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HomeMy WebLinkAboutInformation and Education Advisory Board 1980 ~ G-l , the metropolitan toronto and region conservation authority minutes INFORMATION & EDUCATION ADVISORY BOARD WEDNESDAY-SEPTEMBER-24-l9BO H/BO The Information & Education Advisory Board met at the Authority Office, 5 Shoreham Drive, Downsview, on Wednesday, September 24, 19BO, commencing at 1:30 p.m. PRESENT WERE Chairman Dr. T.H. Leith Vice-Chairman Dr. W.M. Tovell Members J. Downing W.J. Dunlop Mrs. L. Hancey Prof. R.L. James Bal Vir Singh G.A. Williams Chairman of the Authority R. Grant Henderson Vice-Chairman of the Authority Mrs. F. Gell Director of Planning & Policy W.A. McLean Adm. - Information & Education Division T.E. Barber Head, Conserv~tion Education Section, I&E Miss A. Hayhoe Head, Conservation Information Section, I&E P.A. Head ABSENT WERE Members C.G. Brown E.H. Card D. DiGiannantonio D.J. Johnson B.E. Nelligan MINUTES Res. t! Moved by: G.A. Williams Seconded by: W.J. Dunlop RESOLVED THAT: The Minutes of Meeting #2/79, held Thursday, September 27, 1979, be adopted: and THAT the Report dated Friday, February B, 1980, be received. CARRIED: PROGRESS REPORT The Administration of the Information and Education Division presented a Progress Report covering the operations of the Division. Res. #2 Moved by: Dr. W.M. Tovell Seconded by: Mrs. F. Gell RESOLVED THAT: The Staff Progress Report be received. CARRIED: 1981 PRELIMINARY BUDGET ESTIMATES The 19B1 Preliminary Budget Estimates were presented. Res. #3 Moved by: W.J. Dunlop Seconded by: G.A. Williams RESOLVED THAT: The 1981 Preliminary Budget Estimates for the Information and Education Division be approved, in principle: and THE BOARD RECOMMENDS THAT The 19B1 Preliminary Budget Estimates for the Information and Education Division, as appendc<i as Schedule "A" of these Minutes. be included in the 1981 Preliminary Budget Estimates of the Authority. CARRIF.:D; G-2 -2- ONTARIO REGULATION 845/77, AS AMENDED REGULATION MADE UNDER THE CONSERVATION AUTHORITIES ACT -Proposed Amendment A staff communication was presented having regard to proposed amendments to Ontario Regulation 845/77, As Amended. Res. t4 Moved by: G.A. Williams Seconded by: Dr. W.M. Tovell THE BOARDS RECOMMENDS THAT: The amendments to Schedule - Section 44 of Ontario Regulation 845/77, as Amended, Regulation made under The Conservation Authorities Act, as appended as Schedule "B" of these Minutes, be included in the 1981 Amendments to Ontario Regulation 845/77, to become effective January 1, 1981. CARRIED: Res. t5 Moved by: .J. Downing Seconded by: Bal Vir Singh THE BOARD RECOMMENDS THAT: The Executive Committee and the Finance Sub-Committee review the fee structure and alternate ways of increasing revenues. CARRIED: lAKE ST. GEORGE CONSERVATION FIELD CENTRE -Names for Buildings A staff communication was presented advising that, at its meeting held July 3, 1980, the Joint Planning Committee received a report from Dennis Des Rivieries, teacher seconded from the Metropolitan Separate School Board, entitled, "A Country Gentleman's Estate", a research paper on the Lake St. George property. The Joint Planning Committee agreed that the history be incorporated into the pre-planning materials for the Centre. Res.' #6 Moved by: Mrs. L. Hancey Seconded by: Bal Vir Singh RESOLVED THAT: The following names be used for the facilities at Lake St. George: (a) the lane leading to the Centre be called "Glen Lonely Lane" ~ (b) the first dormitory be called "Bond House"~ (c) the cafeteria building be called "Davies Hall": (d) the second