HomeMy WebLinkAboutPublic Use Advisory Board 1997
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, the metropolitan toronto and region conservation authority
MINUTES OF THE PUBLIC USE ADVISORY BOARD MEETING #1/97
April 18, 1997 Page E 1
The Public Use Advisory Board met in the Victoria Room, in the Visitor's Centre at Black
Creek Pioneer Village on April 18, 1997. The Chair, Richard Whitehead, called the meeting
to order at 12: 1 0 p.m.
PRESENT
Maria Augimeri . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Victoria Carley . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Richard O'Brien ......................................... Chair, Authority
Donna Patterson . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chair
Deborah Sword ............................................... Member
Richard Whitehead . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair
REGRETS
Randy Barber . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Michael Di Biase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Eldred King .................................................. Member
Gerri Lynn O'Connor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Paul Palleschi . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
DISCLOSURE OF INTEREST
Donna Patterson declared a conflict of interest with respect to the item of New Business,
see Res. #E30/97, page E17. Ms. Patterson has property abutting lands at Highway 9 and
Airport Road. She did not participate in discussion nor vote on this matter.
E2 PUBLIC USE ADVISORY BOARD MEETING #1/97 April 18. 1997
CORRESPONDENCE
(a) Correspondence from Sandra Bracalente of Conservation Ontario
(formerly Association of Conservation Authorities of Ontario)
and Canadian TODS Limited Project Manager, Mr. Roger Rose
Please refer to Res. #E26197 and Res #E27197, Authority Highway Signage,
Tourism Oriented Directional Signage rTODS)
RES. #E22/97 - CORRESPONDENCE
Moved by: Donna Patterson
Seconded by: Victoria Carley
THAT the above item of correspondence (a) be received. ................. CARRIED
PRESENT A TION
(a) AI Willison, Supervisor, Enforcement - Enforcement of Ontario Regulations Under
Section 29 of The Conservation Authorities Act.
RES. #E23/97 - PRESENT A TION
Moved by: Deborah Sword
Seconded by: Donna Patterson
THAT the above presentation (a) be received.. . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
APRIL , 8, '997 PUBLIC USE ADVISORY BOARD MEETING "/97 E3
SECTION I - ITEMS FOR AUTHORITY CONSIDERATION
RES. #E24/97 - CALEDON CONSERVATION AREAS PARTNERSHIP
A number of community groups, business and tourism interests, and
municipal staff in the Town of Caledon have been working with
Authority members and staff to enhance financial self sufficiency at
Albion Hills and Glen Haffy I and to forge stronger links between
Authority facilities and the local community
Moved by: Deborah Sword
Seconded by: Donna Patterson
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the staff report regarding the
Caledon Conservation Areas Partnership be received;
AND FURTHER THAT this approach to community involvement in Authority facility
development and operations be endorsed and used as a model for our other facilities.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
BACKGROUND
Late in 1996, in response to the need for greater financial self sufficiency for the
Authority's public use facilities as outlined in the Authority's Business Plan, Councillor
Richard Whitehead convened a meeting of a number of interested parties from the Town of
Caledon to discuss the future of Albion Hills Conservation Area. The interests represented
included:
. Staff from the Town of Caledon Parks and Recreation and Economic Development
Departments
. The Headwaters Country Tourism Association
. Caledon Chamber of Commerce
. Local Businesses
. The Palgrave Community Action Group
. Service Clubs
Since the initial meeting, the group, through several subcommittees, has examined ways to
make Authority operations self sufficient; partnerships between the Town and the
Authority; use of Authority facilities and lands to promote tourism in Caledon; partnership
opportunities with the private sector; and ways to attract local residents to Authority
facilities. The initial focus on Albion Hills has been expanded to include Glen Haffy and
other authority lands in Caledon, particularly those suitable for trail development.
E4 PUBLIC USE ADVISORY BOARD MEETING '1197 April 18, 1997
The group has developed a number of concrete proposals which are actively being pursued.
Some of these include:
. development of a formal access between the Caledon TrailwaylTrans Canada Trail
and Albion Hills, and promotion of the Albion Campground as a "Trans Canada Trail
Campground";
. inclusion of Authority facilities in the Caledon activity guide;
. exploration of opportunities for joint ventures between the Town and the Authority;
. the hosting of Caledon community events at Albion Hills;
. a review of operations at Authority facilities from the point of view of efficient
business operations and effective marketing;
. joint promotion and marketing involving the Authority and local businesses;
. corporate sponsorship for events and activities.
DETAILS OF WORK TO BE DONE
Over the next few months, it is hoped that implementation of some of the proposals
currently under consideration can begin. The group is also considering medium and long
term objectives and it is anticipated that community involvement and focus will continue to
evolve. The Public Use Advisory Board will be kept informed of progress and developments.
From the positive experience thus far, it would appear that the Caledon Conservation Areas
Partnership offers a useful model for the development of Authority recreation which may be
worth applying elsewhere. Staff will be investigating opportunities for the use of a similar
framework in other Authority locations.
For information contact:
Andy Wickens, Ext. 252
APRIL'8, '997 PUBLIC USE ADVISORY BOARD MEETING "197 ES
RES. #E25/97 - DOWNHOME FESTIVAL AGREEMENT
Authorization for staff to enter into an agreement with Mark Hillis for
the operation of the uDownhome Festival" at Greenwood Conservation
Area.
Moved by: Deborah Sword
Seconded by: Donna Patterson
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be authorized to enter into a
Use of Facilities Agreement, with Mark Hillis or a company to ba namsd by him, for the
1997 Downhome Festival at Greenwood Conservation Area. . . . . . . . . . . . . .. CARRIED
BACKGROUND
For the past two years, Authority staff have run the Downhome Festival at Greenwood
Conservation Area. This event is a festival of east coast music which, in 1996, attracted
approximately 5000 visitors. The major responsibility for organizing the event has, in the
past been taken on by the Authority's East Zone Superintendent, Mark Hillis. This individual
has now left the employment of the Authority, and has approached Authority staff with a
proposal to run the event as a private venture, paying the Authority a percentage of each
paid admission. He would assume all costs and risk associated with the event.
Authority staff have been discussing possible arrangements for the Downhome Festival with
Mr. Hillis and have developed a draft agreement. This draft agreement has been reviewed
by the Authority's legal counsel, and they are satisfied that the interests of the Authority
are adequately protected.
In return for providing a site for the event, and agreed upon services, the Authority would
receive $3.00 from each ticket sold. In addition, in the event of rain, the Authority receives
the proceeds of rain insurance which is to be taken out at the promoter's expense. The
agreement also provides for a cash deposit upon signing of the agreement, requirements for
insurance coverage and performance standards for both the promoter and the Authority.
RATIONALE
Authority staff feel that, while the Downhome Festival has run on essentially a break even
basis during its first two years, it has the potential to grow substantially. On the other
hand, experience has shown that organization and operation of the event by Authority staff
is very time consuming and requires some specialized expertise. Entering into an agreement
with an outside party allows the Authority to realize a net financial gain from the event
while removing the organizational burden from the Authority's reduced staff resources, and
reducing the Authority's risk if the event is not successful.
FINANCIAL DETAILS
Based on the 1997 Downhome Festival, staff are confident that the Authority will realize at
least $15,000 in net revenue from the event, under the proposed agreement. This
represents a significant improvement from the financial return expected, were the Authority
to operate the event directly.
.
E6 PUBLIC USE ADVISORY BOARD MEETING '1197 April 18, 1997
For information contact:
Andy Wickens, Ext.252
RES. #E26/97 - AUTHORITY HIGHWAY SIGNAGE
Tourism Oriented Directional Signage nODS)
Additional cost of highway signs for Authority facilities.
Moved by: Victoria Carley
Seconded by: Maria Augimeri
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Province of Ontario be asked to
reconsider the down loading of highway signage costs to Conservation Authorities in 1997;
THAT the Tourism Oriented Directional Signage (TODS) program be phased over more than
one year to allow the Authority to budget appropriately;
AND FURTHER THAT the Minister of Transportation, the Minister of Economic Development,
Trade and Tourism, the Minister of Citizenship, Culture and Recreation and the Authority's
member municipalities be so advised.
AMENDMENT
RES. #E27/97
Moved by: Deborah Sword
Seconded by: Maria Augimeri
THAT paragraph one of the main motion be deleted and replaced with the following:
THE BOARD RECOMMENDS TO THE AUTHORITY THAT Authority staff be directed to
negotiate with the Province of Ontario regarding (TODS) including requesting that the
province reconsider the down loading of highway signage costs to Conservation Authorities
in 1997;
THAT the following clause be added:
THAT staff continue to pursue other options for highway signage.
THE AMENDMENT WAS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
THE MAIN MOTION, AS AMENDED, WAS ..................... CARRIED
APRIL'8, '997 PUBLIC USE ADVISORY BOARD MEETING "197 E7
BACKGROUND
Direct delivery of Highway signage throughout Ontario has been contracted by the
government to a U.S. company, Canadian TODS of Woodbridge. Users of these sign must
pay an annual fee on a scale based on the volume of visitation. Facilities with more than
30,000 attendance are considered Major Attractions and pay $4500 per freeway ramp.
Regular attractions have a smaller sign and pay $2800 annually. Other highway signs are
priced according to location and size.
The new signs will be more attractive and supposedly better maintained. This is a
monopoly: we either pay for signs or have none.
Attached is a communication from the Association of Conservation Authorities of Ontario
(Conservation Ontario) summarizing the TODS program. Also attached is a MBackgrounder"
from the Ministry of Economic Development, Trade and Tourism on the program.
RATIONALE
Authority staff has been aware that the Province was looking at "privatising" highway
signage. However, it is only in the last few weeks that the Province has released details
including costs.
For Black Creek Pioneer Village the estimated annual cost to have the four ramps now
signed will be $19,000 (plus GST). For Kortright, the estimate is $9000 for signage on the
two ramps from Highway 400 plus charges for signs an other highway.
Conservation Area costs are still being estimated but may include ramp and highway
signage for Indian Line Campground, Petticoat Creek and Bruces Mill. In total, the Authority
could be looking at $60,000 to $70,000 in unplanned new annual costs.
The private operator, Canadian TODS, requires that we enter into a 2 or 3 year contract.
Costs are expected to rise in future years. Payment is phased over the term of the contract.
There is no provision on the signs for seasonal operations, i.e. a trailer saying " Open May to
December", a disadvantage for our BCPV operation and something one would expect for at
a price of $4500 per year.
Staff has contacted the operator and been advised that there are no exceptions for not for
profit or municipal/provincial sites. McMichael Canadian Art will have to pay as will the
Science Centre and the Metro Zoo.
E8 PUBLIC USE ADVISORY BOARD MEETING "197 April '8, '997
DETAILS OF WORK TO BE DONE
While it would be desirable to persuade the Province to amend its agreement to exempt
facilities such as ours, this seems unlikely since the deal has been signed. The Province
should be asked to at least phase in the program over several years to enable facilities to
fund these new costs.
Because a number of highways are being turned over to the Regional Governments, staff is
reviewing Regional signage policies to determine how the transfer of highway responsibility
will effect Authority signs. Staff will report as more information becomes available.
For information contact:
Jim Dillane, Ext. 220
APRIL'8, '997 PUBUC USE ADVISORY BOARD MEETING "/97 E9
Attachment 1
.
.
FAX TRANSMISSION
AssocIATION OF COrIIKKY A.TImf Au . ~ d1l1'nll'C OP ONrAlUO
Bcx I I. I ZO ~ ~...,.
NCWTlI'n ~. ON l.3r ~
~5-071.
"AX: ~8s-07.1
All CA.!:OpendoDSlCommDDiatioDl Dace: March 26, 1997
- Sandra Braca1ente Pqes: 3, including this cover sheet.
ea: TOnS Highway Signage Project
3-3 take Dote of this important Information about the DeW sipage initiative of the Ministry of
~:=t;: Development, Trade A Tourilm.
There are serious CDllSequenas to Dot zettinl involved in this project.
oj of you have already been appro&ehed by the CJI"IIt4tllrt Tons R.egional Marketing R.epresentatives about
~i~fiway Signage Initiative; ifnot, you can expect colrtact to be made soon. We are sending more detailed
llui.ti~!! to all CAs in the maiIout this week. In the meantime. here are brief details.
.fu-ch 17th Council meeting acknowledged this sianaae prgject and established that:
Contracts, wording and payment are the rcsponaibility ofindiviciual CAs direct with Canadian TODS;
Conservation Ontario is responsible for providing Canadian TODS with the visual identity (logo) artwork
material fur both colour and monochrome sign applications on behalf of an CAs.
'~~wR information trom TODS:
Costs are on an annual bas and include sign C(lDStruction., installation., maintenance and permit;
The province bas been divided into -10 zones each with sales rep, sign- installer and schedule;"
Sign space is limited and sold-out space is a poS81cility;
TOOS has provided a regional 'rout~' schedule for contract commitment which is being sent to you;-
E10 PUBUC USE ADVISORY BOARD MEETING '1197
April 18, 1997
Attachment 2
.
s. SClme roadways are beiD& ~~ ftam praviacia1 to 1ftImic:iplllm:l respomibility thereby jlUt'~
TaOS in tenus ofjuri~~ ll"mi~ byfawI. etc..
d. There is a priority system in p1a&:e fer space-Umited sip;-
7. TaOS will remove md instaJ1 sip at the same time;
.. Failure to particpate OIl TaOS' schedule may rault in your sip coming dawn;
9. TaOS warns thu the ftt1~ of CQunUian Areas signs mrj be ~''''-ed due to their restricticus, ~~
to mention celt impli~()ft~
10~ Constzudion/"mJt~nm;on taJa:s place approx. 60 day! after marketing deal closes;
11. The project is .scheduled from aD April C97 to Summer '98 ccmpletion; many marketing approaches
started in February.
We would like to ceUed and share suggestions from CAs who have experienced Canadian rODS, such as:
Amnge for the retUrn of ol~ replaced signs for recycliDa or use as 'ueld', bush and billboard signs -...~
are unsrr~ed by the TODS ~Ative.
-More information is being seDt to your Conservation Authority in the ACAO mai10ut this week. AA further
d~'s Ire available. they will be passed along immediately.
Feel he to c:aIl or fia in questions or COmmenB- We can't guarantee solutions but will assist where we are ;;.~
We appreciate your suggestions or experiences and will share these with others in the netWork.
.
APRIL 18, 1997 PUBLIC USE ADVISORY BOARD MEETING "/97
E11
Attachment 3
~lfOaadcr .
O:ntario tourism hWaw., Jipaal: initiatiYc:
. lbc Tl)urUm llidlwaY Si;= ~ WU:l ~ dfctt~_~rr. M''l"O ami 10uNm
induMUy nspnr.wnmuva..
. III 19')6. s si~ ~ :wu ~I~ ~ .,noW! s wide r:m;o; oftcurisD sUnldiam and scnic:cs 10
b. "ignad on pruvim;iA! highwa~ ". ~lam wa... uUmxiwly tac.d \0 .mM&nr lhal il m8lri... t-=hnic;od un!
Id:ly tt:q~
. ~.d;'"t "l"OUS ofWoodbri4e~ was ~ tbroup & ~~= comp:UUvc pro'POsal =1l
pnJ&Z:lIC lODndudcd by ltlaM!trmcnt consulting linn K1'MG. The c:cmpany':I ~hll inc:luc1" ~ignilic:;ant
cxpcriCDCC me! suc~s in iml'l~ mnilar siG%! sys1Cl:nr, = s busiacsa plan. scruc:ttJrC :wi ~ty
_1 ilhhs In mod U. n.us ur Lh" tuurism indu...uy.
. ~i6U1 TOOS hu a rorm:U 10-ywr "p:r:Uing ~t:nt with Ont1riu, with no auklmlltic: ",""waf.
. C&nadi6U1 TOnS' pllt'lU1t ~p<1nY i~ ns.-boa.d TnlanbLc T~lll, 12rmton ltouge, T.oui"i~~ Clnoldiom
CCI1tC:tt is signifi~ Ontario c:omlJC1ics will make :uui in.stUl tb: acw ttmrism 3i;m. _ 3.10=1 Om:mo
m~"" and :aCC\1unt smIT wilt mark.l and pn1vid., lm~t,ing ctml;u;t wilh :iign cu~LnmlSr.l.
. ". :tign.'t will mwt ~ting ['"lvinciallatchnical :ipciIiQiim13. 'Th.s Minilllry nl"Tr.P1l1I"'rtalj(~ will
mcaiD' 1b; sysc;:n a part of its routine: highway opc::tticm md nWmcnmcc adivitiC3.
. l'ouriml Qpc::'ll1CD will deal clircd1y wi1h C1n.1dizm TOOS Inc:. 111c cost of si~ will wry, da..~d~t OD
Ihw luelinn ur lh" opsr.11lJr in ",Julian tn lh" pn,,,i~cll highw<lY and lh" tYI* or toU"~ uptsr.llil1l1. All
C03U ..,f 1bc rJJ:W sysu:m will be bQmc by 1bc private sectce'.
. 111c syJtI:m win be fUlly in place SC:OI3 me l'fOVinc; by lhc: end of 1993.
. A wida v;sr;uty or ac:a)fTl modal inn prnp.trtit=t and aUr.u:lit1n:c win be ~Iigihl., l(,r !lil91~ I'"lVidtsd Lh.sy maat
a ~ iJf mimmum stnndArda. includin;:
<<t"~,ibi1ity to hmicnt tQU:1st1 (u opposed to DI'C-oookcd CU!tcmc:s or priva1c club mc:mbc:rs)~
-4b: provision orm~ ~cc levels to ~
-mukctin~ !l:rVic:cs tD cen I~ ;mtcmcn; and
",C1a3lly spcakins, 1'C!t2Wnnt3 will not \): sisncd on provinciAl bishm.ya uncia 1hc system.
. 112.1: uc:w si~ ~ primMily dirccticmI sie:u rn1hcr 1b:ln advcrtisQncntS or billboard3. With ~
IIXclS{llinn, tho :tignlt dirl:lCt moturing l()unsl.'I rrnm prtlv;nc:hd highwllY" In dc=tlinutinn... un local nlUd.'l.
None ..,r 1hc sips 3tC dc3isncd to ~od:tl: ~vr;:ti.sin~ tor individu:! bu3inc~.
.
M!nbtry or 1!conomic Devtiopment, 'l'rade IInd 'l'ourism JRnwl1'110. 19'.n
E12 PUBLIC USE ADVISORY BOARD MEETING #1/97 April 18, 1997
RES. #E28/97 - TERMS OF REFERENCE FOR THE PUBLIC USE ADVISORY
BOARD
Review of Terms of Reference for the Public Use Advisory Board.
Moved by: Victoria Carley
Seconded by: Deborah Sword
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Terms of Reference for the
Public Use Advisory Board be established as follows:
To initiate, study, report and recommend a comprehensive program for public use and land
management of Authority lands and facilities in the region under the jurisdiction of the
Authority, and without restricting the foregoing, the specific Terms of Reference shall
include:
. developing and implementing strategies for public use of Authority lands which
balance the protection of natural and cultural features, with public use programs for
enjoyment and life long learning;
. policy, program and project development in the areas of outdoor recreation,
environmental education and heritage conservation;
. development, operations and maintenance of Black Creek Pioneer Village, Education
Centres, Conservation Areas and Kortright Centre for Conservation to provide
valuable experiences in attractive and safe environments and in the case of Black
Creek Pioneer Village to adhere to museum standards;
. . inspire and support community involvement in program development, sponsorship,
security and resource protection at all Authority facilities;
. investigation of trends in outdoor recreation, monitoring of program participation and
development of facilities, activities and events which will generate sufficient user
fees to offset operating costs;
. provision of environmental education facilities and programs which illustrate the
importance of environmental management on a watershed basis, while meeting
education curriculum requirements;
. planning and development of inter-regional recreational facilities such as trails;
. recommendation and administration of regulations to control public use of Authority
lands and facilities,
continued...
APRIL 18, 1997 PUBLIC USE ADVISORY BOARD MEETING #1/97 E13
AMENDMENT
RES. #E29/97
Moved by:
Seconded by:
THA T the main motion be approved in principle;
AND FURTHER THAT Authority staff be directed to prepared a flow chart or presentation,
cross referencing the roles and responsibilities of the Watershed Management Advisory
Board, the Finance and Business Development Advisory Board and the Public Use Advisory
Board.
THE AMENDMENT WAS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
THE MAIN MOTION, AS AMENDED, WAS . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
The Authority Governance Review adopted by the Authority at meeting #11/96 on
December 20, 1996 changed the name of the Conservation and Related Land Management
Advisory Board to the Public Use Advisory Board.
