HomeMy WebLinkAboutPersonnel Sub-Committee 1980
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the metropolitan toronto and region conservation authority
minutes
PERSONNEL SUB-COMMITTEE THURSDAY-UAY-1-1980 #1/80
The Personnel Sub-Committee met at the Authority Office, 5 Shoreham Drive,
DOWNSVIEW, Ontario, on Thursday, May 1, 1980, commencing at 10:00 a.m.
PRESENT WERE
Chairman Mrs. L. Hancey
Members M. J. Breen
Dr. T. H. Leith
llrs. S. Hartin
Authority Chairman R. G. Henderson
Authority Vice Chairman Mrs. F. Gell
Executive Committee Member J. S. Scott
Secretary-Treasurer K. G. Higgs
Director, Finance and Administration W. E. Jones
Adm. - Conservation Land Management P. B. Flood
ABSENT WERE
llember E. V.. Ko1b
CONFERENCES, SEMINARS AND TRAINING COURSES
Res. #1 Moved by: R. G. Henderson
Seconded by: Mrs. Y. Cell
THE COMMITTEE RECOMMENDS THAT the conferences, conventions and seminars, as
appended as Schedule "A", be authorized for 1980 and that the fees in
connection therewith be paid.
CARRIED;
FINANCE AND ADMINISTRATION DIVISION - ORGANIZATION
Res. #2 Moved by: Dr. T. H. Leith
Seconded by: M. J. Breen
THE COMMITTEE RECOMMENDS THAT the organization chart and posi':ion descriptions
of the Finance and Administration Division, as amended and appended as Schedule
"B", be approved and that the Personnel Manual be amended accordingly and
further that the salary classification levels as recommended be approved.
CARRIED;
RE-CLASSIFICATION AND SALARY ADJUSTMENT - TECHNICIAN
CONSERVATION INFOmlATION SECTION
Res. #3 Moved by: Dr. T. H. Leith
Seconded by: Mrs. S. Martin
THE COMMITTEE RECOMMENDS THAT the position of Technician with the Conservation
Information Section, Information and Education Division, be re-classified from
Classification Level 2 to Classification Level 3.'
CARRIED;
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RECLASSIFICATION OF SECRETARY - CONSERVATION
EDUCATION SECTION; AND RECLASSIFICATION OF
CLERK - CONSERVATION EDUCATION SECTION
Res. #4 Moved by: Dr. T. H. Leith
Seconded by: Mrs. S. Uartin
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THE COMMITTEE RECOMMENDS THAT:
l. The position of Secretary, Conservation Education Section, Information and
Education Division, be renamed "Administrative Coordinator" and be re-
classified from Classification Level 3 to Classification Level 4; and
2. THAT the position of Clerk, Conservation Education Section, Information and
Education Division become "Secretary" and be re-classified from Classification
Level 2 to Classification Level 3.
CARRIED;
AN ACT RESPECTING THE OCCUPATIONAL HEALTH AND
OCCUPATIONAL SAFETY OF WORKERS
Res. #5 Moved by: Mrs. S. Martin
Seconded by: R. G. Henderson
THE COMMITTEE RECOMMENDS THAT in accordance with the provisions of the Act
respecting The Occupational Health and Occupational Safety of Workers, a Safety /
Committee for the Metropolitan Toronto and Region Conservation Authority be
established;
AND FURTHER THAT: The Staff be directed to prepare an information package on
"The Act" and distribute to all employees;
AND FURTHER THAT: At a general meeting of all staff directly involved, all
non-supervisory staff, where applicable, be supplied with ballots to elect two
representatives from the general labour force, one representing the work force
in projects located East of Yonge Street, and one from projects located West of
Yonge Street.
AND FURTHER THAT: The following supervisory staff be appointed to represent the
Employer (the Authority) on a Health and Safety Committee; William Robinson,
Safety Officer, Conservation Land Management Division, and Ronald Dewell, Main-
tenance and Operations Supervisor, Water Resources Division.
CARRIED;
SECRETARIAL COURSE - REQUEST FOR ASSISTANCE
Res. #6 Moved by: Dr. T. H. Leith
Seconded by: Mrs. F. Gell
THE COMMITTEE RECOMMENDS THAT Miss Janet King be authorized to enroll in a
secretarial course at Seneca College, and that the tuition fees for the first
year in the amount of $70.00 be paid.
CARRIED;
PART-TIME STUDIES (York University)
Res. #7 Moved by: Dr. T. H. Leith
Seconded by: M. J. Breen
THE COMMITTEE RECOM1ffiNDS THAT Mercedes Ruano be authorized to attend the
Managerial Cost Accounting and Analysis and Introductory Finance courses at
York University in the 1980/81 Fall-Winter session; and
THAT the tuition fees, in the amount of $87.25 per course ($174.50 for both
courses) , be paid.
CARRIED;
FULL TIME STUDIES - RESIDENTIAL ASSISTANT
BOYD CONSERVATION FIELD CENTRE
Res. #8 Moved by: R. G. Henderson
Seconded by: Dr. T. H. Leith
THE COMMITTEE RECOM1ffiNDS THAT Brenda Wright, Residential Assistant at the Boyd
Conservation Field Centre, be granted a leave of absence for the period from
September 1, 1980 to June 1, 1981; and
THAT the tuition fees for the courses leading to a Bachelor of Education Degree
and an Ontario Teaching Certificate, in the amount of $835.00, be paid.
CARRIED;
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MEL HUDEMA - RETIREMENT
Res. #9 Moved by: R. G. Henderson
Seconded by: M. J. Breen
THE COMMITTEE RECOMMENDS THAT Mel Hudema be authorized an extent ion until the
end of July so that a replacement can be trained.
CARRIED;
RETIREMENT - FERNANDO A. DEURBROUCK
Res. #10 Moved by: R. G. Henderson
Seconded by: M. J. Breen
THE COMMITTEE RECOMMENDS THAT Mr. Fernando A. Deurbrouck's retirement from the
full time staff on the Authority be deferred from April 30, 1980 to become
effective December 20, 1980.
CARRIED;
APPOINT~ffiNTS, TRANSFERS, AND/OR PROMOTIONS
TO AND WITHIN THE FULL TIME AND FULL TIME
PROBATIONARY STAFF
Res. #11 Moved by: R. G. Henderson
Seconded by: Mrs. F. Gell
THE COMMITTEE RECOMMENDS THAT the following appointments, transfers and/or
promotions be made to the Full Time and Full Time Probationary Staff:-
1/ APPOINTEMENTS TO THE FULL TIME PROBATIONARY STAFF
Name Position Level Effective Date
Paul Longpre Livestock Attendant - March ,12, 1980
James B. Berry Assistant Works - February 18, 1980
Superintendent-
Vikki L. Geary Accounting Assistant 3 Febrl1l'lry 4, 1980
(Payables)
Donald R. Haley Project Engineer 7 November 28, 1979
James D. Finch Supervisor, Budget Control 6 February 25, 1980
2/ APPOINTMENTS TO THE FULL TIME STAFF
Name Position Level Effective Date
Julie Lauritzen Secretary 3 February 4, 1980
Ralph Westendorp Supervisor, Kortright 7A January 1, 1980
Centre for Conservation
Lina Pilato Senior Secretary 4 January 1, 1980
Jane Harnadek Senior Secretary 4 March 16, 1980
Rhonda Locke Accounting Assistant 3 March 2, 1980
Receivables
Richard Padmore Labourer - February 4, 1980
James D. Finch Supervisor, Budget Control 8 April 27, 1980
Christine Bell Residential Assistant- 3A September 1, 1980
Maurice Berthiaume Instructor 4 September 1, 1980
Catherine Schoenthier Residential Assistant 3A September I, 1980
Catherine Fletcher Instructor 4 September 1, 1980
James B. Berry Assistant Works - April 27, 1980
Superintendent
Donald Ward Labourer - April 27, 1980
3/ TRANSFERS AND/OR PROMOTIONS WITHIN THE FULL TIME STAFF
Name Position Level Effective Date
LaBerta Hamill Accounting Assistant 3 March 30, 1980
Payroll
Don Hebert Building Manager II 5 February 17, 1980
Stephen Bain Superintendent 5A January 1, 1980
John K. Britton Superintendent 5A March 2, 1980
Mary E. Miller Assistant Accountant 4 April 27, 1980
Muriel Yates Accounting Assistant, 4 April 27, 1980
Claims & Invoicing
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APPOINnlENTS, TRANSFERS, AND/OR PROMOTIONS
TO AND WITHIN THE FULL TIME AND FULL TIME
PROBATIONARY STAFF
3/ TRANSFERS AND/OR PROMOTIONS WITHIN THE FULL TIME STAFF (Continued)
Name Position Level Effective Date
John Annunziello Technician 3 April 27, 1980
Janice Haggart Secretary 3 April 27, 1980
Marjorie Pudney Administrative 4 April 27, 1980
Co-Ordinator
Constance Nelson Supervisor, Personnel 6 April 27, 1980
Services
Anthony Ceney Lead Hand - April 27, 1980
Margaret Taylor Senior Livestock Person - April 13, 1980
Roger McClure Supervisor, Livestock - April 13, 1980
Section
Anne Patterson Residential Assistant 3A September 1, 1980
Alex Vernest Building Hanager II 5 September I, 1980
Leonard Cowie Supervisor, Mailing, 6 April 27, 1980
Printing and Office
Supply Services
CARRIED;
ADJOURNMENT
On Motion, the Meeting adjourned at 11:30 a.m., May 1, 1980.
