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HomeMy WebLinkAboutInformation & Education Advisory Board 1964?etropoltan Joro,'ito and Ieeion G-1 Conservation AA,th,oritc� MINUTES Information & Education Advisory Board Wednesday - April -1 -1964 #1/64 The Information and Education Advisory Board met in the Board Room, 17 Mill Street, on Wednesday, April 1, 1964, commencing at 2:30 p.m. PRESENT WERE: Authority Vice - Chairman W.C. Davidson I. & E. Chairman F.A. Wade I. & E. Vice - Chairman Mrs. F. Gell Members J.D. Coats T.M. Gillan H.M. Griggs G. Henderson Mrs. G. Klinck R.C. Bulloch Mrs. Beth Nealson C.R. Purcell E. Sager Dr. W. Tovell P.R. Consultant J. Grimshaw Secretary- Treasurer F.L. Lunn Director of Operations K.G. Higgs I. & E. Administrator T.E. Barber MINUTES: The Minutes of Meeting #3/63 were presented. Res. -41 Moved by: J.D. Coats Seconded by: Mrs. Beth Nealson RESOLVED THAT: The Minutes of Meeting 0/63, as presented, be adopted as if read. Carried Unanimously; STAFF PROGRESS REPORT Mr. Barber presented a brief verbal Progress Report. REPORT OF PUBLIC RELATIONS CONSULTANT Mr. Grimshaw presented a report of the Public Relations Consultant from the date of the last Meeting, to the present time. Res. #2 Moved by: W.C. Davidson Seconded by: C.R. Purcell RESOLVED THAT: The Report of the Public Relations Consultant be received. Carried Unanimously; 1964 INFORMATION AND EDUCATION PROGRAMME Mr. Barber presented a comprehensive Report for the proposed 1964 Information and Education Programme, which was considered in detail. Res. #3 Moved by: Mrs. Beth Nealson Seconded by: Mrs. F. Gell G -2 -2- 1964 Information and Education Programme (cont'd) RESOLVED THAT: The proposed 1964 Information and Education Programme be received and adopted, and appended as Schedule '.A" of these Minutes; and further, THE BOARD RECOMMENDS THAT: The proposals contained in the 1964 Programme, appended as Schedule "A- of these Minutes be implemented. Carried Unanimously; VOTE OF THANKS Res. 44 Moved by: C.R. Purcell Seconded by: R.C. Bulloch RESOLVED THAT: A special 'vote of thanks" be tendered the Sportsmen's Show, for their generous donation, making possible the acquisition of some much needed technical equipment for the Albion Hills Conservation School. Carried Unanimously; REPORT #1/64 OF THE ALBION HILLS CONSERVATION SCHOOL MANAGEMENT ADVISORY COMMITTEE Report #1/64 of the Albion Hilis Conservation School Management Com- mittee, which has been adopted in principle by the Executive Committee and referred to this Board for action, was presented. Res. #5 Moved by: Mrs. F. Gell Seconded by: Mrs. Beth Nealson RESOLVED THAT: Report ;1/64 of the Albion Hilis Conservation School Management Advisory Committee be received and appended as Schedule 'FB" of these Minutes; and further, THE BOARD RECOMMENDS THAT: The recommendations contained therein, as amended, be adopted. Carried Unanimously; 1964 CONSERVATION AREA OPENING PROGRAMME A Staff Report was presented, recommending that the opening of the Conservation Areas be emphasized by providing information to the eublic, and special programmes emphasizing fishing demonstrations, tree planting, sportsmen's activities, Authority Members Tree Plant- ing Day, nature hikes and farm tours. Res. Moved by: E. Sager Seconded by: Dr. W. Tovell THE BOARD RECOMMENDS THAT: The opening week -end for Conservation Areas be held on May 9th and 10th, featuring family fishing and various conservation activities. Carried Unanimously; CLAIREVILLE OBSERVATION AREA Some discussion took place regarding the desirability of providing parking and an observation area overlooking the Claireville Dam. Res. #7 Moved by: Mrs. F. Gell Seconded by: R.C. Bulloch THE BOARD RECOMMENDS THAT: The Executive Committee reconsider the matter of an observation area at the Claireville Dam, and that necessary budget adjustments be made to provide for the accommodation of vehicles and visitors at the Claireville Dam area. Carried Unanimously; -3- OFFICIAL OPENING - CLAIREVILLE DAM Res. #8 Moved by: Mrs. F. Gell Seconded by: C.R. Purcell THE BOARD RECOMMENDS THAT: The Staff be authorized, under the direction of the Chairman of this Board, to make necessary arrange- ments for the official opening of the Claireville Dam, and that it be held on or about October 15, 1964. Carried Unanimously; G -3 PROPOSED CENTENNIAL PROGRAMMES A Staff Report was presented, suggesting certain programmes which might be initiated during 1967, as the Authority's contribution to Centennial celebrations. Res. #9 Moved by: Mrs. Beth Nealson Seconded by: J.D. Coats RESOLVED THAT: The matter of the proposed Centennial programs for 1967 be tabled until the next meeting of this Board. Carried Unanimously; ADJOURNMENT On Motion, the Meeting adjourned at 4.45 p.m. F.A. Wade Chairman F.L. Lunn Secretary - Treasurer G -4 SCHEDULE "A" PROPOSED 1964 INFORMATION AND EDUCATION PROGRAMME INTRODUCTION The Metropolitan Toronto and Region Conservation Authority has adopted a policy of not purchasing advertising. There are two major reasons for this decision: (a) insufficient funds; (b) establishing a dangerous precedent possibly eliminating tens of thousands of dollars being donated as a public service by news- papers, magazines, radio and TV. A programme developed over a period of years which has proved to be relatively satisfactory was last year p resented to the Authority and approved. A similar programme is proposed for 1964 closely paralleling 1963, and will involve two major aspects: (1) distribution of news releases and brochures, and Authority programmes; (2) the creation of special and educational events which are both interesting and unique in order to attract news coverage. Because of the diversified Authority programme, the Information and Education activities are divided into sections: A. Promotion of Visitations: (1) Conservation Areas (2) Pioneer Village B. Progress information on the Plan for Flood Control and Water Conservation. C. Promotion of Reforestation and Land Use Programme. D. Promotion of Educational Programmes. E. General Authority Promotion. A. PROMOTION OF VISITATIONS The Authority provides ten Conservation Areas for public recreation. All Areas, with the exception of the Pioneer Village, provide such facilities as picnicking, swimming, nature hikes, etc. For the purpose of promoting the use of these Areas, it is assumed that they are provided for the benefit and use of the public in this Metropolitan area, and offer similar facilities to many Conservation Areas, Provincial and Municipal Parks in the Prot ince. it is, therefore, not worthwhile promoting them extensively outside the Authority's area. The Pioneer Village is an unique area not only in the watershed but in much of Ontario with the only similar development being Upper Canada Village which is more than two hundred miles east of Toronto. Because of its unique features, representing a typical living crossroads village of Upper Canada prior to Confederation, it is obvious that it will appeal not only to the residents of southern Ontario, but prove to be an interesting tourist attraction. Therefore promotion will be concentrated over much of Ontario with an attempt to contact tourists entering the Province. (1) Conservation Areas In addition to promoting the regular summer and winter facilities in the Areas, a number of special events are recommended that are likely to attract attention by newspapers, radio and TV. in addition to the press coverage, the events- ere - designed to more fully develop the educational aspects- of the Areas. -2- Special Events G -5 1. Sportsmen's Fair Cold Creek Conservation Area, probably at the end of June. 2. Fireside Nites Five of these to be held on alternate Sunday evenings in July and August. 