The review also recommended:
THA T the Terms of Reference for these Boards should be reviewed by the respective
Board and modifications made if required, to ensure they reflect the role of
developing programs, recommending strategic directions and monitoring the delivery
and outcomes of programs and projects that fall within the responsibilities of each
Board.
The previous Terms of Reference for the Conservation and Related Land Management
Advisory Board were as follows:
To initiate, study, report on, and recommend a comprehensive program of land management
in the regions under the jurisdiction of the Authority, and, without restricting the foregoing,
the specific Terms of Reference shall include:
. policy, program, and project development in the area of community relations,
watershed recreation, and heritage conservation;
. planning and site development of all authority-operated public use facilities;
. marketing of revenue-producing facilities, including the conservation areas, Black
Creek Pioneer Village, and the Kortright Centre for Conservation;
E14 PUBLIC USE ADVISORY BOARD MEETING #1/97 April 18, 1997
. development and implementation of a comprehensive public information program for
watershed residents, Authority members, municipal and provincial elected officials
and staff, and specific target groups, on all aspects of Authority programs;
. operations and maintenance of Authority facilities, including the provision of visitor
services, safety and security;
. preparation of agreements related to the development, management or operation of
any component of the Authority's land resource by other public or private interests;
. development, operation, and maintenance of Black Creek Pioneer Village in
conformity with accepted museum standards
The following Terms of Reference are put forward as suggestions by staff for discussion by
the Board:
To initiate, study, report and recommend a comprehensive program for public use of
Authority lands and facilities in the region under the jurisdiction of the Authority, and
without restricting the foregoing, the specific Terms of Reference shall include:
. developing and implementing strategies for public use of Authority lands which
balance the protection of natural and cultural features, with public use programs for
enjoyment and life long learning;
. policy, program and project development in the areas of outdoor recreation,
environmental education and heritage conservation;
. development, operations and maintenance of Black Creek Pioneer Village, Education
Centres, Conservation Areas and Kortright Centre for Conservation to provide
valuable experiences in attractive and safe environments;
. inspire and support community involvement in program development, sponsorship,
security and resource protection at all Authority facilities;
. investigation of trends in outdoor recreation, monitoring of program participation and
development of facilities, activities and events which will generate sufficient user
fees to offset operating costs;
. provision of environmental education facilities and programs which illustrate the
importance of environmental management on a watershed basis, while meeting
education curriculum requirements;
. planning and development of inter-regional recreational facilities such as trails;
APRIL 18, 1997 PUBLIC USE ADVISORY BOARD MEETING #1/97 E15
. recommendation and administration of regulations to control public use of Authority
lands and facilities
Report prepared by:
Brian Denney ext.242
E16 PUBUC USE ADVISORY BOARD MEETING '1197 April 18, 1997
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APRIL 18, 1997 PUBLIC USE ADVISORY BOARD MEETING #1/97 E17
NEW BUSINESS
MOTION
RES. #E30/97
Moved by: Deborah Sword
Seconded by: Dick O'Brien
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to investigate the
acquisition of the Christian Brothers property in the vicinity of Airport Road and
Highway #9. ................................................ CARRIED
TERMINA TION
ON MOTION, the meeting terminated at 1: 15 p.m., Friday, April 18, 1997.
Richard Whitehead Craig Mather
Chair Secretary- Treasurer
pI.
~
, the metropolitan toronto and region conservation authority
MINUTES OF THE PUBLIC USE ADVISORY BOARD MEETING #2/97
September 1 2, 1997 Page E18
The Public Use Advisory Board met in the Victoria Room, in the Visitor's Centre at Black
Creek Pioneer Village on September 12, 1997. The Chair, Richard Whitehead, called the
meeting to order at 10: 15 a.m.
PRESENT
Maria Augimeri . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Randy Barber . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Victoria Carley . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Michael Di Siase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Donna Patterson . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chair
Deborah Sword ............................................... Member
Richard Whitehead . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair
REGRETS
Eldred King .................................................. Member
Richard O'Brien ......................................... Chair, Authority
Gerri Lynn O'Connor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Paul Palleschi . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
MINUTES
RES. #E31/97 - MINUTES
Moved by: Deborah Sword
Seconded by: Victoria Carley
THAT the minutes of Meeting #1/97, held on April 18, 1997 be received. ..... CARRIED
E19 PUBLIC USE ADVISORY BOARD MEETING '2/97 September 12, 1997
PRESENTATION
(a) Mr. Derek Edwards, Superintendent, North Zone, Conservation Areas updated
Members on the 1997 recreational activities and programs at Albion Hills and Glen
Haffy Conservation Areas.
RES. #E32/97 - PRESENTATION
Moved by: Donna Patterson
Seconded by: Victoria Carley
THAT the above presentation (a) be received. . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
SECTION I - ITEMS FOR AUTHORITY CONSIDERATION
RES. #E33/97 - CALEDON CANADA DAY CELEBRATION
A report on the Caledon Canada Day Celebration recently held at Albion
Hills Conservation Area.
Moved by: Michael Di Biase
Seconded by: Randy Barber
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the staff report dated August 25,
1997, on the Caledon Canada Day Celebration be received. . . . . . . . . . . . . . . .. CARRIED
BACKGROUND
At Public Use Advisory Board #1/97, staff reported on the Caledon Conservation Areas
Partnership. One of the projects taken on by this group was the organization of a Canada
Day Celebration for the Town of Caledon at Albion Hills. The purpose of this event was to
provide a community-wide event for the Town and to introduce residents to the facilities
and natural amenities available at Albion Hills.
PARTICIPANTS
A key principle behind the Canada Day event was the involvement of as many facets of the
community as possible. The organizing committee included representation from the Town,
the Authority, the Chamber of Commerce, service clubs, interest groups and local
businesses. This diversity was further reflected in the event itself, which included
participation from, and sponsorship by, a long list of individuals, companies and groups.
Entertainment was provided by a variety of local talent and the local M.P., M.P.P., the
Mayor, and a number of Councillors participated in the event. Authority staff were assisted
on Canada Day by a large number of volunteers from the community who performed a
variety of tasks.
September 12, 1997 PUBLIC USE ADVISORY BOARD MEETING #2/97 E20
THE EVENT
The program for Canada Day included entertainment, children's games and rides, and
exhibits, and was capped off by a major fireworks display. A number of food, and other,
vendors were present and free hotdogs and chocolate bars were provided for children.
The event received significant promotion locally and on radio. This resulted in attendance
in excess of 9000 visitors. Logistical preparations including parking arrangements, the
provision of shuttle bus service from surrounding communities, provision of ambulance and
first aid service, and the assistance of a contingent of Ontario Provincial Police officers on
site meant that this large crowd was handled effectively. Comments received by staff
indicated that visitors enjoyed the evening, were very impressd with the fireworks display
and would attend a similar event again.
FINANCIAL DETAILS AND SPONSORSHIP
Prior to Canada Day, committee members solicited local businesses and individuals for cash
donations and in kind contributions. Donated funds allowed for the covering of expenses
including the costs of the fireworks display and other needs such as equipment rentals.
While the Authority provided free admission fo the event, revenue came to the
Conservation Area in the form of food revenue and fees charged to vendors. Total
revenues at the Area on Canada Day were $8,600.
DET AILS OF WORK TO BE DONE
The committee feels that, based on the success of the 1997 Caledon Canada Day
Celebration, the event should be repeated in 1998. The group has been reviewing this
year's event to determine areas which could be improved, and has begun making
preliminary arrangements for next year.
For information contact:
Andy Wickens, extension 252
RES. #E34/97 - BLACK CREEK PIONEER VILLAGE
Report of Sponsorship Development Project Results.
Moved by: Victoria Carley
Seconded by: Donna Patterson
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the report on the Black Creek
Pioneer Village Sponsorship Development Project, dated September 2, 1997, be received.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
E21 PUBLIC USE ADVISORY BOARD MEETING #2/97 September 12, 1997
BACKGROUND
At Authority Meeting #10/95 on November 24, Resolution #A272/95 was passed
recommending staff proceed with development of a sponsorship project for Black Creek
Pioneer Village as part of the overall strategy of managing the levy reduction target of
$600,000 by 1998.
The objective of the Sponsorship Development Project was to engage the contracted
services of a sponsorship specialist to develop and negotiate sponsorships and partnerships
with BCPV of up to $350,000 in an effort to increase revenue sources and reduce
dependence on levy in 1997 and beyond.
The project was planned in consultation with the Conservation Foundation to ensure that
this initiative did not conflict with other Foundation projects underway.
The project scope included research and development of sponsorship packages,
presentation and negotiation with prospective sponsors and partners. The project was
phased, with progress reports at each step of the process in order to give MTRCA and the
consultant the opportunity to determine if there was sufficient interest to proceed to the
next phase.
The project commenced on time in February 1996, with the selected consultant Arts and
Communications Counsellors. The cost of the project was $47,400 + GST. Commission
was set at 20% of all monies raised over the first $50,000.
The consultants phase 1 report, entitled A Strategic Approach to Revenue Generation, was
received by the C&RLM Advisory Board at meeting #2/96, April 19, 1996. The report
outlined five areas of revenue generation which BCPV has potential for increasing, including
marketing, donations, human resources development, merchandising, and sponsorship.
The report highlighted the need for BCPV to build a case for support, through a number of
initiatives, in order to show individual and corporate donors that they are contributing to a
vibrant, popular and successful project. The report suggested that several factors made
sponsorship development challenging: most notably, the current economic climate, the
timing (sales through summer) and competition from other not-for-profits in all sectors
(cultural, health, and education). Nonetheless, the quality and appeal of BCPV were
sufficiently strong to realize satisfying long term corporate partnerships. At Authority
Meeting #3/96, Resolution #A69/96 was passed with the recommendation that the
sponsorship directions in the report be developed further to identify specific sponsorship
opportunities.
Phase 2 of the project involved the creation and testing of specific sponsorship
opportunities and sponsorship documents to be used in phase 3, the Corporate
presentation/selling phase. Six sponsorship packages were created, including: Education
Partnership, Dickson's Hill School Program Partnership, Environmental Conservation and
Education Partnership, Heritage Performance Partnership, Heritage Preservation Partnership,
and Seniors Services Partnership. Each package was developed to maximize awareness of
the partner, including such elements as category exclusivity, presenting sponsorship of
events, crediting, inclusion in print and general marketing materials, publicity, employee
benefits, retail, cross-promotion, and corporate entertaining opportunities.
September 12, 1997 PUBLIC USE ADVISORY BOARD MEETING #2/97 E22
Phase 3, Corporate Presentations, involved contact with over 100 companies (see attached
list). The consultants met with 47 companies. 48 companies declined to meet, but one has
recently reversed its position and is now seriously interested. Of the 47 companies that
expressed preliminary interest, 8 expressed serious interest and partnerships were pursued
in greater depth. For a variety of reasons, 6 of the 8 ultimately declined participation at this
stage. Two partners, Consumers Gas and Ontario Hydro, were secured. Consumers Gas is
the 1997 Environmental Partner, with a contribution of $25,000. Ontario Hydro, through
its Lighting Up Ontario's Theatres, has awarded BCPV with a grant of $7,000 for 1998
toward the capital costs of dinner theatre. In addition, BCPV received the donation of 1
computer ($3,000) from Compaq.
Because of some companies scheduling difficulties the consultants extended the selling
phase through Christmas. In January 1997, the consultants prepared a final report, and
met with senior staff to review findings.
The report stated:
Those individuals who know the Village have only the best things to say
about it. They considered it well-run, interesting, valuable to visit, and were
interested to hear that it is working to involve the corporate sector. To no
one's surprise, the educational component was articulated as being of
particular value for visitors, especially school children.
Of those company representatives who declined to participate, the following reasons were -
cited:
1. Insufficient audience;
2. Insufficient media buy; and
3. Difficulty in linking modern business/products to the pioneer environment.
While there was personal support and empathy for the needs of the Village, the
representatives were very clear that the marketing needs of their companies were the
primary issue in deciding on sponsorships.
Many companies viewed the Village as a project suitable for donations, rather than
sponsorship. The Village's Toronto location and focus (despite growing numbers from out-
of-town-school boards and tourists) was a prime factor in companies' unwillingness to
contribute. Most large companies look for a "national" focus.
Several companies indicated that they are wary of getting involved with a facility which
appears to be deeply- Ii Ak-ed 'with-tile-school board-bureaucracy, -and that of the Ministries of
Education and Culture, although naturally we demonstrated to them that the Village is in
fact largely independent of these organizations.
The most common reason for declining sponsorship was that companies are over-committed
in their donations budgets, and are in fact looking to reduce the number of organizations to
which they contribute.
.
E23 PUBLIC USE ADVISORY BOARD MEETING #2/97 September 12. 1997
Report Recommendations
The report recommends BCPV direct its efforts to the following:
. Increase its visibility, and develop innovative relationships with selected sectors.
. Focus on generating revenue through individual giving and by capitalizing on personal
connections provided through the capital campaign.
. Concentrate on seeking corporate contributions at the $5,000 - $10,000 level with
more local companies.
BCPV Follow-up Initiatives
Since receiving the consultants report, BCPV staff have accomplished the following with
respect to sponsorship development for 1997:
. Attracted 2 media sponsors, and increased 1997 media buy by 60% ($60,000).
. Attracted 3 additional sponsors (value of $26,000) in contribution in kind and cash
donations and negotiated cross promotions to extend BCPV marketing reach.
. Established superior relationship and delivery of service to current sponsors to secure
multi-year commitment.
Recognizing that the level of revenue from sponsorships originally identified in the business
plan and 1997 budget was not likely to be realized, BCPV has revised its budget and is
working on building sponsorship revenue at a modest but incremental level over the next
three years.
Despite the lack of substantial financial results in 1997, the Sponsorship Development
Project has provided valuable training and upgrading of BCPV staff skills in sponsorship
development. The recent successes in attracting new partners for BALLOON FEVER are a
direct result of the staff's growth and experience over the past year.
Finally, the Project has created a foundation for future sponsorship development which staff
will pursue actively in cooperation with the Conservation Foundation.
FINANCIAL DETAILS
Direct Cost of Sponsorship Development Project: $47,400
Direct Revenues Received in 1997 $35.000
Net Cost of Project $1 2.400
For information contact:
Marty Brent, Manager, BCPV, ext 403
September 1 2, 1997 PUBLIC USE ADVISORY BOARD MEETING 12197 E24
Attachment #1 - Sponsorship Report
"'
... ... . ,
-
-
Arts and Communkations
BLACK rRP.FK PIONEER vn lAGE SPONSORSHIP PROTEcr
COMPANIES APPROACHED - 1996
Arts &. Communications has contacted over 100 companies on behalf of Black
Creek Pioneer Village, to discuss sponsorship opportunities for the 1997
season and beyond. The following report outlines the status of each contact.
OUTSTANDING
American Express Foundation
Consumers Gas
Iconix/U~ .
Ummo Hyaro (via Lighting Up 01ltaril/S' Theatres)
Quaker Oats
Shoppers DNg Mut
DECLINED TO PARTICIPATE
Abitibi Price Home Depot
Altamira Imperial Oil
Amdahl Imperial OU Chariuble Foundation
Apple Laidlaw Canada.
AST Computers Laidlaw Foundation
Astra Pharmaceuticals Laura Secord
AT &.T Canada. Uberty Health
Bell Canada linamar
Canada POst Loewen Group
Canada Trust Magna International
Canadian Pacific Foundation Maple Leaf Foods
Compaq Medan Health Managmlent
Devtek Media Buying Services (for clients)
Dupont Mitsui &. Co.
Eaton Foundation Monenco Agra
E."CCo Technology Monsanto
Firan Corporation Nestle Canada
GE Capiul Nissan Canada Foundation
General Mills NorTeI
Hewlett Packard Petro Canada
Hilroy Ine
151 8loor StrICt Wet. 7tII n-. TarantQ. Ontario M55 154 flL ('15) 9'5-3'U ,u ('15) 955-3088 I-NAn acc@~".Q
SEP-10-1997 10:07 93% P.03
E25 PUBLIC USE ADVISORY BOARD MEETING 112/97 September 12, 1997
Attachment #2 - Sponsorship Report
DECLINED TO PARTICIPATE
CDnaJUled
IWston Purina
Readers Digest
Robin Hood Multifoods
Royal Bank Foundation
Sanwa Bank Canada
Schneider Corporation
Searle Pharmaceuticals
Sitton Properties
Toronto Dominion Bank
Unilever
DECLINED TO MEET
AGF Hallmark
Alan Aluminwn H;sbro Canada
AllState Honda
Astro Daily HongKDngB&nkofCa~
Avenor Investors Group
B ^ Banknote John Deere
Bank of Montreal Kelloggs
Be:unscope Kodak
Belair Insurance Manulife
Best Foods Nabisco
Binney &. Smith Noma Industries
Bwon Noranda
Canadian Pacific Oxford Development Group
Canadian Tire Philips Environmental
Canon PillsbuJ)' Canada
Cazgill RioAlgom
Cuysler Royal Bank of Canada
Chubb Security ScotiaBank
Otibank Canada. Sears
Cognos Shell Canada Environmental Fund
CRB FowlCiation Southam
Domur Time Canada
Effem Foods T ransCanada Pipelines
Fidelity
Genenl Elec:tric
September 12, 1997 PUBLIC USE ADVISORY BOARD MEETING #2/97 E26
RES. #E35/97 - ROUGE PARK ALLIANCE PROGRESS REPORT
Rouge Park Alliance Progress Report. Copies of this report were
circulated at the meeting.
Moved by: Randy Barber
Seconded by: Maria Augimeri
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Rouge Park Alliance Progress
Report, A Partnership in Natural and Cultural Heritage Protection, dated January 1997, be
received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
BACKGROUND
The Rouge Park Alliance is pleased to release the Rouge Park Alliance Progress report for
the Period April 1, 1995 to December 31, 1996. This report provides a summary of the
activities of the Rouge Park Alliance as well as outlining the organization and structure of
the Alliance.
Copies of this report are available by contacting Gord Weeden, General Manager, Rouge
Park, at 416-287-6843 or faxing to 416-287-2425.
For information contact:
Gord Weeden at 416-287-6843
RES. #E36/97 - 1998 PROPOSED PUBLIC FACILITY FEE SCHEDULE
Establishment of the 1998 fee schedule for public use of Authority
facilities and programs.
Moved by: Michael Di Biase
Seconded by: Maria Augimeri
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the 1998 Fee Schedule, dated
September 4, 1997 (PU#2/97), for admission to, and use of, the Authority's facilities and
programs, to be effective January, 1998, be approved . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
The revenues derived from public use facilities have always formed a significant part of the
Authority's operating budget. As discussed in the Authority's Business Plan (April, 1997),
reduction and elimination of tax subsidy of the public facilities operated by Metro Region
Conservation means that these revenues will become increasingly critical over the next
several years.
E27 PUBLIC USE ADVISORY BOARD MEETING 12/97 September 12, 1997
The attached 1998 Fee Schedule for Authority public facilities and programming is linked to,
and based on, the Business Plan and will allow the Authority to deal with continued
reduction in levy over the next three years. It should be noted that the fee increases
proposed are only one part of a much larger plan to increase revenue and reduce operating
costs.
Staff have recognized the need to coordinate passes and memberships between facilities
and to present the public with attractive and flexible options. The current system of passes
and memberships is being reviewed by staff and any conclusions reached with regard to
changes in the system will be brought before the Board at a later date.
Most fee changes would take effect on January 1, 1998. Skiing fees would be
implemented at the start of the skiing season in December 1997.
RATIONALE
Black Creek Pioneer Village
Black Creek Pioneer Village last increased its general admission fees in 1996. Parking fees
for the Village were also introduced in 1996. Given these recent fee increases, the business
plan for the Village,deferred major increases in charges until 1998 and 1999. Consequently,
the attached fee schedule proposes increases in both public and group admission fees at
Black Creek. It is anticipated that the revenue impact of these fee increases will be in the
neighbourhood of $81,000. This assumes that attendance at the Village will remain at
1997 levels.
Conservation Areas
General admission fees at the Conservation Areas were increased between 25% and 30% in
1997. These increases have allowed the Areas to achieve their interim revenue targets
under the Business Plan in 1997. Conservation Area admission fees are currently at the high
end of the market, and staff are of the opinion that they are at the limit of what the market
will bear. Consequently, no major admission fee changes are recommended for the
Conservation Areas in 1998. Some minor adjustments are proposed to simplify the
Schedule.
Angling fees for adults have been raised slightly to reflect the costs of operating the
program. In addition, group camping fees and building rentals have been reworded to
simplify administration. Swimming fees at Petticoat Creek have been increased as a result of
increased labour costs, but swimming passes at Petticoat Creek have not been changed so
that we can continue to accommodate local residents.
The Authority-has been,ecently-informed by the Province that we must charge provincial
sales tax on parking fees. As a result, PST has been included in parking fees at Petticoat
Creek. This will result in a loss of $0.60 of net revenue per vehicle.