Mrs. L. Hancey K. G. Higgs
Chairman Secretary-Treasurer
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SCHEDULE "A"
TO: The Chairman and Members of the Personnel Sub-Committee,
M.T.R.C.A., Meeting #1/80 - Thursday, May 1, '1980
RE: CONFERENCES, SEMINARS AND TRAINING COURSES
IT IS RECOMMENDED THAT THE following conferences, conventions and
seminars by authorized for 1980 and that the fees in connection
therewith be paid:-
1/ CONFERENCES, TRAINING COURSES AND SEMINARS
Executive and Senior Staff
Account
Item Staff Member(s) Cost Code
.S.C.S.A. Annual Meeting K. G. Higgs $500. 01-07-13
Dearborn, Michigan
.Bi-ennial Conference of Senior Staff and 01-07-13
The Chairman's Committee representative
of the Conservation of Executive
Authorities of Ontario Committee
September 14-17
Trenton, Ontario
Finance and Administration
.Ontario Chapter Right-of- W. E. Jones $300. app. 01-07-13
Way Association, Ontario
.Appraisal Institute of D. J. Prince $ 45. 01-07-13
Canada
.Insurance Institute of D. Osborne $ 40. app. 01-07-13
Ontario
Information and Education
.Council of Outdoor J. Wansbrough $100. 14-01-04
Educators of Ontario
September - 1980
.Ontario Museum Assoc. A. ~Iayhoe $100. 14-15-04
Windsor, October/80
.Association of Canadian A. Hayhoe $100. 14-15-04
Interpreters - Fall/80
.Council of Outdoor T. Carr $100. 14-10-04
Educators of Ontario
. September .- 1980
.Council of Outdoor D. Young $100. 14-25-04
. Educators of Ontario
September - 1980
.Annual COEO Conference G. Linney $100. 14-30-04
.Environmental Science A. Foster $100. 14-35-04
Teachers Conference
October - 1980
.Interpretation Canada R. Westendorp $250. 14-35-04
Workshop, Thunder Bay,
October - 1980
.Interpretation Canada A. Foster $100. 14-35-04
Ontario Region Workshop
September - 1980
.Council of Outdoor R. Hudson $100. 14-13-04
Educators of Ontario
September - 1980
P-6
Personnel Sub-Committee
Meeting #1/80
Conferences, Seminars and Training Cpurse~ , , , " ' " . Page 2
CONFERENCES, TRAINING COURSES AND SEMINARS (Continued)
Historical Sites
Account
Item Staff Member(s) Cost Code
.Two Seminars - -,' N. Elliott $100. 15-01-76
Certificate in Basic
Museum Studies
.Two Seminars - J. Hughes $100. 15-01-76
Certificate in Basic
Museum Studies
.Two Seminars - L. O'Byrne $100. 15-01-76
Certificate in Basic
Museum Studies
.Two Seminars - D. Smith $100. 15-01-76
Certificate in Basic
Museum Studies
.Ontario Museum Assoc. .R. K. C~oper $ 75. 15-01-76
Windsor, October/SO
.Ontario Museum Assoc. J. M' Hughes $ 75. 15-01-76
Windsor, October/80
.Ontario Museum Assoc. N. Elliott $ 75. 15-01-76
Windsor, October/80
.Ontario Museum Assoc. L. O'Byrne $ 75. 15-01-76
Windsor, October/SO
.Ontario Museum Assoc. F. Castle $ 75. 15-01-76
Windsor, October/80
Conserv.a t ion Lan'd Managemen t
.Ontario Parks Assoc. J. Agnew $150. 28-28-71
.Ontario Parks Assoc. S. Bontje $150. 28-28-71
.Ontario Maple Syrup J. Agnew $100. 28-28-71
Producers Association
.Ontario Maple Syrup A. Ceney $100. 12-03-18
Producers Association
.Ontario Maple Syrup M. MacDowell $100. 12-03-18
Producers Association
.Conservation Authorities 20+/- area $2500. Various area
Supervisor's Workshop supervisors budgets
.Horticulture in the 80's G. Misumi $ 35 25-01-02
.Horticulture in the 80's D. Dyce $ 35. 25-01-02
.Ontario Shade Tree D. Dyce $250. 25-01-02
Council
.Ontario Shade Tree E. Oakleaf $250. 25-01-02
Council
.Canadian Parks and P. B. Flood $300. 01-03-06
Recreation
. Welding courses - Board D. Fuller $ 35. 12-02-40
of Education--Dufferin
Water Resource
.Storm Water Management M. R. Garrett $300. 20,-01-02
Seminar
.Storm Water Management J. C. Mather $300. 26-02-02
Seminar
.Coastal Engineering M. R. Garrett $500. 20-01-02
.Coastal Zone '80, D. E. Denney $500. 20-01-02
Florida
.Ontario Parks Assoc. W. G. Mulholland $100. 20-01-02
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Personnel Sub-Committee
Meeting #1/80
Conferences, Seminars. an\! r~aipit.1g" ~~u;p:>~s, ,',; ;'" ",,, "'" " Page 3
.
CONFERENCES, TRAINING COURSES' AND' SEMINARS (Continued)
Planning and Policy
Account
Item Staff Memh'er(s) Cost Code
.S.C.S.A. Annual Meeting, A. C. Deans $500. 01-03-06
Dearborn, Michigan
.American Planning Assoc. J. W. Maletich 30-01-01
Annual Meeting
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Director, Finance Lnd Administration t:1
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, . (C.L. 11) t'"
~
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! to
I supe~Visor, superLisor " I I S I.
,
Supervisor Head, uperv1sor,
Budget Accounting Personnel Property Mailing, Printing
. Control Services Services .and Office Supply
, (C.L. 8) (C.L. 7) (C.L. 6) (C.L. 6)
Senior Secretary
Property and
Administration
(C.L. 4)
Senior Secretary ,
~ Finance '
(C.L. 4)
I I . I
I Accounting Accounting Secretary Superv1sor, Property
Assistant Assistant (C.L. 3) Property Assistant
(Claims and (Payroll) Administration (C. L. 3)
Invoicing) (C.L. 3) (C.L. 5)
I (C.L. 4)
I I . p .1 . I I I I
Assistant Senior Accounting Accountmg r1nt1ng room Printing room Receptionist Printing room Lunchrol
I Accountant Assistant (Payable~) Assistant Assistant Clerk- (C.L. 3) Co-Ordinator "Staff
i (C.L. 4) (C.L. 4) (Receivables) (C.L. 3) Typist (C.L. 3)
I (C.L. 3) (C.L. 3)
Accounting
, Assistant
i (Payables)
(C.L. 3)
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DIVISION: Finance and Administration PAGE:
POSITION: Head, Propertr Section EXECUTIVE II
DATE:
CLASS. LEVEL: 8 RESOLUTION #
TERMS OF REFERENCE
To be responsible to the Director, Finance and Administration
for the supervision and administration of all aspects of the
Property Section of the Finance and Administration Division
including the following:
- receiving property plans and instructions from Authority Divisions
charged with the responsibility of designating lands or property
rights for acquisition;
- initiating, developing, recommending and implementing policy and
plans to meet the property needs of The Metropolitan Toronto and
Region Conservation Authority including implementing expropriation
procedures, carrying out and arranging for property appraisals,
lands surveys, and negotiating for sales, acquisitions and
easements, as well as preparation of the necessary Communications
to the Executive Committee concerning same
-.developing and implementing plans and programs for property
management, including the Administrative Head Office, negotiating
rentaJ arrangements for Authority houses and farmland3, a6 well
as arranging for demolition and/or removal of all buildings not
required by the Authority.
- the supervision of all records concerning property, including
ownership mapping, land survey plans, assessments, taxation,
insurance, leases, easements, rentals, deeds, agreements,
Ontario Municipal Board applications and including all legal
documents
- instructing the Authority's solicitors in matters requiring legal
assistance relating to the Property Section, including the
preparation of agreements and other documents as required
- the supervision of the Authority's insurance requirements,
including the maintenance of insurance records and processing
of claims
- signing correspondence, requisitions, invoices, vouchers, purchase
orders, and other similar papers or forms of consequence in
connection with the Property and Administration Section
- working closely with all divisions of the Authority and providing
routine information as required
- preparation of the Budget for all segments of the Property and
Administration Section
- the performance of any other related and unrelated duties
pertaining to the Finance and Administration Division as assigned.
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DIVISION: Finuncc and l\dmin.l s tru tion PM;/: :
,. . ... ~-'..._--- -------- -'--..-...-. --.--- '" .. ----- _... -'---.-- ,. - --....--.--..... -_..
I'()~; 'T 1 ON : Head, Property Section I:X/:CUTlVI: /I
- ------
DATE:
CLASS. LEVEL: 8 HESOLUTION II
QUALIFICl\TIONS AND EXPERIENCE
- a thorough knowledge of- procedures and practices relating to
real-estate, real-estate appraisal, property management and
general administration
- a working knowledge of real-estate law and expropriation
procedures
- an ability to meet the public in a courteous manner
- an ability to prepare concise and accurate reports
- an ability to prepare effective correspondence
- an ability to work effectively with other persons in related
and unrelated disciplines
- an administrative ability coupled with proven experience in
meeting and working with persons of senior levels
.
