HomeMy WebLinkAboutPublic Use Advisory Board 2002c.
erTHE TORONTO AND REGION CONSERVATION AUTHORITY
Due to adverse weather conditions Chair of the Authority, Dick O'Brien, cancelled Public
Use Advisory Board Meeting #1102, which was to be held on February 1, 2002. As a
result, the agenda items will be brought directly to the Authority at Meeting #2/02, to be
held on Friday, February 22, 2002.
The items deferred to the Authority are:
SECTION I - ITEMS FOR AUTHORITY ACTION
7.1 DOGS OFF -LEASH FACILITY
Greenwood Conservation Area, Town of Ajax 3 -5
7.2 GLEN HAFFY HEADWATERS TROUT PONDS 8 -9
7.3 MODIFICATIONS TO APPROVED CAPITAL DEVELOPMENT
PROJECTS 10 -12
SECTION IV - ITEMS FOR THE INFORMATION OF ANOTHER BOARD
8.1 PEEL CHILDREN'S WATER FESTIVAL 6 -7
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«THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE PUBLIC USE ADVISORY BOARD #2/02
April 5, 2002
The Public Use Advisory Board Meeting #2/02, was held in the Humber Room, Head
Office, on Friday, April 5, 2002. The Chair Michael Di Biase, called the meeting to order
at 11:34 a.m.
PRESENT
Maria Augimeri Member
Raymond Cho Member
Michael Di Biase Chair
Susan DiMarco Member
Suzan Hall Member
Peter Milczyn Member
Dick O'Brien Chair, Authority
Gerri Lynn O'Connor Vice Chair
REGRETS
George Mammoliti Member
Linda Pabst Member
RES. #E1/02 - MINUTES
Moved by:
Seconded by:
Gerri Lynn O'Connor
Dick O'Brien
THAT the Minutes of Meeting #5/01, held on December 7, 2001, be approved.
PRESENTATIONS
(a)
CARRIED
A presentation by Mark Nash of the Canadian Peregrine Foundation on their Peregrine
Program. For additional information visit their website at www.peregrine - foundation.ca
(b) A presentation by Derek Edwards, Senior Parks Superintendent, TRCA, on item 7.1 -
Campground Proposal.
(b) A presentation by Marty Brent, Manager, Black Creek Pioneer Village, on an update of
the 2002 BCPV Program.
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RES. #E2 /02 - PRESENTATIONS
Moved by:
Seconded by:
Dick O'Brien
Gerri Lynn O'Connor
THAT above -noted presentations (a) - (c) be heard and received.
CARRIED
SECTION I - ITEMS FOR AUTHORITY ACTION
RES. #E3 /02 - CAMPGROUND PROPOSAL
Staff report on the Campground Proposal and financing received from
Region of Peel for campground upgrades.
Moved by:
Seconded by:
Gerri Lynn O'Connor
Dick O'Brien
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Authority express its thanks
to the Region of Peel for this essential funding of capital improvements which will
contribute greatly to an even better bottom line on the Areas operating budget.
CARRIED
BACKGROUND
A Campground Proposal was presented to the Region of Peel outlining upgrades to Indian
Line and Albion Hills Campgrounds aimed at increasing tourism to the community.
Summary of Campground Proposal:
Goal
To position conservation parks as a gateway to the great outdoors. To meet and exceed the
needs of visitors who want to experience nature in a safe environment while enhancing the
quality of life in our watershed communities.
Provide excellent passive and active outdoor recreational opportunities while highlighting the
Regional Biodiversity and Greenspace within the Region of Peel.
Background
Current camping trends are moving away from simple tent camping to RV's outfitted with
modern conveniences resulting in a greater demand for high- end full serviced campsites.
Many of our competitors have already moved in this direction providing services such as 50
amp service, "big rig" pull through sites, and direct sewage hookup. Along with these
upgraded services, many campgrounds also offer an array of family oriented recreational
activities.
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By not offering these opportunities, potential visitors are choosing to stay at other
campgrounds resulting in a loss of revenue to both campgrounds and Peel Region
businesses.
OUR INNOVATIVE APPROACH INCLUDES
Focus for Each Campground
Indian Line Campground provides destination camping catering to tourists visiting Toronto.
The services will cater to visitors looking for a city experience offering amenities such as
Internet access, full - service hook up, video games, info centre, etc.
Albion Hills Campground provides family camping offering the great outdoors experience close
to home promoting rural camping in an urbanized environment with full service amenities and
enhanced recreational programs.
Infrastructure Development
Regular introduction of facility improvements is•a key feature for the success of any facility; our
campgrounds currently lack the utilities and facilities that today's campers demand.
Program Development
A key element for attracting and increasing visitation includes new recreational facilities and
activities.
MARKETING
Develop new marketing strategies including increased exposure through website and Internet
sales, cooperative advertising opportunities, strong brochure distribution network and cross
promotional opportunities.
Marketing total $ 12,000
INDIAN LINE CAMPGROUND
Sewage Hookups $ 30,000
25 direct sewage hookups would be installed in the first two rows of campsites in Humberview
and Poplar Villages.
Upgrade Hydro Service $ 5,000
84 existing campsites will be upgraded from 30amp service to 50amp service.
Washroom Renovation
$ 40,000
Renovations will include upgraded lighting, fixtures, flooring and showers; and will incorporate
low flush toilets, energy saving showers, and auto shut -off taps to reduce water usage.
Road Upgrades $100,000
1 km of interior gravel roadway will be paved to reduce maintenance and increase customer
satisfaction.
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Expansion of Laundry Facilities $ 5,000
The existing laundry room will be expanded into the adjacent storage room adding 2 washers
and 2 dryers to meet camper demand and increase revenue.
Landscaping Upgrades $ 30,000
Shrubs and trees will be planted along boarders of campsites to provide privacy and increase
the aesthetics of the campground.
Hillview Village Upgrading $192,410
An unserviced area of the campground will be redesigned and upgraded to a full service area
including upgraded roads, pull through sites, water and hydro service, direct sewage hookup
and landscaping.
INDIAN LINE CAMPGROUND TOTAL $402,410
ALBION HILLS CAMPGROUND
Lighting Upgrade $ 4,000
Four poles and Tight fixtures will be installed to increase security and safety at the automated
gates and within the campground.
Addition of Hydro and Water Service to Sites 120 -126 $ 5,375
Hydro and water service will be installed to seven existing unserviced sites.
Recreational Area $ 28,000
Lighting will be installed to enable the recreation area to be used in the evening and the
basketball court will be paved to reduce maintenance and provide a better playing surface.
Swimming Pool and Enclosure $ 50,600
A 20' x 40' x 4' deep swimming pool will be installed complete with chlorination, filtration
system, and fenced enclosure in the recreation area in the campground. The pool would offer
campers an alternate swimming facility within the campground.
Washroom Enhancements $ 45,000
A prefabricated toilet/shower unit will be installed in the campground and the existing
washroom facilities will be renovated including upgraded fixtures, cubicles and flooring.
ALBION HILLS CAMPGROUND TOTAL $132,975
TOTAL COMBINED $547,385
The Region of Peel have accepted the Campground Proposal presented to them and will be
financing the upgrades at Indian Line and Albion Hills Campground over the next 2 years.
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DETAILS OF WORK TO BE DONE
The Region of Peel have financed $300,000 this year for the first phase with the balance of
$247,385 planned for 2003.'
In the first year we plan to achieve the following projects:
• Expansion of the existing laundry room including addition of two coin
operated washers and dryers at Indian Line $ 5,000
• 1st Phase of Hillview Village at Indian Line will be redesigned and upgraded to a full - service
area $100,000
• Washroom Renovations at Indian Line $ 40,000
• Addition of Swimming Pool and enclosure at Albion Hills $ 50,600
• Washroom Enhancements at Albion Hills $ 45,000
• Installation of direct sewage hook ups to 25 sites at Indian Line $ 30,000
• Landscaping for privacy and Aesthetics at Indian Line $ 30,000
The second year we plan to achieve the following projects:
• 2 nd Phase of Hillview Village at Indian Line will be redesigned and upgraded to a
full - service area $ 92,410
• Upgraded hydro service to 84 sites at Indian Line $ 5,000
• Lighting upgrades for security within Albion Hills $ 4,000
• Addition of hydro and water service to seven sites at Albion Hills $ 5,375
• Recreation Area upgrades at Albion Hills Campground $ 28,000
• Marketing and Promotions $ 12,000
• Paving of 1 km of interior roadways at Indian Line $100,000
Report prepared by: Derek Edwards, Senior Superintendent
For information contact: Derek Edwards, (905) 880 -0227
Date: March 25, 2002
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RES. #E4/02 - TELE- MOBILE COMPANY (TELUS MOBILITY) PROPOSAL - BOYD
CONSERVATION AREA
CFN 33011. Proposal to lease approximately 0.01 hectares (0.02 acres)
of land at the Boyd Conservation Area for a 5 year period with an option
for 3 additional 5 year periods subject to concurrence by TRCA to
construct and operate a cell phone antenna and associated equipment.
Moved by:
Seconded by:
Dick O'Brien
Gerri Lynn O'Connor
THE BOARD RECOMMENDS TO THE AUTHORITY THAT WHEREAS the Toronto and
Region Conservation Authority (TRCA) has been requested by Tele- Mobile Company
(Telus Mobility) to enter into a lease arrangement for lands situated within the Boyd
Conservation Area;
AND WHEREAS it is in the opinion of TRCA that it is in the best interests of TRCA in
furthering its objectives, as set out in Section 20 of the Conservation Authorities Act, to
cooperate with Telus Mobility in this instance;
THAT TRCA enter into a lease of approximately 0.01 hectares, more or Tess, (0.02 acres)
with Telus Mobility for the construction and operation of a cell phone antenna and
associated equipment, said land being Part of Lot 12, Concession 7, City of Vaughan,
Regional Municipality of York;
THAT the lease with Telus Mobility be premised on the following:
(1)
the initial term of the lease will be for five years, with three renewal options for
successive five year periods subject to the concurrence of TRCA to the renewals;
(ii) the lease rate is to be negotiated;
(iii) Telus Mobility is to be responsible for all approvals required for construction of a
cell phone antenna and associated equipment;
(iv) Telus Mobility shall be solely responsible for all costs associated with the
construction of a cell phone antenna and associated equipment;
(v) any other terms and conditions deemed appropriate by the Authority's solicitor.
THAT an archaeological review is to be completed at the expense of Telus Mobility with
any mitigative measures being carried out to the satisfaction of the Authority;
THAT the lease be subject to the approval of the Minister of Natural Resources in
accordance with Section 21(2) of the Conservation Authorities Act, R.S.O. 1990, Chapter
C.27 as amended;
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AND FURTHER THAT the appropriate Authority officials be authorized and directed to
take whatever action may be required to give effect thereto, including the obtaining of
necessary approvals and the execution of any documents.
CARRIED
BACKGROUND
TRCA has been approached by Telus Mobility to locate a cell phone antenna and associated
equipment on TRCA land in the vicinity of the entrance to Boyd Conservation Area. Telus
Mobility has had reception problems in this area and are looking for an antenna site to resolve
this problem.
Telus Mobility's equipment requirement for this proposal includes a 12' x 27' shelter enclosed in
a 20' x 45' equipment compound which will be surrounded by a wooden fence. It is proposed
that the equipment compound will be located at the rear of the existing storage barn which is
part of the Boyd Conservation Area workshop. The fence and shelter will be painted to match
the existing storage barn. The antenna will be a flagpole measuring 30 metres in height and
3/4 of a metre in diameter. All antenna equipment will be located inside the flagpole.
Telus Mobility has advised that the cell phone industry is federally regulated and therefore is
not required to obtain a permit from TRCA under Ontario Regulation 158. Staff will ensure that
all work undertaken at this location is in compliance with Ontario Regulation 158.
Lease Agreement
The area subject to this lease consists of approximately 0.01 hectares of land (0.02 acres) all of
which is table land. The lease will also provide for access over the workshop entrance road.
A sketch showing the lands subject to this lease is attached.
The following are the key terms of the proposed lease arrangement:
1. Lease Payment: to be negotiated
2. Initial Term: 5 years
3. Renewals: 3 successive 5 year terms subject to TRCA concurrence
4. Access: Telus Mobility will be provided with access to the flagpole and shelter at all
times
5. Insurance: Telus Mobility will provide $5,000,000 in commercial general liability
6. Realty Taxes: Telus Mobility will pay all taxes levied against the property
7. Hydro: Telus Mobility will be responsible for electrical connections and charges relating
to this use
8. Approvals: Telus Mobility will comply will all required laws, directions, rules and
regulations
9. Equipment removal: Telus will remove all equipment and restore the site to the
satisfaction of TRCA within 90 days of termination of the lease.
DETAILS OF WORK TO BE DONE
Upon Authority approval, the necessary other approvals required to bring the lease into effect
will be pursued.
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FINANCIAL DETAILS
The revenues generated from this lease will be used for TRCA purposes.
Report prepared by: Mike Fenning, extension 5223
For Information contact: Ron Dewell, extension 5245
Mike Fenning, extension 5223
Date: March 26, 2002
Attachments: 1
Attachment 1
TELE - MOBILE COMPANY (TELUS MOBILITY) PROPOSAL - BOYD CONSERVATION AREA
CFN 3 0
BOYD CONSERVATION AREA
:Conservation
Ton
TRCA LANDS
ETIM SUBJECT PROPERTY
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RES. #E5/02 - CLAIREVILLE CONSERVATION AREA STEWARDSHIP COMMITTEE
Progress report on the work of the Claireville Conservation Area
Stewardship Committee.
Moved by:
Seconded by:
Suzan Hall
Susan DiMarco
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Claireville Conservation Area
Stewardship Committee, with the assistance of TRCA staff, be authorized to submit
funding proposals to the Trillium Foundation, and other funding agencies, to implement
the Claireville Natural Area Enhancement Plan, dated June 2000;
AND FURTHER THAT a letter be sent to the Chair of the Claireville Conservation Area
Stewardship Committee thanking them for their dedication and continued support to
protect and regenerate the Claireville Conservation Area.
CARRIED
BACKGROUND
The Claireville Conservation Area is an 848 ha (2,100 acre) parcel of land owned by The
Toronto and Region Conservation Authority (TRCA). The area is located in the West Humber
subwatershed of the Humber River watershed. The Claireville Conservation Area Management
Plan was developed in 1997 and is used to guide environmental management and public use
activities on the property.
The Authority, at its meeting #2/97, held on April 4, 1997, adopted Resolution #A46/97,
stating:
"THAT staff be directed to assist in the establishment of a Claireville Conservation Area
Advisory Committee made up of interested citizens, groups and organizations, to continue to
help the Authority in developing a vision for the Claireville Conservation Area and the planning,
management and implementation of the management plan, specific to those lands remaining
in Authority ownership for open space and public use purposes."
Furthermore, at meeting #7/00, held on July 28, 2000, the Authority adopted Resolution
#A176/00, stating:
"THAT the Claireville Conservation Area Stewardship Committee Terms of Reference,
dated June 2000, be endorsed;
THAT staff be authorized to support the Claireville Conservation Area Stewardship
Committee by providing technical expertise and administrative support;
AND FURTHER THAT the Chair of the Claireville Conservation Area Stewardship
Committee report on the Committee's activities, to the TRCA Public Use Advisory Board,
with the assistance of TRCA staff, as required, at least once each year."
The Claireville Conservation Area Stewardship Committee includes a cross - section of 35
stakeholders, including watershed residents, community groups, businesses, agency staff and
elected representatives who have agreed to serve a term of at least two years.
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The Claireville Conservation Area Stewardship Committee meets on a monthly basis to assist
with the implementation of the Natural Area Enhancement Plan, heritage activities, trail
construction and to advise TRCA regarding public use activities within the Claireville
Conservation Area. During its first term, the Claireville Conservation Area Stewardship
Committee, with assistance from staff, have accomplished the following:
Advocacy:
-Made presentations regarding the values of Claireville;
-Wrote newspaper articles;
-Led hikes through the property;
- Reviewed public use proposals and provided input regarding the compatibility of the use with
the long term objectives of the Claireville Management Plan (golf course, Williams Parkway).
Regeneration Planting
- Assisted with buffer plantings, large scale reforestation, and enhancement of riparian and
wetland areas. Plantings were undertaken by both staff and volunteers.
-A total of 25,000 trees, 13,700 shrubs, and 12,500 seedlings were planted.
Wetland Creation
- Assisted with the construction of an oxbow wetland feature through the creation of a low berm
and flow control structure.
-A total of five wetland pockets, covering an estimated 1.4 ha, were created by excavation and
regrading portions of the flood plain.
Habitat Creation
-Wood duck boxes were installed.
Heritage Protection
- Assisted with the preparation of a historic bronze plaque for the re- dedication of Wiley's Bridge
- a bow - string bridge over the West Humber River.
Celebration Events
- Humber Heritage Day was celebrated on October 15, 2000. Activities included tree planting,
bird box construction, nature hikes and BBC). More than 250 people participated.
-Tree Planting - four public events have been organized thus far with more than 100 people
participating at each event.
- Nature Hikes - two nature hikes have been organized. 20 -40 people participated at each event.
- Conservation Seminars- three Hoot & Howl seminars have been hosted. Over 50 people
participated at each.
Trails and Signs
- Hiking Trails - 19 kms of trails have been delineated throughout the Claireville Area including 6
km of trail along the existing gravel service road, 9.5 km of pedestrian use trails, and 3.5 km of
multi -use (pedestrian and equestrian) trail.
-Two boardwalk crossings were constructed and installed to facilitate pedestrian access over
seasonally wet depression areas.
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- Trailhead signs and other interpretive signs were installed at various key locations within the
Conservation Area and at each entrance.
- Developed 10 -15 car parking spaces to accommodate public access. Parking areas are
fenced to control unauthorized access to other areas of the property. The committee monitors
and maintains these parking areas.
Monitoring
- Claireville has been identified as a site for the Ontario Breeding Bird Survey. Members
participated in the survey.
- Claireville Reservoir has been identified as a site for MOEE's Lake Monitoring Program. Water
sampling was conducted by volunteers.
Fundraising
- Members assist with the preparation of funding proposals to a variety of external agencies to
support management activities.
DETAILS OF WORK TO BE DONE
- Develop and submit funding proposals to the Trillium Foundation and other funding sources
to assist with the implementation of the Claireville Natural Area Enhancement Plan.
- Develop a Heritage Restoration Plan for the Claireville Barn and the Wileys bridge.
- Continue to work with municipal staff (Toronto and Brampton) to identify a suitable trail
alignment to link Toronto, Mississauga and Brampton through the Claireville property.
FINANCIAL DETAILS
The Humber Watershed Management budget provides staff support and small sums of seed
money to plan and implement various components of the Restoration Plan.
Funding for 2001 activities was also obtained from the following sources:
Federal Millennium Partnership Program $ 60,000
Ontario Power Generation $100,000
Great Lakes Sustainability Fund $ 20,000
Peel RAP $ 25,000
Environment Canada EcoACTION $ 5,000
Other sources $ 64,000
Donations were also received from Trout Unlimited, the Flood Family, RBC Royal Bank of
Canada, Longos and several other businesses.
In -kind support was also provided by the Humber Watershed Alliance members, Ducks
Unlimited, City of Brampton, resident farmer (Lorne Robinson), agency staff, area schools and
elected representatives.
Report prepared by: Chandra Sharma, extension 5237
For Information contact: Gary Wilkins, extension 5211
Date: March 19, 2002
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RES. #E6/02 - BOYD NORTH AND GLASSCO PARK STEWARDSHIP COMMITTEE
Progress report on the work of the Boyd North and Glassco Park
Stewardship Committee
Moved by:
Seconded by:
Gerri Lynn O'Connor
Raymond Cho
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Boyd North and Glassco
Park Stewardship Committee, with the assistance of TRCA staff, be authorized to pursue
funding and other resources for the implementation of various projects that complement
the Boyd North Management Plan;
THAT a letter be sent to the Chair of the Boyd North and Glassco Park Stewardship
Committee thanking them for their dedication and continued support to protect and
regenerate the Boyd North area.
AND FURTHER THAT a copy of this report and a letter of thanks be sent to The City of
Vaughan for the generous support provided to this important work.
CARRIED
BACKGROUND
Boyd North and Glassco Park are part of the 832 ha Boyd complex located in the East Humber
Subwatershed within the City of Vaughan.
At meeting #5/98, held on June 26, 1998, the Authority adopted Resolution #A130/98 stating:
"THAT staff be directed to proceed with the development of a Boyd North Management
Plan;
AND FURTHER THAT staff be directed to establish an Advisory Committee, which would
include members of the public, interested community groups, the City of Vaughan, York
Region, The Ontario Heritage Foundation and the McMichael Canadian Art Collection, to
assist with the development of the plan and facilitate the opportunity for public input."
The Boyd North and Glassco Park Stewardship Committee Terms of Reference were
developed by TRCA staff, with input from the City of Vaughan and members of the committee,
and received by the Authority at their meeting #6/00 held on June 23, 2000.
The Stewardship Committee meets on a monthly basis to advise TRCA on important
management issues and implement activities that are consistent with the goals and objectives
of the Boyd North and Glassco Park Management Plan. The following activities have been
completed, to date, with assistance from TRCA and municipal staff and many other partners.
ACCOMPLISHMENTS
Trail Development:
-A total of four km of the inter - regional trail have been constructed with three pedestrian
bridges.
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-Four benches were installed.
Signage:
-Four trailhead signs and one interpretive sign have been installed at various locations.
-Plans are being finalized for way finding signs and additional trailhead signs.
Heritage Interpretation:
-Three bridges were dedicated along the Toronto Carrying Place Trail during a public nature
hike. Two bridges were dedicated to Lieutenant Governor John Graves Simcoe and his wife
Elizabeth Postuma Simcoe. The third bridge was dedicated as the McMichael Art Gallery
Bridge.
Heritage Preservation:
- A historic barn, dating back to 1856, located on the Toronto Carrying Place Trail was
dismantled with assistance from Kleinburg and Woodbridge Rotary Clubs. The barn will be
transformed into a storytelling facility at the Kortright Centre.
Marketing and Communications:
-A trail brochure has been developed for the Granger Greenway and new pedestrian trail. 4,000
copies have been used by the community to date. Boxes were installed at trailheads to store
the flyers.
Regeneration Planting:
- Approximately 5,000 trees and shrubs have been planted thus far along the river and trail.
Gravel Pit Restoration:
- Initiated the restoration of an abandoned gravel pit.
Wetland Creation:
-The first phase of the Granger Greenway Habitat Enhancement Project started in 2001. The
overall project objective is to enhance an existing meadow marsh (located on table land east of
Islington Avenue and north of Rutherford Road) to form permanent and ephermal wetland
pockets. An archaeological investigation and construction of .42 ha (Basin 1) of the proposed
wetland complex has been completed. This basin will function as an amphibian breeding and
rearing area.
Celebration and Education Events:
-The Official Opening of the Granger Greenway Trail: The first phase of the Humber pedestrian
trail (from Bindertwine Park to Islington Avenue via Canada Company Avenue), was officially
opened on May 26, 2001. A commemorative sign was unveiled and a purple martin birdbox
was installed. More than 60 people attended.
- Public Nature Hikes: Four hikes have been organized along the Toronto Carrying Place Trail.
More than 50 people participated at each event.
-Tree Planting: Three community and school planting events were organized.
- Birdbox building workshops were held at local schools in the watershed. Children installed
birdboxes at various locations on the Granger Greenway Trail.
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DETAILS OF WORK TO BE DONE
-Seek funding sources to implement Phase II of the proposed wetland project, riparian and
reforestation plantings and other community outreach and education activities.
-Seek support from Vaughan Heritage to install signs at river crossings to promote the
Canadian Heritage Rivers designation.
- Continue to work with municipal staff and other partners to complete Phase II of the
inter - regional trail through the Granger Greenway and identify a suitable trail alignment for the
extension of the inter - regional trail north and south of the Granger Greenway along the Toronto
Carrying Place Trail route.
- Assist the Kortright Centre for Conservation with various initiatives such as the Earth Rangers.
- Provide input on public use proposals and other relevant developments that impact the Boyd
North and Glassco Park area.
FINANCIAL DETAILS
The Humber Watershed Management budget provides staff support and small sums of seed
money to implement projects.
Other funding support has been received from the following sources:
Federal Millennium Partnership Program $ 52,800
City of Vaughan $ 312,670
Great Lakes Sustainability Fund $ 17,000
York Region $ 25,000
TD Canada Trust FEF $ 7,500
Boyd North Stewardship Committee $ 1,000
Leach Family $ 25,000
Woodbridge and Kleinburg $ 8,000
TOTAL $ 448, 970
Significant in -kind support was also provided by The Humber Watershed Alliance members,
Ontario Streams, McMichael Canadian Art Collection, and Bindertwine Festival.
Report prepared by: Chandra Sharma, extension 5237
For Information contact: Gary Wilkins, extension 5211
Date: March 25, 2002
RES. #E7/02 - TOMMY THOMPSON PARK
Lease Agreement with Aquatic Park Sailing Club. As part of the ongoing
Management Program at Tommy Thompson Park, staff has outlined the
proposed 2002 -2004 lease with the Aquatic Park Sailing Club.
Moved by:
Seconded by:
Dick O'Brien
Suzan Hall
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THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to execute the
2002 -2004 licence agreement with the Aquatic Park Sailing Club;
AND FURTHER THAT staff be authorized to take whatever action is required in
connection with the Aquatic Park Sailing Club lease agreement at Tommy Thompson
Park, including the execution of appropriate documents.
CARRIED
BACKGROUND
The Aquatic Park Sailing Club (APSC) is a small community sailing club that has leased a
portion of the waterlot and landbase at Tommy Thompson Park since 1976. Historically this
lease was reviewed and executed by the Authority on an annual basis as a component of the
Interim Management Program at Tommy Thompson Park. In 1997, the APSC requested that
their license agreement be extended for a three year term with a set fee schedule for that time
period. Staff was of the opinion that a multi -year lease would be appropriate, and developed a
three year lease which was approved by the Public Use Advisory Board at Meeting #1/99, held
on Friday, February 19, 1999 where RES. #E3/99 was adopted as follows:.
`THAT staff be directed to execute the 1999 -2001 licence agreement with the Aquatic
Park Sailing Club;
AND FURTHER THAT staff be authorized to take whatever action is required in
connection with the Aquatic Park Sailing Club lease agreement at Tommy Thompson
Park, including the execution of appropriate documents."
The conversion of the annual licence agreement to a three year licence agreement has been
beneficial to both the APSC and the TRCA. It has allowed both the APSC and TRCA staff the
ability to forecast budgets and fee schedules more effectively. Further, the club has again
committed to an annual contribution to the Van Shuttle Service for the lease period. The club
also assists staff with a variety of projects including; garbage clean -up, tree wrapping for
protection against beaver damage, and have financially contributed to shoreline naturalization
and enhancement activities around their club house.
The conditions of the license will be the same as used in previous years. Vehicle parking
on_site and access during public hours will be limited to three (3) weekends in the Spring and
three (3) weekends in the Fall for necessary preparatory work. During public hours outside the
above, the Aquatic Park Sailing Club members must park their vehicles at the Leslie Street
parking area. During non_public hours (i.e. Monday to Friday), vehicular access to leased land
will be granted to members of the Club upon proof of membership and key privileges.
A fee schedule for the three year lease period has been established with an annual increase of
3.9 %, per year for 2002, 2003, and 2004 respectively. This annual rate of increase is based on
previous negotiations with the club, TTP staff, and Property/Asset Management Staff. The
following is the proposed fee schedule:
2002 $7,385.65 (3.9% increase from 2001)
2003 $7,673.69 (3.9% increase from 2002)
2004 $7,972.96 (3.9% increase from 2003)
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In addition to the annual lease payments, the APSC will continue to provide the Authority with
an annual $2,000 contribution to help offset the costs of the van shuttle service, as well as
contributing to additional projects as they arise. The Aquatic Park Sailing Club has agreed to
the main terms and conditions of the 2002 -2004 licence agreement.
RATIONALE
As in 1999, staff are of the opinion that a three year license agreement would be appropriate.
The Tommy Thompson Park Master Plan has been approved and includes the APSC in its
present form. The APSC appreciates the longer term commitment from the TRCA and a 3 year
lease will allow the club the ability to forecast their budget and fee schedule more effectively.
Further, the club has again committed to an annual contribution to the van shuttle service for
the lease period, and the club members volunteer for a variety of work days, to improve
Tommy Thompson Park. A three year term will also allow the Authority the ability to forecast
revenue for Tommy Thompson Park and will reduce the administration associated with
executing the lease on an annual basis.
FINANCIAL DETAILS
Revenue generated from the lease agreement with the club will be used to defray park
operating costs including, staffing, monitoring and interpretive activities. The annual
contribution of $2,000 by the club will be used to directly offset the cost of the park Shuttle
Service.
For Information contact: Ralph Toninger, extension 5366
Date: March 27, 2002
RES. #E8/02 - PEEL CHILDREN'S WATER FESTIVAL AT HEART LAKE
CONSERVATION AREA
Update on TRCA Involvement and Activities
Moved by:
Seconded by:
Raymond Cho
Susan DiMarco
THE BOARD RECOMMENDS TO THE AUTHORITY THAT Region of Peel TRCA Board
Members and TRCA senior staff be invited to attend the Festival on Monday, June 3, 2002
for the official opening of the Festival by the Regional Chair and local celebrities;
AND FURTHER THAT the Chair, CAO, Director of Watershed Management, Etobicoke &
Mimico Creeks Watershed Specialist, and all members of the Etobicoke & Mimico Creek
Watersheds Task Force also be invited to attend the Festival on Saturday, June 8, 2002,
the Public Day and official launch of the Etobicoke & Mimico Creeks Coalition.
CARRIED
17
BACKGROUND
The Peel Childrens Water Festival has relocated to Heart Lake Conservation Area, and the
TRCA watersheds (Humber, Etobicoke, Mimico), after 4 years within the Credit Valley
watershed in Mississauga. The six -day Festival, outlined in Public Use Advisory Board Report
and Resolution #A28/02, represents an opportunity to educate children, strengthen
intergovernmental partnerships, and contribute to the ecological restoration of Heart Lake
Conservation Area. The Festival, and TRCA's activity centre, highlight the Authority's objectives
of protecting, restoring, and celebrating the Living City Region.
The Festival's activities are grouped into five themes:
1. Water Conservation
2. Water Attitudes
3. Water Technology
4. Water Protection
5. Water Science
Over 50 centres, with many newly developed activities, will interactively teach grades 2 -5
students. The theme areas incorporate curriculum requirements. One thousand children per
day are expected to attend; in addition, almost 1000 adult chaperons and 375 volunteers are
involved with the week -long festivities. Last year the Peel Children's Water Festival received the
Canadian Association of Municipal Administrator's (CAMA) National Education Award for 2001.
The 2002 Festival will be even bigger, will be outdoors, will feature greater media exposure, will
inaugurate an international water ceremony, and will also feature a Public Day and launch of
the Etobicoke & Mimico Creek Watersheds Coalition and Strategy document.
The TRCA activity centre is still being planned, but the primary focus is that children will not
only learn through singular activities, but will directly contribute to water quality improvement
over the course of the week by building something permanent - a wetland habitat. A
preliminary glimpse of the TRCA activity centre highlights the following components: The first
three activities are located within the Beach House (in front of the large TRCA Living City
display), and the last two activities take place along the shoreline.
• The Living Lake - will focus on the local Heart Lake ecosystem with two aquariums (one
with trout and scale -model lake lung, the other with warmwater species and scale -model
gabion basket shoreline and scale model naturalized shoreline. Technological and natural
methods of water quality and habitat enhancement are displayed and the children are
introduced to what they will soon experience outside.
• Under the See - will feature the TRCA underwater camera positioned by the newly restored
shoreline depicting underwater life (perhaps spawning largemouth bass). Other
technologies / programs used by TRCA resources sciences & environmental services staff
will be on display to demonstrate how information about water quality and habitat is
collected for watershed protection and restoration activities.
• Aquatic Life - Where in the Watershed Am 1? - will allow students to view microscopic
water life in Heart Lake, and also to use water quality indicator species in order to locate
themselves on a map.
18
• Habitat, Sweet Habitat - involves a walk past the new boardwalk and interpretive signs to
the newly restored shoreline to show students the living example featured in the aquariums.
• Planting Roots, Polishing Water - involves a large planting (3000 plants) of emergent and
aquatic plants in order to provide habitat extensions to the restored shoreline and improve
water quality in Heart Lake. This planting activity is very special in that the "water garden"
will grow over the course of the festival.
The Public Day, on Saturday, June 8 (10 -2) will feature the launch of the Etobicoke and Mimico
Creek Watersheds Coalition and will celebrate and dedicate the launch through the release of
several thousand rainbow trout into the lake, stewardship activities with Volunteer! Heart Lake,
and expanded Etobicoke & Mimico Creek displays with the Beach House . The Region has
also planned entertainment, food, and other draws for this public celebration in addition to the
50 activities.
The opening ceremonies on Monday, June 3 (10 -1, to be confirmed) will be conducted by the
Regional Chair and include municipal, TRCA, and local celebrities.
The organizing committee and several subcomittes, including TRCA staff, meet regularly and
continue to plan the logistics of holding the festival at Heart Lake Conservation Area. The Peel
Children's Water Festival has not yet been formally advertised within the schools, but is almost
50% booked at this time.
For Information contact: Paul Willms, extension 5316
Date: March 26, 2002
SECTION IV - ITEMS FOR THE INFORMATION OF ANOTHER BOARD
RES. #E9/02 -
Moved by:
Seconded by:
CONSERVATION AREA 2001 YEAR END REPORT
2001 year end report for Conservation Areas.
Peter Milczyn
Gerri Lynn O'Connor
IT IS RECOMMENDED THAT the following Conservation Area 2001 year end review be
received.
CARRIED
BACKGROUND
The Conservation Areas surpassed their revenue targets for 2001, resulting in a decrease of
$198,845.00 in the required levy distribution to achieve a balanced budget. Attendance
increased significantly over the previous season.
Albion Hills experienced an extremely successful cross - country skiing and camping season.
The mountain bike program continues to grow with expansion of the partnership with Chico
Racing to include a weekly race circuit as well as the annual 24 Hour Summer Solstice Race.
19
Boyd Conservation Area has been successful in significantly increasing their enhanced picnic
business offering catering as an additional service.
Bruce's Mill Conservation Area hosted the York Children's Water Festival in partnership with
York region attracting over 3,000 students as well as the annual Enviro - picnic program offered
in partnership with ST Music which had 1,100 students participate. Increased revenue has
been realized through partnership with Johnston's Golf Academy and the addition of lessons at
the driving range. Bruce's Mill was awarded a "River Keepers" designation from the Rouge
Park.
Glen Haffy continues to experience increased interest and participation in the Glen Haffy Fly
Fishers Club. Glen Haffy reared and stocked over 50,000 trout at Glen Haffy, Albion Hills, and
Heart Lake. Changes in Regulations has allowed the Glen Haffy and Heart Lake fishing ponds
to be designated a "Fish Reserve ", allowing the general public to fish without licences and
extending the overall operating season.
