HomeMy WebLinkAboutFinance and Business Development Advisory Board 1998
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~~ THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETII~G OF THE FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98
March 6, 1998 Page C 1
The Finance and Business Development Advisory Board Meeting #1/98, was held in the
South Theatre, Black Creek Pioneer Village, on Friday, March 6, 1998. The Chair, Ron
Moeser, called the meeting to order at 9:05 a.m.
PRESE:NT
Margaret Black . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Raymond Cho ................................................ Member
Christine Cooper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chair
Bill FisGh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Ron Moeser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair
Richard O'Brien ......................................... Chair, Authority
REGRI:TS
Randy Barber . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Milton Berger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Bill Saundercook - . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
RES. ~!C1/98 - MINUTES
Moved by: Richard O'Brien
Seconded by: Margaret Black
THA T the minutes of Meetin9 #6/97, held November 14, 1997, be approved . .. CARRIED
0
C2 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6, 1998
SECTION I - FOR AUTHORITY CONSIDERATION
RES. #C2/98 - 1998 BUDGET
Operating and Capital
This report recommends the 1998 Budget, Operating and Capital, within
the context of the three year business plan starting in 1998.
Moved by: Raymond Cho
Seconded by: Bill Fisch
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the 1998 Operating and Capital
Budget, and all projects therein, be adopted;
AND WHEREAS the Conservation Authorities Act provides that an Authority shall have the
power to determine the portion of total benefit afforded to all participating municipalities
that is afforded to each of them in establishing the annual levy, The Toronto and Region
Conservation Authority resolves as follows, subject to such regulations under the Act as
may be approved by the Lieutenant- Govemor-in-Council:
(i) That all member municipalities be designated as benefiting for all projects
inc!uded in the 1998 Operating Budget;
(ii) That the Authority's share of the cost of the programs included in the 1998
Operating Budget shall be raised from all member municipalities as part of the
General Levy;
(iii) That the 1998 General Levy be apportioned to the participating municipalities
in the proportion that the equalized assessment of the whole is under the
jurisdiction of the Authority, unless otherwise provided in the levy or a project
and as adjusted to meet the individual funding requirements of the
participating municipalities;
(iv) That the 1998 General Levy for the operation, maintenance and development
of the Conservation Areas, Black Creek Pioneer Village and the Kortright
Centre for Conservation be in accordance with the funding formula adopted
by the Authority at its meeting #8/88 held on December 2, 1988, continued
at the 1993 apportionments and excluding asset management and other costs
as set out in the Business Plan.
(v) That the appropriate Authority officials be directed to advise the participating
municipalities pursuant to the Conservation Authorities Act and the
regulations made thereunder, and to levy the said municipalities the amount
of the General Levy set forth in the 1998 Operating Budget;
March Ei, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C3
(vi) That the appropriate Authority officials be directed to advise the participating
municipalities pursuant to the Conservation Authorities Act and the
regulations made thereunder and to levy the said municipalities the amount of
the Capital Levy set forth in the 1998 Capital Budget and in the approved
projects of the Authority;
THAT staff be authorized to amend the 1998 Operating and Capital Budget to reflect 1998
provin1cial grant allocations in order to determine the amount of matching levy govemed by
regulation;
AND FURTHER THAT except where statutory or regulatory requirements provide otherwise,
staff be authorized to enter into agreements with private sector or govemment agencies for
the undertaking of projects which are of benefit to the Authority and funded by a sponsor.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
BACK(jROUND
Member Municipalities
Staff has met with representatives of the Regions of Peel, York and Durham and the City of
Toronto to present and discuss the Authority's three year business plan and 1998 municipal
levy requirements. As of March 6th, none of the member municipalities has formally
approved their 1998 Budgets. Formal meetings with the member municipalities are or will
be schl~duled over the next month.
The 19'98 Budget is scheduled to be considered by the Authority at its meeting on April
24th. This will provide time for staff to complete preparation of the narrative portions of
the budget and to complete the cycle of municipal meetings.
Provinc:ial Legislation
By regulation, the TRCA must provide 30 days written notice to its member muncipalities of
the date of the meeting at which the Authority will approve the municipal levy. This notice
will be sent out prior to March 24th. Voting at the April 24th Authority meeting on the non-
matching municipal levy will follow the weighted voting procedure prescribed by regulation.
For infClrmation contact:
J. Dillane, ext 220
C4 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6, 1998
Attachment 1
TORONTO AND REGION CONSERVA nON AUTHORITY AUTHORITY
1998 BUDGET IN
BUSINESS PLAN FORMAT
OPERATING AND CAPITAL
As submitted to the Finance & Business Development
Advisory Board. Meeting #1/98, March 6, 1998.
March €i. 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 CS
Attachment #2
"aO.1
TORONTO AND REQlON CONSERVA nON AUTHORITY
188/1 BUDGET IN BUSINESS Pu.N FORJIA T
O~ER_nNO 1997 Buclgel 1998 BUdgot 1997 Actual to Decomber 31
BUSINESS COMPONENTS -- - - -,,- Orou I'ragrorii OrIMI, Nor: LoV)!! 91197 -- - - -,-
.. ACTIVITIES I... - - - ..... bpan_. R__ SO&.rC.. tir.", He' Ch.nae R_ ....... ,,,.,..
, . , . S S S . . . , . .
WA TERSHl;JUfEALD1
WATERSHEO PLANNlHll
1) Watershed Strategll'S 874,4CIO ... OlIO .., 400 812.900 195,000 887,900 128.500 ... G3I ,. ... :zu ... ~"0
2) Resource Morutonn'l ... 300 OIl OlIO '''500 ...- 610.400 50,000 50,000 510,400 (170,400 .., :zoo 1$240 "OiS ~112'
3) EduC2Itlon
1I) Conservat,on Field Centres 1 n.1OO 1>.. 200 4SO,:500 (10100 1,872.100 U85,600 527,700 (41.200 (31,100 ,aue. 17.74' "416 70,W
bl Kortnght Centre 1 '34 200 '111.200 'III OlIO U2 OlIO 1,177,500 716,300 75.500 385,700 53,700 1205N5 iWlI2' .5.74 457141
4) FIoo<I WamUlO 218 400 271400 222.600 222,600 (65,800 "3113 '" OJ>
41132800 :2 092 .00 , 030 OlIO 1110500 4,745,500 2,151,900 848,200 1,745,400 (55,100 .. 105 803 25'0'7' ""324 , 801103
LAND USE PLANNIN(j~
5) AcMSOry I Tecnnll21 :Iearance 642100 , SO OlIO m... 725,200 300.000 426,200 (51,500 145,143 "... OIl' ')0138
b) PermltllngJCompllance monitOring ,.. 600 'OIl OlIO ... 600 714,800 200,000 514,800 5,200 13115' 2ie III '" ...
t 352400 ,.. OlIO .., 400 l~~;OOO ~____ ____ 941,~00 46,400 1212U. 2124Y .., 8i!.~
REliEltiII/lIlQIj
6) Project 0e5lgn & lmp.ementauon 1110100 408 400 210 BOO 310700 1,242,500 432,500 400,500 409,500 98,800 , 113 .,. ''''231 10171~ 434 210
1110100 ... 400 '00 BOO 310700 1,242,500 432,500 400,600 409,500 98,800 I 113 .,. 112231 1017105 ""00
MANAGEMENT OF PUI:lLIC ASSETS
Land Management
8) Propeny SeI"YlCe5 1 2n soo 1 2n soo 884,500 884,500 (393,100 1 211105 ,.""
91 CA Land Mana"ement 601700 601700 586,800 585,800 (14,900 lI:l2ll2O ,., ,... 1Ili13211
10) Waler Managemenl Slructures 125800 ""00 125,000 125,000 (9OOl 117ue 1171411li
111 BCPV Inlra6lrUClure a75 000 a 75 000 875.000 7,500 867,500 (7,500 .., 523 II' 24133 ... .21
121 BUSiness Development 710300 1 181 SOO 14"200 756,700 1,158,000 _(391,300 87,900 7.. ... 11MUO ,., 141'1~
. 3 510 500 l1al500 2401 000 j 3,238,000 1,165,500 2,072,500 328,500 3137251 1118711 "04' 243. a17
WA~EQ..E.~PERIENCE
13) Recll~allon Programs 2.... 200 2213 eoo . 410 400 2,785,700 2,458,500 327,100 (143,300 , '" ,.. 2 251 423 5410 '"UII,
141BCPV Programs. 3 0re3 500 2'15!.OO ,.. OlIO '112600 3,135,800 2,535,300 203,000 295,500 133,900 31"2U 234111li81 211161 me45
b) Merkellng & DevelOPfnenl 252,100 (252,100 (252,100
57&7700 4.a1OO ,.. OlIO n,... 5,921,500 5,347,000 203,000 371,500 (261,500 5 t2a'7I . ... ,., 217310 102200II
Verude & EQUipment Res!l"Ye (Net) .. lOll . .. lOll . 0 0 118431 . una 23310
151 CORPORA~HillIJJ;n
al Management Se'VIces 4Il'OO 4Il'OO 513,900 513,900 31,200 ... .., mB31 113205
bl Corporate Secre anat 118 100 1ea 100 177,900 177,900 (10,200 '.124 1M 8Z4
cl Development Otice no 500 2111li1OO ..600 242,000 242,000 (18,500 '" .... 111441 .
dl Communlcallons 24' 500 24' 500 352,300 352,300 4,800 1244~ 2152 ".. 120,"0
e) Human Resources. J Safely 241 200 30 OlIO 217200 235,700 11,000 224,700 7,500 22t ... .. 27071 ,.. ...
l') OtflCe Sel"Vlces ""00 525 400 535,800 536,800 11,400 $70117 1$42 ... M7131
gllntormahon Tectlllology 27&200 2711200 249,500 249,500 (25,700 287M2 '2" 271,731
h) Financial Sel"VlCf S ... 600 ""OlIO 148SOO 485,800 250,000 235,800 87,200 ... ,.. 273117 225JU
2801 200 ""OlIO ,.. lOll , 204 300 2,793,900 250,000 253,000 2,290,900 85,500 2187231 'U1111 5.51157 1 "5117
Corporale Sef'Jlces % ot T olal BUClget ,." "'" ,... 1Ja'" .,,, '"''
OPERATING TOTAL '.642 SOO I 23. 000 2.... 600 a 348 100 19,382,500 9,845 900 1 704 800 7 830 800 (516100 20 m 141 ICIOI11e 2534241 . laO 531
MNR T ranslef Payment 935 000 715,900 (220,100 1 247 233
Rouge Park Levy 0 251,615 157,743 83.872 83,872
MuniCIpal levy 74'0900 7,114,900 (296,000 14!IJ021
Operating aenett J (Surplus. (0 (19,831
C6 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6, 1998
Attachment #3
Pase2
TORONTO AND REGION CONSERVA TION AUTHORITY
1998 BUDGET IN BUSJNESS PLAN FORMA T
CAPITAL 1897 BUdget 1988 PrelimInary EstImate. 1SS7 Actual to December 31
BUSINESS COMPONENTS -. -- 0_ - ....' CiI..... Progrsm 0111... Net. L.ev)" 87/8S -. -- - "'0 ....,.,
& ACTIVITIES 1- R_ ....... "- boondlfWfls Ro_ Sourc.. g,."t Net Chlnne -. R_ ....... 0,.,,,
, , , , $ $ $ I $ , , , .
WATEASI-(EO PLANNING
1) Watershed Slraleg1es (Waterfronl) '00 000 '00 000 84,600 84,600 (15,400 82.71 '2i7e
2) Resource Monllonng (Waterfront) 111000 111000 121,900 121,900 10,900 111401 111406
REGENERATION
6) Regenerallon CapItal ProJects
Waterfronl Regeneraloo 2.75000 100 000 200 000 2 J7S 000 3,848,300 50,000 n5,OOO 2,823,300 2m152 125117 5213 24045112
ElotllCOke Molel Strip 2 100 000 1 o~ooo 1 ... 000 2.100,000 1,050,000 1.050,000 2057211 leJ&OI 11ga,,~ i5.647
Metro RAP 1 U2500 1070300 '22 200 1,741,400 470,000 1,271,400 ISO 057 .. "'" 257021 514521
Valley & Shoreline Regen "SO 000 1 490 000 1,751,900 200,000 1,551,900 12611301 21021 1241211
Flood Control 4432i 44743 1414
Toronto ISlanos 70000 35000 35 000 J27 32' (0
Bnckwotks , ... 000 1130 000 ". 000 188,000 150,000 38,000 2301111 300 t 7002U 1lOO1l'
Canaca PosI Remealahon 4000 000 , ""'000 , 300 000 4,800,000 2,500,000 2,300,000 .", "" 5313
15312500 '00 000 . ... 300 '"7200 14,235,000 50,000 5,749,850 f435.i60 (262,050 1113240 207413 31111lSQ7 , 711'140
7) Land AeqUUilrlons & OISpo5.alS '_000 ''''''000 1 400 000 4,650,000 3,250,000 1,400,000 3 464 158 35431S3 (7111517
WA TERSHED EXPFR/ENCE
PuDl/IC Use Infrastructure PrtlfeclS ... 000 21'''''' ,., "'" 1,135,000 967,500 167,500 (100,000 412710 31,11$ 129 11M 2UU7
CORPORATE SE~
dmlnlStralrve Office '>0000 '>0000 200,000 50,000 150,000 ,.., (14'037) "
CAPI7AL 70TAL 20 171 500 2750 000 a 252 aoo t 175 700 20 426 500 3 350 000 8 267 350 8809 150 /366 550 13 175 333 24516& tI .43 420 . 131224
MNR Transter Paymelll mooo 850,000 625,000 108,526
MunicIpal Levy . 550 700 7,959,150 (891,550 6,019,653
Capftal Deficit I (Surplus) 0 --0 7,04S
March f" 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C7
Attachment #4
TORONTO AND REGION CONSERVATION AUTHORITY Page 3
APPORTIONMENT OF 1998 LEVIES
GENERAL PROGRAMS & CAPITAL PROJECTS SUMMARY
<- 1998 GENERAL LEVY --.> 1998 1998 1997 1997
NON- RECREATION - TOTAL NEW: CAPITAL GRANO OPERATING Operating GRANO
RECREATION TAX OPERATIONS & GENERAL ROUGE PROJECT TOTAL LEVYINCL Change TOTAL
LEVY ADJUST MAINTENANCE LEVY PARK ( Page 9 ) LEVY AX ADJUST 98/97 LEVY
$ $ $ $ $ $ $ $ % $
ADJALA- TOSORONTIO 380 21 401 5 11 417 401 0 0.0% 412
DURHAM 245,054 28,004 11,886 284,944 2,193 53,989 341,126 284,944 0 00% 338,937
TORONTO 4,068,793 225,469 4,294,262 58,924 4,754,660 9,107,846 4,590,262 (296,000) .0.4% 10,046,878
MONO 534 30 564 7 9 580 564 0 0.0% 572
PEEL 1,087,059 28,090 60,546 1.175,695 8,623 27,300 1,211,618 1,175,695 0 0.0% 1,203.013
YORK 1,253,259 32,228 73,547 1,359,034 14,120 33,161 1,406,315 1,359,034 0 00% 1,392,218
6,655,079 88,322 371,499 7.114,900 83,872 4,869,130 12,067,901 7,410,900 (296,000) -40% 12,982,030
LEVIES ON HAND 3,090,020 3,090,020
0 0 0
6,655,078 88,322 371,500 7.114,900 83,872 7,959,150 15.157,921 7,410,900 (296,000) -4.0% 12,982,030
cs FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6, 1998
Attachment #5
Page 4
TORONTO AND REGION CONSERVATION AUTHORITY
APPORTIONMENT OF 1998 LEVIES
MATCHING AND NON-MATCHING LEVIES
MATCHING NON-MATCHING TOTAL OP. NON-MATCHING TOTAL
LEVY. OP.LEVY LEVY CAPITAL LEVY LEVY
$ $ $ $ $
ADJALA- TOSORONTIO 41 360 401 11 412
DURHAM 18,720 266,223 284,943 53,989 338,932
TORONTO 502,954 3,791,313 4,294,267 4,754,660 9,048,927
MONO 58 506 564 9 573
PEEL 73,606 1,102,086 1,175,692 27,300 1,202,992
YORK 120,521 1,238,512 1,359,033 33,161 1,392,194
715 900 6 399 000 7114900 4869130 11 984 030
'-----
. Based on preliminary estimates of provincial funding
March IS, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C9
Attachment #6
MTRCA Business Components in each Category
Watershed Asset -Watershed Health}
~lDtlon MB umtl --------- ~~rR!_~~rYj~llli -.
"BCPV Programs: eel. asset management (I.e. maint nance) so this is education, interpreters, gift shop, admissions etc.
"CA Programs: 13XC asset management (i.e. taxes,m intenance)- swimming, boating, fishing, picnics,skiing, maple syrup etc.
"BCPV Infrastructure: maintenanre, cataloguing, storing, securing
I "CA Land Management: taxes, injUrance, mmimal maintenance (fencmg, snow, hazard trees etc,)
I I'water Management Structures: ramtenance and operatIon of dams and other structures
I "Property services: admin. of land re: taxes, fisk management (msurance), easements, public access
I "Busmess Development: admini) ering and negotiating leases and rentals on our land
! I "Watershed StrategIes: management framework to
I I
I I protect & regenerate waterslleds (studIes, consultations etc)
I
I I "Resource Monitormg: collectIon and monitoflng for
I
I database of environmental and scientific data re; watersheds
I
i "Flood Warnmg: monitor watershed conditIons and issue warnmgs as reqUIred
I
"Land use Plannmg: mformation, analYSIS, recommendations, approvals to
I development clients re: natural hazards, slope stabIlIty, watershed resources
"Regeneration Services:mtegrated el/vironmental restoration: design!
manage! delIver stream rehab, fishefles, erosIon /flood works, techmcal
adVIce, sIte remediation, planting/restoratIon works, nursery
"Education: KCC & CFC. Day use & residential environmental education,
I "Corporate ServIces: Sel/ior staff, Authority, head office, Info technology,
-- finanCIal servIces, offIce services
C10 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6, 1998
RES. #C3/98 - 1997 AUTHORITY FINANCIAL STATEMENTS
The 1997 Financial Statements are presented for the Board's approval and
recommendation to the Authority.
Moved by: Bill Fisch
Seconded by: Margaret Black
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the transfer of funds into and from
reserves during 1997, as outlined in Statement 3 of the Financial Statements, be approved;
AND FURTHER THAT the 1997 audited financial statements, as presented, be approved,
signed by the Chair and Secretary-Treasurer of the Authority, and distributed to each
member municipality and the Minister of Natural Resources, in accordance with Section 38
(3) of the Conservation Authorities Act. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
BACKGROUND
The 1997 final Financial Progress Report, which provides detail on variances from budget, is
presented elsewhere on the agenda. A representative of the Authority's auditors, KPMG,
will be in attendance to present the Auditor's Report.
RA TIONALE
With the adoption of the financial statements, the Authority will be approving the following
transfers to/from reserves, as outlined on Statement 3:
From Reserves - Vehicle and Equipment $97,392
Recreational Development and Restoration 133.478
230.870
To Reserves - Lakefill Quality Control 10,586
Provincial Revenue Sharing Policy 737,389
Food Service Equipment 2,264
Tree Donation Program 1,413
Major Maintenance 146,037
897.689
Net increase in Reserves $666.819
March 6, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD # 1/98 C11
The tra,nsfer of funds to the Provincial Revenue Sharing Policy Reserve is explained in Note
5 to the financial statements.
As at December 31, 1997, the balance in the Recreational Development and Restoration
Reservl:! amounted to $745,662. The 1997 reserve transactions together with comparatives
for 19H6 are itemized below:
Revel'1lue: 1996 1995
. Wild Water Kingdom $364,639 $372,756
. Clareville Equine Operation 8,548 8,542
. Etobicoke Board of Education 24,242 22,221
. Other 2,718 2,000
. Interest 29.284 33.599
429.431 439.118
Expenditures:
. Direct (legal, insurance, utilities, etc.) 49,256 3,136
. Property "taxes 53,604 56,736
. Development Office 56,256
. Highland Creek Mapping 37,554
. BCPV Development 39,668 18,202
. Severances 96,306
. Clalreville Public Use Process 6,238
. C.A. Development 112.530
. General Authority Programs 326.571
562.909 293.148
Increase (decrease) in reserve balance (133,478) 145,970
Balance, beginning of year 879.140 733.170
Balance, end of year $745.662 $879.140
C12 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6, 1998
As explained in the note 5 to the financial statements, during the year the Authority
withdrew $150,000 from its share of land sale proceeds to undertake improvements to the
head office building. As only $3,963 of this amount was spent in 1997, the balance or
$146,037, which will be spent in 1998, has been placed in the Major Maintenance reserve.
All other transfers to/from reserves are in accordance with the guidelines established for the
use of reserve funds. The notes to the financial statements provide additional detail.
The accumulated deficit of the Authority has decreased by $12,785, from $58,938 at the
end of 1996 to $45,613 at the end of 1997. This is a relatively small amount in relation to
our operating budget and the reserves which are available.
For information contact:
Rocco Sgambelluri, Extension 232
March 6, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C13
Attach ment # 1
.
DRAFT 3
FOR DISCUSSION
FEB 2 5 1998
Financial Statements of
THE METROPOLITAN TORONTO
AND REGION
CONSERVATION AUTHORITY
Year ended December 31, 1997
C14 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6. 1998
Attachment #2
DRAFT
FOR DISCUSSION
THE METROPOLITAN TORONTO AND 5
REGION CONSERVATION AUTHORITY
Financial Statements
Year ended December 31, 1997
Auditors' Report
Balance Sheet 1
Statement of Operations and DefiCit 2
Statement of Contrnulty of Reserves 3
Notes to FinanCial Statements 4
Schedule 1 - Schedule of Expenditures - Administration 9
Schedule 2 - Schedule of Expenditures - Water and Related Land Management 10
Schedule 3 - Schedule of Expenditures
- Conservanon and Recreanon Land Management 11
Schedule 4 - Schedule of Expenditures - Vehicle and EqUipment 12
March Ei, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C15
Attachment #3
DRAFT
FOR DISCUSSION
AUDITORS' REPORT TO THE MEMBERS
We have audIted the balance sheet of The Metropolitan Toronto and Region Conserval1on
Authonty as at December 31, 1997 and the statements of operal1ons and defiCIt and continuity of
n~serves for the year then ended. These financIal statements are the responsibility of the
)l,uthonty's management Our responsibility IS to express an opinion on these financial statements
based on our audIt
We conducted our audIt In accordance with generally accepted audll1ng standards Those
s :andards require that we plan and perform an audit to obtain reasonable assurance whether the
fil,anclal statements are free of matenal misstatement An audit Includes examining, on a test
b,3SIS, eVidence supporting the amounts and disclosures In the finanCial statements, An audit also
Includes assessing the accounl1ng pnnclples used and Significant eSl1mates made by
IT'anagement, as well as evaluallng the overall financIal statement presentallon
In our opinIon, these financIal statements present fairly, In all matenal respects. the finanCial
PC)Sltlon of the Authonty as at December 31, 1997 and the results of Its operatIons and the
conllnUlty of Its reserves for the year then ended In accordance With generally accepted
al:COunllng pnnClples as dIsclOSed In note 1
Chartered Accountants
Mlsslssauga, Canada
February 19. 1998
C16 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6, 1998
Attachment #4
DRAFT
FOR DISCUSSION
THE METROPOLITAN TORONTO AND
REGION CONSERVATION AUTHORITY
Balance Sheet
December 31,1997, with comparative figures for 1996
1997 1996
Assets
Cash and marketable secunbes $ 11,068,689 $ 11,505,056
Accounts receivable (note 2) 1,589,560 1,858,197
Prepaid expenses 114,009 119,991
Inventory 600,722 626,205
Property held for sale (note 3) 275,000 275,000
$ 13,647,980 $ 14,384,449
Liabilities
Accounts payable and accrued hablhbes $ 2.652,052 $ 3,958,395
Deferred revenue:
MUnicipal levies 3,583,753 4,153,842
Other (note 4) 4.979,390 4,519,031
11,215,195 12.631,268
Fund Balances
Reserves 2,478,398 1,811,579
DefiCit (45,613) (58,398)
2,432.785 1,753,181
Conbngent habdlbes and commitments (note 6)
$ 13,647,980 $ 14,384,449
See accompanYing notes to financial statements
On behalf of the Authonty.
Chair
Secretary-Treasurer
1
March 6. 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '1/98 C17
Attachment #5
DRAFT
FOR DISCUSSION
THE METROPOLITAN TORONTO AND
REGION CONSERVATION AUTHORITY
Statement of Operations and Defiat
Year ended December 31, 1997, with comparative figures for 1996
1997 1997 1996
Budget Actual Actual
(Unaudited)
Revenue: (note 8)
Govemment grants:
MinlstJy of Natural Resources $ 1,261.000 $ 1,356,859 $ 2,567,311
ProvinCIal - other 2.751,000 1,756,695 2.894,110
MUnicipal:
General levies 7,410.900 7,410.900 7,763.135
SpeCJallevles 8,150,700 5,425,350 4.709,650
Other 1,215.000 1.251,310 1,161.814
Federal 1,755.300 1,145,588 684,919
User fees and sales,
Conservation areas 2,213,800 2,246.753 1.989.184
Conservation selVlces 485.200 527.133 392,894
Black Creek Pioneer Village 2,615,900 2,349.392 2,281.816
Conservation education 2,492.900 2.387,828 2.334,484
Rental properties 1,189,500 1,137,702 1,220.635
Regulation administration 365,000 282.488 225.827
Interest Income:
General 350,000 273,897 418.193
Allocated to reserves - 36,034 37,382
The Conservation Foundation
of Greater Toronto 1,522.400 2,005,879 694,701
Sale of propertles.
Proceeds. net of revenue deferred for
site rehabilitation and relocation (note 5) 2,650,000 3,762,607 1,198,093
Site rehabilitation and relocation - - 507,196
Tipping fees 100,000 49.038 89,787
Donations and sundry 2.943,000 910,977 1.126,040
39.471,600 34,316.430 32,297,171
Expenditures
Administration (Schedule 1) 2,558.800 2.423,538 2,268.681
Water and related land
management (Schedule 2) 18,032,700 16,587,274 17.428,494
Conservation and recreation land
management (Schedule 3) 19,142,600 14,505,311 12,474,819
Vehicle and equipment usage
charged (Credited) (Schedule 4) 86,900 120,703 (74.454)
39,821,000 33,636,826 32.097,540
Excess (defiCiency) of revenue
over expenditures for the year (349,400) 679,604 199,631
DefiCIt. beginning of year (58,398) (58,398) (64,806)
Appropnatlons from (to) reserves - net 349,400 (666,819) (193,223)
DefiCIt. end of year $ (58.398) $ (45,613) $ (58.398)
See accompanYing notes to finanCIal statemel11s.
2
C18 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6, 1998
Attachment #6
DRAFT
FOR DISCUSSION
THE METROPOLITAN TORONTO AND
REGION CONSERVATION AUTHORITY
Statement of Continuity of Reserves
Year ended December 31, 1997, With comparal1ve figures for 1996
Balance at Appropnal1ons Balance at
December 31, from (to) December 31,
1997 Reserves 1996 defiCit 1997
Vehicle and equipment $ 525,036 $ \97,392) $ 427.644
Food service equIpment 37,496 2.264 39,760
Major office equipment 62,146 - 62.146
Recreal10n development and restoral1on 879,140 (133.478) 745,662
Major maintenance 95,796 146,037 241.833
Lakefill quality control 132.532 10,586 143,118
Funds held under proVinCial revenue
shanng policy (note 5) 26,765 737,389 764,154
Tree donal1on program 52,668 1.413 54,081
$ 1.811,579 $ 666,819 $ 2.478.398
Balance at Appropnatlons Balance at
December 31, from (to) December 31,
1996 Reserves 1995 defiCit 1996
Vehicle and equipment $ 450,582 $ 74.454 $ 525,036
Food service equipment 48,895 (11,399) 37.496
Major office equipment 62,146 - 62,146
RecreatJon development and restoral1on 733,170 145,970 879,140
Major maintenance 95,796 - 95,796
Lakefill quality control 144.454 (11,922) 132,532
Funds held under proVinCial revenue
shanng policy (note 5) 29,371 (2,606) 26,765
Tree donatJon program 53,942 (1,274) 52,668
$ 1,618,356 $ 193,223 $ 1,811,579
See accompanYing notes to finanCial statements.