Fees for skiing at Albion Hills have been increased across the board. These have not been
changed in some time and these charges were falling significantly behind the rest of the
Southern Ontario market.
September 12, 1997 PUBLIC USE ADVISORY BOARD MEETING 12/97 E28
Kortright Centre for Conservation
Charges at the Kortright Centre for Conservation were raised significantly in 1997 and have
not been changed for 1998.
Report prepared by:
Andy Wickens, extension 252
E29 PUBLIC USE ADVISORY BOARD MEETING 12/97 September 1 2. 1997
Attachment # 1 - Fees
MI'IlCA 199I Fee SdIeduIe Public FKiJities ud ............. VO.O 97.09.04
C-Vllliaa~ .......................................................... u-l1024
BIIlck Cnek ~ Villap ................................................... u- 2S 10 31
Kortriabt Ccare for c-v.boD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. ~ 32 to 33
MjvAU.nN'II" . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iram 34
DiIcouuu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. __ DIIO D2
n. M'I1lCA'.I998 Fee ~ - approved by II>> AuIbority CID Tn, 1997 <MeeIiq 7/97, R-.. IATnI97). MOlt r..
liIled ill thiI Sc:beduI. tab effect laauary I, 1998. 'IboM r.. nlued 10 wiD&<< activitiea will tab .wect wilh II>>
-~-- of wiaI<< operalioIIIlaIa ill 1997 .
Grou r- liIled ill tba Schedule IDll priDled ill bold face II'e thole &IIIllUIIII 10 be cpIled 10 II>> pKJlic. n-o r- iDcJudo
IDY applicable federal or pIOViDciallUel. Detail iI provided u 10 Idual bale r- IDll reWed Iu 1IIKIUIItI.
AddiDoaU copiea ofthia Fe. ScheduIo may be obtainod from WaIonbod MmaIOlllCllllI CODMrY.aOll Areal. ThiI dOCWDOIIt
may be fOUDd oalim u C:\to\public\tees\tee98 or C:\cs\lleaiDCo\tee98 ill WordPerfect fonDl&l vS.l (DOS I foe98.doc) IIId
vCi.l (WiDdo_1 foo98.wpd).
Slw-.-.'Y iaformltioD related to pall Prolnu:llllt Black Cnek Pioaoor Vil1alo, CoIIIorvIlion Areal IDll Kortriahl will
be made available Il C:\to\public\tees\pass98 UK.I C:\CS\lleaillCo\pass98,
UpJued aworial may be diatribUled from tim&-t1Himo 10 iDcludo Alpplemoutary f_ which II'e related 10 specific proaram
lIdivitioa or 10 rofIoct chmiel 10 lho Schedulo,
PriDtiaa h1saory
va.O for pnlIOIIlItioa 10 tho Public UIe Board
SlpiC"JCaDt c:haDps
~ be IUI'O 10 review thia updated Foe SchoduIo ill ita 0IIlir0ty ill ordor 10 familiarizo younolf wilh it. NOlo th&t .over&!
.iplificlDt chma- havo ~ made u follow.:
Admiaaioo f_ It Albion Hilla IDll Oleo Haffy brouahl imo liDo wilh aWma.IOD feu It otbor COasorv.aOD Area (woekoad
IIId weekday r- appiied).
1Dc_ 10 prolfUll apocific r- It Oleo Haffy (1D11ia&> UK.I Petticoat Crook (.wimmiDa).
GeaenI mc-IO CI'OII-C:CIUIIb trai1 feu, trail puaa Il Albion Hilla; introduction of aoaiora _, iatradudioD of haIf~y
_.
Gouera1 iucreuo 10 admiaaioa IDll tour fOOl Il Black Crook PioMer Vil1aIO. .
Itoma for clarificalioa or aotico of error or omiHiOlll may be directed 10 tho aItoatiOII of Tony Wioprd, nt. 31l.
MIlle", 1991 Pee ScIlIduIo - P\IbIio Pecilillo. aDd I'ropuuDilIa .0.0 "'.09.04
September 12, 1997 PUBLIC USE ADVISORY BOARD MEETING '2/97 E30
Attachment #2 - Fees
M'l1lCA 1997 Fee ScbeduIe - DooflnifLuo of Tenas
1 Ap CilUprlIs
Faur a-al ap JI'lIUPI are IIMld tbrouJbou& tho feo ICbeduIo u follow.:
MIit - UI)' porIOIl from fiftom co .iDy-four.
Child - Uly perIOD from five CO fow1eea.
Child (pre-echoolen) - UI)' JlllI'IOIl four years of Ale or UDder.
Seaior . UI)' perWoa .iDy-five yean of ace or over.
Some -=~ CO lhiI a-ral caaopiDIiaD apply CO Ipecific feo ICbeduIe ~ &ad are detaiIod UDder thoM ~.
1 c,lUlntltlDa An..
The Ism CoIIIervICioo Anla applilllco Albion Hilla, Bruce'. Mill, Boyd, Olea Haffy, Oreeuwood, Heut LaD &ad Pertico.l
C.... Also iocbIed iu thia defiuition are tho public campJl'OUlldl at AlbioD Hilla &ad Iodiao LiDo. For tho pupDlllI of thia
fee ICbedu\o tho doiioitiOD 00eI DOt include the Kortrigbt CClDlre for COIISClrvation or Blacic Creek Piooeor Village.
J Glnum adInIuIDn
a-rallldmiuioo a1lowa for buic llCCClII CO a .pecified MTRCA veuue(.) during a deaigoated operating poriod(.). Otber
- may be c:l.raed in addition 10, or in lieu of. g_raJ lldmia.ioD feea for certain flCilitiea, prognma or operaliol perioda
u idODIified in lhiI feo achedule or UDder vanoua operating policiea.
<I OJMratIn, polkus
TbiI feo schedule iI provided u a pueraJ SlIDlDW)' of flllll applied by the MTRCA at il vanoua opeRling v_. It dOCll
DDl pvvide, IIOr is it ioteDded CO provide, complete information u co the vanoua reau\atiooa aod operat1llg policilll in effect
at thllIllI v_ which may relate CO individuaJ feo scbedule iteml. Dally, seuow aod program operating schedule. &ad
minimum poup .im requiremeou are UIIODI tbllIe policlea.
5 DtscoIUlU tIIIII pnlllilu1U
IuJy feo may be IUbject 10 a dilCouot or premium at the discretioD of the appropriate MADller.
6 SllppuIM1II411 feu
Not aD f_ lie c:aoaidered CO be put of lbe MTRCA'. fee &ebedu\e u approved by the Authority. Some are set iodepeodeut1y
of that sdxWle. The ale of retail men:haod.iIe or the provisioD of iocidealal services repreIClDl the IIIOIl CQmmoD examp1ea
of IIICh flllll.
~CA 1991 Pee Scbadule - Public FI<:i1i1ia ADd Proa~ .0.0 91.09.04
E31 PUBLIC USE ADVISORY BOARD MEETING '2/97 September 12, 1997
Attachment #3 - Fees
MTJlCA 1997 Fee ScbeduIe - Coateaa
uter-bDun 1118 .........................., BCPV .................................. 28.0
A1biall Hilla Cum ....................... Albion HiIII ................................ 35.0
IIIIliDa foe , . . . . . . . . . . . . . . . . . . . . . .. Glen Haffy, Heart Lab. . . . . . . . . . . . . . . .. . . . . . . . . . . .. 5.0
ImaIalpua ............................. BCPV ,...,....,....................... 26.0
-w pua ......................... CoaI<<v.aioo A.- .............................. 5.0
lIIIIIUaI pua ,........................... Kortriabl..................... 1M __nNp6 (31.0)
bubecuo I COlD pot reaIal .. . . . . . . . . . . . . . . . CoaMrvllliao A.- ,............................. 16.6
campiD& - day campen . . . . . . . . . . . . . . . . . . CoaIervllliao A.- .............................. 11.0
c.mpiaa - paup campen ................ ClIDMI'YalioG A.- .............................. 10.0
cuapiDl . paup c:amp.iIe ................ CoaIervaIioD A.- .............................. 10.0
c.mpiaa - ~y.iIe ,................... AlbioD Hilla ............................ 12.2, 13.2
ClUIIpiD, . paup 1 Pleuamview .............. A1bioA Hilla ,.............................., 14.0
euapiDa: . JUbIic campiDa .............. A1bioA Hilla, IDdiua LiDe .................... 13.0. 14.0, 15.0
campina - aeuoaa1.iIe . . . . . . . . . . . . . . . . AlbioA Hilla. IDdiua LiDe ,................... 13.3, 14.3, 14.5
campina - IOrvicod.iIe . . . . . . . . . . . . . . . . Albioo HiIII, IDdiua LiDe ,........................... 14.0
campina - supplemeo&ary C- ........... Albion HiIII.1Ddiua LiDe ..............,............. 15.0
feu for arra CDmpel7 and parldng for e:ara cars
c:ampina - UIIIOfViced .ite ,...........,. Albion Hilla, IudiaD LiDe ............................ 13.0
chalet reDIal ...................... Albion Hilla. Bruce'. Mill . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7.0
COIIIID8n:W pbotoaraphy . . . . . . . . . . . .. eo-vlllioo A.-, Kortriabl. , . . . . . . . . . . . . . . . . . . . . . . . . . 19.0
COIIIIDDI'CW pbotoaraphy . . . . . . . . . . . . . . . . . . . . . BCPV .,................................ 30.0
CIOU<OWIlry akiina - equipmelll reatLIa . , . . . . . .. Albion HiIII ............................,... 23.0
crou<OWllry lkiina - group nata . . . . . . , . . . . . .. Albion HiIII ,......."...."............ 23.5, 23.6
crou<OWllry .kiina - trail f_ I fiill~y ........ Albion HiIII ..,....,........"......,......, 20,0
crou<OWllry .Jciin& - trail f_ I half~y . . . . . . .. Albion HiIII ........,...........,....,...... 21.0
crou<OWllry akiin& - aouona1 pua . . . . . . . . . . .. Albion HiIII .,..,...",..."................ 22.0
DickIoo Hill School . . . . . . . . . . . . . . . . . . . . . . . . BCPV ..."............................ 26.10
fiahina - cabin r--.l ,............ Gt.. HallY HMdwaten Trout PonrJ. ........,............... 6.3
fiabina . JUblic ponda . . . . . . . . . . . . . . . . . . . ., Glen Haffy . . . . . , . . . . . . , . . . . . . . . . . . . . . . . . . .. 5.0
fiabina - pond ~ ............. Glen HallY HMdwalera Trout Panda ........,......"....... 6.0
a-aJ Ildmiaaioo . BCPV . . . . . . . , . . . . . . . . . . .. BCPV ,...........,..,.,...........,.... 26,0
a-rallldmiaaioA - BCPV activity proaram ........ BCPV ,..,....,..................... 26.8. 26.9
a-ral1ldmiaa1OD - BCPV lQW" propam .......". BCPV ....,...............,............. 26.7
l-..llldmiaaion, wookenda . . . . . . . . . . . . . . Conaervation A.- ........,..,..........,...,... 1.0
a~ admia.ion. weekday. . . . . . . . . . . . . . . CODIervation Areal .......,.,......,....,..,..". 2.0
pneral admia.ion .................,...... Kortriabl............,....,................ 32.0
poupdiscowJu....................... BCPV, Kortriabl "......,.......,.............. D.l
paidod lQW". . . . . . . . . . . . . . . . . . . . . . . . . . . . ., BCPV ...................,.............. 31.0
handicapped peraoDI ............ BCPV, Conaorvation Areu, KortriaJlt . . . . . . . . . . . . . . . . . . . . . . .. D.2
late permit . . . . . . . , . . . . . . , . . . . . . . . . . . Conaervation Areal .....,...",..,..,.,.......... 9.0
maple.yrup toun - c:hild . . . . . . . . . , . . . . . . . . . Bruce'. Mill ..,.....,.......'............... 24.1
maplo ayrop toun -.dull. . . . . . . . . . . . . . . . . . . Bruce'. Mill .......,..,..................... 24.2
IIIllIIIberahipa ............................ BCPV ..,....................,..........27,4
IIIllIIIberabipa ........................... KortriaJlt.................,................ 33.5
parkina ................................ BCPV ...,.....,........................24.0
parkina ............................, Pecticoal Creek ,.............................. 3.0
peda1boat rentala ...................." Conaervation Areu .............,................ 8.0
picDica - addilinnal picnickera ............. CODIllrvation Areal ..............,......,........ 16.2
picDica - picnic IboItet ...,.............. CODIllrvation Areu ..,.............,......... 16,3, 16.4
picnica - picnic lite .................... Conaervation Areu ,........................... . , 16.0
picniCl - additional picnickera ............. Conaervlllioo Areu .................,.,.......... 16.2
pool pu' .......,..., , . . . . . . . . . . . . . .. Petticoat Creek ,...."...........,............ 18,0
rowboat rentala , . . . . . . . . . . , . . . . . . . . . . . .. Heart Lab . . , . . , . . . . . . . , . . . . . . , . . . . . . . . . . .. 8.0
. akiina ... -. . , . . . . . . . . . . . . '" . . . . . . . . . . . . . . . . . . , . . . .-4_Crau ctNNr'J ,Jhing-(2D.O, 21.0, 22.0. 23.0)
awimmin& - UUIII&I pua .................. Petticoat Creek .......,....................... 18.0
.wimmina - daily admiaaioo . . . . . . . . . . . . . . .. Petticoat Creek ....,.,........................ 17.0
wqon I .1eiah ridea . . . . . . . . , . . . . . . . . . . . . . .. BCPV .................................. 28.0
WT1lCA 1991 Fee SclIcduJe - P\&blil: Pac:ili&ia aDd PrornmmiDa .0.0 "'.09.04
September 12, 1997 PUBLIC USE ADVISORY BOARD MEETING 12/97 E32
Attachment #4 - Fees
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E33 PUBLIC USE ADVISORY BOARD MEETING '2197 September 12,1997
Attachment #5 - Fees J
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September 12. 1997 PUBLIC USE ADVISORY BOARD MEETING #2/97 E34
Attachment #6 - Fees
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E35 PUBLIC USE ADVISORY BOARD MEETING #2/97 September 12. 1997
Attachment #7 - Fees
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September 12, 1997 PUBLIC USE ADVISORY BOARD MEETING '2/97 E36
Attachment #8 - Fees
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E37 PUBLIC USE ADVISORY BOARD MEETING #2/97 September 1 2, 1997
Attachment #9 - Fees
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September 12, 1997 PUBLIC USE ADVISORY BOARD MEETING 112/97 E38
Attachment # 10 - Fees
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E39 PUBLIC USE ADVISORY BOARD MEETING #2/97 September 12. 1997
Attachment #11 - Fees
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September 12. 1997 PUBLIC USE ADVISORY BOARD MEETING 12/97 E40
Attachment #12 - Fees
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E49 PUBLIC USE ADVISORY BOARD MEETING '2/97 September 12. 1997
RES. #E37/97 - BLACK CREEK PIONEER VILLAGE
Interim report of Membership Development Project results.
Moved by: Michael Di Biase
Seoncded by: Donna Patterson
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the report dated September 9th,
1997 on Black Creek Pioneer Village Membership Development be received. .... CARRIED
BACKGROUND
Black Creek's three year business plan identifies membership development as an important
source of support in the overall strategy of managing the levy reduction target of $600,000
by 1998. A membership development strategy was established to build the membership
from 600 members to 5000 members by 1999 and to increase revenues from $25,000 to
$200,000 annually. Several stages of development were identified and have been
implemented, with the following results.
Stage 1 - Membership restructuring
The first step in the strategy was to restructure the membership with tiered levels and
incremental benefits, in order to build a larger member base, attract more substantive and
regular donations, and move members over time to higher contribution levels. The new
membership levels, starting at $75, were introduced in August, 1996 and staff efforts have
been dedicated to both sales of new memberships and renewal of members at the new
rates. Because memberships are valid for 12 months from the date of purchase, the
conversion of membership occurred from August 1996 through July 1997.
Prior to the increase in membership fee, the member renewal rate had been at 50%. With
the introduction of the higher membership fee (moving from $45 to $75 + up), retention of
30% of the membership was forecast for the conversion year. With improved member
benefits and service, and a membership base that has chosen to support BCPV at the new
levels, the renewal rate for year 2 was projected to rise to 50 %. The renewal rate goal for
year 3 and beyond is 80%. The actual renewal rate for the conversion year has, in fact,
been 30%, and results for the first 3 months of renewals for year 2 are on target, averaging
50%. We expect to exceed this target.
September 12, 1997 PUBLIC USE ADVISORY BOARD MEETING #2/97 ESO
In addition to the return of the renewal rate to pre-conversion levels, there are encouraging
results to confirm members are willing to increase their annual contribution over time. The
strategy to move members to higher contribution levels has succeeded in 28% of all recent
renewals moving to higher a higher category, with an average increase of $61 per member.
The majority of these members have renewed at $125 per year, with a smaller number
contributing at the $200 and $325 levels. For BCPV, which has never had ongoing
member support at levels above $45 annually, this is a significant step forward. Although
the financial impact of this group is relatively small now, over time up selling 20% - 30%
of the membership will create a significant incremental increase in membership revenues.
Stage 2 - New Member Acquisition
The second step in the strategy was to undertake a new member acquisition campaign.
This step has included the development and production of membership brochures,
generating computerized prospect lists and a member database using the same software as
the Conservation Foundation, on-site sales at the Information Desk, and launching a special
direct mail and telemarketing campaign with a goal of generating up to $30,000 by year
end.
At Authority Meeting # 13/96, on February 21, 1997, Resolution #A298/96 was passed
recommending that Slack Creek Pioneer Village make application to the Ministry of
Citizenship, Culture, and Recreation for a grant of $14,000 for membership development,
and that matching funds of up to $10,000 be provided from Black Creek's previous
donations and membership revenues generated through this project. The major initiative of
this project was a Spring new member acquisition campaign scheduled to coincide with the
beginning of Black Creek's season and Balloon Fever. Although the grant was awarded,
the 2-month delay in the approval process by the Ministry of Citizenship, Culture, and
Recreation meant the project could not start on time. The project timing for telemarketing
had to be shifted from spring to late summer/ early fall, in order to increase the percentage
of successful telephone connects per night and achieve the highest results possible.
The grant has helped to underwrite some of Black Creek's major membership development
overhead costs, including production of a two-year supply of the new membership
brochure, acquisition of a computer (by donation) and the software which will now fully
integrate Black Creek',s membership records with the Conservation Foundation donor
records.
The direct mail and telemarketing campaign project is currently in progress. A prospect list
of 3,500 previous visitors to Black Creek, lapsed members, and Christmas by Lamplight
ticket-buyers was created, and the direct mail campaign was launched in the beginning of
August. The 4 week follow-up telemarketing campaign was initiated the week of August
18, and is 3/4 completed at the time this report was prepared.
E51 PUBLIC USE ADVISORY BOARD MEETING #2/97 September 12. 1997
The telemarketing team has averaged 350 dials per night, of which approximately 70 calls
are connects which are usable leads. The sales have steadily increased since the beginning
of the campaign, going from a low of $18/hour up to $200/hour on the 9th night of the
campaign. To date a total of $9000 + has been raised through this in-house telemark~ting
approach. The new prospect list did not prove as effective as anticipated during the first
week of telemarketing. Efforts were immediately refocused on very recent leads, lapsed
members, Lamplight Ticket buyers, and current member renewals. This has proved to be far
more successful, given the short duration and cost of the telemarketing project. Strong
response from target markets like Lamplight ticket buyers clearly indicate BCPV can build
long-term relationships with people who have visited or attended special events. BCPV is
now actively collecting all such user information and will continue to build sales to year end
through direct mail and telemarketing follow-up with strong leads. The telemarketing team
will return to the prospect list for the final week of the campaign.
FINANCIAL DETAILS
Project costs for the grant project, which includes production, direct mail, and telemarketing
costs are on target.
Although the telemarketing campaign is not completed and final results are unavailable,
revenues will not likely reach the projected $30,000 goal by mid September. They are
projected to reach $20,000 by year end. The shortfall has been identified in the Village
variance exercise.
Overall, membership renewals this year and new sales generated from the summer
telemarketing and on-site sales efforts are expected to generate $50,000 based on a
membership size of approximately 475 and an average sale of $105. As a comparison, in
1996 BCPV generated revenues of $28,000 with a membership of 550 and an average sale
of only $50.
DETAILS OF WORK TO BE DONE
Final assessment of Membership telemarketing project revenues should be available by the
end of September.
For information contact:
Marty Brent ext. 403
September 12. 1997 PUBLIC USE ADVISORY BOARD MEETING #2/97 E52
lERMINA liON
ON MOTION, the meeting terminated at 10:45 a.m., Friday, September 12,1997.