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DIVISION: Finance and Administration PAGE:
pas IT I ON: Supervisor, Printing, Mailing ,and EXECUTIVE If
Office Supply Services DATE:
CLASS. LEVEL: 6 RESOLUTI ON II
TERMS OF REFERENCE:
To be responsible to the Director, Finance and Administation, for the
management and supervision of the Printing, Mailing and Office Supply
Services, including the following:
- screening of all work presently performed, to ensure that same is
processed in the most efficient way, in order to give each Division
the best quality of reproduction, as expeditiously and economically
as possible
- work closely with each Division to ascertain if there are any
services that could be provided more efficiently by the Printing
and Mailing Room staff
- screen all printing going out to commercial printers to confirm that
the work calls for skills or equipment which the Authority does not
have
- to recommend personne~ as required, and provide the necessary
training
- recommending the purchasing of equipment and supplies as required
- 0~0~~~~~6 ~ny and all equipment associated with the printi~~ ~nd I
mailing room, as required
- within limits of capabilities, adjust and maintain equipment
- supervising lunch room staff as required
- supervising of receptionist and relief personnel
- assistant with maintenance of head office as directed
- the performance of other related duties as assigned
QUALIFICATIONS AND EXPERIENCE
- a thorough knowledge of procedures and practices relating to all
printing, mailing and office supply services
- a working knowledge of and an ability to operate reproduction equipmen1
such as offset presses, Xerox copier, IBM copier, Gestetner, plate-
making equipment, bindery equipment, etc. to provide high quality
printing
- an ability to prepare concise and accurate reports
- an ability to supervise and work effectively with other persons
in related and unrelated disciplines
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DIVISION: Finance and Administration rAGE:
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"OS n I ON : Supervisor, Property Administration EXECUTIVE 1/
DATE:
-
CLASS. LEVEL: 5 RESOLUTION If
TERMS OF REFERENCE
To be responsible to the Head, Property Section, Finance and
Administration Division,' and to take responsibility for the
following:
- managing property assessment and taxing of Authority properties
so as to ensure fair treatment to all concerned
- reviewing assessments and negotiating changes in assessments witi
appropriate authorities
- checking tax bills, following u~ corrections and preparing same
for authorization of payment
- managing rental and/or lease of Authority owned properties as
required
- arranging for all Authority insurance coverage including real
property
- maintaining insurance records and processing claims
- preparing correspondence regarding rental properties, taxes
and assessments, and insurance
- maintaining the Authority rental records
- A8~;~rlng with matters relating t.o acquisitions, sale::;, t::d.SeIllents
etc. as required
- the performance of related and unrelated duties pertaining to
the Property Section and the Finance and Administration Division
as assigned
QUALIFICATIONS AND EXPERIENCE
- a thorough knowledge of property management and administration
- an ability to prepare effective correspondence
- an ability to set up and maintain accurate records
- an ability to prepare concise and accurate reports
- an ability to work effectively with other persons in related
and unrelated disciplines
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DIVISION: Finance and Administration PAGE:
-..-.-..---..--.------ - -- - -----
POSITION: Senior Secretary, Property and EXECUTIVE 1/
--.-
Administration Section DATE:
CLASS. LEVEL: 4 RESOLUTl ON "
TERMS OF REFERENCE
To undertake the general secretarial and clerical duties of the
Head, Property Section, and the Director, Finance and Administration
Division, including the following:
- telephone answering
- filing
- taking and transcribing of shorthapd
- typing of correspondence, reports, and other related material
- processing of invoices regarding items concerning administration
matters, including maintaining records
- placing of orders for filing cabinets, typewriters, calculators,
desks, bookcases, and various other office equipment on direction
from the Director
- maintaining and ordering supplies for office including towels,
toilet paper, coffee cups, etc.
- arranging for maintenance contracts and service calls for office
equipment
- opening and distributing mail dRily .
- obtaining temporary help from placement agcr.cie~ for all Divisions
as required
- preparation of index for yearly Authority minutes
- the performance of other related and unrelated duties as assigned
QUALIFICATIONS AND EXPERIENCE
- a thorough knowledge of administrative practices and procedures
- an ability to prepare effective correspondence
- an ability to deal effectively with the public
- an ability to transcribe shorthand in an efficient and accurate
manner
- adequate speeds of shorthand and accurate typing
- an ability to organize and maintain filing systems in a neat and
orderly manner
- an ability to keep concise and accurate records
- an ability to work effectively with other persons in related and
unrelated disciplines
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DIVISION: Finance <1.nd ^dmilllstr<1.t.i.on I'^<a~ :
. . .. - . .0., . .. ______ . _ - .''"7'- ~"-'''_.- - - ... -- ..... - -. .. - - - --._ ., _ ...___.. .. _.._~~-
PO~; I T I ON : Secretary, Property and Administration EXECUTl VI: 1/
Section DATE:
---
CLASS. LEVEL: 3 HESOLUTION It
TERMS OF REFERENCE
To undertake the general secretarial and clerical duties of the
Head, Property Section anti the Supervisor, Property Administration,
of the Finance and Administration Division, including the following.
- telephone answering
- filing of all correspondence, reports, communications, etc.
- processing of invoices regarding items concerning property matter:
- typing of all kinds, including ~greements, communications,
correspondence, etc.
- taking and transcribing shorthand
- arranging all details and revising all records in connection with
the recording of property acquisitions, easements, and sales
- to be responsible for the property indexing, recording and
filing of all maps, plans and survey documents
- the performance of other related duties as assigned
QUALIFICATIONS AND EXPERIENCE
. - adequate speeds of shorthand and typing
- an ability to transcribe shorthand in an efficient and accurate
manner
- an ability to organize and maintain filing systems in a neat and
orderly manner
- an ability to type accurately
- a thorough knowledge of office procedures and practices
- an ability to keep concise and accurate records
- an ability to work effectively with other persons in related
disciplines
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DIVISION: Finance and Administration P^GE:
POSITION' I~XECUTIVE "
. Supervisor, Budget Control, Internal " ,
. . t. d F' . 1 R'~' D^TE:
fillrli :in~ an lnanCla e~ortlng
CL^SS. LEVEL: 8 RESOLUTION"
TERMS OF REFERENCE:
To be responsible to the Director of Finance and Administration
for the supervision and administration of the following:-
_ co-ordination of preparation of all annual and multi-year
budgets
- development of budget procedures and control
_ processing revisions of budget allocations during the year and
coordinating transfers
_ analysis of cause and effect of budget revisions on the
annual budget .
- monthly report and analysis of monthly financial statement
and variances with budgets
- analysis of Divisional quarterly reports and projected
year-end results
- preparation of such management information as required
_ develop internal audit program to evaluate the adequacy of
the accounting records and internal control
_ examin.:.l.tion of the operating \::;;.i.~i\::Hcy a.uu p...v':-:"~u..Lc..:J
employed in respect to established policies 01 M.T.R.C.A.
and M.N.R. manuals
- advising managers of detailed allocation following budget
finalization
- an~lyzing monthly expenditure reports and preparing comments
for senior management as required
- assuming a major role in development of zero base budgeting
concepts
- serving as administration program analyst
_ undertaking special assignmen~s pertainlng to Finance and
Administration as directed
- the performance of other related duties as assigned
- in the absence of the Director, act as head of the Accounting
Section
QUALIFICATIONS & EXPERIENCE:
- a thorough knowledge of accounting principles and practices
- an ability to work effectively with other persons
- a proven analytical ability ,
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DIVISION: Finance and Administration P^GE:
POSITION: Supervisor, Accounting Services EXECUTIVE 1/
D^TE:
CL^SS. LEVEL: 7 RESOLUTI ON 1/
TERMS OF REFERENCE:
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To be responsible to the Director, Finance and Administration for
the supervision and administration of the following:-
- the Authority's general accounting functions, including accounts
payables, accounts receivable and operation of the mechanized
accounting system to monthly and ,annual financial statements
- the maintenance of effective account controls and purchasing
procedures to conform with internal audit policies
- the ongoing development of an Accounting Procedures Manual
- to record and maintain records and security on various Authority
assets
- to develop and maintain a reliable management information system
r~garding regulatory requirements
- the maintenance of eontract and commitment records relating to
financial control
- the performance of other related duties as assigned
QUALIFICATIONS & EXPERIENCE
- a thorough knowledge of accounting principles and practices,
including exposure to electronic data processing systems
- an ability to work effectively with other persons in related
and unrelated disciplines
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DIVISION: Finance and Administration PAGE:
POSITION: Supervisor, Personnel Services EXECUTIVE ff
DATE:
CLASS. LEVEL: 6 RESOLUTION ff
TERMS OF REFERENCE:
To be responsible to the Director of Finance and Administration
for the supervising and administration of the Authority's
personnel policy, including:-
-the preparation and distribution of salary and wage
disbursements for all Authority personnel
-the administration of the Authority employee benefit program
-the maintenance of personnel records of all Authority staff
-the maintenance of the Authority's Personnel Administration
Manual
-the performance of other related duties as assigned
-the cataloging of all prospective employee applications
QUALIFICATIONS AND EXPERIENCE:
-a thorough knowledge of general administrative procedures
-a thorough knowledge of payroll operations
-an ability to work effectively with other persons in related
and unrelated disciplin~s
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DIVISION: Finance and Administration P^GE:
L
POSITION: Senior Secretary, Finance Secti,on EXECUTI VI; /I
IMTE:
-
C L!\SS . LEVE L : 4 RESOLUTION If
TERMS OF REFERENCE:
To undertake the gener~l secretarial and clerical duties of the
Supervisors and the Director of Finance and Administration
including the following:-
- telephone answering -
-, filing
- taking and transcribing of shorthand
- typing of correspondence, reports and .other related material
- opening and distributing mail daily
- monthly reconciliation of the Authority's payroll account
- recording and maintaining per diem and kilometer records
for Authority members
- the yearly, then on-going process of passes, 1. e. revisions,
deletions and/or additions to Master list
- preparation for budget time: memos, typing, proofreading
corrections and distribution, including multi-year budget
- typing and distribution of revisions to Personnel Manual
and Code of Accounts
- w~lutaining of books and records for Chairman's ComnllLL~~
- back up operator. on Authority's mechanized accounting system
with respect to payroll
- preparation for Finance and Personnel Sub-Committee meeting,
including the minutes and report
- preparation of index for yearly Authority minutes book
- the performance of other related and unrelated duties.
