etobicoke, Mimico, Humber, Don, Highland and Rouge watersheds as an
international &tea of concern within the great lakes basin, Watershed Strategies are the
basis for the coordination of efforts by all levels of government. the private sector and
communities required to restore the healthy environments desired.
The Authority's watershed strategy approach provides direct access involvement and
support of the public while maintaining the essential elements of political and public
accountability through both the planning ana implementation committees and the
Authority'li regular committees.
1.3 WHAT AGENCIES BESIDES THE MTRCA MIGHT HANDLE THE RESPONSIBILITY?
Federal & Provincial Agencies: Federal and .provincial management units are vast and
removed from local community interests and contacts. The province is moving away from
active involvement in the initiation and development of watershed strategies as it
devolves its responsibilities. Tne feaeral government is financially supportive, through
funding partnerships. of projects developed witt:lin the watershed strategy context but is
not equipped to identity. plan or undertake large numbers of essentially looal projects. In
1997 DOE will 'begin to assist in funding the development of watershed strategies as well
as in project funding in accordance with its legal agreements under the bi-natiohal Great
Lakes Water Quality Agreement to restore beneficial useS of water in the Greater Toronto
Area
2
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD C96
AND EXECUTIVE COMMITTEE MEETING #5/96
Watershed strategies developed and delivered by the provincial or federal level may lack
the inherent community based approach which can be achieved by the Authority.
Local/Regional Municipalities: Watersheds, in the Toronto area, generally transcend a
number of local and one or more regional jurisdictions. Local or regional governments
planning for their "watersheds" on an individual basis have little control on upstream
activities or downstream activities that materially affect theirresouliCes. These individual
jUriSdictions coUld entei' into a!)i'eements with adjacent and often distaht jurisdictions to
protect and or restore their resources. It is doubtful that this would be either cost effective
or provide ehhanced resource managemeht The current structure already provides a
forum for municipal interests to be served through their representation on the Authority
and watershed councils,
Local Interest Groups: Watershed non-government groups could fOtfn to address the
full range of issues core to the development and implementation of watershed strategies.
This has not been the general experiehce within the GTA area Groups may face difficulty
in raising funds, securing multi-stakeholder commitments, developing, securing and
maintaining on-going technical expertise. Current approach of MTRCA seeks to Integrate
these interests into the strategy development process achieving an efficiency through
sharing of tecflnical resources among watersfleds, This has resulted in considerable
amount of community involvement.
1.4 WHY SHOULD THE MTRCA BE THE AGENCY TO DEUVER THIS AND OUTLINE ITS
ROLE OVER THAEE YEARS? DOES THE ACTIVITY DEPEND ON OR SUPPORT
OTHER MTRCA ACTIVITY?
-The Authority's area of jurisdiction is already structured around the appropriate
ecosystem units, Watersheds and the Lake Ontario Waterfront, with a legislated mandate
under the provincial Conservation Authorities Act to provide watershed management.
-MTRCA has the expertise, information resources, and the proven ability to develop
watershed/waterfront strategies and deliver cost effective planning and implementation.
Watershed strategies are "internaliZed" within the Authority commenting and design
functions resulting in ongoing consistent implementation.
The Authority is committed to working With its municipalities, at the community level, with
bUSiness and Others to develop effective and implementable strategies.
Conclusion: !='or all these reasons it makes sense for the Authority to remain as the lead
agency for watershed planning within its jurisdiction. The goal is to complete integrated
watershed strategies for all its watersheds and the Lake Ontario Shoreline within 5 years.
As well, strategies are living documents and need to be revised and updated based on
effectiveness monitoring, new technologies and approaches, and advances in
understanding Of watershed regeneration In urban, urbanizing and rural areas,
1.5 WHAT OpnONS HAVE BEEN CONSIDERED FOR THE MTRCA TO DELIVER THE
ACnVlTY MORE COST EFFECTIVELY?
Significant cost reductIon opportunities could only come by slowing the pace of strategy
development which does not seem advisable given the expectations and the momentum
among our community, municipal, and feaera! partners, We have built On the experience
gained in the Don and Humber studies, and from local subwatershed initiatives carried
out by municipalities, such that each subsequent strategy is carried out more efficiently
3
~.
C97 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 " OCTOBER 11, 1996
than the previous one. In addition the latter watersheds are smaller or less degraded than
the Don or Humber and generally do not require as much funding.
Staff expertise is shared across strategies, for example, the Don Specialist directing the
Highland strategy.
1.6 WHAT NEW REVENUE SOURCES HAVE BeeN CONSIDERED?
Strategies are already built around contributions form a variety of sources other than
levy/grant They inClude:
-Other Provincial sources (alternative to. MNA grant)
-Federal government e.g., RAP implementation
-Private direct interests e.g.. UOI
-Ul'liversities, Colleges (in-kind, partnership)
-Data donation
-Private foundations, Corporations
-In-kind/service donations from small business, individuals, etc:.
1.7 WHAT KEY ASSUMPTIONS, STRATEGIC DIREcnONS AND SERVICE LEVELS HAVE
BEEN BUILT INTO THEPROJecnON?
Watershed Plans normally proceed through 3 Phases over a 2 year time frame:
a) State of the Watershed (SOW) Report
b) Strategy Development & Endorsement
c) Implementation and Refinement
The goal is to cornplete Watershed strategies tor all major watersheds by the year 2000.
Watersheds within RAP should receive priority over next 3 years recognizing MTRCA's
new co-implementation role.
Service level: The financial projectiC!l'Isincorporate new initiatives on the Highland,
Rouge. Outfins. and the Etobicoke/Mimico Watersheds built mostly around new sources
of funding. Work continues at a moderately expanded pace on the Oon, Humber. and the
Waterfront. In three years the Humber, Highland, and Etobicoke/Mimico strategies will be
complete and work on the others to the point where all the strategies needed for the
Metro Remedial Action Plan will have been completed.
The implementation activity will depend in part on the success of the Authority in
developing partnerships and a1terhative funding as shown, Increased staff time will be
directed at partnership development and securing funds for projects.
Ongoing revisions take place within the context of implementation
1.8 FINANCIAL PROJECTIONS
Watershed Strategies 1996 1997 1998 1999
Dan Strategy" Expenditures 257,600 265,000 265;000 265.000
-
Remedial Action Plan funding 0 10,000 10,000 10,000
Other Federal funding 0 30,000 30,000
Other Municipal, Provincial, or dcna1ions 100,000 20,000 50,000 20,000
Net Grant/Levy requirement 157,600 205;000 205,000 205.000
4
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C98
Watershed Strategies 1996 1997 1998 1999
Humber Strategy- Expenditures 313,900 280,000 280,000 280,000
Remedial Action Plan funding 0 10,000 10,000 10,000
Other Federal funding 0 20,000 20,000 20,000
Other Municipal, Provincial, or donations 100,000 30,000 30,000 30.000
H - -- -
Net Grant/Levy requirement 213,900 220,000 220.000 220,000
. .
Etobicoke-MlmicD - Expenditures 0 150,000 200,000 200,000
Remedial Action Plan funding 0 75,000 75,000 75.000
Other Federal funding 0 25,000 25,000 25,000
Other MUhicipal. Provincial. or donations 50,000 50.000 50,000
Net Grant/Levy requirement 0 0 50.000 50.000
Highland Crk- Expenditures 14.400 155,000 155,000 155,000
Remedial Action Plan funding 0 25,000 25,000 25.000
Other Federal funding 0
Other Municipal, Provincial. or donations 40,000 40,000 40,000
Ne1 Grant/Levy requirement 14,400 90.000 90.000 90.000
Rouge Strategy-Expenditures 0 10,000 10,000 10,000
Remedial Action Plan funding 0 10,000 10,000 10.000
Grant/Levy requirement 0 0 0 0
Ouffins Strategy-Expenditures 0 100,000 25.000 0
Other Provincial funding 0 100.000 25,000 0
Grant/Levy requirement 0 0 0 0
Portion in Capital - Expenditures 171,100 280,000 280,000 280,000
Remedial Action Plan funding 0 20,000 20.000 20,000
Other Federal funding 0 40,000 40,000 40,000
5
,
C99 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 .- OCTOBER 11, 1 996
Watershed Strategies 1996 1997 1998 1999
Other Municipal, Provincial, or donations 75,000 0 0 0
Capital Grant/Levy requirement 98,100 220,000 220,000 220,000
. .
Total Operating Expenses 585,900 960,000 935;000 910,000
Total Capital Expenses 171,100 280.000 280,000 280.000
Operating-Levy/Grant 457,000 515.000 565,000 565.000
Capital-Levy/Grant 25,000 220,000 220,000 220.000
1.9 KEY PERFORMANCE INDICATORS
. Measurable demonstrated improvements within watershed
- Measurable shift in understanding and stewardship
- Number of regeneration projects throughout watersheds
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C100
WATERSHED PLANNING 10 October 1996
2. RESOURCE MONITORING
2.1 DESCRIBE THE ACTlVlTY
Resource inventory activities include: field data collection; acquisition of digital and
hardcopy mapped data; effectiveness monitoring of Authority recommendations; review
and analysis of remotely sensed data sources (eg. aerial photos, satellite imagery); and
participation in external studies. Resource inventory also includes the provision of core
technical expertise to analyze and interpret data that facilitates effective decision making
for Authority policies, programs, projects, as well as traditional scientific research.
Technical expertise is fundamental in assisting our municipalities and community
partners.
. .
Specific types of resource inventory and research activities include: sediment and water
quality sampling; terrestrial and aquatic wildlife habitat assessment; documentation of
existing environmental conditions on a watershed and sub-watershed basis; monitoring
of watershed and snoreline conditions in response to changing lahd use and
development; determination of stormwater managemeht requirements; and, generation
of specific data and information in support of the Conservation Authorities Act (eg.
Natural hazards. flood, and fill regulation line mapping). Budget items related to resource
inventory and analysis must consider initial data acquisition, primary research,
information analysis, and data maintenance.
Resource inventory and analysIs activities are requirect to support all aspects of Authority
bUSIness. For example: watershed strategies require detailed environmental inventories
to establish initial environmental conditions and watershed response to strategy
implementation; the plan review function requires current mapping of environmental
resources and regulatory lines in order to assess development proposals; MTRCA
partners require technical information on the response of watersheds to land use
changes in order to develop policies and development guidelines; finance and
administration requires mapping and database information on property acquisition and -
disposal for land management and calculation of tax exemptions; and. facilities and
operations requires up to date information on Authority lands and assets in order to plan
for future development. These examples represent just a few of the many resource
inventory and analysis activities that are undertaken.
Since almost one hundred percent of the data and information collected by MTRCA is
related in some way to geography, a critical tool for resource inventory is Geographic
Information System (GIS) technology. This techf,lology provides a mechanism for
inputting, manipulating, storing and outputting spatial data and ,(inking databases of
textual information to a map base. Use 01 GIS is central to creating, maintaining and
distributing MTRCA's spatial data and Information. Our municipal and provincial
business partners have all embraced this technology and it has become expected as a
way 01 doing business.
2.2 WHY DOES IT NEED TO BE DONE?
Accurate and curteht ctata is essential to ensure watershed management decisions,
programs, and projects are developed effectively and in conjunction with municipalities
and other agencies. Technical expertise is needed in such areas as water resource
engineering, public use, terrestrial and aquatic resources, heritage, resource inventories
to ensure an effective level of service to muniCipalities, agencies and the community.
7
,
C101 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 . . OCTOBER 11, 1996
2.3 WHAT AGENCIES BESIDES THE MTRCA MIGHT HANDLE THE RESPONSIBIL.ITY?
One possible a1ternattve for meeting this demand is to tum the bUSIness over to a
combination of public agencies and the private sector. With thiS approach, muniCipalities
could become the lead agencies for collecting and holding resource management data
and Information for their respective junsdictions and the Authority could hire a pnvate
sector consultant to Interpret the data, conduct research and provide GIS services.
There are a number of drawbacks to this scenario: mUnicipalities would have to build
expertise in resource management; the consultant would have to Integrate all 01 the
information to prOVide the watershed perspective; the consultant would have to be hired
on retainer In order to address the Authority's day to day needs (probably offsetting any
cost savings realized through staff reductions); project schedules would be dependant
on the commitment of external agencies; and, the Authority would lose the extensive
watershed knowledge base that It has developed.
Resource Inventory and analysIs activities cannot be Viewed Independently from other
bUSiness functions at MTRCA. As long as the Authority continues with actIVIties such as'
watershed strategies, land acquIsition and management. land use planning, and
regeneration, there Will be a need for data, information, and research to support those
bUSinesses. Given these dependancles It makes sense for the AuthOrity to have a data
Inventory and analysIs mechanism In place.
2.4 WHY SHOULD THE MTRCA BE THE AGENCY TO DEL.lVER AND OUTLINE ITS ROL.E
OVER THREE YEARS? DOES THE ACTIVITY DEPEND ON OR SUPPORT OTHER
MTRCA ACTlVl1Y?
Currently, there is no other public or pnvate agency In the GTA that is responSible for
collecting and analysIng resource management Information within a watershed context
ThiS context IS what makes MTRCA's role critical for muniCipalities because It prOVides a
view that goes beyond muniCipal boundaries when conSidering the enVIronmental
Implications of various actiVities. It IS sensible for thiS responsibility to rest with an agency
beyond the mUnicipal structure In order to minimiZe duplication of effort and ensure
timely delivery of resource management Information In the context of natural systems as
opposed to administrative units
In some cases the focus of resource InventOries Will change and data collection will
Increase or decrease depending on the Importance of the activity that is being
supported. For example, currently no Single agency IS responSible of the Inventory of
data and Information reqUired to understand ground water resources. ThiS IS an area In
which It IS proposed that the Authonty Will expand actiVitIes. Similarly, the need to
update current flood and fill line mapping and convert to digital products has also been
Identified as being essential. ThiS IS another area In which resource Inventory actiVities
Will exoand over the next three years
As technology continues to evolve. new computer based tools (eg. remote sensing and
global positioning systems) Will emerge that are piVOtal to MTRCA's continued leadership
In the collection. creation and management of watershed resource Information. These
tools enhance the Authority's eXisting GIS and Information systems and must be
embraced In order to ensure the AuthOrity's continued success as an Information
management agency
8
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C102
2.5 WHAT OPTIONS HAVE BeEN CONSIDERED FOR THE MTRCA TO DEUVER THe
ACTIVITY MORE COST EFFECTIVELY?
It may be possible to privatize specific resource inventory functions and buy back the
services. For example, MTRCA could choose not to maintain intemal GIS and mapping
and tender the delivery of thQ$e services to a contractor who would use the Authorities
equipment to deliver products. Under such a scenario, the Authority would no longer be
responsible 10r carrying the staff resources required to address the GIS business function
but would have to commit to hiring a contractor on retainer to address day to day GIS
needs. This option would require a full cost benefit analysis to determine whether there
ate ahY true cost savings to MfRCA and our experience with the private sector indicates
that this may be a more costly option.
2.6 WHAT NEW REVENUE SOURCES HAVE BEEN CONSIDERED?
Based on funding secured in 1995 and 1996, it is antiCipated that the resource Inventory
and analysis business will be able to acquire $100,000 in special project revenue.
Soutces for this revenue would include: provincial ministries; federal departments, NGO's
and other special interest groups.
It may also be possible to generate some cost recovery through the sale of data
products, in particular hard copy maps and digital data It is anticipated, however, that
this will amount to less than 5% 01 the overall costs. In addition, resource inventory staff
could take on inventory or research projects for other agencies. It snould be recognized,
however, tnat this type of activity will increase project commitments and may detract from
the ability of staff to deliver on core Authority projects.
One other possible funding option is to charge back the costs of resource inventory and
analysis activities to all 01 the business areas that requite data and information. ThiS fee
for service approach would need to be reconciled to the conventional budget process to
ensure that 1unding is in place within each of the business areas that require services. In
addition, it would demand the creation of a very flexible section 01 core technical staff that
could react quickly to changes in demand for products and service delivery
2.7 WHAT KEY ASSUMPTIONS, STRATEGIC DIRECTIONS AND SERVICE LEVELS HAVE
BEEN BUILT INTO THE PROJECTJON?
The objective is to maintain the majority of services at current levels. However, since so
many other bUSiness activities 01 the Authority are linked to resource inventory, increases
in service delivery in other areas will impact on the need to provide data and information.
For example, i1 MTRCA chOOSes to expedite watershed strategies over the next three
years then resource inventory demands will increase accordingly. In addition, two areas
that have already been identified as expanding are flooClline mapping (update and
extension) and understanding 01 groundwater resources. In order to move these areas
forward we propose allocating funds starting in 1997 through 1999 for flood line mapping
updates and adding the funds in 199810r hiring 01 a hyClrogeologist.