Heart Lake Conservation Area experienced another successful picnic season. Shoreline
renaturalization was completed by the Etobicoke /Mimico Watershed specialists and staff
including the replacement of existing gabion baskets with a more natural shoreline, a
boardwalk, and interpretive signage. Public tree planting events have continued in partnership
with the local community. The beginning horseshoe wetland renaturalization generated a
partnership with 300 girl guides.
Indian Line Campground experienced a record camping season. Improvements were made to
washroom facilities. Partnership initiatives were developed with Motor Home Vacations and the
Toronto Camping Centre, offering 25% off camping coupons to their customers.
Petticoat Creek swimming programs experienced record attendance and revenue in 2001. The
City of Pickering completed the connection of the Waterfront Trail across the Petticoat Creek
Valley.
Report prepared by: Derek Edwards, Senior Superintendent
For information contact: Derek Edwards, (905) 880 -0227
Date: March 25, 2002
Attachments: 1
20
Attachment 1
2001 Conservation Areas
Current to December 31, 2001
21
Budget
Revenue
Actual
Year End
Revenue
Difference
Budget
Expenditures
Actual
Year End
Expenditures
Difference
Balance
_Description
CA Opps
Administration
$0.00
$0.00
$177,700.00
$133,642.00
($44,058.00)
($44,058.00)
South Zone
Administration
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Boyd C.A.
$254,000.00
$279,248.00
($25,248.00)
$200,500.00
$197,077.00
($3,423.00)
$19,664.00
($28,671.00)
($53,746.00)
Kortright
$916,500.00
$989,910.00
($73,410.00)
$1,385,700.00
$1,405,364.00
K.C.C.
Renewable
Energy
$5,000.00
$4,345.00
$655.00
$0.00
$0.00
$655.00
North Zone
Administration
$0.00
$0.00
$0.00
$74,000.00
$69,934.00
($4,066.00)
($4,066.00)
Albion Hills
$569,900.00
$611,238.00
($41,338.00)
$559,600.00
$557,980.00
($1,620.00)
($42,958.00)
$11,408.00
Glen Haffy
$152,000.00
$150,604.00
$1,396.00
$201,700.00
$211,712.00
$10,012.00
G.H. Extension
Ponds
$23,000 00
$26,617.00
($3,617.00)
$19,600.00
$20,627.00
$1,027.00
($2,590.00)
Indian Line
$503,300.00
$630,862.00
($127,562.00)
$349,400.00
$400,260.00
$50,860.00
($76,702.00)
($1,019.00)
East Zone
Administration
$0.00
$0.00
$0.00
$68,600.00
$67,581.00
($1,019.00)
Bruce's Mill
$480,500.00
$399,591.00
$80,909.00
$466,400.00
$414,181.00
($52,219.00)
$28,690.00
Baker's Bush
$28,800.00
$567.00
$28,233.00
$48,600.00
$55,547.00
$6,947.00
$35,180.00
Greenwood
$0.00
$2,744.00
($2,744.001
$0.00
$441.00
$441.00
($2,303.00)
($57,969.00)
$18,501.00
Petticoat Creek
$348,700 00
$396,800.00
($48,100.00)
$316,700.00
$306,831.00
($9,869.00)
$5,914.00
Heart Lake
$243,000.00
$230,413.00
$12,587.00
$204,700.00
$210,614.00
North Zone
Land Mgr.
$0.00
$4,232.00
($4,232.00)
$96,500.00
$154,087.00
$57,587.00
$53,355.00
South Zone
Land Mgr.
$5,000.00
$0.00
$5,000.00
$47,000.00
$43,652.00
($3,348.00)
$1,652.00
East Zone
Land Mgr.
$0.00
$11,690.00
($11,690.00)
$139,300.00
$115,290.00
($24,010.00)
($35,700.00)
C.A. Major
Maintenance
$0.00
$0.00
$0.00
$25,000.00
$26,496.00
$1,496.00
$1,496.00
Project Total
$3,529,700.00
$3,738,861.00
($ 209, 161.00)
$4,381,000.00
$4,391,316.00
$10,316.00
($198,845.00)
21
TERMINATION
ON MOTION, the meeting terminated at 1:16 p.m., on April 5, 2002.
Michael Di Biase J. Craig Mather
Chair Secretary- Treasurer
/ks
ts.
Q'THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE PUBLIC USE ADVISORY BOARD #3/02
June 7, 2002
The Public Use Advisory Board Meeting #3/02, was held in the Humber Room, Head
Office, on Friday, June 7, 2002. The Chair Michael Di Biase, called the meeting to order
at 11:42 a.m.
PRESENT
Maria Augimeri Member
Michael Di Biase Chair
Susan DiMarco Member
Suzan Hall Member
Peter Milczyn Member
Dick O'Brien Chair, Authority
Gerri Lynn O'Connor Vice Chair
Linda Pabst Member
REGRETS
Raymond Cho Member
George Mammoliti Member
RES. #E10 /02 - MINUTES
Moved by:
Seconded by:
Dick O'Brien
Peter Milczyn
THAT the Minutes of Meeting #2/02, held on April 5, 2002, be approved.
PRESENTATIONS
(a)
CARRIED
A presentation by Mark Cohon, President, Earth Rangers on item 7.1 - "Earth Rangers"
Site and Trail Plan.
RES. #E11 /02 - PRESENTATIONS
Moved by:
Seconded by:
Maria Augimeri
Linda Pabst
23
THAT above -noted presentation (a) be heard and received.
CARRIED
CORRESPONDENCE
(a) A letter dated May 27, 2002 from Councillor Suzan Hall in regards to summer hours at
the Kortright Centre for Conservation.
RES. #E12/02 - CORRESPONDENCE
Moved by:
Seconded by:
Suzan Hall
Dick O'Brien
THAT above -noted correspondence (a) be received;
AND FURTHER THAT the summer hours of operation for the Kortright Centre for
Conservation be extended to 6 pm.
CARRIED
24
CORRESPONDENCE (A)
City Councillor
Ward 1 - Etobicoke North
City Hall
100 Queen Street West, Suite G54
'Amato, Oatui°, WISH 2N2
lblephone 416 - 392-0205
Facsimile: 416-392-4120
MEMORANDUM
DATE: May 27, 2002
TO: Mr. Dick O'Brien, Chair
Toronto Region & Conservation Authority
ATTENTION: PUBLIC USE COMMITTEE
FROM: Suzan Hall, Councillor
Ward 1— Etobicoke North
RE: Hours of Operation — Kortwright Conservation Centre
As a member of the TRCA's Public Use Committee, I am writing to request that staff review the
hours of operation for the Kortwright Conservation Centre.
I have been approached by members of the Thistletown Ratepayers Association in Ward, concerned
that the Kortwright Centre is only open until 4:00 p.m. on Sundays during the summa months.
They find this limiting, especially for those who work during the week and only have the weekends
to enioy.6 r oouUo> as.d %11hoalgb, thavetkies advised that otharConiCrvvtion Ceatreaare
open until 6:00 p.m.
Therefore, I would like to request that the hours of operation for the Kortwright Conservation Centre
be extended on Sundays during the summer until 6:00 p.m.?
Thank you for your attention to this matter.
Constituency Office - 996 Albion Road, Toronto, Ontario, M9V 1A6
Telephone: 416-392-4255
E -Mail: councillor _hall@city.toronto.on.ca
25
SECTION I - ITEMS FOR AUTHORITY ACTION
RES. #E13/02 - "Earth Rangers" SITE AND TRAIL PLAN
The Earth Rangers wildlife veterinary and rehabilitation building, site plan
and trail plan are complete and have satisfied conditions of lease.
Moved by:
Seconded by:
Gerri Lynn O'Connor
Susan DiMarco
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Earth Rangers site and trail
plan report be received;
AND FURTHER THAT Earth Rangers be advised that the building, site and trail plans
satisfies the provisions of the lease as they apply to those specific conditions.
CARRIED
BACKGROUND
The Earth Rangers plans for a wildlife veterinary and rehabilitation centre at the Kortright
Centre For Conservation is now complete. The development of this centre is a result of a
partnership between Earth Rangers and the TRCA.
At Authority Meeting #9/00 the Authority adapted Res #A227/00 as follows:
"THAT staff be directed to prepare a draft lease with the "Earth Rangers" regarding
Authority -owned lands within the Kortright Centre for Conservation, Humber River
Watershed, City of Vaughan, Regional Municipality of York;
AND FURTHER THAT a report be brought forward to the December 1, 2000 meeting of
the Public Use Advisory Board recommending further action."
At meeting #6/01 the Authority adopted Resolution #A139/01 as follows:
"THAT WHEREAS the Toronto and Region Conservation Authority has been requested by
"Earth Rangers" to enter into a long term lease arrangement for lands situated within the
Kortright Centre for Conservation;
AND WHEREAS it is in the opinion of the Authority that it is in the best interests of the
Authority in furthering its objectives, as set out in Section 20 of the Conservation
Authorities Act, to cooperate with "Earth Rangers" in this instance;
THAT a long -term lease arrangement for approximately 12.37 hectares, more or less,
(30.57 acres) be granted to Earth Rangers for the development of a world -class
veterinary and rehabilitation centre, said land being Part of Lots 17 and 18, Concession 7
WYS, City of Vaughan, designated as Parts 1, 2, 3, 4, 5 and 6 on Plan 65R -23762
prepared by Marshall Macklin Monoghan Limited;
THAT the lease with "Earth Rangers" be premised on the following:
26
(1)
the initial term of the lease will be for forty years, with a renewal option to
extend the term an additional forty years at the discretion of "Earth Rangers";
(ii) consideration is to be $1,200,000.00, plus any applicable G.S.T. An initial
payment of $50,000 will be made to the Authority upon its approval of the
lease, following which the second payment of $350,000 will be due upon the
Commencement Date of the lease (the date all the conditions set out in the
lease are satisfied by both parties or January 1, 2002, whichever first occurs),
with the two remaining payments of $400,000 each being due respectively
upon the first and second anniversary from the Commencement Date;
NO revenues generated from the lease to "Earth Rangers" shall be used by the
Authority to pay for upgrades and improvements to Kortright, save and except
a portion thereof which shall be applied towards the reasonable and direct
costs of administering the lease;
(iv) "Earth Rangers" shall be solely responsible for all costs associated with the
construction of the Centre;
(v) any other terms and conditions deemed appropriate by the Authority's
solicitor.
THAT an archaeological review is to be completed at the expense of Earth Rangers with
any mitigative measures being carried out to the satisfaction of the Authority;
THAT the granting of this lease be subject to the approval of the Minister of Natural
Resources in accordance with Section 21(2) of the Conservation Authorities Act, R.S.O.
1990, Chapter C.27 as amended;
THAT the granting of this lease be subject to the execution of a Memorandum of
Understanding between "Earth Rangers" and the Authority detailing future commitments
between the parties;
AND FURTHER THAT the appropriate Authority officials be authorized and directed to
take whatever action may be required to give effect thereto, including the obtaining of
necessary approvals and the execution of any documents."
The lease was signed in August 2001 and Earth Rangers and TRCA staff have
expeditiously and diligently worked together to ensure that Earth Rangers and TRCA
have satisfied all the conditions in the lease.
To date Earth Rangers and TRCA staff have:
Completed:
• Memorandum of Understanding
• Consent of the Minister of Natural Resources as provided by section 21 of
the Conservation Authorities Act
• City of Vaughan - Committee of Adjustment approval
27
• Archaeological Investigation
• Informed Boyd North and Management Committee of progress to date
In progress:
• Earth Rangers have initiated the Federal Environmental Assessment
application
• Building Permit with the City of Vaughan
• Permits pursuant to regulations under the Conservation Authorities Act
• Development of a awareness and communications package for visitors at
the Kortright Centre
• Plans for a ground breaking ceremony
• Development of an coordinated and integrated education program between
Kortright and Earth Rangers
As a condition of the lease agreement signed August 2001 the Earth Rangers are required to
seek the approval of the landlord for the site and trail plans. Earth Rangers and TRCA staff
have met on a regular basis to create a site plan and trail plan that is acceptable to both
parties, and as a result staff are prepared to recommend them for approval.
Through the site planning process it was agreed that the main building location and associated
parking should be shifted slightly to the north to have regard for the natural features of the site.
This has resulted in the leased area changing slightly and the need to relocate a portion of the
access road. A new reference plan has been prepared and a request to the Minister approved
by Section 21 of the Conservation Authorities Act to amend the lease being processed. The net
area of the lease remains the same.
DETAILS OF WORK TO BE DONE
TRCA staff and Earth Rangers will continue to work together to facilitate the ongoing
development and construction of the new facility and future programs at the Living City Centre
at Kortright.
FINANCIAL DETAILS
All cost associated with the review, survey, archaeological investigation, legal costs, road and
trail realignment have or will be assumed by Earth Rangers.
Report prepared by: Ron Dewell, extension 5245
For Information contact: Ron Dewell, extension 5245
Date: May 07, 2002
Attachments: 1
28
Attachment 1
THE EARTH RANGERS CENTRE
Education, Rehabilitation, Research
Figure 1: Artists Rendering of Earth Rangers Centre
29
Introduction
Incorporated in 1999, Earth Rangers mandate is to become one of the world's leading environmental
education, wildlife rehabilitation, and funding organizations. Our goal is to inspire, motivate and empower
millions of children to take positive action towards creating a sustainable world. This innovative program
consists of:
• Unique school based environmental education programs;
• The development of a world -class sustainability centre;
• A program that encourages youth to volunteer with local conservation groups;
• Sponsorship for inner -city youth to participate in outdoor activities; and
• The development of an advanced wildlife rehabilitation, education, and research center.
Toronto Wildlife Centre and Earth Rangers have partnered to develop the world's most advanced wildlife
centre. Designed to treat up to 5000 animals per year, the centre will offer the following programs:
wildlife rescue, rehabilitation and release, oil spill response, public and professional education, and
research. This $18 million facility will not only treat wildlife, but as the most energy efficient building of its
kind, will demonstrate innovative technologies and set a new standard for sustainable design in Canada.
Construction of the centre is scheduled to begin in June 2002.
L ?.a ��TU.-
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•
" —Gig :yoeF'> .'1
30
Building Description
• Building Area = 3280 m.sq2.
• Gross Area = 4745 m.sq2.
• Two story reinforced concrete structure, one story below grade for mechanical and electrical
services.
• Stone and stucco exterior veneer on block back up with R20 insulation and thermally broken double
glazed windows throughout.
• Flat roof over the office and hospital areas, which incorporates sawtooth skylights along with a sloped
cedar shingle roof over the animal rehabilitation area.
Earth Rangers Wildlife Centre
Floor Plan (level 1)
Legend
■ Operating rms.
• Rehabilitation Area
.
Public Reception
Cafe and
Presentation Hall
■ Operations
■ Oil Response Area
■Hospital Office
Space
❑Second floor
Office Space
.ER Assembly
Animal Area
31
The Site
Earth Rangers has negotiated a long -term lease with the Toronto and Region Conservation Authority for a
31 acre property at the Kortright Centre for Conservation (Kortright) to build the Wildlife Centre. Located
on an 800 acre natural area, just north of Toronto, Kortright features acclaimed outdoor education
programs and sustainable technology exhibits. Kortright already hosts nearly 130,000 visitors per year.
Prior to siting the building, an extensive study was undertaken to minimize disruption to the local
ecosystem and preserve natural views.
Kortright Site Map
Earth Ranger Location and Trail Relocation
32
Property
Site Map
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Energy Performance
The Wildlife Centre Is estimated to use 61% less energy than a similar building designed to the
Model National Energy Code. It will therefore be the most energy efficient building of its kind in
Canada, a major achievement considering the large ventilation requirements of a health care facility.
$160 -
$140
$120
$100
$80
$60
$40
$20
$-
Standard Building
Earth Rangers Centre
■ Space Heating
❑ Lights
• Towers & Pumps
• Fans
• Space Cooling
o Receptacles
• Htg & Chilled Water Pumps
• Domestic Hot Water
Building Envelope
The building structure will be reinforced concrete with load bearing masonry walls in the animal areas.
The slabs will be exposed at the ceilings to provide thermal heating and cooling and thermal mass inside
the building.
Among the most distinctive architectural features of the building are the skylights over the office area.
These north - facing skylights provide a diffuse natural light, reducing lighting energy requirements by up
to 50 %. The south -face of the skylights are sloped at 45 degrees to accommodate solar panels for
heating domestic hot water.
The building is well insulated (minimum of R30 in the ceiling and R20 in the walls) to keep heating and
cooling Toads to a minimum. The curtain wall facade will be constructed of panels using local aggregate.
The windows in the office are double -glazed with low -e coatings, are argon gas filled and have insulating
frames and edge spacers. Window design will enhance daylight penetration into the building while
avoiding glare.
34
Building Ventilation
Health facilities are unique in that they require a significant amount of outside air to maintain healthy
conditions for patients and workers. As a result, heating and cooling ventilation air can be the single
largest energy cost for the building. To reduce this demand, the Wildlife Centre will use a network of
underground concrete tunnels "earth tubes" to temper the fresh air entering the ventilation system. A
promising technology that has been pioneered in Europe, this will be the largest installation of earth
tubes in North America.
Fresh air is delivered to all areas of the building by "displacement ventilation" whereby air is supplied at
close to floor level, rises naturally to the ceiling and is exhausted through vents. Displacement ventilation
provides superior indoor air quality, occupant comfort and requires less fan power for air
circulation.
B U R I E D C O N C R E T E
H E A D E R & PIPES
AIR IN L E T
A B O V E
[r t
Cam,
B A S E M E N T INN
r71
t
D O U B L E F O U N D A T I O N
W A L L P L E N U M
u
m
AIR
7H A N D L E
MIL
Figure 3: Earth Tubes Schematic Design
35
Bui /ding Heating and Coo ling Systems
The Wildlife Centre will be the first building in Canada to be completely heated and cooled with
thermally activated radiant slabs. Water tubing embedded in the concrete floors and ceilings will heat
and cool the building and take advantage of the significant thermal storage of the heavy concrete
construction. During cooling season, the system will use primarily cooling tower water, significantly
reducing the electricity demand.
Radiant cooled buildings in humid climates like southern Ontario must be dehumidified. Dehumidification
prevents condensation on cold surfaces, enhances human comfort, and reduces the energy load on the
cooling system. The Wildlife Centre will use a combination of dehumidification technologies, including an
enthalpy wheel energy exchanger and the country's first installation of an Innovative liquid desiccant
dehumidifier.
A high efficiency natural gas boiler heats water for the radiant floors and ceilings. Vehicle storage and
receiving areas will be heated by gas -fired infra -red radiant heaters.
HEARN; OR
COOLING
NArm
DMA
OSP[Aarlavr
KVIATION
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36
Figure 4: Schematic HY.ICSKrtem
Water Supply and Wastewater Treatment
Water requirements for the facility are modest and will be supplied from an on -site well. Sanitary
wastewater is treated on -site to a tertiary level of purity using a combination of tanks, filtration and
biofiltration and returned to the ground. Wastewater from the oiled bird cleaning area will be collected for
treatment and disposal off -site. Rainwater will be harvested from roof runoff for non - potable water use
(toilets, watering plants, washing floors).
Lighting Systems
High efficiency lighting systems are used throughout the building. Controls turn lights down or off when
daylighting is sufficient or when rooms are unoccupied.
The Project Team
Owners /Operators
Earth Rangers/Toronto Wildlife Centre
Architect
Internorth Architects Inc.
Civil Engineers
Marshall Macklan Moghnahan
Philips Engineering
Construction Manager
Internorth Construction Company
Electrical Engineer
MCW Consultants Ltd.
Energy Consultant
Transsolar Energietechnik
Environmental Consultant
Enermodal Engineering Ltd.
Landscape Architect
PMA Landscape Architects
Mechanical Engineer
Enermodal Engineering Ltd.
Planning and Architectural Design
Bautech Developments
Project Manager
Husky Injection Molding Systems
Structural Engineer
lnternorth Engineering Inc.
37
RES. #E14/02 - ALTONA FOREST TRAIL DEVELOPMENT AND MANAGEMENT PLAN
Endorsement of the Altona Forest Trail Development and Management
Plan.
Moved by:
Seconded by:
Maria Augimeri
Linda Pabst
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the staff report on the Altona
Forest Trail Development and Management Plan be received;
THAT the Toronto and Region Conservation Authority endorse the Altona Forest Trail
Development and Management Plan as it supports the approved Altona Forest
Environmental Management Plan, and is consistent with an integrated watershed
management approach and watershed public use initiatives of the Toronto and Region
Conservation Authority;
THAT Authority staff continue to be involved in the technical analysis and refinement of
detailed trail planning, design and development initiatives;
THAT Authority staff work cooperatively with the Altona Forest Stewardship Committee to
ensure appropriate trail design, development and management;
THAT the Altona Forest Stewardship Committee, with assistance from TRCA staff, be
authorized to pursue funding and other resources for the implementation of the Trail
Plan;
AND FURTHER THAT the City of Pickering and the Altona Forest Stewardship Committee
be so advised.
CARRIED
BACKGROUND
The Toronto and Region Conservation Authority (TRCA) owns approximately 53 hectares of
environmentally significant land known as the Altona Forest. The property is located in the City
of Pickering, south of Finch Avenue and north of Sheppard Avenue, between Rosebank Road
and Altona Road. The area immediately surrounding the Altona Forest has been developed
over the past five years, for residential and institutional uses. The Altona Forest property
consists of mature forest with old growth characteristics and numerous early to mid
secessional vegetation communities, such as old fields and wet meadows.
Following the property acquisition, the TRCA developed an Environmental Management Plan
to secure the site and to protect and maintain the ecological integrity of the property. The
Management Plan was developed with input from other agencies, landowners and community
groups.
At Authority Meeting #5/95, held on June 23, 1995, Resolution #A160/95 was adopted:
"THAT the Altona Forest Environmental Management Plan, dated June 23, 1995
(Appendix AM.1 /95), be approved;
38
THAT any additional comments received before June 23, 1995 from Dr. Speirs, the
Friends of Altona Forest and Petticoat Creek or others be incorporated into the plan,
where appropriate, and staff bring any substantive changes to the attention of the
Authority;
AND FURTHER THAT the 10 ha ecological Reserve be formally designated the J. Murray
Speirs Ecological Reserve, once Dr. Speirs has donated approximately 2.8 ha of his land
to be included as part of the Altona Forest property."
Two key recommendations of the Altona Forest Environmental Management Plan were for the
TRCA to establish a Community Stewardship Committee and to develop an appropriate Trail
Plan for the forest.
At Authority meeting #6/00, held on June 23, 2000, the Conservation Authority Board endorsed
the Altona Forest Community Stewardship Committee Terms of Reference. Representatives
from ratepayer groups, public interest groups, Dr. J. Murray Speirs, City of Pickering and the
Ministry of Natural Resources were invited to participate on the Committee. The first formal
meeting of the Stewardship Committee took place in September of 2000. In November of 2000, •
TRCA staff initiated a detailed environmental inventory of the Altona Forest for the purpose of
identifying the best trail route alternatives. This study, completed in the summer of 2001, was
used in conjunction with the approved Altona Forest Environmental Management Plan, City of
Pickering staff input and Stewardship Committee recommendations to form the proposed Draft
Trail Plan. TRCA staff then jointly hosted a public meeting with the Stewardship Committee in
February of 2002, to present and receive public comments on the Draft Trail Plan.
The purpose of completing the Altona Forest Trail Plan was to develop a detailed and
sustainable trail route in the forest based on the vision, concept plan and policies of the Altona
Forest Environmental Management Plan (1996). Please refer to the Draft Trail Plan which is
attached as Figure 1 to this report.
The Draft Trail Plan has proposed six trail access points, one potential parking area for twelve
to fifteen cars and a looped hiking trail around the perimeter of the forest with three sections of
boardwalk trail. The trail routing does not enter the J. Murray Speirs Ecological Reserve, which
is located in the south western portion of the forest. The Reserve will remain completely
protected and function as an area of approved environmental study.
Trail Plan Goal and Objectives
Goal:
To protect and enhance the forest ecosystem, and to promote public responsibility,
understanding appreciation and appropriate enjoyment of this important natural feature.
Objectives:
• To protect the environment by implementing sensitive trail design solutions.
• To promote limited and passive recreational uses that do not have any negative
environmental impacts.
• To minimize social impacts (e.g. privacy, security, etc) on surrounding neighborhoods.
39
• To provide planned opportunities for access and circulation.
• To design a trail that meets the needs and requirements of the users and respects
aesthetic considerations.
• To provide opportunities for interpretation and education.
Description of Proposed Trail Features
The proposed loop trail network for Altona Forest puts an emphasis on the forest as a trail
destination, where people access a well defined trail system from a limited number of trail
heads (access points). The trail network also supports inter - regional trail activities with two
access points located at future regional north -south and east -west trail linkage points.
• Six Trail Access Points with Trail Head Signage and Forest Information
• One Potential Gravel Parking Area for 12 -15 Cars
• A 3.2 Kilometre looped Hiking Trail
• Three sections of Boardwalk Trail over wet areas
• Adopt -A -Trail and Self Guided Trail Markers
• Limited number of Natural and Cultural Heritage Signs
Proposed Hiking Trail Standards
Clearing Width:
Clearing Height:
Tread Width:
Tread Surface:
1 Metre
2.5 Metres
0.5 Metres
Native Terrain with Minimum Grubbing
RATIONALE
Authority staff have prepared the Altona Forest Draft Trail Plan in consultation with the
Community Stewardship Committee, the public and the City of Pickering. The trail plan has
incorporated the goals, objectives and policies of the approved Altona Forest Environmental
Management Plan (1996) and the proposed plan guidelines are also consistent with the
Authority's approved Trail Planning and Design Guidelines Manual (1992). In addition, the trail
plan reflects the Authority's integrated watershed management approach and watershed
public use initiatives for Authority land.
Trails are one of the most important aspects of the Altona Forest, particularly for the purpose of
providing significant community appreciation, enjoyment and stewardship of this unique forest
resource. Once the trails are formally developed there will be many opportunities for providing
sustainable messages through education and improved management with help from the Altona
Forest Stewardship Committee.
Furthermore, the Altona Forest Stewardship Committee has committed to raising funds for trail
development, as well as implementing an Adopt -A -Trail program. This important work of the
committee will better help the Authority manage the environmentally significant forest and
improve the overall forest health.
40
DETAILS OF WORK TO BE DONE
TRCA staff will circulate this report and recommendations to the Altona Forest Stewardship
Committee and the City of Pickering. Authority staff will engage the Stewardship Committee to
seek funding sources and submit proposals to the Trillium Foundation and other funding
foundations to assist with the implementation of the trail plan. Staff will also work with the
Stewardship Committee to establish detailed trail route selection, plan implementation and
management.
FINANCIAL DETAILS
The total budget to start the trail plan implementation work in 2002 is $10,000 from Account No.
408 - 46. The main expenditures will include:
Trail Clearing and Grubbing $3,000
Stone Crossing Placement $1,500
Boardwalk Construction $2,500
Signage $3,000
Total $10,000
Report prepared by: Mike Bender, extension 5287
For Information contact: Mike Bender, extension 5287
Date: May 22, 2002
Attachments: 1
41
Attachment 1
42
RES. #E15/02 - GREENWOOD CONSERVATION AREA MANAGEMENT PLAN
The preparation of a Management Plan for the Greenwood Conservation
Area.
Moved by:
Seconded by:
Gerri Lynn O'Connor
Peter Milczyn
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to assist the
Town of Ajax with the development of a Greenwood Conservation Area Management
Plan;
THAT staff be directed to establish an Advisory Committee, which would include
members of the public, interested community groups, the Town of Ajax and the City of
Pickering to assist with the development of the Management Plan and facilitate the
opportunity for public input;
THAT the management agreement with the Town of Ajax for the Greenwood Conservation
Area be renewed for one year;
AND FURTHER THAT Authority staff work with municipal staff towards consolidating
these lands and other suitable green space lands under a comprehensive management
agreement with the Town of Ajax.
CARRIED
BACKGROUND
The Greenwood Conservation Area comprises approximately 283 hectares of greenspace on
Duffins Creek, which is located in the Regional Municipality of Durham, Town of Ajax and City
of Pickering. TRCA and the Town of Ajax reached agreement on the management of
approximately 222 hectares of the Greenwood Conservation Area effective May 1, 1999. The
agreement period was established for one year with an option to renew by mutual consent.
Starting in 1999, the Town of Ajax immediately opened the Conservation Area for public access
seven days a week and provided a significant staff presence to maintain and improve the area.
TRCA continues to manage the remaining 61 hectares, located in the City of Pickering.
As part of the management agreement, the Town of Ajax has agreed to prepare an overall
management plan for the lands under agreement, addressing the long term use and
management of the lands by the municipality.
The following resolution was passed by the General Government Committee at its meeting
held February 7, 2002 and endorsed by Ajax Town Council at its meeting held February 11,
2002.
"That Council approve the draft proposal and work plan for the Greenwood
Conservation Area Management Plan and staff be directed to proceed with the
development of the Management Plan as outlined in this report and further that Council
contract the Toronto and Region Conservation Authority to assist in development of the
management plan at a cost not to exceed $20,000.00."
43
The Town of Ajax has also agreed that the management plan approach for Greenwood
Conservation Area will follow the TRCA model that has been utilized very successfully at
Claireville, Boyd North and Glassco Park, and TRCA properties in the Duffins Creek
Headwaters.
RATIONALE
Many of the Plans which the TRCA developed for Greenwood Conservation Area are over ten
years old. The changes in the availability of public funds, evolving concepts in conservation
and recreation planning, and advances in ecosystem based planning have highlighted the
need to review previous plans and prepare an updated comprehensive and integrated
management plan for the property.
It is an appropriate time to complete a management plan for the Greenwood Conservation
Area due to the change in active management of the lands from TRCA to the Town of Ajax. In
addition, with the projected population growth surrounding the Conservation Area, Greenwood
will become a major environmental, outdoor recreation and tourism centre that requires a
current management plan which can address future public use demands and enhanced
environmental protection.
A management planning process for the Greenwood Conservation Area is also timely and will
complement a number of TRCA initiatives including:
• Duffins Creek Watershed Management Strategy
• Detailed Route Planning and Implementation of the Trans Canada Trail
The objective of the Greenwood Conservation Area management plan process will be to
examine the lands and determine their environmental features and functions, heritage values,
and their potential for recreation or other public uses. This review will be used to establish a
plan for the future management of TRCA owned land, recommend important land stewardship
practices and implement important Duffins Creek Watershed Strategy initiatives.
Staff have recommended the establishment of an Advisory Committee to provide an integrated
approach to the development of the management plan. The Advisory Committee will be made
up of various stakeholders who are currently involved or interested in the subject lands. TRCA
staff will consult with the Town of Ajax and the City of Pickering to ensure appropriate
involvement. The Advisory Committee will include representation from:
• Ratepayer groups
• Public interest groups
• Local and Regional councillors
• Duffins Creek Task Force
• Town of Ajax staff
• City of Pickering staff
• TRCA staff
The Advisory Committee will provide technical input and assist the Authority with the public
consultation program, determining management zones and management recommendations.
44
Staff are of the opinion that the proposed agreement meets both Authority and Town
objectives. The agreement allows for public use of Greenwood without additional costs to the
Authority, and in turn provides the municipality with additional lands for recreational use. It
also provides for an acceptable level of maintenance and allows for public presence on the
lands to reduce unwanted activity and enhance public safety.
The management agreement has worked well to date, with few complaints having been
received regarding the municipality's management of the lands. Those complaints received by
Authority staff have been specific to the installation of the mini soccer fields, and objectives
related to increased traffic and use of the area. In the opinion of Authority staff, the use of the
area is not unlike the recreational uses made of the property as part of the Conservation Area
operations by the Authority.
DETAILS OF WORK TO BE DONE
TRCA staff will draft a memorandum of understanding for the project, outlining the scope of
work responsibilities and projected timelines. TRCA staff will also compile and synthesize all
background material on the subject lands into a background report that will be distributed to
the Advisory Committee. The Town of Ajax and the City of Pickering will be requested to
provide appropriate Advisory Committee contacts with June as the target date for initiating the
establishment of the Committee and start of the management plan process. It is anticipated
that the Management Plan will be completed in March 2003.
Authority staff raised the possibility of including additional green space lands under
management agreement with the Town of Ajax, and consolidating the existing Paulyn Park and
Ajax Waterfront agreements into one comprehensive document. Municipal staff are receptive
to pursuing this matter further with Authority staff; progress on this initiative will be reported to a
futrue meeting of the Public Use Advisory Board.
FINANCIAL DETAILS
The Town of Ajax has agreed to contribute up to $20,000.00 towards the TRCA costs of
developing the Greenwood Conservation Area Management Plan.
Provision for the development of the Management Plan focusing on TRCA managed lands has
also been included in the Authority's 2002 Capital Budget.
The Town of Ajax has assumed all maintenance costs for Greenwood, in addition to the capital
costs associated with the construction of the mini soccer fields. Property taxes associated with
the lands under management agreement will continue to be paid by the municipality
Report prepared by: Mike Bender, extension 5287
For Information contact: Mike Bender, extension 5287
Date: May 22, 2002
Attachments: 1
45
Attachment 1
The Toronto and Region Conservation Authority Jurisdiction
Location of Greenwood ���rV
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46
RES. #E16/02 - BLACK CREEK PIONEER VILLAGE MUSEUM STANDARDS
Approval of Policy. Approval of revised Museum Conservation Policy for
Black Creek Pioneer Village
Moved by:
Seconded by:
Suzan Hall
Maria Augimeri
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Black Creek Pioneer Village
museum operating policy, specifically, the Conservation policy and Schedule A as
appended, be approved.
CARRIED
BACKGROUND
It is the responsibility of a public museum to regularly review its policies, and to revise where
appropriate. In 2001 the Authority approved Res. # A53/01, revising Black Creek Pioneer
Village's Statement of Purpose, Collections Policy, and Research Policy Staff are now bringing
forward the revised Conservation Policy (Schedule A), replacing an earlier version approved in
1983 (Schedule B). The revised document adequately reflects the sophistication of operation
that has developed over time, and the increased level of artifact conservation care and practice
incorporated in the operation.
In conformity with the Standards for Community Museums in Ontario, the Ontario Ministry of
Culture requires museums it funds to have policies, procedures, and practices in place which
reflect safe, sound management and stewardship of cultural heritage.
RATIONALE
Conservation Policy
The artifacts, including the restored buildings, which make up the Black Creek collection are a
tangible representation of the community's heritage. Black Creek Pioneer Village has the
responsibility to protect and preserve the collection entrusted to its care so that present and
future generations will have the opportunity to enjoy and learn from it. The Village will
demonstrate its stewardship of the collection with a written policy incorporating procedures
that ensure the long -term preservation of the collection. The scope of the conservation policy
includes preservation (protection from harm and damage) and restoration (treatment to
overcome damaged condition) and encompasses issues related to physical plant, storage,
exhibits, artifact condition, loans, staff training, and security.