3
March 6, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C19
Attachment #7
.
DRAFT
FOR DISCUSSION
THE METROPOLITAN TORONTO AND
REGION CONSERVATION AUTHORITY
Notes to Financial Statements
Year ended December 31, 1997
The Metropolitan Toronto and Region Conservation Authority (the "Authority") is established under
the Conservation Authorities Act of Ontano to further the conservation, restoration. development
and management of natural resources. other than gas, oil, coal and minerals for the nine
watersheds within the area of jurisdiction. The watersheds il'lclu'de areas in Metropolitan Toronto,
the Regions of Peel, Durham and York, and the Townships of Adjala- Tosorontio and Mono.
Effective January 1, 1998, the Conservation Authonties Act was amended to change the name of
the Authority to the Toronto and Region Conservation Authority.
1. Significant accounting policies:
These financial statements are prepared In accordance with Accounting Pnnclples and
Financial Reporting Requirements for Conservation Authonties In Ontano as approved by
the Association of Conservation Authonties of Ontano and the MiniStry of Natural
Resources. The more Significant accounting policies are summarized as follows:
(a) Accrual accounting:
The accrual basIs of accounting is used to record expenditures in the penod in which
costs are incurred and to recognize revenue In the penod in which It is earned, except
that sick leave benefits earned prior to 1981 are recorded as an expenditure when paid
(note 6(b)).
(b) Deferred revenue:
Grants, mUnicipal levies and other amounts receIVed In advance of directly related
expenditures are deferred and are recognized as revenue when the expenditures are
incurred.
(c) Capital expenditures:
The cost of capital assets is charged to operations in the year of acquisition.
(d) Inventory:
Inventory is valued at the lower of cost and net realizable value except for Central
Stores Inventory which is valued at the lower of. cost and.replacement cost
4
FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '1/98 March 6, 1998
C20
Attachment #8
DRAFT
FOR DISCUSSION
THE METROPOLITAN TORONTO AND I I
REGION CONSERVATION AUTHORITY
Notes to FinanCial Statements (continUed)
Year ended December 31, 1997
1. Significant accounting policies (continUed):
(e) Vehicle and equipment
Intemal charges for the use of the vehicle and equipment are made to the vanous
projects and programs of the AUthority and are Included in the applicable expenditure
categones. Actual expenditures InculTed. net of recovenes from these Intemal charges,
are charged or Credited to operatJons as other expenditures in the statement of
operations and defiCit
(f) Presentation:
A statement of changes In financial position has not been included as It would not
provide additJonal useful information.
2. Accounts receivable:
1997 1996
Munrcipallevies $ 175,958 $ 98.778
Other grant and trade receivables 1,413,602 1,759,419
$ 1,589,560 $ 1,858.197
3. Property held for sale:
The Authority purchased a property in 1990 In order that a project could be completed on
adjacent land, It is the Intention of the Authority to resell the property. The property is
carried at its estimated realizable value. net of estimated selling costs.
5
March 6, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C21
Attachment #9
DRAFT
FOR DISCUSSION
THE METROPOLITAN TORONTO AND
REGION CONSERVATION AUTHORITY
Notes to FinanCIal Statements (continued)
Year ended December 31, 1997
4- Deferred revenue. other:
As descnbed In note 1(b). grants. municipal levies and other amounts received In advance
of directly related expenditures are deferred and are recognized as revenue when the
expenditures are incurred.
1997 1996
Special Projects $ 1,847,449 $ 1,797,825
Capital Projects 2,630,749 2.475,940
Other 501,192 245,266
$ 4,979,390 $ 4,519,031
5. Reserve for funds held under provincial revenue sharing policy:
Revenue generated from the sale of properties may be held In a reserve created under the
Ministry of Natural Resource's policy for the disposition of Authonty-owned properties. The
MiniStry reserves the nght to direct the purpose to which the ProvinCial share of funds may
be applied or to request a refund. The proceeds on the sale of properties are attnbuted to
the Province and the member muniCipalities on the basis of their original contribution when
the properties were acquired. The reserve balance must always be maintained In
proportion to the original contnbution by the Province and the Authority. represented by the
member muniCIpalities. Interest at prevailing market rates must be imputed on the unspent
balance of the reserve.
During the year, the Authority withdrew $150,000 from Its share of the reserve to improve
the head office building. This amount was replaced by other mUnicipal contributions and
donations.
6
FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6. 1998
C22
Attachment #10
DRAFT
FOR DISCUSSION
THE METROPOLITAN TORONTO AND
REGION CONSERVATION AUTHORITY
Notes to FinanCIal Statements (continUed)
Year ended December 31, 1997
5. Reserve for funds held under provincial revenue sharing polley (continued):
The changes of the reserve in 1997 and 1996 are based upon the following transactions
recorded in operations:
1997 1996
Additions:
Proceeds from sale of properties $ 3,762,607 $ 1,198,093
Interest - 294
3,762.607 1,198,387
Applications:
Greenspace acquisition project 1,148.419 969,854
Jolly Miller land acquIsItion - 11,759
Waterfront development 1,203,818 206,260
ConservatJon area development - 13,120
Employee severances 323,838 -
AlIena Forest 349,143 -
3,025,218 1,200,993
Appropnatlons to (from) reserve $ 737,389 $ (2,606)
Proceeds from the sale of properties include $11,500 receIVed on account of sales of
propertJes of which the closing IS conditional upon receIVing approval of the Minister of
Natural Resources pursuant to the Conservation Authorities Act Such approval had not
been received as at February 17, 1998.
6. Contingent liabilities and commitments:
(a) Legal actions and claims:
The Authority has received statements of claims as defendant under vanous legal
actions resulting from its involvement in land purchases, fatalitJes, personal injunes, and
flooding on or adjacent to its properties. The Authonty maintains insurance coverage
.against such nsks and has notified its insurers of the legal actions and claims. It is not
poSSible at this time to detennine the outcome of these claims and therefore no
proviSion has been made In these financial statements.
7
March 6. 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C23
Attachment #11
DRAFT
FOR DISCUSSION
THE METROPOLITAN TORONTO AND
REGION CONSERV A TfON AUTHORITY
Notes to FinanCIal Statements (continued)
Year ended December 31. 1997
6. Contingent liabilities and commitments (continued):
(b) Sick leave:
Prior to 1981, the Authority provided sick leave arrangements for all full-time
employees. under which unused benefits were accumulated and were payable upon
termination of employment after a qualifying length of service, Existing benefits
accumulated to December 31, 1980 are paid upon termmation of employment or to
supplement short-term disability benefits. At December 31, 1997, the maximum
potential liability for such payments was approximately $330,000 (1996 - $381,000),
(c) As part of some agreements entered Into by the Authority, sites purchased are required
to be remediated, Any unpaid costs associated With these activities have not been
reflected in these financial statements as any costs would be rel~bursed through
contributions as required under the agreements.
(d) The ,Authority has entered into purchases and sale agreements for the acquisition of
lands within the Etobicoke Motel Stnp Waterfront Pari( Project. title to which has been
obtained through expropnanons. Funding for the project is committed by The City of
Toronto (formerly Metropolitan Toronto and the City of Etoblcoke) and the Province of
Ontano. No amount has been recorded in the financial statements for the outstanding
commitments, pending the result of the compensation process.
7. Budget figures -1997:
The 1997 budget figures included in these financial statements are those adopted by the
Authority on April 4, .1997.
8. Public Sector Salary Disclosure Act:
In accordance with the Public Sector Salary Disclosure Act, the following is disclosure of
employees who have been paid an annual salary of $100,000 or more for the 1997 calendar
year.
J. Craig Mather, Chief Administrative Officer and Secretary-Treasurer of the Authority,
eamed a salary of $105,074 plus taxable benefits of $465.
8
C24 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6. 1998
Attachment #12
DRAFT
FOR DISCUSSION
THE METROPOLITAN TORONTO AND
REGION CONSERVATION AUTHORITY
Schedule 1 - Schedule of Expenditures - Administration
Year ended December 31, 1997, with comparative figures for 1996
1997 1997 1996
Budget Actual Actual
(Unaudited)
(note 8)
Program administration:
Wages and benefits $ 1,312.100 $ 1,286,730 $ 1,444,724
Travel expenses and allowances 60,000 57,605 65,596
Equipment purchase and maintenance 238.900 275,651 176,093
Matenals and supplies 119,000 113,979 104,006
Utilities and building maintenance 171,500 177,223 191,695
General admlnistratJon 271,800 316,938 286,567
Development office 235,500 191,449 -
2,408.800 2,419,575 2,268,681
Capital projects:
Administrative office 150,000 3.963 -
$ 2,558,800 $ 2,423,538 $ 2,268,681
9
March 6, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98
C25
Attachment #13
DRAFT
FOR DISCUSSION
THE METROPOLITAN TORONTO AND
REGION CONSERVATION AUTHORITY
Schedule 2 - Schedule of Expenditures - Water and Related Land Management
Year ended December 31. 1997. with comparative figures fer 1996
1997 1997 1996
Budget Actual Actual
(Unaudited)
(note 8)
Program administration:
Wages. benefits and expenses $ 2.579,100 $ 2,501,956 $ 2.237,339
Community relations 347,500 324,456 468,885
Taxes and insurance 732.700 720.946 618,745
3,659,300 3.547,358 3,324,969
Program operation:
Operation and maintenance
of water control structures 200,000 205,286 295,972
Conservation education 2.751,300 2.917,004 2,802,378
ConservatIOn services 1.146.800 1,536,362 1,447,296
Rental properties 693,400 735,685 517,150
4.791.500 5,394,337 5,062.796
Capital projects. surveys and studies:
Flood control:
Dixie/Dundas damage centre - 44,329 455,504
Surveys and studies - 206,241 351,181
Erosion control: .
Metropolitan Toronto
valley and shoreline 1,490,000 1,269.301 1,504,946
Toronto Islands 70,000 327 21,449
Niagara Escarpment land acqUisition 650,000 9.560 8,853
Don Valley Bncl<Wor\(S
regeneration project 2,355,000 2.309,719 2,769,560
Greenspace acquiSition 2,000,000 1,788,349 1,716.152
Altona Forest land acqUisition 250.000 270.946 919.014
Comprehensive water basin studies 874,400 782,596 762,136
Metropolitan Toronto remedial action plan 1,892,500 890.057 520,177
Jolly Miller land acquisition - - 11.757
Conservation education development - 74,154 -
9,581,900 7,645,579 9,040.729
$ 18,032,700 $ 16,587,274 $ 17,428,494
10
C26 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '1/98
March 6. 1998
Attachment #14
DRAFT
FOR DISCUSSION
THE METROPOLITAN TORONTO AND ,-
REGION CONSERVATION AUTHORITY
Schedule 3 - Schedule of Expenditures - Conservation and Recreation Land Management
Year ended December 31.1997. with comparative figures for 1996
1997 1997 1996
Budget Actual Actual
(Unaudited)
(note 8)
Program administration:
Wages, benefits and expenses $ 897,750 $ 930,048 $ 1,343.209
Taxes and insurance 314,700 293,889 259,535
1,212.450 1.223.937 1,602,744
Program operation:
Conservation areas 2.780,200 2.856.519 3,315,604
Black Creek Pioneer Village 3,444.150 3,659.850 3,657,608
MarXeting 444,800 388,994 325,839
6,669,150 6,905.363 7,299,051
Capital proJects. surveys and studies:
Waterfront development 3,826,000 3.973,621 2,013,249
Canada Post land acquISition 4.800,000 6,539 128,921
Etobicoke Motel Strip waterfront project 2,100,000 2,057,216 1,223,871
Conservation area development 167,500 169.269 125,651
Greater Toronto Region trail system 200.000 - -
Black Creek Pioneer Village development 167.500 169,366 81,332
11,261,000 6,376,011 3,573,024
$ 19,142,600 $ 14,505,311 $ 12.474,819
11
March Ei, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '1/98
C27
Attachment #15
-
DRAFT
FOR DISCUSSION
THE METROPOLITAN TORONTO AND
REGION CONSERVATION AUTHORITY
Schedule 4 - Schedule of expenditures - Vehicle and Equipment
Year ended December 31,1997, with comparatIVe figures fer 1996
1997 1997 1996
Budget Actual Actual
(Unaudited)
(note 8)
Expenditures:
Operations:
Fuel. maintenance and repairs $ 255,400 $ 284,580 $ 236.016
Other overhead 42,200 30,630 29,982
297.600 315,210 265,998
Capital'
Purchase of equipment and machinery 162,700 129,153 146.161
Purchase of vehicles 131,600 140,602 -
Proceeds on disposal or trade-In (40.000) (18,646) (37,831)
254,300 251.109 108,330
551,900 566,319 374,328
Recovery of expenditures by
charges based on usage (465,000) (445,616) (448,782)
Charge (credit) to other expenditures 86,900 120,703 (74,454)
Total $ 86,900 $ 120,703 $ (74,454)
12
C28 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD # 1/98 March 6, 1998
RES. #C4/98 - FREEDOM OF INFORMATION REQUESTS
1997 Annual Report
This is a summary of the requests received under the Municipal Freedom
of Information legislation.
Moved by: Christine Cooper
Seconded by: Richard O'Brien
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the report dated February 28,
1998, on requests received under the Municipal Freedom of Information and Protection of
Privacy Act be received. ........................................ CARRIED
BACKGROUND
The Authority is required to report annually to the Information and Privacy
Commissioner/Ontario on requests received under the Municipal Freedom of Information and
Protection of Privacy Act.
ANAL YSIS
In 1997, the Authority received 5 requests under the Freedom of Information Act. All
requests were for general (as opposed to personal) information. One request was carried
forward from 1996 and has been deemed to have been abandoned. All requests were dealt
with during the year.
In 4 cases, the information was disclosed in part. In one case, no records were found to
eXIst.
To date in 1998, no requests have been received.
There were no requests for information relating to members of the Authority.
FINANCIAL DETAILS
The Act provides for a $5.00 fee to be paid with each request. Fees may be charged for
preparation and reproduction of records. In 1997, the Authority received $1541.00 in fees
and charges.
For information contact:
Jim Dillane, ext. 220
March 6.. 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C29
RES. ~tC5/98- 1997 FINANCIAL PROGRESS REPORT NO.3
For the Period January 1 to December 31, 1997
This is the year end financial progress report, identifying major variances
from budget during 1997.
Moved by: Bill Fisch
Seconded by: Raymond Cho
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the 1997 Financial Progress Report
No.3 be received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
BACKGROUND
As part of the Authority's ongoing financial management, staff provides regular financial
progress reports describing activities to date as measured against the approved 1997
Busines,s Plan. Staff has reported previously on financial variances to June 30, 1997 and
September 30. 1997.
The report which follows describes major variances from the 1997 approved budget in the
same format at the 1997 Business Plan. The 1997 Audited Financial Statements will be
available at the March 6, 1998 meeting.
RA TIO~IALE
Itemized on page 1 of the attached report are the significant variances from the approved
1997 Business Plan and Budget.
Combined with the application of the capital deficit of $7,045, there is a projected total
corporate surplus of $12,786.
For information contact:
Ralph Kofler, ext. 274
Jim Dillane. ext. 220
cao FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6. 1998
Attachment #1 -
THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORllY
1997 FINANCIAL PROGRESS REPORT NO.3
FOR THE PERIOD JANUARY 1,1997, TO DECEMBER 31,1997
March 6, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C31
Attachment #2
Page 1
OPERATING AND CAPITAL BUDGET: VARIANCE OVERVIEW
Actual Operating Surplus: $19.8 thousand
Actual Capital Deficit: LLJJ. thousand
Total Corporate Surplus L1.2.1l. thousand
Operating Overview:
The major components of the operating results were as follows:
. incorporated In various operating results are $178.6 thousand in severance costs.
. $75.0 thousand shortfall in interest earnings because of lower rates and smaller cash
balances.
. Plan review permit fees were up by $70.0 thousand because of robust development
activity. Revenues from new planning fees were down $150.0 thousand because of
a slower than hoped for start up.
. $372.3 thousand shortfall at Black Creek Pioneer Village. Actual revenues were
better than 1996 but stili short of the ambitiOUS 1997 targets. Growth in attendance
and new revenue sources such as sponsorships and memberships is taking longer to
establish than had been planned. Cost containment actions In the amount of $50.0
thousand were undertaken but were offset by $75.0 thousand in severances and
about $50:0 of extra marketing expenditures.
. $80.0 thousand over budget at the Conservation Field centres due to the Impact on
revenue of the ~eachers' strike and unexpected maintenance costs.
. $100.0 thousand net surplus in Resource MOnitoring and Land Use Planning for
positions not filled for the full year.
. $90.0 thousand underspent in Flood warning from deferral of mapping initiative.
. $62.0 thousand defiCit In Business Development due to revenue shortfall and higher
legal and other costs to negotiate agreements.
. $311.5 thousand higher prOVincial grants than expected.
. $323.8 thousand of Land Sale revenue applied against 1996 severance costs under
special MNR downsizing exercise.
Details of other less significant shortfalls and surpluses can be found on the summary page.
Capital Overview
Overall deficit of $7.0 thousand. Comprised of the recovery of the prior year deficit for the
Altona Land AcquiSition Project using $78.0 of land sale proceeds and offset by the decision
to conserve reserve holdings by not using as much as budgeted for the Public Use
Infrastructure Project. Otherwise the most Significant variance is the deferral of $4.8 million
of expenditures for the Canada Post site remediation because of continuing negotiations
With the former owner. Other items are discussed below.
A complete summary of budgeted and actual results follows the comments section
as well as a list of variances by business component with brief explanations. Also
attached is a report of revenue results for selected program areas.
C32 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6, 1998
Attachment #3
Page 2
OTHER ITEMS
Number of Visitors
Im!W. 7997 Actusl 7996 Finsl
Blsck Crssk PionfHlr VillBge 194.000 181.134 175.91Z
Conservstion Aress 546.000 478.074 519.140
Kortright Csntre 130.000 124.524 124.475
Conservstion Field Centres 36.000 37.692 38.832
SDecial Proiects
Higher than budgeted year-to-date actuals. partIcularly in the Regeneration and Watershed
Strategies programs. are often attributable to thIs category. .Special Projects" refer to a
variety of activities the Authority carries out where specifically designated. usually one-time
funding, IS avaIlable for things like research, rehabilitatIon, planting. and plant material
costs. Sources include:
1) Employment Programs: government sponsored. job-creation programs,
2) Site / Research SpecIfic Initiatives: where special funding IS provided from a private
or governmental source to carry out some specific research or site work.
Major projects Include Rehabilitation & Planting, Fisheries Plans, Water Quality Improvement
'Programs, Habitat Improvement Program, Summer Experience Program and the
Environmental Youth Corps Program.
Vehicle & EauiDment'Reserve
The net transfer from the reserve was $9.0 thousand above budget primarily because of
additional vehicle replacement costs and slightly lower disposal proceeds.
CAPITAL BUDGET
Project for Valley and Shoreline Regeneration in the Municipality of Metropolitan Toronto.
1997-2001: $135.0 thousand gross expo underspent mostly because Provincial funding not
obtained for Sylvan Avenue, net of reallocating to other sites.
lake Ontario Waterfront Regeneration Projects in Metro Toronto and Durham Region, 1995-
1999: Durham: Ajax work deferred but new Pickering trails initiative undertaken for a total
net increase of $37.0 thousand covered by extra funding. Some deferrals and re-prioritizlng
of Metro sites occurred but the net result was on budget.
Administration Office - deferred to 1998.
Dan Valley Brickworks Regeneration Project. 1994-97: - slightly below budget,
Etobicoke Motel Strip Waterfront Project: - $95.0 thousand under budget, All transactions
completed to allow construction to proceed. Negotiations still In progress to finalize
expropriation settlements.
March 6, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C33
Attachment #4
Capital Continued........... Page 3
Metro Toronto Remedial Action Plan - $1,000.0 thousand gross expo underspent for site
work deferred to 1998 as a result of logistical issues.
Dixie-Dundas Aood Control: - $45.0 thousand unbudgeted covered by local funding.
Toronto Islands Erosion Control - Under $70.0 thousand. Projected deferred.
Public Use Infrastructure Project/Metro Trail at Claireville: - Infrastructure $85.0 thousand
higher expenditures utilizing additional funding but Trails deferred due to unavailability of
matching funding.
Waterfront Open Space - $396.0 thousand more expenditures than budgeted, covered by
additional revenue. Significant acquiSitions include: Former Barber property: ,230 acres of L.
Ontano shoreline In Pickenng/Ajax. Former Jaworsky property: .110 acres of L. Ontario
shoreline in Pickering. Former Robinson property: .376 acres in Scarborough. Former Yates
property: .520 acres In Scarborough. Former Mortimer property: 0.225 acres of in
Scarborough. Former Nesbres property: 0.433 acres in Scarborough. Former Curry property:
0.631 acres In Scarborough. Former Garritano property: 0.262 acres in Scarborough
Greenspace Protection and Acquisition Project 1996 - 2000. $250.0 thousand less
expenditures than budgeted. Significant acqUisitions include:
Former Russel property: ,985 acres of flood plain and valley land In Caledon.
Former Martlnello property: .008 acres of flood plain and valley land in Mississauga.
Former Misslssauga property: .291 acres of flood plain and valley land.
Former Aragon Dev.property: ,368 acres of flood plain and valley land in Scarborough
Former Rologla Dev. property: 1.580 acres of flood plain and valley land in City of Vaughan.
Former 620637 Ltd. property: .1 19 acres of flood plain and valley land in Scarborough
Former Onco Dev,property: 0.066 acres of flood plain and valley land in City of Vaughan.
Former Bailey property: 1.833 acres of flood plain and valley land In City of North York.
Former Herod property: 1.274 acres of flood plain and valley land in the City of North York.
Former Poplar Oaks property: .394 acres of flood plain and valley land in City of North York.
Former Maranatha Church property:2, 1 01 acres of flood plain/valley land In City of Vaughan
Former Metro Toronto property: .119 acres of flood plain and valley land in Scarborough.
Former Buchholz property: .462 acres of flood plain and valley land in Scarborough.
Former Mandell Dev.property: 0.914 acres of flood plain and valley land in Richmond Hill
Former 1121687 Onto Ltd.property: 2.033 acres of flood plain in Pickering.
Former Secord property: 229.937 acres of flood plain in Uxbridge.
Former Lund property: 18.472 acres of flood plain/valley land in North York.
Niagara Escarpment Land Acquisition - deferred to 1998.
Project for the Acquisition of the Canada Post Property - $4.790.0 thousand below budget
due to delays in finalizing park and site remediation plan.
Project for Acquisition of the Altona Forest Environmentally Significant Area -Project
complete with acquisition of .former Rivett Property (1.2 acres). Additional land sale
revenues were available to cover 1996 deficit of $78.0 thousand.
C34 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6. 1998
Attachment #5
P8ge .
PItOGRelS ADiaIn" AS Oil ~g 31 19117
..--..., ~ ACTUAL VAAla....-ae AT Dl::rJMaI:D 31 1117
SUSINI!SS ctJ"PON~ ElrDMIdtlur... I!aDmnl N.r ElmMwtItu.... Brtet'~"IfID.....tion
S o...t(Unaer) S o...t(unaor, S OWlr/(UnGW'
WATERSH~D PLtMIIIIn
1) Wa[l!fVleG 5tnUf:gIIIII (8._) (13.873) S.SI0 H..... & Dan hlg/lor lnon buclgo/ Ilul HIghland. EloboCOke-MIIIIlCO
& 0ulIIna _. $61 elllllllecnnooal """'-
2) Reooun:e Mondcmg (208.0.0) (79.185) (12a.87S) GaIll*1ll re ConI PlannlllQ. Ecology lIlaII ,_ to regen .
Loww Info syttems Pllltn.."rp tunmng
3) Education
a) ConseMbOn F"1Oid een.... 112.028 31.542 80.488 s-ance com & l8\lellue Alblon -S6O & ~ -S6 "'" .
Albion emefgenCy lIIlIlI1lenance
bl Konnglll centre 71,T.S (63 903) 13S.&c9 -S2D foal -S30 "'" . -SJS _eQUIP. -SSS mlOC o_ng_
4) FIOOCI WarnIng (90.~) 0 (90 '87) -"'-'>g._
LAND US~ PUNNINt2 S~RVr~S
S) Advisory / TecrwcaI CIoeranoo 2.343 (ISO..s7) 152.839 -SISO re _ <laIlup 01 QlaMlng f.... -SolO legal. -ssa ecolOgy _ng..$31
Geolecn. & o1ller "'ose
b) Permlttlng/Com_ monrtonng (71 844) 58.888 (140.732)$'53 eoooogylertgJneenng.-S23Iegal..ssa GapPIng. nel at _no. -S70
PermIt reY up due to economy
R~GI!NPRATlON
6) Prnrect Destgn do ImP'ementl!lbOn 552.734 429144 123590 +$100 Res Monlfonng shiff trenaten'ea In ..$18 Nuraery relocabOn .. S400 Sp,
Pm""",
MANAGEMENT OF PUBLlC ASSt!TS
Lana Management
8) Procenv Serw::es (10695) 0 (10 695) -prooeny tax refund from appealS
9) CA Lana Management 21 "9 9 529 11,591 -Mlac
10) Water ManaOement Structures (8 7~4) 0 (8.754) ....1Se
11) BCPV Infmstl'\JCt\n 6523 25.093 (18 571)-empioyment orog fundIng Stan costs down but
otl'sel by I<PMGlother COStS
12) BUSIness 0_ 38 566 (~3.680) 62.246 -Leese costs nloner. rev betow bUdget
WATERSHED UPPRll!Na
13) Recreation Pl'OQrams 49190 51 ~32 (2.038) Extra Malnt Items. MaPle SYl\lc food down but PumcWJn Fest UD
14) BCPII Pn:lgtams 93.006 (279.259) 372.265 Ema Mar1<eOng excenaItures AdmlUaOnS. Educanon
MemberstllD. SPO/lSOrWlID. FOOCJ reYenue (]Own $75 stM!W'IlnCeS
VenlClo & EaulDmenI Reserve (Net) 31538 B,228 ~3.310 HICJhef ret.er.Ie UAQe Lower al&DO&aI DrOCeeOS ~lcte DO but
necteo out Dy eqUID OCHrm Maraull tent acQuI$ltlon
1$1 CORPORA~ S8lV7~S - 0 0 0
a) ManaQemerc ServIces 6.343 0 6343
C) Coroor81e Secret8nat 10.7~4 0 10724 Severance & st2Imng arrangements
cI OeYetoornene: Qn\ce (-. 05') (254511 (18 6C())GaDC.'Mng & lower CFGT rlN' reQUired
al CommuolCallOnS (23 044) 4.307 (27 350) Mcac Unclerapenl
OJ ....uman Resourca J Safety (21 145) (2.831) (18314)MISC
n Ollie. 5eMces 44 767 2.528 42.239 N~ Pnnter. I'lIoner starr costa. aecunty
g) lnfonnatloo T ecnnology 11 782 8251 3,531 Computers up T e+egnone system Items deterred
h) Ftnanc~ 5eMces SS9 (76.103) 76752 Interest rates aOlM'l ICMler cash rl!SeM!S
OPERA TINO TOTAL 562.668 (76021) 638.689
MNR Trans'.r PltYrNnt 311 333 Exu3 Prov Grant
Sev.n1nu funding 323.838 323838 Land Sa.. reYeflue allO'lill'lKl for 1996 ~nc:es
MunU:ID81 L.yv 23 J49 CaPrtalleYy fOl V & E ana Le....
Operating aeficlt I (Suflltus) (19.831)( S178 625 at 97 5eYemnces In results 80Qve)
CAI'1T AL
WAT~RSN~D PUNNING
1) W"OBned 51""_ (WII18Ilmnt) (37.022) 0 (37.0221
2) Resource "'onrtonng (Warerfronl) 6. .os 0 8. .os
~Q~N~RAnoN
8) Regenel'lltlon CaPItal Prolects (8.2159.260) (3351.200) C2.908.060ICanaoa Posl de/erred RAP Waterfront. "'Ole!. Ems.on. T.O
lalanas under Add Dooe-Dundas Exr:ra Durnam Waterl
7) uond ACl:lUISrtIOIlS & Olooosals (CS.044) (356.&c7) (78.197)Escaromem_ R_'96Anona..Ilc1t. "'NR ....pl.
