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HomeMy WebLinkAboutConservation and Related Land Management Advisory Board 1993c. Working Together for Tomorrow's Greenspace the metropolitan toronto and region conservation authority minutes El MARCH 12, 1993 CONSERVATION AND RELATED LAND MANAGEMENT #1/93 ADVISORY BOARD The Conservation and Related Land Management Advisory Board met at Black Creek Pioneer Village, on Friday, March 12, 1993. The Chair, Lorna Jackson, called the meeting to order at 8:40 a.m. PRESENT Chair Lorna Jackson Vice -Chair Marie Muir Members Donna Patterson Deborah Sword Chair of the Authority William Granger ABSENT Members Margaret Britnell Raymond Cho Gerri Lynn O'Connor Paul Palleschi MINUTES Res. #C1/93 Moved by: Seconded by: THAT the Minutes of Meeting #4/92 be approved. Marie Muir Donna Patterson CARRIED DELEGATIONS (a) Mr. Reiner Goebel, Toronto Bonsai Society, gave a slide presentation and answered questions regarding the Toronto Bonsai Society re item four, herewith. (b) Barry Thompson, Humber College /Equine Recreation Enterprise Ltd. spoke to the Board regarding item six, herewith, Claireville Conservation Area, Ebenezer Tract, Equestrian Facilities, Humber College. E2 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #1/93, MARCH 12, 1993 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 1. REVIEW OF THE STRATEGY FOR THE PUBLIC USE OF AUTHORITY LANDS KEY ISSUE A summary of the responses to the review and direction to develop a Public Use Working Paper. Res. #C2/93 Moved by: Seconded by: Marie Muir Deborah Sword THE BOARD RECOMMENDS TO THE AUTHORITY THAT the summary of comments on the Review of Authority Policies for the Public Use of Conservation Lands by the Rethink Group be received and distributed to Authority members and staff; AND FURTHER THAT a special session of all Authority members and staff be held as soon as possible to develop a vision for the public use of Authority lands. CARRIED BACKGROUND In the summer of 1992, the above noted report was circulated to the Authority members, area municipalities, provincial ministries and agencies, and special interest groups for their review and comment. Initial reaction to the report was limited, however, with follow -up presentations and discussion, a number of comments have now been received including most of the member municipalities. Over 200 copies of the Review of Policies for the Public Use of Conservation Lands have been distributed. Six presentations have been made to municipal councils or committees of council. Forty -one replies have been received to date with a summary of their comments distrubuted with the agenda. Following the special Authority meeting, the draft strategy would be circulated to member and area municipalities, provincial ministries, agencies and special interest groups for their review and comments prior to final approval by the Authority. 2. TRAIL SIGNAGE GUIDELINES KEY ISSUE Distribution and charges for signage manual. Res. #C3/93 Moved by: Seconded by: Marie Muir Donna Patterson THE BOARD RECOMMENDS TO THE AUTHORITY THAT 300 copies of the Trail Signage Guidelines be printed; CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #1/93, MARCH 12, 1993 E3 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 2. TRAIL SIGNAGE GUIDELINES (CONTD.) THAT one free copy be distributed to each of the following: member and local municipalities; Ministry of Natural Resources; Ministry of Culture, Tourism and Recreation; Ministry of Transportation for Ontario; Ministry of Environment; Ontario Hydro; trail and other support groups within the watershed; and those that have purchased the Trail Planning and Design Guidelines; AND FURTHER THAT the Authority charge $30. per copy for the Trail Signage Guidelines, and $129. for the Trail Planning and Design Guidelines when the Trail Signage Guidelines have been added. CARRIED BACKGROUND The Trail Signage Guidelines were prepared as part of the funding received in 1992 from the Ministry of Culture, Tourism and Recreation. A steering committee consisting of trail group, municipal and provincial government representatives was used to guide the consulting firm of EDA Collaborative in the preparation of the report. The final report will be incorporated as part of the original Trail Planning and Design Guidelines Manual. The present price of the Trail Planning and Design Guidelines is $99. for groups requiring additional copies or other interest groups and agencies. To date, 110 copies of the Guidelines have been circulated with 25 copies sold to groups and agencies outside the watershed. 3. BLACK CREEK PIONEER VILLAGE - Corporate Citizenship Program KEY ISSUE Modification of the corporate citizenship program at Black Creek Pioneer Village established to broaden the base of private sector support. Res. #C4/93 Moved by: Seconded by: Donna Patterson Deborah Sword THE BOARD RECOMMENDS TO THE AUTHORITY THAT the staff report modifying the Black Creek Pioneer Village corporate citizenship program be approved; AND FURTHER THAT staff develop a marketing campaign to launch the program in 1993. CARRIED BACKGROUND A new membership category to encourage corporate support for Black Creek Pioneer Village was included in the 1993 Fee Schedule approved at Authority Meeting #12/92, November 27, 1992. The initial program benefits included a corporate pass available to employees, a 10% discount in the Gift Shop for corporate purchases and use of a Theatre or Banquet Room for one corporate function with no facility charge. E4 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #1 /93, MARCH 12, 1993 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 3. BLACK CREEK PIONEER VILLAGE (CONTD.) - Corporate Citizenship Program Further research into membership programs has led to the conclusion that a modification should be made to the program benefits. The proposed corporate pass should be replaced with an added value feature for employees (opportunity to purchase individual or family citizenships at a discounted rate). By implementing this change, a tax receipt for the donation can be issued, which staff feel is a more attractive feature of this program. For a donation of $ 1,000 corporate donors would receive the following benefits for one year: Income .tax receipt for the full amount of the donation; Acknowledgement in the Visitors Centre; 10 % discount for corporate purchases in the Gift Shop and on Village made products; Invitations to special events; Use of the South Theatre, Canada West Room, or Patio for one corporate function with no facility charge; Employees of the donor corporation will be offered an exclusive introductory citizenship (family, individual, or senior) at 50% discount. Opportunity for advanced ticket sales. RATIONALE Staff have reviewed membership programs offered by various cultural organizations and identified several factors which have a strong impact on a corporation's decision to donate annually. Recognition, opportunity to attend special functions, tax benefits, and added value for employees are seen as key factors. The majority of cultural organization corporate donor programs include all four features. Exclusion of any one of them would make it difficult to attract support. Targeted companies will include suppliers to BCPV, businesses compatible with shops and trades depicted at the Village, local companies with 50 employees or more. Prior to contacting any prospective corporate citizens, staff will consult with the Conservation Foundation of Greater Toronto to ensure no conflict exists. FUTURE BENEFITS Black Creek has identified a gap in the revenue sources which currently support operations. Building private sector support is essential to strengthen the operation of the Village. In addition to the direct financial benefit to Black Creek, opportunities to develop long term partnerships and sponsorships will likely result. FINANCIAL DETAILS The target goal in 1993 is $5,000. which represents five corporate citizenships. This modest goal was set in recognition that developing the program and launching it would take several months. The program is an addition to the current Citizenship program, which has over 400 members, and will be monitored and reviewed regularly. CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #1 /93, MARCH 12, 1993 E5 SECTION II - ITEMS FOR EXECUTIVE COMMITTEE CONSIDERATION 4. THE TORONTO BONSAI SOCIETY KEY ISSUE The Toronto Bonsai Society is seeking a site for a permanent Bonsai display at the Kortright Centre for Conservation. Res. #C5/93 Moved by: Seconded by: William Granger Deborah Sword THE BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE THAT the presentation of the Toronto Bonsai Society be received; AND FURTHER THAT staff be directed to consider the proposal when developing the concept plan for the Kortright Centre for Conservation. AMENDMENT Moved by: William Granger Res. #C6/93 Seconded by: Deborah Sword THAT staff report back to the Conservation and Related Land Management Advisory Board on the Bonsai proposal. THE AMENDMENT WAS CARRIED THE MAIN MOTION, AS AMENDED, WAS CARRIED SECTION II - ITEMS FOR EXECUTIVE COMMITTEE CONSIDERATION 5. BOYD CONSERVATION AREA CONCEPT PLAN -Water Play Area - Servicing KEY ISSUE Upgrading of the Islington Avenue sewer to service the proposed Boyd Water Play Area. Res. #C7/93 Moved by: Seconded by: Deborah Sword Donna Patterson THE BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE THAT the City of Vaughan be advised that the proposed Water Play Area, in the Boyd Conservation Area, is not likely to be developed in the foreseeable future resulting in the proposed sewer upgrade not being necessary at this time. E6 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #1/93, MARCH 12, 1993' SECTION II - ITEMS FOR EXECUTIVE COMMITTEE CONSIDERATION 5. BOYD CONSERVATION AREA CONCEPT PLAN (CONTD.) -Water Play Area - Servicing MOTION TO DEFER Res. #C8/93 Moved by: Seconded by: Deborah Sword Donna Patterson THAT staff discuss options with the City of Vaughan for the proposed sewer upgrade and report back to the Conservation and Related Land Management Advisory Board. THE MOTION TO DEFER WAS CARRIED BACKGROUND In planning the Water Play Area at the Boyd Conservation Area, staff requested of the City of Vaughan to provide adequate servicing of the proposed development. The Authority share calculated on the basis of the conceptual plan for the Water Play area accommodated for 39.20% of the estimated total flow of the sewer and was estimated to cost just over $400,000. The City has required the developer to provide a Letter of Credit to cover the $400,000 additional cost. The developer (Seaton Group) has requested the Authority to indicate when or if the facility is likely to be developed. Should the facility not likely be developed the Seaton Group would request the City to reduce the size requirements of the sewer and the Letter of Credit. While the plan of the Water Play facility was approved by the Authority and the Region of York, the capital cost was estimated at approximately $5,000,000. The capital financing of nearly S5,000,000 was obtained from property sales but was largely used for the purchase of property (Walker) as directed by the Minister of Natural Resources. Staff believe that it is highly unlikely that this project would be of sufficient priority to be financed in the foreseeable future, therefore the Authority should advise the City that the increased sewer capacity is not required for the Water Play Area at this time. 6. CLAIREVILLE CONSERVATION AREA - Ebenezer Tract - Equestrian Facilities - Humber College KEY ISSUE Humber College is redeveloping the site occupied by their Equestrian Department and are requesting a site on Authority lands to accommodate their equestrian activities. Res. #C9/93 Moved by: Seconded by: William Granger Deborah Sword THE BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE THAT the proposal by Humber College to develop an Equestrian Facility on the Ebenezer Resource Management Tract, Claireville Conservation Area, be received; CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #1 /93, MARCH 12, 1993 E7 SECTION II - ITEMS FOR EXECUTIVE COMMITTEE CONSIDERATION 6. CLAIREVILLE CONSERVATION AREA - Ebenezer Tract - Equestrian Facilities - Humber College AND FURTHER THAT staff be directed to investigate the feasibility of establishing suitable equestrian facilities in co- operation with Humber College; Equine Recreation Enterprise Ltd.; and such other equestrian groups, as may be appropriate; and report back to the Conservation and Related Land Management Advisory Board once such uses have been confirmed as suitable under the revised strategy for the Public Use of Authority Lands. CARRIED BACKGROUND Ebenezer Tract has been designated for Equestrian Uses in the Concept Plan for the Claireville Conservation Area. 7. GREATER TORONTO REGION TRAIL SYSTEM - PHASE 1 - Routing Plan KEY ISSUE To finalize a Routing Plan for Phase 1 of the Greater Toronto Region Trail System. Res. #C10/93 Moved by: Seconded by: Donna Patterson Marie Muir THE BOARD RECOMMENDS TO THE EXECUTIVE COMMITTEE THAT the mapping for the Greater Toronto Region Trail System - Phase 1 as presented be received; AND FURTHER THAT staff be directed to present and discuss route alternatives for Phase I of the Greater Toronto Region Trail System and obtain comments from member and local municipalities and other appropriate groups. CARRIED BACKGROUND The planning study was done to identify existing trails on public lands; to outlined proposed route alternatives, as a basis to consult with affected municipalities, community and special interest groups. The Geographic Information System (G.I.S.) mapping has been completed in preparation for the public consultation process. E8 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #1/93, MARCH 12, 1993 SECTION 1I - ITEMS FOR EXECUTIVE COMMITTEE CONSIDERATION 7. GREATER TORONTO REGION TRAIL SYSTEM - PHASE 1 (CONTD.) - Routing Plan FINANCIAL DETAILS This plan was financed by a grant of $71,500 from The Ministry of Culture, Tourism and Recreation, with the matching funds provided from Recreation Revenue Reserves. TERMINATION The meeting terminated at 10:15, March 12, 1993. Lorna Jackson Chair /bb J. C. Mather Secretary- Treasurer Working Together for Tomorrow's Greenspace the metropolitan toronto and region conservation authority minutes E9 JUNE 4, 1993 CONSERVATION AND RELATED LAND MANAGEMENT #2/93 ADVISORY BOARD The Conservation and Related Land Management Advisory Board met at Black Creek Pioneer Village, Friday, June 4, 1993. The Chair, Lorna Jackson, called the meeting to order at 10:00 a.m. PRESENT Chair Lorna Jackson Vice -Chair Marie Muir Members Margaret Britnell Gerri Lynn O'Connor Richard Whitehead Chair of the Authority William Granger ABSENT Members Raymond Cho Paul Palleschi Donna Patterson Deborah Sword MINUTES Res. #C1 1 /93 Moved by: Seconded by: THAT the Minutes of Meeting #1/93 be approved. DELEGATIONS Marie Muir William Granger CARRIED (a) Ms. Leslie Scott, consultant with McCormick Rankin, gave a presentation on Agenda Item 1, Bayview Avenue, Stouffville Road to Bloomington Road. Bill Boston, Roads Designer, Region of York, was also present. (b) In lieu of deputation, the Ontario Cycling Association Inc. sent a memorandum dated June 2, 1993, re: Mountain Biking at Albion Hills Conservation Area, Agenda Item 2. El0 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #2/93, JUNE 4, 1993 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 1. BAYVIEW AVENUE: STOUFFVILLE ROAD TO BLOOMINGTON ROAD KEY ISSUE The impact on Authority policies, programs and projects of a proposal by the Region of York to complete an unbuilt section of Bayview Avenue, to upgrade the existing road; and, north of North Lake Road, to use the existing road as a service road and create a new road as Bayview Avenue. Res. #C12/93 Moved by: Seconded by: William Granger Margaret Britnell THE BOARD RECOMMENDS TO THE AUTHORITY THAT the staff report regarding the proposal by the Region of York to upgrade Bayview Avenue from Stouffville Road to Bloomington Road be received; THAT the Region of York be advised of the requirement for restricting access to and providing adequate natural buffering of the Lake St. George property and that relocation, replacement and, where necessary, additions to existing plant materials should commence prior to and be protected from construction; THAT the Region of York be advised of the Authority's concerns for the loss of /or impact on significant archaeological resources, the natural features and functions associated with the Forester Marsh E.S.A., the Snively Street Wetland, Lake Wilcox and Lake St. George as well as the valley and stream corridors which require permits from the Authority under its regulation; THAT this report and recommendations be forwarded to the Region of York as an identification of Authority interests in the Bayview Avenue project; AND FURTHER THAT staff report back to the Conservation and Related Land Management Advisory Board, when the Environmental Study Report is completed, on the measures proposed to address the concerns identified by the Authority. AMENDMENT #1 Res. #C13/93 Moved by: Seconded by: William Granger Marie Muir THAT due to its concerns, The Metropolitan Toronto and Region Conservation Authority will object to this project unless it is subject to a full Environmental Assessment. AMENDMENT #2 Res. #C14/93 Moved by: Seconded by: THAT the last paragraph in the recommendation be deleted. Margaret Britnell William Granger THAT paragraph four of the recommendation read: THAT this