. as assigned
QUALIFICATIONS & EXPERIENCE:
- a thorough knowledge of administrative practices and procedures
- an ability to prepare effective correspondence
- adequate speeds of shorthand and accurate typin~
- an ability to transcribe shorthand in an efficient and
accurate manner
- an ability to organize and maintain filing systems in a neat
and orderly manner
- an ability to keep concise and accurate records
- an aptitude for figures
- a basic understanding of accounti-ng principles and practices
- an ability to work effectively with other persons in related
and unrelated disciplines
----... ..
P-l~
DIVISION: Finance and Administration PAGE:
POSITION: Senior Accounting Assistant (Payables) EXECUTIVE 1/
DATE:
CLASS. LEVEL: 4 RESOLUTION It
TERMS OF REFERENCE:
Supervisor of:
- processing of vendor invoices for payment, matching of
purchase documents, and verification of calculations
- processing of materical requisitions and recording of
commitments
- operation of Authority's mechanized accounting system
as required
- clerical personnel relating to payables
- performance of other related duties as required
tclUALli'lCATIONS & EXPERIENCE: I
- knowledge of accepted practices in purchasing, payables,
payments, gained through experience in a multi-facited
organization
- knowledge of generally accepted accounting principles
normally gained by enrollment in a recognized accounting
progra.m
- ability to communicate effectively both orally and in
writing
- an ability to work effectively with other persons
.
r-&.v
. -_. -~--
DIVISION: Finance and Administration P^GE:
_.-
pas IT ION : Assistant Accountant EXECUTIVE 1/
IMTE :
CL^SS. LEVEL: 4 RESOLUTION If
TERMS OF REFERENCE:
- assist Sypervisor of-Accounting Services with preparation
of financial statements
- assist in preparation of vehicle and equipment records
pertaining to acquisition, usage and depreciation
- reconciliation of accounts receivable and accounts payable
- analysis of suspense accounts and others as required
- operation of Authority's mechanized accounting system
- assist in scheduling machine time on Authority's accounting
system
- assist Supervisor, Budget Control as required
- the monthly reconciliation of the Authority's general bank
accounts
- performance of other related duties as assigned
. .
.
QUALIFICATIONS & EXPERIENCE:
- a sound understanding pf accounting principles and practices
- experience on mechanized accounting system
- an ability to work effectively with other persons
.
-::...-:..::..._-~ ---~----
---..
P-21
DIVISION: Finance and Administration PAGE:
POSITION: Accounting Assistant EXECUTl VE II
(Claims and Invoicing) DATE:
CLASS. LEVEL: 4 RESOLUTION "
TERMS OF REFERENCE:
- the preparation of claims for grant to the Provincial
government
- the processing of all information relating to the invoicing
of all amounts owing to the Authority, including reconciliation
of prenumbered request to invoice forms
- the provision of relief operator service with respect to the
Authority's mechanized accounting system
- the performance of other duties as assigned
QTJALIFICATIONS 8: EXPERIENCE:
- an understanding of accounting principles and practices
- a typing speed adequate to the nature of the work
- an ability to work effectively with other persons
.
.
'-22 --
DIVISION: Finance and Administration P^GE:
POSITION: Accounting Assistant (Payroll) , EXECUTI VI: II
D^TE:
------
CL^SS. LEVEL: 3 RESOLUTION "
TERMS OF REFERENCE:
- to assist the Supervisor, Personnel Services
- operation of Authority's mechanized accounting system
with respect to payroll
- th~ performance of other related duties as assigned
.
QUALIFICATIONS & EXPERIENCE
. - an understanding of mechanized Payroll operations
- an ability to work effectivelv with othp.r Dp.rsons
.
.
..
.
'--'-.
P-23
DIVISION: Finance and Administration rAGE:
ros IT ION : Accounting Assistant (Receivables) EXECUTI VE #
DATE:
CLASS. LEVEL: 3 RESOLUTION If
TERMS OF REFENCE: .
_ the receipt and recording of all monies received by the
Authority
- the preparation of bank deposits
~ relief operator on the Authority's mechanized accounting
system
- the preparation of the Authority's weekly income report
- to provide assistance to the Supervisqr, Budget Control
as required
- the performance of other related duties as assigned
I
QUALIFICATIONS & EXPERIENCE:
- an understanding of accounting principles and practices
- an aptitude for figures
- good typing speed
- an ability to work effectively with other persons
.
(~ P-2'l
(/ ..
the metropolitan toronto and region conservation authority
minutes. ------ -----
-- --
- ----- --- ---
PERSONNEL SUB-COMMI'l'TEE WEllNESDAY-JUNE-25-1980 #2/80
_ _-1..___ __ -----
The Personnel Sub-Committee met at the Authority Office, 5 Shoreham Drive,
Downsview, Ontario, on Wednesda~', June 25, 1980, commencing at 10:00 a.m.
PRESENT WERE
Chairman Mrs. L. Uancey
Members M. J. Breen
E. V. Kolb
Dr. T. H. Leith
Authority Chairman R. G. Henderson
Authority Vice-Chairman Mrs. F. Gel!
Executive Committee Member J. S. Scott
Secretary-Treasurer K. G. Higgs
Director, Planning & Policy W. A. McLean
Director, Finance & Administration W. E. Jones
Woods Gordon Management Consultants Stephen Kuhn
Woods Gordon Management Consultants Deborah Hedford
ABSENT WERE
Member Mrs. S. Martin
Minutes
T~~ ~i~~t=~ of Meeting #1/80 were presented.
Res. #12 Moved by: M. J. Breen
Seconded by: Mrs. F. Gell
RESOLVED THAT: The M1nutes of meeting #1/80, as presented, be adopted as if read.
CARRIED;
Management and Organization System for the '80's -
Organization Structure - Resource Management Divisions
Res. #13. Moved by: Dr. T. II. Leith
Seconded by: M. J. Breen
THE COMMITTEE RECOMMENDS THAT the report on the Organization Structure - Resource
Management Divisions, as appended as Appendix "A"~ be received and the principles
of organization be adopted. -
CARRIED;
Management and Organization System for the '80's -
Organization Structure - Job Evaluation Pro~ram .
Res. #14 Moved by: E. V. Kolb
Seconded by: Dr. T. II. Leith
TIm COMMITTEE RECOMMENDS THAT the Authority engage the firm of Woods Gordon
Management Consultants to undertake the job evaluation program as outlined in
their proposal dated June 5th, 1980 at an estimated maximum cost of $23,000.00.
CARRIED;
Appointments, Transfers, and/or Promotions to and
. Within thp rull Timc and Full 'l'ime Pl'obationllJ'Y Staff
Res. #15 Moved by: E. V. Kolb
Secondcd by: Dr. T. JI. l.eith
P-25
THE COMMITTEE RECOMMENDS THAT the following appointments, transfers and/or
promotions be made to the Full Time and Full Time Probationary Staff:
1/ APPOINTMENTS TO THE FULL Tnm PROBATIONARY STAFF
Name Position Level Effective Date
Paul Torkoff Supervisor, Accounting 7 May 20, 1980
Services
Charles H. Wylie Labourer - April 27, 1980
Steven T. Knight Assistant Superintendent - May 5, 1980
Georgina M. White . Senior Accounting 4 June 2, 1980
Assistant (Payables)
2/ APPOINTMENTS TO THE FULL TIME STAFF
Name Position Level Effective Date
Donald R. Haley Project Engineer 7 May 28, 1980
3/ TRANSFERS AL'ID/OR PROMOTIONS WITHIN THE FULL TIME STAFF
Name Position Level Effective Date
Janet King Clerk-Typist 2 May 25, 1980
CARRIED;
ADJOURNMENT
On Motion, the Meeting adjourned at 12:30 P.M., June 25, 1980.
Mrs. L. Hancey K. G. Higgs
Chairman Secre~arY-lreabulc~
.
.
:j
APPENDIX "A"
TO: The Chairman and Members of the Personnel Sub-Committee
Meeting #2/80 Wednesday-June-18-l980
FROM: Mr. W.A. McLean, Director, Planning and Policy
RE: ORGANIZATIONAL STRUCTURE - RESOURCE MANAGEMENT DIVISIONS
At Meeting #18/79 of the Executive Committee Re.port #5/79 of the Management
Review Sub-Committee was adopted. The report included the following direction:
"THAT the Seeretary-Treasurer be requested to prepare a report
and recommendations, for consideration by the Personnel Sub-
Committee on the staff organizational structure of the Authority,
including the strengthening of the Personnel Management function
of the Authority."
In a subsequent report to the Executive Committee, the Secretary-Treasurer
outlined the tasks which would be undertaken as a part of the study and a
timetable for completing the work. (Exeeutive Meeting #5/80, Resolution #122) .
The Finance, Administration and Property functions were examined early in 1980
and revisions in structure and organization made at Executive Meetings #21/79
and #7/80.
The purpose of this report is to examine and recommend a structural framework
within which the management activities required to produce the resource
management work set out in the Watershed Plan, can best be performed.
There are two basic components which have to be fitted together in the
structural framework.
(i) the management functions which have to be performed;
(ii) the work packages which are defined by the programs
which make up the Watershed Plan.
(i r Management Functions
The role of management in producing the program results set out in the Watershed
Plan is to assemble the resources required to earry out the work and allocate
them to effectively achieve results. The resources which must be assembled
include, funding, required approvals, political and community support,
technology, materials and equipment, staff, administrative systems, and Clgency
and intergovernmental relations.
There are four levels of management required to assemble and allocate these
r~sources:
Executive Management
Program Management
Activity Management
Work Supervision.