3. Special Tours (a) Geology Tour - Conducted by W. Tovell in the western section of the watershed at 10:00 a . m . on a Sunday possibly in September. (b) Forest-:,, Tour - Conducted by Prof. Armson in the eastern section of the watershed at 10:00 a.m. on a Sunday possibly in June. (c) Sunrise Tour - In the central section of the watershed and d'• -ided into four aspects. with a specialist for each - geology, forestry, ecology and ornithology. The event would start with a 7:00 a.m. breakfast in the Conservation Area, hosted by Authority members and staff. (d) Fail Colour Tour 4. Fam'ly Fi Ching - Spring opening of Conservation Areas to feature family fishing. 5. Family Afternoon Drives To include visit to Glen Haffy Fish Hatchery, Albion Hills Conservation School, CH ~ Treville Dam, also Nature Hikes. 6. Scheduled and Arranged Nature Hikes Methods of Promotion: 1. News releases 2. Brochure distribution 3. Mailing lists 4. Radio and TV interviews (list possible programmes and contact on a rotational basis.) 5. Handbills and posters 6. Summer calendar - company distribution (or newsletters periodically to company publications) 7. Summer and winter TV and radio announcements 8. Library displays 9. Exhibit at Canadian National Sportsmen's Show 10. Contact advertising agencies regarding Area facilities for a credit line on products 11. Conservation Area broadcasts from mobile booths during special events - 12. Co- operate with stores regarding displays 13. Provide slides, photos and scripts to Metro Toronto Convention and Visitors Eureau for public service TV use 14. Miobile display for conventions 15. Provide brochures for distribution at conventions 16. Supply photos or slides to Travel and Publicity for brochure 17. Contact TTC re publicity in subway stations 18. • Slide showing, lectures, movie showings 19. Gate Survey - to determine desires of public re facilities; ascertain how knowledge of Areas reached public, etc. To be conducted by profession:l research personnel (Dept. of Travel and Publicity ?) 20. New aluminu n display stands. G -6 -3- (2) Pioneer Village In addition to promoting the regular Area features, an attempt is being made to arrange a series of special events throughout the summer to further develop the educational aspects and to attract press coverage. Special Events 1. Press Reception Possibly held on an evening a few days prior to Spring opening. 2. Opening Week -end - May 16, 17 and 18 Activities: (a) Visit from Fort York Guards (b) Show movie ( ?) Pioneer Village at Black Creek (?) (c) People living in the buildings (Historical Societies, office staff, etc.) (d) Inter - denominational church service (e) School in operation with class from local school. (f) Horse -power threshing (g) Marching bands, band concert on stage, wandering singers (h) Competitions: Log sawing Ploughing match 3. Strawberry Festival - to be held in late June or early July with C .VI B catering? Combine with stage performance, square dancing, old -tyme fashion show or costume contest. 4. Summer evening programmes_ Play, band, choir, dancers or films. Theme: Historical. 5. Garden Party 6. Cricket match 7. Amateur plays 8. Antique automobile or antique guns 9. Winter programme Carol singing - in church during Christmas holidays with church service. Skating, old fashioned sleigh rides Curling or hockey match - with old time costumes PIONEER FESTIVAL - Festival events still to be planned Art contest (several classes) to begin on opening week -end and run through the summer to Festival Day at which time winners would be announced, and best pictures put on display Methods of Promotion: 1. Erochures and stands - gate handout with map of Village for visitors 2. Handbills and posters - especially for special events 3. New bool4et (Teachers' Guide) for resale in Gift Shop 4. , Invitation to groups announcing the tours and group rates 5. Press releases -4- G -7 6. Contact advertising agencies regarding the use of the Village as a setting for advertising products 7. Out -of -town schools or other groups touring the Village to receive photo coverage and a story to their local paper 8. Radio and mobile TV broadcasts on days of special events 9. Radio and TV interviews 10. Promotion through invitation to Shriners, Crippled Children, etc. 11. Publicity through "Playthings of Yesterday" - book on toy collection published by Ryerson Press. Could be sold in C -aft Shop also. 12. B.rochure to conventions through Metro Convention and Visitors Bureau 13. Contact groups coming to Toronto on conventions in advance through confidential mailing list supplied by Metro Convention and Visitors Bureau and invite to Village in groups 14. Distribution of brochures through Ontario, Quebec and northern USA by antique dealers 15. Distribution of brochures to tourist centres; Ontario Motor League and American Automobile Association; gasoline companies; hotels and motels; Fort York; Casa Loma; Upper Canada Village, etc. 16. TV showing of Pioner Village at Black Creek 17. Pioneer Village film distributed through National Film Board 18. Department of Highway signs - Highways 400 and 401 19. Publicize through oil company maps and Department of Travel and Publicity, etc. 20 . Photog -aphic contest - to be held in conjunction with opening week -end at the Village 21. Billboards (sponsored by advertisers) 22. Lectures, slide and movie showings B. PROMOTION CF PLAN FOR FLOOD CONTROL AND WATER CONSERVATION The purpose is to inform the public on the progress of the Authority in the field of Flood Control and Water Conservation with special information sent to mun'ci;.al councillors, planning boards, municipal and government officials. SPECIAL EVENTS 1. Opening of Cla■reville Dam on Ann versary of Hurricane Hazel, October. 14th, 1964. METHODS OF PROMOTION 1. News releases 2. Radio and TV interviews 3. Movie on Flood Control 4. Progress movie footage supplied to TV on Clsireville 5. Exhibits 6. Flood Control and Water Conservation brochure for Claireville Opening (e.!so to be mailed out) . 