Richard Whitehead Craig Mather
Chair Secretary-Treasurer
pI.
~
, the metropolitan toronto and region conservation authority
MINUTES OF THE PUBLIC USE ADVISORY BOARD MEETING #3/97
October 10, 1997 Page E53
The Public Use Advisory Board met in the South Theatre, in the Visitor's Centre at Black
Creek Pioneer Village on October 10, 1997. The Chair of the Authority, Richard O'Brien,
called the meeting to order at 10:05 a.m.
PRESENT
Maria Augimeri . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Randy Barber . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Victoria Carley . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Michael Di Biase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Richard O'Brien ..................................... Chair of the Authority
Gerri Lynn O'Connor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Donna Patterson . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chair
Deborah Sword ............................................... Member
Richard Whitehead . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair
REGRETS
Eldred King .................................................. Member
Paul Palleschi . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
MINUTES
RES. #E38/97 - MINUTES
Moved by: Victoria Carley
Seconded by: Randy Barber
THAT the minutes of Meeting #2/97, held on September 12, 1997 be received. . CARRIED
The Chair and Members of the Public Use Advisory Board send their words of
encouragement for a fast and full recovery to Alyson Deans, Director of Corporate
Services.
E54 PUBLIC USE ADVISORY BOARD MEETING #3/97 October 10, 1997
PRESENT A TION
(a) Ms. Marty Brent, Manager, Black Creek Pioneer Village
on Christmas Programming for the Black Creek Pioneer Village
(b) Mr. Alan Leach, Supervisor, East Zone, Conservation Areas
on activities at Bruce's Mill, Greenwood, and Petticoat Creek Conservation Areas.
Also Frenchman's Bay, Altona Forest, Glen Major and Walker Woods.
(c) Mr. Allan Foster, Naturalist, Community Outreach, described the television and radio
outreach program that promotes the environmental works of the Authority.
RES. #E39/97 - PRESENTATION
Moved by: Deborah Sword
Seconded by: Gerri Lynn O'Connor
THAT the above presentations from (a) Ms. Marty Brent, (b) Mr. AI Leach and (c) Mr. Allan
Foster be received;
AND FURTHER THAT Ms. Marty Brent, Mr. AI leach and Mr. Allan Foster
be thanked for their hard work and efforts and excellent work they have
accomplished at Black Creek Pioneer Village, in the East Zone Conservation Areas
and through Community Outreach, respectively . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
October 10, 1997 PUBLIC USE ADVISORY BOARD MEETING #3/97 E55
SECTION I - ITEMS FOR AUTHORITY CONSIDERATION
RES. #E40/97 - LIVING MACHINE PROJECT
Construction of a waste treatment facility at the Kortright Centre
Public/Private partnership for the construction and operation of a
biological waste treatment facility to both process waste water from the
Kortright Centre and create a unique educational experience.
Moved by: Randy Barber
Seconded by: Donna Patterson
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the development of the Kortright
Living Machine be approved contingent on funding for the project being secured;
THA T staff be authorized to pursue funding and additional partners for the project;
AND FURTHER THAT staff report at future meetings of the Board on project management.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
BACKGROUND
In August, staff were approached, through Conservation Ontario, by senior representatives
of Dofasco Steel and Noranda Metallurgy. Dofasco and Noranda were hosts to their
respective industry association's annual meetings in Toronto this spring and in conjunction
with the meetings they were interested in creating a unique environmental project with a
high ongoing profile. Staff presented the idea of a living machine to them and they were
very enthusiastic about the proposal for the treatment system and the building to house it.
The living machine would be housed in a unique solar powered greenhouse style building,
made from recyclable steel, zinc and glass. This facility will offer a unique setting for
environmental studies.
The objectives of the project are as follows:
. Create a world class example of recyclability highlighting a waste water recycling
system, powered by the sun, placed within a recyclable building at Canada's largest
environmental education Centre.
. Construct a building, to house the system, that showcases practical, functional and
recyclable building products.
. Install a working demonstration of waste water treatment process using ecological
engineering principles (i.e. Living Machine).
. Serve as a pilot project for local municipalities exploring new waste treatment
technologies.
. Show the advantages of passive heating and cooling design with energy efficient
ground source heat pumps.
E56 PUBLIC USE ADVISORY BOARD MEETING #3/97 October 10, 1997
. Use photovoltaic technology to power the system and generate a surplus that will be
returned to the hydro grid.
. Provide educational programs on all the unique features of the building and it's systems
for schools, industry and the general public.
. Create a unique environmental classroom and meeting space.
Living Machine Technologv
Living Machines are natural wastewater treatment systems designed using a whole
systems approach to environmental technology. These systems are designed to replicate
and accelerate the purification processes of ponds and marshes.
The waste flows first to buried anaerobic reactors where the waste begins to be digested
by microbial communities. It then goes to a closed aerobic reactor and from there into
open aerobic tanks in a "greenhouse" setting. The open tanks have diverse aerobic
environments of plants and animals and the various biological communities "c1ean" the
water as it flows through. The final stages finish the water through an artificial wetland.
Water is then UV radiated and returned to the Centre for reuse in their toilets.
Proiect Partners
The following private and public partners have already committed dollars and materials to
the project:
American Steel and Iron Institute (represented by Dofasco)
International Zinc Association (represented by Noranda)
The Regional Municipality of York - Public Works Department
The Municipality of Metropolitan Toronto - Public Works Department
Proiect Time Line
Selection of Architect Done
Preliminary Designs & Cost Estimates Done
Partnership Recruitment and Funding Commitments Oct/Nov 1997
Final design completed (Material and other costs identified) November 1997
Beginning of Construction November 1997
Selection of Living Machine Vendor December 1997
Finalization of budgets, material suppliers & funding partners January 1998
Dedication Ceremony May 1 998
Construction Complete June 1998
October 10, 1997 PUBLIC USE ADVISORY BOARD MEETING #3/97 E57
RATIONALE
Kortright staff had been exploring the advantages of the Living Machine technology, as a
replacement for the Centre's aging septic system, for the last year. The technology offers
an exciting alternative to a standard below ground septic system.
The reduction of water flow, from the recycling process, will reduce Centre water usage by
more than 50%. This will dramatically reduce the load on the Centre's well and prolong
the life of the existing tile bed. During times of heavy visitation water pressure to the
Centre and the capacity of the tile bed have been a matter of concern.
The addition of the living machine building will provide not only access to the living
machine process but offer a unique setting for environmental studies in general. It's unique
design will offer a pleasant tropical setting, even in the depths of winter, that is completely
self sufficient. The addition of this new teaching space will allow for additional revenue
activities and programs.
FINANCIAL DETAILS
Preliminarv Proiect Costs
Building Costs $340,000
Living Machine Treatment Process $200,000
Building Services $200,000
(photovoltaics, sun shutters, heat pumps and other services)
Landscaping and plantings $ 80,000
Total $820.000
Caoital Funding
The Authority would commit up to $100,000 which would be the equivalent cost of
replacing the existing Kortright tile bed.
The primary partners have committed:
American Steel and Iron Institute (represented by Dofasco)
- $25,000 plus building materials from individual members*
- Support from senior management with fund raising calls
International Zinc Association (represented by Noranda)
- $100,000 plus building materials from individual members *
- Support from senior management with fund raising calls
- Guaranteed a preliminary fee of $10,000 to the architect if the project does not
continue
* Estimated value of building materials $125,000
Public Works departments at the Regional Municipality of York and The Municipality of
Metropolitan Toronto have been contacted and have indicated interest in providing some
funding for specific components of the project.
.
E58 PUBLIC USE ADVISORY BOARD MEETING #3/97 October 10. 1997
We have identified other industry partners and donations are anticipated but we anticipate
that additional funding of approximately $300,000 will be needed to complete the project.
Federal and Provincial Ministries are being approached as well as Ontario Hydro, other
manufacturers and private foundations.
The Authority is responsible for the project completion and will act as the contracting
agency.
Operational costs of the facility are expected to be minimal and will be covered by revenue
from the new group programs that will be offered.
For information contact:
Bob Burchett ext. 367
October 10. 1997 PUBUC USE ADVISORY BOARD MEETING '3/97 E59
UVlNG MACHINE PROJECT
Construction of a waste treatment facility at the Kortright Centre
NOTES FROM A PRESENTATION
TO THE
PUBUC USE ADVISORY BOARD
Meeting #3/97. October 10th, 1997
E60
PUBLIC USE ADVISORY BOARD MEETING '3/97
October 10, 1997
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E62 PUBLIC USE ADVISORY BOARD MEETING '3197 October 10. 1997
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E64 PUBLIC USE ADVISORY BOARD MEETING 13/97 October 10. 1997
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October 10, 1997 PUBLIC USE ADVISORY BOARD MEETING #3/97 E65
RES. #E41/97 - DRIVING RANGE PROPOSAL
Bruce's Mill Conservation Area
Approval to proceed with development, by the Authority, of a golf
driving range at Bruce's Mill Conservation Area.
Moved by: Deborah Sword
Seconded by: Gerri Lynn O'Connor
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff proceed with development
of a golf driving range at Bruce's Mill as outlined in the staff report dated,
September 28, 1997;
AND FURTHER THAT staff be authorized to use Authority reserve funds to finance the
project, contingent upon those funds being paid back to the reserves over a period of three
years, using revenues from the driving range operation.
AMENDMENT
RES. #E42/97
Moved by: Deborah Sword
Seconded by: Gerri Lynn O'Connor
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to prepare a
report addressing any impact the proposed development of a driving range at Bruce's Mill
Conservation Area may have on the environment.
THE AMENDMENT WAS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
THE MAIN MOTION, AS AMENDED, WAS . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
Over the past two years, staff have been actively seeking opportunities to generate
revenues from recreation activities at Authority Conservation Areas. These efforts have
been directed toward making the Authority's Conservation Areas self funding by the year
2001, as outlined in the Authority's Business Plan. As part of this effort, staff have
developed a proposal for a golf driving range to be located at the Bruce's Mill Conservation
Area. This facility would be developed and operated directly by the Authority, with a
planned opening scheduled for the Spring of 1998.
EGG PUBLIC USE ADVISORY BOARD MEETING #3/97 October 10, 1997
RATIONALE
Over the past few years Authority staff have had discussions with a variety of operators of
recreation facilities, both private and public. In the course of these discussions, the
possibility of placing a golf driving range on Authority lands has consistently surfaced as a
viable option for enhancing the recreation opportunities offered by the Authority while
generating substantial net revenues.
Based on these preliminary indications, staff, over the past spring and summer, carried out
an investigation of the possibility of developing a driving range facility at an existing
Conservation Area. Staff examined the merits of development and operation of the range
by an outside party versus direct involvement by the Authority. This analysis determined
that we currently have the skills required for development and operation of the facility and
the direct operation would provide a higher return to the Authority.
A review of the Authority's land holdings, and an analysis of desirable locations from the
points of view of the potential market and site needs led to a proposal for a development at
Bruce's Mill. The preferred site at Bruce's Mill is located to the east of the entrance road,
adjacent to Stouffville Road. This site is part of the Authority's ownership and is currently
under agricultural rental on a year to year basis. A map showing the proposed location
within Bruce's Mill, and a site plan are attached.
MARKET ANALYSIS
The driving range would include the following features:
. fifty plus tees
. putting practice green
. chipping green
The development would be attractive and offer high quality facilities, allowing it to compete
effectively in the Greater Toronto market.
Target Markets (by priority)
Drive-by Golfers Stouffville Road is a major transportation corridor to the golf
courses in the Stouffville and Uxbridge areas. The range
would be a convenient stop for golfers before and after
rounds.
Bruce's Mill Visitors Many of the large group picnic patrons are in the golfing
demographic range (35 +). Golf is one of the fastest growing
sports in North America and the range will be a significant
addition to the attractiveness of the Mill as a recreation
destination.
Nearby Residents Approx. 20,000-30,000 people Jive within a ten minute drive
of the park.
Meadowbrook Members Potential exists for a package deal with members from this
adjacent club.
Competition
Some of the local courses have driving ranges but most are limited in size, or are limited to
members only, and all are very busy during peak times. There are several ranges in
Markham and Stouffville:
October 10, 1997 PUBLIC USE ADVISORY BOARD MEETING #3/97 E67
Name Location Full Course Grass/Mats Price
Firefighters Gormley Woodbine/ 36 Holes Grass $3.50/ 20-30
Green Stouffville Rd balls
Angus Glen Maj, Mackenzie at Kennedy 18 Holes Mats/Grass $9/100 balls
Timbercreek Ninth Line N. of Stouffville No Mats/Grass $4/$5/$8
Road 100 balls
Woodbine Woodbine N. of Elgin Mills No mats/grass $10.50
120 balls
Family Golf Markham Hwy 48 between 16th and No mats/grass $7
Maj Mac 75 balls
Buttonville Fairways Woodbine & 16th Ave No mats/grass $10.50
75 balls
Competitive Advantages
This range would have the following advantages:
. excellent visibility and easy access from Stouffville Rd.
. Conservation Area is already a recreation destination
. package deals with group picnics
. easy marketing accessibility to target markets through roadside signage and inserts in
MTRCA mailings
. operates as a program activity under existing management structure
. Considerable overlap in the necessary equipment and expertise with current operations
Based on the above factors, staff are confident that the Bruce's Mill Driving Range would
attract a significant number of users from the outset. An analysis of projected revenues
and expenses has been carried out for the operation, based on research in the industry and
discussion with other operators. These figures are presented below along with estimates
for capital costs.
FINANCIAL DETAILS
Operating Revenues
High end revenues for a driving range in the Greater Toronto Area are in the $300,00 to
$600,000 range based on a May to October season. The Bruce's Mill's range would be
open during park hours during the months of June, July, August and weekends in May and
September. This would be a total of 115 days. Based on a average bucket price of $7 (
current market average is about $8) and assuming fifty tees, and a 30 minute/bucket use,
the range would generate a maximum of $ 700/hr (100 buckets/hr) at full capacity.
E68 PUBLIC USE ADVISORY BOARD MEETING #3/97 October 10, 1997
Sales Proiections
Weekend/Holiday Davs (Sat/Sun) Revenue Proiections
~ Buckets Sold in Revenue
Interval Time Interval
(Hours)
Peak Sales 1 100 $ 700
(Range full)
Range at 50% 3 150 $ 1,050
of capacity
10% of 5 50 $ 350
capacity
SatlSun Total ~ ~ $ 2,100
Weekdav (MTWThF) Revenue Projections
(Averaging 10% of capacity)
One Day Total ~ 2Q $ 420
AVe). Week Totals
(non-holiday)
Avg 7 day Week 1a .aQQ $ 6.300
Totals
Season Totals
13 Weeks 408 11 ,700 $ 81,900
(7 day - June to Aug.)
(non-holiday)
4 Holiday Days 36 1,200 $ 8,400
16 Weekend days 144 4,800 $ 33,600
May & Sept.
Season Totals. 588 17,700 $123,900
Additional sales revenue will be realized from golf ball sales, rentals and refreshment sales.
October 10, 1997 PUBLIC USE ADVISORY BOARD MEETING #3/97 EG9
Operating Expenses
The largest component of operating expenses is the staff time for the attendant, collection
of the balls and maintenance of the range.
Range Attendant(s)
- 48 weekend and holiday days @ 10 hours/day - 480 hrs/season (1 hour
setup/closing)
- 67 weekday (MTWThF) days @ 7 hours/day - 469 hrs/season (1 hour
setup/closing)
- $1 O/hr including benefits for 949 hours - $ 9,490
Extra Ball Pickup (Range Attendant will also pick up during before/after operating hours
on weekdays)
- 48 weekend and holiday days @ 4 hours/day - 192 hrslseason
- 67 weekday (MTWThF) days @ 1 hour/day - 67 hrslseason
- $10/hr including benefits for 301 hours - $3,010
Maintenance
- Range grass cutting - Labour/equipment @ $40/hr
- Avg. two cuttingslweek @ 5 hrs/cutting for 22 weeks - $8,800
- Greens cutting, repair, watering @ $15/hr- 4 hrs/week for 22 weeks - $1,320
Total Staff/Eauioment Exoenses $22.620
Non-Staff Equipment Expenses
Year One land bevondl
Hydro $ 300
Taxes $ 3,400
Current $680/yr (our real cost is less with agricultural rebate)
Portable Toilets (2) $ 2,000
Miscellaneous $ 2,000
Year Two (and bevondl
Repair/Replacement of Tees $ 5,000
Replacement of Balls $ 1,000
Range/Greens Maintenance $ 3,000
Road/Parking Maintenance $ 3,000
Equipment Maintenance $ 1,000
Total Ooeratino Exoenses (Year 1) $30.320
Total Qoeratino Exoenses (Year 2 and bevond) $43.320
Operating Profit (Year 1) $ 93.580
Operating Profit (Year 2 and beyond) $ 80.580
.
E70 PUBLIC USE ADVISORY BOARD MEETING #3/97 October 10, 1997
Capital Expenses
Attendant Hut and Enclosure $ 5,000
The Hut would be a 1 O'x1 0' building providing shelter for the attendant and the cash
register. Customers would be served through a window located under a covered patio
area. Ball storage would be accommodated through a chain link enclosure to the rear.
This area would have hydro and phone service via an underground hookup with the
Mill workshop.
Water, Hydro, Telephone Services $ 2,000
Hydro and phone would be hooked up to existing services at the workshop. Water for
irrigation, ball washing and drinking water would be provided the same way.
Signage $ 5,000
Signage on the range (distance markers) and Stouffville Road advertising signs
Preparation of Range area $10,000
The range area will require some landscaping work such as removal of the centre brush
line, dozer work, rolling and grass seeding.
Green Construction $20,000
Practice Putting green (3200 sq ft - 300 m2) @ $40/sq. metre - $12,000
Chipping Green (4000 sq. ft.) - $8,000
Tees $16,500
The mounding of the tee area would be done during the range preparation. Installation
of the asphalt base and the tee mats would be the primary expense.
Base (1.27m x 75m)- $31.75/m2 $ 3,050
Tee Mats 20 Right handed $ 8,800
1 0 Double $ 4,650
Road and Parking Area $ 3,800
Based on $ 5. 941m2 for 6m x 106m
The gravel entrance roadway will connect with the entrance road just before the
relocated gatehouse and will provide grass parking for 50 cars.
Relocation of Admission Services $10,000
New Gatehouse (with services) $ 5,000
Road Widening $ 5,000
Cash Register $ 800
October 10, 1997 PUBLIC USE ADVISORY BOARD MEETING #3/97 E71
Netting (near entrance road) $ 4,000
Range Equipment (new) $15,200
Range Picker $ 8,000
Ball Washer $ 2,250
10,000 balls $ 4,000
100 Baskets $ 1,000
Total Capital $92.300
Sources of Funding
In order to meet the proposed deadlines for the project, it is important that preliminary work
begin this autumn. $20,000 from the current Capital Budget has been earmarked to begin
this work. It is proposed that the balance of the capital costs be borrowed from Authority
reserves, with the intention of replenishing these reserves from net revenues generated by
the facility over the next three years.
DETAILS OF WORK TO BE DONE
Staff have had preliminary discussions with Whitchurch-Stouffville and the Town has
indicated that the proposed driving range is consistent with existing zoning for the
property. Further work is needed however, top ensure that all appropriate approvals are
received. In addition, the surrounding community needs to be informed of the proposed
use and the support of both the community and local politicians needs to be ensured. Staff
will initiate a process for this as soon as practical.
As noted above, staff would hope to have the Bruce's Mill Driving Range operational for the
spring of 1998. This allows for a full operational season for 1998, maximizing revenue. In
order to do this, it will be necessary for preliminary work, including detailed site planning,
grading and seeding to be carried out in 1997. This work can begin once Authority
approval has been received.
For information contact:
Andy Wickens, extension 252
E72 PUBUC USE ADVISORY BOARD MEETING '3197 October 10, 1997
Attachment - map #1
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E74 PUBLIC USE ADVISORY BOARD MEETING #3/97 October 10, 1997
NEW BUSINESS
(a) The Conservation Foundation of Greater Toronto has released its 1998 Prize Calendar.
Calendars are $15.00 alone or $40.00 with a wooden frame holder. Please call Rocco
Sgambelluri at extention 232 for further details or to place an order.
(b) The Board Members discussed beginning each meeting of the Authority with a moment
of silence. This matter will be brought forward to the next Full Authority meeting.
(c) The Board discussed the issue of private funding of Conservation Ontario.
TERMINA TION
ON MOTION, the meeting terminated at 11 :30 a.m., Friday, October 10, 1997.
Richard O'Brien Craig Mather
Authority Chair Secretary-Treasurer
pI.