Report prepared by: Marty Brent, extension 5403
For Information contact: Marty Brent, extension 5403
Date: May 22, 2002
Attachments: 2
47
Attachment 1
SCHEDULE A
BLACK CREEK PIONEER VILLAGE MUSEUM STANDARDS
A) CONSERVATION POLICY:
Black Creek Pioneer Village (BCPV) recognizes a responsibility for the safety of the collection
of artifacts in its possession. Every effort shall be made within the practical limitations of
available funding to exercise this responsibility as outlined in the following Conservation Policy:
1. Level of Care:
1.1 Level 1 (Preventive care): the goal of Level 1 care is to prevent harm to an object
before it occurs or, in the case of an object that has come into the museum with
damage, to prevent its further deterioration.
BCPV will exercise Level 1 care over its collection by the following means:
In its gallery and storage areas:
• monitoring of environmental factors in storage and gallery areas (e.g.,
relative humidity, temperature)
• environmental controls in the museum gallery and main storage area
• limiting access to storage areas
• keeping storage areas in darkness, except when in use
• maintaining condition reports in a central artifact data base
• using centrally- monitored, 24 -hour heat and smoke detectors, with water
alarms in the main storage area
• structural maintenance;
In the display areas of its historic buildings:
• regular cleaning and inspection
• pest control as required
• structural maintenance
• regulation of traffic flow
• use of door mats and curtains;
Throughout the site:
• instructing staff and volunteers in the safe handling of artifacts
• a striving to improve the preceding commitments.
2.2 Level 2 (Conservation care): the goal of Level 2 care is to overcome the
damages that time and harmful conditions can cause. This will be
accomplished through a combination of in -house staff and volunteers and
contracted specialists. In -house staff and volunteers will receive training where
appropriate (e.g., rematting and reglazing works of art). When contracted
specialists are used, all effort will be made to ensure that the contracted
individuals treating artifacts have an appropriate level of training in conservation.
This will be done by checking the professional associations of those individuals
e.g., Canadian Association of Professional Conservators (CAPC), Professional
Picture Framers' Association (PPFA)).
48
As a living history site, Black Creek Pioneer Village has a very diverse collection.
Those items in the collection requiring conservation will often not fall neatly
within the purview of a professional association of conservators (e.g., restoration
of farm machinery; restoration of milling equipment). In these cases,
consultations will be made to seek out qualified experts.
2. Prioritizing Level 2 (Conservation) Care:
Those artifacts on exhibit will take priority over those items in storage for conservation
treatment, unless an object in storage is:
• one of a kind
• has been donated with a fund specifically ear - marked for its conservation
• is slated to go out for special exhibition within the near future
• is deteriorating to a point where it is posing a hazard.
3. Responsibility for Care of the Collection:
Care of the collection is the responsibility of the Curator or his /her designate.
4. Ethical Behaviour and Legislative Requirements in the Care of Collections:
4.1 In its conservation activities, Black Creek Pioneer Village will be consistent with
established professional standards and ethics as stated in Code of Ethics and
Guidance for Practice for Those Involved in the Conservation of Cultural Property
in Canada (Canadian Association for Conservation, formerly the International
Institute for Conservation, Canadian Group, 1989).
4.2 Care of collections will meet the legislative requirements of the BCPV Collections
Policy as per Toronto and Region Conservation Authority Resolution # A53/01.
5. Storage Space:
Black Creek Pioneer Village will set aside separate areas for the storage of its collection.
These areas will be:
• physically separate from all public areas, galleries, and work spaces
• kept locked at all times, except when staff is inside
• be on a separate key and alarm code, the access to which will be restricted to the
Curator, Registrar, Exhibit Designer, and head of the Maintenance Department
• used for collections storage only
• equipped with suitable safe shelves, cabinets, artifact supports, artifact storage
boxes, specimen trays
• be regularly inspected for signs of insect infestation, vermin, structural degradation
in the building, water leakage
BCPV commits to on -going efforts to achieve optimal environmental standards and to
improve the conditions of these storage areas.
6. Exhibit Gallery:
Black Creek will maintain the safety and preservation of artifacts on exhibit by:
• ensuring that cases and floor spaces are large enough to hold artifacts without
crowding
• ensuring that artifacts on display are adequately supported with safe materials
• using display materials that are not harmful to the artifacts
49
• ensuring that exhibit areas are kept clean and maintained by staff trained in the
handling of artifacts
• ensuring that light sensitive artifacts are displayed only for short periods of time
• implementing a program of regular inspections of artifacts on exhibit to check for
losses and damage
7. Pest Management:
Pest management will be conducted on a contractual basis with independent
companies, under the supervision of the Supervisor, Maintenance Department. Regular
inspections will be conducted in all display and storage areas to ensure problems are
resolved as soon as they are recognized.
8. Documentation:
The following documentation relating to the care of the collection will be kept in the
collections data base.
• condition reports
• conservation treatments (a hard copy will also be kept in the supplementary
information relating to the artifact). The conservation treatment report will document
any physical intervention to the artifact, including the reason for it, what the
intervention was, who performed it, and when it was carried out.
• special instructions on care and handling (a printed label of these instructions will
be kept with the relevant artifact in storage)
• photographs documenting condition.
9. Frequency of Documentation:
9.1 Collections on site: Conditions reports will be done as artifacts are accepted
into the collection. These will be updated as time and staffing permit.
9.2 Collections on out -going loan: Artifacts lent to other institutions on long -term
renewable loans will be inspected by Black Creek Pioneer Village staff once
every three years. This will involve a visit to that institution to assess the artifacts
in situ.
10. Other Associated Policies:
This policy is to be used in conjunction with the Black Creek Pioneer Village Collections
Policy.
11. Policy Review Schedule:
This conservation policy will be reviewed annually by staff and where necessary,
revisions shall be recommended for approval of the Board of The Toronto and Region
Conservation Authority.
50
SCHEDULE B
BLACK CREEK PIONEER VILLAGE
CONSERVATION POLICY (1983)
Black Creek Pioneer Village recognizes a responsibility for the safety of the collection of
artifacts in its possession. Every effort shall be made, within the practical limitations of available
funding and the physical environment of historic structures, to protect and preserve the
collection by means of the following measures:
1. Endeavouring to provide acceptable environmental conditions in all areas where
artifacts are housed.
2. Providing sufficient staff to ensure care and safety of the collection. Such staff shall be
suitably trained in the handling and preventative care of artifacts.
3. Ensuring that all handling, including storage, exhibiting, packing and transportation of
artifacts, is carried out according to the standards best suited to preserve the collection.
4. Ensuring that qualified staff regularly inspect the collection and determine the
conservation priorities. Any conservation measures deemed necessary shall, if within
the realm of staff expertise, be performed by qualified staff, otherwise the services of
professional conservators shall be requested.
5. Developing procedures and taking all possible measures to protect the collection from
damage or loss in the event of physical emergencies or hazardous situations and
ensuring that all staff are familiar with these procedures.
6. Providing restricted access storage areas and maintaining these areas in as safe and
organized a manner as possible. These areas shall be used only for the storage of
collection items and the curator or designate shall be responsible for maintaining all
related documentation including storage inventories.
51
RES. #E17 /02 - FLOODMASTER BARRIERS INC.
CFN 32485. Proposal to lease approximately 1 acre of land for a five year
period within the Claireville Conservation Area.
Moved by:
Seconded by:
Dick O'Brien
Gerri Lynn O'Connor
THE BOARD RECOMMENDS TO THE AUTHORITY THAT WHEREAS the Toronto and
Region Conservation Authority has been requested by FloodMaster Barriers Inc. to lease
approximately 1 acre of land on the east side of the Claireville Dam and Reservoir to
carry out training on the use, development, care, and maintenance of their product;
AND WHEREAS it is in the opinion of TRCA that it is in the best interests of TRCA in
furthering its objectives, as set out in Section 20 of the Conservation Authorities Act, to
cooperate with FloodMaster Barriers Inc. In this instance;
THAT TRCA enter into a lease of approximately 1 acre, more or less with FloodMaster
Barriers Inc. for the training on the use, development, care and maintenance of their
product, said land being in the Claireville Conservation Area, in close proximity to the
Claireville Dam and Reservoir;
THAT the lease with FloodMaster Barriers Inc. be premised on the following:
(i)
the initial term of the lease will be for five years;
01) the lease rate is to be an annual fee of $1000.00, plus $1000.00 fee for each week
they are at the site, plus $150.00 for one day demonstrations; said lease rate to be
reviewed on an annual basis;
(iii) FloodMaster Barriers Inc. Is to be responsible for all costs associated with the set
up of the site for their training and demonstrations;
(iv) FloodMaster Barriers Inc. Is to provide the TRCA with 30 days notice prior to
entering the leased area;
(v) FloodMaster Barriers Inc. is to comply with the TRCA's rules and regulations;
(vi) any other terms and conditions deemed appropriate by the Authority's solicitor;
AND FURTHER THAT the appropriate Authority officials be authorized and directed to
take whatever action may be required to give effect thereto, including the obtaining of
necessary approvals and the execution of any documents.
AMENDMENT
RES. #E18 /02
Moved by:
Seconded by:
Dick O'Brien
Gerri Lynn O'Connor
52
THAT the following be inserted after the main motion:
AND FURTHER THAT staff conduct discussions with Floodmasters Barrier Inc. on
assisting with their study on toxicity levels within the sand used in many flood control
barriers.
THE AMENDMENT WAS CARRIED
THE MAIN MOTION, AS AMENDED, WAS CARRIED
BACKGROUND
At its meeting #9/01, held on November 2, 2001, the Members of the Executive approved the
following resolution #B141/01:
THAT the Toronto and Region Conservation Authority investigate the potential for
FloodMaster Barriers Inc. to lease Authority lands within Claireville Conservation Area;
THAT staff be directed to enter into formal discussion in regard to the aforementioned
matter with FloodMaster Barriers Inc.;
AND FURTHER THAT staff report back to the Public Use Advisory Board on further
developments in that regards.
The Authority has been approached by FloodMaster Barriers Inc. to lease approximatley 1 acre
of land on the east side of the Claireville Dam and Reservoir to carry out training on the use,
development, care and maintenance of their product.
FloodMaster manufactures, markets and distributes products that are environmentally friendly,
address the needs of disaster relief organizations, NGO's, governments and municipal
authorities worldwide. In order to demonstrate these products effectively and economically,
one of the prime requirements is easy accessibility to a body of water such as a stream, river,
lake or dam facility.
FloodBuster is a flood containment barrier that uses water to fight water. Stacked on top of
each other and filled with either floodwater or water from other conventional sources, elliptical
barriers create a solid wall that can protect lives and property from floodwaters when rivers
overflow their banks.
FloodMasters Barriers Inc. has products that can be used for spill containment and storage of
potable water for disaster relief.
Authority technical and conservation parks staff have reviewed the proposal and are in
concurrence. A successful trial was carried out the week of May 13, 2002, through the
Conservation Parks permit process and monitored by staff. As a result staff are prepared to
recommend we enter into a lease for this recommended use.
53
Authority staff has met with representatives from FloodMaster Barriers Inc. to discuss the
details of the lease agreement for such use.
Authority staff have reviewed this request with the Claireville Advisory Committee and they did
not have a problem with the Authority entering into this arrangement with FloodMasters
Barriers.
Lease Agreement
The area subject to this lease consists of approximately 1 acre of land all of which is table land,
east of the Claireville Dam and Reservoir.
The following are the key terms of the proposed lease arrangement:
1. Lease payment: Annual fee of $1000.00, plus $1000 fee for each week they use the
site, and $150.00 for one day demonstrations. Rates to be reviewed annually.
2. Initial Term: 5 years.
3. Insurance: FloodMasters Barriers Inc. to provide the TRCA with $2,000,000 commercial
general liability, with the Authority shown as an additional insured.
4. FloodMasters Barriers Inc. will be responsible for all costs associated with the set up of
the site.
5. FloodMasters Barriers Inc. will be responsible for the securing their equipment and will
also be hiring a security guard for the night hours.
6. FloodMasters Barriers Inc. will be responsible for the removal of all of their equipment
once the demonstration /training have been completed and to restore the grounds to
their original condition.
DETAILS OF WORK TO BE DONE
Upon Authority approval, the necessary other approvals required to bring the lease into effect
will be pursued.
FINANCIAL DETAILS
All costs related to the preparation of the lease will be assumed by FloodMaster Barriers Inc.
The revenue generated from this lease will be used for TRCA purposes.
Report prepared by: Lori Colussi, extension 5303
For Information contact: Lori Colussi, extension 5303
Date: May 24, 2002
RES. #E19/02 - ENVIRONMENTAL STEWARDSHIP OF OUR FARM LEASE
AGREEMENT LANDS
Improve the environmental management of our farm lease properties
Moved by:
Seconded by:
Suzan Hall
Linda Pabst
54
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff prepare a terms of
reference for improving agricultural practices on leased farm lands.
CARRIED
BACKGROUND
Toronto and Region Conservation, currently leases an estimated 465 hectares (1500 acres) of
agricultural land to tenants within our jurisdiction. These lands are located in Caledon,
Caledon East, Bolton, Brampton, Pickering, Uxbridge, Vaughan, Woodbridge, and Whitchurch
Stouffville. Tenants are required to sign a one year formal lease agreement with the
AUTHORITY. It is estimated that the AUTHORITY will increase its agricultural lease holdings in
2003, with the transfer of approximately 809 hectares (2000 acres) from lands in Markham,
currently owned by Ontario Realty Corp.
The farm lease agreement outlines the expectations of the AUTHORITY including; area to be
rented; rental rate; rental period; land use and management practices; fencing; water supply
restrictions; and indemnification of the AUTHORITY. Every two years, Environmental Services
Rural Clean Water Program staff review the leases, conduct a site visit and provide a follow -up
memo to the Property and Asset Management staff. Concerns relating to the lease and
agricultural practices that may contribute to non -point source pollution (NPS) are identified.
NPS has been shown to cause degradation of benthos, loss of fish and wildlife habitat,
degradation of aesthetics, eutrophication of water bodies and beach closings (Draper and Bos,
1993). These impairments are a result of high nitrogen, phosphorous and bacteria loadings
and are often associated with poor agricultural practices, inadequate storm water management
and general loss of natural vegetation cover. Sources of contamination in rural settings include
malfunctioning septic systems, improper manure management, improper milkhouse
washwater disposal, livestock access to watercourses, wind and water ersoion in fields and
along stream banks, urbanization of rural areas and subsequent loss of riparian and forest
areas.
The Rural Clean Water Program, offered through Toronto and Region Conservation, is a grant
program available to landowners who wish to reduce the amount of NPS leaving their
properties and entering water courses. The program is funded through Environment Canada's
Great Lakes Sustainablity Fund and targets rural landowners in the York, Peel and more
recently, Durham Region. Landowners must be willing to implement environmental
stewardship projects designed to reduce the impacts of their land use on rural water courses.
Ultimately these actions provide a suite of benefits within our watersheds, including an
improvement to both aquatic and terrestrial habitat. Eligible items include livestock restriction
from watercourses manure storage systems, milkhouse washwater disposal systems, septic
system repair /replacement and field or stream bank erosion control measures. Financial
support from the Rural Clean Water Program can provide up to one third of the costs for an
approved project.
55
In response to NPS issues on our leased farm lands, staff have provided technical and some
financial support through the Rural Clean Water Program to our tenants. Livestock access to
creeks, reduced riparian cover and wetland and woodlot encroachment have been addressed
on a site specific basis. Land management practices as well as capital investment projects like
fencing and riparian planting are the responsiblity of the tenant. If the project meets the
program criteria, the tenant enters into an agreement through the preparation of a water quality
plan. This plan outlines his or her project, including approvals, permits and their financial and
inkind contributions to cover the remaining project costs.
Sustainable agriculture focuses on the need for agricultural practices to be economically
viable, meet human needs for food, to be concerned with quality of life and to be
environmentally positive. With the challenges associated with population growth and urban
expansion into our rural areas, the need for strategies for sustaining food security and to
conserve natural resources is a priority. The goal of our agricultural stewardship programs is
to promote natural resource management, enhancement and protection through a peer review
process. Through the adoption of a suite of best management practices in priority areas,
agriculture can be sustained in a changing landscape. Within our jurisdiction and on our own
lands opportunities exist to develop and implement a model strategy for sustainable
agricultural land management. Successful watershed planning requires integrating planning for
a broad range of water management objectives. In this regard, elements of this strategy could
include the following;
• Establishment of a tenant committee to assist with development of strategy, implementation
and monitoring of projects and programs;
• Provide reviews and assessments of existing lands, tenant farm operations, needs of
tenants and develop a priority list of projects;
• Development of a lease review checklist to determine sources of NPS and habitat
enhancement opportunities;
• Demonstration sites to promote sustainable agricultural practices through hands -on
teaching, monitoring and technology transfer;
• Introducing a variety of crop management strategies that include proper crop rotation,
conservation tillage, and improved riparian buffers for wildlife enhancement opportunities;
• Explore stakeholder opportunities with local agricultural organizations, Toronto Food Policy
and other groups as is appropriate.
RATIONALE
Making ours a Living City Region, July 2001 Business Plan, indicates that the Environmental
Services Section Stewardship Program, will help ensure that regional biodiversity is maintained
by a rich diversity of plants and animals that thrive in a network of greenspace. Our corporate
business plan, identifies that the priority actions for Regional Biodiversity and Greenspace,
include increasing "stewardship activities across the watersheds, with specific priority to our
rural landowner program to improve water quality in the region ".
Part Two of the Walkerton Inquiry, released May 23, 2002 indicates the responsiblity of the
regulation of farm activities and their impact on water supplies and requirements for farms to
have a water protection plan, will be given to conservation authorities.
56
The existing Environmental Farm Plan program provides a framework to allow tenants to
assess his or her environmental impacts of their current operations and work toward
addressing potential sources of surface and groundwater contaminants on our properties.
Funding for the Rural Clean Water Program in 2003 will require all tenants to have an approved
Environmental Farm Plan.
Nutrient Management Plan legislation encourages protection of the environment through the
use of best management practices on farms. It is a measurable and accountable tool prepared
by a farmer to ensure the balance of nutrients for livestock and crop yields. Currently it
regulates new and expanding livestock or poultry operations, and within the AUTHORITY'S
jurisdiction, only the Township of Uxbridge has a Nutrient Management By -law in place.
Many of our tenants hesitate to invest capital dollars into large scale or long term efforts to
work toward a sustainable agricultural landscape, due to financial constraints of their own and
the limitations of the annual renewal policy of our standard lease agreements. With our
investment in land holdings for agricultural purposes and our commitment through the Living
City to improve water quality in the region, it is timely that we develop an integrated and
comprehensive strategy for managing our farm lands.
FINANCIAL DETAILS
Funds to develop the terms of reference are available through current capital budgets.
DETAILS OF WORK TO BE DONE
• Environmental Services Section staff and Property and Asset Management staff develop a
terms of reference for a comprehensive sustainable agricultural strategy for TRCA
agricultural leased lands.
For Information contact: Patricia Lowe, 905 - 887 -2174
Date: May 24, 2002
RES. #E20/02 - COLD CREEK CONSERVATION AREA MANAGEMENT PLAN
Terms of Reference. Approval of the Terms of Reference for the Cold
Creek Conservation Area Management Plan.
Moved by:
Seconded by:
Linda Pabst
Suzan Hall
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Terms of Reference for the
Cold Creek Conservation Area Management Plan, as appended, be approved;
AND FURTHER THAT staff be directed to bring the final Management Plan, as developed
with the assistance of the Cold Creek Management Plan Advisory Committee, through the
Public Use Advisory Board to the Authority Board for approval.
CARRIED
57
BACKGROUND
At Authority meeting #8/01, held on October 26, 2001, staff was directed to proceed with the
development of the Cold Creek Conservation Area Management Plan. This direction included
the establishment of an Advisory Committee, comprised of representatives from the public,
community groups, businesses, agencies, and politicians. Terms of Reference for the
development of this plan have been prepared and work with the Advisory Committee, as
directed by the Authority, is now underway.
Prior to embarking on the development of the Cold Creek Conservation Area Management
Plan, staff drafted a working Terms of Reference to guide the planning process and the work of
the Advisory Committee. The working terms of reference were distributed to the Advisory
Committee at their meeting #1/02 held on April 30, 2002. At the Advisory Committee's second
meeting held on May 28, 2002, some minor changes were made to the Terms of Reference
and they were subsequently adopted as the Cold Creek Conservation Area Management Plan
Terms of Reference dated May 28, 2002.
While the scheduling of Advisory Board meetings has meant a delay in bringing the Terms of
Reference to the Public Use Advisory Board and the Authority, it is important that the Authority
agree with the Terms of Reference for the planning process. Hence, this document is now
being submitted for approval
DETAILS OF WORK TO BE DONE
Phase I (TRCA Staff)
1. Prepare preliminary background reports on the following:
• Forestry
• Fisheries
• Terrestrial Heritage
• Archaeology
• Public Use/ Education
• Land use
2. Establish Advisory Committee (TRCA Staff with assistance from the Advisory Committee)
3. Develop project Terms of Reference
4. Develop plan vision, goals and management Principles
5. Host Public Information Sessions
6. Determine draft General Management Zones such as Nature Reserve, Natural Environment,
Primary Restoration, Heritage Preserve, and Public Use
7. Finalize General Management Zones
Phase II (TRCA staff with assistance from the Advisory Committee)
1. Determine detailed management zone recommendations
2. Review draft management plan
3. Host Public Information Sessions to present draft management plan
4. Integrate internal comments
5. Management plan review with other government agencies
58
6. Advisory Committee endorsement of management plan
7. Authority approval of management plan
Report prepared by: Gary Wilkins, extension 5211
For Information contact: Gary Wilkins, extension 5211
Date: May 29, 2002
Attachments: 1
59
COLD CREEK CONSERVATION AREA
MANAGEMENT PLAN
TERMS OF REFERENCE
May 28, 2002
60
1.0 INTRODUCTION
The Toronto and Region Conservation Authority (TRCA) has initiated the preparation of a
comprehensive management plan for the Cold Creek Conservation Area. At meeting #8/01,
held on October 12, 2001, the TRCA approved a recommendation to prepare a management
plan for the Cold Creek Conservation Area.
Resolution #A203/01 states:
"THAT staff be directed to negotiate a suitable agreement with the Humberlea Church of
God and other interest groups for a one -year period to accommodate day use by
individuals and groups, excluding those considered `Youth at Risk'.
AND FURTHER THAT staff be directed to establish a Community Advisory Committee
including local residents, community groups, business representatives, agency staff, and
area councillors to assist with the development of a Management Plan to guide future
uses of the Cold Creek Conservation Area."
The management plan will include a description and evaluation of the properties based on
relevant plans and policies; landscape features and functions; environmental constraints and
opportunities. The Plan will identify specific management zones within which a certain type of
activity may be undertaken. For example, within a Natural Environment Zone, habitat creation
work may occur; within a Public Use Zone, passive recreation activities may be recommended.
The Plan will provide a framework for the TRCA to determine priorities for future initiatives
including the protection of natural features and habitat regeneration. The management plan
will also determine the ecological appropriateness of any proposed public use and ensure that
the integrity and diversity of the area are maintained.
The Mission Statement for the TRCA states that "Toronto and Region Conservation Authority is
a partnership organization committed to the protection, restoration and celebration of Toronto
and Region's natural environment through the development and application of watershed
plans, innovative environmental science and education programs.
The Authority acts in the community's interest through advocating and implementing
watershed management programs that:
• maintain and improve the quality of the region's lands and waters;
• contribute to public safety from flooding and erosion;
• provide for the acquisition of conservation and hazard lands; and
• enhance the quality and variety of life in the community by using its lands for
inter - regional outdoor recreation, heritage preservation and conservation education.
The TRCA prepared a Humber River management plan titled, Legacy: A Strategy for a Healthy
Humber in 1997. The Humber River management plan sets out policies, actions, criteria and
stewardship initiatives that will help with proactive management of the significant resources in
the watersheds. The Cold Creek Management Plan would be in conformance with the
principles and policies of Legacy: A Strategy for a Healthy Humber and its implementation
document, A Call to Action.
61
Planning efforts have shown that residents and community groups have grown more
concerned with the impact of land use change on the remaining natural landscapes within the
GTA. At the same time, user groups, businesses and municipalities have expressed a growing
interest in using public lands for a variety of outdoor recreation, ecological restoration and
other activities. The provision of public uses on TRCA land must consider economic factors
(i.e. budgets, expenditures, benefits), the needs of the community and the needs of the natural
landscape to ensure it is protected and managed properly. The management plan will strive for
the full support of all levels of government, and will seek the commitment of the community
and volunteer organizations to establish relationships and work cooperatively in the
development and implementation of the management plan.
2.0 PLANNING AREA
The Cold Creek Conservation Area consists of 179 hectares within the Humber River
Watershed, located on Concession Road 11, three kilometers north of the King Sideroad. This
area is situated midway between the communities of Bolton and Nobleton in King Township
and within the Regional Municipality of York.
The Cold Creek Conservation Area was originally developed to provide outdoor recreation
and education opportunities. The facilities developed at Cold Creek include a centre fire rifle
range (which was also utilized for handguns), and a trap range. In 1979 the construction of a
control building adjacent to the trap ranges provided washrooms, warming area, ammunition
storage and limited refreshment facilities. Also included was a range for archery and an
enlarged pond and the surrounding area was used for dog training. A 300 metre elevated
boardwalk was also constructed in the wetland, which permitted visitors to view the wetland
without severely impacting the area.
In the winter months, Cold Creek was utilized for husky dog trials and cross - country skiing.
The Cold Creek Conservation Field Centre, which was established in September, 1968, was set
up to accommodate school classes on a day use basis during the week and to provide a
meeting place on weekends for sports clubs such as the Toronto Anglers and Hunters.
3.0 GOALS
Based on the Mission Statement of the TRCA, the following goals have been identified for uses
on Conservation Authority Lands:
To conserve, protect and manage Authority lands in consultation with the public in a
manner that values, respects and enhances the natural, cultural and heritage resources.
To encourage uses that are compatible with healthy watersheds, respectful of the unique
character of the lands and sustainable in environmental, physical and economic terms.
62
4.0 OBJECTIVE
The objective of the Cold Creek Conservation Area Management Plan process will be to involve
the community and work cooperatively toward examining the lands and determining their
environmental features and functions, heritage values, and their potential for appropriate
recreation or other public uses.
5.0 MANAGEMENT PLAN ADVISORY COMMITTEE
Representatives from the following agencies, groups and the general community have
confirmed their participation on the Cold Creek Conservation Area Management Plan Advisory
Committee:
• Township of King- Elected Officials
• Schomberg Chamber of Commerce
• Girl Guides of Canada
• Boy Scouts Canada
• Ontario Bird Dog and Conservation Association
• Humber Watershed Alliance
• Humberlea Church of God
• Humber Valley Heritage Trail Association
• Oak Ridges Trail Association
• Action to Restore a Clean Humber
• Friends of Cold Creek Conservation Area (4)
• Community Residents (10)
Other agencies and groups that were invited include:
• Ministry of Tourism and Recreation, Southern Region- Staff
• Ministry of Natural Resources- Staff
• Regional Municipality of York -Staff
• Nobleton Chamber of Commerce
• Nobleton Business Association
• King City Trails Committee
• King City Chamber of Commerce
• Save the Oak Ridges Moraine
• Concerned Citizens of King Township
• West Humber Naturalists
• The Federation of Ontario Naturalists
• Tynedale Pony Club
The Advisory Committee will follow the terms and reference and assist TRCA staff with
determining the management zones and management recommendations. This Committee will
provide technical input and will assist the Authority with a public consultation program
regarding the management plan.
In summary, the Advisory Committee will be responsible for the following major functions:
63
1. Provide technical expertise, monitoring information and advice to the TRCA throughout
the development of the management plan;
2. Ensure that appropriate staff and members at their respective municipalities/ agencies/
associations are adequately informed throughout the process;
3. Provide comment and input to suggestions brought to the Advisory Committee;
4. Assist in the identification of current outstanding issues involving the Cold Creek
Conservation Area and make suggestions as to appropriate ways of resolving them;
5. Assist the TRCA in presentations and public forums, where appropriate;
6. Assist the TRCA with the implementation and maintenance of the management plan.
The Advisory Committee will follow the Rules of Conduct of the Authority as adopted by
Resolution #3 of Authority meeting #2/86 or as may be amended.
All issues will be resolved through agreement by consensus of the Advisory Committee.
However, if an issue cannot be resolved, there will be a majority vote taken.
6.0 PLANNING PROCESS
The management plan will be undertaken in two phases. Phase I initially establishes general
management zones for the property. Detailed site specific recommendations will be developed
in Phase II, based on priority areas.
The Advisory Committee will be established in Phase I to assist TRCA staff with the
development of a vision statement for the plan; finalize the project Terms of Reference; develop
management zones and recommendations; and to help facilitate public input.
Phase I (TRCA Staff)
1. Prepare preliminary background reports on the following:
• Forestry
• Fisheries
• Terrestrial Heritage
• Archaeology
• Public Use/ Education
• Land use
2. Establish Advisory Committee
(TRCA staff with assistance from the Advisory Committee)
3. Develop project terms of reference
4. Develop plan vision, goals and management principles
5. Host public information sessions
6. Determine draft general management zones such as nature Reserve, natural
environment, primary restoration, heritage preserve, and public use
7. Finalize general management zones
64
Phase II (TRCA staff with assistance from the Advisory Committee)
8. Determine detailed management zone recommendations
9. Review draft management plan
10. Host public information sessions to present draft management plan
11. Integrate internal comments
12. Management plan review with other government agencies
13. Advisory Committee endorsement of management plan
14. Authority approval of management plan
7.0 TIMING
It is anticipated that the Cold Creek Management Plan will be presented to the Authority for
approval on January 11, 2003.
65
8.0 MANAGEMENT PLAN TIMELINE
Establish
Advisory
Committee
TRCA PUAB
#4/01
Recommended
for Approval
Prepare Preliminary
Reports
Update
Backgrounders
- Forestry
- Fisheries
- Terrestrial Heritage
Technical Advisory
Committee
Meeting #1
(April 30)
-Site Visit
- Introduction of
Committee Members
- Overview
Authority
Meeting #10101
(January 11, 2002)
.■.)111►
Prepare
Terms of
Reference
r
J
Technical Advisory
Committee
Meeting #2
(May 28, 2002)
- Review Workshop
Results
-Terms of Reference
-Study Process and
Schedule
- Public Participation
- Review Preliminary
Background
Updates
Advertise
Public
Information
Session
11
Public
Information
Session #1
(June 20, 2002)
TRCA PUAB #3/02
(June 7 2002)
Approval of Terms of
Reference
4
Authority Meeting #8
(June 21, 2002)
Approval of Terms of
Reference
Chart 1
Establish General
Management Zones
(ie. Natural, Cultural,
Heritage) Public Use)
A
Technical Advisory
Committee
Meeting #3
(June 25, 2002)
- Discuss
Management Zones
- Public Information
Session
•
8.0 MANAGEMENT PLAN TIMELINE Chart 2
Confirm
Management
Zones
•■
0)
r
A
Technical Advisory
Committee
Meeting #4
(September 24, 2002)
- Finalize Management
Zones
- Review Draft
Management Plan
Prepare Next to Final
Management Plan
L
HWA Meeting #4
(October 15, 2002)
Endorse
Management Plan
1
Technical Advisory
Committee
Meeting #5
(October 22, 2002)
- Review Draft
Management Plan
Advertise Incorporate Internal
Public Comments
Information * (November 8, 2002)
Session
r
Public
Information
Session #2
(October 30,
2002)
A
V
Technical Advisory
Committee
Meeting # 6
(November 13, 2002)
-Final Review and
Endorsement
Finalize
Management Plan
TRCA PUAB #6/02
(December 6,2002)
AEI
. Authority Meeting
#11
(January 10, 2003)
9.0 PUBLIC PARTICIPATION
The eventuardevelopment and use of the Cold Creek Conservation Area will be important to
area residents and consequently, they must have a meaningful way to provide input to the
planning process. To facilitate a wide range of opportunities for input, the Authority will use
many techniques to generate a high level of awareness.
The public participation component will include the following:
• Presentation or discussion with key interest groups (i.e. Naturalists Clubs, ratepayer
groups), upon request. This list will be expanded through advice from local
municipal planning departments and Advisory Committee input.
• Mailings to the public, including community user groups will be done to ensure a
broad range of potential needs and opportunities for the area are examined.
• Public information sessions will be held to present the background information,
proposed management zones and Advisory Committee recommendations. There
will be an opportunity for public participation at all Authority meetings.
10.0 GENERAL MANAGEMENT PLAN PRINCIPLES AND OBJECTIVES
The principles and objectives, which are outlined below, are based on an integrated ecosystem
approach to watershed management. The Cold Creek Conservation Area is located in the head
water area of the Humber River Watershed just south of the Oak Ridges Moraine. Therefore,
the Cold Creek Management Plan must incorporate principles, objectives and actions that
protect, enhance and improve the Humber watershed health.
68
GUIDING PRINCIPLES
EXAMPLES OF OBJECTIVES AND ACTIONS OF A
MANAGEMENT PLAN
Preserve, regenerate and
celebrate our natural, historical
and cultural heritage.
All activities and future development should work with natural
processes to contribute to environmental health
Ensure appropriate landuses for the natural processes and
features of the planning area
Include goals and strategies for wildlife
Include goals and strategies for protection, restoration and
enhancement of natural features /functions
Locate development away from areas that are subject to risks
from natural hazards (ie. risks associated with flooding and
erosion)
Establish linkages and promote
partnerships among
communities.
Land uses will be managed through broad partnerships which
consider local, regional and inter - regional needs
Develop and foster partnerships between heritage
organizations, environmental groups and the development
industry
Support a mix of public and private uses that permit public
access, use and enjoyment of the area
Encourage action initiatives by community groups
Promote greater year -round access and use
Restore and maintain connections with natural and cultural
heritage features (ie. wildlife habitats and communities)
Reconnect woodland habitats to facilitate movement and
recolonization by flora and fauna
Interregional trail development
Protect the Humber Watershed
as a continuing source of clean
water.
Minimize the amount of impervious surfaces
Restore natural stream processes, where necessary
Control and treat runoff by employing stormwater best
management practices
Protect and enhance wetlands
Build a strong watershed
economy based on ecological
health
The use of Authority lands will be financially sustainable
Provide opportunities for efficient use of limited government
and private sector resources
Ensure planning decisions are based on an evaluation of the
amenity and ecological value of the resource, as well as the
associated dollar costs and benefits
Integration, where possible, of social, environmental, and
economic objectives (ie. coordination of activities and sharing
resources; multiple benefits)
Use full cost accounting methods to ensure that long term
environmental and economic costs are included (i.e.
environmental protection at outset may reduce the need for
environmental rehabilitation later, thus, improving long term
affordability and sustainability)
Provide public use opportunities for all income groups
69
Promote the natural heritage,
cultural heritage and recreational
People should be able to access, and enjoy the area on foot or
by bicycle, with improvements made where feasible to
values of the Humber river that
overcome the barriers presented
contributed to its designation as
a Canadian Heritage River.
