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Home My WebLink AboutFinance and Business Development Advisory Board 1997 ~ , the metropolitan toronto and region conservation authority MINUTES OF FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #1/97 March 7, 1997 Page C 1 The Finance and Business Development Advisory Board met in the Humber Room, 5 Shoreham Drive, Downsview, on Friday, March 7, 1997. The Chair, Brian Harrison, called the meeting to order at 9:05 a.m. PRESENT Brian Harrison .................................................. Chair Lois Hancey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chair, Authority Norman Kelly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Frank McKechnie . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Richard O'Brien ......................................... Chair, Authority Case Ootes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member REGRETS Patrick Abtan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chair Margaret Black . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Raymond Cho ................................................ Member RES. #F1/97 - MINUTES Moved by: Case Ootes Seconded by: Norman Kelly THAT the minutes of Meeting #6/96, held January 10, 1997 be approved. . . . . CARRIED C2 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #1/97 MARCH 7, 1997 DELEGA TIONS (a) Mr. Doug King, a Partner, KPMG, spoke regarding 1996 Authority Financial Statements. RES. #F2/97 - DELEGA TIONS Moved by: Case Ootes Seconded by: Norman Kelly THAT the above delegation (a) be received. . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED PRESENT A TIONS (a) Mr. Jim Dillane, Director of Finance and Business Development, gave an overview of the 1997 Authority Budget and advised that the full budget document will be presented at Authority Meeting #2/97, to be held on April 4, 1997. RES. #F3/97 - PRESENT A TIONS Moved by: Richard O'Brien Seconded by: Norman Kelly THA T the above presentation (a) be received. . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED MARCH 7. 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #1/97 C3 SECTION I - ITEMS FOR AUTHORITY ACTION RES. #F4/97 - 1996 AUTHORITY FINANCIAL STATEMENTS The 1996 Financial Statements of the Authority are presented for the Board's approval and recommendation to the Authority. Moved by: Norman Kelly Seconded by: Case Ootes THE BOARD RECOMMENDS TO THE AUTHORITY THAT the transfer of funds into and from reserves during 1996, as outlined in Statement 3 of the Financial Statements, be approved; AND FURTHER THAT the 1996 audited financial statements, as presented, be approved, signed by the Chair and Secretary-Treasurer of the Authority, and distributed to each member municipality and the Minister of Natural Resources, in accordance with Section 38 (3) of the Conservation Authorities Act. ..... . . . . . . . . . . . . . . . . . . . . . . . . CARRIED BACKGROUND The 1996 final Financial Progress Report, which provides detail on variances from budget, is presented elsewhere on the agenda. A representative of the Authority's auditors, KPMG, will be in attendance to present the Auditor's Report. ANAL YSIS With the adoption of the financial statements, the Authority will be approving the following transfers to/from reserves, as outlined on Statement 3: From Reserves - Food Service Equipment $11,399 Lakefill Quality Control 11,922 Provincial Revenue Sharing Policy 2,606 Tree Donation Program 1.274 27.201 To Reserves - Recreational Development and Restoration 145,970 Vehicle and Equipment 74.454 220.424 Net increase in Reserves $193.223 C4 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #1/97 MARCH 7.1997 The transfer of funds from the Provincial Revenue Sharing Policy Reserve is explained in Note 6 to the financial statements. As at December 31, 1996, the balance in the Recreational Development and Restoration Reserve amounted to $879,140. The 1996 reserve transactions together with comparatives for 1 995 are itemized below: Revenue: 1996 1995 . Wild Water Kingdom $372,756 $392,622 . Clareville Equine Operation 8,542 10,038 . Etobicoke Board of Education 22,221 22,019 . Other 2,000 2,474 . Interest 33.599 48.478 439.118 475.631 Expenditures: . Direct (legal, insurance, utilities, etc.) 3,136 8,221 . Property taxes 56,736 53,641 . Duffins\Pickering Trail Bridge 6,547 . Watershed Strategies 133,235 . Education Development 71,736 . Severances 96,306 . Claireville Public Use Process 6,238 . C.A. Development 112,530 . Computer and telephone equipment 91,760 . Trails Project 29,285 . BCPV Development 18.202 51.153 293.148 445.578 Increase in reserve balance 145,970 30,053 Balance, beginning of year 733.170 703.11 7 Balance, end of year $879.140 $733.170 MARCH 7. 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #1/97 C5 All other transfers to/from reserves are in accordance with the guidelines established for the use of reserve funds. The notes to the financial statements provide additional detail. The accumulated deficit of the Authority has decreased by $6,408, from $64,806 at the end of 1995 to $58,938 at the end of 1996. This is a relatively small amount in relation to our operating budget and the reserves which are available. Report Prepared by: Rocco Sgambelluri, Extension 232 C6 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '1/97 March 7, 1997 DRAFT 3 FOR DISCUSSICN FEB 28 1997 FinanC'.aJ Statements of THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY Year encec Cecemcer 3'. '996 . - FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING "/97 C7 MARCH 7. '997 DRAFT FOR OISC:';SS:ON THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY FinanCIal Statements Year ended Decemoer 31. 1996 Auditors' Report Balance Sheet 1 Statement of Operatlcns and Deiic:t 2 Statement of Continuity of Reserves 3 Notes to Financial Statements 4 Scnedule 1 - Scnecule cf :.'(::er.dllures - Admlnrstralton 9 SClledule 2 - SClledule of :x::endltures . Water and Related Land Management 10 Sclledule 3 - Scnedule of :xcendrtures - Conservalton and Recrealton Land Management 1 1 Sclledule 4 - Schedule of :xcendllures . Velllcle and Equipment 12 - C8 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD "/97 March 7. , 997 DRAFT FOR CISC:':SSiCN AUDITORS' REPORT TO THE MEMBERS We have au cited :he ::alance sneet of The Metrccolltan Toronto and Region C:nservancn Authonty as at Oecemeer 31. 19;6 anc :ne statements of oceratlons and dellc:t and continUity ef reserves for :he year :~en enced. These flnanc:al statements are :he rescons;elllTy ot the Authonty's management. Our resccnslclllTy IS TC excress an OdlOlon or: these 'Inanc:a: statements cased en cur aL;C:l. We c:lOduc:ed our au:::: '" ac::rcance wlt~ generally ac:eOted aucltlng stancarcs. These standards reoulre tnat we clan and oel'lerm an aUdit :e oetalO reasonacle assurance wnether :ne flnanc:al statements are ~ree of matenal misstatement. An audit :nCIUdes examining. on a test basis. eVlder:ce sueeor::ng :~e amounts anc dlsc:esures In the flnanc:al statements. An audit also Inc:udes assessing tne ac:cuntlng crlnC:Cles usee and slgOlf1can: estimates :'T\ade by management. as 'Nell as evaluating :he overall hnanc:al s-.atement presentauon. In our oplOlon. these flnanc:al statements present falny. In all matenal resoec:s. the flnanc:al pOSition of the Authonty as at Decemeer 31. 1996 anc :ne results of ItS oceratlens and the continuity of Its reserves for tne year then ended '" accordance wltn generally accepted accountmg pnnclples as disclosed 1fI note 1. Chartered Accountants MISSlssauga. Canada February 21.1997 . . MARCH 7. '997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING "197 C9 DRAFT FeR CIS::':SS;CN THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY Balance Sheet December 31. 1996. with comparatIVe figures for 1995 1996 1995 Assets Cash and snon-term Investments S 11.505.056 S B.~50.Q2':' Accounts receIvable (note 3) 1.858.197 2.551.78B Prepaid expenses 119.991 132.365 Inventory 625.205 629.037 Property neld jor sate (note oi) 275.000 300.000 S 1':'.38.1 .1.19 S ~ 2.05:::.2'':' Liabilities Accounts :ayable ar.d acc:ued Iiaoilitles S 3.95a.395 S 3.395.53.1 Deterrec revenue: MUnlc:callevles 4.153.B42 ~.5':'0. ~.:.2 Otner Incte 5., 4519.031 2.5'7'3.:188 12.53~ .25a 10.509.56':' Fund Balances Reserves 1.8" .579 1.5~S.355 Delic:t (5a.398\ (6':'.806\ 1.i53.181 , .553.550 Contingent liabilities and c:lmmltments (note 7) S 14.38.1 JAg S 12 :)63.21.1 See accompanYIng notes to finanCial statements. On behalf of the Authcnty: - Chair Secretary-Treasurer - - -1 . C,O FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD "197 March 7. , 997 DRAFT FOR ~ISC;':SSICN THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY Slatemem of Operanons and Deficit Year ended Decemcer 31. 1996. With comparanve figures for 1995 1996 1996 1995 Budoet Ac~ual AC~:Jal (Unaudited) Revenue: (no Ie 7) Govemment grants: Ministry of Nal',;raJ Resourt:es $ 2.566.800 $ 2.567.311 S 4.473.~42 ProVinCial . c~er 4.537,700 2.894,110 3.411,767' Munrc:oal: General levies 7.763,400 7,763.135 8.271 .96~ Soec:allevles 8.567.600 4,709.650 3,303,SCJ. Other 1,300.000 1.161,814 1.047'.252 Feoeral 700.000 684.919 67'9.2C'i User fees am: sales: Conservat:c~ areas 1,863.300 1.989.18':' 1,7'76.153 Conservatlc:': sefVIces 391,400 392.894 306.5eO BlaCK C.-ee!\ ;:::oneer Villa~e 2,nl.200 2.28' ,S 16 2,170.306 Conservam:n ecucatlcn 2,470,200 2.334.484 2,5J.9.250 Rental ::rt:::er::es 1,120.000 1,220.535 1,17'2.323 Regulatlcn aC~lnlsrrancn 200.COO 225.82- 158.353 Interest ;nc:me: General 350.000 418.193 560.224 Allocatee :0 'eserves - 37,382 10' ,Jo€O The Ccnserva!:cn Fcundatlon of Greater '7' .:rt:nto 359,000 694.701 352.290 Sale of orocer'!:es: Prcceeos. net of revenue deferred tor site renat:llltanon anc relccatlon Inote 6) 4,950,000 1.198,093 2.501.120 Sile renaclhtatlon anc relccatlon - 507,196 371.075 TiePlng fees 100,000 89.788 71,412 Donatlcns an:: sundrv 3.025.000 1.126.040 409.258 43.035.600 32.297,172 33,688.653 Expenditures: Administration (Schedule 1) 2,734,900 2.268,681 2.389,317 Water and related land management (Schedule 2) 23,861,650 17.428.494 17.349,001 Conservation and recreation land management (SChedule 3) 16.636.350 12,474,819 1"4.812.019 VehiCle and eculpment usage charoed (crecltedl (SChedule 4\ - (74.453\ 171.562 43.232.900 32.097.541 34,721.899 Excess loeflclenO"{) of revenue over excendltures for the year (197,300) 199.631 (1.033.246) Deficit, beginning of year -{64,806) (64,806) (39.988) Appropnanons frt::':1 (10) reserves. net 197.300 (193.223) 1,008.429 Delle:t eno :1 'lea.' S (6J. 806\ S 158.3981 S 164805\ See accompanYln; notes to finanCial statements. -2- .. MARCH 7. '997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING "197 c" DRAFT FOR CISC:JSSICN THE METROPOLITAN TORONTO AND REGION CONSERV A nON AUTHORITY Statement of Connnulty of Reserves Year ended Decemtler 31. 1996. WItt! comparallVe figures for 1995 Balance at Appropnallons Balance at December 31 from (to) Decemtler 31 1996 Reserves 1995 deficit 1996 Vehicle and eQulcment S 450.582 S 74.45~ S 525.036 Fooe service eQUlcment 48.895 (11.399) 37,~96 Malor office eoulcment 62.146 - 62.146 RecreatIon cevelocment and restoratIon 733.170 145.970 879.140 Malor maintenance 95.796 - 95.796 laKefill Quality control 144.454 (11.922) 132.532 Funes neld under ;:rovlnc:al revenue snanng pohcy (note 6) 29.371 (2.506\ 26.755 Tree conanon program 53.942 (1.27~) 52.568 S 1.618.356 S 193.223 5 1.811.579 Balance at AccropnatIons Balance at Decemtler 31 from (to) Decemcer 31 1995 Reserves 1994 dehc:t 1995 Vehicle and eculcment S 622.144 S (171.562\ S 450.582 Food service eoUIcment 53..1.42 (4.5.17) 48.895 Malor office eoUlcment 62.146 - 62.146 RecreatIon eevetocment and restoration 703.117 30.053 733.170 Malor maintenance 95.796 - 95.796 Lakefill quality control 141.239 3.215 144.454 Funds held uneer proVinCIal revenue shanng policy (note 6) 902.34~ (872.973) 29.371 Tree donation program 46.556 7.386 53.942 S 2.626.784 S (1.008.428) 5 1.618.356 See accompanYing notes to financial statements. - - -3. C12 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '1197 March 7. 1997 DRAFT FOR CISC:JSSICN THE METROPOLITAN TORONTO AND REGION CONSERV A TJON AUTHORITY Notes to FinanCIal Statements Year ended Decemoer 31. 1996 The Metropolitan Toronto and Region Conservanon Authonty (the "Authonty") IS estaOlisned unaer the Conservation Authentles Ae: of Ontano to further the conservallon. res:orallon. development and management of :-.atural resources. other than gas. 011. coal and minerals for :ne nine watersheds wltnln :he area of junsdlC:lon. The watersheds Include areas In Metropolitan Toronto. the Reglens of Peel. Dumam and YOrl(. and the TownShips of AdJala-TosorontlO ano Mono. , . Significant accounting policies: These financ:al statements are precareo In accorcance with Accounting Pnnc:oles and Financ:al Reporting Reculrements fer ConservatJon Autl10nnes In Ontano as acorovee :y the Assoc:atlon of C.:lnservanon Authontles of Ontano and the Minls:r"/ 01 Nat;,;~al Resources. Tne IT:ere Significant ac:ounnng oOllc:es are summanzed as follows: (a) Accrual accounnng: The acc:-ual oasIs of accounnng IS used to record excenaltures In the pened In whlc:-, costs are Inc;;rreo ane :c :'8ccgnlze revenue In the cened In whlC:1 It IS earned. excect ltlat SICK leave ::eneillS eamec ::lner to 1981 are recoraea as an expenditure wnen ~alo (note 7(0)). (b) Deferred revenue: Grants. mUnlc:pal leVies and other amounts received In aavance of directly related expenditures are deferred and are recognized as revenue when the expenditures are incurred. (c) Capital expenditures: The cost of caprtal assets IS Charged to operatJons In the year of acquisition. (d) Inventory: Inventory is valued at the tower of cost and net realizable value except tor Central Stores InVentory which is valuec at the lower of cost and replacement cost. - - -4. MARCH 7. '997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING "/97 C13 DRAFT FeR CISC:JSSION THE METROPOLITAN TORONTO AND REGION CONSERV A Tl0N AUTHORITY Notes to Financaal Statements Year ended December 31. 1996 , 1- Significant accounting policies: (continued) (e) Vehicle and eQuipment: Intemal charges for the use of the vehicle and eQuipment are made to the vanous projects and ;:rograms of the AUI1'1onty and are Incluaed In the appllcatlle expenditure categones. Charges are set within gUidelines Issued by the Ministry of Natural Resources. Ac:ual exoencltures :nc:Jrred. net of recovenes from these Internal c:'1arges. are chargee or crecltec :0 ::oeraoons as other exoendltures :n the statement ::i coeratlons and cefic:t. (f) Presentation: A statement of c:1anges :n financ:a: posItion has not tleen InClucec as It would :let proVide aCdltlcnal useful Intormanon. 2. Provincial grants: Dunng 1995. the Government of Ontano introduced budgetary measures which Will Significantly reduce MInistry of Natural Resources transfer payments available to Conservation Authonties in 1996 ant:! beyond. The AuthOnty is continuing to review vanous altemanves to supplement Its revenue base and program changes to ensure the continuation of services. 3. Accounts receivable: 1996 1995 MinIStry et Natural Resources transfer payments S - S 660.371 MunlClpallevle5 98.778 152.397 Other grant and trace recervatlles 1.759.419 1,739.020 S 1.858197 S 2.551.;88 - - - 5. C14 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '1197 March 7. 1997 . DRAFT FOR CISC:JSSION THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY Notes to Financial Statements Year enoed Decemoer 3'. '996 4. Property held for sale: The Authonty ;:lurcnased a preeerty In 1990 In order that a proJec: could be comeleted on adjacent land. It IS the Intention of the Authonty to resell the property. The prcperty IS camed at ItS estllr.ateo reaJlZat:le vaJue. net of esnmated selhng costs. 5. Deferred revenue - other: ~ 996 ,:::::: Soec:aJ Prolec:s S 1.797.825 S , .290.1 , 2 CaI:ltal P!'DIec'".s 2.~75.3~0 532.~80 Other 245.256 751.396 S .1 519031 S 2.573 388 6. Reserve for funds held under provincial revenue sharing policy: The Authonty is rec\med by the Ministry Of Natural Resources to segregate the proceees on the sale of ;:lrceer:les or Other non-renewaCle resources. As permmed Cy the Ministry of Natural Resources. the funds are held In a reserve anc are aeohed to acoroved proJects. Interest at prevailing marxet rates IS Imputed on the unseent balance In the reserve. The changes of the reserve In 1996 and 1995 are based ucon the following transactions recorded In operations: '996 '995 AdditIons: Proceeds frem sale of prcpemes S '.' 98.093 S 2.517.025 Interest 294 49.77' '.198.387 2.566.796 Applications: Greenseace ac::ulsrtJon proJect 969.854 2.217,466 Jolly Miller lane aC::julsltJOn l' .759 3.604 Waterfront eevelopment 206.260 725.348 . . ConservatIOn area develcement - - '13.120 "246.675 Soeclallevles - 246.576 , .200.993 3,~39. 769 Aoorccnallcns :rcr"\ reser'/~ S 12.506, S (872.9731 -6. - . MARCH 7. 1997 ANANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING '1/97 C1S DRAFT FOR CISCUSSICN THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY Notes to FinanClal StatementS Year ended Decemoer 3'. '996 6. Reserve for funds held under provincial revenue sharing policy: (continued) Proceeds from ltle sale of prooertles Include S264.345 received on account of sales of properties of Wnlc,'1 the clOSing IS conditional ueon recelvmg aeeroval of the lieutenant Govemor-in-Counc:1 eur.;uant to tne Conservation Authontles Ac:. SUC:1 aoprcval had not been received as at Fecruary 7.1997. 7. Contingent liabilities and commitments: (a) Legal acnons and claims: The Authonty nas recelvec statementS of c:alms as defendant under vanous legal aoons resulllng from ItS involVement In lane purc:-:ases. fatalities. per.;cnallnlunes. and flOOding en or aCJacent :0 Its prccemes. The Authonty maintains Insurance coverage against SUC:1 nsKS and has notified ItS Insurers of the legal acnons and claims. It IS not pOSSible at thiS time :0 determine the outcome of these claims and tnererore no provIsion nas oeen mace In these linanoaJ statements. (b) Sick leave: Pnor to '98'. the Authonty proVided Sick leave arrangements for all full-lime employees. under wnlch unused benefits were accumulated and were payable ucon termination of employment after a qualitymg length of service. EXisting benefits accumulated to December 3'. , 980 are paid upon termlnatlon of employment or to supplement short-term disability benefits. At December 3'. , 996. the maximum potentJalliability for such payments was approXimately $381.000 ('995 . S39' .000). (c) As part of some agreements entered Into by the Authority. sites purchased are reQUired to be remecliated. Any unpaid costs aSSOCIated with these actiVities have not been reflected in these finanCial statements as any costs would be relmbur.;ed through comributions as required under ltle agreements. (d) The Authonty has entered into purchase and sale agreements for the acqUisition of lands known as the Etoblcoke Motel Stne project. title to which has been obtained through expropnatlons. No amount has been recorded In the financ:al statements for the outstanding commltrnems.'pendlng the result.~f the compensation process. 8. Budget figures - 1996: The 1996 budget figures Inclueed In these hnanc:al statements are these adocted by the AuthOnty on Marct1 29. 1996. .7- C1S RNANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD 11/97 March 7, 1997 DRAFT FOR CISCUSSICN THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY Notes to FinanaaJ Statements Year ended December 31.1996 9. Public Sector Salary Disclosure Act: In accordance with the Public Sec:or Salary Disclosure Act. the fOllowing IS disclosure of employees wllo have been Paid an annual salary of S100.000 or more lor the 1996 calendar year: J. Craig Matller, Chief AdminIStrative Officer and Secretary-Treasurer of the Autllonty. eamed a salary of 51 04.6i2 ~Ius taxatlle benefits 01 SoU 1. - - -8- 0 . MARCH 7. '997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING "/97 C17 DRAFT FOR CISC~SS;CN THE METROPOLITAN TORONTO AND REGION CONSERV A nON AUTHORITY SChedule 1 - Schedule of Expenditures - AdmlnlStratlon Year ended December 31. 1996. with comparanve figures lor 1995 1996 1996 1995 Budoet ActUal ActUal (UnaUdited) (note 8) Program adlTllnlStratlon: Wages and benefits S 1,459.200 S 1.444.724 S 1,462.632 Travel expenses and allowances 85.500 65.596 88,.127 EqUIPment purchase and maintenance 163.500 176.093 205.921 Matenals and supplies 127.000 104.006 119,.153 Utilitles and budding maJmenance 172.000 191.695 158,~1 General admlnlstranen 27i.7oo 286.567 33.1 .193 2.284.300 2.268.681 2.369,367 Capital proJects 450,000 - 19,950 S 2.734.900 S 2.268.681 S 2.389.31-;- - - -9- C1S ANANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '1/97 March 7. 1997 DRAFT FOR !:ISC:JSSiCN THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY SChedule 2 - Sctleaule of Expenditures - Water and Related Land Management Year ended Decemcer 31. 1996. with comparative figures for 1995 1996 1996 1995 Budoe! Actual Actual (Unaudited) (note 8) Program admlnlStTanon: Wages. benefits ana excenses $ 2.228.100 S 2.237.339 S 2.234.230 Community relations 490.400 468.885 492.533 Taxes and lnsurar.ce 588.850 618.745 665.808 3.307.350 3.324.969 3.392.531 Program operalJcn: Operanon anc ~alntenance of water contrel struC':ures 301.600 295.972 253.853 Conservation ecucatlon 2.791.500 2.802.378 2.994.666 Conservanon services 1,400.400 1,447.296 1.683.091 Rental crocentes 510.000 517.150 483.207 5.003.500 5.062.796 5.430.817 CapItal croJeC':S. surveys anc stuales: Fiooa control: Metrocolitan Tcronto lana acouisnlon - - (50.1.15'1 Keating C~annel orec;lng - - 160.0E5 DlxleJDuncas oamage centre 500.000 455.50.1 347. ~ 29 Surveys ana stuOles 259.000 351.181 336.058 EroSion contrel: Metrecolitan Toronto valley ar.a shOreline 1.389.300 1.504.946 1.248.865 Toronto Islands 194,500 21,449 805.509 YorK Reglcn - - 8.738 Niagara Escar;ment land ac:;ulS1l10n 650.000 8.853 3.217 Don Valley Br.ckwoncs regeneralJon project 3.000.000 2.769.560 988.429 Greenspace a~ulsltlon 3.500.000 1.716,152 2.929.874 Altona Forest land aCQUISItion 1.200.000 919.014 885.250 ComprehenSIVe water basin studies 475.000 762.136 594.869 Metropolitan Toronto remedial action plan 1.000.000 520.177 164.695 Jolly Miller land a~ulSrtJon 3.300.000 1 1 .757 3.604 Conservation education develooment 83.000 - 99.397 15.550.800 9.040.729 8.525.553 523.861.650 $17428494 S 17.349.001 . - - 10- MARCH 7. 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #1/97 C19 DRAFT FeR DISC~SSICN THE METROPOLITAN TORONTO AND REGION CONSERV A TJON AUTHORITY Scnedule 3 - Scnedule of Expenditures. Conservation and Recreation Land Management Year ended Decemoer 31. 1996. W1tI'1 comparative figures for 1995 1996 1996 1995 BUdoel Ac~al Actual (UnauOlted) (note 8) Prcgram admlms:ranon: Wages. benefits anc: exoenses S 1.409.500 S 1.343.209 S 1.587.375 Taxes anc: Insurance 262.150 259.535 280 .1.16 1.671.550 1.602.7~ 1.857,821 Program eoeratten: ConservatIon areas 2.992.500 3.315.5001 3.:"16.149 Slack CreeK P:eneer Village 3.511.200 3.657.608 3.525.202 MarKellnc 322.000 325.839 369 32g 6.825.700 7.299.051 7.710.c80 Cacrtal prc)ec!s. surveys anc: stucles: WatelTrcnt cevelccment 3.382.000 2.013.249 3.056.018 Canaea Post iar:c aC::Ulsancn 1.500.000 128.921 653.338 E~eelcoKe Mctel SIne watelTrcnt =rOJec. 3.000.000 1.223.871 898.323 Conservation area cevelecment 233.500 125.651 500.412 Greater Torcnte Reglen trail system - - 29.819 Slacl< CreeK c'eneer Villace ::1evelccment 23.500 81.332 95 008 8.139.000 3.573.024 5.233.518 S 16.636 350 S 12 .174.819 S 14.al 2.01 9 - - - 11 . . FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD "197 March 7. 1997 C20 DRAFT FOR DISC~55ICN THE METROPOLITAN TORONTO AND REGION CONSERV A nON AUTHORITY ScneduJe 4 - SCl'leduJe of Excendltures . Vel'llcle and EQuipment Year ended December 31. 1995. Wltl'l comparatIVe figures for 1995 1996 1996 1995 Buccet Ac:ual Ac:ual (Unaucltec) (note B) Expenditures: Operations: Fuel. malnlenance and recallS S 272.800 S 236.0'6 S 265.32~ Other ovemead 36.700 29 982 46.353 309.500 265.998 3" .677 CacrtaJ: Purchase of eoulcment and macnlnery 132.500 '46.'5' 145.700 Purc:'lase of venlc:es 125.700 - 352.220 Proceeos on clscosal cr :raCl'-,n 137 7001 137.B3" (, 04.32-' 220.500 108.330 393.5;3 530.000 374.328 705.270 Recovery 01 exoenclt1Jres by cnarges based on usage (530.0001 (448.782) (533.708) C~aroe Icreeltl :0 ctr:er excer:c::ures S - 5 174 ~5J.l 5 17~.5c2 . - . '2. MARCH 7, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #1/97 C21 RES. #F5/97 - FREEDOM OF INFORMATION REQUESTS 1996 Annual Report/Appointment of Head This is a summary of the requests received under the Municipal Freedom of Information legislation. Moved by: Norman Kelly Seconded by: Case Dotes THE BOARD RECOMMENDS TO THE AUTHORITY THAT the report dated February 26, 1997, on requests received under the Municipal Freedom of Information and Protection of Privacy Act be received; AND FURTHER THAT Resolution #236, approved by the Authority on December 7th, 1990, be amended such that, effective March 1 st, 1997, the Director, Finance and Business Development, be appointed "Head" as required under the Act. ............. CARRIED BACKGROUND 1996 Report The Authority is required to report annually to the Information and Privacy Commissioner/Ontario on requests received under the Municipal Freedom of Information and Protection of Privacy Act. Appointment of Head At its meeting held December 7, 1990, the Authority approved resolution #236 as follows: THA T pursuant to Section 3, Sub Section 2 of the Municipal Freedom of Information and Protection of Privacy Act, 1989, the Chairman of The Metropolitan Toronto and Region Conservation Authority be designated as Head for purposes of the Municipal Freedom of Information and Protection of Privacy Act, 1989, effective January 1, 1991 ;... ANAL YSIS 1996 Report In 1996, the Authority received 7 requests under the Freedom of Information Act. All requests were for general (as opposed to personal) information. Six were dealt with during the year and one remains outstanding. C22 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #1/97 MARCH 7. 1997 In all six cases, the information was disclosed. In one case, circulation to a third party occurred, no response was received and the information was released. One request remains outstanding because the applicant has not responded. The Authority is prepared to disclose the information and has advised the applicant of the estimated costs. To date in 1997, one request has been received. There were no requests for information relating to members of the Authority. Appointment of Head The Act (section 3) requires that the Authority appoint a "Head" to whom is delegated responsibility for making decisions under the Municipal Freedom of Information and Protection of Privacy Act. In 1990, when the Act was implemented, staff recommended and the Authority approved the appointment of the Chair as "head". Initially, all requests were reviewed with the Chair and Chief Administrative Officer. However, as staff gained familiarity with legislation, it became more practical to deal with requests directly and to keep the Chief Administrative Officer and Chair advised. Until this year, staff believed that this was an acceptable practice. Staff has been advised by our solicitors that it is necessary to clearly identify the individual who made the decision to release or not release information. In order to do this expeditiously and meet the time frames for responses set out in the Act, it is recommended that the "head" for purposes of the Act be the Director, Finance and Business Development. Requests for information which involve members of the Authority will be reported as soon as possible to the Board or the Executive Committee. FINANCIAL DETAILS The Act provides for a $5.00 fee to be paid with each request. Fees may be charged for preparation and reproduction of records. In 1996, the Authority received $91.00 in fees and charges. For information contact: Jim Dillane, ext. 220 " MARCH 7, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #1/97 C23 RES. #F6/97 - MUNICIPAL LEVIES Approval by Weighted Majority - Revised Ontario Regulation 139/96 creates new requirements for approval of non-matching municipal levy. Moved by: Richard O'Brien Seconded by: Norman Kelly THE BOARD RECOMMENDS TO THE AUTHORITY THAT the procedure for approval of the non-matching municipal levy as required by Ontario Regulation 139/96 be approved. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED BACKGROUND Ontario Regulation 139/96 is as follows: I. (1) In this Regulation: "non-matching levy" means a levy approved by a weighted majority of the members at a meeting for which five days notice was provided to the affected municipalities and at which a recorded vote was taken; "weighted majority" means the votes of 51 per cent of those represented after the votes are weighted by the percentage of discounted equalized assessment for each municipality. (2) For the purpose of the definition of "weighted majority" the weighting for a municipality may not exceed 50 per cent of the total weighting, except where the majority of the members of a conservation authority are appointed by one municipality. 2. A non-matching levy may be levied by conservation authorities against participating municipalities. 3. The total of non-matching levies for any project or activity may not exceed the total cost of the project or activity. RA TIONALE Weighted Majority The regulation requires that approval of the non-matching levy be by a weighted majority of the members present. The "weighting" of the votes is by the percentage of discounted equalized assessment for each municipality. C24 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #1/97 MARCH 7, 1997 The attached table illustrates how this weighting will occur. The six municipalities are listed in Column 1. Column 2 lists the discounted equalized assessment factor provided by the Province in January of 1996 (the most recently available figures will be used). The regulation provides that, as in the case of The Metropolitan Toronto and Region Conservation Authority, no municipality can have more than 50% of the vote. This applies unless the conservation authority has an existing situation where one municipality has a majority of votes. Metro Toronto's share is 50%. The remaining five municipalities are apportioned the remaining 50% of the vote in proportion to their share of the OEA(Column 3.). This results in a Weighted Apportionment For Voting (Column 4.) Columns 5 and 6 illustrate the weighted vote accorded each member. The weighted majority of 51 % is required to approve the non-matching levy. Voting Procedures The new procedure provided for in the Rules of Conduct will require that there be a roll call immediately before the levy vote is taken after which only those present at the time of the roll call will be able to vote. Each member will cast their vote as they would during any recorded vote of the Authority. Staff will add the weighted percentages to determine the majority. Each member present at the meeting votes their proportion of the weighting. Members must be present to vote. Proxie votes are not permitted. For example, Metro Toronto has 50% of the proportion vote. Each Metro appointee has a weighted vote of 3.5714. For Metro to have its full 50%, all Metro members must be in attendance. Where a member represents more than one municipality, as is the case with the Townships of Mono and Adjala-Tosorontio, the member should try to obtain a consensus of those municipalities they represent and vote accordingly. Notice Period The regulation is being amended to create a 30 day notice period. Our Rules will be changed to reflect this. The Authority staff has notified the member municipalities of the 1997 levy requirements and because the "non-matching levy" resolution will be considered at the April 4, 1997 Authority meeting, a special notice of this meeting has been sent out. In accordance with the Association of Municipalities of Ontario/Association of Conservation Authorities of Ontario Protocol, the participating municipalities are invited to give direction to their representatives on the Authority as to the levy amount that they should support. MARCH 7. 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #1/97 C25 CONCLUSION The Authority has worked with its member municipalities successfully for many years to ensure that the municipalities were well aware of the Authority's budget requirements well in advance. Equally important, the Authority has been sensitive to the individual member municipality budget guidelines. The 1997 Budget includes the levy allocations approved or recommended for approval by our member municipalities. The change required by the regulation should not affect our successful working relationship. For information contact: Jim Dillane, Ext. 220 C28 FINANCE ANO BUSINESS oevaoPMENT AOVISORY BOARO '1197 March 7. 1997 THE METROPOUTAN TORONTO AND REGION CONSERVATION AUTHORITY WEIGHTED VOTING REGULATION 1 2 3 4 5 6 DEA% Apportionment Number of Apportiur;~ Munlcl~lt~ DEA% (Excl. Metro) of Votes Members By Voter Adjala- T osorontio 0.00576 0.00576 0.00968 } } 1 O.li Mono 0.00814 0.00814 0.01368 } Durham 2.61493 2.61493 4.39552 3 1. : Peel 10.28166 10.28166 17.28276 5 3.4 York 16.83493 16.83493 28.29836 5 5.6 Metro 70.25458 50.00000 14 3.:> 100.00000 29.74542 100.00000 28 - - MARCH 7.1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #1/97 C27 1996 YEAR END FINANCIAL PROGRESS REPORT Withdrawn by staff. SECTION II - FOR EXECUTIVE COMMITTEE ACTION RES. #F7/97 - CHANGES TO THE AUTHORITY'S JOB EV ALUA TION SYSTEM The need to replace the Authority's current Job Evaluation System. The current system is 17 years old, out of date and no longer meets the needs of our changed and changing organization. To meet the requirements of Pay Equity we have maintained a secondary system since 1991. It is now time to abandon the old system and move permanently to the secondary system, "The Universal Job Evaluation Plan". Moved by: Norman Kelly Seconded by: Case Ootes THE BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE that the Universal Job Evaluation Plan be established as the system to evaluate all jobs at the Authority; AND FURTHER THAT the firm of Sedgwick Noble Lowndes be hired to assist with the transition to the new system and to make recommendations for a revised Salary/Wage Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED BACKGROUND The Authority's Job Evaluation System, put in place in 1980, did not meet the requirements of Pay Equity. In 1991, to ensure compliance with the Pay Equity legislation we purchased the rights to use the Universal Job Evaluation Plan. Since 1991 we have used the Authority's Job Evaluation System as our formal system with periodic checks against the Universal Plan. We have continued with the dual Job Evaluation systems purely for economic reasons. To replace our old system with the Universal Plan would have cost approximately $80,000.00 in 1991. With the elimination of a number of jobs and a number of supervisory levels during the last three years, the cost of conversion will be more reasonable and that cost can be phased in over several years. It is important that we make this transition now: C28 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #1/97 MARCH 7, 1997 . the old system is not well understood by staff and does not satisfy Pay Equity; . the old system categorizes jobs into groupings that no longer fit the way we now do our work and design our jobs; . the old system leads to a salary grid that has too many ranges for the number of jobs we have and the ranges have narrow differentials between job rates; In 1991 we worked with McDowall Associates to implement the Universal Job Evaluation Plan for Pay Equity purposes. McDowall Associates has since merged with Sedgwick Noble Lowndes. We would like to work with this firm as they are the developers of the Universal Job Evaluation Plan and much of the work required for the transition has already been done. FINANCIAL DETAILS Consulting services not to exceed $7,500. No further costs associated with this project will be undertaken until a report containing recommendations for a new Salary/Wage Schedule is approved by the Executive Committee. DET AILS OF WORK TO BE DONE It will take approximately five months to evaluate jobs, analyse the results and make recommendations. We anticipate reporting to the Executive Committee in September or October of 1997. For information contact: Kaye MacDonald, Ext. 219 MARCH 7, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #1/97 C29 SECTION IV - FOR INFORMATION OF THE BOARD RES. #F8/97 - ACCOUNTS RECEIVABLE STATUS REPORT February 23, 1997. Staff report on accounts receivable. Moved by: Case Ootes Seconded by: Norman Kelly - THA T the report on accounts receivable of the Authority, as of February 23, 1997, be received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED BACKGROUND At its meeting #3/91 the Board requested that for each of its meetings staff report on the status of the Authority's receivables. ANAL YSIS The schedule below summarizes the status of receivables, including aging and classification. The schedule excludes $5,187 in accumulated interest arrears on invoices outstanding for more than 30 days. ACCOUNTS RECEIVABLE AGING, BY CATEGORY (Excluding Municipal Levy and MNR Grant) As of February 23, 1997 31 TO 61 TO 90 PLUS CURRENT 60 90 DAYS TOTAL % DAYS DAYS SCHOOLS AND SCHOOL 89,869 1,729 5,308 14,458 111,364 17.8 BOARDS GOVERNMENT 221,112 11 ,1 56 146,049 13,007 391,324 62.6 CORPORA TE, INDIVIDUAL AND 47,055 2,838 64,642 7,446 121,981 19.5 COMMUNITY GROUPS TOTAL 358,036 15,723 215,999 34,911 624,669 100.0 % OF TOTAL 57.3% 2.5% 34.6% 5.6% 100.0% Items in excess of $1,000, included in the 90 plus days column, are listed on the following page. These amounts are deemed collectible. C30 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #1/97 MARCH 7, 1997 Total receivables are higher at this time than would normally be expected. This increase has occurred mainly within the "Government" category. The Authority has undertaken a number of projects for local and member municipalities, for which payment has not been received. Staff have been reminded that there is a cost to the Authority in carrying these high receivable balances and that in future we should strive for more favourable payment terms. Receivable balances as reported on each of the previous reports to the Board after 1 993 are presented below: I DATE I Total I gO-PIus I $ $ February 23/97 624,669 34,911 September 1 /96 403,116 65,092 April 20/96 486,981 35,707 February 16/96 531,927 44,382 October 29/95 329,391 11,828 September 17/95 406,520 12,046 June 11/95 447,520 46,399 April 23/95 473,461 24,110 December 30/94 741,057 5,753 October 25/94 465,939 20,525 September 4/94 290,913 23,061 June 12/94 476,882 137,440 April 24/94 387,596 43,375 MARCH 7, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #1/97 C31 The list below itemizes accounts greater than $1 ,000 included in the 90 day plus category. ARREARS AGE CLIENT NAME AMOUNT INTEREST (DAYS) $ $ Hall Tree Farms 1,050.40 385.41 631 Carolyn Bokovac 1,090.82 80.68 120 City of Toronto Board of Education 8,581.00 656.91 134 CFB Toronto 1,996.86 109.78 99 York Region RC School Board 1,187.50 87.84 120 The Common Heritage Program 2,617.40 244.1 9 176 City of Etobicoke 2,207.09 121.35 113 Goodwood Public School 3,733.44 205.25 106 Environment Canada 10,800.00 Note 92 33,564.51 1,564.81 Note: No interest is charged on government grants. Report prepared by: Rocco Sgambelluri, Ext 232 RES. #F9/97 - TERMS OF REFERENCE Clarification of the Finance and Business Development Advisory Board's Role in Business Development issues. Moved by: Frank McKechnie Seconded by: Case Ootes That the Finance and Business Development Advisory Board give consideration to its role in dealing with "business development" issues as defined in the Board's Terms of Reference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED C32 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #1/97 MARCH 7. 1997 BACKGROUND At its meeting held on January 24, 1997, the Authority approved revised terms of reference for the Finance and Business Development Advisory Board. The new terms include. responsibility for "business development". To ensure that the role of the Board is clear and to avoid duplication with the work of the Public Use Advisory Board, it would be useful for staff to have some direction as to the nature and substance of "business development" issues which the Board might wish to consider. For example, the Public Use Board has traditionally considered concept plans for the Authority's recreational lands and Black Creek Pioneer Village. The role of the Finance and Business Development Board might be to consider and recommend to the Authority specific development proposals which result from implementation of the concept plans. In the case of the Claireville lands currently being reviewed, once the Public Use Board has recommended, and the Authority approves a concept plan which delineates areas for some level of recreational development, the Finance and Business Development Board would consider and recommend specific proposals which might come forward ( i.e. a golf facility) for those areas. For information contact: Jim Dillane, Ext. 220 TERMINATION ON MOTION, the meeting terminated at 9:55 a.m, on March 7, 1997. Brian Harrison Craig Mather Chair Secretary- Treasurer /pl ~ , the metropolitan toronto and region conservation authority MINUTES OF FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #2/97 May 9, 1997 Page C33 The Finance and Business Development Advisory Board met in the Humber Room, 5 Shoreham Drive, Downsview, on Friday, May 9, 1997. The Vice Chair, Patrick Abtan , called the meeting to order at 9:05 a.m. PRESENT Patrick Abtan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chair Raymond Cho ................................................ Member Lois Hancey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chair, Authority Norman Kelly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Frank McKechnie . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Richard O'Brien ......................................... Chair, Authority Case Ootes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member REGRETS Margaret Black . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member MOTION OF CONDOLENCES RES. #F1 0/97 Moved by: Richard O'Brien Seconded by: Case Ootes THAT a moment of silence be observed in the memory of the former Chair of the Finance and Business Development Advisory Board, Brian Harrison. . . . . . . . . . . . . . .. CARRIED RES. #F11/97 - MINUTES Moved by: Case Ootes Seconded by: Norman Kelly THAT the minutes of Meeting #1/97, held March 7, 1997, be approved . . . . .. CARRIED C34 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/97 May 9. 1997 SECTION I - ITEMS FOR AUTHORITY ACTION COMMITTEE OF THE WHOLE RES. #F12/97 Moved by: Case Ootes Seconded by: Norman Kelley THAT the Board move into closed session to discuss the World Pitch and Putt Corporation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED ARISE FROM COMMITTEE OF THE WHOLE RES. #F13/97 Moved by: Raymond Cho Seconded by: Richard O'Brien THAT the Board arise and report from closed session. ................... CARRIED RES. #F14/97 - WORLD PITCH & PUTT CORPORATION Lease of Authority lands, Corner of Finch and Steeles Ave., City of Brampton. Long term lease of Authority lands for the purpose of constructing and operating a Pitch & Putt golf course and driving range. Moved by: Case Dotes Seconded by: Richard O'Brien THE BOARD RECOMMENDS TO THE AUTHORITY THAT subject to all required terms and conditions imposed by the Authority being satisfied, approval be granted to enter into a long term lease of lands in the Claireville Area, corner of Finch and Steeles Avenues, with World Pitch and Putt Corporation; AND FURTHER THAT staff be authorized to conclude negotiations with World Pitch & Putt and report to the Authority on the terms and conditions of the proposed lease. . . CARRIED May 9. 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #2/97 C35 BACKGROUND At Meeting #3/96, held on April 26, 1996, the Authority endorsed Resolution #A66/96 which states: "THA T staff be directed to invite proposals to develop public uses in the Claireville Conservation Area south of Steeles A venue; THA T staff be directed to continue consultation with other agencies, community groups and the public regarding recreational development opportunities and proposal calls within the Claireville Conservation Area; AND FURTHER THA T public use development proposals within the Claireville Conservation Area south of Steeles A venue be brought back to the Authority for further consideration. " As a result of the resolution a Request for Proposal (RFP) was issued. Signs were posted on the site and a notice was put in both the Globe and Mail and Daily Commercial News. The RFP was mailed to numerous private businesses and nearby municipalities. The deadline for proposals was August 22, 1996. Three companies responded to the call for proposals. . World Pitch and Putt . The Golf Dome . Monson Design Build The subject area is currently licenced to Wild Water Kingdom annually as part of their lease agreement with the Authority. Wild Water Kingdom did not submit a proposal to develop additional public use facilities at this location. After reviewing the proposals and interviewing the proponents staff recommended that the Monson Design Build proposal no longer be considered. At Meeting # 11/96 the Executive Committee endorsed Resolution #8187/96 which states in part: "THA T the Monson Design Build proposal for the C/aireville Conservation Area south of Steeles A venue not be considered further and the proponent be so advised. " After meeting extensively with representatives from both the Golf Dome and World Pitch & Putt staff have concluded that World Pitch & Putt had the superior proposal based on the following criteria: C36 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/97 May 9. 1997 - Financial return to the Authority - Compatibility with Wild Water Kingdom - Feedback from public meetings and the public review process . - Comments received from the Claireville Technical Advisory Committee - Lower capital investment with higher returns - Ability to accommodate additional commercial development within the existing site Pitch and Putt is a variation of golf with its own set of rules and regulations. The rules of the game stipulate that individual holes cannot exceed 75 yards and that the total course length be less than 1090 yards. Players are allowed only two clubs - a putter and an iron. A complete game takes about an hour to play and greens fees average $1 0-$12/person. The proposal includes: . 18 hole pitch and putt golf course occupying approximately 7 acres . Driving range with flood lights . 4000 sq. ft. building containing a clubhouse with a small licensed restaurant . Barbecue area . Car parking (approximately 100 cars). In the Claireville Conservation Area Management Plan, the proposed Pitch & Putt facility is located within a public/commercial management zone. This zone designation identifies the area as suitable for existing or potential high intensity recreation and educational uses, facilities or services and complimentary commercial development. Representatives of World Pitch & Putt will be in attendance at the May 9th meeting to discuss the proposal. RATIONALE The proposed Pitch & Putt facility is part of the total recreation experience available in this location. The facility, along with the mini-golf and batting cages, will complement and support the water activities which are the primary feature of this site. Because water facilities alone are weather dependent, these complementary activities extend the season and ensure increased traffic on marginal weather days. The proponent is preparing detailed site plans. At a meeting of the Claireville Technical Advisory Committee, held on April 15th, this proposal was discussed and recommended. Based on the discussion, staff are recommending the following as conditions which must be satisfied before the Authority can support the Pitch & Putt proposal: . course management design and activities be compatible with the Audubon guidelines . all applicable Provincial and municipal regulations relating to safety and operations be strictly enforced . little or no fertilizers or pesticides be used (and appropriate monitoring be in place) . hours of operation be limited ending no later than 10 p.m. daily May 9, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #2/97 C37 . Pitch & Putt shall agree that approval of the Authority will be required if there are to be significant changes to the operation of the facility and if there is to be a different operator. Wild Water Kingdom under the terms of the lease with the Authority, has certain rights with respect to the use of these lands. Staff is meeting with representatives of Wild Water Kingdom to obtain their consent. Subject to these conditions, and such other terms and conditions as staff and the Authority's solicitors may require, staff recommends to the Board that the Authority support the proposal for the Pitch & Putt. FINANCIAL DETAILS World Pitch & Putt advises that the initial capital investment for this facility is about $1,100,000. The Authority does not participate in this capital investment. The Authority's share of gross revenues, and the base rent, is still under negotiation but will be structured similar to the Wild Water Kingdom lease. Estimated gross revenue for the facility is $1,300,000 annually. The Authority has approved the 1997-1999 Business Plan which includes direction to increase lease revenue from recreation activities by $225,000 by 1999. The Pitch and Putt Proposal is consistent with the Business Plan. For information contact: Jim Dillane, extension 220 Bob Burchett extension 367 C38 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '2/97 May 9, 1997 : ~ - ..... . '1~ , - - ~l'i "-;r - ---.... ~-"": ! . . ~. c-:: . ! ..... , ,-v , f ~.. - , - -.., '- : . ", ~- ~ - . ;:...;; a - ;:- : ........ W . '" 66.. .- ~ ,~ -': ,- I"- ....... ~ ~ ,,~ - "". ~ . ... .. '...1 ~.. UZ 0 ~ ~ , ~'_'>'~Ii ~.. . -. ~- .. .. ::--...~ .-... .....~I ~.. .' -:....;: ~ ' , . .~. , - - ... .~;.:.:'-~ ! . - -.- ~. , , ~." .=L::':,. : .......... ..' ~ .;~.~ ..: :..:. ~~..:~.: . er:= .Qo U)-~ .. ~ ,. .' . . o. J .;: ~;: : ...,. .. ~ -. " .. ..~~~EJ - ~ ......... ~ .., '-''' - , . r'1... : : - '('- , '" .. . -: ;",......':" .. , ~ J - .'~,--.-. :. '~"'.'" "":" . . .,' .- .. .. , . . -. - . ... 'J . .. . ~ - . ':' ..:-:','t.. _,. , - ! ..aa .k<};..,- ~ ~ J.., 8.l..,J ,;) , , " , , ... - - - .. - r - ,. . . -" _.. - ~ j .. , . , . ~.-. . '" . May 9, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #2/97 C39 SECTION IV - ITEMS FOR INFORMATION OF THE BOARD RES. (lF15/97 - ACCOUNTS RECEIVABLE STATUS REPORT April 27, 1997. Staff report on accounts receivable. Moved by: Case Ootes Seconded by: Raymond Cho THA T the report on accounts receivable of the Authority, as of April 27, 1997, be received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED BACKGROUND At its meeting #3/91 the Board requested that for each of its meetings staff report on the status of the Authority's receivables. ANAL YSIS The schedule below summarizes the status of receivables, including aging and classification. The schedule excludes $3,888 in accumulated interest arrears on invoices outstanding for more than 30 days. ACCOUNTS RECEIVABLE AGING, BY CATEGORY (Excluding Municipal Levy and MNR Grant) As of April 27, 1997 31 TO 61 TO 90 PLUS CURRENT 60 90 DAYS TOTAL % DAYS DAYS SCHOOLS AND SCHOOL BOARDS 102,925 6,087 2,965 5,803 117,780 20.7 GOVERNMENT 166,932 25,999 30,070 74,000 297,001 52.2 CORPORA TE, INDIVIDUAL AND 16,283 7,774 66,886 63,785 154,728 27.1 COMMUNITY GROUPS TOTAL 286,140 39,860 99,921 143,588 569,509 100.0 % OF TOTAL 50.2% 7.0% 17.5% 25.3% 100.0% Items in excess of $1,000, included in the 90 plus days column, are listed on the following page. These amounts are deemed collectible. C40 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/97 May 9. 1997 Total receivables continue to be higher at this time than would normally be expected. This increase has occurred mainly within the "Government" category. The Authority has undertaken a number of projects for municipalities and the Province, for which payment has not been received. Receivable balances as reported on each of the previous reports to the Board after 1993 are presented below: I DATE I Total I 90-Plus I $ $ April 27/97 569,509 143,588 Februarv 23/97 624,669 34,911 SePtember 1/96 403,116 65,092 April 20/96 486,981 35,707 Februarv 16/96 531,927 44,382 October 29/95 329,391 11,828 September 17/95 406,520 12,046 June 11/95 447,520 46,399 April 23/95 473,461 24,110 December 30/94 741,057 5,753 October 25/94 465,939 20,525 September 4/94 290,913 23,061 June 12/94 476,882 137,440 April 24/94 387,596 43,375 The list below itemizes accounts greater than $1,000 included in the 90 day plus category. ARREARS AGE CLIENT NAME AMOUNT INTEREST (DA YS) $ $ Hall Tree Farms 1,050.40 428.80 691 Etobicoke Board of Education 1,495.05 91.51 96 Metro Toronto Works Department 74,000.00 Note 124 Ontario Transit Commission 58.000.00 Note 120 May 9. 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #2/97 C41 The Common HeritaQe ProQram 1,617.40 244.19 236 Goodwood Public School 3,733.44 205.25 166 139,896.2 1,149.39 Note: No interest is charged on these amounts. Report prepared by: Rocco Sgambelluri, Extension 232 RES. #F16/97 - PAYROLL SERVICES OUTSOURCING Staff report on outsourcing of payroll processing services. Moved by: Case Ootes Seconded by: Dick O'Brien THAT the report on Payroll Services outsourcing be received for information. . . . CARRIED BACKGROUND: The GT A Partnership Committee, comprising of GT A conservation authority senior staff and members, directed that a number of functional areas be reviewed to determine whether the Group could achieve efficiencies through consolidation or sharing of services or otherwise achieve consistency in service delivery standards. As a result, the GT A Conservation Authorities Financial Services Task Group, one of four such groups, was formed in February 1996. ANAL YSIS The group chose to concentrate its efforts on payroll and external financial reporting initially, after considering a number of other financial and administrative functions such as banking, auditing services, printing, human resources, purchasing, etc.. The group's recommendations on financial reporting have been forwarded to the ACAO. A thorough review was conducted of the payroll functions in the six authorities. The task group concluded that before consideration could be given to the consolidation of payroll services we would all have to move to an external payroll service provider. This decision was affected mainly by such factors as security, back up, efficiency and software maintenance. Accordingly, a proposal document was sent to the six major payroll service providers: Comcheq, Royal Bank of Canada, Toronto Dominion Bank, Bank of Nova Scotia, National Bank of Canada and ADP Canada. All six companies responded to the proposal call. C42 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/97 May 9. 1997 Two companies, Toronto Dominion and Comcheq, were invited to make further presentations to the Group. On the basis of these presentations, the original response to the proposal call and cost, the Group recommended Comcheq Services. Comcheq's proposal was costed lower than that of the Toronto-Dominion. Further, the Comcheq proposal had lower up front or one time costs, making it easier for individual authorities to switch over at their own pace. The- Credit Valley Conservation Authority has now switched over to Comcheq. This MTRCA is scheduled to convert to Comcheq in early June 1997. The other four GT A authorities have chosen not to switch over to Comcheq at this time. As a result of converting to an outside service provider, we have in place the foundation for further discussion on consolidation of payroll services. FINANCIAL DETAILS The Comcheq services will cost the MTRCA approximately $12,000. annually. Partly because of these services together with a number of other changes in the Payroll Section, the staff of the Payroll Section will be reduced from two to one. For information contact: Rocco Sgambelluri, extension 232 RES. #F17/97 - AUTHORITY REALTY TAXES Update on the actual 1996 realty taxes paid, realty taxes on lands acquired in 1996, 1997 realty tax budget projections, assessment appeals and 1998 realty taxes. Moved by: Case Ootes Seconded by: Raymond Cho THA T the staff report dated April 25, 1997 regarding Authority realty taxes be received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED BACKGROUND As requested by the Executive Committee, the following are details of Authority realty taxation. Also included is information on the potential impact of the Fair Municipal Finance Act, 1997. May 9. 