7. Slide and movie showings, lectures. G -$ -5- C. PROMOTION CF REFORESTATION AND LAND USE PROGRAMME Special Events Fall Fairs Exhibits METHODS OF PROMOTION 1. Conservation Assistance Programme brochure 2. Press releases 3. Newsletters to landowners 4. Radio and TV interviews D. PROMOTION OF EDUCATIONAL PRC GRAMMES .Special Programmes 1. Guided tours of Pioneer Village 2. Nature hikes 3. Albion Hills Conservation School 4. General conservation tours 5. Hunter safety 6. Land judging competitions METHODS OF PROMOTION 1. News releases 2. Radio and TV interviews 3. School and group mailing lists 4. Handbills 5. School and educational journal articles 6. Brochures - for Claireville Opening 7. Exhibits 8. Teacher tours E. GENERAL AUTHORITY PROMOTION Methods 1. Press releases 2. Radio and TV interviews 3. Authority members Tree Planting Day 4. Hosting out -of -town conservation groups. G -9 SCHEDULE "B" REPORT #1/64 ALBION HILLS CONSERVATION SCHOOL MANAGEMENT ADVISORY COMMITTEE The Albion Hills Management Advisory Committee met at 17 Mill Street on Wednesday, March 11, 1964, commencing at $:00 p.m. PRESENT WERE: Chairman Mrs. F. Gell Members Mr. D. Dadson Mr. E.J. Newell Mr. F.R. Rutherford Administrator - I. & E. Mr. T.E. Barber THE FOLLOWING MATTERS WERE CONSIDERED: 1. Progress Report 2. Summer Programme 3. Rules and Regulations 4. Food and Accommodation 5. Evaluation IT WAS AGREED, AND THE COMMITTEE RECOMMENDS THAT: 1. The summer programme, as set forth herein, be implemented and that: (i) a brochure be prepared for distribution to all interested school boards, and (ii) the staff be instructed to write the Dean of the Ontario College of Education, offering the facilities for teacher training, on a short term basis, in July and August. SUMMER PROGRAMME Course of Study The course of study be similar to the regular conservation programme, with the following amendments: (i) Emphasis on more participation in conservation projects (ii) Less emphasis on writing notes (iii) More emphasis on guidance towards 'careers in conservation" (iv) Development of interest and skill in outdoor recreation during otherwise leisure time (fishing, archery, swimming, bird watch- ing, hiking, etc.) Promotion and Select' ^n Each Board of Education be requested to recommend to the Authority, classes from students who have completed grades 7, $ or 9, for attend- ance at the School. That the Authority promote the plan through the schools and Home and School Associations. That the Authority notify the successful applicants. A recommendation remains to be made regard- ing the selection - all boys; all girls; - or co- educational. Staff The success staff. The ing teacher The regular role in the of the programme will depend upon capable and efficient selection is important, in view of the absence of a visit - in charge of the group. staff of the School cannot be expected to play a dominant summer programme, for the following reasons: G -10 (i) -2- The Supervisor will have three weeks' holiday, in addition to one week in the United States, observing various outdoor educational facilities; (ii) The Assistant Supervisor has been granted six weeks' leave of absence, for summer University courses, in addition to his holidays; (iii) A Naturalist can be made available one day per week; (iv) An Assistant Naturalist (a qualified high school teacher) is also available one day per week. The Teaching Staff of the School consist of: (1) ( Summer Director and Assistant Director Qualified teachers with experience in conservation and preferably summer camp programmes, and an interest in the outdoors; ii) Counsellors Counsellors be preferably elementary or secondary school teachers. Those who have just graduated, and have at- tended the Albion Hills Conservation School during the 1963 -64 academic year would be invited. They be selected on the basis of their camp counselling experience (two male; two female). The 12 -day programme will require that the Summer Director and Assist- ant Director have one day free each during a 12 -day period, and be in residence at all other times. To assist the School Staff with either instruction in conservation or any aspect of outdoor education, specialists will be invited to present lectures, tours and demonstrat- ions on a daily or part time basis. For example - (i) Sportsmen could assist at Cold Creek; (ii) Special aspects of the Authority programme could be arranged in the Albion Hills Conservation Area, and include sunrise tours in forestry, geology, botany, etc. (iii) Others with special interests be invited to cover such aspects as astronomy, photography, bird watching, etc. Costs In addition to the regular operating costs, either a 5 -day or 12 -day programme would necessitate the following additional costs to the Authority: Counsellors - 4 Teachers - 2 Bus service to and from the School Special instruction and equipment Rental of van $100.00 The total cost of operating a summer programme will be the regular Authority costs, of approximately $1,000.00, plus an additional cost of $$00.00, or a total of $1,$00.00 per 5 -day week. ($9.00 per student per day, for 40 students). That the Authority charge at the rate of $9.00 per student, per day. The rules and regulations for week -end groups be adopted as set forth for (a) adult groups and (b) youth groups, and that these rules and regulations be given to each person attending the School. G -11 -3- WEEK -END PROGRAMME Reservations The teacher, group leader or person in charge of arrangements would: 1. Complete the School application; 2. Submit a detailed programme outline; 3. Supply a money order or certified cheque for $50.00 as a deposit with the application. This deposit is not refundable if the group withdraws or cancels; 4. Pay the balance of the total week -end charges: (a) at time of registration (b) invoiced later if arranged with the Authority; 5. Confirm one week or more in advance of the visit the number attending (Friday). Charges in addition to the regular rates would be made if this number varies more than 10 %; 6. Register the group upon arrival; 7. Acquaint and provide all guests with the Rules and Regulations governing the use of the facilities, and enforce same. Adult Groups RULES & REGULATIONS - ALBION HILLS CONSERVATION SCHOOL 1. Guests must conduct themselves with respect to the physical plant and keep in mind the practices of acceptable social behaviour; 2. The service entrance from the paved driveway must be used at all times. Overshoes and hard -soled shoes must be removed and placed in the racks. Soft -soled shoes are to be worn in the building; 3. The Liquor Control Act is strictly enforced; 4. Smoking in the cafeteria area and lounge areas only; 5. No pets; 6. Linen is issued by the Manager to the Group Leader on arrival. Guests must take care of their own rooms, including and making of beds and the removal of linen at departure. All used linen must be placed in laundry bags in laundry room; 7. The rising bell will ring at 7:00 a.m., each morning, or earlier, if requested; $. Work details will be arranged under the direction of..the Manager to. (ba) Set tables 1/2 hour before meals, and serve food; ) Clear tables, wash dishes, sweep cafeteria floor following meals. Guests are not permitted to enter the kitchen area at any other time. 9. Meals are served at the following times ONLY: Breakfast - 7 :45 a.m. Lunch - 12:30 p.m. Dinner - 5 :30 p.m. Snack - 9 :30 p.m. (approx.) Friday evening dinner - 6:00 p.m. G -12 -4- 10. A