The Authority will endeavour to make land available,
recognizing and being sensitive to the diversity of the
community
Promote the watershed as a
Design should include a range of landscape types
destination of choice for
Maintain existing vistas and views, density and design of
recreation and tourism.
structures should not be permitted when it creates visual
barriers to the natural beauty of the area
The focus for public use will be on outdoor recreation and
outdoor education
The area should provide diverse landscapes, places, wildlife
habitats, uses, programs, and experiences
Provide a balanced mix of public uses, developed and natural
areas, large and small scale, and free and user pay activities
Increase community stewardship
and take individual responsibility
Promote partnerships among environmental, cultural heritage,
recreation and education organizations, private industry and
for the health of the Humber
public agencies
Watershed.
Encourage action - oriented initiatives to protect, conserve and
regenerate the Humber River watershed.
11.0 MAINTENANCE OF THE PLAN
The Cold Creek Management Plan will undergo a review approximately every five years. If
major revisions are necessary to reflect changing environmental, social, or economic
conditions, it will only be done after consultation with all affected groups and individuals.
Revisions to the plan will be in keeping with the original stated goals and management
principles to protect the natural heritage values of the property.
Should the management plan identify potential public use zones, specific uses within these
areas will be screened and assessed according to The Strategy for Public Use of Conservation
Authority Lands (1995). A community consultation process will also be employed at this stage
of planning to ensure that all local and regional interests are represented in the concept and
detailed design review.The consultative process will include the establishment of a working
group with representatives from citizens, user groups, agencies, and elected representatives.
The screening process for specific public uses will ensure that all proposed uses, facilities and
landscape changes will be thoroughly examined and designed to minimize disruption, and to
protect, enhance or restore the area.
70
TERMINATION
ON MOTION, the meeting terminated at 12:23 p.m., on June 7, 2002.
Michael Di Biase J. Craig Mather
Chair Secretary- Treasurer
/ks
c.
erTHE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE PUBLIC USE ADVISORY BOARD #4/02
July 5, 2002
The Public Use Advisory Board Meeting #4/02, was held in the Humber Room, Head
Office, on Friday, July 5, 2002. The Chair Gerri Lynn O'Connor, called the meeting to
order at 11:45 a.m.
PRESENT
Maria Augimeri Member
Susan DiMarco Member
Suzan Hall Member
Dick O'Brien Chair, Authority
Gerri Lynn O'Connor Vice Chair
Linda Pabst Member
Sherene Shaw Member
REGRETS
Raymond Cho Member
Michael Di Biase Chair
Peter Milczyn Member
RES. #E21 /02 - MINUTES
Moved by:
Seconded by:
Maria Augimeri
Linda Pabst
THAT the Minutes of Meeting #3/02, held on June 7, 2002, be approved.
CARRIED
PRESENTATIONS
(a) A presentation by Inspector Rod Sine, York Regional Police, in regards to item 7.1 -
Community Safety Village of York Region Proposal - Bruce's Mill Conservation Area.
RES. #E22 /02 - PRESENTATIONS
Moved by:
Seconded by:
Linda Pabst
Susan DiMarco
72
THAT above -noted presentation (a) be heard and received.
CARRIED
SECTION 1 - ITEMS FOR AUTHORITY ACTION
RES. #E23/02 - COMMUNITY SAFETY VILLAGE OF YORK REGION PROPOSAL -
BRUCE'S MILL CONSERVATION AREA
CFN 32509. Community Safety Village of York Region's preliminary
design proposal for the safety village at Bruce's Mill Conservation Area.
Moved by:
Seconded by:
Linda Pabst
Susan DiMarco
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Community Safety Village of
York Region's preliminary design proposal for the safety village at Bruce's Mill
Conservation Area be received;
AND FURTHER THAT Community Safety Village of York Region be advised that TRCA
approves the preliminary design proposal.
CARRIED
BACKGROUND
At Authority Meeting #6/01 held on July 27, 2001 the Authority adapted Res #A143/01 as
follows:
"THAT the Toronto and Region Conservation Authority investigate the potential development
of The Community Safety Village of York Region on Authority lands within Bruce's Mill
Conservation Area;
THAT staff be directed to enter into formal discussion in regard to the aforementioned matter
with the Safety Village Organizing Committee;
AND FURTHER THAT staff report back to the Public Use Advisory Board on further
developments in that regard."
At meeting #8/01 held on October 26, 2001 the Authority adopted Resolution #A202/01 as
follows:
"THAT WHEREAS the Toronto and Region Conservation Authority has been requested by
The Regional Municipality of York (Community Safety Village of York Region) to enter into a
long term lease arrangement for lands situated within the Bruce's Mill Conservation Area;
AND WHEREAS it is in the opinion of the Authority that it is in the best interests of the
Authority in furthering its objectives, as set out in Section 20 of the Conservation Authorities
Act, to cooperate with The Regional Municipality of York (Community Safety Village of York
Region) in this instance;
73
THAT the Authority enter into a long -term lease of approximately 2 hectares, more or less, (5
acres) with The Regional Municipality of York (Community Safety Village of York Region) for
the development of a safety village, said land being Part of Lot 34, Concession 5, Town of
Whitchurch - Stouffville Regional Municipality of York;
THAT the lease with The Regional Municipality of York (Community Safety Village of York
Region) be premised on the following:
(i)
the initial term of the lease will be for twenty years, with two renewal options for
successive ten year periods at the discretion of The Regional Municipality of York
(Community Safety Village of York Region);
(ii) the lease rate is to be $1,000 per month to be increased by the Consumer Price Index
every five years; the lease payments will commence on the date the safety village starts
operation;
(iii) The Regional Municipality of York (Community Safety Village of York Region) is to be
responsible for all legal, survey and appraisal costs incurred by the Authority with
respect to finalizing the lease;
(iv) The Regional Municipality of York (Community Safety Village of York Region) shall be
solely responsible for all costs associated with the construction of the community
safety village;
(v) any other terms and conditions deemed appropriate by the Authority's solicitor.
THAT an archaeological review is to be completed at the expense of The Regional
Municipality of York (Community Safety Village of York Region) with any mitigative measures
being carried out to the satisfaction of the Authority;
THAT the granting of this lease be subject to the approval of the Minister of Natural
Resources in accordance with Section 21(2) of the Conservation Authorities Act, R.S.O.
1990, Chapter C.27 as amended;
AND FURTHER THAT the appropriate Authority officials be authorized and directed to take
whatever action may be required to give effect thereto, including the obtaining of necessary
approvals and the execution of any documents."
As a condition of the lease agreement the Community Safety Village of York Region is
entitled from time to time, to submit for TRCA's approval, preliminary sketches or design
proposals. The Community Safety Village of York Region has now completed a
preliminary design proposal for the safety village at Bruce's Mill. Staff is satisfied with
this proposal and is recommending it for approval. Detailed plans will be available at
the meeting at which time there will be a presentation.
The Community Safety Village of York Region is now in the process of fund raising for
the construction of the safety village.
74
DETAILS OF WORK TO BE DONE
TRCA staff will continue to work with the Community Safety Village of York Region to facilitate
the construction of the safety village at Bruce's Mill.
Report prepared by: Mike Fenning, extension 5223
For Information contact: Ron Dewell, extension 5245, Mike Fenning, extension 5223
Date: June 18, 2002
Attachments: 3
75
76
.1
Attachment 2
77
COMMUNRY SAFETY VILLAGE OF YORK REGION PROPOSAL
- BRUCE'S MILL CONSERVATION AREA
CFN 32809
AGR
REG. MUNEC. OF YORK
TOWN OF WHITCHURCH STOUFFVILLE
PROPOSED LEASE
M ,_
InZa IRCA LANDS
�1 . PROPOSED LEASE
E luawypelly
RES. #E24/02 - POLICY AND PROCEDURES FOR WATER BASED ACTIVITIES
Changes to the Policy and Procedures for Water Based Activities as
outlined below.
Moved by:
Seconded by:
Suzan Hall
Maria Augimeri
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the attached Policy and
Procedures for Water Based Activities, be approved.
CARRIED
BACKGROUND
The current Policy and Procedures for Water Based Activities has been in place since 1994,
and as a result it was felt that a review should be undertaken. Resulting from this review, it was
determined that the policy should be updated to provide more more detailed standards and
procedures for safety for water based activities on lands owned and managed by the Toronto
Region Conservation Authority.
Enclosed for approval is the proposed Policy and Procedures for Water Based Activities in
attachment 1. Also enclosed for information is the Operational Procedures for Water Based
Activities at Public Use Facilities as it is the supporting implementation document to the Policy
and Procedures. The Operational document will be utilized by staff as the implementing
manual.
We are aware that soem of the Board of Educations we serve are currently reviewing their
internal water based activity safety guidelines and as a result some minor modifications of
TRCA proceedures may be required this fall to incorporate the latest Board policies.
Report prepared by: Derek Edwards, 905 - 880 -0227
For Information contact: Derek Edwards, 905 - 880 -0227
Date: June 26, 2002
Attachments: 2
79
Attachment 1
POLICY AND PROCEDURES FOR WATER -BASED ACTIVITIES
PURPOSE
This policy outlines standards and operational procedures for water -based activities taking
place on lands owned and managed by the Toronto and Region Conservation Authority.
These activities include swimming and boating on the part of the general public, schools, day
camps or other groups, or as carried out as part of a Conservation Field Centre Program.
GENERAL PROVISIONS
The procedures outlined in this document which apply to Conservation Field Centres are to be
.identified as part of the pre -trip planing session.
The sections which apply to organized groups and school field trips are to be identified as
conditions for obtaining a permit for any organized group's outing.
Procedures for Field Centre use apply to facilities operated by the Authority and to facilities
managed and maintained by other municipal agencies.
RESIDENTIAL CONSERVATION FIELD CENTRE
WATER SAFETY PROCEDURES
1. RECREATIONAL SWIMMING ACTIVITIES
Swimming activities will be permitted only in Conservation Areas designated for
public swimming, or at approved municipal public beaches, and will be subject to
the regulations outlined in "Swimming Policy for Residential Field Centre
Programs, Recognized School Field Trips and Organized Groups ".
2. PARENTAL CONSENT FORM
No student may participate in any water -based activity unless his or her
parent/guardian has signed a consent form indicating which activities have been
approved, and indicating the student's swimming ability.
3. SWIMMING PREREQUISITES
Swim tests or proof of swimming ability will be required for all students
participating in canoe and row boat programs in the form of a signed consent
form indicating an appropriate swim ability. Signed permission only is required for
the pontoon boat.
Students and adults must have the ability to swim 50 m and tread water for three
minutes while wearing an approved Department of Transportation PFD or life
jacket. Those unable to meet the minimum requirement will be deemed NON
SWIMMERS.
4. STAFFING
All water -based activities require the presence of a lifeguard with a minimum
current NLS qualification.
80
The maximum ratio of students to adult staff is 10:1.
The maximum ratio of participants to lifeguards is 20:1. Where the number of
participants exceeds 20 an additional lifeguard with minimum current Bronze
Cross will be present.
For canoe programs a minimum of one staff person must hold ORCA Flatwater 1
qualification.
All staff supervising water -based activities or teaching lake programs are to be
familiar with the recognition and treatment of hypothermia, use of personal
flotation devices, H.E.L.P. (Heat Exchange Lessening Position), artificial
respiration, the use of rescue equipment, correct procedure for entering and
leaving a boat, approaching and leaving a dock, and must be fully aware of the
Field Centre rescue procedures.
5. SAFETY INSTRUCTION
All students participating in pontoon boat and small craft activities will be
instructed in and will obey the safety procedure appropriate to the activity. Failure
to obey will result in removal from the activity.
6. LIFE JACKETS /PERSONAL FLOATATION DEVICES
All students and staff MUST WEAR a personal flotation device at all times while on
the pontoon boat, in canoes, or row boats, and on the dock if they are beyond the
yellow line. Failure to comply will result in removal from the dock area and the
program.
7. APPROVED CRAFT
The only craft approved for student use during lake activities at field centres are
the pontoon craft, canoes (minimum 16' (approx. 5m)) and row boats of 850 lbs.
(382.5 kg.) Capacity is based on Ministry of Transportation approved ratings.
8. DESIGNATED BOATING AREAS
The Authority designates the following to be approved areas for Conservation
Education Program recreational boating:
• Albion Hills Conservation Area
• Lake St. George
9. RESCUE PROCEDURES
A rescue craft must be on the water whenever students are participating in lake
studies requiring boats or canoes. Students accidentally entering the water will
be picked up by the rescue craft, transported to shore and taken to the Field
Centre for further treatment and dry clothing.
81
The craft containing the qualified lifeguard will be deemed to be the "Rescue
Craft", and except for canoe programs, the craft will be appropriately motorized
and equipped as required by the Small Vessel Regulations set out by Canada
Shipping Act. In addition it shall carry a throwing rescue device, a reaching assist,
a First Aid Kit, and blankets.
10. DOCK AREA SAFETY PRACTICES
Boats not being used for instruction must be locked.
The dock area is to be roped off with a "CLOSED" sign when not in use and at the
end of the boating season.
The dock area is to be equipped year round with a reaching assist and throwing
device.
11. CRAFT USE RESTRICTIONS
No row boats, canoes or the pontoon boat shall be used after dark, during
electrical storms, or if the water is choppy due to high winds, such conditions to
be determined at the discretion of the Program Coordinator.
12. STUDY SITES
Any area designated as a "study site" must be in full view of the staff member
supervising the activity.
13. SAFE BEHAVIOUR
Misuse of safety equipment, unsafe or foolish behaviour by participants in
water -based activities will result in their dismissal by the coordinator or designate.
14. CANOE SAFETY
a) The highest minimum standard of the TRCA or the organization /board will be deemed
the minimum swimming requirements for the group.
b) All participants must meet the swimming standards.
c) Non swimmers may not participate in canoeing activities.
d) The maximum loading for any 16' (5m) canoe is 3 persons.
e) The temperature of the water surface must be 8 degrees Celsius and above.
f) Each Canoe shall be equipped to meet the Small Vessel Regulations set out by the
Canada Shipping Act boat safety guidelines including a bailer, whistle, paddles and
buoyant throw line.
15. WINTER USE
It is the responsibility of the Field Centre Program Coordinator or designate to
determine that the ice is not Tess than 15 cm (6 ") thick, and in a safe condition
before allowing students on the surface.
The drilling of holes must be supervised by Centre staff and must be backfilled
and clearly marked.
82
A rescue toboggan shall be available at all times, and shall be equipped with
cushions, straps, and a blanket.
A ladder and /or a row boat shall be available at the lakefront throughout the winter
season for over the ice rescues.
SWIMMING POLICY FOR RESIDENTIAL FIELD CENTRE PROGRAMS
RECOGNIZED SCHOOL FIELD TRIPS AND ORGANIZED GROUPS
1. DESIGNATED SWIMMING AREAS
The Authority designates the following to be approved areas for Conservation
Education Program recreational swimming:
• Albion Hills Conservation Area
• Heart Lake Conservation Area
• Lake Wilcox Public Beach
• Petticoat Creek Conservation Area
2. SWIMMING PREREQUISITES
a. Students and adults must have the ability to swim 50 m and tread water for three
minutes while wearing an approved Department of Transportation PFD or life
jacket to fully participate in recreational swimming. Those unable to meet the
minimum requirement will be deemed NON SWIMMERS.
b. The highest minimum standard of the TRCA OR the organization /board will be
deemed the minimum swimming requirements for the group.
c. Non- swimmers participating in recreational swimming activities must wear a
PFD whenever they are in the water. Non - swimmers may NOT go past the first
buoy line or exceed a water depth of one metre.
d. It is the responsibility of the visiting teacher(s) or group leader(s) to supply the
Field Centre Co- ordinator with a form signed by the student's parent or
guardian, indicating the student's swimming ability and giving approval for the
student to participate in the activity.
3. STAFFING
Groups from Field Centres, recognized school field trips or organized groups
using public swimming areas must have the following:
a. All water -based activities require the presence of a lifeguard with a minimum
current NLS qualification. The maximum ratio of students to adult staff is 10:1.
b. The maximum ratio of participants to lifeguards is 20:1. Where the number of
participants exceed 20 an additional lifeguard with minimum current Bronze
Cross will be present.
83
c. Those supervising swimming must be in a swimsuit and will be at designated
locations observing students at all times and will take direction from the qualified
lifeguard.
4. SAFETY PRACTICES
Students will receive a pre- swimming drill on water safety practices that
includes:
a) role and responsibility of supervisory staff and students;
b) boundaries of swimming area;
c) procedures in an emergency situation related to the area being
utilized.
The policy and procedure of the buddy system are:
a) buddy system is mandatory;
b) only two in each group of buddies;
c) each buddy must know where their partner is at all times.
On arrival at swimming area:
a) the pre- swimming drill will be repeated;
b) the purpose and procedures for regular whistle checks, as justified
by the conditions, will be explained.
c) details of the swimming area and any unique features of the area,
to be pointed out to the student.
Failure to comply with any of the water safety practices will result in automatic
removal from the swimming area.
5. EQUIPMENT
All designated areas approved for recreational swimming shall be equipped with
rescue, First Aid and communication equipment as determined by the coordinator
or designate, according to the site conditions of the facility.
84
PUBLIC SWIMMING IN CONSERVATION AREA
1. DESIGNATED SWIMMING AREA
The Authority designates the following to be approved areas for public swimming:
• Albion Hills Conservation Area (lake and pool)
• Heart Lake Conservation Area (lake)
• Petticoat Creek Conservation Area (pool)
• Indian Line Campground (pool)
2. OPERATING REQUIREMENTS
The aforementioned swimming areas will operate only when all necessary safety,
rescue, First Aid, and communication equipment are in place.
Life jackets will be provided to the public free of charge in all designated
swimming areas.
Pools must be inspected and approved by a Public Health Inspector prior to
re- opening.
Pools must be in accordance with standards of pool operation outlined in Ontario
Swimming Pool Regulation 565 R.R.O. 1990.
Natural swimming facilities must be in accordance with the standards outlined in
the TRCA Operational Procedures for Water Based Activities at Public Use
Facilities dated June 2002.
3. SWIMMING AREA RULES
a) Inflatable objects are allowed up to the first buoy line at Albion Hills and Heart
Lake and the 2 -foot depth marker at Petticoat Creek.
b) Life jackets will be provided free of charge to park users at all swimming areas.
Signs will be posted informing visitors of this.
c) Approved personal floatation devices and small vessel life jackets may be used by
swimmers when properly worn and fastened.
d) Food, drink, and BBQ's are not permitted in the pool or on the pool deck at
Petticoat Creek, Indian Line Campground, and Albion Hills Campground.
e) Cats, dogs or other domestic pets are not allowed in the swimming areas or on
the beach.
f) Glass objects are not permitted on the beach, in the swimming compound or in
the water.
g) The use of snorkels or other artificial breathing aids is not permitted except by
permits.
85
h) Weak swimmers and non - swimmers must remain in shallow water.
I) Swimmers must stay off the buoy line.
1)
Parents and guardians must keep a close watch on children at all times and are
fully responsible for children under their care.
k) Throwing rocks or sand is not permitted.
I) Water craft are not permitted in the swimming area.
m) The use of fishing rods is not permitted in and around the swimming area.
n) No swimming beyond the outer buoy line.
o) Only lifeguards are permitted on the guard chairs.
p) Swimming is permitted during day use hours of operation only.
q) All visitors must abide by Conservation Authorities Act, O. Reg. 119, RRO 1990.
PUBLIC BOATING IN CONSERVATION AREAS
1. DESIGNATED AREA
Boating will be permitted only at the following designated Conservation areas:
• Heart Lake Conservation Area
• Albion Hills Conservation Area
• Glen Haffy Headwaters Trout Ponds
• Indian Line Campground
Other than by a special permit, the use of privately owned non - motorized water
craft is permitted only at Heart Lake Conservation Area, Albion Hills Conservation
Area, and Indian Line.
Boating rules apply to all Authority boat rental operations and privately owned
water craft.
2. OPERATING REQUIREMENTS
The aforementioned boating areas will operate only when all necessary safety,
rescue, First Aid, and communication equipment are in place.
TRCA must ensure that required personal protection equipment, boat safety
equipment, and navigational equipment as outlined by the Small Vessel
Regulations set out by Canada Shipping Act, is provided and carried in each
water craft.
86
Daily inspections of boating area and equipment must be carried out prior to
opening.
Boating Rules will be posted at the boat rental area outlining safety rules and
regulations.
3. BOATING RULES
a) Life jackets or personal floatation devices must be worn by all persons
while on the water.
b) No diving or swimming from any water craft.
c) All boaters must stay within the designated area .
d) Inflatable rafts or devices are prohibited unless marked with D.O.T.
approval.
e)
f)
g)
No motorized boats are allowed.
Persons renting equipment must be 18 years of age or older.
Persons under 18 years of age must be accompanied by a responsible
adult.
h) No "horseplay" in any water craft.
I) A maximum of three persons is permitted per canoe. Maximum for pedal
boats and rowboats is five persons, including no more than four adults.
Persons renting Authority equipment must sign the release on the rental
form or permit.
k) Fishing from pedal boats is prohibited.
I) Boating is permitted during day use hours of operation only.
m) All visitors must abide by Conservation Authorities Act, 0. Reg. 119, RRO
1990.
Failure to comply with boating rules shall result in cancellation of boating privileges.
1)
87
Attachment 2
TORONTO REGION CONSERVATION AUTHORITY
OPERATIONAL PROCEDURES FOR WATER BASED
ACTIVITIES AT PUBLIC USE FACILITIES
JUNE 2002
88
Operational Procedures for Water Based Activities
at Public Use Facilities
The Toronto and Region Conservation Authority is committed to the highest standards of water safety in
all its water sport recreational facilities. This manual outlines those safety standards and describes the
policies and operation procedures regarding water based activities at Conservation Areas.
All staff are required to read this manual thoroughly, know its contents, and discuss it with their
Superintendent. Staff are encouraged to approach their Superintendent with any questions,
suggestions, or concerns.
Staff are expected to know, understand and enforce all rules and procedures applicable to water based
activities.
Signs will be posted on the beach outlining the swimming area rules and at the boathouse outlining the
boating rules.
Swimming and boating are permitted during day use hours of operation only.
Life Jackets
Life jackets are available free of charge with a security deposit to all patrons requesting them. Signs will
be posted at all swimming areas informing the visitors where the lifejackets are available. A rental form
listing the name, address and number of life jackets is to be completed. A deposit of $10 or an imprint
of a credit card is held until the life jackets are returned. If requested, no one is to be refused the
lifejackets for use in and around the swimming area.
Daily Check Lists
The daily check lists are to be completed, signed and kept for two years from the date of record.
Water Safety Handbill
The TRCA Water safety handbill is to be handed out to visitors as they enter through the gate at all
areas operating water based activities.
Appendix.• Water SafetyHandbiii
Water Safety Equipment
Ring buoys and /or reaching poles should be placed in strategic locations were water based activities
are being conducted.
Emergency Procedures
Written emergency and operational procedures are to be available at all swimming areas and
boathouses. All staff are to be trained in the emergency and operational procedures.
Appendix: Emergency Procedures
Water Rescues
Staff will be trained in water rescues using reaching poles, ring buoys, and rescue craft. Emphasis will
be placed upon the need to avoid contact with the subject. The rescuer should remain at a position of
safety (e.g., shore, shallow water, boat, dock) if possible.
89
The first step is to shout reassurance to the subject. The first choices of rescue are to reach, throw or
go with a boat rather than contacting the subject directly. A buoyant object thrown to a subject will
permit them to stay afloat while they are pulled or kicks their way to shore. Extend the reach by some
object which will make a successful rescue both easier and safer for the rescuer. Tow the subject to
shore by means of towing aid. Only make contact if subject is unconscious or unable to hold onto
towing aid.
If a boat is available nearby it is safer to go to the subject with the boat rather than attempt a swim. The
extension of a reaching aid is then made from the boat, the subject is secured at the side of the rescue
craft and after the subject has rested they are then towed to shore.
When reaching, throwing or rowing are impossible, use the most readily available and most buoyant
object and go to subject. The subject may be able to kick their way to shore with the assistance of the
buoyant object. If the subject is unable to swim, the rescuer will proceed to tow the subject by means
of the object. Appendix.• Theory of Water Rescue
Visitor Accidents
If there is a personal injury, you will need to complete the TRCA Visitor Injury Report (11/99).
Appendix: TRCA Visitor /njuryReport
If there is an incident but there is NO personal injury, complete a General Occurrence Report (Form
#A- 126/97).
Appendix: Genera/ Occurrence Report
Accident reports must be completed whenever first aid or a rescue is performed. All emergency reports
and paperwork are to be neatly completed and handed to the Superintendent or supervisor on the
same day as the incident.
The Superintendent or supervisor will fax a copy of TRCA Visitor Injury Reports on the day of the injury
to the Safety Officer, Property, Zone Superintendent and Conservation Parks Manager.
The Superintendent or supervisor will fax a copy of General Occurrence Reports on the day of the
occurrence to the Safety Officer, Enforcement, Zone Superintendent and Conservation Parks Manager.
Employee Injuries
• All injuries are to be reported to the supervisor immediately
All accidents are to be reported to your Supervisor before the end of the shift even if First Aid or
Medical Aid is not required.
First Aid Cases:
• First Aid Treatment Record is to be completed for First Aid Cases
Appendix.• FirstAid Treatment
90
Medical Aid and Lost Time Cases:
• When injuries require treatment by a physician, hospital or other medical facility a Functional
Abilities Form for the Timely Return to Work form should be taken with injured employee to the
medical facility. A Work Related Aid and Lost Time Injuries form is to be filled out by the
supervisor and faxed to the safety Officer and the Health and Safety Representative for your
location on the day of the accident
Append /x: Functional Abilities Form
Appendix: Work Related Aid and Lost Time injuries Form
Critical Injuries:
• An ambulance should be called for critical injuries
• Do not let anyone disturb the scene of the accident
• Call the Safety Officer (416) 661 -6600 Ext. 5254
• If the Safety Officer is not available call the Manager of Human Resources (416) 661 -6600 Ext.
5219
• Report details of the injuries to your Zone Superintendent and Manager of Conservation Areas
• Do not make any public statements, direct all inquiries or media to the Zone Superintendent or
Manager of Conservation Area
For further details refer to Employee Safety Manual.
Storm Warning
In the event of an electrical storm, staff shall announce that everyone is to leave the water for safety. It is
safe to reenter the water 30 minutes after the last lightning sighting.
Topless Bathers in Conservation Areas
Staff encountering a topless individual in a Conservation Area should proceed as follows:
• An individual should be allowed to go topless and should be approached by Authority staff only
if this is requested by another visitor.
• If requested, the individual should be informed that another visitor feels offended and should be
asked to cover up.
• If the individual declines to cover up, staff should say thank you and walk away.
• The original complainant should be informed that the individual in question was asked to cover
up, and that Authority staff can take no further action.
Staff should not encourage complainants to pursue concerns with the police as the police will not (or
cannot) respond to these types of complaints.
SWIMMING AREA OPERATIONS
Operating Period
Designated swimming areas are open from mid -June to Labour Day.
Swimming is permitted during day use hours of operation only.
91
Beach Patrol and Lifeguards
Beach patrol and lifeguard staff are to be trained in emergency and operational procedures, have
current First Aid and CPR certificates. Beach patrol will possess a current Royal Lifesaving Society
Bronze Cross. Life guards must posses a current National Lifesaving Service certificate. A copy of the
N.L.S. certificate must be available on the premises when on duty. Beach Patrol and Lifeguards will be
so attired that they are readily identifiable.
Chlorination Systems
Handling of Chlorine stored in compressed gas cylinders: (Albion Hills C.A.)
• Only employees trained and qualified in the handling of chlorine and in the use of Self- Contained
Breathing Apparatus are allowed to work in the Chlorine Room
The door to the Chlorine Building is to be chained open before entering the building.
The Self- Contained Breathing Apparatus Safety Precautions List is to be reviewed with all
employees qualified to use the Self- Contained Breathing Apparatus.
Chlorine storage area is to be marked with a large and clearly legible sign stating "DANGER -
CHLORINE".
A written, detailed procedures for the changing of the chlorine cylinders including the safety
precautions and Personal Protective Equipment to be worn is required.
Personal Protective Equipment must be available and in safe condition for employees to wear.
• Emergency plan must be in place involving chlorine including telephone numbers of the
Chlorine Emergency Response Team Provided by the Supplier of Chlorine.
• Evacuation Plan must be in place and means of notifying the public and neighbors in case there
is a large, uncontrolled spill.
• Fire Department is to be called as soon as you think you may have a containment problem with
a chlorine leak.
• Assure that there is a back -up Self- Contained Breathing Apparatus on site and readily available
in case there is a malfunction in the main unit.
• Weekly and monthly maintenance check lists are to be completed for the Self- Contained
Breathing Apparatus, see Inspection & Maintenance Check List at the end of this section.
• Do not run the tanks to empty but always leave 500 psi before getting the tank recharged.
• Do not use the Self- Contained Breathing Apparatus if it is damaged or not functioning normally_
• Fill out the After Each Use Inspection Form and leave the Self- Contained Breathing Apparatus in
a safe usable condition.
92
All employees are to review the Self- Contained Breathing Apparatus Safety Precautions list
shown at the end of this section.
• An eyewash and emergency shower must be available and fully functional within 10 seconds
travel time of the chlorine facility.
• An ambulance is to be called to move anyone overcome by chlorine gas since the administration
of oxygen can be instrumental in minimizing personal injury.
• An annual refresher course should be conducted on Chlorine Handling and the Use and
Maintenance of Self- Contained Breathing Apparatus which are arranged by the Safety Officer.
• Ensure chlorine cylinders are secured at all times.
• In case of an emergency, inform the supervisor immediately.
Handling Chlorine Powder and Pucks: (Indian Line Pool, Albion Hills, Pool, Petticoat Creek Pool).
• Store in a well ventilated, cool and dry area away from heat or open flame.
• Wear goggles or safety glasses and rubber gloves when handling.
• Avoid breathing dust and contact with skin.
• Remove and wash contaminated clothing before reuse.
Do not mix with other chemical.
• In the case material is released or spilled, use protective clothing and safety equipment and
contain spill. Sweep and scoop material in a clean dry plastic container for disposal. Do not
add water or use floor sweeping compound. Do not close containers containing wet or damp
material but leave open to disperse any hazardous gases. Dispose according to hazardous
waste site.
Appendix: Chlorination Hand ling Program
Appendix: Material Safety Data Sheet - Chlorine, Liquefied Gas
Appendix: Material Safety Data Sheet - Chlorine Releasing Compound
Swimming Area Rules and Regulations
a) Inflatable objects other than rafts, dinghies, and inner tubes are permitted up to the first buoy
line at Albion Hills and Heart Lake and 2 -foot depth marker at Petticoat Creek.
b) Life jackets will be provided free of charge to park users. Signs will be posted informing visitors
of this.
c) Approved personal floatation devices and small vessel life jackets may be used by swimmers
when properly worn and fastened.
93
d) Food, drink, and BB's are not permitted in the pool or on the pool deck at Petticoat Creek,
Indian Line Campground, and Albion Hills Campground.
e) Cats, dogs or other domestic pets are not allowed in the swimming area or on the beach.
f) Glass objects are not permitted on the beach, in the swimming compound or in the water.
g) The use of snorkels or other artificial breathing aids is not permitted except by permits.
h) Weak swimmers and non - swimmers must remain in shallow water.
1) Swimmers must stay off the buoy line.
j) Parents and guardians must keep a close watch on children at all times and are fully responsible
for children under their care.
k) Throwing rocks or sand is not permitted.
1) Water craft are not permitted in the swimming area.
m) The use of fishing rods is not permitted in and around the swimming area.
n) No swimming beyond the outer buoy line
o) Only lifeguards are permitted on the guard chairs.
p) Swimming is permitted during day use hours of operation only.
• q) All visitors must abide by Conservation Authorities Act., O. Reg. 119, RAO 1990.
Natural Swimming Areas - Albion Hills and Heart Lake Conservation Areas
Daily Operating Procedures
The Natural Swimming Area Daily Check List must be completed, dated, and initialed before the
swimming area opens ensuring that the following requirements are met:
• buoy lines are in place
• water depth signs posted at buoy lines
• water depths checked daily to determine any water level changes
• swimming area is equipped with a reaching pole and ring buoy that is accessible to the public
• public telephone is accessible to the public, tested and in operating condition
emergency telephone numbers and procedures posted
P.A. system tested and in working order
signs are posted listing swimming area rules
life jackets are available to the public
signs stating where life jackets can be obtained are posted in beach area
washrooms open and clean
debris, algae and bird droppings are cleared from the beach as necessary
94
When completed, the daily check list is returned to the park office and placed in the Natural Swimming
Area Daily Check List Binder and kept for a period of two years.
The beach should be raked regularly.
Signs are posted in the swimming area "Water Based activities are permitted during day use hours of
operation only ".
Water Depths and Buoy Lines
In natural swimming areas, the first buoy line is situated at water depth of 1 m (3.3 ft.) and the second
buoy line is situated at 1.5 m (4.9 ft).
The maximum water depth for the swimming area is 1.5 m (4.9 ft.). Signs indicating the water depth at
buoy lines must be in place. No swimming is allowed beyond the second buoy line
Water depths are to be checked daily as per the daily check list.
Beach Patrol
Beach patrol will be present on the beach on Saturday, Sunday and holidays during peak operating
periods. Their main responsibility is accident prevention, customer service and enforcement of rules
and regulations. Beach patrol staff will possess current Bronze Cross, CPR and First Aid certificates
and be trained in boat rescues. They will have means of communication.
Health Department Closing Procedures
In the event the Health Department issues an order to close the swimming area, the swimming area is to
be shut down immediately and the following procedures initiated:
• "Swimming Area Closed" signs are posted at the gatehouse and on the beach
• visitors are informed by the gatehouse attendant before they pay admission
• visitors already on the beach are informed of the closure and that they are not to go into the
water
• Customer Service at Head Office, Zone Superintendent and Manager of CA's notified
• boating and fishing may remain open
• the swimming area remains closed until Region of Peel Health Department issues official
permission to reopen
• group picnics are informed of the closure
Off- Season
• Swimming Area Rules and Regulations signs are removed and stored
• buoy lines are removed from lake and stored
swimming area closed signs are posted
ice unsafe signs are posted
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DATE
NATURAL SWIMMING AREA DAILY CHECK LIST
EQUIPMENT/TESTED
SUN
MON
TUE
WED
THU
FRI
SAT
TIME
Buoy lines in place
Water depths check at buoy lines
Water depth signs in place
Reaching pole
Ring Buoys
Public telephone accessible and
tested
Emergency telephone numbers and
procedures posted
P.A. system tested
Swimming area rules signs in place
Life jackets available
Signs stating life jackets are
available posted
Washrooms open and clean
Debris, algae and bird droppings
cleared from beach
Staff Initials
in the event you find deficiencies, inform your supervisor, list and describe follow up below.