dormitory be called "Snively House"~ (e) the farm be called the "Baldwin Farm". CARRIED: KORTRIGHT CENTRE FOR CONSERVATION -Acknowledgement of Financial Support A staff communication was presented advising that at Meeting #1/76 of the Information and Education Advisory Board, the Board recommended as follows: "THAT the Authority acknowledge, at the Kortright Centre for Conservation, financial and other assistance provided by various groups, organizations and individuals to establish and operate the Centre: and tha t The acknowledgement of assistance be in the form of a display at a prominent and central location only and that the staff be directed to design and incorporate a suitable display prior to the Offici~l Opening of the Kortright Centre building." Res. t7 Moved by: Bal Vir Singh Seconded by: Mrs. L. Hancey THE BOARD RECOMMENDS THAT The Authority acknowledge, in a permanent display located centrally in the Kortright Centre building, all financial and other assistance provided by various groups, organizations, and individuals to establish and operate the Centre~ and Where appropriate and acceptable to the donor, a suitable acknowledgement be made on the donor's gift. CARRIED: -3- G-3 OUTDOOR AND CONSERVATION EDUCATION PROJECTS -Report of Survey The staff presented the report "Summary of Results - Conservation Field Centres Survey, January-June, 1979". Res. #8 Moved by: Bal Vir singh Seconded by: J. Downing RESOLVED THAT: The report "Summary of Results - Conservation Field Centres Survey, January-June, 1979", be received with thanks to the Survey Research Committee. CARRIED: KORTRIGHT CENTRE EOR CONSERVATION -Library Dr. Tovell presented a report advising that the family of the late Dr. A.H. Richardson had donated to the Authority his manuscripts and data relating to conservation. Res. #9 Moved by: Dr. W.M. Tovell Seconded by: G.A. Williams RESOLVED THAT: The manuscripts and data relating to conservation, and donated to the Authority by the family of the late Dr. A.H. Richardson, form the nucleus of a Conservation Library to be established, at a suitable future date, at the Kortright Centre for Conservation. CARRIED: NEW BUSINESS Mr.. Bal Vir Singh advised the Board that he had been approached regarding the possibility of some of the Authority's brochures being printed in other languages. Dr. Tovell suggested that the Farm Sub-Committee consider a demonstration of methane gas production. At the 17th Biennial Conference of Conservation Authorities held in Trenton, September 15-17, 1980, there was a slide presentation on Shore Erosion. Dr. Tovell will provide Mr. P.A. Head with the name of the person who may be contacted in regard to obtaining a copy of the slide presentation. ADJOURNMENT On Motion, the meeting adjourned at 4:30 p.m., September 24. Dr. T.H. Leith W.A. McLean, Dir. of Planning & POlicy Chairman Acting Secretary-Treasurer KC. PRELIMINARY 1981 BUDGET ESTIMATES PAGE 1 THE I N FOR MAT ION AND f Due A T ION D I V I S I (l N This Division is responsible for the Community Relations Program and conservation education functions of the Authority. Some of these functions are: . The implementation of the general information programs, including provision of both internal and external communications; . Information on resource management programs; . Planning and market analysi~. Conservation education functions include,operating: . Conservation Field Centres; . Various historical and conservation interpretive programs; and . fhe Kortright Centre for Conservation. ~ ~ ..:l ;:) 0 ~ ~ :t: I U ~ U) III I t') PRELIMINARY 1981 BUDGET ESTIMATES DIVISION: Information