WATI!RSH~D ~P~RI"Nt",.
PuDjw: Use Infnlsrruc:tuI1I Pro,ecl (122.210) (99.807) (22.603)CADeYunoer. T"'''.._
CORPORATE SE~~
AdmlnlStlCltNe Otnce (146 037) (146 037) (3.039.41~~
CAPITAL TOTAL (7.003.167) (3963 692)
....R Transf.r Payment (21S.474)No Qrartt tor SyNan ElC. but 10m. for Ke...g
Municipal Levy C2.831 047)"'osuy Canada Post. loss Keabng. Tta".. TO lel More EtoOlOn
Co"'''l Dofte" / (Sl/IlIlus, 7,QOS
TOTAL AUTHORITY (12.788)( S178 625 0197 severances In reaun. aDOYe)
March 6, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C35
Attachment #6
TORONTO AND REGION CONSERVAnON AUTHORITY
PROGRESS REPORT AS OF DECEMBER 31, 1997 IN BUSINESS PLAN FORMAT
OPERATING 1997 Budget 1997 Actual to December 31
BUSINESS COMPONENTS _. "'-om Ottlo, Noe L")O' _n ~_ ..- Noe L_ No'~
& ACTIVITIES . R.venue Sourc.. Qr.,., I hrMndltllre. R....,.,. Sowc.. Otan, V.atWlU "
S S S S S S S S S '"
WATERSHED HEALTH
WATERSHED PLANNING
1) Watarshod Str.:ueg,.. 87~.400 335.000 539.400 866.036 26.068 295.059 544,910 8,810 101,02%
2) Rasourca Monltolln9 869,300 SO.OOO 138.500 680.800 661.260 65,240 44,095 551.925 (128,878) 81.07%
3) EducatIon.
a) Consarvahon Fiald Centr.. l.n6.600 1,336.200 ~SO.5OO (10.100 1.888.628 1.766.746 51.496 70,386 80,"6 -'86,90%
b) Kortnght Centre 1.134.200 706,200 106.000 322.000 1.205.945 652,623 95,674 457.648 136,648 142,13',\,
4) Flood WarnIng 278.400 278.400 183.933 183.933 194.467) 66.07%
4.932.900 2.092.400 1.030.000 1.810.500 _ 4.805.~~_ 2.510.676 488.324 1,808.803 ",697) 99.91%
LAND USE PLANNING SERVICES
5) AdvISory' Technical Clearence 642.800 165.000 4n.800 645.143 13.600 903 630.639 162,839 131.99%
b) PermItting/Compliance monllorrng 709.600 200.000 S09.600 637.756 268.888 368.868 (140,732) 72.38%
1.352.400 365.000 987.400 1.282:898 282.488 903 999.S07 12,107 101.23%
BEli~EBAIlQtj
6) Prolect Desrgn & Implementahon 1.110.900 409,400 390.800 310.700 1.663 634 162.239 1.067,105 434.290 123.690 139.78%
1,110,900 409.400 390:800-~" ;,663:634- '162.239 1.067.105 434.290
MANAGEMENT OE..el.l8U.C..AS.SEJ,S .
Land Management
8) Property SeMces l,2n.600 1.2n,600 1.266.905 1,266,905 (10,696) 99.16%
9) CA Land Managament 601.700 601.700 622,820 (0) 9.529 613.291 11,691 101.93%
10) Waler Managemenl Slructures 125.900 125.900 117.145 117.146 (8,7541 93.06'10
11) BCPV Infraslruclura 875.000 875.000 881,523 961 24.133 856.429 (18,671) 97.88%
12) Buslne.. Development 710.300 1.189.500 (479.200 748866 1,165.820 (0) '416,954 62,246 87.01%
3.590.500 1.189.500 2.401.000 3.637.259 1.166.781 33,661 2.436.817 36816 101.49',\,
WATERSH~~
13) RecreatIon Programs 2.684.200 2.213.800 0 470.400 2.733.394 2,259.623 5.410 ~68,361 (2,038) 99.67',\,
14) BCPV Programs 3.102.280 2.615.900 305.000 181.380 3.195.286 2,349.681 291.961 553.645 372,266 306.24'10
b) Markellng & Development
5.786.480 4829.700 305.000 651.n9 ._ ~.~~~.679 _..!609,303 297,370 1 022.006 370 227 166.80'10
Vehicle & Equlpmenl Re.erve (Nel) 86.900 0 86,900 0 _ 118.438 0 95,128 23.310 23,310
151 CORPORATE SERVICES
a) Management SeMcos 482.700 "2.700 489.043 323.838 165.205 (317,496) 34.23',\,
b) Corporate Secratanal 188.100 188,100 198.824 198.824 10,724 105.70%
c) Development O1fice 235.500 216.900 18.600 191.449 191.449 0 (18,600) 0.00%
d) CommuOlca"ons 347,500 347,500 324,456 2,152 2.154 320,1SO (27,350) 82.13%
e) Human Resources' Safety 247.200 30.000 217.200 226.055 90 27.079 198,886 (18,314) 81.57',\,
f) Ollice ServIces 525.400 525.400 570.167 1.542 986 567.639 42,23i 109.04',\,
g) Informallon Technology 276.200 276.200 287.982 8,251 279.731 3,631 101.28%
h) Frnanclal Servrces 498,600. 3SO.OOO 148.600 499.259 273.897 225.362 76,762 161.66%
......1.~lJQQ 350,000 246.9Oil~:204,300 _- 1.787:236-::'::_277.681 553,757 1.955.797 (2" 6~L 8~!lli.
CorporaleSeMce. % 0' Tolal Budget I-- ._LO%____ .._._ .. __._!~.~~ 83% .... ___ __.___...13.2%1--_' _._.____...
OPERATING TOTAL 19661 280 9236000 2059600 8365680 20223947 9009168 2534 249 8880531 314861 103.76%
MNR Trans'er Paymenl 936.000 1,247.333 311,333 133,26%
Rouge Park Lavy 0 (0)
MUOlc".al Lew 7,429.680 7.453.028 23349 100.31.,\,
OperatlOg Deficit' (Surplus) (19,831 (19.831~
C36 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6, 1998
Attachment #7
TORONTO AND REGION CONSERVATION AUTHORITY
PROGRESS REPORT AS OF DECEMBER 31,1997 IN BUSINESS PLAN FORMAT
CAPITAL 1997 Budnel 1997 Actual to December 31
BUSINESS COMPONENTS _u Progr.m 0_ Nor L_ _u ,.,..... Oth., Nor L_ N., Expenditure
& ACTMTIES I bDendtturu Revenue Sourc.. g,.", I .z_nditur.. Rwenue Sourc.. a,..., V"M.nce "
$ $ $ I S $ I I $ ...
WATERSHED PLANNING
1) Wator.hod SI"'loglo' (Watorfront) 100.000 100,000 62,978 62,978 (37,022) 62.98%
2) Resource Monltonng (Waterfront) 111.000 111.000 117.406 117,408 6,406 106.77'''-
REGENERA TIQti
6) Rogonorallon Caprta' prQtOCls
Waterfront Regeneration 2,675,000 100,000 200,000 2,375,000 2,535,752 125,887 5,273 2,404,592 29,692 101.26%
Etoblcoke Motel Stnp 2,100,000 1,050,000 1,0SO,000 2,057,216 (6,380) 1,108,9SO 954,647 (96,363) 90.92'''-
Motro RAP 1,692,500 1,070.300 822.200 690,057 58,500 257,028 574,529 (247,671) 69.88%
Valloy & Shorellno Regen. 1,490.000 1,490,000 1,269,301 28,021 1,241,281 (248,719) 83.31%
Flood Control I 44,329 44,743 (414 (414)
Toronto Islands 70,000 35.000 35.000 327 327 (0 (36,000) -4.00'''-
Brickworks I 2,355,000 1,730,000 625,000 2,309,719 300 1,700,286 609,133 (15,867) 97.46%
Canada Post Remechatlon 4,800,000 2.500,000 2.300,000 6,539 1,166 5,373 (2,294,627) 0.23'''-
15,382.500 100.000 6,585.300 8,697.200 9,113,240 207,493 3,116,607 5,789.140 (2,908,060) 66.66%
n Land AcqUIsitions & Disposals 3,900,000 2,500.000 1 ,400,000 3,464,956 3,543,153 (78,197: (78,197)
WATERSHED EXPERIENCE
Public Use Infrastructure ProJects 535,000 267,500 267,500 412,790 38,195 129,698 244,897 (22,603) 91.65'''-
CORPORATESER~~ /146,037\ /0
Administrative Office lSO.000 150,000 3,963
CAPITAl. TOTAl. 20178500 2 750 000 8 252 800 9175700 13175333 245 688 6 643 420 6 136224 13039476)
MN R T 'ansfer Payment 32~,000 109,026 (210,474) 33.70'10
IMunlCIDal LeVY 8,850,700 6,019,663 2,831,047i 88.01%
ICiloll.il1 DefiCit J (Surplus 0 7,045 7045
TOTAL CORPORATE DEFICrTI (SURPLUS) (12,786} (12,7881
March 6, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C37
SECTION IV - ITEMS FOR THE INFORMATION OF THE BOARD <<
.
RES, ~tC6/98 - CLAIREVILLE CONSERVATION AREA MANAGEMENT PLAN
Potential Lease Initiatives
Update on the status of the various lease initiatives in the Claireville Area.
Moved by: Margaret Black
Seconded by: Christine Cooper
THAT the staff report dated February 17, 1998 on the status of potential lease initiatives,
as identified in the Claireville Conservation Area Management Plan, be received. . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . , , . . , . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED
BACKGiROUND
A key Gomponent of the Claireville Management Plan was the identification of revenue
generating high intensity public use and commercial nodes. Staff have been actively
exploring various options for three such parcels.
The following parcels illustrated on the attached plan are under active consideration:
i) 9.795 hectares (24.2 acres) at the southeast corner of Finch and Steeles
Avenue. This site is immediately adjacent to Wild Water Kingdom and was
the subject of the recent unsuccessful negotiations with World Pitch and Putt.
ii) 6.4 7 hectares (16 acres) at the northwest corner of McVean Drive and
Ebenezer Road just north of Hwy.# 7.
jii) 3.64 hectares (9 acres) on the south side of Hwy.# 7 encompassing the old
main entrance to the Claireville Conservation Area (currently the entrance to
the Claireville Ranch).
. Finch/Steeles
A draft of the Request for Proposal (RFP) prepared by staff for the Finch/Steeles site is
attached. Given the improvement in market conditions, the amendments negotiated last
summelr with Wild Water Kingdom and the completion of the Claireville Management Plan,
staff are optimistic that a suitable arrangement can be made for this land during 1998.
It is anticipated that the RFP will be issued to the public in late March.
C38 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD # 1/98 March 6, 1998
" Hwy.# 7 (South side)
Staff have meet with Mayor Peter Robertson of Brampton and city officials to discuss land
use options on the Hwy.# 7 lands and are continuing to work with them regarding potential
compatible revenue generating uses in this area.
At Meeting #8/97 of the Executive Committee, the members approved engaging Mr. Dale
Martin to initiate a process and concept for the potential leasing and development of the
two parcels of land in the Hwy.# 7 area. The former Provincial Facilitator, will be assisting
staff in coming up with a process to adequately deal with the unique nature of these
locations, as well as the environmental and monetary issues at hand.
A charet is being organized to be held in late March, on the best compatible land use for
the southern parcel involving stakeholders, developers, retailers, planners, architects etc. to
make recommendations on site plan, building design, programming etc. to provide content
for a Request for Proposals (RFPl for the development.
One proposed use being investigated is the development of a new concept commercial retail
centre based on the themes of outdoor recreation and respect and appreciation of the
natural environment.
These themes appear appropriate since they are in line with the TRCA's own values and
interests and in a<:cordance with the values and interests identified in the approved
Claireville Conservati~n Area Management Plan. This would allow the Authority to both
maximize revenues from land development and advance its policy mandate as a result.
When the results of the charet have been evaluated, staff will report further.
This parcel is identified as potential high intensity recreational and educational uses,
facilities or services with a high standard of designs and landscaping in the approved
management plan.
Hwy.# 7 (North side)
This Parcel is identified as commercial/office node in the existing approved management
plan.
It has been suggested that consideration should be given to exploring in a preliminary
manner the types of land uses proposed for the land on the north side of Hwy.# 7
Investigations and discussions with officials of the City of Brampton and others as to
potential compatible land uses for this land are continuing and this parcel will be included in
the charet in the process of being organized.
-- - - - -
March 6, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD # 1/98 C39
FINANCIAL DETAILS
Fundin Q is available from the leasehold revenue account
Report prepared by:
Bob Burchett, ext.367
For infl"mation contact:
Jim Dillane, ext.220
Don Prince, ext.221
C40 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD # 1/98 March 6. 1998
Attachment # 1 - --
'~\
.~.. . -- -
. - . .
- --- ~
~
~ ,.. - - l:IIlIt
!
f CLAIREVtLLE I EBENEZER
i
) the laramo and region )nserw!ion aumority
I Clairevllle
Revenue Initiatives
!
~
I
--~
- 7
~
~
.,
i
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=~.
~' .~
~~..
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- -
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I ; JDSSlSSAUGA
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-
-------
March 6, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C41
Attach ment #2
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FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6, 1998
C42
Attachment #3
.~n..
REQUEST FOR PBOeoSAL
- ~ ~.,,, ";:J~: ~;~::\\ ~..?
For Lease and Developm.t~,~", ""<,:5"
~, '4.-:.... .." ", '
-- , ~, ,
... "..,',
Authority Owned lands
Southeast Corner'
~ . ~
of Steeles" & Firicflr Avenues
.-::1', ,~City of Brampton
...0 ""-:-
~', ::~ :: .." :... .::.
<"'~,~ :;/'::::'" >~,' ,:/ ','
\.t:1~,. -, . , " February 1998
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March 6. 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD '1/98 C43
Attachment #4
Claireville Conservation Area
Comer of Steeles and Finch Avenues, City of Brampton
Call for Proposals
1) Introduction
The Toronto and Region Conservation Authority (TRCA) is requesting proposals for the
lease and development of high intensity recreational or educational uses, facilities
or services and complimentary commercial uses, on Authority owned land at the
southeast comer of Steeles and Finch Avenues in the City of Brampton.
To achieve this goal the Authority is soliciting proposals from investors or organizations
who are interested in creating, constructing and managing one or more facilities
through a long term lease of Authority land. Any development must be consistent with
TRCA objectives, provide substantial services to the community, be complementary
with the adjacent Wild Water Kingdom and parkland, and Yield significant revenues to
the Authority.
2) Background
Since 1957, TRCA has carried out a comprehensive program of water management, in
the watersheds under its jurisdiction, to prevent loss of life and property damage.
Activities inclLlde an extensive land acquisition program, construction of flood control
works, erosion control projects, reforestation, conservation education and public use.
Since its inception the TRCA has worked in partnership with all levels of government
and the private sector to carry out its objectives, including management of its holdings
and the provision of compatible activities on its lands, Fiscal constraint by govemment
funding partners has accelerated the TRCA's exploration of potential revenue
generating opportunities on our lands in order to meet funding targets identified in our
three year business plan. One area of particular potential is the Claireville Area.
The Claireville Conservation Area currently provides multi faceted regional scale
recreation activities for the Greater Toronto Area. Although much of the conservation
area is currently closed to the public, Wild Water Kingdom, Indian Line Campground,
the Etobicoke Field Centre and Claireville Ranch are operated through partnerships
between the Authority, other agencies and individuals.
The total Claireville site is approximately 848 hectares (2,100 acres) in size, Outdoor
recreation, agricultural and education uses occupy approximately 32% of the land. The
surrounding land uses are primarily industrial with some residential and agricultural
uses. Several major transportation corridors service the area, Highways #427 and #50
are directly to the east, Highway #407 and Steeles Ave, bisects the area and Finch
Ave. is to the west.
2/11
C44 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6. 1998
Attachment #5
Claireville Conservation Area
Comer of Steeles and Finch Avenues, City of Brampton
Call for Proposals
The Claireville Management Plan, which has been approved by the TRCA, identified
parcels of land where opportunities may exist for the TRCA to enter into long term
lease development arrangements with the private sector or others.
Preparation of the plan included extensive consultation with various stakeholders and
members of the public. The Claireville Community Advisory Committee has, and will
continue to be, an important part of this ongoing consultative process. The members of
the committee advise the Authority on the management of the Claireville area and will
comment on the environmental and public use aspects of any lease proposals. The
Committee is made up of representatives from conservation area users, environmental
groups, municipal governments and local residents.
3) Location
The potential development site is at the southeast comer of Steeles and Finch
Avenues, and directly north of Wild Water Kingdom. The total area is approximately
9,795 hectares (24.2 acres) in size. The prime location of this site provides significant
opportunities for high intensity public use. The lands are identified as Parts 1, 3, 4, 7,
8, 9 and 10 on registered plan 43R-22686 (Registry Division of Peel).
Access to the site is through a shared roadway at the Wild Water Kingdom entrance on
Finch Avenue south of Steeles (Parts 2 and 26). The entrance intersection is marked
by a traffic light and tum lanes that are capable of accommodating substantial traffic.
Costs for maintenance of the shared roadway will be the responsibility of both Wild
Water Kingdom and the proponent.
. A right of way currently exists through the site (Parts 2, 6, 7, 8 and 26) that allows the
TRCA to access the reservoir for management purposes. This right of way or
equivalent access will continue to be part of any future development.
- -
The official plan designates the area as Parkway Belt West, as public open space and
as a buffer area, and the Brampton zoning is OS - section 581 (Open Space) Bylaw
139-84.
AREA DESCRIPTION
General
The City of Brampton is located north of the City of Mississauga and west of
Metropolitan Toronto, comprising an area of approximately 267 square kilometres.
Brampton is somewhat rectangular in shape, generally bordered to the south by the
proposed Highway No. 407, to the north by Mayfield Road, to the west by Winston
3/11
--. ..-....-..--. ..
March 6, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C45
Attachment #6
Claireville Conservation Area
Comer of Steeles and Finch Avenues, City of Brampton
Call for Proposals
Churchill Boulevard, and to the east by Highway No. 50. The City at Brampton, along
with the City of Mississauga and the Town at Caledon, comprise the Regional
Municipality of Peel.
The City of Brampton is a municipality that is undergoing rapid urban development due
to its proximity to Metropolitan Toronto. Its population has increased from 177,675 in
1985 to over 234.498 in 1991, with a projected population of over 480,000 by 2021.
The source of rapid growth of the population of both the Regional MuniCipality of Peel
and the City of Brampton has been net migration. Apart from the dynamic population
growth, Brampton has a diversified economic base and enjoys many of the elements
conducive to the development of industry and business. It is strategically located in the
centre of the largest market in Canada, adjacent to the city of Toronto, with easy
access to American markets.
The movement of goods and services throughout Peel and to consumer markets is
efficiently, handled by 3 major expressways,S Provincial highways, 3 main railway
lines, 2 shipping ports and one International Airport.
Finch and Steeles Avenues are major east west arterial roads with very high traffic
volumes across the north em areas of the City of Toronto and adjacent cities. To the
north Provincial Highway No. 7 is a major east-west traffic artery providing access to
Brampton's 'Downtown', located west of the subject holding, as well as providing
convenient access to the City of Vaughan, located east of the subject area. Provincial
Highway No. 50, located approximately 1.5 km east of the subject properties, is
considered a major north-south traffic artery in the area. Provincial Highway No. 427
which has recently been completed to Highway No.,7, is located just east of Highway
No. 50. In addition, Provincial Highway No. 50 serves as the boundary between the
Cities of Brampton and Vaughan, and provides convenient access northward to the
Town of Caledon and beyond. Goreway Drive, 1.4 km to the west, is a major north-
south arterial road.
In addition to the above, Provincial Highway No. 407 which opened in 1997 is located
to the north of the subject area and will provide convenient access throughout the
greater Toronto area.
Neighbourhood
The subject neighbourhood is in transition. The majority of these lands remain vacant
and unimproved. Small pockets of mixed industrial/commercial, business and highway
commercial uses are also included.
4111
C46 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6, 1998
Attachment #7
Claireville Conservation Area
Comer of Steeles and Finch Avenues, City of Brampton
Call for Proposals'
A major Ontario Hydro transmission line traverses the neighbourhood in a northeasterly
direction, extending from Torbram Road in the west to Gorewood Drive in the east.
Additionally, the Bramport Intermodal C.N.R. Terminal extends a major railway trunk
southwards through the neighbourhood, bisecting it roughly in half before connecting
with the rail lines which follow the Mississauga/Brampton border.
Claireville Conservation Area
The Claireville Conservation Area is located In two municipalities on the west branch of
the Humber River. Most of the area, including the parcel which is the subject of this
request for proposals, is situated in the City of Brampton, Regional Municipality of Peel.
The dam and a portion of the reservoir are located in the City of Toronto.
The area currently provides regional recreation activities for the Greater Toronto Area.
Indian Line Campground, Wild Water Kingdom, the Etoblcoke Field Centre and
Claireville Equestrian Ranch are operated either by the TRCA or through leases,
licenses etc. between the TRCA, and other agencies and individuals. Some land is
rented for ~gricultural use and several houses on the property are rented for residential
use.
Wild Water Kingdom is the largest water park in eastern Canada with 8 hectares (20
acres) of active water play facilities and 25.4 hectares (63 acres) of picnicking, parking
and passive recreation lands. Indian Line Campground is 19.5 hectares (48 acres) in
size and contains 225 serviced and unserviced sites with a full range of related
facilities Including a swimming pool and convenience store. Certain amendments to the
original lease were negotiated during 1997 and are now in the process of being
completed.
The TRCA property in this area, within the boundaries of the Claireville Conservation
Area Management Plan, was acquired during the 1960's and 1970's under the
Claireville Dam and Reservoir Project and the Ebenezer Dam and Reservoir Project.
The Claireville Dam and Reservoir holdings stretch from the dam in the south to
Highway No.7. The Ebenezer Dam and Reservoir holdings extend north of Highway
No, 7.
4) Potential Uses
The site has the potential for multiple developments including a small, high density
commercial component. Examples of acceptable uses might be a golf facility, theme
restaurant, equestrian operation, catering hall, exhibition grounds or amusement
centres.
5/11
March 6. 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C47
Attachment #8
Claireville Conservation Area
Comer of Steeles and Finch Avenues, City of Brampton
Call for Proposals
The commercial segment would be restricted to uses that are complementary with the
existing uses and surrounding parkland (eg. hotel, restaurant). Some commercial or
industrial uses will not be considered including gas stations, retail establishments or
residential housing.
S) TERMS AND CONDITIONS OF LEASE DEVELOPMENT
AGREEMENTS
All proposed land uses are to be in accordance with the approved Claireville
Conservation Area Management Plan.
All offers are subject to compliance by the TRCA with the provisions of the
Conservation Authorities Act, R.S.O. 1990, as amended, and the Planning Act, R.S.O,
1990.
Proponents are responsible for investigating all municipal. regional and provincial land
use regulations, building, zoning and/or other regulations. The lands are leased "as is"
without any representations or warranties by TRCA as to use or condition;
The following TRCA conditions and requirements should be addressed in the Offer to
Lease:
(a) All Offers to Lease are to be accompanied by a certified cheque in the amount
of $10,000 (payable to the TRCA), This amount will be refunded if the offer to
lease is rejected. If accepted this amount will be credited to the first years
lease payment. (Se,e Administrative Details and Selection Process)
(b) Compatibility with, and potential for operational/marketing arrangements with
both Wild Water Kingdom and existing Authority programs
(c) Potential financial benefits to the Authority including
(i) The amount of base rent, inclusive of GST and any other taxes;
(ii) The payment of realty taxes and utilities
(iii) Any percentage rent that might be offered;
(ii) Any other financial incentives that the Authority might consider.
(d) Corporate profile including identification .of all principals and significant
shareholders plus all relevant experience
(e) A business plan including development schedule, development costs,
marketing plan and financial projections
-
6/11
C48 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6, 1998
Attachment #9
Claireville Conservation Area
Comer of Steeles and Finch Avenues, City of Brampton
Call for Proposals
(f) Development and uses of these lands to be compatible with the goals and
objectives of the TRCA Portions of these lands are regulated under Ontario
Regulation 158.
(g) This Agreement is subject to the following conditions being satisfied on or
prior to the completion of this transaction:
(I) the TRCA obtaining approval of the Minister of Natural Resources
permitting it to lease the Property;
(ii) the Agreement being approved by the Members of the TRCA;
(iii) a consent being obtained pursuant to Section 50 of the Planning Act,
1990, for leases over 21 years without conditions being attached thereto
or if any conditions are attached to the consent, that they are satisfactory
to TRCA.
(h) Proponent is solely responsible for any and all costs required to be paid for all
development as well as to any municipal or other governmental authority
including lot levies, development charges or building permits etc. that may be
reqUired prior to any improvements or building being constructed on the
Property;
(I) The TRCA is to have the right to review and approve all current and future
development plans to ensure the proposed use is not contrary to the TRCA's
objectives and does not negatively imRact the TRCA's adjacent holdings;
0) The Proponent may be required to construct fencing along the new property
boundary at the Proponent's expense;
. - .
(k) The Proponent may be asked to establish, at the Proponent's cost, vegetated
buffers satisfactory to the TRCA of:
(I) The Proponent shall comply with all Municipal requirements for the future use
of the property;
(m) An archaeological investigation is to be conducted and any mitigative action
required is to be carried out to the satisfaction of the TRCA prior to any site
disturbance, all at the Proponent's expense;
-
7/11
March 6. 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C49
Attachment #10
Claireville Conservation Area
Comer of Steeles and Finch Avenues, City of Brampton
Call for Proposals
(n) The Proponent will be required to use storm water best management practices
and it is the TRCA's preference to have storm water control and/or treatment
provided on the Property;
(0) The term of the lease including the commencement and expiry dates;
(p) Arrangements for the approval by TRCA of all structures and improvements to
be constructed on the premises, including future improvements and the timing
of all such improvements;
(q) Financial capability of the proponent and the security that would be offered by
way of Letters of Credit to protect TRCA against construction liens and the
completion of the improvements;
(r) The type of general liability insurance that would be provided including TRCA
as a named insured as well as the property damage insurance and provisions
for rebuilding in the event of damage or destruction;
(s) A general indemnity by the tenant in favour of the TRCA in connection with
the tenants use and enjoyment of the premises;
(t) Acceptance of the premises as is, including an acknowledgement that the
Proponent has done its own tests and no claims will be made in connection
with the environmental condition of the premises;
(u) Proponent's use of the premises will be in compliance with all applicable laws
and all charges for development, minor variances, site plans, building permits,
development charges, etc. will be the responsibility of the tenant and that it
will, at its cost, comply with all applicable laws;
(v) Any provisions with regards to assignment, subletting or mortgaging of the
leasehold interest;
(w) Obligations for maintenance, repairs and inspection of the premises;
(x) Ownership of the improvements and conditions of the premises at the end of
the term;
(y) Guarantees.
The foregoing is a list of certain of the items that the TRCA would wish to see
addressed in any offer to lease. Any other matters which the Proponent wishes to
8/11
C50 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6, 1998
Attachment #11
Claireville Conservation Area
Comer of Steeles and Finch Avenues, City of Brampton
Call for Proposals
specifically mention or that must be dealt with at the outset, should be included in the
proposal.
INFORMA nON ENCLOSED
(a) Claireville Conservation Area Management Plan
(b) Extract of TRCA Fill and Flood Plain Mapping
(c) Copy of Plan 43R-22686
6) TRCA Goals
Based on the Mission Statement of the TRCA, the following goals have been identified
for public use on Conservation Authority lands:
· To conserve and manage Authority lands in consultation with the public in a
manner that values, respects and enhances the natural and heritage resources.
· To encourage uses that are compatible with healthy watersheds, respectful of the
unique character of the lands and sustainable in environmental, physical and
economic terms.
7) Project Phasing
The process will occur in two phases to ensure that the natural, social and economic
impacts are acceptable.
The first phase is a concept review and examines the general impacts and acceptability
of the submitted proposals as well as financial capability of the proponents and retum
to the Authority. Based on the results of this phase proponents may be invited to
proceed to phase two.
The second phase identifies specific details of the facility design, impacts and
mitigation measures as well as preparation of a detailed lease agreement. Proponents
may be asked to provide a non-refundable deposit upon entering into detailed lease
negotiations with the Authority.