report and recommendations be forwarded to the Region of York as an identification of the Authority's major concerns with respect to the Bayview Avenue project; CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #2/93, JUNE 4, 1993 E 1 1 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 1. BAYVIEW AVENUE: STOUFFVILLE ROAD TO BLOOMINGTON ROAD (CONTD.) AMENDMENT #1 WAS CARRIED AMENDMENT #2 WAS CARRIED THE MAIN MOTION, AS AMENDED, WAS CARRIED BACKGROUND Since the early 1980's, Authority staff have been involved in discussions with staff of the Region of York and their consultants, McCormick Rankin, with respect to the above project. Our objective, throughout this process, has been to minimize the potential negative impacts of this project on the Authority's Lake St. George property, the operation of the Lake St. George Conservation Field Centre, and on the water and related environmental resources within and adjacent to Bayview Avenue. Originally, the project was to complete Bayview Avenue and to upgrade the existing sections to accommodate anticipated traffic flow. In order to provide a buffer to Lake Wilcox and to minimize the impact on the Lake St. George property, staff identified, in 1982, that a "mid- range" alignment, referred to as C3, would be acceptable. In 1989, the Authority was notified of the commencement of the Class Environmental Study Report for this project. At that time, staff reiterated the concerns previously identified and updated them to reflect change in policy and program interests lie. 1982 E.S.A. Study, identification of archaeological resources on Authority lands, registration of revised regulations, etc.). In June 1990, the project was revised to include a service road for the section north of North Lake Road. The purpose of this amendment was to ensure homes on the west side of Bayview could access the improved Bayview Avenue but not be directly affected by the increased traffic. While this may have resolved the residents concerns, it shifted the project east, affecting a significantly larger area of Authority land. In correspondence to the consultant it was noted that Authority staff were: "very concerned that greenspace lands, acquired for conservation purposes, are more and more frequently being regarded as suitable to meet the servicing requirements of the growing population in the Greater Toronto Area. While the Authority continues to cooperate with its member and local municipalities....every effort should be made to minimize the loss of these valuable resource lands, particularly in the headwaters of the Moraine....The recent addition of the service road proposal and its considerable impact on Authority property and the E.S.A. should be reviewed to identify other alternatives." The alignment designations of the early 1980s are still being used with reference to this project; however, it should be clear that the C3 originally identified did not include the service road proposal and that the current project has considerably greater negative impact on the Authority's property at Lake St. George. The following summarizes and discusses the principal impacts identified by staff. E12 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #2/93, JUNE 4, 1993 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 1. BAYVIEW AVENUE: STOUFFVILLE ROAD TO BLOOMINGTON ROAD (CONTD.) A. LOSS OF AUTHORITY LANDS AT LAKE ST. GEORGE. The proposed alignment cuts through the southwest portion of the property and then removes a strip (+ /- 36 metres) along the western boundary to accommodate the service road and the widening of • Bayview. A portion of the property in the south west will be permanently separated from the remainder. The Authority will require adequate compensation from the Region of York for the loss of these lands and for the impact of the loss on the Conservation Field Centre program at Lake St. George. B. IMPACT ON OPERATION. The Lake St. George Conservation Field Centre provides residential programs in conservation and outdoor education, under agreement, with the Board of Education for the Region of York, the Metropolitan Toronto School Board and the Metropolitan Separate School Board. The location of the Centre and its natural setting, including the kettle lakes, contribute significantly to the experience and the education of the participants. The impact of increasing traffic capacity, the addition of a service road and the linking of Bayview will be significant, including noise and air pollution, loss of natural buffering vegetation, and limiting access from Lake St. George to Lake Wilcox. Replacement buffer plantings, of sufficient size and planting density to reduce noise and visual impacts on the Centre, will be required. A built sound buffer would be totally out of character for the Field Centre. C. DESTRUCTION OF ARCHAEOLOGICAL SITE. A significant site has been identified on that portion of the property that will be under the recommended alignment. Field investigations have confirmed this resource. Full salvage excavation of the site will be required prior to construction. D. AFFECT ON THE NATURAL ENVIRONMENT. Lake St. George and Lake Wilcox are connected by a stream corridor. This provides a link between these areas which is currently affected by existing Bayview Avenue. The new road alignment north of North Lake Road will increase these impacts and, includes a proposal to reroute the watercourse under the new roadway. The stream crossing will require a permit from the Authority and should include appropriate measures to control road drainage and sediment generation, both during and after construction, to ensure water quality is maintained in the lakes and the stream corridor; to carry out habitat improvements to restore and enhance any disruption to the environment; and to ensure continuation of a healthy linkage between the two lakes. The new section of Bayview, between Stouffville Road and Bethesda Road, will cross tributaries to the Rouge River system. Permits for these crossings will be required and the concerns identified above will need to be addressed. The Forester Marsh (E.S.A. #60 and a Class 7 Wetland) and the Snively Street Wetland (Class 3) are impacted by the proposal to retain existing Bayview as a service road and to develop a new road as Bayview Avenue north of North Lake Road. The loss, or impairment, of these resources in the Oak Ridges Moraine is of concern to the Authority, the Town of Richmond Hill in conjunction with its environmental studies associated with Official Plan Amendment #71 and to the Province's Oak Ridges Moraine Technical Working Committee. While impacts may be kept to a minimum, there is no way to "recreate" these resources. CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #2/93, JUNE 4, 1993 E13 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 1. BAYVIEW AVENUE: STOUFFVILLE ROAD TO BLOOMINGTON ROAD (CONTD.) E. REGIONAL TRAIL /OAK RIDGES MORAINE. Existing Bayview Avenue has been identified as a potential component in the regional trail system and opportunities to incorporate compatible design considerations may be identified. 2. DESIGNATION OF AUTHORITY LANDS FOR MOUNTAIN BIKE USE KEY ISSUE Designation of particular Authority lands as being suitable for mountain bike use subject to specific conditions. Res. #C15/93 Moved by: Seconded by: William Granger Margaret Britnell THE BOARD RECOMMENDS TO THE AUTHORITY THAT specific marked trails at Albion Hills Conservation Area be designated as being locations where the use of mountain bikes is permitted, subject to staff determining that such designation does not adversely affect the Authority's insurance premiums; THAT locations to be designated be determined in consultation with the Mountain Bike Committee of the Ontario Cycling Association; THAT such designation be on a trial basis for a period of one year; AND FURTHER THAT mountain bike special events continue to be allowed at other locations on a permit basis. CARRIED BACKGROUND At its April 23, 1992 meeting, the Conservation and Related Land Management Advisory Board approved the following resolution: "Res. #5 THAT staff examine the issue of mountain bikes on Authority lands including the granting of permits, level of current/potential activity, potential damage caused by bike riders, provision of signage and groomed trails for bike riders, and report back to the Conservation and Related Land Management Advisory Board." E14 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #2/93, JUNE 4, 1993 SECTION 1 - ITEMS FOR AUTHORITY CONSIDERATION 2. DESIGNATION OF AUTHORITY LANDS FOR MOUNTAIN BIKE USE (CONTD.) A staff report responding to this resolution was received at Authority Meeting #10/92. Staff was directed to consult with the cycling community regarding current and potential use, required amenities, and acceptable controls, and bring a recommendation back to the Conservation and Related Land Management Advisory Board. Staff was also asked to examine potential liability to the Authority related to mountain bike use and report back. Staff has met with representatives of the Mountain Bike Committee of the Ontario Cycling Association and has had discussions with representatives of the Uxbridge Conservation Association and the Caledon Hills Bruce Trail Club. In addition, research has been carried out as to the practices and policies of other managers of public land related to mountain bike use. An opinion has also been sought from the Authority's insurance broker as regards the liability exposure accruing from designating mountain bike use as a permitted activity on certain Authority lands. User Requirements Discussion with the Ontario Mountain Bike Committee reveals that of the properties the Authority manages, Albion Hills and Glen Major appear to be the most popular in terms of unofficial mountain bike use. These sites would appear to provide the type of terrain and setting which appeals to participants. The Committee suggests that other desirable amenities for mountain bike use would include a trail map, incorporating a rating system for trails; the provision of drinking water; and, if possible, some type of washroom facility. The Ontario Mountain Bike Committee has suggested that mountain bikers would be amenable to the charging of a fee for trail use or area admission. Whether this is representative of the sentiments of participants in general is not clear. Other Jurisdictions A survey of other managers of public land in the Greater Toronto Area, reveals a variety of approaches and policies with regard to mountain bike use. Use of designated trails is currently permitted by the Halton Region Conservation Authority (HRCA) at Kelso and Hilton Falls and a trail fee is charged for this use. Similarly, Algonquin Park and the Frost Centre in Haliburton provide trails for mountain biking subject to the payment of regular fees. Scanlon Creek Conservation Area, operated by the Lake Simcoe Region Conservation Authority, permits mountain bike use and regular parking charges apply. Mountain bike use is offered without user fees at the Dufferin County Forest, Ganaraska Forest, and at Dundas Valley (Hamilton Region Conservation Authority). In addition, mountain bike riding is permitted on the Caledon Rail Trail. The use of mountain bikes has been formally prohibited on the Seaton Hiking Trail in Pickering and on the Bruce Trail. These prohibitions relate to concerns with possible environmental damage and conflicts with other trail users. It should also be noted that mountain biking was identified as an unacceptable use in the recent Conservation Areas Stratesav produced by Credit Valley Conservation Authority and in the Draft Rouge Park Management Plan. CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #2/93, JUNE 4, 1993 E15 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 2. DESIGNATION OF AUTHORITY LANDS FOR MOUNTAIN BIKE USE (CONTD.) Much of the mountain bike use currently being undertaken on public lands takes place on trails which are used for cross country skiing during the winter months. A number of commercial cross country ski operators have ventured into the development of mountain bike facilities. Hardwood Hills, Horseshoe Valley, Dagmar, and Circle 'R' Ranch are all currently promoting mountain biking as an adjunct to their winter operations. Liability Staff has sought the opinion of the Authority's insurance broker as regards the liability implications of the designation of specific areas for mountain biking. The preliminary assessment from our insurer is that there will be an additional premium for this exposure. Staff is pursuing this matter to make certain the insurer fully understands the nature of the proposed program. ANALYSIS The established ski trails at Albion Hills are ideally suited for mountain bike use and are, in fact, currently being used for this purpose on an unofficial basis. Trail maps, drinking water, and washroom facilities are currently available on site or can readily be provided to users. While there has been a great deal of discussion regarding the environmental impact of mountain bike use, particularly as regards to soil erosion, there is little conclusive research available. Use of Albion Hills on a trial basis will allow staff to monitor the impact of mountain biking in the field, and will permit the Authority to channel and control current unauthorized use. This could be achieved both through the redirection of users on other Authority properties and through closure or partial closure of the trails when ground conditions warrant. It is suggested that use of the Albion Hills Conservation Area by mountain bikers would be subject to guidelines developed for trail etiquette by the Ontario Mountain Bike Committee along with existing Authority Regulations. The use of helmets would be required and the Authority would reserve the right to evict riders engaging in unsafe practices. Following a trial period of one year, staff would report back to the Conservation and Related Land Management Advisory Board as to the level and impact of use and would make a recommendation regarding the long term disposition of the issue. Based on the impacts noted, this recommendation would address prohibition of the activity on Authority property or possible expansion of the designated area to include other Authority lands. WORK TO BE DONE Staff would like to consult with representatives of the Ontario Mountain Bike Committee as to the suitability of specific trails at Albion Hills for mountain bike use. In addition, trails to be designated would need to be examined to ensure that any unsafe areas are modified and obvious hazards removed. Following the completion of this work, a trail map for mountain biking at the Area would be published and information as regards to the availability of Albion Hills for the activity would be disseminated. E1 6 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #2/93, JUNE 4, 1993 . SECTION 1 - ITEMS FOR AUTHORITY CONSIDERATION 3. POLICY AND PROCEDURES FOR WATER BASED ACTIVITIES - Amendment KEY ISSUE Amendment to the Authority's current "Policy and Procedures for Water Based Activities" to accommodate operational changes at Authority swimming areas. Res. #C16/93 Moved by: Seconded by: Margaret Britnell Gerri Lynn O'Connor THE BOARD RECOMMENDS TO THE AUTHORITY THAT Sections (b) and (c) of Authority policy for the use of Authority properties for water based activities as approved by the Executive Committee at Meeting #22/81, Resolution #583 be amended to read: "(b) That the swimming areas designated by the Authority will be the public swimming areas located in: Albion Hills Conservation Area Heart Lake Conservation Area Bruce's Mill Conservation Area Petticoat Creek Conservation Area (c) That the swimming area at Albion Hills, Heart Lake and Bruce's Mill Conservation Areas will be used only when all necessary lifesaving equipment, emergency telephones and signs are in place. CARRIED BACKGROUND In January of 1982, in response to recommendations of a coroner's jury made in June of 1980, the Executive Committee of the Authority approved "Policy and Procedures for Water -Based Activities ". Operational changes over the past ten years mean that some sections of the policy are no longer current. The amendments recommended by staff will bring the policy in line with planned operations for the 1993 season. Amendments proposed to Section (b) delete reference to public swimming areas at Claireville, Boyd and Greenwood Conservation Areas. The Authority closed swimming at these locations due to concerns with water quality during the 1980's. RATIONALE As part of the Authority's efforts to meet the requirements of the provincial Expenditure Control Program, lifeguards will not be provided at the Authority's natural swimming areas this summer. Rather, the sw;rnming areas at Albion Hills, Heart Lake and Bruce's Mill will be operated in the same way as beach areas in the Provincial Parks system with a "beach patrol" provided on weekends and no direct on -site supervision provided Monday to Friday. This provides a net savings to the Authority of $84,000. CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #2/93, JUNE 4, 1993 E1 7 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 3. POLICY AND PROCEDURES FOR WATER BASED ACTIVITIES (CONTD.) - Amendment The primary purpose of the weekend beach patrol is to provide a contact person in uniform to whom visitors can report any problems. These staff will have current lifesaving qualifications and will be equipped with portable radios. In addition, arrangements have been made for the installation of emergency telephones at beach