group may bring a record player, a radio or other musical in- struments for the pleasure of all guests - to be used in the lounge area only. In the case of a record player or radio, only one may be used at a time. Dancing on cafeteria floor only; 11. Rooms NOT available: Laboratory, fcod storage area, infirmary, storage room, cook's quarters, offices, furnace room. Laboratory equipment available only under direction of Authority staff. ALBION HILLS CONSERVATION AREA (in summary) 1. Speed limit on Area roads - 15 miles per hour; 2. Parking in designated parking area only; 3. Fires allowed in fireplaces or space provided; 4. Swimming in supervised areas; 5. Fishing subject to regulations posted; 6. Winter sports and other activities carried out at your own risk. THE AUTHORITY RESERVES THE RIGHT TO TERMINATE THE VISIT AT ANY TIME IF THE RULES AND REGULATIONS OR THE OUT- LINED PROGRAMME ARE NOT FOLLOWED Youth Groups RULES & REGULATIONS - ALBION HILLS CONSERVATION SCHOOL 1. Guests must conduct themselves with respect to the physical plant and keep in mind the practices of acceptable social behaviour; guests must refrain from running, gymnastics and horseplay; 2. The service entrance from the paved driveway must be used at all times; overshoes and hard -soled shoes must be removed and placed in the racks; soft -soled shoes are to be worn in the building; 3. Unless otherwise arranged, the gates close at sundown; all guests must be in the building at sundown, with the exception of those in company of school staff or group leader for a specified programme; 4. Smoking in the cafeteria area and lounge areas only; 5. No pets; 6. Linen is issued by the Manager to the Group Leader on arrival; guests must take care of their own rooms, including the making of beds and the removal of linen at departure; all used linen must be placed in laundry bags in laundry room; 7. Guests must retire to the dormitories at 10:00 p.m.; lights out and dormitories quiet by 10:30 p.m., unless permission is received for later retiring time; 8. The rising bell will ring at 7:00 a.m., each morning, or earlier, if requested; 9. Work details will be arranged under the direction of the Manager to: (a) Set tables 1/2 hour before meals, and serve food; (b) Clear tables, wash dishes, sweep cafeteria floor following meals; guests are not permitted to enter the kitchen area at any other time; 10. Meals are served at the following times ONLY: -5- G -13 Breakfast - 7:45 a.m. Lunch - 12:30 p.m. Dinner - 5:30 p.m. Snack - 9:30 p.m. (approx.) Friday evening dinner - 6:00 p.m. 11. A group may bring a record player, a radio or other musical instruments for the pleasure of all guests, to be used in the lounge area only. In the case of a record player or radio, only one may be used at a time. Dancing on cafeteria floor only; 12. Rooms NOT available: Laboratory, food storage area, infirmary, storage room, cook's quarters, offices, furnace room. Laborat- ory equipment available only under direction of Authority staff. ALBION HILLS CONSERVATION AREA (in summary) 1. Speed limit on Area roads - 15 miles per hour; 2. Parking in designated parking areas only; 3. Fires allowed in fireplaces or space provided; 4. Swimming in supervised areas; 5. Fishing subject to regulations posted; 6. Winter sports and other activities carried out at your own risk. THE AUTHORITY RESERVES THE RIGHT TO TERMINATE THE VISIT AT ANY TIME IF THE RULES AND REGULATIONS OR THE OUT- LINED PROGRAMME ARE NOT FOLLOWED The food and accommodation services, as follows, be implemented: Food and Accommodation Service Groups in Residence: The $5.00 per person per day rate includes: (i) Bunk beds, sheets, pillow cases, towel rental @ 10¢ (ii) Guests make beds daily; remove linen at departure; (iii) Hot chocolate or coffee and cookies at bedtime; (iv) Regular menus; (v) Groups shall provide approximately $ persons prior to each meal to set tables and serve plates; a group of approximately eight persons to clear tables and wash dishes; (vi) When a group is in residence and other members wish to attend on a part -time basis, additional meals are $1.00 per meal, to a maximum of 60 meals from the regular menu; (vii) There are no refunds to individuals or groups for any service available and not used; (viii)Special menus are available on a group basis, and may be obtained at an extra charge; (ix) Full meal service, including setting tables, serving, clearing, washing, etc., may be obtained at an additional charge. G -14 -6- (x) Mid - morning and afternoon coffee breaks with cookies may be ar- ranged on a self -serve basis for groups of 20 to 50 at $5.00 for each break. There is a tuck shop in operation at specified times, and there are first aid supplies in the building. DAY PROGRAMME Day Use (a) There is a charge of $50.00 for day use of the School (maximum number 100). (b) Regular menu meals are $1.00 per person for each meal. The group must provide approximately $ persons to set tables and serve plates, and a group of approximately $ to clear tables and wash dishes; (c) Special menu meals may be obtained at an additional cost. The group will provide the personnel necessary to set tables, wash dishes, etc., as outlined above. (d) Full meal service, including setting tables, serving, clearing, washing, etc., may be obtained at an additional charge An evaluation programme be implemented, consisting of the following: (a) An evaluation sheet circulated to visiting teachers, and the results compiled and submitted to the next Management Advisory Committee Meeting for review; (b) All teachers who have accompanied classes to the School since its opening be invited to the School on Saturday, June 20th, for a day of discussion with the Management Committee, regarding the programme, and that a lunch be provided; (c) Messrs. Massey and Clee be invited to visit the School and com- plete an evaluation study; the results to be presented to the next Management Advisory Committee meeting; (d) Dr. Julian Smith, a noted authority on conservation schools in the United States, be invited to visit the School at the time of his visit to Canada in June; MEMBERSHIP PROPOSED APPOINTMENT The Director of the Scarborough Board of Education be invited to re- commend to the Authority a practicing teacher to be a member of the Management Advisory Committee for one year. (Mrs.) F. Gell T.E. Barber Chairman Information & Education Adm. 2'Vetropo/tttzn JoronEo and )eeion Consewatiovt �uihoritr� MINUTES G -15 Information & Education Advisory Board Wednesday - October -21/64 #2/64 The Information and Education Advisory Board met in the Board Room, Authority Office, #7 Highway, on Wednesday, October 21, 1964, com- mencing at 2:00 p.m. PRESENT WERE Authority Chairman Authority Vice - Chairman I. & E. Chairman I. & E. Vice - Chairman Members Secretary- Treasurer Director of Operations I. & E. Administrator P.R. Consultant Dr. G. Ross Lord W.C. Davidson F.A. Wade Mrs. F. Gell J.D. Coats T.M. Gillan G. Henderson Mrs. G. Klinck C.R. Purcell F.L. Lunn K.G. Higgs T.E. Barber J. Grimshaw MINUTES The Minutes of Meeting #1/64 were