Public consultation will be integral to both phases of the screening process.
9/11
~~
March 6, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C51
Attachment # 12
Claireville Conservation Area
Comer of Steeles and Finch Avenues, City of Brampton
Call for Proposals
8) Administrative Details and Selection Process
A briefing meeting to familiarize the proponents with available background infonnation
and the study site is scheduled for Wednesday, April 8, 1998 at 1 :00 p.m. in the
Humber Room at the Toronto and Region Conservation Authority at 5 Shoreham Drive,
Sealed proposals should be delivered by 4:00 p.m., Friday May 1, 1998. A certified
check in the amount of $10,000 (payable to TRCA) must be included with the
proposal. Faxed proposals are not acceptable.
Six copies of the proposal, in a sealed envelope, should be directed to:
Jim Dillane
Director of Finance and Business Development
The Toronto and Region Conservation Authority
5 Shoreham Drive
Downsview, Ontario
M3N 1 S4
Tel: (416) 661 6600 Ext. 255
Following receipt of the above noted proposals TRCA staff will review the submissions
and may contact proponents for more infonnation and elaboration. Staff
recommendations on the proposals will be presented to the members of the Authority's
Finance and Business Development Board for their consideration on Friday June 12,
1998. The members of this advisory board will make their own recommendations and
these will be forwarded to the full Authority meeting on June 26, 1998. Approval, by the
Authority, of the successful proposal(s) will end the first phase of the process.
Unsuccessful proponents will have their deposits returned to them at this time,
During Phase II, detailed contract and lease negotiations, final site plan approval and
contract approval by the Authority would take place. Detailed site plans will be
presented by the proponent for public comment and review by TRCA staff, A non-
refundable deposit may be required should the proponent wish to proceed and enter
detailed contract negotiations with the Authority.
Any agreements negotiated during this Phase will be subject to the review and approval
of the members of the Authority,
10/11
C52 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6, 1998
-- - --
Attachment #13
Claireville Conservation Area
Comer of Steeles and Finch Avenues, City of Brampton
Call for P~oposals
Please Note:
Nothing herein shall be construed so as to oblige TRCA to select any proposal
and TRCA reserves the right to reject any/or all proposals that TRCA, In its
absolute discretion, considers it advisable to reject
The infonnation contained herein is offered for assistance, however the TRCA
assumes no responsibility for the accuracy or completeness of same and
nothing herein shall be construed as a representation, warranty or guarantee
by TRCA.
9) Inquiries
All technical inquirres relating to this request for proposal should be directed to Bob
Burchett (416 661-6600 Ext. 367) or Don Prince (Ext. 221).
February 13,1998
. --
-
11/11
March 0, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C53
Attachment # 14
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C54 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 March 6, 1998
Attachment #15
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March E, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #1/98 C55
TERMINATION
ON MOTION, the meeting terminated at 10:10 a.m, on March 6,1998.
Ron Moeser Craig Mather
Chair Secretary- Treasurer
/pl
c...
~~ THE TORONTO AND REGION CONSERVATION AUTHORITY
SPECI.AL
MEETU~G OF THE FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/98
April 24, 1998 Page C56
A Special Meeting of the Finance and Business Development Advisory Board Meeting #2/98,
was held in the Canada West Room, Black Creek Pioneer Village, on Friday, April 24, 1998.
The Chair, Ron Moeser, called the meeting to order at 8:15 a.m. The purpose of this
meetinl;} was to hold a Marketing Strategy Focus Group and all Members of the Authority
Board were invited to attend.
PRESENT
Randy Barber . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member, F&BD
David Barrow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Margaret Black . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member F&BD
Milton Berger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member, F&BD
Lorna Elissell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Christine Cooper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chair, F&BD
Doug Dickerson ............................................... Member
Bill Fisc:h . . . . . -" . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Member, F&BD
Ron Moeser. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Chair, F&BD
Donna Patterson . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Richard O'Brien ......................................... Chair, Authority
Gerri Lvnn O'Connor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
REGRETS
Raymond Cho . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member, F&BD
Bill Saundercook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member, F&BD
C57 SPECIAL - FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/98 April 24, 1998
SECTION I - FOR AUTHORITY CONSIDERATION
RES. #C7/98 - POSITIONING STATEMENTS
The Finance and Business Development Advisory Board was asked to
provide a report on draft positioning statements which ultimately will
be used in the Authority marketing and fundraising strategies.
Moved by: Randy Barber
Seconded by: Lorna Bissell
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the input received from the
Members be used in refining the Authority's positioning statements, as part of the
development of future marketing and fundraising strategies which will be brought back to
the Finance and Business Development Advisory Board for further review and discussion. . .
. . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . , . . . . . . . . . . . , . . . . . . . . . .. CARRIED
BACKGROUND
Staff drafted some test positioning statements for the Authority for discussion with the
Members of the Finance and Business Development Advisory Board and others involved in
the marketing strategy focus group. The statements are very rudimentary and purely
descriptive and conceptual in nature and are designed to provoke responses that would
assist the Toronto and Region Conservation Authority (TRCA) and its marketing strategies in
defining its market position, its service offering and its key features of value to the general
public. These statements are not creative or advertising statements, but rather are provided
as testing and descriptive statements to provoke discussion around TRCA's present and
future value in the marketplace for a broad range of customers including government,
consumer, taxpayer, corporate donors, public donors, partners and stakeholders.
Staff will be presenting each positioning statement and soliciting feedback from the
Members.
Comments and feedback from this session will be collated along with feedback from
numerous other focus groups being conducted by TRCA's Development and Marketing
Division. The focus groups will form part of the research for the development of a TRCA
marketing plan which will develop marketing strategies for:
. Corporate objectives
. Public use facility objectives
. Foundation objectives
For information contact:
Tim Feher, ext. 210
April 24, 1998 SPECIAL -FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #2/98 C58
TERMINATION
ON MOTION, the meeting terminated at 9:50 a.m, on April 24, 1998.
Ron Moeser Craig Mather
Chair Secretary-Treasurer
/pl
~
, THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/98
June 12, 1998 Page C59
The Finance and Business Development Advisory Board Meeting #3/98, was held in the
HumbElr Room, Head Office, on Friday, June 12, 1998. The Chair, Ron Moeser, called the
meeting to order at 9:05 am.
PRESENT
Milton 13erger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Raymond Cho . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Christine Cooper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Vice Chair
Ron Mc)eser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Chair
Bill Saundercook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
REGRETS
Randy Barber ............................................................. Member
Margaret Black ............................................................ Member
Bill FisGh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Richard O'Brien. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Chair, Authority
RES, ,~C8/98 - MINUTES
Moved by: Christine Cooper
Seconded by: Milton Berger
THAT the minutes of Meeting #1/98, held March 6,1998, and the minutes of SPECIAL
Meeting #2/98, held April 24, 1998, be approved ",....."".",.".,..". CARRIED
RES,#C9/98 . CORRESPONDENCE
Moved by: Milton Berger
Seconcled by: Bill Saundercook
THAT the correspondence from Tom Hatcher, dated June 10,1998, regarding Item 6,1 be
receivE!d ,."."""."""""""",.",.""""",..,...,....,.. CARRIED
C60 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B June 12, 1998
CORRESPONDENCE
"I l'~ I~- , :
'-.-" He: l1el'vl b . I
Fax To: Mr Bob Burchett
Fax#: <-'16) 661-9017
Date: June 10. 1998 Pages. 2
Re: Claireville Conservation Area RFP. Claireville Golf Centre
\
Bob:
Thanks for the copy of the report to Finance & Business Development .-\dvlsory
Board. As r noted at our meenng of May 25th, we will reqwre some level of
endorsement from the TRCA in order to secure finn commitments to finan~mg
The attached recommendatIons would meet our needs Please share thes~ wah the
members of your team as well as distnbute to the members of the Finance &
Business Development AdVISOry Board, at or bdore the Fnday, June 12th meetmg
I Will attend the meeting to speak to thiS issue as well as to answer any questions,
Regards
~
Tom Hatcher
June 12. 1 H9B FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B C61
CORRESPONDENCE
-;Of., ," _:: -- "
. ... . .. -- .. -
J ~e'. I +e V)1 ~. I
~
52 Woodside Avenue
Toronto, Ontario
M6P I L3
June to. 1998
To: Chair & Memhers of the Finance & Business Development Advisory Board
TRCA :\-leeting #3/98, June 12, 1998
Re: C1aireville Con~ervatjo" .~rea . Request for Prouosals .. Clllirevllle Golf Celltrt>
The TRCA has Issued a second R~quest for Proposals for the Lt!ase and Development uflands
Wlllun th~ ClaJrt!Vlllc Conservatlon Are:!. V,,"est of Wild Water Kmgdom
The Claue'.1lle Golf Centre proposal \\.as the only complete proposal receIved by the TRC..1,
The starf report teconm1end~ that the TRC.-\ continue to work with the C1a1rt~ville Golf Centre
and "other corporarions Jnd mdlviduals" toward the development of revenue producing facilille5
on these lands
As the proponent) of the Clalrevllle Conservalton _~ea propo~al, we are requesting 3. three month
exclUSive penod. to September 30. 1998. to satistY the TRCA with respect to our ability to
finance the propo~al An acknowledgement that the C1aireVllle Golf Centre Proposal meets
TRCA objectives and cnreria for the site is .1lso re4uested. as It WIll asSiSt 10 our ability to attracr
tinanclal support
We are requesting that the recorrunendation be amended to read
That the Claireville Golf Centre proposal be endol'Sed in principle as meeting the general
objectives and criteria of the TRCA for this site.
That stafT continue to work exclusively with the proponents of the Claireville Golf Centre,
until September 30. 1998, to resolve outstanding issues, including financini: and the general
terms and conditions of the lease.
Thank you for your conSIderatIon
ld{rr~
Tom Hatcher
C62 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B June 12, 199B
SECTION I - FOR AUTHORITY CONSIDERATION
RES, #C10/98- MOTION to convene as Committee of the Whole
Moved by: Bill Saundercook
Seconded by: Christine Cooper
RES. #C11/98 - MOTION to arise
Moved by: Bill Saundercook
Seconded by: Milton Berger
REQUEST FOR PROPOSAL
Status of Lease of Authority lands, Corner of Finch and Steeles Ave., City of
Brampton. Results of a Request for Proposal (RFP) for the lease of Authority
lands at the corner of Finch and Steeles Ave" City of Brampton.
Moved by: Bill Saundercook
Seconded by: Christine Cooper
THAT staff be directed to continue to work with the proponents of the Claireville Golf
Centre and such other corporations and individuals, including those providing
professional, third party services, that are interested in developing revenue producing
facilities on these lands in conformity with the Authority criteria;
THAT staff be directed to continue to consult with other agencies, interest groups and the
public regarding the suitability of any proposed public use concepts;
AND FURTHER THAT those proposals meeting both the use criteria of the Claireville
Management Plan and the financial requirements of the Authority be brought back to the
Finance and Business Development Advisory Board for approval at the earliest
opportunity,
RES. #C12/98 - Main motion be deleted and replaced with the following amendment.
Moved by: Bill Saundercook
Seconded by: Christine Cooper
AMENDMENT
RES. #C13/98-
THE BOARD RECOMMENDS TO THE AUTHORITY THA T staff be directed to advise the
proponents of Claireville Golf Centre that they have until July 23, 1998, to provide the Authority
with satisfactory additional information concerning financing and other outstanding issues;
June 12, 199B FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B C63
THA T Claireville Golf Centre's proponents be requested to agree that in lieu of the extended
period of time to July 23, 1998, $2,500. of the $10,000. deposit be considered as non-refundable
and ret;.lined by the Authority; in the event satisfactory information is forthcoming said sum will be
applied as a portion of the first years rent,
AND FURTHER THA T staff report on this matter to a special meeting of the Finance and Business
Development Advisory Board to be held prior to Authority meeting #5/98, to be held on July 24,
1998. . . , . . . . . , . , , , . . . . . , , , , . , . . , , , . . . . . . , , , , , , . . . . . , , , , , , , . , , . . . . . , CARRIED
BACKGROUND
At Meeting #3/96, held on April 26, 1996, the Authority endorsed Resolution #A66/96 which
states:
'THA T staff be directed to invite proposals to develop public uses in the C/aireville
Conservation Area south of Steeles Avenue;
THAT staff be directed to continue consultation with other agencies, community groups and
the public regarding recreational development opportunities and proposal calls within the
C/aireville Conservation Area;
AND FURTHER THAT public use development proposals within the C/aireville Conservation
Area south of Stee/es Avenue be brought back to the Authority for further consideration. "
As a result of the resolution a Request for Proposal (RFP) was issued in Junel 1996, Three
replies were received and World Pitch & Putt Corporation was selected as the successful
proponent by the Authority, Unfortunately, World Pitch & Putt withdrew from negotiations.
RATIONALE
A second RFP call was issued on April 1, 1998 (The Board was advised of this at Meeting #1/98
held on March 6th, 1998, resolution #F6/98)
This second call was extensively publicized with advertisements appearing locally (Toronto Star
and Brarnpton Guardian) and nationally (Globe and Mail, Financial Post). In addition an ad was
placed in Amusement Business, a specialty publication which serves the entertainment, facilities
and attra,ctions business worldwide. Signs were posted on the site and the proposal call was
listed on both the Electronic Tender Network and the TRCA web site. Over one hundred
requests for proposal were mailed to companies in the development and recreation fields,
The deadline for proposals was May 14, 1998. Two companies responded to the call for
proposals.
. The Claireville Golf Centre
. Stockworth mbg
Although the subject area is adjacent to Wild Water Kingdom, and had previously been licensed
to them on an annual basis, Wild Water Kingdom did not submit a response to the proposal call.
After reviewing the proposals, and interviewing the proponents, staff concluded that the
Stockworth mbg proposal did not meet the Information requirements specified in the RFP. The
C64 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B June 12, 199B
offer was also conditional on other Authority properties in Claireville area being sold to
Stockworth.
Staff also met with representatives from The Claireville Golf Centre. Their response did meet the
informational requirements of the RFP and the proposal was analysed based on the following
criteria:
- Financial return to the Authority
- Compatibility with the Claireville Management Plan and Wild Water Kingdom
- Comments received from the Claireville Technical Advisory Committee during the previous
process
- Business case presented
- Financial capability
- Business background of the two principles
The Claireville Golf Centre (CGC) proposal is very similar in content to the World Pitch & Putt
proposal that the Authority previously approved. The CGC proposal includes:
. 18 hole pitch and putt golf course occupying approximately 7 acres
. Driving range
. 2000 sq. ft. building containing a clubhouse with a small licensed restaurant
. Car parking (approximately 120 cars)
Other aspects:
- Greens Fees. The greens fees are $18-$22, CDC is positioning their facility against the Par
3s and Executive courses. This may effect their ability to attract players in some of their target
markets but it also promises higher revenues.
- Capital Costs. The proposed capital budget is $2,1 million
- Marketing The CDC proposal allocates 4% of their gross revenue for advertising.
The financial ability of the proponents to develop and operate the facility is not clear. They have
not yet formed a corporate entity for this venture and have not yet determined how their
financing would be structured or who might, eventually, be involved in the ownership structure.
Both of the proponents have extensive experience with local municipal governments in the
planning of parks and public facilities, One has some experience as a golf course marshall and
as an assistant to a golf course superintendent. The two proponents have indicated that they will
be managing the operations on a day to day basis however neither has any operational or retail
experience,
CONCLUSION
The CDC proposal does meet many of the criteria specified in the RFP. It is an acceptable use
under the management plan and the preliminary business case seems to be feasible, The fact
that the proponents currently have no financing, and have no corporate entity, raises concerns
about their ability to raise the necessary capital, Additional investors also means that a possible
change of ownership and/or control of the facility may hinder the successful completion of any
negotiations.
June 12, 199B FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B C65
I nterest has been expressed in the property outside of the RFP process. Staff is also considering
an Authority operated short term uses such as a driving range, Considerable opportunities for
lease revenue still exist within the market and should be explored.
FINANCIAL DETAILS
CDC has proposed that they pay a fixed base rent plus a percentage of gross revenues, The
proposE!d lease rent schedule based on the CDC Business plan, would be:
year 1 base rent of $10,000
year 2 partial operation, approx rent of $50,000
years 3-8 full operation, approx $108,000 to $132,000, depending on volume
years 9-1 3 Approx. $132,000 to $1601000
years 14-20 Approx, $152,000 to $186,000
DETAILS OF WORK TO BE DONE
Staff wi!' continue discussions with CDC to determine if the financing and operational issues can
be resolved. Other options and proposals for the site will also be explored, Professional help
may be retained to attract other proposals. Staff will report back to the Board when they have a
proposal that meets the Authority's objectives,
Report prepared by: Bob Burchett, ext 367
Date: 1 H98.06.02.
For information contact: Bob Burchett, ext 367
Don Prince, ext 221
Jim Dillane, ext 220
Attachment (1)
C66 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B June 12, 199B
Attachment 1
Clatrevllle DevelQorn"nr Lands
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I I Potential develoomenr land In private ownership
June 12, 199B FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B C67
RES, #C14/98- INTERIM FINANCIAL PROGRESS REPORT
Presentation to the Finance and Business Development Advisory Board
THAT ttle presentation of the Revenue Progress Report, made by Jim Dillane, Director of
Finance' and Business Development, be received, . , , , , . . . . , , . , , , , , . , . . . . . . CARRIED
Moved by: Christine Cooper
Secondl:!d by: Bill Saundercook
Attachments (9)
C6B FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B June 12, 199B
Attachment 1
~
PRESENTATION TO THE
FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD
June 12, 1998
REVENUE PROGRESS REPORT
June 12, 199B FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B C69
Attachment 2
,
T ReA REVENUE REPORT DATA SHEET
LOCA nON Black Creek Pioneer Village
MONTH-END 1998 1998 1997
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR Mar 29 25,567 0 57.530
APR Apr 26 35,500 0 63,859
MAY May 24 145,837 162,700 209.601
JUNE July 05 448,600 467.175
JULY Aug 02 659,800 672.472
AIJG Aug 30 882,000 888,045
SEPT Sept 27 1,018,200 1,051,380
OCT Oct 25 1,189,400 1,249,731
NOV Nov 22 1 ,281 .400 1,342,292
DJ::C Dec 31 1,599,000 1.555,659
- I
: Slack Creek Pioneer Village I I
2000 , I
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I MONTH ENDED
!
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"
C70 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B June 12, 199B
Attachment 3
,
T R C A REVENUE REPORT DATA SHEET
LOCATION Rental/Leases
MONTH-END 1998 1998 1997
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR Mar 29 190,186 170,000 168,746
APR Apr 26 245,032 220,000 218,607
MAY May 24 305,284 320,000 310,077
JUNE July 05 545,000 526,593
JULY Aug 02 595,000 585,240
AUG Aug 30 720,000 711,095
SEPT Sept 27 770,000 741.407
OCT Oct 25 930,000 921,952
NOV Nav 22 990,000 979,074
DEC Dee 31 1,158,000 1,165,821
I
! Rental/Leases I
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I 0 I
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MONTH ENDED
i I
June 12, 1 ;9B FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B C71
Attachml3nt 4
,
r R.C A REVENUE REPORT DATA SHEET
LOCATION Plan Review
MONTH-END 1998 1998 1997
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
.JAN -MAR Mar 29 69,000 94,800 51.857
APR Apr 26 92,230 137,000 75,337
MAY May 24 130,781 175,300 92,950
,JUNE July 05 223,700 124,610
,JULY Aug 02 260,400 140,870
AUG Aug 30 323,800 167,8'79
SEPT Sept 27 360.200 183,130
OCT Oct. 25 406.500 216,011
NOV Nav 22 443,300 232,039
DEC Dee 31 500,000 282.487
I I
I : Plan Review I I
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MONTH ENDED
I
C72 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B June 12, 199B
Attachment 5
,
T R.C A REVENUE REPORT DATA SHEET
LOCATION Conservallon Field Centres
MONTH-END 1998 1998 1997
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR Mar 29 360,977 391,300 320,709
APR Apr 26 492,890 521,700 772.007
MAY May 24 1,062,594 1,099,800 904,520
JUNE July 05 1,231,200 1,116,203
JULY Aug 02 1,271,900 1,147.899
AUG Aug 30 1,329,100 1,173,857
SEPT Sept 27 1.455,100 1,281,844
OCT Oct 25 1,581,100 1,391,981
NOV Nov 22 1,707,200 1,591,155
DEC Dec 31 1.833,300 1,790,201
I i Conservatio~ Field Centres I
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MONTH ENDED I
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,
June 12, 199B FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B C73
Attachment 6
.
T R C A REVENUE REPORT DATA SHEET
LOCATION' Food ServIce
MONTH-END 1998 1998 1997
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JJIN -MAR Mar 29 84,043 83,700 97,488
APR Apr 26 115,500 113,585 138,673
MA.Y May 24 197,110 191,545 208,010
JUNE July 05 357,705 362,677
JULY Aug 02 477,457 463,540
AlJG Aug 30 632,617 544,591
SEPT Sept 27 736,177 647,648
OCT Oct 25 851,837 750,491
NOV Nov 22 933,797 792,267
DEC Dec 31 1,119,000 968,008
! Food Service I I
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~ I
,
C74 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B June 12, 199B
Attachment 7
,
T R C A REVENUE REPORT DATA SHEET
LOCATION Kortnght Centre
MONTH. END 1998 1998 1997
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN .MAR Mar 29 187.434 190,000 186,251
APR Apr 26 278,918 275,000 262,476
MAY May 24 333,044 338,000 322,673
JUNE July 05 401,000 400,223
JULY Aug 02 427,000 419,762
AUG Aug 30 453,000 439,191
SEPT Sept 27 490,000 470,527
OCT Oet 25 566,000 532,743
NOV Nov 22 607,000 555,461
DEC Dee 31 637,200 580,466
, ! Kortright Centre I
I 700
I I
I '
: 600 !---. 1998 B~
I ~ __ _- _ ---
i-I " .- --
5 500 - ..-- - - -. - - - - - - - - - - -* - - ___
I W ~ L
::l _ I
ffi ~ 400 ~ - -- . . _ . _ ._. __._ j
W> -g r" I
.. '
a:: III '....
~ "
I ! 300 ...-------- ~#~.,- -- ------- . - . ~ - -- - - - - ------- ----- ------
- 200 l~ __1998.t\....c:tual__h__ .--- _ -- _ --.- -.- -- _ -.-_ _ -----__ I
100 r I !
I
Mar 29 Apr 26 May 24 July 05 Aug. 02 Aug 30 Sept 27 Oct 25 Nov. 22 Dec. 31 I
! MONTH ENDED
I
June 12, 199B FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B C75
Attachment 8
,
T H C A REVENUE REPORT DATA SHEET
LOCATION Conservation Areas
MONTH-END 1998 1998 1997
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
- $ $ $
JAN .MAR Mar 29 231,934 207,100 164,625
AF'R Apr 26 341,592 307.100 245,383
MAY May 24 534,338 497,100 421,300
JUNE July 05 1,047,100 939,643
JULY Aug 02 1,597,100 1,494,216
AUG Aug 30 2,137,100 1,899.710
SE.PT Sept 27 2,337.100 2,037.362
OCT Oct 25 2,438,600 2,196,850
NOV Nov 22 2.448,600 2,203,292
DEC Dee 31 2,458,600 2.212,273
: Conservation Areas I I
I
:
3000 ,
, I I
I 2500 ~
I _.19~1!. ~U~9~t
I .-- ---
I
r -..... -
- _#-##
; 2000 ,- ---- -'" ~-~ ..
'ii I .-- 1997 Actual
~ ~ r " I
Z 0 ' 1
~ i 1500 I - - - - -- . - -. - - - ; / '_n - . - - -. - .-- -'-1
I a: ~ r ~ I
] 1000 L--- ._u - ---.... ~ - -- - -.' .. --' ---]
I !::. [/ I
I / I
I 500 -1-998-Actu ~ ~- -- - - - u . - - --I
I
! o ~ ' " I
I Mar. 29 Apr, 26 May 24 July 05 Aug. 02 Aug. 30 Sept. 27 Oct. 25 Nov. 22 Dee, 31
MONTH ENDED
I
L
"
C76 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B June 12. 199B
Attachment 9
,
T R C A REVENUE REPORT DATA SHEET
LOCATION Interest ( excluding Interest allocated to reserves)
MONTH-END 1998 1998 1997
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN -MAR Mar 29 75,928 50,000 46.489
APR Apr 26 87,715 65,000 66,150
MAY May 24 91,202 80,000 83,314
JUNE July 05 100,000 101,600
JULY Aug 02 120,000 125,946
AUG Aug 30 150,000 161,732
SEPT Sept 27 175,000 184,639
OCT Oct 25 195,000 210,072
NOV Nov 22 220,000 251,974
DEC Dec 31 250,000 273,916
i INTEREST REVENUE I I
300 I I
! I
I- I
250 L_ - --- ---------- ---- - - - -- - -___ -- --
~ I
.. I --- - - - - -I
;; 200 r- - - - .
I w;g L I
::::l _ I I
z 0 I
I ~ 1150 ~_____ _ ___ ___ __ ___ _ __ _ ._ .. h - --
i
.l! 100 r - __,1998 ActuaL_ -- - -_ -- -- -----
.- r ------=: ---
- .---
---
~ F~- ~---------- -.~ ---- -- --- - -- - . -- -------
, , ,
Mar 29 Apr 26 May 24 July 05 Aug. 02 Aug 30 Sept 27 Oct 25 Nov. 22 Dec. 31
MONTH ENDED
i
June 12, '199B FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B C77
SECTION IV -ITEMS FOR THE INFORMATION OF THE BOARD
RES, #1:15/98 - MEMBERSHIP INITIATIVE
Report on a membership initiative of The Conservation Foundation of
Greater Toronto in partnership with regional Conservation Authorities,
Moved by: Christine Cooper
Seconded by: Bill Saundercook
THAT the report on membership initiatives dated June 4,1998, be received . . , . CARRIED
BACKGROUND
Attached is a report prepared by the Marketing and Development division which has been
presentl~d to staff of the neighbouring authorities.
This proposal will be refined and tested with a final version available in December. The
anticipa.ted launch datel assuming that the sponsorship is in place, is February of 1999,
A furthel' report will be brought to the Board in the late fall.
Staff will be available at the meeting to make a brief presentation about the membership
initiative.
For information contact: Tim Feher, ext 210
Date: June 4, 1998
Attachments (7)
C7B FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B June 12, 199B
Attachment 1
~
CONSERVATION FOUNDATION
OF GREATER TORONTO
5 Shoreham Drive,
DOWnSVIl!W,OI1l"'o M3N IS4
The Rivers and Forest Campaign for
1I01l0rary Palron Conservation
Th, lIollourabl. 111121) M 1I'<1lOn
lltUll"II.lIl1 Gmernur of ORWIO
omte" A Mem bership initiative of
h,(lIl1tlh .It.. ~met The Conservation Foundation of Greater Toronto
CluIl in partnership with
\\'dll1lll .. Mclean
Prt:r.ldenl regional Conservation Authorities
H Dllnllt Suiter
VlCt'PIbIl1cm
) Crug Malller
ChIef \dmm"lJ1o" Ollim eODceDt:
lndSccrcuf).Trca.su~r
Wanetta A. Robenson The Rivers and Forest Campaign for ConservatIOn presents a new opportunity and product
ExeCUUH~ Co-ordmalor approach for those interested in nature, the environment, conservatIOn or the great outdoors.
The Campaign appeals especially to those living In the urban or near urban setting and whose
Dlrenors Imagination IS captured by the visIOn of conservation; of delicate ecosystems and large tracts of
Kobert \\' 8abru:r.cc natural beauty coexisting (under careful management and commitment) With the harsh realities
~ (Rand!) H.rber of human urban development.
Roberl) HUrgM
Sa, In Chandan.a The Campaign appeals to the beauty seeker and outdoor enthUSiast whose Imagination is
Ronald M Chmuc captured by a charity that invites you to participate in the celebration of that which you are
11m'" II CIar,
1n\'ld E Crumble donating to. The added value of membership IS not only the realization of on-the-ground
"11I~m it Ittrndge watershed management that you can see, but the inVitation to Visit (Via a year-round pass) a
GOrdoll J J"lC< Wide range of facilities deSigned to demonstrate lhe benelits of conservation.