areas, along with signs directing the public to these. Lifesaving equipment will also be available at swimming areas during operating hours. Day camps and other groups using Authority beach areas have already been informed of the changes in operating procedures outlined above. Visitors to the affected areas will also receive printed material at the gate outlining the changes. There is no legislative requirement for the Authority to provide lifeguards at its swimming areas other than at Petticoat Creek pool which is governed by the provisions of the Ontario Regulation governing public swimming pools made under the Health Protection and Promotion Act. Lifeguard staff will be retained at Petticoat Creek. Liability issues related to the elimination of lifeguard staff have been discussed with the Authority's insurance broker. They have provided suggested wording for signs at the swimming areas and have indicated that once signs are posted, the Authority's insurance premium will be unaffected by this operational change. As currently written, Section (c) of the "Policy and Procedures for Water -Based Activities" states that swimming areas may "be used only when all necessary life- saving equipment and Authority lifeguard staff are on duty and in place." It is recommended that this policy be amended so as to permit swimming area operations without lifeguard staff being on duty. 4. AGREEMENT FOR THE RELEASE OF ANIMALS - Toronto Humane Society KEY ISSUE Authorization for staff to renew an annual agreement with the Toronto Humane Society for the release of live trapped animals onto Authority lands. Res. #C17/93 Moved by: Seconded by: Margaret Britnell Gerri Lynn O'Connor THE BOARD RECOMMENDS TO THE AUTHORITY THAT the staff report regarding release of live trapped animals onto Authority property by the Toronto Humane Society be received; AND FURTHER THAT staff be authorized to renew the current agreement on an annual basis with appropriate amendments as required, sub ject to the desire of the Toronto Humane Society to continue the agreement. CARRIED E18 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #2/93, JUNE 4, 1993 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 4. AGREEMENT FOR THE RELEASE OF ANIMALS - Toronto Humane Society BACKGROUND During the Autumn of 1987, the Authority received a request from the Toronto Humane Society for permission to release live trapped squirrels and raccoons onto Authority lands. Authority Meeting #4/88, Resolution #101, directed staff to "complete a suitable agreement with the Toronto Humane Society for the release of live trapped native animals, herptiles and reptiles, on Authority property and report back to the Conservation and Related Land Management Advisory Board after a one year trial period, regarding the program." RATIONALE Staff reported to the Board verbally the following year and an agreement has been renewed annually. A copy of the most current agreement was available at the meeting. The Authority however, has not formally authorized staff to continue renewal of the agreement beyond the original one year trial basis. The arrangements made with the Toronto Humane Society have worked well since their inception and no problems have been reported by staff in terms of the administration of the program or increased animal populations. During the past year, there were a total of five animal drops; three at Bolton Resource Management Tract, one at Glen Major, and one at Kolodzieg Resource Management Tract. This is significantly less than the maximum number of animal relocations permitted each year. Staff would therefore like to continue with annual renewal of the agreement. 5. HORSEBACK RIDING ON AUTHORITY PROPERTY - Policy Review KEY ISSUE Review of the current policy regarding horseback riding on Authority property. Res. #C18/93 Moved by: Seconded by: William Granger Marie Muir THE BOARD RECOMMENDS TO THE AUTHORITY THAT the staff report reviewing the Authority horseback riding policy be received; THAT the current policy be maintained; AND FURTHER THAT the current permit fee of $20.00, as established in 1992, be deleted. CARRIED CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #2/93, JUNE 4, 1993 E19 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 5. HORSEBACK RIDING ON AUTHORITY PROPERTY (CONTD.) - Policy Review BACKGROUND At meeting #3/92, the Authority adopted a policy related to horseback riding on Authority lands. At that time, the Authority directed staff to review the policy at the end of one year and report back to the Conservation and Related Land Management Advisory Board. The policy adopted by the Authority included the following provisions: (1) Horseback riding on Authority Lands is by permit only as per Ontario Regulation 119. (2) Riding is permitted on those Authority lands except for active use conservation areas and other sites as designated. Any equestrian use will be subject to applicable municipal by- laws and management agreements with municipalities and other agencies. Properties designated as restricted for riding include those known as Glen Haffy (main area), Albion Hills, Cold Creek, Kortright, Boyd, Claireville, Ebenezer, Heart Lake, Bruce's Mill, Greenwood, Petticoat Creek and Palgrave (during the ski season). Riding would not generally be permitted in these locations. (3) Permits are available upon request through the conservation areas section subject to proof of liability insurance coverage on horse and rider of a minimum of $1 million. A fee may be charged for the permit (as approved by the Authority) with the permit being renewable on a yearly basis. Permits are non - transferable and must be carried by riders when on Authority property. (4) Access to Authority property must be by an approved access point as signified by a permissive sign. Riders entering by any other access point are in contravention of Ontario Regulation 119 and would be considered to be trespassing. (5) Commercial riding operations are not permitted on Authority property except by agreement as approved by the Authority. (6) Competitions or special events would require a separate permit and would involve such terms and conditions as mutually agreed upon. (7) The Authority reserves the right to restrict access to properties or parts of properties deemed to be environmentally sensitive either permanently or for certain time periods. (8) A permit may be revoked by the Authority at any time. The Authority approved a permit fee of $20.00. ANALYSIS The horseback riding policy was reviewed with both the administrative and field staff. This review looked at the overall policy along with specific logistical details. E20 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #2/93, JUNE 4, 1993 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 5. HORSEBACK RIDING ON AUTHORITY PROPERTY (CONTD.) - Policy Review During the past year, twenty -two horseback riding permits were issued. Approximately half of these appeared to be for use in the Glen Major area. The rest were issued for use in multiple or unspecified locations. Most of the permits were issued from the Authority's Head Office as opposed to field locations. Most permits were issued in response to rider - initiated enquiries as to the availability of riding on Authority lands. Staff in the field reported that many riders on Authority property, particularly those who have used Authority lands for a period of time, have not purchased permits. Staff encouraged these riders to obtain permits but this requirement has not been rigidly enforced in the interest of retaining good neighbour relations. More significantly, the permit program has promoted interaction between riders and Authority staff and has served as a mechanism to control the activity on Authority lands and educate riders as to Authority concerns and practices. ',asponse to the $20.00 fee for the permit has been mixed. Those riders who have purchased permits have, in general, not objected strenuously to paying the fee. On the other hand some riders have been unwilling to purchase permits and have suggested that the fee is excessive. It should be noted in this regard that the public would not normally pay for access to those Authority properties where riding is permitted. As noted above, a "soft sell" approach has been taken to the enforcement of permit purchase and no riders have been charged for failing to carry or produce a permit. As a result of this approach, there is no doubt that many riders using Authority lands have not obtained a permit. In discussing the permit program with staff, a number of administrative changes and clarifications were suggested. The general consensus however, was that the overall system was working reasonably well and that no major overhaul was necessary. There was a feeling among many staff members that the public relations benefits of providing the permit free of charge would outweigh the cost recovery advantages of the current fee structure. It is therefore recommended that the general provisions of the policy remain in place but that the fee be dropped. NEW BUSINESS PALGRAVE FOREST AND WILDLIFE CENTRE Res. #C19/93 Moved by: Seconded by: William Granger Marie Muir THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff review the sewage and manure disposal at the Equestrian Centre operated by Bolton District Horse Shows Inc. at the Palgrave Forest and Wildlife Area and report back to the Conservation and Related Land Management Advisory Board on their findings. CARRIED CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #2/93, JUNE 4, 1993 E21 TERMINATION The meeting terminated at 11:15, June 4, 1993. Lorna Jackson Chair /bb J. C. Mather Secretary- Treasurer Working Together for Tomorrow's Greenspace er'the metropolitan toronto and region conservation authority Y minutes E2 2 SEPTEMBER 17, 1993 CONSERVATION AND RELATED LAND MANAGEMENT #3/93 ADVISORY BOARD The Conservation and Related Land Management Advisory Board met in the Humber Room, Head Office, on Friday, September 17, 1993. The Chair, Lorna Jackson, called the meeting to order at 10:05 a.m. PRESENT Chair Lorna Jackson Vice -Chair Marie Muir Members Raymond Cho Gerri Lynn O'Connor Donna Patterson Richard Whitehead Chair of the Authority William Granger ABSENT Members Margaret Britnell Paul Palleschi Deborah Sword MINUTES Res. #C20/93 Moved by: Seconded by: THAT the Minutes of Meeting #2/93 be approved. Marie Muir William Granger CARRIED E23 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #3/93, SEPTEMBER 17, 1993 CORRESPONDENCE Letter from the Durham Board of Education, dated June 28, 1993, re: Day Centre Lease Renewal, Claremont Conservation Area, Agenda Item 5. SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 1. USES OF CONSERVATION AUTHORITY LANDS - Workshop Summary, June 21, 1993 KEY ISSUE Receipt of report on member and staff workshop held at the Albion Hills Field Centre in June and preparation of revised strategy. Res. #C21/93 Moved by: Seconded by: Marie Muir Donna Patterson THE BOARD RECOMMENDS THAT the report entitled Workshop Summary - Use of Authority Lands dated June 21, 1993, be received; AND FURTHER THAT staff be directed to prepare a revised draft of the Strategy for the Public Use of Authority Lands taking into account the June workshop discussion and previous comments received from municipalities, agencies and others on the use of Authority lands. AMENDMENT Moved by: Res. #C22/93 Seconded by: William Granger Gerri Lynn O'Connor THAT staff be directed to prepare a revised draft of the Strategy for the Public Use of Authority Lands taking into account all reports and comments on the public use of Authority land to date for presentation to the Conservation and Related Land Management Advisory Board. The draft to be then circulated to all municipalities, community groups and agencies for comment prior to the Authority's consideration and adoption of a revised strategy. THE AMENDMENT WAS CARRIED THE MAIN MOTION, AS AMENDED, WAS CARRIED BACKGROUND The Metropolitan Toronto and Region Conservation Authority prepared a Strategy for the Public Use of Conservation Authority Lands in 1988. Concerns from some staff and outside agencies arose regarding the heavy reliance on private enterprise funding partners; intensive recreation activities and revenue production. A review of the strategy was commissioned and the firm of Rethink Limited completed a report for Authority consideration. CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #3/93, SEPTEMBER 17, 1993 E24 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 1. USES OF CONSERVATION AUTHORITY LANDS (CONTD.) - Workshop Summary, June 21, 1993 The review report was received for circulation by the Authority in the summer of 1992. Comments from member and local municipalities and a number of user groups were brought to the Board in March, 1993. A recommendation from that meeting to convene a group of Authority members and staff was implemented on June 21, 1993, at Albion Hills Field Centre. The report circulated with the agenda is the summary of those group discussions. The workshop produced a number of guiding principles for dealing with proposed uses on Authority lands. The focus of those principles was on the protection, 'r estoration and enhancement of natural resources; ecosystem planning; a sensitivity to community needs; and, a re- affirmation that uses will consider regional and inter - regional recreation needs. The workshop also provided a number of recommendations in policy direction for use of Authority lands. A number of positive comments were received from both staff and members on the value of the exercise and their willingness to participate in similar workshop forums. WORK TO BE DONE The lack of an agreed upon strategy for the public use of Authority lands is seriously hindering the planning, development and operations of our lands. It is important therefore to proceed as quickly as possible to develop and approve a new strategy which will guide the Authority over the next few years. Considerable external comment has been received regarding the use of Authority Lands. Staff should now use this information along with the guiding principles and policy direction elements from the June workshop in preparing a revised Strategy for the Public Use of Conservation Authority Lands for consideration by the Authority early in 1994. 2. GOVERNMENTS INCORPORATING PROCUREMENT POLICIES TO REDUCE REFUSE (GIPPER) -Group Purchasing Program KEY ISSUE The Authority has received a request for confirmation of its willingness to participate in the Governments Incorporating Procurement Policies to Reduce Refuse (GIPPER) group purchasing program in order to promote the use of environmentally sound products by government and other public agencies. Res. #C23/93 Moved by: Seconded by: Gerri Lynn O'Connor Raymond Cho THE BOARD RECOMMENDS THAT the Authority indicate to the Governments Incorporating Procurement Policies to Reduce Refuse (GIPPER) committee its willingness to participate in a group purchasing program incorporating the use of the GIPPER environmental purchasing guidelines; E25 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #3/93, SEPTEMBER 17, 1993 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 2. GOVERNMENTS INCORPORATING PROCUREMENT POLICIES TO REDUCE REFUSE (GIPPER) (CONTD.) -Group Purchasing Program THAT staff be directed to draft the required changes to the Authority's Purchasing Policy to accommodate adherence to the GIPPER Guidelines and submit these changes through the Finance and Administration Advisory Board for approval; THAT current efforts to familiarize Authority staff with environmentally sound purchasing practices be continued; AND FURTHER THAT staff continue to participate actively in the GIPPER Committee. CARRIED BACKGROUND In June of 1989, The Municipality of Metropolitan Toronto organized a forum to co- ordinate efforts by various levels of government to address the role of procurement in solving waste management problems in the Greater Toronto Area. A committee going by the name of Governments Incorporating Procurement Policies to Eliminate Refuse (GIPPER) was established. GIPPER'S goal is to investigate, develop and promote effective government purchasing policies with an overall objective of a national. 