9
1
C103 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 OCTOBER 11, 1996
2.8 FINANCIAL PROJECTJONS
Resource Inventory-Operating 1996 1997 1998 1999
Science /Informatlon staff 493,876 547,500 627,500 627,500
Flood line mapping consultants 80,000 80,000 , 00,000 100,000
GIS Equipment 26,500 20,000 20,000 20,000
Other Mapping & Misc. 35,150 25,200 25,200 25.200
Special Project staff 68.974 69,000 69,000 69.000
Administration 116,700 116,700 116.700 116.700
Total Expenditures 821,200 858,400 958.400 9S8.400
Archaeology Revenue InCFC 50,000 50.000 SO.OOO
Special Project 68.974 100,000 100,000 100.000
Grant/Levy Required 7S2,226 708,400 808,400 808.400
Resource Inventory-Capital I 1996 1997 1998 1999
Staff 1 1 1 .470 111 ,470 111,470 111,470
Services S8.530 58,530 58,530 58,530
0 0 0 0
Total Expenditures I 170.000 170,000 170,000 170.000
Contract
Revenue
Other
Grant/Levy Required 170,000 170,000 170,000 170.000
2.9 KEY PERFORMANCE INDICATORS
The key performance indicators are. successful prOVISion of data, Information, and
technrcal expertise to other bUSiness areas Within the Authonty; continued requests for
the prOVISion of Information to external agencies such as municipalities, federal and
prOVincial agencies, special Interest groups and consultants; continued acquIsition of
special project funding to support MTRCA projects and external partnerships; external
support for AuthOrity Initiatives and products that are supported by comprehenSive
Information, and recognition from bUSiness partners as a key resource management data
prOVider for the GTA
10
October 11, 1 996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C104
Appendix 1: Deflnlng'MTRCA Core Resource Inventory Interests
Defining Authority Intel'ests
Watershed Management Mandate Description
Resource Interests
Natural Hazards
flood plains. valley and CM . .
stream corridors
Core Mandatory (CM):
erosion prone lands CM
(shorelines and . The Authority is the agency
unstable slopes) responsible for the Identification and
management ot the resource.
Water Resources
groundwater quality CM
and quantity
Core Discretionary (CD):
surface water quality CM
and quantity The Authority shares the
responsibility tor the identification
Natural Heritage Resources and management of the resource with
other agencies.
fisheries CM
valley lands CM
habitats CD
woodlands and linkages CD
wetlands CM Non.Core (NC):
landforms CD
inland lakes CM The Authority's interests are solely in
archaeological resources CD connection with related il11pacts on
the core mandatory and core
Other Resources discretionary watershed management
resource interests.
trails CD
public use areas CD
aggregates NC
aariculture NC
II
,
C 105 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 .. OCTOBER 11, 1996
WATERSHED PLANNING
3. EDUCATION SERVICES 10 October 1996
3.1 DESCRIBE THE ACTlVlTY
Provision of overnight conservation and curriculum related educational experiences to
school groups under contract to the Partner School 'Boardsat two Fjeld Centres within
the watershed and on a fee 10r service basis to OtherSchodlBoards at two additional
Field Centres. Daytime events and programming to the pUblic and school groups at the
Kortright Centre 10r Conservation. Communication of Authority and general conservation
messages through community outreach initiatWes.
3.2 WHY DOES IT NEED TO Se DONE?
It engenders support for conservation in general, as well as specific support for the
AuthOrity and its watershed management activities by developing a knowledgable
community and encouraging individual actions aimed at conserving natural heritage
resources.
Conservation and environmental education is an integral component 01 the curriculum.
There is a need and a demand for this kind of programming and We are the logical
providers.
It provides rare opponunities for exposure to a rural setting for students and residents,
particularly from the urban core.
3.3 WHAT AGENCIES BESIDE THE MTRCA MIGHT HANDLE THE RESPONSIBILITY?
School Boards could eaCh develop, maintain ahCl operate their oWn facilities, but
development dollars for such would be scarce. School Boards with existing centres are
already finding it difficult to maintain them, and are looking to contraeting the service to
cut operational and maintenance costs.
The existing Authority Centres could be leased to one or more watershed School Boards,
but we would lose control over the program ahCl message. Privately run facilities (ie.
conference centres) coulCl develop programs designed to meet the needs 01 educational
customers, but our expertise in this area is clearly recognized by the Boards.
While there is some possibility of placing the Kortright Centre under management
agreement. it is suggested that there are no other agencies with the expertise or the
interest to do this. It may be possible to explore further public/private partnerships tor the
Kortright Centre to reduce the publicly funded component of the budget.
3.4 WHY SHOULD THE MTRCA BE THE AGENCY TO DELIVER AND OUTLINE ITS ROLE
OveR THREE YEARS? OOES THE ACTIVITY DEPEND ON OR SUPPORT OTHER
MTRCA ACTIVITY?
Field Centres: We can do it cheaper and better than anyone else:
The Authority has essentially been contracted by the watershed School Boards to
provide educational programs for over 30 yeatS on the premise that a consolidated,
regional operation is a more cost effective meahSof delivering the service than
independent and separate facilities operated by the Boards. The unique partnership
which has developed over the years has resulted in excellent programming being
delivered at the lowest possible cost to the tax paying public. Analysis 01 Authority run
Field Centres versus School Board run 1acilities indicates a substantially lower operating
cost per unit 10r Authority facilities which deliver programs 01 at least equivalent quality.
12
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C106
An investment in education today is an investment in support tor the tuture.
We need the continued exposure in the educational community to maintain support 10r
our programs and activities. Community outreach initiatives of Education 'Services staff
are a major source of public support 10r the work of the Authority. In the absence of
these initiatives, the efforts of the Authority would increasingly become invisible to the
public resulting in the diminishment of that support.
3.5 WHAT OPTIONS HAVE BEEN CONSIDERED FOR THE MTRCA TO DEUVER THE
ACTlVlTY MORE COST EFFECTlVEL Y?
A review has been initiated 01 the operation of the Kortright Oentre and staffing and
operational adjustments will be carried out next year to ~rovide for expenditure
reductions. In 1996, work was begun to integrate operations and maintenance 01 KCC
with activities carried out at Boyd Conservation Area This integration will be continued in
1997 leading to additional efficiencies. .
The Field Centres plan already incorporates a reorganization of staff responsibilities such
that overall staffing is reduced.
3.6 WHAT NEW REVENUE SOURCES HAVE BEEN CONSIDERED?
The elimination 01 programs at the Terra Cotta Conservatio!1 Area in Halton Hills has
resulted in a measurable increase in business at the Kortright Centre. It is anticipated
that, as financial pressures cause the reduction in supply of opportunities elsewhere, the
demand for our facilities will in fact increase. In addition, we will monitor the market
continuously to determine when or i1 demand shifts to day programs as opposed to the
overnight experiences currently offered in our Field Centres.
Revenues at the Kortright Centre are projected to increase by $118,100 over the next
three years. In 1997 most 01 this increase is due to higher 1ees 10r both the general
public and groups. While group programs are largely at capacity at the moment, there is
some room for increasing public attendance. Program innovations and effective
promotion will prOvide Increased revenues in subsequent years to a total 01 $10,000.
KCC will continue to pursue sponsorships to provide both revenue and in kind support.
Sine the return on these efforts is unknown, these potential gains have not been factored
into the figures below.
The Field Centres education program will Improve its cost recovery performance from the
current 95% to almost 100% by the end 011997 primarily tnrough staff reorganization.
3.7 WHAT KEY ASSUMPTIONS, STRATEGIC DIRECTIONS AND SERVICE LEVELS HAVE
BEEN BUILT INTO THE PROJECTION?
-Partner School Boards remain financially committed to Agreement Centres.
-Outdoor/environmental education remains a core component of curriculum.
-Costs to customers beyond the control of the Authority (especially for transportation)
remain acceptable.
.KCC will continue to offer high quality, entertaining environmental programs to the
public and to groups whIle operating more efficiently to reduce costs.
.Attendance will grow because of strong programs and promotion; Kortright will charge
for programs at a rate which reflects their value.
13
1
C107 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 - OCTOBER 11, 1996
3.8 FINANCIAL PROJECTIONS:
Education 1996 1997 1998 1999
Field Centres- Staff 1,21 1 ,400 1 ,1 12,100 1,072,100 1,072,100
-Other 787,800 787,800 787,800 787,800
T otaJ Expenditures 1 ,999,200 1,899,900 1,859,900 1,859.900
Operating -Revenue 1,881,300 1,884,800 1,884,800 1,884,800
-Other 0 0 0 0
Municipal Levy 117,900 15,100 (24.900) (24,900)
Kortnght Centre -General 1,071,000 1,013,300 1,011,300 1,01 1.300
-Renewable Energy 100,000 100,000 100,000 100.000
-Food 84,900 88,000 90,000 90,000
T otaJ Expenditures 1,255.900 1,201 ,300 1,201,300 1,201,300
Operating .Revenue 550.500 620,000 643.000 648,000
-Renewable Energy 100,000 100,000 100,000 100,000
-Food 94,400 103,000 110,000 115.000
Municipal Levy 511 ,000 378.300 348.300 338,300
3.9 KEY PERFORMANCE INDICATORS
Attendance levels.
Customer servIce ratings derived from surveys
Level of awareness of MTRCA as measured by exit surveys.
14
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE_ COMMITTEE MeETING #5/96 C108
WATERSHED PLANNING 10 October 1996
4. FLOOD WARNING/CONTROL
4.1 DESCRIPTION OF ACTlVlTY
Monitoring of weather and data collection to determine current watershed conditions,
allows forecasting of potential flooding, resulting in the issuance of flood messages.,
assisting in municipal emergency planning and includes communications system
requirement Also included flood warning upgrades related to municipal client
requirements. Client groups include provincial, regions, local, school boards, general
public.
4.2. WHY DOES IT NEED TO BE DONE?
This service is needed to reduce the risk to life or property associated with the natural
process 01 flooding through prediction of the location, magnitude, timing, and Impact of
potential events.
4.3 WHAT AGENCIES BESIDES THE MTRCA MIGHT HANDLE THE RESPONSIBILITY?
Alternatives might be:
Province: Would be a major change in policy for the Ministry of Natural Resources since
the task was delegated to conservation authorities. They have technical ability but the
lack 01 local knowledge will resttict efficiency/effectiveness of delivery.
Regional or local Municipalities: Would create new costs for municipalities as well as
start up training costs plus duplication across municipal boundaries. Generally,
municipalities do not have technical expertise and do not function on a watershed basis.
4.4 WHY SHOULD THE MTRCA BE THE AGENCY TO DEUVER THIS AND OUTLINE ITS
ROLE OVER THREE YEARS? DOES THE ACTlVlTY DEPEND ON OR SUPPORT
OTHEA AUTHORITY ACTlVlTY?
Flood warning actiVities have been a key role 01 the Conservation Authorities since their
inception. The MTRCA has been the lead agency in providing this critical service for our
mUnicipal partners and has constructed and maintained a variety of physical structures,
theoretical models and databases for this purpose. These activities are supported by an
extensive base of current and historical knowledge about the watersheds in our
jurisdiction. No other current agency could realistically take over these activities without a
significant transfer 01 Authority skills and information. We believe that it is more effective
and efficient to retain the function with the MTRCA where the expertise, local knowledge,
infrastructure and watershed perspective already exists. Our goal is to continue providing
these services and In consultation with our municipal clients enhancing the service to
more effectively meet their needs. A clear indication 01 the continued importance and
continuity of this activity is the commitment of provincial grant for funding 01 flood
warning activities.
Flood warning IS an Integral component of most Authority activities. For example, up to
date hydrology and hydraulic models are essential for developing flood and fill lines
which support plan review and enforcement of the Conservation Authorities Act. Data
related to flood sites is also a key part 01 Stormwater Management Strategies in land use
planning.
15
1
C109 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 . . OCTOBER 11, 1996
4.5 WHAT OPTIONS HAVE BEEN CONSIDERED FOR THE MTRCA TO DEUVER THE
ACTIVITY MORE COST EFFECTlVEL Y?
RedUCing the level of activity In 1996 willlimrt the ability to predict and advise on flooding
situations. The MTRCA is working with a Rood Warning Task Force with other
conservation authorities to ensure effiCienCies and consistency amongst authontles. ThiS
work Involves reviewing the sharIng 01 resources and maximIZIng eXlstlng capabilitIes.
Private Sector Involvement would not result in cast savings.
4.6 WHAT NEW REVENUE SOURCES HAVE BEEN CONSIDERED?
There is limited potential to generate revenues from data collected for flood warning
purposes. Modest revenue may be realized in three areas:
-Marketing expertise outsIde the Province;
- Cost recovery opportunities by working with other agencies and conservation
authorities:
- Recovering cost assOCiated with data for flood warning.
Factors that Influence revenue for flood warning are limited chents and the loss of staff
effort that would not be prOViding day to day serviCes.
4.7 WHAT KEY ASSUMPTIONS, STRATEGIC DIRECTIONS AND SERVICE LEVELS HAVE
BEEN BUILT INTO THE PROJECTION?
Service Level: Will continue WIth the current level of flood control activities (Ie.
maintenance of eXIstIng data. models, and facilitIes) and will need to modify approaches
to flood warning (usIng GIS technology) In order to support chent demands. However,
due to prOVinCial and federal downSIZing, It will be necessary for the Authority to absorb
the operating or closure costs of several stream gauging stations.
4.8 FINANCIAL PROJECTIONS
Flood Warning 1996 1997 1998 1999
Staff 259,740 259,740 259,740 259,740
Services 20,160 20,160 20,160 20.160
Equipment 6.000 12,000 6,000 16,000
Total Expenditures 285.900 291,900 285.900 295,900
Special provincial 28,300 0 0 0
Other Municipal 50.000
GranULevy Funding 207,600 291,900 285.900 295,900
4.9 KEY PERFORMANCE INDICATORS?
The key performance Indicators are: adequate prediction. warning, and reductIon of
Impact of flood events (I e minimized property damage)
16
w
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C110
. .
LAND USE PLANNING SERVICES
17
,.
C111 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 . . OCTOBER 11, 1996
LAND USE PLANNING SERVICES October 10, 1996
5. PLANNING ADVlSORY/TECHNICAL CLEARANCEJPERMITnNG/COMPUANCE
MONITORING
5.1 DESCRIBE THe ACT1VlTY
The MTRCA provides clients within the land use planning and development industry with
information, analysis, recommendations and/or approvals on various matters related to
watersheCl management including natural hazatds (flooding, erosion and slope stability),
natural heritage resources (valleylands. wetlandS; habitats. fisheries, etc.) and water
resOurces (quantity anCl quality). the MTRCA also protects and advances its property
interests. There are three key service areas, summarized as follows:
Planning Advisory
Input and review of municipal planning documents anCl infrastructure proposals, private
development applications and related studies such as subwatershed plans. General
information and advice to landowners.
Technical
Review and verification of various studies and reports that support the approval 01
specific development proposals (eg. geotechnical analysis).
Permitting
Approval/refusal 01 construction projects affecting valleylands, lakes. wetlands, rivers and
streams (including areas prone to natural hazards) pursuant to MTRCA Fill, Construction
and Alteration to Waterway Regulations and other regulations assigned through specific
partnership agreements. Enforcement of the regulation including compliance monitoring
of approved projects.
5.2 WHY DOeS IT NEED TO BE DONE?
Healthy watersheds directly cont~ibute to the social and economic health 01 communities.
Through the land use planning and development process, risks associated with natural
hazards are avoided or minimized, environmental 1eatures and functions are protected
and restored and opportunities for pUblic use anCl enjoyment of watershed resources are
planned and implemented. Land owners and decision makers also have various
statutory obligations that must be met.
5.3 WHAT AGENCIES BESIDES THE MTRCA MIGHT HANDLE tHE RESPONSIBILITY?
Both the province and municipalities have direct interests in watershed management and
deliver land use planning and development services; however, the province is reducing
its level of service to focus on planning documents and more limited permitting activities.
Municipal services cover a broader range 01 issues. There is minimal duplication of
Authority services even on matters of joint concern. Municipalities can replace specific
MTRCA prOducts and services by developing/retaining in-house expertise, retaining
consultants, relying on peer review and/or certification. These a1temative models are
currently employed to varying degrees and on a limited range 01 issues. They Cahnot
replace the full range of MTRCA services nor achieve the same cost effectiveness.