"'Ilium R ll\lI1plOn
Shllley.... Mar..den The Campaign also appeals to those higher-end donors interested In an accountable
\1,'IIIl.lm 8 ,\II)(l1cr
RIchard (OICI.) M O'H"'n perfonnance-orienled chanty that presents and delivers a program of investment equity in
JOIUll; parkuuon conservation and greenspace acqUIsition. Membership IS tangible equity in the on-the-ground
AI Ru~tro conservation legacy that the donor can see, Visit, enJoy, and learn about.
8e\(rlt) S S.dman
Kip Van ..mpcn
Membership Goal ................................... . 6,000 members by June, 2001
Direc:lor Emerltll5
Florrncr E. Cell Average Annual Gift ...,.....".. _ _ . . . . . . . . . . . . . . , . . . . . . , . . . . . . . _ . . . . . . . . . $100
John A. hh.GIIlIlU Annual Revenue Goal at June, 2001 . . . . . . . . , . . . , , . . . - . . . . . . . . . . . . . . . . . . . .. $700,000
Gurdon 0 \t' PalltDOn
JoII1ItS \t' I\tellan
Annual Revenue Goal at June, 1999 -.... _ . . . . . . . . . . . _ . . . . . . . . . . . . . . . . . . . .. $380,000
T<le:(-I16) 061-6000. Ell. 176 1999 Target Audience Goal: ,6% of I million viSllors to TRCA public use facilities
f....i4Ib) bbl.97H
Imp "WVtw nllrCJ oll,ca .15% of GT A and region populal1on
E-m:ulJdll(!!.lIl1rca 011 ca
I
Il'orlollg III partnership Wllh The Melropohlan Toronlo and RegIon Conservallon Aulhonly, JSSlSllIlg conservallon and henlage proleclS
III Melropolil:U' Toronto and Ihe Ileglons 01 Peel, York and Durham. and Ihe TownshIps 01 AdjaJa-Tosoronllo and Mono
June 12, 199B FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B C79
Attachment 2
"
, "-
Revenue PrQjections Number of Members Cost Proiections
June - Dec 1998 $50,000 500
Feb - June 1999 $380,000 3,300 $200,000
Feb - June 2000 $500,000 4,500 $250,000
Feb - June 2001 $700,000 6,000 $250,000
June 1998 - June 1999 Solicitation Stratel!V:
. Assume annual attrition rate of 50%
. Assume 50% annual increase In number of solicitations each year
TRCA Gate Solicitation: 15,OOO@ 10% = 1,500 members........,..,.........,.". $150,000
Direct Mail Test (List rental): 10.000 @ 1.5% = 150 members, . , . . . . . . . . . . . . . . . . , . . . . . . ,. $15,000
Direct Mall (House List/donors): 2.000 @ 30% = 600 members .............,............,.. $60,000
Direct Mall (House data list): 3.000 @ 1.5% = 45 members . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $4,500
Retail sponsor customers 50.000 @ 2% = 1.000 members .......,.,.."......,.,. . " $100 000
TOTAL: 80.000 solicitations = 3,295 members .,.........,.......... $329,500
Sponsors. .-. . , . . . . . , . . . . . . . . . . . . . . . , , , . . . . . . . . . , . . . . , . . . . . . , . . . . , , . . . . . . . . . , . . . . . . . . lli.QQQ
TOTAL REVENUE,.....". ......",. ..,..........,.,.........,...,.,.,........".. $379,500
Critical Path:
May - Dec 1998 Program design and testing with existing membership ofTRCA database
(2,000 - 5,000 indiViduals)
- Solicltal1on of Public Campaign Sponsors
Dec 1998 - Feb 1999 - DeSign and development of new PublIc Campaign
Feb 1999 - May 1999 - Launch of new Public Campaign at:
Niche and Mass Advertising ....".....................,., February
Sugarbush Maple Syrup Festival .,. . . . . . . . . . . , . . . . . . . . , . . . . .. March
Retail sponsor in-store events and point-or-purchase sites .......... April
Opening Festivil1es (Living Machine at the Kortright Centre) ......., May
Profiles of Tarl!et Audiences:
I) Value/consumer oriented individuals and families looking for unique day trips and low risk nature-
onented adventure and mild exertion outdoor activities In a near urban setting
2) Philanthropic-minded environmentalists/conservationists who are motivated by urban region
conserval1on and a chanty that ofti:rs donors an "added value" opportunity to visit and learn of the on-
the-ground results of their donallon
3) Value/beauty oriented seekers and learners looking for unique nature and eco-experience activities,
causes or hobbles to affiliate with, and belong to, in a near urban setting
2
.
CBO FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B June 12. 199B
Attachment 3
Pro2ram Features:
I) A multi-tiered membership/donation structure beginning at $75 (individual) and $125 (family) up to
$500
2) 100% tax receiptable
3) Includes an all-inclusive membership pass card to Conservation Areas, Heritage Facilities,
Environmental Centres and Special Events across GTA region and the regions of the four surrounding
Conservation Authorities
4) Includes free member access to four seasonal eco-experience events
5) Includes a high-end exclusive trail guide with beautiful photographs, maps, trails, folklore, naturalist
information, watershed interpretation, and a calendar of eco-experience events
6) a) Includes discounts and special offers at the retail stores and services of major sponsors
b) Includes retail discounts on Conservation Authonty merchandise
7) Gift giVing option to allow the purchaser to give the pass as a gift to someone else
8) Share Equity Greenspace Program for higher-end members that demonstrates that a percentage of the
membership gift goes to conservation land acqUisition
9) Includes tree and forest recognition program lor high-end members
Proeram Administration:
. The program and the database is administered by TRCA
. CA panners are invited to paniclpate in the program (wllh stnct adherence to features promised to
customers)
, CA panners are invited to promote the program (WIth strict adherence to Marketing protocols) in their
own "watershed" markets
. CA panners will receive an annual data repon of all members enrolled in the program that reside in
postal codes within the CA panner's watershed
. CA panners are free to sohclt and increase the membership contribution of those members, residing in
theIr postal codes, In any way they deem appropnate
. TRCA will charge a flat annual administration fee of $35 (year 1999); $30 (year 2000); and $25 (year
200 I) per member and willtorward (annually) the balance of the member's contribution to the CA
panner In whose postal codes Ihe member resides
3
June 12, 199B FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B CB1
Attachment 4
I
Cost Investment JUDe 1998 - JUDe 1999:
Full-time clerical staff
Member communications and mailings
Materials
Member services ...........................".....,...""......,....,...... $60,000
Member acquisition (solicitation of 80,000 individuals)
List rentals
Direct mail and telemarketing
Point-of-purchase retail promotions and displays
TRCA gate sales and promotions .,..,................".,.,..."."............ $90,000
Niche Advertising
Mass Advertising
1-888 toll-free number ,....".........,.".""...,.".,.",.....,.".,...... $50,000
TOTAL COST INVESTMENT: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $200,000
4
CB2 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B June 12, 199B
Attachment 5
"
DEVELOPMENT AND MARKETING DIVISION RESEARCH
(ECOTOURISM, MEMBERSHIP, TRCA)
CANADA BLOOMS AT THE CONVENTION CENTRE, TORONTO
RESEARCH SURVEY, MARCH, 1998
by Kristine Bailey
METHODOLOGY: 4 QUESTIONS. 55 INDIVIDUAL SURVEYS, VIA ON SITE INTERVIEWS, APPROXIMATEL Y 5 MIN.
TO 15 MIN. IN LENGTH, DEPENDING ON THE INDIVIDUAL
QUESTIONS AND RESULTS:
I) Toronto and Region Conservation owns and protects 33,000 acres of Southern Ontario's
most beautiful forests, rivers and lands supponing the areas most significant plant and
wildlife.
We are planning a membership program or environment club to allow the public to playa
greater role in appreciating and protecting the environment and green space of our city and its
surrounding regIOns. We're testing whether the public would be Interested in becoming a
member with the tollowing benetits:
Individual membership would include:
. free year round access to more than 15 Conservation areas and environmentally protected
parks
. a wide range of outdoor recreation and e:nvironmental education programs
. free: year round access to a number of heritage and environment attractions in Toronto and
it's areas
. a 4 issue: per year environmental magazine that would focus on environmental solutions and
Issues for liVing In a large urban area and a listing of all conservation e:vents for each season
. discounts to a number of major retail stores he:re in Toronto for clothing and outdoor
recreational supplies
Would such a membership be of interest to you?, and would you consider the price of$50 an
individual or $75 - $85 a family for the year?
. 96% showed interested in buying into program
. 3.8% were uninterested in program
. 64.9% felt the costs were reasonable
. 35% felt the cost was too expensive
2) Which would best describe the main reason you came to Canada Blooms?
a) you're an avid Gardener - 26%
b) you love the beauty of plants - 19%
5
June 12. 199B FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B CB3
Attachment 6
c) you love nature and the outdoors - 20%
d) you are looking for ways to accent the decor of your home or property - 11 %
e) 24% said all of the above
3) How would you rate your interest in the following:
a) a day trip - ecotour through beautiful, protected environmentally sensitive areas along rivers
and creeks near the city, with a highly qualitied interpreter who could orient you to naturally
occurring plant species, describe the tolklore behind various plants, demonstrate the
medicinal and edible uses of plants, etc.
17.8% -low
23.2% - med
58.9% - high
b) an overnight or weekend wilderness experience in a beautiful 20 bedroom lodge less than 30
mmutes from the city, offering birding tours, flora and fauna tours, trail walks, mountain bike
tours etc., in a peaceful, private -100 acre environmentally sensitive area,
16.1 % -low
10.7% - med
73.2% - high
4) Wha~ do you think should be the greater priority of Toronto and Region Conservation:
a) to protect ~nd maintain areas of green space around the city - 39.3%
b) to protect and improve the quality of the watersheds of the city, the rivers and creeks - 46,..%
c) to protect animals. birds and tish that live in the environment ufthe city - 14.3%
NOTE People in general seemed very informed on ecosystems and did not like to choose
only one area of concern. Instead they feU all aspects were important and were
aware that they all are needed to complele a healthy ecosystem. However, if
pushed to choose one answer, the majority of respondents chose the watersheds.
Other comments:
City people may be more illterested in the weekend experience compared with people who
live near ravineslcreeks or have park like areas Ileal' their home. Those who have cottages
were not illterested ill the weekend experience,
Shuttle buses were suggested as a method of bringing city people to ecotours or other
WIlderness experiences withm the Conservation AlIthonty.
Some people showed concern about annual membership - felt it would be too difficult to
determine if they would receive vallie m a year jor their persollal amoullt ofllse.
Offer c01porate packages for ecotourS and weekend experience.
More bralld identification is lIeeded: who is Toronto alld Regioll COIISerVl.ltlO1I Allthority and
what do they standfor alld offer?
Have dijferellt tours designed/or dijferent income levels
Noted by respondents - see TFN (Torollto Field Naturalists). Brnce Trail alld Milton
Conservation for programing and cost comparisons if desired.
6
CB4 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B June 12. 199B
Attachment 7 ---.-- ..---
MEMBERSHIP SURVEY RESULTS FROM
THE 1998 SUGARBUSH MAPLE SYRUP FESTIVAL
QUESTION AND RESULTS:
Toronto and Region Conservation owns and protects 33,000 acres of Southern Ontario's most
beautiful torests, rivers and lands supporting the areas most significant plant and wildlife,
We are planning a membership program or environment club to allow the public to playa greater
role In appreciating and protecting the environment and green space of our city and its
surrounding regions. We're testing whether the public would be interested in becoming a
member with the tollowing benetits:
Individual membership would include:
. free year round access to more than 15 Conservation areas and environmentally protected
parks
. a wide range of outdoor recreation and environmental education programs
. free year round access to a number of heritage and environment attractions in Toronto and
it's areas
. a 4 Issue per year environmental magazine that would focus on environmental solutions and
issues tor living in a large urban area and a listing of all conservation events for each season
. discounts to a number of major retail stores here in Toronto tor clothing and outdoor
recreational supplies
Would such a membership be of interest to you?, and would you consider the price of$50 an
individual or $75 - $85 a family tor the year?
Responses:
The Kortright Centre for Conservation
Interest in proposed new Membership program:
75% yes
25% no
Bruce's Mill Conservation Area
Interest in proposed new Membership program:
64% yes
28% [10
8% maybe
7
June 12, 199B FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B CBS
RES. #C16/98 CLAIREVILLE/HIGHWAY #7 RECREATION/RETAIL PROJECT UPDATE
Provide an update on discussions to date on the use of two parcels of
land in the vicinity of Highway #7 at Claireville, identified in the Claireville
Area management Plan as being suitable for some form of
recreational/retail development.
Moved by: Milton Berger
Secondl~d by: Bill Saundercook
THAT the report on Clairevillle/Highway #7 recreational/retail project dated June 2, 1998,
be received. . . , ,.... . . .", "....",.....,.,....."... ." , "...,. , ,.. CARRIED
BACKG'ROUND
At Authority Meeting #7/96, held on August 30th, 1996 the Authority approved the development
of a Management Plan for the Claireville area. To ensure that any proposed land use changes
within the Claireville area were appropriate staff was directed to review present and potential
demands on the area, This process included a technical advisory committee consisting of
members of the public, interested community groups and local municipalities, The end result of
this process, the Claireville Management Plan, was approved by the Authority on February 28,
1997, Tile Plan recommended that the lands bordering Hwy 7 at McVean Drive be developed as
public use or commercial sites. (See attachment)
The Executive Committee at meeting #8/97 held on October 17,1997 approved resolutions
B 152/97 and 153/9.7, as follows:
THAT the Authority engage Dale Martin to initiate a process and concept for the potential
leasing and development of the two parcels of land proposed for lease as identified in the
C/aireville Conservation Area Management Plan in a manner to achieve the maximum
potEmtial return while advancing the conservation values and interests of the Authority;
THAT the C/aireville Technical Advisory Committee be consulted first as part of the process;
AND FURTHER THAT this assignment to be on the basis as set out in this report, not to
excl~ed a maximum of $17,500. plus an allowance of up to $2,500. for incidentals, with the
provision that the assignment can be terminated at any time upon completion of any stage of
the process.
Meetings were held with the Claireville Technical Advisory Committee (now called the Claireville
Community Advisory Committee) to discuss the nature of development on these two parcels and
the procl3ss to be followed,
RATIONALE
On April 30th, 1998, the Authority conducted a workshop at the Woodlands Golf and Country
Club on <:he future development of the two Highway #7 parcels. The workshop was facilitated by
Dale Martin and included participants from a number of diverse backgrounds: Claireville
community, property development, OMERS Realty, architecture, municipal planning and parks,
The Evergreen Foundation, as well as the Chair of the Humber Alliance and Authority staff,
CB6 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B June 12, 199B
The workshop included a tour of the Claireville area and a presentation by the Authority staff on
objectives for the site. The visioning exercise which followed was based on the concept of a
unique commercial centre that integrates recreation oriented retail uses and education facilities
with the natural environment. The availability and location of these sites presents an opportunity
to develop one-of-a-kind destination for shopping, recreation, business and education that takes
advantage of its truly exceptional context - a vast wilderness area at the edge of the West
Humber River, surrounded by rapidly growing communities, highly accessible to the Greater
Toronto market of over 4 million people.
The Authority's primary objectives for the sites are to maximize revenues and to advance the
Authority's conservationist values and interests. Given the sites' physical and market contexts,
these objectives are not only achievable but are viewed as mutually supportive. There are few if
any other places in the region where retail, recreation and education facilities can be brought
together in a way that both capitalizes on and benefits from a natural setting that is so attractive,
On the Claireville sites, the Authority envisions a multipurpose centre where you can buy a
backpack or a mountain bike, learn about bird watching or wildflowers, and try your hand at
horseback riding or kayakingl perhaps all in one visit. To accommodate and encourage such a
mix of activity, development must not only respect the natural environment but enhance it
through careful environmental design that where feasible protects and restores natural habitats,
This is a rare opportunity for economic success and environmental improvement to go hand-in-
hand,
The session concluded that Claireville is an extraordinary and unique resource where
development of a retail centre with an outdoor recreation theme is potentially feasible. The
vision needs further definition as to both theme and market. More work must be done to
determine markets and infrastructure needs,
DETAILS OF WORK TO BE DONE
The Authority staff together with the Authority's adviser I Dale Martin, are still considering a
number of ideas and concepts that evolved from the workshop, Meetings are planned with
participants and with some parties who were invited but unable to attend the April 30th session.
A complete summary of outcomes will be presented at the September meeting of the Board,
For information contact: Jim Dillane, ext 220
Date: June 2, 1998
RES. #C17/98- ACCOUNTS RECEIVABLE STATUS REPORT
Staff report on aCCGunts receivable.
Moved by: Christine Cooper
Seconded by: Milton Berger
THAT the report on accounts receivable of the Authority, as of May 24,1998, be received.
. . . . . , . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . , . , . . . , . . . , . , . . , , , . . . . . . , , , CARRIED
June 12, ' 99B FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B CB7
BACKGROUND
At its moeting #3/91, the Board requested that for each of its meetings, staff reports on the
status o'f the Authorityls receivables.
ANAL YSI S
The schedule below summarizes the status of receivables, including aging and classification.
The schedule excludes $5,354 in accumulated interest arrears on invoices outstanding for more
than 30 days.
ACCOUNTS RECEIVABLE AGING, BY CATEGORY
(Excluding Municipal Levy and MNR Grant)
As of Ma\ 24, 1998
31 TO 61 TO I 90 PLUS
CURRENT 60 DAYS 90 DAYS TOTAL %
DAYS
SCHOOLS AND
SCHOOL BOARDS 70,892 88,504 2,755 6,194 168,345 52.7
GOVE =:{NMENT 50,365 31,533 28,948 110,846 34.7
CORPORATE,
INDIVIDUAL AND 19,891 4,423 1,127 14,752 40,193 12.6
COMMUNITY
GROUPS
TOTAL 1 41 , 1 48 124,460 32,830 20,946 319,384 100.0
% OF TOTAL 44.1% 39.0% 10.3% 6.6% 100.0%
Items in excess of $1,000, included in the 90 plus days column, are listed on the following page,
These amounts are deemed collectible.
Total receivables, at $319,384, are within normal levels. Receivable balances as reported on
each of the previous reports to the Board after 1993 are presented on the following page:
CBB FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B June 12, 199B
I DATE I Total I 90-Plus I
$ $
May 24/98 319,384 20,946
November 4/97 462,630 13,507
August 25/97 309,242 11.420
May 25/97 390,806 79,682
April 27/97 569,509 143,588
February 23/97 624,669 34,911
September 1/96 403,116 65,092
April 20/96 486,981 35,707
February 16/96 531,927 44,382
October 29/95 329,391 11 ,828
September 17/95 406,520 12,046
June 11/95 447,520 46,399
April 23/95 473.461 24,110
December 30/94 741,057 5,753
October 25/94 465,939 20,525
September 4/94 290,913 23,061
June 12/94 476,882 137,440
April 24/94 387,596 43,375
June 12. 199B FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #3/9B CB9
The list below itemizes accounts greater than $1,000 included in the 90 day plus category.
ARREARS AGE
CLIENT NAME AMOUNT INTEREST (DAYS)
$ $
Chris Hart 1,031.26 96.37 196
Ingram Micro 2,608.84 286.57 210
Ingram Micro 2,608.84 243.78 203
Ingram Micro 2,721.44 210.33 161
Uxbridge Public School 5,992.00 273.71 119
14,962.38 1,110.76
Report prepared by: Rocco Sgambelluri, Extension 232
Date: 1998.05.29.
TERMINATION
ON MOTION, the l'Deeting terminated at 10:04 a,m., on June 12, 1998,
Ron MOleser Craig Mather
Chair Secretary-Treasurer
/jdi
~
(I~ THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98
September 11, 1998 Page C90
The Finance and Business Development Advisory Board Meeting #4/98, was held in the Humber
Room, Head Office, on Friday, September 11, 1998. The Chair, Ron Moeser, called the meeting to
order at 8:38 a.m.
PRESE:NT
Raymond Cho . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Christine Cooper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Vice Chair
Ron Moeser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Chair
Richard O'Brien. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair, Authority
REGRETS
Randy Barber ............................................................. Member
Milton Berger. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Bill Fisc:h . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Joan King. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Bill Saundercook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
RES,#C18/98 - MINUTES
Moved by: Christine Cooper
Seconded by: Raymond Cho
THAT the Minutes of Meeting #3/98, held on June 12,1998, be approved ...... CARRIED
RES.#C19/98 - MOTION TO REMAIN DURING COMMITTEE OF THE WHOLE
Moved by: Richard O'Brien
Seconcled by: Christine Cooper
THAT Lois Griffin, Chair of the Humber Watershed Alliance be allowed to remain while the
delega1tions are being heard in closed session """""""""""""" CARRIED
C91 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/9B September 11, 199B
COMMITTEE OF THE WHOLE
RES,#C20/98
Moved by: Richard O'Brien ,
Seconded by: Christine Cooper
THAT the Committee move into closed session to receive the delegations regarding
Claireville/Corner of Finch and Steeles Ave" Lease/Development, , , , , , , , , , , , , CARRIED
DELEGATIONS
(a) Alan Furbacher from Correct Building Corporation (Centennial) Ltd. spoke in regards to Item
8.2, Claireville/Corner of Finch and Steeles Ave., Lease/Development.
(b) Michael J. Rice from Rice Commercial Group spoke in regards to Item 8.2, Claireville/Corner
of Finch and Steeles Ave., Lease/Development.
(c) Peter Francey from Peter Francey and Partners spoke in regards to Item 8.21
Claireville/Corner of Finch and Steeles Ave., Lease/Development.
RES,#C21/98 - DELEGATIONS
Moved by: Richard O'Brien
Seconded by: Christine Cooper
THAT the above noted delegations (a), (b) and (c) be heard and received .",.. CARRIED
ARISE FROM COMMITTEE OF THE WHOLE
RES,#C22/98
Moved by: Richard O'Brien
Seconded by: Christine Cooper
THAT the Committee arise and report from closed session """"""""" CARRIED
- ------
September 11, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 C92
RES,#C23/98 - MOTION TO RATIFY ACTIONS IN CLOSED SESSION
Moved by: Richard O'Brien
Seconcled by: Christine Cooper
THAT the following actions taken during closed session be ratified;
THAT delegations (a) and (b) be evaluated and staff report back to the Finance and Business
Develoloment Advisory Board at a special meeting called for 8:30 a.m, on Friday, October 16,
1998;
THAT the staff meet with the Claireville Community Advisory Committee to brief them on the
responses received to our proposal call;
AND FURTHER THAT staff be directed to continue discussions of lease/development
initiativl5!8 with Peter Francey and Partners in locations other than Claireville/Corner of Finch
and 5t.teles Ave. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
SECTIION I - ITEMS FOR AUTHORITY ACTION
RES,#C:24/98 - FINANCIAL PROGRESS REPORT NO, 1
For the Period January 1, 1998, to July 5, 1998
Moved by: Raymond Cho
Seconded by: Christine Cooper
THE BC)ARD RECOMMENDS TO THE AUTHORITY THAT Financial Progress Report No, 1 for
the period January 1, 1998, to July 5, 1998, be received;
AND FURTHER THAT staff be directed to report to the Board as necessary on actions taken
to complete the 1998 Business Plan, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , CARRI ED
BACKGiROUND
Each year, as part of the Authority's financial management and control process, financial progress
reports are presented to the Board. The reports describe the financial progress to date in
impleml:!nting the approved annual operating and capital budgets.
RATIONALE
The Financial Progress Report which follows provides details of major variances from the approved
budget. In total, the projected operating budget variance is a shortfall of $168,400. Major
components of the projected operating results are as follows:
C93 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 September 11, 199B
. Within the Watershed Management Division, Land Use Planning Services projects that net
revenues will be $96,100 over budget. Growth in new development has increased permit
fees by $55,000. This is more than offset by higher than budget legal fees of $45,000, and
difficulty in establishing the new planning fees collection mechanism resu!ting in revenues
projected to be $200,000 below target.
. Black Creek Pioneer Village projects a shortfall of $126,800 due to disappointing attendance
which has effected retail sales, food sales and parking revenue. Some additional
expenditures are reflected in the total shortfall: start-up costs for the revised Christmas
program and additional advertising to improve attendance.
. Corporate Services projects additional interest earnings of $50,000, and expenditure savings
of about $88,000 through gapping and other minor items.
. Business Development expenses are projected to be $21,200 higher due primarily to legal
and contract negotiation costs.
. The education component is projected to be $54,200 overspent. Kortright Centre and the
Conservation Field Centres are projected to have a shortfall due to additional expenses and
decreased revenue.
FINANCIAL DETAILS
See the report which follows.
DETAILS OF WORK TO BE DONE
Staff has initiated revie'ws of operational expenditures anticipated between now and year end to
determine if there are savings to be found to ensure a balanced budget. Because so much of the
Authority's recreation and watershed activity takes place by the end of August, the opportunity to
secure significant expenditure reductions is limited.
The conservation areas, for example, enjoy their busiest times during the summer with swimming,
camping and picnicking. When summer is over, the expenses have been incurred and the revenue
hopefully achieved. For the most part, the areas are closed at the end of October so there are few
savings to be achieved after that. Major fall programs like the Pumpkinfest are committed and with
good weather may create some opportunity to improve projected revenues,
Black Creek Pioneer Village is a major concern. Attendance in recent years has generally been
declining. In 1998, as the members are aware, we made a major shift in programming and
marketing. We are seeking to attract a new demographic group by offering unique programs and
services. This is a building process which will take time to achieve results. Also, we are making the
changes largely-within-the.- existiRg.budget 'and-withol:ft-majer-new-investment.
An example of the program shift, is the Christmas Program. The very successful Christmas by
Lamplight which has been held for 3 nights in past years has been expanded to 12 nights. This
means a whole new approach which will have the Village open in the evening four nights out of
seven for three weeks. Also, we want to retain the Christmas education program which is also a
revenue producer and somehow do it without burning out our interpretive staff. The Business Plan
says we can do it and there will be a major marketing effort for this.
Septemb er 11 0 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 C94
From the budget perspective, however, this means that there is little room to make significant
expenoliture reductions. The Village is open May to December so everything is back-end loaded.
The expenditures for the Christmas program are incurred starting in October as we begin to market
and prElpare programs. Weather is always a risk. By the time that we know whether Christmas is
successful, the year is basically over. The revenue projections are reasonable but even with this,
the best case scenario for Black Creek is a year end deficit in the order of $127,000.
Corpomtely, the OMERS contribution holiday is estimated to produce 1998 operational savings of
about Si125,OOO. Staff has initiated a process to ensure that these savings are achieved and are
available to offset part of the projected operating deficit of $168,400.
The capital program is projected to be as budgeted with no significant variances.
For inf4)rmation contact: Jim Dillane, extension 220
Date: ~\ugust 26, 1998
Attachment (1)
C95 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/9B September 11, 199B
Attachment 1
THE TORONTO AND REGION CONSERVATION AUTHORITY
FINANCIAL PROGRESS REPORT #1
FOR THE PERIOD JANUARY 1, 1998 TO JULY 5,1998
September 11, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/9B COO
OPER~~TING AND CAPITAL BUDGET: VARIANCE OVERVIEW
Projected Operating Deficit: $168,4 thousand
Projected Capital Deficit: t..QJl thousand
Total Corporate S 168,4 thousand
Operating Overview:
The major components of the projected operating results are as follows:
. Land Use Planning net expenditures are projected to be $96.1 thousand over budget. Plan
review permit fees up by $55.0 thousand because of robust development activity. Revenues
from new planning fees down $200.0 thousand because of difficulties in establishing
collection mechanism. Legal costs for OMB hearings projected $45.0 thousand higher but
some gapping to offset.
. $126.8 thousand shortfall at Black Creek Pioneer Village. Disappointing attendance levels
are resulting in revenues below 1997 and short of the 1998 targets. I ncluded in the projected
shortfall are about $60.0 thousand of start-up costs for an enhanced Christmas program.
. $138.0 thousand under budget in Corporate Services: $50.0 thousand higher interest
earnings because of better rates and $88.0 thousand from gapping and misc. items.
. $21.2 thousand net expenditure over budget in Business Development due to slightly lower
revenues and higher legal and other costs to negotiate agreements.
. Slightly higher expenses and slightly lower revenues are projected to produce shortfalls of
$24.8 thousand at the Conservation Field centres and $29.4 thousand at Kortright.