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #2/97 C43 Actual 1996 Realtv Taxes In 1996, a major review was undertaken of the distribution of realty taxes to various programs and classification of the taxes on non-revenue producing lands as defined by the Provincially Significant Lands criteria. This project was undertaken for the following reasons: (a) The Province's new guidelines for lands owned by Conservation Authorities that would be fully or partially eligible for a grant for realty taxes. (b) The public use areas of the Conservation Areas were delineated many years ago. Portions of the Conservation Areas have been naturalized, reducing the active use areas. Conservation Area staff in consultation with Watershed Management staff have defined the existing active use areas. (c) The Field Centres and Kortright were not allocated taxes on the lands being used for these programs. Having delineated the present active use areas, there are portions of conservation areas that were previously considered as active use which are now included as Provincially significant lands enabling the Authority to claim additional grant of approximately $68,500. Attached for your information is a chart illustrating the 1996 actual taxes paid and program distribution and the allocation of taxes based on the 1996 figures as they would be as result of the changes referred to above. Also on the chart is the total projected Provincial grant for Provincially Significant lands and the 1997 budget projections. Realty Taxes on Lands Acquired in 1996 After removing the properties which will be managed by municipalities and deducting the taxes of properties sold, the 1997 property tax for property purchased in 1996 will increase by approximately $3,000 annually. 1997 Realty Tax Budget Proiections Based on information received from our member municipalities that 1997 tax increases will be at or about 0%, and given the minimal amount of taxes on 1996 purchases, a 0% increase in the non-revenue taxes has been budgeted in 1997 and a modest increase of 1 % for the other property tax budgets. 1997 Provincial Grant/Rebate for Realty Taxes The Authority will receive a Provincial Grant or Rebate from the Province in 1997 on the following types of properties: a) 100% grant on Provincially significant land i.e. Provincially significant Wetland, ANSI's, Niagara Escarpment Natural Areas and Habitat of Endangered Species; C44 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/97 May 9, 1997 b) Approximately 40% grant on managed forest properties; c) 50% grant on flood control properties i.e. the dam and reservoir at Claireville; d) Approximately 70% rebate on farmland properties. Assessment Appeals There are in process 91 appeals for 1996 and 90 appeals for 1997. We expect to have an indication by the end of Mayas to what our anticipated chances for success will be and what potential savings will be generated by these appeals. 1998 Realty Taxes In the past, Authority lands have been taxed on the market value of the property for a designated base year. For example, in Caledon, the base year is 1969 and land sold for basically the same value whether or not it included flood plain and valley land; however, purchasers would have paid less per acre for 1,000 acres than they would have paid for 100 acres. Therefore, Authority land in Caledon, whether it is flood plain or table land has the same per acre rate. The only savings the Authority has achieved in Caledon has been by combining adjacent property onto the same roll number thereby reducing the per acre rate. The base year for Durham is 1984. In 1984, there was a difference in value between flood plain and valley land and table land. While the Authority's table land is valued the same as other table land, the Authority benefits from the reduced value of the flood plain and valley land. This difference will be even more noticeable in later "base years" as flood plain and valley land values have remained constant, while table land values have increased significantly. With the introduction of Bill 106, the Fair Municipal Finance Act, 1997, there are a number .' of opportunities to reduce the Authority's tax burden significantly. The following is a brief description of the major changes and the opportunities for the Authority. A tax exemption is added for conservation land, which will be defined by regulations. Staff believe that "conservation lands" for the purpose of the exemption will be defined as "Provincially significant land". However, there may be an opportunity to expand this definition to cover more or all Authority owned land. The current value of land that is conservation land or managed forests land as defined by regulations will be based only on the current use of the land and not other uses to which the land could be put. This change has potential for a significant decrease in Authority reality taxes. Historically, the market value of Authority table lands was determined based on their highest and best use. This is usually based on the residential, commercial or industrial potential of the property. There is a possibility that Authority table lands could be valued on their current open space use. . May 9, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING 112/97 C45 Also, under this section of the Act, there is an opportunity for a different definition of "conservation lands" than that which is found in the exemption section. Therefore, if we are not able to achieve a broad definition under the exemption section, there is benefit to a broader definition under this section. The tax ratio for the farmlands and managed forests property class will be 25% for all municipalities; that is, the Authority will pay 25% of the total taxes payable no matter what the jurisdiction. The Authority has significant holdings under the farmlandlmanaged forest classification. This change will reduce the amount of realty taxes payable by the Authority and, in addition as outlined above, the lands will be valued on there current use which will provide an additional reduction. For information contact: Mike Fenning, Extension 223 C46 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/97 May 9. 1997 OOOOOOOOOOOOOOOOOOC OOOOOOOOOOOOOOOOOO~ ~ ONNNOVN~~~OO~VM~VN~ ~~ 0 N~M~NN~O~~NM~~v~~ m~ ~ -_ N~ -N~ ...~ Ol M""~ m ~ GOoooooo 00 ~;oooo 00 00 0l~~~00l ~~ 00 ~a::~0l~~~ ~o OOI~ _N~M~ Mv ~V 'is- - _ ~ ~ c o ca ~ .. ~ ~~~vN~~ ~~~ ~~~ N ~Ol_~ ~'~ ~~0l~-00l~ ~~O o~o ~ ~~~~ ~c > 5i N N ~ - . - CI) ~ ". _ N 0'1 .Ie ~ ~E-NCI)O~O'l'" ~V~ -~o 0 -V-~ CI) = 0l~-M~-8-~ -~~ ~~2 ~ ~M~~ N o Ol"M~~~'~v N" '" . NM~~ . ~ "'~~~M~~~Ol ~~ ~~~ ~ ~ ~ ... 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"O"Oc;~~ ~ ~c;;~u ~2!.tCtCQJ~ en <( ...~... ;:'-"'(,)(,)>c-:J ~o~u.. ~ ~ ;.;: ;.;: ~ u .2.. . < . U '> lU ~ ~ '2: c ~ . > < < <. < ~ . lU . ~ ~ ~ ~ .~Q lU - ~ u . < . U U <U ~ It ~ .. lU --~~:J~ lU~~UUU="O~ u.. u..g~ ; ; - - ~; .~. = ~ "' ~ :.;:: 0 U ... . -;: <.:l lU G,) Q) ro fa Q - - .- _ ~ .c: 0 _....... .'- U... ...J E E '- .- > U -.:: ~ ~ - ~ > ~ . > ~ 0'- lU lU g g ~ 0 .~ c :J: .~ = -: ~ 8 U c u: E en "* G,) G,) os; os; ~ ~ =.: 0 c: "- ... '" Q) ._ "0 Q. 0 "E Q) Q) _ gg~~s] ~o~~~~2~~~~~o~~~ <<~~Z~ :J:~<<.:lu:J:CI)<.:l~cccc<ccuja:: May 9. 1991 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #2/91 C41 RES. #F18/97 - REVENUE INITIATIVES List of current Revenue Initiatives being pursued by Authority staff Moved by: Richard O'Brien Seconded by: Case Ootes THAT the staff report summarizing the Authority's Revenue Initiatives, dated April 28, 1997, be received for information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED BACKGROUND A staff report outlining the Authority's approach to developing new revenue initiatives was brought forward to meeting #6/95 of the Public Use Advisory Board on February 2, 1996. Resolution #C37/95 received the report and endorsed the staff approach. Since then staff have been actively pursuing a variety of opportunities with both the public and private sector partners. In addition to the corporate projects on the attached list, staff at various field locations have been working with their local communities to attract more visitation and revenue to their locations. Because of the diverse nature of the Authority's activities and operations any list that attempted to catalogue all of the initiatives would quickly be out of date. Staff have been encouraged over the last year to develop a more entrepreneurial, proactive approach to developing new business. This has resulted in a number of new partnerships and set the stage for more. RA TIONALE Staff is advising the Members of these initiatives and would welcome comment and new suggestions from the Members at the May 9th meeting. For information contact: Bob Burchett, extension 367 C48 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/97 May 9. 1997 ~~~ ~~~~~~~~~~~~~~oooo Q) 0> 0> 0> 0> 0> 0> 0> 0> 0> 0> 0> 0> 0> 0> 0> 0> 0> 0> 0> E ~ .- 0> ..... Q) Q) E :J ctJ C ~ Q)- > Q) c::: 000 0000000000000000 000 0000000000000000 Q) 000 0000000000000000 roE~ooo OO~~MOOO~~~~M~~O ~O~O>NN NN~~~~~~~~~~~~~O +J CUCo~~~ ~~~~~~~~ ~~ 1I1 2'sQ) ~ ..-4 0 >- ~ a.. Q) '- rn Z Q) >1' ..-4 m +Jm rUM - E ..-4 0 _ +J .. C u: ..-4 ex> 0 I: N C ~ .2 H 0 ~ Co I .-i (/) ctJ- Q) -,-l ctJ a. C (/) E =' lo.l ~ Q) 0 .~ Q) 1:0. ~ - en Q) < 00 a. ~ ._ >. > 0> I =- U (/) Q) 0> ~- ~.::t:. ~ :u;ctJ C Co ... o:J~ 0 .::t:. a. ... - VI C> ~ Q) I "'0 :J (/) C ctJ (I) z ,Ec~ 55 Q)a. ~ Q) ctJ Q) S ~Q) -x 0 Q) .....u ~ .- C ~ -- .- C> > (/) > _ (/) Q) In - ctJ ..... > 0 0 C ~ ._ _ '" ::: Q) ..... 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C ..... ro Q) a.:JoC 0 ~C,)~ c- C>c>a.Q) 1<.9 Q) oS.. - ~ - Q) Q) C U (/) ~,n (/) >, ,n (I) a. 00 (/) g> t E ~ C (I) 3: .- C> CD (/) '-' :J ~ "'0 '-' oo!E. ~ . ~.- 0 a. ...."'0 0 a.. ~ ~ ~ In Q) I In ~ - 0 (/) a. (1)....1.- 0 Q) (/) 0 - ..::: '" ~ - C> '" 0 S (/) ctJ 0 ctJ U. ~ o..c"'O (/) 00 I I Q) 00 C c~- a.. C Q).EQ)-:::~~ 0 c-.::: C Q)"'O c~ Q) O~ a.~ u. &.t;~~ ffi 8~~-5~ 0 &.~ ~Q) ~~:o (/) eO c:::oo'sa.OOOOO~~OO~~OO~CD<.9a..~<t:U.a..o May 9, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #2/97 C49 April 28, 1997 ----- - Activity Potential Revenue Time Net Income frame (Yearly) Proposals for summer concert series across park system - other $80,000 98 groups Proposal for large softball and volleyball facility at Claireville $75,000 98 Vaughan Rotary Club Stage -KCC $50,000 98 Lake St. George - Rental to summer day camp $50,000 98 Indian Line Expression of Interest $40,000 98 Pitch and Put - Other locations $35,000 98 Bruce's Mill - Christmas Lights Display. $30,000 98 Golf Teaching facility on agricultural land at Bruce's Mill $30,000 98 Greenwood - Water Play facility 25,000 98 BCPV - Dinner Theatre $25,000 98 The organizers of the big Christie antique show are interested in $10,000 98 using Bruce's Mill for an arts and crafts show. Using MTRCA dams as a source of hydro to offset energy costs. $10,000 98 Ontario Hydro is looking for demonstration sites for micro hydro generators. Boyd -Water Play facility $10,000 98 Boyd - Antique Car Show $5,000 98 Bruce's Mill - Mini golf (Lease arrangement) $5,000 98 80ld Creek - RFP to generate potential uses at Cold Creek ?? 98 Picnic Table Top Advertising ?? 98. New campground in the east end - Requests for Expressions of ?? 98 Interest Livir1g Machine/Insect Housel Butterfly house at KCC $50,000 99 C50 ANANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/97 May 9. 1997 en en en c: c: c: c: c: c: 0) en en en ~ ~ ~ ~ ~ ~ E 0 0 0 0 0 0 i=Q) c: c: c: c: c: c: ~ ~ ~ ~ ~ ~ Q) E c: c: c: c: c: c: ::l ('(:J :) :) :) :) :) :) c: '- 0)- > 0) ~ ... 0 0 0 c: c: c: c: c: c: U) 0 0 0 ~ ~ ~ ~ ~ ~ :::; 0) 0 0 0 0 0 0 0 0 0 -E~ 0 0 LO c: c: c: c: c: c: U) ~O- ~ ("') ~ ~ ~ ~ ~ ~ ~ c: (.) '- ~ ~ c: c: c: c: c: c: Q,) 0) c: ('(:J :) :J :J :J :J :) .~ --0) 0_>- ... Q.Q),- as...... 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Ol .E C) ro .~ .L: 0 0) ~ - '- a. ::l c: ro~ 0) "C "C "C "C 0 a. 0) 0) 0 m 1<..) .L: c: 0) 0) ...- c: ro '- ...- 1 m~ Ol ('(:J m <..) ~ m 0).... 15 .L: .L: 0) '- CO m Ol en;: '- u.. ro 0) g>~ ...- 0) 0) Q. c: "C :r: 1 0) C C 0) CO c: ro <..) .:> 0 CO c:: 0 '- c: .L: ::l 0 m u.. 0) m E .;:: ":> Olm ('(:J ~ ...- '- 0) 0) 0 0) c: 0) ...- 0 "C"C E '- .:> Q: m "C t:: '- 0) "C (.) >'c: CO ~ 0) ro .- c: ~ ~ en o ro Q. <..) ~ <..) '- ('(:J co_ o '- May 9, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #2/97 C51 TERMINATION ON MOTION, the meeting terminated at 10:05 a.m, on May 9, 1997. Patrick Abtan Craig Mather Vice Chair Secretary- Treasurer /pl ~ , the metropolitan toronto and region conservation authority MINUTES OF FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #3/97 June 13, 1997 Page C52 The Finance and Business Development Advisory Board met in the Humber Room, 5 Shoreham Drive, Downsview, on Friday, June 13, 1997. The Vice Chair, Patrick Abtan , called the meeting to order at 9:05 a.m. PRESENT Patrick Abtan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chair Margaret Black. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Raymond Cho . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Lois Hancey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chair, Authority Norman Kelly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Richard O'Brien ......................................... Chair, Authority Case Ootes .................................................. Member REGRETS Frank McKechnie .............................................. Member GUEST Shirley Eidt .................................................. Member RES. #F19/97 - MINUTES Moved by: Case Ootes Seconded by: Raymond Cho THA T the minutes of Meeting #2/97, held May 9, 1997, be approved . . . . . . .. CARRIED C53 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/97 June 13, 1997 RES. #F20/97 - PRESENTATION Mr. Jim Dillane, Director of Finance and Business Development, reviewed the Authority's 1997 Revenue projections as a slide presentation to the Board. Moved by: Norman Kelly Seconded by: Raymond Cho THA T the above noted presentation on 1997 Revenue Projections be received. .. CARRIED SECTION I - FOR AUTHORITY CONSIDERATION RES. #F21/97- INVESTMENT POLICY This report recommends an Investment Policy for the Authority. Moved by: Case Ootes Seconded by: Raymond Cho THE BOARD RECOMMENDS TO THE AUTHORITY approval of the Investment Policy, as appended to this report dated June 3,1997. . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED BACKGROUND Prior to the last revision in February of 1997, the Authority's Rules of Conduct provided only minimum guidance for the investment of surplus cash. The Rules were also inconsistent in that investments in certain higher risk schedule "B" banks and trust companies were allowed, but not in highly rated products such as those guaranteed by the Provinces of Alberta and British Columbia. Consequently, when the Rules were amended, Section 2.12 was drafted such that the investment of money would be subject to an investment policy. Section 2.12 delegates Authority to the Executive Committee: Mto authorize the investment of money not required immediately by the Authority: 2. 12. 1 in treasury bills, bonds, debentures or other evidences of indebtedness of or guaranteed by the Government of Canada or the Province of Ontario; and 2.12.2 in term deposits, investment certificates, debentures or any other evidences of indebtedness of any chartered bank, financial institution or corporation in accordance with the policies established by the Authority. " June 13. 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING 113/97 C54 RATIONALE In recent years, cash flow has averaged approximately eight million dollars. This average will be lower in 1997 and should remain lower for the next several years as funds earmarked for the Brickworks Regeneration Project and Canada Post site remediation and similar projects are spent and because Provincial grants are much less of a factor now. In prior years, land sale proceeds held in reserves accounted for a much larger part of our cashflow. Because of the relatively uncertain time frame over which funds are available, liquidity is extremely important. For example, the Jobs Ontario funding received for the Etobicoke Motel Strip Waterfront Park Project may be required this year or not for several more years, depending on the progress of the expropriation proceedings. For this reason, our investment practices have focussed on short term maturities. Further, a longer term investment is riskier because if the cash is required before maturity, a sale of a security during a period when interest rates are high relative to the original rate may cause a loss of capital. On several occasions, staff have consulted with treasury staff at the Region of Peel and Metropolitan Toronto. These consultations have confirmed that our practices are appropriate given the nature of our business and our cash flow patterns and restrictions. The Authority's banker, The Royal Bank of Canada, and RBC Dominion Securities are the current investment advisors to the Authority. The Royal Bank is generally used for the purchase of short term securities (1 to six month money market products such as treasury bills and banker's acceptances) and RBC Dominion Securities is used for both money market products and bonds. Further, the Authority's agreement with the Royal bank provides for the payment of interest on current account balances at the rate of prime less 1.85 %, a rate which approximates the 30-day rate on secure money market products. In conclusion, although the Authority's cash flow is relatively small, it does generate a significant amount of operating income. The 1997 budget estimate is $350,000. Since funds raised by the Authority are for a specific purpose, the main objective of our investment policy must be to ensure that capital is not placed at risk. With that established, the goal is to maximize returns within appropriate investment horizon, generally short term. DETAILS OF WORK TO BE DONE Staff will report to the Finance and Business Development Advisory Board regularly on yield and nature of securities held. For information contact: Rocco Sgambellurj Ext. 232 C55 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/97 June 13. 1997 METROPOLlT AN TORONTO AND REGION CONSERVATION AUTHORITY INVESTMENT POLICY - JUNE 97 This policy, which governs the investment of funds, is made pursuant to Section 2.12 of the Rules of Conduct. Objective: To maximize investment income, having regard to the criteria noted below. Criteria: Preservation of capital - No investment is permitted which places risk on the principal amount. Investments which are affected by market interest rates may only be purchased when there is reasonable certainty that they can be held to maturity. To limit the risk on capital, investments are restricted to those which are rated within two highest rating categories of either the Dominion Bond Rating Service (DBRS - AA or higher) or the Canadian Bond Rating Service (CBRS - A+ or higher). Money market transaction are restricted to R1 Mid or higher. Liquidity - Every investment will be made with the intention of holding the security until maturity. Maturities must be scheduled such that the cash becomes available approximately when needed. Yield - Given the requirements of preservation of capital and liquidity, investments which are permitted are those only with low default risk. Within the acceptable risk parameters, the highest yield will be sought. Conduct - This policy prohibits trading in securities which are speculative in nature or for the sole purpose of realizing trading profits. Investment Mix: There are no specific guidelines proposed limiting the percentage each product may represent of the total, however, investments shall be limited to Canadian securities. Safekeeping: Securities shall be held in safekeeping with the accredited investment dealer or financial institution, depending where the transaction takes place. June 13. 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #3/97 C56 Broker/Advisor: Accredited broker(s) or investment advisor(s) shall be selected from time to time on the basis of competence, quality of service and cost, such selections being consistent with the Authority's Purchasing Policies. Authorization The Director, Finance and Business Development or designate, are authorized to make investments pursuant to this policy on behalf of the Authority. SECTION IV - ITEMS FOR INFORMATION OF THE BOARD RES. #F22/97 - CASH PROCEDURES Staff report on organizational procedures. Staff report on cash handling procedures for the Authority. Moved by: Case Dotes Seconded by: Raymond Cho THAT the report on cash handling procedures, dated June 2, 1997, be received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED BACKGROUND KPMG, the Authority's auditors were appointed for a five year term effective November 1, 1995. A condition of their contract required the firm to carry out an extensive review of cash procedures for the Authority. During the latter part of 1996, staff from both the accounting section and KPMG visited most of the cash handling venues within the Authority. Their observations and recommendations form the basis for the Authority's "Cash Procedures and Guidelines". RATIONALE Over the years, a number of rules and procedures have been in place to guide staff in matters related to cash handling. These procedures and guidelines were drafted, in some instances, in response to situations as they arose. With KPMG's help, staff reviewed cash procedures and as appropriate, added new ones. Further, as a result of the review, we have consolidated the various rules and guidelines into one package, easily accessible for staff. C57 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/97 June 13, 1997 The Guidelines cover cash, which includes cheque and credit card receipts. These Guidelines do not cover invoicing and receivables. In a typical year, several million dollars in cash is collected from the various sales points operated by the Authority. These include seven active conservation areas (admissions, programs, stores, concession stands, special events and rentals); The Kortright Centre (gate, programs, store, cafe); Black Creek Pioneer Village (parking, admissions, gift shop, Halfway House and other food locations, artisan\building sales such as broom maker, rentals); Head Office (Plan review fees, front counter sales, lunchroom); and a variety of other activities including sale of caps and t-shirts at functions, sale of memberships, tipping fees, etc. In addition to providing staff written procedures and guidelines on cash handling there are a number of other measures in place to either prevent or detect the loss of funds. The Authority's budget is prepared and reported on in sufficient detail that even a minor variance can be detected. Supervisory and management staff have access to accounting information and have been assigned clear responsibility for monitoring trends and for the final results. Budget and accounting staff monitor financial progress regularly and prepare regular financial progress reports for management and the Board, from detailed work sheets. All unusual items are followed up. Detailed revenue reports with budget and prior year comparisons are prepared weekly and monthly, and distributed widely throughout the organization. The staff who have primary responsibility for cash in each location are experienced, long term and trusted employees of the Authority. Further, each location is provided with an appropriate cash safe, some of which are bolted to cement floors. BCPV uses a two-key system for access to the safe and because of the large volume of cash handled, employs Brink's Armoured Car Services for transportation of funds to the Royal Bank's cash clearing centre. Insurance is available for losses incurred while the cash is on the premises or during transportation to the Bank. Blanket employee bonding coverage is in place. KPMG has concluded that the measures which are in place to safeguard the Authority's cash are reasonable in practice. Of course, they cannot completely deter a determined, dishonest employee nor can they prevent losses where collusion, particularly with supervisory staff, occurs. Management is confident, however, that controls are reasonable in the circumstances and that material losses will be detected in a timely fashion. For information contact: Rocco Sgambelluri, Ext. 232 June 13. 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #3/97 C58 RES. #F23/97 - ACCOUNTS RECEIVABLE STATUS REPORT May 25, 1997. Staff report on accounts receivable. Moved .by: Case Ootes Seconded by: Raymond Cho THAT the report on accounts receivable of the Authority, as of May 25, 1997, be received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED BACKGROUND At its meeting #3/91 the Board requested that for each of its meetings staff report on the status of the Authority's receivables. ANAL YSIS The schedule below summarizes the status of receivables, including aging and classification. The schedule excludes $1,254 in accumulated interest arrears on invoices outstanding for more than 30 days. ACCOUNTS RECEIVABLE AGING, BY CATEGORY (Excluding Municipal Levy and MNR Grant) As of May 25, 1997 31 TO 61 TO 90 PLUS CURRENT 60 90 DAYS TOTAL % DAYS DAYS SCHOOLS AND SCHOOL 151,876 11,915 - 2,635 166,426 42.6 BOARDS GOVERNMENT 102,698 10,000 - 74,000 186,698 47.8 CORPORA TE, INDIVIDUAL AND 29,675 3,168 1,792 3,047 37,682 9.6 COMMUNITY GROUPS TOTAL 284,249 25,083 1,792 79,682 390,806 100.0 % OF TOTAL 72.7% 6.4% 0.5% 20.4% 1 00.0 % Items in excess of $1,000, included in the 90 plus days column, are listed on the following page. These amounts are deemed collectible. Total receivables, at $390,806 are within normal levels for this time of year. Special project funds have now been received from various governments, reducing the balance as reported on the previous report. C59 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '3/97 June 13. 1997 Receivable balances as reported on each of the previous reports to the Board after 1993 are presented below: I DATE I T 0;01 I 90-:IU5 I May 25/97 390,806 79,682 April 27/97 569,509 143,588 February 23/97 624,669 34,911 September 1/96 403,116 65,092 April 20/96 486,981 35,707 February 16/96 531,927 44,382 October 29/95 329,391 11,828 September 17/95 406,520 12,046 June 11/95 447,520 46,399 April 23/95 473,461 24,110 December 30/94 741,057 5,753 October 25/94 465,939 20,525 September 4/94 290,913 23,061 June 12/94 476,882 137,440 April 24/94 387,596 43,375 The list below itemizes accounts greater than $1,000 included in the 90 day plus category. ARREARS AGE CLIENT NAME AMOUNT INTEREST (DAYS) $ $ Hall Tree Farms 1,050.40 450.98 721 Etobicoke Board of Education 1,321. 