50 per cent reduction in waste generation by the year 2000. GIPPER is now working towards developing a process to facilitate co- operative or joint purchasing among its members in order to enhance demand for environmentally sound products which are currently not available at competitive cost because of low volume of use. A series of guidelines related to appropriate products and packaging has been developed. The guidelines provided by GIPPER cover such items as cleaning products, construction materials, paint and stationery. A variety of criteria and considerations including packaging, product size or concentration, durability, recyclability, energy efficiency and alternatives to the use of harmful substances are suggested for product selection. The guidelines also make extensive reference to the Environmental Choice Guidelines developed by the federal government, for use in the development of product specifications. The GIPPER Guidelines are currently being followed in the operation of the Authority's Central Maintenance and Stores. The supervisor of the facility who sits on the GIPPER Committee, has also been assigned the task of promoting the guidelines to all Authority work sites and ensuring that staff has the knowledge and information required to make environmentally sound purchasing decisions. RATIONALE The need for the Authority to be in the forefront of efforts by the public sector to promote environmentally sound purchasing is, in many respects, self evident. The public perception of the purpose and mandate of the organization mean that the Authority is expected to set an example in terms of its practices and its approach to carrying out its work. From the point of view of enhancing the health of the environment, the Authority should be ensuring that its purchasing policies are in concurrence with current environmental knowledge. CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #3/93, SEPTEMBER 17, 1993 E26 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 2. GOVERNMENTS INCORPORATING PROCUREMENT POLICIES TO REDUCE REFUSE (GIPPER) (CONTD.) -Group Purchasing Program The GIPPER Committee is attempting to promote appropriate purchasing through its guidelines, based on the premise that increased demand for environmentally sound products will ultimately lead to reduced prices and new product development. The committee feels that this can be best achieved through a group purchasing program. The most effective way for the Authority to support these efforts is through participation in the program. FINANCIAL IMPLICATIONS GIPPER has asked committee members to request their respective agencies to authorize any modifications to purchasing policies needed to implement the guidelines. Such modifications may involve purchasing of more expensive but environmentally friendly products in preference to the cheaper but Tess desirable product. Central Maintenance and Stores purchases approximately $50,000.00 worth of products per year including about 100 different items that would be considered under the GIPPER guidelines. Since not all sections purchase supplies and materials from Central Stores, an accurate dollar and quantity estimate for the organization is not readily available. Regardless, instances of buying a more expensive item for environmental reasons will become more common. This will have direct budget consequences in terms of product costs. On the other hand, there may be some savings in terms of reuse of containers, purchase of less expensive packaging and similar measures. In addition, restriction in the number of products stocked will reduce paperwork and warehousing costs. 3. REVIEW OF THE WEED CONTROL ACT KEY ISSUE The Weed Control Act as currently written and enforced, has impeded Authority efforts to naturalize its properties and achieve cost savings through changes to property maintenance practices. MOTION TO REFER Res. #C24/93 Moved by: Seconded by: William Granger Donna Patterson THAT the report on the Weed Control Act, dated September 9, 1993, be referred back to staff for consideration and further report. CARRIED E27 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #3/93, SEPTEMBER 17, 1993 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 4. NORTH CALEDON EQUESTRIAN CENTRE KEY ISSUE Staff has been asked to review the sewage and manure disposal at the North Caledon Equestrian Centre, located in the Palgrave Forest and Wildlife Area, and report to the Board. MOTION TO REFER Res. #C25/93 Moved by: Seconded by: Richard Whitehead William Granger THAT staff investigate the condition of Gibson Lake, recommending procedures and costs involved to deal with the environmental concerns and report back to the Conservation and Related Land Management Advisory Board. CARRIED 5. DURHAM BOARD OF EDUCATION -Day Centre Lease Renewal, Claremont Conservation Area KEY ISSUE Renewal of the Lease Agreement, dated September 1, 1989, with the Durham Board of Education, for the operation of the Durham Day Centre in Claremont Conservation Area. Res. #C26/93 Moved by: Seconded by: William Granger Donna Patterson THE BOARD RECOMMENDS THAT the letter from Durham Board of Education requesting renewal of the lease for the Durham Board of Education Day Centre in Claremont Conservation Area, be received; THAT staff be directed, in consultation with the Authority solicitor, to arrange for the preparation of the lease renewal; THAT the renewal of the lease be for further 5 years; AND FURTHER THAT the present nonpermanent day use facility be permitted to remain and its status be reviewed annually. CARRIED CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #3/93, SEPTEMBER 17, 1993 E28 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 5. DURHAM BOARD OF EDUCATION (CONTD.) -Day Centre Lease Renewal, Claremont Conservation Area BACKGROUND In 1989, the Durham Board of Education requested permission to erect an outdoor education facility on Authority lands in the western end of Durham for the purposes of providing outdoor education opportunities for Durham Board students. The Durham Board stated their needs to be the provision of both residential and day facilities but the former were more costly and would take longer to arrange, given current economic conditions. The Authority's long term plan for the Claremont area was for residential use facilities, and it had been determined that the area could support an additional residential facility of similar size to the present Claremont Field Centre and that the joint operation would be more financially viable than a single unit. However, the Authority was prepared to entertain a proposal for a day use centre on a lease basis. Resolution #183, Authority Meeting #5/89, July 28, 1989, directed staff to prepare an agreement with the Durham Board of Education to erect a portable facility on the site in the Claremont area for the purposes of providing Day Use Outdoor Education Programs to Durham Board students. These programs are under the supervision of Conservation Authority staff. The term of the lease was for five years with provision for renewal for a further 21 years based on the receipt by the Authority of plans for the development of permanent facilities on the site. RATIONALE The working relationship with the Durham Board of Education has been excellent during the past four years, both in quality of programming and personnel. The portable facility is very well maintained and has been subject to regular improvements inside and outside. While the long term plan for a permanent facility should be retained, economic constraints of the Durham Board of Education do not allow for development of such a facility prior to the end of the first five year term. Staff see no reason at this time not to continue the working relationship and feel that the lease should be renewed based on the current portable facility. It provides yet another opportunity to reach another segment of the community with the Authority's message of the importance of good watershed management and the resulting benefits now and in the future of healthy watersheds. In order to ensure that a permanent facility is developed, staff have discussed with the Durham Board of Education staff renewal basis for a further five years. The status and condition of the current portable building will be reviewed each year by the Authority and the Durham Staff Advisory Committee established under the original agreement. FINANCIAL DETAILS Under the current lease the Durham Board of Education pays to the Authority an annual rental fee of one dollar, reimburses the Authority for all costs and expenses incurred by the Authority pursuant to the terms of the Lease and for maintenance costs of the Area relating to the operation of the Durham Centre. E29 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #3/93, SEPTEMBER 17, 1993 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 5. DURHAM BOARD OF EDUCATION (CONTD.) -Day Centre Lease Renewal, Claremont Conservation Area In the renewed Lease the Durham Board will pay a per diem rate based on the number of students per day and the number of days per year the Durham Board uses the area. The per diem rate is to be the same as that for day camp use at a conservation area as adjusted from time to time by the Authority. Based on the current rate ($1.00 per camper per day) and estimated daily attendance revenue will be approximately $4,000.00 annually. Reimbursement for service rendered and sharing of operating and maintenance costs will also continue. TERMINATION The meeting terminated at 11:00 o'clock a.m., on September 17, 1993. Lorna Jackson Chair /bb J. C. Mather Secretary- Treasurer c. Working Together for Tomorrow's Greenspace Pr the metropolitan toronto and region conservation authority minutes E30 NOVEMBER 5, 1993 CONSERVATION AND RELATED LAND MANAGEMENT #4/93 ADVISORY BOARD The Conservation and Related Land Management Advisory Board met in the Theatre at Black Creek Pioneer Village, on Friday, November 5, 1993. The Chair, Lorna Jackson, called the meeting to order at 10:05 a.m. PRESENT Chair Lorna Jackson Vice -Chair Marie Muir Members Margaret Britnell Gerri Lynn O'Connor Donna Patterson Deborah Sword Richard Whitehead Chair of the Authority William Granger ABSENT Members Raymond Cho Paul Palleschi MINUTES Res. #C27/93 Moved by: Seconded by: THAT the Minutes of Meeting #3/93 be approved. Richard Whitehead Donna Patterson CARRIED E31 NOVEMBER 5, 1993, CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #4/93 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 1. 1994 PRELIMINARY BUDGET ESTIMATES -Field Operations Division Planning and Development Projects KEY ISSUE Identification of the specific Field Operations Division Planning and Development Projects included ' in the 1994 Preliminary Budget Estimates. RECOMMENDATION THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Field Operations Division Planning and Development Projects contained in the 1994 Preliminary Budget Estimates be considered for implementation subject to funding availability in the final 1994 Authority Budget. MOTION TO DEFER Res. #C28/93 Moved by: Seconded by: Deborah Sword Marie Muir THAT the Field Operations Division Planning and Development Projects contained in the 1994 Preliminary Budget Estimates be referred back to staff for further report on: (a) analysis on the expenditures and recovery of operating costs for the proposed swimming pool at Indian Line Campground; (b) priority of projects proposed; (c) what the levy is and its implications and consequences on the reserve funds; (d) analysis of fee increases proposed. CARRIED WORK TO BE DONE General Development The General Development portion of the budget provides funding for minor improvements to Conservation Areas that will increase one or more of: visitor safety, revenue production, or visitor satisfaction. The following projects are proposed: (a) At both Heart Lake & Albion Hills, vault toilets will be in *311ed in the group picnic areas to eliminate the risk of sewage seepage from pit toilets. A improvement in visitor satisfaction levels is also expected. Total cost for four r toilets at Heart Lake and two vault toilets at Albion Hills is $9,000. CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #4/93, NOVEMBER 5, 1993 E32 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 1. 1994 PRELIMINARY BUDGET ESTIMATES (CONTD.) -Field Operations Division Planning and Development Projects (b) Glen Haffy Conservation Area hatchery requires a more stable water supply. A new well will ensure a reliable, cold water supply. This will permit the Authority to continue to stock fish in selected Authority ponds and thereby improve visitor attendance and satisfaction levels. The cost of the well and minor piping has been estimated at $10,000. A washroom upgrade is required to serve the Glen Haffy public fishing ponds to improve visitor satisfaction levels. The cost of renovating an existing building and installing a septic bed has been estimated at $10,000. (c) The Bruce's Mill workshop requires an extension to permit visitors a safe office entrance. Visitors to the office currently must walk through the workshop area. In addition, a shelter for equipment will reduce the maintenance required for equipment and vehicles. The cost of the extension has been estimated at $25,000. (d) The Glen Haffy extension cabin requires minimal services of drinking water ($3,000.) and solar power ($3,000.) to adequately serve the visiting public. In addition, vault toilets ($6,000.) will eliminate the risk of groundwater contamination from existing earth pit toilets. Provision of these basic services will enhance the marketability of this facility to groups. (e) Greenwood Conservation Area requires additional landscaping between group picnic areas. Currently, picnic groups "trespass" into other group picnic areas due to a lack of a well defined perimeter. This can best be provided through tree and shrub plantings that will also naturalize the area between picnic sites. The landscaping cost has been estimated at $5,000. Planning The Planning portion of the budget provides funding for trail planning, conservation area and strategic planning. The Strategy for Public Use of Conservation Areas, a Concept Plan for Kortright and a Strategic Operating Plan for Black Creek Pioneer Village (BCPV) will be completed. (a) Trail planning, public consultation, map preparation and trail site planning with groups and agencies will be required in 1994. The cost has been estimated at $50,000. (b) The Kortright Concept Plan was commenced in 1990 but never completed. The budget of $40,000. will be used to revisit the purpose of Kortright and to assess the environmental and economic implications of various development and operational alternatives. (c) BCPV has experienced a steady decline in attendance during the past several years. A thorough review of operations and the establishment of a strategic plan to insure the long term viability of BCPV is required. The $45,000. budget will be used to undertake this planning process. (d) The Strategy for Public Use of Conservation Authority Lands will be revised and circulated based on municipal and Authority staff input. A budget of $50,000. has been set to complete this including consultations with key groups and agencies. E33 NOVEMBER 5, 1993, CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD //4/93 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 1. 1994 PRELIMINARY BUDGET ESTIMATES (CONTD..) -Field Operations Division Planning and Development Projects OTHER DEVELOPMENT The Tree Donation Program typically requires seed money to attract other funding. Past efforts at the William T. Foster Woods have attracted between $15,000. and $30,000. annually in donations from individuals, community groups and foundations. The budget of $5,000. will be used to supplement tree planting at the site. Conservation Education developments are proposed for the Kortright Centre for Conservation and the Claireville Education Centre. (a) Kortright Centre for Conservation will improve the safety of trails by upgrading surfaces ($36,000.); development of watershed management displays and programs to support Authority efforts ($11,000.) and the upgrade of the balcony on the building ($25,000.). (b) Trail erosion, landscaping and bridge construction improvements will be completed at the Claireville Education Centre ($15,000.). BCPV will install additional components to the security system to protect village buildings ($30,000.) and install disabled access ramps to more buildings ($10,000.). A picnic shelter will be installed at Bruce's Mill ($13,000.) and additional picnic tables will be purchased for Petticoat Creek, Bruce's Mill and Greenwood Conservation Areas ($7,000.). Picnic improvements, particularly shelters, encourage additional revenue in the form of family and group bookings. The Petticoat Creek swimming pool requires a significant upgrade in surfacing and in children's water play devices. The budget of $1 10,000. will provide a safe surface and several "water spray" devices for small children. The improvements will encourage more frequent and longer visits to the site with a subsequent increase in recreation revenue. Indian Line Campground will be upgraded with a small swimming pool. The addition will improve the ranking of the facility in travel trailer guides and bring the campground up to the general standard in the industry. The project has a budget of $60,000. FINANCIAL DETAILS Funding for the 1994 Field Operations Division Planning and Development Projects is included in the 1994 Preliminary Budget Estimates. Funding for the General Development items, to a total amount of $100,000., is identified as: Ministry of Natural Resources Grant, $50,000.; and, Levy, $50,000. The Planning Project costs have a budget of $135,000. proposed to be funded from reserves: Boyd Land Sale, $40,000.; and, Recreation, $95,000. The balance of the Development Projects will also be funded from reserves: Boyd Land Sale, $182,000.; and, Recreation, $240,000. The status of Reserve Funds and commitments to be funded from reserves will not be known until year end. The availability of funding to support the projects proposed and any adjustments required in these projects will be reflected in the final 1994 Authority Budget. CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #4/93, NOVEMBER 5, 1993 E34 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 2. BLACK CREEK PIONEER VILLAGE - Deaccession of Artifacts KEY ISSUE Deaccession of 52 artifacts which do not meet Black Creek Pioneer Village Collection Policy criteria. Res. #C29/93 Moved by: Seconded by: William Granger Marie Muir THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be authorized to deaccession a collection of 36 pieces of cheese making equipment by transfer of ownership to The Ingersoll Cheese Factory Museum; AND FURTHER THAT staff be authorized to deaccession by auction, 18 carpets and rugs, with proceeds directed to Black