and Education PROGRAM Swnmary PAGE 2 1981 BUDGET SOURCES OF FINANCING 1980 BUDGET 1980 ACTUALS ACTIVITY EXPENDITURES REVENUES NET PROVINCIAL MUNICIPAL OTHER EXPENDITURES REVENUES EXPENDITURES REVENUES EXPENDITURES GRANT LEVY Program Administration 319,000 319,000 169,525 149,475 290,681 Community Relations Information General 73,400 73,400 39,270 34,130 60,905 Resource Management I I Programs 5,000 5,000 2,750 2,250 39,500 Planning/Market Analysis 60,000 60,000 12,000 48,000 30,000 Community Relations Education Supervision, Operations and 1,138,100 986,600 151,500 102,935 987,920 860,000 ~laintenance 48,565 Supervision, c.:perations and Maintenance (Kortright) 266,000 145,200 120,800 15,620 68,180 37,000 192,700 129,235 I I Conservation Education Development 190,000 190,000 69,400 58,600 62,000 338,314 I I I i I J L TOTAL )( 2,051,500 11,131,800 I 919,700 )( 357,130 I 463,570 I 99,000 )[- 1, 940, 0201~_~~3.:J( I J PRELIMINARY 1981 BUDGET ESTIMATES DIVISION: Information and Education PROGRAM Pro~ram Administration PAGE 3 PURPOSE: To provide an administrative, supervisory and support service staff to implement a com- prehensive information, community and staff relations and outdoor and conservation education program and to provide for the benefits of all Division staff. 1981 OBJECTIVES: ~o continue the programs carried out in 1980 at the same level of service. FUNDING: This is a shared program, 55% of the funds available from the Province of Ontario and 45% being funded from the General Levy on all participating municipalities. OBJECTIVE CLASSIFICATIONS: Materials Supplies & Real Services Financial Remuneration Utilities Equipment Property & Rents Taxes Expenses Total $ $ $ $ $ $ S S 319,.000 319,POQ ~ I ~ I' I l:l PRELIMINARY 1981 BUDGET ESTIMATES DIVISION: Information and Education PROGRAM Program Administration PAGE 4 ( ~- 1981 BUDGET SOURCES OF FINANCING 1980 BUDGET \. 1980 ACTUALS ACTIVITY EXPENDITURES REVENUES NET PROVINCIAL MUNICIPAL OTHER EXPENDITURES REVENUES I EXPENDITURES 1 REVENUES EXPENDITURES GRANT LEVY Program Administration Salaries 191,560 191,560 105,358 86,202 Benefi ts 118,500 118,500 59,250 59,250 Travel 8,940 8,940 4,9~7 4,023 I I I I ( TOTAL )( 319,000 I I 319,000 )( 169,525 I 149,475 L )C 290,681 L_.-JL 1- PREll MIt"ARY 1981 BUDGET ESTIMATES DIVISION: Information and Education PROGRAM Community Relations - Information - General PAGE 5 PURPOSE: To provide brochures, still and motion picture photographic materials, exhibits and special functions to implement the internal and external general information program of the Authority. 1981 OBJECTIVES. To continue the programs carried out in 1980. FUNDING: This is a shared program, 55% of the funds being available from The Province of Ontario and 45% being funded from the General Levy on all participating municipalities for publications and printing for photographic, tours and special days. The motion picture program, exhibits and promotional contingency is also a shared program, 50% being funded from The Province of Ontario and 50% being funded from the General Levy on all participating municipalities. OBJECTIVE CLASSIFICATIONS: Materials Supplies & Real Services Financial Remuneration Utilities Equipment Property & Rents Taxes Expenses Total 10,000 63,400 73,400 CX) I C) 0'1 I Cl PRELIMINARY 1981 BUDGET ESTIMATES DIVISION: Information and Education PROGRAM Community Relations - Information - General PAGE 6 1981 BUDGET SOURCES OF FINANCING 1980 BUDGET r 1980 ACTUALS ACTIVITY EXPENDITURES REVENUES NET PROVINCIAl MUNICIPAL OTHER EXPENDITURES REVENUES I EXP~DI"rURe:S1 REVENUES EXPENDITURES GRANT LEVY Publications & Printing 27,200 27,200 14,350 12,850 25,025 Photograph~c 6,100 6,100 3,215 2,885 5,380 Tours & Special Days 6,900 6,900 3,655 3,245 5,500 Motion Picture Program 12,200 12,200 6,100 6,100 4,000 Exhibits 20,000 20,000 Hl,OOO 10,000 20,000 Promotional Contingency 1,000 1,000 500 SOO 1,000 I I ! I I L TOTAL )( 73,400 I I 73,400 )( 37,820 I 35,580 I )( 60,905 L_~L_u_~_1 PREL!