96
Pool Operation - Class A - Petticoat Creek Pool
Seasonal Opening Procedures
Prior to opening, the pool must be inspected and approved to open by the Public Health Inspector
according to and following Health Protection and Promotion Act., Regulation 565 Amended to O. Reg.
270/99.
Appendix.• Notification of Intent to Open a Swimming Poo/
Appendix: Health Protection and Promotion Act, Regulation 565
Daily Record Keeping
As per Regulation 565 amended to O.Reg.270/99 signed daily records must be kept. The following daily
records will be completed and kept for two years from the date of the record:
1) Daily Check List
2) Pool Chemical Level and Water Clarity Tests
3) Weekly Main Drain Gate Checklist
4) Any emergencies, rescues or breakdowns of equipment that have occurred
Daily Operating Procedures
The Daily Check List must be completed, dated, and initialed before the pool opens ensuring that the
following requirements are in place:
• emergency telephone is accessible from the deck, tested, and in operating condition
• emergency telephone numbers and procedures are posted.
notice identifying it as the emergency phone
• P.A. system is tested
• written emergency and operational procedures and instructions are available at the pool
• required Health and Safety signs including:
Notices in at least two places.
HEALTH REGULATIONS ONTARIO Reg. 381 -84
• No person Infected with a communicable disease or having open sores on his body shall
enter the pool
• No person shall bring a glass container onto the deck or into the pool
No person shall pollute the water in the pool in any manner and that spitting, spouting of
water and blowing the nose in the pool or on the deck is prohibited
No person shall engage in boisterous play in or about the pool
Maximum number of bathers permitted on the deck and in the pool
Location of emergency telephone
Notice that bathers must shower posted at each shower area and entrance to deck.
97
NOTICE - EACH BATHER SHALL TAKE A SHOWER USING WARM WATER AND SOAP AND
THOROUGHLY RINSE OFF ALL SOAP BEFORE ENTERING OR RE- ENTERING THE DECK.
• electrically insulated or non - conducting reaching pole at least 3.65 m long
• two buoyant throwing aids each securely attached to 6mm diameter rope of length not Tess than
'/2 width of pool plus 3 m are available
• spine boards
• first aid kits
• pool chemical level and water clarity is tested' hour prior to opening and every 2 hours during
operation
• pool deck is clean and free of hazards
• washrooms and changing rooms are opened and clean
• water depths are posted
• lifejackets are available
• signs are posted informing the public of the location of the life jackets
loud hailers are tested and in operating condition
umbrellas for the guards are in place
rope for crowd control is available
blankets for first aid are available
water outlet covers are inspected and cleaned once per week
Pool Chemical, Water Clarity Test, and Pool Water Outlet Checks
The pool chemical test and water clarity tests are performed 1 hour prior to opening and every 2 hours
during operation of the pool and recorded on daily check lists. Ideal counts are posted on the first aid
room wall. If the chemical counts are not within the ranges posted, the pool is to be closed until the
problem is rectified.
The lines on the bottom of the pool and the four grates that lie in the middle of the deep end should be
clearly visible viewed from the back -up table. If the water is cloudy, the pool will be closed until the
clarity improves. Appendix: Chemical Level Tests for Petticoat Poo/
All pool water outlet covers are to be inspected at least once every 30 operating days. If any of the
pool's water outlet covers are found to be loose or missing the pool is to be closed until the cover is
repaired or replaced. Appendix.• inspect /on of Main Drain Grates at Pett/coat Creek Poo/
The pool will be closed and park supervisor notified if the pool chemical level or water clarity tests do
not fall within the standards set by the health and safety regulations or if any of the pool water outlets
covers are found to be loose or missing.
Lifeguards
The correct number of lifeguards must be on duty on the deck trained in the emergency procedures for
the pool in accordance to the table outlined in Regulation 565 Amended to O.Reg 270/99.
Lifeguards must adhere to the procedures outlined in the Petticoat Creek Lifeguard manual dated May
2002. Appendix: Petticoat Creek Lifeguard Manua/ June 2002
TRCA staff must ensure that during periods when the pool is not intended to be open for use it is
rendered inaccessible.
98
DATE
CLASS A SWIMMING POOL DAILY CHECK LIST (Petticoat Creek)
EQUIPMENT/TESTED
SUN
MON
TUE
WED
THU
FRI
SAT
TIME
Emergency Telephone tested
Emergency Telephone numbers
and Procedures Posted
P.A. System Tested
Written Emergency and
Operational Procedures
Health & Safety Signs
Reaching Pole
Two buoyant throwing aids
Spine board (2)
First Aid Kits (3)
Pool Chemical Level tests
(separate sheet)
Water Clarity Tests (separate
sheet)
Garbage and debris removed
Washroom open and clean
Water Depths Posted
Lifejackets available
Loud Hailers tested (4)
Umbrellas
Rope (Crowd Control)
Blankets
Inspection of Main Drain Gates
(separate sheet)
Staff Initials
In the event you find deficiencies, inform your supervisor, list and describe follow up below.
99
Pool Operation - Class B - Indian Line and Albion Hills Campgrounds
Seasonal Opening Procedures
The pool must be inspected and approved to open by the Public Health Inspector according to and
following Health Protection and Promotion Act, Regulation 565 Amended to O. Reg. 270/99
Appendix.• Application to Re -Open a Pub lic Swimming Poo/
Daily Record Keeping
As per Regulation 565 amended to O.Reg.270/99 signed daily records must be kept of the following:
The following daily records will be completed and kept for two years from the date of the record:
1) Daily Check List
2) Pool Chemical Level and Water Clarity Tests
3) Weekly Main Drain Gate Checklist
4) Any emergencies, rescues or breakdowns of equipment that have occurred
Daily Operational Procedures
The Daily Check List must be completed, dated, and initialed before the pool opens ensuring that the
following requirements are in place:
• emergency telephone is accessible, within 30 m (100 ft.) of pool and is tested and in operating
condition
• emergency telephone numbers and procedures which includes numbers and addresses of
resuscitation, medial aid and fire services are to be posted
• written emergency and operational procedures are available at the pool
• Health and Safety signs including:
CAUTION O.Reg. 381 -84
THIS POOL IS UNSUPERVISED. BATHERS UNDER TWELVE YEARS OF AGE ARE NOT
ALLOWED WITHIN THE POOL ENCLOSURE UNLESS ACCOMPANIED BY A PARENT OR
HIS AGENT WHO IS NOT LESS THAN SIXTEEN YEARS OF AGE.
Notices in at least two places indicating:
HEALTH REGULATIONS ONTARIO Reg. 381 -84
• No person infected with a communicable disease or having open sores on his body shall
enter the pool
• No person shall bring a glass container onto the deck or into the pool
• No person shall pollute the water in the pool in any manner and that spitting, spouting of
water and blowing the nose in the pool or on the deck Is prohibited
• No person shall engage in boisterous play in or about the pool
• Maximum number of bathers permitted on the deck and in the pool
• Location of emergency telephone
Separate sign in letters not Tess than 150 mm (6 ") is required:
100
CAUTION - SHALLOW WATER - NO DIVING
Notice that bathers must shower posted at each shower area and entrance to deck.
NOTICE
EACH BATHER SHALL TAKE A SHOWER USING WARM WATER AND SOAP AND
THOROUGHLY RINSE OFF ALL SOAP BEFORE ENTERING OR RE- ENTERING THE DECK.
• electrically insulated or non conducting reaching pole 3.65m (12 ft.)
• two buoyant throwing aids attached to 6mm (1/4 ") diameter rope 1/2 the width of the pool plus
3m (10 ft) in length
• spine board
• first aid kit containing First Aid manual, one dozen safety pins, 24 adhesive dressings, 12 sterile
gauze pads, 4 rolls of 50 mm gauze bandage, 6 triangular bandages, 2 rolls of splint padding
and 1 roll -up splint
• pool chemical level and water clarity are tested 1/2 hour prior to opening and every 2 hours
during operation
• black disc affixed to bottom of pool at its deepest point is visible
• pool deck is clean and free of hazards
• washrooms are opened and clean
• water depths are posted
• lifejackets are available
• water outlet covers are inspected and cleaned once per week
Staff will visually check the pool for hazards while performing the required chemical and water clarity
test every 2 hours during pool operation.
Staff will ensure any water added to the pool is uncontaminated and that the pool water is maintained
free from visible matter that may be hazardous and maintain the pool and equipment in a safe and
sanitary condition when in use.
Pool Chemical, Water Clarity Test, and Pool Water Outlet Checks
The pool chemical test and water clarity test are performed 1/2 hour prior to opening and every 2 hours
during operation of the pool and recorded on pool chemical check lists. Ideal counts are posted on the
wall in the pool chemical room. If the chemical counts are not within the ranges posted, the pool is to
be closed until the problem is rectified.
Appendix Poo/ Chemical Check List
The black disc 150 mm in diameter on a white background located on the bottom of the pool at the
deepest point must be clearly visible from any point on the deck nine meters away from the disc to pass
the water clarity test. If the water is cloudy, the pool will be closed until the clarity improves. This is
checked daily and recorded on the Daily check list.
All pool water outlet covers are to be inspected at least once every 30 operating days. If any of the
pool's water outlet covers are found to be loose or missing the pool is to be closed until the cover is
repaired or replaced. A written record of the inspection is to be kept for two years. This written record
is included in the daily check list.
101
The pool will be closed and park supervisor notified if the pool chemical level or water clarity tests do
not fall within the standards set by the health and safety regulations or if any of the pool water outlets
covers are found to be loose or missing.
TRCA staff must ensure that during periods when the pool is not intended to be open for use it is
rendered inaccessible.
102
DATE
CLASS B SWIMMING POOL (Albion Hills and Indian Line Campgrounds)
EQUIPMENT/TESTED
SUN
MON
TUE
WED
THU
FRI
SAT
TIME
Emergency Telephone tested
Emergency Telephone number
list & Procedures Posted
Ground Fault Detector Tested
Written Emergency and
Operational Procedures
Health & Safety Signs
Reaching Poles
Two buoyant throwing aids
Spine board
First Aid Kits
Pool Chemical Level tests
(separate sheet)
Black Disc affixed to bottom of
pool at its deepest point visible
(separate sheet)
Garbage and debris removed
Washroom open and clean
Water Depths Posted
Lifejackets available
Water outlet covers inspected
and cleaned once per week
STAFF INITIALS
In the event you find deficiencies, inform your supervisor, list and describe follow up below.
103
BOATHOUSE OPERATIONS
Boat House Staff
Boat House staff must have current Bronze Cross, First Aid and CPR certificates, and be trained in boat
rescues. Boat House Staff will be trained in emergency and operational procedures. As per the TRCA
Safety Manual, all staff must wear an approved life jacket when on the water.
Appendix.• Failing Overboard
Boating Rules and Regulations
a) Life jackets or personal floatation devices must be worn by all persons while on the water.
b) No diving or swimming from any water craft.
c) All boaters must stay within the designated area.
d) Inflatable rafts or devices are prohibited unless marked with D.O.T. approval.
e) No motorized boats are allowed.
f) Persons renting equipment must be 18 years or age or older.
g) Persons under 18 years of age must be accompanied by a responsible adult.
h) No "horseplay" in any water craft.
i) A maximum of three persons is permitted per canoe. Maximum for pedal boats and row boats is
five persons, including no more than four adults.
j) Persons renting Authority equipment must sign the release on the rental form or permit.
k) Fishing is prohibited from pedal boats.
I) Boating is permitted during day use hours of operation only.
m) All visitors must abide by the Conservation Authorities Act, O. Reg. 119, RRO 1990.
Failure to comply with boating rules shall result in cancellation of boating privileges.
Opening Procedures
Boathouse Daily Check List is completed, signed and dated prior to operating boat rentals. The
completed Daily Check List is returned to the park office and kept in the Daily Check List Binder for a
period of two years. The check list includes:
• P.A. system is tested
• emergency telephone is tested and in working order
• emergency telephone numbers and procedures are posted by telephone
• reaching pole is accessible to the public
• ring Buoys are accessible to the public
• the boat house is equipped with a first aid kit
104
• loud hailers are at the boathouse and in working order
• boat are cleaned and in safe condition
• required safety equipment in provided in each boat
• boat rules signs are in place
• patrol boats is equipped and ready for use
• rental forms are available
• docks are inspected and in safe condition
• debris and bird droppings are cleared from docks and boating area
Boats will be inspected, cleaned and in safe condition prior to renting
TRCA staffs are to ensure the following Safety Equipment as outlined by the Small Vessel Regulations
set out by the Canada Shipping Act is provided and carried in each rental or privately owned water
craft:
Appendix,• Canada Shipping Act Minimum Required Safety Equipment
Pedal Boats:
• One approved life jacket of appropriate size for each person on board
One buoyant heaving line of not Tess than 15 m's in length
One bailer
A sound - signaling device
Canoes, Kayaks, and Rowboats:
• One approved life jacket of appropriate size for each person on board
• One buoyant heaving line of not less than 15 m's in length
• One bailer
• A sound signaling device (whistle)
105
DATE
BOATHOUSE DAILY CHECKS LIST (Albion Hills and Heart Lake)
EQUIPMENT/TESTED
SUN
MON.
TUE
WED
THU
FRI.
SAT
TIME
P.A. system tested
Portable Radio (AH) / Telephone
(HL) tested
Emergency numbers listed by
telephone
Reaching poles
Ring Buoys
First Aid Kit
Loud Hailers tested
Boats cleaned and inspected for
safety
Row boats and canoes equipped
with a bailer, whistles, throwing line
Pedal boats equipped with whistle
and throwing line
Boating Rules signs in place
Patrol boat set up
Rental Forms
Docks inspected
Debris and bird droppings are
cleared from docks and boating
area
Staff Initials
In the event you find deficienc'es, inform your
supervisor, list and describe follow up below.
106
Privately Owned Boats
Privately owned non - motorized water craft are permitted at Heart Lake Conservation Area, Indian Line
Campground, and Albion Hills Conservation Area during day use hours of operation. Only DOT
approved inflatables are permitted in the designated boating areas. Boating rules apply to all privately
owned water craft. TRCA staff are to ensure required safety equipment outlined by the Small Vessel
Regulations are carried in each boat.
Patrol Boat
Patrol boat is to be set up and ready to use for emergency purposes. Staff are to ensure all safety
equipment is available in patrol boat and lifejackets are worn at all times.
Patrol Boat With Motor
Only staff trained in the safe operation of the motor boat shall be qualified to operate the boat.
Operation of the patrol boat is only to be conducted when another staff is present with the exception of
an emergency.
Heart Lake patrol boat with motor should be set up and ready to use for emergency purposes when the
boat rentals are in operation. All required safety equipment is to be carried in the boat.
Boathouse Staff Responsibilities
• complete daily check list prior to operating boat rental and report any discrepancies to park
supervisor
• operate boat rentals and maintain associated equipment
• ensure that patrons are aware of boating rules and regulations
• inspect docks, equipment and boating area ensuring they are safe and in good working order
and inform supervisor of repairs required
• ensure the first aid kit check list is up to date
• present a professional image by wearing proper authority uniform
• register complaints /comments from the public (form A -9)
• keep boathouse and adjacent area tidy
• ensure private boaters wear lifejackets and carry required boating safety equipment
• retail sales
Boat Rental Procedure
The following procedures are to be followed:
• boats to be rented only when boathouse is staffed
• customer to complete and sign boat rental form
• each person is supplied with and wearing a lifejackets of appropriate size
• attendant ensures that boat is equipped with required operating and safety equipment and all
boaters are wearing lifejackets
• person must be 18 years of older to rent a boat
• $10.00 deposit is taken and put in cash register
• attendant fills in boat number, the number of lifejackets issued and the time out on the form
• customer is given pink copy of rental form which outlines the boating rules
• white copy is posted in boathouse
• when the boat is returned, oars and all lifejackets are returned and inventoried
• attendant completes time in and calculates money owing
• rental rates are by the hour or half day
107
• if rental fee is more than deposit, the balance is collected, customer is given the yellow copy as
their receipt for the boat rental
• white copy of boat rental form is to be retained on file by TRCA
Appendix.• Boat Rental Form
Closing Procedures
• inform public one hour before boat rentals close
• return all lifejackets, oars, and equipment to boathouse
• ensure all boats are locked
• patrol boat motor is taken the park maintenance shop when boathouse is closed
• cash and white copies of boat rental form are taken to park office, white copies of boat rental
forms are to be retained for a period of two years
boathouse windows and doors are locked
Off - Season
• boats are removed from lake
lifejackets are stored in a clean dry place
major repairs are done to the docks, boats, and oars
docks are removed from the water
boating prohibited signs are posted
ice unsafe signs are posted
Glen Haffy Headwaters Boats
Daily Check list to be completed, signed and returned to the park office. Daily check list are to kept for
a period of two years from the date completed.
• boating rules to be posted at the ponds
ring buoys in place and accessible to the public
• life jackets are available
• boating release is included and signed on the Pond Rental Permit
• members of the Fly Fishers club are required to sign a boating release as a part of their
membership registration
• area is free of garbage debris, and safety hazards
• docks are inspected and in safe condition
108
BOATHOUSE DAILY CHECK LIST (Glen Haffy Headwaters)
DATE
EQUIPMENT/TESTED
SUN
MON
TUE
WED
THU
FRI
SAT
TIME
Ring Buoys
First Aid Kit
Boats cleaned and inspected for
safety
Boats equipped with bailer, whistle,
throwing line
Lifejackets available
Boating Rules signs in place
Docks inspected
Debris cleared from docks and
boating area
Staff Initials
In the event you find deficiencies, inform your supervisor, list and describe follow up below.
109
FISHING
Operation Period
Heart Lake, Albion Hills and Glen Haffy Ponds are considered equivalent to Fishing Preserves and
fishing licences are not required when fishing stocked fish - rainbow trout and brook trout. Fishing
season for these areas is set by TRCA.
Fishing in any other bodies of water including rivers and streams requires fishing licence and fishing
seasons and limits apply. Fishing is permitted in these areas from the last Saturday in April until
September 30.
• angling fees were applicable are collected
• fishing licences are not required in areas classed as fishing preserves (Heart Lake, Albion Hills
and Glen Haffy)
• a person may fish with only one rod and must abide by the daily catch limit
• fishing is allowed from shore, canoes, row boats, or DOT approved inflatables
• fishing is prohibited in the swimming area and from pedal boats
• the use of minnows is prohibited
ICE SAFETY
Ice depth must be at least 15 cm (6 inches) prior to use by the public. "Ice Unsafe" signs are to be
posted when the ice depth is not or cannot be at least 15 cm (6 inches).
When walking on ice, all employees must wear an approved life jacket, life line and use the Buddy
System when ice depth is not or cannot be determined to be at least 15 cm (6 inches).
As per the TRCA safety manual staff using tractors and motorized snow vehicles on ice must wear an
approved life jacket, seat belts must not be worn, only the operator will travel in or on the vehicle and
ice thickness must be at least:
• 33 cm (13 inches) thick for farm, industrial or compact size tractors or similar equipment
• 20 cm (7 inches) thick for lawn or garden tractors or similar equipment
• 18 cm (7 inches) thick for motorized snow vehicle
Ice thickness can be determined by drilling test holes spaced at a maximum of 15 m apart in rivers, and
30 m apart on a lake. Ice thickness should be checked once per week A new hole should be drilled
for each ice measurement.
Appendix: Transportation of employees, seat belts and ice travel - TRCA Safety Manua/
110
RES. #E25/02 - THE ULTIMATE PICNIC: VISION FOR GROUP PICNICS
To develop a streamlined Picnic Business incorporating added service
levels, a fee schedule for large picnic groups, exclusivity of vendors and
improvement to the existing reservation process.
Moved by:
Seconded by:
Dick O'Brien
Linda Pabst
THAT THE BOARD RECOMMENDS TO THE AUTHORITY THAT the proposed group
picnicking rates be approved;
THAT exclusivity for our preferred vendors be implemented over the next two years;
AND FURTHER THAT reservation procedures become stringent on group size.
CARRIED
BACKGROUND
The Picnic Business with Conservation Parks is a market that has demonstrated real growth
potential. The ULTIMATE Picnic is currently being marketed as a one -stop shop providing key
entertainment, catering and related event services.
Fee Schedule
The current fee schedule quotes prices for attendance up to 500 people . Permit fees have
been negotiated for picnics with over 500 people on an individual group basis. A new fee
schedule and protocol for larger picnics is being proposed. See Attachment 1 for current and
proposed fee schedules.
Exclusivity
To date customers booking group picnics have been allowed to provide their own
entertainment and catering vendors, for which they must provide a waiver and proof of liability
insurance to be signed and approved by the TRCA. The role of TRCA staff to ensure that the
above requirements are met has proved to be challenging and time consuming.
Picnic Booking Protocols
Groups booking picnic sites are currently allowed to reserve any site within our Parks. The
result has been difficulty in accommodating larger groups. A protocol that matches group
sizes to appropriately sized sites is currently being addressed primarily for peak usage.
RATIONALE
Fee Schedule
A new fee schedule for group picnics larger than 500 people would be beneficial as a uniform
price reference that all parks staff can quote from. Larger Corporate groups require the
approval of a board or committee. The revised fee schedule will provide for timely pricing for
proposed events. Large groups functions are unable to give a correct estimation of adult to
child ratio therefore making it difficult to give an appropriate quote according to the current fee
structure. Furthermore, the current fee structure is often overwhelming to customers. Time
saved on explanations create opportunities to promote additional group picnic services.
111
Exclusivity
Groups presently look to outside vendors for catering, tent rentals, and entertainment suppliers
leaving the TRCA with tremendous liability concerns. A $50 fee has been incorporated for
each outsourced vendor conducting business on TRCA property. This fee is often assumed by
the group rather than the outsourced supplier, adding additional expenses toward their event.
The group is required to provide proof of liability insurance and vendor information prior to their
event date. Despite continued efforts by TRCA staff through verbal and written communication,
group picnics continue to solicit outside suppliers without making the TRCA aware of the
scheduled activities and without providing required documentation and vendor information to
the TRCA. The TRCA also has no reassurance that the outside vendor will behave in an
appropriate manner. The outside vendor is not accountable and has not been versed in
environmental responsibility regarding TRCA property.
Other similar venues have adopted a policy of exclusive /preferred vendors with successful
results. In the effort to streamline the ULTIMATE Picnic, it is beneficial to use
exclusive /preferred vendors since there is efficiency in reservation process and billing which
makes things easier on the customer. Further contact with the customer allows us to be more
in touch with their needs. Revenue will increase due to the TRCA receives a percentage of
sales from our preferred vendors. Liability concerns are minimalized when using preferred
vendors as they are current holders of liability insurance and proper permits.
Picnic Booking Protocols
Matching group sizes to picnic site sizes make for a much more efficient booking policy.
Customer Service is currently blocking off key sites at each location to ensure availability to
larger group bookings. Revenue will increase since each site will be used to its full capacity.
CONCLUSION
Staff feel positive that by implementing a new fee schedule, exclusivity of vendors and revised
booking practices that customer satisfaction will be increased Operational and liability
concerns will no longer be an issue since groups will no longer be able to utilize outside
vendors. Making our areas accessible to larger sized groups in addition to increased service
offerings and TRCA commissions on exclusive vendors will result in increased group picnic
revenues.
Report prepared by: Marie - Louise Desjardins, extension 5242
For Information contact: Derek Edwards, 905 - 880 -0227
Date: June 26, 2002
Attachments: 1
112
Attachment 1
PROPOSED "GROUP PICNIC" FEES
The following is the proposed fee schedule for picnic groups:
Groups of Tess than 500 people - regular permit and admission fees apply.
Groups Size:
500 to 1000 - $3.75 per person, inclusive of permit/shelter fee. Includes 1 picnic site
1000 to 2000 - $3.50 per person, inclusive of permit/shelter fee. Includes 2 picnic sites
2000 to 3000 - $3.25 per person, inclusive of permit/shelter fee. Includes 2 picnic sites
3000 or more - $3.00 per person, inclusive of permit/shelter fee. Includes 3 picnic sites
*Additional fee of $2.00 per person applies for fishing at Glen Haffy and $1.50 for swimming at
Petticoat Creek.
* *Not inclusive of G.S.T.
Rationale:
*Corporate groups are looking for pricing based on estimated numbers.
*Requests for Corporate Events on the increase, including inquiries from Event Planners.
*Adult vs. Child impossible to estimate and difficult for preparing quotes. Average 4:1 from
survey stats.
*Provides Corporate discounts, making our Areas more appealing for "larger" groups.
*Proposed fees simplifies permit process and allows for upsell opportunities for ULTIMATE
Picnics
Example: Group of 500 people...Proposed vs. Actual pricing
A. Actual Pricing
Permit fees: $100.00
Additional: $200.00
Shelter: $115.00
Admission: based on 4:1
375 Adults: $1500.00
Children: $250.00
TOTAL: $2165.00
B. Proposed Pricing
Group Rates: 500 people x $3.75 = $1875.00
G.S.T. $131.25
TOTAL: $2006.25
*Group Savings of $158.75 or approximately 7%
*Larger groups = Larger savings
113
TERMINATION
ON MOTION, the meeting terminated at 12:20 p.m., on July 5, 2002.
Gerri Lynn O'Connor J. Craig Mather
Vice Chair Secretary- Treasurer
/ks
c.
erTHE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE PUBLIC USE ADVISORY BOARD #5/02
October 4, 2002
The Public Use Advisory Board Meeting #5/02, was held in the Humber Room, Head
Office, on Friday, October 4, 2002. The Chair Michael Di Biase, called the meeting to
order at 11:35 a.m.
PRESENT
Michael Di Biase Chair
Susan DiMarco Member
Suzan Hall Member
Linda Pabst Member
Sherene Shaw Member
REGRETS
Maria Augimeri Member
Raymond Cho Member
Peter Milczyn Member
Gerri Lynn O'Connor Member
RES. #E26 /02 - MINUTES
Moved by:
Seconded by:
Linda Pabst
Suzan Hall
THAT the Minutes of Meeting #4/02, held on July 5, 2002, be approved.
CARRIED
SECTION I - ITEMS FOR AUTHORITY ACTION
RES. #E27 /02 - CENTRAL RESERVATION SYSTEM FOR ALBION HILLS AND INDIAN
LINE CAMPGROUNDS
Implementation of a central reservation system for Albion Hills and Indian
Line Campgrounds.
Moved by:
Seconded by:
Suzan Hall
Sherene Shaw
115
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the campground central
reservation system, as proposed, be approved.
CARRIED
BACKGROUND
Currently the campgrounds are using a CAMIS Inc. telephone reservation system at their
respective locations. This system requires the registering of a client by phone or in person
while entering data into the computer. Business is lost due to the inability of this system to
simultaneously process multiple clients and its lack of internet reservation service.
RATIONALE
It is proposed that the TRCA enter into a central reservation service agreement offered by
CAMIS Inc.
CAMIS provides a central call centre service for camping reservations at 1- 866 -ONT -CAMP.
The call centre operates between 7 am and 11 pm, 7 days a week, year round. The reservation
website will operate 24 hours a day, 7 days a week, year round and be linked to the TRCA
website. They will answer calls from customers wishing to make, change, or cancel a
reservation for TRCA campgrounds. CAMIS will e-mail or mail confirmation notices for each
reservation made.
In the event that a client calls the campground directly, staff will have the ability to access the
central reservation system and process the reservation. When a client cannot access a
customer service representative at the campground, they will automatically receive an
automated messages directing them to the call centre and the website.
CAMIS Inc. provides a central reservation service for Ontario Provincial Parks, Conservation
Authorities and National Parks offering opportunities for cross selling with the ability to direct
general camping enquiries to Albion Hills or Indian Line Campgrounds.
Advantages of a Central Reservation System:
• 24 hours website reservation system;
• Multiple reservations can be processed at one time;
• Greater efficient service for clients;
• Internet access to reservation system from TRCA website.
FINANCIAL DETAILS
Revenue Collection:
CAMIS will collect all applicable camping and administrative fees through real -time credit card
processing software directly into a merchant account belonging to the TRCA. The TRCA will
set -up two merchant credit card accounts with the Toronto Dominion bank, one for call centre
transactions and one for internet transactions. CAMIS can provide details on the type of
merchant account required.
The call centre and the website will accept VISA or Mastercard. CAMIS will not accept cash
payments. Reservations requiring cash payment or billing to an account can be made at the
individual parks.
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The revenue collected upon booking will be the reservation fee plus camping fees in full.
Reservation fees for Albion Hills and Indian Line Campgrounds would be increased from $6.00
to $9.00 per site.
CAMIS fees are $7.00 per reservation and $4.50 per campsite change or cancellation taken at
the call centre or on the reservation website. No fee will be paid to CAMIS Inc. for reservations
or changes /cancellations taken in the park by TRCA staff.
TRCA Expenses:
The initial set -up fees in year one for any existing site will be billed at $2.00 per site. Parameter
fees will be billed at the rates of $2.00 per parameter per change and $4.25 for each new
parameter. Only one fee will be charged for adding or changing parameters to both the
in -park CAMIS system and the web site.
A one time fee for programming, database and e-mail confirmation set -up will be $250.00. The
price per e- mailed confirmation notice will be billed at $0.35.
A one time fee for programming, database and confirmation letter set -up will be $250.00. The
price per confirmation letter mailed will be billed at $0.92.
Queries for statistical, customer, or accounting information that can not be extracted directly
through the CAMIS software will be billed at a rate of $74 per hour.
Requests for changes to the software that can not be accommodated by existing code will be
billed at a rate of $60 per hour.
On -site support required or requested that does not fall under the annual maintenance of
CAMIS hardware warrantees will be billed at a rate of $74 per hour including travelling time.
Computer hardware at Albion Hills and Indian Line campgrounds will require updating. The
cost to purchase four terminals and required hardware will be $8,334. The cost to rent four
terminals and required hardware will be $3,262 per year.
Annual software licence fee for the four terminals will be $1,400.
Annual support fee for two campgrounds and four terminals will be $2,000.
Summary of Expenses:
Reservation Expenses:
Central Reservation
Central Change or Cancellation
Per emailed confirmation notice
Per mailed confirmation notice
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7.00
4.50
0.35
0.92
System Operation Expenses:
Confirmation letter email set -up (one time)
Confirmation mail -out set up (one time)
Initial Parameter set -up fee (one time)
Parameter set up
Parameter change
Custom queries per hour
On -site support- not otherwise covered -per hour
Customer programming per hour
Annual Software /Support Expenses:
Annual terminal software licence $350 x 4 terminals
Annual support per park $700 x 2 parks
Annual support per terminal $150 x 4 terminals
Hardware Expenses:
Annual Equipment Rental Rates - four terminals
OR Equipment Purchase Price - four terminals
250.00
250.00
950.00
4.25
2.00
74.00
74.00
60.00
1,400.00
1,400.00
600.00
3,262.00
8,334.00
It is anticipated that the increased revenue generated will sufficiently offset and exceed the
capital costs of the system.
Report prepared by: Derek Edwards, 905 - 880 -0227
For Information contact: Derek Edwards, 905 - 880 -0227
Date: September 23, 2002
RES. #E28 /02 - GLEN HAFFY FLY FISHERS CLUB 2003
Program changes to the Glen Haffy Fly Fishers Club and Glen Haffy
Headwaters Trout Ponds.
Moved by:
Seconded by:
Linda Pabst
Susan DiMarco
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the proposed program changes
to the Glen Haffy Fly Fishers Club and Glen Haffy Headwaters Trout Ponds be approved.
AMENDMENT
RES. #E29 /02
Moved by:
Seconded by:
THAT the following
Suzan Hall
Linda Pabst
be inserted after the main motion:
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THAT in addition to Monday's, the ponds be made available for public bookings 1 Sunday
a month throughout the 2003 season;
AND FURTHER THAT staff report back at the close of the 2003 season on the financial
and environmental impacts of the changes implemented at the Glen Haffy Headwaters
Trout Ponds.
THE AMENDMENT WAS CARRIED
THE MAIN MOTION, AS AMENDED, WAS CARRIED
BACKGROUND
Glen Haffy Headwaters Trout Ponds
The trout ponds, formerly known as The Glen Haffy Extension, have been operated by the
Authority since the mid 1960's. Traditionally the ponds have been reserved by large groups for
private fishing derbies, company picnics, and barbeques. The program has changed very little
over the years.
Establishment of TRCA's Glen Haffy Fly Fishing Club
In an effort to increase revenues at this facility, the TRCA established the Glen Haffy FIy Fishers
Club in 1998. The club started with one fishing day per week and fifteen members in the first
year. The program has progressed to seven days a week fishing in the early spring and fall and
five days per week during the summer. In 2002 the membership has grown to seventy. Group
bookings have now been concentrated into two days per week, Sundays and Mondays.
In 2003 the Glen Haffy FIy Fishers Club will operate six days per week starting from the second
Sunday in April until the first Sunday in November. Mondays, excluding Statutory holidays, will
be set aside for maintenance and internal corporate functions.
Fishing groups that previously utilized the Headwaters Ponds will be offered a group fishing
packages at the main park. The package will include a picnic site, shelter, barbeque,
horseshoe pits, volleyball etc. as well as general admission and fishing privileges.
RATIONALE
Glen Haffy FIy Fishers Club 2003 Proposal:
The Authority's Best Management Practices Guidelines Directing the Management of
Conservation Parks states that:
The purpose of the Best Management Practices is to provide Authority staff with current
guidelines to manage Conservation Parks in a manner that will ensure:
• public enjoyment and safety;
• natural heritage protection;
• minimal environmental disturbance and degradation; and
• restoration and regeneration of damaged areas.
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By operating the Headwaters Trout Ponds as a catch and release fly fishing club we will be
greatly reducing our "Ecological Footprint" on this Natural Heritage Area and at the same time
providing a sustainable revenue source. The following points provide the rationale for the
proposed change in the operation:
• The large cold water springs which feed these ponds are one of the major sources for the
West branch of the Humber River. The cold water stream which feeds the upper pond is a
spawning area for native Brook Trout. These trout have been present in this pond in small
numbers for many years. With the exception of the Secord Property, this is the only
Authority owned pond which can sustain a naturally occurring Brook Trout population.
• In the upper pond we have been working for several years to re- establish a self- sustaining
Brook Trout population. Adult Brook Trout have been stocked in the pond for the past three
years and we have requested our members practice catch and release for all Brook Trout.
Internal corporate groups will also be required to follow the protocols of catch and release.
• Many of our fly fishing club members have inquired about volunteer opportunities such as
spawning ground improvements and projects to improve access to the shoreline without
disturbing the natural flora and fauna. Members will also be given the opportunity to give
charitable donations through the Conservation Foundation to assist in these initiatives.
• The membership is very interested in establishing a club committee which would be
instrumental in organizing and initiating volunteer activities such as work parties, club
newsletter, participation in promotional activities, and the continued development of the
club website.
• By restricting the use of the ponds to The Glen Haffy Fly Fishers Club membership and
internal corporate functions there will be much less "human traffic" therefore reducing
damage to the naturally occurring terrestrial and aquatic flora and fauna.