presented. Res. x'10 Moved by: C.R. Purcell Seconded by: Mrs. F. Gell RESOLVED THAT: The Minutes of Meeting 111/64, as presented, be adopted as if read. CARRIED UNANIMOUSLY; STAFF PROGRESS REPORT Mr. Barber presented a very comprehensive Progress Report to date. Res. #11 Moved by: W.C. Davidson Seconded by: J.D. Coats RESOLVED THAT: The Staff Progress Report be received. CARRIED UNANIMOUSLY; PUBLIC RELATIONS CONSULTANT - REPORT Mr. Grimshaw presented the Report of the Public Relations Consultant, to the present date. Res. #12 Moved by: C.R. Purcell Seconded by: J.D. Coats RESOLVED THAT: The Report of the Public Relations Consultant be re- ceived and that the Ontario Editorial Bureau, and particularly Mr. Grimshaw, be thanked for their exceptionally fine efforts on behalf of the Authority, for the period April 1, 1964, to the present time. CARRIED UNANIMOUSLY; G -16 -2- REPORT #2/64 OF THE ALBION HILLS CONSERVATION SCHOOL MANAGEMENT ADVISORY COMMITTEE Mrs. Gell presented Report #2/64 of the Albion Hills Conservation School Management Advisory Committee. Res. #13 Moved by: Mrs. F. Gell Seconded by: W.C. Davidson RESOLVED THAT: Report #2/64 of the Albion Hills Conservation School Management Advisory Committee be received and appended as Schedule "A" of these Minutes; and further, THE BOARD RECOMMENDS THAT: The recommendations contained therein, be adopted. CARRIED UNANIMOUSLY; REPORT #3/64 OF THE ALBION HILLS CONSERVATION SCHOOL MANAGEMENT ADVISORY COMMITTEE Mrs. Gell presented Report #3/64 of the Albion Hills Conservation School Management Advisory Committee. Res. #14 Moved by: Mrs. F. Gell Seconded by: J.D. Coats RESOLVED THAT: Report #3/64 of the Albion Hills Conservation School Management Advisory Committee be received and appended as Schedule "B" of these Minutes; and further, THE BOARD RECOMMENDS THAT: The recommendations contained therein, as amended, be adopted. CARRIED UNANIMOUSLY; PROPERTY ACQUISITION AND PUBLIC RELATIONS Mr. Jones, the Property Administrator, presented a comprehensive report on Property Acquisition Policies and Public Relations Program in con- nection therewith, of the Authority. Res. #15 Moved by: C.R. Purcell Seconded by: W.C. Davidson RESOLVED THAT: The Report on Property Acquisition and Public Relations be received and appended as Schedule "Cy• of these Minutes; and further, THE BOARD RECOMMENDS THAT: The Report be adopted and that the present policy of land acquisition be continued and the matter of public re- lations kept under constant study. CARRIED UNANIMOUSLY; PIONEER VILLAGE - PROPOSED ADVERTISING PROGRAM The matter of a possible advertising program for the Pioneer Village was discussed in some detail. Res. #16 Moved by: C.R. Purcell Seconded by: J.D. Coats RESOLVED THAT: The Staff be authorized and directed to prepare terms of reference, and obtain proposals from consultants for the preparation of a report regarding the promotion of visitations to the Pioneer Village. CARRIED; REPORT RE CENTENNIAL PROJECTS As directed, a Staff Report, containing suggestions for possible centennial celebrations was presented. Res. #17 Moved by: G. Henderson Seconded by: T.M. Gillan -3- G-17 RESOLVED THAT: Consideration of the Staff Report, having regard to possible centennial celebrations, be deferred to a future meeting of this Board. CARRIED UNANIMOUSLY; PHOTOGRAPHIC COMPETITION - PIONEER VILLAGE A Staff Report was presented, reviewing the photographic competitions held at the Pioneer Village. Res. #1$ Moved by: J.D. Coats Seconded by: W.C. Davidson THE BOARD RECOMMENDS THAT: A Photographic Competition at the Pioneer Village be held in the Spring of 1965, on the same basis as in previous years, and that budget provision be made in this connection. CARRIED UNANIMOUSLY; EXHIBIT - CANADIAN NATIONAL SPORTSMEN'S SHOW Res. #19 Moved by: W.C. Davidson Seconded by: J.D. Coats THE BOARD RECOMMENDS THAT: Budget provision be made for an Authority exhibit at the 1965 Canadian National Sportsmen's Show. CARRIED UNANIMOUSLY; ADJOURNMENT On Motion, the Meeting adjourned at 5:05 p.m. F.A. Wade Chairman F.L. Lunn Secretary- Treasurer SCHEDULE 'A" G- 1$_METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY Report No. 2/64 of the ALBION HILLS CONSERVATION SCHOOL MANAGEMENT ADVISORY COMMITTEE The Albion Hills Conservation School Management Advisory Committee met at the Authority Offices, ;'7 Highway, on Thursday, June 11, 1964, com- mencing with dinner at 6:00 p.m. PRESENT WERE: Acting Chairman F.A. Wade Members Miss J. Chambers D. Dadson B.J. Newell F.R. Rutherford I. & E. Administrator T.E. Barber The following matters were considered: 1. Progress Report 2. Statement re the services to be provided, and responsibilities of the Authority and the School Boards" 3. Evaluation Day Programme 4. Evaluation Day Report 5. Fire Escape and Warning System 6. Date for further meeting IT WAS AGREED THAT: (1) The Julian W. Smith report be received, circulated to the Com- mittee, and the recommendations therein be considered and presented, together with various other reports, at the next meeting. (2) - - The-report on the services and responsibilities of the Authority and School Boards be received with appreciation, and circulated to all members of the Committee for study and consideration at the next meeting. (3) T.E. Barber invite a Chairman from among the participating teachers, for the Evaluation Session. (4) Consideration of a fire warning system in the dormitory be discussed at the next meeting. (5) The next meeting be held at Bruce's Mill, on Saturday, September 19, 1964, and be in the form of a barbeque. An invitation from Mr. Newell was extended, to hold the business meeting in Markham. IT WAS AGREED AND THE COMMITTEE RECOMMENDS THAT: I. The Authority provide a fire escape door from the laboratory room. F.A. Wade T.E. Barber Acting Chairman Administrator, Information and Education Division G -19 SCHEDULE "B" METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY Report No. 3/64 of the ALBION HILLS CONSERVATION SCHOOL MANAGEMENT ADVISORY COMMITTEE The Albion Hills Management Advisory Committee met at the home of Mr. B.J. Newell, Orchard Street, Markham, on Wednesday, October 7, 1964, following a buffet supper at 6:30 p.m. PRESENT WERE: Chairman Mrs. F. Gell Members D. Dadson B.J. Newell F.R. Rutherford Miss B. Snell Miss 0.' Steele F.A. Wade I & E Administrator T.E. Barber Director of Operations K.G. Higgs Staff Mrs. D. Duncan The following matters were considered: 1. Minutes 2. Progress Report 3. Report of the "services and responsibilities by the Authority and School Boards" 4. Selection of students 5. Pre - planning 6. Staff 7. 1965 Summer Programme $. 