~
, the metropolitan toronto and region conservation authority
MINUTES OF THE PUBLIC USE ADVISORY BOARD MEETING #4/97
November 7, 1997 Page E75
The Public Use Advisory Board met in the South Theatre, in the Visitor's Centre at Black
Creek Pioneer Village on November 7, 1997. In the absence of the Chair, Members voted
to appoint Randy Barber as Chair of this meeting, which was called to order at 10: 1 0 a.m.
PRESENT
Maria Augimeri . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Randy Barber . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Victoria Carley . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Michael Di Biase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Richard O'Brien ..................................... Chair of the Authority
Donna Patterson . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chair
Deborah Sword ............................................... Member
REGRETS
Eldred King .................................................. Member
Gerri Lynn O'Connor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Paul Palleschi . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Richard Whitehead . . . . . . , . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair
MINUTES
RES. #E43/97 - MINUTES
Moved by: Deborah Sword
Seconded by: Donna Patterson
THAT the minutes of Meeting #3/97, held on October 10, 1997 be received. . .. CARRIED
CORRESPONDENCE
(a) A memoradum, dated October 8, 1997, from Mr. Bruce Taylor, Town Clerk for the
Town of Pickering regarding Petticoat Creek Concept Plan. (Please refer to page
E77). Mr. Taylor forwarded a copy of the Town of Pickering Res. #384/97 that
adopted a clause that council approve the allocation of $15,000 to hire architects to
complete detailed concept plans for a softball facility at Petticoat Creek
Conservation Area.
.
E76 PUBLIC USE ADVISORY BOARD MEETING #4/97 November 7, 1997
RES. #E44/97 - CORRESPONDENDE
Moved by: Deborah Sword
Seconded by: Donna Patterson
THAT the above correspondence (a) from Mr. Bruce Taylor, Town Clerk, be received and
included as part of these minutes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
PUBLIC USE ADVISORY BOARD MEETING #4/97 En
November 7, 1997
Correspondence # 1
If!tffD
~~[lPf.
Orr Ie
. w 1 ~
INTER-DEPART}{ENTAL MEI\-10RA~D C~pl1tt\l 0;: 0 i997
~-4 ,t::
~kS o~..... I<...~ '
$ ..:;q 0" C: JT I
CLERK'S D EP ART:\1E:-.'T j c/(JrJ/;:; IV(
DA TE: October 8, 1997 \ ;', ~ J1/
TO: .
. Ever"" 3unt3ma. Dir.",or of?>rks and Facilities) n __
. Inga Berrey, Treasurer (Acting) ,- J1/(jJ ;f) (I'
FROM: B _. - c. C /l;l t-
ruce .1. aYlor, ... awn .C:'l( 17 . " "-
Please be advised :hll.t :~e C':~:"lc:: ~f::1c :own of?:c^er:::~ ;lassed Resolution =384i9- .U ~
R Ie" :'vi' - """' . ~. '"',..-
... cgu ar ounC:l. 1::1::::1g:r '...;c:oce:-:J. . ~~:.
That Council .1pprove rne allocation of 515.000 iTom Ac::ount :":"18..)1:9 to hire
C:uburniGibel"'3on L~nd!cape Architec:.s :0 complete Oetnilc:d CJI1C~::H ?!:1ns for .1
softhall facility in Pet:icoat Creek Park.
Thi, ,,"olution is ,ent :7 :or ycu, 'nfarmation.
lA,
Bruce Taylor, Town C:erk
c-'
....
. Tom Quinn, General ~anage:"
E78 PUBLIC USE ADVISORY BOARD MEETING #4/97 November 7, '997
Correspondence #2
i REPORT TO COUNCIL
mOM: Everett 3unuma DA TE: September :5, 1997
Direc:or ofPuks & Faciliue!
REPORT :'010: ?F 06/97
SUBJECT:
AJlocation of:unds :0 hire 1 consuitant :0 prepare detalid pians and pre~ent:ltIon :-or ;lC'.V
sor1bail fac:iity in f'etIIC:1l1t C: eeic ["!IrK
RECOMME:"iDA 1'101'1:
That Counc:: loprave :!:e lllcc:llIon or' 515,000 :Tom \c:ount 2713-';1:9 :0 .1Ir::
Co,bur.uGibe:son I...3l'!csc.3oe .\!c~llcc:s :0 comple:e [)e:31ieJ CJrlc::;:: :J!am :'or 1 50t':boii
Fac:lity in Pe:::coel C;:::l( ?!r',
ORIGL'l: C':lUnc:i De-::slon 10 c:ose Sast '.Vccdlands Park :or ~ew :":orar!
Westen 3ranch
AUTHORITY: CJunc:l :l.esolution
FINA:'ICIAL II\trUCA TIONS:
1997-98 Ac:ount 171 S/51 19 . S15,\.lOO
1998 - 2000 Account :719.61:9 - CO'1S unknown for implementation of
concept plan
BACKGROU~D:
The Depanment of ?31K! & ?acdillcS ha! Judgcted 530,000 for Waterfront ?ark dealsn
work :n 1997 budge: To ~ate we have :ommilled only ~pproJ(il1ll1tely 59,000 for deSIgn
work at the Front Stre::: i'ropc~Y for Conceptual Design '.YorK illId i'rescnlallOn!
We are reque!ting that CJllnc:i approve re.direc:ion of S 15,000 to produc:: a Jc!ailed plBn
for tho PettteOBt Cree;'; Con,er/BlIon Area sharing 1 Sui'bull FacIlity and ame:'lllillS oniy
and that the De?ar.me~t or" PJrb & Fac:lille! 'Nark wllh an Jd !loc ~roup from the 30nbQiI
community ana the Consorvallon AUlhority Thl! ;Jlanmng proce99 will Include CO'1
estimates ror :mplementallon.
Thi! !oftbaJI fQc:iity '.VIII re;:iace t~e EBst Woodlands I)lIunond, prOIlO!cd to be clo!cJ, .1,
well u proVIde lor fUlme neds for ioi'ball,
November 7, 1997 PUBLIC USE ADVISORY BOARD MEETING #4/97 E79
Correspondence #3
DACKGROUND:
( contiuued)
It is a1ao anticipated :~It :he De!lanmcrn of Parks & Facilities will commence negOtialions
with MTRCA for management of pontons of the Conservation Area and :nutually
agreeable lcue arrangement! for community use orthe park area.
RECOMMENDA nON:
That Council approve :he dlocation of SI~.OOO from Account 2718-6129 to hire
Cosburn/Giberson Landscape Architect! to com!llctc Dc:ullled Concept Plans for a softball
Facility in Petticoat Creek Parle..
Everett Buntsma. )l Pl.). c.~1.:.,1.
Director of ParKS &. rscliilles
EB'mid
Copy: TJ. Qumn. Gcr.crl.! :-"[anager
'GIIII,...u..-.aIOOO
E80 PUBLIC USE ADVISORY BOARD MEETING #4/97 November 7, 1997
PRESENTATIONS
(a) Mr. Dave Pearson, the Superintendent for the Central Zone, Conservation Areas, hi-
lighted the recreational activities and programs, and overall operations for Boyd
Conservation Area, the Kortright Centre for Conservation and lands at Humber Trails
and Nashville.
(b) Mr. Derek Edwards, the Superintendent for the North Zone, Conservation Areas,
hi-lighted the recreational activities and programs, and overall operations for Albion
Hills, Glen Haffy and Cold Creek Conservation Areas, as well as Bolton and Palgrave
lands.
RES. #E45/97 - PRESENTATIONS
Moved by: Deborah Sword
Seconded by: Gerri Lynn O'Connor
THAT the above presentations from (a) Mr. Dave Pearson (b) Mr. Derek Edwards be
received;
AND FURTHER THAT Mr. Dave Pearson and Mr. Derek Edwards be thanked for their
presentations and be recognized for their hard work and effort of area staff in accomplishing
increasingly efficient recreational programs in the operation of the Conservation Areas in
their respective Zones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
November 7, 1997 PUBLIC USE ADVISORY BOARD MEETING #4/97 ES1
SECTION I - ITEMS FOR AUTHORITY CONSIDERATION
RES. #E46/97 - REGIONAL PARKS SURROUNDING THE NEW CITY
Developing Conservation Areas for the Next Century
Familiarization of the Board with the larger issues facing the Authority's
Conservation Areas and discussion of approaches to resolve these
issues.
Moved by: Deborah Sword
Seconded by: Michael Di Biase
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the staff report and presentation on
Regional Parks Surrounding the New City be received;
AND FURTHER THAT a subcommittee of the Public Use Advisory Board be formed to
examine and report on solutions to the issues facing the Conservation Areas, as outlined in
the report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
BACKGROUND
The Authority's Conservation Areas and the Kortright Centre for Conservation have, over
the past three years, undergone radical changes related to funding, staffing and operations.
These changes have been driven, to a large extent, by significant reductions in the levels of
public funding supporting Conservation Area operations and development.
In 1994, the operating budget for the Conservation Areas was supported by $2,554,000 in
municipal levy. By 1997, this figure had shrunk to $1,211,000. The Authority's Business
Plan proposes that, by 2001, the recreation portion of the Conservation Areas Budget will
be totally self funding and will receive no tax support.
The approach taken to reaching the financial targets noted above has been, in general, to
cut costs, and to increase revenues through new attractions, and through higher user fees.
This has led to a situation where the physical plant associated with the Conservation Areas
and the Kortright Centre has begun to deteriorate due to a lack of major maintenance
activities. Staff have carried out an inventory of major maintenance needs in the active
Conservation Areas, and the Kortright Centre for Conservation, and have identified
approximately $1 million in work which will be needed in the next three to five years.
In addition to the maintenance concerns noted above, staff feel that we are approaching a
threshold in terms of perceived "value for dollar" given the current quality and
attractiveness of facilities and programs at the Areas. Staff are also concerned that, while
revenues have continued to grow, attendance at the Authority's facilities has stalled and, in
some cases has shrunk.
E82 PUBLIC USE ADVISORY BOARD MEETING #4/97 November 7, '997
RATIONALE
Historically, the Conservation Areas have represented a significant resource for the residents
of the Greater Toronto Area. They have provided, and continue to provide, a de facto
regional parks system for the Regions of Peel, York and Durham, have offered open space
alternatives to the residents of Metropolitan Toronto, and have enhanced the open space
and outdoor recreation opportunities offered by local municipalities in the Regions. As the
Greater Toronto Area continues to urbanize, and as populations continue to increase, this
role is becoming more critical.
Staff feel that, strategically, it is important that the Authority move beyond "survival mode"
for the Conservation Areas, and begin to think positively about the future of these
resources. Based on an analysis of the current situation faced by the Areas, both internal
and external, a number of basic needs have been identified. These include:
- The need for enhanced regular maintenance of facilities and grounds to maintain
visitor satisfaction;
- Reimplemention of a major maintenance program (or face major expenditures down
the road);
- The need to continue to provide attractions that the public is willing to pay for;
- Better market information for both current and potential users;
- A long term capital development program for both infrastructure and attractions;
- A long term plan for funding Conservation Area operations.
The meeting of these needs will require new approaches, and to some extent, a rethinking
of the role of Conservation Areas and how we operate them. Ongoing changes such as
municipal amalgamation, and the formation of the Greater Toronto Services Board provide a
window of opportunity for this work. Staff feel that the assistance of Advisory Board
members would be invaluable in the development of a strategic approach, and therefore
suggest the formation of a subcommittee of the Public Use Advisory Board to help in this
work. It is anticpated that staff and the subcommittee would develop a report, including
recommendations, which would set the direction for the Authority's regional parks for the
next five to ten years. This report would be brought back through the Public Use Advisory
Board.
DETAILS OF WORK TO BE DONE
A subcommittee needs to be appointed and terms of reference for the subcommittee need
to be confirmed.
For information contact:
Andy Wickens,. extension <252
November 7. 1997 PUBLIC USE ADVISORY BOARD MEETING #4/97 E83
RES. #E47/97 - USE OF PESTICIDES ON AUTHORITY MANAGED LANDS
Clarification of policy and practice related to the use of herbicides and
pesticides on Authority lands.
Moved by: Maria Augimeri
Seconded by: Donna Patterson
THE BOARD RECOMMENDS TO THE AUTHORITY THAT approval for the use of Glysophate
on Authority managed lands be the responsibility of qualified field supervisors;
THAT the use of other forms of chemical control of vegetation or pests on Authority lands
accessible to the public be subject to the approval of the Manager, Conservation Areas and
that application continue to be by licenced applicators;
THAT restrictions on the use of pesticides in certain areas be as outlined in the Authority
Safety Manual;
THAT pesticide use, as required for cost effective operation, continue at the Authority tree
nursery operation, and within the Authority's food service operations by licenced
contractors;
THAT the Authority pursue the use of alternatives to chemical pesticides, and apply the
principles of integrated pest management on its lands;
AND FURTHER THAT the Authority Safety Manual, Section 21 be so amended. .. CARRIED
BACKGROUND
Over the last seven years, the use of pesticides on Authority lands has been dealt with by
Management Committee, the Conservation and Related Land Management Advisory Board,
and the Authority on a number of occasions. This has resulted in several different, and
somewhat contradictory, policy statements and resolutions. This, in turn has led to a
variety of different practices related to pesticide use on the part of different operations
within the Authority.
In September of 1995, the Authority referred the issue of use of pesticides on Authority
lands back to staff and directed that:
"...a clear policy on the use of pesticides, specifically herbicides, be prepared;
AND FURTHER-THA T-staff clearly specify-areas of-Authority lands where the use of
pesticides would be allowed. '"
E84 PUBLIC USE ADVISORY BOARD MEETING #4/97 November 7, 1997
RATIONALE
Given the Authority's role as an environmental leader, and a major manager of public land in
the Greater Toronto Area, it is important that the organization have a clear and
environmentally sound policy with regard to the use of pesticides on our lands. The current
patchwork in terms of both practice and policy mean that the Authority is not able to
address this issue effectively.
Public Lands and Facilities
Historically, the Authority has used chemical controls on its publicly accessible lands, on a
limited basis. For the most part, this has involved the application of Glysophate (Roundup)
to control vegetation around trees and fenceposts and on paved areas, and to treat areas
where the public is exposed to poison ivy. In addition, Glysophate has been used at Foster
Woods to control thistle and other invasive plants around donation trees and more formally
landscaped areas. Use of Glysophate has been largely discontinued in recent years, which
has led to public concerns regarding the physical appearance of park areas, complaints
regarding the condition of tree donations sites, and damage to paved areas from invasion by
plant root systems. The Authority has also been left with no way to effectively respond to
concerns and Weed Control Orders related to poison ivy.
Alternative methods of weed control in the Conservation Areas, including mulching and
manual control have been tried but have proven to be either very labour intensive or simply
ineffective.
Given the significant reductions in personnel, and expenditure budgets experienced by the
Conservation Areas Section over the past few years, selected use of Glysophate is the most
effective way of meeting minimum maintenance standards on Authority lands. The
potential health and environmental effects of Roundup have been extensively studied and
the evidence suggests that it is not carcinogenic, mutagenic, or neurotoxic. Environmental
fate studies indicate that it quickly degrades to benign compounds once in contact with the
soil, and binds tightly to the soil, eliminating concerns about movement into ground water.
Given the relative safety of the product, and the fact that application would continue to be
by licenced applicators, it is felt that it is reasonable to give field supervisors discretion in
the use of Glysophate.
In addition to the application of Glysophate, there have been occasional instances in the
past where other products have been used to treat specific problems. Most notable was the
use of Diazinon to control major infestations of European Chafer at Boyd and Petticoat
Creek in 1991 and 1992. These treatments proved effective in protecting the Authority's
investment in turf, and in providing an adequate venue for group picnics. The products
used to control these problems do present the potential for risks both to health and the
environment if applied incorrectly: They should therefore be a measure of last resort in
treating pest and weed problem. It is therefore proposed that a higher level of oversight be
required for the use of these products with approval resting with the Manager, Conservation
Areas. In addition, application should continue to be carried out by licenced applicators to
reduce the risk of improper use of products.
November 7, 1997 PUBLIC USE ADVISORY BOARD MEETING #4/97 E85
The Authority has a long standing policy of restricting locations where chemical controls can
be applied. This policy is currently contained in the Safety Manual, the relevant section of
which is attached. In order to fulfill the desire of the Authority for specifications as to
where pesticides may be applied, it is suggested that these guidelines be retained.
The Authority's food service operations need to spray on a regular basis for insect and
rodent control. There are no effective alternate means of control, and spraying is not
discretionary because of the need to meet health regulations. Spraying is generally carried
out by licenced contractors and should continue on this basis.
Authority Nursery
Operations at the Authority's tree nursery present special requirements with regard to the
use of pesticides, associated with tree propagation. Under the Pesticides Act the nursery is
considered to be an agricultural operation and is not required to meet the same regulations
as the Authority's public lands. Application of a variety of chemical controls has historically
been carried out at the nursery and needs to be continued if the operation is to remain
competitive in terms of cost efficiency.
Over the past five years, the staff at the nursery have adopted the principles of integrated
pest management (IPM). The IPM approach is comprised of a number of components,
including:
1. Surveillance - identifying and monitoring of the nature, type and extent of pest
problems;
2. Diagnosis - assessment of risk or the probability of damage from infection or
infestation and the establishment of damage thresholds;
3. Prescription - development and implementation of remedial strategies to mitigate the
negative impacts of pestilence.
Strategies could include one, or all, of the following:
. cultural (cultivation, pruning, crop rotation);
. biological (beneficial predatory organisms for example);
. chemical (natural and synthetic pesticides).
The IPM approach has reduced the amount of chemical controls used in the operation. The
attached Table 1, shows this reduction in numerical terms over the past ten years.
Notwithstanding this, as with the operations in the Conservation Areas, judicious use of
chemical control methods remain as the most appropriate tool available in some situations,
and an important part of the overall nursery operation.
Without the use of these controls operating costs would increase and crop quality would
decline. For example, approximately $250.00 is currently spent annually on chemical
controls. If this option were not available, that alternative would be to use manual methods
at a labour cost of several thousand dollars, or to let the weeds grow, leading to an inferior
product and lost sales. Since the nursery operates on a cost recovery basis, this would
mean that prices for plant material could no longer be competitive, leading to the likelihood
that the operation would ultimately shut down.
E86 PUBLIC USE ADVISORY BOARD MEETING #4/97 November 7, 1997
Technical expertise in the area of IPM resides at the nursery, and it is suggested that
nursery supervisory staff retain discretion in the use of pesticides at this location. Staff at
the nursery are committed to continuing to use the full range of alternatives found within
the IPM framework.
DETAILS OF WORK TO BE DONE
There is no doubt that the Authority, as a matter of principle, should seek and use
alternatives to chemical pesticides. In recent years a great deal of work in the areas of
Integrated Pest Management has been done to develop alternatives to regular spraying. The
Authority needs to keep abreast of these developments and to ensure that it is a leader in
environmentally sound landscape maintenance practices. Staff will continue to evaluate
current practices and to seek and implement new information and practices.
For information contact:
Andy Wickens, extension 252
November 7, 1997 PUBLIC USE ADVISORY BOARD MEETING #4/97 E87
Table 1 . Types and Amounts of Chemical Pesticides Used by the MTRCA Nursery
PESTICIDE AMOUNT USED ANNUALLY Ha APPUED ANNUALLY
1987 1992 1997 1987 1992 1997
Fungicides
1. Benlate WP50 500 gms 250 gms 100 gms 0.5 0.1 0.1
2, Captan WP50 500 gms 250 gms 100 gms 0.5 0.1 0,1
Herbicides
1. Dacthal WP75 1 kg 1 kg 1 kg 1 0.1 0.1
2. Roundup 20L 15 L 10 L 5to 6 2 to 3 2 to 3
3. Simadex 15 L 10 L OL 2 0 1
Insecticides
1. Cygan 480 EC 250ml 100ml Oml 0.5 0 0
2. Diazinon 250ml 250ml Oml 0.5 0 0
3. Malathion 10 L 5L 2L 2 to 3 1 1
4. Sevin XLR 10 L 10 L 5L 3to 4 2 2
Rodenticide
1. Phos-Bait 20 kg 20 kg 10 kg 1 1 1
E88 PUBLIC USE ADVISORY BOARD MEETING #4/97 November 7, 1997
.
HERBICIDE APPLICA nON
Herbicides are not to be used on any M.T.R.C.A. property unless special permission is
obtained from the Chief Administrative Officer, If such permission is granted, the
following procedures MUST be followed when herbicides are being applied on Authority
lands or waters.
Environmental impact must be considered and minimized in Spray Programs.