• Savings in labour and maintenance supplies which result from this program change will be
redirected towards to promotion of the Fly Fishers Club and "Group Fishing" opportunities
at the main park.
Revenue Projection
The current Fly Fishers Club Membership is $280 plus GST.
The proposed Fly Fishers Club Membership is $400 plus GST.
A conservative goal for the 2003 season would be a membership of 100 at a fee of $400. This
would provide initial revenues of $40,000.00
Promotional initiative will include:
• The lzaak Walton Fly Fishing Forum has been a very good promotional vehicle in the past
and we will continue to be represented through this forum.
• We are investigating the possibility of web site links from both the lzaak Walton and the
Trout Unlimited web sites to our club site. Currently we have several lzaak Walton members
in our club and the President of the Ontario Chapter of Trout Unlimited.
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• We will be developing a new promotional brochure as part of our marketing campaign
• A new sign at the entrance to the Trout Ponds will aid in advertising and will provide an
opportunity to display our phone number and web site.
Group Fishing Packages Proposal:
The proposed price per group of 75 or Tess people would be $750.00 with an additional charge
of $200.00 for each 25 people above 75. As an example, a group of 150 people would pay
$1350.00 for the day.
This proposal has several advantages.
• Bookings will be available six days per week with the exception of Sundays due to current
pond demand from the general public;
• The existing infrastructure will accommodate larger groups and make use of under utilized
picnic areas;
• Groups can be monitored more closely to insure that their needs are met and policy is
followed;
• Expenditures will be lowered (boat damage, life jacket loss, oar breakage); and
• Increased retail and secondary sales opportunities.
FINANCIAL DETAILS
Glen Haffy Fly Fishers Club
For a membership for Glen Haffy Fly Fishers Club at Glen Haffy Headwaters Trout Ponds,valid
Tuesday to Sunday: $400
Projected revenue for 2003:
100 Members @ $400.00 /membership $40,000
This represents an increase in revenue of $7,000 over 2002 projected
Group Fishing Packages
Group fishing package at Glen Haffy Conservation Area including a private pond,picnic shelter,
barbecue, admission, and angling fee available Monday to Saturday:
for a group up to 75 person $750
for each additional 25 or fewer persons $200
Projected revenue for 2003:
3 groups @ $750 $2,250
Group fishing package at Glen Haffy Conservation Area in a group with a reservation, including
angling fee and general admission only, subject to a minimum group size of twenty persons:
for each person fifteen years of age or over $7.00
for each person five to fourteen years of age $3.00
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Projected revenue for 2003:
175 persons @ $7
50 persons @ $3
$1,225
$150
Total Projected Revenue Increase For Glen Haffy
Main Park $3,625
Headwaters
Total
$7,000
$10,625
Report prepared by: Derek Edwards, Manager, Conservation Parks, 905 -880 -0227
For Information contact: Derek Edwards, 905 - 880 -0227
Date: September 23, 2002
RES. #E30/02 - 2003 - 2005 DRAGON BOAT FESTIVAL AT HEART LAKE
CONSERVATION AREA
2003 - 2005 Dragon Boat Festival event at Heart Lake Conservation
Area.
Moved by:
Seconded by:
Susan DiMarco
Linda Pabst
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to enter into an
Agreement with K.D.K.S. Facility Marketing Group Inc. to pursue the proposal for a
Dragon Boat Festival event at Heart Lake Conservation Area.
CARRIED
BACKGROUND
Dragon Boat racing is the fastest growing water sport in the world. Every major city in Canada
now has a Dragon Boat Festival as part of it's summer event schedule.
Dragon Boats are the largest flat water racing canoes at 48 feet in length. They are propelled
by crews of twenty paddlers, guided by a cox and kept in rhythm by a drummer seated in the
bow of the boat. Of paramount importance is the ability of the crew to paddle in a synchronous
manner, maintaining a steady, powerful and rhythmic pace for the duration of the 500 metre
course.
Teamwork and friendly competition within an environment of excitement and fun best
describes the dragon boat experience. Personal satisfaction, team development and
friendship are a few of the attributes this sport offers to the participants. It caters to those who
are competitive by nature as well as those who enjoy being outdoors. Dragon Boating is
extremely user friendly and anyone young or old, at any fitness level can quickly adapt to the
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technique that is required to operate these boats. Typically, there is a good response from the
business community which will enter a company team into Dragon Boat events. Many
companies have found that the social atmosphere and the team building aspect of dragon boat
racing is a valuable tool to assist employees and employers to interact in a friendly and
constructive manner outside of the workplace. This translates well when returning to the office,
in improved efficiency of staff and better intra -office communications. This would be a terrific
opportunity for the staff and various Business Units within The Toronto and Region
Conservation Authority to support the event and enjoy the above mentioned benefits.
We desire to utilize and engage the assistance, consulting and facilitation services of K.D.K.S.
Facility Marketing Group Inc.(hereafter referred to as FMGI).
Through their experience, training and qualified expertise they will assist us in all areas of the
Dragon Boat Festival. Their services focus on four deliverables:
• Development of marketing initiatives, action plans and the execution of same to fully market
the event in the community being served;
• Development and management the festival component as a successful dragon boat event;
• Management of all on water activity including site selection, team training, "train the
trainers ", race management, results and safety; and
• Providing complete festival and event management skills training to local organizers;
FMGI has been producing Dragon Boat Festivals for seven years with great success. They
have provided a list of references that include representatives from festivals held at Guelph
Lake Conservation Area and Island Lake Conservation Area.
RATIONALE
It is proposed that the inaugural Heart Lake Dragon Boat Festival be held at Heart Lake
Conservation Area on September 20, 2003 under Agreement with FMGI consultants. Having
the Dragon Boat Festival in the Fall allows us to add a water based revenue generating event,
with minimal impact on our swimming, picnic and fishing business.
It is our intent to produce and sustain a successful Dragon Boat event that will be cost effective
and growth oriented. This will be a community based event, with all efforts made to engage
local service groups. Our advertising and marketing efforts will be targeted towards the
Greater Toronto Area.
High profile charitable organizations traditionally have looked to these events as a revenue
source through a pledge program. A properly managed and aggressively marketed Dragon
Boat Pledge Program can offer community charities significant revenue opportunities. Setting
up, managing and marketing this Pledge Program is assigned through a separate campaign
with individual charity groups, and a higher degree of interest is generated for the event
through cross promotional opportunities. The Heart Lake Dragon Boat Festival Pledge
Program will be a good opportunity to increase the community profile of Heart Lake and The
Toronto and Region Conservation Authority.
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DETAILS OF WORK TO BE DONE
Staff proposes to finalize the arrangements and enter into an agreement with K.D.K.S. Facility
Marketing Group Inc. The period of service under this agreement would be a one year term
with the option to renew in subsequent years. In the future, the event is proposed to be held on
the third Saturday of September each year, with practices beginning ten days prior to those
dates.
Event dates will be:
Year 1
Year 2
Year 3
September 20, 2003 (subject to renewal)
September 18, 2004
September 17, 2005
FINANCIAL DETAILS
Expenses
Consultation Package from FMGI includes:
Sponsorship and Team Marketing
• FMGI will assist with the marketing of sponsorship opportunities and dragon boat team
sales. All marketing material will be developed using the formats developed by FMGI.
These materials will be full and complete in every way paving the way for the smooth
administration and marketing of the event. FMGI will work daily with the Marketing
Committee to aggressively market the event. $1,000
On Water Training and Race Management
• FMGI will provide dragon boat team and cox training for a period of ten days prior to
the event. The training role will also include practice coordination and executing,
course lay out, race management, timing, starter, race officials and related equipment
including safety boat and lane markers. $10,000
Festival Consulting
• FMGI will assist in channeling this event, organizational expertise towards a dragon
boat event. The goal of this assistance will be to put in place initiatives that support the
on water activity and sustainable profitability of the event. Festival consulting services
include on land event set up, food and beverage, crowd control / services and other
general event needs. $1,000
Dragon Boat Leasing
• FMGI will provide six fully equipped dragon boats at a cost of $ 750 per dragon boat,
also 100 feet of dragon boat dock (leasing costs $ 1000). The Client will provide and or
pay for all trucking, craning, security and insurance as required and outlined in the
attached Dragon Boat Leasing Agreement. $5,500
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Consultation Package (as identified above) $17,500
Crane Rental $1,000
Advertising, marketing $1,500
Audio / Sound $1,000
Security - boats $800
Announcer $1,500
Tent rental $2,000
Trucking - boats, equip. $750
Misc. - trophies, volunteers $750
Washrooms $1,000
Total Expenses: $27,800
Revenues
Registration: 30 teams @ $ 750 $22,500
Sponsorship: sponsorship tiers(Platinum, Gold, Silver, Bronze) $4,000
Food and Beverage:
commission from food vendors or sell
of rights to food and beverage to a local community group $1,500
Projected Revenue: $28,000
The financial goal for the initial event is to break even. Subsequent years will show a profit.
Report prepared by: Derek Edwards, 905 - 880 -0227
For Information contact: Derek Edwards, 905 - 880 -0227
Date: September 23, 2002
RES. #E31/02 - 2003 FEE SCHEDULE
Conservation Parks. Changes to the 2003 Fee Schedule for Conservation
Areas and Kortright Centre for Conservation as outlined below.
Moved by:
Seconded by:
Suzan Hall
Susan DiMarco
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the 2003 Fee Schedule for
Conservation Areas and Kortright Centre for Conservation, as proposed be approved.
CARRIED
BACKGROUND
The TRCA Fee Schedule was reviewed and it was determined that the following changes are
required in order to cover expenditures and meet revenue projections.
RATIONALE
Price increases appear in bold and changes in the fee structure are reflective of program
changes and revenue objectives outlined in the Conservation Areas and Kortright business
plans.
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We are proposing that the Conservation Areas adopt the same fee structure as Kortright and
Black Creek by eliminating the weekday price structure. The entertainment community
including the majority of our like industry competitors do not draw a distinction between
weekday and weekend offerings or fees. This is reflected by charging the same admission fee
seven days per week.
Item # Item Description 2002 Gross For 2003
1.0 For general admission at all Conservation Areas
except Petticoat Creek, per day
1.1 for each adult from fifteen to sixty -four years of age $4.00 $4.00
1.2 for each child from five to fourteen years of age $2.00 $2.00
1.3 for each child four years of age or under $0.00 $0.00
1.4 for each senior sixty -five years of age or over. $3.00 $3.00
2.0 For general admission at all Conservation Areas
except Petticoat Creek, per day, on weekdays
has been omitted.
3.0 For vehicle admission to Petticoat Creek, per day:
3.1 on weekends, holidays, and weekdays 10.00 $10.00
3.2 on weekdays has been omitted.
4.0 For an annual pass valid ONLY for admission to
Conservation Area for which it is purchased;
4.1 for each individual $20.00 $30.00
4.2 for a family of two adults and two children $30.00 $60.00
5.0 For fishing at Glen Haffy or Heart Lake;
5.1 per day, for each person fifteen years of age or
over, exclusive of general admission $3.50 $5.00
5.2 per day, for each person from five to fourteen
years of age, exclusive of general admission $1.00$2.50
5.3 per day, for each person four years of age or
under, exclusive of general admission $0.00 $0.00
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5.4 for each person fifteen years of age or over, in a
group with a reservation, including angling fee
and general admission, per day, subject to a
minimum group size of 20 persons N/A $7.00
5.5 for each person five to fourteen years of age,
in a group with a reservation, including angling
fee and general admission, per day, subject to a
minimum group size of 20 persons N/A $3.00
NEW Group fishing package at Glen Haffy Conservation
includes private pond, picnic site, shelter, barbecue,
admission and angling fee, available Monday to
Saturday:
NEW for up to 75 persons
NEW for each additional 25 or fewer persons
6.0 Delete fee for fishing ponds at Glen Haffy
Headwaters and replace with new fees below.
N/A $750.00
N/A $200.00
NEW For a membership to Glen Haffy Fly Fishers Club
at Glen Haffy Headwaters Trout Ponds,
valid Tuesday to Sunday, except for 1 Sunday
per month. $299.60 $428.00
12.0 For a permit to occupy an individual unserviced
campsite, inclusive of general admission;
12.1 at Albion Hills, per night $20.00 $ 22.00
12.2 at Albion Hills, per week $120.00$132.00
12.3 at Albion Hills, per month (28 days) $400.00 $440.00
12.4 at Indian Line, per night $21.00 $23.00
12.5 at Indian Line, per week $126.00 $138.00
12.6 at Indian Line per month (28 days) $420.00 $460.00
13.0 For a permit to occupy an individual serviced
campsite, with water and hydro hook -ups,
inclusive of general admission,
13.1 at Albion Hills, per night $23.00 $25.00
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13.2 at Albion Hills, per week $38.00$150.00
13.3 at Albion Hills, per month (28 days) $460.00 $500.00
13.4 at Albion Hills, per season $1465.00 $1600.00
13.5 at Indian Line, per night $26.00 $28.00
13.6 at Indian Line, per week $156.00 $168.00
13.7 at Indian Line, per month (28 days) $520.00 $560.00
13.8 at Indian Line, per season $2000.00 $2200.00
15.0 In addition to basic camping fees as specified
in items 12.0 and 13.0
15.1 for a permit to park an additional vehicle $5.00 $7.00
16.0 For a permit for the use of a group picnic site at any
Conservation Area, exclusive of vehicle or general
admission;
16.5 for the use of a picnic shelter with electrical
service, at Bruce's Mill, Albion Hills and
Glen Haffy in conjunction with a permit
issued under 16.1, 16.2, or 16.3 $115.00 $115.00
16.6 for the use of a picnic shelter without electrical
service at Bruce's Mill, Albion Hills and
Glen Haffy in conjunction with a permit
issued under 16.1, 16.2 or 16.3 $ 95.00 $ 95.00
16.7 for the use of picnic shelter with electrical
service at Boyd, Petticoat Creek, and
Heart Lake in conjunction with a permit
issued under 16.1,16.2, or 16.3 $ 115.00 $165.00
16.8 for the use of a picnic shelter without electrical
service at Boyd, Petticoat Creek and
Heart Lake in conjunction with a permit
issued under 16.1, 16.2 or 16.3 $95.00 $145.00
24.0 For use of the mountain bike trails at Albion Hills
per day, for each person, exclusive of general
admission $1.00 $2.00
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25.0 For a guided tour at Bruce's Mill and Kortright
during the maple syrup program, subject
to a minimum group size of twenty persons;
25.1 for each student for 1 hour program
25.2 for each student for 2 hour program
34.0 For general admission at the Kortright Centre for
Conservation;
34.6 for each student participating in a general tour
program, subject to a minimum group size of 20.
$4.50 $4.75
$5.50 $5.75
$5.75 $6.00
34.7 for each student participating in a specially
designed tour program, subject to a minimum
group size of 20. $6.75 $7.00
34.8 for each adult from fifteen to sixty -four years of age
participating in a general tour program,
subject to a minimum group size of 20 $7.50 $7.75
34.9 for each senior sixty -five years of age or over
participating in a general tour program,
subject to a minimum group size of 20 $5.75 $6.00
35.0 For an annual pass valid ONLY for admission to the Kortright Centre;
35.1 for each individual
35.2 for a family of two adults and two children
$20.00 $30.00
$30.00 $60.00
FINANCIAL DETAILS
These changes represent an increase to the revenues for the Conservation Areas and Kortright
Centre for Conservation.
129
PROJECTED INCREASE IN 2003 REVENUE
Report prepared by: Derek Edwards, 905 - 880 -0227
For Information contact: Derek Edwards, 905 - 880 -0227
Date: September 23, 2002
Attachments:1
130
2002
2003
Additional
Revenue
Weekday General Admission at Conservation
Areas
$74,730
$83,560
$8,830
Annual pass valid at Conservation Areas and
Kortright
$47,250
$61,200
$13,950
Fishing Fee at Glen Haffy
$32,250
$44,550
$12,300
Fishing Fee at Heart Lake
$ 9,500
$13,110
$ 3,610
Group Fishing Package
$0
$ 3,625
$ 3,625
Glen Haffy Fly Fishers Club
$33,000
$40,000
$ 7,000
Camping at Albion Hills and Indian Line
$736,600
$777,000
$40,400
Picnic Shelter fees at Boyd, Petticoat Creek
and Heart Lake
$22,000
$29,700
$7,700
Mountain Biking Trail Fee at Albion Hills
$0
$3,000
$3,000
Guided Maple Syrup Tour at Bruce's Mill
Guided Maple Syrup tour at Kortright
$18,500
$60,100
$19,500
$63,400
$1,000
$3,300
Education Tours at Kortright
$110,000
$115,000
$5,000
TOTAL
$109,715
Report prepared by: Derek Edwards, 905 - 880 -0227
For Information contact: Derek Edwards, 905 - 880 -0227
Date: September 23, 2002
Attachments:1
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Attachment 1
TRCA 2002 Fee Schedule Public Facilities and Programming
V1.0 02.01.16
Conservation Areas items 1 to 25
Black Creek Pioneer Village items 26 to 32
Kortright Centre for Conservation items 33 to 35
Miscellaneous item 36
Discounts items D1 to D2
The TRCA's 2002 Fee Schedule was approved by the Authority on January 11, 2002 (Meeting #10/01,
Res. #A282/01) Staff to report at the beginning of 2003 on the impact the increased fees had on
attendance at the Conservation Parks. Most fees listed in this Schedule take effect January 1, 2002.
Gross fees listed in the Schedule and printed in bold face are those amounts to be quoted to the public.
These fees include any applicable federal or provincial taxes. Detail is provided as to actual base fees
and related tax amounts.
Additional copies of this Fee Schedule may be obtained from Watershed Management / Conservation
Areas. This document may be found online as f: \fo \public \fees \fee02.wpd in WordPerfect v6.1.
Updated material may be distributed from time to time to include supplementary fees which are related to
specific program activities or to reflect changes to the Schedule.
Printing history
v1.0 02.01.16 original release date
Significant changes
Please be sure to review this updated Fee Schedule in its entirety in order to familiarize yourself with it.
Note that several significant changes have been made as follows:
• general increase to permit fees for use of Glen Haffy Headwater Trout Ponds (items 6.0 to 6.2)
• general increase to boat rentals within Conservation Areas, where available (item 8.0)
• general increase to permit fees for designated group campsites (item 10.0 and 10.1)
• general increase to day camper general admission fees (item 11.0)
• general increase to permit fees for Pleasantview group campsite at Albion Hills (items 14.0 to 14.4)
• general increase to swimming fees at Petticoat Creek (items 17.0 to 17.3)
• addition of mountain bike fees at Albion Hills (item 24.0)
• removal of cabin rental at Glen Haffy Headwaters Trout Ponds (item 6.3)
• general increase to parking fees at Black Creek Pioneer Village (item 25.0)
• general increase to admission fees at Black Creek Pioneer Village (item 26.0)
• changes to Senior Citizen definition at Black Creek Pioneer Village from 65 years of age to 60 (item
26.5)
• general increase to admission fees at the Kortright Centre, including tours (item 33.0)
• changes to Group Discounts of 20 or more persons at Black Creek Pioneer Village. (Item D.1)
v1.1 changes
Items for clarification or notice of error or omissions may be directed to Coordinator, Conservation
Parks ext. 5252.
131
TRCA 2002 Fee Schedule - Definition of Terms
1 Age categories
Four general age groups are used throughout the fee schedule as follows:
Adult - any person from fifteen to sixty -four.
Child - any person from five to fourteen.
Child (pre - schoolers) - any person four years of age or under.
Senior - any person sixty -five years of age or over. (B.C.P.V. is defined as 60 years of age or
older)
Some exceptions to this general categorization apply to specific fee schedule items and are detailed
under those items.
2 Annual Pass categories
Two passes are offered at the Conservation Areas and Kortright
Individual - any person over five years of age.
Family - Maximum two adults, and two children from five to fourteen in one vehicle
3 Conservation Area
The term Conservation Area applies to Albion Hilis, Bruce's Mill, Boyd, Glen Haffy, Greenwood, Heart
Lake and Petticoat Creek. Also included in this definition are the public campgrounds at Albion Hilis and
Indian Line. For the purposes of this fee schedule the definition does not include the Kortright Centre for
Conservation or Black Creek Pioneer Village.
4 Genera / admission
General admission allows for basic access to a specified TRCA venue(s) during a designated operating
period(s). Other fees may be charged in addition to, or in lieu of, general admission fees for certain
facilities, programs or operating periods as identified in this fee schedule or under various operating
policies.
5 Group Camper
Applies to members of an organized group staying overnight at a Conservation Area by permit.
6 Day Camper
Applies to members of day cares, day camps, schools or the like, who are visiting a Conservation Area
during the regular operating day.
7 Operating policies
This fee schedule is provided as a general summary of fees applied by the TRCA at its various operating
venues. It does not provide, nor is it intended to provide, complete information as to the various
regulations and operating policies in effect at theses venues which may relate to individual fee schedule
items. Daily, seasonal and program operating schedules and minimum group size requirements are
among these policies.
8 Discounts and premiums
Any fee may be subject to a discount or premium at the discretion of the appropriate Manager.
9 Supplementary fees
Not all fees are considered to be part of the TRCA's fee schedule as approved by the Authority. Some
are set independently of that schedule. The sale of retail merchandise or the provision of incidental
services represent the most common examples of such fees.
132
TRCA 2002 Fee Schedule - Contents
Use
Applicable Area
Section
after -hours use
BCPV
29.0
after -hours use
Conservation Areas
see late permit (9.0)
Albion Hills farm
Albion Hills
36.0
angling fee
Glen Haffy
5.0
annual pass
BCPV
28.0 see also memberships
annual pass
Conservation Areas
4.0
annual pass
Kortright
35.0
barbecue / corn pot
rental
Conservation Areas
16.8
boat equipment rentals
Conservation Areas
8.0
camping - day
campers
Conservation Areas
11.0
camping - group
campers
Conservation Areas
10.0
camping - monthly site
Albion Hills, Indian Line
12.3, 12.6, 13.3, 13.7
camping - group /
Pleasantview
Albion Hills
14.0
camping - public
camping
Albion Hills, Indian Line
12.0, 13.0, 14.0
camping - seasonal site
Albion Hills, Indian Line
13.4, 13.8
camping - serviced site
Albion Hills, Indian Line
13.0
camping -
supplementary fees
Albion Hills, Indian Line
15.0,fees for extra campers and parking
for extra cars
camping - unserviced
site
Albion Hills, Indian Line
12.0
chalet rental
Albion Hills, Bruce's Mill
7.0
canoe rentals
Conservation Areas
see boat equipment rentals (8.0)
commercial
photography
Conservation Areas, Kortright
19.0
commercial
photography
BCPV
31.0
cross - country skiing -
equipment rentals
Albion Hills
23.0
cross - country skiing -
group rate
Albion Hills
23.5, 23.6
cross - country skiing -
trail fees / full -day
Albion Hills
20.0
cross - country skiing -
trail fees / half -day
Albion Hills
21.0
cross - country skiing -
seasonal pass
Albion Hills
22.0
day campers
Conservation Areas
see campers - day campers (11.0)
Dickson Hill School
BCPV
27.10
educational tours -
BCPV activity program
BCPV
27.8, 27.9
educational tours -
BCPV tour program
BCPV
27.7
133
educational tours -
general tours
Kortright
34.6
educational tours -
specially designed
tours
Kortright
34.7
fire permit
Conservation Areas
16.7
fishing - cabin rental
No longer available
6.3
fishing - public ponds
Glen Haffy
5.0
fishing - pond rentals
Glen Haffy Headwaters Trout
Ponds
6.0
general admission -
BCPV
BCPV
27.0
general admission,
weekends
Conservation Areas
1.0
general admission,
weekdays
Conservation Areas
2.0
general admission
Kortright
34.0
group discounts
BCPV, Kortright
D.1
guided tour
BCPV
32.0
handicapped persons
BCPV, Conservation Areas,
Kortright
D.2
late permit
Conservation Areas
9.0
maple syrup tours -
student
Bruce's Mill
25.1
maple syrup tours -
adult
Bruce's Mill
25.2
memberships
BCPV '
28.0
memberships
Kortright
35.0
mountain biking
Albion Hills
24.0
parking
BCPV
26.0
parking
Albion Hills, Indian Line
see camping, supplementary fees (15.0)
parking
Kortright
33.0
pedal boat rentals
Conservation Areas
see boat equipment rentals (8.0)
picnics - additional
picnickers
Conservation Areas
16.4
picnics - picnic shelter
Conservation Areas
16.5, 16.6
picnics - picnic site
Conservation Areas
16.0
picnics - picnic site
Albion Hills, Glen Haffy
16.3
picnics - picnic site -
Mon -Sat
Boyd, Bruce's Mill, Heart Lake ,
Petticoat Creek
16.1
picnics - picnic site -
Sunday
Boyd, Bruce's Mill, Heart Lake,
Petticoat Creek
16.2
pool pass
Petticoat Creek
18.0
rowboat rentals
Conservation Areas
see boat equipment rentals (8.0)
skiing
see cross country skiing (20.0, 21.0,
22.0, 23.0)
swimming - annual
pass
Petticoat Creek
18.0
swimming - daily
admission
Petticoat Creek
17.0
vehicle admission
Petticoat Creek
3.0
wagon / sleigh rides
BCPV
30.0
134
TRCA Fee Schedule 2002
135
Item description
PST
8%
GST
7%
2002
Base
2002
Gross
1.0
For general admission at all Conservation
Areas except Petticoat Creek, per day, on
weekends and holidays;
1.1
for each adult from fifteen to sixty -four years
of age.
0.00
0.26
3.74
4.00
1.2
for each child from five to fourteen years of
age.
0.00
0.13
1.87
2.00
1.3
for each child four years of age or under.
0.00
0.00
0.00
0.00
1.4
for each senior sixty -five years of age or
over.
0.00
0.20
2.80
3.00
2.0
For general admission at all Conservation
Areas except Petticoat Creek, per day, on
weekdays;
2.1
for each adult from fifteen to sixty -four years
of age.
0.00
0.23
3.27
3.50
2.2
for each child from five to fourteen years of
age.
0.00
0.13
1.87
2.00
2.3
for each child four years of age or under.
0.00
0.00
0.00
0.00
2.4
for each senior sixty -five years of age or
over.
0.00
0.16
2.34
2.50
3.0
For vehicle admission to Petticoat Creek, per
day;
3.1
on weekends and holidays.
0.00
0.65
9.35
10.00
3.2
on weekdays.
0.00
0.52
7.48
8.00
3.3
for a vehicle carrying more than ten persons,
per person.
0.00
0.13
1.87
2.00
4.0
For an annual pass valid ONLY for
admission to the Conservation Area for
which it is purchased;
4.1
for each individual.
0.00
1.31
18.69
20.00
4.2
for a family of two adults and two children
0.00
1.96
28.04
30.00
135
5.0
For fishing at Glen Haffy or Heart Lake;
5.1
per day, for each person fifteen years of age
or over, exclusive of general admission.
0.00
0.23
3.27
3.50
5.2
per day, for each person from five to
fourteen years of age, exclusive of general
admission.
0.00
0.07
0.93
1.00
5.3
per day, for each person four years of age or
under, exclusive of general admission.
0.00
0.00
0.00
0.00
6.0
For a permit for the use of a fishing pond at
the Glen Haffy Headwaters Trout Ponds,
including general admission and the use of
row boats, per day;
6.1
on weekends and holidays.
0.00
22.90
327.10
350.00
6.2
on weekdays.
0.00
17.99
257.01
275.00
6.3
cabin rentals have been ommitted.
-
N/A
7.0
For a permit for the use of the chalet building
at Albion Hills or Bruce's Mill, exclusive of
general admission;
7.1
for a half day (four hours).
0.00
9.81
140.19
150.00
7.2
for each additional hour for a youth group.
0.00
2.62
37.38
40.00
7.3
for each additional hour for other groups.
0.00
3.27
46.73
50.00
7.4
for the use of kitchen facilities, where
available, in conjunction with a permit issued
under item 7.0.
0.00
3.27
46.73
50.00
8.0
For the rental of boating equipment where
available, per hour:
0.83
0.73
10.44
12.00
9.0
For a permit authorizing a special event
extending past regular operating hours and
up to midnight, exclusive of parking or
general admission, per hour, subject to a
three hour minimum.
0.00
3.27
46.73
50.00
10.0
For a permit to use a designated group
campsite, subject to a limit of seven nights
use, per night; for a group of up to twenty
persons;
0.00
5.89
84.11
90.00
136
137
10.1
for each additional person, in conjunction
with a permit issued under item 10.0
0.00
0.20
2.80
3.00
11.0
For each day camper, not overnight, per
day, inclusive of general admission.
0.00
0.13
1.87
2.00
12.0
For a permit to occupy an individual
un- serviced campsite, inclusive of general
admission;
12.1
at Albion Hills, per night.
0.00
1.31
18.69
20.00
12.2
at Albion Hills, per week.
0.00
7.85
112.15
120.00
12.3
at Albion Hills, per month (28 days).
0.00
26.17
373.83
400.00
12.4
at Indian Line, per night.
0.00
1.37
19.63
21.00
12.5
at Indian Line, per week.
0.00
8.24
117.76
126.00
12.6
at Indian Line, per month (28 days).
0.00
27.48
392.52
420.00
12.7
on a holiday or other designated date, in
addition to the basic permit fee specified in
item 12.1 or 12.4
0.00
0.13
1.87
2.00
13.0
For a permit to occupy an individual
serviced campsite, with water and hydro
hook -ups, inclusive of general admission;
13.1
at Albion Hills, per night.
0.00
1.50
21.50
23.00
13.2
at Albion Hills, per week.
0.00
9.03
128.97
138.00
13.3
at Albion Hills, per month (28 days).
0.00
30.09
429.91
460.00
13.4
at Albion Hills, per season.
0.00
95.84
1369.16
1,465.00
13.5
at Indian Line, per night.
0.00
1.70
24.30
26.00
13.6
at Indian Line, per week.
0.00
10.21
145.79
156.00
13.7
at Indian Line, per month (28 days).
0.00
34.02
485.98
520.00
13.8
at Indian Line, per season.
0.00
130.84
1869.16
2000.00
13.9
on a holiday or other designated date, in
addition to the basic permit fee specified in
item 13.1 or 13.4
0.00
0.13
1.87
2.00
14.0
For a permit to occupy the Pleasantview
group campsite at Albion Hills, inclusive of
general admission;
137
138
14.1
for up to ten camping units, for an adult
group.
0.00
14.07
200.93
215.00
14.2
for each additional camping unit, in
conjunction with a permit issued to an adult
group under item 14.1
0.00
1.41
20.09
21.50
14.3
for up to ten camping units, for a youth
group.
0.00
11.78
168.22
180.00
14.4
for each additional camping unit, in
conjunction with a permit issued to youth
group under item 14.3
0.00
1.18
16.82
18.00
15.0
In addition to basic camping fees as specified
in items 12.0 and 13.0;
15.1
for a permit to park an additional vehicle.
0.35
0.30
4.35
5.00
15.2
for a permit to park an additional vehicle, per
season
3.13
2.74
39.13
45.00
15.3
for each additional person occupying a
campsite over and above the campground's
specified site limit.
0.00
0.26
3.74
4.00
16.0
for a permit for the use of a group picnic site
at any Conservation Area, exclusive of vehicle
or general admission;
16.1
for a group of up to 100 persons at Boyd,
Bruce's Mill, Heart Lake and Petticoat Creek;
Monday to Saturday.
0.00
4.91
70.09
75.00
16.2
for a group of up to 100 persons at Boyd,
Bruce's Mill, Heart Lake and Petticoat Creek;
on Sundays and Statutory Holidays.
0.00
6.54
93.46
100.00
16.3
for a group of up to 100 persons at Albion
Hills and Glen Haffy; Monday to Sunday
0.00
3.93
56.07
60.00
16.4
for each additional fifty or fewer persons, in
conjunction with a permit issued under item
16.1, 16.2, or 16.3.
0.00
1.64
23.36
25.00
16.5
for the use of a picnic shelter with electrical
service, in conjunction with a permit issued
under item 16.1, 16.2, or 16.3.
0.00
7.52
107.48
115.00
16.6
for the use of a picnic shelter without
electrical service, in conjunction,with a permit
issued under item 16.1, 16.2 or 16.3.
0.00
6.21
88.79
95.00
.
16.7
for a permit for a fire in a designated ground
fire pit, in addition to any fees paid under item
16.0.
0.00
3.93
56.07
60.00
138
139
16.8
for the use of a portable barbecue unit or
corn pot, in addition to any fees paid under
item 16.0.
2.78
2.43
34.79
40.00
17.0
For admission to the swimming area at
Petticoat Creek, exclusive of vehicle or
general admission;
17.1
per day, for each person five years of age or
over.
0.00
0.16
2.34
2.50
17.2
for each child under two years of age.
0.00
0.00
0.00
0.00
17.3
for a book of ten pool passes.
0.00
1.24
17.76
19.00
18.0
Petticoat Creek Pool passes have been
replaced by the Conservation Journeys
program, administered by the Marketing and
Development Department.
19.0
For commercial photography or filming in any
Conservation Area or at the Kortright Centre,
including the use of grounds and environs
and supervision, minimum per hour;
19.1
during normal operating hours.
0.00
4.25
60.75
65.00
19.2
outside normal operating hours.
0.00
5.89
84.11
90.00
20.0
for the use of cross - country ski trails at Albion
Hills, inclusive of general admission;
20.1
for each person fifteen years of age or over.
0.00
0.65
9.35
10.00
20.2
for each child five to fourteen years of age.
0.00
0.33
4.67
5.00
20.3
for each child four years of age or under.
0.00
0.00
0.00
0.00
20.4
for each senior sixty -five years of age or over.
0.00
0.52
7.48
8.00
20.5
for a family of one or two adults and their
children who are fourteen years of age or
under.
0.00
1.64
23.36
25.00
21.0
For the use of cross - country ski trails at
Albion Hills, inclusive of general admission,
after 1 p.m.;
21.1
for each person fifteen years of age or over.
0.00
0.52
7.48
8.00
21.2
for each child five to fourteen years of age.
0.00
0.20
2.80
3.00
21.3
for each child four years of age or under.
0.00
0.00
0.00
0.00
21.4
for each senior sixty -five years of age or over.
0.00
0.39
5.61
6.00
139
140
22.0
Albion Hills Cross Country Ski passes have
been replaced by the Conservation Journeys
program, administered by the Marketing and
Development Department.
23.0
For the rental of a cross - country ski
equipment package consisting of skis, boots
and poles;
23.1
for each person fifteen years of age or over,
per day.
0.90
0.79
11.31
13.00
23.2
for each person fifteen years of age or over,
per day, after 1:00 p.m.
0.63
0.55
7.82
9.00
23.3
for each child fourteen years of age or under,
per day.
0.70
0.60
8.70
10.00
23.4
for each child fourteen years of age or under,
per day, after 1:00 p.m.
0.52
0.46
6.52
7.50
23.5
for each person fifteen years of age or over,
in a group with a reservation, including trail
fees, per day, subject to a minimum group
size.