1965 charges for use of the Albion Hills Conservation School 9. Other Business IT WAS AGREED AND THE COMMITTEE RECOMMENDS THAT: (1) The report of the "Services and Responsibilities by the Authority and the School Boards" presented by Mr. Rutherford, be adopted as amended; (2) Mrs. Gell, Mr. Rutherford and Mr. Barber be a Committee to re- commend to the next Meeting, the Members for an Advisory Sub - Committee of the Management Advisory Committee; (3) The "Services and Responsibilities by the Authority and the School Boards" be incorporated into the Pre - Planning Guide; (4) For the purpose of dealing with pupils and school bards, the Supervisor and Assistant Supervisor be referred to as Principal and Assistant Principal; (5) School Boards be encouraged to send class units to the School rather than selected groups of students, to facilitate: a) pre - planning (b) follow -up (c) discipline (6) Applications from all secondary school grades be acceptable; the School Boards being responsible for the selection; (7) Each teacher receive a Pre - Planning Guide and an information hand- book; (8) A concise Pre - Planning Guide be prepared for weekend use; G -20 -2- Report #3/64 - School Management A.B. (cont'd) (9) With respect to the use of the School on weekends, the Authority provide staff to be present at all times; their duties to be: (a) welcome all groups on arrival (b) supervj,se persons in charge of the visiting group, including acquainting them with the rules and regulations governing the use of the school (c) assisting with outdoor programming and in- struction when required; The Meeting recessed at 10:35 p.m., to reconvene on Monday, October 19, 1964, at the York Township Municipal Offices. The Meeting date, sub- sequently was changed to October 20, 1964. The Albion Hills Conservation School Management Advisory Committee Meeting resumed at the York Township Municipal Offices, 2700 Eglinton Avenue, West, on Tuesday, October 20, 1964, commencing at $:00 p.m. PRESENT WERE: Chairman Mrs. F. Gell Members Miss Chambers Mr. F.R. Rutherford Mr. F.A. Wade I &E Administrator Mr. T.E. Barber IT WAS AGREED AND THE COMMITTEE RECOMMENDS THAT: (1) The Advisory Sub - Committee consist of: (5) Miss B. Snell Miss C. Steele Mr. N. Massey The Advisory Sub - Committee study the evaluation reports and staff requirements of the School, and report back to the Manage- ment Committee; The Staff be authorized to advertise for a matron and part -time teaching staff; The 1965 charges for use of the School be $27.00 per student, for a 5 -day week, and that the Authority recommend to the school boards that they recover $5.00 from each student. In the'event.• a student is unable to pay, the Board should assume the student's share of the cost. The next meeting be held at the Albion Hills Conservation School at 5:00 p.m., on Thursday, November 12, 1964. Mrs. F. Gell T.E. Barber Chairman Administrator, Information and Education Division October -21 -1964 SCHEDULE "C" G -21 TO: The Information and Education Advisory Board RE: Property Acquisition and Public Relations At meeting No. 3 of The Metropolitan Toronto and Region Conservation Authority, held on July 3rd, 1964, following resolution was adopted: yr PROPERTY ACQUISITION - PROPOSED PUBLIC RELATIONS PROGRAMME the Res. #35 Moved By:- Mrs. F. Gell Seconded By:- C. R. Purcell RESOLVED THAT:- the Information & Education Advisory Board take under consideration immediately, a public relation programme with owners, to go into effect before any more expropriation of properties is undertaken. CARRIED " The purpose of this report is to acquaint the members of the Information and Education Committee with the various types of lands which the Authority acquires, as well as to give some idea as to how the lands are actually acquired. TYPES OF LANDS ACQUIRED BY THIS AUTHORITY The Metropolitan Toronto and Region Conservation Authority acquires the following four categories of land for its Conservation Programme: Reforestation Lands -- these lands are situated in the headwater areas of the watersheds and consist of lands which are sub - marginal for agricultural production. The lands are such that they provide limited opportunity for recreational development. The lands are under Agreement with the Department of Lands and Forests whereby their development, operation, and management is the responsibility of the Department until the year 2000. Forest & Wildlife Conservation Areas -- these lands are situated in the headwater regions and are sub - marginal in character and are not unlike Reforestation lands except that they have greater potentials for the development of outdoor recreational facilities. The primary purpose of these lands is reforestation. However, additional physical character of the lands makes them suitable to develop, very economically, limited outdoor recreation facilities such as hiking, nature study, and fishing. Conservation Areas Land -- Conservation Areas are lands which - because of their nature - are lands that require a variety of conservation treatments and in addition, provide an opportunity for the development of a large variety of outdoor recreation facilities which are attractive to a large segment of the regional population. Flood Control & Water Conservation Lands -- three types of land are required in connection with the Flood Control and Water Conservation Plan of the Authority: G -22 - 2 - (1) Flood Plain & Conservation Lands -- lower sections of the main river valley systems consisting of the low -lying lands subject to periodic inundation, together with steep valley slopes .subject to erosion; (2) Lands Required for Channel Improvements -- lands required for the construction and maintenance of major Channel Improvements; Reservoir Lands -- areas required for the construction of Dams and Reservoirs and for the development of recreational facilities where recreation lakes are created; The acquisition of lands within the boundaries of the Municipality of Metropolitan Toronto is carefully co- ordinated with various departments of Metro, Metro Planning Board, and Planning Boards and departments of constituent municipalities. Certain economies have been realized as a result of this programme in view of the fact that only one agency is dealing in any one area. It has been the policy where the Authority has acquired lands within the Metropolitan Corporation and subsequently easements across the land are required by the Metropolitan Corporation or its constituent municipalities for road widenings, sewer construction, water lines, storm drainage, etc., that the Authority provides these easements at a nominal cost. The Authority has pursued a policy whereby municipally - owned lands required for Authority Conservation Programmes are transferred to the Authority at a nominal cost. Extensive areas of municipally -owned lands hove been transferred to the Authority under this programme. (3) METHOD OF ACQUISITION Reforestation Lands: Reforestation lands are acquired when they are avail- able on the market. Each year a small amount of money is budgeted to the acquisition of these lands. The Authority does not, as a rule, approach property owners. Usually owners approach the Authority with offers to sell. Forest and Wildlife Conservation Area Lands: These lands are acquired when they are available on the market. In most cases property owners approach the Authority with offers to sell and this type of acquisition does not generally create a public relations problem. Conservation Areas Land: Generally