The relative roles of these levels are illustrated in Chart #1 as follows.
The Chart deals only with management functions. There are, within the Authority,
many positions of a professional and scientific nature which are not management
positions but which must be accommodated in any consideration given to
appropriate levels of remuneration for such positions. A study dealing with
remuneration must take this into consideration.
.
.~
CHART #l
"d
I
MANAGEMENT ~
FUNCTION RESOURCES RESPONSIBLE FOR ACCOUNTABILITY ~
Executive . Funding . Sources & allocation of funding . Executive Committee satisfaction
Management . Political & Community (Budget) that responsibilities are properly
Support . Personnel policies discharged
. Agency & Intergovernmental . Financial Management . Carrying out Executive Committee
Relations Direction of programs directions
. Information flow to governing . Authority business being conducted
bodies according to accepted administration
. Official records and financial practise & in
. Promotion of Authority goals accordance with applicable laws
. Setting program performance . Financial management
goals . Accuracy & completeness of records
. Auditing performance of next . Working environment
management line . Performance of subordinates
. Inter-Divisional management
systems
Program . Administrative systems . Development of programs & . Progress made on program activities
Management . Required approvals componentf . Currency of programs
. Technology . Annual work programs . Budget performance
. Staff . Manage wi1h~n systems . Staff & cost effectiveness
. Preparaticn of budget components . Operating within administrative
. Applicaticn of personnel policy systems
Operationil performance of budget . Obtaining all required approvals
. Approval I r.)cess . Timely and effective reporting
. Promotion 0: programs
. Assembly ( f staff resources
. Auditing lect level of management
performance
Activity . Technical expertise . Carrying <u: a program activity . Meeting targets of time & cost.
Management . Materials & equipment . Contribut.nJ to budget preparation . Staff performance
. Staff '. Engaging , ~llocation of staff . Compliance with Management System
resources . Timely & accurate reporting
. Assembly an,j allocation of . Meeting technical specifications
materials & equipment . Technical input to decisions
. Application of technical expertise . Effective use of staff, materials
(Planning. Jesign) & equipment
. Technical a~curacy and completeness
of implemcmtation
. Auditing activities of next staff
line
,1 ..
Supervision . Staff . Supervision of a work force or . Meeting targets of time, cost for
. Technical expertise a defined range of technical unit
, activity . Operating within guidelines,
I'. Setting and meeting work administrative, or technical
targets . Performance of assigned work force
" Coordinate staff, materials & . Equipment assigned
ec"ui")ment for specific task . Timely & accurate reporting
~-~v
ORGANIZATION STRUCTURE - RESOURCE MANAGEMENT DIVISIONS PAGE 2
(ii) Programs
At the present time the work of the Authority is carried out by five Divisions:
Finance and Administration, Conservation Land Management, Water Resource,
Information and Education and Historical Sites. At the present time there
is a considerable amount of overlapping among Divisions in the accountability
for budget spending. Chart #2 illustrates the relative share of the Authority
budget for which each Division is responsible.
The Watershed Plan defines the Authority's work in 10 programs and for budget
purposes, these 10 programs will become the defined work packages to which the
management functions apply. Chart #3 has been prepared to illustrate the
relationship between the programs or work packages and management functions.
The cost estimates which are set out in the Watershed Plan are ineluded in the
chart to illustrate the relative magnitudes of dollar responsibilities which
each program entails. These figures are also grouped to show a total by
Division. It is the intention, through the management system and the budget
organization, to reduce the overlapping of budget accountability and confine
it to management personnel responsible for a given program or activity within
that program. As much as possible the program components that are set out in
the Watershed Plan are used as the work packages for which a manager would be
responsible and accountable. In addition to the management benefits of this
approach, reporting to the Executive Committee will be facilitated.
This report deals with resource management programs. The activities which
fall within the Administration Program will be dealt with in a similar manner.
0
SUMMARY OF 1980.BUDGET BY PROGRAM CHART #2
I ~ of S\.llTffi1ry 0 f % of Sources of Funding
I
Expenditures Revenues Program Salaries and Program Provo
Program A.rrount % Arrount Budget Benefits Budget Grant % Levy % Other %
.
Adrrinistration
and Gen. Operations 944,342 6.8 70,000 7.4 Salaries 455,878
Benefits 62,187
3IF; Ub5" 54.9 386,386 7.8 477,956 8.8 10,000 2.2
Conservation land
r....anagerrent ' 2,577,914 18.5 1,079,985 41.8 Salaries 983,374 403,257 8.1 1,094,672 20.2 - -
Benefits 143, )19
1~3,"393 44.2
';\a t:er Resource 7,185,349 51.5 43,000 0.5 Salaries 725,;82 3,758,801 75.5 3,383,548 62.3 - -
Benefi ts 103,168
---
833,350 11.6
,
Inforrration and
Education 2,016,024 14.5 997,335 49.4 Salaries 575, ,124 305,273 6.1 323,416 6.0 390,000 87.5
Benefits 85,383
. 661,807 32.8
Historical
Si tes 1,211,271 8.7 890,250 73.5 Salaries 407,199 127,175 2.5 147,846 2.7 46,000 10.3
Benefits 68,114
475,313 39.2
'IOI'AL 13,934,900 100.0 3,080,570 21. 7 3,627,928 26.0 4,980,892 100.0 5,427,438 100.0 446,000 100.0
I
CWR~ #3
---
RELATIONSHIP OF MANAGEMENT Ft N( TIONS TO PROGRAM IMPLEMENTATION
EXECUTIVE . Funding
MANAGEMENT . Financial Manasement
. Agency and Intergovernmental Relations
. Inter-Divisicn Activities
DIVISION WATER RESOURCES CONSERVATION INFORf.1.ATION HISTORICAL
LAND MANAGEMENT & EDUCATION SITES
$6,785,000 $3,006,000 $1,766,000 $1,217,000
PROGRAM
MANAGEMENT $2,765,000 $4,020,000
$2,000,000 $540,000 $225,000 $3,000,000 $1,020,000 $700,000 $2,306,000 $1,546,000 $220,000 $1,257,000
Flood Erosion Prevo & Waterfront Shoreline Cons. Land Watershed Corom. Relts. Infor- Heritage
Control & Sed. Storm Water Management Management Recreation & Educ. mation Cons.
OI+J +J :>, 1Il 01 c: +J 1Il c: 01 01 1Il +J 1Il :>,
+J+JOI. +J+JOI 01 ..... 01 1Il 01 1Il 01 +J c: 0 ..c: w 0 c: C:"':C:Q)+J
c: c: c: c: c: c: c: c: 0 c: ...: c: ...: c: c: c: c: c: +J Q) .~ .~ 01 ..... .~ .~ .~ H.~ ......~
ACTIVITY w.~.~ H W .~ .~ .~ H .~ H .~ H .~ Q) .~ w .~ .~ ..... c: +J .~ rrJ +J +J c: 0 rrJ III H
S rrJ c: rrJ ~ rrJ c: c: +J c: S c: S rrJ H rrJ rrJ W c: ::: :<: Ul ::l
c: 0 c: ~ c: p. :<: ::l Ul @ rrJ H Ul e
MANAGE- p.:<: c: :3: :<: c: c: c: c: :3: c: c: p. () +J ...: rrJ ()
o rrJ o rrJ rrJ 0 rrJ rrJ rrJ 0 rrJ 0 () ..... ::l H H ..... <<l Q)
MENT .....<<l.....'" ..... <<l..... ..... U ..... ..... ..... ..... .......... <<l Q) "" '" ~ 0 III "" Ul
W "" 0 w "" "" "" "" "" w "" w Ul ~ .... :<:
:> 0 :> :> :> c: g.
~g. ..... w P. ....; Q) ~ P. H
r.- oo Q) 0 0
:>
Q)
0
SUPER-
VISION
TECHNICAL
PLANNING INCLUDES PROGRAM, ENVIRONMENT, MARKETING.
SALES INCLUDES FOOD SERVICE ,
I
C
C
P-31
ORGANIZATIONAL STRUCTURE - RESDURCE.MANAGEMENT DIVISIONS PAGE 3
. ISSUES
1. Development Control & Regulation Administration
The relationship of management functions to the program implementation chart
represents the present management structure, as it would apply to the Watershed
Plan programs, with one exception. The Development Control function, which is.
presently directly responsible to the Director of Planning and Policy, is shown
as a part of the Water Resource Division responsibility, under Prevention and
Storm Water Management. Development Control and Regulation Administration is
such an intregal part of the Water Resource programs that this change in
organization is considered essential.
2. Coordination of Resource Service Programs
The Watershed Plan programs break down into two major categories: Resource
Management and Resource Service. The Resource Management Programs are all
contained within the Water Resource Division.
Resource Management Resource Service
Flood Control Conservation Land Management
Erosion and Sedimentation Watershed Recreation
Storm Water Management Community Relations
Shoreline Management Heritage Conservation
Land Acquisition
Waterfront Development
Each of the Resource Service Programs has an identifiable expertise and
relationship to advisory boards which is required to carry out the program.
The technology and objectives associated with the Heritage Conservation Program
are easily distinguishable from Community Relations and Watershed Recreation.
At the same time, there are many activities in these programs which require
the same skills and should not be competative among the programs.
. visitor program development
. marketing
. conservation education.
Within the management function Iramework the accountability for these activities
is at the Activity Management Level. The structure should provide for these
activities to be coordinated at this level among the Divisions on an on-going
basis through an Interdivisional Program Committee.
In this. same category are:
. food service and sales
. security
. reservations.
While these activities require administrative coordination, the requirements
of each program are very different. The accountability for these services
should lie with the Division responsible for the program. The techniques for
ensuring administrative coordination require further study.