0.91
0.79
11.30
13.00
23.6
for each person fourteen years of age or
under, in a group with a reservation,
including trail fees, per day, subject to a
minimum group size.
0.55
0.49
6.96
8.00
24.0
For use of the mountain bike trails at Albion
Hills per day, for each person, exclusive of
general admission.
0.00
0.07
0.93
1.00
25.0
For a guided tour at Bruce's Mill during the
maple syrup program, subject to a minimum
group size of twenty persons;
25.1
for each student.
0.00
0.29
4.21
4.50
25.2
for each adult fifteen years of age or over.
0.00
0.33
4.67
5.00
26.0
For parking at Black Creek Pioneer Village,
per vehicle, per day, exclusive of general
admission.
0.42
0.37
5.21
6.00
27.0
For general admission to the Black Creek Pioneer
Village, during the regular operating season, per
day;
140
141
27.1
for each adult from fifteen to fifty -nine years of age
0.00
0.65
9.35
10.00
27.2
for each child from five to fourteen years of
age.
0.00
0.39
5.61
6.00
27.3
for each child four years of age or under
accompanying their family.
0.00
0.00
0.00
0.00
27.4
for each child four years of age or under
visiting as part of an organized group under
supervision.
0.00
0.33
4.67
5.00
27.5
for each senior sixty years of age or over.
0.00
0.59
8.41
9.00
27.6
for each student sixteen years of age or over,
with student identification.
0.00
0.59
8.41
9.00
27.7
for each student participating in a general
tour program.
0.00
0.39
5.61
6.00
27.8
for each student participating in a specially
designated tour program, subject to a
minimum group size.
0.00
0.45
6.50
6.95
27.9
for each student participating in a designated
activity program, subject to a minimum group size
0.00
0.59
8.41
9.00
27.1
for each student participating in the Dickson
Hill School program, per day, subject to a
minimum group size of twenty persons.
0.00
0.39
5.61
6.00
28.0
For an annual pass valid for general
admission, inclusive of parking fees, for the
Black Creek Pioneer Village;
28.1
for a family of one or two adults and their
children who are fourteen years of age or
under.
0.00
3.93
56.07
60.00
28.2
for a person five years of age or over.
0.00
1.64
23.36
25.00
29.0
For the after -hours use of Black Creek
Pioneer Village, including staffing,
commencing within one -half hour of normal
closing time and subject to a
three - and - one -half hour maximum;
29.1
for the use of the Village grounds only from
May to September.
0.00
24.50
350.00
374.50
29.2
for the use of the Village grounds only from
October to April.
0.00
31.50
450.00
481.50
29.3
including the use of three buildings.
0.00
90.65
1295.00
1385.65
29.4
including the use of four buildings.
0.00
111.65
1595.00
1706.65
141
142
29.5
including the use of six buildings.
0.00
132.65
1895.00
2027.65
29.6
including the use of eight buildings.
0.00
153.65
2195.00
2348.65
30.0
For a horse -drawn wagon or sleigh ride at the
Black Creek Pioneer Village;
30.1
in conjunction with an after -hours function as
identified in item 28.0, with completion of
wagon rides within 90 minutes of regular
closing time, per wagon.
0.00
12.25
175.00
187.25
30.2
items 29.2 and 29.3 subject to a late charge
of $50.00 per half -hour per wagon; gross
charges not to exceed a maximum of
$500.00.
0.00
3.27
46.73
50.00
30.3
in conjunction with an after -hours function as
identified in item 28.0 for rides scheduled
more than 90 minutes after regular closing.
0.00
35.00
500.00
535.00
31.0
For commercial photography or filming in the
Black Creek Pioneer Village, including
supervision, minimum per hour;
31.1
for the use of grounds and environs, during
the period from 8:30 a.m. until midnight.
0.00
8.18
116.82
125.00
31.2
for the use of grounds and environs, during
the period from midnight until 8:30 a.m.
0.00
11.45
163.55
175.00
31.3
for the use of the interior of buildings, during
the period from 8:30 a.m. until midnight.
0.00
9.81
140.19
150.00
31.4
for the use of the interior of buildings, during
the period from midnight until 8:30 a.m.
0.00
11.45
163.55
175.00
32.0
For a guided tour at the Black Creek Pioneer
Village, as part of a tour group with a
reservation, including general admission;
32.1
for each adult from fifteen to fifty-nine years of
age.
0.00
0.72
10.23
10.95
32.2
for each senior sixty years of age or over.
0.00
0.59
8.36
8.95
33.0
For parking at the Kortright Centre for
Conservation, per vehicle, per day, exclusive
of general admission.
0.14
0.12
1.74
2.00
34.0
For general admission at the Kortright Centre
for Conservation;
142
143
34.1
for each adult from fifteen to sixty -four years
of age.
0.00
0.33
4.67
5.00
34.2
for each child from five to fourteen years of
age.
0.00
0.20
2.80
3.00
34.3
for each child four years of age or under
accompanying their family.
0.00
0.00
0.00
0.00
34.4
for each child four years of age or under
visiting as part of an organized group under
supervision.
0.00
0.15
2.10
2.25
34.5
for each senior sixty -five years of age or over.
0.00
0.20
2.80
3.00
34.6
for each student participating in a general
tour r ogram, s to a minimum group size.
0.00
0.38
5.37
5.75
34.7
for each student participating in a specially
designed tour program, subject to a
minimum roup size.
0.00
0.44
6.31
6.75
35.0
For an annual pass valid ONLY for admission
to the Kortright Centre;
35.1
for each individual.
0.00
1.31
18.69
20.00
35.2
for a family of two adults and two children
0.00
1.96
28.04
30.00
36.0
For a farm tour at the Albion Hills Farm, for a
group of up to forty persons;
36.1
for a half -day program.
0.00
6.54
93.46
100.00
36.2
for a full -day program.
0.00
13.08
186.92
200.00
D.1
At Black Creek Pioneer Village, fifteen
percent (15 %) and the Kortright Centre,
twenty percent (20 %) off regular per person
admission fees, subject to a minimum group
size of twenty persons, exclusive of guided
tours.
D.2
At Black Creek Pioneer Village fifty percent
(50 %) off general admission fees for disabled
persons and their attendants to a maximum
ratio of 1:1.
At Conservation Areas and the Kortright
Centre attendants for disabled persons will
not be subject to general admission fees.
143
RES. #E32/02 - REQUEST FOR PROPOSALS - BRUCE'S MILL DRIVING RANGE
Bruce's Mill Conservation Area, Town of Whitchurch- Stouffville. Call for
proposal to lease an existing golf driving range operation situated at
Bruce's Mill Conservation Area , Town of Whitchurch - Stouffville.
Moved by:
Seconded by:
Sherene Shaw
Linda Pabst
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to continue to
pursue a possible lease arrangement and carry out negotiations with all parties who have
expressed an interest in the property and any other parties, until such time as a suitable
offer is at hand.
CARRIED
BACKGROUND
The Authority constructed and operates a 50 tee golf driving range at the Bruce's Mill
Conservation Area, located in the Town of Whitchurch - Stouffville, Regional Municipality of York.
The facility is located on the south side of Stouffville Sideroad, immediately east of the access
road into Bruce's Mill Conservation Area, and encompasses approximately 8.1 hectares (20
acres) of land.
In November of 2000, a similar Request for Proposal (RFP) was recommended for Bruce's Mill
Driving Range. The RFP ran from November 1 to December 15, 2000, and was advertised in
the Markham Economist and Sun and the Stouffville Tribune on November 4, 2000.
Additionally, a temporary sign advertising the RFP was erected on the premises. Thirty -three
information packages associated with the RFP were sent out to interested parties. Two
proposals were received. Authority staff reviewed these proposals and recommended that the
Authority not accept either proposal submitted. Pursuant to the Executive Committee Meeting
#13/00, staff were directed to return the deposit received, and to advise both parties that
submitted a proposal that no offer was selected at this time. Furthermore, the Executive
Committee directed staff to continue to pursue a possible lease arrangement for Bruce's Mill
Driving Range.
Staff is communicating to the Board an interest in initiating another proposal call for the Bruce's
Mill Driving Range, and will report, as directed, to the Executive Committee at which time a
suitable offer is at hand for their consideration.
RATIONALE
Conservation Parks staff has continued to operate and manage the driving range within Bruce'
s Mill since the Request for Proposal of the facility in 2000. Staff perception is that marketing
initiatives have increased exposure of the golf driving range operation which would result in
significantly more interest being generated from a Request for Proposal.
144
DETAILS OF WORK TO BE DONE
Staff will invite proposals to lease the existing golf driving range operation in the Bruce's Mill
Conservation Area, and will report back to a future meeting of the Authority on submissions
received in this regard.
Report prepared by: Brian Moyle, extension 5252
For Information contact: Brian Moyle, extension 5252
Date: September 23, 2002
RES. #E33/02 - THE ULTIMATE PICNIC: VISION FOR GROUP PICNICS
Staff report on The Ultimate Picnic vendor exclusivity and the response
sent in regards to the letter from The Entertainment Source on TRCA's
exclusivity agreement.
Moved by:
Seconded by:
Sherene Shaw
Linda Pabst
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the staff report and attached
letter, as requested by Finance and Business Development Advisory Board Res. #C26 /02,
regarding the Ultimate Picnic, be received.
CARRIED
BACKGROUND
The Ultimate Picnic: Vision for Group Picnics, was approved by the Authority on July 26, 2002,
with Res. #A192 /02 as follows:
THAT the proposed group picnicking rates be approved;
THAT exclusivity for our preferred vendors be implemented over the next two years;
AND FURTHER THAT reservation procedures become stringent on group size.
Further information was requested by the Finance and Business Development Advisory Board
on Sept. 6, 2002, through Res. #C26 /02 as follows:
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff report back to the Public
Use Advisory Board on the response sent in regards the letter from The Entertainment
Source on TRCA's proposed exclusivity agreement, including a detailed summary of the
feasibility of the issues raised in the letter;
AND FURTHER THAT staff out line the implementation timeline of the exclusivity
agreement and the process for selecting vendors for the preferred vendor list.
145
RATIONALE
The number of out - sourced suppliers conducting business on TRCA property has continued to
increase steadily over the past several years. Historically, out - sourced suppliers have been
solicited by clients for services not previously offered by the TRCA. The implementation of
TRCA requirements for out - sourcing suppliers came as a result of liability concerns, to curb the
misuse of TRCA conservation areas and to cover TRCA costs for the administration of
out - sourced supplier activities. Approval to adopt a $50.00 administration fee relating to
caterers was granted by the Public Use Advisory Board at Meeting #6/95 with Res #C38 /95.
This policy has since been expanded to incorporate each outsourced vendor conducting
business on TRCA property.
The rationale behind the existing TRCA initiative is justifiable, however, has resulted in an
unanticipated amount of administration by the Customer Service and Conservation Parks staff.
Despite continued efforts by staff to make our clients aware of our liability insurance
requirements and the associated administration fee, the message is continuing to be
disregarded by numerous groups. To date, park staff have been diligent in the enforcement of
this policy, and have requested several suppliers leave TRCA property prior to and during
events. In addition, Customer Service staff has refused access to suppliers well in advance of
event dates for not providing proof of liability insurance. Entertainment suppliers have entered
TRCA property at the gate in unmarked vehicles, paid admission fees and attempted to
conduct their business despite staff efforts. Furthermore, The TRCA administration fee
established for out - sourced suppliers has been the responsibility of the client to pay, rather
than the supplier conducting business on our property. This is resulting in reduced customer
satisfaction, and is not currently representing the rationale behind our policy in an appropriate
manner.
To have a fair and equitable selection process for TRCA preferred suppliers, the Conservation
Parks Section is proposing a bidding process in 2003 in an attempt to alleviate suppliers from
conducting business unlawfully on TRCA lands. The list of invitees participating in this process
will be open to any business closely connected with this particular Conservation Parks
program. The selection process will be limited to reputable businesses who can produce
current business credentials, including liability insurance, WSIB information and references.
The Conservation Parks Section is reviewing the Ultimate Picnic Program in the Fall of 2003 to
determine program growth, customer feedback regarding available service selection, and the
number of preferred suppliers that the program can sustain in 2004. This program audit, based
on two full operating seasons, will assist the Conservation Parks in making further
recommendations to the Board. The program audit will be continued biannually to assist in the
development and advancement of the program offerings. Furthermore, the Conservation Parks
is conducting annual performance appraisal for preferred suppliers based on the following
criteria: customer survey data, incident information and their adherence to TRCA policies.
In 2002, the TRCA suppliers have serviced more than 60 groups with catering, entertainment,
and /or marquee tent rentals. The Conservation Parks Section currently utilizes three catering
companies, one marquee tent supplier and one entertainment provider, all of whom are
presently involved in a profit sharing program with the TRCA. TRCA revenues generated from
these services will exceed $10,000 in 2002, and are based on negotiated commission amounts
from each event. Out - sourced supplier administration fees for the same number of picnics
146
would amount to $2800, and require equal or more administration from a TRCA perspective.
The Conservation Parks Section realizes the importance of providing a selection of services
and service providers to our clients to ensure market value pricing is being provided. In order
to sustain existing profit sharing standards, a responsibility to provide sufficient business to
suppliers also exists.
DETAILS OF WORK TO BE DONE
The implementation of the exclusivity policy for TRCA preferred suppliers is proposed to
commence in 2004. Following the program audit in 2003, staff will report back to the Board
with recommendations regarding the selection process for preferred suppliers. Following the
adoption of exclusively for suppliers, event organizers will be supplied with the preferred
supplier list upon booking, and will be verbally notified in addition to receiving written
confirmation of this policy. The limitation on out - sourced suppliers being proposed will simplify
administration costs to the TRCA and will yield significant revenues.
Report prepared by: Derek Edwards, 905 - 880 -0227
For Information contact: Derek Edwards, 905 - 880 -0227
Date: September 23, 2002
Attachments: 1
147
Attachment 1
Monday, September 09, 2002
Mr. Harry Abel
The Entertainment Source Inc.
25 Wood Street
Suite 102
Toronto, Ontario
M4Y 2P9
Dear Mr. Abel:
On behalf of the Toronto and Region Conservation Authority (TRCA), I am writing in response
to your letter dated August 11, 2002 that was addressed to all Authority Board Members.
Firstly, I would like to apologize for the delay in my response but I felt it was important to have
the complete details before responding.
To date, customers booking group picnics have been allowed to provide their own
entertainment suppliers, tent rentals and catering vendors, for which they must provide a
waiver and proof of a minimum of $2 million liability insurance to be signed and approved by
the TRCA. If it is deemed by TRCA staff that it is a higher risk activity, more than $2 million
insurance will be required. A $50 administration fee is applied to all vendors using our lands.
In addition to the TRCA being legally responsible, the Conservation Authorities Act does not
permit private individuals 'and /or companies to conduct business on our property without prior
permission. Despite continued efforts by TRCA staff through verbal and written
communications, group picnics continue to solicit outside suppliers without making the TRCA
aware of the scheduled activities, and without providing required documentation, insurance
coverage and vendor information.
To address these concerns, the TRCA Board has agreed that in 2004 we will move to a
preferred supplier list, meaning that there will be a list of suppliers from whom we will ask our
customers to choose. Companies that have followed the proper procedures and obtained
permits to conduct business on our lands over the past two years, or have expressed interest,
such as yourself, will be invited to submit applications when the bid process opens. Our reason
for moving to this method is two -fold:
1. Due diligence: there is a serious issue with liability. We need to make sure that vendors
have sufficient insurance to do business on TRCA lands, and possess the proper licences
and permits.
2. To meet customer needs and to achieve the goals of the TRCA Living City Vision, we have
introduced a viable profit- sharing program. All vendors conducting business on our lands
will be required to remit a percentage of their fees to TRCA. Staff will be developing, for
Board approval, the profit- sharing program over the next few months.
148
As TRCA is in the event planning business, we will not be outsourcing to event planners.
However, if a client wishes to hire an event planner, or an event planner chooses to use TRCA
facilities for an event, they may do so. This is with the understanding that they too will be
required to hire vendors on our preferred suppliers list, who must meet all of our requirements.
In addition, these vendors will still be subject to the profit- sharing program. This again is
necessary to meet our objectives, as stated above.
As mentioned, our new policy, which is similar to policies adopted by many municipalities and
other Conservation Authorities, will be implemented by 2004. This will allow for a transition
period for existing and potential clients and vendors.
In response for your request for the TRCA policy on this matter, I have enclosed a copy of the
Board resolution authorizing staff to proceed in this fashion. If you have additional questions or
concerns, please contact me.
Sincerely
ORIGINAL SIGNED BY
Dick O'Brien
Chair
416- 667 -6288
/Encl.
149
NEW BUSINESS
RES. #E34/02 -
Moved by:
Seconded by:
NAMING PROTOCOLS
Michael Di Biase
Sherene Shaw
THAT staff report back on TRCA's protocols for naming lands, facilities, and structures
owned by TRCA.
TERMINATION
ON MOTION, the meeting terminated at 12:59 p.m., on October 4, 2002.
Michael Di Biase
CARRIED
J. Craig Mather
Chair Secretary- Treasurer
/ks
150
Pr THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE PUBLIC USE ADVISORY BOARD #6/02
December 6, 2002
The Public Use Advisory Board Meeting #6/02, was held in the South Theatre, Black
Creek Pioneer Village, on Friday, December 6, 2002. The Chair Michael Di Biase, called
the meeting to order at 10:06 a.m.
PRESENT
Maria Augimeri Member
Raymond Cho Member
Michael Di Biase Chair
Peter Milczyn Member
Dick O'Brien Chair, Authority
REGRETS
Susan DiMarco Member
Suzan Hall Member
Gerri Lynn O'Connor Vice Chair
Linda Pabst Member
Sherene Shaw Member
RES. #E35 /02 - MINUTES
Moved by:
Seconded by:
Peter Milczyn
Maria Augimeri
THAT the Minutes of Meeting #5/02, held on October 4, 2002, be approved.
PRESENTATIONS
(a)
CARRIED
A presentation by Chandra Sharma, Humber Watershed Projects Coordinator, TRCA, in
regards to item 7.1 - Cold Creek Conservation Area Management Plan.
RES. #E36 /02 - PRESENTATIONS
Moved by: Dick O'Brien
Seconded by: Maria Augimeri
151
THAT above -noted presentation (a) be heard and received.
SECTION 1 - ITEMS FOR AUTHORITY ACTION
RES. #E37/02 -
Moved by:
Seconded by:
CARRIED
COLD CREEK CONSERVATION AREA MANAGEMENT PLAN
Approval of the Cold Creek Conservation Area Management Plan.
Copies of the fully illustrated document will be available at the meeting.
Dick O'Brien
Maria Augimeri
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Cold Creek Conservation
Plan, dated December 6, 2002 be approved.
THAT horseback riding in the Cold Creek Conservation Area be added to the list of
permitted potential activities, but such use not be authorized until appropriate provisions
for management of the activity are in place, and such use be in accordance with the
recommendations of the Cold Creek Management Plan and any other terms and
conditions as may be established by the Authority;
THAT staff be authorized to invite proposals from businesses, groups or individuals for
uses of the Cold Creek Conservation Area that are compatible with the Authority's
mandate, and are in accordance with the recommendations of the Cold Creek
Conservation Area Management Plan;
THAT an environmental audit be undertaken on the former trap and rifle ranges to
determine what, if any, remedial measures are needed for the areas, and the results of
this audit be brought back to the Authority;
THAT staff encourage interested stakeholders to establish a Cold Creek Conservation
Area Stewardship Committee made up of interested citizens, interest groups and
organizations, to continue to help the Authority in the planning and implementation of the
Management Plan;
THAT letters be sent to the members of the Cold Creek Conservation Area Advisory
Committee thanking them for assisting in the preparation of the Cold Creek Conservation
Area Management Plan;
AND FURTHER THAT copies of the Cold Creek Conservation Area Management Plan be
sent to the members of the Cold Creek Conservation Area Advisory Committee, King
Township, York Region and other appropriate agencies, groups and individuals with a
request that the document be used in future land use planning and other watershed
management decisions.
CARRIED
152
BACKGROUND
The Cold Creek Conservation Area is approximately 190 hectares (475 acres) in size. It is
primarily forested with some open meadow and has four buildings including the outdoor
education centre, barn, classroom /canteen and rifle range building.
The Cold Creek Conservation Area was closed to formal public use in 1990 due to financial
constraints resulting from the decision to close the shooting range and the loss of associated
revenues as well as other financial pressures. The infrastructure in the area had deteriorated
since that time to the point where the buildings were barely salvageable. Some informal public
use of the area has continued by hikers, birdwatchers and horseback riders.
In June 2000, a license agreement was finalized with the Humberlea Church of God for the
purpose of operating a youth day camp and associated programs. The term of this agreement
ended on August 31, 2001.
The Humberlea Church of God is a community- based, non -profit organization that has
celebrated over 30 years of worship and ministry in the City of Toronto. It is committed to
participating in developing programs that will assist youth in making positive contributions to
society.
At Authority Meeting #8/01 held on October 26, 2001, resolution #A203/01 was adopted as
follows:
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to negotiate a
suitable agreement with the Humberlea Church of God and associated groups for a one
year period to accommodate day and overnight use by individuals and groups,
excluding those considered "Youth at Risk";
THAT appropriate officials be authorized to execute any documents as required to give
effect thereto;
AND FURTHER THAT staff establish a community advisory committee including local
residents, community groups, business representatives, agency staff, municipal staff,
and area councilors to assist with the development of a management plan to guide
future uses of the Cold Creek Conservation Area."
Staff invited over forty individuals to be members of the Advisory Committee. Approximately
25 people came to one or more Committee meetings. A broad cross - section of interests were
represented on the Committee. Members from the following groups participated:
• Township of King elected representatives
• Girl Guides and Boy Scouts of Canada
• Ontario Bird Dog and Conservation Association
• The Labrador Retriever Club of Ontario
• Humber Watershed Alliance
• Humberlea Church of God
• Humber Valley Heritage Trail Association
153
• Oak Ridges Moraine Association
• Action to Restore a Clean Humber
• Friends of Cold Creek Conservation Area
• Community Residents
• TRCA Chairman
• TRCA Staff
The Cold Creek Conservation Area Advisory Committee met on six occasions since April 2002.
Two additional public meetings were hosted in the Village of Nobleton.
The first task of the Committee was to prepare a vision statement and list of values to guide the
management of the property. The vision and values are as follows:
VISION STATEMENT
The Cold Creek Conservation Area is an ecologically diverse and sustainable natural area. It is
a model of the sustainability that can be achieved by protecting and enhancing the area's
natural environment while providing outdoor education, cultural and heritage experiences and
recreation. Cold Creek Conservation Area is continually improved and managed through
self - sustaining revenues and community -based stewardship.
VALUES
To achieve the vision, we should:
• Ensure that this diverse ecosystem is continually protected, monitored and enhanced;
• Ensure that the lands are accessible to the public and provide a learning opportunity about
the natural environment, cultural and heritage resources and sound environmental
practices;
• Ensure that public uses do not negatively impact the natural environment;
• Encourage adjacent land use that results in maximum environmental benefits and
contributes to the form, function and connectivity of the area;
• Ensure that the principles and goals of Legacy; A Strategy for a Healthy Humber are
supported in the Cold Creek Conservation Area Management Plan and activities and uses
contribute to the Conservation Authority's watershed management mandate.
The Cold Creek Conservation Area Management Plan includes a description and evaluation of
the property based on current land uses, land use planning policies; land features, constraints
and opportunities.
The Plan identifies specific management zones and recommendations to direct future uses
within each of the management zones. A brief description of each of the management zones is
provided in Attachment 1 and illustrated on Map 9 of the Management Plan, a copy of which
are attached.
RATIONALE
A Management Plan for Cold Creek Conservation Area was needed for the following reasons:
• provide a framework for determining the ecological appropriateness of any proposed
public use to ensure that the integrity and diversity of the Area are maintained;
• resolve competing interests for using the property;
154
• prepare for land use changes expected in the surrounding area including residential,
commercial and industrial development which will have an impact on the property;
• address changing financial conditions being experienced by the Authority.
The Cold Creek Conservation Area Management Plan does not set out site specific detail.
Instead, four management zones are recommended (Map 9). These zones are intended to
direct the kinds of compatible uses that may occur within them. The Management Plan makes
provisions for the three elements of watershed management including the environment, society
and economy.
FINANCIAL DETAILS
Authority staff will pursue partnership arrangements with all sectors to establish compatible
uses within the Cold Creek Conservation Area. A portion of the revenues generated from uses
on the property will be returned to Cold Creek to implement management activities.
DETAILS OF WORK TO BE DONE
• Establish a Cold Creek Conservation Area Stewardship Committee to continue to help in
the planning and implementation of specific actions to achieve the objectives of the
Management Plan;
• Utilize the Management Plan to respond to land use planning documents (i.e., Official
Plans, Secondary Plans, transportation routes);
• Pursue appropriate uses and partnerships for the Cold Creek Conservation Area and report
these to the Finance and Business Development Advisory Board;
• Undertake an environmental audit of the former trap and rifle ranges to determine what, if
any, remedial measures are required for the areas and the results of the audit brought back
to the Authority;
• Send copies of the Management Plan, along with a thank -you letter to the members of the
Cold Creek Conservation Area Advisory Committee.Send copies of the Management Plan
to King Township, York Region and other appropriate agencies, groups and individuals
with a request that the document be used in land use planning and other watershed
management decisions.
Report prepared by: Gary Wilkins, extension 5211
For Information contact: Gary Wilkins, extension 5211
Date: November 25, 2002
Attachments: 2
155
Attachment 1
COLD CREEK CONSERVATION AREA MANAGEMENT PLAN
Management Zone Definitions and Permitted Potential Uses
The four management zones for the Cold Creek Conservation Area are defined as
follows:
Nature Reserve: Existing natural cover supporting Species of Concern or
Vegetation Communities of Concern, and interior habitat portions
of the "targeted natural system" where the natural system is fully
functioning at all levels. (The patch size and shape are providing
maximum habitat interior and the surrounding matrix exerts
completely natural, positive influences).
Natural Environment: Existing and targeted natural cover within the targeted natural
system which does not currently meet the criteria of the
Nature Reserve Zone.
Restoration: Primary Restoration: Lands within the Nature Reserve Zone that
have been designated for active restoration to achieve the full
potential of the "targeted natural system ".
Secondary Restoration: Lands within the Natural Environment
Zone that have been designated for passive restoration
(ecological succession) to achieve the full potential of the
"targeted natural system ".
Public Use: Areas with existing or potential recreational and educational uses,
facilities, or services.
156
Permitted Resource Uses at Cold Creek Conservation Area
Management Zone
Area
Permitted Intensity of
Uses
Permitted Potential Resource Uses
Nature Reserve (NR)
91 ha
48%
None to Low Intensity.
Local trails
Nature viewing/ interpretation
Research
Photography
Active Restoration
(None or minimum intrusion into interior habitat)
Natural Environment (NE)
39 ha
21 %
Low Intensity
Local or inter - regional trails
Hiking, skiing, bicycling on approved trails
Supervised dog training areas
Horseback riding
Authorized public access points
Low impact comfort stations
Passive restoration
Restoration
42 ha
22%
None to Low Intensity.
Primary Restoration: Same as NR Zone
Secondary Restoration: Same as NE Zone
Note: To achieve the full potential of the "targeted
natural system" these zone will be allowed to evolve
into NR and NE
Public Use
18 ha
9 %
Low to Moderate
Intensity
Local or inter- regional trails
Sports field
Day camping
Nature interpretation centre
Horticulture
Animal sanctuary
Supervised dog training areas
Horseback riding
Associated service buildings and parking areas
High Intensity
Restaurant
Recreation /conference centre
Associated service buildings and parking areas
NOTE: The list of resource use provides examples of permitted potential activities. This is not
an all inclusive list. The proposed uses will be judged based on their conformity to the
objectives the Management Plans and the local by -laws. Suitable public use proposals must
be submitted to the TRCA for consideration and approval.
157
ANALYSIS OF RESOURCES USE
As shown in Figure 1, currently about 79% (149 ha) of Cold Creek can be considered as
Natural Area. As well, 21% (40 ha) of Cold Creek is considered Public Use area, including a
residential property, education centre, recreational areas and associated infrastructure.
Figure 1: Past and existing resources in Cold Creek
In comparison to past and existing resource uses, the land uses proposed within the Cold
Creek Management Plan will result in the amount of natural lands increasing by approximately
10 %. This will be achieved by implementing the recommendations related to the Restoration
Zones in the Management Plan. The interior habitat will also increase in size by 16 % as
compared to the current conditions (existing 35 ha or 19% to proposed 66 ha or 35 %).
Eighteen (18) ha or 9 % of land has been dedicated to public use as compared to 40 ha or 21 %
in the past. This is in keeping with the vision of protecting and enhancing the significant
ecosystem in Cold Creek CA.
158
1
Figure 2: Proposed Resources Uses
159
Attachment 2
160
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COLD CREEK CONSERVATION AREA
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160
RES. #E38/02 -
Moved by:
Seconded by:
2003 FEE SCHEDULE
Conservation Parks - Headwaters Trout Ponds. Amendment to the Fee
Schedule as a result of discussions at Public Use Advisory Board
Meeting #5/02, held on October 4, 2002.
Peter Milczyn
Dick O'Brien
THAT item 6 of the 2003 Fee Schedule be amended to include the fee for a permit to use
a fishing pond at the Glen Haffy Headwaters Trout Ponds, as outlined In the the attached
staff report.
CARRIED
BACKGROUND
The Fee Schedule presented to the Public Use Advisory Board recommended the following
change to item 6 and the new FIy Fishers Club fee.
6.0 Delete fee for fishing ponds at Glen Haffy
Headwaters and replace with new fees below.
NEW For a membership to Glen Haffy FIy Fishers Club
at Glen Haffy Headwaters Trout Ponds,
valid Tuesday to Sunday $299.60 $428.00
These recommendations resulted from staffs recommendation that in 2003 the Glen Haffy FIy
Fishers Club would operate six days per week starting from the second Sunday in April until
the first Sunday in November. Mondays, excluding Statutory holidays, would be set aside for
maintenance and internal corporate functions.
However, at Authority Meeting #9/02, held on October 25, 2002, the report on the Glen Haffy
FIy Fishers Club 2003 was approved with Resolution #A250/02 as follows:
THAT the proposed program changes to the Glen Haffy Fly Fishers Club and Glen Haffy
Headwaters Trout Ponds be approved.
THAT in addition to Monday's, the ponds be made available for public bookings one
Sunday a month throughout the 2003 season;
AND FURTHER THAT staff report back at the close of the 2003 season on the financial
and environmental impacts of the changes implemented at the Glen Haffy Headwaters
Trout Ponds.
FINANCIAL DETAILS
The Authority has ratified these recommendations of the Public Use Advisory Board, hence the
following changes must be made to the 2003 fee schedule:
161
Item description PST 8% GST 7% 2003 2003 Gross
Base
6.0 For a permit for the use of a fishing pond
at the Glen Haffy Headwaters Trout
Ponds, including general admission and
the use of row boats, per day,
6.1 for up to 75 persons on Monday's,
excluding Statutory Holidays, and 1
Sunday per month, date of which to be
determined by TRCA staff.
6.2 for each additional 25 or fewer persons.
0.00 49.07 700.93 750.00
0.00 13.09 186.91 200.00
As a new initiative, group fishing packages are being offered at the main Glen Haffy
Conservation Area. The recommended costs for this facility are outlined in section 5 of the
recommended 2003 fee schedule. It is recommended that the Headwaters ponds be available
for the same fees, as outlined above.
Report prepared by: Derek Edwards, extension 5672
For Information contact: Derek Edwards, extension 5672
Date: November 25, 2002
RES. #E39/02 -
Moved by:
Seconded by:
ALCOHOL BAN FOR ALBION HILLS AND INDIAN LINE
CAMPGROUNDS
Discontinue the Alcohol Ban for Labour Day weekend for Albion Hills and
Indian Line Campgrounds.
Maria Augimeri
Peter Milczyn
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Labour Day alcohol ban for
the Authorities campgrounds at Albion Hills and Indian Line be discontinued.
CARRIED
BACKGROUND
In 1998 in an effort to curtail unruly behaviour in our campgrounds, staff proposed a ban on
alcohol consumption during the Victoria Day and Labour Day weekends. The consumption of
alcohol at the Albion Hills and Indian Line Campgrounds was designated as a prohibited
activity under the Trespass to Property Act; by the Board Res. #E3 /98 effective Labour Day
1998. One of the stipulations in the boards resolution was that this resolution be applied at the
discretion of Authority staff.
Staff would now like to exercise the above mentioned stipulation and lift the alcohol ban for the
Labour Day weekend.
162
Victoria Day long weekend still holds the long standing tradition of attracting unruly campers to
Provincial Parks and Conservation Authorities; hence, we are advocating the alcohol ban
remain in place for the Victoria Day weekend.
RATIONALE
As a result of facility enhancements, camping trends, and program development the clientele
at our camping facilities have changed dramatically over the past four years. We have achieved
the goals set out by the implementation of the alcohol ban and feel that it has now become
more of a detriment to desirable clients than a benefit.
With the exception of Sibbald Point Provincial Parks, Ontario Parks and most Authorities do not
have an alcohol ban in place for the Labour Day weekend and it is felt that in order to remain
competitive the alcohol ban be discontinued.
FINANCIAL DETAILS
Revenue and campground occupancy for Labour Day 2002 with Alcohol Ban:
Occupancy Rate Revenue
Albion Hills Campground
Indian Line Campground
Total 2002 Revenue:
54%
72%
$9,140
$15,220
$24,360
Projected revenue and campground occupancy for Labour Day 2003 without Alcohol Ban
(based on the average weekend occupancy of preceding weeks in July and August):
Occupancy Rate Revenue
Albion Hills Campground 75% $12,700
Indian Line Campground 90% $17,000
Total Projected 2003 Revenue: $29,700
Report prepared by: Derek Edwards, extension 5672
For Information contact: Derek Edwards, extension 5672
Date: November 25, 2002
TERMINATION
ON MOTION, the meeting terminated at 10:19 a.m., on Friday, December 6, 2002.
Michael Di Biase J. Craig Mather
Chair Secretary- Treasurer
/ks
163
c.
THE TORONTO AND REGION CONSERVATION AUTHORITY
MEETING OF THE PUBLIC USE ADVISORY BOARD #7/02
February 7, 2003
The Public Use Advisory Board Meeting #7/02, was held in the Humber Room, Head
Office, on Friday, February 7, 2003. The Chair Michael Di Biase, called the meeting to
order at 11:40 a.m.
PRESENT
Michael Di Biase Chair
Susan DiMarco Member
Dick O'Brien Chair, Authority
Gerri Lynn O'Connor Vice Chair
Linda Pabst Member
REGRETS
Maria Augimeri Member
Raymond Cho Member
Suzan Hall Member
Peter Milczyn Member
Sherene Shaw Member
RES. #E40 /02 - MINUTES
Moved by:
Seconded by:
Dick O'Brien
Linda Pabst
THAT the Minutes of Meeting #6/02, held on December 6, 2002, be approved.