71 72.68 112 Metro Toronto Works Department 74,000.00 Note 154 The Common Heritaqe Proqram 1,617.40 248.12 266 139,896.2 1,149.39 Note: No interest is charged on this amount. Report prepared by: Rocco Sgambelluri, Extension 232 June 13, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #3/97 C60 RES. #F24/97 - VEHICLE AND EQUIPMENT The replacement and disposal of Authority owned vehicles and equipment and the purchase of new equipment. Moved by: Raymond Cho Seconded by: Norman Kelly THA T the report dated June 2, 1997 on the replacement of Authority owned vehicles and equipment and the purchase of new equipment, be received. . . . . . . . . . . . . . . . CARRIED BACKGROUND As part of the revised terms of reference for the Finance and Business Development Advisory Board, vehicles and equipment has been included. The value of new vehicles and equipment to be acquired is included in the 1997 Budget approved by the Authority earlier this year. Disposal of vehicles and equipment is implemented in accordance with the Policy and Procedures for the Purchase of Goods and Services and Disposal of Equipment upon direction of the Executive Committee and the Chief Administrative Officer. This report provides the Board with information about the replacement and disposal of vehicles and equipment ~ 1997. A separate report will go to the Executive Committee on June 13th, 1997, recom ending disposal. ANAL YSIS In accordance with the Authority policy, staff (the Vehicle and Equipment Committee) has examined the need for replacement of Authority owned vehicles and equipment and new equipment. Vehicles and equipment no longer needed in one location are made available to other locations prior to being considered for disposal. Staff has examined the optimal manner for disposal of vehicles and equipment in compliance with the Policies and Procedures for Disposal. REPLACEMENT VEHICLES Because the Authority was in the midst of its business plan process and restructuring, replacement of vehicles in 1996 was delayed. The following vehicles must be replaced in 1997. Replacement is determined by the condition of the vehicle including mechanical fitness (cost/benefit of repairs), use of the vehicle, age and mileage or hours of use. Because of uncertainty about the timing of delivery of replacement vehicles, trade-in has proved to be the most efficient method of disposal. The Authority has few if any back-up vehicles and little or no storage. Accordingly, it is best to turn over the old vehicle when the new vehicle is delivered. C61 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD 13/97 June 13, 1997 Unit # Make to be Replaced Location Estimate of Disposal Disposal by Equivalent Acquisition Estimate 2-91-05 1991 Chev van Central Stores $ 28,500 Trade-In $ 3,000 1-91-32 1991 Taurus car Indian Line $ 22,000 Trade-In $ 2,500 3-90-41 1990 Aerostar van Waterfront $ 25,000 Trade-In $ 4,500 4-91-44 1991 GMC s-15 Nursery $ 30,000 Trade-In $ 1,500 4-91-45 1991 GMCs-15 Bruce's Mill $ 19,500 Trade-In $ 1,500 4-90-46 1990 Ford Pickup Bruce's Mill $ 24,000 Trade-In $ 3,500 4-91-51 1991 GMCs-15 Albion Hills $ 19,500 Trade-In $1,500 $ 140,000 $19,500 REPLACEMENT EQUIPMENT Replacement of equipment is based on the mechanical fitness, age, hours of use, and type of use. Equipment is disposed of by public auction through a Brampton farm and industrial equipment auctioneer with whom the Authority has worked successfully for a number of years. June 13, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #3/97 C62 Unit # Make to be Replaced by Location Estimate of Disposal Disposal Equivalent Acquisition Estimate A2006 1986 Toro Gas Albion Hills $ 9,000 Auction $1 ,500 Groundsmaster B1009 1986 MF250 Tractor Albion Hills $32,000 Auction $ 7,500 B3015 1986 Mott 88 Mower Boyd $ 5,500 Auction $ 800 B9090 1983 Oanuser Post Auger Boyd $ 1,700 Auction $ 300 C9047 High Pressure Washer Bruce's Mill $ 2,200 Auction $ 300 05048 1985 High Pressure Washer Indian Line $ 2,200 Auction $ 300 F9040 1989 High Pressure Washer Glen Haffy $ 2,200 Auction $ 300 K9001 1991 Kawasaki 4x4 Mule Kortright $15,000 Auction $1,500 L9010 1988 John Deere Sweeper Black Creek $ 6,500 Auction $ 250 Broom - Front Mount Pioneer Village M1005 1983 Ford 4110 Tractor Conservation $35,000 Auction $ 7 , 500 Services P5007 1987 Crestliner V195 Boat Waterfront $13,000 trade-in $5,000 P7014 1980 Boat Trailer Waterfront $ 3,200 trade-in $ 300 $ 126,500 $25,500 NEW EQUIPMENT The following equipment is additional to the existing inventory and has been included in the 1997 Budet. C63 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '3/97 June 13, 1997 Equipment Location Estimate Outfront 60" Rotary Mower Lake St. George $ 17,000 Loader Attachment for Tractor Lake St. George $ 3,500 Hydraulic Earth Auger with 12" Conservation Services $ 3,500 and 16" bits Front Mount Snowplow Blade Black Creek Pioneer Village $ 3,700 for Tractor Marquee Tents Available for all Locations $ 30,000 $ 56,700 SURPLUS VEHICLES The following vehicles are surplus to the Authority's needs as a result of consolidation of activities and downsizing. Because they are not being replaced, they will be sent to the Metro/City auction in the fall of 1997. Unit # Make Disposal Disposal Estimate 3-90-06 1990 Ford Van Auction $ 3,000 4-91-43 1991 GMC s-15 Auction $ 1,500 4-91-47 1991 GMC 5-15 Auction $ 1,500 $ 6,000 DETAILS OF WORK TO BE DONE Staff will purchase the replacement and new vehicles and equipment and dispose of vehicle and equipment appropriately as required under the Authority's Po/icy and Procedures for Purchase of Goods and Services and Disposal of Equipment. FINANCIAL DETAILS Funds are available for the replacement vehicles and equipment and new equipment from account 701-11. Disposal funds will be deposited into account 701-11-093 and 701-11- 094 (Vehicle and Equipment Reserve). For information contact: Garry Misumi, ext. 293 June 13. 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING 113/97 C64 RES. #F25/97 - CLAIREVILLE CONSERVATION AREA MANAGEMENT PLAN Request For Proposals to Market Two Parcels This report presents for information, the request for proposal document soliciting proposals from brokers/consultants, to market two parcels identified in the Claireville Conservation Area Management Plan Moved by: Richard O'Brien Seconded by: Raymond Cho THA T the report dated June 2, 1997, on request for proposals to market two parcels identified in the Claireville Conservation Area Management Plan, be received. . . . CARRIED BACKGROUND The Authority has approved the Claireville Conservation Area Management Plan, which identified two parcels for development under leasehold agreements. RA TIONALE Staff is seeking proposals from interested consultantslbrokers, on the potential leasing and marketing of these two parcels. Details of the proposal call are attached. Assuming a suitable broker/consultantls) is selected, a recommendation will be made to the July 11, 1997 Executive Committee. Because of the type of uses for these parcels as identified in the Claireville Plan, and the fact that the Authority is leasing as opposed to selling the land, staff anticipate that marketing of the parcels will require considerable effort and specialized knowledge. The Authority reserves the right to select or not select a proponent. Depending on the submissions made, it may be that the Authority would proceed with the leasing of the lands through its own resources without an outside broker/consultant. The proposal call is provided to the Board for information. For information contact: Jim Dillane, Ext 220 Don Prince, Ext 221 C6S FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/97 June 13, 1997 Attachment #1 . ~ , the metropolitan toronto and region conservation authority 5 shor8ham drive, downsview, ontario, m3n 154 (416) 66Hl600 FAX 661-6898 REQUEST FOR PROPOSALS TO MARKET FOR LEASE AND DEVELOPMENT TWO PARCELS OF AUTHORITY OWNED LAND CITY OF BRAMPTON REGIONAL MUNICIPALITY OF PEEL JUNE 1997 Working Together for Tomorrow's Green space June 13. 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #3/97 C66 Attachment #2 INTRODUCTION Since 1957, The Metropolitan Toronto and Region Conservation Authority (MTRCA) has carried out a comprehensive program of water management, in the watersheds under its jurisdiction, to prevent loss of life and property damage. Activities include an extensive land acquisition program, construction of flood control works, erosion control projects, reforestation, conservation education and public use. The MTRCA has since its inception worked in partnership with all levels of government and the private sector to carry out its objectives, including management of its holdings and the provision of compatible activities on its lands. Fiscal constraint by government funding partners has accelerated the MTRCA's exploration of potential revenue generating opportunities on our lands in order to meet funding targets identified in our three year business plan. The Claireville Conservation Area Management Plan has been approved by the MTRCA. Preparation of the plan has included extensive public consultation. The plan has identified two parcels of land where opportunities may exist for the MTRCA to enter into long term lease development arrangements with the private sector or others. PURPOSE To obtain proposals from interested and qualified !inns and individuals to market two parcels of land, located on the north and south sides of Highway No. 7 in the Claireville area of the City ofBrampton containing 16 acres and 9 acres respectively. The MTRCA is seeking lease opportunities only; sale of the properties is !lQ1 under consideration. The MTRCA requires that the successful proponent ensure that the lands are offered publicly in a manner that is fair, open and equitable. Signs on the property, advertising in newspapers, listing on multiple listing real estate services or other similar public processes are encouraged. The Claireville Conservation Area Management Plan has identified general categories of land use acceptable for each of the 2 parcels. While the MTRCA is open to innovative suggestions as to the specific development, all uses must conform with the type of use for the parcel identified in the approved Claireville Conservation Area Management Plan. PROPOSAL All proposals are to contain the following information: (a) The firm or individual will provide details on a marketing strategy for the two parcels; (b) Background information as to experience of firm and individuals who will be carrying out work on this assignment; C67 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/97 June 13, 1997 Attachment #3 -2- (c) Details as to the type and extent of marketing program to be carried out, including the process to ensure the lands are available to the public in a fair, open and equitable manner; (d) Comments on anticipated compatible uses that would produce the greatest net return in the shortest period of time; (e) Anticipated net rents to be achieved for lease of these parcels; (f) Anticipated timing to obtain a successful lease; (g) Amount of commission or fee payable on successful completion of a lease arrangement and any other expenses for which the firm or individual may wish to be compensated; MTRCA staff is prepared to meet with interested firms or individuals as required to answer any questions, discuss potential land uses or provide any additional information possible. Site visits can be arranged and are encouraged. For further information please contact Don Prince or Mike Fenning, Property/Asset Management at 661-6600 extensions 221 or 223. ~ Sealed offers will be received until 4:00 p.m., local time, Monday. June 23, 1997 by: ~" .~ The Metropolitan Toronto and Region .~ ') ~ ...... -....; ',",' Conservation Authority ~- . " i- ''\ ~ .< .<"- c=. .~ K....- 5 5horeham Drive Ir"\\~ ,~ ::S '";' "fj -' 'v~ Downsview, Ontario 'I \...~ _~~___ ,~ "" ..J : ~~ ".. f::) M3N 154 , '--- I Attention: Director, Finance and Business Development Nothing herein shall be construed so as to oblige MTRCA to select any proposal and MTRCA reserves the right to reject any or all proposals that MTRCA, in its absolute discretion, considers it advisable to reject. The information contained herein is offered for assistance, however the MTRCA assumes no responsibility for the accuracy or completeness of same and nothing herein shall be construed as a representation, warranty or guarantee by the MTRCA All information contained in this document and submitted to the MTRCA as part of this Request for Proposals is collected by authority of the Conservation Authorities Act and will be considered public information for purposes of The Municipal Freedom of Information and Protection of Privacy Act. June 13. 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #3/97 C68 Attachment #4 -3- AREA DESCRIPTION General The City ofBrampton is located north of the City ofMississauga and west of Metropolitan Toronto, comprising an area of approximately 267 square kilometres. Brampton is somewhat rectangular in shape, bordered to the south by the proposed Highway No. 407, to the north by Mayfield Road, to the west by Winston Churchill Boulevard, and to the east by Highway No. 50. The City of Brampton, along with the City of Mississauga and the Town of Caledon, comprise the Regional Municipality of Peel. The City of Brampton is a municipality which is undergoing rapid urban development due to its proximity to Metropolitan Toronto. Its population has increased from 177,675 in 1985 to over 234,498 in 1991, with a projected population of over 480,000 by 2021. The source of rapid growth of the population of both the Regional Municipality of Peel and the City ofBrampton has been net migration. Apart from the dynamic population growth, Brampton has a diversified economic base and enjoys many of the elements conducive to the development of industry and business. It is strategically located in the centre of the largest market in Canada, adjacent to Metropolitan Toronto, with easy access to American markets. The movement of goods and services throughout Peel and to consumer markets is efficiently, handled by 3 major expressways,S Provincial highways, 3 main railway lines, 2 shipping ports and one International Airport. The subject holdings are located on the north and south sides of Highway NO.7 at McVean Drive and are centrally situated in the east section of the City of Brampton. This location is outside the current 'Urban Boundary' ofBrampton; lands within the 'Urban Boundary' have municipal services and land use designations in place to allow development. The limits of the 'Urban Boundary' are currently under review by officials at the City ofBrampton. Provincial Highway No.7, which abuts the subject sites is a major east-west traffic artery providing access to Brampton's 'Downtown" located west of the subject holding, as well as providing convenient access to the City of Vaughan, located east of the subject area. Provincial Highway No. 50, located approximately 1.5 km east of the subject properties, is considered a major north-south traffic artery in the area. Provincial Highway No. 427 which has recently been completed to Highway No.7, is located just east of Highway No. 50. In addition, Provincial Highway No. 50 serves as the boundary between the Cities ofBrampton and Vaughan, and provides convenient access northward to the Town ofCaledon and beyond. The Gore Road, 1.4 kIn to the east, and Goreway Drive, 1.4 km to the west, are major north-south arterial roads in the area. McVean Drive extends northerly from Highway No. 7 into Brampton. In addition to the above, Provincial Highway No. 407 which is scheduled to open in 1997 is located C69 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/97 June 13, 1997 Attachment #5 -4- 2.5 km south of the subject and will provide convenient access throughout the greater Metropolitan Toronto area. Neighbourhood The subject neighbourhood is in transition. The majority of these lands remain vacant and unimproved. Small pockets of mixed industrial/commercial, business and highway commercial uses are also included. A major Ontario Hydro transmission line traverses the neighbourhood in a northeasterly direction, extending from T orbram Road in the west to Gorewood Drive in the east. Additionally, the Bramport lntermodal C.N.R. Terminal extends a major railway trunk southwards through the neighbourhood, bisecting it roughly in half before connecting with the rail lines which follow the Mississauga/Brampton border. The land uses within the immediate area of the subject property include: To the South MTRCA lands which form part of the Claireville Conservation Area and the Humber River valley. To the East Immediately east is the Woodlands Golf and Country Club, and further east and north-east lands are primarily being used for agricultural purposes with a few scattered single family residential uses. To the West MTRCA lands which form part of the Claireville Area and the Humber River valley and lands west of Goreway Drive which are currently being developed with industrial subdivisions. Lands east and west along Highway No.7 have been developed with some limited commercial/industrial uses. Claireville Conservation Area The Claireville Conservation Area is located in two municipalities on the west branch of the Humber River. Most of the area, including the two parcels which are the subject of this request for proposals, are situate in the City of Brampton, Regional Municipality of Peel. The dam and a portion of the reservoir are located in the City ofEtobicoke, Municipality of Metropolitan Toronto. The Claireville Conservation Area currently provides multifaceted regional recreation activities for the Greater Toronto Area Although much of the conservation area is currently closed to the public, Indian Line Campground, Wild Water Kingdom, the Etobicoke Field Centre and Claireville Equestrian Ranch are operated either by the MTRCA or through partnerships between the MTRCA, and other agencies and individuals. Some land is rented for agricultural use and several houses on the property are rented for residential use. June 13, 1997 FINANCE AND BUSINlSS DEVELOPMENT ADVISORY BOARD MEETING #3/97 C70 Attachment #6 - 5 - WIld Water Kingdom is the largest water park in eastern Canada with 8 hectares (20 acres) of active water play facilities and 32 hectares (80 acres) of picnicking, parking and passive recreation lands. Indian Line Campground is 19.5 hectares (48 acres) in size and contains 225 serviced and unserviced sites with a full range of rela~ed facilities including a swimming pool and convenience store. The MTRCA property in this area within the boundaries of the Claireville Conservation Area Management Plan was acquired during the 1960's and 1970's under the Claireville Dam and Reservoir Project and the Ebenezer Dam and Reservoir Project. The Claireville Dam and Reservoir holdings stretch from the dam in the south to Highway No.7 and contain approximately 1444 acres. The Ebenezer Dam and Reservoir holdings extend north of Highway No.7 and contain approximately 533 acres. SITE DESCRIPTION The MTRCA is proposing to lease two parcels ofland described as follows: Parcell. Part of Lot 6, Concession 8, Northern Division, City ofBrampton, Regional Municipality of Peel, containing approximately 16 acres, situate on the north west comer ofMcVean Drive and Ebenezer Road. The boundaries of this parcel are illustrated approximately on the appended copy of extract from MTRCA fill and flood plain mapping labelled Parcell. Parcel 2' Part of Lots 4 and 5, Concession 8, Northern Division, City of Brampton, Regional Municipality of Peel, containing approximately 9 acres, situate on the south side on Highway # 7 at the Claireville Conservation Area entrance. The boundaries of this parcel are illustrated approximately on the appended copy of extract from MTRCA fill and flood plain mapping labelled Parcel 2. LAND USE CONTROLS Official Plan Parcel 1 The Official Plan designates this parcel as "Open Space - Conservation Area" . The City of Brampton is proposing amendments to the Bram East Secondary Plan that would designate Parcell as Special Policy Area 1 (Office), prohibiting industrial uses and that there shall be a predominance of office uses and associated commercial uses with a high standard of design and landscaping that is complementary to the adjacent Conservation Area lands. Parcel 2 The Official Plan document incorporated the guidelines of the Provincial Parkway Belt West Plan in designating this parcel "Parkway Belt West". According to the Parkway Belt West Plan, the C71 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/97 June 13, 1997 Attachment #7 - 6- subject site is situated in the Northern Land (Milton-Woodbridge) Link and is designated as part of the Claireville Conservation Area. The City of Brampton is proposing amendments to the Bram East Secondary Plan that would designate Parcel 2 as Special Policy Area 2 (Public Use/Commercial), prohibiting industrial uses and that there shall be a public use and associated uses that are suited for the existing or potential high intensity recreational and educational uses, facilities or services with a high standard of design and landscaping that is complementary to the adjacent Conservation Area lands. Zoning By-Law No. 56-83, as amended from time to time, regulates the use of the land and the erection, use, bulk, height, spacing of and other matters relating to buildings and structures in that portion of the City ofBrarnpton which includes the subject parcels. According to Zoning By-Law No. 56-83, the subject parcels are zoned "OS" - Open Space. Pennitted uses within the "OS" zoning designation are restricted to an indoor or outdoor recreation facility, or any conservation area or purpose. The Authority is pursuing actively the zoning of these parcels consistent with the uses proposed in the Bram East Secondary Plan. Ontario Regulation 158 The lands in question are above the Floodplain and Fill Regulations as defined by the MTRCA through Ontario Regulation No. 158. Claireville Conservation Area Management Plan MTRCA has completed a comprehensive Management Plan for MTRCA owned lands in the Claireville Area. The preparation of this plan included extensive public consultation. The plan identifies Management Zones and specific uses in each zone. Parcel 1 is in the Commercial/Office Node and Parcel 2 is in the Public Use/Commercial: high intensity Zone. EXISTING RENT ALS There are three existing rentals on the two parcels renewed on a yearly basis. Parcell: Contains one house rental and one farmland rental. Parcel 2: Contains one house rental. LEASE RATES All leases are to be at market value as determined by an Accredited Appraiser Canadian Institute. I June 13, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #3/97 C72 Attachment #8 -7- TERMS AND CONDmONS OF LEASE DEVELOPMENT AGREEMENTS All proposed land uses are to be in accordance with the approved Claireville Conservation Area Management Plan. All offers are subject to compliance by the MTRCA with the provisions of the Conservation Authorities Act, R.S.O. 1990, as amended, and the Planning Act, R.S.O. 1990 for leases in excess of 21 years; Proponents are responsible for investigating all municipal, regional and provincial land use regulations, building, zoning and/or other regulations. The lands are leased "as is" without any representations or warranties by MTRCA as to use or condition; The following MTRCA conditi"ons and requirements Sh~~~~dressed in the Offer to Lease: ~ (a) All Offers to Lease are to be accompanied by a certified cheque in the amount of one year's rental payment; (b) This Agreement is subject to the following conditions being satisfied on or prior to the closing of this transaction: (i) the MTRCA obtaining approval of the Minister of Natural Resources permitting it to lease the Property; (ii) the Agreement being approved by the Members of the MTRCA; (iii) a consent being obtained pursuant to Section 50 of the Planning Act, 1990, for leases over 21 years without conditions being attached thereto or if any conditions are attached to the consent, that they are satisfactory to MTRCA. (c) Proponent is solely responsible for any and all costs required to be paid for all development as well as to any municipal or other governmental authority including lot levies, development charges or building permits etc. that may be required prior to any improvements or building being constructed on the Property; (d) The MTRCA is to have the right to review and approve all development plans to ensure the proposed use is not contrary to the MTRCA's objectives and does not negatively impact the MTRCA's adjacent holdings; . (e) The Proponent is to construct, in accordance with the MTRCA's standards, a 6 foot black vinyl chain link fence along the new property boundary at the Proponent's expense; . cn FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/97 June 13, 1997 Attachment #9 - 8 - (f) The Proponent is to establish at the Proponent's cost, a 10 metre vegetated buffer satisfactory to the MTRCA on the lands to be retained by the MTRCA consisting of: (i) native varieties of plant material (ll) a combination of sizes and species are required, following these guidelines, 30% shrubs, 35% bareroot and 35% caliper trees (ill) a ratio of 60% coniferous and 40% deciduous with respect to the bareroot and caliper trees A planting plan is to be submitted to the MTRCA for approval. (g) The Proponent shall comply with all Municipal requirements for the future use of the property; (h) An archaeological investigation is to be conducted and any mitigative action required is to be carried out to the satisfaction of the MTRCA prior to any site disturbance, all at the Proponent's expense; (i) The Proponent will be required to use storm water best management practices and it is the MTRCA's preference to have storm water control and/or treatment provided on the Property; G) The term of the lease including the commencement and expiry dates and any rent free periods; (k) The amount of rent, inclusive of GST and any other taxes; the payment of realty taxes and utilities and any percentage rent that might be offered; (I) The uses that would be expected to be permitted for the premises; (m) Arrangements for the approval by MTRCA of all structures and improvements to be constructed on the premises, including future improvements and the timing of all such improvements; (n) The security that would be offered by way of Letters of Credit to protect MTRCA against construction liens and the completion of the improvements; (0) The type of general liability insurance that would be provided including MTRCA as a named insured as well as the property damage insurance and provisions for rebuilding in the event of damage or destruction; (P) A general indemnity by the tenant in favour of the MTRCA in connection with the tenants use and enjoyment of the premises; June 13, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #3/97 C74 Attachment # 10 -9- (q) Acceptance of the premises as is, including an acknowledgement that the Proponent has done its own tests and no claims will be made in connection with the environmental condition of the premises; (r) Proponent's use of the premises will be in compliance with all applicable laws and all charges for development, minor variances, site plans, building permits, development charges, etc. will be the responsibility of the tenant and that it will at its cost comply with all applicable laws; (s) Any provisions with regards to assignment, subletting or mortgaging of the leasehold interest; (t) Obligations for maintenance, repairs and inspection of the premises; (u) Ownership of the improvements and conditio~s of the premises at the end of the term; (v) Guarantees. The foregoing is a list of items that the MTRCA would wish to see addressed in any offer to lease. Any other matters which the Proponent wishes to specifically mention or that must be dealt with at the outset, should be included in the offer. INFORMA nON ENCLOSED (a) Claireville Conservation Area Management Plan (b) Bram East Secondary Plan Land Use Designations (c) Extract ofMTRCA Fill and Flood Plain Mapping . C75 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/97 June 13, 1997 Attachment #11 Cj( l- ! '---.J C> I " J ". . \ . / ~;-'-T ~ , , 30 METRES " ". :L - i., :~;~- ( - - --- . I: I ~J - _. "'" \' i i - -- -- - - ., ", , ~ . \ . .. / :, ..-: . . . _. . o. . - . ". I-~' '-> " . - ~ \ " ) - ( ! - '.,' ." ". -' I - . . ., . , .. LEGEND ~~{~~:i~~'~j~~~:~~ Parcel 1 - CommerelaVOffice Node ( 16 acre,) IT . ."''''-- ";". j Parcel 2 - Public U'e/Commerclal Iugh tnten,"y (9 ac~,) ) ".~ "'".''' ....,..".". \.._0, :~~.:: ~;'{!~;":_: :~:~.\<,~[.,::'~' ~~'~~: June 13, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD MEETING #3/97 C76 Atta hment #12 BRAMEAST / SECONDARY PLAN ~ - - ':..... ~ LAND USE DESIGNATIONS - IIESIIlUmA&. ~: _SP~ --- ~ Low -,. ,. ....... ..- Low' _ 0....., _c:-.w__ --,. ~- ao..,...,. -,. JWwlll>-"-4 _ - -.o\'Imn'~ - 1-- --"'~-.F-,. -~,- c-y ~- ... , ~ & L.-4I..... MmUTIClfW.: CIl eo. _a..__ ! - ~-""'-.IWl -~ - = ---IWl :!!!:'::: ~_ c..o.A.C.1 I- I _ 01-""" . .....- '=-z- '---_ 1__ .--- .11. ~1IMd . . OI'A2D't lW_1 .... ~- ~ __~_'10lll001 ~ -.,.,-~ ~ 6p000W,.....,_zc _u.., ~ I -- .,...-.-.,........4D..................___...~ C77 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/97 June 13, 1997 TERMINATION ON MOTION, the meeting terminated at 10:05 a.m, on June 13, 1997. Patrick Abtan Craig Mather Vice Chair Secretary- Treasurer /pl ~ , the metropolitan toronto and region conservation authority MINUTES OF A JOINT MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD AND EXECUTIVE COMMITTEE #4/97 July 11, 1997 Page C78 A Joint Meeting of the Finance and Business Development Advisory Board and the Executive Committee was held in the Humber Room, 5 Shoreham Drive, Downsview, on Friday, July 11, 1997. The Chair of the Authority, Richard O'Brien, called the meeting to order at 10: 1 0 a.m. PRESENT Patrick Abtan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chair Maria Augimeri . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Margaret Black . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Michael Di Biase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Griffin, Lois . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Lois Hancey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chair, Authority Norman Kelly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member McMaster, Jim . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Richard O'Brien ......................................... Chair, Authority Case Ootes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Whitehead, Richard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member REGRETS Raymond Cho ................................................ Member Shirley Eidt .................................................. Member Frank McKechnie . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member COMMITTEE OF THE WHOLE RES. #F26/97 RES. #B80/97 Moved by: Patrick Abtan Seconded by: Norman Kelly THA T the Board move into closed session to discuss Wild Water Kingdom and World Pitch and Putt Corporation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED C79 JOINT FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD/EXECUTIVE #4/97 JuLY11,1997 ARISE FROM COMMITTEE OF THE WHOLE RES. #F26A/97 RES. #B80A/97 Moved by: Richard Whitehead Seconded by: Michael Di Biase THA T the Board rise from closed session. . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED SECTION I - FOR AUTHORITY CONSIDERATION RES. #F27/97 RES. #B81/97 - WILD WATER KINGDOM Proposed amendments to the lease with Wild Water Kingdom Moved by: Maria Augimeri Seconded by: Margaret Black THE BOARD RECOMMENDS TO THE AUTHORITY THAT the report dated July 2, 1997, advising on the status of negotiations with Wild Water Kingdom to amend the lease, be received; AND FURTHER THAT a report recommending an acceptable basis for an updated lease arrangement be provided at the earliest possible date. THE MAIN MOTION, AS AMENDED, WAS. . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED AMENDMENT RES. #F28/97 RES. #B82/97 Moved by: Maria Augimeri Seconded by: Margaret Black THAT staff be directed to proceed with negotiations with Wild Water Kingdom and report to the Full Authority on July 25, 1997. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED The staff report accompanying the above recommendation remains confidential at this time. July 1 1. 1997 JOINT. FINANCE AND BUSINESS DEVELOPMENT/EXECUTIVE COMMITTEE #4/97 cao RES. #F29/97 RES. #883/97 - WORLD PITCH & PUTT CORPORATION Status of Lease of Authority lands, Corner of Finch and Steeles Ave., City of Brampton Long term lease of Authority lands for the purpose of constructing and operating a Pitch & Putt golf course and driving range. Moved by: Maria Augimerj Seconded by: Norman Kelly THE BOARD RECOMMENDS TO THE AUTHORITY THAT the staff report dated July 2, 1997, on status of negotiations with World Pitch and Putt be received. . . . . . . . . . .. CARRIED The staff report accompanying the above recommendation remains confidential at this time. RES. #F30/97 RES. #884/97 - WORLD PITCH & PUTT CORPORATION Moved by: Maria Augimeri Seconded by: Norman Kelly Resolution #F30/97, #B84/97 remains confidential at this time. AMENDMENT RES. #F31/97 RES. #885/97 Moved by: Lois Griffin Seconded by: Lois Hancey THA T Authority staff advise the Claireville Technical Advisory Committee, prior to Authority Meeting #6/97, to be held on July 25, 1997 of any changes to the use of the Claireville Conservation Area lands, as set out in the Claireville Conservation Area Management Plan. ............................................ CARRIED THE MAIN MOTION, AS AMENDED, WAS . . . . . . . . . . . . . . . . . . . . . CARRIED C81 JOINT FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD/EXECUTIVE #4/97 July 11, 1997 The staff report accompanying the above recommendation remains confidential at this time. TERMINATION ON MOTION, the meeting terminated at 11: 50 a.m, on July 11, 1997. Dick O'Brien Craig Mather Chair Secretary- Treasurer /pl ~ , the metropolitan toronto and region conservation authority MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 September 5, 1997 Page C82 The Finance and Business Development Advisory Board Meeting #5/97, was held in the Humber Room, 5 Shoreham Drive, Oownsview, on Friday, September 5, 1997. The Chair, Mr. Case Ootes, called the meeting to order at 9:05 a.m. PRESENT Patrick Abtan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chair Margaret Black . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Raymond Cho . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Michael Oi Biase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Shirley Eidt .................................................. Member Richard O'Brien ......................................... Chair, Authority Case Ootes .................................................... Chair REGRETS Norman Kelly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member CORRESPONDENCE (a) A letter, addressed to Ms. Shirley Hoy, Acting Chief Administrative Officer, The Municipality of Metropolitan Toronto, from Mr. Craig Mather, Chief Administrative Officer of the Authority, regarding at 15 per cent reduction scenario in funding from The Municipality of Metropolitan Toronto. RES. #F32/97 - CORRESPONDENCE Moved by: Richard Whitehead Seconded by: Richard O'Brien THA T the above correspondence (a) be received; AND FURTHER THAT a copy of the letter be included in these minutes and circulated to all Authority Members. ........................................... CARRIED C83 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 September 5, 1997 ~ h rd' 'h 'ty ,t e metropo ltan toronto an region conservation aut on 5shoreham drive.dOWMSVlew, ontario. m3n 1&4 (416)661-6600 FAX661-8898 http://wWw.mtrca.on.ca August 29, 1997 Ms. Shirley Hoy Acting Chief Administrative Officer Municipality of Metropolitan Toronto 55 John Street. Stn 1060, 6th Roor Metro Hall Toronto, Ontario MSV 3C6 Dear Ms. Hey: Re: 15 Per Cent Reduction Scenario I am responding to your request dated August22, 1997, about the implications of a 15 per cent reduction in funding for The Metropolitan Toronto and Region Conservation Authority. In 1997, Metro Council endorsed the-Authority's 1997-1999 Business Plan. The Business Plan was developed by the Authority in 1996 in response to a combined provincial/municipal funding reduction of 23 per cent starting in 1993. The Authority had. at that point reduced staffing by 20 per cent and increased its own-revenues by 15 per cent The Business Plan has the following objectives: . meet Metro's target reduction of $900,000 at $300.000 In each of three years. 1997- 1999 . meet Provincial funding cut of approximately $900,000 . meet funding targets of the Authority's other funding partners, the Regions of Peel, York and Durham . protect our core watershed health programs . eliminate tax support for recreation programming by 1999 . replace lost tax dollars with new revenues . meet our commitments and responsibilities for lands, buildings and artifacts we hold in the public trust . keep our parks and Black Creek Pioneer Village open to the public. During the 1997 budget process, we outlined to Metro's Budget Advisory Team why we could not cut $900,000 in one year without devastating results. We pointed out the value of the three year phase-in plan which would protect our core programs. keep parks and the Village open, save well over $1 million in severance costs and position the Authority to manage its future needs within the reduced, tax supported funding Metro had projected. The Authority has agreed to phase in a 25 per cent Metro funding reduction over the period 1996-1999.' The Authority!s approved Business Plan provides for a 6.4 per cent reduction in each of 1998 and 1999 over the 1997 base, a planned reduction totalling 12.9 per cent. This is illustrated ill the chart that follows: Workmg Together for Tomorrow's Greenspace SEPTEMBER 5, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 C84 Change Change as Change as Metro Levy $. $ % of 1995 % of 1997 1995 5.330,500 1996 4.886.600 444,500 8.3 1997 4,590,000 296,000 5.6 1988 4,294,000 296,000 5.6 6.4 1889 3,998.000 296.000 M ..M. 51.332.500 25.0% 12.9% A reduction of 15 per cent to the Metro levy in 1988 would total $688.500. The Authority is committed, by resolution. to a reduction of $296,000 in 1998 and $296,000 in 1999 for a total of S592,OOO. Because the Authonty has three other major municipal funding partners (the Regions of Peel, York and Durham) reductions in the levy from Metro may trigger reductions from the other partners which would compound the Impact In addition to the tax supported funding reductions, the Authority has absorbed the full cost of severances, retraining and early retirement packages associated with its downSizing decisions. To make significant reductions beyond what we have addressed in the Business Plan would require a combination of closing of parks and Black Creek Pioneer Village, reductions to core watershed programs and staff terminations with accompanying severance costs. As we stated in our presentations to the Metro Budget AdVISOry Team earlier this year, we can achieve the substantial tax supported funding reductions requested by Metro without closure of parks and heritage sites and without damaging critical watershed management programs it we have three years to replace tax revenue with new revenue sources. We would welcome the opportunity to discuss the Authority's funding needs and opportunities at your convenience. It you require additional information, please contact me. . Yours very truly, ~ J. Craig Mather 7Chlef Administrative Officer cc Dick O'Brien, Chair, MTRCA Lois Griffin, Chair. MTRCA Watershed Management AdviSOry Board Case Ootes. Chair. MTRCA Finance & Business Development Advisory Board Shekhar Prasad, Metro Finance cas FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 September 5, 1997 SECTION I - FOR AUTHORITY CONSIDERATION RES. #F33/97 - 1997 FINANCIAL PROGRESS REPORT NO.1 Report on financial progress during the first half of 1997 and projections to year end. Moved by: Raymond Cho Seconded by: Shirley Eidt THE BOARD RECOMMENDS TO THE AUTHORITY THAT the 1997 Financial Progress Report No 1. be received; AND FURTHER THAT staff be directed to report to the Authority as necessary on action taken to complete the 1997 Business Plan. ........................... CARRIED BACKGROUND As part of the Authority's ongoing financial management, staff provides regular financial progress reports describing activities to date as measured against the approved 1997 Business Plan. RA TIONALE Itemized in the attached report are the significant variances from the approved 1997 Business Plan. The "bad news" is that while expenditures are on target, revenue shortfalls are anticipated as a result of lower interest earnings, slower than planned implementation of permit fees and lack of attendance and revenue growth at Black Creek Pioneer Village. Overall, an operating deficit of $375,100 is projected. The capital budget is projected to be underspent by $95,000 leaving a possible corporate deficit of $280,100. The "good news" is that the province has provided additional grant funding of $290,000, of which $265,000 remains uncommitted. Staff continue to evaluate revenue opportunities and cost containment options so that if possible, the additional provincial funding can be directed to high priority watershed management initiatives which were not otherwise funded. Also attached is a report on selected revenue sources. SEPTEMBER 5, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 CB6 DETAILS OF WORK TO BE DONE Staff is taking action to deal with projected variances in those programs that are effected, particularly at Black Creek Pioneer Village. Also, staff is evaluating the need for unbudgeted work utilizing the additional grant. By the end of September, additional information on the Conservation Areas and the Village will be available. Staff will report to the Board as updated information becomes available. For information contact: Ralph Kofler, ext. 274 Jim Dillane, ext 220 C87 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 September 5, 1997 Attachment #1 THE METROPOUTAN TORONTO AND REGION CONSERVATION AUTHORITY FINANCIAL PROGRESS REPORT #1 FOR THE PERIOD JANUARY 1, 1997 TO JULY 6, 1997 -. - FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD 15/97 C8S SEPTEMBER 5. 1997 Attachment #2 Page 1 OPERATING AND CAPITAL BUDGET. VARIAN~ OVERVIEW Projectfld O".,.ting Deficit: $375. 7 thoUSllnd Projected C.pitlll Surplus: $ 95.0 thouSIInd Projected Totll1 COrporllte Deficit $ 280 1 thouSlInd Operating Overview: The major components of the projected operating results are as follows: 0 $100.0 thousand shortfall in anticipated interest earnings because of lower rates and smaller cash balances. 0 Plan review permit fees are expected to be up by $20.0 thousand because of robust development activity. Revenues from new planning fees are expected to be down $115.0 thousand because of a slower than hoped for start up. 0 $210.0 thousand shortfall at Black Creek Pioneer Village. Actual revenues are expected to be better than 1996 but still short of the ambitious 1997 targets. Hoped for growth in attendance has not yet materialized and tapping into new revenue sources such as sponsorships and memberships is taking longer to establish than hoped for. 0 $114.0 thousand surplus in Resource Monitoring for positions not filled for the full year. With the addition of some other smaller shortfalls the overall operating deficit is projected at $375.1 thousand. Fortunately. provincial grants received have come in at over 30% higher than expected leeving about $265.0 thousand of funds not yet allocated. Revenue expansion and cost containment options continue to be explored so that. if possible, the better than expected provincial revenue can be channelled to high priority, watershed management initiatives. Capital Overview A surplus of $95.0 thousand is forecast and is attributable to being able to recover the 1996 deficit for the A1tona land Acquisition Project from land sale proceeds. Otherwise the most significant variance is the deferral of $4.7 million of expenditures for the Canada Post site remediation becausa of approval delays. Other items are discussed below. .. _. . - . A complete summary of budgeted, actual, and projected results follow the comments section as well as a complete list of variances by business component with brief explanations. Also attached is a report of revenue results for selected program areas. C89 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 September 5. 1997 Attachment #3 Page 2 OTHER ITEMS Number of Visiton IMstl1 Y_r-to-dllte ProillCtsd 1996 Finlll Blllck Creek Pion.., Villllge 194,000 49,789 190.000 175.912 Conservlltion Are.u 546,000 163,099 540.000 519.140 Kortright Csntrfl 130,000 81.019 130.000 124.475 Conservlltion Field Csntres 36.000 26.521 36,000 38.832 Soecial PrQject!l Higher than budgeted year-to-date actuals. particularly in the Regeneration and Watershed Strategies programs, are often attributable to this category. .Speclal Projects" refer to a vanety of activities the Authority carries out where specifically designated, usually one-time funding, is available for things like research, rehabilitation, planting, and plant material costs. Sources include: 1 ) Employment Programs: government sponsored, job-creation programs. 2) Site / Research Specific InitiatIves: where special funding is provided from a private or governmental source to carry out some specific research or site work. Major projects include Rehabilitation & Planting, Fisheries Plans, Water Quality Improvement Programs, Habitat Improvement Program. Summer Experience Program and the Environmental Youth Corps Program. Vehicle & EauiDment Reserve The net transfer from the reserve is projected to be $43.2 thousand above budget primarily because of additional vehicle replacement costs and slightly lower disposal proceeds. SEPTEMBER 5, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 C90 Attachment #4 Page 3 CAPITAL BUDGET Project for Valley and Shoreline Regeneration in the Municipality of Metropolitan Toronto, 1997-2001: Projected about $200.0 thousand underspent mostly because Prov. funding not obtained for Sylvan. Some re-prioritizing of sites but still approx. at project budget. lake Ontario Waterfront Regeneration Projects in Metro Toronto and Durham Region, 1995- 99: $99.7 thousand over budget. $45.0 thousand additional work at Durham sites. Extra funding available. Some re-prioritizing of Metro sites but still approx. at project budget. Etobicoke Motel Strip Waterfront Project: - $1,800 thousand underspent because of protracted land negotiations. Don Valley Brickworks Regeneration Project. 1994-97: - projected as budgeted. Metro Toronto Remedial Action Plan - projected as budgeted. Dixie-Dundas Aood Control: - $45.0 thousand unbudgeted. Funding available. Toronto laIanda Erosion Control - projected as budgeted. Public Use Infrastructure Project: - projected as budgeted. Waterfront Open Space - Projected at budget. Significant acquisitions include: Former Barber property: .230 acres of L. Ontario shoreline in Pickering/Ajax. Former Jaworski property: .110 acres of L. Ontario shoreline in Ajax. Former Robinson property: .376 acres in Scarborough. Former Yates property: .520 acres in Scarborough. Greenspace Protection and Acquisition Project 1996 - 2000. Projected at budget. Significant acquisitions include: Former Rologia Dev. property: 1.580 acres of flood plain and valley land in City of Vaughan. Former Orico Dev.property: 0.066 acres of flood plain and valley land in City of Vaughan. Former Metro Toronto property: .119 acres of flood plain and valley land in Scarborough. Former Buchholz property: .462 acres of flood plain and valley land in Scarborough. Former Mandell Dev.property: 0.914 acres of flood plain and valley land in Richmond Hill Former Bailey property: 1.833 acres of flood plain and valley land in City of North York. Former Herod property: 1.274 acres of flood plain and valley land in the City of North York. Former Poplar Oaks property: .394 acres of flood plain and valley land in City of North York. Niagara Escarpment land Acquisition - projected at budget. Project for the Acquisition-of-the-CanadrPost"Proper'ty - '$4, 700:O"1housand below budget due to delays in finalizing Park and site remediation plan. Project for Acquisition of the Altona Forest Environmentally Significant Area - projected at budget for 1997. Additional land sale revenues available to cover 1996 deficit of $95.0 thousand which shows as a 97 surplus. Administration Office. projected at budget. C91 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '5197 September 5, 1997 Attachment #5 1>age ~ PROGRESS REPORT AS OF JUI.Y&.19l17 SUMMARY OF VARIANCES PROJECTED TO DECEMBER 31. 1917 BUSINESS COIlPONENT Exllllndltures 8IDma Net ExDelldllures Brtef ExDlllnatlon S Overt(Und") S Ovel1(Under) S Overf(UncIer) WATERSHED PLANNING 1) Wate!Wled S1nIlegIes ~O (24,600) 25,000 ExInI ~for Hwnblll' r8YeIlUe shortfall 2) R8SOIR8 Monilllrilg. .. . (184.000}. .. (50,000) (114,000) Gappiolg re: Cons. Planning and Eng.\eenng, ~ 1Ilfa. syatltms par1nership fIlndiIg. 3) Education: a) C~ Field Centres 12,207 (10,000) '22,207 Clanmont CFC target not Ukely to be met b) KOI1right Centre 43 (10,000) 10,043 Food ~ dDWn 4) Rood WanWIg 0 0 0 LAND USE PLANNING SERVI~S 5) AtMsmy I Tec:Iw1ic;I CInrance 9.700 (115,000) 124,700 Leg;/ COSls lIP,S1ow star1up for n_ planning fellS. b) PemutlinglComplianc:e monrtomg (17,200) 20.000 (37.200) Gapp.1g, Permit volume lIP due to economy. REGENERAnON 6) Project Design & Implementatron 78,400 29,400 49,000 Res. Mantonng slBtI'transferred hlll'll MANAGEMENT OF PUBUC ASSETS Land Management 8) Property Se_ 0 0 0 9) CA Land Management 0 0 0 10) Wauw M_gement S1Iuc:lures 0 0 0 11) BCPV InfrIIslruc1!se 2,800 0 2,800 12) Business Development 0 0 0 WATERSHED EXPFmENCE 13) Rea-eation Programs (14,643) ('22,600) 7,9!f1 Maple Syrup food results dDWn 14) BCPV Programs, 4,780 (204.800) 209,580 Adrmssions, EducalJon, Memberslup, Sponsorship, FOOd rllYenue dDWn Vehicle & E~ment R_ (Net) 43.200 43,200 o Higher vehicle expend.,lower disposal proceeds 15) CORPORATESERVI~S 0 0 0 a) Management SIlMCeS 0 0 0 b) Corporate Secretanat 0 0 0 c) Development 0Illce 0 0 0 d) ComlllUlllCations 0 0 0 el Human ResolRft' Safety 0 0 0 t) Oft\ce ServICeS 0 0 0 g) Information Technology 0 0 0 h) F~SeMces 0 (100,000) 100.000 Interest rates dDWn, lower cash reserves OPERATING TOTAL (44.313) (444,400) 400,087 MNR Trensf1lr Payment 25,000 Extra Prov. Grant For Humber S1rategy MunlcIpalleYy (0) Operating DetIclt I (SUrplUS) 375.087 CAPITAL WATERSHED PLANNING 1) Watershed S1rlIteQlllS ( Waterlront) (34,500) 0 (34,500) 2) Resource Monrtcnng (Waterfront) 0 0 0 REGENFRAnON 8) RegeneratIOn Capital Projects (~.781,223) (2,539.500) (2.221,723) Canada Post deferred, eroSIon under. Add - - 'DOae-Uundas. Metro & Durham Waterfront aver. 7) land Acquisiliona & DI5posais, 30.000 125,000 (95,000) RllCOVlII' '98 AItona deficJt,MNR Maple Lands. WATERSHED EXPERIENCE Pubic Use Infraslruc:tlwe Project 0 0 0 CORPORA, TE SERVICES Admnislra1rve 0Illce 0 0 0 CAPITAL TOTAL (4,765,723) (2,414,500) (2,351,223) MNR Transf1lr Payment (178,125) No grant for Sylvan ElC, but some for Kellllng Munlclpal Leyy (2,078,096) Mostly Canada Post, 1_ KOllllng, more eroSion Capital Deficit I (Surplus) 195,0001 TOTAL AUTHORITY 280,087 SEPTEMBER S, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD IS/97 C92 Attachment #6 !E 15 ~ S.' 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"0 .... __... 3:i !' . .... ... 10 - t'lIJ... .... ... - - CIIiI CD · ft .. .. ; 28 ;82; 888 88 8882;: ;:;8 88"28"888~: ~~ ~".N.. .CD.... _m ......~..~ N~"'. ....-~~N~N.N~ ~ ~. ~~CDN N_IN 00 "':~tti~oo ~"""CD ~ai~"':";~~CD_ ..... .......,.., "'Ollft -- ....ON...._ .COCOCD CO"'....N....GlO ftf- ....- ~~... ..-lft ~, '~4'_"'",,= -tI!.-O.... - "':--N ftN 10 N.. CD ~ . ! - -... .. - -I - ..... .. .. ... :i J i ~!r f g ~ ! f I · : J I~ gal ! i JI. I I H& i If ! ! I~J m iiflh{ IiI II uhfll U! I HllHh j lhi C93 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 September 5, 1997 Attachment #7 .. j It j' ~ f j-! i It ..' f). I. Sill -II :t: :! Ii .. !;.- - ~ - l: s" J I I I ~JJ- I f i ~o .. . IJj_ I ~ . _I~.. Q! J - :I _ ~ ~ 3 o : ..t ~ .. ::l ~ ,.." S S ! ~ ~ .!' :I II II - "- I ~ ~ It I :: !! I : ~::: ~; 1-:1 ! ~ a ~ ~ ~"I' ;::~ Sl. ~: ~ ~ ~ ~I. j - i' g - ~ ~ il Ul : i ~ ~ -11 r !! a 5 I! ~ ~ l!!.. II - ~ ~ jt; !; i ! 0" I ""'II: ).1 gg g S! ~ ~ C~~ D. D. "t ~ Q: ~ "e g = fa :; ;::: )O~ - _: ... i:!: ~ 1! I g ~~: ~ l ~. II: =s~ .. S! .. ~ .Q~ ..:;. ~ i1;l :;" I !EI Ii ~ ~ II: .: Pi .. = at:! l l . l !.! - 3 g::::!i!" iii ... a - - ",-OIl. 13 _ ~ = .. i ~ - ~ I "S - ~ ;:: = I ij i I a ~ :ili~I' ! : ~ J! I t ~ t:h iI' r J" ~ ~ ~I: ;, ~ I j I j ~ 'I" i 'II ~ ~ I~! j i l ~ ~ I ~~ ~~; b ~ ~ FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '5/97 C94 SEPTEMBER 5, 1997 Attachment #8 Attl!Ichmenr to Pmares... ReDort #1 1997 THE METROPOUTAN TORONTO AND REGION CONSERVATION AUTHORITY REVENUE RESULTS FOR SELECTED PROGRAMS FOR THE PERIOD JANUARY 1.1997 TO JULY 6.1997 C95 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '5/97 September 5, 1997 Attachment #9 M.T.R.CA REVENUE REPORT DATA SHEET LOCATION: Interest MONTH-END 1997 1997 1996 MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL $ $ $ JAN.-MAR. Mar. 30 46,489 70,000 106,252 APR. Apr. 27 66,150 95,000 146,893 MAY May 25 83,314 120,000 184,249 JUNE July 06 101,600 150,000 242,183 JULY Aug. 03 190,000 248,369 AUG. Aug. 31 220,000 284,516 SEPT. Sept. 28 250,000 323,729 OCT. Oct. 26 290,000 353.347 NOV. Nov. 23 325,000 389,916 DEC. Dec. 31 350,000 418,685 Notes: Interest earnings allocated to reserves and special projects are excluded. To this end, the December 1996 actual interest amount is reduced by $37,382. I , I I INTEREST REVENUE I \ 500 I I 400 '! ~ w8300 ::l _ Z 0 W . > ... ~ : 200 '" 0 z:. t:. 100 0 Mar. 30 -Apr:rr- - May 25 -July 08 "'Aug;03 Aug. "31" "Sept. 28 -Oct. 2e "Nov.23 Dee. 31 MONTH ENDED SEPTEMBER 5, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 C96 Attachment #10 M.T.R.CA REVENUE REPORT DATA SHEET LOCATION: RentaULeases MONTH-END 1997 1997 1996 MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL $ $ $ JAN.-MAR. Mar. 30 168,746 85,000 85,063 APR. Apr. 27 218,607 170,000 168,832 MAY May 25 310,on 255.000 252,254 JUNE July 06 526.593 555,000 541,742 JULY Aug. 03 635,000 606,949 AUG. Aug. 31 715,000 702,176 SEPT. Sept. 28 795,000 m,847 OCT. Oct. 26 925,000 908,855 NOV. Nov. 23 1.000,000 981,808 DEC. Dec. 31 1,189,500 1,170,573 Notes: The 1997 actuals are lower because of timing differences in actual receipts. I I Rental/Leases I \ 1400 ~I I I I I 1-\ \ 1200 ~ 1 DClO I .! w ;3 800 :J _ Z 0 W a ~ 1 600 II: a ! l:. 400 l 200 0 Mar. 30 Apr. rr May 25 July 06 Aug. 03 Aug. 31 Sept. 28 oct. 28 Nov. 23 Dee. 31 MONTH ENDED C97 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '5/97 September 5, 1997 Attachment #11 M.T.R.CA REVENUE REPORT DATA SHEET LOCATION: Plan Review MONTH-END 1997 1997 1996 MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL S S S JAN.-MAR. Mar. 30 51,857 37.500 41,630 APR. Apr. z:T 75,337 55,200 61.145 MAY May 25 92,950 68,400 n.078 JUNE July 06 124,610 93,700 108,855 JULY Aug. 03 123,400 132,070 AUG. Aug. 31 144,700 147.675 SEPT. Sept. 28 186,700 161.366 OCT. Oct. 26 223,700 179,761 NOV. Nov. 23 291.300 199.611 DEC. Dec. 31 365,000 225,827 I Plan Review I 40CI 300 ~ .! w '0 ::J Q Z '0 w . 200 ~ 1 II: G :r 0 E 100 a Mar. 30 Apr. ZT May 25 July at Aug. 03 Aug. 31 Sept 28 Oct. 28 Nov. 23 Dee. 31 MONTH ENDED SEPTEMBER 5, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 C98 Attachment #12 M.".R.CA REVENUE REPORT DATA SHEET LOCATION: Conservation Field Centres MONTH-END 1997 1997 1996 MONTH DATE YTO TOTAL YTD BUDGET YTO TOTAL $ $ $ JAN.-MAR. Mar. 30 320,709 378.200 320,381 APR. Apr. 27 n2.007 834,600 448,556 MAY May 25 904,520 960,700 5n,075 JUNE July 06 1,116,203 1,087,700 991,228 JULY Aug. 03 1.122,100 1,051,105 AUG. Aug. 31 1,172,600 1,085,259 SEPT. Sept. 28 1.296,100 1,151,084 OCT. Oct 26 1,419,600 1.282.620 NOV. Nov. 23 1,543,100 1,451,027 DEC. Dec. 31 1,786,700 1,728,490 I Conservation Field Centres I 2llOO 1 1500 .. .! III ;3 ::::I _ Z 0 III G 1000 I > " III C ~ ! 500 0 Mar. 30 Apr. rr May 25 July 08 Aug. 03 Aug. 31 Sept. 28 Oct. 28 Nov. 23 Dee. 31 MONTH ENDED C99 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '5197 September 5. 1997 Attachment #13 M.T.R.CA REVENUE REPORT DATA SHEET LOCATION: FoOd Service MONTH-END. 1997 1997 1996 MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL $ $ $ JAN.-MAR. Mar. 30 97,488 115.100 128,280 APR. Apr. 'ZT 138,673 151,600 146,786 MAY May 25 208,010 240,900 232,293 JUNE July 06 362,6n 390,000 375,361 JULY Aug. 03 490,900 466,594 AUG. Aug. 31 578,800 566,898 SEPT. Sept 28 685,900 663,642 OCT. Oct 26 793,500 762,404 NOV. Nov. 23 845,300 816,925 DEC. Dec. 31 1,027,600 956,698 I Food Service I 1200 f I 1000 .- .! 800 w ;3 ;:) - Z 0 W G &DO ~ ~ 0:: G " .2 40CI t:. 200 0 Mar. 30 Apr. XI May 25 July De Aug. 03 Aug. 31 Sept 21 Oct 25 NOY.23 Dee. 31 MONTH ENDED SEPTEMBER 5, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 C100 Attachment #14 . M:T.R.CA REVENUE REPORT DATA SHEET LOCATION: Kortright Centre MONTH-END 1997 1997 1996 MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL $ $ $ JAN.-MAR. Mar. 30 186,251 185,000 179.683 APR. Apr. 27 262.476 260,000 237,362 MAY May 25 322,673 322,900 292,572 JUNE July 06 400,223 385,800 348,910 JULY Aug. 03 410,800 369.477 AUG. Aug. 31 435,800 389,943 SEPT. Sept. 28 470,800 412,528 OCT. Oct. 26 545,800 480,632 NOV. Nov. 23 585,800 513,864 DEC. Dec. 31 615.300 535.175 I Kortright Centre I 700 I 600 ~ .!500 w a :l _ Z 0 W . 400 > ... W li ~~300 2DO 100 Mar. 30 Apr. rr May 25 JUly 08 Aug. 03 Aug. 31 Sept 28 Oct. 26 Nov. 23 Dee. 31 MONTH ENDED C101 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '5/97 September 5, 1997 Attachment #15 M.T.R.CA REVENUE REPORT DATA SHEET LOCATION: Conservation Areas MONTH-END 1997 1997 1996 MONTH DATE YTD TOT At YTD BUDGET YTD TOTAL $ $ $ JAN.