M.T.R.C.A. staff holding appropriate licenses must direct all spraying operations and they
must be availalbe at all times to ensure proper procedures are followed including:
- nature of any Spray Program
- site inspection
- calibration
preparation
- application
- posting regulations
- signage
Posting. areas sprayed must be posted:
- 24 hours pre-treatment
- 48 hours post-treatment
Content of the signs must include:
- area to be treated
- date
- location
- herbicide to be used
- contact name and telephone number
- Authority name and number or Contractor name and number
Areas which may be treated:
- high use public areas
- main entrances
- roadways
M. T.R. C.A. SAFETY MANUAL 1
PUBLIC USE ADVISORY BOARD MEETING #4/97 E89
November 7, 1997
HERBICIDE APPLlCA nON
Areas NOT generally treated:
- group camp areas
- day camp areas
- within 10m of any stream, river or lake
- natural areas
Exceptions to the above will be reviewed by the licensed staff person and the Supervisor.
Nursery treatment will be done as required.
Safety Measures
- approved personal protectIve equipment must be worn including approprrate
masking, gloves, boots and coveralls
- appropriate weather conditions, including wind, temperatures and precipitation
must be observed
- minimum approprrate spray pressure
- sprayed area must be closed to public use for 48 hours after treatment
- triple rinse empty containers and add rinse liquid to spray tank
- equipment will be maintained and kept in good condition
Disposal
- punch holes in the bonom of containers after they have been triple rinsed and
place in disposal bin
Storage
- in a room separated from the rest of the building by a fire separation
- the room must be vented to the outside
- the entrance to the room must be posted with proper warning signs
- the room must be dry and only used for herbicide storage
herbpro / 95.01,25
M. T.R. C.A. SAFETY MANUAL 2
E90 PUBLIC USE ADVISORY BOARD MEETING #4/97 November 7. 1997
RES. #E48/97 - WATERFRONT 2001 - MAYOR'S TASK FORCE ON PICKERING'S
WATERFRONT
To present the findings in the Interim Report: Waterfront 2001 -
Mayor's Task Force on Pickering's Waterfront.
Moved by: Victoria Carley
Seconded by: Deborah Sword
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Interim Report: Waterfront
2001 - Mayor's Task Force on Pickering's Waterfront be received;
THAT The Metropolitan Toronto and Region Conservation Authority indicate its
endorsement of the Interim Report's vision and recommendations as being consistent with
an integrated watershed management approach and the program initiatives of The
Metropolitan Toronto and Region Conservation Authority;
THA T staff be directed to work with the Task Force to finalize the report for submission to
Pickering Council in early 1998;
THAT upon acceptance of the Final Report by Pickering Council, the Waterfront 2001
vision and recommendations will provide the basis for subsequent multi-year capital
projects for the Region of Durham waterfront within the jurisdiction of The Metropolitan
Toronto and Region Conservation Authority;
AND FURTHER THAT the Mayor's Task Force, the Town of Pickering, the Regional
Municipality of Durham and the Waterfront Regeneration Trust be so advised. . . CARRIED
BACKGROUND
At its meeting #7/97, the Authority adopted Resolution #A 177/97:
"THA T the staff report on Waterfront 2001 - Task Force on the Pickering
Waterfront be received;
THA T the Authority indicate its support for Pickering's Waterfront 2001 -
Task Force, and confirm Larry Field, Waterfront Specialist, as the Authority
representative on the Task Force;
AND FURTHER THA T Mayor Wayne Arthurs and Task Force Chair David
Steele be so advised. "
The Task Force worked over the summer with the community and various sub-committees
which are listed as follows:
- History, Heritage and the Arts
- Environment
November 7. 1997 PUBLIC USE ADVISORY BOARD MEETING #4/97 E91
- Small Watercraft
- Harbour Marina
- Park Design
- Tourism
- Waterfront Trail, East of Liverpool Road
- Waterfront Trail, Liverpool Road to West Shore
- Waterfront Trail, West Shore to the Rouge
- Public Education
The Task Force adopted the "ecosystem" approach which recognizes that humans are one
part of an ecosystem and that everything economic, social and environmental is connected
to everything else. The Task Force in preparing the comprehensive "blueprint", strongly
supports the public's involvement in Phase 2 when the vision is refined and implemented.
The Task Force faced the following challenges as it fine-tuned its vision for the evaluation of
Pickering's waterfront.
- Capturing the uniqueness of Pickering's waterfront
- Improving access to the waterfront
- Improving the channel entrance to Frenchman's Bay
- Developing an economic and tourism strategy
- Reversing environmental change
- Educating the public on the implications of storm water runoff
- Mitigating the impact of certain current waterfront uses
- Addressing the impact of funding cuts on bodies such as the MTRCA
- Developing guidelines for future development of our waterfront
- Establishing a balance between competing uses
- Balancing the needs of persons of all ages.
The following is a brief summary of the Interim Report's key recommendations on the
environment:
E92 PUBLIC USE ADVISORY BOARD MEETING #4/97 November 7. '997
Environment
. Watershed Planning - a long term comprehensive watershed management strategy is
urgently needed for the Frenchman's bay watershed.
. Headwater Protection - a key to a healthy, viable waterfront lies in headwater
protection in the extreme northern portions of the Frenchman's Bay watershed which
to date (fortunately) has escaped urbanization.
. Fish Farm - a detailed watershed study should address the appropriateness and
desirability of having the effluent from a fish farm enter the confined southwestern
waters of Frenchman's Bay.
. Pickering Nuclear Generating Station - Sources of industrial contamination to the air,
water and ground surrounding Frenchman's Bay from Pickering Nuclear Generating
Station must be evaluated and dealt with in order to fully assess and ensure the long-
term environmental sustainability of the Frenchman's Bay ecosystem.
. Environmental monitoring and reporting of data - a comprehensive monitoring
network is required along the Pickering waterfront to identify the success of remedial
actions and need for further action.
This section of the report also recommends specific actions to ensure the environmental
integrity of Frenchman's Bay and to manage stormwater runoff and restore wetlands at the
north end of the Bay.
In terms of the tourism component of the vision, the report sees three priority development
areas:
- Liverpool Road Tourist Node (street scapes, transient boating, public
access, commercial/residential redevelopment).
- Connecting the East and West Spits (pontoon boat - waterfront trail).
- Frenchman's Bay West Park (family use of waterfront and preservation of
the natural environment).
A key factor in realizing the tourism opportunities, environmental improvements and
addressing public safety is the proposal to improve the existing entrance channel to a
minimum 100 feet and construct new breakwaters subject to appropriate coastal model
testing and evaluation.
November 7, '997 PUBLIC USE ADVISORY BOARD MEETING #4/97 E93
The report has also established a number of immediate priorities and outlined a series of key
recommendations to begin the implementation of the vision and concerns raised by the
community.
These priorities and recommendations are all outlined in the attached Appendix 1 - Chapter
17 Recommendations.
On October 14, 1997, the Task Force presented the Interim Report to Pickering Council with
the following Resolution #433/97 being adopted:
Resolution #433/97 Moved by: Councillor Ryan
Seconded by: Councillor Brenner
"WHEREAS Waterfront 2001, the Mayor's Task Force on Pickering's Waterfront was
announced by Mayor Wayne Arthurs on May 27, 1997 with a mandate to develop an
in-depth vision for the evolution of Pickering's waterfront; and
WHEREAS the Task Force was asked to provide an Interim Report in the Fall of
1997;
NO W THEREFORE BE IT RESOL VED THA T the Interim Report dated October 14,
1997 of the Mayor's Task Force on the Pickering's Waterfront entitled "Waterfront
2001 " be received; and
THA T the Report be referred to staff and circulated to appropriate agencies and
community groups including The Metropolitan Toronto and Region
Conservation Authority, the Waterfront Regeneration Trust, the Regional
Municipality of Durham, all registered community associations and various schools
for review and comments to be returned to the Steering Committee by January 31,
1998. ..
RA TIONALE
The Interim Report, Waterfront 2001 prepared for the Pickering's waterfront, provides key
initiatives towards an integrated and comprehensive "blueprint" reflecting the policy and
program directions of the Town of Pickering, the Regional Municipality of Durham, The
Metropolitan Toronto and Region Conservation Authority and the Lake Ontario Greenway
Strategy (Waterfront Regeneration Trust). The ideas of staff and the watershed
management approaches of MTRCA have already been incorporated into the vision and
recommendations.
E94 PUBLIC USE ADVISORY BOARD MEETING #4/97 November 7, 1997
DETAILS OF WORK TO BE DONE
In response to Council's direction, the Interim Report has been circulated to the appropriate
Authority staff for review and comment. Staff will provide the appropriate detailed
comments by December 1997 to the Task Force. We do not foresee any major adjustments
to the report which would alter MTRCA's support for the vision, key recommendations and
the Phase 2 initiatives involving the community in the implementation.
Upon adoption of the final report by Pickering Council, the vision and recommendations will
provide the basis for subsequent multi-year capital projects for the Durham Waterfront
within the jurisdiction of the MTRCA.
FINANCIAL DETAILS
The Authority will continue to be a funding partner in these comprehensive watershed
initiatives with the municipalities. The funding partnership will be continued through the
subsequent multi-year capital projects.
For information contact:
Larry Field, Ext. 243
November 7, 1997 PUBLIC USE ADVISORY BOARD MEETING #4/97 E95
Appendix 1
Chapter 1 7
Recommendations
Waterfront 2001
Interim Report - October 14, 1997
Mayor Arthurs' Task Force on the Pickering Waterfront
E96 PUBLIC USE ADVISORY BOARD MEETING #4/97 November 7, 1997
Chapter 17
Recommendations
In this interim report, the task force has made a large number channel entrance. improvements which should also
of observations, which set out our preliminary vision for how be completed as soon as possible.
the Pickering waterfront should evolve. The purpose of this tfJ> Implementing an environmental monitoring program
interim report is to set out these ideas for comment by both for all watersheds in Pickering
government bodies and the public, so that this input can be tfJ> The following are the general recommendations
used to shape Pickering resident's final vision for the design of explained in this report:
the Pickering waterfront. tfJ> Watershed planning for Frenchman's Bay
tfJ> Headwater protection, including the Iroquois
PRIORITIES shoreline
tfJ> Evaluate continued discharge in
During the preparation of this report, a number of immediate Frenchman's Bay from the Fish Farm.
priorities have come to our attention. These priorities include: tfJ> Evaluate sources of contamination of air,
water and ground surrounding Frenchman's
tfJ> Regeneration of Frenchman's Bay Bay, including Pickering Nuclear Station.
tfJ> Reconstruction of the Channel Entrance tfJ> Environmental monitoring and reporting of
tfJ> Preparation of a Plan for a Liverpool Road Tourism Node data.
tfJ> Development of Frenchman's Bay West Park tfJ> Improved integration of data between all
tfJ> Development of a Front Road Park government ministries including MOEE,
tfJ> Improvements to the Waterfront Trail MTRCA, Ontario Hydro.
tfJ> The following are specific recommendations for
RECOMMENDA TIONS early action:
tfJ> Construct the Amberlea and Dunbarton
In order to begin implementation of this vision and address Creeks constructed wetland (Dunbarton
concerns raised to date, the following are our Marsh).
recommendations: tfJ> Construct the Pine Creek EcoPark on MTO
lands north of highway 401 and remove fill
Environmental from this property
tfJ> Prepare a hydrogeological impact study of
tfJ> The most immediate priority Is reversal of storm- the Whites Road North Urban Area.
water damage to and siltation In Frenchman's Bay. tfJ> Remove culverts on Pine Creek at Douglas
,fJ Modeling of water flows In Frenchman's Bay and Park and 0 Amberlea Creek adjacent to the
Lake Ontario Is a first prerequisite to designing a West Shore Community Centres and
solution to storm water management and design of replace these with footbridges.
86 The Mayor's Tuk Force WATERFRONT 2001
November 7, 1997 PUBLIC USE ADVISORY BOARD MEETING #4/97 E97
Recommendations
f}J Undertake a program of stream by a modest monetary prize, should be held to
naturalization. establish a logo for Pickering's waterfront.
f}J Install oiUgrit separators at all sewer outfalls
of small sewersheds draining into Recreation
Frenchman's Bay,
f}J Develop a program to inform the f}J The 1991 MTRCA park plan for Frenchman's Bay
commerciaUindustrial sector of the need to West Park (West Shore at Sunrise) should be
practice good management practices for updated.
storage and disposal of chemicals. f}J A Business Plan should be established for Petticoat
f}J Implement a ten point program of raising Creek Conservation Area, with the objective of
awareness in the community of the eliminating gate charges.
importance of the watershed management. f}J The recently initiated park planning process for the
f}J The town should routinely collect household town's lands on Front Road should be completed.
hazardous waste, since residents have a f}J The Pickering Park's Master Plan, should be
disincentive to travel to other municipalities. updated to determine what activities should be
included as part of the waterfront design and what
Municipal Servicing activities are more appropriately located elsewhere.
f}J The installation of municipal services on f}J A facility for small craft users, including the
Waterpointe Street should be discussed with seascouts, dragon boaters and the West Rouge
residents and the Region of Durham Canoe Club (which draws 49% of its members from
Pickering and rising) should be established along
Frenchman's Bay, using a floating dock system.
f}J A Boat Launch Ramp should be established at the
Tourism end of Sandy Beach Road beside Ontario Hydro in
conjunction With future regeneration of these lands.
f}J A Pickering tourism marketing task force should be
established by Council with a mandate to develop Ontario Hydro Lands
a marketing plan for the entire Pickering tourism
story. f}J Development of a comprehensive plan and
f}J A Liverpool Road tourist node design plan and timetable for the integration of the Ontario Hydro
implementation timetable should be prepared Lands into the Pickenng waterfront.
through a planning exercise as contemplated by
Pickering's Official Plan. Waterfront Trail Design
f}J As a first step in achieving a successful tourism f}J Establishing a Ferry Link Between the East and
strategy an Ontario wide design contest, supported West Spits, to encourage east west flow of trail
-
The Mayor'. Ta.k Force WATERFRONT 2001 87
E98 PUBLIC USE ADVISORY BOARD MEETING #4/97 November 7, '997
Recommendations
users and provide a complete trail loop around determine how to best operate waterfront lands and
Frenchman's Bay. achieve objectives Including monitoring and
,fJ Future improvements should continue to the trail, in managing environmentally sensitive areas.
consultation with the community and environmental
agencies with priority given to: Financing
,fJ Completion of the a raised boardwalk from
Alexander Robertson Park to Liverpool ,fJ Responsibility for funding improvements to the
Road Pickering waterfront needs to be shared at the GTA
,fJ Completion of a bridge over Petticoat level, since Toronto and York region residents are
Creek, and a trail link to the end of Park large users of this asset.
Crescent. ,fJ Public/private partnerships need to be explored
,fJ Completion of a boardwalk connection particularly with school boards In the funding of an
between Sunrise Avenue and the waterfront education centre, and between all landowners in
at the west side of Frenchman's Bay, with a connection with the development of the Liverpool
boardwalk observation into Frenchman's Road Tourism Node.
Bay
,fJ The use of a Charitable Foundation or similar
Youth Employment Opportunities structure needs to be reviewed, to enable public
and corporate sponsorship of waterfront
,fJ Wherever possible, at all stages of trail design and development
construction and in the operation of facilities and
concessions, the employment of Pickering youth ,fJ The availability of government grants for waterfront
should be encouraged. development, including channel improvements
needs to be explored.
Land Acquisition Cultural and Multicultural Objectives
,fJ Continuation of the MTRCA waterfront land ,fJ Discussion should contInue during the next few
acquisition program. months between cultural and multicultural groups to
determine what facilities these organizations
Olsentaglement require and whether these facilities should be part
of our waterfront design, or located in PIckering's
,fJ The Town of PIckering, MTRCA, Ontario Hydro, downtown.
Durham Region and other government
organizations owning waterfront lands should
aa Ttie Mayor's Task Force WATERFRONT 2001
November 7, '997 PUBLIC USE ADVISORY BOARD MEETING #4/97 E99
RES. #E49/97 - PETTICOAT CREEK CONCEPT PLAN
Planning Process
The preparation of a Concept Plan for the Petticoat Creek Conservation
Area outlining future public uses, and establishment of a process for
the development of the Plan.
Moved by: Deborah Sword
Seconded by: Victoria Carley
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to proceed with
the development of a Petticoat Creek Concept Plan;
THAT staff be directed to establish an Advisory Committee, which would include members
of the public, interested community groups and representatives from the Town of Pickering,
to assist with the development of the plan and facilitate the opportunity for public input;
AND FURTHER THAT the Town of Pickering be so advised. . . . . . . . . . . . . . . .. CARRIED
BACKGROUND
Over the past two years staff have had discussion with both the Town of Pickering staff
and several private operators with regard to public use development at Petticoat Creek
Conservation Area. In addition, the recent report of the Task Force on the Pickering
Waterfront made a number of recommendations related to public use at Petticoat Creek.
Given the absence of an integrated vision or plan for Petticoat Creek, these discussions and
recommendations have been dealt with on an ad hoc basis.
RATIONALE
In order to deal with public use at the Petticoat Creek Conservation Area in a comprehensive
way, it is felt that a Concept Plan for Petticoat Creek needs to be developed. Given the
high degree of residential development surrounding Petticoat Creek, and the strong interest
in the development and operation of the Area demonstrated by various groups in the past,
staff feel that it is important that the planning process have a significant public input
component.
El00 PUBLIC USE ADVISORY BOARD MEETING #4/97 November 7, '997
DETAILS OF WORK TO BE DONE
Staff need to begin the task of compiling background material and organizing the public
consultation process. The target date for initiating development of the plan is January of
1998. Progress reports on this, and other planning projects will be brought back to the
Board in the new year.
FINANCIAL DETAILS
Provision for development of the Petticoat Creek Concept plan will be included in the
Authority's 1998 Capital Budget.
For information contact:
Andy Wickens, extension 252
November 7, 1997 PUBLIC USE ADVISORY BOARD MEETING #4/97 E101
TERMINATION
ON MOTION, the meeting terminated at 11 :35 a.m., Friday, November 7, 1997.
Randy Barber Craig Mather
Acting Chair Secretary-Treasurer
pI.
.
~
, THE TORONTO AND REGION CONSERVATION AUTHORITY
MINUTES OF THE PUBLIC USE ADVISORY BOARD MEETING #5/97
January 9, 1998 Page E102
The Public Use Advisory Board met in the South Theatre, in the Visitor's Centre at Black
Creek Pioneer Village on January 9, 1998. The Chair, Richard Whitehead, called the
meeting to order at 10: 1 0 a.m.
PRESENT
Maria Augimeri . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Victoria Carley . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Michael Di Biase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Richard O'Brien ..................................... Chair of the Authority
Gerri Lynn O'Connor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Donna Patterson . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chair
Deborah Sword ............................................... Member
Richard Whitehead . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair
REGRETS
Randy Barber . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Eldred King .................................................. Member
Paul Palleschi . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
MINUTES
RES. #E50/97 - MINUTES
Moved by: Victoria Carley
Seconded by: Deborah Sword
THAT the minutes of Meeting #4/97, held on November 7, 1997 be received. .. CARRIED
El03 PUBLIC USE ADVISORY BOARD MEETING #5/97 January 9, 1998
PRESENT A TIONS
(a) Ms. Marty Brent, Manager, Black Creek Pioneer Village reviewed the Capital
Restoration and program highlights for the Village in 1997.
(b) Mr. Brian Rutherford, Manager of Parks and Open Space Planning, City of Toronto,
Toronto Parks and Culture, formerly Metro Parks and Culture, spoke in support of
staff's recommendation regarding the Rouge Park Trail development and
Management Plan.
RES. #E51/97 - PRESENTATIONS
Moved by: Victoria Carley
Seconded by: Deborah Sword
THAT the above presentations from (a) Ms. Marty Brent and (b) Mr. Brian Rutherford be
received;
AND FURTHER THAT the Toronto Parks and Culture staff be recognized for their excellent
and important work on the Rouge Park Trail Development and Management Plan
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
January 9, 1998 PUBLIC USE ADVISORY BOARD MEETING #5/97 El04
SECTION I - ITEMS FOR AUTHORITY CONSIDERATION
RES. #E52/97 - 1998 CONSERVATION AREAS CAPITAL DEVELOPMENT
Proposed Projects. Approval of the proposed project list for 1 998
Conservation Areas Capital Development.
Moved by: Victoria Carley
Seconded by: Deborah Sword
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the proposed project list for 1998
Conservation Areas Capital Development be approved;
THA T staff be Authorized to proceed with these projects subject to the approval of funding
for this component of the Authority's 1998 Capital Budget;
AND FURTHER THAT the appropriate Authority officials be authorized to take whatever
action is required in connection with these projects, including the execution of any
documents.