CARRIED
SECTION I - ITEMS FOR AUTHORITY ACTION
RES. #E41 /02 - 2003 FEE SCHEDULE
Black Creek Pioneer Village. Changes to the 2003 Fee Schedule for
Black Creek Pioneer Village General School Tour Rate
Moved by:
Seconded by:
Dick O'Brien
Gerri Lynn O'Connor
164
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the 2003 Fee Schedule be
amended to include the proposed changes for Black Creek Pioneer Village.
CARRIED
BACKGROUND
Each year, staff review the Fee Schedule for Black Creek Pioneer Village to determine any
changes for the next season.
RATIONALE
Price increases are recommended to generate additional revenue for Black Creek Pioneer
Village. The following changes are proposed:
GENERAL ADMISSION
No increase is recommended for the General Admission rate for 2003 based on comparative
pricing for other attractions. (Attachment 1).
GENERAL SCHOOL TOUR RATE
The General School Tour rate which had not been increased for over three years, was
increased by $0.50 for the 2002 season to help offset increasing program costs. We are
proposing an additional increase of $0.50 for the 2003 season which will further help cover
program costs and bring us in line with competitors. BCPV will remain positioned competitive
but slightly lower in price than similar cultural attractions in the GTA. Consultation with our
education partners supports this increase. (See Attachment 2).
The recommended changes are as follows:
Item Description 2002 2003
27.0 For general admission to the Black Creek Pioneer
Village, during the regular operating season, per
day;
27.7 for each student participating in a general tour 6.00 6.50
program.
27.8 for each student participating in a specially 6.95 7.50
designated tour program, subject to a minimum
group size.
The increase which will generate a revenue of $20,000.00 for Black Creek Pioneer Village and
make us competitive, is recommended for the General School Tour rate. This increase will
take effect for the 2003 season.
Report prepared by: Marty Brent, extension 5403
For Information contact: Mardi Alexander, extension 5414
Date: November 28, 2002
Attachments:1
165
Attachment 1
TORONTO AND AREA ATTRACTIONS
PRICES
ATTRACTION
ADULTS
CHILDREN
STUDENTS
SENIORS
FAMILY
PARKING
FAMILY
MEMBERSHIP
INDIVIDUAL
MEMBERSHIP
COMMENTS
African Uon Safari
-
Summer Rates:
$22.95
$16 95 +tax
$18.95+
n/a
n/c
$56 85+
n/a
+tax
(3 -12 yrs )
(65 +)
(Regular)
(13-64 yrs )
(under 2 free)
$51.75+
Fall & Winter Rates:
$13.95+
$15 95+
(Senior - 65 +)
$19.95+
$49.95+
Children (3 -12)
Art Gallery of Ontario
$12.00
$7.50
$9.00
$9.00
n/a
PUBUC
$100.00
$75.00
Sat -Sun:
(4-11 yrs.)
(2 adults /5
children)
10 -5.30.
Tues- Fri: 11- 6
Wed.: 11:30 -8
Special exhibits
are ticketed
separately.
Bata Shoe Museum
$6.00
$2.00
$4.00
$4.00
$12.00
$12 00
Admission is
(5-14 yrs,
under 5 free)
(65+)
(2 adults+2
children)
(Public Parking)
free on the first
Tues. of every
month.
Black Creek Pioneer
$10.00
$6.00
$9 00
$9 00
n/a
$6 00 per car
$60.00
$60,00
Village
(5-14, under 5
(15+ with
(60 +)
BCPV
free)
I D.)
(2 adults &
children under
$60 00
18)
$100.00
(CA Journeys)
C.N. Tower
$15.99
$10.99
Na
$13.99
rVa
n/a
n/a
n/a
Additional Cost
(4 -12yrs ;
under 4 free)
(65+)
- Skypod: $7.50
Attractions on
concourse
level.
$7.50
Canada's
$46.99+
$23.49 + tax
n/a
$23 49 +tax
n/a
$6.50
$309.95+
$94 95+
Grounds.
Wonderland
(7 - 59)
(3-6 yrs; under
3 free)
(60 +)
All day
(4 family
members)
$24.99( +tax)
- less than 48' -
12 Coupons:
$77.49+
$26.99( +tax)
(addl
members)
Disabled:
$27.99( +tax)
Casa Loma
$10.00
$6.00
$6.50
$6.50
n/a
CITY
n/a
n/a
$300.00 + GST
(5-16 yrs.,
under 5 free)
(14 -17)
(60 yrs +)
$2.30/hour
$7 max. /day
(12:00 - 2:00)
9:30 -5:00
Centreville
$22.00 - 4'
and over
Additional fee
for the ferry to
$15.50 ,4'
and under
Centre Island.
$72.00 -
Family
Pass
Children's Own
Admission:
Tuesday - PAY
Museum
$5.75 /pers
on
WHAT YOU
CAN.
166
Colborne Lodge
$2.75
$2.50
Na
$2.75
Na
n/a
n/a
Na
Open:
Tues. - Sun.
(Noon - 4:00
p m.)
Cullen Gardens and
Miniature Village
$12.00
$5.00
(3-12 yrs.)
$8.50
(13+ with
ID)
$8.50
(65 +)
$39.99
(2 adults/3
children to 16
yrs.)
Free
$100 00
(2 adults, 3
children)
Season Pass
Adults: $45 00
Students:$35.0
0
Seniors: $35.00
$75.00 flat rate
for wedding
pictures
Children $3 99
every Thurs. In
Jul. & Aug.
Doon Heritage
Crossroads
$6.00
$3.00
(5-12; under 5
free)
$4.00
(12 -18 yrs.)
$4 00
$15.00
(2 adults & their
children)
Nc
$26.75
(2 adults & their
children)
$16.00
Dundurn Castle
$7.00
$3.00
(5 -12yrs; under
5 free)
$5.50
(15 +)
$6.00
$18.00
(2 adults &
seniors/
children)
n/a
n/a
rVa
Includes
admission to
Military
Museum
Fantasy Fair
Woodbine Centre
$12.95
$9.95
n/a
Na
Na
n/a
$41.95
Na
Genesee Country
Village and Museum
(New York)
$12.50
$7.00
(4-16 yrs.)
$9.50
(with ID)
$9.50
(62 +)
$75.00
Single. $50 00
Couple: $65 00
US Funds
George R. Gardiner
Museum of Ceramic
Art
$1000
$6.00
$6 00
$6.00
$24 00
Na
Na
Na
FREE
admission 1st
Tuesday of
month.
Henry Ford Museum
and Greenfield
Village (Michigan)
$13.50
for
Museum
$16.00
for Village
(13 & over)
$8.50
for Museum
$10.00
for Village
Na
$12.50
for Museum
$15.00
for Village
n/a
Na
$99 00
(2 adults+ kids
under 19)
$70.00
(Couple)
$45.00
US Funds
Historic Fort York
$5.00
$3.00
(6-12 yrs.;
under 6 free)
$3.25
(13 -18 yrs.)
$3.25
Na
free
Na
Na
Summer :10-5
Fall/Winter:
10-4
Hockey Hall of Fame
$12.00
$8.00
(4-13 yrs.)
(under 4 free)
Na
$8.00
(65 +)
Na
Na
Na
Na
Lang Pioneer
Village /Century
Village
$6.00
$3.00
(14 yrs &
under; 4 &
under free)
$5.00
(15-18 yrs)
$5.00
(60 yrs +)
$15.00
(2 adults &
children 14 yrs
& under
Nc
$60.00
$24 adult
$20 senior
$20 students
$12 kids
Mackenzie House
$3.50
$2.50
$2.75
$2.75
Na
n/a
Na
n/a
Open Tues -
Sun.
Markham District
Histoncal Museum
$5.00
$2 00
(5 & under
free)
$4.00
(15 + with
ID)
$4 00
(65 +)
$12.00
(2 adults &
children)
Nc
Na
Na
$50 00 wedding
groups
McMichael Canadian
Art Collection
$12.00
(5 & under
free)
$9.00
$9.00
(free on Wed.)
$25
(2 adults/3
children - under
18)
$5.00 /car
$75.00
(2 adults and
kids under 18)
$49.00
Various
membership
levels
Seniors,
non- Ontario
residents &
Artists'
membership -
$35.00
Medieval Times
Dinner & Tournament
$54.95
$36.95
(under 12 yrs.)
n/a
Na
Na
Na
Na
n/a
Montgomery's Inn
$3.00
$1.00
$2.00
$2.00
$8.00
Na
Na
Na
Open Tues. -
Sun.
MZTV Museum of
Television
$6.00
n/a
$4.00
$4.00
n/a
n/a
n/a
n/a
167
Old Fort Henry
$10.75
$5.25
(5-12 yrs )
$1.50
(2-4 yrs.)
Under 2 free
$8.50
(13 -18 yrs.)
10% discount
n/c
rVa
$35.00/yr.
Has different
prices for
special events.
Ontario Place /CNE
$10.00
$10.00
$1000
$10 00
rVa
$9.00- car
rVa
$49.00
Grounds
General
(4 & up)
(a.m.)
$5.00 - car
Admission free
after 5 p.m.
GROUNDS PASS
$25.50+
$12.00+
(under 106 cm)
$25 50+
(over 160
cm)
$16.00 (55 +)
(p.m.)
FREE- BUS
$5.00-
Theatre and
shows extra
During CNE -
$15.50+
3 & under free
Motorbike
different prices.
PLAY ALL DAY
$15.50+
$1200 - RV
PLAY ALL DAY (After
5 p.m.)
Ontano Science
$13 00
$7.00
$9.00 (13 -17
$9.00
$7.00
$90.00 (Family)
$52.00
Theatre is extra.
Centre
(18-63 yrs )
(5-12 yrs.;
under 5 free)
yrs.)
$170 00 (Gold)
(Individual + 1
guest)
Riverdale Farm
Free
OPEN DAILY
Admission
Royal Ontario
$16 50
$10.00
$12.00
$12 00
$35.00
n/a
$99 00
$85 00
Friday Free:
Museum
(5-14, 4 &
under free)
(15 & over
with I.D.)
(65 +)
(2 adults & 4
kids 17 and
under)
(2 adults and 4
children)
4.30 -8.00 p m.
Sun.: 11 - 6
p.m.
Mon -Thurs &
Sat.: 10 - 6
Fri :10 -9:30
Royal Botanical
$8.00
$2.50
$6.50
$6.50
n/a
$55.00
$40.00
Open: April -
Gardens
(5 -12yrs; under
5 free)
(2 adults &
children under
October.
18)
Sainte -Marie Among
rVa
n/a
Open 10-5 until
the Hurons
$9 75
$6.25
$6 25
$6.25
n/a
n/c
Oct. 11.
MAY - OCT. 14
(5 & under
Groups 4 or
OCT. 15 - NOV. 1
$7.50
free)
$7.50
$7.50
$7.50
more group
receive $1 off
each
admission.
Spadina Histonc
$5.00
$3.00 (3 -11
$3.25
$3.25
n/a
n/a
n/a
rVa
Open:
House & Gardens
yrs.)
(12 -18 yrs.)
Tues. - Fri. (12 -
4pm.)
Sturbridge, US
$20.00
$10.00
n/a
$18.00
n/a
n/c
$80.00
$50.00
Second Day
(6-15 yrs.)
(65 +)
(2 adults &
children under
(Single)
free.
18)
$75.00
US Funds.
(Couple)
Todmorden Mills
$3.00
$1.50
$2.25
$2 25
n/a
n/c
n/a
n/a
Open May to
(6-12; under 5
free)
(with ID)
(60 +)
Dec. 15
Toronto Zoo
$17.00
$9.00
n/a
$11.00
rVa
$6.00
$100.00
$50.00
Summer: 9 -
(4-12 yrs.,
under 4 free)
(65+)
(2 adults /4 kids
4 - 12 yrs)
(18-64 yrs.)
7:30
$30.00 /student
Winter: 9 - 6:00
$90 00 /couple
Upper Canada Village
$15.95
$6 95
$9.95
$14.95
10% discount
n/c
2002 passport
rVa
Use same ticket
(2 days)
(2 days)
(2 days)
(2 days)
(2
$25.00/ adult
for 2 days'
(5-12 yrs)
(13-64 with
(65 yrs+)
adults +children
$15.00/ student
entrance.
I.D.)
)
$10.00 /child
168
Westfield Village
$5.75
$2.75
Na
$4.75
Na
$3 00
Na
n/a
Mon. -Fri:
(6- 12yrs)
School groups
only.
Open to public
Sun., Holiday &
Special events.
Smallest
budget for
Living History
Museum
($300,000)
Wild Water kingdom
$23.00
$17.50
Na
$17.50
Na
Na
($175 00
$54.95
After 4:00 p.m. -
(10 & over
(4 - 9 yrs.)
(family of 4)
$12.00
(4 & under free)
York University
Na
Na
n/a
n/a
n/a
$7.00 /day
n/a
n/a
$50 00/
monthly
169
Attachment 2
BLACK CREEK PIONEER VILLAGE
GENERAL SCHOOL TOUR COMPARISON
Attraction
Length of
Program
Current
Rate
Black Creek Pioneer Village
2 hrs.
$6.00
Art Gallery of Ontario
90 mins.
$7.00
Casa Loma
1 hr.
$7.00
Historic Fort York
90 mins.
$4.00
Kortright Centre for Conservation
2 hrs.
$5.75
McMichael Canadian Art Collection
90 mins.
$7.00
Ontario Science Centre
45 mins.
$8.00
Royal Ontario Museum
- Lab or Exhibit
- Lab & Exhibit
90 mins.
$7.50
Toronto Zoo
90 mins. /2 hrs.
$7.50
170
2002 FEE SCHEDULE - BLACK CREEK PIONEER VILLAGE
171
Item description
PST 8%
GST 7%
2002
Base
2002
Gross
26.0
For parking at Black Creek Pioneer Village, per vehicle,
per day, exclusive of general admission.
0.42
0.37
5.21
6.00
27.0
For general admission to the Black Creek Pioneer Village,
during the regular operating season, per day;
27.1
for each adult from fifteen to fifty -nine years of age.
0.00
0.65
9.35
10.00
27.2
for each child from five to fourteen years of age.
0.00
0.39
5.61
6.00
27.3
for each child four years of age or under accompanying
their family.
0.00
0.00
0.00
0.00
27.4
for each child four years of age or under visiting as part
of an organized group under supervision.
0.00
0.33
4.67
5.00
27.5
for each senior sixty years of age or over.
0.00
0.59
8.41
9.00
27.6
for each student sixteen years of age or over, with
student identification.
0.00
0.59
8.41
9.00
27.7
for each student participating in a general tour
program.
0.00
0.39
5.61
6.00
27.8
for each student participating in a specially designated
tour program, subject to a minimum group size.
0.00
0.45
6.50
6.95
27.9
for each student participating in a designated activity
program, subject to a minimum group size.
0.00
0.59
8.41
9.00
27.1
for each student participating in the Dickson Hill School
program, per day, subject to a minimum group size of
twenty persons.
0.00
0.39
5.61
6.00
28.0
For an annual pass valid for general admission,
inclusive of parking fees, for the Black Creek Pioneer
Village;
28.1
for a family of one or two adults and their children who
are fourteen years of age or under.
0.00
3.93
56.07
60.00
28.2
for a person five years of age or over.
0.00
1.64
23.36
25.00
29.0
For the after -hours use of Black Creek Pioneer Village,
including staffing, commencing within one -half hour of
normal closing time and subject to a three - and - one -half
hour maximum;
.
29.1
for the use of the Village grounds only from May to
September.
0.00
24.50
350.00
374.50
171
172
29.2
for the use of the Village grounds only from October to
April.
0.00
31.50
450.00
481.50
29.3
including the use of three buildings.
0.00
90.65
1295.00
1385.65
29.4
including the use of four buildings.
0.00
111.65
1595.00
1706.65
29.5
including the use of six buildings.
0.00
132.65
1895.00
2027.65
29.6
including the use of eight buildings.
- 0.00
153.65
2195.00
2348.65
30.0
For a horse -drawn wagon or sleigh ride at the Black
Creek Pioneer Village;
30.1
in conjunction with an after -hours function as identified
in item 28.0, with completion of wagon rides within 90
minutes of regular closing time, per wagon.
0.00
12.25
175.00
187.25
30.2
items 29.2 and 29.3 subject to a late charge of $50.00
per half -hour per wagon; gross charges not to exceed a
maximum of $500.00.
0.00
3.27
46.73
50.00
30.3
in conjunction with an after -hours function as identified
in item 28.0 for rides scheduled more than 90 minutes
after regular closing.
0.00
35.00
500.00
535.00
31.0
For commercial photography or filming in the Black
Creek Pioneer Village, including supervision, minimum
per hour;
31.1
for the use of grounds and environs, during the period
from 8:30 a.m. until midnight.
0.00
8.18
116.82
125.00
31.2
for the use of grounds and environs, during the period
from midnight until 8:30 a.m.
0.00
11.45
163.55
175.00
31.3
for the use of the interior of buildings, during the period
from 8:30 a.m. until midnight.
0.00
9.81
140.19
150.00
31.4
for the use of the interior of buildings, during the period
from midnight until 8:30 a.m.
0.00
11.45
163.55
175.00
32.0
For a guided tour at the Black Creek Pioneer Village, as
part of a tour group with a reservation, including
general admission;
32.1
for each adult from fifteen to fifty -nine years of age.
0.00
0.72
10.23
10.95
32.2
for each senior sixty years of age or over.
0.00
0.59
8.36
8.95
172
RES. #E42/02 - CAPITAL DEVELOPMENT PROJECTS 2003 -2004
To allocate Capital Development budget to 2003 and 2004 projects.
Moved by:
Seconded by:
Linda Pabst
Susan DiMarco
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Authority approve the
projects for 2003 and 2004 as presented.
CARRIED
BACKGROUND
As in previous years the Conservation Areas and Field Centres were asked to submit a list of
proposed capital projects. Projects were to be prioritized and rated according to the following
criteria:
1.1 Legislative or regulatory requirements
1.2 Safety of Staff and visitors
2.1 Core business /sustain ability
2.2 Environmental standards
2.3 Infrastructure /asset protection
3.1 Revenue Generation
3.2 Visitor service and presentation
Site visits were conducted to assess proposed projects. Quotes were requested for projects
that met the Capital Criteria andwere compiled on a master list. From this list, the proposed
capital development projects for 2003 and 2004 were developed based on urgency and
business growth.
RATIONALE
By investing in our infrastructure we would increase customer satisfaction by meeting their
service needs. Enhancements to our infrastructure and assets will address safety concerns of
staff and visitors, demonstrate environmental and best practices, and increase revenue
generating opportunities.
DETAILS OF WORK TO BE DONE
Upon project approval, staff will be required to follow the Authorities policies and procedures
relating to the purchase of goods and services. Project managers will be held accountable for
budget and quality control.
FINANCIAL DETAILS
Funding to undertake these projects is available in the Capital Development-budget.
Report prepared by: Derek Edwards, extension 5672
For Information contact: Derek Edwards, extension 5672
Date: January 24, 2003
Attachments: 1
173
Attachment 1
PROPOSED BUDGET FOR CAPITAL DEVELOPMENT 2003
174
DESCRIPTION
QUOTE
ALBION HILLS C.A.
Prefabricated Washroom -
Lakeview
replace existing pit toilets to provide flush system and
hand wash facilities
$26,550
GLEN HAFFY C.A.
Prefabricated Washroom
Upgrades - Ridgeview
upgrades to existing vault toilet to provide flush
system and hand wash facilities
$2,150
Prefabricated Washroom
Upgrades - Lookout
move existing vault toilet and provide flush system
and hand wash facilities
$5,000
HEART LAKE C.A.
Prefabricated Washroom -
Lakemount
replace existing vault toilets to provide flush system
and hand wash facilities
$26,550
Prefabricated Washroom
- Greenacres
replace existing vault toilets to provide flush system
and hand wash facilities
$26,550
PETTICOAT CREEK C.A.
Engineers Report for Pool
Infrastructure
consultant to review pool infrastructure
$10,000
Pool Infrastructure repairs
repairs to pool deck required by Health Dept. prior to
opening for the 2003 season
$19,600
BOYD C.A.
Prefabricated washroom
upgrades - Hilltop
upgrades to existing vault toilet to provide flush
system and hand wash facilities
$10,000
LAKE ST. GEORGE F.C.
Renovate Dorm 1 - Girls
Washroom
washroom renovations including new shower stalls,
flooring, drywall and fixtures
$22,800
.
Renovate Dorm 1 - Boys
Washroom
washroom renovations including new shower stalls,
flooring, drywall and fixtures
$22,800
CLAREMONT F.C.
Replace Exterior Doors
replace 9 exterior doors
$12,000
KORTRIGHT CENTRE
Picnic Shelter
construct new picnic shelter c/w cement floor
$22,500
Power Trip Trail Repairs
repairs to exhibits
$15,000
GENERAL PROJECTS
Contingency fund
money set aside for unforeseen projects
$3,500
SUB TOTAL - 2003
$225,000
C.A. Planning
$50,000
TOTAL CAPITAL BUDGET - 2003
$275,000
174
PROPOSED BUDGET FOR CAPITAL DEVELOPMENT 2004
175
DESCRIPTION
QUOTE
ALBION HILLS C.A.
Swimming Curtain
replace deteriorating swimming curtain
$9,000
Replace Washroom and Picnic
shelter Roof
replace shingles on Sleepy Hollow washroom roof and
picnic shelter roof
$12,000
Chalet Upgrades
replace floor and windows
$10,000
INDIAN LINE CAMPGROUND
Swimming Pool Filter Upgrades
upgrade pool filter system
$4,500
HEART LAKE C.A.
Prefabricated Washroom
replace drop vault toilet to provide flush system and hand
wash facilities
$26,550
PETTICOAT CREEK C.A.
Washroom Renovations - Pool
Complex
paint washroom cubicles and repair roof
$3,000
Washroom Renovations - Picnic
Areas
interior painting and upgrades to lighting
$3,000
Pool Infrastructure upgrades
pending engineers report
$25,000
BOYD C.A.
Replace Refreshment Booth Roof
replace deteriorating shingle roof with steel
$7,500
Picnic Shelter
construct new picnic shelter c/w cement floor
$22,500
BRUCES MILL C.A.
Pancake House Siding
stain and protect wood siding
$7,000
Pancake House Upgrades
upgrades to building interior
$10,000
LAKE ST. GEORGE F.C.
Renovate Dorm 2 - Girls Washroom
washroom renovations - upgrades to showers, exhaust
fans, painting, and fixtures
$13,000
Renovate Dorm 2 - Boys
Washroom
washroom renovations - upgrades to showers, exhaust
fans, painting, and fixtures
$13,000
CLAREMONT F.C.
Resurface Floors
resurface cracked Kitchen /Dining room floors to meet
Health regulations
$5,000
Window Replacement
replace single pane windows on north -west side of field
centre
$13,500
GENERAL PROJECTS
CA Boyd Office
$20,000
Contingency fund
money set aside for unforeseen projects
$9,950
Steel Picnic Table Frames
225 steel table frames
$19,500
Picnic Table Material
material for 225 picnic tables
$16,000
SUB TOTAL - 2004
$250,000
C.A. Planning
$50,000
TOTAL CAPITAL BUDGET - 2004
$300,000
175
RES. #E43/02 - COMMERCIAL FILMING GUIDELINES AND FEES
Review and update of filming guidelines and fees.
Moved by:
Seconded by:
Gerri Lynn O'Connor
Linda Pabst
THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Filming Guidelines and Fees
for Commercial Filming on Authority lands be adopted, and that our member
municipalities be so advised.
CARRIED
BACKGROUND
Currently commercial filming takes place at a number of our Conservation Areas, Black Creek
Pioneer Village, Education Field Centres and other properties. A variety of film media are
produced, including still photography, advertising and commercials, feature movies,
documentaries and television series.
Our municipal counterparts either do not charge for filming or charge on a cost recovery basis;
the rational for doing so rests with the economic spin -offs from having film activity within their
individual municipal boundaries. Such arguments however cannot be made for the Authority;
filming represents an opportunity to recover our costs and produce an alternate source of
revenue to off-set other operational and budgetary demands. In 2002, revenues generated
from filming on Authority lands was $ 236,000.00.
In order for the Authority to maintain a close relationship with our stakeholders, our filming
agreement stipulates that the Production Company is responsible for obtaining and adhering
to any and all Federal, Provincial and Municipal laws, statutes, ordinances, by -laws and permit
requirements. Our film agreements are conditional upon the applicant obtaining all necessary
permits and approvals prior to the commencement of filming.
RATIONALE
The continued growth and demand in the use of Authority lands necessitates that we adopt
guidelines for commercial filming. These guidelines are required to ensure consistent fees and
provide staff with a basis for processing commercial filming agreements. A generic
Commercial Filming Agreement has been prepared, reviewed by the Authority's lawyers and
will be used as the basic document for all future filming agreements.
Report prepared by: Derek Edwards, extension 5672
For Information contact: Derek Edwards, extension 5672
Date: January 24, 2003
Attachments: 2
176
Attachment 1
Filming Guidelines
January, 2003
1) Applicability: The following guidelines apply to all location filming on all lands owned or
managed by the Toronto Region Conservation Authority (TRCA), except for current affairs
and newscasts.
2) Agreements: Agreements for location filming will be coordinated and issued by the
Conservation Areas Section of the TRCA, with the exception of agreements for Rouge Park
and Black Creek Pioneer Village which will be issued directly from their respective offices.
Agreements require the signature of a manager or director.
3) Requests: Requests for filming on lands managed or owned by the TRCA should be made
with sufficient time to obtain all necessary permits and approvals in advance of the film
date. This does not apply to previously permitted locations where re- scheduling is
necessary.
4) Restrictions: Any restrictions imposed by the TRCA associated with filming will be
specifically identified on the film permit. Additional restrictions may be imposed by the
local municipality.
5) Lighting: If permission is granted by the TRCA and the Municipality to film at night, lighting
should be oriented away from neighbouring properties unless all adjoining property owners
have been contacted and do not express any objection.
6) Noise: The production company must comply with legislation governing noise.
7) Generators: All generators used on lands managed or owned by the TRCA will be '
blimped' generators, unless otherwise approved.
8) Traffic: No interference with pedestrian or vehicular traffic is to occur without being noted
on the film agreement. All production vehicles must comply with regulations governing
traffic on TRCA lands and shall adhere to posted speed limits.
9) Parking: Production vehicles must not block fire hydrants or be parked in fire routes or
impede any emergency response vehicle, and must also adhere to all requirements
specified on the film agreement. Production vehicles must not block driveways or other
access or egress points.
10) Traffic Stoppages: Intermittent traffic stoppages on any internal road network will not be
allowed unless otherwise specified in the film agreement. If allowed, these shall be under
the supervision of TRCA Staff or a Pay Duty Officer.
177
11) Police /Fire /Ambulance: Appropriate Pay Duty Police Officers are required for the
detonation of pyrotechnical special effects. Qualified Emergency Medical Services
personnel are required to be on site during the filming of dangerous situations such as
special effects, stunts, and /or detonation of pyrotechnics, as determined by the TRCA in
consultation with the local municipality. The local Fire Department must be advised in
advance in writing when the use of flammable liquids /materials is being planned. Pay Duty
Police Officers are required as determined by the TRCA in consultation with the local
municipality for such things as permit compliance, intermittent traffic stoppages and traffic
control.
12) Clean -Up: Production crews must clean the location upon the completion of filming with a
minimum amount of noise and disruption. The Production Company will return the property
to the TRCA in the same condition as received, reasonable wear and tear excepted. The
condition of the property is subject to inspection and release by the TRCA.
13) Conduct: It is the responsibility of the production company to ensure that their staff operate
in a safe and professional manner in the course of their duties.
14) Insurance: Prior to the issuance of a film agreement by the TRCA the Production Company
must provide a certificate of comprehensive general liability insurance for no less than $
two million ($2,000,000.00) with the TRCA listed as additional insured. The TRCA may
require higher insurance depending on the nature of filming.
15) Expenses: The Production Company is responsible for all expenses incurred in relation to
the use of TRCA staff, property, equipment or other consumables.
16) Security Deposit: A security deposit in the form of a certified cheque or letter of credit is
required prior to filming. The amount should reflect the type of filming, location, special
effects, etc. being requested. This security deposit shall not be returned until all invoices,
charges and claims have been cleared.
Basic Filming - minimum of $2500.00
Basic still shoots - minimum $1000.00
17) Other Approvals: The Production Company is solely responsible for obtaining and
adhering to any and all Federal, Provincial and Municipal laws, statues, ordinances,
by -laws and permit requirements. All filming agreement issued by the TRCA are
conditional upon the producer obtaining all necessary permits and approvals prior to the
commencement of filming.
18) Standards: TRCA reserves the right to review all film scripts, and may reject the granting of
a film agreement. The Production Company warrants that the film does not knowingly
contain restricted material, and that the filming which is to take place will not in any way
reflect improperly on the TRCA, its member municipalities or the Province of Ontario.
178
Attachment 2
COMMERCIAL FILMING ON TRCA LANDS
Fee Guidelines 2003
Commercial Photography (including feature films, television series, television advertisements,
all other film, video or media productions)
Fees are subject to negotiations on a case by case basis depending on the individual or
production company's requirements and the complexity of the production. Factors which will
determine the fees for a film production include: the nature of the Authority location and the
buildings involved; specific requirements related to Authority staff or resources; complexity of
the shoot; impacts to business /loss of revenues and the duration of the shoot.
The following fees are intended as guidelines only. The TRCA retains the right at its sole
discretion to determine the fees that will be charged at the time the contract is negotiated.
Daily base rate premised on a twelve hour day:
Each additional hour over twelve hours:
Still Shoots:
Half Day (3 -4 hours) base fee:
Per Day (7 -8 hours) base fee:
Per Hour (for shorter or extended shoots):
Staffing:
Filming during regular operation times /seasons:
Filming outside of regular operating times /seasons:
$1500.00 per day*
$175.00 per hour*
$500.00 *
$800.00 *
$175.00 per hour*
$30.00 per hour*
$40.00 per hour*
Documentaries /Educational Programs:
The Authority recognizes the intrinsic value that the use of Authority facilities may have in the
production of Documentaries and Educational Programs., Fees for such productions may be
modified to recognize the value added to the Authority's programs, projects and business
activities of such recognition /participation in the production.
*GST is applicable to all filming fees.
179
RES. #E44/02 - BAKER'S WOODS
Forest Management Plan. To provide a status report on the completion
of the Forest Management Plan preparation and to provide an update on
interim management activities completed to date by project partners.
Moved by:
Seconded by:
Gerri Lynn O'Connor
Dick O'Brien
THE BOARD RECOMMENDS TO THE AUTHORITY THAT staff be directed to prepare the
partnership property management agreement between the Region of York, the City of
Vaughan, the TRCA following the completion of the Baker's Woods Forest Management
Plan;
That the final Forest Management Plan be finalized for the April 4, 2003 Public Use
Advisory Board Meeting;
THAT the recommendations of the Forest Management Plan - Partnership Working Group
be incorporated into the management agreement and implemented;
AND FURTHER THAT the public be encouraged to visit the maple syrup demonstrations
at Kortright Centre for Conservation and the Bruce's Mill Conservation Area.
CARRIED
BACKGROUND
In late 1999, the Toronto and Region Conservation Authority (TRCA) entered into a partnership
agreement with the Region of York and the City of Vaughan to acquire the 31 hectare "Baker's
Woods" woodiot, located at the north east corner of Regional Road No. 7 (formerly Hwy. No. 7)
and Bathurst Street. The lands passed into joint ownership late in 1999 and the three parties
agreed to work jointly to develop the appropriate management plan documents and to fund
and manage the woodiot in accordance with an agreement to be finalized.
Following the land acquisition process, a working group comprised of agency staff with
forestry expertise representing the Region of York, City of Vaughan -Urban Forestry and TRCA
staff was struck and charged with preparation of the forest management plan. The TRCA is
acting as project manager in this regard.
A series of meetings have been held throughout the ensuing period to discuss issues and draft
management guidelines and priorities. The draft management plan makes recommendations
to best protect, enhance and preserve woodiot function and integrity, while addressing issues
of heritage, recreation, access, maple syrup production, monitoring and hazard tree
management.
Following the last meeting of the working group held on December 10, 2002, it is expected that
the final draft plan will be re- circulated for comments not later than the end of February, 2003,
with the final plan being ready for approval by March 31, 2003.
In the interim, TRCA staff, working closely with the working group partners, have implemented
some of the priority activities and recommendations including:
180
• perimeter zone hazard tree identification and removal in areas adjacent to residential
development;
• identification of invasive species (ie. garlic mustard, european buckthorn, etc) populations
and areal extent to assist in developing a control strategy;
• removal of derelict structures (ie: collapsing wood storage sheds) to eliminate safety
hazards;
• preparation of edge management prescriptions to regenerate disturbed edges and buffer
the interior woodlot areas in accordance with subdivision approval requirements (per City
of Vaughan);
• implementation of a 5 year moratorium on syrup production in response to measured
dramatic decline in sap production (2000) and declining forest health as evidenced by the
presence of cankers, rot, and other parasitic damage to more than one -third of stems;
• ongoing monitoring of stand health and quality to assess future syrup production potential.
The City of Vaughan is currently developing a concept for the Sugar Bush Heritage Park that
borders Baker's Woods. TRCA staff will work closely with the City and its consultants to ensure
the management of Baker's Woods and the future programing of the Park are integrated.
Construction of the Park is proposed within the next two years.
RATIONALE
The implementation of draft management recommendations in advance of the completion and
approval of the plan is appropriate to address specific issues and deal effectively with hazards
as they develop.
The 5 year moratorium (Winter 2002 - Winter 2006) on tapping is based on accepted industry
standard and OMAF approaches to protecting and preserving the integrity of the resource.
Continued tapping of overmature and diseased trees puts additional stresses on their already
compromised health and is not seen as being environmentally sustainable. Reduced tapping
standards can be applied, however, program staff's analyses indicate the effective result would
not be economically viable at this location.
Further, TRCA maple syrup programming is available at both the Kortright Centre for
Conservation and Bruce's Mill Conservation Area, both being in reasonable proximity to
Baker's Woods. These two locations have more than adequate capacity to provide for the
educational needs and to supply the public demand for related recreational entertainment.
Continuing to operate at Baker's Woods only accentuates the demands on forest health and
dilutes the consumer demand for existing programming.
FINANCIAL DETAILS
Funds for the ongoing interim management operations at the Baker's Woods are available in
account 111 -52. To date, approximately $10,000 has been invested in interim management
operations by TRCA staff with additional financial support from the Region of York ($2,500). On
completion of the management plan process, the management agreement will address the
financial obligations of the partners for plan implementation and maintenance.
Report prepared by: Adele Freeman, extension 5238
For Information contact: Dave Rogalsky, extension 5378
Date: January 30, 2003
181
TERMINATION
ON MOTION, the meeting terminated at 12:10 p.m., on Friday, February 7, 2003.
Michael Di Biase J. Craig Mather
Chair Secretary- Treasurer
/ks