Creek Pioneer Village collections management. CARRIED BACKGROUND Resolution #25, Historic Sites Advisory Board, Meeting #3/80, September 19, 1980 approved the Black Creek Pioneer Village Statement of Purpose and Collection Policy as follows: "RESOLVED THAT: The Statement of Purpose for the Black Creek Pioneer Village, and the Collection Policy, be received with appreciation; and THE BOARD RECOMMENDS THAT The Statement of Purpose for the Black Creek Pioneer Village, and the Collection Policy, as appended as Schedules "C" and "D" of these Minutes, be approved." The Collection Policy specifies the scope and extent of collections; selection criteria for artifacts; and the methods by which artifacts will be acquired, loaned, and borrowed; and provides the authority to dispose of artifacts in accordance with ethical museum practice. The Collection Policy enables Black Creek Pioneer Village to collect selectively and to deaccession where deemed necessary. Black Creek Pioneer Village collections have been acquired since 1957 as the Village has evolved. Lack of sufficient storage space has been a major problem for more than two decades. The addition of the storage facility in the Visitors Centre in 1985 provided some badly needed "clean" storage for the most fragile artifacts, but did not relieve the severe need for storage for the majority of collections, which are still housed in unheated barns and wet basements. Since 1990, staff has severely limited active collecting, concentrating on fulfilling only longstanding acquisition commitments (such as the Thuro Lamp Collection). Staff efforts have been redirected to assessment of the condition and scope of the current collection. Through this effort we are gradually identifying artifacts which clearly do not fit within the established criteria of the E35 NOVEMBER 5, 1993, CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #4/93 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 2. BLACK CREEK PIONEER VILLAGE (CONTD.) - Deaccession of Artifacts Collection Policy. In these cases, deaccessioning according to accepted ethical museum practice is considered the most effective use of limited resources, while at the same time ensuring the reputation of the museum and the MTRCA is not harmed. RATIONALE Cheese Making Equipment In 1965, Black Creek Pioneer Village acquired a donation of 36 pieces of cheese making equipment from the Ontario Veterinary College. This collection had been used by a prominent cheesemaker in Ingersoll. It was anticipated that the Village might have a cheese making building at some later date, where this material could be displayed. At this time, Black Creek has no plans to open such a building. Except for a one day exhibit in 1965, this collection has been in storage for 28 years. About 10 years ago the Ingersoll Cheese Factory Museum opened. A request has been received from the Ingersoll Cheese Factory Museum for Black Creek Pioneer Village to transfer the ownership of these thirty -six artifacts to this museum. Doing so would: return these items to an area of the Province to which they are historically related; place them under the control of an educational institution whose mandate is to collect, preserve and interpret early Ontario cheese making; keep this collection in the public domain; and, free up urgently needed storage space at Black Creek Pioneer Village. Carpets and Rugs Having reviewed the entire floor covering collection, it has been determined that 18 items clearly post -date the restoration period (1793 - 1867) of the Village. Most of these date between 1900 to 1930, with a few post World War II. Documentation and verification has been provided by two outside sources, a textiles expert from the Canadian Museum of Carpets and Textiles, and the Oriental and Persian Carpet expert from D & J Ritchie Auction House. This firm is one of two recommended to Black Creek Pioneer Village by the Royal Ontario Museum, which uses this standard procedure in similar situations. Of the items identified, four came from a bequest, six were purchased, eight were donated. All but one were acquired prior to 1980. None of the donated artifacts had conditions attached which would in any way prohibit Black Creek Pioneer Village from deaccessioning them. Staff agree that these 18 items be deaccessioned by auction through a recognized fine arts auction firm. When no other cultural or public institutions are identified for transfer of artifacts, museums generally deaccession through auction with all proceeds going back into the collections area. This procedure ensures there is no appearance of conflict of interest or risk of selling off the collection for other purposes. Staff recommend all proceeds from deaccessioning these eighteen items be applied toward collections restoration. General auction house commission rates are 15% on the first $2,000. of each lot and 10% on the balance over $2,000. CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #4/93, NOVEMBER 5, 1993 E36 SECTION II - ITEMS FOR REFERRAL TO ANOTHER BOARD 3. 1994 PROPOSED PUBLIC FACILITIES FEE SCHEDULE KEY ISSUE Establishment of the 1994 fee structure for the public use of Authority facilities and programs. MOTION TO DEFER Res. #C30/93 Moved by: Seconded by: William Granger Marie Muir THAT the 1994 Fee Schedule, dated October 27, 1993, for admission to and the use of the Authority's facilities and programs be referred back to staff for report following the analysis and setting of priorities for capital expenditures for Field Operations. CARRIED BACKGROUND As part of the annual budget process, the Authority Fee Schedule for use of facilities and programs is reviewed with fees being used to calculate estimated revenues for operation programs. In recommending fees, staff reviewed charges made by other organizations for similar facilities. As well, our Visitor Survey information indicating satisfaction with value for the dollar and general program content is taken into account. For specific programs (ie., educational tours, camping /skiing), the operating and delivery costs have been reviewed to ensure that they are fully recovered. RATIONALE Increases for 1994 are recommended for general admission fees for all Authority facilities. As well, increases are proposed for most programs and site facilities. Revenue projections included in the 1994 Preliminary Operating Budget Estimates are based on these proposed fees. Conservation Areas The most significant fee increase in Conservation Areas is in the general admission category. Per person admission fees were introduced in 1991 and no increase has occurred since then. In recommending this increase, the 1993 visitor survey value for dollar category rating, which is 94 %, was considered. A corresponding increase in annual pass rates is recommended to reflect daily admission fee increases. Increases, the first in three years, are proposed for fishing at the Glen Haffy Ponds, use of Heart Lake rowboats, after hours special events permits and group and day camp permit fees. Having maintained no fee increases, it is appropriate for increases in 1994 to ensure operating costs are fully recovered while maintaining reasonable charges. Modest increases are proposed for individual camp site use at Indian Line and Albion Hills that keep rates competitive with other facilities and reflect ongoing campground improvements. No increase is proposed in the seasonal rates as these are at market limit. The basic group picnic fee will be increased but other associated charges remain unchanged, as these are still appropriate for the service provided. Prior to increasing picnic shelter fees, an assessment of the performance of the new shelters added during 1993 is needed. General admission and season pass fees will be E37 NOVEMBER 5, 1993, CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #4/93 SECTION II - ITEMS FOR REFERRAL TO ANOTHER BOARD 3. 1994 PROPOSED PUBLIC FACILITIES FEE SCHEDULE (CONTD.) increased at the Petticoat Creek pool, as these have not been increased for three years and there is a need to better off -set operating costs. A modest increase is proposed in the cross country ski trail fees to maintain rates at a level consistent with the type of facility and market. Black Creek Pioneer Village General admission fee increases are proposed for all categories of day admissions along with the Family Annual Citizenship. Fees have been maintained at current levels for two years and increases will maintain a Village admission in the mid -range compared to other Toronto attractions. The 1993 visitor survey indicates a 96% satisfaction rating in the value for dollar category. These rate increases will be coupled with an aggressive promotion campaign to promote the Village. A student day admission category has been reinstated for 1994 reflecting negative visitor comments on the lack of such a rate. Coupled with targeted promotion, increased attendance is anticipated. No increase is proposed in the various after hours packages for use of the Village as experience is showing that these are currently at market limit. Charges for wagon and sleigh rides have been restructured to make them more attractive for group use. Kortright Centre Increases are proposed in the general daily admission fees to Kortright in all categories, reflecting no previous change for two or more years and balancing the need to better off -set operating costs. The 1993 visitors survey indicates a high level of satisfaction (91%) in the value for dollar rating. No increase is proposed in the annual membership categories as current prices maintain a reasonable balance with daily admissions and value for services received. Increases proposed in Black Creek Pioneer Village and Kortright Centre student tour programs are proposed to become effective September 1994. This coincides with the school year and provides a better fit with school program planning. All other fee increases become effective January 1, 1994. The Vice Chair, Marie Muir, assumed the chair for the remainder of the meeting. CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #4/93, NOVEMBER 5, 1993 E38 • SECTION II - ITEMS FOR REFERRAL TO ANOTHER BOARD 4. BLACK CREEK PIONEER VILLAGE -1993 Operations Status Report KEY ISSUE Year end budget projections prepared at the beginning of October, identified a serious shortfall in attendance from original budget estimates. The Finance and Administration Advisory Board, in reviewing year end projections, requested a staff report addressing short and longer term actions to deal with this problem.. Res. #C31/93 Moved by: Seconded by: Deborah Sword Donna Patterson IT IS RECOMMENDED THAT the status report on the action to be taken to address attendance decline at Black Creek Pioneer Village be received and forwarded to the Finance and Administration Advisory Board for its information. CARRIED BACKGROUND The 1993 Black Creek Pioneer Village Operation Budget established an attendance target of 236,000, which was 20,000 higher than 1992 actual and equalled the 1991 actual attendance. In setting the 1993 target, it was assumed that there would be reasonable summer weather, which was the case, and that marketing and promotional efforts would recoup lost attendance. Despite the addition of new special events, such as the Fiddle Contest, an aggressive ad campaign on the TTC and the development of media release packages, attendance has continued to decline. This continues the trend over the past three or four years. To address this problem requires more than simply additional marketing dollars or revisions to marketing efforts. There is a real need to examine the Village purpose and product and the way it is being presented. The 1994 Preliminary Budget Estimates include an item under Planning to develop a strategic plan to ensure the long term viability of the Village. Staff is developing an approach to begin this strategic review immediately. Given the 1993 year end experience and projections, staff has begun the process of redoing the BCPV Operating Budget Estimates to include revised attendance projections and identify operational changes necessary to achieve budget targets. As well, staff has developed a list of ideas for increasing attendance, such as Family and Seniors Half Price Days. These revisions will be included in final budget estimates. Staff has begun undertaking the developing of a Strategic Plan for the Village. A further report will be presented to Conservation and Related Land Management Advisory Board Meeting #6/93, January 21, 1994, detailing specific actions to be undertaken to ensure Black Creek Pioneer Village 1994 operating budget targets are met. E39 NOVEMBER 5, 1993, CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #4/93 NEW BUSINESS KING VALLEY GOLF COURSE Res. #C32/93 Moved by: Seconded by: Margaret Britnell Donna Patterson THE BOARD RECOMMENDS TO THE AUTHORITY THAT a representative from the King Valley Golf Course be invited to make a presentation to the full Authority on its excellent environmental management practices. TERMINATION CARRIED The meeting terminated at 11:45 o'clock a.m., on November 5, 1993. Lorna Jackson Chair /bb J. C. Mather Secretary- Treasurer Working Together for Tomorrow's Greenspace the metropolitan toronto and region conservation authority minutes E40 DECEMBER 10, 1993 CONSERVATION AND RELATED LAND MANAGEMENT #5/93 ADVISORY BOARD The Conservation and Related Land Management Advisory Board met in the Humber Room, Head Office, on Friday, December 10, 1993. The Chair, Lorna Jackson, called the meeting to order at 10:00 a.m. PRESENT Chair Lorna Jackson Members Margaret Britnell Raymond Cho Gerri Lynn O'Connor Donna Patterson Deborah Sword Richard Whitehead Chair of the Authority William Granger ABSENT Members Marie Muir Paul Palleschi MINUTES Res. #C33/93 Moved by: Seconded by: THAT the Minutes of Meeting #4/93 be approved. Margaret Britnell Donna Patterson CARRIED E41 DECEMBER 10, 1993, CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #5/93 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 1. 1994 PROPOSED PUBLIC FACILITY FEE SCHEDULE KEY ISSUE Establishment of the 1994 Fee structure for public use of Authority facilities and programs. Res. #C34/93 Moved by: Seconded by: William Granger Deborah Sword THE BOARD RECOMMENDS TO THE AUTHORITY THAT the "994 Fee Schedule, dated October 28, 1993, for admission to and use of the Authority's facilities and programs, to become effective January 1994, be approved. CARRIED BACKGROUND At Meeting #3/93, the Conservation and Related Land Management Advisory Board referred back to staff for a further report the proposed 1994 Fee Schedule. User fees in the form of general admission, activity and program specific fees apply for admission to and use of the Authority's facilities and programs. These revenues offset a significant portion of the annual operating cost for Conservation Areas, Black Creek Pioneer Village (BCPV) and Kortright Centre for Conservation (KCC). The Preliminary Budget identifies the amount of operating revenue by location and activity. In addition to operating revenue, other revenue is available from the maintenance reserve for major maintenance; and, at BCPV and KCC $14,000. and $6,000. comes from The Conservation Foundation of Greater Toronto endowments. The remaining difference between actual operating estimates and revenues comes from Levy. Necessitated by the expenditure control reductions in 1993, significant reductions have occurred in both full -time and seasonal staff, operating hours and support materials at all public use facilities. In order to meet various funding guidelines from our member municipalities, further operating reductions have been incorporated in 1994 expenditures. To continue providing the visitor service and recreation opportunities on Authority lands, the various fees proposed for 1994 are critical to generating required revenues. Without the fee increases proposed, further reductions in operations and service levels will be necessary. RATIONALE General admission fee increases for all Authority facilities - conservation areas, BCPV and KCC, are recommended for 1994. In making this recommendation, staff has looked carefully at the visitor survey value for dollar ranking, which in 1993 indicates a very high level of satisfaction in this category at all facilities. As well, staff reviewed carefully, fees charged by other attractions and facilities to maintain a reasonable position in the market place. The review of other attractions' fees has indicated that several operations had 1993 fee increases, in an effort to address expenditure control problems. The Authority, on the other hand, has maintained general admission fees for BCPV and KCC at 1992 levels and for conservation areas at 1991 levels. CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #5/93, DECEMBER 10, 1993 E42 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 1. 