AMENDMENT
RES. #E53/97
Moved by: Victoria Carley
Seconded by: Deborah Sword
THAT paragraph three of the main motion be deleted and replaced with the following:
AND FURTHER THAT the appropriate Authority officials be authorized to take whatever
action is required in connection with these projects, including the execution of any
documents, if the real costs do not exceed staff's estimates.
THE AMENDMENT WAS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
THE MAIN MOTION, AS AMENDED, WAS . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
As part of the Authority's 1998 Capital Budget process, a list of proposed projects for the
Conservation Areas and the Kortright Centre for Conservation has been developed. As in
past years, these projects have been identified with a view to meeting the need for:
. improving visitor service levels;
. maintaining or improving visitor safety; and
. net revenue generation.
In a report to the Public Use Advisory Board which was received on November 7, 1997,
staff identified the need to develop a long term capital development program for both
E105 PUBLIC USE ADVISORY BOARD MEETING #5/97 January 9, 1998
infrastructure and attractions in the Conservation Areas. A subcommittee of the Advisory
Board is to begin work on this and other identified needs in the new year. In the interim,
the project list being provided in this report identifies immediate needs to be addressed in
1998.
RATIONALE
The Authority's Business Plan requires Conservation Area operations to be self funding by
the year 2000. Improvement in the product we offer to our visitors is an important
component in the overall approach to meeting this objective. Staff have identified priority
projects using the criteria noted above based on the anticipated funding level for 1998. In
particular, the capital projects included, directly address needs which have been identified
by our visitors such as better washrooms and more picnic tables. The list also includes
funds to initiate concept and management plan development for a number of locations.
January 9, 1998 PUBLIC USE ADVISORY BOARD MEETING #5/97 El06
1998 Conservation Areas Capital Projects
1. Conservation Areas Planning $40,000
2. Picnic tables - all locations 44,000
3. Washroom - Glen Haffy 30,000
4. Fire Hydrants and Water Lines- Indian Line 8,000
5. Additional parking - Bruce's Mill 5,000
6. Water system upgrades - Bruce's Mill 8,000
7. Hatchery development - Secord 25,000
8. Well and water line - Greenwood 15,000
9. Mechanical upgrades - Kortright 15,000
10. Syrup Evaporator - Kortright 1 0,000
11. Chalet exterior - Albion Hills 5,000
12. Equipment Storage Building - Bruce's Mill 10,000
13. Picnic Shelter - Albion Hills 1 5,000
14. Fencing - all locations 30,000
15. Swimming pool - Boyd 60,000
16. Recreation Building - Indian Line 1 5.000
$335,000
E107 PUBLIC USE ADVISORY BOARD MEETING #5/97 January 9, 1998
FINANCIAL DETAILS
The 1997 Capital Budget for Conservation Areas and the Kortright Centre for Conservation
was $335,000. The same amount is included in the Authority's 1998 preliminary
Estimates and the priority list reflects this. This budget would be funded 50% from
municipal levy and 50% from Authority reserves.
If the final budget amount is less than that included in the Preliminary Estimates, the
priority list will be adjusted accordingly.
For information contact:
Andy Wickens, extension 252
RES. #E54/97 - SECORD FOREST AND WILDLIFE AREA
Development of an Interim Management Plan for the Secord Forest
and Wildlife Area to accommodate and control public use and ensure
sound management of the property while longer term plans are being
developed.
Moved by: Gerri Lynn O'Connor
Seconded by: Deborah Sword
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to proceed with
the development of an Interim Management Plan for the Secord Forest and Wildlife Area;
AND FURTHER THAT staff bring this plan back to the Authority for approval and provide
opportunities for public information regarding the Interim Management Plan.. . . . CARRIED
BACKGROUND
In April 1997, the Authority, through Resolution #A62/97, approved the acquisition of the
Secord Property located in Uxbridge. Over the past Summer, staff initiated the process of
developing a long term plan for the property addressing both the environmental
management and the public use of the lands. The environmental management component
of the plan is proceeding, and will likely be completed in the Spring of 1998. Staff feel
however, that a longer time frame is required in order to adequately address long term
public uses for the Secord Area.
January 9, 1998 PUBLIC USE ADVISORY BOARD MEETING #5/97 El08
RATIONALE
The local community is aware that the Secord lands are now under public ownership and a
variety of activities, both desirable and undesirable, have begun to take place. In addition,
staff have been approached by several groups with suggestions for immediate uses of the
lands and the buildings located on the property. Consequently, staff feel it is important to
develop an Interim Management Plan for the Secord Forest and Wildlife Area. This will
allow the Authority to accommodate those public uses which are not of concern, while
determining which type of recreational activities need to be controlled. The plan will also
provide some guidelines for immediate maintenance and management of the property to
ensure that the resource is not allowed to deteriorate.
Issues which will be addressed in the plan will include: immediate uses for the four
residential buildings on the property and the barn; maintenance of the Secord Pond;
location of the Oak Ridges Trail; restriction of public access to sensitive parts of the
property; control of activities such as hunting, fishing, snowmobiling and use of off road
vehicles; and interim management of the Pet Cemetery located at the site.
ADDITIONAL WORK TO BE DONE
It is important that the Authority elicit the cooperation of the local community and
politicians in implementing the Interim Management Plan. Therefore public information and
consultation will form an important part of the plan development. The proposed Interim
Management Plan will be brought forward in the first part of 1998 for approval by the
Authority and will then be presented to the public and other interested groups.
FINANCIAL DETAILS
Funds to develop and implement the Interim Management Plan are included in the
Authority's 1 998 operating and Capital Budgets I
For information contact:
Andy Wickens, Ext. 252
El09 PUBLIC USE ADVISORY BOARD MEETING #5/97 January 9, 1998
RES. #E55/97 - ROUGE PARK TRAIL DEVELOPMENT AND MANAGEMENT
PLAN
For the Area South of Steeles Avenue, forwarded by the Rouge Park
Alliance. Endorsement of the Rouge Park Trail Development and
Management Plan for the area south of Steeles Avenue.
Moved by: Deborah Sword
Seconded by: Victoria Carley
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the staff report and the
presentation by The Toronto Parks and Culture staff on the Rouge Park Trail Development
and Management Plan for the area south of Steeles Avenue be received;
THAT The Toronto and Region Conservation Authority endorse the Rouge Park Trail
Development and Management Plan for the area south of Steeles Avenue as being
consistent with an integrated watershed management approach and the watershed public
use initiatives of The Toronto and Region Conservation Authority;
THAT Authority staff continue to be involved in the technical review and refinement of
detailed trail planning, design and development initiatives;
THA T the trail management program be modified to ensure that archeological site
assessment occurs prior to any trail upgrade work and new trail development;
AND FURTHER THAT the Rouge Park Alliance and the City of Toronto be so advised ....
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
At its meeting #9/97 the Rouge park Alliance adopted Resolutions #129/97 as amended
and #130/97:
"THA T the Rouge park Alliance approve the release of the Trail Development
and Management Plan to Alliance Partners and relevant agencies;
THA T the Rouge Park Alliance forward the Trail Development and
Management Plan to the appropriate partners and agencies for their
comments, endorsement or approval by January 31, 1998;
THA T the Ontario Reality Corporation, in conjunction with Alliance partners
responsible for the provision of trails and related facilities, assist in the
development of a schedule to secure land needed to achieve the plan on
lands that it administers in consultation with affected tenants and residents
and other agencies and landowners in the park;
January 9, 1998 PUBLIC USE ADVISORY BOARD MEETING #5/97 E110
THA T Alliance partners responsible for the provision of trails and related
facilities in the park south of Steeles A venue initiate implementation of the
Trail Development and Management Plan in conjunction with other park
programs and in consultation with relevant stakeholders, including park
residents and landowners;
AND FURTHER THA T the Trail Development and Management Plan be linked
to the Rouge Park Plan for the area north of Steeles A venue so that we do
not forget the importance of North/South linkages. "
The Rouge Park Trail Development and Management Plan (the trail plan) for the area south
of Steeles Avenue was initiated in the summer of 1996. The trail plan was prepared for
The Municipality of Metropolitan Toronto Parks and Culture by a consulting team led by
EDA Collaborative Incorporated. Throughout the course of the trail plan, the consultants
reported to the Rouge Park trails subcommittee, comprised of representatives from Rouge
Park Alliance partners including MTRCA, Save the Rouge Valley System Inc., and the City
of Scarborough. The other representatives that participated on the trails subcommittee
included Rouge Park staff, Ontario Hydro, the Hillside Community Association, and the
Ravine Property Owners Association. The planning process also involved consultation with
existing and potential trail user groups and the public. Consultation events included public
meetings, open houses, and user questionnaires.
The purpose of completing the Trail Development and Management Plan was to develop a
detailed trail plan for the park area south of Steeles Avenue based on the vision, park
concept and policies of the Rouge Park Management Plan (1994). Please refer to the
executive summary of the plan which is attached as Appendix 1 to this report.
Study Goals and Objectives
A series of goals and objectives were established to guide and ensure appropriate trail
development and public use management for the Park:
Goal 1 : To provide planned opportunities for access and circulation within the Rouge
Park that will protect and enhance the natural, scenic and cultural heritage.
Objectives:
1. To maintain and improve existing trail routes while protecting and
enhancing the Rouge park heritage resources;
2. To create new routes only where they serve to improve the circulation
system andlor protect and enhance the Rouge Park heritage
resources;
3. To provide planned connections with other regional trail systems
including the Lake Ontario Waterfront Trail and with the Rouge Park
area north of Steeles Avenue East such as the Oak Ridges Moraine
Trail;
E111 PUBLIC USE ADVISORY BOARD MEETING #5/97 January 9, 1998
4. To provide planned connections with local community trail systems.
Goal 2: To provide a practical means of management and control of human use of
the Rouge Park and thereby protect and enhance the natural, scenic and
cultural heritage.
Objectives:
1. To provide identifiable trail head entry points that connect, where
possible, with public transit and roads at specific planned locations;
2. To provide an appropriate level of amenity, services and education to
support the planned level of use;
3. To provide planned connections with other regional trail systems
including the Lake Ontario Waterfront Trail and with the Rouge Park
area north of Steeles Avenue such as the Oak Ridges Moraine Trail;
4. To provide planned connections with local community trail systems.
Goal 3: To provide trails and associated facilities to a range of user groups that are
compatible with the park vision, goal, objectives, principles and policies.
Objectives:
1. To control use of the park trail system through planning and
management of both users and the trail system;
2. To accommodate the participation of special needs park users where
appropriate;
3. To provide specially designed, andlor themed trails for specific user
groups in appropriate locations;
4. To minimize social impacts (eg. privacy, security etc.) on surrounding
neighbourhoods.
Goal 4: To provide opportunities for interpretation of the Rouge Park's natural, scenic
and cultural heritage as part of the overall educational and interpretive
strategy.
Objectives:
1. Trails and trail heads would provide a focus for interpretive
opportunities;
2. To accommodate guided interpretive events and self-guided routes;
January 9, 1998 PUBLIC USE ADVISORY BOARD MEETING #5/97 E112
3. To provide information such as signage and displays at strategic
points to explain features and park values;
4. To promote public participation in the interpretive and education
program;
5. To use the interpretive and education role of trails to promote
appreciation, protection and rehabilitation.
Study Description
Park zoning and policies from the Rouge park Management Plan (1994), particularly those
with respect to trails and access, were major reference points for the trail plan.
The proposed trail network for the park puts an emphasis on the Rouge as a trail
destination, where people access a well defined trail system from a limited number of trail
heads (access areas). The trail network also supports inter-regional trail activities with the
main north-south trail that will link the waterfront to the park north of Steeles and further
up to the Oak Ridges Moraine. The east-west inter-regional waterfront trail linkage at the
mouth of the Rouge River is also identified as an important node for trail access and
activities. At this location the City of Toronto is connected to the Town of Pickering and
Region of Durham.
Through detailed analysis and consultation the trail plan also developed trail corridors, trail
types, trail management techniques, and preliminary costing and phasing for the creation of
an overall trail network within the park south of Steeles.
RA TIONALE
Authority staff have participated on the Rouge Park trails sub-committee providing input
and direction into the formulation of the Rouge park Trail Development and Management
Plan.
The trail plan has incorporated the goals, objectives and policies of the approved Rouge
Park Management Plan (1994). The proposed plan guidelines are also consistent with the
Authority's approved Trail Planning and Design Guidelines Manual (1992).
In addition, the Authority has a management agreement in place with The Municipality of
Metropolitan Toronto that allows Metro Parks and Culture to construct trails on Authority
property, subject to our technical review and approval. This agreement will be revised in
January, such that the agreement will be between the Authority and the new City of
Toronto.
One aspect of the trail plan that should be modified is in the trail management program.
The program should identify that archeological assessment must occur prior to any
proposed new trail alignments, trail upgrades, and associated trail works. The assessment
should be conducted to the level indicated by individual agency land owners. In the case
where any agency land owner has no formal archeological assessment policy then the
assessment should be completed to the standard set by the Ministry of Culture Tourism
and Recreation.
E113 PUBLIC USE ADVISORY BOARD MEETING #5/97 January 9, 1998
Trails are one of the most important aspects of the Rouge Park, particularly for the park
area south of Steeles Avenue. Significant community appreciation and enjoyment of the
park and stewardship of its unique resources can be achieved through the proposed trail
plan.
DET AILS OF WORK TO BE DONE
This report and recommendations should be forwarded to the Rouge Park Alliance and the
City of Toronto. Authority staff will continue to sit on the Rouge Park trails subcommittee
and provide detailed trail planning, implementation and management recommendations.
Report prepared by:
Mike Bender, Ext. 287
For information contact:
Mike Bender, Ext. 287
PUBLIC USE ADVISORY BOARD MEETING #5/97 E114
January 9, 1998
'.
Attachment #1 - Rouge Park
ROUGE PARK TRAIL DEVELOPMENT AND MANAGE..\fE:'olT ?U.N
EXECUTIVE SUMMARY
Introduction
The Trail Development and Ylanagement Plan for the Rouge Park was undeI1aken from .\-lay 1996
to September 1997. This Executive Summary and RepoI1 documents the planning framework,
process, main influences and key recommendations of the plan.
Policy Fr':lmework
This trail development and management plan represents one or the key :mplementing inStruments
identified in the Rouge Park Ylanagement Plan (1994). The plan is prepared in a manner consiStent
with the policy guidelines outlined in :he .\-fanagement Plan and builds on these at .l more detailed
level.
Planning Process
The planning process followed a course which closely incorporated the jJian guidelines found in the
Management Plan and a clear pianning process which included:
1. Review and analysis of me Rouge Park's unique and rich natural and cultural hiStory, existing
trails and panerns of use;
2. A consultative process which involved public input and comments :rom the beginning of :he
process to assess community vaiues and preferences for future use and enjoyment or the park
trail system;
3. Development of a trail network, management program and implementation strategy.
Main Influences
The plan is based on three impoI1ant determinants. The firSt is the protection and enhancement of
the natural and cultural resources of the park. The proposed trails network recognizes and respects
the park management policies identified in the Rouge Park ~anagement Plan (1994). ImpoI1ant
natural and cultural resource opportunities and constraints were identified.
The second determinant is the understanding and recognition of community values and perceptions
about future use in the park. Two techniques were used to access these values _ a queStionnaire was
administered in the park during the summer of 1996 and a series of three public meetings were held
to present options and preliminary plans for review and comment. Community input brought forward
a c1e:u- message: the park should remain as a natural area. as it is. This key value, however, must be
balanced against the growing user needs of hikers, walkers, cyclists and horseback riders all seeking
a park trail recreational experience.
EDA Col/aboraaw Inc i
- r
.
I
E115 PUBLIC USE ADVISORY BOARD MEETING #5/97 January 9, 1998
Attachment #2 - Rouge Park --
ROl:CE ?~K 71l.AI1. ;)EVao~~"T "'''D MA.'1ACE~.(E:-:T PL~"
The third determinant is a workable management framework and implementation strategy which can
be canied out by the members of the Rouge Park Alliance. Key members of the Alliance will assume
responsibility for various aspects of the unplementation of the plan. The municipal parks agencies
will be responsible for trail development and management in the park; the municipal road agency will
be responsible for the on-road sections through the park area south of Steeles Avenue. Coordination
of these two major "layers~ of the trail system in the park area south of Steeles will be critical for
achieving the overall netWork. but it is certainly a realistic e.'q)eaation.
Plan Description
The trails plan is a semi-segregated system composed of three trail types: hiking and wallang;
bicycJeJbikin~walking; and equestrian. A series of major and secondary trail heads provide clear
access to the park at designated lOC:ltions. Major trail heads '.viil provide off-road parking,
information signage, toilets and emergency phones. while secondary trail heads offer only parking and
signage. The accompanying trail network plan illUStr:ltes the syste::1.
The ?lan locates hiking md waiking :r:Uis '.vith limited. occJSlOnal ::orseback :iding :n the ~ature
Reserve zone of the park-lands predorT".iI".amly :n me sensitive valley system of the park. These :r.uis
offer a very namral trail exper;ence ..vith mm:mai COnsuucllon requtre:nents and services The :re:l.d
swface is natural earth except :n are:l.S vt poor drainage or severe slopes '.vhlch require ~rther
upgrades.
BicycJeiwalking trails are both off-roadion-trail md on-road. These traiis provide J somewhat wider
tread surface than the hiking trail for ~oth oicycles and walkers through the park in the area north of
Fmch Avecue. These trails also utilize md interconnect with some of me existing scenic rural roads
through the northern pan of the park. OE'-roadlon-trail sections provide a more natural e.xpenence
along UII-opened road rights-of-way, hydro comdors and other less sensitive park are:l.S.
Equestrian trails for more intensive riding are loc:l.ted in a large area north of Finch Avenue. east ot
Reesor Road and generally west ot the Little Rouge River valley This area would be able to
accommodate future trail riding operations should this become 1 need.
Many of the trails in the park are rugged and in keeping with the natural wilderness theme of the
Rouge Park. However, some users may not 'Msh to traverse these more difficult portions of the
system. Trails for those with special needs can be accommodated at most trail heads where shorter.
less rugged sections are located.
User conflicts are inevitable with any trail system. The proposed plan, consistent with the Rouge
Park Management Plan, restric:s trail use :n the Nature Reserve Zone to hikers and walkers and
occasional horseback riders only. Intensive, commercial horseback riding and mountain bike riding
are not permitted in this zone. Trails brochures and maps should identify which trail heads permit
access for cyclists and horses.
Existing trails through sensitive are:u; or segments which do not complement the proposed system
will be closed. These trails ..viJl be rehabiiiuued to a natural condition. Signage will be used carefully
to assist in user management.
EDA CciW.cratiw lnc II
January 9, 1998 PUBLIC USE ADVISORY BOARD MEETING #5/97 E116
Attachment #3 - Rouge Park
ROUGE P.Ul; TRAIl. DEVEl.OPMEYr AND MANAGE.\lENT PJ.-.\.'i
Implementation Strategy
The proposed plan will be implemented over a period of time. The implementation strategy.
recommends that the trail system be implemented in segments, building on the existing trail system.
The trail system will expand as new trail heads and trail segments are added. Coordination with the
appropriate transportation authorities for the on-road segments as well as road crossings is an
imPOrtant pan of the plan.
High priority areas are located where existing use is heaviest and where major improvements such
as erosion repairs to the trail and landscape rehabilitanon are required as soon as possible. Heaviest
use is now cemrcd on the trails between the Glen Rouge Park and Finch Avenue. Major trail heads
with off-road parking, stream bank ?rotecnon and trail closures are urgently required in this area.
Work in this area can generally be accomplished without additional land acquisition or lease
negotiation. North of Finch Avenue, additional lands are required through lease :tegotiation and
acquisition. This process will require some time to implement due to existing ownership and lease
terms with Ontario Realty Corpor:1Oon and Ontario Hydro.
Monitoring and Review
This plan provides an initial development and management j:lian for the Rouge Park. It is essential
that, as the plan is implemented and uses change. the entire plan should be monitored and reviewed
on a five year basis. Such reviews should evaluate how !he pian is being implemented; how user
panerns are changing; how the environment is responding to uses: JIld . what types of changes to the
plan and mitigation measures should be adopted.
..
EDA Col/QDoranw lnc IIi
El17 PUBLIC USE ADVISORY BOARD MEETING #5/97 January 9, 1998
Attachment #4 - Rouge Park
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January 9, 1998 PUBLIC USE ADVISORY BOARD MEETING #5/97 Ell8
RES. #E56/97 - TOMMY THOMPSON PARK
1997-1998 Annual Operating Program. As part of the ongoing
Management Program at Tommy Thompson Park, staff has outlined
the proposed 1998 Annual Operating Program for the Park including
the annual lease with the Aquatic Park Sailing Club.