5.4 WHY SHOULD THE MTRCA BE THE AGENCY TO DELIVER AND OUTLINE ITS ROLE
OVER THREE YEARS? DOES THE ACTlVlTY DEPEND ON OR SUPPORT OTHER
MTRCA ACTlVlTY?
The Authority has a mUlti-disciplinary team.that provides integrated ~essments. There
are no "start-up" costs.
The Authority has extensive knowledge and in10rmation 01 watershed resources that is
not available elsewhere. This information is extended through other Authority business
activities such as Watershed Strategies which also expands partnership funding.
18
October 11, 1 996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD C112
AND EXECUTIVE COMMITTEE MEETING #5/96
The Authority provides analysis on a watershed basis ensuring that upstream and
downstream municipalities and residents benefit tram consistent standards,
management strategies and pUblic use opponunlties.
The Authority's services are shared by its member municipalities reducing the direct
costs to anyone agency.
The Authority's expertise and experience allows tor scoped study requirements reducing
time lines and costs 10r the proponent. .
The Authority owns and manages over 13,000 hectares of greenspace lands which is
recognized as a valuable public asset. Property interests are protected and extended
ttlrolJgh the land use planning and development process.
5.5 WHAT OPTIONS HAVE BEEN CONSIDERED FOR THE MTRCA TO DELIVER THE
ACTIVITY MORE COST EFFECTlVEL Y?
Planning Advisory -information sharing will improve to maximize value-added service
delivery through pre-screening and reduced circulations
-condominium reviews will be eliminated . ,
-variance reviews will primatily be restricted to applications adjacent to AuthOrity owned
lands
-expand our expertise and guidance pursuant to Watershed Planning initiatives (eg.
groundwater)
-increase our efforts to complete watershed resource inventories for municipal clients eg.,
PhaSe I component 01 Master Environmental Servicing Studies/Subwatershed PlahS
- assume related Provincial Plan Review responsibilities as a result of Provincial service
reductions, which will/may include all or some provincial objectives for the Rouge Park,
Oak Ridges Moraine and Provincial Policies under the Planning and Development Act.
- increase emphasis on integrating community and resource planning eg., trails, access,
etc.
Technical Clearance -develop partnership arrangements with municipalities to improve
or streamline the delivery of services for example, those related to stormwater
management associated with development applications.
Permitting -reduce and/or simplify the need for approvals and/or the approval
mechanism for "minor" works.
-develop and expand partnership agreements (like the current Don Watershed ~One-
Window' agreement) to incorporate other water-related Municipal, Provincial & Federal
regulations and its application to all MTRCA watersheds.
- increase emphasIS for land stewardship education in both approvals and en1orcement.
5.6 WHAT NEW REVENUE SOURCES HAVE BEEN CONSIDERED?
- user fees 10r regulation services will be continued and increased as appropriate. (last
adjustment March 1996). These user 1ees will not be 100% cost recovery, recognizing
municipal contributions through other sources (eg., leVy) and current legislative
constraints.
. USer fees for other services neeCl to be explored for nOn-municioal clients eg.,
development charges, general 1ees for development applications and/or 1ees for
technical clearance services only.
- an alternative to municipal levy may include a charge on water bills
5.7 WHAT KEY ASSUMPTIONS, STRATEGIC DIRECTIONS AND SERVICE LEVELS HAVE
BEEN BUILT INTO THE PROJECTlON?
-costs assume implementation 01 the efficiency initiatives outlined above.
- Construction and Alteration to Waterway Regulations to go from the current :60% to
19
,.
C113 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD OCTOBER 11, 1996
AND EXECUTIVE COMMITTEE MEETING #5/96 ..
100% coverage of all valley and stream corridors and fill regulations.
- Fill and Alteration to Waterway Regulations for the Lake Ontario Shoreline to expand to
include construction.
Key changes include the reduction of permitting staff in 1997 and an increase in
technical support staff in 1998. Financing assumes the implementation of user fees 10r
planning advisory/technical clearance services that by 1998 will support 50% of the cost
of services~ User 1ees will be established for non-municipal clients only. Key
assumptions include the finalization of partnership ag~eements between Regional and
local municipalities and GTA Authorities resulting from the transfer of provincial plan
review activities and the ability to deliver integrated planning and permitting functions
(related to the Red Tape Review).
. .
5.8 FINANCIAL PROJECTIONS
Land Use Planning 1996 I 1997 1998 1999
Planning Advisory & Technical 560,975 560,975 644,850 644.850
Clearance
Legal costs 17,500 50.000 . 50,000 50.000
I Permitting 747,205 697,205 712,380 747.205
Legal costs 17,500, . 25,000 25,000 25,000
Total Expenditures 1,343,180 1,333,180 1,432,230 1.467.055
Fees- Planning 0 175,000 347,425 347.425
Fees- Permitting 200,000 200,000 200,000 200.000
Grant/Levy 1,143,180 958,180 884,805 919.630
5.9 KEY PERFORMANCE INDICATORS
Efficiencv Indicators include:
Volume against MTRCA outcomes
Activity against service delivery time frames
MTRCA expenditures against alternatives
. client needs against services
Effectiveness Indicators include:
. MTRCA Watershed Report Cards performance measures
. Municipal Official Plan performance measures
. client needs against services
20
October 11, 1996 JOINT FINANCE AND.ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C114
REGENERATION
21
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C115 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 .. OCTOBER 11, 1 996
REGENERATION October 10, 1996
6. PLANNING 1& IMPLEMENTATION (INCLUDES CAPITAL)
6.1 DESCRIBE THE ACTlVJTY
The Authority provides expertise and technical leadership in delivering integrated
environmental restoration projects on a watershed basis. These activities support
Watershed Planning through the implementation of strategy activities such as:
- Stream rehabilitation and fisheries improvement;
- Flood control projects such as Bolton by.pass channel;
- Valley and Water1ront Shoreline Etosion Protection and slope stability works such
as tne Bellamy Ravine and Sylvan Avenue projects;
- Technical advice and assistance with respect to land stewardship issues to
private and public landowners. community groups and other pUblic agencies:
- Site remediation (soils clean-up) of environmental degraded sites such as the
former Polyresins/Domtar site in East York;
. Design, management and implementation of environmentally sensitive projects in
partnership with community groups and pUblic agencies;
- Propagation of native trees and shtubs 10r use in regeneration projects
undertaken in partnership with landowners, community groups and other
agencies;
. Development of tegional waterfront parks such as Colonel Sam Smith and
Bluffers Park.
6.2 WHY DOES IT NEED TO BE DONE?:
- Promotes sound land stewardship practices through the dispersal 01 sound
technical advice and assistance;
- Partners with community groups to design and implement regeneration projects
in scale from community tree plantings to the integrated management of multi-
year lTlulti-million dollar capital.projects such as the Sylvan Drive Erosion Control
Project;
. Int~grates environmental and pUblic safety objectives while protecting lives and
property;
- Satisfies the community and pUblic need for a healthy natural environment
thereby improving the quality 01 life.
6.3 WHAT AGENCIES BESIDES THE MTRCA MIGHT HANDLE THE RESPONSIBILITY?
Municipalities or other provincial agencies such as the Ministries 01 Natural Resources
and Environment and Energy could assume the Authority's role. However, this would
result in a less integrated and effective approach as regeneration activities would be
managed within political and administrative boundaries rather than within the ecosystem
context 01 a watershed basin. Further, budget constraints have forced provincial
agencies to focus on priorities on a broader provincial perspective wnich re-enforces the
Authority's important role as the local level partner with municipalities.
. In addition-, the integrated technical expertise provided by the Authority would need to be
replaced on a municipal or district basis. Given that there are 22 municipalities, in whole
or in part, within our watershed. the economic advantage of consolidating technical
expertise within one integrated organization is lost.
Federal environmental agencies also operate on a broad scale and rely on the Authority
to deliver community based environmental initiatives through programs such as the
Great Lakes Clean Up Fund.
22
October 11, 1 996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C116
6.4 WHY SHOULD THE MTRCA BE THE AGENCY TO DEUVER AND OUTUNE ITS ROLE
OVER THREE YEARS? DOES THE ACTlVlTY DEPEND ON OR SUPPORT OTHER
MTRCA AcnVlTY?
- Authority has the expertise, experience, and integrated skill sets required 10r
delivering quality environmental projects on a watershed basis;
. Authority works at the community level, integrating watershed and local needs;
- Only public ageney with the ability to effectively design and develop
environmental 'projects in an integrated manner on a waterst:!edbasis;
- Authority has diversity of expertise and can respond to shifts in emphasis quickly
to ensure that the maximum levei of service is proViCleCl to meet our partners
requirements.
For these reasons, it IS essential that the Authority continue to provide integrated
environmental expertise, leadership, and innovation with respect to regeneration services
to municipalities, other environmental agencies and the community.
These services support Watershed Planning through the implementation 01 strategy
actions, and depend on ~esource Inventory and Effectiveness Monitoring for
environmental information anCl data
6.5 WHAT OPTIONS HAVE BEEN CONSIDERED FOR THE MTRCA TO DELIVER THE
ACTIVITY MORE COST EFFECTlVEL Y? .
A core group of full.time experienced technical supervisors coordinate the deployment of
staff and contractors to ensure the effective utilization of resources. Where appropriate,
operations function on a seasonal basis. Further, project management techniques are
used to coordinate work schedules to maximize existing staff resources while minimizing
the need for the hiring 01 supplemental stat1. In addition, supervisors are encouraged to
enhance staff skill sets by providing on-the-job training opportunities through the active
diversification 01 job tasks.
Consideration has been given to out sourcing work to independent contractors, but our
experience has been that our standards 01 expertise and environmental sensitivity are
difficult to achieve. Contractors have been used to deliver activities related to 10rest
management, however strict screening criteria are employed in the selection 01 these
contractors. In addition, the direction and supervision of the forest management activity
is retained by staff.
6.6 WHAT NEW REVENUE SOURCES HAVE BEEN CONSIDERED?
A considerable amount of activity is already built around special funding and partnership
initiatives such as Great lakes Clean Up Fund, RAP, etc..
ConSideration is being given to contracting out well monitOred forestry activities In order
to generate additional wood sales revenue, which will offset non-revenue generating
. activities such as re10restation, the creation of fire breaks, and disease control.
6.7 _ WHAT. KEY. ASSUMPTIONS, STRA.TEGIC DIREcnONS AND SERVICE LEVELS HAVE
BEEN BUILT INTO THE PROJECTlON?
The Authority does not project a major increase or decrease in the program activities.
However,lt is assumed that our partners and the community at large will continued to
demand the implementation of integrated environmental projects on a watershed basiS.
Should a shift in emphasiS occur over the next three years the Authority has the
expertise, experience, integrated skill sets, and flexibility to respond to the requirements
01 our partners.
23
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C 117 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 . . OCTOBER 11, 1 996
6.8 FINANCIAL PROJECTJONS -
Regeneration.Planning & 1996 1997 1998 1999
Implementation
Operating- Planning & Oesign, Technical 258,000 213,900 213,900 213,900
services
-Nursery Operations 250,000 250,000 250,000 250,000
Planting & forest management 76,400 76,400 76,400 76.400
Habitat Aestcration, Fisheries, Water 612,600 602,300 602,300 602,300
qUality. Studies
Total Operating Expenditures 1,197,200 1,142,600 1.142,600 1,142,600
Operating -Revenue 441,400 460,000 460,000 460.000
-Other Provincial 410,500 400,000 400.000 400,000
Operating -Levy/Gra~t 345,300 282,600 282,600 282,600
Capital: Waterfront Regeneration 2,209,800 1.350,000 2,000,000 3,000.000
Etobicoke Motel Strip Waterfront Park 3.000,000 1,300.000 1,750,000 1,500,000
RAP Implementation 1,000,000 1,200,000 1,200,000 1,200,000
Valley & Shoreline Regeneration 1,389,800 1,200,000 1,200,000 1,200,000
Toronto Islands Erosion Control 194,500 0 0 0
Brickworks .3,000,000 1,500,000 0 0
Canada Post Remediation 1,500,000 4,300,000 350.000 150,000
Dixie Dundas Flood Control 500,000 0 0 0
Total Capital Expenditures 12,794,100 10,850,000 6.500,000 7,050,000
Capital -Revenue 1 ,025,000 1,250,000 0 500,000
-Other 3,379,000 3,240.000 1,740,000 1,190.000
-Federal 350,000 250,000 250,000 250.000
Capital -Levy/Grant 8.040.1 DO 6,110,000 4,510,000 5,110,000
6.9 KEY PERFORMANCE INDICATORS
Quantitatively
. The accomplishment 01 actions Such as: achievement of RAP objectives, increase
in forested areas, increase in length 01 rehabilitated streams, and remediation of
environmentally degraded lands.
Qualitatively
- The belie1 that our work has satisfied the public need 10r a healthy environment,
and thereby improved the quality 01 life.
24
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C118
.
REGENERATlON October 10, 1996
7. LAND ACQUISInON AND DISPOSALS
7.1 DESCRIBE THE ACTlVlTY
The Authority's Strategy For Acqusitlon and Disposal of land assets will be considered
by the Authority in the 1a11 of 1996.
Acquisition of property interests is achieved through 1ee simple. easements, deed
restrictions and stewardsnip agreements as defined by the Authority's Strategy for
acquisition and Disposal of Land Assets. Acquisition is implemented through the
Authority's Greenspace acquisition or special projects.Acquisltion and protection 01
greenspace and hazard lands is essential 10r healthy watersheds, protection of natural
heritage features and hazard lands. Fee simple is the pre1erred means to protect
greenspace. Easements, deed restrictions etc. are not as effective and have comparable
administration costs.
Sale 01 lands deemed surplus to Authority needs. Not all the Authority's land holdings
are required to maintain the Greenspace-Regional Openspace System. These lands are
reviewed with respect to their environmental significance and regional openspace
requirements. Lands not fulfilling these requirements would be sold on a systematically
strategic basis and the resulting revenues re-invested in the purchase 01 high priority
environmental significant greenspacelands, to the benefit of the river systems,
waterfront, Oakridges Moraine and'the communities. This will also eliminate the property
taxes and land maintenance costs associated with carrying these lands which do not
support Authority watershed objectives. Revenues would support acquisition and
associated essential property management services
7.2 WHY DOES IT NEED TO BE CONE?
Greenspace lands COntribute significantly to the overall health 01 our watersheds and to
the quality 01 lite within the GTA through the protection of the natural and cultural
heritage features ahCl the maintenance of the ecological relationships and 1unctions,
while providing opportunity 10r public use through linked openspace corridors.
Acquisition and protection of greenspace and hazard lands is within the mandate of the
CA Act and the policies 01 the1980 Watershed Program, Valley ahd Streal'11 and the
Greenspace Project. In the past, planning measures have not been adequate to protect
the greenspace and it IS unlikely the Provincial government will introduce legislation to
prohibit the development 01 environmentally significant greenspace lands. Changes to
the Planning Act or other legislation and regulations could be made that would prohibit
the development of environmentally significant greenspace lands.
7.3 WHAT AGENCIES BESIDES THE MTRCA MIGHT HANDLE THE RESPONSIBILITY?
a) Local MuniCipalities: Their objectives are to provide park land 10r local recreational
uses such as ball diamonds, soccer fields, play grounds etc. On numerous
occasions greenspace lands meet their Objects. The competing lahd needs 01
municipalities for other than openspace uses can cause land use changes to the
detriment 01 greenspace objectives. However, the amount 01 greehspace
acquired varies by municipality and the most environmentally significant lands
which have limited potential use would be of the least interest to the mUnicipality.
Also the local municipalities because 01 municipal boundaries may not have a
watershed perspective.
b) Regional Municipalities: The regional municipalities other than Metro do not have
a department that provide regional parks and openspace. As with Local
25
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. C119 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 .. ~ OCTOBER. 11, 1996
Municipalities, regional municipalities would be less interested in acquiring the
most environmentally significant lands and may not have a watershed
perspective.
c) Waterfront Trust: The Waterfront Trust has similar objective as the Authority.
However their mandate presently only includes the waterfront
d) Ontario Heritage Foundation: The Ontario Heritage Foundation is focused on
acquiring only provincially significant landS.
e) Watershed based groups such as Save the Rouge: These group have a
Watershed perspective and similar objective. However. they usual have very
Iimltad resources and a specific area focus.
1) Nature Conservancy 01 Canada: Their focus is national and there10re would only
consider for acquisition the most environmentally significant greenspace lands.
If the Waterfront Trust's legislation was amended to include watersheds and Oakridges
Moraine they would be the most appropriate agency to take over land acquisition. A
combination 01 the other agencies may also provide the necessary greenspace
protection on a fragmented basis.