~..'H~l~nv 1981 BUDGET ESTIMATES DIVISION: Information and Education PROGR"-M Community Relations - Information - Resource Management Programs P:"GE. 7 PURPOSE: To provide information through seminars related to the Authority ReE:0urce Management Programs. 1931 OSJECTI\'ES: To continue the programs carried out in previous years at a reduced level in 1981. FUXDr~G: This is a shared program, 55% of the funds being available from the Province of Ontario and 45% being funded from the General Levy on all participating municipalities. OBJECTIVE CLASSIFrCATIO~S: ~Iatcrials Supplies & Real Services Financial Remuneration Utilities Equipment Property & Rents Taxes Expenses Total $ $ $ $ $ $ S $ 2.500 2.500 5.000 0 r-I I C) M M I C!1 PRELIMINARY 1981 BUDGET ESTIMATES DIVISION: Information and Education PROGRAM Community Relations - Information - Resource Management Programs PAGE 8 1981 BUDGET SOURCES OF FINANCING 1980. BUDGET I 1980. ACTUALS ACTIVITY EXPENOITURES REVENUES NET PROVINCIAL MUNICIPAL OTHER EXPENDITURES REVENUES I EXPENDITURES I REVENUES EXPENDITURES GRANT LEVY Seminar Program 5,0.0.0. 5,0.0.0. 2,750. 2,250 Watershed Plan Presentations 39,50.0. 1 . I , I \. J ( TOTAL )( 5,000. I I 5,000. )( 2,750. I 2,250. I )C 39,500. I )[ I PRELIMINARY 1981 BUDGET ESTIMATES DIVISION: Information and Education 9 PROGRAM Community Relations - Information - Planning/Market Analysis PAGE PURPOSE: To identify, through market analysis, the users and potential users of the Authority's public facilities for master planning and to examine and price the product. 1981 OBJECTIVES: - To continue to carry out a marketing program for all Authority public facilities similar to that carried out in 1980; - To carry out research as a basis for developing a master plan for the Boyd Conservation Area, and as a basis for implementing a comprehensive marketing plan in 1982. FUNDING: This is a shared program, 50% of the funds being available from The Province of Ontario and 50% being funded from the General Levy on all participating municipalities for the research and a General Levy on all participating municipalities for the 1981 marketing program. OBJECTIVE CLASSIFICATIONS: Materials Supplies & Real Services Financial Remuneration Utilities Equipment Property & Rents Taxes Expenses Total $ $ $ $ $ $ $ $ 24,000 36,000 60,000 N r-i I C) M r-l I Cl PRELIMINARY 1981 BUDGET ESTIMATES . DIVISION: Information and Education PROGRAM Community Relations - Information - Planning/Market Analysis PAGE 10 1981 BUDGET SOURCES OF FINANCING 1980 BUDGET iU 1980 ACTUALS ACTIVITY EXPENDITURES REVENUES NET PROVINCIAL MUNICIPAL OTHER EXPENDITURES REVENUES I EXPEN~I_TURES I REVENUES .EXPENDITURES GRANT LEVY Research 24,000 24,000 12,000 12,000 Support 24,000 24,000 24,000 Supplies 12,000 12,000 12,000 30,000 . I I I I Ii , i ( TOTAL )( 60,000 I I 60,000 )( 12,000 I 48,000 I )( 30,000 I__~L r_ PRELIMINARY 1981 BUDGET ESTIMATES DIVISION: Information and Education PROGRAM Community Relations - Conservation Education - Supervision, nperations and Maintenance PAGE 11 PURPOSE: To provide an outdoor conservation education program for school students and other community groups at four Residential Conservation Field Centres and a variety of outdoor and conservation education opportunities for the general public and school groups at Cold Creek, Bruce's Mill and at the Black Creek Pioneer Village. 