A few eIther smaller shortfalls / surpluses are shown on the summary page.
Capitall Overview
No deficit is projected. Some project work to be deferred. See capital project section.
A complete summary of budgeted and actual results follows the comments section as well
as a list of variances by business component with brief explanations. Also attached is a
report of revenue reSults for selected program areas.
C97 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 September 11, 1998
OTHER ITEMS
Number of Visitors
Target Actual YTD Proiected 1997 Final
Black Creek Pioneer Village 199,000 38,695 180,000 181,134
Conservation Areas 546,000 149,616 500,000 478,074
Kortright Centre 140,000 78,973 125,000 124,524
Conservation Field Centres 36,000 23,992 36,000 37,692
Special Projects
Higher than budgeted year-to-date actuals, particularly in the Regeneration and Watershed
Strategies programs, are often attributable to this category. "Special Projects" refer to a variety of
activities the Authority carries out where specifically designated, usually one-time funding, is
available for things like research, rehabilitation, planting, and plant material costs. Sources include:
1} Employment Programs: government sponsored, job-creation programs.
2} Site / Research Specific Initiatives: where special funding is provided from a private or
governmental source to carry out some specific research or site work.
Major projects include Rehabilitation & Planting, Fisheries Plans, Water Quality Improvement
Programs, Habitat Improvement Program, Summer Experience Program and the Environmental
Youth Corps Program.
Vehicle & Equipment Reserve
Reduced maintenance costs and slightly higher disposal proceeds are expected to offset lower
usage charges to programs such that no variance to the budgeted use of reserve funds is projected.
CAPITAL BUDGET
Project for Valley and Shoreline Regeneration in the Municipality of Metropolitan Toronto,
1997-2001: Projected $54.1 thousand net expenditures higher than budget. Springbank Drive work
deferred but unbudgeted Ashbridge's Bay shoreline work required. Sylvan Drive receives extra
provincial funding.
Lake Ontario Waterfront Regeneration Projects in Metropolitan Toronto and Durham Region,
1995-1999: Projected net $338.0 thousand under budget. Mostly attributable to deferral of Port
Union Road portion of project.
Administration Office: projected at budgeted level.
Don Valley Brickworks Regeneration Project, 1994-97: projected at budget.
Etobicoke Motel Strip Waterfront Project: projected at budgeted level but negotiations still in
progress to finalize expropriation settlements.
September 11, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 C98
Metro '"oronto Remedial Action Plan: $32.5 thousand net increase for additional work such as the
Torontc) Environmental Plan utilizing more federal funding.
Public Use Infrastructure Project: Projected $200.0 thousand of additional expenditures and
contriblJtions for the completion of the Uving Machine at Kortright.
Waterfront Open Space: Projected expenditures $400.0 thousand less than budget reflecting
availability of land sale revenues. Acquisitions include:
Former Intracorp Developments property: .339 acres of L. Ontario shoreline in Scarborough.
Former Milloy property: .450 acres of L. Ontario shoreline in Scarborough.
Greemlpace Protection and Acquisition Project 1996 - 2000: Projected expenditures $300.0
thousand less than budget reflecting availablity of land sale revenues. Acquisitions include:
Former Mulvogue property: .001 acres of Etobicoke Crk. flood plain/Valley land in Brampton.
Former 797820 Ont. Ltd. property: .523 acres of Etobicoke Crk. flood plain/valley land in Caledon.
Former Zanini Dev. property: .285 acres of Mimico Crk. flood plain/Valley land in Etobicoke.
Former Allan property: 1.890 acres of Humber flood plain/Valley land in Caledon.
Former Teston Country property: 1.272 acres of Humber flood plain/Valley land in Caledon.
Former Boylen property: .310 acres of Humber flood plain/valley land in North York.
Former Fieldgate Dev. property: 1.036 acres of Humber flood plain/valley land in Vaughan.
Former Cedarland property: 4.683 acres of Don flood plain/valley land in Vaughan.
Former Dionisi property: .009 acres of Highland Crk. flood plain/Valley land in Scarborough. .
Former Nineteenth Dev. property: 4.150 acres of Rouge flood plain/Valley land in Richmond Hill.
Former Yorkland Brownstones property: .377 acres of Rouge flood plain/valley land in Richmond
Hill.
Niagarll Escarpment Land Acquisition: projected at budgeted level.
Project. for the Acquisition of the Canada Post Property: projected $800.0 thousand below
expenditure budget. More cost effective way .found to carry out site remediation.
egg FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 September 11, 1998
Page 4
PROGRESS REPORT AS OF JULYS 1999
SUMI!.fARY OF VARIANCES PROJECTED TO DECEMBER 31 1998
BUSINESS COMPONENT Exoendltu...... RImIu. Net ExDOlftdItu...... Bne' ExDJilnation
$ Ovw/(Under) $ Over/(Under) $ O_/(Uncler)
WA TERSHED PLANNING
1 ) Walenshed Slra1egIes 12.700 12.700 0
2) Resource MonIlIlnng 69,300 69,300 o - SpeCIal, pI'OleClS (I e 407)
3) EducaDOn
a) COI1SeMI1IOn Freid C_ (7,700) (32.500) 24,800 Mostly Alballlllll up, rev down,nel of Claremont
b) KortngI11 Centre 18,500 (10,900) 29,400 Mostly Maple Synlp -$18 RlIY/+S22 Exp
4) Flood WarnIng 0 0 0
LAND USE PLANNING SERVICES
S) ArMsory / TecI1mcal C-..nce (15,000) (200,000) 185,000 Legal C09lS up,SIow stanup for new planning fees
b) PermllbnglComplIance ITIllllIIIlnng (t8,900) 70,000 (88,900)Gapptng, Permrt volume up due to economy
REGENERA nON
6) Pl'OJec:I Df!SlQn & Implementanon 3n.900 3n.900 o . Special prolects
MANAGEMENT OF PUBUC ASSETS
Land Management
8) Property SlIIV1ce5 0 0 0
9) CA Land Managemen1 (3,400) 7,500 (10,900)MISC & Claremonl FilmIng rllYenue
10) Waler Management SlNc1ures 0 0 0
11) BCPV Infraslruc1ure 0 0 0
12) BUSIness Developmen1 36,200 15,000 21,200 Lease rev up, but costs hIgher
WA TERSHED EXPERIENCE
13) RecreatIOn Programs (142,800) (143,800) 1,000 Dnvtng range not ready but Public use up & costs lower
14) BCPV Programs _ 79,800 (47,000) 126,800 Lower attendance ~ AdmISSIons, Edueanon, Gill rev down
Expanded Xmas to recoup some of loss but new costs
b) Marl<elJng & Developmen1lnrtla1lves 0 (18,000) 18,000 BCPV Memtle~lp Renewal not eamed out as budgeted
VehICle & EqUIpment Reserve (Net) 0 0 o Lower recovenes but offset by lower malnt costs
161 CORPORATE SERVICES 0 0 0
a) Management Serw:es (72.000) 8,000 (80,OOO)Gapp.ng
b) Corporate Secrelanat 0 0 0
c) Development omce (8,000) 0 (8,000)SaVlngs used for mar1<ebng InrtJallYes
d) CommunICations 0 0 0
el Human Resources / Safely 0 0 0
f) Olftce Ser.nces 0 0 0
g) InformatIOn Technology 0 0 0
h) FII1anCIaI SeMCI!!S 0 50,000 (5O,000)Better Interest rates
OPERATlNG TOTAL 321,600 153,;:00 168,400
MNR Trans.... Payment 0
MunICIpal Levy (0)
Opentlng Dellc:lt I (Surplusl 1&8.400
CAPITAL
WA TERSHED PLANNING
1) Walershed Slr.JtllglllS ( Waler1ront) (33) 0 (33)
2) Resource Monrtonng (Waler1ront) 0 0 0
REGENERA nON
6) Regeneration Caprtal Pro,ects (1,340,017) (1,088,600) (251,417)Can Post S800 uncler, Waterfront $600 under re Port
UnIOn defemll RAP SI00 up
7) Land AcqUlSlbOnIl & Disposals (7OO,OOO) (700,000) o Expenses IImrted to available land sale rev
WA TERSHED EXPERIENCE
PublIC Use IntraSlJUCtUre PI'OJ8CI 200,000 200,000 o KC C LMng machine
CORPORA TE SERVICES
Adm.noSU'allYe Office 0 0 0
CAPITAL TOTAL (1,840 050) (1,588,600) (251,450)
MNR Transfe, Payment (225 (00)-SI75 Sylvan EiC -$400 Port UnIOn Waterfront
MunICIpal Levy (26 450)-32 RAP -$121 EiC, -$62 Waterfront
Capital Deficit I (Surplus) 0
TOTAL AUTHORITY 168.400
.3 .
September 11, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 C100
""lie 1 0'2
TORONTO AND REGION CONSERVA T70N AUTHORITY
1IN OPERA T1NQ "CAPrTAL VARIANCES IN IJUSlNl!SS Pf.AII FORMA T
OPERAllNG I 1991 Budget I 1118 AduaI tD JUlY 5 I I 1998 P",j~ tD December 31
BUSlHESS COIlPONENTS - p- o_ Hef: ~' ~..=- = - '"':.:'" I - q,." I - ,.,."... - -'-/--
a. ACTMnES - s..w.:- - -- - -"
S S S S 1 1 1 1 I 1 1 1 1 i s '"
WATERSHED HEALTH I I
WATERSHED PLANNING ! 1
1) Wa_ Sh~llS 778,000 195.000 583.000 I _,1n 111.001 ".... '~Ini D.3n1 711.701 n._ 111.700 SG.OOO I . .......1
2) RllSlUaI McIn1Ilnng 846,200 50.000 50,000 746,200 I 513.M8 50.111 !loOm ....2141 -"'1 11 s.see II ..... 5UM 70a,2011 I
3) Emalon. I I I I !
I) Conservoaon Field Centres 1.872.100 1,385,600 527,700 (41,20011 t _,133 111510 "'2._ (ZT2.2SI1 .........1 ''-_ .,305._ S.J5.,20D 11I.....l 24,101 _'''!
b) Kar1n!1ft c-.. 11.165,300 n6,300 75,500 363.500 I no 382 ...- ...- 2111131 7'.....! ','a,uo 7'2._ 71,J0I 31U10 1 2"'00 I._I
.) Flood Warnng 236,000 236.000 I 11219 872111 .'.ZZ'I,J ne.ooo 231.000 I 2.IT'.l.1
I 4,897.600 2,161.900 848.200 1.887.500 I :!.1l1lll125 t .75411 _013 131.71 t n.t.n.1 4.'"..&00 U...OOO 11&.100 1,"'.1001 50,200
LAND USE PLANNING SERVlCE:1 , I I I i
1 I
I 300,000 318,300 i 1 I
5) _sary I TlIdncal 0nr8nce 618.300 2llI.3$3 31 015 (II) 25"'111 1l.2T'.l.1 '13,300 100.000 582.300 I ,.,..00 5L,n.1
b) Pennlllng.<:~ance Mon1Onr., 806.800 200.000 606.800 I 30U'2 '.'46 0 1011.' I 717,... 270,00. Sl7,_1 ca.'IOI.....,...1
27.""'1
1,0425.100 SOO.OOO 925.100 ' _215 ,n", (0) 421..4781 "1.'0'1.1 1.211.20' 37'D,OOO 1.021.2001 ".tDO 10.3....
REGENERATION 354.500 I I !
6) F'n:l!oct Deso!1l & 1~lcn 1.187.600 432.500 400.600 =22' s.t751' . ..... (124 , os1 .2........1 , .511.50. 1.1.1S 70a 11,300 ""-'00
1.187.600 432.500 400.600 354.500 ! TZ5.22' 547 St. 1_" (12.. '031 , .51...00 1.14.5.700 10.300 ""-'001
IIANAGEIIENT OF PUBUC ASSI".! 874.500 , I I
l.and Management
6) Proper1y Ser.Ilces 874,500 587_ U7 _1101 oa.z" 1 110.500 .7."s00
9) CA land M&nIgement 588,300 588.300 I _05' _os. u.sn. i ....- 7.500 5".400 ('0,100) ..,as...
10) Weier M_gemenl ~ 101,600 101,600 I 40 313 ~3I31 3L1"1 tI,.1OG 101,HO
11) 8CPV InInlnuca.n 875,000 7,500 867.500 I 57'2.311 2.104 1.!13t _7" ........, 11:1,""" 7.500 n7,.500
12) 8uSIness DlIYOIQp'nenl 706,700 1.158.000 (451.300)1 -,.. 7). 101 (383.10'1 .....5"1 TU.toO '.tn,GOO ~o.,oo 2'.200 ~J"'"
3.146,100 1.165.500 1,980.600 I '13..07 ,3.6 427 '.53t t DIO.... I 55.0....1 3,'Tl.lOO 1.1a.000 1,110,.001 11.200 un.
WATJ:RSHED EXPERJENCI; .1 -...! .........12.....,00 I
13) Reaealcn Pn9'ams 2,787,300 2,.458,600 0 328,700 I . 284 030 t ,05$ 515 0 2,3'0_ 0 321.700 I ',DOG G.3O'Ilo
14)8CPV Pn9'ams 3.129,900 2,553.300 203,000 373,600 1 ',Ot7,5n 't.sa 3,000 311.0041 'IILS"",I 3,211.100 2,.501,310 203,000 -..... 1 ,21.aoo _...
b) MllIlceang & DlIYeIOpmenlll1.OYDS I 12,000 322.100 (310,10011 '" 220 1'211 ! 'l.ODO 52.000 252.'00 C212. 1101 ",000 ..sol"'
L 5,929,200 5,011,900 525.100 392,200 I 2.28'_ , ST2.373 3.000 -=, .,....... ! 5,111.211 U7:I, , 00 455,101 :138.1001 '45,100 371T'.l.
Vellde & E""""*,, INel) I 0 01 55.331 0 (II) 55.3311 0 0 (0) 0
I I
151 CORPORATE SERVICES ! I
') Management Ser.Ilcas 513.900 513.900 231. ,.. 15.713 0 =""1 U.2T'.l.1 "'.IM '5.110 cr,lOO) u:J,_ ,11.0101 .1 s.s T'.l.
b) ~Ie Seenll.n.. in .900 in .900 ..111 '"1111 sun.i ,n.... '17,100
C)~OlIlCtl 242.000 242,000 I '2I,1n )7.7 ..215 ! 1 234,000 2'2.000 (1,011 (1,000)
d) Ccrrm.ncalons 352,300 352,300 ''''178 '2 2.1.5 ,..a,,12O! '1.2", 352.301 352.300
"' HImen Rescu'ClIS I Salery 235.700 11,000 224.700 I 11 1 DOe 21 1101711 ......., z:ss.700 11,000 nt.100
n 0lIlc:e SeMen 538.800 536.800 1 243.707 _1171 .un. 1 - 53"'''
g) lnIarmalcn TOIC!'rU:Iqy 249.500 249.500 ' . 7'2.513 I_ 113.1211 15......1 2'1,.501 2''''''''1
h) F........,alSeMc:es 485.800 250,000 235.800 I 2>0 ... '12."'" un..i 'L....I 4IS,1OI _,000 ,as... '51,0001.21.2.....
2,713.900 250,000 253.000 2,290.900, , 315.'," 201103 .. 311 I 'OI.IIA) I 41.32"1.1 U'3,IIO JU.lOO Z45.200 2.132.1001 1131.000) 402'1.
eo.-a.. SeMc:es "'" 01 T_ Buoi;el' 1 .'" 13nl 353'" 1t''"41 7.2'l. '1rJI.
I 1 I 7'_.2...1
OPERATING TOTAl 19.371,500 9.521,800 2,026.900 7,830.800 1 fto..rn .. 1""'1 t 12" 1'0 1.113 )4t I ~lt'70ttOl to,UI.OO t""".,300 ....... 2."...
MNR Transler P..,."." I 715,900 1 01 1 715,iDO
Rouge PW1lllN'f 251,815 167,743 83.Bn I I 1251.815 tI7.7.&3 I3,ln ('14.....
MIIICOllIlew 7.114.900 i 01 7,l'''SOO (0)
Operating Ceflclt, (Su'lJlu.) 1 01 2.993.346 . : 168,400 1168,400 I
.3 ..
C101 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 September 11, 1998
.
I'tog.2of2
TORONTO AND RI!OION CONSERVATrON AUTHORnY
1... OPERA TJNG & CAPrTAL VARIANCES IN BUSINESS Pt.AN FORMA T
CAPITAL : 1998 BUdget I 1998 ProJected to December 31
BUSIH SS COMPONEHTS I GIaa p- o_ Net: '--'II - ,.".".. - ~ - 1M: ....,." =::-",,: I
& AC"TMT1ES _R__ Sou,..,.. G,a", "", - Solftft -- Graw
I S S S s I s s s s s s s .... I
WATERSHED PLANNING I I I
11.2331 i
1) WatOl'Slled 5ntegles ( WlIter1rom) I I
81.266 81.266 I .2.745 20 .2.7251 11.233 I33J !
I j
2) RlISOlI'Ce Mcntcnng (Water1rom) I 121.900 121.900 ! 121.1" '21,_ i
REGENERATION
6) Regonera~on CaprtaI Prqecls
Woter1rom Regonera~on 3,467,761 50,000 910,on 2,507,684 72'_ .. 107 4'2.210 211.'- un. 2.&15,7" 107.300 saa.rn 2.111,117 1%17,1I1}
EllllloCOll8 Motel 5np 2,100,000 1.050.000 1,050,000 .n,oos (02443') 1,0II74U ....,n, 2.112.000 ....2.000 1.05',000
I
Mora RAP 1,491,900 18,400 1A7'3,500 310 0<1 3,,",, 370,112 ") 4.1... ',517,100 72'''00 "',4ao (112.100)
v""'"' a. SNnine Regen 1,801.900 250,000 1,551,900 I 3M 713 3M, 713 2UO"Ilo 1,15s.a00 ....000 '."s.tso so.oso
Aood ConroI
Torontt> ,_ :127 :127
Bn'*-'<s 188,000 188,000 ''''043 '00 141:1 ''''000 ....-
- Lanas R...-.oon ' 4,800,000 2,500,000 2,300,000 117 0JI3'4 4,000,000 1,100._ %,300,_
13.849,561 50,000 5,561.0n 8,238.484 2.100.342 101 $.&, .,,- "_'4321 22.34.. . z.sot,544 117,300 ....S,.77 1.111..17 (251,,'1)
7) LancI AaaJIIOons a. CoSllOSlll 4,650,000 3.250,000 1,400.000 172._ I 408.3" '~l :1,100,000 :l,ISO,OOO
WATERSHED EXPERIENCE I
PIbIc Use ~ Prqecls j 1,135,000 967,500 167,500 I 750,.'. (31421) 117 711_ 'ILl", 1.ns.000 1OG,OOO 1..17.". "'-'"
CORPORA TE SERVICES
Aannsn_ OllIce I 200,000 50,000 150,000 111740 111.740 %00.000 200.000
8,078,5n 8.609,150 I "_027 I
CAPITAL TOTAL 2O,037,n7 3,350,000 15.'''' 1511957 2.Z.. uo I JI.,2'I. '1.,,7,ln 207.300 1.132..77 1.3S7,700 lU',4501
MNR Transt... Pa'jOIW1l I 850,000 , 636,431 I I 625.000 I (225.OMJ
IMona_ LlIYy 7,759,150 I 7.7'32,700 ~.4S11
:C.p,'.' a.flclt I (Surptu.~ 1 01 ',513,488 I j 0 0
TOTAL CORPORATE DEI'1CITIISURPLUSI 168,400 168,400
-
September 11. 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 C102
Attachment to Progress Report #1. 1998
THE TORONTO AND REGION CONSERVATION AUTHORITY
REVENUE RESULTS FOR SELECTED PROGRAMS
FOR THE PERIOD JANUARY 1, 1997 TO JULY 5, 1998
C103 ANANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 September 11. 1998
T.Re.A. REVENUE REPORT DATA SHEET
LOCATION: Interest ( excluding interest allocated to reserves)
. .
MONTH-END 1998 1998 1997
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 29 75,928 50,000 46,489
APR. Apr. 26 87,715 65,000 66,150
MAY May 24 91,202 80,000 83,314
JUNE July 05 127,939 100,000 101,600
JULY Aug. 02 120,000 125,946
AUG. Aug. 30 150,000 161,732
SEPT, Sept. 27 175,000 184,639
OCT. Oct. 25 195,000 210,072
NOV. Nov, 22 220,000 251,974
DEC. Dec. 31 250,000 273,916
jlNTEREST REVENUE I
300 I I I
250
, .
-
.
~ 200
w '0
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Mar.29 Apr.26 May 24 July 05 Aug.02 Aug. 30 Sept 27 Oct 25 Nov.22 Dec. 31
MONTH ENDED
.2 -. .2
-
FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 C104
Septemb!lr 11, 1998
T.R.C.A. REVENIUE REPORT DATA SHEET
LOCATION: RentallLeases
MONTH-END 1998 1998 1997
MONT"l DATE TID TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 29 190,186 170,000 168,746
APR. Apr. 26 245,032 220,000 218,607
MAY May 24 305,284 320,000 310,077
JUNE July 05 520,845 545,000 526,593
JULY Aug. 02 595,000 585,240
AUG. Aug, 30 720,000 711,095
SEPT. Sept. 27 770,000 741,407
OCT. Oct. 25 930,000 921,952
NOV. Nov. 22 990,000 979,074
DEC. Dec. 31 1,158,000 1,165,821
.
I Rental/Leases I
1400
1200
iii' 1000
...
.!!
w '0
~ Q 800
Z '0
w .. -
> "
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~
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.c
t::.. ,
400 ' I
-
200
-
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Mar.29 Apr.26 May 24 July 05 Aug.02 Aug. 30 Sepl27 Ocl25 Nov.22 Dec. 31
MONTH ENDED
2 ..
C105 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 September 11, 1998
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION: Plan Review
.
MONTH-END 1998 1998 1997
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 29 69,000 94,800 51,857
APR. Apr. 26 92,230 137,000 75,337
MAY May 24 130,781 175,300 92,950
JUNE July 05 1n,818 223,700 124,610
JULY Aug. 02 260,400 140,870
AUG. Aug. 30 323,800 167,879
SEPT. Sept. 27 360,200 183,130
OCT. Oct. 25 406,500 216,011
NOV, Nov. 22 443,300 232,039
DEC. Dec. 31 500,000 282,487
I Plan Review I
800
500
..
~ 400
w '0
:;:) C
2 "a
w It 300
> 'a ~.".-
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E 200 ~ 1998 Act I
I
100 I
I
!
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Pt43r.29 Apr.26 May 24 July 05 Aug.02 Aug. 30 Sept 27 Oct 25 Nov.22 Dec. 31
MONTH ENDED
FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 C106
September 11, 1998
T.R.C.A. REVENlUE REPORT DATA SHEET
LOCATION: Conservation Field Centres
MONTH-END 1998 1998 1997
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar, 29 360,977 391,300 320,709
APR. Apr. 26 492,890 521,700 772,007
MAY May 24 1,068,418 1,099,800 904,520
JUNE July 05 1,288,228 1,231,200 1,116,203
JULY Aug. 02 1,271,900 1,147,899
AUG. Aug. 30 1,329,100 1,173,857
SEPT. Sept. 27 1,455,100 1,281,844
OCT. Oct. 25 1,581,100 1,391,981
NOV. Nov. 22 1,707,200 1,591,155
DEC. Dec. 31 1,833,300 1,790,201
I Conservation Field Centres I
2000
-
1500 I
.. I
...
.l! 1997 Actual
w '0 -
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2 '0
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I I I
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Mar.29 Apr.26 May 24 July 05 Aug.02 Aug. 30 Sepl27 Ocl25 Nov.22 Dec. 31
MONTH ENDED
.3
C107 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 September 11, 1998
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION: Food Service
MONTH-END 1998 1998 1997
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 29 84,043 83,700 97,488
APR. Apr. 26 115,500 113,585 138,673
MAY May 24 197,550 191,545 208,010
JUNE July 05 325,134 357,705 362,677
JULY Aug. 02 477,457 463,540
AUG, Aug. 30 632,617 544,591
SEPT. Sept. 27 736,177 647,648
OCT. Oct. 25 851,837 750,491
NOV. Nov. 22 933,797 792,267
DEC. Dec. 31 1,119,000 968,008
I Food Service I
1200
1000
..
... 800
.!!
w '0
:J 0
z '0
W III 800
> "0
W c
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s:
t::.
200
I
0
Mar.29 Apr.26 May 24 July 05 Aug.02 Aug. 30 Sept 27 Oct 25 Nov.22 Dec. 31
MONTH ENDED
.. -
FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 C108
September 11, 1998
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION: Kortrighf Centre
MONTH-END 1998 1998 1997
MONTI::I DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 29 187,434 190,000 186,251
APR. Apr. 26 278,918 275,000 262,476
MAY May 24 333,044 338,000 322,673
JUNE July 05 399,348 401,000 400,223
JULY Aug. 02 427,000 419,762
AUG. Aug. 30 453,000 439,191
SEPT. Sept. 27 490,000 470,527
OCT. Oct. 25 566,000 532,743
NOV, Nov. 22 607,000 555,461
DEC, Dec. 31 637,200 580,466
I Kortright Centre I
700
600
..
~ 500
w is
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w . 400
> ."
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,g 300 : I I I
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200 1998 Actual I
I I
-
100
Mar. 29 Apr. 26 May 24 July 05 Aug. 02 Aug. 30 Sept 27 Oct 25 Nov. 22 Dec. 31
MONTH ENDED
.2 -
C109 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 September 11 , 1998
T.R.C.A. REVENUE REPORT DATA SHEET
LOCATION: Conservation Areas
MONTH-END 1998 1998 1997
MONTH DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 29 231,934 207,100 164,625
APR. Apr. 26 341,592 307,100 245,383
MAY May 24 534,338 497,100 421,300
JUNE July 05 1,052,436 1,047,100 939,643
JULY Aug. 02 1,597,100 1,494,216
AUG. Aug. 30 2,137,100 1,899,710
SEPT. Sept. 27 2,337,100 2,037,362
OCT. Oct. 25 2,438,600 2,196,850
NOV. Nov. 22 2,448,600 2,203,292
DEC. Dec. 31 2,458,600 2,212,273
I Conservation Areas I
3000 I I I I
1998 Bud et
..
~ 2000
w '0
:J C
z '0
w VI 1500
> 'a
W c
a:: ::
~
~ 1000
-
500 1998
0
Mar.29 Apr.26 May 24 July 05 Aug.02 Aug. 30 Sept 27 Oct. 25 Nov.22 Dec. 31
MONTH ENDED
.2 --
FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 C110
September 11, 1998
T.R.e.A. REVENUE REPORT DATA SHEET
LOCATION: Black Creek Pioneer Village
MONTH-END 1998 1998 1997
MONT!-! DATE YTD TOTAL YTD BUDGET YTD TOTAL
$ $ $
JAN.-MAR. Mar. 29 25,567 0 57,530
APR. Apr. 26 35,500 0 63,859
MAY May 24 145,837 162,700 209.601
JUNE July 05 373,181 448,600 467,175
JULY Aug. 02 659.800 672,472
AUG. Aug. 30 882,000 888,045
SEPT. Sept. 27 1,018,200 1,051,380
OCT. Oct. 25 1,189,400 1,249,731
NOV. Nov. 22 1,281,400 1,342,292
DEC. Dec. 31 1,599,000 1,5.55,659
.
I Black Creek Pioneer Village I
2000
1500 l
.. :
...