-MAR. Mar. 30 164,625 151,700 193,223 APR. Apr. 27 245,383 200,000 253,869 MAY May 25 421,300 375,400 390,671 JUNE July 06 938,143 885,400 796,405 JULY Aug. 03 1,395,400 1,237,121 AUG. Aug. 31 1,915,400 1,727,654 SEPT. Sept. 28 2,065,400 1,847,023 OCT. Oct. 26 2,165,400 1,919,428 NOV. Nov. 23 2,172,900 1,924,588 DEC. Dec. 31 2,ln,900 1,926,300 I Conservation Areas I 25DO I I 1997 ud~ 2000 G - .! w ;3 151lO ::l _ Z 0 w . > "2 w . II: ~ 1000 I E 5IlO 0 Mar. 30 Apr. rT May 25 July 08 Aug. 03 Aug. 31 Sept 28 Oct 28 Nov. 23 Dee. 31 MONTH ENDED SEPTEMBER 5. 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 C102 Attachment #16 M.T.RCA REVENUE REPORT DATA SHEET LOCATION: Black Creek PIoneer Village MONTH-END 1997 1997 1996 MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL $ $ $ JAN.-MAR. Mar. 30 57,530 28,000 40,072 APR. Apr. 27 63,859 31,178 45,672 MAY May 25 209,601 224,156 196,126 JUNE July 06 467,175 527,184 461,473 JULY Aug. 03 799,612 667,350 AUG. Aug. 31 1,079,440 877,918 SEPT. Sept. 28 1,255,018 1,008,212 OCT. Oct. 26 1,503,796 1,191,177 NOV. Nov. 23 1,617,824 1,321,583 DEC. Dec. 31 1,839,600 1,507,782 i Black Creek Pioneer Village I 2000 1500 ~ .!! w ;3 :::) - z 0 w . 1000 > '" w i II: G & e. 500 0 Mar. 30 Apr. rr May 25 July 08 Aug. 03 Aug. 31 Sept. 28 Oct. 28 Nov. 23 Dee. 31 MONTH ENDED C103 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 September 5, 1997 RES, #F34/97 - RECORDS RETENTION SCHEDULE AND POLICY Annual Update. Report recommending updates to the Authority's Records Retention Schedule and Policy. Moved by: Richard O'Brien Seconded by: Patrick Abtan THE BOARD RECOMMENDS TO THE AUTHORITY THAT the updated Records Retention Schedule and Policy, dated August 27, 1997, be approved . . . , , . . . . . . . . . " CARRIED BACKGROUND Regularly, the Authority updates its Records Retention Schedule and Policy to reflect various operational and legislative changes which may occur. The Schedule and Policy are the foundation of the Authority's records management system. The Records Schedule and Policy meet the requirements of the Municipal Freedom of Information and Protection of Privacy legislation. RA TIONALE The updated Records Retention Schedule and Policy are attached. There is a summary of the alterations to the Schedule and the policy remains unaltered. For information contact: Doug Irwin, ext. 267 . SEPTEMBER 5, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 C104 Attachment #1 SUMMARY OF AL TERATlONS Outlined below is a summary at alterations which have been made to the Records Retention Schedule & Policy as of August 27. 1997. PROGRAMS Water Monitoring changed to Water Management LAND MANAGEMENT The following conditions have been added to selected Main Series titles: .,3 Sub-Series of General exists .4 Sub-Series of M.T.R.CA. Jurisdiction exists PLANNING The following conditions have been added to selected Main Series titles: .3 Sub-Series of General exists .5 Sub-Series are not applicable .8 Sub-Series of Pennit Appeals exists *7 Sub-Series of Durham Region, Peel Region, Metro Toronto and York Region exist CONSERVATlON AREAS & FIELD CENTRES The following Sub-Series have been added: . Cold Creek Conservation Area . Glen Major Conservation Area . Other M.T.R.CA Properties The following condition has been added to selected Main Series titles: .3 SubGSeries of General exists C105 FINANCE AND BUSINESS OEVELOPMENT ADVISORY BOARD #5/97 September 5. 1997 Attachment #2 ~ 'the metropolitan toronto and region conServation authority Records Retention Schedule & Policy as revised August 27, 1997 Working Together for Tomorrow's Greenspace SEPTEMBER 5, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '5197 C106 Attachment #3 RECORDS RETENTION POUCY 1.0 PURPOSE This policy provides for management of Authority records, ensuring efficiency in the creation, storage, retrieval and disposition of records. Procedures based on the policy will facilitate the retaining of Authority records, including the prevention of the creation of unnecessary records and the appropriate destruction of records upon the conclusion of their retention periods. 2.0 DEFlNIT10NS AND TERMINOLOGY For the purpose of this policy: a) 'File' or "Record" shall mean the composition of documents, reports, receipts, vouchers, instruments, plans, surveys and any other papers, be it in their original form or a microform or an electronic form, that is certified by an authorized officer of the Authority. b) 'Location' is a specified area where records are stored. c) .Records Retention Schedule' defines the Record Series and retention periods for all records currently held by the Authority. d) 'Active' files are records which are maintained on-site due to their referal frequency. e) "Storage' files are those which are referred to infrequently, but which must be retained for a specified period of time. 3.0 RECORDS RETENTION PRINCIPLES For purposes of this policy, the following principles shall be applied in the retention of records by the Authority: . All records created by the Authority shall be categorized in accordance with the Records Retention Schedule attached to this policy, and governed by the retention periods defined. . With the exception of the Financial Records and the Personnel Records, all files shall be assigned a Central Filing Number (CFN). The Computerized Records Managment Software will clearly identify the Record Series and retention period of each record. . At the conclusion of each record's retention period, the record shall be brought to the attention of the Director responsible, who may extend the retention period by up to one year. . Files and records will be reviewed for the purpose of eliminating duplication of documents. - . No records shall be destroyed without written authorization from the Director responsible or the Chief Administrative Officer. . Wherever feasible and in accordance with legal requirements, documen~ shall be microfilmed in accordance with the National Standard of Canada CAN2-72 11-29 entitled 'Microfilm as Documentary Evidence'. Procedures for microfilming will be those generally accepted by the Government of Canada, Ministry of National Revenue. Originals and written copies of documents, having been microfilmed in accordance with the National Standard of Canada, may be destroyed. This policy shall apply to documents previously microfilmed. C107 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '5/97 September 5, 1997 Attachment #4 INFORMAnON REGARDING niE RECORDS RETENTION SCHEDULE The Records Retention Schedule is set up on a Corporate basis. Each Section within the Authority may utilize any Records Series listed within the entire Retention Schedule. , The Records Retention Schedule now contains four main components. These components are: Series Type, File Series, SUb-series, and Retention Period. All records created by the Authority are categorized by Record Series. A Record Series consists of the following components: "Series Type + File Series + Sub-series (where applicable).. The Series Types are the upper-case headings in bold. They provide an overview of the type of File Series which they contain. The Files Series categorize the various types of files which the Authority retains. The Sub-series are now listed within each Series Type. These Sub-series are the only valid choices. They must be utilized with the appropriate Files Series in order to obtain a legitimate Record Series. The Retention Periods define the length of time which the files are to be retained. Should you have any questions regarding the Records Retention Schedule & Policy, please contact Doug Irwin, ext. 267. SEPTEMBER 5, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 C108 Attachment #5 ADMINlsTRAnve SUPPORT 5 years Administration Permanent Authority Boards & Committees, Original Minutes & Agendas Permanent Central Filing Information 10 years Conservation Authorities Act and Related Legislation 6 years Contingent UabiJity*' Permanent Contracts & Agreements 2 years Day Files 7 years Day Planners Permanent Freedom of Information Requests.2 Permanent Historical Reference Material 6 years Insurance Claim Settlement Permanent Insurance Policies 10 year Legal Opinions Permanent Utigation Claims Permanent Ordel'!Hn-Council Permanent Policies & Regulations 1 year Printing & Office Supplies Permanent Safety Officer's Reports 5 years Staff & Committee Meetings Permanent Statistics 7 years Tenders - Successful 2 years Tenders - Unsuccesstul .' Longer If party Injured Is Under the Age of 18 .2 Contains ConfldentJallnformatlon Cl09 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '5197 September 5, 1997 Attachment #6 FINANCIAL Permanent Annual Returns Revenue Canada Permanent Audited Financial Statements Permanent Authority Budget 7 years Automatic Disbursement Cheque Register 7 years Bank Statements, Cancelled Cheques & Bank Reconciliation Files Permanent Budget Status 7 years Budget Working Papers 3 years Cash Requirements Creation, Reports & Automatic Cash Disbursement 2 years Central Stores Material Requisitions Permanent Computerized Area Weekly Revenue Reports 2 years Daily Cheque UstIng 7 years Distribution Reports, Interfaces & Purges 2 years Duplicate (Blue) Cheque Copies 4 years Duplicate Cash Receipts, Vouchers & Customer Cheque Copies 7 years Federal Gas Tax Rebates Application Copies Permanent Financial Statement Working Papers 7 years Food Service Purchase Summary Reports 7 years GST Distribution Report 7 years Investments 7 years Journal Entries/General Journals 7 years Journals & Registers 7 years Manual & US Cheque Register 7 years Metro/MNR Budget Working Papers 10 years MNR Claim Files 3 years Month-to-Date Detailed General Ledger 7 years Monthly Aged Trial Balance Reports 7 years Monthly PST Remittance Copies 7 years Operating Statements 1 years Outstanding Purchase Orders by Account Report 7 years Payables Voucher Registers with Approved Invoice Registers 10 years Project Files - Budgeting 7 years Property Tax Information Permanent PST Support Files 1 year Purchase Order Reports & Registers 10 years Revenue Sharing Policy Files 3 years Vendor Audit Trail Reports 7 years Vendor Files 7 years Vendor History Purge Report 7 years Voided Purchase Orders File Permanent Year-to-Date Detailed General LedgerlBalance Sheets 7 years Year-to-Date Vendor Usting Report . SEPTEMBER 5, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 Cll0 Attachment #7 PERSONNEL Permanent Annual T -4 Reports & Duplicate T -4's Permanent Attendance Records 7 years Benefit Plan Administration Files Permanent Benefit Plan Enrolment Cards 5 years Canada Savings Bond Purchase Applications Permanent Employee Accident Reports 6 months Employment Applications Permanent Employment History Cards . 10 years Employment Programs 7 years Employment Programs Working Papers 10 years Personnel Administrations Permanent Position Descriptions 10 years Staff Training Programs 5 years Time Sheets PROGRAMS Permanent Archaeology Permanent Fisheries Management Permanent Recreational Vehicles 5 years Special Projects/Events Permanent Water Management Permanent Wildlife Management PUBUC RELAnONS Permanent Annual Reports 5 years Authority Brochures & Publications 5 years B. Harper Bull Conservation Fellowship Award 10 years Charitable Programs 5 years Donations 5 years Exhibits 5 years Films 5 years Marketing 5 years Membership 3 years Newspapers & Magazines Permanent OffIcial Openings 5 years Presentations{Public MeetingstWorkshops - External 5 years PresentationS/Public MeetingS/Workshops . Internal Permanent Special Functions Cll1 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 September 5, 1997 Attachment #8 LAND MANAGEMENT The followina are the Main Series titles: Permanent Acquisitlons~ Byears Appraisals Permanent Assessment Appeals & Notices Permanent Dams & Reservoirs~ Permanent Deeds Permanent Easements Permanent Enaoactlments Permanent Erosion Control MaintenanC8~ Permanent Erosion Control Properties 5 years Erosion Control Studfes~ Permanent ESA Study Permanent ESAs~ Permanent Expropriations Permanent Hazard Tree Removal Permanent HEC-l1 Revisions Files~ Permanent Land filling~ Permanent Leases Permanent Legal Surveys Permanent Property Manageme~ Permanent Reforestation~ Permanent Rental Tenancies Permanent Sales Permanent Sediment Control Permanent Site Specific Projects 10 years Strategy & Implementation ... 10 years Vegetation Management Usted below are the Sub-Series which will be under each Main Series: · Carruthers Creek Watershed · Don River Watershed . Duflin Creek Watershed · Etobicoke Creek Watershed · Highland Creek Watershed · Humber River Watershed · Mimico Creek Watershed · Petticoat Creek Watershed · Rouge River Watershed . Waterfront ~ Sub-Serlea 01 General exists --- Sub-Serlea"-ot"M:r.R:C.A. Jurisdiction eXIsts SEPTEMBER 5, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 C112 Attachment #9 '"PLANNING The followino-are the Main Series titles: Permanent By-law Development Applications - Comments 1 year By-law Development Applications - No Objections Permanent Comprehensive Zoning By-laws 25 years Concept Development/Regulation Property Enquiries - Non-Actioned 25 years Condominium Applications - Comments 1 year Condominium Applications - No Objections Permanent Environmental Assessment Act Submissions ,.a Permanent Fill, Construction & Alteration to Wat.erwf1!/s ReguJat.lon Applications - Actioned .8 25 years Fill, Construction & Alteration to Wat.erwf1!/S Regulation Applications - Non-Actioned Permanent GIS - Geographic Information System Permanent Land Divisions (Consents) - Comments 1 year Land Divisions (Consents) - No Objections Permanent Mapping ,.a 25 years Niagara Escarpment Commission - Comments.. 1 year Niagara Escarpment Commission - No Objections'" Permanent Official Plan Amendments - Comments .7 1 year Official Plan Amendments - No Objections .7 Permanent OtfIcial Plans .7 25 years Parkway Belt Exemptions - Comments'" 1 year Parkwf1!/ Belt Exemptions - No Objections'" Permanent Property Clearances Permanent Secondary PlanslLand Use Studies Permanent Site Plan Control (S.41) - Comments 1 year Site Plan Control (S.41) - No Objections 25 years SoticitorlRea/tor Written Responses Permanent Specialized Municipal By-laws Permanent Storm Wat.er Management ,.a Permanent Studies & Reports ,.a Permanent Subdivision Applications Permanent Sub-wat.ershed Planning 25 years Variances - Comments 1 year Variances - No Objections Permanent Violations Permanent Zoning Amendments. Comments 1 year Zoning Amendments. No Objections Usted below are the Sub-Series which will be under each Main Series: · AdjaJa- Tosorontio, Township of . Ajax, Town of · Aurora, Town of . Brampton, City of . CaJedon, Town of · East York, Borough of . Etobicoke;-cit'y of . Xlng;lawnShip of . Markham, Town of · Mississauga, City of . Mono, Town of . North York, City of . Pickering, Town of . Richmond Hill, Town of · Scarborough, City of . Toronto, City of . Uxbridge, Township of . Vaughan. City of · Whitchurch-Stoutfville, Town of . York, City of ,.a Sub-Series of General exists ... Sub-Series are not applicable .. Sub-Series of Permit Appeals exists .7 Sub-Series of Durham Region, Peel Region, Metro Toronto & York Region exist C113 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 September 5. 1997 Attachment #10 CONSERVAnON AREAS 1& FIELD CENTRES The followinc are the Main Series titles: 10 years Concession Operations ,.a 5 years Correspondence ,.a Permanent Maintenance & Development 10 years Recreation Programs ,.a 10 years Special Functions Usted below are the Sub-Series which will be under each Main Series: . Albion Hills Conservation Area . Albion Hills Field Centre . Black Creek Pioneer Village . Boyd Conservation Area . Boyd Field Centre . Bruce's Mill Conservation Area . Claireville Conservation Area . Claremont Field Centre . Cold Creek Conservation Area . Glen Hatty Conservation Area . Glen Major Conservation Area . Greenwood Conservation Area . Heart Lake Conservation Area . KortJ'ight Centre . Lake St. George Field Centre . Nursery . Other Conservation Areas . Other M.T.R.CA Properties . Petticoat Creek Conservation Area . Waterfront Areas ,.a Sub-Sertes of General exists SEPTEMBER 5, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 C114 SECTION IV - ITEMS FOR THE INFORMATION OF THE BOARD RES. #F35/97 - CLAIREVILLE CONSERVATION AREA MANAGEMENT PLAN Status report on the proposals to market the two parcels of land proposed for lease as identified in the Claireville Conservation Area Management Plan. Moved by: Shirley Eidt Seconded by: Patrick Abtan THAT the staff report, dated August 25, 1997, regarding the status of the proposals to market the two parcels of Authority land in the Claireville Conservation Area proposed for lease, be received, "...,....,....""",.",.".""."."",. CARRIED BACKGROUND At meeting #3/97 held on June 13, 1997, the Finance and Business Development Advisory Board was provided with a copy of the "'Request for Proposals to List for Lease and Development two Parcels of Authority Owned Land, City of Brampton, Regional Municipality of Peel, April 1997". The request for proposals to market the two parcels of land for lease and development was advertised in the Toronto Star and Globe & Mail on June 16,1997. The Authority sent out 17 Requests for Proposals and received three proposals. All three proponents have made a presentation to staff on their proposals. The following is a brief outline of the three proposals received: Arthur Andersen & Co. Bnd CB CommerciBI ReBI EstBte Group CBnBdB Inc. Arthur Andersen and CB Commercial proposed a four phased approach to marketing the properties. Phase 1 This phase includes undertaking an assessment to understand the potential market for, and market and financial parameters which might affect, the use of the parcels. The preparation of a 4-colour, 2-sided brochure for mailing to major investors/developers. Customized signage placed on the parcels and preparation of a Marketing Package for the Request for Oualification (RFO) .-and--Reque.st-fer-ProposaHRFP). -Gev~opment-of8 target list of investors and developers based on financial capability, competence and experience, activity in past 36 months and likelihood of having local market knowledge. Arthur Andersen and CB Commercial strongly recommend that some pre-qualification of potential respondents be undertaken though a RFO. They suggest to limit the groups through a RFO to between 5 to 7 candidates. C115 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 September 5, 1997 Phase 2 Structuring and administering a Request for Proposals to the pre-qualified candidates. Phase -3 Evaluation of the submissions received in response to the Request for Proposals identify the proposals in order of priority and noting the pro and cons of each. Phase 4 Senior members of Arthur Andersen and CB Commercial will assist the Authority in negotiating a transaction and associated business terms which is most beneficial to the Authority. Arthur Andersen and CB Commercial have indicated that Phases 1 through 3 will take 16 weeks to complete. ~ Phase 1 $50,000 Phase 2 $25,000 Phase 3 $25,000 Phase 4 Costed on a per diem basis Expenses $8,875-$9,250 Royal LePage Commerciallnc, Royal LePage suggested that Parcel 1 may require an extended marketing period. The highest and best use they indicate for Parcel 2 would be for fast food and related businesses. They suggest that this parcel could handle 3 to 4 sites. Fast food chain require 20 year terms with the right to extend for an additional 20 years. They anticipate a successful lease would be obtained in a 3 month period. Royal Lepage will undertake the following marketing steps: . Erect large distinctive signs on the parcels; . Prepare a detailed marketing brochure; . Prepare a conceptual site layout for targeted retailers; . Advertise the parcels in various newspapers and publications; . Mail presentation package to companies and individuals identified as being potential lessees; . Prepare a fax and two page information fact sheet; - List both parcels on the Toronto Real Estate MLS. Royal Lepage will pro-actively market the parcels, liaise with the real estate community, analyse offers, make recommendations to the Authority, assisting in negotiating leases, assist the Authority's legal counsel and staff and provide the Authority with regular reports on the marketing response. All costs associated with marketing the parcel will be paid by Royal LePage. SEPTEMBER 5, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 C116 &es Commission payable at 5% of the total income of the lease term negotiated, plus G.S.T. assuming a 20 year term. In the event that the lease is considerably longer, the commission rate would be negotiable. Commissions are payable upon the earlier . of the tenant's occupancy of the leased premises, signing of the lease or first rents received by the Authority. Based on the suggested lease rates and assuming 20 year leases Royal Lepage's commission would be approximately $200,000 to $370,000. Johnston Donald Associates Inc, Johnston Donald Associates Inc. proposed a three phased approach to marketing the properties. Phase 1 This phase will include a valuation and development timing analysis for the two properties. They will investigate and report on the anticipated timing of planning approvals, municipal servicing requirements, financially viable uses and express an opinion as to the market value and anticipated income stream for the sites. They will also identify a list of target users. Phase 2 In this phase they will prepare a Request for Proposals (RFP) document. The RFP would be advertised utilizing newspapers, publication advertisements, press releases and Municipal and Provincial Economic Development departments. They also suggested contacting real estate brokers and recommend that real estate commissions be protected. In addition the list of target users identified in phase 1 will be contacted. All submissions will analysed on a net effective basis and in the context of the nine principles identified in the Strategy For Public Use Of Conservation Authority Lands. A short list of two to three submissions for each property will be recommended to the Authority for further negotiations. Phase 3 This phase will involve the simultaneous negotiations with the short listed proponents. Johnston Donald Associates Inc. will negotiate and finalize a lease document which will include a Site Plan Agreement and ensure financial guarantees. They anticipate approximately nine months to complete the three phases. &es Phase 1 $ 7,500 Phase 2 $ 8,500 Phase 3 $ 12,500 Expenses The Authority is responsible for the cost of advertising and signs on the property which would be approximately $ 15,000. . Johnston Donald Associates Inc. are proposing to distribute the RFP to Real Estate agents so real estate commissions may be payable. C117 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 September 5, 1997 SUMMARY During the interviews with the three proponents, it became clear that prior to marketing the parcels, the Authority must more precisely define the uses that are acceptable. This definition is most important for Parcel 2 as it is located at the entrance to Claireville Conservation Area. While a donut shop or fast food restaurant might generate substantial revenue, such uses do not fit the intent of the Claireville Area Management Plan. More specifically, the plan states that "The use must compliment the natural environment vision for the area". The allowable uses for Parcel 1 are more specific, however staff feel that it would be appropriate to more precisely define allowable uses for this parcel as well. Following the interviews with the proponents, staff met with City of Brampton Economic Development officials to seek their assistance with respect to servicing and marketing of the two parcels. Further meetings are planned. Due to the unique nature of Authority holdings in the Claireville area and the extensive management planning recently completed, staff feel it is important to proceed carefully with marketing of these parcels to ensure that the Authority achieves optimal value and uses which are not only compatible with the Claireville Area Management Plan, but complementary to the natural area. Report Prepared by: Mike Fenning, Ext 223 For information contact: Jim Dillane, Ext 220 Don Prince, Ext 221 Mike Fenning, Ext 223 SEPTEMBER 5, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 CllS RES. #F36/97 - ACCOUNTS RECEIVABLE STATUS REPORT August 25, 1997 staff report on accounts receivable. Moved by: Shirley Eidt Seconded by: Richard O'Brien THAT the report on accounts receivable of the Authority, as of August 25, 1997, be received, . , , . , , , , , , , , , . , , . , . . , , , , . , . , , . . . , , . , . , , . , , . , , . , . , ., CARRIED BACKGROUND At its meeting #3/91 the Board requested that for each of its meetings staff report on the status of the Authority's receivables. ANALYSIS The schedule below summarizes the status of receivables, including aging and classification. The schedule excludes $3,536 in accumulated interest arrears on invoices outstanding for more than 30 days. ACCOUNTS RECEIVABLE AGING, BY CATEGORY (Excluding Municipal levy and MNR Grant) As of August 25, 1997 31 TO 61 TO 90 PLUS CURRENT 60 90 DAYS TOTAL % DAYS DAYS SCHOOLS AND SCHOOL BOARDS 12,598 58,018 12,129 5,613 88,358 28.6 GOVERNMENT 99,947 7,250 376 - 107,573 34.8 CORPORA TE, INDIVIDUAL AND 44,253 54,764 8.487 5,807 113,311 36.6 COMMUNITY GROUPS TOTAL 156,798 120,032 20,992 11 .420 309,242 100.0 % OF TOTAL 50.7% 38.8% 6.8% 3.7% 100.0% Items in excess of $1,000, included in the 90 plus days column, are listed on the following page. These amounts are deemed collectible at this time. C119 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD 15/97 September 5, 1997 Total receivables, at $309,242, are within normal levels for this time of year. Receivable balances are generally lower throughout the summer months because we are not doing business with schools and boards of education. Most of the amounts shown outstanding in the school category will be collected in September when schools open again. Receivable balances as reported on each of the previous reports to the Board after 1993 are presented below: I DATE I Total I gO-Pius I $ $ Auaust 25/97 309,242 11 ,420 Mav 25/97 390,806 79,682 April 27/97 569,509 143,588 Februarv 23/97 624,669 34,911 SePtember 1/96 403,116 65,092 April 20/96 486,981 35,707 Februarv 16/96 531,927 44,382 October 29/95 329,391 11,828 SeDtember 17/95 406,520 12,046 June 11/95 447,520 46,399 ADril 23/95 473,461 24,110 December 30/94 741,057 5,753 October 25/94 465,939 20,525 SePtember 4/94 290,913 23,061 June 12/94 476,882 137,440 April 24/94 387,596 43,375 SEPTEMBER 5, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 C120 The list below itemizes accounts greater than $1,000 included in the 90 day plus category. ARREARS AGE CLIENT NAME AMOUNT INTEREST (DAYS) $ $ Hall Tree Farms 1,050.40 519.54 813 John G. Althouse School 1,061.70 58.36 117 Meadowcrest Public School 2,060.20 113.26 113 Barb Mountain 1,489.25 81.88 113 Deborah Phillips 1,777.00 1 31 .44 141 7,438.55 904.48 Report prepared by: Rocco Sgambelluri, Extension 232 RES. #F37/97 - 1998 BUSINESS PLAN Schedule and Process. Summary of the 1998 Business Plan and budget process. Moved by: Patrick Abtan Seconded by: Richard O'Brien THA T the report dated August 27, 1997, on the 1998-2000 Business Plan, be received, . , , . , , , . . , , , . , , . , , , , , , , , . . , , , , , , , , . , , . , , , , , , , . , ,. CARRIED BACKGROUND In 1996, the Authority initiated a multi-year, business planning process to address financial issues and achieve long term operating and capital objectives. The 1997-1999 Business Plan and 1997 Operating and Capital Budget was approved by the Authority on April 4, 1997. The Business Plan formed the basis of discussions with the Authority's municipal funding partners. RATIONALE Staff has begun the process of preparing the 1998 Operating and Capital Budget. The Budget will be structured in the business plan format. The Business Plan will be rolled forward one year to become the 1998-2000 Business Plan with 1997 becoming the benchmark year for comparisons. C121 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/97 September 5, 1997 Guidelines for expenditures in 1998 are based on the approved 1997-1999 Business Plan: . Flat line funding from the Regions of Peel, York and Durham . Metro Toronto levy reduction of $296,000 (third year of a phased 25% reduction) . Provincial funding as defined by the revised MNR grant process. Schedule The draft 1998-2000 Business Plan and 1998 Operating and Capital Budget will be presented to the Board at its meeting on November 14th, 1997, and to the Authority November 28th. This gives staff time to adequately assess 1997 results and make projections for 1998 and beyond. As the New City of Toronto moves toward its implementation on January 1, 1998, staff are responding to requests from Metro Toronto and the Transition Team for both capital and operating budget information. These responses are based on the approved 1997-1999 Business Plan. In the case of capital budget, the Authority's projections from the five year approved Metro capital have been used. In terms of Metro levy requirements, staff has assumed that the planned 1998 levy reduction agreed to with Metro in January of 1997, will apply. For information contact: Jim Dillane, extension 220 NEW BUSINESS (a) A potential Special Meeting of the Finance and Business Development Advisory Board is scheduled for October 17, 1997 at 9:00 a.m. in the South Theatre at Black Creek Pioneer Village. An agenda will be circulated the week of October 6, 1997 if this meeting is required. TERMINA TION ON MOTION, the meeting terminated at 9:35 a.m, on September 5, 1997 Case Ootes Craig Mather Chair Secretary-Treasurer /pl ~ "the metropolitan toronto and region conservation authority MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 November 14, 1997 Page C122 The Finance and Business Development Advisory Board Meeting #5/97, was held in the Humber Room, 5 Shoreham Drive, Downsview, on Friday, November 14, 1997. The Chair, Mr. Case Ootes, called the meeting to order at 11 :00 a.m. Due to lack of Quorum, the board was unable to ratify staff's recommendations. The members present, as listed below, with unanimous consent, agreed that these items be sent forward to Authority Meeting #10/97, to be held on November 28, 1997; at which time the actions of the Board be ratified. These proceedings were based on Robert's Rules, pages 341 and 342. PRESENT Raymond Cho . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Shirley Eidt .................................................. Member Case Ootes .................................................... Chair REGRETS Patrick Abtan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chair Margaret Black . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Michael Di Biase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Norman Kelly . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member Richard O'Brien . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair, Authority GUEST Richard Whitehead . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member C123 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '6/97 November 14, 1997 SECTION I - FOR AUTHORITY CONSIDERATION 1997 FINANCIAL PROGRESS REPORT NO, 2 For the Period Jan. 1 to Sept. 28, 1997. This is an update to the Financial Progress Report No.1 submitted to the Board at its meeting held Sept. 5, 1997. RECOMMENDATION THE BOARD RECOMMENDS TO THE AUTHORITY THAT the 1997 Financial Progress Report No.2 be received; AND FURTHER THAT staff be directed to report to the Authority as necessary on action taken to complete the 1997 Business Plan, BACKGROUND As part of the Authority's ongoing financial management, staff provides regular financial progress reports describing activities to date as measured against the approved 1997 Business Plan. At the September 5th Board meeting staff advised on the financial progress as of June 30, 1997. Staff has now completed an update of financial activities to the end of September which includes results for the Authority's prime summer time recreational and heritage programs. RATIONALE Itemized in the attached report are the significant variances from the approved 1997 Business Plan and Budget. Black Creek Pioneer Village continues to represent the major problem because of revenue shortfalls. Even with expenditure reductions of $50,000 implemented subsequent to the Sept. 5th financial progress report, a shortfall of $338,000 is projected. Other major shortfalls relate to lower interest revenues ($100,000). planning fee shortfall ($147,000). higher legal and related costs to finalize lease agreements ($74,300) and other revenue shortfalls in the recreation and field centre programs ($72,150). Modest expenditure reductions were achieved in a number of areas to offset some of these shortfalls. As reported previously,"addrtional"grant revenue. is available '($291 ;500) and has been applied to offset the revenues shortfall. Also, staff has projected the use of reserves to fund severance costs ($125,000). a practice approved by the Authority in previous years. Combined with the application of the capital surplus ($95,000), there is a projected total corporate deficit of $85,250. November 14, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD 16/97 C124 DETAILS OF WORK TO BE DONE Staff will continue to monitor all financial activities and take appropriate action to reduce expenditures wherever possible and take advantage of any revenue opportunities that may arise between now and year end. A major concern is the effect of the teachers work action. As of November 5th, Black creek Pioneer Village will be closed for 10 days reopening when the Christmas program commences. The Field Centres and Kortright Centre have also shut down due to the loss of educational groups. The effect of the these shutdowns on projected year end results is not yet known. Staff will be reporting to the Board in the new year on the 1997 year end results. At that time recommendations will be made concerning the use of reserves to offset an actual deficit. Alternatively, the Authority can decide to carry forward its deficit. At the end of 1996, the Authority had a modest cumulative deficit of $58,398. For information contact: Ralph Kofler, ext. 274 Jim Dillane, ext. 220 C125 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 November 14. 1997 Attachment # 1 THE METROPOUTAN TORONTO AND REGION CONSERVATION AUTHORITY FINANCIAL PROGRESS REPORT #2 FOR THE PERIOD JANUARY 1, 1997 TO SEPTEMBER 28,1997 ~ November 14, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 C126 Attachment #2 I Page 1 OPERATING AND CAPITAL BUDGET: VARIANCE OVERVIEW Projected Operating Deficit: $180.3 thousand Projected Capital Surplus: $ 95.0 thousand Projected Total Corporate Deficit $ 85.3 thousand Operating Overview: The major components of the projected operating results are as follows: . $ 1 00.0 thousand shortfall In anticipated interest earnings because of lower rates and smaller cash balances. . Plan review permit fees are expected to be up by $20.0 thousand because of robust development actiVity. Revenues from new planning fees are expected to be down $ 1 45.0 thousand because of a slower than hoped for start up. . $338.8 thousand shortfall at Black Creek Pioneer Village. Actual revenues are expected to be better than 1996 but still short of the ambitiOUS 1997 targets. Hoped for growth in attendance has not yet materialized and tapping into new revenue sources such as sponsorships and memberships is taking longer to establish than hoped for. $50.0 thousand In expenditure reductions have been Implemented since the first Progress report reviewed at the Sept.5. 1997 meeting. . $60.0 thousand net surplus in Resource Monitoring for pOSitions not filled for the full year. . $74.0 thousand shortfall In Business Development. Work this year more likely to produce revenue In 1998 than 1997. Also higher legal costs. . provincial grants over 30% or $291.500 higher than expected. Other smaller shortfalls and surpluses can be found on the summary page. An amount of $125.0 thousand is also included above for severance costs which. consistent With past practice. IS projected to be financed out of reserves. Capital Overview A surplus of $95.0 thousand IS forecast and is attributable to being able to recover the 1996 deficit for the Altona land AcquIsition Project from land sale proceeds. OtherWise the most significant variance is the deferral of $4.8 million of expenditures for the Canada Post site remediation because of approval delays. Other items are discussed below. A complete summary of budgeted, actual, and projected results follow the comments section as well as a complete list of variances by business component with brief explanations. Also attached is a report of revenue results for selected program areas. C127 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 November 14, 1997 Attachment #3 Page 2 OTHER ITEMS Number of Visitors IM9Jl1 Yesr-to-dste Prq/ected 7996 Finsl Blsck Creek Pioneer Vil/sge 194.000 118.424 190,000 175,912 ConseTVstion Aress 546,000 451,607 520.000 519,140 Kortright Centre 130,000 93,306 130,000 124.475 ConseTVstion Field Csntres 36.000 32, 1 32 36,000 38.832 Soecial Proiects Higher than budgeted year-to.date actuals. particularly In the Regeneration and Watershed Strategies programs. are often attrlbutaole to this category. "Special ProJects" refer to a variety of activities the Authority carries out where specifically designated, usually one-time funding, is available for things like research. rehabilitation. planting. and plant material costs. Sources include: 1 ) Employment Programs: government sponsored. job-creation programs. 2) Site I Research SpeCific Initiatives: where special funding IS prOVided from a private or governmental source to carry out some specific research or site work. Major projects include Rehabilitation & Planting. Fisheries Plans. Water Quality Improvement Programs. Habitat Improvement Program. Summer experience Program and the Environmental Youth Corps Program. Vehicle & Eauioment Reserve The net transfer from the reserve is projected to be $28.5 thousand above budget primarily because of additional vehicle replacement costs and slightly lower disposal proceeds. CAPITAL BUDGET Project for Valley and Shoreline Regeneration in the Municipality of Metropolitan Toronto, 1997-2001: Projected about $ 1 25.0 thousand uoderspent mostly because Provo funding not obtained for Sylvan, net of reallocating to other sites. Lake Ontario Waterfront Regeneration Projects in Metro Toronto and Durham Region, 1995- 99: Durham: Ajax work deferred but new Pickering initiative undertaken for a total net increase of $40.0 thousand covered by extra funding. Some deferrals and re-prioritizing of Metro sites resulting in underspending of $100.0 thousand. Administration Office - projected at budget. Don Valley Brickworks Regeneration Project. 1994-97: - projected as budgeted. FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 C128 November 14, 1997 Attachment #4 Capital Continued........... Page 3 Etobicoke Motel Strip Waterfront Project: - $500 thousand underspent. All transactions completed to allow construction to proceed. Negotiations still in progress to finalize ex prop nation settlements. Metro Toronto Remedial Action Plan - projected $700 thousand underspent for site work deferred to 1998. Dixie-Dundas Flood Control: - $45.0 thousand unbudgeted. Funding available. Toronto Islands Erosion Control - Under $70 thousand. Projected deferred. Public Use Infrastructure Project: - projected as budgeted. Metro Trail at Claireville: - deferred due to unavailability of matching funding. Waterfront Open Space - Projected $1.200 thousand above budget. necessary revenue available. Significant acquIsitions include: Former Barber property: .230 acres of L. Ontano shoreline In Pickering/Ajax. Former Jaworky property: .110 acres of L. Ontario shoreline In Pickering. Former Robinson property: .376 acres in Scarborough. Former Yates property: .520 acres in Scarborough. Former MortImer property: 0.225 acres of in Scarborough. Former Nesbres property: 0.433 acres of in Scarborough Greenspace Protection and Acquisition Project 1996 - 2000. Projected at budget. Significant acquisitions Include: Former ROlogia Dev. property: 1.580 acres of flood plain and valley land in City of Vaughan. Former Onco Dev.property: 0.066 acres of flood plain and valley land in City of Vaughan. Former Bailey property: 1.833 acres of flood plain and valley land in City of North York. Former Herod property: 1.274 acres of flood plain and valley land in the City of North York. Former Poplar Oaks property: .394 acres of flood plain and valley land in City of North York. Former Maranatha Church property:2. 1 01 acres of flood plaln/valley land In City of Vaughan Former Metro Toronto property: .119 acres of flood plain and valley land in Scarborough. Former Buchholz property: .462 acres of flood plain and valley land in Scarborough. Former Mandell Dev.property: 0.914 acres of flood plain and valley land In Richmond Hill Former 1121687 Onto Ltd.property: 2.033 acres of flood plain in Pickering. Former Secord property: 229.937 acres of flood plain in Uxbndge. Former Lund property: 18.472 acres of flood plain/valley land in North York. Niagara Escarpment Land Acquisition - prOjected at budget. Project for the Acquisition of the Canada Post Property - $4.790.0 thousand below budget due to delays in finaliZing Park and site remediation plan. Project for Acquisition of the Altona Forest Environmentally Significant Area -Project complete with acquisition of former Rivett Property (1.2 acres). Additional land sale revenues available to cover 1995 & 96 defiCit of $95.0 thousand which shows as a 97 surplus. C129 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 November 14, 1997 Attachment #5 Page 4 PROGRESS REPORT AS OF SEPTEMBER 21 1997 SUMMARY OF VARIANCES PROJECTED TO DECEMBER 31 1997 BUSINESS COMPONENT F.~itures BnmuI Net EzDltndrtures Brief E.snlanatlon S Over/(Under) S Over/(Under) S Over/(Under) WA TERSHED PLANNING 1 ) Watershed StrategIes UOO (17,800) 20.000 Hoghland under by $15 and Humber up S35 uSIng l!llIra grant 2) Resourca Monrtonng (159.000) (50,000) (109,OOO)Gappmg ra: Cons PlannIng and Englneenng, Staff lranster to regan , Lower Into. systems partnership tundlng 3) EducatIon, a) COnseMlbon Field Centres 15,400 (25.7001 41,100 Claremont CFC reN snort, AlbIon emergency maintenance b) Kottnght Centre 0 0 o Food results down but other reductIons offset 4) Flood Wamlng (40,000) 0 (4O,000)Mapplng deferred LAND USE PLANNING SERVICES 5) Advisory / T aChllleal Clearance 2.000 (145.000) 147.000 Lega/ costs up,Slow startup for new plannIng fees. b) Per,nlthngtComphance monrtonng (3,700) 20,000 (23,7oo)Gapplng, Permrt volume up due to economy. REGENERA nON 6) ProJect Design & Implementahon 384 400 335.400 49.000 Res. Monrtonng staff transferred here + Sp Projects MANAGEMENT OF PUBUC ASSETS Land Management 8) Prooerty Servoces (21500) 0 (21 ,5OO).property tax refund from appeals 9) CA Land Management 4,500 0 4,500 10) Water Management Structures 0 0 0 11) 8CPV Infrastructure 20.400 19,000 1,400 -employment prog fundIng Staff costs down but offset by KPMG/other costs 12) 8uslness Development 55,600 (18,700) 74,300 Lease costs higher, rev below cudgel WA TERSHED EXPERIENCE 13) Recreabon Programs 23,150 (7,900) 31,050 UnCUdgeted Malnt rtems, Maple Syrup tood resurts down 14) 8CPV Programs 47.900 (290.900) 338.800 Extra Mancetlng expenditures AdmiSSIons, Education, Membership, Sponsorship. Food revenua down Vehicle & EQUipment Resef\'e (Net) 28.500 za,5OO o Lower dIsposal proceeds VehIcle up but netted out by eoUIP, down 1SJ CORPORA TE SERVICES 0 0 0 a) Mana9ement SerY1ces (2.500) 0 (2.500) b) Coroorate Secretanat 4100 0 4,100 c) Development Office 0 0 0 d) Communications 0 0 0 e) Human Resources / Safely (9,600) 0 (9,6oo)MISC f) Office SeMces 45,600 30.000 15,600 New Pnnter, higher staff costs, securrty g) Information TechnOlogy (25.::00) 0 (25.::00) Telephone system Items deferred h) FinanCIal ServICes 1,400 <100,0001 101,400 Interesl rates down, lower cash reserves OPERATING TOTAL 373,650 (223 100\ 596,750 Res.v. uage tor severances 125,000 MNR Transter Payment 291.500 Extra Prov Grant MU",CI~I Levy (0) OperatIng DefiCIt /(Surplusl 180,250 CAPITAL WA TERSHED PUlJ/liJl1IJ. 1) Watershed Strategies ( Waterfront) (34 500) 0 (34,500) 2) Resourca Monrtonng (Waterfront) 0 0 0 REGENERA nON 6) Regenerabon CaprtaJ ProJects (8,117, 130) (3.125,500) (2.99t ,630) Canada Post deterred, ErOSIon. RAP, Waterfront. Mptel under Add DIXIe-Dundas Extra Durham Waterfront. 7) Land ACQUiSItIons & DISposals 1.250,000 t .345,000 (95,000) Recover '96 Anona deficrt,MNR Maple Lands WA TERSHED EXPERIENCE Public Use IntraSl1\JcI1Jre PrDf8cI (200.000) (100,000) (100 000) CORPORA TE SERVlC~ AdmInistratIVe Office 0 0 0 CAPITAL TOTAL (5, lOt .630) (1,880,500) (3.2::1,130) MNR Transter Payment (178, 125)No grant for Sylvan E1C, but some tor Keallng Munlcl~1 Levy (2,948,OOS) Mostly Canada Post. less Keating, more ErOSIon C~pIQI Deficit / (Surplus) (95.0001 TOTAL AUTHORITY 85,250 November 14, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 C 130 Attachment #6 METROPOUTAN TORONTO AND REGION CONSERVATION AUTHORiTY , PROGRESS REPORT AS OF SEPTEMBER 28, fl/l/TIN BUSINESS PLAN FORMAT O~ERAT1NG 1997 Bud".1 1997 Acluallo S.Pl 28 1997 Protected 10 December 31 BUSIN:~~~~~~:ENTS I ~ :::: =- ~ r..w,t I,.-=- :::: =:. *:"'7 I..~e.u.:, ..=__:= =- ~~I ~=---" · I , I I I 'I . I I I r I 'tlI WATeRSHED HEALTH i ! 1) Waters.hed StrategIeS 074400 WOOO $31400 '13,&21 1312M 111541 213., ......... 17.... '1.* JG3..1Ol:I U'4001 20.000 1.1'. 2)ResowceMOMonng 1U1OO 50000 1]1~ 180100 UOlO1 "5.27 (201141) 4.1.$421 lt1O'll. "o.JOG SG.000 ....soa ~ltltlOl 1,;tOOOI .'1..01'4 3) EducatIOn a)ConservabonFlekiCentre '17'100 '>>1100 114100 1101001 '42501. "I_ :n.~ 121474 1lG1.U" 1.1U,CIlO UI1.lIOO lal )tDOClt .'.100 ~..... b) Konngm Cenue , 1)4200 701200 101000 WOOOI "1105 ~"" 1"22 307617 tBIlJli, I,U'.1oo 7Ul.200 "111,000 lZ2.OClCII a Q..00"4 ...) Flood Watnlng 21. 400 218400 11"12 11S712 41~" U'4OO UI ".)QI 140,0001 .U.)1" "'31iCX1 2148100 174300 1810500 3)7411' 110304 376m 1:&4300 11..... 41"'00 U:&o100 411200 1.122600' II1,toOl "'&3" LAND USE PLANNING SERVICES I 5) AcMSOf"y J TecnOlcal Clearance 641.600 115 000 .,11001 451 na 11~ IQJ 4411664 ... 'nlo .....100 ZO.DOO 1141001 '41,000 1I1.n... Ib) PemllnlnglCompllance monrtonng 7otlOO 2DO 000 $OI6OCli,~ 507 1" NO 30J 52& 51 U~ 705 toO UO OOQ &151001 1211001 -4150'11. 13'''''' "'... """" ""., ,..... ... "Jlll """11.""'00,..... ""'001 1l1J00 ''''''1 REGENERATION I 16) Project Oe$lgn & Implemenlallon 1 "0llOQ '09 40CI 110100 J10 loa 13J17n &12112 1 J1I2 itl to' 096 .'5101'" '415]OQ '" 100 110 100 .ull001 41000 '511~ I '110900 &Ot4OQ ]10800 1101001 1131123 &328.3.2 '192ia7 t'g.&O'i6 1 1415]00 ,.....00 ]10.00 3511001 IMANAGEMENT OF PU8L1C ASSETS I I Land Managemenl I 8)PropertySerw:es 1211100 12nlOOI l.tl36I 141116& l1',O"Ilt '.2:.1.1QO , ,UI, "10 I (11.)001 .,...... 9) CA Land Management SO',100 6O'700l '1240& .21 '111 WI I I' ""'1 101.100 5012001 . 500 Q.l~"'1 10lWaletManagementStruc1ures IUd I~1OO1 n1t5 171"5 11)1... 'UIOO 1UIQO; 11)BCPIIlntra51rUdure ",... ",...1 ....., UIl "',201 ,..",1 n"oo 10,'" 0/1,'001 ',400 ..".. 12) BUSlnes.l Oe\relopmenl 710)Q(J 119!l(1O 1'"200 "') 161 713101 0) (140521 .z1.]2'Aj In toO ,.110100 1'04 1001 14)00 .,u,... BSlO!l(IO 1'0500 240'0001 ]2112001 1&1709 5ua 2~11601 'Il4U...,l14.$OQ ",0100 '1,000 145"00' !l,1oo l44", WATERSHED EXPERIENCE I I I 13) RecreatIOn Programio 1164 200 221)100 101 4704CC1 22U02S 2011 110 12 &4' 20f 715\ 41 In. 2.101.UO 1.'11.000 '1.100 "" ''''1 1,.Q.$G 1.10'1. 14)8CPVPrograms 3043!OO :!il5iOO ~aoo 112100 2~1'16 I~S02 6146C Ull1' 1U.l6...1 ]']'4DQ 1,111000 1I100G ~I'OOt l).IIOO 20111'" 5151700 '129100 1O!OOO &:329991 .540701 113&31' T3l(1t 12"19/ 114.u...f S.'1I141 'U'OOO *100 '001""1 311ua ~41'" VenlCle & EQulpmenl Rose"", (Nell ..OlIO ... OlIO .1 I".... . '" ,".10' I . "".. ,. .51 CORPORATl! Sl!RIIICl!S I I : al Managemenl SeMen 481700 4827001 151 '43 10111 )41 U<I " .....1 '10.100 410 200 I 1l.~1 4.U. , , Dl Corporate Soc,elanal lea tOO 1M 1001 '43)14 141 1141 1I,ft 111.200 1U lOOI 4100 1.,,,, C) Qe..,elopmentOftice 2l5!OO '2'1100 '16001 125M! 1~1I~1 11114... USiOO 2'1.100 "600, a) Communlcauons J.475ClQ 341!OO 241;M 2042 4Mt 242:214 U1N 341.!tOO 341500j e) Human Resources I Sa,e1y 247100 30000 111200 111130 to '''''01 11].1", 211100 )0,000 101iOO: II.ICIOI -442'4 1')0000ceSel'\1Ce5 m.oo m4CC! ]10123 ]10123l 10. M" 1 511000 SO.OOO $.4,QCIQ! 1SIOO Lll'" g) IntormallonTec:l'InoIogy 211200 21&2001 ml'l 24&4 220mj 1Ilhl 251000 U1,()CI(l1 12S-1ool ""l"A h}FlOanClalSer'IJtCH '81600 ~OOO 1411001 )iJ0i] 114m 111454 120_0t'4 XlClOOO Ull.OO(I naODOI '01'00 51Ur,r. 28(1'2DO ~ooo 248100 2:0.]0(11 ~0'00l.) 191~ 7'lJ 1&051001 111,,/ UUOOQ 1$aooo 211100 2,nl'001 11'00 110'" CotporateSeMces ""of Total Budget 70'Mi 126....' .,,. IU~I 10'tIt U4",1 OPERATING TOTAL 116425G1O 121"00 200J1OO &)4ItoO~ 1140711) 113>>'18 t&!lUlI 11810:1" lIlO'1l. 100~I'SO '4121011 ,.,0200 'Nlual ~".lSQ "~... Reserveua.agefot5e'Yerances ! I ,25DC1llI '25000 MNR Tranller Payment 936 CXK) I I '.227.500 I n,500 1'14", ~umCl Il 7410 SO) 7.410,51001 101 o ratin Deftel.1 Su Ius 180,250 I 180250 C131 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 November 14, 1997 Attachment #7 MErROPOUTAN TORONTO AND REGION CONSERVAnON AUTHORITY AUTHORITY PROGRESS REPORT AS OF SEPTEMBER 28 f897 IN BUSINESS PLAN FORMAT CAPITAL 1997 Budget 19S7 Aclualto Seol. 28 19S7 Pro ected 10 December 31 BUSINESS COMPONENTS - -- 0_ -,,- I - -- om. -,,- --.. "'- "-- 0'_ ""r~1 I-- I. ACTIVITIES 1..- A_ ....... "'- ;- A_ ....... 0_ 1_,...... ,,-,- - ...... 0""" I v-. . . . . I . . . . . . . . I . .. WATER5Hfn PLANNING I 1) WaleBtled Stl'iltegla (Waleffront) '00 ... 1000001 "'03 4'703 41.10" U,'" ~,sool IW,SOOI I I 2) Reaoun:e Monltonng (Walertronl:) 111,000 1110001 111,lIOO 111 lIDOt REGENERATION I I 6) RegeneratIOn CaPItal PrOfeclS 15 312 500 100,000 . ... JOO IU72001 5237821 1111U m,1. 4,314,127 U.... I.W.3r1 ""00 1.501,lOQ $.l~,UOI \2.1",1.)0. I I~"'~ 1) Land AcqUISroonS & Disposals 3,&100000 , 000 ... , ...... I 2.273 ... ], 175 211 (1.101 778 S.UCI,DOO UU,OOO C15,OODI WATERSHED EXPERIENCE ~'oool I PubtlC Us.e IntnlsUucture ProteCts .,. ... 2I7,W Z27 .2:1 I,'" ,... W271 .",.. 135,. 'IUOO ""0001 1'GCl.CIOOI CORPORA TE SERVICES I Aamllll$trall'lle Olflce ,.. ... ,.. ... "" '$4, ,.. ... ,.. ... I I I CAPITAL TOTAL ~ t11500 , ... ... . 402 ... t 11~ 7001 7790'91 '92134 . ... 143 2Mall. lUl nOl..,O "'00 t ... 200 B~UOj 3n,nO MNR Transfer Payment 1200001 146.875! 1171.1251 MunICIpal Low a IjQ 7001 5,902.695 lZ.... DOSI Capital Denclt, Surnlus 01 . 1950001 1950001 TOTAL CORPORATE DEFICITI (SURPLUS) 85,250 85,250 November 14, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 C132 Attachment #8 Attachment to Prooress ReDort #2. 1997 THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY REVENUE RESULTS FOR SELECTED PROGRAMS FOR THE PERIOD JANUARY 1, 1997 TO OCTOBER 26. 1997 C133 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 November 14, 1997 Attachment #9 ~ M.T.R.C.A. REVENUE REPORT DATA SHEET LOCATION: Interest MONTH-END 1997 1997 1996 MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL $ $ S JAN.-MAR. Mar. 30 46,489 70,000 106,252 APR. Apr. 27 66,150 95,000 146,893 MAY May 25 83,314 120,000 184,249 JUNE July 06 101,600 150,000 242,183 JULY Aug. 03 125,946 190,000 248.369 AUG. Aug. 31 161.732 220,000 284,516 SEPT. Sept. 28 184,639 250,000 323,729 OCT. Oct. 26 210,072 290,000 353,347 NOV. Nov. 23 325.000 389,916 DEC. Dec. 31 350,000 418.685 ! : INTEREST REVENUE I ! I 500 I i i , I I ! I I ! I I i , I I -----. I ; I .--- I I :- I , : ...__--- I I i I ,~ I ~ i ,~ , ! w S _..-, ~ - 1996\ Actu I z 0 ~ : i w c , a: : :I 1 0 I .c: ! t:. I I I I ! , I I I i I I i I I i I 0 , , , I I Mar. 30 Apr. 27 May 25 July 06 Aug.03 Aug. 31 Sept 28 Oct 26 Nov. 23 Dec. 31 I MONTH ENDED I I November 14. 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 C134 Attachment #10 M.T.R.CA REVENUE REPORT DATA SHEET LOCATION: Rental/Leases MONTH-END 1997 1997 1996 MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL $ $ S JAN.-MAR. Mar. 30 168,746 85,000 85.063 APR. Apr. 27 218.607 170,000 168.832 MAY May 25 310,077 255,000 252.254 JUNE July 06 526,593 555,000 541.742 JULY Aug. 03 585.240 635,000 606,949 AUG. Aug. 31 711,095 715,000 702,176 SEPT. Sept. 28 741.407 795,000 777.847 OCT. Oct. 26 921.952 925.000 908.855 NOV, Nov. 23 1,000.000 981.808 DEC. Dec. 31 1.189,500 1,170.573 : ! Rental/Leases I 1400 i I : I r ' I I I I ' 'I 1200 ~ I I ! , I ;: I: I ~ 1000 ~ 'I ' .. ' , I I - , w 15 I ;:, !: 800 Z 0 I, I ---~- w. r ' I I I ~ 1 ' ' I 0:: :: 600 , I I ", I I ~ I I I I I ' I I I I ! I I I I ,i! I I i I I; I o . , Mar. 30 Apr. 27 May 25 July 06 Aug. 03 Aug. 31 Sept 26 Oct 26 Nov. 23 Dee. 31 ~~~~ I C135 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 November 14, 1997 Attachment #11 M.T.R.C.A. REVENUE REPORT DATA SHEET LOCATION: Plan Review MONTH-END 1997 1997 1996 MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL $ $ $ JAN.-MAR. Mar. 30 51,857 37,500 41,630 APR. Apr. 27 75,337 55,200 61,145 MAY May 25 92.950 68,400 77,078 JUNE July 06 124,610 93,700 108.855 JULY Aug. 03 140.870 123,400 132,070 AUG. Aug. 31 167,879 144.700 147,675 SEPT, Sept. 28 183,130 186,700 161,366 OCT. Oct. 26 216,011 223,700 179.761 NOV. Nov. 23 291,300 199,611 DEC. Dec. 31 365,000 225,827 , I Plan Review I , I I .00 i ! I , ! I i i I ! i / I - I I I ! I I I I I et' I 300 I 1 I .. I I ; i ~ I I I I I w ;3 II : I \ I ::I _ I I .--- , z 0 I I ! I I ~~200;t --- I I I I I w" I I a:: I I I l II i i i 100 L I ! i I , I , I , JJ I , I , I : I , , I I Mar. 30 Apr. Z7 May 25 July 06 Aug. 03 Aug. 31 Sept 28 Oct 26 Noy. 23 Dec. 31 I MONTH ENDED I I I I November 14, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 C136 Attachment #12 M.T.R.C.A REVENUE REPORT DATA SHEET LOCATION: Conservation Field Centres MONTH-END 1997 1997 1996 MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL S S S JAN.-MAR. Mar. 30 320.709 378.200 320.381 APR. Apr. 27 772.007 834.600 448,556 MAY May 25 904.520 960.700 577.075 JUNE July 06 1,116,203 1,087.700 991.228 JULY Aug. 03 1,147.899 1,122.100 1,051.105 AUG. Aug. 31 1.173.857 1,172.600 1,085.259 SEPT, Sept. 28 1,281,844 1,296,100 1.151,084 OCT. Oct. 26 1.391.981 1.419,600 1.282.620 NOV. Nov. 23 1.543,100 1.451,027 DEC. Dec. 31 1.786,700 1,728.490 j : Conservation Field Centres I i I 2000 I : I I : -! I I i I ; j 1qq7 Rlld -,..~ i -" G ' ~ I -",...- . I ~ ~ : i 1997 Actual, ' ___-----~/ I Z '0 ' _~ 1996 Actual I ~ . 1000 I w -g I a: : I " I 0 -~ : J:; !:. I i I : , , o ' I Mar. 30 Apr. 27 May 25 July 08 Aug. 03 Aug. 31 Sept 28 Oct 26 Nov. 23 Dee:. 31 MONTH ENDED I C137 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 November 14, 1997 Attachment #13 M.T.R.C.A. REVENUE REPORT DATA SHEET LOCATION: Food Service MONTH-END 1997 1997 1996 MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL S S S JAN.-MAR. Mar. 30 97,488 115.100 128.280 APR. Apr. 27 138,673 151,600 146,786 MAY May 25 208.010 240.900 232.293 JUNE July 06 362.6n 390,000 375.361 JULY Aug. 03 463,540 490,900 466.594 AUG. Aug. 31 544.591 578.800 566.898 SEPT. Sept. 28 647,648 685,900 663.642 OCT. Oct. 26 750,491 793,500 762,404 NOV. Nov. 23 845,300 816.925 DEC. Dec. 31 1,027.600 956,698 I i Food Service I I I I ! 1200 I , I I ! : I f-I I I : I , I 1000 , I I , I I I I I , r' I I i , G : i J! 800 , I w ;g L! i : ::::l _ I I I z 0 I i I W G 600 I ~ ~ ~ I , , I a:: . ' I ~ 400 I c ~: ! I ! I I I 200 I I I i i I \ I ! 0 I Mar. 30 Apr. Z7 May 25 July 06 Aug. 03 Aug. 31 Sept 28 Oct 26 Nov. 23 Dec. 31 i MONTH ENDED I I I November 14, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 C138 Attachment #14 M.T.R.CA REVENUE REPORT DATA SHEET LOCATION: Kortright Centre MONTH.END 1997 1997 1996 MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL S S $ JAN.-MAR. Mar. 30 186.251 185.000 179.683 APR. Apr. 27 262.476 260.000 237,362 MAY May 25 322.673 322,900 292.572 JUNE July 06 400.223 385,800 348,910 JULY Aug. 03 419.762 410,800 369.477 AUG. Aug. 31 439.191 435.800 389,943 SEPT. Sept. 28 470,527 470.800 412.528 OCT. Oct. 26 532.743 545,800 480.632 NOV, Nov. 23 585,800 513.864 DEC. Dec. 31 615.300 535,175 , I I Kortright Centre I \ 700 I I : "-I I I ' I 600 I I : I ! f- I ' .. l t -~---- 1!500'1 -- i w '0 I I ;j C - Z Q i ! ' I ~~.tOOI! 1\ w c: I I ' a:: ~ r ! ,g 300 ' !::. ~ ' , 200 I , I I ~ I I I I I 1 , I !' I ' 100 Mar. 30 Apr.27 May 25 July 06 Aug. 03 Aug. 31 Sept 28 Oct 26 Nov. 23 Dec. 31 MONTH ENDED C139 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 November 14, 1997 Attachment #15 M.T.R.CA REVENUE REPORT DATA SHEET LOCATION: Conservation Areas MONTH-END 1997 1997 1996 MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL $ S S JAN.