speaking, these lands are properties adjoining present Conservation Areas and are acquired as they become available on the market. However, on occasion it becomes necessary to acquire a key property and, failing to complete the acquisition by negotiation, as a last resort the property is acquired under the provisions of the Conservation Authorities and the Expropriation Procedures Acts. Authorization is received from the Authorityes Executive Committee prior to the registration of an expropriation plan. G -23 - 3 - FLOOD CONTROL AND WATER CONSERVATION LANDS Lands under this category are of three types and present three separate sets of problems insofar as acquisition is concerned: (a) Flood Plain and Conservation Lands: Where possible these lands are acquired by negotiation. However, due to the pressures brought to bear by sub- dividers and developers on Municipal Planning Boards and Councils for re- zoning, etc., it is quite often necessary to expropriate this type of land far in advance of the Authority9s planning and requirement. Usually this type of expropriation does not create any undue ill relations. It should be pointed out, however, that the demand upon the Authority to acquire this type of land is far in excess of budget limitations and this has and is creating a certain amount of ill will. (b) Lands Required for Channel Improvements: These lands are acquired by negotiation and /or expropriation. In some instances it is necessary to expropriate in order that contractors will not be delayed. In other instances it is necessary to expropriate where property owners refuse to negotiate, or where their demands are exhorbitant. (c) Reservoir Lands: Generally, these lands are acquired by negotiation and, in a good many instances, far in advance of the Authority9s planning and requirement in order to accommodate people who wish to sell so that replacement properties may be found. In some instances it becomes necessary to expropriate in order to expedite construction, as in the case of the Claireville Dam. Several properties had been negotiated up to the time of letting the contract. However, in order to get possession to carry out reservoir clearing and other necessary works, plans of expropriation were registered. In other instances it is necessary to register plans of expropriation in order to co- ordinate the Authority9s Land Acquisition Programme with other municipalities and agencies, such as Highways and Hydro. SUMMARY (1) The Executive Committee of the Authority is the responsible committee in connection with all property matters. It is suggested that all enquiries and complaints, of every nature and kind, should be referred to the Property Division or, if felt to be of sufficient importance, directly to the Authority Chairman. (2) In order to maintain continuity, it is desirable that the initial contact and all future dealings with property owners be transacted through the Property Division. G -24 - 4 - (3) Plans of expropriation are registered usually as a last resort and only with the approval of the Executive Committee. (4) The appropriate committees, i.e. Conservation Areas, Forest and Wildlife, etc., usually originate the determination for acquiring a property, which is ultimately approved by the Executive Committee and full Authority prior to being dealt with by the Property Division. The Property Administrator makes recommendations to the Chairman for the acquisition of whole properties rather than the severance, when it is deemed to be in the economic interest of the Authority. (5) All of the Property Division?s transactions, i.e. acquisitions, leases, rentals, easements, agreements, etc., are approved by the Executive Committee prior to finalization. COMMENTS A Property Administrator should be fully aware of the necessity for good public relations and the maintaining of good will, insofar as humanly possible, with property owners. In this regard, the following are five basic rules which a negotiator must keep uppermost in his mind when dealing with property owners: (1) A good negotiator should be an ambassador of public relations, an ambassador of good will. (2) As a negotiator you may be a buyer but you must also be a good salesman. (3) A good negotiator is made of ... integrity ... patience ... perseverance ... and kindness, large amounts of kindness. He is well - groomed, not flashey, but he will make a pleasing appearance for he is clothed in fairness ... sincerity ... comprehension ... and understanding. (4) A negotiator must always remember that he is a guest in the home of the owner. (5) No home is so humble, so poorly kept or managed, no individual is so underprivileged that you cannot find something to praise, something to smile about and something that you can say that will please the individuals involved. It is also pointed out that, when dealing with a large volume of property owners as is the case in this Authority, you will always find owners to which a quotation from the Greek philosopher Epicurus so aptly applies: "Nothing is enough for the man to whom enough is too little." The trading instinct of humanity has been exercised to perhaps a greater degree in connection with buying and selling real estate than with any other commodity. Real estate, because of the large volume of money required to G -25 - 5 - finance the total dealing in its transfer, is of necessity a leading component in the total economic picture. Therefore, the ownership of real estate has an historical, political and social aspect. Angelo Segre, an Italian professor of economic history at the University of Trieste, has made this statement: "Property right is a relation, not between an owner and a thing but between the owner and other individuals in reference to a thing. This relation between the owner of the thing and other individuals depends on the political constitution and the aims of the state. Therefore, a property right has always a political and social character." I think you will all agree that it is fundamental that to be free a man must have a sphere of self assertion in the external world about him. Private property more than any one thing provides the opportunity for this assertion. Therefore, it is only natural that elected and appointed members of any public organization should be greatly concerned as to their dealings with property owners. However, it is respectfully suggested that elected and appointed members of an Authority should contain themselves to the making of policy and seeing that such policy is properly administered. It has been said that one of the greatest problems facing some of the municipal elected representatives today is that they have allowed themselves to step down from the policy making role to that of administration. I think it can be fairly said that this Authority has enjoyed great successes in the carrying out of its various programmes and I firmly believe that the greatest contributing factor is that Authority members have made the policy and the staff has administered that policy. I therefore respectfully submit that on the record of very few