7.4 WHY SHOULD THE MTRCA BE THE AGENCY TO DELIVER THIS AND OUTliNE ITS
ROLE OVER THREE YEARS? DOES THE ACTlVl1Y DEPEND ON OR SUPPORT
OTHER-AUTHORITY ACTlVJTY?
The Authority is presently the only agency that can provide comprehensive greenspace
acquisition requirements for its area of juriSdiction on a watershed basis. The
Conservation Authorities Act requires Provincial approval prior to land disposal which
provides additional protection to the preservation of greenspace lands.
To advocate the protection of and to acquire and protect greenspace and hazard lands in
the context of the Lake Ontario Shoreline, our Watersheds and Oakridges Moraine.
7.5 WHAT OPTIONS HAVE BEEN CONSIDERED FOR THE MTRCA TO DEUVER THE
ACTIVITY MORE COST EFFECTlVEL Y?
. Increased use 01 consultants. The Authority uses consultants for such disciplines
as survey, legal, appraisal and environmental audits. These disciplines are only
reCluired on a limited basis and therefora it is hOt cost effective to hire full time
staff for these activities. The Authority has utilized consultants from time to time
for property negotiations. However, it is rnucn more co.st effective and beneficial
to hire full time staff knowledgable about up to date Authority policies than utilize
consultants on a 1ull time basis.
. Increasing computer hardware and software will provide some additional
efficiencies in the delivery of this activity.
7.6 WHAT NEW REVENUE SOURCES HAVE BEEN CONSIDERED?
. Land donations
. Charles Sauriol Environmental Land Trust Fund
. Continue acquiring land at a nominal sum through the development process
. . Partnerwith municipalities; Special Projects - separate capital funding approved.
. sell surplus lands over time as market opportunities dictate to maximize return
over the long term
. Balance sales to meet acquisition priorities over the next 3 years
7.7 WHAT KCY ASSUMPTIONS, STRATEGIC DIReCTIONS AND SERVICE LEVELS HAVE
BEEN BUILT INTO THE PROJEC'fJON?
Objectives: The table below indicates the greenspace lands brought into public
ownership to date and the lands still outstanding as identified in the Master Plan for
26
October 11, 1 996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C120
Acquisition. The plan provides a modest base so that they can acquired at market value
as they become available. Not reflected here are other acquisitions which arise from time
to time where specific parties federally, provincially or municipally request us to
coordinate a project around a particular site.
WATERSHED TOTAL AUTHORITY OTHER LANDS %
GREENSPACE OWNED PUBUCL Y REMAINING COMPLETED
I.ANDS LANDS OWNED TO BE
LANDS ACQUIRED
Etobicoke 4,913 924 1,632 2,357 52
Mimico 1,725 99 874 752 56
Humber 34,653 16,390 2,610 15,653 55
Don 9,413 2,229 2,677 4,507 52
Highland 2,115 973 529 613 71
Rouge 7,676 2,711 1,452 3,513 54
Petticoat 635 329 3 303 52
Duffins 11,463 5,308 3,674 , 2,481 78
Carruthers 842 59 28 755 10
Waterfront 3,757 3,165 247 345 91
TOTAL. 77 ,192 32,187 13,726 31 ,219 59
Assumptions:
1) AcquisitIon 01 properties and funding levels will be determined by our ability to
raise funds through land sales, donations and partnerships. Private sector and/or
other municipal participation will be vital.
2) The Province's current review of tne revenue sharing policy does ,not result in
amendment that would not permit the Authority to retain the Provincial share of
the proceeds 1rom sales for the purchase 01 high priority Greenspace properties.
3) There are lands surplus to the Authority'S requirement that will generate funds for
acquisition. To maximize revenues based on fair market value while ensuring
compatible land uses.
27
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C121 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 .. OCTOBER 11, 1996
7.8 FINANCIAL PROJECTIONS:
Land Acq. & Disposals 1996 1997 1998 1999
Acquisition budget 9,650,000 3,000,000 3,000,000 3,000,000
Projected Land Sale 4,500,000 2,250,000 2,250,000 2,250,000
Revenue available
Other Sources: Donations, 4,350,000 750,000 750,000 750,000
Municipal, Provincial.
Federal
MuniciDal CaDital LeVY 800.000 0 0 0
2 F T.E. positions are reqUired to support thiS activity to be funded from the activity. One
pOSition IS currently funded through revenues.
7.9 KEY PERFORMANCE INDICATORS:
The area of greenspace lands acqUired.
Fulfilment of public expectations.
Sale of land assets at market value
28
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C122
MANAGEMENT OF PUBLIC ASSETS
29
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C123 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 " OCTOBER 11, 1 996
MANAGEMENT OF PUBUC ASSETS October 10, 1996
8. PROPERTY SERVICES
8.1 DESCRIBE THE ACTlVlTY
. Property management activities relating to ownership of land:
- record keeping (up-to-date property info.)
- providing up-to-date property in10rmation(intemal & external)
- public inquiries
- encroachment resolution(saJe, lease, licence)
- easements and minor sales (road widenings)
- property management agreements .
- permission to enter agreements
- delivery of administrative services related to taxes, assessment and insurance
- property acquisition services related to other Authority programs and capital
projects
. Providing insurance coverage 10r Authority land, buildings. contents, vehicles,
equipment and activities. The land management classification only includes
liability insurance.
. Reviewing and appealing, when necessary, assessments 10r Authority lands and
payment 01 realty taxes. There are four general classifications of realty taxes that
are as 101l0ws:
(a) Non revenue producing greenspace lands - the Province pays 100% grant
on the portion 01 these lands that are Provincially significant.
(b) Conservation Area lands - These taxes are paid from general revenues.
(c) Rental and Leased Properties - These taxes are recovered from the
revenues generated from the rental or lease.
(d) Municipal Management Agreement Lands. These taxes are either paid
directly by the municipality or exempt from taxation.
Mapping support from the GIS section is required from time to time for
assessment appeals and to determine which Authority land qualifies for the
ProvinCial grant.
8.5 WHAT OPTIONS HAVE BEEN CONSIDERED FOR THE MTRCA TO DELIVER THE
ACTIVITY MORE COST EFFECTIVELY?
. An alternative reviewed is sel1 insuring. Self insuring would require the
establishment of a substantial reserve to cover the Authority for major claims and
losses. as well as minor costs to manage various legal actions and minor claims.
This method is risky until an adequate reserve is established and the savings
would be minimal.
. Minimizing the Authority's costs associated with realty taxes is being achieved by
the following methods:
a) Obtain an exemption on all Authority land. Staff will actively pursue the
introduction of appropriate legislation by the Province to allow for the
exemption from taxation, 01 all Authority owned land not rented or leased
to a private party.
b) Receiving 100% grant from the Province on Provincially significant land.
Staff are actively working with the ACAO to define Provincially significant
lands in an attempt to maximize the grant.
c) Appealing 01 assessments on a majority 01 Authority lands. The initial
30
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C124
phase of this project will be completed by the end of 1996. Staff will
continue to appeal any assessments considered high on a year to year
basis as re-assessments occur.
d) More management agreements with municipalities.
8.7 WHAT KEY ASSUMPTIONS, STRATEGIC DIRECTJONS AND SERVICE LEVELS HAVE
BEEN BUILT INTO THE PROJECTJON?
Service Level:
. To minimize costs and risks and deliver services and produCts in a timely and
efficient manner;
- up-to-date mapping
- up-to-date and accessible property in10rmation
- respond to inquires in a timely manner
- satisfactory and timely resolution of encroachment issues
- delivery 01 easements, minor sales (road widenings) in efficient and timely
manner . .
- delivery of agreements in a timely manner
. To minimize costs and exposure and maximize effective insurance coverage. All
Authority buildings and contents will be reviewed and any buildings and contents
that would not be replaced in case of a loss will not be insured. The Authority will
continue its proactive risk management training of staff and regular site
inspections. Staff will continue to require indemnification agreements and
insurance from parties utilizing our lands where possible.
. Ensure taxes are paid on time and assessments are maintained at the lowest
possible amount to reduce the realty tax payments.
Taxes
. Assessment appeals will reduce Conservation Area taxes in 1997.
- That the Authority receive S20,OOO in reductions from assessment appeals in the
Regional Municipality 01 York..
Insurance
That no changes in insurance requirements will occur as a result of changes in the
Authority's activities in the next three years.
31
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C125 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 .. OCTOBER 11, 1996
8.8 FINANCIAL PROJECTJONS:
Property Services 1996 1997 1998 1999
Property Administration Staff 185,700 142.900 122,900 122.900
Enforcement 36,649 31,660 31.660 31,660
Taxes -Total Administered: Note 1 1,247,600 1,329,000 1,369,000 1,410,000
Less Conservation Area Amount (222.800) (204,000) (210,000) (216,000)
Less Rental Properties amount (282.300) (307,000) (:316,000) (325,000)
Net Taxes 742,500 818,000 843,000 869,000
Insurance - Total Administered 314,000 251 ,200 251 ,200 251 .200
-Less charges to other activities (205,500) (164,800) (164,800) (164,800)
-Net Insurance 108.500 86,400 86.400 86.400
.
Total Operating Expenses 1,073,349 1,078,960 1,083,960 1,109.960
Operating - Revenue 0 0 0 0
Operating-Levy/Grant 1,073,349 1,078,960 1,083,960 1,109,960
Note 1: The 1996 tax amount is lower because 01 the receipt of refunds relating to assessment
appeals for 1994 and 1995.
5.5 F.T.E. positions aild administration costs are attached to this activity. There are the
occasional revenue opportunities through easements and minor sales.
8.9 KEY PERFORMANCE INDICATORS:
. Delivery 01 insurance coverage at the least cost to the Authority.
. Delivery of services and products in a timely and efficient manner.
. Realty tax payable is minimized.
32
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October 11, 1 996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C126
MANAGEMENT OF PUBUC ASSETS
9. CA LAND MANAGEMENT
9.1 DESCRIBE THE ACTlVlTY
This activity includes provision 10r basic property maintenance O.e. fencing, road access,
hazard tree removal) associated with lands owned and directly managed by the MTRCA.
It also covers costs associated with land ownership that would be incurred whether or not
there was public use. These costs include taxes and insurance.
9.2 WHY DOES If NEI!D TO BE DONE?
The Authority has a legal responsibility to maintain it$ lands to a certain standard. This
legal responsibility is based on lilneed to protect the public from physical harm from
hazards and to meet the requirements of such legislation as the weed control act and
local property standards by-laws. In addition, the Authority holds, in trust for the pUblic
various assets in the form of natural areas, other lanCls and infrastructure such as
buildings and roads. The Authority has a responsibility to ensure that these assets due
not deteriorate unduly due to inadequate management or maintenance. It is therefore
important that a reasonable level 01 care for these assets be maintained.
9.3 WHAT AGENCIES BESIDES THE MTRCA MIGHT HANDLE THERESPONSIBILllY?
It is possible to place Authority lands under management agreement with local or
regional municipalities it the municipalities perceived that they would receive a net
benefit by assuming responsibility 10r a property. It is unlikely that it would be possible
to tum over all of the Authority's properties as long as th~ Authority remains the owner
because 01 the fiscal constraints 1aced by municipalities and other agencies.
9.4 WHY SHOULD THE MTRCA BE THE AGENCY TO DELIVER THIS AND OUTLINE ITS
ROLE OVER THREE YEARS? DOES THE ACTlVlTY CEPEND ON OR SUPPORT
OTHER MTRCA ACTlVITY?
The Authority should deliver basic land management because it is obligated to do so as
the land owner. The activity is linked to, and supports the Authority's recreation program.
It is, however, not dependent upon it, and must be continued even if recreation
programming is eliminated.
Conservation Area staff currently perform a number Of functiOns associated with the
needs of other sections of the Authority. These include:
. River Watch and Flood Warning System
- Snow Course Program
. Operation of ClaireviUe Cam
- Fire Suppression Program
Provision has not been made for these services under basic land management costs.
It should be noted that there are a variety of costs which are associated with land
maintenance but which are currently funded under other Sections. These would include
administration of the Safety Program, Enforcement (estimated at 15 days per year) and
support 1rom Watershed Management with regard to issues such as wildlife
management. These Items are not included in the budget estimates provided below.
33
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C127 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD OCTOBER 11, 1996
AND EXECUTIVE COMMITTEE-MEETING #5/96 ..
9.5 WHAT OPllONS HAVE BEEN CONSIDERED FOR THE MTRCA TO DEUVER THE
ACTlVlTY MORE COST EFFECllVELY?
Significant portions of the overall activity cost are fixed. This would include such items as
taxes and insurance. It may be possible to deliver some activities more cost effectively
through such means as contracting out activities. Where this proves to be the case
alternate means will be used,
9.7 WHAT KEY ASSUMPllONS, STRATEGIC DIRSCllONS AND SERVICE LEVSL$ HAVE
BEEN BUILT INTO THE PROJECTlON?
The costs outlined below are based on the 1ollowing service levels and basic
assumptions:
General
The costs outlined are based on the Authority's current inventory 01 directly managed
properties. If additional lands are purchased, or if lands currently under management
agteement revert to the Authority, costs will rise proportionately.
Taxes. $220,800
This represents the property taxes paid on lands managed directly by the Authority.
These taxes are a fundamental cost of land ownership.
Insurance. $32,000
This category covers building and fire insurance for Authority structures.
Vehicle and Equipment Costs - $46,500
These costs are 10r charge back related to patrol and maintenance 01 Authority lands.
This expenditure would include costs related to snow ploughing 01 Authority properties to
provide winter access to facilities 10r maintenance and emergency purposes. Charge
back for a minimal level 01 grass cutting has also been inclUded. The cost estimate is
based on 20% 01 the current vehicle and equipment budget.
Utilities - $39,700
Utilities costs include heat, hydro and water for workshop 1acilities, and alarms for
Authority bui.ldings. It should also be noted that area water systems, in some instances
are shared with Field Centres. rental properties and other Authority operations, These
costs have, in some instances been included in Area budgets and are assumed here to
be included as basic costs. The costs noted above represent 25% 01 current utility
expenditures.
Communications. $4,700
Communications covers radio system, telephone and mobile telephone costs associated
with patrol and land maintenance. This estimate is based on 10% of current costs.
Materials. $47,000
This item includes all materials associated with land maintenance. This would include
fencing material, salt and sand, gravel, uniforms, signs, and plant material.
. Hazard Trees. $15,000
Hazard trees are currently dealt with on a complaint basis, and the costs are included in
Area budgets, The current level 01 hazard tree management is inadequate and does not
properly address the Authority's liability exposure. This figure represents an
enhancement 01 the hazard tree program through the use of qualified contractors.
34
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C128
.
-
Labou.... 1262,000
This item covers staff time to deliver land management activities. These figures represent
6.25 full time equivalents. Time 10r labourers is estimated to be five full time equivalents
but would actually be concentrated in the active maintenance season.
Central Services. $47,300
This covers the cost 01 one trades person to be responsible 10r inftaSitucture
maintenance.
Administration. $35,000
This represents an estimate of overhead associated with the land management program.
ThiS is currently funded from a variety of sources.
9.8 FINANCIAL PROJECTIONS
I CA Land Management :1 1996 I 1997 I 1998 I 1999 ,
Staff 344.300 344,300 344,300 344,300
Other 405,700 405,700 405,700 405,700
Total Expenditures 750,000 750,000 750,000 750,000
Operating -Revenue 0 0 0 0
Municioal Levy 750,000 750;000 750,000 750,000
9.9 KEY PERFORMANCE INDICATORS
The Authority is meeting its legal obligations as a land owner and is adequately
managing its lands. There is no deterioration in the condition 01 the existing
infrastructure on Authority properties and no environmental degradation on these lands.
ThiS would be determined through periOdic inspection with resources to be applied on a
priority basis to areas 01 concern. Staff would also monitor indications that requirements
were not being met (10r example Weed Control Orders or public complaints) and would
adjust resources accordingly.
3S
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C129 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 .. OCTOBER 11, 1996
MANAGEMENT OF PUBUC ASSETS
10. WATER MANAGEMENT STRUCTURES
10.1 DESCRIBE THE ACTlVlTY
Infrastructure is the various structures, other than buildings, which the Authority owns
and maintains, such as darns, channels, dykes, and other flood and erosion control
structures.
10.2 WHY DOES IT NEED TO BE DONE?
Need to rnaintain the viability of the" structures so that they can fulfil their intended
purpose of reducing the risk to li1e & property.
10.3 WHAT AGENCIES BESIDES THE MTRCA MIGHT HANDLE THE RESPONSIBILITY?
Province: MNR has already delegated responsibility to Authorities. They no longer have
expertise to run local dams at the knowledge of local requirements.