-MAR. Mar. 30 164.625 151,700 193.223 APR. Apr. 27 245.383 200.000 253.869 MAY May 25 421,300 375,400 390,671 JUNE July 06 939.643 885,400 796,405 JULY Aug. 03 1,494,216 1,395,400 1,237.121 AUG. Aug. 31 1,899,710 1.915,400 1,727.654 SEPT. Sept. 28 2.037.362 2,065,400 1.847,023 OCT Oct. 26 2.196.850 2,165,400 1.919,428 NOV. Nov. 23 2.172,900 1,924.588 DEC. Dec. 31 2.177,900 1.926.300 , Conservation Areas I I 2500 I \ I I . ; 1997 Budget r- I i 2000 I ! i I .. L I : I i ; I' , I · 8 ,... ~ : :J _ I I I Z Q . I "" G ! > ... I \ ~ ; I I I II: G 1000 6 I I i \ E ~ i i \ I I i , ! I \ , 500 I \ I I I I \ i , i I ~ I , I , , ; ! 0 I I Mar. 30 Apr. 27 May 25 July 06 Aug. 03 Aug. 31 Sepl 28 Ocl 26 Nov. 23 Dec. 31 I I MONTH ENDED \ I I , , November 14, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 C140 Attachment #16 M.T.R.C.A. REVENUE REPORT DATA SHEET LOCATION: Black Creek Pioneer Village MONTH-END 1997 1997 1996 MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL $ S S JAN.-MAR. Mar. 30 57.530 28,000 40,072 APR. Apr. 27 63.859 31,178 45,672 MAY May 25 209.601 224.156 196.126 JUNE July 06 467,175 527,184 461,473 JULY Aug. 03 672,472 799.612 667,350 AUG. Aug. 31 888.045 1.079,440 877.918 SEPT. Sept. 28 1,051,380 1,255.018 1.008.212 OCT. Oct. 26 1,249.731 1,503.796 1,191,177 NOV, Nov. 23 1,617,824 1.321,583 DEC. Dec. 31 1,839,600 1,507,782 I : Black Creek Pioneer Village I I 2000 I L: : I I : I lS00! : I I i G ~i : _..__4.........."......... : 1! I W ;3 I i ...---'1996 Actual I ::;) - , I I Z 0 1 , W G 1000 > '" I I I w I: I a: :: .. " I ; 0 I , .c I ! !::. I ! , , SOO I ! , , ! : ! i , I ...1/ I 1 o r I I I , I I I ! , : , , Mar. 30 Apr. Z7 May 2S July 06 Aug. 03 Aug. 31 Sept 28 Oct 26 Nov. 23 Dec. 31 I I MONTH ENDED C141 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 November 14, 1997 1998 PRELIMINARY ESTIMATES, OPERATING AND CAPITAL AND DRAFT 1998 - 2000 BUSINESS PLAN Presentation of the 1998 Preliminary Estimates, Operating and Capital and Draft 1998- 2000 Business Plan. RECOMMENDA TION THE BOARD RECOMMENDS TO THE AUTHORITY THAT the 1998 Preliminary Estimates, Operating and Capital, and draft 1998-2000 Business Plan be approved as the basis for the 1998 Final Budget and for discussion with the Authority's funding partners; AND FURTHER THAT the Chair of the Authority, the Chair of the Finance and Business Development Advisory Board and Staff be directed, as necessary, to meet with representatives of the Authority's funding partners and respond to their budget information requests. BACKGROUND In the fall of each year, staff prepare the preliminary budget estimates for the following year. In 1996, the Authority initiated a three year business planning process to better forecast and prepare for future needs. The Authority is asked to approve the preliminary estimates for discussion with the Authority's funding partners and to establish for staff the directions to be taken in the coming year. Following the December 31st year end, and having met with the funding partners, staff finalize revenue and expenditure targets for the coming year and complete the three year business plan. The final 1998 budget and 1998 - 2000 Business Plan will be recommended to the Board at its first meeting following the Inaugural Meeting in February of 1998. RA TIONALE Attached is the 1998 Preliminary Estimates document. Staff will make a presentation to the Board on the Estimates at the November 14th meeting. November 14, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD 1/6/97 C142 Key Assumptions: . Continuation of the plan to make Black Creek Pioneer Village and the recreation programs self-supporting by the end of 1999. . The new City of Toronto agreeing to the planned three year levy reduction agreed to by Metropolitan Toronto in 1997. . The Regions of Peel ,York and Durham supporting levy requests which are maintained at the 1997 levels (i.e. flatlined). . Provincial grants being maintained as forecasted. The Authority's strategic marketing and development strategy being successfully implemented. The Authority is committed to continuously improving the efficiency and effectiveness of its programs and activities. In 1998, the second year of the 1997 - 1999 Business Plan, staff will continue to implement the program and other changes initiated in 1997, however, there are none of the dramatic reductions in staffing or service levels required in previous years. FINANCIAL DETAilS Operating Budget The 1998 Preliminary Operating Estimates provide for gross expenditures that are essentially flatlined at the 1997 level. Projected reductions in the municipal levy and provincial grant in accordance with the three year business plan approved in 1997, are balanced by revenue increases. The 1998 Preliminary Estimates include a number of shifts in terms of what had been predicted for 1998 in the 1997 approved Business Plan (numbers in brackets represent difference between 1997-1999 Business Plan target for 1998 and the proposed 1998 preliminary estimate in net tax supported dollars): Watershed Planning (reduction of $93,328) . on target to achieve original 1998 net levy/grant funding. . staffing shifts within business units result in reductions to salaries. . work identified in 1997 - 1999 Business Plan will proceed including Etobicoke/Mimico watershed strategy. . modest revenue growth projected for field centres and Kortright. Land Use Planning Services ( increase of $97,600) . revenue targets are projected to be achieved. . workload demands require additional technical staffing and added salary costs, C143 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 November 14, 1997 Regeneration (increase of $93,200) . staff transfer from watershed planning accounts for part of increase. . new managed forest program costs necessary to take advantage of Provincial managed forest property tax reduction program. Management of Public Assets (reduction of $433,255) . legislative changes will significantly reduce property taxes on conservation lands and along with successful tax appeals produce tax savings (approximately $475,000), however this is offset by the loss of Provincial grant ($394,000). . additional one-time costs for the new managed forest program. . additional costs for legal services to support business development. Watershed Experience (increase of $158,115) . recreation programs (conservation areas) are on target. . Black Creek Pioneer Village unable to meet 1997 targets and has adjusted 1998 revenues accordingly resulting in a shortfall of $157,450. . addition of marketing and development revenues of $251,759 as a conservative estimate of potential new revenues as part of the work of the Development Office; although this is included as part of Watershed Experience, the revenues are corporate. Corporate Services . revenue reductions include interest earnings and WCB rebate. . expenditures include modest increases for information technology and one additional part-time position in the print and mail room required due to workload demands. While there are a number of changes in staffing included in the estimates, the overall salary and wage budget is flatlined at the 1997 level. Provision is made for a special funding request totalling $83,872 to fund the Rouge Park. This is consistent with the Authority's approval of the Rouge park Alliance management plan. Funding will be on the basis of one third federal, one third provincial and one third municipal. The municipal share ($83,872) will be requested from the Authority's funding partners as an amount additional to the Authority's levy. November 14, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 C144 Capital Budget Capital projects are in accordance with the three year business plan. Projects within Metropolitan Toronto have been included in the 5 year capital submission to Metro Council which will form part of the budget of the new City of Toronto. Land Acquisition is funded primarily from land sale revenues, donations from the Foundation and project specific municipal contributions. DETAILS OF WORK TO BE DONE The preliminary estimates will be circulated to the Authority's funding partners for discussion in finalizing the 1998 Budget. Staff will be finalizing expenditure and revenue projections for inclusion in the 1998 Budget which will be submitted to the Finance and Business Development Advisory Board at its meeting on March 6th, 1998. In 1998, changes to Provincial legislation will eliminate the use of discounted equalized assessment (DEA) for apportionment of the municipal levy. Representatives of Conservation Ontario and the Ministry of Natural Resources have agreed to use the 1997 DEA to apportion the 1998 levy. A regulation to implement this is being prepared for approval by Cabinet. In 1998, when the actual value assessment information becomes available, a working group will prepare and recommend a new method to apportion the levy in 1999 and beyond. For information contact: Jim Dillane, Ext. 220 C145 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 November 14, 1997 Attachment #1 1998 PRELIMINARY ESTIMATES AND DRAFT 1998- 2000 BUSINESS PLAN OPERATING AND CAPITAL As submitted to the Finance & Business Development Advisory Board. Meeting #5/97, November 14.1997. November 14,1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 C146 Attachment #2 Pig.' METROPOUTAN TORONTO AND REGION CONSERVA nON AUTHOR/TY 188S PREUMINARY EsnMA res IN BUSINESS PLAN FORMA T OPERATING 1997 Bud"el 1998 Budaet BUSINESS COMPONENTS "'- __ _ _ '- 0""'. Pro(ITsm 0111... N." l.VII' ! IBIIl7 I DllI...n.. & ACTIVITIES ~. - RMoMue ~ er- bDendlrur.. Revenue 'owe.. OrMlI 1 Net Chana. I To 88 Tara.' I I I I . S S S I I WATERSHED HEALTH I WAT&A~HED ~L..ANNINa 1) Wale"".d Strotegle. "4400 mooo m... 1,034,515 362,743 671,772 132,3721 133,872 2) Reoourco "'''''''anng ..."'" "'000 '30,'" 000100 740,300 50,000 50,000 640,300) (40,5001 (168,SOO 3) Education e) C4nseNauon Field Centres 1.",100, JJO 200 ...... (10'00 1,797,600 1,376,200 471,SOO (SO,100 (40,0001 0 0) Kenngnt Centr. 1134,200 701 200 .01 000 mooo 1,119,600 758,000 60,SOO 301,100 (20,9001 0 4) FIooclWorn,ng "'... 271'" 213700 213700 1647001 /58 700 ""lOll '''''00 1030000 "'0'" 4905715 2184200 944743 1776772 33728 93328 LAND USE PLANNINQ SERVICES ! 5) AdVIsory lTecnmcal Clearance "'100'" 000 en... 832,800 300,000 532,800 55,000 i 138,000 0) Pemun,ng/ComplIance monnonng 7..... 200000 ""'... 697000 200,000 4970001 112600i /40 400 '1>,'" 36>000 ""00 1 529,800 500,000 1 029,8001 42400 I 97 600 REGIENERATION 1 6) PrOject DeSIgn & ImPlementauon "'0100 40'''00 ""'... JlO roo 1 206,200 432 500 400,600 373,100 I 62,400 I 93200 11.0100 ....00 ""'... Jlorool 1206200 432,500 400600 373,1001 62,4001 93200 MANAGEMENT OF PUBUC ASSETS :1 I 'I Land Management I 8) Ptooeny 5eMces ,mlOO '=,'" 840,350 84O,3SO (437,2S01 (436,OSO 91 CA Lond "'anagement 60' roo 60. 700 599,195 599'1951 (2,505) (2,505 10) Water Management Struo:UIe5 125100 12SSOO 125,900 125,900 1 11) BCPv Intrastructure mooo mooo 875,000 875,000 I 12) BUSU10U DevelOpmenl 710300 "..... 147t2OO 697000 1 266200 /569,2001 /900001 5300 ,..."'" ".."'" '40'000 3137445 1266,200 18712451 529755 1433255 WA TERSHED EXPERIENCE I 13) Recreallon Programs ,... 200 "12 100 470... 2,717,965 2,373,100 0 344,865 (125,535l 665 14)BCPvProgram. ,..,"'" ""lOll ""000 15'''' 3,071,900 2,551,450 263,000 257,450 94,8501 157,4SO 0) "'"",eung & OeYelopmen, 251 759 1251759 1251759i 1251759 "1"00 "'1700 ""000 0)'''', 5789865 4924 5SO 514759 350,556 282444 158115 Ven""e & Edu,pment R.........'Net) 51100 0 ..... 0 170 800 170,800 0 I f~~~US~~S I al "'anagement SeMceo 4&2.700 41' 700 511,300 511,300 28,600 28,600 01 Corpota,. Secre,ana, ''''00 '51'00 171,500 171,500 (16,600 (25,300 cl Devetopment Otroce ".... 211100..... 291,000 220,200 70,800 52,200 10,800 d) CommunlCallOns ,,,... '" "'" 351,200 351,200 3,700 3,700 e) Human Resourcetll Safety 247200 '" 000 217 200 236,SOO 8,000 228,500 11,300 26,300 n 0IIice SeMceo >2$,'00 >2$'00 548,500 548,500 23,100 14,500 g)lnfotmauon Tecnnology "1200 271200 272,900 272,900 (3,300 26,700 n) F,nan..al Sen.c.. ...... >SO'" ..I... 492 600 2SO 000 242 600 94 000 33 700 2.0.' 200 >SO 000 '41100 2,.. 300 2875 500 250000 228 200 2 397 3001 193 000 119000 Cotporcue SeMCeS '" at Tala! Budget 10... '21'11. 19'11. 141""1 I OPERATING TOTAL ....,"'" . no 000 '0..... 1"'100 19615325 9557450 2259102 7798773 1548127 /184548 MNR Tran"er Payment 936 000 600,000 I (336,0001 (336,000 Rouge Pari< LO'o/'f 0 83,8721 83,8721 83,872 MUnlClDaI LCYY 7,410900 7 114900 I /2960001 0 C147 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 November 14, 1997 Attachment #3 lIag.2 IIETROPOUTAN TORONTO AND REGION CONSERVAnON AUTHORITY AUTHORITY 1818 PREUIIINARY ESnllATES IN BUSINESS PLAN FORMAT CA~IT AL 1897 BUd"al 1998 Prallmlnarv e.llmala. BUSINESS COMI'ONENTS - - GlOor -,- GI'OaI "'--" 0",... Nlr: ""l" 111N I ~ ACTIVITIES --- - -- _. I~-. ".wnue Sourc.. GroIIr Het Chana. . I . . I I I I I WATERSHED PLt.HNINQ 1) W81etVled SlrBleg_ ( W81or1rant) '00 ... '00 ... 90,000 90,000 (10,000 2) ROOOUIca Mon.onng CWalerlronl) 111000 111000 123,100 123,100 12,100 REGENERATION 6) Regeneration Carxtal Protect. Waterfront Regenerauon 217'000 '00 ... 200 ... 2 375 000 3,495,000 50,000 775,000 2,670,000 EloOlCOke Motel Slip 2100 000 , ... ... , ... ... 2,100,000 1,050,000 1,050,000 Metro RAP IU2:!1OO I 010 JOO 122 200 1,100,000 470,000 630,000 I Valley & Shoretlfle Regen I 410 000 ,41ilOOOO 1,697,000 200,000 1,497,000 T ClonlO 15landl ,.... ".... ".... I BnCk'NOrKS 2""'''' , 130... ... ... 150,000 150,000 I I Canaaa Poll Rem.chauco . ... ... 2 SOD ... 2 300 ... 4,800,000 2,500,000 2,300,000 I " 312 500 '00 ... . ... 300 .617200 13,342,000 50,000 5.145,000 8,147,000 (550,200 I r La"" ACQUlOIIIOtII & 0_,. 3 ... ... 2 SOD... I <OIl... 3,000,000 2,250,000 750,000 WATERSHED EXPERIENCE Pu~1C Us.e InttllUn.cIure ProJOCU ""... 211 SOD ,., SOD 335,000 167,500 167,500 (100,000 CORPORATE SERVICES MmlnlStratNe O1'rlCe ,>0 ... ,>0 ... 50 000 50 000 ICAP'ITAL TOTAL 2017'~ , 750 000 I 2S2 100 1115700 16940 100 2 350 000 6 062 500 8 527 600 1648 100 I~NR TraMoler PaymeN 32> ... 850,000 525,000 MunlCIDal Leow 'U0700 7 677 600 /1 173 100 November 14, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 C148 Attachment #4 THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY Page 3 APPORTIONMENT OF 1998 lEVIES GENERAL PROGRAMS & CAPITAL PROJECTS SUMMARY <- 1998 GENERAL LEVY ---> 1998 II 1997 1997 NON- RECREATION - TOTAL NEW: GRAND 'IOPERATING Operating GRAND RECREATION TAX OPERATIONS & GENERAL ROUGE TOTAL lEVYINCl Change TOTAL lEVY ADJUST MAINTENANCE LEVY PARK LEVY AX ADJUST 98/97 LEVY $ $ $ $ $ $ $ % $ ADJALA-TOSORONTIO 381 20 401 5 11 417 401 0 0.0.'" 412 DURHAM 245,724 28,004 11,216 284,944 2,193 53,989 341.126 284,944 0 0,0% 338,937 I METRO TORONTO 4,081,504 212,758 4,294,262 58,924 4.751,660 9,104,8461 4,590,262 (296,000) -0.4.'" 10,046,878 I MONO 535 29 564 7 9 5801' 564 0 0.0.'" 572 PEEL 1,090,472 28,090 57,133 1,175,695 8,623 27,300 1.211,6181 1,175,695 0 0.0.'" 1,203,013 YORK 1,257,406 32,228 69,400 1,359,034 14,120 33,161 1,406,31511 1,359,034 0 0.0% 1 ,392,218 II 6,676,022 88,322 350,556 7,114,900 83,872 4,866,130 12,064.90211 7.410,900 (296,000) -4.0% 12,982,030 LEVIES ON HAND 2,811,470 2,811 ,47g II 0 0 6,676,023 88,322 350,556 7,114,900 83,872 7,677,600 II 7,410,900 (296,000) -40% 12,982,030 14,876,3721, II C149 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 November 14. 1997 Attachment #5 Page 4 THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY APPORTIONMENT OF 1998 LEVIES MATCHING AND NON-MATCHING LEVIES MATCHING NON-MATCHING TOTAL OP. ;NON-MA TCHING TOTAL LEVY. OP. LEVY LEVY CAPITAL LEVY LEVY $ $ $ $ $ ADJALA- TOSORONTIO 35 366 401 11 412 DURHAM 15,690 269,254 284,944 53,989 338,933 METRO TORONTO 421,526 3,872,736 4,294,262 4,751,660 9,045,922 MONO 49 515 564 9 573 PEEL 61,690 1,114,005 1,175,695 27,300 1,202,995 YORK 101,010 1,258,024 1,359,034 33,161 1,392,195 600 000 6.514900 7 114 900 4866130 11 981 030 * Based on preliminary estimates of provincial funding, November 14, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 e150 Attachment #6 Pig. 5 METROPOUTAH TORONTO AND REGION CONSERVAnON AlJTHORlTY DRAFT '''' . 2000 BUSINESS PLAN FINANCIAL SUMMARY (WITH IU7 BUDGET COMPARA nVf!S) OPEIU. TING 1817 Budaet 1 , 998 BUd"et 1999 Pro ec1ed Estimates 2000 Pro ected Estimates BUSINESS COMPONENTS - -- - -:: I ~.::=... "'- ocrw He<; L.." 1.-=- -- 0_ -,- I,"::='" -- 0_ -,- t7 . 2000 & ACTrvlTIES 1- - - Ro__ $CNlCe. CltWW - - .... - ....... -- CHANGE . . . . I I I I . I . . I . I I I WATERSHED HEAL TN 1) W.tershed Sratag... ".. ". ... ..- 1,_,'1' 312.743 171,772 ID1'1~ U77(J man 1301.11 iO~lU 103112 2&t 472 2) Resource MonltDnng -"" 00"" ".... "'. 7~,3OO 10,000 10,000 140,300 ,.."" 00"" ..... "'''''1 '1.)QO 'OG'" .. "" "1)(10 35 500 3) EducabOn '1 ecn-_ F_ c.m.. 1771_ I >>t,2DO ... ... l'OIOQ 1.787,IlOO , ,37&,200 .71,_ (10,100 , 1'17100 1,.n.. ,.. ""1 1117. l:J1.lOO ISO 1 IX! (40 0001 b) Kortnght Centre 1,1)1 ZOO ,.. "" ,.."" 122,'" 1,1",IlOO 7&8,000 &0,_ :101,100 , 12.100 177* ..... ,.,"" 1 121 100 "".. .. ... .:...~QOQ ('1000) ..) Flood Watnl"i 1114CO lT14QGl 213 700 213 700 ""'" 4.l:J 100 11)7:)0 211 700 e.. 7001 '132100 2 012 6GO , ""''''' 1110_ .1105715 , 184 200 s.u 7n 1 nl 7721 51.101$ , ,,,,,.. ..,,., '7.7721 ~ 2tl 015 12S1~ "',., I eoe n2 98272 llAND us~ PLANNING SERVICES I ... "" I 5) AdYI&OI)" T echnl~1 Clura~ "'. ,.. ... ..,lOal 1132.BOO 300,000 U2.BOO I."" ,,,- '" ""\ U1600 ""'" 1 02 200 r) P.nnlUlngtComphance mOl'lItonng "". """" ...... 697 000 200,000 .,7 000 7Ueoo '''''''' SUI(() ".... :to "" ,.. toG "" 300 tW.oo .., "" "'4.)0 , 529 800 500 000 , 029 800 1'18)00 ~7'OO loulOOl ,... "" ~1,i)Q 11lteoo '31500 I=IE:;J:'::.~: .. Impl.",.ntatJOn I 3731001 I 1110100 ...- lOG. 1tG1ClC1i 1 205,200 U2 500 .00 100 1201100 4Ul00 ."''''' 17,lOOl 1201100 4).)100 <GO "" 17S1OO I\oOIlOO 1110D) ...- ,.. ... 1to1tlCl1 1 206 200 .32 500 .00 &00 373 '00 1201100 41]100 ."''''' ]7S1OO1 1:0'01700 4]]100 ... "" 37S 600 I\oOIlOO L.and Mlin41gem.nt I -,~I 81 Property s.rw:.. .m. 1.ln_1 _,310 ".... u.~1 ...~ ...~ ('40 1501 9) CA L.and ....Nig.ment 00.700 1017001 &88,19& '99'lI~j """ !SIltS snll! '" ,.. (250S) 10) Watat ~n41gemen( SlIuctur. ,,,. 1~1OO1 125,900 12&,900 ,,,. 125 1001 l:SilOO ,,,. , 1) BCPV lntruuuay,. "'lXlO on ... 876,000 87',000 I1SCIOO '7'000! '7'000 .7SlXIO , 2) BUl.V'IeU O""IOpm.nt 710XlCl 1'.500 41' 2OQ~ 697 000 I 268 200 '5&9 200 ....00 '11))00 ""00 ... ... 1401 aoo 704:00 1025 000 I WATERSHED EXPERIENCE I ' ... ... l111Ke J401ooo1 3,U7,U5 , ,25&,200 1,871,U'1 )ll1!l.d 111))00 -- . 11411.S! )llt!.4' 1 .OJ 100 17117" 1_255) I I" sool , 3) Rec,..bOn Program. I ,..."" :1UIOO m_1 2,717,9" :1.373,100 0 :iU,8" 1 112SCIOO :W!IOO 17.0 ;lOQ 1710000 >0"" (440 "CO) ,..) BCPV P'~ram' ''''' ... :'''100 >0> ... 'OJ ... 3,071,900 2,551,.50 253,000 2'7,.50 I J111S1OO 11100a0 """" l11iOOI ]"liOl) 2 8UOOO """" ".. 11\00 300 bl Mlirutlng .. O~pm.nt I 251 ,759 125',7591 1]1.... IJJI....j ,..". 1)oW :... ').442....1 , S1t77l1O ..,.700 >0>"" w_, . 789 8&5 . 92. 550 'U 7&9 3506&& .""... S]I!5olO 111.... IS.s~1 ':21100 sa..sooo ...,.. 12a~ eoo 3441 Vetucle .. Equlpm.nt R........ (Nel,l ... . .. ... 01 170 800 170 800 01 IOl ,6J CORPORA TE SERVICES JI) Management SeMC4S ,",,700 '"' ,'" "1,300 "',300 IUllO) ,ucoo !I27ClC1 SUJOO JO 000 b) Corporate Sectewaat I_IDa t_lOO 171,1500 171,1500 17!JOO InXlO 171100 I7IDl (11 800) c) o.....oprnent Qrhc. m,'" 2111ClD ... 211,000 ZlO,200 70,BOO ,.,"" ""... 00'''' 1I100Q ,.. "" .. ... 28 400 d) CommunlCatton. '" ... ",... UI,200 311,200 '"'''' '"'''' '"'''' '"'''' J 100 el Human ReloOYrces I ~fetr '''.2GG lG"" :U 20D 23&,100 8,000 =,600 1)!!o::JO >0"" ,..... ". ... >0 "" "" ... pO eoo) t) OffICe 5eNIc... ...- ..._1 "'8,'00 ...,- '"'''' UI)OQ "''''' """" 281lOO g) Intormatlon T ectInobgy U'2OCI u'x:l 272,900 272,900 ,,,... ",... ,,,... ",. (23 3(0) h) Financial s..v.ce. ... ... 110 ... ,... .,2 '00 250 000 2.2 &00 4804100 uSOOG 2111001 .a21OQ ,., "" 231 tOO .. 500 JIlJI200 110"" ,... ,,.....~500 250,000 228,200 2,397,300. 2111100 ...... 2U7100 2"SIOO 511000 21lotlOO 120 800 lCotpotata Se,...,c.. ,. 01 Total BuGg., "" 11". 1'" 147"1 '" 118... ." "'... OPERATING TOTAL It"1 SOO . 1)1 0lXI ,.... ..... 198'5325 9 557 .50 2259 102 7 798 n3 1'"1''' ..1100 loa.lIJ r!!t01772 20)~'~ 10:17100 2 on"7 7!!t01772 11\00' '21\ IMNR Ttansl.f Payment 038=\ 600,000 I 800= 800= (3J8 000) 7"'O~ 83,872 43872 63 872 43 1S72 i:=:~:~~ 7'IUO~i e 8HUilOO e 8'8 goo '5'2 000 C151 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 November 14, 1997 Attachment #7 MErROPOLlTAN TORONTO AND REGION CONSERVATION IWTHORITY AJJTHORJTY DRAFT '18' . 2000 BUSINESS I'tAN FINANCIAL SUMMARY (WI7H '187 BUDGET COIIPARA1J\'ES) CAPIT.... 1117 8uaoet , na Pre/lmlna~ EstIllUlt.. lilt Pro ectod Estlmat.. 2000 Prft'ected EatlllUlt.. BUSIHESS COMPONENTS - - - -,- Qrooo -- CJr1tor Net:: LI'W)t' .-==- === - -,- - - - -,- & ACTIVITIES .- - - "'- . II....... Sowc.. - - "'- - - ...... I . . I I I I I . . . . . I . . WATERSHED PLANNINQ lIW_~_(w._ 1001lllll IClQ,CllXI 10,000 10,000 6G1llllI 6G,1llllI 6G1llllI 21 R.......,. """- (W..._ 1110C10 HUGO 123,100 123,100 ID,HIII U3.1QD 1%1,tOO '" REGENERATION e) R~.n.r.bon c.pdal Pro,ecta Watedrcnl RlIgan.fat\On 2.maoo lOOIlllll ""1llllI Ul,CllII ~,4",ooo 60,000 n&,ooo 2,&70,000 ""1llllI ""1llllI '1llllIIllllI Etoblcoke Mot8II Stnp 21llllClllO ''''1llllI , "'1llllI 2, I 00,000 1,050,000 1,050,000 '1l101llllI '1l101llllI 1.** '1l101llllI w.vo RAP 1112500 IOJ'OXlO IZl "" 1,100,000 470,000 630,000 ,""... 1llO", 0ll0... ,""... 0ll0... ~ Valley' Shot.1M Regen l,tlOCIIlO ,...... 1,U7,OOO 200,000 1,417,000 'lllO'" 'lllO'" , ""... 1::: T orontD la&anda "... "1llllI "1llllI Bnckworita UBOOCI 1,11OCIClD IlOIllllI 160,000 160,000 I c.tl.Ada Po..: Ra,..,.olabOn .0ll0... '1llO'" '''''1llllI 4,800,000 2,&00,000 2,_,000 ,..... '''''' ,..... ..Ollllll I It 3a2,SQO 'OOllOO ..."" '.',200 13,:142,000 60,000 &,14&,000 8,147,000 , ... llOO , ...... IllOllOO . l6O... ....... , ...... 0110 llOO n_ 7) Land Acq\MlDOf\l; & Oa.powla 'allllll UGOlIXI I.4G11C1ClD ~,OOO,OOO 2.250,000 760,000 ....... ~,~ooo ,..... , llOO ... U~IIQO llO.OIiIO WATERSHED EXPERIENCE! P\,tMlIC UN IntrUll'ucb.lr. ProJecG '" ... la'''' m..., :13&,000 1&7,600 1&7,600 ""... 110 DQO IlOa "" ... 170000 -- CORPORATE SERVICES AdtT'llniUatlYe Orric. '" llOO ,.. llOO 60 000 60 000 ..... .. llOO ..... .. ... CAPlT.... TOT.... I 10111'00 27~0Cl0 12'521lX1 .171100 1& 940 100 2 ~60 000 & 0fi2 500 8 527 &00 1110110C1 .. 110000 , ...... 5613100 . 0') 100 11$0 000 , no 000 "JIJ MNR rranalar Piilyment >ZI1llllI 860,000 I ,UJ,ooL MW\lclOall~ lM011lO 7,&n,&00 L_ .... November 14, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 C152 SECTION IV - ITEMS FOR THE INFORMATION OF THE BOARD ACCOUNTS RECEIVABLE STATUS REPORT November 4, 1997. Staff report on accounts receivable. RECOMMENDATION THAT the report on accounts receivable of the Authority, as of November 4, 1997, be received, BACKGROUND At its meeting #3/91, the Board requested that for each of its meetings staff report on the status of the Authority's receivables. ANALYSIS The schedule below summarizes the status of receivables, including aging and classification. The schedule excludes $5,715 in accumulated interest arrears on invoices outstanding for more than 30 days. ACCOUNTS RECEIVABLE AGING, BY CATEGORY (Excluding Municipal levy and MNR Grant) As of November 4, 1997 31 TO 61 TO 90 PLUS CURRENT 60 90 DAYS TOTAL % DAYS DAYS SCHOOLS AND SCHOOL BOARDS 63,625 66,393 2,546 443 133,007 28.8 GOVERNMENT 59.466 64,173 124,878 6,878 255,395 55.2 CORPORATE, INDIVIDUAL AND 38,999 26.456 2,587 6,186 74,228 16.0 COMMUNITY GROUPS TOTAL 162,090 157,022 130,011 13,507 462,630 100.0 % OF TOTAL 35.0% 33.9% 28.2% 2.9% 1 00.0 % Items in excess of $1,000, included in the 90 plus days column, are listed on the following page. Excluding the item-due"from' Barb-Mountain, these-amounts are deemed collectible at this time. C153 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD 16/97 November 14. 1997 Total receivables, at $462,630, are within normal levels. The increase from the last report has occurred within the government category, reflecting amounts invoiced under the Great Lakes Clean-up Fund. Receivable balances as reported on each of the previous reports to the Board after 1993 are presented on the following page: I DATE I Total I gO-Pius I $ $ November 4/97 462,630 13,507 August 25/97 309,242 11 .420 May 25/97 390,806 79,682 April 27/97 569,509 143,588 February 23/97 624,669 34,911 September 1/96 403,116 65,092 April 20/96 486,981 35,707 February 16/96 531,927 44,382 October 29/95 329,391 11,828 September 17/95 406,520 12,046 June 11/95 447,520 46,399 April 23/95 473.461 24,110 December 30/94 741,057 5.753 October 25/94 465,939 20,525 September 4/94 290,913 23,061 June 12/94 476,882 137.440 April 24/94 387,596 43,375 November 14, 1997 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/97 C154 The list below itemizes accounts greater than $1,000 included in the 90 day plus category. ARREARS AGE CLIENT NAME AMOUNT INTEREST (DAYS) $ $ Hall Tree Farms 1,050.40 566.98 884 Barn Owl Designs 1,638.16 113.26 149 City of Toronto 4,363.68 239.91 100 Barb Mountain 1.489.25 168.26 184 City of Mississauoa 2,213.50 121.69 114 10,754.99 1,210.10 Report prepared by: Rocco Sgambelluri, Extension 232 NEW BUSINESS PROPOSED AMENDMENT TO THE FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD'S TERMS OF REFERENCE Due to the restructuring of The Conservation Foundation of Greater Toronto and the setting up of a Development Office within the Authority staff structure, it is necessary to develop an appropriate reporting mechanism to the Authority to deal with the various strategies and programs related to marketing and fundraising. RECOMMENDA TION THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Terms of Reference of the Finance and Business Development Advisory Board be revised to include responsibility for the development of strategies and programs related to marketing and fundraising. BACKGROUND The Authority, at Meeting #11/96, held on December 20,1996, approved various recommendations r.elated. to. the...structure. of the. Authority. - Subsequently, the Authority approved revised Terms of Reference for the three Advisory Boards. C155 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD 116/97 November 14, 1997 Since that time, due to changes in the reporting relationship of the Foundation staff and the filling of the Director of Development position, staff are developing both marketing and fundraising strategies which will enable the Authority to meet its fund raising targets both through the efforts of the Foundation and the Development Office. Although there will continue to be a reporting relationship of the Director of Development to the Board of Directors of the Foundation, there is also a need for a reporting relationship to the Authority. One of the main differences in the new structure is the need to raise operational dollars that can be included within the Authority's budget. In the past, the targets set by the Foundation have been mainly for capital projects and if the funds were not raised in the time set, it was not problematic for the project could be delayed somewhat until the funds were in place. Today, we can not afford this luxury. The Authority's Business Plan indicates that we will rely on new revenue sources through the Foundation and that these funds will be included within the annual operating budget. In order to raise the level of funding required, we must develop and implement broader marketing and fundraising strategies. The review and approval of these strategies by the Authority is imperative for their success or failure will now have a direct bearing on the budget. As such, due to the corporate nature of both the marketing and fundraising functions of the Director of Development and his staff and the direct relationship of the work of this staff group to the Authority's budget, it is recommended that the Terms of Reference of the Finance and Business Development Advisory Board, be amended to include responsibility for the Authority's marketing and fundraising activities. For information contact: Craig Mather ext. 240 TERMINATION ON MOTION, the meeting terminated at 12: 1 0 p.m, on November 14, 1997 Case Ootes Craig Mather Chair Secretary- Treasurer Ipl