Moved by: Victoria Carley
Seconded by: Deborah Sword
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the 1998 Annual Operating
Program for Tommy Thompson Park be received;
THA T staff be directed to execute the 1998 licence agreement with the Aquatic Park
Sailing Club;
THAT staff be directed to negotiate a formal agreement with the Toronto Harbour
Commissioners regarding access and other such items deemed necessary for the 1998
program;
AND FURTHER THAT staff be authorized to take whatever action is required in connection
with the Annual Operating Program including the execution of any documents and
agreements.
AMENDMENT
RES. #E57/97
Moved by: Victoria Carley
Seconded by: Deborah Sword
THA T staff determine, in consultation with the Aquatic Park Sailing Club, a method of
consequences to all breaches and violations of the lease agreement and park rules, such as
vehicle use, parking and pets.
THE AMENDMENT WAS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
THE MAIN MOTION, AS AMENDED, WAS . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
The following briefly outlines the regular activities and special events that have occurred
during the 1997 season.
E119 PUBLIC USE ADVISORY BOARD MEETING #5/97 January 9, 1998
The park was open to the public Saturdays, Sundays and Statutory Holidays commencing
January 4th, 1997. The public hours were as follows: 9:00 a.m. to 4:30 p.m. January 4
to April 6, 9:00 a.m. to 6:00 p.m. April 12 to October 26, and 9:00 a.m. to 4:30 p.m.
November 1 to December 21. Actual attendance was not recorded in 1997, however, the
attendance is thought to be comparable or slightly higher than 1996 figures (approximately
55,000). As in previous years the higher attendance at the park is being primarily
attributed to the good weekend weather that we have experienced throughout the summer
and fall of 1997.
Public transportation was provided by means of a single shuttle van operating during public
hours from May 3rd until October 13th. The Aquatic Park Sailing Club helped defray the
cost of the service by providing a $2,000 contribution toward its operation.
A nature interpretation program was continued in 1997 and operated from June 4th to
September 5th. Due to budget considerations this year's program was reduced to a single
guided walk on Holidays focusing on different aspects of the park's natural history, and the
operation of the "spit cart" on Sunday afternoons. In addition to the regularly scheduled
program, staff offered a special MTRCA birding day walk, a public aquatic planting event,
and an evening coyote howl that proved to be very popular.
Wildlife Management Activities undertaken in 1997 included a reduced ring-billed gull
control program, continuation of the tern nesting raft project with the Canadian Wildlife
Service, and control of nesting Canada geese.
In the interest of safety, security and access, a staff member has been on duty at all times
during public hours. It is expected that this practice will continue for 1998.
Special Activities
In addition to the regular park programs, other special events and activities have taken
place at Tommy Thompson Park during the 1997 season. The following is an outline of
these various events:
- Lake Ontario Mid-Winter Waterfowl Inventory (January 12)
- Tommy Thompson Park Conservation Seminar (April 9)
- Wildlife Week Interpretive Trailer Display (April 5,6,12,13)
- Aquatic Park Sailing Club Spit Clean-up day (May 10)
- MTRCA Birding Day (May 10)
- Public Aquatic Plant "Planting Day' (June 22)
- University of Toronto Field Course (July 8,10,15,17)
- Viacomm International Habitat Planting Event (September 11)
- Evening Public Coyote Howl (October 4)
- Annual Christmas Bird Count (December 28)
Staff is of the opinion that the 1997 program was successful in providing year round
access to the park while maintaining a sufficient level of service for park visitors. In this
respect, staff have prepared the 1998 Annual Operating Program on a similar basis as
follows:
January 9, 1998 PUBLIC USE ADVISORY BOARD MEETING #5/97 El20
1998 Annual Operating Proaram
In order to reflect significant changes to the Authority's funding arrangements in 1996, a
number of modifications were made to the Tommy Thompson Park operating program in
order to reflect a 52% budget reduction. Where possible the 1998 Operating Program will
endeavour to maintain the basic components of previous year's programs. These basic
components include:
. Public access year round on weekends and statutory holidays.
. Public transportation in the form of a single park shuttle van operating from
May to Thanksgiving.
. Gull Control program.
. Summer nature program on Sundays only with coordinated volunteer walks.
. A licence agreement with the Aquatic Park Sailing Club for sailing activities.
The details of the 1998 Tommy Thompson Park operating program are as follows:
Public Access: The park will be open year round on weekends and holidays (excluding
Christmas Day, Boxing Day, and New Years Day) as follows:
April - October 9:00 a.m. to 6:00 p.m.
November to March 9:00 a.m. to 4:30 p.m.
In the interest of public safety and security, staff will be on site at all times during public
hours. During the spring, summer and early fall seasons, the gate staff will assume
responsibility for the operation of the shuttle van service while continuing to maintain
control of access, and act as an emergency contact on site.
Public TransDortation: will be provided by means of a single van operating from April 10th
through October 12th, 1998. As in previous years, the service will operate on a half hour
schedule between the main gates and the pedestrian bridge within the Park. Due to
reduced staffing, the service will not connect with the TTC Jones Bus at Commissioners
and Leslie Streets. This reduced route will not impact ridership since the use of this transit
connection in the past has been minimal.
The use of a single staff person at Tommy Thompson Park to maintain gate access during
the winter and operate the shuttle van service from May to October provides a cost
savings in the order of $6000.
A voluntary contribution of $2000 by the Aquatic Park Sailing Club towards this service
further reduces the cost of operation to a total of approximately $4000 in 1998.
E121 PUBLIC USE ADVISORY BOARD MEETING #5/97 January 9, 1998
Nature Interoretation: will be offered to the public at a reduced level from June 6 though
September 7, 1998. This year's program is proposed to include theme walks presented by
a park naturalist on Statutory Holidays and the operation of the "Spit Cart" at the park on
Sunday afternoons. In addition staff will coordinate and publish a list of walks to be
hosted by other naturalist groups and organizations at Tommy Thompson Park in 1998.
As in previous years, the objective will be to provide information to the public about the
park's natural features as well as the history, planning and construction of the site. The
operation of this program by MTRCA staff has allowed the integration of other information
related to watershed management, and highlight other Authority projects on the waterfront
and in the river valleys.
Wildlife and Resource Management Activities: will include a ring-billed gull control
program, common tern habitat management and Canada goose management.
The gull control program will be undertaken from March 30 through July 10, 1998 and will
encompass the same areas controlled in previous years. Control techniques will include
staff patrol, owl effigies, pyrotechnical devices, scarecrows and supplemental egg
collection, with control activities being undertaken on weekdays throughout the duration of
the program.
The common tern management program for 1998 will be similar to that of 1997 and will
include the delineation and monitoring of nesting areas, signage and patrol, maintenance
and monitoring of artificial nesting rafts in cooperation with the Canadian Wildlife Service,
and monitoring overall tern nesting success.
Management of Canada geese will be expanded in 1998 and will include the use of barriers
at habitat projects, scare tactics including the use of pyrotechnical devises, and the
application of a mineral oil to eggs in active Canada Goose nests under permit from the
Canadian Wildlife Service.
Staff are exploring the opportunity to expand Canada Goose management activities in the
form of egg oiling within other parklands within the City of Toronto under a cost sharing
arrangement with City of Toronto Parks and Culture. Staff will be undertaking further
discussions with City staff in order to finalize the details and logistics of this program.
1998 Aquatic Park Sailing Club License Agreement:
At the Water and Related Land Management Advisory Board Meeting #1/96, the Aquatic
Park Sailing Club (APSC) made a deputation concerning a 25 % rental rate increase being
considered by the Authority. The Authority was basing their consideration on a similar rate
increase imposed by the Municipality of Metropolitan Toronto on boat clubs within their
jurisdiction. At this meeting, the APSC also expressed their concern regarding other
implications to the Club's lease resulting from severe budget cutbacks experienced by the
Authority in 1996. The Board, in referring this issue to staff, adopted Resolution
Res.#W2/96
January 9, 1998 PUBLIC USE ADVISORY BOARD MEETING #5/97 El22
'7HA T staff be directed to negotiate with the Aquatic Park
Sailing Club regarding a proposed rent increase for leased
Authority Lands at Tommy Thompson Park;
AND FURTHER THA T a complete staff report be brought to the
Water and Related Land Management Board at a later date."
The 1996 rental rate for the leased lands at Tommy Thompson Park was negotiated and
developed as follows:
The Authority agreed to adjust the 1995 APSC Lease to reflect 10% of the Metro formula
for boat facility rental rates. The Authority adopted this 10% figure in the early 1980's to
reflect the special access and servicing limitations placed on the club by the Park planning
and construction process. Based on this modified formula the 1995 Rental Rate for the
Club was $5,635 (32.8 acres times $1,787.07 divided by 10%).
An annual rent increase of 5 % was applied to the adjusted rate for 1996. This rent
increase was consistent with previous increases imposed by the MTRCA and the
Municipality of Metropolitan Toronto. This increase resulted in a total rent of $5,916.75
for 1996.
In 1 997, the Aquatic Park Sailing Club requested that their license agreement be extended
for a three year term with a set fee schedule for this time period. The rationale for this
proposed change was that; the TTP Master Plan has been approved and includes the APSC
in its present form; the APSC would like a longer term commitment from the MTRCA as a
result; and, a 3 or 5 year lease will allow the club the ability to forecast their budget and
fee schedule more effectively. Further, the club was willing to commit to an annual
contribution to the Van Shuttle Service for the lease period.
Staff are of the opinion that a three year license agreement would be appropriate, subject
to the passing of Bill 119, the Red Tape Reduction Act (MNR) which will allow the
Authority to enter into lease agreements for up to 5 years.
The following is the proposed fee schedule:
1998 $6,288.39 (3% increase)
1999 $6,550.40 (4% increase)
2000 $6,895.16 (5% increase)
The conditions of the license will be the same as used in previous years, however the term
of the lease and the fee schedule will be set for a three year period (1998-2000). Vehicle
parking on-site and access during public hours will be limited to three (3) weekends in the
spring and three (3) weekends in the fall for necessary preparatory work. During public
hours outside the above, the Aquatic Park Sailing Club members must park their vehicles at
the Leslie Street parking area. During non-public hours (i.e. Monday to Friday), vehicular
access to leased land will be granted to members of the Club upon proof of membership
and key privileges.
In addition to the annual lease payments, the APSC has offered to provide the Authority
with an annual $2,000 contribution to help offset the cost of the shuttle van service.
E123 PUBLIC USE ADVISORY BOARD MEETING #5/97 January 9, 1998
RA TIONALE
The purpose of the Annual Operating Program at Tommy Thompson Park is to maintain the
existing level of public use in accordance with the delegated responsibilities given by the
Province. The proposed 1998 Annual Operating Program is in keeping with the agreement
with the City of Toronto for the Authority to operate the site without establishing any long-
term operating procedures.
The provision of a van shuttle service will facilitate access for members of the Aquatic Park
Sailing Club during the periods when vehicular access is restricted. In addition, this service
has enhanced the use of the site for other individuals and groups who could not otherwise
enjoy the site because of the distances within the site.
The use of an Authority operated transportation service augments the Authority's presence
on-site and increases the level of public safety at the park. The reduction in staffing during
the spring, summer and early fall seasons allows the Authority to maintain the existing park
operating season, continue the operation the shuttle van service and meet budget reduction
targets for Tommy Thompson Park in 1998.
FINANCIAL DETAILS
Costs associated with the 1998 Operating Program have been estimated at $75,000. The
following is a breakdown of the 1998 operating budget:
Administration $30,000.00
Gate Operations $15,000.00
Gull Control Program $19,000.00
Van Service $4,000.00
Nature Program $3,000.00
Equipment Rentals $10,000.00
Miscellaneous (materials/supplies/licenses/insurance etc.) $2,500.00
Revenue (APSC Lease and Van Contribution) ($8.288.39\
TOTAL $75.211.61
For information contact:
Scott Jarvie, Ext. 312
January 9, 1998 PUBLIC USE ADVISORY BOARD MEETING #5/97 El24
RES. #E58/97 - TOMMY THOMPSON PARK
Howling with Coyotes Evening Program
To report on the first evening program offered at Tommy Thompson
Park "Howling With Coyotes" and to explore similar evening
programing for Tommy Thompson Park.
Moved by: Deborah Sword
Seconded by: Victoria Carley
THE BOARD RECOMMENDS TO THE AUTHORITY that the report on the Tommy Thompson
Park Evening Coyote Howl be received;
AND FURTHER THAT staff be directed to explore similar evening programming for Tommy
Thompson Park with an appropriate fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
BACKGROUND
On Saturday October 4, 1997, staff held the first evening interpretive program at Tommy
Thompson Park (TTP), "Howling With Coyotes." The purpose of this evening was to:
. Provide information to the public on the biology and history of coyotes in
Toronto.
. To test the feasibility of evening programing at TTP.
. Highlight the enhancement and restoration activities at TTP.
Admission was offered free of charge as the evening was sponsored by Great Lakes 2000
Cleanup Fund, Metro RAP, Bruce Public School and the MTRCA as a community outreach
program.
The Participants met at the Bruce Public School (Queen & Larchmount) where the evening
began with a slide show on coyotes. After the slide show, the Participants boarded two
school busses to TTP. The buses stopped at three locations within the Park and Port Lands
where the guides howled for coyotes. After completing the howling, the Participants
boarded the buses and returned to the Bruce School. The Bruce Public School was the site
chosen because of its proximity to TTP and their students interest in the Park.
The evening program was widely advertised. The media release was sent to a total of 145
contacts in the Greater Toronto Area. An ad was placed in the Bluff Monitor newspaper
and the Toronto Sun listed the event in the Highlights of the Week section. The Coyote
Howl was also advertised at the Park, on the TTP Hotline, and flyers were mailed to the
TTP mailing list. Many others heard of the evening program through the Toronto Field
Naturalists, flyers posted in Mountain Equipment Co-Op and by word of mouth.
E125 PUBLIC USE ADVISORY BOARD MEETING #5/97 January 9, 1998
As space for the event was limited, Participants were required to make reservations.
Reservations for the evening were co-coordinated by the Customer Service Department.
Outcome
A total of 117 people attended the evening program. Participants of the evening program
were provided with evaluation forms of the evening. Twenty-five of the evaluation forms
were returned to staff. Even though no coyotes were heard, the overall response to event
was very positive with 10 (40%) forms indicating that the evening was "very informative"
and 15 (60%) forms indicating the evening was "informative". All respondents indicated
that they would be interested in similar programing in the future. When asked if they would
be willing to pay for such programming, most were willing to pay for this service and some
suggested a price of $5.00 would be appropriate.
Both the Toronto Star and City Pulse News sent reporters to cover the event. City Pulse
aired the story on the 11 o'clock evening news on October 4th.
DETAILS OF WORK TO BE DONE
Staff will explore opportunities for similar programing in 1998. Ideas that staff are currently
looking at include an owl prowl, and a bat night. An appropriate fee for future programs
must also be determined as future events will not be offered for free.
FINANCIAL DETAILS
The evening program was offered free of charge to participants as a community outreach
project. The cost to run this program was as follows:
Staff Time $231.00
Materials $ 30.00
Rental of Bruce School $ 65.00
School Bus Rental $310.30
Bluff Monitor Advertisement $231.12
Total $867.42
Calculating the per person cost for this past event the admission price would have to be
$7.50 to recover all costs.
For more information contact:
Scott Jarvie, Ext. 312
January 9, 1998 PUBLIC USE ADVISORY BOARD MEETING #5/97 El26
NEW BUSINESS
RES. #E59/97 - BLACK CREEK PIONEER VILLAGE
Program Evaluation and Strategic Planning Process
To enable Black Creek Pioneer Village to meet its objectives of the 3-
year Business Plan.
Moved by: Victoria Carley
Seconded by: Deborah Sword
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the report dated January 5, 1998,
on Black Creek Pioneer Village Program Evaluation and Strategic Planning Process be
received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . " CARRIED
BACKGROUND
In August and September of 1996, The Authority considered recommendations of the Black
Creek Pioneer Village Sub-Committee. The Sub-Committee, consisting of Members, staff
and a Foundation representative, had met to consider revenue raising potential, operational
expenses, Village operations and a governance model that recognizes the need for timely
and accountable decisions.
The Authority approved the following:
THA T the mandate for Black Creek Pioneer Village continue to be the provision of
quality public programming and the effective management of the public's
investment in its heritage;
THA T there be no change to the organizational or reporting relationship between the
Authority and Black Creek Pioneer Village;
THA T the Authority continue to support the basic land, facilities, and collections
costs of Black Creek Pioneer Village, as determined annually through the budget
process;
AND FURTHER THA T Black Creek Pioneer Village develop multi-year business plans,
in conjunction with other Authority businesses plans, to ensure that the balance of
Village operating costs are raised from non-tax sources.
Staff has implemented the recommendations through the Authority's approved three year
business plan.
In September, 1997, year end budget forecasts identified significant revenue shortfalls at
Black Creek Pioneer Village (BCPV). The revenue shortfall results from a number of factors
including the trend over recent years of declining public attendance, although in 1997 we
did see a modest improvement in total attendance over 1996. The revenue shortfall raises
concerns regarding the Village's ability to meet The Toronto and Region Conservation
Authority (TRCA) three year Business Plan goal of self sufficiency.
E127 PUBLIC USE ADVISORY BOARD MEETING #5/97 January 9, 1998
A senior management evaluative and strategic planning group was established to develop a
process and a plan for resolving BCPV's revenue challenges.
The following issues and challenges have been identified:
. Revenue targets for 1997 will be off by about $300,000 ;
. The decline in attendance since the 1980's continues to be a significant contributor
to the revenue shortfall.
. Fundraising efforts have failed to produce projected results:
1 ) The 1996/97 Arts and Communications consultant's efforts to solicit 100
companies for sponsorships produced minimal results;
2) The Capital Campaign for $1.2 million launched 2-3 years ago has produced
poor results and only 17% of the goal; and,
3) Program themes, events and small scale productive enterprises have failed to
attract significant additional revenue or attendance.
. The retail, food service and program components may not be operating with
synchronized business strategies;
. The Village facility is in considerable disrepair and in need of significant capital
restoration to reopen closed buildings and prevent the future closure of others;
. The overall program and Village presentation has not been redesigned in many
years;
. The strict 1860 museum format presents many obstacles for program, sponsorship,
customer service and entertainment attraction enhancements;
. "Museums" in the marketplace are not generally self sufficient operations.
OBJECTIVES OF THE STRATEGIC PROCESS
In order to meet the objectives of the TRCA three year business plan, Black Creek Pioneer
Village must reinvent itself strategically to deliver more profitable services.
As part of the approved Business Plan, TRCA will continue to commit some $875,000 in
annual tax supported funding to support the curatorial and asset management aspects of
the Village. However, the "public attraction" and "program functions" at the Village must
be self-supporting and therefore, driven by fee paying customers.
The Village therefore must develop a more strategic, customer driven, market driven,
business orientation and definition of its operation. To venture into this very different
marketplace, we are initiating the following process to be lead by a Senior Management
Committee and to include members of the Public Use Advisory Board.
January 9, 1998 PUBLIC USE ADVISORY BOARD MEETING #5/97 E128
THE STRATEGIC PLANNING PROCESS
December/January
. Customer Research
. MarketlConsumer Research
. Internal staff program evaluation
Januarv/Februarv
. Evaluation of Research
. Evaluation of Marketing Strategies
. Evaluation of Programs (vis a vis Consumer Research)
. Evaluation of Product-Relevancy (vis a vis Market and
Consumer Trends)
. Evaluation of RetaillFood Service Function
. Evaluation of Education Function (Business Case for
Board of Education agreements)
. Evaluation of Cross Promotional/Sponsorship
Fundraising Opportunities
Februarv /March
. Strategic Recommendations for 1998 and for 1999
. Strategic Implementations
Conclusion
At the January 9th meeting, staff will review with the Public Use Advisory Board members
in more detail the approach being taken and the opportunities for the members to
participate in the strategic process
For information contact:
Tim Feher. ext. 210, Jim Dillane, ext. 220
E129 PUBLIC USE ADVISORY BOARD MEETING #5/97 January 9, 1998
MOTIONS OF APPRECIATION
RES. #E60/97
Moved by: Gerri Lynn O'Connor
Seconded by: Donna Patterson
THA T the Members of the Public Use Advisory Board send their appreciation to Richard
Whitehead for his leadership as Chair, and his service and dedication as an Authority
member; and wish him the best of luck in all his future endeavours.
AND FURTHER THAT non-returning Members Victoria Carley and Deborah Sword be
thanked for their dedication as Authority Members and active members of the Public Use
Advisory Board and the best of luck in all their future endeavours. . . . . . . . . .. CARRIED
TERMINA TION
ON MOTION, the meeting terminated at 12:20p.m., Friday, January 9, 1998.
Richard Whitehead Craig Mather
Chair Secretary- Treasurer
pI.