1981 OBJECTIVES: - a continuation of the program at the same level of service as in 1980 for existing facilities with the addition of the first full year of operation of the second dormitory at the Lake St. George C.F.C. - to provide an outdoor and conservation education program for the following estimated number of students and adults: Black Creek Pioneer Village 64,000 Conservation Field Centres (Residential) 15,000 Cold Creek & General Interpretive Programs 20,000 FUNDING: Program revenues and the General Levy on all participating municipalities. A surplus or deficit on the operations of the Boyd Conservation Field Centre and Lake St. George Conservation Field Centre will, by agreement, be charged or credited to the participating Boards of Education. The cost of Supervisory Staff at Albion Hills, Boyd, Claremont and Lake St. George is funded by a 55% grant from The Province of Ontario and 45% being funded from the General Levy on all participating Municipalities OBJECTIVE CLASSIFICATIONS: Materials Supplies & Real Services Financial Remuneration Utilities Equipment Property & Rents Taxes Expenses Total $ $ $ $ $ $ $ $ 689,320 93,510 24,918 330,352 1,138,100 ..,. .... I ~ It) r-l I t-' PRELIMINARY 1981 BUDGET ESTIMATES DIVISION: Information and Education PROGRAM Community Relations - Conservation Education _ Supervision, Operations and Maintenance PAGE 12 1981 BUDGET SOURCES OF FINANCING 1980 BUDGET ( 1980 ACTUALS ACTIVITY EXPENDITURES REVENUES NET PROVINCIAL MUNICIPAL OTHER EXPENDITURES REVENUES I EXPENDITURES ~VENUES EXPENDITURES GRANT LEVY Boyd F.C.. 217,500 186,700 30,800 16,940 13,860 Lake St. George F.C. 390,600 362,200 28,400 15,620 12,780 Albion Hills F.C. 187,200 158,100 29,100 16,005 13,095 Claremont F.C. 158,000 158,000 Cold Creek F.C. 39,500 39,500 General Interpretive 15,500 15,500 B.C;P.V. (Tours & PLP) 129,800 66,600 63,200 63,200 I I i ! I I I L TOTAL )( 1,138,100 I 986,600 I 151,500 )( 48,565 1102,935 I )( 987,972 ~o,ooo )( I : I PREll MINARV 1981 BUDGET ESTIMATES DIVISION: Information and Education PROGRAM Community Relations - Conservation Education - Kortriqht -Supervision, Operations and Maintenance PAGE 13 PURPOSE: To provide a conservation education program for the public, school and other community groups a The Kortright Centre for Conservation. 1981 OBJECTIVES: - a continuation and expansion of the program to accommodate 62,000 visitations FUNDING: Direct program costs are funded from fees, revenues for services, food and sales of merchandise. Basic operations are funded by a Ministry of Natural Resources grant of 55% on the Supervisor's salary, a Ministry of Culture and Recreation grant of $30,000 (museum grant), a M.T.R.C.F. grant of $7,000 from the Growth Endowment Fund, with the remainder from the General Levy on all participating municipalities. OBJECTIVE CLASSIFICATIONS: Materials Supplies & Real Services Financial Remuneration Utilities Equipment Property & Rents Taxes Expenses Total $ $ $ $ $ $ $ 124,379 54,300 13,550 73,771 266,000 \D ~ I t!) r-- r-l I t:l PRELIMINARY 1981 BUDGET EStiMATES DIVISION: Information and Education PROGRAM Community Relations - Conservation Education - Kortright - Supervision, nperations & Maintenance PAGE 14 1981 BUDGET SOURCES OF FINANCING 1980 BUDGET [ 1980 ACTUALS ACTIVITY EXPENDITURES REVENUES NET PROVINCIAL MUNICIPAL OTHER EXPENDITURES REVENUES I EXPENDITU.REs 1_ ~~V_ENUES EXPENDITURES GRANT LEVY Basic Operations 120,800 120,800 15,620 68,180 37,000 218,504 129,235 Programs. 