Regional and local municipalities: we have already arranged for some sharing of simple
maintenance at some facilities and there is potential for more but in terms of system
operation or higher level maintenance affecting structural integrity the expertise is not
present. Municipal staff regularly utilize Authority expertise in relation to infrastructure
having flood & erosion considerations.
10.4 WHY SHOULD THE MTRCA BE THE AGENCY TO DEUVER THIS AND OUTLINE ITS
ROLE OVER THREE YEARS? DOES THE ACTIVITY DEPEND ON OR SUPPORT
OTHER MTRCA ACTlVITY?
We already have the expertise and the watershed perspective. It is more cost effective to
have regional delivery that transcends borders.
It is also part 01 the Authority's Provincial mandate which includes flood and erosion
control. A Detailed review is underway for the purposes 01 identifying operations and
maintenance 01 flood control structures under new provincial criteria ihe Authority has a
legal responsibility to operate and maintain dams and flood and erosion control
structures.
10.5 WHAT OPTIONS HAVE BEEN CONSIDERED FOR THE MTRCA TO DELIVER THE
ACTIVITY MORE COST EFFECTIVELY?
Private sector: We already sub-contract at the level we think is optimal.
Staffing: no full time operators. As needed only.
Maintenance: already done on priority basis only.
10.6 WHAT NEW REVENUE SOURCES HAVE BEEN CONSIDERED?
There is perhaps some limited opportunity to provide project design, construction and/or
maintenance to outside parties which has been done in the past. It is not clear it this
could be done without impacting essential functions.
10.7 WHAT KEY ASSUMPTIONS. STRATEGIC DIRECTIONS AND SERVICE LEVELS HAVE
BEEN BUILT INTO THE PROJECTION?
Status quo service level assuming that no new structures are built.
36
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C130
10.8 FINANCIAL PROJECTJONS:
Infrastructure 1996 1997 1998 1999
Staff 58.200 58,200 58,200 58,200
Other 87,300 87,300 87,300 87,300
Total Expenditures 145,500 145,500 145,500 145,500
Operating -Revenue 0 0 0 0
Levv I Grant 145,500 145.500 145,500 145.500
10.9 KEY PERFORMANCE INDICATORS
-condition 01 structures
- # 01 "emergency. repairs
- economic loss that would have occurred
37
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C131 JOINT FINANCE AND ADMINISTRATION ADVIS~RY BOARD OCTOBER 11, 1996
AND EXECUTIVE COMMITTEE MEETING #5/96
MANAGEMENT OF PUBUC ASSETS
11. BCPVINFRASTRUCTURE
11.1 DESCRIBE THE ACTlVlTY
Black Creek Pioneer Village assets are held in trust by the Authority. There is a basic
requirement for maintenance of the assets whether the Village is operating or closed.
Detailed lists of the assets include 50,000 historical artifacts of regional and provincial
significance, 42 restored buildings, 2 burial grounds, the Visitors Centre and
maintenance shop.
The only other major heritage building is Bruce's Mill. One heritage activity which needs
to be recognized is the archeological resources and associated artifacts.
11.2 WHY DOES IT NEED TO BE DONE?
Even in the event that the Village was not operating, the Authority would have legal and
ethical obligations to maintain the artifacts, many of which have ben donated on the
assumption they would be maintained by the Authority in perpetuity. While some
artifacts might be disposed 01 in accordance with Provincial museutn rules, a large part of
the collection, particularly large equipment and the buildings themselves would have to
be maintained. Uvestock, retail inventories, mOst maintenance equipment, unneeded
Office equipment and cOstumes could be liquidated.
Archeological artifacts are housed at the Royal Ontario Museum. The archeological sites
would be left in an undisturbed state. Provincial regulations require that artifacts found
be turned over to the Province. Site inventories would have to be maintained should
other uses of the sites occur.
11.3 WHAT AGENCIES BESIDE THE MTRCA MIGHT HANDLE THE RESPONSIBILITY?
a) ProVincial/Municipal Takeover
ihe Province could be asked to assume responsibility 10r the collection and buildings
since Provincial funds have been used to acquire many 01 the buildings and artifacts.
However, given the current financial situation, it is unlikely that the Province would want
to do this.
There are no other museums capable 01 assuming all of the buildings and the collection.
Some artifacts could be placed in other institutions Le. the lamp collection, but most 01
the collection is unique to Black Creek and its historical period.
Of the Municipalities. North York, Metro or Vaughan might wish to assume responsibility.
Vaughan has a heritage program and might wish to assume responsibility 10r the
buildings and lands north 01 Steeles. The North York Historical Board or Metro Parks and
Culture could be asked to consider assuming responsibility 10r the main part of the
Village.
11.4 WHY SHOULD THE MTRCA BE.THE AGENCY TO DEUVER THIS AND OUTLINE ITS
ROLE OVER THREE YEARS? DOES THE AC'tIVITY DEPEND ON OR SUPPORT
OTHER AUTHORITY ACTIVITY?
Legal obligations and ethical obligations in terms of the active solicitation 01 donations
which have been entrusted to the Authority's care in perpetuity. Similarly with respect to
arCheological resources which exist on our lands, the Authority has a legal duty of care.
Based on 1996 budget, the Village baseline costs are $875,000. In the first year 01
"mothballing", the costs would be higher due to one time only site securement such as
38
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October 11, 1 996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C132
boarding up of buildings, removal of artifacts etc. Long term storage needs would
depend on the volume of the collection that could be placed elsewhere. To store the
total collection would require 54,000 square 1eet of which 22.000 is available in the
Visitors Centre. Detailed analysis is needed.
The Village Visitor Centre is used for Authority meetings. This resource would be last
since space would be needed 10r storage of artifacts.
11.5 WHAT OPTIONS HAVE BEEN CONSIDERED FOR THE MTRCA TO DELIVER THE
ACTIVITY MO~E COST EfTECTlVEL Y
N/A
11.6 WHAT NEW REVENUE SOURCES HAVE BEEN CONSIDERED?
11 the Village ceases to operate as a museum, remaining prOVincial grant will be lost.
There would be no revenues to speak of ( perhaps some rental opportunities). Municipal
levy would be required to cover the basic costs of Mmothballing" the 1acility at
approximately the level shown In the finar.lcial projections..
One option would be to create a reserve to support the on-going cast of storage and
maintenance. 11 any of the artifacts were sold, funds would go to the reserve to sustain
the rest 01 the stored collection and the buildings. Potential sources of funds for such a
reserve would be: transfer from existing reserves no longer needed, i.e. vehicle and
equipment: one time transfer from land sales; one time contribution from municipalities
11.7 WHAT KEY ASSUMPTIONS, STRATEGIC DIRECTIONS AND SERVICE LEVELS HAVE
BEEN BUILT INTO THE PROJECTJONS?
The objective is to achieve stable, cost effective storage and protection 01 buildings and
artifacts.
Assumptions: That the Authority's Municipal funding partners and the Province are not
interested in assuming responsibility and no acceptable institution can be found to
assume responsibility for the entire Village.
-Archeological artifacts continue to be stored at the RO~ at no cost: inventory of sites
can be maintained by existing 1unded staff.
11.8 FINANCIAL PROJECTIONS
I Artifacts I 1996 I 1997 I 1998 I 199~ I
Staff 357,000 357,000 357,000 357,000
Other 518,000 518,000 518,000 518,000
Total Expenditures 875,000 875,000 875,000 875,000
Operating -Revenue n/a n/a n/a n/a
Municipal Levy 875,000 .875.000 875,000 875.000
11.9 KEY PERFORMANCE INDICATORS
. Sate, cost effective storage; no deterioration 01 collection; buildings maintained at
current level 01 repair; insurable; placement of artifacts in Mgood home" as time
and opportunity permits.
39
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C133 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 .. OCTOBER 11, 1996
MANAGEMENT OF PUBUC ASSETS
12. BUSINESS DEVELOPMENT
12.1 DESCRIBE THE ACTIVITY
Rental of Authority properties and land to generate revenue used to support corporate
programs.
. Rental. generally maintains current use (ie: house. agriculture) and is considered
to be an interim use until full Greenspace potential is realized
. Special Agreement (lease) - generally represents a compatible resource based
use (Public Use Strategy) and a change in current land use or a lease designated
for lands deemed surplus to the Authority's needs
12.2 WHY DOES IT NEED TO BE DONE?
Rental properties generate net revenue to the Authority to support watershed activities.
When the lands are needed 10r consetvation purposes. rental homes are demolished and
land leases terminated. Until that time, there is a dUty 01 care which is accomplished
without cost.
The need for new revenue drives special agreement leases.
12.3 WHAT AGENCIES BESIDES THE MTRCA MIGHT HANDLE THE RESPONSIBILITY?
Lands are placed under agreement with municipalities. Rental properties ate tumed over
to municipalities where it is appropriate to do so. In Metro Toronto, leasehold properties
are routinely turned over to Metro as part of the Managemem agreement I.e. Bluffers
Park.
12.4 WHY SHOULD THE MTRCA BE THE AGENCY TO DEUVER THIS AND OUTLINE ITS
ROLE OVER THREE YEARS? DOES THE ACl1V1TY DEPEND ON OR SUPPORT
OTHER AUTHORITY ACTlVITV:?
The objective is to generate revenue. These are our lands and the Authority will partner
with others as long as our objectives are met in con10rmity with stated policies.
12.5 WHAT OPTIONS HAVE BEEN CONSIDERED FOR THE MTRCA TO DELIVER THE
ACTIVITY MORE COST EFFECTIVELY?
Rental properties are managed cost effectively. When costs exceed revenues, for
residential dwellings, the dwelling is demolished and the lands declared open space to
minimIze tax and insurance and maintenance.
Lease opportunities are handled by the Business Development Officer with support 1rom
a variety of staff. Contract and consultants are em~loyed where special expertise is
needed to minimize overhead. Wherever 1easible, special agreements are structured so
that the proponent pays most of the costs.
12.6 WHAT NEW REVENUE SOURCES ARE BEING CONSIDERED?
See above
12.7 WHAT KEY ASSUMPTIONS. S1'RATEGIC DIRECTIONS AND SERVICE LEVELS HAVE
BEEN BUILT INTO THE PROJECTION?
Drastic reductions in prOVincial and municipal levy have increased the urgency of utilizing
every reasonable opportunity to generate additional revenue. The goal is to generate by
40
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October 11, 1 996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C134
1
1999 an extra $250,000 ahnually from lease types of arrangements at appropriate sites in
our land base. A number of possibilities are under consideration but it is anticipated that
the most likely scenarios are for profit recreational activities along the lines of driVIng
ranges, electric go-karts, sports complexes, indoor/outdoor basketball facility, or similar
uses. They would likely be developed with a small portion of a site having a higher
intensity commercial use ~uch as a club house or restaurant.
. Assumptions: In order for any proposal to be seriously pursued there needs to be
resolution on the issues of which of our sites the Authority members will accept such
development on and what the acceptable uses are. Delays will imj)act the realizatiOn Of
the projected revenue,
It is also assumed that the Province will continue to permit the Authority to use revenues
form long term leases to offSet costs 01 other Authority programs.
12.8 FINANCIAL PROJECTIONS: -
RENTALS 1996 1997 1998 1999
Revenues 650,000 650,000 650,000 650.000
Expenditures 458,000 464,000 464,000 464.000
Net (Levv Reduction) 192,000 186,000 186,000' 186.000
-
SPECIAL AGREEMENTS 1996 1997 1998 1999
(Leases)
REVENUES: 470.000 520,000 620,000 720.000
Expenditures:
Related Legal & 70,000 80,000 90,000 100,000
Property costs
Development Staff costs 84.875 84,875 84.875 84,875
Net revenue: 315,125 355,125 445.125 535.125
Reserve contribution 44.700
Net amol,lnt available to 270,425 355,125 445,125 535,125
reduce levy/grant
2 F.T.e. positions attached to the actiVity and are offset by the revenues.
12.9 KEY PERFORMANCE INDICATORS:
Market value is achieved for specified use. Maximization of revenue potential.
41
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C135 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 . OCTOBER 11, 1996
WATERSHED EXPERIENCE
43
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD C136
AND EXECUTIVE COMMITTEE MEETING #5/96
WATERSHED EXPERIENCE
13. RECREAnON - CONSERVAnON AREAS
13.1 DESCRIBE THE ACTlVJTY
Provide regional outdoor recreational opportunities to approximately 550,000 visitors a
year from across the watersheds. Consists of a variety of facilities and programs which
support activities enhanced by the greenspace setting including hiKing, camping,
swimming, fishing and picnicking. Also provides regional tourism activity in connection
with major seasonal events such as rTIaple syrup 1estivals, summer music concerts and
1a11 arts and cratts 1airs.
13.2 WHY DOES IT NEED TO BE DONE?
- Increases awareness.of cultural and natural heritage resource~ 01 the watershed by
drawing visitors from urban to rural settings.
- Provides a setting and facilities for social interactions and physical activity which
contribute to overall health and well being 01 the community.
- Provides an efficiently run parks system 10r the ,Regions ata 'low ,net cost.
- Engenders support for the Authority and its watershedmanagemei'lt activities by
providing the pUblic with access to lands it has invested in.
13.3 WHAT AGENCIES BESIDES THE MTRCA MIGHT HANDLE THe RESPONSIBIUTY?
Provincial Parks
Many of the activities and facilities in Conservation Areas are similar to those found in
Provincial Parks. The demand for servIces currently met in the Areas could be
trans1erred to Provincial Parks. The supply of day use opportunities in ProvinCial Parks is
too distant from the GTA market to expect that customers will voluntarily transfer the
demand. It is not a realistic option 10r the Provincial Park system to expand by
assimilating the Conservation Areas in the GTA.
Regional Parks
Within Metro, certain activities currently experienced in Conservation Areas could be
accommodated in the Metro Parks system. Outside 01 Metro, the !=legions 01 York, Peel
and Durham could establish and fund individual Regional Parks systems based on the
land holdings 01 the Authority. The creation 01 new individual Regional Parks systems
outside 01 Metro would constitute a major progratn expansion tor Regional government
which would be vigorously opposed. Even i1 it were to occur, the duplication of
management overhead in each 01 the Regions would 'cause the sum of service delivery
costs in the watershed to ~ise far above what is currently experienced with the Authority
assuming that function. In addition, the AuthOrity's personnel practices, including its
non-union status, constitute a substantial source of economy not available to the
Regions.
Local Municipal Parks Departments
Authority lands could be leased to the local munICipality in which they are situated and
operated by the local parks departments. The capability 01 local parks departments varies
widely across the watershed and the 'ac:k of financial resources 01 some local
municipalities would, in some Instances, prevent that muniCipality from assuming the
additional costs 01 managing Authority Conservation Areas as parks. In 1act, assuming
Authority properties would, in some cases, increase the inventory of municipally
managed lands several fold. Where local municipalities would be agreeable to assuming
management of Authority lands, the properties transferred would cease to be viewed as
contributing to regional objectives and Authority watershed management objectives
would no longer be a priority.
.
44
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C137 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD OCTOBER 11, 1996
AND EXECUTIVE COMMITTEE MEETING #5/96 ..
Transferring Conservation Areas to local municipalities is. however, appropriate for some
Authority properties, especially those in urbanized areas which experience significant
local use. The possibility of placing properties under agreement should be explored with
local municipalities on a case by case basis.
13.4 WHY SHOULD THE MTRCA BE THE AGENCY TO DEUVER ~IS AND OUTUNE ITS
ROLE OVER THREE YEARS? DOES ~E ACTJWTY DEPEND ON OR SUPPORT
OTHER MTRCA ACTlVlTY?
The Authority, because of Its watershed jurisaiction is able to maintain a regional
perspective and offer economies of scale in its recreation operations. In addition, as
noted above, the Authority's non-unionized work10rce and unique combination of staff
expertise and skills provides the flexibility and resources to manage its lands efficiently
for public use.
The Authority should retain ownership and control of its parks. Where commercial
opportunities exist, the Authority will develop those opportunities on its own or in
partnership with the private sector in order to generate net operating profits which can be
applied against non-revenue producing programs desired by the public, and land
maintenance responsibilities.
While financial considerations will be important in any decision making process, the
extent to which individual parks contribute to regional park objectives will be considered
as well. Criteria will be established to distinguish between regional and local parks.
Where local municipalities have the capability and interest in entering into management
agreements for local parks, we will begin discussions immediately.
13.5 WHAT OPTIONS HAVE BEEN CONSIDERED FOR THE MTRCA TO DEUVER THE
ACTIVITY MORE COST EFFECTIVELY?