3. Planning
The Director of Planning and Policy is responsible for the Authority's planning
activities. There are two levels of planning. Goals planning, including'
coordination of Authority responses to programs and policies of other agencies.
The Director, assisted by the Research Planner, are directly responsible and
accountable for this.
Secondly, all of the programs include a planning activity requirement. This
includes, program development, master planning, and environmental assessment.
In the present structure, planning capability is available in the Water Resource
and Conservation Land Management Divisions. The Information and Education and
Historical Sites Divisions.draw on the planning capability of the other
Divisions or use consultants.
The principle of having planning capability as an intregal part of program
delivery, as opposed to a separate service function, is important. It
concentrates planning efforts on the specific programs and keeps them relevant.
It has the deficiency of unequal in-house planning capability.
r-u~
ORGANIZATIONAL STRUCTURE - RESOURCE MANAGEMENT DIVISIONS PAGE 4
A function of the Planning and Policy Committee has been to coordinate and
allocate planning capability among Divisions.
In the management function framework accountability for the technical component
of planning is at the Activity Management Level.
There is sufficient merit in the present approach to planning activities to
warrant its continuance. The Planning and Policy Committee, at the present
time, is made up of the Director of Planning and Policy and the Administrators
of the Water Resource, Information and Education, Historical Sites and
Conservation Land Management Divisions. Effective coordination of planning
activities and the allocation of planning capability among Divisions will be
facilitated if the function of this Committee is altered to concentrate on
inter-divisional planning and if the membership includes the planning staff,
with the Division Administrators in an exofficio capaeity. The Committee would
be renamed the Planning Committee.
4. Basic organization
The basic organization of the Authority, taking into account the changes
already made in the Finance and Administration Division, would have three major
components:
. Finance and Administration
. Resource Management
. Resource Service.
Chart #4 illustrates the basic organization.
A consultant study of the principles by which the Authority remunerates all of
its staff is being recommended as a part of the Management Study Review.
It is important that this study be undertaken in the context of the programs
which now form a part of the Watershed Plan, the management functions which
are required to carry out the programs, and with an appreciation of the
organizational issues which must be resolved.
This report and basic organization should be considered as the context for the
remuneration study.
RECOMMENDATION:
IT IS RECOMMENDED THAT the report on the Organizational Structure - Resource
Management Divisions be received and the principles of organization adopted.
1980.06.11.
WAM/mm
atts.
"t:l
I
W
w
CHART # 4
BASIC ORGANIZATION
SECRETARY-TREASURER
SENIOR MANAGEMENT COMMITTEE
- SEC.-TREAS., DIRECTORS,
ADMINISTRATORS
DIRECTOR OF PLANNING AND POLICY
-
FINANCE AND RESOURI ~E RESOURCE SERVICES
ADMINISTRATION MANAGE~ ill.T- INFORMATION AND
DIVISION WATER RESOUR::~ DIVISION EDUCATION, CONS.
LAND MANAGEMENT,
HISTORICAL SITES
DIVISIONS
I PLANNING COMMITTEE I INTER-DIVISION PROGRAM
COM1\1ITTEE
FINANCE FLOOD CONTROL CONSERVATION LAND
MANAGEMENT
PROPERTY MANAGEMENT EROSION & SEDIMENT
WATERSHED RECREATION
PROPERTY ACQUISITION STORM WATER MANAGEMENT
INFORMATION
PERSONNEL REGULATION
EDUCATION
ADMINISTRATION WATERFRONT DEVELOPMENT
HERITAGE CONSERVATION
SHORELINE MANAGEMENT
~--
-.. P-34
,
the metropolitan toronto and region conservation authority
minutes
PERSONNEL SUB-COMMITTEE MONDAY-DECE!ffiER-8-l980 #3/80
The Personnel Sub-Committee met at the Authority Office, 5 Shoreham Drive,
Downsview, Ontario, on Monday, December 8, 1980, commencing at 9:00 a.m.
PRESENT WERE
Chairman Mrs. L. Hancey
Members M. J. Breen
E. V. Kolb
Dr. T. H. Leith
Mrs. S. Martin
Authority Vice Chairman Mrs. F. Gell
Executive Committee Member J. S. Scott
Secretary-Treasurer K. G. Higgs
Director, Planning & Policy W. A. McLean
Director, Finance & Administration W. E. Jones
ABSENT WAS
Authority Chairman R. G. Henderson
Minutes
The Minutes of Meeting #2/80 were presented.
Res. #16 Moved by: Dr. T. H. Leith
Seconded by: E. V. Kolb
RESOLVED THAT: The Minutes of meeting #2/80, as presented, be adopted as if read.
CARRIED;
Organizational Structure - Senior Management
Res. #17 Moved by: Dr. T. H. Leith
Seconded by: E. V. Kolb
THE COMMITTEE RECOMMENDS THAT the report on the Organizational Structure -
Senior Management, as amended and appended as Appendix "A", be approved.
CARRIED;
Organizational Structure and Interim Management -
Water Resource Division
Res. #18 Moved by: Mrs. F. Gell
Seconded by: Dr. T. H. Leith
THE COMMITTEE RECmlMENDS THAT the report appended as Appendix "B" be received.
and that the following action be taken:
THAT the Development Control Staff be established as a section in the Water
Resource Division; and
THAT the position, Head, Development Control be established; and
THAT for the period of the secondment of the Administrator of Water Resource,
the Head of Development Control be responsible to the Director of Planning and
Policy and that the Head of Development Control and the Head of Flood Control
Section, cooperate in the taking of measures to achieve the objectives of the
integration.
CARRIED;
P-35 - 2 -
Organizational Structure - Finance and Administration Division
Res. #19 Moved by: Dr. T. H. Leith
Seconded by: M. J. Breen
THE COM~IITTEE RECOMMENDS THAT the position of Personnel Officer be established
within the Finance and Administration Division reporting to the Director; and
THAT the classification be level 6; and
THAT an appropriate job description be prepared; and
, THAT the position be filled as soon as the 1981 Budget has received final
approval; and further
THAT an additional position of Secretary be established within the Finance and
Administration Division, responsible jointly to the Personnel Officer and to the
Executive Secretary; and
THAT the classification be level 3; and
THAT an appropriate job description be prepared; and
THAT the position be filled as soon as the 1981 Budget has received final
approval.
CARRIED;
Report on the Job Evaluation Program
Res. #20 Moved by: Dr. T. H. Leith
Seconded by: M. J. Breen
THE COMMITTEE RECOMMENDS THAT the report of Woods, Gordon under date of
December 8, 1980 be received;
AND THAT the staff be directed to:
(A) Review the report and recommendations;
(B) Prepare and recommend an improved system of job evaluation; and
(C) Prepare and recommend an improved classification levels and wages system
CARRIED;
Employee Fringe Benefits for Full Time Staff
Res. #21 Moved by: E. V. Kolb
Seconded by: Dr. T. H. Leith
THE COMMITTEE RECOMMENDS
l. Group Life Insurance - it is recommeded that the life benefit be increased to
two time earnings for a maximum of $100,000.00 at an additional cost to the
Authority of approximately $6,000.00 per annum
2. Hospital Semi-Private - no change is recommended at this time.
3. Major Medical Insurance - no change is recommended at this time.
4. Dental Plan - it is recommended that a basic dental plan be implemented at a
cost of approximately $30,000.00 per annum
5. Eension Plan - no change is recommended at this time.
6. Accumulated Sick Leave - it is recommended that the accumulation of sick
leave credits at the rate of l! days per month as per the two sick leave
plans presently existing be discontinued effective December 31, 1980, and
that accumulated sick leave credits be made available to employees in
accordance with terms and conditions as set out hereunder in the short term
disability plan.
7. Short Term Disability - it is recommended that a self-insured short term
- 3 - P-36
disability plan providing for payment as follows for each period of absence
be implemented effective January 1, 1981:
A) Percentage of Pay
First two weeks 100%
3rd to 15th week 75%
B) a phase out plan with respect to accumulated sick leave for affected
employees would be implemented as follows:
l. For each staff member as at December 31st, 1980, the Authority
would determine the accumulated sick leave credit.
.
2. The accumulated sick leave credit in 1. above may be used by the
staff member to
a) supplement payments under the short term disability plan
when they drop below 100% of pay;
b) make payment in accordance with sick leave plan payout terms
as at December 31, 1980, on termination of employment with the
Authority.
3. In no event will the payout under the terms of the two previous
sick leave plans exceed six months' salary.
8. Long Term Disabili!l - it is recommended that the long term disability plan
be changed to a maximum benefit of $2,800.00 per month with a 15 week
elimination period at an additional cost to the Authority of approximately
$25.00 per month.
CARRIED;
Recognition Policy - Service Recognition Awards
Res. #22 Moved by: Mrs. S. Martin
Seconded by: Mrs. F. Gell
THE COMMITTEE RECOMMENDS THAT the present Recognition Policy - Service
Recognition Awards Program be confirmed and reviewed at the end of 1984.
CARRIED;
Proposed Salary and Wage Schedules for 1981
Res. #23 Moved by: M. J. Breen
Seconded by: Dr. T. H. Leith
THE COMMITTEE RECOMMENDS THAT the 1981 Salary and Wage Schedules, appended
as Appendix "C", be approved.
CARRIED;
Salary and Wage Adjustments for 1981
Res. #24. Moved by: M. J. Breen
Seconded by: Dr. T. H. Leith
THE COMMITTEE RECOMMENDS THAT the salary and wage adjustments for 1981 as
recommended under date of December 8, 1980 and signed by the Chairman and
Secretary-Treasurer, be approved.