145,200 145,200 I I I I I I I I I I I --- --- -------- L TOTAL )( 266,000 I 145,200 I 120,800 )( 15,620 I 68,180 I 37,000 )( 218,504 ~9,235 )( _J PRELIMINARY 1981 BUDGET ESTIMATES DIVISION: Information and Education PROGRAM Community Relations - Conservation Education - Development PAGE 15 PURPOSE: To develop the facilities required for the Authority's Outdoor and Conservation Education Program. 1981 OBJECTIVES: - the development of trails, outdoor exhibits and demonstrations at The Kortright Centre for Conservation; - the development of additional indoor exhibits, furnishings and equipment for The Kortright Centre for Conservation; - the development of a Master Plan for the Boyd Conservation Area; - to study the impact on the environment as a result of conservation education programs; - to provide minor improvements to the facilities at Albion Hills, Claremont, Cold Creek, Boyd and Black Creek. FUNDING: For the development of The Kortright Centre, (Area Development), 55% of the funding is from The Province of Ontario, the balance of 45% from the General Levy on all participating municipalities. The Boyd Master Plan is financed by 50% funding from The Province of Ontario and the balance of 50% from the General Levy on all participating municipalities. For the Exhibit Program at The Kortright Centre for Conservation, $50,000 is dependent on funds from The Metropolitan Toronto and Region Conservation Foundation. Facilitiy improvements at various Conservation Education projects will also be dependent on funding from the M.T.R.C.F. OBJECTIVE CLASSIFICATIONS: Materials Supplies & Real Services Financial Remuneration Utilities Equipment Property & Rents Taxes Expenses Total $ $ $ $ $ $ $ $ 107,000 83,000 190,000 <Xl r-I I t!) C'I r-i I e" PRELIMINARY 1981 BUDGET ESTIMATES DIVISION: Information and Education PROGRAM Community Relations - Conservation Education - Development PAGE 16 1981 BUDGET SOURCES OF FINANCING 1980 BUDGET r 1980 ACTU~L~ ACTIVITY EXPENDITURES REVENUES NET PROVINCIAL MUNICIPAL OTHER EXPENDITURES REVENUES I EXPENDITURES I REVENUES EXPENDITURES GRANT LEVY I _ __ _ _ Kortright 150,000 150,000 55,000 45.000 50,000 I Boyd Master Plan 20,000 20,000 10,000 10,000 Environment Review 8,000 8,000 4,400 3,600 Facility Improvements 12,000 12,000 12,000 I , ( TOTAL )( 190,000 I I 190,000 )( 69,400 I 58,600 I 62,000 )( 338,314 I .-J( l G-20 SCHEDULE "B" THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY PROPOSED AMENDMENT EFFECTIVE JANUARY 1ST, 1981 TO ONTARIO REGULATION 845/77, AS AMENDED REGULATION MADE UNDER THE CONSERVATION AUTHORITIES ACT PRESENT REGULATION PROPOSED REGULATION Schedule - Section 44 Schedule - Section 44 (a) at Albion Hills Conservation (a) at Albion Hills Conservation Field Centre ........$535.00 Field Centre ........$590.00 (b) at Claremont Conservation (b) at Claremont Conservation Field Centre ........ 535.00 Field Centre ........ 590.00 Schedule - Section 30 Schedule - Section 30 (a) at Bruce's Mill Maple (a) at Bruce's Mill Maple Syrup Program ...... .50 Syrup Program ....... .60 '. Schedule - Section 22 Schedule - Section 22 (a) at BCPV - School (a) at BCPV - School Tours .............. 1.00 Tou rs .............." 1.25 (b) at BCPV - Christmas (b) at BCPV - Christmas Tour ..... ...... ... 2.50 Tour ................ 2.75 (c) at BCPV - Pioneer (c) at BCPV - Pioneer Life Program ....... 2.50 Life Program ........ 2.75 (Sept.) Schedule - Section 41 Schedule - Section 41 (a) at Cold Creek Conser"ation (a) at Cold Creek Conservation Field Centre .......' 5.00 Field Centre ....... 5.50