complaints from property owners, this Authority does have a very good public relations programme concerning the acquisition of real property and its public relations programme is presently being administered by the appropriate division. Respectfully submitted, W. E. Jones, Property Administrator. WEJ : AF October 21st, 1964 Metropolitan Jorot2to and Ieeion Con,.servation _At/tth,oNit� MINUTES G -26 Information & Education Advisory Board Thur- Jan -21 -1965 #3/64 The Information and Education Advisory Board met in the Board Room, Authority Office, #7 Highway, on Thursday, January 21, 1965, com- mencing at 2:00 p.m. PRESENT WERE Chairman Authority Vice - Chairman Members Secretary- Treasurer Director of Operations I. & E. Administrator P.R. Consultant F.A. Wade W.C. Davidson J.D. Coats T.M. Gillan H.M. Griggs Mrs. G. Klinck Mrs. B. Nealson C.R. Purcell E. Sager F.L. Lunn K.G. Higgs T.E. Barber J. Grimshaw MINUTES The Minutes of Meeting #2/64 were presented. Res. #20 Moved by: C.R. Purcell Seconded by: Mrs. B. Nealson RESOLVED THAT: The Minutes of Meeting #2/64, as presented, be adopted as if read. CARRIED UNANIMOUSLY; REPORT #4/64 - ALBION HILLS CONSERVATION SCHOOL MANAGEMENT ADVISORY COMMITTEE Res. #21 Moved by: H.M. Griggs Seconded by: J.D. Coats RESOLVED THAT: Report #4/64 of the Albion Hills Conservation School Management Advisory Committee be received and appended as Schedule "A" of these Minutes; and further, THE BOARD RECOMMENDS THAT: The recommendations contained therein, as amended and set forth herein, be adopted: 1. An invitation be extended to three representatives of all school boards within the Authority watersheds, to attend a complimentary luncheon at the School, and to inspect the facilities. The month of June was suggested as a suitable time; 2. The farm co- operators and their wives, who have assisted in the School programme, be extended an invitation to a complimentary luncheon in the Spring of 1965; 3. The Executive recognize the Terms of Reference of the Management Committee as approved by the Executive Committee. CARRIED UNANIMOUSLY; G -27 -2- PROGRESS REPORTS Public Relations Consultant Mr. Grimshaw presented an up to date Progress Report of the Public Relations Consultant for the previous year. Staff Mr. Barber presented an up to date verbal Progress Report of the past year. 1965 INFORMATION & EDUCATION PROGRAMME Mr. Barber presented the proposed 1965 Information & Education Programme. The Programme was discussed in detail. Res. #22 Moved by: C.R. Purcell Seconded by: H.M. Griggs RESOLVED THAT: The proposed 1965 Information & Education Programme dated January 21, 1965 and presented at this Meeting, be adopted in principle. CARRIED UNANIMOUSLY; 1965 PRELIMINARY BUDGET ESTIMATES The proposed 1965 Budget Estimates were discussed in some detail. Res. #23 Moved by: Mrs. B. Nealson Seconded by: T.M. Gillan THE BOARD RECOMMENDS THAT: The 1965 Preliminary Budget Estimates, as set forth herein, be included in the Authority Budget for 1965: Acct. Item Amount A -111 Advertising $ 500.00 A -112 Public Relations Consultant & Expenses 5,500.00 A -113 Publications and General Printing: Biennial Report $ 1,600.00 Recreation 3,000.00 Black Creek Folder A 2,000.00 Black Creek Folder B $00.00 Flood Control brochure (1) 300.00 General printing 1,600.00 Directory 300.00 Area maps (Albion) 300.00 Trail maps 300.00 10,200.00 A -114 Tours and Special Days 3,000.00 A -115 Educational Programme 2$,000.00 A -116 Photography 3,000.00 A -117 Exhibits and Displays 2,400.00 A -11$ Motion Picture Programme 3,000.00 A -119 Press Clipping Service 300.00 A -120 Promotional Contingencies 500.00 $ 56,4.00.00 CARRIED UNANIMOUSLY; ARCHAEOLOGICAL CONSERVATION PROGRAMME A proposal for the establishment of an Archaeological Conservation Programme was presented and considered in some detail. Res. #24 Moved by: E. Sager Seconded by: H.M. Griggs RESOLVED THAT: The proposed Archaeological Conservation Programme be supported, provided all the necessary funds are raised from sources other than the Authority. CARRIED UNANIMOUSLY; -3- G-2$ CENTENNIAL PROGRAMMES - 1967 A suggested list of 1967 Centennial Programmes was presented, for consideration by the Board. Res. #25 Moved by: H.M. Griggs Seconded by: W.C. Davidson RESOLVED THAT: Dr. Tovell, Messrs. Sager, Coats, Griggs, be a Sub - Committee to consider and report back, on proposed Centennial Programmes for 1967. CARRIED UNANIMOUSLY; TORONTO TELEGRAM Res. #26 Moved by: Seconded by: W.C. Davidson H.M. Griggs RESOLVED THAT: This Board congratulate the Toronto Telegram on their recent publication of an article concerned with Water Pollut- ion, written by Dr. A.E. Berry, and further suggest to them that consideration be given to producing reprints of the article for general distribution. ADJOURNMENT On Motion, the Meeting adjourned at 4:30 p.m. F.A. Wade Chairman CARRIED UNANIMOUSLY; F.L. Lunn Secretary- Treasurer G -29 APPENDIX 9'A" THE METROPOLITAN TORONTO AND REGION CONSERVATION AUTHORITY Report No. 4/64 of the ALBION HILLS CONSERVATION SCHOOL MANAGEMENT ADVISORY COMMITTEE The Albion Hills Conservation School Management Advisory Sub - Committee met at the Albion Hills Conservation School on Thursday, November 12, 1964, for dinner at 6:00 p.m., and meeting commencing at 7:00 p.m. PRESENT WERE Chairman Mrs. F. Gell Members Miss J. Chambers F.R. Rutherford Miss B.E. Snell F.A. Wade Guest N. Massey Staff T.E. Barber J.D. Malcomson A number of items were considered, regarding the operation of the Albion Hills Conservation School. IT WAS AGREED THAT: 1. The Management Advisory Sub - Committee study the following aspects of the programme at the Albion Hills Conservation School and report to the Management Committee early in the New Year: (a) Evaluation Reports (b) Future evaluation methods (c) Physical plant (d) Guide lines for the selection of teachers and classes 2. The Sub - Committee appoint a Chairman from its members and that Miss Blanche Snell be responsible for calling the first meeting; 3. The Ontario Teachers' Federation and The Ontario Secondary School Teachers' Federation be offered the facilities of the School during the summer, for use by teachers' organizations, to operate short courses for teachers; .. A letter of invitation be sent to the local school boards and their officers, offering them a one -week concentrated course in conservation during the first and last weeks of the summer, for a 5 -day period. IT WAS AGREED AND THE COMMITTEE RECOMMENDS THAT: 1. An invitation be extended to 3 representatives of all school boards within the Authority watersheds, to attend a complimentary luncheon at the School, and to inspect the facilities. The month of June was suggested as a sjitable time; 2. The farm co- operators and their wives, who have assisted in the School programme, be extended an invitation to a com- plimentary luncheon in the Spring of 1965; 3. The Executive recognize the Terms of Reference of the Manage- ment Committee as approved by the Executive Committee. Mrs. F. Gell T.E. Barber Chairman Information and Education Administrator November -17 -1964