CARRIED;
Appointments, Transfers and/or Promotions to the Full Time
and Full Time Probationary Staff
Res. #25 Moved by: Dr. T. H. Le it h
Seconded by: Mrs. S. Martin
THE COMMITTEE RECmlMENDS THAT the following appointments, transfers and/or
promotions be made to the Full Time and Full Time Probationary Staff:
P-37 - 4 -
1) APPOINTMENTS TO THE FULL TIME PROBATIONARY STAFF
Name Position Level Effective Date
J. Hobbs Accounting Assistant Payables 3 September 29, 1980
S. Spencer Accounting Assistant Payables 3 July 28, 1980
A. Willison Enforcement Officer 5 August 11, 1980
A. M. Hood Draftswoman 4 November 24, 1980
S. D. . Johnston Accounting Assistant Payables 3 December 8, 1980
2) APPOINT~ffiNTS TO THE FULL TIME STAFF
Name Position Level Effective Date
B. Rankine Labourer - July 20, 1980
R. Taylor Cleaner - July 20, 1980
D. Rowland Clerk Receptionist 2 July 21, 1980
L. Coburn Skilled Labour - August 17, 1980
P. Torkoff Supervisor, Accounting Services 7 September 14, 1980
C. Wylie Labourer - October 26, 1980
S. Knight Assistant Superintendent - November 9, 1980
S. Spencer Accounting Assistant 3 November 23, 1980
Receivables
J. Hobbs Senior Accounting Assistant 4 November 23, 1980
Payab1es
K. Kelly Lead Hand - January 1, 1981
J. Delle Fave Labourer - January 1, 1981
3) TRANSFERS and/or PROMOTIONS/DEMOTIONS WITHIN THE FULL TIME STAFF
Name Position Level Effective Date
K. G. Higgs General Manager/Secretary- 12 January 1, 1981
Treasurer
J. Ma1etich Head, Development Control 8 January 1, 1981
Section
R. Herbert Labourer - September 25, 1980
A. Ceney Lead Hand - July 20, 1980
D. Smith Assistant Registrar 3 July 21, 1980
D. Ward Labourer - August 3, 1980
G. Misumi Skilled Labour - August 17, 1980
G. Wilkins Skilled Labour - August 17, 1980
F. Casey Foreman - August 17, 1980
J. Berry Assistant Superintendent - August 3, 1980
M. Miller Assistant Accountant 4 November 23, 1980
CARRIED;
Report on Occupational Health and Safety Act and
Joint Health and Safety Committee
Res. #26 Moved by: Mrs. F. Gell
Seconded by: Dr. T. H. Le ith
THE COMMITTEE RECO~IMENDS THAT the report on An Act Respecting the Occupational
Health and Occupational Safety of Workers be received.
CARRIED;
Request for Assistance - Accounting Course
Mary Miller
Res. #27 Moved by: Dr. T. H. Le it h
Seconded by: Mrs. S. Martin
THE COMMITTEE RECOmlENDS THAT Miss Mary Miller be authorized to enroll in an
accounting course at Seneca College; and
THAT the tuition fees for the course in the amount of $78.65 be paid.
CARRIED;
- 5 - P-38
New Year's Holiday - January 2, 1981
Res. #28 Moved by: Mrs. F. Gell
Seconded by: Dr. T. H. Leith
THE COMMITTEE RECOMMENDS THAT all Full-Time, Full-Time Probationary, Seasonal
and Contract employees be granted a leave of absence with pay on Friday,
January 2, 1981; and further
THAT all Full-Time, Full-Time Probaticnary, Seasonal and Contract employees
required to maintain essential services on Friday, January 2, 1981 be given
a one day's leave of absence with pay in lieu of.
CARRIED:
ADJOURNHENT
On Motion, the Meeting adjourned at 3:00 P.M., December 8, 1980.
Mrs. L. Hancey K. G. Higgs
Chairman Secretary-Treasurer
1980.12.9.
:j
P-39
APPENDIX "A"
TO: The Chairman and Members
The Personnel Sub-Committee
Meeting #3/80 - Monday, December 8, 1980 - Item 2A
FROM: K.G. Higgs, Secretary-Treasurer
RE: ORGANIZATIONAL STRUCTURE SENIOR MANAGEMENT
At Meeting #18/79 of the Executive Committee held on December 5,
1979 the Committee adopted Report #5/79 of the Management Study Review
Sub-Committee as follows:
"THAT the Secretary-Treasurer be requested to prepare a report
and recommendations on the staff organizational structure of
the Authority, including the strengthening of the Personnel
Management function of the Authority."
The Secretary-Treasurer has given this matter a lot of considera-
tion. The strengths and the weaknesses of the present organization
were reviewed. The organizational structure of other Authorities was
reviewed and discussed with officials of those Authorities. The
discussions and recommendations of the Management Study Review Sub-
Committee were considered, and the matter has been discussed with staff
and with members of the Executive Committee.
Based on all of these considerations, IT IS RECOMMENDED:
(1) THAT the Authority establish the position General Manager / Secretary-
Treasurer effective January 1, 1981.
(2) THAT the Authority establish the position Director of Planning and
Policy effective January 1, 1981.
( 3) THAT the General Manager / Secretary-Treasurer be assigned overall
responsibility for the management and the operations of the Authority.
(4) THAT the Director of Planning and Policy be assigned responsibility for
P-40
- 2 -
(4 ) contld.
- assuming all of the responsibilities of the General Manager /
Secretary-Treasurer in the absence of the General Manager /
s.ecretary-Treasurer and be a signing officer of the Authority
- Chairman of the Planning and Policy Committee
- preparation of Authority plans, programs and projects
- coordination of inter-divisional plans, programs and projects
- preparation of Planning and Policy reports
- preparation of environmental assessment studies
- coordination of planning and policy development among the resource
management divisions and with other agencies and levels of
government
- supervision of planning research
- related duties as assigned
(5) THAT the organization chart as amended and appended as Schedule "A" of
this report be approved.
(6) THAT the staff be directed to prepare revised position descriptions
for the position of General Manager/Secretary-Treasurer and the
Director of Planning and Policy for consideration at the next meeting
of the Personnel Sub-Committee.
'tl
I
.c.
f-'
SCHEDULE "A"
GENERAL MANAGER / SECRETARY-TREASURER
DIRECTOR OF FINANCE AND ADMINISTRATION DIRECTOR OF PLANNING AND POLICY
ADMINISTRATOR ADMINISTRATOR ADMINISTRATOR ADMINISTRATOR
WATER RESOURCE CONSERVATION LAND HISTORICAL SITES INFORMATION AND
MANAGEMENT EDUCATION
P-42
The Chairman and Members of the Personnel Sub-Committee, ~P~ENDIX "B"
TO: M.T.R. . .
Meeting #3/80 Monday-December-8-1980
FROM: W.A. McLean, Director, Planning and Policy
RE: ORGANIZATIONAL S'rRUCTURE AND INTERIM MANAGEMENT
- WATER RESOURCE DIVISION
(1 ) INTERIM MANAGEMENT OF THE \'lATER RESOURCE DIVISION
For a period of 14 months, commencing November 1, 1980, the Administrator of the
Water Resource Division has been seconded to the South Nation River Conservation
Authority. During this period the following interim management is recommended:
(a) Administrator
,
The Director of Planning and Policy will serve as interim Administrator and
perform the following administrative functions:
- approve short and long term plans and programs of the Division
- review and approve subordinate's budgets
- coordinate Division budget allocation with other Divisions as necessary
- monitor Division expenditures and take corrective action as necessary
- provide guidance and advice to subordinates
- make recommendations on personnel matters respecting the Head, Flood
Control Section, Head, Waterfront Section and Planner
- present the Division's major programs to the Authority, Executive
Committee, Advisory Boards, municipal councils and similar bodies as
required.
( b) Section Heads
The Head of the Flood Control Section and the Head of the Waterfront Section
will be responsible to the Director of Planning and Policy and in addition to
their regular duties, will be responsible for:
- the development of short and long term plana and programs
- ensure implementation of approved plans and programs and monitor progress
against plans
- ensure the integration of the development control function with the flood
control function (Head, Flood Control only)
- set the standards for the flood forecast and warning system (Head, Flood
Control only)
- make recommendations on personnel matters regarding subordinates
- present Division programs and plans as required
- maintain contacts with municipal and provincial staff
- ensure technical assistance for the development control function
- represent the Authority on internal and external committees as required.
(c) Planner
The Planner will be responsible to the Director of Planning and Policy and in
addition to his regular duties will be responsible for the supervision of the
biological staff including:
- development of short and long term plans
- recommendations on personnel matters
- monitoring progress against approved plans.
(d) Development Coordinator
The Development Coordinator will be responsible to the Head, Flood Control
Section. His duties and responsibilities will remain as at present.
(2 ) INTEGRATION OF DEVELOPMENT CONTROL FUNCTION
WITH THE WATER RESOURCE STAFF
Prior to the amalgamation of the Flood Control Division and Waterfront Division
into the Water Resource Division, the administration of regulations and
development control was a component of the Flood Control Division. At the time
of amalgamation, in order to permit the restructuring and rebuilding of the
Division's technical capability, the development control function was, on a
temporary basis, placed under the direction of the Director of Planning and
Policy. The Water Resource Division has now been restructured, competent staff
developed and recommendations of the Watershed Plan in place. The
recommendations of the Watershed Plan place greatly increased emphasis on
development control and regulation administration as a flood control measure.
The importance of this function dictates that close relationships be established
P-43
ORGANIZATION STRUCTURE AND INTERIM MANAGEMENT
- WATER RESOURCE DIVISION PAGE 2
between the planning skills and engineering skills which are required to
implement the intent of the regulatory approach to flood control. An
experienced and capable team of development control planners and enforcement
officers has been developed and these must be fully integrated with the
engineering, technical capability which has been established through the
specialists now in the Flood Control Section.