This plan reduces expenditures by moving to a more seasonal operation, placing staff
resources where and when they are most needed. Beyond this, contracting out
maintenance activities will explored and whete potential savings are identified, tendering
will occur. Full cost accounting principles will be applied in assessing where
opportunities exist and, where 1easible, employee tenders will be encouraged.
Certain components of the Conservation Areas facilities and programs could be leased to
private, profit oriented Interests (ie. CampgrounCls). Short 01 turning all or part of park
operations over to private operators, the Authority could remain as park operators but
certain maintenance functions currently carried out by Authority staff could be contracted
out to private suppliers (ie. Grass cutting, cleaning).
Private sector operators could only be viewed as an alternative to Authority operations for
those aspects of the Conservation Areas programs that produce or could reasonably
produce a profit. Most aspects 01 any public park operation do not lend themselves to
...commercialization. The Authority should however, investigate those instances where
a1temate service delivery modes are feasible.
13.6 WHAT NEW REVENUE SOURCES HAVE BEeN CONSIDERED?
Program generated revenues are projected to grow from $1.9 million to almost 52.6
million over the three year perrod through expanCled retail opportunities, fee increases,
and new program offerings. Please refer to the Financial table.
4S
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C138
13.7 WHAT KEY ASSUMPTIONS, STRATEGIC DIRECTIONS AND SERVICE LEVELS HAVE
BEEN BUILT INTO THE PROJECTJON?
Maintain 546,000 attendance level in the short term and grow attendance in the longer
term proportionate with population growth in the market area.
Service levels will be mai~ned during peak periods at the Authority's most active sites.
Expenditure reductions and consequent reductions in full time staffing will !="eate service
level reductions in terms of curtailed Areas operations during the winter, spring and fall,
and reduced levels of maintenance on less active properties.
- Customer resistance to increased fees is not excessive.
. Manageable adverse reaction by community to increased activity levels in Conservation
Areas.
- Various planning controls do not hold up capital improvements required to provide
revenue generating services.
- Core staff available to plan, develop and implement new initiatives.
13.8 FINANCIAL PROJECTIONS
Recreation 1996 1997 1998 1999
Expenditures 2,918,200 2,678,000 2,678,000 2,678,100
Base Revenue 1,863,300 1,863,300 2,329,400 2,429,400
Added: Fee Increases 267 ,500
Camping 100,000 25,000 20,000
Angling 15,000
Food & Misc. 31,200 6,000
Special Events 52,400 75,000 100,000
Revenue Total 1 ,863,300 2,329,400 2,429,400 2,555,400
Levy requirement .1,054,900 348,600 248,600 122,700
13.9 KEY PERFORMANCE INDICATORS
- Attendance and revenues adjusted to factor in effects of weather and operating season
length
- Levels of awareness of MTRCA as measured by exit interviews.
. Customer service ratings derived 1rom visitor surveys.
46
t
C139 JOINT FINANCE AND ADMINISTRATION ADVIS~RY BOARD OCTOBER 11, 1996
AND EXECUTIVE COMMITTEE MEETING #5/96
WATERSHED EXPERIENCE
14. BLACK CREEK PIONEER VILLAGE: PUBUC USE PROGRAMS
14.1 DESCRIBE THE ACTIVITY
Operation of IMng museum which is a regionally significant tourist attraction drawing
approximately 200,000 visitors a year. Based on a collection of Provincially significant
cultur~ heritage resources including 45 heritage structures, over 50,000 artifacts and the
original homestead of an early pioneer family in the region. Management and
interptetatlon 01 these resources in order to educate the public about the significance of
their cultural heritage as well as the impact of natural resources of the nineteenth century
on settlement patterns and the economic development of Canada
14.2 WHY DOES IT NEED TO BE DONE? . .
-Increases awareness 01 cultural and natural heritage resources in the watershed and the
connection between the two.
- Preserves cultural heritage assets which typify pre-Ccnfederation Canada and which
were relocated from throughout the region .prior to their potential destruction by
development pressures.
- Creates economic spino1fs through its contribution to tourism in the region.
14.3 WHAT AGENCIES BESIDES THE MTRCA MIGHT HANDLE THE RESPONSIBILITY?
Options could include: Metro Parks and Culture, The City of NOrth York, Volunteer Board
01 Directors independent 01 the MTRCA or any municipality, The Conservation
Foundation of Greater Toronto. or private profit-oriented operator.
The BCPV Business Plan Subcommittee 01 the Authority recently conducted a detailed
review 01 alternative operating options such as privatization, an independent operating
body, other agencies under management agreement, and status quo. It rejected
alternative operating models which involved independent Boards or private operators. In
each case. it was judged that whatever short term financial benefits might accrue from
these models were negated by longer term impacts to the resources, negative
implications to the Authority, or viability of the operation. Operation by other agencies
under management agreement were also rejected because 01 substantially higher cost.
With respect to Metro Parks and City of North York, previous studies of the issue have
revealed that operation of BCPV would result in a substantially higher overall cost than
under MTRCA.
Operation as a separate entity with a volunteer Board 01 Directors independent of the
Authority or any municipality risks viability, particularly in light 01 time and legislation
reqUIred to obtain charitable status. The Conservation Foundation 01 Greater Toronto
could assume responsibility for the operation of the facility but such a move would put at
risk the support the Foundation provides to MTRCA programs, which is neither desirable
nor productive. The site could be turned over to a private, profit oriented operator. but it
is unrealistic to expect that a private operator could generate suffiCIent revenues from the
facility to create an adequate return on investment if capital improvements to support
operations and maintaJn the heritage aspects 01 the property are included. Short term
gains. mining 01 the asset, and destruction 01 the now healthy facility would be the likely
result.
47
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD C140
AND EXECUTIVE COMMITTEE MEETING #5/96
14.4 WHY SHOULD THE MTRCA BE THE AGENCY TO DEUVER THIS AND OUTLINE ITS
ROLE OVER THREE YEARS? DOES THE ACTIVITY DEPEND ON OR SUPPORT
OTHER AUTHORITY ACTlVlTY?
The Authority represents a mechanism 10r facilitating the imer-regionalparticipation
which is required. The resources managed by the Village came originally from a wide
geographic area and today are visited by people from an even wider area. The many
benefits of operating the Village extend to communities 1ar beyond the borders of either
Metro or North York and those communities in the region should contribute to its
preservation and interpretation. As a minor complication, some of the site is actually
located in the City 01 Vaughan which would require Metro or North York to maintain
facilities outside their borders.
Revenue generating opportunities will be aggressively pursued and past curatorial
restrictions to new activities will be reduced in order to assist. The underlying heritage
value 01 the assets will, however, continue to be respected in recognition 01 their
importance to maintaining the authenticity 01 the experience offered.
BCPV also engenders support 10r the Authority and its watershed management activities
by providing a high profile facility and program to a wide audience.
14.5 WHAT OPTIONS HAVE BEEN CONSIDERED FOR THE MTRCA TO DELIVER THE
ACTIVITY MORE COST EFFECTlVEL Y?
Components of the operation 01 the Village could be contracted out to private suppliers
(ie. 100d services, maintenance, grass cutting, cleaning). There may also be opportunities
to reduce expenditures by contracting out certain management functions which will be
explored as they are identified.
14.6 WHAT NEW REVENUE SOURCES HAVE BEEN CONSIDERED?
Site generated revenues from admissions, parking fees etc. will increase gradually over
three years. New events and activities such as the Hot Air Balloon exhibit and a Dinner
Theatre will yield new sources of revenue. FOOd Service net retum is also projected to
improve substantially with the aggressive marketing 01 special functions and offering a
new venue at the Patio. Revenue from membership program will grow significantly as will
corporate sponsorships and marketing partnerships. An increase in admission charges is
projected 10r 1998 and for parking fees in 1999. The net effect will be that the public use
aspect of the operation will be self 1unding within three years.
Fundraising efforts in support 01 both capital and operating needs for the Village will be
enhanced through the development of a distinct fundraising arm, dedicated solely to
those needs. Volunteers from the community will be central to the success of this
initiative.
14.7 WHAT KEY ASSUMPTIONS, STRATEGIC DIRECTIONS AND SERVICE LEVELS HAVE
BEEN BUILT INTO THE PROJECTION?
.1996 1997 1998 1999
Attendance: 180,000 192,000 194,000 196,300
The 100,000 paying adults included in the 1996 base are targeted to increase by 8,000 in
1997 and 2,300 in 1999 as a result 01 new attractions like the Hot Air Balloon exhibit and
effective targeting 01 markets. Starting in 1997 a new summer program initiative is
projected to add 2,000 student visits with a further 2,000 visitors attending a new dinner
theatre venue. Expenditure changes in the projection relate to the costs of the new
48
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C141 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 . - OCTOBER 11, 1 996
programing and development needed to generate the operating revenue and
sponsorships.
A key objective is to have well maintained and preserved physical assets that will be
attractive to visitors and generate revenue that can be used to carry out our curatorial role
at a level better than the bare minimum.
Assumptions:
- Customer resistance to increased 1ees is not excessive.
- Effective fundraising committee established and operating in Year 1.
- Capital improvements to patio and Village buildings in support 01 revenue generating
initiatives are carried out in time for the 1997 operating season. Estimates are $50 -100
thousand for the dinner theatre retrofit, and SSQ..80 thousand for the patio enclosure.
Corporate sponsorship to underwrite these costs are being actively pursued at this time.
- Costumed interpretive staff are present in approximately current numbers.
14.8 FINANCIAL PROJECTIONS:
BCPV: Public Use Programs 1996 Base 1997 1998 I 1999
expenditures 3,137,500 3,447,200 3,613,200 3,836,200
Revenue
Admissions/Parking 637,500 726,000 780,000 800,000
Education program 242,100 250,000 266,000 294,000
Retail Sales / Food 1 ,266,900 1,488,000 1,548,000 1,628,000
Memberships/Sponsorships 545,900 535,000 670,000 745,000
Events, Facilities & other 106,800 178,000 223,000 243,000
Revenue Total 2,799,200 3,1n,000 3,487,000 3,710,000
Provincial: Museum Grant 220,200 200,000 200,000 200,000
Levy requirement 118,100 70,200 -73,800 -73,800
14.9 KEY PERFORMANCE INDICATORS
- Attendance and revenues Interpreted in context of weather and length of operating
season.
- Customer service ratings derived from visitor surveys.
- Levels of awareness of MTRCA as measured by exit interviews.
- Long term preservation of cultural heritage assets.
. Level of corporate and individual donor support attracted.
49
October 11, 1 996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C142
.
CORPORATE SERVICES
50
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C143 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 OCTOBER 11, 1996
CORPORATE SERVICES
15. CORPORATE SERVICES
15.1 DESCRIPTION OF ACTIVITY
Corporate Services includes internal activities and support services which allow for the
efficient delivery of the Authority's programs. The main activities are:
Management:
The office of the CAO and the three divisional directors, together with secretarial support
are grouped under this category.
Corporate Secretariat:
Includes Authority members and staff support directly related to the conduct of meetings
and for the preparation of agendas and minutes.
Human Resources Management:
Human resources management encompasses recruitment and compensation; staff
training and development; performance management; organizational planning and
auditing; legal: health and safety.
Communications:
Communications is an internal support service provided to all business units. It consists
of a variety of activitIes aimed at increasing awareness of and support for Authority
objectives.
Information Technology:
The information technOlogy group provides the following services: systems acqUISition,
systems planning, Local Area Network support, business software application support,
hardware support, systems analysis, systems training, systems security, Private Branch
Exchange (PBX) maintenance. Long Distance management, Voice Mail support,
installation, maintenance, and Automated Attendant design and support.
Office Services:
Office services contribute to the efficient operation of the Authority's main office.
Included in thiS category are:
Equipment - purchases, rentals and maintenance
Supplies . computer supplies, stationery, etc.
Services - printing, courier, postage
Utilities - telephone, hydro, gas, water
Building\Grounds . supplies. security, maintenance contracts
Lunchroom - head office lunchroom operation
Financial Services:
Includes budget, accounting, financial management, banking and audit services. Also,
includes the costs of related computer systems. Interest earnings on cash flow balances
are associated with thiS category.
15.2 WHY DOES IT NEED TO BE DONE?
N/A
15.3 WHAT AGENCIES BESIDE THE MTRCA MIGHT HANDLE THE RESPONSIBILITY?
Many of the individual services are contracted out. Ultimately, the Authority has
-responsibility for these services and cannot divorce Itself totally. A special task force of
GTA conservation authorities staff is looking at ways to integrate some corporate
services. This group will report by year end.
5l
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD C144
AND EXECUTIVE COMMITTEE MEETING #5/96
15.4 WHY SHOULD THE MTRCA BE THE AGENCY TO DEUVER THIS AND OUTLINE ITS
ROLE OVER THREE YEARS? DOES THE ACTIVITY DEPEND ON OR SUPPORT
OTHER AUTHORITY ACTlVlTY?
N/A
15.5 WHAT OPTIONS HAVE BEEN CONSIDERED FOR THE MTRCA TO DEUVER THE
ACTlVlTY MORE COST EFFECTlVEL Y?
Among many initiatives:
. contracting out I.e. maintenance, cleaning, surveys, appraisals, computer
programming and some maintenance, security, telecommunications
maintenance, legal services, some printing, sp.ecialized human resources needs
. shared purchasing with the Province and municipalities to achieve economies 01
scale
. use 01 specialized consultants to advise on technical changes that can result in
savings I.e. GST
. investment in new technology to automate processes wherever 1easible
. regular review of internal processes to determine needs and eliminate
redundancies
15.6 WHAT NEW REVENUE SOURCES HAVE BEEN CONSIDERED?
The only significant revenue source is interest earnings.
15.7 WHAT KEY ASSUMPTIONS, STRATEGIC DIRECTIONS AND SERVICE LEVELS
HAVE BEEN BUILT INTO THE PROJEC'110N?
The service level objectives of corporate services 10cus on the people we employ,
ensuring they are provided a safe work environment, tools and information to effectively
carry out their responsibilities, policy and strategic direction in an environment which
fosters positive public and political support. A key assumption is that, on balance, there
will be no significant change in the volume 01 work undertaken within the various
business units 01 the Authority. Specifically, the service level objectives include:
. To plan strategically in times 01 diminishing resources
. Continually reassess programs to ensure they are relevant
. Create a work environment which attracts highly skilled and motivated employees
. Administer a system to effectively collect and report financial in10rmation
. Provide a safe and comfortable work environment
. Provide staff with effective technological tools as part of our information systems
strategy
. Deliver a communications strategy which demonstrates we deserve the
confidence and funding sUPP<<;,rt 01 our. traditional funding partners while seeking
new sources of revenue and which demonstrates accountability to the
community, government, and others who contribute financially or otherwise have
an interest in the work 01 the Authority
. Deliver effective performance measUrement
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If major changes occur in the businesses supported by Corporate Services, there will be
impact i.e. it volume 01 transactions diminishes, need for services will drop
proportionately.
52
,
C 145 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 .- OCTOBER 11, 1996
15.8 FINANCIAL PROJECTJONS Updated Sept.26196. Fix roundinQ
Corporate Services 1996 1997 1998 1999
Information Technology 205,200 273,200 243,200 243.200
Financial Services 502,200 506,600 507,100 507.600
Office Services 555,300 554,400 547,100 549,400
Human Resources / Safety 225,000 226,500 229,000 234.000
Communications 336,550 311,450 311,450 311.450
CAO / Divisional Management & Support 616,375 616.375 616.375 616.375
Corporate Secretariat 202.400 189.800 197.800 201.300
Total Operating Expenditures 2,643,025 2,678,325 2,652.025 2,663.325
Revenue 350,000 350.000 350.000 350.000
Levy/Grant Requirement 2,293,025 2,328.325 2.302.025 2.313.325
Capital
Head Office Renovation 450,000 50.000 50.000 50.000
Total Capital Expenditures 450,000 50.000 50.000 50.000
Capital -Revenue 0 0 0 0
-Other 450.000 50.000 50.000 50.000
Capital -Levy/Grant 0 0 0 0
15.9 KEY PERFORMANCE INDICATORS
Corporate services as a proportion of total Authority Capital and operating expenditures
contInues to be less than 7%.
IndiVIdual services will have specific indicators.
53
October 11, 1996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITT~E Mf:ETING #5/~_6 C146
SECTION II - ITEMS FOR EXECUTIVE COMMITTEE ACTION
RES. #F21/96 - 1996 FINANCIAL PROGRESS REPORT NO.1
RES. #8132/96 - This Financial Progress Report describes year-to-date results as of
September 1, 1996.