1994 PROPOSED PUBLIC FACILITY FEE SCHEDULE (CONTD.) Conservation Areas The most significant fee increases in Conservation Areas operations are 500 per adult and 25C per child and senior, in the general admission category. Per person admission fees were introduced in 1991 and no increase has occurred since then. In recommending this increase, the 1993 visitor survey which indicates a 94% satisfaction rating in the value for dollar category was considered. This increase is anticipated to net $80,000. additional revenue, based on historical attendance information adjusted for some negative reaction to such an increase. Without this fee increase significant cuts will be required in conservation areas' operations. A corresponding increase in annual pass rates is recommended to reflect daily admission fee increases. Increases, the first in three years, are proposed for fishing at the Glen Haffy ponds, use of Heart Lake row boats, after hours special events permits and group and day camp permit fees. Having maintained no fee increases for three years, it is appropriate for increases in 1994 to ensure operating costs are fully recovered while maintaining reasonable charges. These fee increases are anticipated to generate $5,500. additional revenue. Modest increases are proposed for individual camp site use at Indian Line and Albion Hills that keep rates competitive with other facilities and reflect ongoing campground improvements. Anticipated additional revenue is $11,000. No increase is proposed in the seasonal rates as these are at market limit. The basic group picnic fee will be increased but other associated charges remain unchanged, as these are still appropriate for the service provided. Additional revenue anticipated is $5,000. Prior to increasing picnic shelter fees, an assessment of the performance of the new shelters added during 1993 is needed. General admission and season pass fees will be increased at the Petticoat Creek pool, as these have not been increased for three years and there is a need to better off -set operating costs. An additional $10,000. revenue is anticipated. A modest increase is proposed in the cross country ski trail fees to maintain rates at a level consistent with the type of facility and market. Additional revenue of $1,500. is anticipated. Black Creek Pioneer Village General admission fee increases are proposed for all categories (500 per adult and senior, 250 per child) of day admissions along with the Family Annual Citizenship. Additional revenue of $24,000: is anticipated from these increases. Admission fees constitute almost 50% of all revenue generation, and are the single most important revenue source at BCPV. Despite stringent cost control measures, certain service costs (e.g. hydro, heat, elevator inspection) have risen significantly, and increased admission revenue is recommended to offset the increase in overhead costs. Fees have been maintained at current levels for two years and increases will maintain a Village admission in the mid -range compared to other Toronto attractions. The 1993 visitor survey indicates a 94% satisfaction rating in the value for dollar category. These rate increases will be coupled with an aggressive campaign to promote the Village. In considering this increase, it was noted that available research related to museums indicated no adverse attendance effects were caused by increased fees during 1992 -3. A student day admission category has been reinstated for 1994 reflecting negative visitor comments on the lack of such a rate. Coupled with targeted promotion, increased attendance is anticipated that will generate an additional $12,000. revenue. E43 DECEMBER 10, 1993, CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #5/93 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 1. 1994 PROPOSED PUBLIC FACILITY FEE SCHEDULE (CONTD.) No increase is proposed in the various after hours packages for use of the Village as experience is showing that these are currently at market limit. Charges for wagon and sleigh rides have been restructured to make them more attractive for group use. Kortright Centre for Conservation Increases are proposed in the general daily admission fees to KCC in all categories (25C per person) and in the group programs (100 per person), reflecting no previous change for two or more years and balancing the need to offset operating costs. The 1993 Visitors Survey indicates a 91 % satisfaction rating in the value for dollar category. These fee increases will generate $ 12,000. additional revenue, without which cuts in Kortright operations would be necessary impacting the ability to maintain current programming. No increase is proposed in the annual membership categories as current prices maintain a reasonable balance with daily admissions and value for services received. Increases proposed in BCPV and KCC group programs are to become effective September 1994. This coincides with the school year and provides a better fit with school program planning. All other fee increases become effective January 1, 1994. Comparable admission rates for other Conservation Authority areas and Toronto area attractions were distributed with the agenda. 2. 1994 PRELIMINARY BUDGET ESTIMATES - Field Operations Division Planning and Development Projects KEY ISSUE Identification and review of the specific planning and development projects included in the Field Operations Division 1994 Preliminary Budget Estimates. Res. #C35/93 Moved by: Seconded by: William Granger Margaret Britnell THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Field Operations Division Planning and Development budget items contained in the 1994 Preliminary Budget Estimates be considered for implementation subject to the availability of funding in the final 1994 Authority budget. AMENDMENT Moved by: William Granger Res. #C36/93 Seconded by: Margaret Britnell THAT the items listed as (10), (14), (16) and (19) in the DETAILS OF WORK TO BE DONE section of this report be re- prioritized in the following order: CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #5/93, DECEMBER 10, 1993 E44 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 2. 1994 PRELIMINARY BUDGET ESTIMATES (CONTD.) - Field Operations Division Planning and Development Projects (1) Revised Public Use of Authority Lands Strategy (2) Development of Black Creek Pioneer Village Strategic Operating Plan (3) Revision of Inter - Regional Trail Project - Phase I (4) Completion of Kortright Centre for Conservation Concept Plan (5) Petticoat Creek Pool (6) Black Creek Pioneer Village Security System (7) Kortright Centre for Conservation Trail Improvements (8) Foster Woods Plantings (9) Conservation Area Picnic Tables (10) Glen Haffy Hatchery Water Supply (11) Claireville Education Centre Landscaping, Trail and Bridge Upgrading (12) KCC Watershed Management Displays (13) Black Creek Pioneer Village Disabled Access Improvement (14) Albion Hills and Heart Lake Toilet Upgrades (15) Glen Haffy Washroom Upgrade (16) Glen Haffy Extension, Water, Hydro and Washroom Upgrade (17) Indian Line Campground Pool (18) Greenwood Conservation Area Picnic Shelter (19) Greenwood Conservation Area Landscaping (20) Kortright Centre for Conservation Balcony Upgrade (21) Bruce's Mill Workshop Extension THE AMENDMENT WAS CARRIED THE MAIN MOTION, AS AMENDED, WAS CARRIED BACKGROUND At Meeting #3/93, the Conservation and Related Land Management Advisory Board referred back to staff for a further report, the 1994 Field Operations Division Preliminary Budget Estimates for Planning and Capital Projects. The 1994 Budget Estimates included, under Capital Expenditures, $607,000. for planning items and development projects to upgrade facilities. The projects identified were selected from an extensive list recommended by site operations staff. Criteria used to select projects include: strategic planning requirements; completion of ongoing projects; legal obligations /public safety; infrastructure maintenance; opportunities for future revenue generation and operating savings; improved customer service; and, opportunities to partner with other groups. The Authority's Visitor Survey, conducted annually at public use facilities, is also used to guide the selection of projects. The list put forward are those items which are top priority to maintain or enhance Authority facilities to a level that meets visitor expectations. It is recognized that, in the final budget, some projects may have to be deferred due to funding limitations. E45 DECEMBER 10, 1993, CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #5/93 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 2. 1994 PRELIMINARY BUDGET ESTIMATES (CONTD.) - Field Operations Division Planning and Development Projects DETAILS OF WORK TO BE DONE The various projects as presented below, have been ranked in order of priority - highest to lowest. The four planning items have been ranked most important because they are unfinished matters, without which future direction is unclear and seriously impacts the Authority's ability to proceed with other planning, development and operation decisions. Development items are ranked to fund items that are critical to maintaining or protecting our physical resources and improving operations and services. Planning Items (1) Revised Public Use of Authority Lands Strategy In September 1993, staff was directed to prepare and circulate to the province, municipalities and others, a draft of a revised Strategy for Public Use of Authority Lands, for comment prior to the Authority considering it for adoption. The Strategy will set the framework for all concept plans and public use proposals of Authority land. Staff will be undertaking this work largely in -house but will require some professional writing assistance to polish the document. Other costs will include printing, preparation of graphics, various revisions, circulation for comment, and preparation and circulation of the final document. Estimated cost $20,000. (2) Development of Black Creek Pioneer Village Strategic Operating Plan Black Creek Pioneer Village has been affected by declining attendance for the past five years. Coupled with considerably reduced levy support, operating cut backs, in terms of operating hours and infrastructure maintenance, are impacting successful operation. The initial step in development of a strategic operating plan will be done by staff with the services of a facilitator and will review operation priorities, allocation of resources, and identify essential strategies to broaden the Village's basis of support - $5,000. A second phase will require agency and public consultation guided by outside expertise - $5,000. The final phase will require market research and facility analysis - $20,000. Estimated cost $30,000. (3) Revision of Inter - Regional Trail Project - Phase I The Inter - Region Trail Project - Phase I was adopted in 1992. Implementation has not occurred due to incomplete detail route planning, and lack of funding to initiate individual trail section site development. The 1994 project provides for completion of route planning $37,500. Planning will include revision to the funding arrangements to make this project an attractive Capital Project for the Conservation Foundation of Greater Toronto, with opportunities to match funds from other sources. The 1994 project also provides components to support joint work with Hike Ontario - $5,000. and Oak Ridges Moraine - $7,500. Estimated cost $50,000. (4) Completion of Kortright Centre for Conservation Concept Plan This item has been ongoing for several years with approval received in April 1993 for the services of a facilitator, to carry out public consultation to confirm the Kortright purpose, and for consensus on additional development and operational programs and projects that will increase use and revenues and reducing levy requirements. Estimated cost $40,000. CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #5/93, DECEMBER 10, 1993 E46 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 2. 1994 PRELIMINARY BUDGET ESTIMATES (CONTD.) - Field Operations Division Planning and Development Projects Development Items (5) Petticoat Creek Pool The pool is a major attraction to Petticoat Creek Conservation Area used by over 70% of visitors. The surface has deteriorated, resulting in numerous complaints regarding cuts and abrasions. Without significant renovations, the pool will not meet the Health Protection and Promotion Act regulations. The loss of the pool operation will seriously reduce area use and revenues. Upgrading provides an opportunity to add simple water -play devices that will make the pool a "more fun place ". Estimated cost $ 175,000. (6) Black Creek Pioneer Village Security System Black Creek Pioneer Village has over 40 buildings, with the main core of the active village having no electronic intrusion or fire detection system. Recent break -ins have occurred, resulting in loss of over 100 artifacts. An alarm system has been designed utilizing zones within the village that will provide a monitored system to protect this valuable resource. Three zones are to be installed in 1994, that will cover the central village core. Estimated cost $30,000. (7) Conservation Area Picnic Tables Picnic tables are essential to all Conservation Area operations. Group and individual picnicking are the single largest activity. Replacement of tables has frequently been deferred due to budget restraints. Estimated cost $7,000. (8) Glen Haffy Hatchery Water Supply Hatchery water supply is dependent on springs flowing from the Niagara Escarpment. Gradual decline in supply has been evident over several years. The hatchery raises 40,000 rainbow trout for stocking at Glen Haffy and other Conservation Areas and is essential to area operation. As backup to natural springs, a well is to be drilled. Estimated cost $ 10,000. (9) Claireville Education Centre Landscaping, Trail and Bridge Upgrading The Claireville Education Centre is leased to Etobicoke Board of Education as a day use Field Centre. Installation of landscaped material is outstanding from the 1992 construction project. Improvement to area trail drainage and replacement of a damaged bridge over tributary to Claireville Reservoir are required to maintain safe access for Field Centre users. Estimated cost $15,000. (10) Foster Woods Plantings Foster Woods is one of four planting sites supported by The Conservation Foundation of Greater Toronto Tree Donation Program. The Kleinburg Area Rate Payers' Association annually supports planting at this site. To date, between $15,000. and $30,000. annually has been received for plantings. This project will support planting donations to accelerate planting of the site. Estimated cost $5,000. E47 DECEMBER 10, 1993, CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #5/93 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 2. 1994 PRELIMINARY BUDGET ESTIMATES (CONTD.) - Field Operations Division Planning and Development Projects (11) Kortright Centre for Conservation Watershed Management Displays The Authority strategic management shift places emphasis on watershed management. To support this work, appropriate displays for use throughout the watershed and at Kortright are needed. This project will provide for development of such displays and other promotional support for watershed management projects. Estimated cost $1 1,000. (12) Black Creek Pioneer Village Disabled Access Improvement Currently only six village buildings meet disabled access standards. The 1993 Visitor's Survey data indicates 6% of visitors noted need to improve disabled access. Improved access will also provide the opportunity for promotion to disabled communities. Improved access will be provided to four buildings. Estimated cost 510,000. (13) Albion Hills and Heart Lake Toilet Upgrades Presently most Conservation Area picnic areas are serviced by earth pit toilets. From both an environmental and a public service point of view, this type of facility is inadequate. Visitor Surveys regularly give low ratings to washroom adequacy and cleanliness. This project provides for installation of six vault toilet units - Heart Lake 4; Albion Hills 2. Estimated cost $18,000. (14) Kortright Centre for Conservation Trail Improvements Trails are a major feature of the Kortright Centre for Conservation operation and programs. Visitor Survey information identifies trails as being the most important feature at Kortright Center for Conservation. Upgrading of surfaces to accommodate a wide variety of users and improve directional and informational signage, provision of rest stops and new trail maps are included in this project. Estimated cost $36,000. (15) Indian Line Campground Pool A pool was identified in original campground design. Camper surveys rank travel and tourism information, water and hydro hook -ups, laundry facilities, campground store and swimming pool, in descending order of importance. Indian Line Campground provides the first three items and is adjacent to a small plaza offering a number of stores and services. The lack of a pool is frequently noted in visitor comments. Providing a pool will upgrade campground ranking in Camper Guides, which visitor survey statistics indicate 48% of Indian Line Campground visitors use to select a campground. Current fees are based on existing facilities and rank at the lower end of comparable facility rates. Provision of a pool will provide the opportunity for greater rate increase, thereby generating additional revenue to reduce future levy requirements in Conservation Area operations. Estimated cost $60,000. (16) Glen Haffy Washroom Upgrade The main Glen Haffy Conservation Area fishing ponds currently are serviced by earth pit toilets only. This project will renovate the existing unused refreshment booth to provide flush toilets with septic bed. The building is currently serviced by hydro and water. Estimated cost $30,000. CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #5/93, DECEMBER 10, 1993 E48 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 2. 