The objectives in integrating the two functions are as follows:
- to produce information and recommendations for decision with respect to
regulation administration and development control that are consistent
with program objectives, technically correct and sensitive to the
planning and community issues involved:
- to enable full participation of all staff involved in Division
technical discussions
- to provide an organizational structure which will make the most effective
use of staff effort, consultation, filing systems and space, and work space:
- to reduce the number of staff contacts which applicants for permits must
make.
RECOMMENDATION:
IT IS RECOMMENDED THAT the Development Control Staff be integrated with the
Flood Control Section of the Water Resource Divisio~, and that for the period of
the Administrator's secondment the Development COordinator be responsible to the
Head, Flood Control Section, Water Resource Division and that the Development
Coordinator and the Head, Flood Control Section cooperate with the taking of
measures required to achieve the objectives of the integration set out in this
report.
1980.12.04.
WAM/mm
APPENDIX "C" P-44
~ the metropolitan toronto and region conservation authority PAGE: C-8
Personnel Ma.nual EXECUTIVE N~
(?7 ----
Employee Classifications and Categories DATE:
RESOLUTION N~
1981 Level Ranges
12% Increment
LEVEL LOW MID HIGH
1 - - -
2 9,680 11,495 13,305
3 12,100 14,215 16,330
4 14,515 16,935 19,355
5 17,540 19,960 22,380
6 20,565 23,285 26,010
7 24,195 26,915 29,635
8 27,820 30,845 33,870
9 31,450 35,080 38,710
10 36,290 39,920 43,545
11 42,340 45,965 49,595
12 48,385 52,015 55,645
'tl
I
~
U1
12% Increment ~~
Conservation Land Management Water Resources 1980 Actual Historic Sites 1980 Actual 1981 Proposed
and Information & Education Division Wage Range Division Wage Range Wage Range I-' t:l 'tl 5-
to 3 CD (l)
Division (Xl "0 '1 3
I-' I-' en
0 0 ~
:x: '< ::l 0
$6.25-$7.00 0 CD ::l
Labourer Labourer Labourer and/ $3.30-$6.00 $7.00-$7.85 !:: CD CD "0
or Interpreter '1 I-' g,
I-' (") Qi
'< I-' s::
I>) I>) :J
Lead Hand and/or Semi- Lead Hand $6.95-$7.75 Artisan $4.30-$7.50 $7.80-$8.70 ::;l en ::l 0
Skilled Labour I>) cr. !:: 0
crq '"'" I>)
CD ~ I-' :J
Assistant Superintendent Assistant Works $7.25-$8.10 $4.30-$8.50 .... 0
Trades People $8.15-$9.10 ~ (') II)
and/or Skilled Labour Superintendent I>) I>) :J
n- n- Q.
and/or Maintenance CD '"'"
en 0 (ij
Inspector ::l lQ
en o.
......
Nursery Supervisor $7.65-$8.55 $8.60-$9.60 ~~ I>) :J
- - - - - - ::l n
1-'1>) c- o
I-'fg :J
Foreman Works $8.05-$9.15 $9.05-$10.25 II>
- -po - - 'c3::l (") III
Superintendent ~.~ I>) ...
<
n- ~
~[ CD
Foreman--Ski11ed - - $9.15-$10.35 - - - - $10.25-$11.60 C1Q o.
0 :J
'1 II)
I-' .... c:
0
'< CD 5-
~ en g.
en
'-" -<
:ll 0 "., ~
fTI ~ X
Ul fTI C)
0 fTI (") fTI
r .. C ..
C -I
-I <:
(5 fTI
Z Z
Z ,0
,0
--
P._4h
~ the metropolitan toronto and region conservation authority PAGE:
-- -- ---- - - --.. '- - n -.- - ---
Personnel Manual EXE.CU fiVE N2
(!7 ---- -------- - - - -. --- -- - ---
Employee Classifications and Categories DATE.
1981 Hourly Wage Rates - Students and Part-Time RESOLUTION N2
5% Increment 5% Increment
INEXPERIENCED EXPERIENCED
1980 1981 1980 1981
Function Actual Proposed Actual Proposed
Lifeguards
Head 4.90 5.15 5.20 5.45
Assistant Head 4.25 4.45 4.55 4.80
Guard 3.80 4.00 4.10 4.30
Gateman 4.90 5.15 5.20 5.45
Attendant 3.80 4.00 4.10 4.30
Labourer 4.90 5.15 5.20 5.45
Interpreter 3.30 . 3.65 (10%) 3.30 3.65 (10%)
Technician (post-secondary) (5%)
1980 1981
Actual Proposed
First Year 4.90 5.15
Second Year 5.20 5.45
Third Year 5.50 5.80
P-47
~ the metropolitan toronto and region conservation authority PAGE:
Personnel Manual EXECUTIVE N~
(p Employee Classifications and Categories DATE:
Educational Assistants - I&E Division RESOLUTION N2
10% Increment
1980 Actual Rate 1981 Proposed Rate
Level I $25.00 day $28.00 day
Level II 32.00 day 36.00 day
,
Level III 37.00 day 41.00 day
Level IV 42.00 day 47.00 day
Level V 47.00 day 52 .00 day
Educational Specialist $55.00 - $125.00 day $60.50 - $137.50 day
Part time service personnel $3.00 to $5.00.
~ P-48
,
the metropolitan toronto and region conservation authority
minutes
PERSONNEL SUB-COMMITTEE WEDNESDAY-JANUARY-14-198l #4/80
The Personnel Sub-Committee met at the Authority Office, 5 Shoreham Drive,
DOWNSVIEW, Ontario, on Wednesday, January 14, 1981, commencing at 9:00 a.m.
PRESENT WERE
Chairman Mrs. L. Hancey
Members M. J. Breen
Dr. T. H. Leith
Mrs. S. Martin
Authority Vice Chairman Mrs. F. Gell
Executive Committee Member J. S. Scott
General Manager/Secretary-Treasurer K. G. Higgs
Director, Planning and Policy W. A. McLean
Minutes
The Minutes of Meeting #4/80 were presented.
Res. #29 Moved by: E. V. Kolb
Seconded by: Mrs. F. Gel1
RESOLVED THAT: The Minutes of meeting #3/80, as presented, be adopted as if read.
CARRIED;
Organizational Structure Senior Management
Res. #30 Moved by: E. V. Kolb
Seconded by: Dr. T. H. Leith
RESOLVED THAT: The report on the Organizational Structure Senior Management
be received; and
THE COMMITTEE RECOMME~S THAT the Report on the Organizational Structure Senior
Management, as amended, be approved.
CARRIED;
Amendments to Regulations Made by The Metropolitan Toronto
and Region Conservation Authority - Adopted by Resolution
#88/75 of the Authority at Meeting Held Friday, November 21,
1975 and Approved by the Minister of Natural Resources on
the 15th Day of January, 1976 Under Section 29 of the
Conservation Authorities Act, R.S.O. 1970 - and -
Rules for the Conduct of the Authority
Res. #31 Moved by: Dr. T. H. Le it h
Seconded by: E. V. Kolb
RESOLVED THAT: The Communication on Amendments to Regulations Made by The
Metropolitan Toronto and Region Conservation Authority - Adopted by Resolution
#88/75 of the Authority at Meeting Held Friday, November 21, 1975 and Approved
by Minister of Natural Resources on the 15th Day of January, 1976 under Section
29 of the Conservation Authorities Act, R.S.O. 1970 - and - Rules for the Conduct
of the Authority, be received; and
THE COMMITTEE RECOMMENDS THAT The communication on Amendments to Regulations Made
by The Metropolitan Toronto and Region Conservation Authority - Adopted by
Resolution #88/75 of the Authority at Meeting Held Friday, November 21, 1975
1'-49
Personnel Sub-Committee Minutes Meeting #4/80 Page 2
and approved by Minister of Natural Resources on the 15th day of January, 1976
under Section 29 of the Conservation Authorities Act, R.S.O. 1970 - and - Rules
for the Conduct of the Authority, as amended, be approved.
CARRIED;
Senior Staff - Secretarial Services
Res. #32 Moved by: E. V. Ko1b
Seconded by: Mrs. S. Martin
RESOLVED THAT: The Report on Senior Staff - Secretarial Services, be received;
and
TIlE COMMITI'EE RECOMMENDS THAT the Report on Sen ior Staff - Secretarial Services,
be approved.
CARRIED;
Appointments, Transfers and/or Promotions To and Within
the Full Time and Full Time Probationary Staff
Res. #33 Moved by: Dr. T. H. Leith
Seconded by: Mrs. S. Martin
THE COMMITTEE RECOMMENDS THAT: The fOllowing appointments, transfers and/
or promotions to the Full Time and Full Time Probationary Staff, be approved.
1) APPOINTMENTS TO TilE FULL TIME STAFF
Name Posit ion Level Effective Date
A. Willison Enforcement Officer 5 January 1, 1981
2) TRANSFERS AND/OR PROMOTIONS WITHIN THE FULL TIME STAFF
Name Posit ion Level Effective Date
K. G. Higgs General Manager 12 March 1, 1981
w. A. McLean Deputy General Manager II March 1, 1981
W. E. Jones Secretary-Treasurer II March 1, 1981
M. Mitchell Senior Administrative 5 March 1, 1981
Secretary
CARRIED;
ADJOURNMENT
On Motion, the Meeting adjourned at 10:30 A.M., January 14, 1981
Mrs. L. Hancey K. G. Higgs
Chairman General Manager/Secretary-Treasurer