Moved by: Patrick Abtan
Seconded by: Margaret Black
THE BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE THAT 1996 Financial
Progress Report No.1, dated September 1, 1996, be received. . . . . . . . . . . . .. CARRIED
BACKGROUND
As part of the Authority's ongoing financial management program, staff provide regular
financial progress reports describing activities to date as measured against the 1996
approved budget. .
The Board usually receives a financial progress report in June and a second report in
September. The need to devote staff time to the Business Plan precluded having a report
available in June. A final report will be prepared following year end.
ANAL YSIS
Comments by staff explaining significant variances are included in the text of the Financial
Progress report. The first page of the report identifies in summary form, the significant
variances.
;
C147 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96" OCTOBER 11, 1996
The Report projects a year end operating deficit of $ 207,100 and a capital deficit of
$35,000. Staff will be reviewing closely expenditures required to year end to determine
where reductions can be achieved. Also, there are a number of revenue producing events
scheduled between now and year end which may prove more successful than the
conservative projections now indicate. Accordingly, there are opportunities to reduce the
projected deficit.
The $ 207, 1 00 projected operating deficit represents about 1 % of the total operating
budget. If this projection proves accurate, the Authority will have the option of carrying
the deficit into 1997 or applying reserves against eligible expenses to balance the budget.
At the end of 1995, the Authority had a cumulative deficit of $64,806.
Report prepared by:
Ralph Kofler, Ext. 274
For information contact:
Jim Dillane, Ext. 220
October 11, 1 996 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 C148
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OeERA TINGANIl.CAP-IT ALBUDGET.SUMMARY. Oz
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A $242.1 thousand corporate deficit is projected consisting of a $207.1 thousand operating deficit and a $35.0 thousand m-
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deficit in the capital program. The shortfall is almost entirely attributable to slower than hoped for progress In achieving the C}>
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$500.0 thousand corporate and membership revenue built into the 1996 BCPV budget. If not for this item there would have -n
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applying reserve lunding, or by simply carrying lorward a delicit. ~o
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OP-ERA TlNG.BUDGET 25
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FINANCE AND ADMINISTRATION I CAO'S OFFICE :tt}>
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Net expenditures are projected to be $58.3 thousand below budget almost entirely allributable to extra interest revenue en
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WATERSHED MANAGEMENT :0
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Net expenditures are projected to be $6.4 thousand under budget.
An under expenditure is projected for Plan Review of $51.4 thousand attributable to gapping. Budgeted revenue of $60.0
thousand in Resource Science relating to some specialized environmental engineering work is not expected to be obtained.
0
The balance of additional expenditures and revenues, particularly in Environmental Services and Watershed Strategies, relate to n
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Special Projects for which additional rehabilitation, planting, and plant material costs have been incurred where offsetting 0
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revenue has been received. The majority of our Special projects are in this division and fall ;lIto two categories: m
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11 Employment Programs are government sponsored, job-creation programs. .....
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2) The Non-Employment Programs relate to work the Authority undertakes as a result of special funding bacoming available <0
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Major projects in 1996 are Environmental Services (Rehabilitation & Planting), Fisharies Plans, Water Ouality Improvement )>-
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Programs, Habitat Improvement Program, Summer Experience Progrem and the Environmental Youth Corps Program. 0-1
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Net expenditures are projected to be $286.8 thousand over budget. If not for the corporate sponsorship short.fall discussed in cn
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the BCPV section below, this would have been a $33.2 thousand surplus mostly attributable to gapping for the Director ~Z
position. nO
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Conservation Areas have had a good year exceeding the revanue target by $68.8 thousand as a result of the maple syrup 3:0
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program, camping at Claireville and Albion Hills, and special avents like the Downhome Festival. Expenditures are projected to -Z
exceed budget by $1.15.6 thousand as a result of tha new special event costs and maintenance items. The modest deficit is =1-
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attributable to some un budgeted termination costs and writing off. some obsolete inventory. m-l
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1996 is expected to be a good year at Black Creek Pioneer Village. Attendance is stable end progrem revenue Is on target. The ~~
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net results from regular operations are projected to be on target even after absorbing an axtra $50.0 in unbudgeted costs for -Z
sponsorship davelopmant. What has proven to be a challenge is tha ambitious $600.0 thousand corporate sponsorship revenue Z)>
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target built into the 1996 budget. It was hoped that the necessary groundwork could in place in time to realize that revenue in :tl:<
1996 but the time frames inherent in this kind of initiative preclude this. Much has baen accomplished: the consulting firm that Ul-
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secured the corporate sponsorship for the formar O'Keefe Centre has been retained and e very well received presentation <00
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paCkage has been distributed to an appropriately targeted audience. A considerably improved membership program modelled -<
along tha lines used successfully by similar types of attractions is in development. Revenue in the range of the budget amount OJ
or more is echievable; however, the result of the work in 1996 will not be seen until next year. To partially offset the shortfall 0
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$180.0 thousand will be withdrawn from the BCPV Endowment Fund held by the Conservation Foundation. ::0
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Kortright Centre revenue and attendance is projected to exceed budget and generate a $8.0 thousand surplus.
A $15 thousand surplus is projected in the Conservation Field Centres program. The vacancy in the Manager of Education
position is expected to generate savings of $54.1 thousand which is offset by some unexpected major maintenance at Albion
Hills and a revenue shortfall at Claremont as a result of cancellation of the summer program.
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VEHICLE AND EQUIPMENT m-i
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CA~IT ALBUDGET ml>
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Project for Valley and Shoreline Regeneration In the Municipality of Metropolitan Toronto, 1992-96 00
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lake Ontario Waterfront Regeneration Projects in Metro Toronto end Durham Region, 1995-99 en
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$572.0 thousand below budget. Tommy Thompson Cell 1 capping, Ashbridges's Bay deferred. :j:j
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Etoblcoke Motel Strip Waterfront Project - $1.8 million underspent because of protracted land negotiations. :ttl>
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Dixie-Dundas Damage Centre. Approximately at budget. w<
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Metro Toronto Remedial Action Plan - As budgeted. 0
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Recreation Development Projects: - $136.0 thousand under due to unavailability of funding.
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CAPITAL BUDGET. CONT'D... ~
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Waterfront Open Space - $500 thousand under budget due to unavailability of funding. Significant acquisitions include: former <D
Moore prope~ty: 4.122 acres on western spit of frenchman's Bay in Pickering. former Region 0' Durham property: .939 acres <D
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0' L. Ontario shoreline in Ajax. c-
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Greenspace Protection and Acquisition Project 1996 - 2000. $1. 5 million undar budget due to limited land sale proceeds. )>-
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Former Markovic property: 10.413 acres of flood plain and valley land on the Don River in the city of North York. "T1
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Former West Maple Creek lands property: 5.724 acres 0' flood plain and valley land in Cily of Vaughan. m)>
Former Slevens property: .481 acres 0' flood plain and valley land in Scarborough. OZ
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Former Schneider property: .367 acres 0' flood plain and vallay land in Scarborough. ~m
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Former Zylstra properly: .481 acres of flood plain and valley land in Scarborough. ~Z
Former O'Gorman proparty: .450 acres of flood plain and valley land in Scarborough. 00
Former Kau'man Estate property: .482 acres of flood plain and valley land in the City 0' York. 0)>
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THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY Page 6 }>c...
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FINANCIAL PROGRESS REPORT - OPERATING 02
SEPT. 1, 1996 m-l
<<$000'5) X"
DIVISIONAL SUMMARY m-
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DIVISION ANNUAL Y-T-D PERCENTAGE PROJECTED VARIANCE FROM BUDGET -IZ
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GROSS EXPENDITURES: 3:}>
Finance & administration 3,883.0 2,661.3 68.5% 3,874.7 (8.3) -0.2% ~o
Walershed Managemenl 4,173.4 3,277.9 78.5% 4,747.8 574.4 13.8% -13:
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Facilities & Operalions 11,717.4 8,284.9 70.7% 11,738.4 21.0 0.2% mZ
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Tolal 71.7% 579.3 2.9% zo
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Operating & olher 10,089.2 8,340.3 82.7% 10,446.4 357.2 3.5% w<
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Tolal 10,089.2 8,340.3 82.7% 357.2 3.5% :0
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NET EXPENDITURES =~!~~~}~--~~~~=~ 60.3% ____Q!~Q~: 7_ 222.1 2.3% a:J
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SOURCE OF FINANCING: 0
Provincial granl 1,921.2 1,936.2 15.0 0.8%
Municipal levy _?!?~3.'t __--.1 J~~ 0.0 0.0%
SURPLUS/(DEFICIT) (O.O} J~Q7. n (201,1}
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DIVISION: Finance & Administration co
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PROGRAM ANNUAL YeT -D PERCENTAGE PROJECTED VARIANCE FROM BUDGET t...
BUDGET SEPT.U96 OF BUDGET TO DEC 311996 O~~~(UN~~!!t 0
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GROSS EXPENDITURES: "T1
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Administration 2,284.9 1,461.7 64.0% 2,288.1 3.2 0.1% x~
Communications 231.1 133.7 56.4% 231.1 0.0 0.0% mz
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Renlal properties 510.0 355.3 69.1% 510.0 0.0 0.0% ~m
Taxes and Insurance 851.0 710.6 83.5% 839.5 H1.51 -1.4% -)>
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Tolal 3,883.0 2,661.3 68.5% 3!8?4.7 (8.3) -0.2% 0,0
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REVENUES: 3;:0
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Rental properties 1,120.0 620.8 55.4% 1,120.0 0.0 0.0% -z
Communlcallons 14.1 0.0 0.0 =1-
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Interesl 350.0 284.5 81.3% 400.0 50.0 14.3% m-i
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NET EXPENDITURES g.113.0_1.1~t@... 62.8~ ": 2.1H3- ~ H>. ,'.. (~!I.Jl 'J..' :~2,1% ~<
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FINANCIAL PROGRESS REPORT - OPERATING Page 7 01
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SEPT. 1, 1996 :r>L
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DIVISION: Watershed Management Oz
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PROGRAM ANNUAL V-T-D PERCENTAGE PROJECTED VARIANCE FROM BUDGET X-n
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GROSS EXPENDITURES: <m
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Adminislralion 183.1 129.8 70.9% 183.1 0.0 0.0% ()z
Plan Review 172.2 479.2 62.1% 720.8 (51.4) -6.7% 00
Walershed Slralegles 690.1 711.0 103.0% 824.6 134.5 19.5% S::r>
Resource Science 1,091.1 6860 629% 1,145.9 54.8 5.0% ~O
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Environmenlal Services 1,686.9 1.400.5 83.0% 2,123.4 436.5 25.9% -1-
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Less: Inlemal Recoveries (250.0) (128.6) 51.4% (250.0) 0.0 0.0% m-
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Total __h_~! 17~:.~.__~!???:9 78.5% ___._~!H?~~_ 5!~:!. 13.8% :::!:::!
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REVENUES: c>Z
Plan review 200.0 147.7 73.9% 210.0 10.0 5.0% 'It::r>
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Walershed Stralegles 200.0 2204 110.2% 334.5 134.5 67.3% <0<
Resource Science 50.0 33.5 67.0% 49.8 (0.2) -0.4% m-
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Environmental Services 1,130.2 2,328.4 206.0% 1,566.7 436.5 38.6% :0
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Less: lolemal Recoveries (250.0) (128 6) 51.4% (250.0) 0.0 0.0% -<
Reserves 315.3 0.0 0.0% 315.3 0.0 0.0% m
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Tolal _1,6~~~_~!f!Q!~_ 158.1 % ____ _ ~!22f!::!_ 580.8 35.3% :r>
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NET EXPENDITURES _~!~~Z:~___~7~&. 28.8% .. ___..~!!i~t~_ ~.41 -0.3%
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GROSS EXPENDITURES: o-i
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Enforcement & Safely 436.9 303.8 69.5% 436.9 0.0 0.0% OZ
Conservallon education: CO
-Conservallon Field Centres 1,984.1 1,265.0 63.8% 1,912.9 (11.2) -3.6% -im
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-Kortrlght Cenlre 1,045.6 756.2 72.3% 1,055.6 10.0 1.0% ;;lz
Conservallon recreallon 3,625.4 2,962.5 81.7% 3,141.1 115.1 3.2% 00
Btack Creek Pioneer Village 3,184.3 1,995.8 62.1% 3,165.3 1.0 0.0% 0)>
Markellng 322.0 234.8 72.9% 322.0 0.0 0.0% 3:0
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Food service 879.9 600.5 68.2% 884.4 4.5 0.5% -Z
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REVENUES: 3:.~
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Enforcement & Safety 0.0 0.1 0.0 0.0 !!I 0
Field centres 1,881.3 1,130.5 60.1% 1,825.2 (56.1) -3.0% -z
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Kortrighl centre 650.5 487.9 75.0% 668.5 18.0 2.8% G')o
Conservation recreallon 1,619.5 1,726.4 95.0% 1,888.3 68.8 3.8% :tt<
Black Creek Pianear Village 2,084.8 903.4 43.3% 1,775.8 (309.0) -14.8% 01-
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Food service 897.6 569.0 63.4% 910.1 12.5 1.4% <00
Marketing 0.0 0.0 0.0 0.0 <>>:u
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Tolal 7,333.1 4~~:!.. 65.7% _---1,067.9 (26~ -3.6% )>
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NET EXPENDITURES 4.383.7 3.465.6_ 79.1% - 4.67Q:6 _ 288.8 6.5%
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FINANCIAL PROGRESS REPORT - OPERATING Page 9 }>L
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SEPT. 1, 1996 Oz
($000'5) m-l
DIVISION: Vehicle & Equipment Reserves X."
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PROGRAM/ACTIVITY ANNUAL V-T-D PERCENTAGE PROJECTED VARIANCE FROM BUDGET C}>
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BUDGET SEPT. 1/96 OF BUDGET TO DEC 31 1996 O~E~(~~DE~) -n
<m
-T--- --$-------%---- ---$------ $ '" m}>
nZ
GROSS EXPENDITURES: 00
~}>
Vehicles: ~o
New 0.0 0.0 0.0 0.0 -I~
Replacemenl 125.7 00 0.0% 125.7 0.0 0.0% -1-
mZ
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en
Equipment: ~-I
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New 0.0 0.0 0.0 0.0 m}>
Replacemenl 132.5 131.5 99.2% 136.5 4.0 3.0% -1-1
20
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Food Service Equlpmenl: 0.0 0.0 0.0 0.0 ~}>
U10
co<
(37.7) (36.8) 97.6% (52.3) (1".6) 0)-
Proceeds 00 Disposal 38.7% en
:0
Malnlenaoce & Repairs 309.5 176.4 57.0% 292.3 (17.2) -5.6% ::0
Internal Recoveries -{~~Q:Q)_(~1~:U 59.6% - --- (~! Q:Q) 20.0 -3.8% -<
OJ
Tolal 0.0 (1~ {!~ (~ 0
}>
::0
REVENUE: 0
Reserves 0.0 0.0 ____j7.8} (?:~
NET EXPENDITURES 0.0 H~,O} ---_fHt 0.0
0
n
-I
0
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::0
-'
-'
-
-'
(0
(0
0)
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'-
0
0
....
0
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THE METROPOUTAN TORONTO AND REGION CONSERVATION AUTHORITY Palle10 ~
FINANCIAl PROGRESS REPORT - CAPITAL .