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w '0 -
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z "0
w . 1000
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500
o [-
Mar.29 Apr.26 May 24 July 05 Aug.02 Aug. 30 Sept 27 Oct 25 Nov.22 Dec. 31
MONTH ENDED
C111 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 September 11, 1998
RES.#C25/98 - 1999 BUDGET SCHEDULE
Moved by: Christine Cooper
Seconded by: Richard O'Brien
THE BOARD RECOMMENDS TO THE AUTHORllY THAT the 1999 Budget Schedule as set out
in the communication dated August 26th, 1998 be approved. . . . . . .. . . . . . . . . . CARRIED
RATIONALE
The following dates are proposed for the 1999 Budget:
1999 Preliminary Estimates
To Finance and Business Development Board - November 13th, 1998
To Authority - November 27th, 1998
The Final Budget is usually submitted to the Finance and Business Development Board in March,
The Authority deals with the Budget in late March or April. Dates will be determined when the 1999
Schedule of Authority meetings is approved,
DETAILS OF WORK TO BE DONE
Staff contact each of the Authority's municipal funding partners to determine their budget
requirements and-scheduling, Preliminary or draft information will have to provided to the City of
Toronto starting in September. The City has indicated that a detailed budget submission will be
required by December 1, This would follow consideration of the estimates by the Board and the
Authority,
Approval of the preliminary estimates in November enables staff and the Chair to meet with
representatives of the Authority's funding partners to determine how the Authority's needs fit with
the budget priorities of the member municipalities, Recommendations about the final budget can
then be presented to the Board and the Authority early in the new year,
One of the major issues affecting the final budget will be the determination of a new apportionment
formula since the Province no longer provides discounted equalized assessment data, Through
Conservation Ontario, consultation with the Province is anticipated to arrive at a new solution, In
1998, by regulation, the 1997 apportionment was used,
For information contact: Jim Dillane, extension 220
Date: August 26, 1998
September 11, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 C112
SECTION IV - ITEMS FOR THE INFORMATION OF THE BOARD
RES.#iC26/98 . CLAIREVILLE/HIGHWAY #7 RECREATION/RETAIL PROJECT UPDATE
Moved by: Raymond Cho
Seconded by: Christine Cooper
THATtlr.e report on Clairevillle/Highway #7 recreational/retail project dated August 26,1998,
be rec4:tived ........................................................ CAR R I ED
BACKCIROUND
The Cluireville Management Plan was approved by the Authority on February 28, 1997, The Plan
recommended that the lands bordering Hwy 7 at McVean Drive be developed as public use or
comme!rcial sites. (See attachment)
The Exocutive Committee at meeting #8/97 held on October 17, 1997, authorized the engagement
of Dale Martin to assist in initiating a process and concept for the potential leasing of the subject
lands in a manner to achieve the maximum return while advancing the Conservation values and
interests of the Authority,
Meetin!~s were held with the Claireville Technical Advisory Committee (now called the Claireville
Community Advisory Committee) to discuss the nature of development on these two parcels and
the process to be followed,
Subsequent to a workshop at the Woodlands Golf and Country Club on the future development of
the tWCI Highway #7 parcels held on April 30, 1998 staff along with Dale Martin met with a group
interested in pursuing potential arrangements with the Authority for the use of the subject lands.
RATIONALE
The results of the workshop at the Woodlands Golf and Country Club were reported to the Board
at the Meeting held on June 12,1998 and the development community through Dale Martin have
indicated that there is an interest in the private sector in potentially working with the Authority in this
initiativE~,
In order to ensure that all qualified private sector firms are made aware of this initiative and have an
opportunity of participating in this project the appended" Request For Expressions Of Interest" has
been publicly advertised in the Globe and Mail and the Brampton Guardian.
DETAIL.S OF WORK TO BE DONE
Authority staff together with the Authority's adviser, Dale Martin, will be meeting with all qualified
parties who express-an interestonder this process and a 'further report will be provided to the Board
early in the fall.
Report prepared by: Don Prince, extension 221
Date: August 26, 1998
Attachments (2)
C113 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 September 11, 1998
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REQUEST FOR EXPRESSIONS OF INTEREST
! The Toronto and Region Conservation Authority Is seeking
~
CI qualified development partners to participate in an absolutely
a:
0( , .
0 unique and exceptional development opportunity.
lD
~ Th8 two dev810pmenl slles. on ellh8r sld8 of Hwy 7 (al McVean Orlvo In Ih8 Clly of Bramplon), are
0 Iocaled In lhe middle of Ih8 2100 acr8 Claire vine Conservallon Area The Conservallon Area
en
~ slraddles Ihe wesl branch of Ihe Humber River and Is currenlly undervolng regenerallon back 10 a
0(
~ nalural slale. The Aulhorlly Is klleresled In having a larg8 experlerx:ed developmenl company
Z
UJ d8velop and lease a commercial relal centre, wllh a regional draw, whose focus Is klllne with lhe
:E
a..
9 Conservallon AUlhorftys environmental policy kllerests aoo mandale Th8 kllentlon Is 10 creale a
UJ centre, based on oUldoor recreallon products aoo servlc8s, whIch foslers an appreclallon of Ihe
[;j
CI nalural environment. In addlllon 10 Ihe purely commercial relall acllvlles Ihe centre mlghllrx:lude
en
en educallonal,lralnlng, demonslrallon, library or meellng lacllil/es Ihal wi. add 10 Its regIonal draw
UJ
z
en Ouallned Developers should be eslabllshed companies wlh a proven Irack record In large scale
:>
lD
CI commercial relall d8velopment, Innovallve Ideas aoo pracllces, successful parlnershlps wIIh
z
0( public seclor agerx:les and an ability 10 work wKh communlly organlzallons. CompanIes
UJ
() Inleresled In Ihls unlque opporlunlly should contacl Don Prince (x221) or Bob Burchell (lC367) of
z
0(
z lhe Toronto and RegIon Conservallon Aulhorlty al (416) 661.6000, no laler lhan Seplember 24,
u:
1998 lor more Informallon,
~
.....
-
.....
.....
...
Ql
~
C115 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 September 11, 1998
RES.#C27/98 - CLAIREVlLLE/CORNER OF FINCH AND STEELES AVE.,
LEASE/DEVELOPMENT
Initiative Update
Moved by: Richard O'Brien
Seconded by: Christine Cooper
THAT the report on Claireville/Comer of Finch and Steeles Ave., Lease/Development Initiative
Update dated August 27, 1998, be received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
At Authority Meeting #5/98 held on June 26, 1998 the following resolution was adopted:
Res.#A111/98:
THA T staff be directed to continue to work with the proponents of the C/aireville Goff Centre
and such other corporations and individuals, including those providing professional, third
party services, that are interested in developing revenue producing facilities on these lands
in conformity with the Authority criteria;
THA T staff be directed to continue to consult with other agencies, interest groups and the
public regarding the suitability of any proposed public use concepts;
AND FURTHER THAT those proposals meeting both the use criteria of the C/aireville
Management Plan and the financial requirements of the Authority be brought back to the
Finance and Business Development Advisory Board for approval at the earliest opportunity,
RATIONALE
The subject lands are identified in the Claireville Management Plan as being available for potential
lease/development arrangements of a compatible nature and have been publicly advertised on two
occasions, Signage indicating the availability of the lands is still situated on the property and staff
are continuing to receive a number of enquiries concerning potential arrangements,
STATUS
At the present time in addition to the proponents of the Claireville Golf Centre, who provided the
Authority with a submission under the most recent proposal call process 3 other groups have
expressed interest in pursuing a potential/lease development arrangement. A summary of
discussions at the present time is as follows:
The Claireville Golf Centre:
In a conversation with staff on August 27,1998, Mr. Tom Hatcher, on behalf of the proponents
advised that while pregress-appears-to be-being-made-in-discussions with potential funding sources
no firm commitments have been obtained as yet. Mr, Hatcher continues to advise Authority staff that
his group is interested in working with any other group that might come forward with a similar
proposal in a joint venture arrangement.
September 11, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 C116
Correct Building Corporation ( Centennial ) Ltd.:
A formal request to participate and enter into discussions with the Authority dated Aug.24, 1998,
togethE!r with a deposit cheque in the amount of $10,000 have been received. The proposal which
is of a c:onceptual nature only includes recreational and commercial components. The proponent
has requested that his submission be kept strictly confidential at this stage, save and except for
discus:;ions with Authority representatives. The proponent has been invited to make a short
presentation to the Board at the meeting on Friday.
Rice Commercial Group:
Discussions have been held between representatives of Rice Commercial Group and Authority staff.
A letter was received dated August 27, 1998 advising that a formal submission together with deposit
cheque- in the amount of $ 10,000 will be provided to the Authority on Monday August 31 ,1998, The
proponent in this instance is proposing a 9 hole executive course together with the required facilities
and a commercial use at the corner of Steeles and Finch.
The pmponent has been invited to make a short presentation to the Board at the meeting on Friday,
Peter Francey and Partners:
A numl:>er of telephone conversations have been held with Peter Francey. Mr. Francey and his
partnen; will be meeting with Authority staff on August 31,1998 to outline his proposal for a Pitch and
Putt type of use known as The Short Game.
The prcponent is aware of the Authority requirements for preliminary consideration of proposals 'and
has indicated that same will be provided prior to the meeting date. Upon confirmation by staff that
the proponent meets the initial criteria for consideration of proposals of this nature, a representative
of this ~Jroup will be invited to make a short presentation to the Board at the meeting on Friday,
It is anticipated that in addition to the presentations copies of proposals at hand will be provided to
the Members at the meeting. It is proposed that all information relating to the proposals be
considmed as confidential at this time,
DETAIl.S OF WORK TO BE DONE
Staff will continue to review the proposals at hand and continue to discuss this location with all
interested parties until such time as a suitable proponent is at hand that provides for a
lease/dl:!velopment arrangement compatible with the provisions of the Claireville Management Plan
and the financial requirements of the Authority,
Report prepared by : Don Prince, extension 221
Date: A.ugust 27, 1998
C117 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 September 11, 1998
RES.#C28/98 - ACCOUNTS RECEIVABLE STATUS REPORT
August 25, 1998
Moved by: Richard O'Brien
Seconded by: Christine Cooper
THAT the report on accounts receivable of the Authority, as of August 25,1998, be received.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
At its meeting #3/91 the Board requested that for each of its meetings staff reports on the status of
the Authority's receivables.
ANALYSIS
The schedule below summarizes the status of receivables, including aging and classification, The
schedule excludes $15,223 in accumulated interest arrears on invoices outstanding for more than
30 days,
ACCOUNTS RECEIVABLE AGING, BY CATEGORY
(Excludino Municipal Lew and MNR Grant - As at Auoust 25, 1998)
31 TO 61 TO 90 PLUS
CURRENT 60 DAYS 90 DAYS TOTAL %
DAYS
SCHOOLS AND.
SCHOOL BOARDS , 891 46,738 26,650 4,057 78,336 21,3%
GOVERNMENT 40,477 13,961 9,839 73,711 137,9B8 37.5%
CORPORATE,
INDIVIDUAL AND 49,303 20,703 41,502 40,572 152,080 41.2%
COMMUNITY
GROUPS
TOTAL 90,671 81,402 77,991 118,340 368,404 100,0%
% OF TOTAL 24,6% 22,1% 21,2% 32,1% 100.0%
Items in excess of $1,000, included in the 90-plus-days column, are listed on the following page,
These amounts are deemed collectible, Amounts owing from other government bodies remain
outstanding for an unusually long period of time as a result of a mix up in the billing process and
generally account for the higher than usual accumulated interest balance,
Total receivables, at $368,404, are within normal levels, Receivable balances as reported on each
of the previous reports to the Board after 1994 are presented on the following page:
----
September 11, 1998 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 C118
I DATE I Total I 90-Plus I
$ $
Auoust 25/98 368,404 118,340
Mav 24/98 319,384 20,946
November 4/97 462,630 13,507
Auaust 25/97 309,242 11,420
Mav 25/97 390,806 79,682
April 27/97 569,509 143,588
February 23/97 624,669 34,911
September 1/96 403,116 65,092
April 20/96 486,981 35,707
February 16/96 531,927 44,382
October 29/95 329,391 11,828
September 17/95 406,520 12,046
June 11/95 447,520 46,399
April 23/95 473,461 24,110
The list below Itemizes accounts greater than $1,000 Included in the 90 day plus category,
ARREARS AGE
CLIENT NAME AMOUNT INTEREST (DAYS)
$ $
Chl'is Hart 1,031.26 147,88 289
Citv of Toronto 1 ,211 ,25 74,33 128
Meadowcrest Public School 3,167.10 194.35 149
Ontario Transit Commission 27,083.34 1,237,12 93
Waterfront Regeneration Trust 37,500.00 4,743.47 114
Waterfront Regeneration Trust 35,000.00 1,598,75 93
104,992,95 7,995,90
Report prepared by: Rocco Sgambelluri, extension 232
Date: August 28, 1998
C119 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #4/98 September 11, 1998
TERMINATION
ON MOTION, the meeting terminated at 10:02 am., on September 11, 1998.
Ron Moeser Craig Mather
Chair Secretary Treasurer
/ks
~ll..
~" THE TORONTO AND REGION CONSERVATION AUTHORITY
SPECU:~L MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD
#5/98
OctobE1r 16, 1998 Page C120
The Special Finance and Business Development Advisory Board Meeting #5/98, was held in the
Humbm Room, Head Office, on Friday, October 16, 1998, The Chair, Ron Moeser, called the
meetinl;;j to order at 8:35 a,m,
PRESENT
Raymond Cho . , , , , , , , , . , . . , , . . , , , . , , , . . . . . , . . , , , . . . , . . . , . . . . . . , . . . . . . , , . . , Member
Christine Cooper , , , , , , , , , . . . . , , , , , , , . . . , . . , , . , , , , . . . , . , . . . . , . . . . . . . . . , . . . . . Member
Ron Moeser , , , , , , , , , , , , . , , . , , . , . , . , . , . , . , , , , , , , . , . . . . , . . . . . . . , , . . , . . , , . . , . .. Chair
Richard O'Brien, , , , . . . . . , , , , , . , , . . . , , , , , , , , , , . . , . , , , , , . . . . , . . , . . , . . . , Chair, Authority
REGRETS
Randy Barber "."..",.""".,.,."""".....""......."."..,..,..., Member
Milton Berger , , . , , . . . . . , , , , . . , , . . . , , , , . . . , . , , , , , , , , , . . . . . . . . , . . , . . . , . , , . . , , Member
Bill Fisc:h . , . , , , , , , . , . , , . . , , , , , , , . . . , . , , , , , , , , . . , , . . , , , . . . . , . . , . . . , . , . . . . . . , Member
Joan King. . . , , , . . . . . . . , , , , , , , , , . . . , , , , , , , . . . . , , , , , , . . . , , . . . . . . , . . , . . . . . . , . Member
Bill Saundercook , . , , , , , , , , , , , , , , . . , , , , , , , , , , , , . , , , , . . . , , . , . , . . , , . , . . . , . . , . . Member
RES.#C29/98 - MINUTES
Moved by: Christine Cooper
Seconded by: Richard O'Brien
THAT the Minutes of Meeting #4/98, held on September 11 1998, be approved. . CARRIED
SECTION II - ITEMS FOR EXECUTIVE ACTION
RES.#C30/98 - CLAIREVILLE/CORNER OF FINCH AND STEELES AVE.,
LEASE/DEVELOPMENT INITIATIVE UPDATE
Agreement to Negotiate Exclusively. Request for approval to enter into an
agreement exclusively with representatives of Correct Building Corporation
(Centennial) Ltd, to negotiate a suitable lease/development arrangement for
the utilization of Authority owned lands at the subject location.
Moved by: Richard O'Brien
Seconcled by: Raymond Cho
C121 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/98 October 16, 1998
THE BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE THAT staff be authorized to
enter into an agreement to negotiate exclusively with representatives of Correct Building
Corporation ( Centennial) Ltd , for a period of up to 90 days, effective from October 16th,
1998, for the use of Authority-owned land situated at Clairevillle/Comer of Finch and Steeles
Ave;
THAT the agreement to negotiate exclusively, be completed no later than October 30th, 1998,
on terms and conditions satisfactory to staff, including payment of a non-refundable deposit;
AND FURTHER THAT staff report to the Members of the Finance and Business Development
Advisory Board no later than January 15th, 1999, on the results of the negotiations to arrive
at a suitable lease/development agreement for the use of the lands at Clalreville/Corner of
Finch and Steeles Avenue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CARRIED UNANIMOUSLY
BACKGROUND
At Meeting #4/98 of the Finance and Business Development Board held on September 11, 1998
the following delegations were received concerning this matter:
(a) A, Furbacher from Correct Building Corporation ( Centennial) Ltd,;
(b) Michael J, Rice from Rice Commercial Group;
(c) Peter Francey from Peter Francey and Partners,
The following resolution was adopted:
'THA T the following actions taken during closed session be ratified;
THAT delegations (a) and (b) be evaluated and staff report back to the Finance and Business
Development Advisory Board at a special meeting called for 8:30 a.m. on Friday, October 16,
1998;
THA T the staff meet with the Claireville Community Advisory Committee to brief them on the
responses received to our proposal call;
AND FURTHER THAT staff be directed to continue discussions of lease/development
inftiatives wfth Peter Francey and Partners in other locations other than Claireville / Corner of
Finch and Stee/es Avenue."
RATIONALE
The subject lands are identified in the Claireville Management Plan as being available for potential
lease/development arrangements which are compatible with the Plan, The lands have been
publicly advertised on two occasions,
STATUS
Since the last Board meeting, staff has held discussions with representatives of the Rice and
Correct groups and carried out preliminary due diligence review of the work of each of the groups,
- ---
October 16,1998 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/98 C122
Correct Building Corporation ( Centennial ) Ltd.:
A formal request to participate and enter into exclusive discussions with the Authority dated October
2 ,1998, together with a deposit cheque in the amount of $10,000, have been received.
The pr'oposal which is of a conceptual nature only includes recreational and commercial
components. The proponent has requested that his group's financial and business plan submission
be kept strictly confidential at this stage, save and except for discussions with Authority
represe ntatives,
Rice Cl)mmercial Group:
A formal proposal to lease and develop the subject Authority land for a 9 hole executive Golf Course
with practice facilities and related clubhouse together with deposit cheque in the amount of $10,000,
have bElen received,
On TUE~sday, September 22, 1998, representatives of The Rice Group and Correct Building
Corporation ( Centennial ) Ltd made presentations to members of the Claireville Community
Advisory Committee, Authority staff has visited various projects undertaken by the 2 proponents,
EVALW~TION
ExperiElnce
Both G'rl:>ups demonstrate solid, credible experience with respect to their respective proposals, Staff
is conficlent that the Rice Group is capable of developing a successful executive length golf course
and anc:iIIary services, Previously, they have done this successfully and would build and operate
the facility themselves,
The Correct Group has the capability of delivering successfully the commercial/sports/golf facility
as proposed, They would use their development experience and financial resources to find the best
availabl'e expertise to build and manage each facet of the proposal,
Clairevi lie Management Plan
From past discussions with the Claireville Community Advisory Committee, it is clear that a golf
facility would be a use consistent with the intent of the Claireville Plan, Issues of access and
environmental impact can be managed, A hotel/sportplex as proposed by the Correct Group
certainly stretches the use contemplated in the Claireville Management Plan but, given the intensive
use of this area, e.g, Wild Water Kingdom, the proposal could be accommodated assuming the
aforementioned environmental and access issues are addressed to the satisfaction of the staff and
community representatives, Both proponents have been very clear about their willingness to work
with community in resolving all issues the community may have.
Timing of Development
The RiCEI Group golf proposal should be fully operational in year two. For example, if they were to
reach a~lreement with Authority by the end of 1998 or early 1999, it is likely the golf course could be
construc=ted in 1999 and fully operational for the spring of 2000,
C123 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/98 October 16,1998
The Correct Group proposal would take at least three years to achieve full revenue potential, The
hotel /sportplex will require planning approvals and servicing, Transportation issues will need to be
resolved. The golf part of the proposal should be ready in 2000 and a driving range as an interim
use is a possibility.
Both groups have agreed to interim lease payments during 1999 and until full revenue are achieved,
The amount of the interim payment would be negotiated.
Financial Return
The Authority would not be required to contribute to the capital investment proposed by either
group,
The Rice Group has provided preliminary estimates of the investment they are prepared to make,
the revenues anticipated and the potential return to the Authority. Staff has considered this
information and is satisfied that the estimates are realistic, The proposal would be a 15 to 20 year
lease arrangement. Revenue to the Authority would be in line with that which was discussed with
a previous proponent, World Pitch and Putt, and proportionately similar to the Authority's
arrangement with Wild Water Kingdom, Staff can discuss details with the Board at the meeting,
The Correct Group proposed a much higher level of investment and would produce a
proportionately higher level of revenue. Few details are available at this conceptual stage but given
the nature of the proposal, the return to the Authority, over 3 to 4 years, would grow to a level that
is roughly four times that of the Rice Group, The Correct Group would require a 40 year lease
arrangement.
Other Potential Issues .
The Rice Group has indicated that their main concern is water supply. They will investigate with Peel
Region the availability of water to this site. They believe they can achieve a satisfactory working
relationship with Wild Water Kingdom,
The Correct Group must resolve a number of planning and service related issues, Because the
proposal involves an indoor pool and water slides, it must reach agreement with Wild Water
Kingdom, The proponent is confident it can achieve this,
SUMMARY
The Rice Group proposal is the more straight forward of the two, It can be achieved in a reasonable
time frame, and will produce a fair return to the Authority over the duration of the lease, about 20
years, at which time the use of the site can be reevaluated. Staff is confident that the Rice Group
could deliver on their proposal,
The Correct Group proposal is the more complex of the two, It has the potential to achieve a much
better return on the value of the lands and to achieve this over the long term, Because of the
complexity and the number of unresolved issues, the proponent has asked for 90 days to do the
necessary research and investigate with staff the feasibility of an agreement.
October 16, 1998 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #5/98 C124
Staff is recommending that an exclusive agreement for 90 days be entered into with the Correct
Group to conduct the research needed and to determine if an agreement is feasible. The Correct
Group would be asked to pay a non-refundable deposit for the 90 day option which would give them
the exclusive right to negotiate with the Authority, On or before January 15, 1999, staff will report
to the Board on the status of these negotiations,
The Rice Group would be advised of this action and their $10,000 deposit refunded. If the Authority
and Correct are unsuccessful in reaching an agreement, the Rice Group could still be considered
assuming that they wished to enter into negotiations. There would still be time to construct a golf
course during 1999 for operation in 2000.
For I nf ormation Contact: Jim Dillane, extension, 220
Don Prince, extension, 221
Report prepared by : Don Prince, extension, 221
Date: October 9, 1998
TERMINATION
ON MOTION, the meeting terminated at 9:02 a,m" on October 16, 1998.
Ron Moeser Craig Mather
Chair Secretary Treasurer
/ks
~~
(fI~ THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/98
November 13,1998 Page C125
The Finiance and Business Development Advisory Board Meeting #6/98, was held in the Humber
Room, Head Office, on Friday, November 13,1998. The Chair, Ron Moeser, called the meeting to
order at 9:05 a,m.
PRESEI~T
Milton E~erger . . . . , . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , , . , Member
Christine Cooper . . . . , . . . . . . , , . . , . . . . . . . . , , , , , . , . . . . . . . . , . . . . . . , . . . , . . , , ., Vice Chair
Joan King , . , , . . . . , , . . . . . . , , , . . . . . . . . , , , , . , , . . . . . . . . , , . . . . . . . . , . . , , . , . , , , . . Member
Ron Moeser , . . . , , . . . . . , , , . . . . . . , , . , . . . , . . . . . . . . . . , , , . . . . , . . . , . . , . . . . . . , , . . ,. Chair
Richard O'Brien. . . . , . , , , . . . . . . , , . . . . . . . . . . . . . . , , , , , . . . . , , , . . . . . , , , , , , Chair, Authority
REGRETS
Randy Barber ,.."....",........."",...........,....".,.,.,.......,." Member
Raymond Cho . . , , , . . , , , , . . . . . , , , , , , , . . . . . . . . . . , , , , . . . . , , . . , , . , , . , , . , , , , , , . Member
Bill Fisch. . . , . . . , . . . . , . . . . . , . . , , , . . . . . . . , , . , , , , . . . . . . , , , . , , , . , . . , , . , , . , . . , , Member
Bill Saul1dercook , . . , , . . . . . . , , . , , . . . . . . , , , , , , , . . . . . . , , , . . . , . . , , . , . . , , . , , , , . , Member
RES.#C31 /98 - MINUTES
Moved by: Richard O'Brien
Seconded by: Christine Cooper
THAT the Minutes of Special Meeting #5/98, held on October 16, 1998, be approved.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRI ED
C126 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/98 November 13, 1998
SECTION I - ITEMS FOR AUTHORITY ACTION
RES.#C32/98 - 1999 PRELIMINARY ESTIMATES
Operating and Capital. Presentation to be made to the Board at the
November 13, 1998 meeting.
Moved by: Christine Cooper
Seconded by: Richard O'Brien
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the report dated November 6,1998
advising of a presentation on the 1999 Preliminary estimates, be received . . . . . . CARRIED
RATIONALE
Staff and Senior Management of the Authority are meeting to prepare the 1999 Preliminary
Estimates, Operating and Capital. As explained in earlier communications to the Board, the meeting
on November 13, 1998, will be the first opportunity for the Board to consider the 1999 Estimates.
Staff will make a presentation to the Board identifying the 1999 pressures, both operating and
capital, as well as the key revenue and expenditure issues which will need to be addressed in the
coming year. A detailed report will be available at the meeting. Members of the Board are urged
to be in attendance. No other items are scheduled so that the full hour can be devoted to
discussion of the Authority's 1999 financial situation.
The 1999 Estimates are scheduled to be presented to the Authority at its meeting to be held
November 27, 1998. Assuming the estimates are approved by the Authority, this information will
form the basis for discussion with the Authority's municipal funding partners about the level of
support needed in 1999. Each of the major municipal funding partners, the City of Toronto and the
Regions of Peel, York and Durham, has a different budget process. Meetings with the City of
Toronto are underway. Meetings with the Regions are being scheduled for late in 1998 and early
1999.
For information contact: Jim Dillane, extension 220
Date: November 6, 1998
Attachments (1)
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C132 FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #6/98 November 13, 1998
TERMINATION
ON MOTION, the meeting terminated at 10:04 am., on November 13, 1998.
Ron Moeser Craig Mather
Chair Secretary Treasurer
/ks
~
, THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETlI"G OF THE SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD
#7/98
January 22, 1999 Page C133
The Sp'Bcial Finance And Business Development Advisory Board Meeting #7/98, was held in the
Humber Room, Head Office, on Friday, January 22, 1999. The Chair, Ron Moeser, called the
meetinn to order at 9:35 am.
PRESENT
Raymond Cho . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Christine Cooper. . . . . . . . . . . . . . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Vice Chair
Ron MCleser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Chair
Richarol O'Brien. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair, Authority
REGRE:TS
Randy Barber ............................................................. Member
Milton Berger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Bill Fisch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Joan King. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
Bill Saundercook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member
RES.#C33/98 - MINUTES
Moved by: Richard O'Brien
Second ed by: Christine Cooper
THAT the Minutes of Meeting #6/98, held on November 13,1998, be approved.. CARRIED
CORRE:SPONDENCE
(a) ,J. A. Abrams, City Clerk, re: Certain Lands Exempt from Municipal Taxes.
RES.#C34/98 - CORRESPONDENCE
Moved Iby: Christine Cooper
Seconded by: Richard O'Brien
THAT the above noted correspondence (a) be received. . . . . . . . . . . . . . . . . . . . . CARRIED
C134 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/98 January 22. 1999 (~
CORRESPONDENCE 5.1 - - -. ,~ '." , , ;,I
. t....
- -
180m COpy Metro HaD
SS John Street
Stn. 1071. 7th FIr.
- Toronto. ON
. '0 MSV 3C6
fIT- -".-
~ '~. ~-o ~: 0 ~'.:~ ',-=:; ~ E-mail: ..
, . - . ~ - r 1"" ~ . o : . ,. - ..' Clc:rk@city.toronto.on.ca
to! :..__ _ _._, ,.-.,."", ~ - . - .- . -.... ..,!.:~.,. ~....
Websitc:
I - -:'~ ~ - . - http://www.city.toronto.on.ca
Phooe:416-392-8670
I Fax: 416-392-2980
.
: "'''... . Novina Wong
'~..,.._.
November 6, 1998 City Clerk
City of Toronto
COMMISSIONER OF ECONOMIC DEVELOPMENT,
CULTURE AND TOURISM:
I am enclosing for your information and any attention deemed necessary, Clause No.5 contained in \
;
Report No, 4 of The Economic Development Committee, headed "Standing Authority to Exempt
Certain Toronto and Region-Conservation Authority Lands from Municipal Taxes", which was
adopted, without amendment, by the Council of the City of Toronto at its meeting held on
October 28,29 and 30, 1998.
I. A Abramslcsb
Enel.
c: Chief Administrative Officer/SecretaIy- Treasurer,
Toronto and Region Conservation Authority
)
,
January 22, 1999 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/98 C135
, - .