1994 PRELIMINARY BUDGET ESTIMATES (CONTD.) - Field Operations Division Planning and Development Projects (17) Greenwood Conservation Area Picnic Shelter Picnic shelters have long been identified as a feature lacking in Conservation Areas. Twelve shelters were added in 1992 and are in use over 70% of the time during summer weekends. Shelters frequently are used by day camps on week days. Picnic sites with shelters are the first booked and generate additional revenue. Greenwood Conservation Area has two shelters, but extensive group picnic use warrants an additional shelter. Estimated cost $13,000. (18) Greenwood Conservation Area Landscaping Greenwood Conservation Area has extensive group picnic sites in large open field configurations. Without clearly defined site boundaries, visitor conflicts frequently arise and over intrusion into another group's "space ". Provision of additional landscaping will address this problem and also reduce maintenance cost through the naturalization of additional portions of the area. Estimated cost $5,000. (19) Glen Haffy Extension, Water, Hydro and Washroom Upgrade Glen Haffy Extension provides two stocked trout ponds for exclusive group use by reservation. It is currently serviced only with earth pit toilets and has no potable water supply or hydro. Use has shown decline but the facility has potential for a wide range of client use with proper servicing. This project includes installation of a solar power electrical service to the cabin, provision of potable water supply and the installation of two vault toilet units. Estimated cost $12,000. (20) Kortright Centre for Conservation Balcony Upgrade The current Kortright Centre for Conservation attendance levels require adjustment to building traffic patterns to improve access to trails and outdoor demonstrations. This project provides for connecting the existing balcony to the trail system. Estimated cost $25,000. (21) Bruce's Mill Workshop Extension The current workshop /storage space provides inadequate work area and vehicle /equipment storage. The workshop office also provides poor visitor access. Bruce's Mill is the busiest Conservation Area with the most extensive year -round programming. Area use involves frequent visitor access to the office for program planning. This project will improve area working efficiency and safety for both staff and visitors. Estimated cost S25,000. FINANCIAL DETAILS As noted in the Background, the Planning and Development items in the Preliminary Estimates totalled $607,000. In preparing the priority ranking, details of each project have been reviewed. This has resulted in planning item reductions for the Revised Public Use Strategy of $30,000 and Black Creek Pioneer Village Operating Strategy of $20,000. Since original estimates were prepared in July, the approach to both these items has been refined. The Revised Public Use E49 D • TMBER 10, 1993, CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #5/93 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 2. 1994 PRELIMINARY BUDGET ESTIMATES (CONTD.) - Field Operations Division Planning and Development Projects Strategy will now be done largely in -house and will not require in 1994 an economic analysis component. At Black Creek Pioneer Village, the need now is for a strategic operational review to be done by staff with the assistance of a facilitator. This will be followed by a thorough review of promotion and marketing. The original item focused on developing a concept plan. The Petticoat Creek pool renovation item has been increased by $65,000. Approval to fund this work from the Boyd Land Sale Reserve was received from the Ministry of Natural Resources. Work was to have been started in 1993 but on review, it was determined best to delay all work to the spring of 1994. The total for all proposed projects is now $627,000. Traditionally, $50,000. Ministry of Natural Resource grant has been available to support Conservation Area development. Preliminary Estimates anticipate this continuing in 1994. The Preliminary Estimates matched this grant with $50,000. levy. Based on recent discussions with our member municipalities, we now know that levy will not be available. The impact of this will be taken into consideration in finalizing the 1994 Authority Budget and will no doubt affect the funding of all these proposed projects. The balance of funding for these projects is to come from.the Boyd Land Sale Reserve ($207,000) and the Recreation Reserve ($370,000). At the time Preliminary Estimates were prepared, Reserve Fund balances were adequate to support these projects. The actual amount that can be allocated to Planning and Development can only be determined when the 1993 year end Reserve Fund status is known, including any other commitments that these Funds must bear. Again, these facts will be taken into account in preparing the final budget for Planning and Development items. Cost /Revenue Analysis of Proposed Indian Line Campground Pool At Conservation and Related Land Management Advisory Board Meeting #3/93, staff was asked to provide an analysis of the Indian Line Campground pool item. The capital cost has been estimated at $60,000. and staff estimate an annual operating cost, including material and labour, of $4,500. The life of the pool liner is estimated at ten years. It is therefore reasonable to amortize the capital cost over a 10 year period. The annual cost would therefore be $6,000. + $4,500. = $10,500. Average revenue is assumed to be $23.00 per permit per night based on a ratio of serviced and unserviced sites plus miscellaneous revenues from showers, wood sales, etc. This amount is also based on the proposed 1994 fees, plus an additional increase of $1.00 per night once the pool is in operation. A variable cost of $6.00 per permit per night for hydro and water costs, has been assumed. This provides a net revenue of $17.00 per night per permit. Therefore, in order to cover capital and operating costs, an additional 617 permits or an increase of 7% per year over current levels would be required. It should be pointed out that recovery of capital investment for facility improvements through revenues has not been a requirement for such investments in the past. The recovery of incremental operating costs has, on the other hand, been the philosophy for such capital investments and program development. CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #5/93, DECEMBER 10, 1993 E50 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 2. 1994 PRELIMINARY BUDGET ESTIMATES (CONTD.) - Field Operations Division Planning and Development Projects It is difficult to guarantee that the total additional permits to recover both capital and operating costs could be achieved. It is known that an on -site pool will provide a better rating for the Indian Line Campground in camper guides, and that this medium is a significant influence (48 %) for those choosing Indian Line Campground. An on -site pool will also provide better promotional and marketing opportunities for the Campground. It is also known that campers rate an on -site pool as being important and our staff frequently receive comments about the lack of such a facility at Indian Line. Staff believe that the addition of a pool at Indian Line Campground is a worthwhile investment, and that this project should be included for consideration in 1994 Conservation Area development projects. NEW BUSINESS MINING OF THE AQUIFER IN PEEL REGION Res. #C37/93 Moved by: Seconded by: Richard Whitehead Donna Patterson THAT Authority staff contact and work with the Region of Peel to attempt to determine if the aquifer is being mined by commercial industry. TERMINATION CARRIED The meeting terminated at 11:00 o'clock a.m., on December 10, 1993. Lorna Jackson Chair /bb J. C. Mather Secretary- Treasurer ts. Working Together for Tomorrow's Greenspace the metropolitan toronto and region conservation authority y minutes E51 JANUARY 21, 1994 CONSERVATION AND RELATED LAND MANAGEMENT #6/93 ADVISORY BOARD The Conservation and Related Land Management Advisory Board met in the Humber Room, Head Office, on Friday, January 21, 1994. The Chair, Lorna Jackson, called the meeting to order at 10:10 a.m. PRESENT ABSENT MINUTES Res. #C38/93 Chair Lorna Jackson Members Margaret Britnell Raymond Cho Marie Muir Gerri Lynn O'Connor Donna Patterson Deborah Sword Chair of the Authority William Granger Members Paul Palleschi Richard Whitehead Moved by: Seconded by: THAT the Minutes of Meeting #5/93 be approved. Deborah Sword Donna Patterson CARRIED The Chair, on behalf of the Board, extended condolences to Jim Agnew, Director, Field Operations Division, and his family on the death of his mother -in -law, Mrs. Constance Dickison. The Chair welcomed Mrs. Florence Gell, Deputy Reeve of Black Creek Pioneer Village, and thanked her for attending. E52 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #6/93, JANUARY 21, 1994 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 1. WATERFRONT TRAIL - TECHNICAL SUPPORT PROGRAM -Grant Application KEY ISSUE In 1993, the Authority received funding from the Waterfront Regeneration Trust in support of trail planning and development work. The funds were granted on the assumption that matching funding would be obtained from other sources. The funds would be used to continue the trail planning contract position which commenced in mid 1993. Res. #C39/93 Moved by: Seconded by: Deborah Sword Raymond Cho THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to submit an application to the Ministry of Culture, Tourism and Recreation for financial support of the Waterfront Trail, Technical Support Program. CARRIED BACKGROUND In December, 1992, the Authority adopted Resolution #210/92 and #221/92 that provided for the secondment of the Manager, Planning & Development to the Waterfront Regeneration Trust and the hiring of a support contract staff person. The Waterfront Regeneration Trust and the Ministry of Culture, Tourism and Recreation were to provide $30,000. each for a total project cost of $60,000. In early 1993, the Waterfront Regeneration Trust agreed to provide the initial $30,000. and negotiations with the Ministry of Culture, Tourism and Recreation were underway when a freeze was placed on ministry funding. Despite this setback, the secondment of the Authority staff person took place and a contract staff person was hired using the initial $30,000. from the Trust. The contract position was terminated in December, 1993, when the Trust funds were exhausted. Considerable progress has been made on the planning of waterfront and other greenspace corridor trails. Seconded and contract staff have completed: (a) coordination and printing of a trail signage guidelines manual; (b) concept mapping for Oak Ridges Moraine, Parkway Belt and waterfront trails; (c) proposals for jobsOntario capital development projects; (d) numerous site inspections and planning meetings between municipalities, the Waterfront Regeneration Trust and staff of conservation authorities. The Ministry of Culture, Tourism and Recreation has indicated that funding is available under their Community Recreation Development Program. The funds would be used to continue the contract position and the following tasks: JANUARY 21, 1994, CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #6/93 E53 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 1. WATERFRONT TRAIL - TECHNICAL SUPPORT PROGRAM (CONTD.) -Grant Application (a) technical support of capital development projects funded by jobsOntario (waterfront); (b) technical supervision of trail signage construction and installation (waterfront); (c) technical support in preparing trail maps for public distribution (waterfront and MTRCA); (d) research on economic, legal and social issues related to trail project planning (waterfront and MTRCA). FINANCIAL IMPACT The submission of a grant request to the Ministry of Culture, Tourism and Recreation is required at this time to ensure that funding is set aside in their 1993/94 budget. The grant request is for $30,000 from Ministry sources that will be matched with funds already received from the Waterfront Regeneration Trust. No funds are required from Authority sources. 2. OAK RIDGES MORAINE TRAIL STRATEGY - PHASE II AND III -Grant Application KEY ISSUE The Authority has been asked by the Ministry of Natural Resources to continue the study of trail route alternatives in the Oak Ridges Moraine. Approval is required to apply for financial support from provincial funding sources. Res. #C40/93 Moved by: Seconded by: Margaret Britnell Donna Patterson THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to submit an application to the Ministry of Culture, Tourism and Recreation for financial support of the Oak Ridges Moraine Trail Study, Phase I1 and 111. CARRIED E54 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #6/93, JANUARY 21, 1994 • SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 2. OAK RIDGES MORAINE TRAIL STRATEGY - PHASE II AND III (CONTD.) -Grant Application BACKGROUND In 1992/93, the Ministry of Natural Resources commissioned the Authority to complete trail research work as the first phase in a process of identifying trail route alternatives in the Oak Ridges Moraine. The work completed to date includes the collection of existing information and digitizing the material for future computer analysis. Some municipal and trail group consultation in the Yonge Street portion of the Oak Ridges Moraine was also completed to identify site specific trail alternatives within a proposed development corridor in the Town of Richmond Hill. While the study area included all portions of the Oak Ridges Moraine within the Greater Toronto Area, the information collected for the initial phase has direct application to Authority work on trail route alternatives within the watershed. Phase II of the study is the analysis of the information that has been digitized to date, including the study of the route alternatives that focus on cultural, as well as natural heritage features in the Moraine. New maps will be prepared to illustrate the results and to provide alternate routes for municipal and public review. Phase III is the last element of trail planning for the study area. Municipal planners, recreation staff and selected trail and environment groups will be consulted for their comments and recommended revisions to trail routes, signage and support facilities. All material will be submitted to the Greater Toronto Area Branch of the Ministry of Natural Resources and form part of their larger program of information gathering in the Oak Ridges Moraine. FINANCIAL IMPACT Funds have been identified in the proposed 1994 capital budget for trail planning. A total of $7,500. from MTRCA capital development funds will be combined with an additional $22,500. in provincial funds. The total cost of the project is $30,000. The submission of a grant request is required at this time to ensure that funding is set aside by the appropriate provincial sources; however, it does not commit Authority funding until final approval is received for the 1994 Capital Development budget. JANUARY 21, 1994, CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #6/93 E55 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 3. ARCHAEOLOGY SERVICES - Ontario Archaeological Society Field School KEY ISSUE The Authority has been asked by the Ontario Archaeological Society to provide a site and supervision of a summer field school program. Res. #C41/93 Moved by: Seconded by: William Granger Marie Muir THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Authority agree in principle to the development of an Archaeological Field School in cooperation with the Ontario Archaeological Society; AND FURTHER THAT staff be directed to negotiate the details of a joint venture with the Ontario Archaeological Society. CARRIED BACKGROUND The Authority currently operates two archaeological field schools at the Boyd Conservation Field Centre. The York University Field School runs from May 10 to June 5, 1994. The high school (grade 12 level) Field School operates throughout the month of August. Both field schools are financially self supporting. The Ontario Archaeological Society (0.A.S.) has invited the Authority to participate in a Field School open to members of the O.A.S. and possibly to members of the general public. The society has applied for government funding for this field school and requests the use of the Seed - Barker archaeological site and a support storage area for artifact cleaning and supplementary instruction. The proposed field school would operate during the month of June, 1994 and be supervised by the staff archaeologist. The Kortright Centre for Conservation has sufficient space available for the school support building needs. Participation in the program would benefit the Authority in two ways: (1) the addition of another field school would broaden the financial support for the archaeological services offered on Authority lands; and, (2) the information gathered is not available in 'typical' excavations and would add new information that could be used by the conservation education programs at the Boyd Conservation Field Centre and the Kortright Centre for Conservation. FINANCIAL IMPACT The 0.A.S. has agreed to cover the full cost of the Field School including the cost of the Authority staff archaeologist as Field Director for the four to five weeks of the school. The total cost of the field school has not been determined and negotiations with the O.A.S. are required to establish support service and storage /display needs. E56 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #6/93, JANUARY 21, 1994 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 4. POLICY AND PROCEDURES FOR WATER -BASED ACTIVITIES KEY ISSUE Revision of the Authority's current "Policy and Procedures for Water -Based Activities" to accommodate changes and program offerings and school