SEPT. 1, 188& ~
(0
($OOO'SI (0
m
PROJECT ANNUAL Y-T-D PERCENTAGE PROJECTED VARIANCE fROM BUDGET
BUDGET SEPT. 119& Of BUDGET rQ~!;~.~! .!~~~.__QI[ERlIY~Q!;!y C-
--,-----,-----%,---- S S % 0
: )>-
GROSS EXPENDITURE8: ZZ
0-1
"TI
flnuce & AdmlnlslrAtlon Project. m-
xZ
Waterffonl open apace acq. 1,000.0 315.6 31.6'11. 500.0 (500,0) .50.0'" m)>
Greenspac:e Land Acquiaition 3,500.0 1,520 5 43.4% 2,000.0 (1,600.0) -42.9'" OZ
Niagilla ESC:iIIpmenl Acq. 650.0 32 0.5% 650.0 0.0 0.0'11. CO
Canada Posl Property 1,500.0 134 1 8.9% 150.0 (1,350.01 .90.0'11. -1m
-)>
JoUy MiUef Land Acquisition 3,300.0 118 0.4% 11.8 (3,288.2) -99.6'11. ;;:lz
AI10na Fosesl Property 1,200.0 27.0 2.3% 850.0 (350 0) -29.2'11. 00
Adminlsllation Office 450.0 0.0 0.0% 450.0 00 0.0'11. 0)>
Waters hid Muaglmenl Projects: S:O
Valley' & Shoreline Regeneration 1.389.3 510.8 36.8'11. 1,423.3 34.0 2.4'" s:S:
-Z
YOlk Erosion 0.0 0.2 0.0 0.0 =1iii
T oslll11o Islands E/C 194.5 19.6 10.1'11. 130.0 (64.6) -33.2'1(,
Dixie I DWldas Damage CenI1e 500.0 44.2 8.8'l(, 600.0 0.0 0.0'l(, JH-I
:u
BIic:kwOlks Rehabllilalioo 3,000.0 948.5 31.6'l(, 3,000.0 0.0 0.0'" s:~
Metro RAP Implementalion 1.000.0 112.3 11.2% 1,000 0 00 0.0'11. m_
Keating Channel 0.0 00 00 0.0 !!to
Keating- Special Projec:l. 5.0 5.0 60 -Z
Z)>
Mello WaledrDlll DevelopmenJ 2,283.3 6088 26.7'110 1,711.6 (571.7) .25.0'" CilO
Dwham Watedronl Development 197.0 64.3 326% 98.0 (990) -50.3'l(, ~<
Etobicoke MoIel SlIip Project 3,000.0 781.5 26.1'l(, 1.200.0 (1,800 0) -60.0'l(, CJ1-
-en
(00
Recrullon & TraUs Projects: <?>:u
COlli. Areas Development 2335 162.2 69.5'11. 129.4 (104.1) -44.6'11. -<
Corn;. Education Developmenl 83.0 0.0 0.0% 5.0 (78.0) -94.0% OJ
BCPV development 23.5 696 253.6% 69.4 45.9 195.3% 0
Greatef Tosonlo Regional Trail 0.0 0.0 00 0.0 )>
:u
Total 23,504.1 5,329.2 22.7% _!3,883&, (9,620.6) -40.9'11. 0
REVENUE (Including Reserves) 7 ,892.0 1 S~:! 19.6% _.M~:!t (2,~ -29.9'Il.
NET EXPENDITURES 15.!!12.1 3,785,4 24.2% __ !!.35~1. ____ rr.258.i) -48.5'111
SOURCE OF FINANCING:
Provincial granl 4,54<.5 31.0 3,355.0 (1,189 5) -262% 0
MunicipalleVj! ---11.067.6 845.0 _.1,963.!. ---{~!~.~) -55.2% ~
U1
SIiRPLUS/(DEfICm (0.O)-l2.909.4) _..!~Jl) ___ __f~:Q) 00
C159 JOINT FINANCE AND ADMINISTRATION ADVISORY BOARD
AND EXECUTIVE COMMITTEE MEETING #5/96 . . OCTOBER 11, 1996
TERMINA TION
ON MOTION, the meeting terminated at 10:05 a.m, on October 11, 1996.
Richard O'Brien Craig Mather
Chair Secretary-Treasurer
/pl
~ ..
", the metropolitan toronto and region conservation authority
MINUTES OF FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #6/96
January 10, 1997 Page C160
The Finance and Administration Advisory Board met in the Humber Room, 5 Shoreham
Drive, Downsview, on Friday, January 10, 1997. The Chair, Brian Harrison, called the
meeting to order at 9:05 a.m.
PRESENT
Brian Harrison .................................................. Chair
Patrick Abtan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Vice Chair
Norman Kelly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Richard O'Brien ......................................... Chair, Authority
Case Ootes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
REGRETS
Margaret Black . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Raymond Cho ................................................ ,Member
Eldred King .............................................,.... Member
Frank McKechnie . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . Member
RES. #F22/96 - MINUTES
Moved by: Patrick Abtan
Seconded by: Norman Kelly
THAT the minutes of Meeting #4/96, held October 11. 1996. and Joint Meeting #5/96,
held October 11, 1996. be approved ............................... CARRIED
C161 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #6/96 JANUARY 10, 1997
SECTION I - ITEMS FOR AUTHORITY ACTION
RES. #F23/96 - RULES OF CONDUCT
Amendments to the Rules Of Conduct are necessary as a result of the
decision of the Authority, #A240/96, December 20th, 1996, and as a
result of organizational changes.
Moved by: Patrick Abtan
Seconded by: Case Ootes
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Rules of Conduct be
amended as set out in the staff report dated December 30th, 1996;
AND FURTHER THAT a consolidated version of the Rules Of Conduct entitled, "Rules of
Conduct, 1997", be approved. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
BACKGROUND
Attached is a copy of the Rules of Conduct first approved in 1986 and subsequently
amended a number of times. As a result of the Authority's changes to the names and
mandate of the Advisory Boards, the Rules need to be amended. Also, as a result of
organizational changes a number of amendments to the rules are recommended to help
streamline procedures.
RA TIONALE
Amendments to the Rules of Conduct:
1. This is a change to bring the Rules into conformity with the 1990 R.S.O. and the
new regulation.
1(b). Reference should be to "R.S.O. 1990, Chapter 27"
ADD 1 (c). "Roll call vote" means a recorded vote.
2. This change deletes reference to the Executive Committee "arranging the opening of
all tenders and ensuring that the proper procedures have been followed". The
Purchasing Policy approved by the Authority sets out the rules for tenders and
procedures to be followed. In practice, staff arrange tender openings and under the
purchasing policy, the Executive Committee mayor may not be involved in tender
openings.
2(b). Replace the Wording:
To accept such tenders and to award contracts as described in subparagraph (a) in
accordance with the specific monetary limits set by the Authority and in accordance
with the policies and procedures established by the Authority
January 10, 1997 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #6/96 C162
3. The Executive Committee has been required to "approve and authorize payment of
all accounts". In practice, this means that a lump sum amount is identified to the
Executive representing payments made in the previous time period. There is no
value in this practice as it has been superseded by the Financial Progress Reports
which provide more meaningful, comparative information. The proposed
amendment deletes the requirement to "approve the accounts".
2(c). Replace the wording as follows:
To ensure that policies and practices are in place for the authorization of payments
of accounts within the approved budget of the Authority in accordance with any
monetary or other limits set by the Authority.
4, The Executive Committee does not actually "purchase goods, equipment or
services...". This change more accurately reflects the implementation of the
Purchasing Policy as approved by the Authority.
2(d). Insert words.. "authorize the purchase of" after "to" in the first line
5, When the Rules were first created, there were a limited number of conservative,
government backed investment vehicles for Authority funds not immediately
required. There are a number of opportunities now available which will enable the
Authority to increase its return on investment at minimal or no risk. Staff will be
drafting a "policy" as set out below for consideration of the Board.
2(1). Replace this section with the following:
to authorize the investment of money not required immediately by the
Authority:
(a) in treasury bills, bonds, debentures or . other evidences of
indebtedness of or guaranteed by the Government of Canada or the
Province of Ontario; and
(b) in term deposits, investment certificates, debentures or any other
evidences of indebtedness of any chartered bank , financial institution
or corporation in accordance with the policies established by the
Authority.
6. This section no longer needed because of Bill 26.
4 (g). (Delete)
C163 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #6/96 JANUARY 10, 1997
7. Section 12 has been deleted and replaced by a new section as a result of Bill
26. The Authority took this action in February of 1996. The revised Section
1 2 will be inserted in the new Rules of Conduct.
12. Replace this section with amendments as approved by the Authority
previously.
8. This section is redundant. The Municipal Freedom of Information and Protection
of Privacy Act governs Conservation Authorities.
88. Replace this section as follows:
The Authority shall be governed at all times by the provisions of the
Municipal Freedom of Information and Protection of Privacy Act.
9. Minor change
94 (d). Change reference to in last line to "2(1)" from 2(m)
10. Ontario Regulation 139/96 sets out requirements for approval of the Authority's
levy. An explanation of the regulation is the subject of a separate report to be
presented to the Board. As a result of the new regulation, the following new
sections are required:
36.(c) in addition to the provisions for calling of meetings as set out in
sections 32,33, 34, 35, 36(a) and 36(b), at least 30 days prior
to the meeting of the Authority at which the non-matching levy
upon member municipalities is to be approved, the Authority shall
give notice to the affected municipalities.
81. Voting shall be as follows:
(a) Unless a member demands a roll call vote, a vote shall be
by show of hands except as set out in (b);
(b) At the meeting of the Authority at which the non-
matching levy is to be approved, the Chair shall at the appointed
time during the meeting, call the roll of members present, and
having been advised by the Secretary Treasurer of the those
present and the respective, eligible weighted votes, conduct the
roll call vote to approve of non-matching levy by a weighted
majority of the members present and eligible to vote.
~
January 10, 1997 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #6/96 C164
11. As a result of the Authority Governance Review changes approved December
20, 1996, a number of changes to the names of Advisory Boards are required:
. Finance and Administration to read Finance and Business Development
. Water and Related land Management to read Watershed Management
. Conservation and Related land Management to read Public Use
13. The respective names to changed.
16. The respective names to be changed.
27. The revised wording:
The Finance and Business Development Advisory Board shall consider
and make recommendations to the Executive Committee and the
Authority on all matters relating to administration and to the Authority
on all matters relating to budget, financial affairs and business
development.
28. The revised wording:
The Watershed Advisory Board shall consider and make
recommendations to the Authority on all matters relating to watershed
management programs of the Authority.
29. The revised wording:
The Public Use Advisory Board shall consider and make
recommendations to the Authority on all matters relating to the public
use programs of the Authority.
For information contact:
Jim Dillane, ext. 220
C165 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #6/96 JANUARY 10,1997
RES. #F24/96 - TERMS OF REFERENCE
Finance and Business Development Advisory Board
As a result of changes agreed to by the Authority at its meeting
December 20, 1996, the Finance and Administration Advisory
Board must consider new terms of reference,
Moved by: Patrick Abtan
Seconded by: Norman Kelly
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the revised terms of reference
for the reconstituted Finance and Business Development Advisory Board be approved
as follows:
To initiate, study, report on, and recommend a comprehensive program of
financial, personnel and administrative management for the Authority, and,
without restricting the foregoing, the specific terms of reference shall include:
. budget policy, guidelines and annual recommendations
. banking and insurance policy
. purchasing policy
. audit and legal
. business development . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
BACKGROUND
At its meeting #11/96, held on December 20, 1996, the Authority approved Resolution
#A240/96 which approved, in part, the renaming of the Finance and Administration
Advisory Board as the Finance and Business Development Advisory Board. Also
approved was a recommendation that the Terms of Reference of the new Board be
reviewed .
RA TIONALE
The Terms of Reference of the Finance and Administration Advisory Board are:
To initiate, study, report on, and recommend a comprehensive program of financial,
personnel and administrative management for the Authority, and , without restricting
the foregoing, the specific terms of reference shall include:
. budget policy, guidelines and annual recommendations
. banking and insurance policy
. purchasing policy
. audit and legal.
January 10, 1997 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #6/96 C166
The major addition to the work of the Advisory Board is "Business Development".
The members are.aware that at the beginning of 1996, a Business Development Officer
position was created and an internal transfer placed Mr. Bob Burchett, the former
supervisor of Kortright Centre For Conservation in this position. Also, a cross divisional
team has been meeting regularly to explore and implement a number of business
development opportunities. For example, proposa'ls have been called for development
of a golf facility on Authority lands near Finch and Steeles in the City of Brampton.
Part of the new Terms of Reference will be to consider business development proposals
and to initiate studies of new opportunities. Staff will be. preparing a business
development "strategy" based on the approved Business Plan. This will be brought to
the first meeting of the Board after the Annual Meeting in February.
For information contact:
Jim Dillane, Extension 220
MOTION TO REFER - MUNICIPAL LEVIES
'RES. #F25/96
MUNICIPAL LEVIES
Approval by Weighted Majority. Ontario Regulation 139196 creates new requirements
for approval of non-matching municipal levy.
Moved by: Patrick Abtan
Seconded by: Case Ootes
THAT the above-noted item, Municipal Levies, be referred back to staff due to on-
going discussions with the Association of Conservation Authorities of Ontario.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
C167 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #6/96 JANUARY 10, 1997
SECTION II - FOR EXECUTIVE COMMITTEE ACTION
RES. #F26/96 - WRITE-OFF OF OUTSTANDING INVOICE
Ontario Native Alliance. Write-off of an uncollectible outstanding
invoice in the amount of $5,891, owed by the Ontario Native
Alliance.
Moved by: Case Ootes
Seconded by: Patrick Abtan
THE BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE THAT the outstanding
invoice dated August 17, 1995, in the amount of $5,891, owed by the Ontario Native
Alliance be written off as uncollectible.
AMENDMENT
RES. #F27/96
Moved by: Brian Harrison
Seconded by: Case Ootes
THAT Authority staff advise The Municipality of Metropolitan Toronto that this amount
is being written off as uncollectible;
AND FURTHER THAT staff provide The Municipality of Metropolitan Toronto with a
list of the names of individuals involved with the Ontario Native Alliance.
THE AMENDMENT WAS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
THE MAIN MOTION, AS AMENDED, WAS . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
Between 1988 and 1995, the Ontario Native Alliance operated a day camp at
Greenwood Conservation Area. The group was funded primarily through grants
received from a variety of government sources at both the municipal and provincial
levels.
January 10, 1997 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #6/96 C168
During the tenure of the Ontario Native Alliance at Greenwood, particularly from 1988
to 1990, some difficulties were experienced in collecting payment for use of the area,
and other services. As of the end of 1994, however, all outstanding accounts had
been settled. In 1995, The Ontario Native Alliance requested permission from the
Authority to install hydro service at the Greenwood site, at the group's expense. The
Authority undertook this work having received payment in advance in the amount of
$4,530. Unfortunately, the cheque for this amount and the subsequent replacement
cheque were returned NSF. At the end of the 1995 season a further invoice of $1361
was issued to the group to cover hydro usage and day camp user fees.
RATIONALE
Since the fall of 1995 numerous efforts to collect the outstanding amount of $5,891
have proven to be fruitless. In August of 1996, the Authority was contacted by an
Auditor from the Ministry of Education and Training who was carrying out an
investigation of the Ontario Native Alliance in connection with some grants received
from the Ministry. He indicated that the group had vacated their offices and had
removed all of their records. While he had been successful in tracking down the
principals, he suggested that they appeared to have no assets and that it was unlikely
the Ministry would pursue the case further. Based on this information, and on the
Authority's own efforts, it is felt that the outstanding debt is uncollectible and should
be written off.
FINANCIAL DETAILS
The amount of $5,891 was credited to operating revenue for Greenwood in 1995. This
amount will be reflected as a bad debt expense for 1996.
For information contact:
Andy Wickens, extension 252
C169 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #6/96 JANUARY 10, 1997
SECTION IV - FOR INFORMATION OF THE BOARD
RES. #F28/96 - CITY OF TORONTO ACT, 1996
Implications of the City of Toronto Act, 1996, for the Authority
Moved by: Case Ootes
Seconded by: Patrick Abtan
THAT the report dated January 9th, 1997, on the City of Toronto Act, 1996, be
received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
BACKGROUND
On December 17th, 1996, the provincial government introduced a Bill entitled "The
City Of Toronto Act, 1996". This legislation will replace seven existing municipal
governments with a new single-tier City of Toronto.
RA TIONALE
The new Act continues the provisions of The Municipality of Metropolitan Toronto Act
as well as various Acts governing other Metro municipalities. This is important because
the Authority relies on such provisions, i.e. the ability of Metro to pay its levy, Metro's
ability to exempt Authority lands from property taxation, the Authority's master
agreement for management of lands in Metro. Also, the Act specifically excludes the
Authority in its definition of local boards.
The Act makes provision for a Board of Trustees who will have powers to oversee
municipal expenditure. No details about the Boards procedures are available. However,
staff believe that there may be some additional approvals from the Board of Trustees
relating to expenditures by Metro for Authority projects.
The Conservation Authorities Act has not been changed. There are references to "The
Municipality of Metropolitan Toronto" which will have to be recognized in terms of
legislative and regulatory changes. The process of appointment of members in the fall
of 1997 may be affected.
Staff will continue to monitor the implementation of the new legislation and report to
the Authority as necessary. Copies of the Bill are available if Members wish to have
one.
For information contact:
Jim Dillane, ext 220
January 10, 1997 FINANCE AND ADMINISTRATION ADVISORY BOARD MEETING #6/96 C170
TERMINATION
ON MOTION, the meeting terminated at 9:25 a.m, on January 10,1997.
Brian Harrison Craig Mather
Chair Secretary-Treasurer
Ipl