.::.~ -:0... _= '.;;-~ i-:. .! :.:~~~ ~ ~ _ . . '.
-
IloNlO . .,
.' . CITY CLERK
" .. .,.}.:. ., " -
. ' -- - . .
. Clause embodied in Report No.4 of the Economic"Development Committee, as adopted by the ...
Council of the City of Toronto at its meeting held on October 28. 29 and 30, 1998.
'. .. 'L_ _. .. -' - . - - .-
') r .... '. .-"'" ,,' ~ ... -'. . - .,.- ~ .
, o' 5
Stand~ng Authority to Exempt Certain Toronto and Region
Conservation Authority Lands from Municipal Taxes
(City Council on October 28, 29 and 30, 1998, adopted this Clause, without amendment.)
The Economic Development Committee recommends the adoption of the foUowing report
(September 30, 1998) from the Commissioner of Economic Development, Culture and Tourism
subject to the addition of the following Recommendation (4):
--- '~(4) that authority be granted for the introduction of the necessary bill in Council
, to give efT~t thereto." -
~
PUIl'ose'
To grant standing authority to exempt from municipal taxes lands owned by the TRCA and managed
by the City pursuant to an Agreement with the TRCA for park purposes, and to seek standing
approval to authorize the submission of Bills in relation thereto.
Funding Sources Financial Implications and Impact Statement:
Not Applicable.
., ... . .. .. ~
Recommendations:
It is recommended that :
..-....1 -'1~ =:-..';"" ..,,:..:. ',-' -
(1) clpproval be granted for standing authority to ~empt from municipal taxes those .lands owned
by the TRCA and managed by the City for park purposes, and for the submission to Council
of the relevant Bills in relation thereto,
(2) Clause No.1 of Report NO.12 of the Parks, Recreation and Property Committee adopted by
Metropolitan Council on October 3, 1961 with respect to the exemption from municipal
taxation certain lands owned by the (then) Metropolitan Toronto and Region Conservation
Authority and used for Metropolitan parks purposes, be rescinded; and
(3) the appropriate City officials be authorized and directed to take the necessary ~ction to give
e:ffect thereto.
"C136 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/98 January 22, 1999
Council Reference/Background/History: ':J
."'-
Historically, an Agreement was entered into between the former The Municipality of Metropolitan
Toronto ("Metro") and the (then) Metropolitan Toronto and Region Conserlation AUthority
C'MTRCA"), whereby Metro managecL as regional parkland, lands owned by MTRCA turned over
to it by the MTRCA for operation as regional parkland. . ,
On March 7, 1961, by the adoption of Clause No, 2 of Report No.3 of the Parks'and Recreation - -
Committee~ the former Metropolitan Council authorized an application for authorizing legislation to
exempt from taxation those lands owned by MTRCA within the Metropolitan area whjch were used
for Metropolitan park purposes. This application was granted by an amendment to Section 223 of the
Municipality of Metropolitan Toronto Act, which provided that Metro could, by by-law, exempt such
MTRCA lands from municipal taxation while same were managed by Metro as parkland.
. - - - --.. --.. ~ - _. -. . .
On October 3, 1961, by the adoption of Clause No, 1 of Report No. 12 of the ,Parks, Recreation and
Property Committee, the former Metropolitan Council granted standing authority for submission
of Bills to Council to exempt from municipal taxes such lands owned by MfRCA and used fur
Metropolitan park purposes pursuant to an Agreement with MTRCA As individual pieces of
property were acquired by the MTRCA and "turned over" by it to Metro to be managed for parks
purpose pursuant to such Agreement, the (then) Metropolitan Solicitor would submit the relevant
Bills to Council providing for exemption from municipal taxes those 18fds owned by MTRCA and
used for Metropolitan park purposes.
The City of Toronto Act, 1997 (No.2), similarly provides, at Clause 59(2)(t), that lands vested in the " )
Toronto and Region Conservation Authority ("TRCA") and managed and controlled by the City
under an Agreement with that body, may be exempt by the City from municipal taxation. The City
is the legal successor to Metro under the pre-existing Agreements with (new) TRCA. Accordingly,
it is within the City's power to exempt such lands from municipal taxation, so long as same are used
for parks purposes. -. --- - . .
Comments and/or Discussion and/or Justification:
Accordingly, it is recommended that a new standing authority be approved to allow for the
expeditious processing of BillslBy-laws exempting from municipal taxation those lands owned by
Toronto and Region Conservation Authority and managed by the City for park purposes.
. '1>.1..;..... ..i......; :-...1
Contact Name:
., - , -
Margaret Fischer, Director, Real Estate Law, Legal Division Tel: 392-8054
Frank Kershaw, Director, Policy & Development Tel: 392-8199
.
The Economic Development Committee reports, for the information of Council, also having had
before it during consideration of the foregoing matter Appendix" A" of Clause No. 1 of Report
No. 12 of The Parks and Recreation Committee, titled "Authority to Introduce Bill in Council to
Exempt from Municipal Taxes Certain Conservation Lands Used for Metropolitan Park Purposes", \
)
which was adopted by The Council of The Municipality of Metropolitan Toronto at its meeting on
October 3, 1961.
January :22, 1999 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/98 C137
COMMITTEE OF THE WHOLE
RES.#C35/98
Moved by: Richard O'Brien
Seconded by: Christine Cooper
THAT the Committee move into closed session to discus. item 6.1 - Discussion of Human
Resoul'ces Issues ................................................... CARRIED
ARISE FROM COMMITTEE OF THE WHOLE
RES.#C36/98
Moved by: Christine Cooper
Seconded by: Raymond Cho
THAT the Committee arise and report from closed session .................. CARRIED
PRESENTATION
(a) Discussion of Human Resources Issues
RES.#C37/98 - PRESENTATION
Moved by: Christine Cooper
Seconded by: Raymond Cho
THAT tlhe above noted presentation (a) be heard and received;
AND FURTHER THAT the Board formally endorse the staff proposal for submission to the
Executiive Committee at their meeting on February 12, 1999 . . . . . . . . . . . . . . . . . . CARRIED
.
SECTIION I - ITEMS FOR AUTHORITY ACTION
RES.#C38/98 - AMENDMENTS TO CONSERVATION AUTHORITIES ACT
Bill 25/119, Red Tape Reduction Act. To advise of changes to the
Conservation Authorities Act, R.S.O. 1990, Ch. 27.
Moved by: Christine Cooper
Secondled by: Raymond Cho
C138 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/98 January 22, 1999
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Authority'. Rules of Conduct be
amended by deleting section 8.2.1 and substituting the following:
8.2.1 the election of the Chair.
AMENDMENT #1
RES.#C39/98
Moved by: Christine Cooper
Seconded by: Raymond Cho
THAT staff report to the Executive Committee on further recommendations.
AMENDMENT #1 WAS ............................................... CARRIED
THE MAIN MOTION, AS AMENDED WAS ................................. CARRIED
BACKGROUND
Conservation Ontario has circulated the attached list of amendments to the Conservation Authorities
Act resulting from Royal Assent being given to the Red Tape Reduction legislation. Staff has been
aware of the proposed changes and will be working with the Province in the implementation of the
regulatory changes that will follow.
RATIONALE
Staff has reviewed the Authority's Rules of Conduct to determine if there are changes needed as a
result of the amendments to the Act. The only change is to section 8.2 which deals with the order
of elections. Section 8.2.1 considers the possibility of the Province appointing the Chair of the
Authority as was the case previously. The section of the Act which allowed this has been amended
to delete the reference to the Province making the appointment. Accordingly, section 8.2.1 should
be amended as follows (the italic section being deleted):
8.2.1 election of the Chair, if the Chair has not been appointed by the Lieutenant-Governor-in-
Council pursuant to subsection (1) of section 17 of the Act.
Another change of which the Members should be aware is Section 16 of the Act. This has been
amended such that the Chair no longer casts a second vote in the event of a tie. This means that
a motion will fail on the basis of a tie.
Staff will be reporting to the Authority on Section 28 which has been changed SUbstantially. This
section deals with the Authority's fill and floodplain regulatory powers.
For information contact: Jim Dillane, extension 220
Date: January 6, 1999
Attachments (1)
-
-. January ~2, 1999 SPECIAL ANANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/98 C139
Attachrnent 1
.. -' ~- . -\...- . 1- ~.~ '. . . ..... \.. < '. -. - ' .
DEC. 4, 1098
-
BRIEFINGi NOTE TO CONSERVATlON AUTHORliY PeRSONNa. ON CHANGES TO THE .
CONSERVATlO~ AUTHORITlES ACT AS A RESULT OF REO TAPE REDUCTION CHANGES ( BILL
1191BIWS) ..
....- ... - .- -
. . . . .."" ~... . -..... ~~. ...
After many months of review and consideration, the Red Tape amendments to the conservation
Authorities Aa are now finalized. They are contained in Bill 25, schedule I.
You may access an electronic version of this Bm through:
http://Www.ontta.on.caldocumentsJdocumentsindex.htm
(look for a red tape reduction aa by Hon. O. :rsubouch.i) . - .-
Because the process has been quite drawn out, we thought it worthwhile to review the major "Red Tape"
changes that have been made to ~e Aa: - .
Section 1
Definition of referee under the Drainage Aa removed as no longer needed
Section' " ' . .
- The province no longer has the power to designate groupings of municipalities to be considered as one
I under the Act. This power is transferred to participating municipalities. (Note: The process to achieve
- consensus in this regard is not spelled out in the Aa)
Sections 10 and 11
Minister's involvement in enlargements and amalgamations has been removed. The decision making
process in this regard is now the responsibility of Conservation Authorities and their member
municipalities. ( The only area of Minister's responsibility associated with structural changes to
Conservation Authorities is the area dealing with Conservation Authority dissolution.)
Section 12
This section dealing with enlargements of part watershed jurisdictions has been removed. The matter
can be dealt with through Section 10.
Section 14
~ '
The province has removed itself from detennining the number of members to a CA, where the numbers
would normally be less than 4. T:his power re~ with ~ember municipalities.
Section 15
Minutes of AuthOrity and Executive meetings must now be forwarded to member municipalities within 30
.. days . an extension from 15 days
Section 16
The Conservation Authority Chair looses power to break a tie vote by casting a second vote.
Section 19
C140 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/98 January 22.1999 )
-" The province gives up power to appoint a member to the executive of a Conservation Authority
Section 20
Allows for Conservation Authorities to enter into agreements associated with the management of oil and
gas resou~. This can be done on lands adjacent to CA held lands. ..
.. .,
, Section 21
. J I .
Minister's approval is not required. on CA land le~ ,of 5 years or less ,an extension from 1 year.
Section 28 (This section has been completely rewritten.)
The changes in this sedion are significant. and numerous. Major changes are:
-Wetlands and valley lands are specifically identified as areas which can be regulated by
CA's. Minister has power to determine other areas where CArs can regulate.
-The legislative framework to delegate this regulation is now in place( as well as regulations
under LRIA,PLA) the legislative barrier to one window service delivery has now been removed.
-Conditions can now be placed on a permits under these regulations
-A generic regulation will be created to which CA regulations must conform. CA regulations will
not longer be go through the process of approval at Regulations Committee. The process of . )
crafting the "generic regulation and the process of designing the review of CA regulations will now \,
begin. After promulgation of the generic regulation, CA's will have 2 years to bring their
regulations into conformity. .
- Fines for contravention of CA regulations have been raised to $10,000.
-Site rehabilitation for violators can now be ordered.
( Note: Most of these new provisions apply NOW save and except the process of bringing CA regulations
in line with a generic regulation)
Section 29
Conservation Authorities can make regulations pertaining to lands they own. The provinces approval of
these regulations is no longer required however. the province has the power ( if it chooses to ~x~rcise it)
to develop a generic regulation to which CA regulations associated with CA lands must conform. Similar
to section 28, the process of Regulations Committee approval of these regulations has been removed. '
Fines for contravention of a regulation in this area are raised to $1000 from $100.
Section 30
This Section has been amended to allow officers appointed under Section 28 and 29 to enter onto
private land for the purposes of enforcing the regulations. You may note that much of the concern i
registered by OPERA and OFA (Agr.)related to this provision. At final reading this sedion was changed ~
to allow the access provision for officers:
-to review an application for permission of the CA.
January 22, 1999 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/98 C141
-,
~ .. - - - . .. ..
.. - - .~ ~.. . .. , .. - '- , . . ..
-..
- where the officer has reason to believe a violation of a regulation may be occuning and where
'"significam- environmental damage may result
...
. .. 0--' '. "'~,' .1":..._ ~~ . _ -.- ~;,...:"""" ...l-:..:.....::~.:-;.....-: .~~ -::;~~ ,-a;;- ;:~~-r;::'..:....:-'.-",,::;: ;-.=.:: '-~-. '"";4..._ .
We hope to have a few Conservation Authorities review these changes, especially changeS to Section 28
and 29 of the Conservation Authorities Act and assess th&\ changes that.Wllt be required in CA operations '
as a result. We will share the resulting infonnation from those deliberations with all. .'- . .
A Special 'Note to CAD's
In line with the preceding paragraph we are now seeking volunteer CA's who are
prepared to serve with others in assessing the operational changes required as a result
of these legislative amendments.
If you are proposing to do this and wish to act collectively, please indicate so to this
office. Please also advise this office of the name of the individual in your CA would
participate in this collective effort.
Thanks
'"""', JSA
I
'. -
.:
.
.
- - -- - -- - - - -- - __ _ u - -~- - <'h ~ ...,-_~
C142 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/98 January 22, 1999
RES.#C40/98 - STATUTORY BORROWING RESOLUTlON-1999
The Authority's Rules of Conduct require approval annually of a resolution to
provide for borrowing of funds, if necessary.
Moved by: Christine Cooper
Seconded by: Raymond Cho
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Authority may borrow from the
Royal Bank of Canada, or the Authority's member municipalltl" or other Institutions as may
be specifically approved by the Authority, up to the sum of TEN MILUON DOLLARS
($10,000,000) on the promissory note or notes of the Authority until payment to the Authority
of any grants and of sums to be paid to the Authority by participating municipalities
designated 88 such under the Conservation Authorities Act R.S.O. 1990, Chapter 27, at such
rate of interest as the Minister of Natural Resources approves;
THAT the amount borrowed pursuant to this resolution, together with interest, be a charge
upon the whole of the monies received or to be received by the Authority by way of grants,
etc., and when such monies are received, and of sums received or to be received by the
Authority from the participating municipalities, as and when such monies are received;
AND FURTHER THAT the signing officers of the Authority are hereby authorized to take such
action as may be necessary to give effect thereto . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND -
The Authority's Rules of Conduct, Section XVIII, Banking and Borrowing, require that the borrowing
of money by the Authority shall be authorized by a resolution of the Authority. At each annual
meeting, a resolution is presented to authorize borrowing for the coming year.
The Authority's borrowing resolution provides that the Authority may borrow up to
$10 million, This amount is necessary in the event that certain land acquisitions proceed prior to the
actual receipt of funding from the Authority's funding partners. The Authority has not borrowed from
the Bank in several years,
The Authority entered into a five-year banking agreement with the Royal Bank of Canada, effective
I September 1995.
I For information contact: Jim Dillane, extension 220
Date: January 7, 1999
January 22, 1999 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/98 C143
RES.#C41/98 - APPOINTMENT OF AUDITORS - EXTENSION OF CONTRACT
Resulting from a proposal call process undertaken jointly with other GTA
authorities, staff is recommending the extension of the audit services contract
with KPMG.
Moved by: Christine Cooper
Seconded by: Raymond Cho
THE BOARD RECOMMENDS TO THE AUTHORITY THAT KPMG, Chartered Accountants, be
appointed 88 Authority auditors for the years 1998 to 2002, subject to satisfactory performance
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CAR R I ED
BACKGROUND
In 1995, the Authority undertook a comprehensive proposal call process for audit services. As a
result of that process, KPMG, Chartered Accountant's, were awarded the audit services contract for
a period of five years, 1995 to 1999, inclusive, subject to satisfactory performance.
In 1998, the GT A Financial Shared Services Committee, comprising senior financial and
administrative staff of the GTA authorities, formed a working group to undertake an audit services
proposal call on behalf of the GTA authorities and Conservation Ontario. This Committee was
formed in 1996 with the mandate of seeking opportunities for GTA authorities to work together to
streamline services, Prior to this proposal call, the Committee had reviewed payroll services,
banking services and had made recommendations for standard financial statement reporting among
GT A authorities, -The TRCA participated in the proposal call with the understanding that a new
contract would not be entered into until the existing one with KPMG had expired.
ANALYSIS
Attachment 1 is a report of the working group of the GT A Financial Services Committee on the 1998
audit proposal call process. At the outset, it had been the Committee's objective to find one firm to
perform the audits of all of the GT A authorities and Conservation Ontario. On the basis of the fee
quotations submitted by each of the audit firms deemed qualified - KPMG, BDO Dunwoody and
Deloitte & Touche - the Committee could not recommend one audit firm for all authorities, as none
of the three firms had consistently quoted the lowest fees, In the end, the Committee recommended
that each of the participating authorities make its own decision as to which of the three qualified
firms it would appoint, if any.
Specific to the TRCA, KPMG's fees came in lower than the other two qualified firms. Since KPMG
has provided satisfactory audit services over the last several years, staff is recommending that the
contract be extended for three more years, to include the years 2000 to 2002.
Although the Committee was not, in the end, able to recommend one auditor for all of the GTA
Authorities the process was nonetheless successful. Each of the participating authorities and
Conservation Ontario have been quoted fees which are ,lower than those which are currently being
paid,
C144 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/98 January 22, 1999
FINANCIAL CONSIDERATIONS
The chart below compares TRCA audit fees contained in the 1995 proposal from KPMG with those
in the 1998 quotation. KPMG has agreed to the lower fees for 1998 and 1999, not withstanding the
terms of the original proposal in 1995. The fees quoted below include audit services of the
Conservation Foundation of Greater Toronto.
1995 1996 1997 1998 1999 2000 2001 2002
New 32,400 32,400 33,300 33,300 33,300
Proposal
Original 34,900 34,900 35,400 35,900 36,400
Proposal
For information contact: Rocco Sgambellurl, extension 232
Date: January 7, 1999
Attachment (1)
January 22, 1999 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/98 C145
-
., Attachment 1
REPORT ON THE JOINT CALL FOR EXTERNAL AUDIT SERVICES
October 23, 1998
..-. ..
-.
In September. 1998 the Central Lake Ontario, Credit Valley, Ganaraska Region, Lake Simcoe Region,
Niagara Region and Toronto and Region Conservation Authorities, Credit Valley Conservation, Niagara Region
Conservation, Toronto and Region Conservation Foundations, Central Lake Ontario Conservation Fund and
Conservation Ontario joined together fo~ a call for proposals to provide extemal audit services for each
organization. The provision of service was to be for a period of five years and was to commence no later than
, . - '.
December 1, 1998. Included in the call for proposals were the following terms and conditions:
. Fees must be quoted individually for each organization and are not contingent upon all organizations
participating on the understanding that all organizations may not engage in the process.
. Some participants may elect to delay their participation in this process for one or more years.
.~
PROPOSAL PROCESS
The initial phase of the audit services proposal call was for a request for -expressions of interesr from
any person or firm licensed under the Public Accountancy Act, as required under S.38( 1) of the Conservation
Authorities Act. The -expression of interesr document had each person or firm identify qualifications,
experience with similar organizations, availability, ability to service the geographic area, ref8rences and
approach to audit. The -expression of interesr did not include fees. .
SELECTION PROCESS . ' ,
. -. " , - .. - " ,
The selection process was conducted by a staff committee consisting of representatives from each of
the participating organizations. The staff committee :
. prepared a short list of the proponents based on the selection criteria;
. each of the proponents on the short list were asked to submit a fee quotation;
. recommend for consideration, by each participating organization, a successful firm; and,
. each individual organization will notify the firm as to the decision of the Board of Directors, which will include
a decision to participate and a time fame for participating.
C146 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/98 January 22,1999
n
Report on the Joint Call for External Audit Services October 23, 1998
SELECTION CRITERIA
- ..
, . 1.u'J -- Fees. . ~~. ..........,. .... ".-:; ~....-. .' . ,., ... -.... . .:... .-.. -' r: .; ;....: .~... -~:-- _~.: .:....-:..:. ....-. - .'
-
2. Preference was given to the firm which best met the folloWing criteria:
. significant experience in providing simDar audit services to other NPO's and public sector entities;
. ability to provide services to all of the proposal participants;
. demonstrate well-developed, professional auditing techniques, effective systems of control, and
review of audit work performed;
. substantial professional resources and support services available; and,
. experienced, well-qualified staff who can ensure continuity of work on the audit consistently from
one year to the next.
3. Consideration given to additional services identified, which may be of benefit currently or in the future.
4. The ability to'respond in an orderly, concise, and easily understood format. e)
We received fourteen requests for information packages from individuals and firms interested in
responding to our proposal call.
The following firms submitted initial "expressions of interesr for the review by the selection committee by
the September 30, 1998 deadline. We also received one decline letter from Ernst & Young, Chartered
Accountants, Toronto.
Allen & Miles Chartered Accountants BOO Dunwoody
Oshawa Executive Centre Chartered Accountants
Suite 502, 419 King Street, West Suite 2400, 390 Bay Street
Oshawa, Ontario Toronto, Ontario
Chartered Accountants Naway Taub, Chartered Accountants
Mississauga Executive Centre Suite 217
Four Robert Speck Parkway, Suite 1500 350 Bumhamthorpe Road West
Mississauaa, Ontario Mississauaa. Ontario
Partridge Iggulden Deloitte & Touche
Suite B201 Chartered Accountants
110 Hanover Drive 5140 Yonge Street, Suite 1700
St. Catherines, Ontario North York, Ontario
The selection committee met on October 7, 1998 to review the proposals and to eliminate the firms )
who did not meet the selection criteria. After reviewing the proposals the committee recommended that the -
firms of BOO Dunwoody, KPMG, and Deloitte and Touche remain on the list for further consideration.
_.._..__a
. - January 22,1999 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/98 C147
. . ....
. ,
Report on the Joint Call fer External Audit ServiceS October 23, 1998
, ., .
All of the three short-listed finns have extensive Authority andlor Municipal audit service experien~
and all have provided ouUines fer an audit approach that meets the expectations of all of the participants. It
was the feeling of the selection committee that anyone of these finns would be able to provide the services
required. The committee then reques~ fee quotations from the selected firms.
FEE QUOTATIONS .'
,.
See attached Schedule" A" for summary of fees.
SUMMARY
When the six Authorities and Conservation Ontario first decided on a joint call fer external audit
services it was hoped that at the end of the process we would be able to recommend one firm for all of the
participants. The reality is that at the end of the first phase of the selection process, we had three firms
, -
equally capable of providing the service. At the end of the second phase, each firm had provided quotes that
had at least one of the participants at the lowest fee. While we did not accomplish one of the objectives, we
have received three professional proposals and have been assured of competitive fees in the marketplace.
RECOMMENDATIONS
. That anyone of the firms of KPMG, BOO Dunwoody or Oeloitte & Touche could be chosen to provide
external audit services.
. That each participant make its own decision as to which would be the best firm to provide external audit
services.
-
. That each participant directly a~ise the firm chosen to provide external audit .servlces.
..
. That the participants join together again at the end of the five year term for another call for external audit
services.
"SCHEDutE"A"available if requested"
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--v
(
C148 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/98 January 22,1999
SECTION II - ITEMS FOR EXECUTIVE ACTION
RES.#C42/98 - BENEFITS FOR EMPLOYEES WHO WORK LESS THAN FULL-TIME
HOURS
Approval to offer modified sick leave, vacation accrual, life insurance, major
medical and dental benefits to employees who work 1,040 hours or more
annually.
Moved by: Christine Cooper
Seconded by: Raymond Cho
THE BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE THAT sick leave (5 days
maximum per year), vacation accrual (6% after five years of service, 8% after fifteen years of
service), life insurance (at 100% of earnings), optional life (at the employees' cost), dental and
major medical benefits (as offered to full-time employees) be provided to those TRCA
employees who work 1,040 hours or more each year;
AND FURTHER THAT the Authority's Personnel Policies be amended to reflect the change.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
Of the 400 full-time equivalent employees who work for TRCA each year 50% are employed on a
contractual, seasonal or part-time basis. For example, employees hired each year at Black Creek
Pioneer Village work 30 to 35 hours per week from May 1 to late December or early January each
year, Many of these employees have long service with Black Creek. Our education programs at
Black Creek, Kortright or the Field Centres are delivered by contract or part-time employees.
Contract employees in education programs work full-time hours for nine or ten months each year;
part-time education staff work 20 - 30 hours per week for nine, ten or twelve months each year. Many
of our environmental programs are delivered by contract employees who work full-time hours. Such
contracts, depending on the funding arrangements, can extend from one year to five years. To date
none of these employees are entitled to sick leave or employee benefits. Vacation pay has been set
at 4% regardless of the length of service, This situation results in a substantial inequity in treatment
between our full-time and our less-than full-time employees. In addition to the equity issue, is the
issue of competitiveness. Most municipal and provincial employers offer pro-rated or modified
benefits to their contract or part-time employees.
RATIONALE
In evaluating our employment equity commitment in the early '90s our management team resolved
to offer more equitable treatment to our contract, seasonal and part-time employees through the
provision of basic benefit offerings and improved vacation entitlement. The serious financial climate
of this decade has delayed the fulfilment of that resolve. This year each of our managers agreed that
in planning their 1999 budgets they would set aside sufficient funds corporately to implement this
recommendation effective April 1 , 1999,
FINANCIAL DETAILS
The cost of this recommendation, an annual maximum of $90,000.00 will be covered in the budget.
For information contact: Kaye MacDonald, extension 219
Date: December 17, 1998
I
January 22, 1999 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/98 C149
RES.#C43/98 - CLAIREVlLLE/CORNER OF FINCH AND STEELES AVE.,
LEASEIDEyELOPMENT INITIATIVE UPDATE
Agreement to Negotiate Exclusively. Request for approval to extend period
of exclusive negotiations with representatives of Correct Building Corporation
( Centennial ) Ltd. to attempt to negotiate a suitable lease/development
arrangement for the utilization of Authority owned lands at the subject
location.
Moved by: Richard O'Brien
Seconded by: Christine Cooper
THE BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE THAT staff be authorized to
enter into an agreement to negotiate exclusively with representatives of Correct Building
Corporation ( Centennial) Ltd , for a further period of up to 45 days, effective from January
15,1999, for the use of Authority-owned land situated at Clairevillle/Comer of Finch and
Steeles Ave;
AND FURTHER THAT staff report to the Members of the Finance and Business Development
Advisory Board no later than March 6,1999, on the results of the negotiations to arrive at a
suitable lease/development agreement for the use of the lands at Clairevllle/Comer of Finch
and Steeles Avenue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CARRIED
BACKGROUND
At Meeting #5/98 of the Finance and Business Development Board held on October 16,1998 staff
was authorized to negotiate exclusively with representatives of Correct Building Corporation
(Centennial) Ltd. to attempt to arrange a suitable lease development arrangement for a period of 90
days from October 16,1998 , subject to an agreement to negotiate exclusively being completed by
no later than October 30,1998 on terms and conditions satisfactory to staff, including payment of
a non-refundable deposit. Staff were further directed to report to the Members of the Finance and
Business Development Advisory Board by no later than January 15, 1999 on the progress.
In accordance with the direction of the Members an agreement to negotiate exclusively was
completed on October 28,1998 and a payment of $10,000 of which $2,000 is a non-refundable
deposit has been received. Staff are satisfied that meaningful progress is being made on working
out the complex issues of a transaction of this nature and that a 45 day extension is reasonable.
A copy of letter dated December 21,1998 , received January 4,1999 from Correct Building
Corporation (Centennial) Ltd. indicating progress being made in the negotiations will be available
at the meeting. A copy of the executed agreement to negotiate on an exclusive basis dated
October 28/98 will also be available at the meeting.
For Information Contact: Jim Dlllane, extension 220
Don Prince, extension 221
Report prepared by: Don Prince, extension 221
Date: January 7,1999
C150 SPECIAL FINANCE AND BUSINESS DEVELOPMENT ADVISORY BOARD #7/98 January 22, 1999
TERMINATION
ON MOTION, the meeting terminated at 9:58 a.m., on January 22, 1999.
Ron Moeser Craig Mather
Chair Secretary Treasurer
/ks