board requirements for activities at Conservation Field Centres. Res. #C42/93 Moved by: Seconded by: Gerri Lynn O'Connor Deborah Sword THAT the "Policy and Procedures for Water Based Activities ", revised January 12, 1994, be deferred to Conservation and Related Land Management Advisory Board Meeting #7/93 to be held February 25, 1994 at 9:45, prior to the Annual Authority meeting. CARRIED 5. PROMOTION OF SERVICES TO PICNIC GROUPS KEY ISSUE The development of a policy to accommodate entertainment companies wishing to promote their services to group picnics using Authority facilities. Res. #C43/93 Moved by: Seconded by: Donna Patterson Deborah Sword THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be authorized to enter into agreements with companies wishing to provide services to picnic groups using Authority facilities, or promotion of those services, subject to the following terms and conditions: (a) the Authority would be willing to include promotional material in envelopes when mailing permits to groups booking picnics; (b) in return for the mailing service the company would pay the Authority an agreed upon fee; (c) prior to entering into an agreement the company would provide the Authority an outline of its services, references or other background material, insurance provisions and a sample of the promotional material as required by the Authority; (d) no company would be provided with an exclusive mailing and all agreements would be cancellable upon 60 days notice. CARRIED JANUARY 21, 1994, CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #6/93 E57 SECTION I - ITEMS FOR AUTHORITY CONSIDERATION 5. PROMOTION OF SERVICES TO PICNIC GROUPS (CONTD.) BACKGROUND From time to time, staff receive requests from companies and individuals wishing to promote their services to groups booking picnics in conservation areas. Requests have included the use of mailing lists, inclusion of promotional material in permits and other mailings, and Authority staff referrals of service groups. In 1992, the Authority was successful in appealing a request made under the Municipal Freedom of Information and Protection of Privacy Act. This request was for the provision of our mailing lists including groups booking Authority facilities and services. The appeal was based on the fact that the requester of the information was deemed to be a competitor to the Authority in providing services. On the other hand, there are numerous enterprises which provide services to picnic and other groups which the Authority cannot, or does not wish, to provide. These services would include such things as the provision of dunk tanks, clowns, or other entertainment. Since groups appear to desire these kinds of services, there is some value in the Authority putting service providers in touch with potential buyers. RATIONALE The terms and conditions outlined in the recommendation provide for the Authority to offer a "envelope stuffing" service to companies wishing to promote themselves to picnic and other groups. The provision of this service means a relatively small increase in workload for customer services staff while at the same time offering an opportunity to generate some modest revenue. It is proposed at this point, to offer a simple package wherein a flyer would be included with all picnic permits being mailed in a given year in return for a set fee. This would put an advertiser in touch with approximately 1,100 groups. If companies were charged .200 per piece, their total cost would be $220. By comparison, cost for ad mail through Canada Post is 8.70 per folded piece. Staff is aware that any mailing included with picnic permits may be considered an implied endorsement of the company. The Authority would therefore reserve the right to investigate and obtain references from a company prior to entering into an agreement and to cancel any agreement if a company provided unsatisfactory service. Since no company would be offered an exclusive mailing, and since a standard flat fee would be charged, the administration of the program should be relatively simple. Any requests or promotion by a company deemed to be in competition with the Authority in the provision of services, would be refused. Implementation of this policy allows the Authority to deal with requests for promotion services in a consistent manner without overtaxing the resources of our Customer Service staff. At the same time, a service is provided to our visitors by providing them with information regarding services which may be of interest. Finally, revenues derived from this policy would partially, if not completely, cover mailing costs for permits. E58 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #6/93, JANUARY 21, 1994 SECTION IV - ITEMS FOR THE INFORMATION OF THE BOARD 6. ONTARIO WILD TURKEY RE- INTRODUCTION PROGRAM KEY ISSUE Live trap wild turkeys in the East Humber River watershed and relocate them to the Rouge River watershed. Res. #C44/93 Moved by: Seconded by: Deborah Sword Donna Patterson IT IS RECOMMENDED THAT the staff report on the Ontario Wild Turkey Re- introduction program be received for information. CARRIED BACKGROUND The objectives of the Ontario Wild Turkey Re- introduction program are: (a) to restore a part of Ontario's natural heritage; (b) to provide unique recreational hunting and viewing opportunities; (c) to provide economic benefits from the wild turkey resources. Ontario's wild turkey re- introduction activities were initiated in 1984 and has been a cooperative effort among many sportsmen, naturalists and resource managers. Ontario has received wild turkey's from the states of Missouri, Iowa, Michigan, New York, and Vermont. Between 1984 and 1986 a total of 250 wild turkeys were released at five sites in southern Ontario, including the Niagara, Cambridge and Huronia Districts. In 1987, birds were captured from Niagara District and relocated to King Township. Since 1987, the bird population has dispersed into the City of Vaughan and other municipalities. The Ministry • of Natural Resources (MNR) wants to relocate birds from the City of Vaughan to the Rouge River watershed. This is a cooperative effort between MNR, MTRCA, and Save the Rouge Valley Inc.. DETAILS OF WORK TO BE DONE MNR proposes to trap birds from flocks known to exist within the East Humber River watershed, in the City of Vaughan and transfer these birds to private and provincially owned land in the Rouge River watershed, in the Town of Markham. Five locations have been identified and appear to be reasonable baiting sites for potential trapping. Three of these locations are on Authority owned land north of Major MacKenzie Drive (Boyd Conservation Area'. Birds will be attracted to the bait sites using corn. They will be captured with the use of a cannon - net over the bait site. MNR hopes to capture 20 birds. JANUARY 21, 1994, CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #6/93 E59 SECTION IV - ITEMS FOR THE INFORMATION OF THE BOARD 6. ONTARIO WILD TURKEY RE- INTRODUCTION PROGRAM (CONTD.) Birds will be released on the same day of capture, after they are weighed, measured for beard and spur length, and banded. The capture and relocation will occur between January 11, 1994 and February 28, 1994. Authority staff will oversee activities on MTRCA land. FINANCIAL DETAILS This is an MNR initiative which will be funded by the Province of Ontario. A small amount of staff time will be volunteered by the Authority. 7. BLACK CREEK PIONEER VILLAGE - Strategic Operating Plan KEY ISSUE To provide information on the Black Creek Pioneer Village Strategic Operating Plan and to obtain Board comment on proposed revisions in the Village Mission Statement and name. Res. #C45/93 Moved by: Seconded by: Marie Muir Raymond Cho IT IS RECOMMENDED THAT the report on Black Creek Pioneer Village Strategic Operating Plan be received. AMENDMENT Moved by: Marie Muir Res. #C46/93 Seconded by: Raymond Cho THAT staff advise the Chair and members of an appropriate consultation process; AND FURTHER THAT the Strategic Plan draft be put forward at a meeting at the call of the Chair. THE AMENDMENT WAS CARRIED THE MAIN MOTION, AS AMENDED, WAS CARRIED E60 CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #6/93, JANUARY 21, 1994 SECTION IV - ITEMS FOR THE INFORMATION OF THE BOARD 7. BLACK CREEK PIONEER VILLAGE (CONTD.) - Strategic Operating Plan BACKGROUND At Conservation and Related Land Management Advisory Board Meeting # 4/93, November 5, • 1993, a status report on the 1993 Black Creek Pioneer Village Operations was received, indicating shortfalls in attendance and revenue estimates for 1993. The report indicated that staff was beginning a strategic review that would examine the Village purpose and product as the first step in developing a strategic plan to ensure the long term viability of the Village. The purpose of this report is to update the Board on progress and to obtain comment on changes proposed in the Village Mission Statement and name. Mrs. Jeanne Hughes, Curator of the V .:;e, retired on December 31, 1993. We are not replacing the position at this time and therefore, some adjustments to staff structure and staff responsibilities have been required. RATIONALE With the assistance of a facilitator, Allan Foster, (A. Foster Management Ltd.) the Black Creek supervisory staff met in December to examine the Village purpose and the products /services, service delivery, human resources, financial management, marketing and staff structure. As an interim arrangement to deal with the Curator's retirement, the Village Interpretive Program has been combined with the Heritage Education Program, under the Heritage Education Supervisor, who will now report to the Black Creek Pioneer Village Manager. All other curatorial duties have been assumed by the Assistant Curator. The current Village Mission Statement was adopted in 1980 but does not reflect the approach to Heritage Conservation outlined in the 1980 Watershed Plan Heritage Conservation Program. This program clearly stated that where heritage resources "occur on Authority lands and form an important link in the continuum of resource management, they are of much value to the community and provide needed perspective for the Authority's work ". The program also notes that "the lands and waters of the region have served the needs of man for countless generations and the stewardship of the land exhibited by our forefathers can provide valuable examples to present and future generations. The living portrayal of man and resources in a pre- confederation crossroads Ontario village, which Black Creek represents, is a needed instrument in the Authority's resource management program ". The draft Mission Statement better reflects our support for the corporate mandate of watershed management. When Black Creek was established some 37 years ago, the outdoor museum field was relatively new. It was accepted practice at that time to depict a wide range of years at a single site. However, for more than 20 years the museum profession has advocated a narrower range of dates, i.e.; a single year or decade. For the past ten years, the Village interpretation has focused on the 1860's. This time period is supported by the age of the majority of the Village buildings, the types of trades and the majority of the Village collection. By the 1860's, the geographic area represented at Black Creek had long since past the "pioneer era ". The draft Mission Statement distinctly describes focus of the Village on the 1860's. Because the interpretive time period no longer reflects the "pioneer era ", staff propose that a name change is appropriate and, for JANUARY 21, 1994, CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #6/93 E61 SECTION IV - ITEMS FOR THE INFORMATION OF THE BOARD 7. BLACK CREEK PIONEER VILLAGE (CONTD.) - Strategic Operating Plan discussion purposes, have suggested Black Creek Village. The name change proposed reflects this direction and together these changes provide a beginning for the revitalization of this valuable Authority resource. Staff has also identified three key shifts in operation that represent the first steps in achieving an improved level of operation and effectiveness at the Village. These key shifts are then reflected in shifts required in the various categories noted earlier that impact day -to -day operation of the Village. To discuss these changes, a further two day session involving all Black Creek full time and representative seasonal staff, as well as key individuals from Community Relations, Customer Service, Food Services and Education, will be held January 19 and 20, 1994. This workshop will provide the opportunity for staff to develop an understanding of the need for a changed approach to the Village operation and service levels and should result in a much stronger team approach to the day -to -day work of the Village. We are pleased with the progress we have made to date and will report the Board again as further progress is made. TERMINATION The meeting terminated at 12:15 o'clock p.m., on January 21, 1994. Lorna Jackson Chair /bb J. W. Dillane Acting Secretary- Treasurer Working Together for Tomorrow's Greenspace er the metropolitan toronto and region conservation authority y minutes E62 FEBRUARY 25, 1994 CONSERVATION AND RELATED LAND MANAGEMENT #7/93 ADVISORY BOARD The Conservation and Related Land Management Advisory Board met at the Region of York Administrative Centre, 17250 Yonge Street, Newmarket, following the Annual Authority meeting. The Chair, Lorna Jackson, called the meeting to order at 11:00 a.m. PRESENT ABSENT MINUTES Res. #C47/93 Chair Lorna Jackson Members Margaret Britnell Raymond Cho Marie Muir Gerri Lynn O'Connor Donna Patterson Deborah Sword Richard Whitehead Chair of the Authority William Granger Members Gerri Lynn O'Connor Moved by: Seconded by: THAT the Minutes of Meeting #6/93 be approved. William Granger Donna Patterson CARRIED E63 FEBRUARY 25, 1994, CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #7/93 SECTION 1 - ITEMS FOR AUTHORITY CONSIDERATION 1. POLICY AND PROCEDURES FOR WATER BASED ACTIVITIES - Revised KEY ISSUE Revision of the Authority's current "Policy and Procedures for Water -Based Activities" to accommodate changes and program offerings and school board requirements for activities at Conservation Field Centres. Res. #C48/93 Moved by: Seconded by: Margaret Britnell Deborah Sword THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Authority policy for the use of Authority properties for water -based activities, as approved by Resolution #583, Executive Committee Meeting #22/81, and, as amended by Resolution #A111/93, Authority Meeting #5/93, be rescinded; AND FURTHER THAT the "Policy and Procedures for Water Based Activities ", dated January 31, 1994, Appendix CR.27/93, be approved. CARRIED BACKGROUND In January of 1982, in response to recommendations of a coroner's jury made in June of 1980, the Executive Committee approved a "Policy and Procedures for Water -Based Activities ". This policy was amended by the Authority in June of 1993 to accommodate operational changes at the Authority's public swimming areas. Further review of the policy has suggested that other operational procedures and standards have changed over the past ten years, necessitating a revision of the policy. At Conservation and Related Land Management Advisory Board Meeting #6/93, Resolution #C42/93, consideration of this item was deferred to a special meeting of the Board, to be held February 25, 1994. The revised wording suggestions provided by the Board have been incorporated in the document and provide a clearer and more precise interpretation of the Policies and Procedures for the Water Based Activities. RATIONALE The Authority's Education section has regular discussions with the Boards of Education making use of Conservation Field Centres to ensure that both the boards' and the Authority's requirements are met in terms of staff qualifications and safety procedures. Practices with regard to swimming activities and boating programs associated with the Field Centres have changed over the years to accommodate either Board or Authority requirements. In general, these changes have been required to meet special circumstances, accommodate new programs, or provide for a higher level of staff qualification. Revisions to the first three sections of the document, reflect these changes and allow for clearer wording, and consolidation of some of the previous material. CONSERVATION AND RELATED LAND MANAGEMENT ADVISORY BOARD #7/93, FEBRUARY 25, 1994 E64 SECTION 1 - ITEMS FOR AUTHORITY CONSIDERATION 1. POLICY AND PROCEDURES FOR WATER BASED ACTIVITIES (CONTD.) - Revised When the original policy was written, the Authority operated an extensive canoe rental and instruction program at the Claireville Conservation Area. This program has not operated for some years and the relevant section of the policy has been deleted to reflect this fact. As noted above, an amendment was made to the policy in 1993 to reflect changes in the operation of Authority public swimming areas. Operational standards for these facilities have however, never been included in the policy but were documented elsewhere. These have now been incorporated into the document in the final section. NEW BUSINESS 2. WELCOME TO NEW ADVISORY BOARD MEMBER Res. #C49/93 Moved by: Seconded by: Deborah Sword Marie Muir THAT the members of the Conservation and Related Land Management Advisory Board welcome Maria Augimeri to the Board. TERMINATION CARRIED The meeting terminated at 11:10 o'clock a.m., on February 25, 1994. Lorna Jackson Chair /bb J. Crain Mather Secretary- Treasurer